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April 8, 2019 The regular meeting of the Yerington City Council was held in the Council Chambers at 10:00 a.m. with the following present: Mayor George Dini Council Members Selena Catalano, John Garry and Larry Reynolds City Attorney Chuck Zumpft Chief of Police Darren Wagner Public Works Director Jay Flakus Administrative Director/Interim City Clerk Sheema D. Shaw Absent: Terceira Schunke Guests: Chief Scott Draper of the Mason Valley Fire District, Lyon County District Attorney Steve Rye, Carly Thom of Lyon County Human Services, Deputy District Attorney Carmela Reed and Rick Christian of Denson Surveying Agenda Approval Councilwoman Catalano made a motion to approve the agenda as presented, seconded by Councilman Reynolds and passed unanimously. Minutes Councilman Reynolds made a motion to approve the minutes of March 25, 2019, seconded by Councilman Garry and passed unanimously. Business Licenses The following business license applications were presented for review and approval: A. Broadbent & Associates Inc., Environmental Water Resource, Soil Samples, Engineering, 5450 Louie Lane #101 Reno NV 89511, Mobile - New Councilwoman Catalano made a motion to approve the business license applications as presented, seconded by Councilman Garry. Mayor Dini asked for public comment, there were no public comments and the motion passed unanimously. Proclamation Recognizing April 2019 as Child Abuse and Neglect Prevention Month in the City of Yerington Lyon County District Attorney Steve Rye addressed the Council and introduced Carly Thom Lyon County Human Services and Carmela Reed Deputy District Attorney assigned to child protection and juvenile cases. Mr. Rye stated that they were there today ask the council to acknowledge April as Child Abuse Prevention Month in the City of Yerington. ---PAGE BREAK--- Mr. Rye stated that child abuse is a problem in all of our communities, even Yerington. Child abuse is reported every 10 seconds. Nationally, April has been recognized as Child Abuse Prevention month. During the month of April we ask that public, private agencies, community organizations, volunteers and concerned citizens unit to highlight the problem of child abuse and to educate the public in methods of prevention. Mr. Rye stated that it is a community concern and requires community effort to work together to protect children and support the wellbeing of families. It is important that we know what resources are available and we work to address it and eradicate it from our communities. Mr. Rye stated that according to studies it does have an adverse effect on our communities as these children become adults. The CDC estimates depression from these adverse childhood experiences resulting in two hundred million lost work days each year, with a cost to employers of $17 to $44 billion. Ms. Carly Thom of the Lyon County Human Services stated that they do offer a lot of programs throughout Lyon County. We have traditional services such as WIC and parenting classes; however, we have expanded more into homes. We offer a number of in home services such as prenatal services, programs for children from 5 to their teens and in home programs for families that do struggle and need additional support. Ms. Thom stated that they have found success with the in home programs as families are more comfortable in their own environment. The long term goal is to build a relationship with the families to help prevent child abuse down the road. Ms. Carmela Reed of Division of Family Services addressed the council and stated Nevada Child Protective Service Agencies conduct activities in preventing, investigating and treating child abuse and neglect. The services that they provide include intake, assessment, ongoing case management along with foster care licensing and recruitment. Ms. Reed stated that child protection services is the first step to insure safety and permanency for children that are reported as being abused and neglected. Nevada Revised Statutes define child abuse and neglect as mental and physical injury, sexual abuse or exploitation, negligent or mal treatment and corporal punishment. Ms. Reed stated that there is a shortage of foster care in Nevada. DCSF and Lyon County are in need of foster care families. Placement with family is not always an option for children. There are opportunities for short-term and long-term families. Ms. Reed stated that once a child enters the foster care program, the judge will often appoint a CASA (Court Appointed Special Advocate). CASA advocates for the best interest of the child. Children in CASA care spend less time in the foster program and they experience fewer out of home placements. Children also have significantly better school performance. Only 12% of children in CASA care remain in the foster care program. More than 90% of the children in the program never enter the child welfare system. ---PAGE BREAK--- Mr. Rye stated that the District Attorney’s office handles the criminal prosecution of the child abuse cases and the child protection cases. In 2018 there were 98 cases opened in their offices, that does not count sexual abuse cases. So far in 2019 there are 22 child abuse cases in Lyon County. Mr. Rye stated that they do appreciate the opportunity to come before council today to talk about the services available in the City of Yerington and the public effort that is out there to help children. Mr. Rye stated that he encourages people to be on the lookout for our children. If you report a child being abused, law enforcement will go out and to check and if needed make a referral to human services if it does not rise to the level of Division of child and family services. Mr. Rye stated that the law enforcement community has agreed to wear the blue ribbon this month in support of child abuse prevention month. There are a lot of events this month throughout Nevada and agencies are putting up blue pinwheels in support of this also. One of the most important things we have asked is that the Lyon County Commissioners, the City of Fernley and the City of Yerington adopt a proclamation in support of Child Abuse Prevention Month. Mayor Dini stated that it is very important that we support Child Abuse Prevention Month. There are lots of children in need of our support. There is a fine line between a spanking verses a beating. Ms. Reed stated that 80% of children that die of abuse are under the age of 4. Councilwoman Catalano made a motion to adopt the proclamation recognizing April 2019 as Child Abuse and Neglect Prevention Month in the City of Yerington, seconded by Councilman Garry. Mayor Dini asked for public comments, there were no comments and the motion passed unanimously. Inter-Local Agreement Between the City of Yerington and Lyon County Nevada for Joint Use and Maintenance of the Sod Field Area at the Fairgrounds City Manager Switzer stated that this item was discussed at the last council meeting to provide water to the sodded area at no cost. It is back today with the recommended changes. The changes have been submitted to Lyon County and will need to go before the County Commissioners for approval. City Attorney Zumpft stated that the original agreement did not go quite as far as he would like. There are a few grammatical errors and some streamlining that need to be corrected. Mayor Dini asked if this agreement covers all of our prior concerns. City Attorney Zumpft stated that it does, it is a better approach. Councilman Garry stated that the Public Works Director has indicated that the line will be metered so we can measure how much is being used. ---PAGE BREAK--- Mayor Dini asked if we will be patrolling that area. Chief Wagner stated that we do not patrol the area at this time. Councilwoman Catalano stated that there are County officers in that area and they will keep an eye on it. Councilman Reynolds asked if there was anything in the agreement that stated if they used too much water if we could back out of it. City Attorney Zumpft stated absolutely. Councilman Garry made a motion to approve the Inter-Local Agreement between the City of Yerington and Lyon County Nevada for joint use and maintenance of the sod field area at the fairgrounds with corrections as recommended by the City Attorney, seconded by Councilman Reynolds. Mayor Dini asked for public comments, there were no comments and the motion carried unanimously. Short-Term Gap Financing of Approximately $2,000,000 for USDA Water/Sewer Project with Municipal Capital Markets Group City Manager Switzer stated that we have two options on this agenda item. We have a period of time between now and the construction phase of the water and sewer that begins sometime in September. In the interim time we will have expenses and we have had expenses that we have had to draw on and pay through USDA. Those amounts have now been exhausted and now we have an interim period where we are still receiving services and we need a way to pay for that. City Manager Switzer stated that we have two options. Option one is that we can utilize available cash that we have in the bank to make those payments. Currently we have an estimate of $1.3 to $1.5 million that will have to be expended during the pre-construction phase. City Manager Switzer stated that the second option is to keep our cash available in case some catastrophic event happens, not very likely, but it could occur. Basically we would have a construction loan during this interim period of time to take care of expenses and once we move into construction we would be able to draw down our already approved loans for water and sewer through the USDA. We would draw enough to make each expensed payment. City Manager Switzer stated that he has discussed this with our accountant, Jim Sciarani, and he agrees that this is a sound approach to take. Councilman Reynolds asked what the interest would be. City Manager Switzer stated that 3.15% is the advertised rate as of April 1, that percentage does fluctuate. City Manager Switzer asked City Attorney Zumpft if we need to have a resolution if this is passed. City Attorney Zumpft stated that we do not need a resolution for this action; however, should we borrow the money we will. City Attorney Zumpft stated that he does not have any issues with entering the agreement as presented. City Attorney Zumpft stated that under paragraph 5 of the investment agreement it says that they are under no obligation to produce bonds, will not under any application to run with it and everyone will make their best efforts and if it does not work, too bad. City Attorney Zumpft stated that he found that to be an interesting disclosure. ---PAGE BREAK--- Councilman Reynolds made a motion to approve a Short-Term Gap Financing of approximately $2,000,000 for USDA Water/Sewer project with Municipal Capital Markets Group, seconded by Councilman Garry. Mayor Dini asked for public comments, there were no comments and the motion carried unanimously. City of Yerington Tentative Budget for Fiscal Year Ending June 30, 2020 City Manager Switzer stated that council has received a two page document with the changes recommended by council at the budget workshop meeting. During the budget workshop there was a question under the miscellaneous revenue schedule in the amount of $164,000. If you add the highlighted areas of this document it does add up to that amount. City Manager Switzer stated that in Fixed Assets of this tentative budget it reflects the purchase of three Tasers rather than two. The current Tasers in use by the Police Department are no longer manufactured and will no longer be serviced. City Manager Switzer stated that the mini excavator is in this budget also. If needed this is a tentative budget and we can still make changes after this has been submitted to the Department of Taxation and before the final budget. Councilwoman Catalano stated that if the Tasers are needed, we should purchase what they need to protect themselves. Mayor Dini stated that it would be prudent of the council to approve the purchase of all six in this budget. City Manager Switzer stated that Chief Wagner has indicated that he will need a total of seven Tasers. Councilman Reynolds asked Chief Wagner if each officer has his own Taser. Chief Wagner stated that each officer is issued a Taser. Mayor Dini stated we should purchase six. Councilman Reynolds and Councilman Garry stated that we should get the seven that are needed by the department. Council agreed that seven Tasers need to be purchased. Councilman Reynolds stated that it is his understanding that the mini excavator will be for new hookups. Public Works Director Flakus stated that it would be used for smaller jobs and hookups was a good example. Councilman Reynolds asked if this would go out for bids. City Manager Switzer stated that it would. Mayor Dini stated that if we continue to bypass our local vendors we are not helping our community. We need to give them an opportunity. Councilwoman Catalano made a motion to approve the City of Yerington Tentative Budget for Fiscal Year Ending June 30, 2020, seconded by Councilman Garry. Mayor Dini asked for public comments, there were no comments and the motion carried unanimously. Request for Reversion to Acreage – Carrie Lee Gilmore has Submitted an Application to have Lots 8,9,10,11 and 12 Reverted to Acreage inside Parcel 001-054-07 Located at the Northeast Corner of Center Street and Snyder Avenue ---PAGE BREAK--- Mr. Rick Christian of Denson Surveying addressed the council on behalf on the applicant Carrie Lee Gilmore. Mr. Christian stated that this is a housekeeping item. It will eliminate all of the interior lines on this parcel for future development of a physical therapy center. Councilman Reynolds asked if this item has been reviewed by the Planning Commission. Public Works Director Flakus stated that it has. Councilwoman Catalano made a motion to approve the request for reversion to acreage – Carrie Lee Gilmore has submitted an application to have Lots 8,9,10,11 and 12 in block 130 reverted to acreage inside Parcel 001-054-07 Located at the Northeast Corner of Center Street and Snyder Avenue, seconded by Councilman Reynolds. Mayor Dini asked for public comments, there were no comments and the motion carried unanimously. Agreement Between the City of Yerington and LBR Enterprises, LLC for the Replacement of Six Water Services as Part of the Waterline Installation for the Copper Village Mobile Home Community Project City Manager Switzer stated that we have been approached to consider offsetting the cost of a master meter at a mobile home community. The mobile home community will be serviced by an extension of our water line. There are six existing hookups between this new community and our city’s water main. The proposal before council today is to offset the cost of providing a new line and the hookup to those individuals in exchange for a dollar for dollar on the cost of a master meter that will service the mobile home community. City Manager Switzer stated that the reason this is of value to the city is that it is part of our overall water and sewer project and will need to be replaced with our new lines. If approved by council today these six connections would be hooked up ahead of the water/sewer project and excluded from the project as we move forward. Mr. Anderson of Big Horn Consulting will work with our engineers at Farr West Engineering to make sure that the exclusion of this area from the project. Mr. Anderson addressed the council and stated that this comes down to a timing issue. Mr. Anderson stated that they are ready to extend the water main from Napa Street and Hunewell Lane and building this water main through six existing water services. Mr. Anderson stated that they will also be patching the trench line with new asphalt and add a fire hydrant to the mobile home park. Councilman Reynolds asked how soon the project would begin. Mr. Anderson stated that the pre-construction meeting will be held this Wednesday and there will be sixteen mobile homes in the park. Councilman Garry made a motion to approve the agreement between the City of Yerington and LBR Enterprises, LLC for the replacement of Six water services as part of the waterline installation for the Copper Village Mobile Home community project, seconded by Councilman Reynolds. Mayor Dini asked for public comments, there were no comments and the motion carried unanimously. ---PAGE BREAK--- Review Bills Previously Submitted for Payment Bills, Salaries and Vouchers: Accounts Payable Checks 3-26-2019 30735 through 30769 4-2-2019 30770 through 30791 4-2-2019 30778 (Voided) Payroll Vouchers 3-25-3019 3281901 through 3281919 Payroll Checks 3-25-2019 30727 through 30731 Transmittal Vouchers 3-25-2019 3251901 Transmittal Checks 3-25-2019 30732 through 30734 Councilman Garry made a motion to approve the bills as submitted, seconded by Councilwoman Catalano. Mayor Dini asked for public comments, there were no comments and the motion passed unanimously. Public Participation Chief Draper of the Mason Valley Fire District stated that they will be conducting their annual training conference this Thursday. Department Reports Chief Wagner stated that the new Police Department is 85% sheet rocked and progressing. City Manager Switzer reported that: A letter was sent to Skyfiber and we are currently waiting on a reply. Utility billing with postcards will begin the month of May. Continue to work on water ordinance Lowered telephone bill by $450.00 by removing unnecessary telephone. Broadway well should be online later this month. Councilman Garry reported that it was nice to see the community come together for the Rotary dance. There were many that provided needed items at no cost. Mayor Dini stated that one of the larger programs that the Rotary does is their scholarship program. ---PAGE BREAK--- Mayor Dini stated that the Walker River Irrigation District is celebrating their 100th year. This is a major milestone and would encourage everyone to attend. There being no further business the meeting was adjourned. Mayor of the City of Yerington ATTEST: Administrative Director/Interim City Clerk