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Yerington City Council Meeting January 23, 2023 at 10:00 a.m. – City Hall The regular meeting of the Yerington City Council was held in the Council Chambers at 10:00 a.m. with the following present: Mayor John J. Garry Council Members Jerry Bryant, Matthew Galvin (arrived at 10:26 Shane Martin and Frank Pizzo City Manager Robert Switzer City Attorney Chuck Zumpft City Clerk Sheema D. Shaw Chief of Police Darren Wagner Public Works Director Jay Flakus Building Inspector Joel Brown Grants Administrator Angela Moore Absent: None Guests: Mr. David Ray, Ms. Rita Evasovic, Mr. Mathew Giltner, Mr. Brian Butcher, Ms. Laura Hardesty, Mr. Wayne Carlson and Mr. Les Evasovic The meeting was called to order within the James Sanford Community Center and roll call was reported by Mayor Garry. The Pledge of Allegiance was led by Mayor Garry. Public Participation Mayor Garry asked for comments and no comments were made at this time. Agenda Approval Mayor Garry stated the agenda would be approved as presented unless there were any objections or corrections. Mayor Garry stated no objections were made at this time, the agenda was approved and the motion was approved unanimously. Minutes Mayor Garry stated the minutes from prior meeting dated January 23, 2023 would be approved unless there were any objections or corrections. City Clerk Shaw stated the prior meeting minutes should be dated January 9, 2023. Mayor Garry stated the minutes from prior meeting dated January 9, 2023 were approved as corrected and the motion was approved unanimously. New, Renewal and Name Change Business License Applications A. Marvin Arellano, Owner dba Marv’s Heating & Air Conditioning LLC, 13 Bluestone, Yerington, NV 89447, Heating and Air Conditioning, Mobile – NEW B. Emily Burns dba Homeslice LLC dba Round Table Pizza, 174 W. Goldfield Ave., Yerington, NV 89447, Restaurant – RENEWAL ---PAGE BREAK--- C. Rachel Steer dba DOWL LLC, 421 Court St., Elko, NV 89801, Engineering and Engineering Support Services – NEW D. Benjamin J. Pagni, Owner dba Patriot Repair LLC, 1364 Horse Creek Way, Fernley, NV 89408, Mobile Home Install and Service – NEW E. Carrie McGregor dba Sierra Nevada Pressure Washing, 15 Penrose Drive, Yerington, NV 89447, Restoration of Buildings and Surfaces - NEW Mayor Garry stated the business license applications would be approved as presented unless there were any objections or corrections. Mayor Garry stated no objections were made at this time and the business license applications were approved unanimously. Review Bills Previously Submitted for Payment Bills, Salaries and Vouchers: Accounts Payable Checks 01/03/2023 36318 through 36346 01/04/2023 36347 through 36356 01/10/2023 36361 through 36401 Payroll Checks 01/10/2023 36357 through 36359 Payroll Vouchers 01/10/2023 1122301 through 1122324 Transmittal Checks 01/10/2023 36360 Transmittal Vouchers 01/10/2023 1102301 Mayor Garry stated the bills previously submitted for payment, checks 36318 through 36401 totaling $1,298,399.55, and would be approved unless there were any objections or corrections. Mayor Garry stated no comments were made at this time and the bills previously submitted for payment were approved unanimously. Approval of a Memorandum of Understanding (MOU) between Farmy Inc., 1270 SR 208, Yerington, and the City to manage and promote recreational use of the “Y-Hill” by off-road promoters such as Valley Off Road Racing Association (VORRA). City Manager Switzer stated pursuant to the previous City Council action, the City has moved forward with the recreational use of off-road racing on Y-Hill. The MOU would enhance development and promote the events through grants to improve the recreational opportunity on Y-Hill. City Attorney Zumpft suggested a period of one hundred and eighty days before the MOU was signed. Ms. Laura Hardesty with VORRA stated Farmy Inc. was created as a nonprofit organization to seek grant funding for the events. Councilman Bryant asked if there was a requirement for approval of the large events on Y-Hill or would the MOU give VORRA the ability to proceed with the events without prior approval for each event. City Manager Switzer stated each event would come in front of City Council for approval first. ---PAGE BREAK--- Councilman Pizzo made a motion to approve, seconded by Councilman Martin. Mayor Garry asked for comments, no comments were made at this time and the motion was approved unanimously. To proceed with transferring ownership of Booth Parr Field from the City to Lyon County School District (LCSD). The baseball field needs substantial improvements such as a repaired/new backstop, restroom renovation, etc. Since Yerington High School is the primary user of the facility, the City and LCSD began several years ago to negotiate the transfer, but survey work was needed to establish boundary lines. LCSD is offering to pay the full costs of the survey in order to facilitate the transfer. City Manager Switzer stated discussions and meetings have been held with the City and LCSD relating to the ownership of the Booth Par Field several years ago. The property boundaries were not delineated properly and a survey needed to be performed. LCSD approached the City requesting to take over the ownership and to pay the full cost of the survey alone. City Manager Switzer recommends to proceed with transferring the ownership of the field to LCSD and more details will be figured out in the next few weeks. Councilman Bryant the field should belong to LCSD with grants and improvements needing to be made to the property. Councilman Bryant suggests to making this decision final soon. Mayor Garry asked if the City will be watering the field for free. The City should negotiate the terms and a water meter should be installed so that LCSD can pay the water usage for the field. City Attorney Zumpft asked if LCSD will be contracting with the engineering company for the survey work or will the City be contracting with the engineering company then getting reimbursed from LCSD. City Manager Switzer stated LCSD will be contracting with the engineering company directly. Mayor Garry stated he is in favor of proceeding with the transfer. City Manager Switzer stated a consensus of approval needs to be made to move forward with the agreement. Mayor Garry stated Councilman Pizzo, Councilman Martin, Councilman Bryant, and himself voted aye for the transfer with Councilman Galvin absent for the vote. Mayor Garry asked for comments, no comments were made at this time and the consensus to move forward with the agreement was approved with a 4-0 vote. Discussion on the City’s Financial Statement (FS-10) for July-December 2022. City Manager Switzer stated the City is in a good financial position and the Financial Statement represents one-half of the fiscal year. Page four is the General Fund with an ending fund balance of $722,285.00. Page seven is the total fund revenue for the General Fund showing the City has used 37.5% of the budget and a positive trend. The General Fund expenditures shows the Street Fund with 67.2% of Regional Transportation Commission (RTC) monies used. The Airport budget shows 61.8% of the budget used with the purchases of the aviation fuel. Parks and Recreation is at 35.1%, Building Department is at 38.7% and Animal Control is at 29.8%. Page fourteen is the Water Fund with positive revenues over expenditures in the amount of $33,646.00. Page eighteen is the Sewer Fund with revenues over expenditures of $944,080.00, providing a positive ending fund balance. ---PAGE BREAK--- Councilman Bryant stated the Police Department budget is overbudget and asked if the overage is due to hiring one more officer or due to overtime. City Manager Switzer stated the City may be over in the Police Department, but other departments are way under and the overage is due to overtime. Mayor Garry asked for comments and no comments were made. A request from Ashlee Carlgren, on behalf of the First Responder’s Benefit event held in the James Sanford Community Center, for a refund of application fees in the amount of $675.00. City Manager Switzer a request was received from Ms. Ashlee Carlgren for the First Responder’s Benefit that was held in the James Sanford Community Center to forgive the application fees in the amount of $675.00. The cleaning deposit will be refunded because the facility was left in light condition. Mayor Garry stated he is supportive of local community groups. Councilman Bryant agrees with Mayor Garry and stated the groups give directly back to the community and our Police Department. The hard labor costs to break down and set back up the facility should not be refunded. Councilman Galvin stated setting up and taking down was performed by the First Responder’s Benefit. Councilman Pizzo made a motion to approve, seconded by Councilman Bryant. Mayor Garry asked for comments, no comments were made at this time and the motion was approved unanimously. Public Participation Mayor Garry asked for comments. Ms. Rita Evasovic, prior City Councilwoman, stated she sits on the RTC Board and the Debt Management Board with Lyon County. Ms. Evasovic is looking to resign from both boards and requests for someone to fill her position soon. She believes that Councilman Martin is next to fill the position. Mayor Garry thanked Ms. Evasovic for her service to the community. Ms. Evasovic stated she serviced thirty years with Lyon County and thirteen years with the City of Yerington. Mayor asked for comments and no further comments were made at this time. Department Reports Chief of Police Wagner stated the Brazos system is going backwards instead of forwards with issuing citations. The two new Tahoe’s for the Police Department should be going in sometime in February to finish the detailing. The Police Department hired Officer Jarrod Adams, who has started at the academy and will be there for about six weeks. The Police Department gave as much information as they could with the issue that occurred at Yerington High School recently. Mayor Garry stated the issue was handled very well by the Police Department. Councilman Bryant stated the new hire has his full support and he applauds the Police Department for hiring a local applicant. The ---PAGE BREAK--- Police Department did a great job on the school incident and with the swiftness of the issue at hand. Public Works Director Flakus stated he is working with the public to help remind property owners of their snow removal requirements, who are responsible to clear their own sidewalks. For the school zones upgrades, the signs have been ordered but the signs will not change until the new asphalt from the Water and Sewer Project is in place. Three batting cages were destroyed in the storm at Booth Parr Field, Pat Peeples Field and Buck Aiazzi Field. An insurance claim will be filed to help cover the costs of replacing the batting cages. The City has received the benches, trashes, and planters for the Main Street Improvement Project. The bathroom unit for Mountain View Park needs to be finalized with the submittal process and deciding the paint colors. The PAPI’s and REIL’s Project at the Airport will require a closure and the City will be planning ahead. The additional funding for the Water and Sewer Project from the Unites States Department of Agriculture (USDA) will not move forward. The ball field meeting will be held on February 7, 2023 at 5:00 p.m. at the Community Center. Councilman Bryant stated that Pearl Street is a lot better than last week and asked if Q&D Construction is filling in the potholes. Public Works Director Flakus stated Public Works is doing the patch work. Councilman Bryant appreciates Public Works Director Flakus and the Public Works Department for their hard work. Building Official Brown stated the December building permits are coming up. City Manager Switzer stated to follow up on Building Official Brown’s report, the October and November building permits and fees were collected and the report was provided to City Council with the total amounts that were paid to the City. The Public Works Department has been filling in the potholes around town in order to save time and funds. When Q&D Construction returns for the Water and Sewer Project, the paving around town will be completed all at once. Councilman Pizzo asked Chief of Police Wagner how the Police Department is coming along with the K-9 unit. Chief of Police Wagner stated the program is currently at a standstill. The Boys and Girls Club of Mason Valley is having a youth dinner on Saturday, January 28th, please call to reserve a spot. Mayor Garry stated today is the first day to submit tax returns to the Internal Revenue Service (IRS). The City Council meeting will be adjourning then the City Council training will begin in about ten minutes with lunch provided. City Clerk Shaw stated Mr. Wayne Carlson with POOL Pact Insurance is here to provide the training. There being no further business, the meeting was adjourned. ---PAGE BREAK--- Mayor Garry stated City Council begin the City Council training which was provided by Mr. Carlson with POOL Pact Insurance. Mayor of the City of Yerington ATTEST: City Clerk of the City of Yerington