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Yerington City Council Meeting February 13, 2023 at 10:00 a.m. – City Hall The regular meeting of the Yerington City Council was held in the Council Chambers at 10:00 a.m. with the following present: Mayor John J. Garry Council Members Jerry Bryant, Matthew Galvin and Frank Pizzo City Manager Robert Switzer City Attorney Chuck Zumpft Chief of Police Darren Wagner Public Works Director Jay Flakus Building Inspector Joel Brown Grants Administrator Angela Moore Absent: City Clerk Sheema D. Shaw and Councilman Shane Martin Guests: Mr. Dave DeGrendele, Ms. Deb DeGrendele, Mr. David Ray, Mr. Rob Arigomi, Ms. Lori Phillips, and Ms. Mary Booher The meeting was called to order within the James Sanford Community Center and roll call was reported by Mayor Garry. The Pledge of Allegiance was led by Chief of Police Wagner. Public Participation Mayor Garry asked for comments and no comments were made at this time. Agenda Approval Mayor Garry stated the agenda would be approved as presented unless there were any objections or corrections. Mayor Garry stated no objections were made at this time, the agenda was approved and the motion was approved unanimously. Minutes Mayor Garry stated the minutes from prior meeting dated January 23, 2023 would be approved unless there were any objections or corrections. Mayor Garry stated no objections were made at this time, the minutes from prior meeting dated January 23, 2023 were approved as presented and the motion was approved unanimously. Review Bills Previously Submitted for Payment Bills, Salaries and Vouchers: Accounts Payable Checks 01/17/2023 36402 through 36438 01/24/2023 36439 through 36466 01/30/2023 36475 through 36499 ---PAGE BREAK--- Payroll Checks 01/24/2023 36467 through 36472 Payroll Vouchers 01/24/2023 1262301 through 1262327 Transmittal Checks 01/24/2023 36473 through 36474 Transmittal Vouchers 01/24/2023 1242301 Mayor Garry stated the bills previously submitted for payment, checks 36402 through 36499 totaling $1,241,439.38, and would be approved unless there were any objections or corrections. Mayor Garry stated no comments were made at this time and the bills previously submitted for payment were approved unanimously. Approve a recommendation by the Yerington Planning Commission: Jim Snyder, on behalf of M & S Property is proposing a special use permit application with APN 001-451- 03 to house up to 80 seasonal workers. City Manager Switzer stated a special use permit application was submitted and the explanation of the agenda item was provided within the application. The seasonal workers are needed to help assist with agricultural needs. Ms. Mary Booher was available to answer any questions and stated the housing is at the property, which is cost effective and requires a kitchen for that many workers. Councilman Pizzo asked on the type of housing that will be provided. Ms. Booher stated it is dormitory housing with access to a community room and a kitchen. Councilman Bryant asked if a time frame is available for how long the workers will be in Yerington. Ms. Booher stated the season usually runs from mid to late August until about the middle of May when the contract ends. Councilman Galvin asked if the special use permit application is to build a facility or will an existing building be used. Ms. Booher stated the old Marathon building will be used with the area in the back to be the housing portion for the seasonal workers. Councilman Galvin made a motion to approve the agenda item as presented, seconded by Councilman Pizzo. Mayor Garry asked for comments, no comments were made at this time and the motion was approved unanimously. Purchase five Surface Pro laptops for the Mayor and Council Members for use at Council meetings in the amount of $5,781.45. The costs will be allocated between General, Water and Sewer Funds. City Manager Switzer stated a request was suggested from Council Members to use an electronic form for the packets at the City Council meetings. If the agenda item is approved, Surface Pros will be assigned to each Council Member and a training could also be held. A savings will show down the road by not printing the packets and only hard copies would be printed if they need to be signed. Councilman Bryant stated meetings on zoom should also be on the agendas soon so the public could attend the meetings. ---PAGE BREAK--- Councilman Galvin made a motion to approve the agenda item as presented, seconded by Councilman Bryant. Mayor Garry asked for comments, no comments were made at this time and the motion was approved unanimously. Repair the batting cage at Booth/Parr baseball field. The City has received a proposal from Tahoe Fence Co. Inc., Mound House, NV, with a cost of $15,500.00. The batting case was damaged by the heavy snowfall earlier this year. The City has also filed a claim for damages with our insurance company at Booth/Parr, Pat Peeples and Buck Aiazzi fields. Costs for this project would be expended from ARPA Funds under Park Improvements (04-25-00-8095) which has a $125,000.00-line item budget. City Manager Switzer stated a quote was presented to a Council Member to repair the batting cages at Booth Parr Field. Public Works Director Flakus reported at the previous Council meeting of the damage to the batting cages. The City is seeking another competitive quote but the work would need to be completed fairly soon with the baseball season coming up. Councilman Galvin asked where is the City at with transferring the Booth Parr Field to the Lyon County School District (LCSD). City Manager Switzer stated the City is still negotiating. Councilman Bryant suggested to move forward with the repair and stated he does not want this issue to hold up the transfer. The batting cages should also be taken down each year so the City does not have damages occurring yearly. Councilman Bryant suggested to leave the description open for the fencing company and maybe City staff or City Manager Switzer could have the discretion to choose the company. Councilman Bryant made a motion to accept agenda item number eight approving up to $15,500.00 and to leave the decision up to City Manager Switzer to select the fencing company at Booth/Parr field at his discretion, seconded by Councilman Galvin. Mayor Garry asked for comments. Mr. Dave DeGrendele stated the field is still owned by the City and he does not have good faith in a hand shake agreement with LCSD. Mayor Garry asked for comments, no further comments were made at this time and the motion was approved unanimously. Approve a request by the Yerington Chamber of Commerce to host a “Big Wheel Tricycle” race event on July 4th of this year at Mountain View Park. The purpose of the event is to bridge the time span from activities by the Yerington Lions Club to the fireworks display later at night. City Manager Switzer stated the Chamber of Commerce is hosting a family- oriented event sponsored by the Lions Club. There currently is a gap of time between the events at Mountain View Parka and it is great they are willing to host an event like this. The event is an adult big wheel tricycle race on July 4th. Councilman Bryant stated he is in favor of this event and the activities at the park for July 4th. ---PAGE BREAK--- Councilman Pizzo made a motion to approve the agenda item, seconded by Councilman Galvin. Mayor Garry asked for comments, no comments were made at this time and the motion was approved unanimously. Approve a Re-Assignment of Lease for Airport Hangar #309 from Melvin Bowden to David E. Dean. Mayor Garry stated the Re-Assignment of Lease for Airport Hangar #309 would be approved unless there were any objections or corrections. No objections were made at this time and the Re-Assignment of Lease for Airport Hangar #309 was approved unanimously. Approve an additional appropriation of $2,221.40 for the street repaving on Cartwright Avenue. The Council had previously approved an expenditure of $25,822.00 for this project based on asphalt costs per square foot, but now have a firmer quote of $3.85/sq. ft. The additional expenditure will be from RTC available funds. City Manager Switzer stated City Council requested to add Cartwright Avenue for street repaving into the Water and Sewer Project. The City received a quote that was at the $25,822.00 level which was already approved. A firmer quote was provided to the City with an additional amount of $2,221.40 to complete the repaving of Cartwright Avenue. Councilman Galvin stated the work needs to be done. Councilman Galvin made a motion to approve agenda item number eleven as presented, seconded by Councilman Pizzo. Mayor Garry asked for comments. Mr. Dave DeGrendele stated Cartwright Avenue is not the greatest street to begin with but Q&D Construction should be responsible for some of the cost to repave the street. Q&D Construction drove too much heavy equipment on the road which wasn’t needed and made road conditions worse. Mayor Garry asked for comments, no further comments were made and the motion was approved as presented. Appoint a representative to the Debt Management Commission and Regional Transportation Commission (RTC) upon the resignation of Rita Evasovic. Mayor Garry requested for Councilman Martin to become the representative for the Debt Management Commission and the RTC Board and Councilman Martin accepted. Mayor Garry asked if Councilman Galvin could step up to be an alternate and Councilman Galvin agreed. Councilman Bryant asked how often do the boards meet. City Manager Switzer stated the Debt Management Commission meets at least once a year and the RTC Board meets an average of about twice a year as well. Mayor Garry stated appointing Councilman Martin to the Debt Management Commission and the RTC Board would be approved unless there were any objections or comments. Mayor Garry asked for comments, no comments were made and the motion ---PAGE BREAK--- to appoint Councilman Martin to the Debt Management Commission and the RTC Board was approved unanimously. Discussion on the Water/Sewer Project status including the condition of roads within the project area, why some streets were not temporarily paved and estimated time until completion. City Manager Switzer stated he received a comment from a resident of why Pearl Street was not temporarily paved. The City would need to pay extra for that service which would result in an extra cost within the project and the decision was made by the City to not have that service completed. The estimated time of completion for the Water and Sewer Project is around early May of this year without any delays and the dates could change as we wrap up the project. Mayor Garry stated he received some criticism against Q&D Construction from residents, but Q&D Construction has saved us with at least four emergencies during the project. A note of gratitude needs to be given to Q&D Construction for their hard work. Councilman Bryant agrees with the decision not to temporarily pave Pearl Street and requested for Council to receive an update at least once a month on the Water and Sewer Project. City Manager Switzer stated an update could be provided once a month. Councilman Galvin asked when is the deadline to complete the project. City Manager Switzer stated he believes within three years which would be September 2023. Councilman Bryant added most of the frustration from the community was ripping up the streets while the children are in school. Councilman Bryant requested an update on the extension of the additional funding from the United States Department of Agriculture (USDA). City Manager Switzer stated the City has a meeting scheduled with USDA to receive the total information on the additional funding. The USDA proposed a $6,000,000.00 loan, a $6,000,000.00 grant and the City will need to pay $2,000,000.00 for the project. Councilman Galvin asked if the additional funding project would go back to bid. City Manager Switzer stated yes, a new bid needs to be received for the new project. Councilman Bryant asked if the City currently has two projects going out to bid, the USDA additional funding and the Kiss and Drop Project. City Manager Switzer stated yes. Mayor Garry added the City of Yerington received the most snow in twenty years, which is an unusual circumstance as well as the rock landslide in Wilson Canyon. Public Participation Mayor Garry asked for comments. Mr. Dave DeGrendele disagrees with Mayor Garry about the work that has been completed from Q&D Construction. Concrete work was supposed to be completed at his residence where the motor home is placed and Q&D Construction promised the work would be completed while they were away on vacation for three weeks but no work was completed. Q&D Construction brought on the delays and now they are an extra two weeks behind schedule because the City of Reno was more important and paid Q&D Construction more to complete their project. ---PAGE BREAK--- Ms. Deb DeGrendele stated any of the complaints on the project are about the City roads, Q&D Construction left us with huge pot holes and the roads were left undrivable. Mayor Garry asked for comments and no further comments were made at this time. Department Reports City Attorney Zumpft stated City Council directed a letter be sent to the Supreme Court for the case out of Las Vegas to join the amicus brief. City Attorney Zumpft contracted with Mr. Steve Silva with a recommendation given that if the City does pursue joining the amicus brief to describe the effects it will have on the City of Yerington. If City Council does decide to maintain the course, it is a significant undertaking for City Attorney Zumpft, which he does not mind taking but would not be cost effective for the City. The process should have started in November and City Attorney Zumpft requests a final confirmation in order to move forward. The coordination would require getting together with the Yerington Planning Commission, City Council and the City Manager. City Manager Switzer asked the estimated work hours on this process. City Attorney Zumpft stated he thought at first about forth to fifty hours, but now believes a lot more time is needed. City Manager Switzer stated the City needs to weigh whether this is appropriate at hand. Mayor Garry asked if the court has an open deadline to submit the documents. City Attorney Zumpft stated the Supreme Court is granting municipalities some slack but he will not take any further action until more direction is given by City Council. Chief of Police Wagner stated the municipal codes need to gone through soon and updated. The two Tahoe’s are almost ready, one Tahoe was taken to Sierra Electronics and is currently being built. A meeting needs to be held with City Manager Switzer and City Clerk Shaw to go over the K-9 Program and all the details. The City’s policies and codes need to be updated to include the specifics of the K-9 Program as well. A sheriffs and police meeting was held and he attended the meeting. Wilson Canyon is now open from 5:00 a.m. through 8:00 a.m. Public Works Director Flakus stated he attended a meeting with City Manager Switzer and Walker River Irrigation District (WRID) regarding a water issue. If raining and snowing continues, flooding issues will be present in the spring. Walker River Baseball as requested many upgrades to all of the fields. A Public Works Committee meeting should be held soon and Public Works Clerk Michele Larson will schedule the meeting and keep everyone updated. The Mountain View Park restroom should be here in about April and a location needs to be determined. Building Official Brown stated an amount of $1,390.50 was paid for building permits to the City. City Manager Switzer stated a meeting with Mr. Jim Snyder with Sprague Ditch Company was held to help resolve the issue of the unpaid monies to the City. City Manager Switzer met with two pilots that are motivated to put an operation here at the ---PAGE BREAK--- Airport. A conference at the University of Reno (UNR) took place on February 3rd and the 4th, which City Manager Switzer attended for sponsored, elected officials. The budget is currently in process but revenues will not be solidified with the amounts until those figures are received from the Department of Taxation. Councilman Bryant thanked Chief of Police Wagner and the Yerington Police Department with the noticeable difference with the presence of the patrol cars in the community. Chief of Police Wagner stated he has more staff than ever and it is only going to get better. Councilman Bryant thanked Public Works Director Flakus and the Public Works crew and stated he appreciates his team. Mayor Garry requested the Council Members who are sitting on any committees to please let City Council know when the meetings will be held so the public can be informed. Councilman Galvin requested a list of the committees they will be apart of. Mayor Garry stated February has a lot of history this month and to embrace all of it. There being no further business, the meeting was adjourned. Mayor of the City of Yerington ATTEST: City Clerk of the City of Yerington