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Yerington City Council Meeting May 24, 2021 at 10:00am – City Hall The regular meeting of the Yerington City Council was held in the Council Chambers with social distancing guidelines in place with the following present: Mayor John J. Garry Council Members Jerry Bryant, Selena Catalano, Terceira Schunke, and Shane Martin City Manager Robert Switzer City Attorney Chuck Zumpft City Clerk Sheema D. Shaw Chief of Police Darren Wagner Public Works Director Jay Flakus Grants Administrator Angela Moore Absent: None Guests: Mr. David Ray, Mr. Dave DeGrendele, and Ms. Deb DeGrendele The meeting was called to order and roll call was reported by Mayor Garry. The Pledge of Allegiance was led by Mayor Garry. Public Participation Mayor Garry asked for comments and no comments were made at this time. Agenda Approval Mayor Garry stated the agenda would be approved as presented unless there were any objections or corrections. City Manager Switzer stated no corrections are needed and the agenda was approved as presented. Minutes Mayor Garry stated the minutes of April 26, 2021 regular meeting would be approved as presented unless there are any objections or corrections. City Manager Switzer stated the item should read minutes of May 10, 2021 regular meeting and the minutes of May 10, 2021 regular meeting were approved unanimously. Approve Franchise Agreement with D & S Waste for Waste Management Services in Yerington NV from March 22, 2021, ending June 30, 2026. Mayor Garry stated a compromise was resolved with D & S Waste for Waste Management Services. ---PAGE BREAK--- Councilman Bryant stated the modification that was made was great. Councilwoman Catalano asked City Attorney Zumpft if he reviewed the agreement. City Attorney Zumpft stated yes. City Manager Switzer stated section eleven would resolve the issues with D & S Waste and the customer. The City will know if a problem continues more than three days with a direct complaint from the customer. Councilwoman Catalano made a motion to approve a Franchise Agreement with D & S Waste for Waste Management Services from March 22, 2021 ending June 30, 2026, seconded by Councilman Bryant. Mayor Garry asked for comment, no comments were made and the motion was approved unanimously. Discussion on the Financial Statement (FS-10) July 1, 2020 Through April 30, 2021. City Manager Switzer stated the financial statement is for the current fiscal year. Page four provides the ending and beginning fund balances in the amount of $782,668.18. The General Fund shows revenues over expenditures in the amount of $633,196.33 as of April 30th. The total ending fund balance is in the amount of $1,415,864.67, which is a good, healthy position for the General Fund. Page fourteen is the Water Fund with revenues over expenditures in the amount of $4,429,934.35. The interim loan funds in the amount of $4,318,259.00 need to be subtracted from the amount for the Water and Sewer Project. The balance of the fund is in the amount of $111,675.00, which is still a positive balance. Page eighteen is the Sewer Fund with revenues over expenditures in the amount of $4,932,723.15. The interim loan funds in the amount of $4,562,097.00 need to be subtracted from the amount for the Water and Sewer Project. The balance of the fund is in the amount of $370,626.00, which is still a positive balance. Page twenty-two and twenty-three are within the Special Revenue Fund. Adjustments need to be made within the funds for the Coronavirus Relief Fund grant funding. The amounts were put into the Special Revenue Fund and some balances need to be placed in the General Fund. Special Revenue funds are then placed into the Asset Acquisition Fund to bring to the status to current. The Special Revenue Fund is on page twenty-seven and includes grant monies like Room Tax, the FAA Master Plan, and the Coronavirus Relief Fund. Discussion on Tentative Budget for FY 2021-2022, ending June 30, 2022. City Manager Switzer stated City Council has the final opportunity to review the budget. Additional items were requested and recommended by City Council and staff to include purchases for the Police Department and Public Works. The recommendations are included within the final budget. ---PAGE BREAK--- Mayor Garry asked if two vehicles will be purchased for the Police Department. City Manager Switzer stated no, only one additional police vehicle will be purchased and the other vehicle was acquired not too long ago. City Manager Switzer stated the terms and guidelines of the American Rescue Plan Act grant will be brought to City Council to review. Councilwoman Catalano asked if City Council could receive an extra copy of the final budget. City Clerk Shaw stated yes, a copy will be given to City Council once finalized. City Manager Switzer stated the City budgeted $950,000.00 to go into the Special Revenue Fund. Approval of the Final Budget for FY 2021-2022, Beginning July 1, 2021 and ending June 30, 2022. City Manager Switzer stated the final budget figures are for the revenues and expenditures. Page five shows the statistical data with the population going from 3,162 to 3,488 people. The American Rescue Plan Act funding amounts are based on the population and how much funding will be allocated to cities. The State of Nevada recorded an amount of $79,872,522.00 for the total assessed property tax evaluation and for the ad valorem tax. The State of Nevada has now assessed the property tax value in the amount of $126,406,597.00 due to commercial and industrial increases. Page ten and eleven are a summary of budgeted General Fund revenues with a final amount of $2,746,649.00. On the building permit side, the City is hoping for more than $100,000.00 by next year based on commercial developments. Page eleven is the sum of all revenues within the Fixed Asset Acquisition Fund and includes the budgeted amount of $950,000.00 with a total amount of $5,068,874.00. The General Fund expenditures for general government includes the Mayor, City Council and City Hall in the amount of $245,722.00. Page thirteen is Muni Court services and supplies which have increased with the public defender contract. Page fourteen is the Police Department is showing a total amount of $1,515,427.00 for Public Safety. Page fifteen is the Public Works Department budgeting with Capital Outlay, Parks and Recreation, and street repaving. Page sixteen is the Animal Control. Page eighteen is a summary of the expenditures. Page nineteen is the Fixed Asset Acquisition Fund with an amount of $950,000.00 budgeted for the American Rescue Plan Act. Page twenty is the expenditures for the Fixed Asset Acquisition Fund. An amount of $15,000.00 is budgeted for additional work at City Hall. PD 57,000. Tactic equipment for the Police Department in the amount of $15,000.00. The Public Works Department was budgeted for an amount of $35,000.00 for a vehicle for the Public Works Chief Becker. An amount of $140,000.00 was budgeted for a purchase of a compact loader. An amount was budgeted to replace the City owned hangars in the amount of $8,000.00. Capital Outlay was budgeted for additional work at the parks. The new restrooms are online for use at Veteran’s Park. The gym HVAC unit was replaced recently in the Community Center. ---PAGE BREAK--- Page twenty-one is the Muni Court fees. Compensated absence is paid out by the City for leave time that has accumulated. Page twenty-five is the Special Revenue Fund showing the grant funding. The grants shown are CDBG, FAA Master Plan, FAA CARES Act, and $500,000.00 of the $1,410,000.00 for the American Rescue Plan Act. The Department of Transportation is shown for the Kiss and Drop Project at the schools and the City budgeted an amount of $600,000.00 for the Pedestrian School Safety Program. Page twenty-six are the expenditures of the Special Revenue Fund. Page twenty-seven is the Water Utility Fund with a net income in the amount of $21,505.00. Page twenty- eight is the Water Utility cash flow statement for the Department of Taxation, which is required by Nevada Revised Statutes (NRS). Page twenty-nine is the Sewer Utility Fund with a net income in the amount of $373,506.00. Page thirty is the cash flow statement for the Sewer Utility Fund. Councilman Bryant made a motion to approve the final budget for FY 2021-2022, beginning July 1, 2021 and ending June 30, 2022, seconded by Councilman Martin. Mayor Garry asked for comments, no comments were made and the motion carried unanimously. Approve a Sludge Agreement and Release between Peri & Sons, Inc. a Nevada Corporation and the City of Yerington. City Manager Switzer stated he would recommend to not pass the agreement until later because more information needs to be reviewed by the City. This discussion began two years ago, taking the sludge from the sewer ponds and adding it to one of Peri and Sons properties. The City did have a written agreement with Peri and Sons, Inc. The issue was that Peri and Sons were approaching the City for being compensated and was only done verbally. Page ten of the budget includes waiving fees for building permits, development fees for sewer and water connection fees, charges for buildings that have activity and has services. The cost of the fees helps to pay for current and future maintenance fees. All activities need to be permitted. A figure in the amount of $183,000.00 was calculated based on the City paying out of pocket to have the sludge dumped elsewhere. The City is attempting to reach an agreement with Peri and Sons, the City should not have to write a check to dump the sludge. A counter offer was received but City Manager Switzer needs time to evaluate the proposal. The finalized agreement will be brought back to City Council for further approval. Councilman Bryant asked if the sludge will offer anything to Peri and Sons. City Manager Switzer stated some value would be present but he is unaware. Peri and Sons were compensated by the City but the value is unknown. City Manager Switzer asked Public Works Director Flakus if the sludge dumping is mandatory. Public Works Director Flakus stated yes. The agreement or approach would credit half the amount for fees and the agreement is for a four-year term. Mayor Garry stated an agreement needs to be reached between both parties. City Manager Switzer stated the transportation part is about one hundred and five miles and the dumping fees would be charged at a landfill. ---PAGE BREAK--- Mayor Garry stated no action will be taken at this time for a Sludge Agreement and Release with Peri and Sons. Review Bills Previously Submitted for Payment Bills, Salaries and Vouchers: Accounts Payable Checks 05/10/2021 33697 through 33720 05/19/2021 33727 through 33758 Payroll Checks 05/20/2021 33721 through 33724 Payroll Vouchers 05/20/2021 05202101 through 05202124 Transmittal Checks 05/17/2021 33725 through 33726 Transmittal Vouchers 05/17/2021 05172101 Mayor Garry stated the bills previously submitted for payment would be approved unless there are any objections or corrections. No comments were made at this time and the bills previously submitted for payment were approved unanimously. Department Reports Chief of Police Wagner gave a shout out to Wild West Chevrolet. School tickets are given out to the Lyon County School District students for good behavior and prizes can be earned. Six were rewarded last week and four this week. Chief of Police Wagner is happy to see positive interaction for the Police Department. Public Works Director Flakus stated an expert will come to Yerington tomorrow to analyze the sewer ponds. A tour will be given and a solution will be offered. A boil water notice is in effect right now. A water leak at Colony and Center Street occurred on Thursday night and both water mains were shut down before the boil water notice. The City is paying for the super rushed results of the water samples. Mayor Garry asked if the sidewalk will be repaired in front of China Chef. Public Works Director Flakus stated another portion of the sidewalk in front of China Chef needs to be ripped up, but the sidewalk will be fixed soon. City Manager Switzer stated United States Department of Agriculture (USDA) declined the reimbursement for the main repair, but came back and approved the water leak repair to the Water and Sewer Project. The C is working on another meeting with the Lyon County School District about Booth Parr Field and the transfer because the first meeting was cancelled. Elections for the City will be ran by Lyon County level and the City is currently working on that agreement. Mayor Garry suggested City Manager Switzer to explain the discussion with Q & D Construction and what they are finding in town. City Manager Switzer stated as Q & D Construction has been working, they are finding that ---PAGE BREAK--- the streets have no base material underneath the asphalt. The contractor has yet to find a section of a road that provides the base, meaning that the asphalt being put down will not last long without the base. City Clerk Shaw would like to confirm a Public Safety Committee meeting for Friday, May 28th at 2:00pm. Needs to post the agenda three days in advance. Chief of Police stated that works. City Clerk Shaw stated Grants Administrator Moore provided a grants spreadsheet with all the projects that she is currently working on and thank you for all your work. Councilman Bryant stated he participates frequently in school sports and would like to provide some news. The Yerington High School baseball and softball teams both won in zone. Track and field won in zone as well. Graffiti is now at the new restrooms at Veteran’s Park. Neil Herrin, Buck Aiazzi, and Reviglio fields look great. Councilwoman Schunke stated she was approached by a member of the community who is very appreciative of the Police Department. The community does appreciate their work and Chief of Police Wagner is doing a great job. Mayor Garry stated tomorrow is his 46th wedding anniversary. The car show is coming up and the local Lions Club will be serving meals. Mayor Garry stated good time are ahead. Public Participation Mayor Garry asked for comments and no comments were made at this time. There being no further business the meeting was adjourned. Mayor of the City of Yerington ATTEST: City Clerk of the City of Yerington ---PAGE BREAK---