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Yerington City Council Meeting September 27, 2021 at 10:00am – City Hall The regular meeting of the Yerington City Council was held in the Council Chambers at 10:00am with the following present: Mayor John J. Garry Council Members Jerry Bryant, Selena Catalano, and Terceira Schunke (Via Telephone) City Manager Robert Switzer City Attorney Neil Faulk City Clerk Sheema D. Shaw Chief of Police Darren Wagner Public Works Director Jay Flakus (arrived at 10:20am) Building Official Joel Brown Grants Administrator Angela Moore Absent: Councilman Shane Martin Guests: Mr. Matt Van Dyne with Farr West Engineering, Mr. David Ray, Mr. Dave DeGrendele, and Ms. Deb DeGrendele The meeting was called to order at 10:04am and roll call was reported by Mayor Garry. The Pledge of Allegiance was led by Mayor Garry. Public Participation Mayor Garry asked for comments and no comments were made at this time. Agenda Approval Mayor Garry stated the agenda would be approved as presented unless there were any objections or corrections. City Manager Switzer stated no corrections need to be made and the agenda was approved unanimously. Minutes Mayor Garry stated the minutes of September 13, 2021 regular meeting would be approved as presented unless there are any objections or corrections. No corrections were made and the minutes of September 13, 2021 regular meeting was approved unanimously. Approve a City of Yerington Cross-Connection Control Program and Policy; Ensuring that Businesses, Apartments, Churches and all other Commercial Buildings Install and Inspect Backflow Prevention Devices. ---PAGE BREAK--- City Manager Switzer stated the City informed residents of a meeting about three weeks ago in the Community Center to discuss the Cross-Connection Control Program with about twenty property owners in attendance. Questions from property owners involved asked how they will afford it and how much it will cost. The City notified them that it depends on the property and a price range was given. With City Council approval, City staff would like to set up a grant/loan program to assist the property owners in order to comply with the backflow mandates. A policy can be created instead of an ordinance in case changes need to be made which can be easily changed with a policy. Councilwoman Catalano asked which businesses qualify for the grant/loan program. City Manager Switzer stated the details are unknown at this time. The City would like to offer a grant/loan program combined with a percentage being a grant and the remaining within a loan that could be repaid with each month’s utility bill. Councilwoman Catalano asked how long would the property owner have to repay the loan. City Manager Switzer stated over a couple years period and is subject to final approval by City Council. Councilman Bryant stated he would prefer a policy over an ordinance and asked if the City has a certified inspector to test and install the backflow prevention devices. City Manager Switzer stated the City does not have that currently. City will work with businesses and will take at least a couple years to get everyone where they need to be. The State of Nevada is only requiring commercial properties to have backflow prevention devices at this time. City Manager Switzer stated City Council is free to review the policy and make any amendments they see fit. Councilman Bryant asked if any funds are needed from the City. City Manager Switzer stated the property owner is responsible for their own property or properties. Councilwoman Schunke asked about a time frame for businesses to have this completed. City Manager Switzer stated a time frame is not available but businesses will need to begin complying. Some businesses that can’t and won’t comply, City staff would then approach City Council for a final decision. Mayor Garry stated the purpose of this is to protect our City’s water supply. Councilwoman Catalano stated it is good to give businesses a chance to comply. City Manager Switzer stated high costs will come in with large businesses and large apartment complexes. The main goal is to work with the businesses but this process will take about two years. Councilman Bryant made a motion to approve a City of Yerington Cross- Connection Control Program and Policy as presented, seconded Councilwoman ---PAGE BREAK--- Catalano. Mayor Garry asked for comments, no comments were made at this time and the motion was passed unanimously. Approve City Council Holiday Schedule, Canceling the Second Meeting in November and December Due to the Thanksgiving, Christmas and New Year’s Holidays. Mayor Garry stated canceling the second meeting in November and December due to the holidays will be approved unless there are any objections or corrections. No objections were made and the approval to cancel the second meeting in November and December due to the holidays was approved unanimously. Approve the Water and Sewer Rates as Presented by Farr West Engineering. Mr. Matt Van Dyne with Farr West Engineering stated the last public hearing was a formal presentation and today is the consideration for a motion. City Manager Switzer stated City staff is proposing to the public that the water rates do not change. The water base rate is in the amount of $33.75 for 4,000 gallons. The sewer base rate is in the amount of $43.16 per month and the proposed rate would raise the sewer rates to the amount of $48.98 per month. Councilman Bryant asked if the water rates will increase in the year 2023. City Manager Switzer stated yes, he recommends no change to rates until fiscal year 2023 for the water rates. Mr. Van Dyne stated the new proposed sewer rates are based on: 1. No Capital Improvement Projects (CIP) 2. A. All Capital Improvement Projects (CIP) with the Wastewater Treatment Plant (WWTP) relocation not financed B. All Capital Improvement Projects (CIP) with the Wastewater Treatment Plant (WWTP) relocation financed (proposed alternative) 3. All Capital Improvement Projects (CIP) with no Wastewater Treatment Plant (WWTP) upgrade Mr. Van Dyne explained the recommendation is for a five-year period. The increases include inflation for Consumer Price Index (CPI) in the amount of two and a half percent. City Manager Switzer stated the rates should be reviewed on an annual basis. ---PAGE BREAK--- Councilman Bryant made a motion to approve the recommended rate increases for water starting fiscal year 2023 and the recommendation for alternative 2b for the sewer rates, as they relate to the sewer system, seconded by Councilwoman Catalano. Mayor Garry asked for comments, no comments were made and the motion was approved unanimously. Approve an Agreement Between the City of Yerington and Farr West Engineering for Fiscal Year 2022 GIS Services for an Amount of up to $13,000.00. City Manager Switzer asked City Attorney Faulk if the City received the final draft of Farr West Engineering’s GIS agreement. City Attorney Faulk stated no, additional comments were added. City Manager Switzer suggests to City Council to table this agenda item. Mayor Garry stated the agenda item will be tabled and brought back to City Council for final approval. Approve a Quote in the Amount of $9,363.00 from Inland Potable Services, Inc. to Inspect and Clean the Mason, Sunset Hills, Yerington Yerington #2 and Clear Water Tanks. City Manager Switzer stated this service is to have an inspection of the City’s water tanks and recommends approval. Public Works Director Flakus stated the services are mandated in a Sanitary Survey from January of 2021. The inspection should be completed every five years by draining the tanks and recoating. The Clear Water Tank has five shotgun shots to the outside and needs to be repaired. Councilman Bryant asked what if every tank needs to be repaired. Public Works Director Flakus stated the Nevada Division of Environmental Protection (NDEP) will not put the City in a position to decrease our water supply. Councilwoman Catalano made a motion to approve the quote in the amount of $9,363.00 from Inland Potable Service, Inc. to inspect and clean the Mason, Sunset Hills, Yerington Yerington #2 and Clear Water Tanks, seconded Councilwoman Schunke. Mayor Garry asked for comments, no comments were made and the motion was approved unanimously. Discussion on the Financial Statement (FS-10) for July through August 2021. ---PAGE BREAK--- City Manager Switzer stated on page four details the General Fund showing more expenditures than revenues with a beginning balance in the amount of $1,198,459.34. Page five shows the School Resource Office (SRO) under other local government shares in the amount of $30,000.00, which has not been paid yet and the Lyon County School District will take care of payment. Page six details the airport tie down fees collected each year and the amounts have not been posted on the City’s end yet. The General Fund is in a healthy position and will continue to be monitored. Councilman Bryant asked if the expenditures are trending a little lower. City Manager Switzer stated on page fifteen is the Water Fund. Revenues are in the amount of $293,726.53, which is above the budget and should be at seventeen percent instead of eighteen percent. Page twenty-two is the Fixed Asset Acquisition Fund, the City received about $2,100,000.00 for the American Rescue Plan Act (ARPA) and an amount of $500,000.00 was placed in the Special Revenue Fund on page twenty-nine. Councilman Bryant asked if presentations can now be presented to the public. City Clerk Shaw stated City staff still needs the trainings to be completed. Mayor Garry asked for comments and no comments were made. Review Bills Previously Submitted for Payment Bills, Salaries and Vouchers: Accounts Payable Checks 9/14/2021 34226 through 34265 9/15/2021 34266 9/22/2021 34273 through 34290 Payroll Checks 9/23/2021 34267 through 34270 Payroll Vouchers 9/23/2021 9232101 through 9232126 Transmittal Checks 9/20/2021 34271 through 34272 Transmittal Vouchers 9/20/2021 09202101 Mayor Garry stated the bills previously submitted for payment would be approved unless there are any objections or corrections. No comments were made at this time and the bills previously submitted for payment were approved unanimously. Department Reports ---PAGE BREAK--- Chief of Police Wagner stated grant monies will be received for trainings from the POOL PACT Risk Management Committee. A meeting for the Public Safety Committee was held. Public Works Director Flakus stated he is happy to announce the delivery of the new Compact Loader with trainings to be held on Thursday. A meeting for the Public Works Committee was held with good ideas as the result. The Water and Sewer Project is also moving forward. City Manager Switzer stated a conference for the Nevada Airport Association will be held in Tonopah, Nevada to discuss economic development relating to the Airport. The position for the Meter Reader has been filled and he is helping Public Works Director Flakus with the remote access for City Hall. City Clerk Shaw stated the Administrative Committee meeting went well. The City is looking to schedule all three committee meetings on a quarterly basis and she will be reaching out to everyone soon. Councilman Bryant stated he would like to provide a recap from the Public Safety Committee meeting. The Yerington Police Department is having hiring issues and not enough applicants. Councilman Bryant contacted Western Nevada College (WNC) for them to reconsider an academy program or a long-term solution program. The Neighborhood Watch Program will be presented to City Council soon. A vaping issue with minor children at Yerington High School has risen and an ordinance should be considered. The Public Works Committee meeting was mainly about the dog park by Mountain View Park, scoreboards and lights and the parks, redrafting fields for a soccer field, enforcing no alcohol at the parks, and vandalism. For the future City Council meeting, attendance policies need to be discussed as a council. Public Participation Mr. David Ray asked if a public discussion will be held in regards to the dog park and more discussion should take place before an action is taken. Councilwoman Catalano stated more discussion will take place and should not interrupt with any group at Mountain View Park. Public Works Director Flakus stated that the dog park is currently unfunded. Mr. Dave DeGrendele stated more support should be provided for the Yerington Police Department for recruitment and retention by adding another officer or two. Mayor Garry stated our current City Hall building was named after Major General Robert T. Herbert, who passed on Friday afternoon in an automobile crash. Major General Herbert was a wonderful individual and served our country at the age of eighteen years old. Major General Herbert worked hand in hand with Senator Harry Reid and did great work for the betterment of our nation. Major General Herbert will be greatly missed. Funeral services will be held in Las Vegas. Memorial flowers and a ribbon will be ---PAGE BREAK--- presented at the Major General Robert T. Herbert Administrative City Hall building. Please share in a moment of silence for Major General Robert T. Herbert. There being no further business, the meeting was adjourned at 11:05am. Mayor of the City of Yerington ATTEST: City Clerk of the City of Yerington