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COUNCIL MEETING MINUTES MARCH 26 2012 o DATE COUNCIL CHAMBERS CITY HALL CIT Y OF WOODBURN COUNTY OF MARION STATE OF OREGON MARCH 26 2012 CONVENED The meeting convened at 7 05 p m with Mayor Figley presiding ROLL CALL Mayor Figley Present Councilor Cox Present Councilor Lonergan Present Councilor McCallum Present Councilor Morris Absent Councilor Pugh Present Councilor Schmidt Present Staff Present City Administrator Derickson City Attorney Shields Public Works Director Brown Economic Community Development Director Finance Director Palacios Community Services Director Row Police Captain Alexander Police Captain Garrett Human Resources Director Hereford Asst City Engineer Liljequist Recorder Shearer 01 ANNOUNCEMENTS A The filing period for Mayor and Council positions will open May 30 2012 Positions to be voted upon at the November 6 2012 general election are as follows Mayor AtLarge position 2year term Councilor Ward I Precinct 815 4year term Councilor Ward II Precinct 825 4year term Councilor Ward VI Precinct 865 4year term Candidate filing forms and instructions are available from the City Recorder and are posted on the City website B Woodburn s Annual Easter Egg Hunt will be at Legion Park on Thursday April 5 at 5 30 pm 0 2 COMMUNITYGOVERNMENT REPORTS A Woodburn Downtown Unidos Erubio Valladares President provided an update on Downtown Unidos activities Page 1 Council Meeting Minutes March 26 2012 ---PAGE BREAK--- COUNCIL MEETING MINUTES MARCH 26 2012 0 4 CONSENT AGENDA A Approve Woodburn City Council minutes of February 27 2012 B Accept Planning Commission minutes of September 8 2011 C Accept Recreation and Park Board minutes of March 12 2012 D Accept the Crime Statistics report for February 2012 and E Accept the informational Update on the PSAP Consolidation McCallum Pugh approve the consent agenda as presented Motion passed unanimously o 05 COUNCIL BILL NO 2887 A RESOLUTION DIRECTING THAT THREE NO PARKING SIGNS BE INSTALLED ON MERIDIAN DRIVE JUST SOUTH OF THE INTERSECTION OF HAZELNUT DRIVE AND MERIDIAN DRIVE McCallum introduced Council Bill No 2887 Recorder Shearer read the bill by title only since there were no objections from the Council Several members of the neighborhood spoke regarding this resolution Some questioned the need for three signs and suggested using curb painting or a reduced number of signs Some spoke regarding a request for a stop sign at the intersection of Hazelnut Dr and Meridian Dr due to concerns about traffic speeds and volumes Asst City Engineer Liljequist explained the reasoning behind the proposed solution and agreed that curb painting may be sufficient to address the parking issue He stated that the traffic study completed by Public Works did not reveal traffic concerns sufficient to warrant a stop sign at the intersection Members ofthe neighborhood questioned whether the study was completed during peak usage when School was in session City Administrator Derickson agreed to have Public Works complete another traffic survey when school was in session and communicate with the neighborhood with the results On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2887 duly passed 0 37 COUNCIL BILL NO 2888 A RESOLUTION AUTHORIZING THE DEPARTMENT OF COMMUNITY SERVICES TO APPLY FOR A LOCAL GOVERNMENT GRANT FROM THE OREGON PARKS AND RECREATION DEPARTMENT FOR THE INSTALLATION OF A PLAYGROUND AT LEGION PARK AND DELEGATING AUTHORITY TO THE DIRECTOR OF COMMUNITY SERVICES TO SIGN THE APPLICATION McCallum introduced Council Bill No 2888 Recorder Shearer read the bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2888 duly passed Page 2 Council Meeting Minutes March 26 2012 ---PAGE BREAK--- COUNCIL MEETING MINUTES MARCH 26 2012 0 38 CONSTRUCTION CONTRACT AWARD WASTEWATER TREATMENT PLANT ANTENNA TOWER PROJECT Cox Schmidt award a construction contract for the Wastewater Treatment Plant Microwave Antenna Tower Project to Day Wireless Systems in the amount of115 005 90 Motion passed unanimously 0 40 ACCEPTANCE OF A 5 FEET WIDE PUBLIC UTILITY EASEMENT ALONG THE FRONTAGE OF 295 HARDCASTLE AVENUE TAX LOT 051W07DD02200 Lonergan McCallum accept a five feet wide Public Utility Easement granted by Wilbur Ellis Company property owners of 295 Hardcastle Avenue in Woodburn Oregon Motion passed unanimously 0 41 FY 2012 13 FINANCIAL PLAN Pugh Lonergan adopt the attached FY 2012 2013 Financial Plan Budget Policies Reduction Strategy and 5Year Financial Forecast Motion passed unanimously 0 46 CITY ADMINISTRATOR S REPORT Reminder of Executive Session following the meeting 0 46 MAYOR AND COUNCIL REPORTS High School Essay Contest winners will be announced next week Councilor Schmidt commented that there is a lot of shrubs and trees that are blocking sightlines in the right of way He would like the police and code enforcement officers to notify property owners that they need to be trimmed Councilor Schmidt is also concerned about potholes on Highway 99E Councilor Schmidt would like the portion of Cleveland Street between City Hall and Settlemier to be a designated no parking zone 0 49 EXECUTIVE SESSION Mayor Figley entertained a motion to adjourn into executive session under the authority of ORS 192 660 2 h and ORS 192 660 2 f LonerganCox adjourn to executive session under the statutory authority cited by the Mayor The motion passed unanimously The Council adjourned to executive session at 7 55 pm and reconvened at 8 15 pm Mayor Figley stated that no action was taken by the Council while in executive session Page 3 Council Meeting Minutes March 26 2012 ---PAGE BREAK--- COUNCIL MEETING MINUTES MARCH 26 2012 ADJOURNMENT Pugh McCallum meeting be adjourned The motion passed unanimously The meeting adjourned at 8 15 p m APPR 11 VED Aa Aga THR F Or ATTEST hristina M S earer Recorder City of Wood urn eregon Page 4 Council Meeting Minutes March 26 2012