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COUNCIL MEETING MINUTES June 14 2010 HR MN 0 6 DATE COUNCIL CHAMBERS CITY HALL CITY OF WOODBURN COUNTY OF MARION STATE OF OREGON JUNE 14 2010 CONVENED The meeting convened at 7 07 p mafter Urban Renewal Agency Meeting with Mayor Figley presiding ROLL CALL Mayor Figley Present Councilor Cox Present Councilor Lonergan Present Councilor McCallum Present Councilor Morris Present Councilor Pugh Present Councilor Schmidt Prescnt Staff Present City Administrator Derickson Assistant City Administrator Stevens City Attorney Shields Police Captain Alexander Police Captain Garrett Public Works Director Brown Economic Community Development Director Community Services Director Row Finance Director Palacios City Recorder Shearer 0 6 ANNOUNCEMENTS A The Aquatic center will be closing at 6 00 pm on June 15 h 16 h and 17 h for staff training B The Woodburn Public Library will be closed on Sundays for the summer beginning June 13 2010 They will re open on Sundays beginning September 12 2010 o PROCLAMATIONS A Relay for Life B Pioneros de Oregon Reunion o iz PRESENTATIONS A Mexican Fiesta Community Services Director Row Don Judson and Kristin Graybeal ofthe Woodburn Chamber of Commerce and Don Coss of KCKX radio gave a presentation about the 2010 Fiesta Mexicana oas COMMITTEE REPORTS A Chamber of Commerce Executive Director Don Judson gave areport on the Flower Basket program He also provided information on upcoming Chamber events B Woodburn School District Superintendent Walt Blomberg gave his final report as the Woodburn School District Superintendent and updated Council on graduation events and the District s recent budget cuts due to State Revenue shortfalls Page 1 Council Meeting Minutes June 14 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES June 14 2010 HR MN o BUSINESS FROM THE PUBLIC Lydia Saldana 20765 Willamette Ave West Linn made additional comments regarding the future organization ofFiesta Mexicana and the development of future leaders through mentorship i o CONSENT AGENDA A approve the Woodburn City Council minutes of May 24 2010 B approve the Woodburn Planning Commission minutes ofMay 13 2010 and C accept the Crime Statistics report for May 2010 Councilor Cox moved that the minutes of May 24 2010 be amended to accurately reflect the requested change to the Executive Session minutes of May 10 2011 to explicitly show that Councilor Lonergan was present at the Executive Session Pugh seconded the motion Motion to amend the Woodburn City Council minutes of May 24 2010 passed unanimously McCallum Cox adopt the Consent Agenda as amended The motion passed unanimously z TABLED BUSINESS COUNCIL BILL 2814 A RESOLUTION MODIFYING THE BUSINESS ASSISTANCE LOAN PROGRAM GUIDELINES City Administrator Derickson suggested that the item be removed from the table and discarded due to a lack of feasibility Councilor Pugh disagreed and clarified his position regarding venture capital involvement with the proposed modifications and requested that the resolution continue on the table Council discussed the merits of leaving the resolution on the table and their recollection ofthe need for program guideline modifications Economic and Community Development Director offered to bring a status report of the program and recommendations regarding the program Council agreed to continue to table Council Bill 2814 i az PUBLIC HEARING STATE SHARED REVENUE Mayor Figley declared the hearing open at 8 20 pm for the purpose of hearing public input on State Shared Revenue Finance Director Palacios provided a staff report on the state requirements and uses of state shared revenue No members ofthe public wished to speak in either support or opposition ofthe use of State Sheared Revenue Mayor Figley declared the hearing closed at 8 24 pm i za PUBLIC HEARING CITY BUDGET FOR 2010 11 Mayor Figley declared the hearing open at 8 24 pm for the purpose of hearing public input on the City s Budget for 2010 11 Finance Director Palacios provided a staff report on the approved City Budget for 2010 11 Director Palacios reported on two changes to the budget One recommended change increased funding for the School Resource Officer by approximately 20 000 and the other transferred 65 545 for the N Lincoln N Cascade Dr sanitary sewer project from the Fiscal Year 2009 10budget to the Fiscal Page 2 Council Meeting Minutes June 14 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES June 14 2010 HR MN Year 2010 11 budget These changes represent an increase of94 720 from the Budget Committee approved budget No members of the public wished to speak in either support or opposition of the 2010 11 Budget Mayor Figley declared the hearing closed at 8 27 pm i z COUNCIL BILL N0 2830 A RESOLUTION DECLARING THE CITY OF WOODBURN SELECTION TO RECEIVE STATE REVENUE SHARING McCallum introduced Council Bill No 2830 Recorder Shearer read the bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2830 duly passed zs COUNCIL BILL N0 2831 A RESOLUTION CERTIFYING SERVICES FOR STATE REVENUE SHARING McCallum introduced Council Bill No 2831 Recorder Shearer read the bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2831 duly passed z9 COUNCIL BILL N0 2832 A RESOLUTION ADOPTING THE BUDGET AND CIP MAHING APPROPRIATIONS AND DECLARING AND CATEGORIZING TAXES FOR FISCAL YEAR 2010 2011 McCallum introduced Council Bill No 2832 Recorder Shearer read the bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed 5 1 with Councilor Schmidt voting nay Mayor Figley declared Council Bill No 2832 duly passed i 3o AWARD OF CONSTRUCTION CONTRACT FOR W LINCOLN ST AND N CASCADE DR SANITARY SEWER IMPROVEMENTS Lonergan McCallum City Council acting as the Local Contract Review Board authorize the City Administrator to enter into a construction contract for the W Lincoln St N Cascade Dr Sanitary Sewer improvements to Kerr Contractors Inc in the amount of165 545 00 Councilor Cox requested clarification regarding the need for the improvements Public Works Director Brown stated that the line is failing and is also undersized relative to current demand The motion passed unanimously i 3s REIMBURSEMENT AGREEMENT FOR SERVICES MATERIALS AND PROJECTS McCallum Lonergan authorize the City Administrator to execute areimbursement agreement between the City of Woodburn and the Woodburn Urban Renewal Agency for fiscal year 2010 11 The motion passed unanimously 1 36 LAND USE DECISION PEDIATRIC CLINIC The Council declined to call this item up for review Page 3 Council Meeting Minutes June 14 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES June 14 2010 HR MN 1 36 CITY ADMINISTRATOR SREPORT A The City has received word that it will be awarded an Enterprise Zone designation effective July 1 2010 B A City Council display is being planned for the City Hall lobby C An illegal sign blitz is being planned to occur for the next few weeks D The next E Blurb will be issued soon az MAYOR AND COUNCIL REPORTS Councilor Morris thanked Council members and the public who attended the Boys Girls Club fundraising breakfast He also congratulated the Woodburn High School class of 2010 Councilor McCallum expressed thanks to Council and City Department heads for their sponsorship in the Relay for Life He also praised the numerous businesses who are sponsors Mayor Figley echoed the praise for support for the Relay for Life and the Boys Girls Club fundraising efforts i aa ADJOURNMENT Lonergan Pugh meeting be adjourned The motion passed unanimously The meeting adjourned at 8 45 p m APP OVED FI ATTEST Christina M S eare Recorder City of Woodbu regon MA Page 4 Council Meeting Minutes June 14 2010