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COUNCIL MEETING MINUTES April 12 2010 HR MN o o DATE COUNCIL CHAMBERS CITY HALL CITY OF WOODBURN COUNTY OF MARION STATE OF OREGON APRIL 12 2010 CONVENED The meeting convened at 7 00p mwith Mayor Figley presiding ROLL CALL Mayor Figley Present Councilor Cox Present Councilor Lonergan Present Councilor McCallum Present Councilor Morris Present Councilor Pugh Present Councilor Schmidt Present Staff Present City Administrator Derickson Assistant City Administrator Stevens City Attorney Shields Police ChiefRussell Police Captain Garrett Public Works Director Brown Economic Community Development Director City Recorder Shearer o PROCLAMATIONS A Mayor Figley declared Apri124 2010 Day of the Child o z COMMITTEE REPORTS A Don Judson Executive Director of the Woodburn Chamber ofCommerce updated Council on Chamber and tourism promotion activities B Councilor Moms provided an update on School District upcoming events including the Mr Bulldog event o ia BUSINESS FROM THE PUBLIC A Craig Mikkelsen 107 S Molalla Ave Molalla an attorney representing All Around Towing made astatement regarding previous testimony before Council concerning the services provided by All Around Towing Mr Mikkelsen provided additional information to Council regarding the circumstances of the towing service and informed the Council that an investigation performed by Chief Russell resulted in no changes to All Around Towing s status on the City s towing rotation and recommended no further action o z9 CONSENT AGENDA A approve the Woodburn City Council minutes of March 22 2010 B accept the Community Services Department Statistics for January 2010 C accept the Community Services Department Statistics for February 2010 McCallum Lonergan adopt the Consent Agenda The motion passed unanimously Page 1 Council Meeting Minutes April 12 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES April 12 2010 HR MN 0 3o TABLED BUSINES Council Bi112814 A Resolution modifying the Business Assistance Loan Program guidelines remained on the table 0 3o PUBLIC HEARING FIFTH STREET IMPROVEMENT PROJECT Mayor Figley declared the hearing open at 7 30 pm for the purpose ofhearing public input on the Fifth Street Improvement Project Public Works Director Brown provided a staff report and answered clarifying questions ofCouncil The design acceptance package document is incorporated into the record by reference 3o Mayor Figley invited the proponents Fifth Street Improvement Project to address Council Two members ofthe public names and addresses incorporated by reference wished to speak in favor ofthe project and the reasons for their support are summarized as follows Improvement oftraffic flow and travel efficiency Improved connectivity for vehicles and pedestrians Reduction oftraffic and congestion in the area Increasing neighborhood safety via sidewalks and street lighting Improved public safety response time 1 33 Mayor Figley invited the opponents ofthe Fifth Street Improvement Project to address Council There were numerous members ofthe public that wished to speak in opposition names and addresses incorporated by reference The reasons for their opposition are summarized as follows Concern about benefits not outweighing the project cost Air quality and noise pollution affects on students at St Luke Catholic School Impacts on the educational environment ofSt Luke Catholic School Concern that previous poor access design for development cannot be overcome by this project Impacts on the residential properties along Fifth Street such as reduced parking and encroachment ofright ofway on existing residential properties Emphasis on Fifth Street connection to Highway 214 as the basis for justifying the construction of atraffic signal on Highway 214 at Fifth Street is inappropriate and unnecessary Lack ofpublic demand for the project Proposed improvements are out of scale from existing surrounding streets Concern that the Citizen s Advisory Committee was not areal opportunity for public comment input that staff had a predetermined decision in mind Increased traffic for Fifth Street residents Project does not adequately address parking issues Concern that traffic signal may still not be warranted even with the opening of Fifth Street Page 2 Council Meeting Minutes April 12 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES April 12 2010 HR MN In addition apetition with approximately2 000 signatures opposing the project was submitted by St Luke Catholic Church and written testimony in opposition was provided by Peppi Kosikowski of Woodburn In addition council has requested that all correspondence received by Council and staff be included in the hearing record These documents are incorporated into the minutes by reference z 2 The Public Hearing was closed at 9 25 pm Council discussed the testimony received and asked further clarifying questions ofstaff Council debated the merits of options other than the staffrecommended option such as the one way couplet and no build options Morris Cox modify the design acceptance package to select the no build option After additional discussion ensued Mayor Figley called for a vote On a roll call vote the motion failed 1 5 with Councilor Morns voting Aye and Councilors Pugh Lonergan McCallum Schmidt Cox voting Nay McCallum Cox accept the design acceptance package as presented by staff The motion passed 5 1 with Councilors Pugh Lonergan McCallum Schmidt Cox voting Aye and Councilor Morris voting Nay 3 2o COUNCIL BILL N0 2826 A RESOLUTION DIRECTING THAT SEVEN NO PARKING SIGNS BE INSTALLED ON THE WEST SIDE OF BROWN ST BETWEEN BROWN COURT AND BRIDLEWOOD LANE McCallum introduced Council Bill No 2826 Recorder Shearer read the bill by title only since there were no objections from the Council Councilors Cox and Schmidt expressed concern that impacted residents may not have received adequate notice of the proposed resolution Schmidt Pugh table Council Bill No 2826 pending notification of residents The motion passed unanimously 3 29 ACCEPTANCE OF BANCROFT BOND APPLICATIONS Councilor McCallum declared a potential conflict of interest and did not participate in this item Cox Lonergan accept the Bancroft Bond applications submitted by property owners within the Ironwood Subdivision Local Improvement District which were filed after the initial 10 day filing period The motion passed unanimously 3 29 AWARD OF PROFESSIONAL SERVICES CONTRACT FOR WOODBURN TRANSIT SYSTEM PLAN UPDATE Lonergan Pugh CityCouncil acting as the Local Contract Review Board authorize the City Administrator to enter into a Professional Services contract with Nelson Nygaard Consulting Associates to provide professional services for preparation ofthe Woodburn Transit System Plan Update The motion passed unanimously 3 7 AWARD OF CONSTRUCTION CONTRACT FOR THE NORTH TRUNK SEWER IMPROVEMENT PROJECT Cox Pugh City Council acting as the Local Contract Review Board award the construction contract for the North Trunk Sewer Improvements to Assoc LLC in the amount of67 567 The motion passed unanimously Page 3 Council Meeting Minutes April 12 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES April 12 2010 HR MN 3 ao CITY ADMINISTRATOR SREPORT A Officer Mikkola is recovering well and is at home B Reminder that Statements ofVerified Interest are due to the State by April 15 2010 C Another E Blurb will be issued soon 3 41 MAYOR AND COUNCIL REPORTS Councilor McCallum reminded the Mayor of the Kiwanis Mayor s prayer breakfast at in May Council discussed upcoming budget committee meetings 3 46 EXECUTIVE SESSION Mayor Figley announced that the Executive Session has been cancelled 3 46 ADJOURNMENT McCallum Lonergan meeting be adjourned The meeting adjourned at 10 55p m ATTEST Christina She er Recorder City ofWo Oregon Page 4 Council Meeting Minutes April 12 2010 The motion passed unanimously