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City of Woodburn Recreation and Park Board Minutes August 13, 2013 ● 5:30 p.m. Page 1 of 4 1. CALL TO ORDER The meeting and was called to order at 5:30 p.m. 2. ROLL CALL Position I Vacant, Member (12/13) Position II (Student) Sofie Velasquez (12/13) Absent Position III Joseph Nicoletti, Board Secretary (12/13) Absent Position IV Rosetta Wangerin, Board Chair (12/13) Present Position V Bruce Thomas, Member (12/13) Present Position VI Ardis Knauf (12/16) Absent Position VII Gevin Gregory (12/16) Present 3. APPROVAL OF MINUTES The minutes from the May 14, 2013 meeting were unanimously approved (Thomas/ Gregory). 4. BUSINESS FROM AUDIENCE None 5. NEW BUSINESS Annual Park Tour Review There was a brief discussion of the June 14 park tour. Bruce commented that the real value in the tour is the process of visiting the parks to review current conditions, and projects, more than completing and submitting the review form. Alvah Cowan Park The Board discussed the fact that Alvah Cowan Park was recently adopted by a group of neighborhood residents, including Board member Gevin Gregory. The group and their work was recently featured in the Woodburn Independent. Legion Park Grant Request Jim announced that the grant request he and Stu submitted to Oregon State Parks was just approved. He was pleased to announce that the project ranked 4th out of 35 applications in the large grant category. Design work will begin this fall, with major construction schedule to begin after the 2014 Fiesta in early August. The project will include a new picnic pavilion/ restroom building, a loop trail system, tree thinning and lawn expansion, and upgrades to field lighting. 6. OLD BUSINESS Centennial Park Traffic Counts ---PAGE BREAK--- City of Woodburn Recreation and Park Board Minutes August 13, 2013 ● 5:30 p.m. Page 2 of 4 The Board reviewed a full year’s worth of traffic count data for Centennial Park. Traffic data was over one week periods in the months of October 2012, January 2013, April 2013, and July 2013. Month Total Vehicles October 2012 983 January 2013 343 April 2013 1,880 July 2013 1,540 7. DIVISION REPORTS a. AQUATICS Finance Review Preliminary FY 12/13 financials show Aquatic Center revenues of $231,000 and expenditures of $508,000 – a cost recovery level of 45%. While we didn’t hit our target cost recovery level of 50%, we did exceed $200,000 in revenue for the first time ever. Revenue was up 17% and expenditures 11% over last year. The upward revenue trend seems to be continuing, as July 2013 revenue was $31,500 – 26% greater than July 2012. Make a Splash Day Camp (9am – noon) – 23 children attended Activities included games, crafts, and swimming. Held at Aquatic Center Zumba and fitness classes still strong – just hired two new Zumba instructors Junior Lifeguard Camp Ages 10-15 get an introduction to lifeguarding during this week- long camp o 21 youth for the June camp, 13 for the August camp $5 Swim Week – 242 participants Lifeguard Training - 7 students currently enrolled b. RECREATION Community Ed Photography classes are ongoing this summer. Session 1 in July had 6 and Session 2 going on now has 7. Lots of good feedback for our instructor. ---PAGE BREAK--- City of Woodburn Recreation and Park Board Minutes August 13, 2013 ● 5:30 p.m. Page 3 of 4 YAB The Youth Advisory Board raised over $500 this year doing service projects (senior service) and awarded a $500 scholarship to one of their senior participants at the end of the school year. They continue to be active throughout the summer. Out & About The fall activities guide should be out in mailboxes very soon. We ran behind schedule this summer. Our goal was August 1. Staffing Recreation & Parks will bring on two new staff this month; a recreation coordinator and a recreation specialist (sports). The Coordinator will assist with community events, youth advisory board, active adult programs, and after school programs. The Specialist will oversee our youth and adult sports programs. Amazing Race Woodburn’s first ever Amazing Race took place July 20th and included 10 business stops, each with a unique challenge along the way. 15 teams and 35 people participated. Summer Camp Our summer day camp program will conclude this week. 30 – 40 kids participated each week in a variety of activities and field trips throughout the summer. GREAT Camp ‘G’ang ‘R’esistance ‘E’ducation ‘A’nd ‘T’raining camp took place June 17 – 21. This program was in partnership between Woodburn Police and Woodburn Recreation & Parks and teaches kids goal setting and resistance skills. Safety Camp This year Woodburn Recreation & Parks took over the operation of Safety Camp from Woodburn Kiwanis Inc. who has been operating the program for over 18 years. 29 4, 5, and 6 year olds learned all about safety. WSN Woodburn Summer Nights has been extremely successful this year starting with the annual 4th of July celebration, followed by concerts in Library Park, followed by outdoor movies at Library Park. c. PARKS, PROJECTS & FACILITIES None 8. FUTURE BOARD BUSINESS The Board indicated a desire to have the Legion Park project remain on the agenda as work progresses. ---PAGE BREAK--- City of Woodburn Recreation and Park Board Minutes August 13, 2013 ● 5:30 p.m. Page 4 of 4 9. BOARD COMMENTS At Rosetta’s suggestion, Marta Trinidad discussed this year’s Fiesta Mexicana and specifically her involvement in overseeing the Fiesta Court. She also thanked the Board for their assistance in acquiring participant’s a dress. 10. ADJOURNMENT The meeting adjourned at 6:36 PM Joseph Nicoletti, Board Secretary Jim Row, Community Services Director