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1. CALL TO ORDER a. 5:30pm 2. ROLL CALL Position I Ricardo Rodrigues, Board Secretary (12/18) Present Position II Hunter Conlin, Student Member (12/17) Absent Position III Kasi Pankey, Member (12/17) Present Position IV Eric Swenson, Member (12/19) Present Position V Vacant, Member (12/17) Vacant Position VI Vacant, Member (12/20) Vacant Position VII David Piper, Board Chair (12/20) Present Staff Present: Jim Row, Josh Udermann, Jesse Cuomo 3. APPROVAL OF MINUTES Recreation & Park Board Minutes from August 15, 2017 approved unanimously (Rodriguez, Pankey). 4. BUSINESS FROM THE AUDIENCE None. 5. NEW BUSINESS None. 6. OLD BUSINESS a. Settlemier Pathway Resurfacing Jim informed the Board that the Settlemier Park Pathway Resurfacing project had been completed. Earlier this summer, an arborist inspected the damage to the pathways that were caused by tree root heaving over the years and made recommendations for root removal to reduce the risk that similar damage would occur again in the near future. The project was successful and the new pathways are significantly improved. Hopefully, these repairs will hold up for many years. b. Eclipse Event Recap Approx.: 5,000 people in attendance. Opened Dog Park for parking. Eclipse glasses ran out within 15 minutes. Overall, great simple event. 7. DIVISION REPORTS FROM DEPARTMENT a. Aquatics City of Woodburn City of Woodburn Recreation and Park Recreation and Park ---PAGE BREAK--- Financial Update – July/August Expenses – $104,209 last summer $106,862, down 2.5% Revenues – $66,495, last summer $63,753, up 4% Attendance – 5463, down 107 vs last summer Program Update Lessons – 794, last summer 739 Group Fitness classes 700+ participants Woodburn Triathlon - 41 registrations, 14th/21st reg. deadlines – event featured on Oregon Run Blog Summer neon glow teen party – 50 participants Swim team 26 kids registered this fall Silver & Fit Membership – 341 Marketing/Other Replacing main pool and wading pool heater in near future, ETO Installation of air conditioning unit in back fitness room Will be replacing carpeting this fall Parking lot light update b. Recreation o Fall Activity Participation Fall Soccer 16-285 17-289 1.0% Increase o Soccer Classes canceled due to low participation Fall Cheer 16 -24 17- 36 50% Increase Trips 16- 5 17 – 43 860% Increase Volleyball 16 -0 17 - 7 700% Increase Cooking 16 -6 17 – 10 66.6% Increase Baby Sitting o Canceled due to low numbers o Upcoming Programs for Winter and Spring Trips, Aquarium, Benihana, Spaghetti Factory, Kitchen on Court Men’s League Basketball Spring Soccer Mini Cheer Camp Youth Basketball Spring Volleyball – BGC Guitar Lessons Spring Break Camps o Lego Stem – PLAYWELL $85 3HR 5 Day o Tennis Camp _ REC TENNIS $49 4HR 5 Day o Fishing Camp – COYLE OUTSIDE $155 4HR 5 Day o Open Position Recruitments Recreation Supervisor 8 applicants ---PAGE BREAK--- Recreation Leader 2 applicants Basketball Ref 1 applicant o Museum Update 53 Attendees 6 Days Open only Sundays The Historian Speaks Sept. 16 1pm Business after hours Thursday, November 17th c. Parks & Facilities Library Trees Jim discussed an issue that recently came to light regarding the health of a number of trees in Library Park. The situation came to light as staff began to explore the possibility of removing the large Ponderosa Pine tree that sits in the middle of the Park. That tree is being considered for removal, because it obstructs the view of the stage during “Music in the Park” and because it is causing damage to the sidewalk. While evaluating that tree, the arborist noted that a large Grand Fir and a Maple adjacent to First St were in really poor condition. The Maple is especially concerning and will be removed immediately. The other two trees will likely be removed in the fall. Park Board members expressed their desire that the trees be replaced. Jim indicated that the Library Manager is currently working on a plan to replace the trees that will be removed. Splash Pad Jim informed the Board that, weather dependent, the splash pad at Centennial Park would remain open through the end of September. The project was very successful and turned out to be extremely popular. It was nice to get through the first season of operation. We learned a few things that we can do to improve the feature for next year. 8. FUTURE BOARD BUSINESS 9. BOARD COMMENTS a. David Piper asked if the lights at the tennis court were still working. Jim replied that he believed they were operational, but plans to look into it. b. Ricardo Rodriguez stated that he thought the trees that neighbors planted at Nelson Park had been removed. Jim said that he wasn’t aware of the tree removal and will look into. 10. ADJOURNMENT a. 6:20 p.m.