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CITY OF WOODBURN CITY COUNCIL AMENDED AGENDA DECEMBER 13, 2021– 7:00 P.M. ERIC SWENSON, MAYOR DEBBIE CABRALES, COUNCILOR WARD 1 ALICE SWANSON, COUNCILOR WARD II ROBERT CARNEY, COUNCILOR WARD III SHARON SCHAUB, COUNCILOR WARD IV MARY BETH CORNWELL, COUNCILOR WARD V BENITO PUENTE JR., COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS – 270 MONTGOMERY STREET This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at [PHONE REDACTED] or Statewide Toll Free Relay (800) 735-1232, at least 48 hours prior to this meeting. Si usted necesita asistencia especial, comuníquese al [PHONE REDACTED] o a la línea telefónica gratuita, (800) 735-1232, con un mínimo de 48 horas, antes de la reunión. **Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo. Comuníquese al (503) 980-6322.** December 13, 2021 Council Agenda Page i 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. Holiday Closures Christmas: City Hall will be closed at noon on December 24 and will reopen for regular business hours on December 28. The Aquatic Center will be closed December 24 and 25. The Library will be open from 10:00 a.m. to 1:00 p.m. on December 24 and closed on December 25. Transit Services will run from 8:00 a.m. to 5:00 p.m. on December 24 and will be closed December 25. New Year: Transit Services will run from 8:00 a.m. to 5:00 p.m. on December 31. City Hall, the Library and Transit Services will be closed January 1. ---PAGE BREAK--- December 13, 2021 Council Agenda Page ii B. The City Council meeting scheduled for December 27, 2021, is cancelled. The next City Council meeting will take place on January 10, 2022, at 7:00 p.m. Appointments: A. Woodburn Budget Committee Steven Kufeldt Elida Sifuentez John Reinhardt Woodburn Library Board Katrina Chatfauros Nancy Kirksey Branger Munoz Woodburn Public Art Mural Committee Mary Beth Cornwell Sharon Corning Brenda Valentin-Bravo Judy Massaia Woodburn Parks and Rec Board Kasi Pankey Woodburn Tourism Advisory Committee Lisa Ellsworth Woodburn Planning Commission Anabel Hernandez-Mejia 1 4. COMMUNITY/GOVERNMENT ORGANIZATIONS None. 5. PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: A. COVID-19 Update B. Centennial Park Tree Replacement 6. COMMUNICATIONS ---PAGE BREAK--- December 13, 2021 Council Agenda Page iii None. 7. BUSINESS FROM THE PUBLIC – This allows the public to introduce items for Council consideration not already scheduled on the agenda. 8. CONSENT AGENDA – Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council Meeting minutes of November 8, 2021 3 Recommended Action: Approve the minutes. B. Woodburn City Council Executive Session Meeting minutes of November 8, 2021 6 Recommended Action: Approve the minutes. C. Woodburn City Council Special Meeting minutes of November 18, 2021 7 Recommended Action: Approve the minutes. D. Woodburn City Council Executive Session Meeting minutes of November 18, 2021 8 Recommended Action: Approve the minutes. E. Acceptance of a Public Utility Easement at 440-450 Parr Road (Valor/Heritage Schools), Woodburn, OR 97071 (Tax Lot 052W1300500) 9 Recommended Action: Accept the dedication of a public utility easement granted by The Woodburn School District, owners of the property located at 440- 450 Parr Road, Woodburn, OR 97071 (Tax Lot 052W1300500). F. Acceptance of a Right-of-Way Dedication at 440-450 Parr Road (Valor/Heritage Schools), Woodburn, OR 97071 (Tax Lot 052W1300500) 14 Recommended Action: Accept the right-of-way dedication granted by The Woodburn School District, owners of the property located at 440-450 Parr Road, Woodburn, OR 97071 (Tax Lot 052W1300500). G. Acceptance of Two Public Utility Easements at 1041 N. Boones Ferry Road (Lincoln Elementary Schools), Woodburn, OR 97071 (Tax Lot 051W07BD02300) 19 Recommended Action: Accept the dedication of two public utility easements granted by The Woodburn School District, owners of the property located at 1041 N. Boones Ferry Road, Woodburn, OR 97071 (Tax Lot 051W07BD02300). ---PAGE BREAK--- December 13, 2021 Council Agenda Page iv H. Acceptance of a Right-of-Way Dedication at 1041 N. Boones Ferry Road (Lincoln Elementary Schools), Woodburn, OR 97071 (Tax Lot 051W07BD02300) 28 Recommended Action: Accept the right-of-way dedication granted by The Woodburn School District, owners of the property located at 1041 N. Boones Ferry Road, Woodburn, OR 97071 (Tax Lot 051W07BD02300). I. Acceptance of Four Public Easements at 2145 Molalla Rd NE (Woodburn Eastside Apartments), Woodburn, OR 97071 (Tax Lot 051W09B000900) 33 Recommended Action: Accept the dedication of four public easements granted by The Woodburn Eastside Apartments, owners of the property located at 2145 Molalla Rd NE, Woodburn, OR 97071 (Tax Lot 051W09B000900). J. National Opioid Litigation Settlement Participation & State Apportionment of Funds 55 Recommended Action: Approve the City's participation in- and authorize the City Administrator to sign the global settlement agreements and Oregon intrastate allocation agreements for the National Opioid Litigation, provided the State and Oregon Local Governments reach a final agreement for the allocation of funds by a required January 2, 2022 deadline. K. Woodburn/ Silverton IGA Amendment 59 Recommended Action: Authorize the City Administrator to sign the “2nd Amendment to Intergovernmental Agreement between the City of Silverton and the City of Woodburn for Inspections and Plan Review”. L. Intergovernmental Agreement for Marion County Multi-Jurisdictional Natural Hazard Mitigation Plan 62 Recommended Action: Authorize the City Administrator or designee to sign an agreement with Oregon Department of Land Conservation and Development as part of the City of Woodburn’s Emergency Management Plan. M. Updated Firearms Range Use Agreement with the City of Hubbard 73 Recommended Action: Enter into an agreement with the City of Hubbard to allow Hubbard Police Department (HPD) personnel to use the Woodburn Police Department (WPD) Firearms Range and authorize the City Administrator to sign the Agreement. ---PAGE BREAK--- December 13, 2021 Council Agenda Page v N. Conditional Acceptance of a Right-of-Way Dedication and Public Utility Easement at 1560 W. Hayes Street, Woodburn, OR 97071 (Tax Lot 051W07CC07100) 79 Recommended Action: Conditionally accept the right-of-way (ROW) dedication and public utility easement (PUE) granted by The Diocese of Oregon, owners of the property located at 1560 W. Hayes Street, Woodburn, OR 97071 (Tax Lot 051W07CC07100), provided the City approves the final plat for the Phase 3B subdivision of Smith Creek Development and that recording of the ROW dedication and PUE occurs concurrently with the final plat. O. Settlement of CIS Wastewater Treatment Plant Claim 94 Recommended Action: Receive the report. P. Building Activity for November 2021 95 Recommended Action: Receive the report. 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS A. Annexation of Approximately 0.95 Acres of Territory owned by Northwest Willamette Homes LLC at 1251 Brown St (ANX 2020-02) and Approval of Related Land Use Applications for Development into the Valentina Estates No. 2 Subdivision of 5 Lots 96 Recommended Action: Conduct a public hearing and make a motion to tentatively approve the land use applications, directing staff to submit an ordinance for consideration at the next City Council meeting. 11. GENERAL BUSINESS – Members of the public wishing to comment on items of general business must complete and submit a speaker’s card to the City Recorder prior to commencing this portion of the Council’s agenda. Comment time may be limited by Mayoral prerogative. A. Severe Weather Center Operation Agreement 161 Recommended Action: Consider approval of the attached two-year agreement with A Ray of Hope, Today! for Severe Weather Center Program services in exchange for up to $5,000 in reimbursable funds per year. ---PAGE BREAK--- December 13, 2021 Council Agenda Page vi B. Award a Contract for Professional Plan Review and Inspection Services on an As Needed Basis 173 Recommended Action: Award a Contract for Professional Plan Review and Inspection Services on an As Needed Basis to Clair Company, Inc. and authorize the City Administrator to sign the Agreement. C. Business Oregon Special Public Works Fund (SPWF) Application – Butteville Road Realignment Project 175 Recommended Action: Authorize staff to apply for funding through the Business Oregon SPWF program for the Butteville Road Realignment Project and authorize the City Administrator to sign the application for submission. 12. OTHER BUSINESS None. 13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS – These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. None. 14. CITY ADMINISTRATOR’S REPORT 15. MAYOR AND COUNCIL REPORTS 16. EXECUTIVE SESSION None. 17. ADJOURNMENT