Document Woodburn_doc_b88a8b7210

City of Woodburn, Oregon And Woodburn Urban Renewal Agency ADOPTED BUDGET FY 2016-17 ---PAGE BREAK--- Cover photo by Scott Derickson ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 1 City of Woodburn Adopted Fiscal Year 2016-17 Budget Table of Contents Introduction GFOA Distinguished Budget Presentation Award Budget Committee Members Budget Message Reader’s Guide 16 About Woodburn 19 City Statistics – Demographics 19 City Statistics – Services 20 City of Woodburn Budget Calendar 22 Budgeting in Oregon 23 Budgeting in the City of Woodburn 25 Budget Document Columns 25 Budget Assumptions 26 Council Goals 27 Organizational Chart 28 FTE Summary by Supervising Department 29 Property Tax Analysis 30 Major Taxpayers 32 Summary of Revenues and Expenditures – All Funds 33 Estimated Ending Fund Balances 34 General Services 35 Summary of Revenues and Expenditures – General Fund 001 37 General Fund Revenue Sources and Other Discussion 38 General Fund – Revenue Detail 39 General Fund Expenditures by Department 42 General Fund – Expenditures by Department 43 Council & Mayor 43 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 2 Administration 45 Economic Development 47 City Recorder 49 City 51 Finance 53 Human Resources 55 Municipal Court 57 Police 59 Library 65 Recreation 69 Aquatics 71 Retired and Senior Volunteer Program (RSVP) 73 Community Services Administration 75 Planning 77 Parks Maintenance 79 Engineering 81 Parks and Facilities Maintenance 83 Non-Departmental 87 Contingency/Ending Fund Balance 89 Transit Fund – 110 91 Street Fund – 140 97 GO Debt Service Fund – 250 103 Utility Funds 105 Water Fund – 470 107 Sewer Fund – 472 113 Capital Construction Funds 121 General Cap Const Fund – 358 122 Street & Storm Cap Const Fund – 363 124 Sewer Cap Const Fund – 465 126 Water Cap Const Fund – 466 128 Special Revenue Funds 131 Building Inspection Fund – 123 133 Search & Seizure Fund – 132 137 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 3 Housing Rehabilitation Fund – 137 139 Special Assessment Fund – 360 141 Parks SDC Fund – 364 143 Street SDC Fund – 376 145 Storm SDC Fund – 377 147 Water SDC Fund – 474 149 Sewer SDC Fund – 475 151 Internal Services Funds 153 Information Technology Fund – 568 155 Insurance Fund – 581 159 Equipment Replacement Fund – 591 161 Trust Funds 163 Library Endowment Fund – 690 164 Museum Endowment Fund – 691 165 Lavelle Black Trust Fund – 695 166 Closed Funds 167 RSVP Fund – 138 – Closed 169 Cable Franchise Fund – 139 – Closed 170 Public Works Services Fund – 582 – Closed 171 Supporting Schedules 177 Debt Overview 179 Personnel Allocation 180 FTE Detail by Supervising Department 183 Budgeted Transfers 187 Capital Construction Projects 188 Current Year Projects 189 Project Data Sheets 189 Capital Improvement Plan – FY 2017-18 to FY 2021-22 203 Appendices 205 Glossary 206 Budget Policies & Fiscal Strategy 211 Five-Year Forecast 221 Wage Scales 239 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 4 Part-Time Wage Scale 239 AFSCME Wage Scale 240 Woodburn Police Association (WPA) Wage Scale 241 Sergeant Wage Scale 241 Unrepresented Wage Scale 242 Chart of Accounts 243 LB-1 Notice of Budget Hearing 251 Budget Resolution 253 Urban Renewal Agency (URA) – 720 257 UR-1 Notice of Budget Hearing 262 Urban Renewal Agency Budget Resolution 263 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 5 Introduction ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 6 GFOA Distinguished Budget Presentation Award The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Woodburn for its annual budget for the fiscal year beginning July 1, 2015. This is the fourth year in a row the City of Woodburn has been honored with this award. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 7 City of Woodburn, Oregon Budget Committee Members FY 2016-17 Electors Don Judson – Position I Zandi Cox – Position II Matthew Geiger – Position III Elida Sifuentez – Position IV Patty Soza – Position V John Reinhardt – Position VI Councilors Teresa Alonso Leon – Ward I Lisa Ellsworth – Ward II Robert Carney – Ward III Sharon Schaub – Ward IV Frank Lonergan – Ward V Eric Morris – Ward VI Term Expires Dec. 2016 Dec. 2016 Dec. 2018 Dec. 2018 Dec. 2016 Dec. 2018 Dec. 2016 Dec. 2016 Dec. 2018 Dec. 2018 Dec. 2018 Dec. 2016 City Administrator Scott Derickson Finance Director Sarah Head City of Woodburn 270 Montgomery St. Woodburn, OR 97071 [PHONE REDACTED] www.ci.woodburn.or.us ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 8 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 9 Budget Message 270 Montgomery Street, Woodburn OR 97071 April 25, 2016 City Councilors, Budget Committee Members and Citizens of Woodburn: I’m pleased to present for your consideration the Proposed FY 2016-17 Budget. The proposed budget continues to provide critical services and programs, as well as continuing to address the City Council’s community goals. The total proposed budget, excluding transfers, is $67,052,050 which includes a proposed $16,580,658 General Fund Budget. Despite the proposed budget being balanced and continuing critical General Fund services, there is a growing sense of caution regarding the City’s financial capacity to maintain current levels of services in upcoming years. For example, economic indicators such as increased construction activity, the approval of Woodburn’s Urban Growth Boundary expansion and lower unemployment rates suggest an improving local economy. Despite this feeling, the City’s budget, and specifically the General Fund, continues to face serious financial pressures. Different from the 2008 housing collapse, which led to decreasing revenues, the City is now experiencing increases in operational costs mostly due to employment-related expenses. These costs are negatively contributing to the General Fund’s beginning fund balance and contingency reserves and placing financial pressure on the City’s remaining program funds, which I will discuss later in this Budget Message. Woodburn’s primary operating expenses are increasing across all funds in three main categories: o Workers Compensation contributions to the Insurance Fund are increasing by 33 percent, increasing the current budget of $338,000 in premiums to $450,000; a difference of $112,000. Increases in Worker Compensation contributions continue to be of real concern. o Health Care Insurance rates continue to increase. Our FY 2016-17 budget includes $1,983,000 in health care premiums, which held steady due to the reductions in labor force and some employees opting out. However, without reductions in workforce this figure will grow at about $100,000 per year. o FY 2016-17 is expected to be the last year of “normal” PERS rates prior to a 20 percent rate increase. Then, in FY 2017-18 the first significant PERS rate increase is expected to add an additional $253,000 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 10 based on existing payroll costs. This will bring the City’s annual FY 2017-18 PERS contributions to more than $2 million. Subsequent 20 percent increases are expected in the upcoming years. o It’s also worth noting that many of the fee supported General Fund programs, such as aquatics, sports programming and general recreation will experience increased personnel costs associated with the State Legislature’s adoption of higher minimum wage. The implementation of the minimum wage law will require the City to increase user fees in order to maintain programing at current levels. Given uncertainties surrounding Woodburn’s industrial tax base, the City is taking a conservative stance on estimated FY 2016-17 property tax revenues, assuming they will increase by only 2 percent. The recent WINCO property tax appeal will likely result in a General Fund revenue reduction of $100,000 beginning next year and beyond. The City has been advised that additional industrial based appeals are likely. The General Fund, which allocates the City’s only discretionary revenues and provides critical to community programs such as police, parks, library, planning, finance, etc. is central to the City’s ability to fulfill its mission. Because of the General Fund’s personnel-intensive programs, personnel costs represent a lion’s share of the General Fund’s annual budget. The General Fund’s primary revenue sources include property taxes, franchise fees and shared state revenues (e.g. liquor, cigarette taxes, etc.). Our current year General Fund Budget contains $7,900,000 in property tax revenue, which does not cover the $8,740,000 in General Fund personnel expenses. The remaining General Fund revenue comes from other sources. As has been the practice in past years, the General Fund continues to budget more expense than revenues. Typically, this difference is then recovered via savings or budget cuts that occur over the course of the year. As expenses continue to outpace revenues, it is becoming more difficult and less certain that the City will recover the full Beginning Fund Balance allocation by the end of the fiscal year, which is resulting in a more cautious approach to General Fund spending and deeper midyear corrective actions. For FY 2016-17, the General Fund expense over revenue shortfall is budgeted to be $446,408. Budget Committee members will recall that these shortfalls are addressed with the application of General Fund Beginning Fund Balance. This approach has allowed the City to maintain higher levels of services pending actual property tax revenues and finalized expenses, such as health care rates, etc. Then, based on actual revenues and expenses, adjustments are made as midyear corrective actions designed to bring cost more in line with expenses, thus helping to preserve the General Fund’s end of the year cash position. Based on the Council’s Adopted General Fund Forecast, several midyear General Fund corrective actions were undertaken to address current year shortfalls and in anticipation of the FY 2016-17 Budget process. They include the following: o All General Fund Departments, including the Police Department, will hold the line on identified FY 1015- 16 payroll expenses and vacancies. There have been case by case considerations, such as the Assistant City Attorney position and public safety-sensitive programs. o No new General Fund positions are being added for FY 2016-17. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 11 o The City implemented a reduction-in-force action that resulted in reducing the City’s in-house engineering staff by 2.5 positions, this resulted in two full-time layoffs. The FY 2016-17 General Fund savings total $241,000. o The City has eliminated the Assistant Human Resources Director position, which resulted in one layoff. This move, and a pending Human Resource Department reorganization, will net the General Fund savings of $50,000. Additional savings from this reduction are allocated across other funds. o The Woodburn Community Access Television (WCAT) Board of Directors has renegotiated service levels within our existing agreements. As a result, WCAT will continue to broadcast the City Council meetings, but forego using their paid staff to broadcast Planning Commission and Park Board meetings. The City will reduce its discretionary funding of WCAT from $24,000 annually to $6,000, generating $18,000 in General Fund savings. o Management and unrepresented cost-of-living-adjustments in the upcoming fiscal year will be postponed, generating $52,000 in General Fund savings. Union employees will receive negotiated increases per labor agreements. o After consulting with the Chief of Police, the Police Department’s overtime budget will be reduced in the upcoming fiscal year. In FY 2016-17, police overtime will be reduced from $224,000 to $125,000. This will result in a personnel expense savings of approximately $135,000. o A current Police Officer vacancy will not be filled in the upcoming fiscal year, saving the General Fund $125,000. Although one Police Officer position remains vacant and unfunded for FY 2016-17, the City intends to reinstate this full time position in the future dependent on the General Fund’s financial health and overall ability to sustain the position. The City Administrator and the Chief of Police will evaluate refunding this position in January 2017 as part of the FY 2017-18 budget process. Consequently, the Department maintains 34 sworn police positions via policy with 33 positions fully funded in the FY 2016- 17 Budget. o There is a potential for one additional non-police General Fund position to become vacant prior to the end of the year, generating a savings of $44,000. o The City did not renew the federal RSVP Volunteer Program, thus ending the program. However, the City will replace the paper/report intensive $74,000 program with an in-house volunteer coordination program, which staff believes they provide more efficiently. Although this does not add savings, it does create new administrative capacity. It’s also worth noting that two additional significant budgetary actions have been taken to better position the City’s overall cash position and in anticipation of increasing PERS rates, they are: o Historically, the City has maintained a minimum operating General Fund contingency of 10 percent, which has been an accepted standard for operating reserves. However, in 2015 the Government Finance Officers Association Best Practice Standards were revised, calling for local governments to set aside General Fund operating contingencies equal to two months of operating expense, which is 17 percent. Consequently, the FY 2016-17 Budget reflects this standard, meaning Woodburn’s FY 2016-17 General Fund Contingency will increase from $1,291,400 to $2,271,800 next year. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 12 o With the adoption of the FY 2016-17 Financial Plan, the City established a $250,000 PERS Reserve intended to help offset expected PERS rate increases beginning in FY 2017-18. This is not to say that further PERS-related reductions and offsets will be avoided in later years. And finally, for the fourth year in a row the City has received a Distinguished Budget Presentation Award from the Government Finance Officers Association. I would like to thank department heads for their increased participation in generating such a comprehensive budget document. We are proud of these efforts and the progress made over the past few years. From a work product standpoint, these recognitions constitute a significant accomplishment. I would also like to thank department heads and City staff for adhering to the City’s budget policies and prudent financial management throughout the years. As busy members of our community, I appreciate the time the members of the Budget Committee have contributed to the budget process, in studying the volumes of material you are provided and donating the time to attend the annual Budget Committee meeting.  FY 2016-17 Overall Budget The Proposed FY 2016-17 total expenses budgeted for all funds (excluding transfers, contingencies and reserves) is $39.9 million, most due to a decrease in budgeted Capital Outlay. As required by state law, the proposed budget is balanced. The Proposed FY 2016-17 Budget has an increase in part- time hours, but decreases full-time positions by four. The City’s budget maintains programs to support priorities set during the City Council Goal-Setting Retreat of 2015, but no additional programs were added this year.  Revenues Woodburn relies on two major sources of revenue to fund operations: property taxes and utility charges. These two revenue categories constitute more than 70 percent of the City’s operating revenues and significantly impact the City’s ability to fulfill our mission. Other revenues supplement City operations including, franchise fees (levied on utilities for use of public right-of-way), intergovernmental revenue (state shared revenue, liquor and cigarette taxes, transportation revenues), fees and charges (planning and engineering fees, recreation fees, business and solicitation registration fees) and fines (municipal court). These secondary revenue sources are critical to overall financial health of the City and are historically less volatile than our revenue sources. FY 2016-17 Budget Highlights  $39.9M Operating Budget  2 percent increase in Property Tax Revenue  Full-time employees decreased by four  $9.8M in Capital Expenditures  No cost of living increases for management or unrepresented employees 1,000,000,000 1,050,000,000 1,100,000,000 1,150,000,000 1,200,000,000 1,250,000,000 1,300,000,000 1,350,000,000 1,400,000,000 1,450,000,000 Assessed Value ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 13 In terms of the General Fund, property taxes serve as the largest source of funding for critical General Fund programs such as police, library, parks, aquatics, etc. However, property tax revenues have proven more volatile in the past few years. Property tax revenue for FY 2015-16 is budgeted 2 percent higher than projected collections for the current year. The growth rate on property taxes is a key driver in the overall health of the General Fund, but it is difficult to predict. We expect compression to continue to decline, which will prevent negative surprises the City has faced in past years. The property tax appeal by our largest taxpayer will flatten the trend shown in the chart. Utility charges fund the City’s water and sewer operations. These programs provide clean and safe drinking water to customers and provide for the safe collection, treatment and discharge of sewer and storm water. Utility charges are rate driven, based on consumption and are impacted by changes in rates, population growth and new construction. In anticipation of needed sewer system improvements, rate increases went into effect in prior years, but the most recent was July 1, 2014. There have not been any additional increases approved by the City Council, so residents will see wastewater user rates flat in the coming year. Future sewer fund revenue will be reliant on consumption, state- and/or federally-mandated system upgrades and new construction. Water rates have not increased since FY 2005-06. Updates to the Water Master Plan, including a water rate study, are long overdue and are planned for FY 2016-17.Water consumption has rebounded since the recession and it is anticipated to grow at a modest pace. Many of the planned water improvement projects are related to expansion of the urban growth boundary which will put more demand on the current system.  Expenses Personnel services represent the majority of City operating costs. In the Proposed FY 2016-17 Budget, personnel services account for 35 percent of total expenditures and 47 percent of non-capital expenditures. Decreased staffing levels, lack of COLA for management and unrepresented employees and a lower unemployment rate have allowed us to decrease this category $100,000 this year, which represents a decline of 0.7 percent. This category still includes negotiated adjustments for Woodburn Police Association employees and American Federation of State, County, and Municipal Employees per the collective bargaining agreements. The Proposed FY 2016-17 Budget increases Materials & Services by 0.5 percent, or $48,000, percent over the current fiscal year. Consistent with City policy, operating departments did not increase their bottom line appropriations in most areas. Exceptions have been made for internal service charges such as building maintenance, information technology, insurance, maintenance projects and utilities. Most of these costs are driven by factors outside the control of individual departments. 4,000,000 4,500,000 5,000,000 5,500,000 6,000,000 6,500,000 7,000,000 7,500,000 8,000,000 8,500,000 Sewer Rate Revenue 2,900,000 3,000,000 3,100,000 3,200,000 3,300,000 3,400,000 3,500,000 3,600,000 Water Rate Revenue ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 14 Debt service obligations of the City total $5.3 million, which represents approximately 13 percent of expenditures. For a detailed listing of the debt outstanding and annual debt service of the City, please refer to the Debt Overview section on page 179.  General Fund A General Fund budget (excluding contingencies and reserves) of $13.1 million is proposed for FY 2016-17. This figure is 3 percent, or $401,000, lower than the City’s FY 2015-16 Amended Budget. The General Fund is supported by budgeted revenues of $12.7 million and a $3.9 million beginning fund balance. Revenues are budgeted to increase by 0.6 percent or, $71,000, compared to the Proposed FY 2016-17 Budget. While property taxes are growing, these are offset by large declines in court fines. The City Council’s mandated 17 percent General Fund Contingency reserve is met for FY 2016-17 and totals $2.2 million. The Contingency was increased from 10 percent to 17 percent this year to follow Government Finance Officers Association best practices. The City also established a PERS reserve of $250,000 in an effort to prepare for PERS rate increases. It is important to note that, as a result, the General Fund’s Shortfall Management Reserve (SMR) was reallocated, and thus declined to $1,008,000 in this budget, a drop of $630,000.  Capital Construction Plan Capital Outlay can be categorized as either significant equipment acquisitions or project expenditures. The only Capital Outlay purchase of equipment is for an $11,000 traffic control cart and is split between two departments. Proposed FY 2016-17 Budget capital spending totals 28 percent, or $9.9 million, of total expenditures. Part of the expenditure budget is for the annual payment on the phone system and network upgrades. The majority of the Capital Outlay budget is for capital construction projects. The city’s remaining financial obligation of $4.6 million for the I-5 Interchange project was paid to the state in July 2015. Now the focus for transportation-related capital projects will move to City streets. West Hayes Street from Settlemier Avenue to Cascade Drive is at the top of the list. Current work to replace and enlarge the sanitary sewer line in West Hayes is being done first, then the roadway design can begin. The City Capital Construction Projects can be found in detail beginning on page 188. Consistent with the City’s commitment to financial accountability, an improved methodology for planning, authorizing, budgeting and reporting capital construction projects was implemented in FY 2014-15. For example, all capital projects are now individually reviewed and authorized by the Public Works Director, Finance Director and the City Administrator prior to inclusion in the annual budget. Each project has a specific scope and budget and the project data sheets have been included in the Proposed FY 2016-17 Budget for all projects planned to be done in the fiscal year. In addition, all projects are now budgeted for the full cost, even if the project is expected to span multiple budget periods. This ensures that budget authority is available for the project should the schedule accelerate and prevents inadvertent over expenditures. The City still has a significant amount of deferred maintenance that will be an issue for years to come. Significant capital projects in this budget include: o West Hayes street improvement: $3.1 million o West Hayes sanitary sewer improvements: $1.5 million o Wastewater Treatment Plant – Natural Treatment Project: $1.0 million o Young Street sanitary pipeline project: $1.7 million ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 15  Contingencies and Reserves Woodburn’s ending fund balances are comprised of contingency and reserve line items. The Proposed FY 2016-17 Budget contains all City Council-mandated contingency balances levels for each operating fund as well as reserves including debt service, dedicated construction funds or for other specific purposes. These balances cannot be expended without specific City Council approval.  Urban Renewal Agency Woodburn’s Urban Renewal Agency (URA) is in the process of prioritizing projects and considering new debt. This URA’s budget includes the following capital project: o Urban Renewal project – Restrooms in the downtown area: $200,000  Conclusion The Proposed FY 2016-17 Budget allocates limited resources in a manner that supports the strategic goals and direction provided by the Mayor and City Council. For all these reasons it is my recommendation as Woodburn’s Budget Officer that the Budget Committee approve the Proposed FY 2016-17 Budget as submitted. Sincerely, Scott Derickson City Administrator ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 16 Reader’s Guide The budget document serves two distinct purposes. The first is to present the City Council and the public with a clear picture of the services the City provides and the policy alternatives that are available. The second is to provide City management with a financial and operating plan that conforms to the City’s accounting system. Introduction The Introduction section provides an overview of the key issues and the major areas of emphasis for the City. It also includes budget summaries that present the overview of the budget as an operating and financial plan. Budget Message. The Budget Message summarizes key features and issues shaping the budget for the coming year. Reader’s Guide. The purpose of the Reader’s Guide is to outline how the budget document is presented, and to define key elements for the reader. In addition to the organization chart, there is a brief profile of the City of Woodburn, which describes the context in which our municipal government operates. Following the profile are summary schedules for revenues and expenditures, property taxes and budgeted departmental staffing levels. Budgets. The budgets are presented in service categories: General Services, Utility Funds, Capital Construction Funds, Special Revenue Funds, Internal Services Funds, Trust Funds and Closed Funds. Each service category contains various departments/divisions, in numerical order, presented with a narrative describing the department’s/division’s function and the budget for the coming year as well as prior years’ budget and actual information. Both summary tables and detail tables have been included for active funds with a significant amount of activity. Funds with limited activity or Closed Funds, have only one type of table. Governmental funds use a modified accrual basis of budgeting and reporting. Under this method revenues are budgeted if they are measurable and available within 60 days of fiscal year end. Revenues subject to accrual include property taxes, franchise fees, interest and state shared revenues. Expenditures are budgeted in the period during which the goods and services are provided. Principal and interest on general obligation bonds are budgeted in the fiscal year of payment. Compensated absences are not budgeted in governmental funds. Proprietary funds use a similar modified accrual basis except that revenues are budgeted when earned and compensated absences are accrued as an expense. Supporting Schedules The Supporting Schedules are intended to provide more detail for detailed readers. The Supporting Schedules include Debt Overview, Personnel Allocation, FTE Detail by Supervising Department, Budgeted Transfers and Capital Construction Projects. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 17 General Services (Governmental Funds)  General Fund – This fund accounts for all general operating revenues and expenditures of the City. The fund is comprised of 16 departments responsible for providing planning, recreation, community, legislative and public safety services to the public. In addition, four of the departments (City Attorney, Finance, Human Resources and Administration) serve as internal service functions providing accounting, employee and legal services to the various departments/divisions of the city.  Street Fund – This fund accounts for the State of Oregon highway apportionment (gas tax). As required by statute the proceeds are used “exclusively for the construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads, streets and roadside rest areas in this state.” Additional revenues are from PGE and NW Natural Gas privilege taxes, and .01 cent Local Gas Tax.  Transit Fund – This fund accounts for the City’s transit program. The primary revenue sources are a transfer from the General Fund as well as federal and state transit grants. Expenditures include personnel, bus maintenance and operating costs and capital outlay for busses as equipment needs to be replaced.  General Obligation (GO) Debt Service Fund – This fund accounts for the principal and interest payments on the general obligation debt for the police building. Utility Funds (Proprietary Funds)  Water Fund – This fund accounts for the operations of the water treatment and distributions systems. Water sales and associated fees are the major revenue sources.  Sewer Fund – This fund accounts for operations of the wastewater collection and treatment system. Sewer user charges are the main revenue source. Capital Construction Funds (Governmental Funds) These funds are used to track capital projects and do not have independent, annual revenues. Funding for projects will come from the related funds as Transfers In or other funding for a specific project, such as grants. As the City expands project accounting usage in future years, some of these funds may be consolidated.  General Cap Const Fund – This fund accounts for capital improvement projects for general services facilities.  Water Cap Const Fund – This fund accounts for major repairs, extensions, alterations or other capital improvements to the water system.  Street & Storm Cap Const Fund – This fund accounts for capital improvements to the street and storm water systems.  Sewer Cap Const Fund – This fund accounts for loan proceeds used for construction and improvements to the City’s waste water treatment plant and sewer collection system. Bold Indicates the fund was identified as a Major Fund as of June 30, 2015 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 18 Special Revenue Funds (Governmental Funds)  Building Inspection Fund – This fund accounts for building permit revenues and the activities of the City’s building permit program. The fund was established as a legislative requirement mandating that building permit revenues not be used for any purpose other than building permit programs.  Housing Rehabilitation Fund – This fund accounts for Community Development Block Grants for low income housing rehabilitation.  Search & Seizure Fund – This fund accounts for the City’s share of federal proceeds from drug seizures to be used for drug enforcement and investigation.  Special Assessment Fund – This fund accounts for the City’s Local Improvement Districts. (LIDS)  Parks SDC Fund – This fund accounts for payments received from new development to fund improvements that increase capacity of the City’s parks system.  Street SDC Fund – This fund accounts for street system development charges. The primary use of the proceeds is for street system improvements.  Storm SDC Fund – This fund accounts for system development charges received from new development to fund improvements that increase capacity of the City’s storm water collection system. Uses of the funds are restricted by ordinance and state statute.  Water SDC Fund – This fund accounts for system development charges received from new development to fund improvements that increase capacity of the City’s water treatment and distributions systems. Uses of the funds are restricted by City ordinance and state statute.  Sewer SDC Fund – This fund accounts for system development charges received from new development to fund improvements that increase capacity of the City’s waste water treatment and collections systems. Uses of the funds are restricted by City ordinance and state statute. Internal Services Funds (Proprietary Funds)  Information Technology Fund (formerly named Information Services) – This fund accounts for the City’s network and telephone maintenance and services. In addition, the Information Technology Department contracts with local agencies and smaller governments to provide network and information technology services. The primary source of revenue is operating transfers from other city departments that use network and information technology services to other agencies.  Insurance Fund – This fund accounts for the City’s general liability and workers’ compensation insurance premiums and serves as the risk management function for the City. The primary source of revenue is operating transfers from other funds for insurance premiums costs.  Equipment Replacement Fund – This Fund accounts for transfers from various funds to be reserved for vehicle and equipment replacement. Trust Funds (Governmental Funds)  Library Endowment – This fund accounts for proceeds donated to the Woodburn Public Library for building maintenance.  Museum Endowment – This fund accounts for proceeds held in trust by the City and ongoing donations received for future improvements for the World’s Berry Center Museum.  Lavelle Black Trust Fund – This fund facilitates the private donation of monies from Leonard Black to the Police Department for use in sustaining the K-9 Program in the name of Lavelle Black. The use of funds will be limited to ongoing costs associated with the replacement, care, training and equipping of K-9 units. Bold Indicates the fund was identified as a Major Fund as of June 30, 2015 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 19 About Woodburn City Statistics – Demographics The City of Woodburn is located in Marion County, Oregon, 18 miles northeast of the City of Salem along the I-5 corridor. Woodburn is located in Oregon’s Willamette Valley which experiences a moderate climate. Woodburn has changed significantly since it was first incorporated in 1889. The city originally began as a small farming and manufacturing community. Beginning in the 1960s, Woodburn became a suburb of Salem and Portland with its proximity to I-5. Over the past 18 years, Woodburn has grown 74 percent. As of the 2010 census, there are 24,080 people residing in Woodburn, as compared to a population of 20,100 in 2000. The percent increase in those 10 years is nearly 20 percent. With 24,080 residents, Woodburn is the 21st most populated city in Oregon. Between 2006 and 2010, the median income for a household in the City was $42,519. Incorporated 1889 Income - Households: Area in square miles 5.4 Less than $25,000 29.7 % Government Council $25,000 to $49,999 30.2 % Population: $50,000 to $74,999 19.0 % 2014 Certified Estimate* 24,455 $75,000 to $99,999 12.5 % 2010 Census 24,080 $100,000 or more 8.6 % 2000 Census 20,100 Adult education level: Individuals below poverty level 27.4% High school or higher 66.1 % Bachelor's degree or higher 12.8 % Housing: 1-unit 66.8 % Race: 2 to 4 units 8.0% Hispanic or Latino 56.0 % 5 to 9 units 4.2% Not Hispanic or Latino 44.0 % 10 to 19 units 2.7% White Alone 40.3 % 20 or more units 10.8% Black of African American Alone 0.2 % Mobile Home 7.2% American Indian and Alaska Native Alone 0.0 % Other 0.3% Asian Alone 1.0 % Native Hawaiian and Other Pacific Islander Alone 0.1 % Age: Some Other Race Alone 1.2 % Under age 18 29.3 % Two or More Races 1.2 % Age 18 and over 70.7 % *Population Research Center, Portland State University ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 20 City Statistics – Services % FY 2013-14 FY 2014-15 Change Community Services Parks Parks/open space acreage 110 110 0% Playgrounds 9 9 0% Picnic shelters 9 9 0% Park Restrooms 4 4 0% Sports Fields 8 8 0% Library Attendance 138,607 132,575 Circulation - target 5% growth 157,163 157,363 0% Volumes in Collection 115,056 110,327 Volumes Added 12,494 8,916 -29% Computer Usage, # of Internet sessions 24,346 26,845 10% Program Attendance 4,909 7,866 60% Aquatics Attendance 144,459 148,885 3% Lesson Enrollment 2,778 2,477 -11% Active Memberships 1,024 1,208 18% Recreation Youth Sports 4,947 4,550 Adult Sports 460 425 Youth Programs 347 375 8% Adult Programs 705 350 -50% Special Events 6,000 6,500 8% Public Transportation Fixed Route Rides 34,222 34,869 2% Fixed Route Mileage 59,255 48,244 -19% Dial-A-Ride Trips 5,097 11,842 132% Dial-A-Ride Mileage 17,305 18,951 10% Out of Town Medical Rides 1,972 2,441 24% Out of Town Medical Mileage 53,792 86,083 60% Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 21 % FY 2013-14 FY 2014-15 Change City Utilities Water Production capacity 2 mgd 2 mgd 0% Peak capacity demand 5-6 mgd 5-6 mgd 0% Storage capacity 5.45 mg 5.45 mg 0% Number of wells 9 9 0% Miles of water mains 98.56 98.76 0% Customers 6,843 6,847 0% Fire Hydrants 956 964 1% Wastewater Average daily treatment 2-3 mgd 2-3 mgd 0% Peak capacity demand 16 mgd 16 mgd 0% Miles of sewer pipeline 87 87 0% Lift stations 8 8 0% Stormwater Miles of storm sewers 59 59 0% Manholes 1,400 1,400 0% Public Safety Police Calls 18,145 17,062 Number of sworn officers 32 32 0% Arrests 1,777 1,441 -19% Offenses 3,212 3,119 Crime Index (Violent Crime) 67 194 190% Crime Index (Property Crime) 754 970 29% Officers Per 1,000 Citizens 1.29 1.29 0% Building/Planning Total Building Permits Issued 279 230 -18% Residential, New 83 45 -46% Multi Family 3 2 Assisted Living Facilities - - 0% Residential Additions & Alterations 36 28 -22% Industrial 27 19 -30% Commercial 119 127 7% Signs and Fences 6 7 17% Manufactured Homes 5 2 -60% mg = million gallons mgd = million gallons per day Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 22 The Budget Process City of Woodburn Budget Calendar December  Appoint Budget Officer (Woodburn ordinance appoints City Administrator)  Perform mid-year review of financial position and Five-Year Forecast January  Revenue and expense estimates are gathered for beginning balance calculations  Personnel services budget drafted by Finance department  Budget Officer delivers kickoff memo to departments with budget goals and limitations February  Departments enter budgets in accounting system  Finance enters required fund transfers and balances each fund March  Initial budget draft is compiled and distributed to departments for review  Meetings are held with department heads & City Administrator  Make final changes to budget document  Prepare the proposed budget for committee review April  Print notice of budget committee meeting and post on website  Deliver copies of budget to committee members and post on website May  Budget committee meets to discuss proposed budget and approve  Changes are made, if necessary  Print notices of budget adoption public hearing June  Council holds meeting with public about approval of the budget  Council discusses any changes made by committee and proposes new changes  Council adopts budget, makes applicable appropriations and declares tax levies July  Adopted Budget takes effect  Submit budget packets to County Assessor and revenue sharing certificates to State of Oregon ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 23 Budgeting in Oregon A budget is a financial plan for one fiscal year. In Oregon, local governments operate on a fiscal year that begins July 1 and ends the following June 30. A budget shows the estimated costs of items or services the local government wants to purchase in the coming fiscal year. These are called expenditures. It shows other budget requirements that must be planned for, but that won’t actually be spent. It also shows the money, called resources or revenues, that the local government estimates will be available to pay for these expenditures. In Oregon, a budget is necessary to justify the need for a given rate and amount of property taxes. Preparing a budget allows a local government to look at its needs in light of the money available to meet those needs. In Oregon, all local governments must plan a budget that has equal resources and requirements, in other words, a balanced budget. A local government can’t plan to purchase more items or services than it has money to pay for them. The Budget Officer will present this budget to a citizen budget committee. The committee consists of the elected officials of the City Council along with an equal number of electors of the City. After the budget committee has reviewed and made adjustments, if any, they approve the budget. Local budget law process requires that certain specific actions must happen as a local government prepares its annual budget. The process can be broken down into four phases:  Phase 1. The Budget Officer puts together a proposed budget. In larger local governments, department heads or program managers may help. The Budget Officer must prepare the proposed budget in a format designated by the Department of Revenue. The format meets the requirements set out in the statutes.  Phase 2 is when the budget committee approves the budget. Statutes spell out who can be on the budget committee. The budget committee reviews the proposed budget, listens to the comments from citizens and then approves the budget. Special public notices are required before the budget committee’s first meeting.  Phase 3 includes adopting the budget by City Council and, when appropriate, certifying property taxes to the county tax assessor. This phase includes a special hearing of the governing body and specific public notices, including a summary of the approved budget. Special forms must also be used to notify the County Assessor of the local government’s property tax levy. Adoption of the budget must occur no later than June 30.  Phase 4 occurs during the fiscal year budget period when the local government is operating under the adopted budget. This phase includes changes to the adopted budget. Changes to the adopted budget must be made before additional money is spent or money is spent for a different purpose than described in the adopted budget. You can change the budget through resolution transfers and supplemental budgets. Resolution Transfers A Resolution Transfer is a way to move appropriations from one existing category to another, usually within the same fund, during the fiscal year. To transfer appropriations, and in some case resources, the governing body must pass a resolution. The resolution must state the need for the transfer, the purpose of the expenditure and the amount to be transferred. Resolution Transfers are used within a fund. For example, within the General Fund you can use a resolution to transfer appropriation authority out of the existing materials & services area into the existing personal services area. You must decrease appropriations in materials & services the same dollar amount that you increase appropriations in personal services. The total appropriations for the General Fund don’t change. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 24 Supplemental Budget A Supplemental Budget is a budget prepared during the fiscal year that modifies the adopted budget. They are used to create new appropriations to spend increased resources. They can also be used to transfer resources and appropriations from a special revenue fund to the general fund. A Supplemental Budget can be created when:  An occurrence or condition that was not known at the time the adopted budget was prepared requires a change in financial planning;  A situation that was not foreseen at the time the adopted budget was prepared and requires prompt action;  Money that was not anticipated when the adopted budget was prepared is made available by another unit of federal, state or local government;  A request for services or facilities is received, the cost of which will be paid for by a private individual, corporation or another governmental unit and was not known at the time the adopted budget was prepared;  Property taxes are received in an amount much greater than the amount estimated in the adopted budget and the difference in resources will significantly affect the level of service the local government could provide. There are two processes for preparing and adopting a supplemental budget. The process depends on how big of a change the City intends to make to the adopted budget. If the plan is to adjust a current budget fund by less than 10 percent of that fund’s expenditures, then the process to adopt the supplemental budget is fairly simple. If the supplemental budget will be adjusting more than one fund, the change to each fund must be less than 10 percent to use the simpler process. If the change that needs to be made to a fund of the adopted budget is 10 percent or more of the expenditures of the fund, then a longer budgeting process must be followed. The two procedures are: Less than 10 percent  The governing body adopts the supplemental budget at a regular scheduled Council meeting. The budget committee is not required.  Notice of the regular meeting at which the supplemental budget will be adopted is published in one of the following ways: Published in local newspaper, mailed to every citizen using the United States Postal Service or hand delivering it to every citizen. At the meeting, a resolution adopting the supplemental budget and making appropriations is approved. More than 10 percent  A special hearing must be held to discuss and adopt the supplemental budget. The governing body holds the hearing. The budget committee is not required to be involved.  Five to 30 days before the hearing a notice of the hearing and summary of the supplemental budget are published using one of the publication methods previously described.  The governing body enacts a resolution to adopt and appropriate the supplemental budget after the hearing. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 25 Budgeting in the City of Woodburn In the City of Woodburn, the City Administrator serves as the Budget Officer (ORS 294.331) and has the responsibility to prepare the budget document, present the budget message to the Budget Committee and to maintain budgetary control at the approved appropriation level. Continued review of revenues and expenditures is performed by the Finance Department and the appropriate operating departments. The City prepares its budget in accordance with Oregon Revised Statues (ORS). The budget is presented in fund and department categories. The budget is established at the department level or at the major appropriation category if only one department exists in a fund. The adopted budget may be amended by budget transfers (ORS 294.450) or supplemental (ORS 294.480 to 294.283). Generally, transfers consist of moving appropriations within a fund from one major appropriation category to another. Supplemental adjustments typically involve increasing the total appropriation level (as well as the resources). All adjustments to the budget are made via resolutions. Amendments after adoption do not require the approval of the Budget Committee members. Budget Document Columns Within Oregon Local Budget Law, six columns of data are required. The first two columns are two consecutive prior years of actual data, followed by one column containing the current fiscal year budget as amended by supplemental adjustments. The next three columns on the right are all related to the progress of the budget as it moves through the various required phases. From left to right, the first column is the budget as proposed by the budget officer. The middle column is the amount approved by the budget committee. The final column is the adopted budget. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 26 Budget Assumptions The following assumptions were used in the development of the budget for the next fiscal year. Primary Revenue Sources:  Property tax revenue is expected to increase 2 percent over current year collections, compression is expected to decline further, appeal by largest taxpayer has caused volatility  Franchise Fees were reviewed and updated as needed, no default growth rate was applied  State revenue sharing was reviewed and updated based on current year actual receipts  All other revenue sources are estimated using trend analysis Personnel Services:  Position budgeting utilized actual amounts from payroll system as much as possible  Step increases on employee’s anniversary date and cost of living adjustments per union contracts  Medical and dental insurance premiums increase mid-year and vary by policy; medical premiums increased 3 – 9 percent and dental premiums increased 7 – 10 percent  Employees pay various portions of health insurance premiums  Actual PERS employer rates effective June 1, 2015 were used (rounded) o General Service Tier 1 & 2 – 15.5 percent o General Services OPSRP (Oregon Public Service Retirement Plan) – 10 percent o Police Tier 1 & 2 – 19 percent o Police OPSRP – 14 percent  Pickup of employee PERS 6 percent was also budgeted  Unemployment rate of 0.1 percent  No Cost of Living Adjustment (COLA) for unrepresented or management employees  A 4 percent adjustment was added to cover a 27th pay period which occurs during FY 2016-17 Materials & Services:  Only certain accounts may increase Materials & Services prior year appropriation: building rent, information technology services, insurance and utilities Capital Outlay:  Budgeted amounts in this category are estimated on the purchase cost for the entire project  Includes all ancillary costs needed to put the asset into operation Indirect Cost Allocations:  Administrative functions are allocated to benefiting funds and departments based on an equitable activity for each function. o Information Technology costs are allocated based on the number and types of computers in service o Internal rent is allocated based on square footage of the building being serviced o Insurance Fund charges are based on the underlying driver, such as labor costs and insurance rate for workers compensation, or vehicles in use for auto insurance ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 27 Council Goals The Woodburn City Council held a goal setting retreat on March 7, 2015 goal-setting retreat. After discussion, the Council voted to accept the following goals, which are: 1. Build and Fund an Economic Development Program: Conduct an economic analysis study to: o Identify economic and opportunities o Consider establishing an economic rapid response team for business recruitment o Build a marketing/messaging response strategy o Consider developing a Community Investment Advisory Council comprised of business and council representatives. This entity could assist with messaging, branding and business recruitment. 2. Develop Consistent Signage for Parks, City Facilities and Gateway Locations: As part of building a unified community identity, use standardized signage to visually foster cohesiveness. 3. Develop a Global Inclusion Advisory Committee: Committee would be comprised of community partners and council members. Outcomes of the committee's work would include outreach approaches such as a community meetings, attending existing interest group meetings, collecting feedback and developing data to inform future citizen engagement approaches. Committee members were appointed at the February 9, 2016 Council meeting. These goals were carefully considered and preserved as spending reductions were implemented for FY 2016-17. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 28 Organizational Chart City of Woodburn Pop. 24,455 Mayor and City Council City Attorney Municipal Court Judge City Administrator City Recorder Recorder Risk Management Finance Director Finance Municipal Court Information Technology Human Resources Director Human Resources Community Development Director Building Planning Housing Rehab Police Chief Police Patrol Operations Admin Support Assistant City Administrator Community Services Community Relations Recreation Aquatic Center Transit Library Museum RSVP Maintenance Special Projects Manager Public Works Director Engineering Wastewater Surface Water Water Streets Communications Coordinator Economic Development Director Urban Renewal Economic Development ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 29 FTE Summary by Supervising Department Actual Actual Budget Budget FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FTE % FTE Department FTE FTE FTE FTE Change Change City Administrator 2.35 2.35 2.35 2.35 - 0.0% Economic Development - - 1.00 1.00 - 0.0% City Attorney 2.45 2.45 2.45 2.45 - 0.0% City Recorder 1.20 1.20 1.20 1.20 - 0.0% Community Development 5.00 6.00 6.50 6.50 - 0.0% Community Services 40.75 43.89 43.64 44.11 0.47 1.1% Human Resources 2.00 2.00 2.00 1.00 (1.00) -50.0% Finance/IT/Muni Court 13.46 13.46 12.86 12.86 - 0.0% Police 39.61 41.11 42.61 41.69 (0.92) -2.2% Public Works 40.00 40.00 39.00 37.83 (1.17) -3.0% Total FTE 146.82 152.46 153.61 150.99 (2.62) -1.7% Detailed breakdown of this table is provided in FTE Detail by Supervising Department on page 183. City Administrator 1% Economic Development 1% City Attorney 2% City Recorder 1% Community Development 4% Community Services 29% Human Resources 1% Finance/IT/Muni Court 8% Police 28% Public Works 25% FTE By Supervising Department ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 30 Property Tax Analysis Fiscal Year Budgeted Actual Collected 2006-07 6,500,500 6,464,834 2007-08 6,821,735 6,756,640 2008-09 7,254,000 7,063,853 2009-10 7,252,000 7,336,823 2010-11 7,351,000 7,330,490 2011-12 7,495,000 7,410,058 2012-13 7,625,000 7,088,099 2013-14 7,000,000 7,138,762 2014-15 7,200,000 7,508,936 2015-16* 7,900,000 7,900,000 General Fund *Projected Actual Analysis is based on current 4,000,000 4,500,000 5,000,000 5,500,000 6,000,000 6,500,000 7,000,000 7,500,000 8,000,000 Property Tax Budgeted vs. Actual Collected - General Fund Budgeted Actual Collected ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 31 Property Tax Analysis - Continued Source: Marion County Assessor's Office The City of Woodburn’s permanent tax rate is $6.0534 per thousand, as set by Measure 50 in 1997-98. 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 $ Total Taxes for Distribution City of Woodburn (District 119) The values depicted in the graph are for total tax dollars levied for distribution to the City of Woodburn. Often this total will never be completly collected due to non payments of real property tax or the 3 percent discount for paying in full.*** ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 32 Major Taxpayers The City of Woodburn is diverse in many ways, and the businesses that have flourished here reflect that. There is world class shopping at the Woodburn Company Stores – One of our State’s most popular tourist attractions. Woodburn also has Oregon’s only Drag Strip. Below is a listing of the major taxpayers for FY 2015-16. Taxpayer 2015-16 Assessed Value 2015-16 Assessed Taxes % of City Assessed Value* WINCO FOODS LLC** 74,088,736 1,344,441.94 4.17% WOODBURN PREMIUM OUTLETS LLC 60,616,550 1,178,871.40 3.41% FOOD SERVICES OF AMERICA INC 31,264,760 567,236.54 1.76% WAL-MART REAL ESTATE BUSINESS TR 15,632,080 304,069.00 0.88% HARDWARE WHOLESALERS INC 15,247,390 276,633.39 0.86% CASCADE MEADOW LLC 12,682,440 246,693.76 0.71% CROWN 2 DEVELOPMENT LLC 11,338,650 220,554.90 0.64% NORTHWEST NATURAL GAS CO 10,387,400 188,458.59 0.58% PACIFIC REALTY ASSOCIATES LP 9,176,010 178,029.28 0.52% KWDS LLC 8,569,090 166,682.48 0.48% PORTLAND GENERAL ELECTRIC CO 8,695,308 157,848.97 0.49% K&R HOLDINGS 8,102,600 157,608.48 0.46% STONEHEDGE PROPERTIES INC 90% & 7,894,320 149,169.20 0.44% ARGO WOODBURN LLC 84.51% & 8,020,390 146,590.72 0.45% CAPITAL DEVELOPMENT COMPANY 6,870,000 124,642.42 0.39% FLEETWOOD HOMES INC 6,614,800 120,012.31 0.37% SPECIALTY POLYMERS INC 6,038,720 109,560.51 0.34% SABROSO COMPANY 5,835,070 105,865.69 0.33% WOODBURN INVESTMENT ASSOC LTD 5,796,290 105,162.09 0.33% EARL A DOMAN LLC 5,390,710 102,924.74 0.30% ART MORTGAGE BORROWER PROPCO 5,226,840 101,409.05 0.29% 3099 PACIFIC LLC 5,114,270 92,788.20 0.29% COPART OF WASHINGTON INC 4,754,601 86,262.72 0.27% BAKER,PAMELA RAE 4,498,140 86,157.28 0.25% UNIVERSAL FOREST PRODUCTS 4,635,390 84,713.78 0.26% *Total City assessed value for 2015-16 was $1,778,119,364 **Winco Foods LLC appealed property value Source: Marion County Assessor's Office The assessed valuation of $1,778,119,364 for FY 2015-16 was $125,164,052, or 8 percent, higher than FY 2014- 15 of $1,652,955,312. This significant increase in assessed values and associated revenues is not expected to occur again next year. WinCo Foods LLC, which is the largest tax payer, won an appeal which decreased assessed value of their property approximately $20 million. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 33 Summary of Revenues and Expenditures – All Funds FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 Actual Actual Budget Budget Beginning Balance 38,419,916 40,013,880 38,260,023 35,541,807 Revenues Taxes 8,173,208 8,724,439 8,822,000 9,216,000 Licenses and Permits 565,565 624,483 480,654 700,889 Intergovernmental 2,700,916 3,460,179 2,900,999 3,559,561 Charges for Goods and Services 12,372,458 12,915,421 12,634,447 13,149,807 Fines and Forfeits 569,621 670,455 655,400 467,400 Franchise Fees 1,992,415 2,084,295 1,985,212 2,016,323 Miscellaneous Revenue 3,329,337 2,385,557 2,610,016 2,510,263 Other Financing Sources 50,232 16,878 20,000 20,000 Total Revenues 29,753,752 30,881,706 30,108,728 31,640,243 Total Beg. Bal. and Revenues 68,173,668 70,895,586 68,368,751 67,182,050 Expenses Personnel Services 12,759,010 12,872,588 14,278,886 14,178,685 Materials and Services 7,188,623 8,684,321 10,820,495 10,741,889 Capital Outlay 3,181,513 6,298,426 13,517,117 9,793,366 Debt Service 5,030,641 5,446,939 5,101,048 5,260,245 Total Expenses Before Contingency 28,159,788 33,302,274 43,717,546 39,974,185 Contingency & Reserves - - 24,651,205 27,207,865 Total Expenses 28,159,788 33,302,274 68,368,751 67,182,050 Net Fund Balance 40,013,880 37,593,312 - - Total Expenses and Fund Net 68,173,668 70,895,586 68,368,751 67,182,050 All Funds - excluding Transfers In and Transfers Out - - Taxes 29% Licenses and Permits 2% Inter- governmental 11% Charges for Goods and Services 42% Fines and Forfeits 2% Franchise Fees 6% Misc Revenue 8% All Funds - Revenues by Class FY 2016-17 Personnel Services 35% Materials and Services 24% Capital Outlay 31% Debt Service 12% All Funds - Expenses by Class FY 2016-17 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 34 Estimated Ending Fund Balances Projected Balance Projected Balance July 1, 2016 Increases Decreases June 30, 2017 % Change General Services General Fund - 001 4,000,000 12,680,658 (13,127,066) 3,553,592 -11.16% Transit Fund - 110 140,000 614,750 (648,827) 105,923 -24.34% Street Fund - 140 2,689,000 2,112,497 (3,498,157) 1,303,340 -51.53% GO Debt Service Fund - 250 32,000 522,450 (536,566) 17,884 -44.11% Total General Services 6,861,000 15,930,355 (17,810,616) 4,980,739 Utility Funds Water Fund - 470 2,179,000 3,576,352 (3,469,833) 2,285,519 4.89% Sewer Fund - 472 5,788,000 8,214,000 (7,994,266) 6,007,734 3.80% Total Utility Funds 7,967,000 11,790,352 (11,464,099) 8,293,253 Capital Construction Funds General Cap Const Fund - 358 - - - - 0.00% Street & Storm Cap Const Fund - 363 11,000 3,495,000 (3,495,000) 11,000 0.00% Sewer Cap Const Fund - 465 12,000,000 940,000 (4,825,000) 8,115,000 -32.38% Water Cap Const Fund - 466 1,779,000 49,544 (375,000) 1,453,544 -18.29% Total Capital Construction Funds 13,790,000 4,484,544 (8,695,000) 9,579,544 Special Revenue Funds Building Inspection Fund - 123 400,000 1,100,310 (1,000,250) 500,060 25.02% Search & Seizure Fund - 132 6,975 - (6,975) - -100.00% Housing Rehab Fund - 137 227,000 21,000 (29,983) 218,017 -3.96% Special Assessment Fund - 360 60,000 20,500 (69,294) 11,206 -81.32% Parks SDC Fund - 364 275,000 91,500 (10,000) 356,500 29.64% Street SDC Fund - 376 2,200,000 309,838 (1,733,770) 776,068 -64.72% Storm SDC Fund - 377 496,000 27,500 (155,000) 368,500 -25.71% Water SDC Fund - 474 1,062,000 105,000 (100,000) 1,067,000 0.47% Sewer SDC Fund - 475 1,060,000 230,000 (500,000) 790,000 -25.47% Total Special Revenue Funds 5,786,975 1,905,648 (3,605,272) 4,087,351 Internal Services Funds Information Technology Fund - 568 115,000 970,100 (952,042) 133,058 15.70% Insurance Fund - 581 75,000 826,355 (824,230) 77,125 2.83% Equipment Replacement Fund - 591 880,337 74,500 (954,837) - -100.00% Total Internal Services Funds 1,070,337 1,870,955 (2,731,109) 210,183 Trust Funds Library Endowment Fund - 690 26,495 100 - 26,595 0.38% Museum Endowment Fund - 691 - - - - 0.00% Lavelle Black Trust - 695 40,000 200 (10,000) 30,200 -24.50% Total Trust Funds 66,495 300 (10,000) 56,795 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 35 General Services ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 36 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 37 Summary of Revenues and Expenditures – General Fund 001 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 Actual Actual Budget Budget Beginning Balance 3,468,457 3,912,305 3,700,000 4,000,000 Revenues Taxes 7,521,463 8,099,893 8,206,000 8,594,000 Licenses and Permits 57,245 70,018 58,100 62,500 Intergovernmental 790,151 786,910 720,189 764,000 Charges for Goods and Services 503,390 571,120 580,177 635,983 Fines and Forfeits 569,621 670,455 655,400 467,400 Franchise Fees 1,621,766 1,747,588 1,635,212 1,696,323 Miscellaneous Revenue 159,735 629,604 754,299 490,452 Transfers In 205,920 21,901 - - Total Revenues 11,429,291 12,597,489 12,609,377 12,710,658 Total Beg. Bal. and Revenues 14,897,748 16,509,794 16,309,377 16,710,658 Expenses Personnel Services 7,358,952 8,330,573 9,290,861 9,082,534 Materials and Services 2,969,349 3,127,635 3,773,698 3,831,579 Capital Outlay 66,368 164,734 61,475 35,500 Transfers Out 590,774 416,505 402,241 207,453 Total Expenses Before Contingency 10,985,443 12,039,447 13,528,275 13,157,066 Contingency & Reserves - - 2,781,102 3,553,592 Total Expenses 10,985,443 12,039,447 16,309,377 16,710,658 Fund Net 3,912,305 4,470,347 - - Total Expenses and Fund Net 14,897,748 16,509,794 16,309,377 16,710,658 Taxes 68% Licenses and Permits Inter- 6% Charges for Goods and Services 4.5% Fines and Forfeits 4% Franchise Fees 13% Misc Revenue 6% General Fund - Revenues by Class FY 2016-17 Personnel Services 69% Materials and Services 27.5% Capital Outlay 0.5% Transfers Out 2% General Fund - Expenses by Class FY 2016-17 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 38 General Fund Revenue Sources and Other Discussion Property Tax revenues have been volatile over the past few years and are the largest source of revenue for the General Fund. Woodburn, like many Oregon cities, struggles with the fallout of the housing bubble and the compression of assessments under Oregon’s unique property tax laws. Compression of property taxes has been a significant issue for Woodburn, but it seems to be recovering now. The Property Tax estimate in the General Fund FY 2016-17 increased $388,000 over the prior year, to $8.2 million, including delinquent tax collections. This is a 5 percent increase from the FY 2015-16 budget and a 2 percent increase over current year projected collections. Woodburn property values are somewhat lower than surrounding areas and do not typically reach the 3 percent annual growth increase allowed by law, but building permits are on the rise and the Urban Growth Boundary expansion should continue building activity in the coming years. The City’s largest taxpayer won a property tax appeal this spring, which has been considered in this budget and likely decreased property tax collections by 1percent for FY 2015-16. Licenses & Permits were increased based on current year revenue for business licenses. This category of revenue includes payments in lieu of taxes, the local hotel/motel tax, business license fees and other license fees that are dependent on the economy. Intergovernmental revenues include grants and are projected to be up $43,800 which includes the City’s expected reimbursement on the COPS grant. Charges for Goods and Services within the General Fund contain many of the Parks and Recreation fees, all of the Aquatic Center’s charges for admission and memberships and other charges. The increase in this category is attributed to the City’s management of the Fiesta Mexicana, which had been previously managed by the Chamber of Commerce. Franchise Fees for FY 2016-17 are projected to increase 4 percent. The right-of-way charge, which generates significant revenue for the General Fund, was to sunset at the end of FY 2017-18 but the City Council took action to continue it. Other franchise fees included in this category are payments from Portland General Electric (PGE), Northwest Natural Gas, Qwest, Datavision, Wave Broadband, Allied Waste and Woodburn Ambulance for use of the City’s rights-of-way. Traditionally, this revenue source grew between 5 percent and 7 percent, but these revenues are tied to economic factors so growth has slowed, and in some cases declined. The Fines & Forfeits category is comprised mainly of court fines and library fines. For FY 2015-16 the revenues are coming in less than expected so the budget for FY 2016-17 was reduced. The Municipal Court continues to spend a significant amount of time focusing on collection of old accounts, which has increased revenues, but is expected to taper off. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 39 General Fund – Revenue Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Fund: 001 - General Fund Department: 000 - Revenue 3,468,457 3,912,305 3,700,000 3081 Beginning Fund Balance 3,900,000 4,000,000 4,000,000 7,029,532 7,508,936 7,700,000 3111 Property Tax - Current 8,058,000 8,058,000 8,058,000 109,230 241,537 200,000 3112 Property Tax - Delinquent 230,000 230,000 230,000 30,101 14,598 - 3113 Pmt in Lieu of Taxes - - - 352,601 334,822 306,000 3133 Hotel/Motel Tax 306,000 306,000 306,000 46,300 48,785 41,000 3211 Business License 45,000 45,000 45,000 6,272 4,897 3,000 3219 Other License 4,000 4,000 4,000 4,673 4,278 5,100 3220 Taxicab Permits 4,500 4,500 4,500 618,290 650,652 615,000 3231 Franchise Fee, PGE 620,000 620,000 620,000 142,662 163,818 143,000 3232 Franchise Fee, NW Natural 143,000 143,000 143,000 48,368 43,360 48,000 3233 Franchise Fee, Qwest 44,000 44,000 44,000 189,390 201,117 180,000 3234 Franchise Fee, Allied Waste 200,000 200,000 200,000 100,100 111,706 80,000 3235 Franchise Fee, Wave BB 90,000 90,000 90,000 11,483 11,483 10,500 3236 Franchise Fee, W Ambulanc 10,500 10,500 10,500 16,594 21,009 10,000 3237 Franchise Fee, Gervais Te 15,000 15,000 15,000 36 74 - 3240 Preferred LD Franchise - - - 152,341 157,130 167,865 3243.470 General Right of Way - Water 171,723 171,723 171,723 342,500 387,239 380,847 3243.472 General Right of Way - Sewer 402,100 402,100 402,100 339,379 351,682 290,000 3362 State Liquor Proration 350,000 350,000 350,000 32,863 32,560 30,000 3363 State Cigarette Tax 30,000 30,000 30,000 261,288 271,333 240,000 3364 State Revenue Sharing 250,000 250,000 250,000 30 270 - 3415 Sale of Documents - - - - 268 - 3473.109 Recreation Trust - - - 10,000 - - 3631 Insurance Recoveries - - - - 2,981 4,500 3641 Annual Access Fee 4,500 4,500 4,500 88 42 - 3692.101 Copies--Other - - - (240) 221 - 3698 Cash Long and Short - - - 40,473 27,827 25,000 3699 Other Miscellaneous Income 25,000 25,000 25,000 55,880 - 20,000 3881 Reimbursements 20,000 20,000 20,000 200,000 - - 3971.137 Transfer From Housing Rehab - - - - 21,901 - 3971.591 Transfer From Equipment Replacement - - - 13,608,692 14,526,831 14,199,812 Department Total: 000 - Revenue 14,923,323 15,023,323 15,023,323 Department: 151 - Finance 21,525 18,475 15,000 3416 Lien Search Revenue 15,000 15,000 15,000 - - 565,000 3531 Court Fines 400,000 400,000 400,000 18,447 22,821 19,000 3611 Interest from Investments 19,000 19,000 19,000 39,972 41,296 599,000 Department Total: 151 - Finance 434,000 434,000 434,000 Department: 181 - Municipal Court (moved to Dept 151 - Finance) 490,354 595,098 - 3531 Court Fines - - - 490,354 595,098 - Department Total: 181 - Municipal Court - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 40 FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget Account Number Description FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 211 - Police - 5,100 25,000 3332 Federal Grants 45,000 45,000 45,000 2,142 7,622 10,000 3341 State Grants 10,000 10,000 10,000 21,590 14,083 13,000 3421 Police Reimbursements 13,000 13,000 13,000 48,222 45,000 45,000 3421.001 Reimbursements School District 45,000 45,000 45,000 15,620 17,126 23,000 3531.101 Police Training Surcharge 10,000 10,000 10,000 48,000 42,150 50,000 3532 Towing Fee 40,000 40,000 40,000 1,038 [PHONE REDACTED] Alarm Fee 400 400 400 1,000 1,000 1,000 3673 Donations-Police 1,000 1,000 1,000 3,869 250 - 3699 Other Miscellaneous Income - - - 2,000 2,500 10,000 3881 Reimbursements 2,500 2,500 2,500 600 - 1,500 3881.001 Reimbursement--Training - - - 144,081 135,340 178,900 Department Total: 211 - Police 166,900 166,900 166,900 Department: 311 - Library 87,981 70,759 75,000 3365 Regional Library Services 75,000 75,000 75,000 3,999 4,381 4,000 3366 Ready to Read Grant 4,000 4,000 4,000 2,210 2,923 3,000 3472 Rural Readers' Fees 3,000 3,000 3,000 14,609 15,570 17,000 3536 Library Fines 17,000 17,000 17,000 46 573 - 3672 Donations-Library - - - 9,301 6,520 6,225 3672.001 Donations-Library - Music in the Park 7,225 7,225 7,225 3,759 2,346 2,000 3695 Lost Book Revenue 2,000 2,000 2,000 121,905 103,073 107,225 Department Total: 311 - Library 108,225 108,225 108,225 Department: 421 - Recreation 29,372 47,881 33,000 3473.101 Youth Sports 43,500 43,500 43,500 11,328 21,296 24,000 3473.102 Adult Sports 14,000 14,000 14,000 6,531 3,976 1,000 3473.103 Youth Program 6,000 6,000 6,000 450 1 - 3473.104 Administration - - - 20,625 5,325 10,000 3473.106 Sponsorship Revenue 10,000 10,000 10,000 9,634 - - 3473.108 After School Club - - - 4,427 4,355 5,000 3473.110 Arts & Culture 6,500 6,500 6,500 9,870 6,546 10,000 3473.111 Active Adult 5,000 5,000 5,000 820 - 3,000 3474 Event Admission 1,000 1,000 1,000 - 24,995 64,000 3474.099 Fiesta Events 75,000 75,000 75,000 137 - - 3671 Donations-Parks - - - 1,841 - - 3671.110 PAL - Teen Prog Grant - - - 95,034 114,374 150,000 Department Total: 421 - Recreation 161,000 161,000 161,000 Department: 431 - Aquatics 15,340 13,014 16,000 3417 Resale of Merchandise 16,000 16,000 16,000 16,551 18,380 19,000 3418 Concession Sales 19,000 19,000 19,000 111,420 121,199 110,000 3471.101 Pool Admissions 120,000 120,000 120,000 45,887 57,094 42,000 3471.102 Pool Memberships 45,000 45,000 45,000 12,162 14,152 16,500 3471.103 Pool Rentals 16,500 16,500 16,500 45,823 48,420 52,000 3471.104 Swimming Lessons 55,000 55,000 55,000 1,115 192 6,000 3471.105 Sponsorships 6,000 6,000 6,000 5,523 3,378 5,000 3471.107 Towels/Misc 5,000 5,000 5,000 - - - 3677 Donations-Pool - - 30,000 73 (13) - 3698 Cash Long and Short - - - - - - 3699 Other Miscellaneous Income 8,480 8,480 8,480 253,893 275,815 266,500 Department Total: 431 - Aquatics 290,980 290,980 320,980 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 41 FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget Account Number Description FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 481 - RSVP 60,659 43,474 46,189 3332 Federal Grants - - - 5,920 - - 3971.138 Transfer From RSVP - - - 66,579 43,474 46,189 Department Total: 481 - RSVP - - - Department: 499 - Community Services Admin 3,750 5,997 3,500 3625 Facilities Rent 6,000 6,000 6,000 - 2,000 - 3671 Donations-Parks - - - 10,551 663 - 3679 Donations-Other - - - 14,301 8,660 3,500 Department Total: 499 - Community Services Admin 6,000 6,000 6,000 Department: 511 - Planning 25,368 27,349 19,000 3451 T&E Planning Develop Fee 24,000 24,000 24,000 37,569 39,668 40,000 3456 Planning Fees 60,000 60,000 60,000 62,937 67,017 59,000 Department Total: 511 - Planning 84,000 84,000 84,000 Department: 651 - Engineering - 12,058 9,000 3224 R/W Construction Permits 9,000 9,000 9,000 - 13,679 11,000 3451 T&E Planning Develop Fee 12,000 12,000 12,000 - 210,289 332,000 3656 Engineering Internal Project WO Revenu 172,000 172,000 172,000 - 208,653 175,000 3656.140 Engineering Svcs - Street 80,000 80,000 80,000 - 21,414 31,000 3656.470 Engineering Svcs - Water 15,000 15,000 15,000 - 52,437 62,000 3656.472 Engineering Svcs - Sewer 33,000 33,000 33,000 - 518,530 620,000 Department Total: 651 - Engineering 321,000 321,000 321,000 Department: 711 - Maintenance - 19,203 17,677 3491 Rental Income 20,483 20,483 20,483 - 61,083 61,574 3651 Internal Rent Revenue 64,747 64,747 64,747 - 80,286 79,251 Department Total: 711 - Maintenance 85,230 85,230 85,230 14,897,748 16,509,794 16,309,377 Revenues Total 16,580,658 16,680,658 16,710,658 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 42 General Fund Expenditures by Department FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 Actual Actual Budget Budget 001 General Fund 011 - Council & Mayor 38,619 16,609 17,803 21,000 121 - Administration 196,258 197,704 245,756 245,581 125 - Economic DevelopmentA - - 56,883 87,092 131 - City Recorder 50,941 69,088 78,634 85,010 141 - City Attorney 134,127 169,032 235,157 195,546 151 - FinanceB 428,554 336,582 572,139 593,827 161 - Human Resources 37,520 87,748 113,353 200,663 181 - CourtB 131,401 148,772 - - 211 - Police 6,312,754 6,645,638 7,157,207 7,222,364 311 - Library 880,927 789,583 862,096 869,871 421 - Recreation 303,235 392,101 452,920 464,435 431 - Aquatics 508,568 516,279 534,264 598,730 481 - RSVP 64,197 59,575 74,010 - 499 - Community Services Admin 298,557 213,594 311,832 351,707 511 - Planning 342,179 275,212 375,053 387,331 631 - Maintenance (Parks) 462,711 - - - 651 - EngineeringC - 686,645 773,220 504,625 711 - Parks & Facilities MaintenanceD - 829,865 893,272 898,265 199 - Non-departmental 794,895 605,420 774,676 431,019 Contingency & Reserve - - 2,781,102 3,553,592 General Fund Expenditures Total 10,985,443 12,039,447 16,309,377 16,710,658 A New department created FY 2015-16 as part of City Council goals B Municipal Court was merged into Finance effective FY 2015-16 C New department in General Fund FY 2014-15 D New department in General Fund, combines prior GF dept 631 Maintenance (Parks) with Facilities Maintenance from fund 582. *Includes Council & Mayor, Administration, Economic Development, City Recorder, City Attorney, Human Resources & Non-Departmental Where The Money Goes - General Fund ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 43 General Fund – Expenditures by Department Council & Mayor Fund/Fund Number: General - 001 Department/Department Number: City Council - 011 Department Director: Scott Derickson Description of purpose/functions of department: This department budget is to account for the various costs incurred by the Mayor and City Council. Among those costs are the following: office space and equipment overhead for Mayor and Council, meeting expenses, and community outreach. Stipends for the City Council and Mayor were eliminated in FY 2013-14. Primary duties of the Council include:  The City Council is responsible for determining the direction and priorities of City government. The full Council is composed of an elected Mayor and six elected City Councilors;  Pursuant to Section 13, Woodburn Charter of 1982, the City Council is required to hold a regular meeting at least once each month in the City at a time and place which it designates. The regular meetings are generally held on the second and fourth Monday of each month at City Hall at 7 p.m.  The Mayor and City Council individually represent the City by their membership on regional forums and civic organizations. Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Council & Mayor 38,619 16,609 17,803 Materials & Services 21,000 21,000 21,000 38,619 16,609 17,803 Council & Mayor Total 21,000 21,000 21,000 Account Description Visit www.ci.woodburn.or.us for more information ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 44 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Fund: 001 - General Fund Expenditures Department: 011 - Council & Mayor (Program 1111) Materials & Services - - 500 5315 Computer Supplies 500 500 500 186 340 1,500 5319 Office Supplies 1,500 1,500 1,500 1,000 334 - 5329 Other Supplies - - - 520 [PHONE REDACTED] Other Professional Serv 2,500 2,500 2,500 58 60 100 5421 Telephone/Data 1,000 1,000 1,000 - - 60 5422 Postage - - - 25,200 12,540 10,618 5428 IT Support 10,475 10,475 10,475 - 184 - 5433 Mileage 500 500 500 - - - 5439 Travel 1,000 1,000 1,000 10,776 - - 5448 Internal Rent - - - 191 [PHONE REDACTED] Dues & Subscriptions 225 225 225 689 2,542 4,000 5492 Registrations/Training 3,000 3,000 3,000 - - 300 5493 Printing/Binding 300 300 300 38,619 16,609 17,803 Total - Materials & Services 21,000 21,000 21,000 38,619 16,609 17,803 Department Total: 011 - Council & Mayor 21,000 21,000 21,000 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 45 Administration Fund/Fund Number: General - 001 Department/Department Number: Administration - 121 Department Director: Scott Derickson Description of purpose/functions of department: Section 21, Woodburn Charter of 1982, generally defines the function of the City Administrator as being the administrative head of the government of the City. The Charter specifically defines the powers and duties as:  Advising the Council of the affairs and needs of the city;  Ensuring that all ordinances are enforced and that the provisions of franchises, leases, contracts, permits and privileges granted by the city are observed;  Appointment and removal of all city officers and employees and general supervision and control over them and their work;  Acting as purchasing agent for the city;  Supervision of all public utilities owned and operated by the City, and general supervision over all City property; and  Other duties required the Charter or City Council Description of department, including number of personnel: The department consists of 2.35 FTE responsible for carrying out the duties listed above. Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Administration 160,184 165,280 202,117 Personnel Services 202,035 202,035 202,035 36,074 32,424 43,639 Materials & Services 43,546 43,546 43,546 196,258 197,704 245,756 Administration Total 245,581 245,581 245,581 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with Administration. Please see Personnel Allocation table on page 180 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 46 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 121 - Administration (Program 1211) Personnel Services 107,297 109,942 131,880 5111 Regular Wages 133,742 133,742 133,742 40 38 50 5211 OR Workers' Benefit 43 43 43 7,552 7,799 8,828 5212 Social Security 8,668 8,668 8,668 19,683 19,838 23,915 5213 Med & Dent Ins 21,537 21,537 21,537 23,574 25,977 35,469 5214 Retirement 37,239 37,239 37,239 501 [PHONE REDACTED] Long Term Disability Ins 493 493 493 1,275 969 1,187 5216 Unemployment Insurance 135 135 135 261 [PHONE REDACTED] Life Insurance 178 178 178 160,184 165,280 202,117 Total - Personnel Services 202,035 202,035 202,035 Materials & Services - - 500 5315 Computer Supplies 500 500 500 2,607 685 2,500 5319 Office Supplies 2,000 2,000 2,000 1,954 1,809 2,000 5419 Other Professional Serv 1,800 1,800 1,800 875 940 1,100 5421 Telephone/Data 1,100 1,100 1,100 553 [PHONE REDACTED] Postage 300 300 300 12,600 19,800 20,550 5428 IT Support 20,035 20,035 20,035 26 160 - 5432 Meals - - - - 92 100 5433 Mileage 800 800 800 - 453 1,500 5439 Travel 1,500 1,500 1,500 10,776 - - 5448 Internal Rent - - - - 780 1,089 5464 Workers' Comp 1,511 1,511 1,511 - - 5,000 5485 Inclusion Committee 5,000 5,000 5,000 2,890 2,761 4,000 5491 Dues & Subscriptions 4,000 4,000 4,000 3,793 4,711 5,000 5492 Registrations/Training 5,000 5,000 5,000 36,074 32,424 43,639 Total - Materials & Services 43,546 43,546 43,546 196,258 197,704 245,756 Department Total: 121 - Administration 245,581 245,581 245,581 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 47 Economic Development Fund/Fund Number: General - 001 Department/Department Number: Economic Development - 125 Department Director: Jamie Johnk Description of purpose/functions of department: Economic Development is a new department as of FY 2015-16. This department was created as a result of an updated City Council goals. This department provides increased focus on business development in our community along with the creation of a business council, business retention, expansion and recruitment activities as well as pursuing partnerships. The Economic Development Director also fills the role of the Urban Renewal Agency Manager. The budget shown for FY 2015-16 was for a partial year. Description of department, including number of personnel: The Economic Development Department is staffed by a full-time Economic Development Director. This position was filled in January 2016 and is allocated between General Fund and Urban Renewal Fund. Description of FY 2015-16 accomplishments:  Developed economic development work plan  Completed outreach to and survey of Woodburn area businesses  Developed a Tourism Development Plan  Conducted Targeted Industry Analysis  Updated economic development marketing materials and website  Updated materials and promote Woodburn’s Economic Development Program, the Woodburn-Gervais Enterprise Zone and the benefits of locating within the community by updating printed and online information  Partnered with Woodburn Downtown Association to implement downtown revitalization efforts Description of FY 2016-17 proposed focus/goals:  Partner with Woodburn Chamber of Commerce on implementation of tourism plan  Build a marketing/messaging response strategy  Establishing an economic rapid response team for business recruitment  Ongoing technical assistance and support to businesses  Coordinate real estate broker and site selector tours in order to more broadly represent Woodburn's employment land opportunities  Inventory available property and buildings and make the findings available on the City’s website  Compile and distribute a quarterly economic development update Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Economic Development - - 47,683 Personnel Services 71,176 71,176 71,176 - - 9,200 Materials & Services 15,916 15,916 15,916 - - 56,883 Economic Development Total 87,092 87,092 87,092 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 180 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 48 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 125 - Economic Development Personnel Services - - 31,076 5111 Regular Wages 49,086 49,086 49,086 - - 12 5211 OR Workers' Benefit 18 18 18 - - 2,378 5212 Social Security 3,756 3,756 3,756 - - 5,220 5213 Med & Dent Ins 7,286 7,286 7,286 - - 8,486 5214 Retirement 10,711 10,711 10,711 - - 152 5215 Long Term Disability Ins 196 196 196 - - 280 5216 Unemployment Insurance 50 50 50 - - 79 5217 Life Insurance 73 73 73 - - 47,683 Total - Personnel Services 71,176 71,176 71,176 Materials & Services - - 500 5315 Computer Supplies 500 500 500 - - 1,500 5319 Office Supplies 1,500 1,500 1,500 - - 2,500 5419 Other Professional Serv 5,500 5,500 5,500 - - 600 5421 Telephone/Data 600 600 600 - - 300 5422 Postage 300 300 300 - - - 5428 IT Support 3,316 3,316 3,316 - - 100 5432 Meals 100 100 100 - - 200 5433 Mileage 200 200 200 - - 1,500 5439 Travel 1,500 1,500 1,500 - - - 5464 Workers' Comp 400 400 400 - - 2,000 5492 Registrations/Training 2,000 2,000 2,000 - - 9,200 Total - Materials & Services 15,916 15,916 15,916 - - 56,883 Department Total: 125 - Economic Development 87,092 87,092 87,092 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 49 City Recorder Fund/Fund Number: General Fund - 001 Department/Department Number: City Recorder - 131 Department Director: Heather Pierson Description of purpose/functions of department: The City Recorder is responsible for a variety of administrative activities including records management, Council meeting administration and legislation administration. In addition, the City Recorder is the City’s risk management coordinator and oversees the Insurance Fund and all insurance policy administration and claims management functions. Description of department, including number of personnel: The City Recorder department is staffed by one full-time employee and .2 FTE Administrative Assistant. Description of FY 2015-16 accomplishments:  Obtained Certified Municipal Clerk Status  Completed Best Practices Audit with CIS  Organized, dated and boxed old Agenda packets in vault  Implemented live streaming of Council meetings online Description of FY 2016-17 proposed focus/goals:  Continue ordinance review/revision project with City Administrator, City Attorney and department heads  Provide city-wide records training  Implement records management policy  Create and implement a records request policy and procedure  Continue review of archived records for destruction, including archive vault  Explore expanded use of electronic records  Administer 2016 elections Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted City Recorder 31,850 60,005 62,266 Personnel Services 66,434 66,434 66,434 19,091 9,083 16,368 Materials & Services 18,576 18,576 18,576 50,941 69,088 78,634 City Recorder Total 85,010 85,010 85,010 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 180 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 50 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 131 - City Recorder (Program 1311) Personnel Services 21,388 43,508 44,730 5111 Regular Wages 48,062 48,062 48,062 10 20 25 5211 OR Workers' Benefit 25 25 25 1,575 3,261 3,424 5212 Social Security 3,679 3,679 3,679 3,737 3,345 3,641 5213 Med & Dent Ins 3,883 3,883 3,883 4,732 9,199 9,755 5214 Retirement 10,476 10,476 10,476 101 [PHONE REDACTED] Long Term Disability Ins 188 188 188 254 [PHONE REDACTED] Unemployment Insurance 49 49 49 53 99 99 5217 Life Insurance 72 72 72 31,850 60,005 62,266 Total - Personnel Services 66,434 66,434 66,434 Materials & Services 891 2,024 3,000 5319 Office Supplies 2,000 2,000 2,000 120 217 3,000 5419 Other Professional Serv 3,000 3,000 3,000 106 [PHONE REDACTED] Telephone/Data 150 150 150 110 32 150 5422 Postage 150 150 150 9,450 3,300 3,425 5428 IT Support 6,632 6,632 6,632 671 - - 5431 Lodging (Use Travel 5439) - - - - 80 150 5432 Meals 150 150 150 738 [PHONE REDACTED] Mileage 300 300 300 251 [PHONE REDACTED] Travel 750 750 750 3,772 - - 5448 Internal Rent - - - - [PHONE REDACTED] Workers' Comp 394 394 394 - - 1,750 5471 Equipment Repair & Maint 1,750 1,750 1,750 50 [PHONE REDACTED] Dues & Subscriptions 300 300 300 2,447 1,760 3,100 5492 Registrations/Training 3,000 3,000 3,000 486 36 - 5499 Other Services (Acct Closed) - - - 19,091 9,084 16,368 Total - Materials & Services 18,576 18,576 18,576 50,941 69,088 78,634 Department Total: 131 - City Recorder 85,010 85,010 85,010 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 51 City Attorney Fund/Fund Number: General - 001 Department/Department Number: City Attorney - 141 Department Director: N. Robert Shields Description of purpose/functions of department: The City Attorney provides to the City a wide range of professional legal services with emphasis on the specialized field of municipal law. This includes: giving legal advice to the City Council, City Administrator, and Departments; drafting ordinances and resolutions; reviewing and preparing agreements; negotiating with employee unions; and representing the City in state and federal courts. Description of department, including number of personnel: The department consists of 2.45 FTE: the City Attorney, Assistant City Attorney and an Executive/Legal Assistant that is shared with the City Administrator. Description of FY 2015-16 accomplishments:  Assisted elected officials and City Administrator in obtaining approval of the Woodburn Urban Growth Boundary (UGB) expansion  Continued the ordinance review/revision project but did not make the amount of progress anticipated due to personnel changes  Continued to support Human Resources Department in overall revision of Personnel Manual  Provided timely legal advice to the City Council, City Administrator and departments Description of FY 2016-17 proposed focus/goals:  Train the new Assistant City Attorney  Continue the ordinance review/revision project  Provide support to Planning Division for development of the property now within the expanded UGB  Continue to provide timely legal advice to the City Council, City Administrator and departments to enable them to achieve their goals and objectives Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted City Attorney 96,460 142,778 201,492 Personnel Services 162,068 162,068 162,068 37,667 26,254 33,665 Materials & Services 33,478 33,478 33,478 134,127 169,032 235,157 City Attorney Total 195,546 195,546 195,546 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 180 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 52 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 141 - City Attorney (Program 1411) Personnel Services 62,672 95,309 148,765 5111 Regular Wages 104,412 104,412 104,412 25 30 38 5211 OR Workers' Benefit 38 38 38 4,627 7,054 7,028 5212 Social Security 7,317 7,317 7,317 13,291 16,162 17,872 5213 Med & Dent Ins 19,050 19,050 19,050 14,654 22,775 26,290 5214 Retirement 30,580 30,580 30,580 294 [PHONE REDACTED] Long Term Disability Ins 411 411 411 745 [PHONE REDACTED] Unemployment Insurance 106 106 106 154 [PHONE REDACTED] Life Insurance 154 154 154 96,460 142,778 201,492 Total - Personnel Services 162,068 162,068 162,068 Materials & Services 7,486 7,515 8,000 5314 Books 8,000 8,000 8,000 1,395 670 1,900 5319 Office Supplies 2,000 2,000 2,000 820 - 1,500 5412 Legal 1,500 1,500 1,500 221 136 - 5419 Other Professional Serv - - - 1,364 1,350 1,700 5421 Telephone/Data 1,700 1,700 1,700 31 21 200 5422 Postage 200 200 200 9,450 9,900 10,275 5428 IT Support 9,947 9,947 9,947 - 897 - 5433 Mileage - - - - 824 2,000 5439 Travel 1,650 1,650 1,650 7,543 - - 5448 Internal Rent - - - - [PHONE REDACTED] Workers' Comp 531 531 531 2,304 2,209 2,500 5491 Dues & Subscriptions 2,500 2,500 2,500 6,900 2,339 5,100 5492 Registrations/Training 5,350 5,350 5,350 153 72 100 5495 Court Costs 100 100 100 37,667 26,254 33,665 Total - Materials & Services 33,478 33,478 33,478 134,127 169,032 235,157 Department Total: 141 - City Attorney 195,546 195,546 195,546 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 53 Finance Fund/Fund Number: General - 001 Department/Department Number: Finance - 151 Department Director: Sarah Head Description of purpose/functions of department: The Finance & Municipal Court Departments have been merged to provide coordination and direction of the accounting and financial management services of the City. This includes, but is not limited to, directing, monitoring and controlling an effective financial accounting system, controlling the assets and financial operations of the City and providing a framework for financial planning and analysis to support the operation and management of all City departments. The Finance Department processes and maintains the City’s general ledger, utility billing, accounts receivable, accounts payable, fixed asset and payroll systems. The Municipal Court Department is responsible for processing all citations and violations, including red light camera tickets issued by the Woodburn Police Department, and is responsible for processing code violations issued by the City’s Code Enforcement Department. Description of department, including number of personnel: The department consists of 8.86 FTE including the Finance Director, Accounting Manager, Senior Management Analyst, Accountant I, four Clerk III’s, Municipal Court Judge and two part-time staff. Description of FY 2015-16 accomplishments:  Received GFOA Distinguished Budget Award for FY 2015-16 document  Implementation of time and attendance system for the Police Department personnel  Increased amount of and quarterly reconciliations to further protect City assets  Completed a process review and subsequent modifications for Taxi Permits  Continued to cross train staff for all duties of both Municipal Court and Finance functions  Integrated a new Accounting Manager to the department  Included taxi licenses in accounting system for more efficient annual renewals and better recordkeeping Description of FY 2016-17 proposed focus/goals:  Continued focus on customer service in all interactions with public  Add online payment functionality for Municipal Court fine payments to increase efficiency and provide multiple ways for customers to pay  Contract for armored car services for daily bank deposits to reduce risk and increase employee safety  Review the business license process and make modifications as necessary to increase efficiency and clarity to the public  Automate certain process in payroll to gain efficiencies  Begin the process to consolidate merchant services vendors for process effectiveness Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Finance 315,413 208,536 358,437 Personnel Services 380,952 380,952 380,952 113,141 128,046 213,702 Materials & Services 212,875 212,875 212,875 428,554 336,582 572,139 Finance Total 593,827 593,827 593,827 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 180 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 54 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 151 - Finance (Program 1511) Personnel Services 99,096 142,903 222,966 5111 Regular Wages 235,456 235,456 235,456 - - 16,445 5112 Part-Time Wages 18,248 18,248 18,248 6 12 - 5121 Overtime - - - 40 67 140 5211 OR Workers' Benefit 139 139 139 7,634 10,930 18,322 5212 Social Security 19,417 19,417 19,417 15,442 22,768 48,278 5213 Med & Dent Ins 51,640 51,640 51,640 191,354 29,631 48,725 5214 Retirement 54,184 54,184 54,184 432 [PHONE REDACTED] Long Term Disability Ins 874 874 874 1,181 1,259 2,158 5216 Unemployment Insurance 662 662 662 227 [PHONE REDACTED] Life Insurance 332 332 332 315,413 208,536 358,437 Total - Personnel Services 380,952 380,952 380,952 Materials & Services 640 127 1,200 5315 Computer Supplies 1,000 1,000 1,000 5,845 12,547 12,000 5319 Office Supplies 12,000 12,000 12,000 24 158 - 5329 Other Supplies - - - 15,126 15,365 20,000 5414 Accounting/Auditing 20,000 20,000 20,000 503 1,484 7,000 5419 Other Professional Serv 7,000 7,000 7,000 178 [PHONE REDACTED] Telephone/Data 500 500 500 146 1,726 2,450 5422 Postage 2,100 2,100 2,100 3,760 - - 5427 Training (Use 5492) - - - 28,350 42,900 44,525 5428 IT Support 43,106 43,106 43,106 7,540 12,501 12,000 5429 Other Communication Serv 12,000 12,000 12,000 - - 65,000 5430 Red Light Camera Contract 65,000 65,000 65,000 - - - 5433 Mileage 200 200 200 2,252 1,460 4,000 5439 Travel 4,000 4,000 4,000 - 4,367 6,000 5446 Software Licenses 6,000 6,000 6,000 26,940 - - 5448 Internal Rent - - - - 938 1,000 5462 Employee Blanket Bond 1,000 1,000 1,000 - 1,890 2,427 5464 Workers' Comp 2,669 2,669 2,669 1,450 1,236 1,500 5491 Dues & Subscriptions 2,000 2,000 2,000 1,550 3,506 8,000 5492 Registrations/Training 7,000 7,000 7,000 2,344 2,282 2,000 5493 Printing/Binding 2,300 2,300 2,300 16,492 25,253 24,000 5500 Banking Fees & Charges 25,000 25,000 25,000 113,141 128,046 213,702 Total - Materials & Services 212,875 212,875 212,875 428,554 336,582 572,139 Department Total: 151 - Finance 593,827 593,827 593,827 Account Description The FY 2013-14 Retirement account 5214 included a one-time funding payment of $160,000 to fund the pre- PERS legacy pension program. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 55 Human Resources Fund/Fund Number: General - 001 Department/Department Number: Human Resources - 161 Department Director: Michael Hereford Description of purpose/functions of department: To provide strategic centralized human resource services and responsive customer service in support of the employees, department heads and the City Administrator. The department is responsible for the full range of comprehensive human resources services and programs to enhance the efficiency and effectiveness of the organization including: recruitment and selection, retention, classification and compensation systems, benefit administration, regulatory compliance, employee/labor relations, citywide training, personnel policy development, administration and updates, personnel records management and employee recognition. Description of department, including number of personnel: The department consists of one full-time Human Resources Director. Description of FY 2015-16 accomplishments:  Nearing finalization of time and attendance tracking  Assisted City Administrator and Department Heads in the realignment of certain personnel assignments Description of FY 2016-17 proposed focus/goals:  Finalize Employee Policy Manual  Reinstitute employee tuition reimbursement program  Start-up employee wellness program Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Human Resources 11,981 67,229 80,160 Personnel Services 127,591 127,591 127,591 25,539 20,519 33,193 Materials & Services 73,072 73,072 73,072 37,520 87,748 113,353 Human Resources Total 200,663 200,663 200,663 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 180 for clarification. Personnel Services budget increased due to changes in allocations for HR Director. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 56 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 161 - Human Resources (Program 1611) Personnel Services 8,199 47,322 56,316 5111 Regular Wages 88,370 88,370 88,370 3 16 24 5211 OR Workers' Benefit 40 40 40 634 3,727 4,309 5212 Social Security 6,761 6,761 6,761 1,255 5,427 6,363 5213 Med & Dent Ins 12,580 12,580 12,580 1,733 10,008 12,278 5214 Retirement 19,271 19,271 19,271 38 [PHONE REDACTED] Long Term Disability Ins 350 350 350 97 [PHONE REDACTED] Unemployment Insurance 89 89 89 20 [PHONE REDACTED] Life Insurance 130 130 130 11,981 67,229 80,160 Total - Personnel Services 127,591 127,591 127,591 Materials & Services 273 - 600 5315 Computer Supplies 600 600 600 675 1,841 2,500 5319 Office Supplies 2,500 2,500 2,500 - - 500 5326 Safety/Medical 500 500 500 - - - 5412 Legal 40,000 40,000 40,000 - 1,935 1,500 5417 HR/Other Employee Expenses 1,500 1,500 1,500 3,591 5,262 7,000 5419 Other Professional Serv 7,000 7,000 7,000 881 1,[PHONE REDACTED] Telephone/Data 500 500 500 215 80 500 5424 Advertising 500 500 500 9,450 6,600 6,850 5428 IT Support 6,772 6,772 6,772 464 [PHONE REDACTED] Mileage 500 500 500 550 [PHONE REDACTED] Travel 700 700 700 7,004 - - 5448 Internal Rent - - - - [PHONE REDACTED] Workers' Comp 1,000 1,000 1,000 917 485 1,000 5491 Dues & Subscriptions 1,000 1,000 1,000 1,451 1,983 10,000 5492 Registrations/Training 10,000 10,000 10,000 68 - - 5499 Other Services (Acct Closed) - - - 25,539 20,519 33,193 Total - Materials & Services 73,072 73,072 73,072 37,520 87,748 113,353 Department Total: 161 - Human Resources 200,663 200,663 200,663 Account Description Materials & Services line item budget for Legal expense was previously budgeted in Non-Departmental Other Professional Services. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 57 Municipal Court Fund/Fund Number: General - 001 Department/Department Number: Municipal Court - 181 Department Director: Sarah Head Description of purpose/functions of department: This department was combined with the Finance Department, effective FY 2015-16 to increase efficiency. Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 181 - Municipal Court Personnel Services 52,297 47,886 - 5111 Regular Wages - - - 16,235 13,427 - 5112 Part-Time Wages - - - 196 227 - 5121 Overtime - - - 42 40 - 5211 OR Workers' Benefit - - - 5,049 5,029 - 5212 Social Security - - - 17,933 17,181 - 5213 Med & Dent Ins - - - 9,436 8,723 - 5214 Retirement - - - 241 209 - 5215 Long Term Disability Ins - - - 816 601 - 5216 Unemployment Insurance - - - 126 109 - 5217 Life Insurance - - - 102,370 93,432 - Total - Personnel Services - - - Materials & Services 1,949 - - 5319 Office Supplies - - - 146 55,340 - 5419 Other Professional Serv - - - 115 - - 5421 Telephone/Data - - - 1,208 - - 5422 Postage - - - 6,300 - - 5428 IT Support - - - 6,797 - - 5429 Other Communication Serv - - - 4,727 - - 5446 Software Licenses - - - 6,466 - - 5448 Internal Rent - - - 95 - - 5491 Dues & Subscriptions - - - 1,226 - - 5492 Registrations/Training - - - 29,031 55,340 - Total - Materials & Services - - - 131,401 148,772 - Department Total: 181 - Municipal Court - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 58 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 59 Police Fund/Fund Number: General - 001 Department/Department Number: Police - 211 Department Director: James C. Ferraris Description of purpose/functions of department: The police program provides 24-hour-a-day, 7-days-per-week law enforcement coverage, and includes patrol, school resource, community response, traffic, investigative, drug and gang enforcement, evidence processing and storage, police records management and police administrative services. Description of department, including number of personnel: 33 Sworn Police Officers and 8.7 Civilian Support Staff Description of FY 2015-16 accomplishments: Administration  Successful completion of a Police Chief recruitment and hiring process  Chief served as METCOM User Board Member  Developed/Implemented new “Hiring for Attitude” training program for sworn officers  Completed training of six officers under the PTO Training Model  Completed the LEEDA Training Series for Supervisor, Mid-Management and Executive levels  Expanded the “Shop with a Cop” program, partnering with the Fire Department and doubling the number of children served  Identified members for training in “Peer Support”  Two sessions of Citizen Police Academy will have been completed by the end of this FY  Successfully partnered with community groups and organizations in attendance at meetings and events; integrating officers and staff in addition to command staff  Shared CrimeReport.com website with community groups and organizations  Identified Emergency Management Program Coordinator Support Division  Completed second “Good Neighbor” Campaign  Identified, trained and deployed an additional School Resource Officer  Obtained, trained and deployed one drug detection K-9  Conducted major criminal investigations including: o Several attempted murder and major assault cases o Numerous adult and child sexual assaults  Facilitated LEDS/CJIS Audit  Facilitated Federal Juvenile Custody Audit  Gang Reduction Program o Tracked and responded to emerging gang issues o Provided training for schools and parents o Operated GREAT program  Traffic Safety Projects o I-5 Construction zone traffic safety projects o Truck inspections o Neighborhood safety o Special enforcement details; i.e., Fiesta Mexicana and Fourth of July celebration o Participated in Marion County Crash Team callouts ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 60 Patrol Division  Information Based Policing (IBP) o Continue to integrate IBP into daily patrol/CIU operations o Implement “E-Briefing” project for Patrol  Implemented Police Training Officer (PTO) Reno Training Model  Incorporated “One Note” technology into daily shift briefings  Newly trained truck inspector added to Patrol  Provided Advanced Roadside Impaired Driver Education (ARIDE) training in response to increases in Marijuana impairment in the driving public as staffing allowed  Full deployment of body cameras Description of FY 2016-17 proposed focus/goals:  Restore staffing to full capacity  Community Policing Enhancements o Increase citizen involvement with the Police Department o Conduct sessions of Citizens and Business Police Academy o Engage community members in relationship building across Woodburn o Increase police attendance at community functions o Implement use of a smart phone app  Crime Analysis Enhancements o Develop Detective Case Management Program o Provide training to half time crime analyst  Employee Development Program o Work with HR Department on evaluation improvements o Revitalize Employee Recognition Program o Staff development o “Every officer a leader” Training o Incorporate organizational values into all decision making  Emergency Management o Train and deploy new Emergency Management Program Coordinator o Encourage training for all City departments o Develop Emergency Operations Plan training and exercise  Assist Legal Department with Police Related Ordinance Review and Proposals o Alarms o Chronic nuisance property o Ordinance 1900 violations o Abandoned/foreclosed property o Solicitor and Taxi Licensing  Youth Engagement/Gang Reduction o Conduct routine local gang enforcement o Partner with Boys and Girls Club o Implement gang designation protocol o SRO provided training for school staff and parents o Facilitate G.R.E.A.T. summer program  Traffic safety projects o Truck inspections o Neighborhood safety o Targeted accident reduction details o Special enforcement details o Acquire and deploy new speed reader trailer ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 61 Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Police 4,910,155 5,273,773 5,616,670 Personnel Services 5,567,458 5,567,458 5,567,458 1,367,757 1,294,943 1,492,537 Materials & Services 1,649,406 1,649,406 1,649,406 34,842 76,922 48,000 Capital Outlay 5,500 5,500 5,500 6,312,754 6,645,638 7,157,207 Police Total 7,222,364 7,222,364 7,222,364 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 62 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 211 - Police (Program 2111) Personnel Services 2,922,003 3,245,685 3,370,580 5111 Regular Wages 3,453,898 3,453,898 3,453,898 22,364 10,207 17,918 5112 Part-Time Wages 16,395 16,395 16,395 195,006 173,264 224,360 5121 Overtime 125,546 125,546 125,546 1,154 1,199 1,565 5211 OR Workers' Benefit 1,507 1,507 1,507 238,967 258,452 273,790 5212 Social Security 271,875 271,875 271,875 756,324 756,286 828,343 5213 Med & Dent Ins 821,456 821,456 821,456 716,283 777,484 846,973 5214 Retirement 855,383 855,383 855,383 13,165 13,314 13,243 5215 Long Term Disability Ins 12,546 12,546 12,546 37,681 30,621 32,541 5216 Unemployment Insurance 3,625 3,625 3,625 7,208 7,261 7,357 5217 Life Insurance 5,227 5,227 5,227 4,910,155 5,273,773 5,616,670 Total - Personnel Services 5,567,458 5,567,458 5,567,458 Materials & Services 628 - - 5313 Paper (Use 5319 Office Supplies) - - - 500 - - 5314 Books - - - 231 4,332 5,000 5315 Computer Supplies 5,000 5,000 5,000 2,846 4,959 7,575 5319 Office Supplies 7,575 7,575 7,575 92,075 71,717 90,000 5323 Fuel 90,000 90,000 90,000 22,596 21,353 25,000 5324 Clothing 25,000 25,000 25,000 3,990 3,412 4,000 5326 Safety/Medical 4,000 4,000 4,000 10,610 19,651 19,950 5329 Other Supplies 19,950 19,950 19,950 1,798 587 5,000 5337 Tires/Parts 5,000 5,000 5,000 15,133 15,051 21,500 5351 Ammunition 21,500 21,500 21,500 800 2,857 2,400 5352 Protective Clothing 2,400 2,400 2,400 266 - - 5353 Photographic Supplies - - - 4,216 - - 5359 Other Police Supplies - - - 780 3,165 20,000 5400 Code Abatement 20,000 20,000 20,000 - 3,769 1,000 5409.140 Garage Services 2,000 2,000 2,000 13,924 14,057 35,000 5415 Computer 35,000 35,000 35,000 489 - - 5416 Medical (Use 5326 Safety/Medical) - - - 1,179 2,221 4,000 5417 HR/Other Employee Expenses 4,000 4,000 4,000 36,612 14,194 20,000 5419 Other Professional Serv 20,000 20,000 20,000 5,000 7,500 7,500 5420 Investigation Expenses 7,500 7,500 7,500 30,478 27,862 25,000 5421 Telephone/Data 25,000 25,000 25,000 6,233 4,731 8,000 5422 Postage 8,000 8,000 8,000 243 186 1,000 5424 Advertising 1,000 1,000 1,000 6,431 17,068 13,000 5426 Contract Networks 13,000 13,000 13,000 204,150 213,568 225,052 5428 IT Support 307,801 307,801 307,801 352,812 363,396 384,950 5429 Other Communication Serv 384,950 384,950 384,950 1,607 - - 5431 Lodging (Use Travel 5439) - - - 2,821 2,838 3,500 5432 Meals 3,500 3,500 3,500 180 [PHONE REDACTED] Mileage 500 500 500 871 - - 5434 Airfare (Use Travel 5439) - - - 4,238 12,702 13,000 5439 Travel 13,000 13,000 13,000 2,279 2,393 2,500 5443 Office Equipment 2,500 2,500 2,500 127,606 127,171 140,100 5444 Vehicle Leases 140,100 140,100 140,100 145,517 - - 5448 Internal Rent - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 63 FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted - 2,421 3,450 5451 Natural Gas 2,489 2,489 2,489 824 [PHONE REDACTED] Water/Sewer 900 900 900 - 47,660 49,032 5453 Electricity 48,006 48,006 48,006 - 1,855 1,820 5454 Solid Waste Disposal 1,820 1,820 1,820 98,052 118,316 166,178 5464 Workers' Comp 220,450 220,450 220,450 93,148 74,359 83,981 5465 General Liability Insur 104,816 104,816 104,816 7,064 7,704 10,500 5471 Equipment Repair & Maint 10,500 10,500 10,500 - 22,435 23,649 5472 Buildings Repairs & Maint 23,649 23,649 23,649 41,394 33,684 42,000 5475 Vehicle Repair & Maint 42,000 42,000 42,000 7,814 7,396 7,500 5491 Dues & Subscriptions 7,500 7,500 7,500 11,500 14,686 15,000 5492 Registrations/Training 15,000 15,000 15,000 2,519 2,849 4,000 5493 Printing/Binding 4,000 4,000 4,000 6,306 - - 5499 Other Services (Acct Closed) - - - 1,367,757 1,294,943 1,492,537 Total - Materials & Services 1,649,406 1,649,406 1,649,406 Capital Outlay - 76,922 48,000 5642 Passenger Vehicles - - - 34,842 - - 5649 Other Equipment 5,500 5,500 5,500 34,842 76,922 48,000 Total - Capital Outlay 5,500 5,500 5,500 6,312,754 6,645,638 7,157,207 Department Total: 211 - Police 7,222,364 7,222,364 7,222,364 Account Description The Capital Outlay expenditure of $5,500 is for the purchase of a traffic speed trailer which will be cost shared with Public Works. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 64 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 65 Library Fund/Fund Number: General - 001 Department/Department Number: Library - 311 Department Director: Jim Row Description of purpose/functions of department: The Library offers materials and services to the residents of Woodburn and the surrounding rural areas. The Library features a collection of more than 110,000 items in a variety of print and electronic formats, and circulates them locally and throughout Polk, Yamhill and Marion Counties via its membership in the Chemeketa Cooperative Regional Library Service. Library operations focus on two main areas: the processing, handling and circulation of books, magazines, DVDs and other library materials; and the selection of materials, provision of ready-reference and research support, and the delivery of programs and other content. Description of department, including number of personnel: The Library is staffed by both full-time and part-time employees (10.52 FTE), including the Library Manager and four full-time program leads (Adult & Teen Librarian, Children’s Librarian, Technical Services Library Associate, Circulation Library Assistant) and numerous part-time Librarians, Library Assistants and Library Pages. Description of FY 2015-16 accomplishments:  Provided 2,572 service hours to the public, in which 132,575 users borrowed 157,363 items  Developed and delivered 472 programs, which were attended by 7,866 patrons  Selected and added 5,112 new books and audiovisual items to the library’s collections  Migrated to a new cooperative-wide library services platform, with enhanced electronic access to collections and services Description of FY 2016-17 proposed focus/goals:  Increase library attendance by 3 percent through continued promotion of library materials and services  Increase library circulation by 2 percent through targeted selection of high-demand materials  Increase use of public meeting rooms by 5 percent through increased marketing and partnerships with other City agencies Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Library 529,220 518,821 562,198 Personnel Services 575,721 575,721 575,721 351,707 270,762 293,298 Materials & Services 294,150 294,150 294,150 - - 6,600 Capital Outlay - - - 880,927 789,583 862,096 Library Total 869,871 869,871 869,871 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 66 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 311 - Library (Program 3199) Personnel Services 260,146 243,394 261,942 5111 Regular Wages 268,717 268,717 268,717 123,420 140,439 143,220 5112 Part-Time Wages 147,106 147,106 147,106 1,394 738 - 5121 Overtime - - - 309 [PHONE REDACTED] OR Workers' Benefit 369 369 369 28,624 28,785 31,012 5212 Social Security 31,825 31,825 31,825 59,903 53,480 60,283 5213 Med & Dent Ins 58,270 58,270 58,270 49,029 46,649 60,096 5214 Retirement 67,349 67,349 67,349 1,194 1,058 1,065 5215 Long Term Disability Ins 1,062 1,062 1,062 4,574 3,390 3,654 5216 Unemployment Insurance 622 622 622 626 [PHONE REDACTED] Life Insurance 401 401 401 529,220 518,821 562,198 Total - Personnel Services 575,721 575,721 575,721 Materials & Services 6,515 5,943 2,500 5319 Office Supplies 2,500 2,500 2,500 - 4,216 4,000 5340 Print Materials - Teen 4,000 4,000 4,000 - 24,845 32,485 5341 Print Materials - Adult 32,485 32,485 32,485 13,680 - - 5341.001 Fiction - - - 5,840 - - 5341.002 Non Fiction - - - - 12,025 11,500 5342 Print Materials - Child 11,500 11,500 11,500 2,245 - - 5342.001 Juvenile Fiction - - - 3,157 - - 5342.002 Juvenile Easy - - - 2,426 - - 5342.003 Juvenile Non Fiction - - - 4,678 - - 5342.005 Library Materials - Young Adult - - - 10,535 - - 5343 Foreign Language Material - - - 6,679 - - 5344 Large Print Materials - - - 2,743 - - 5344.003 Audiobooks - - - 4,498 9,779 16,000 5345 Audiovisual Materials - Adult 16,000 16,000 16,000 791 1,598 1,625 5345.001 Audiovisual Materials - Child 1,625 1,625 1,625 587 [PHONE REDACTED].002 Audiovisual Materials - Teen 625 625 625 5,400 - - 5347 Program Supplies - - - 5,316 6,225 6,225 5347.001 Program Supplies - Summer Concerts 7,225 7,225 7,225 322 1,895 2,035 5347.002 Program Supplies - Adult 2,035 2,035 2,035 - 4,376 4,516 5347.003 Program Supplies - Child 4,516 4,516 4,516 - 4,743 6,000 5347.004 Program Supplies - Technical Services 6,000 6,000 6,000 4,746 - - 5348 Periodicals - - - - 4,207 3,380 5349 Periodicals - Adult 3,380 3,380 3,380 - - 2,150 5350 Periodicals - Child 2,150 2,150 2,150 3,093 - - 5399 Other Supplies (Use 5329 Other Supplie - - - 1,941 1,796 1,415 5419 Other Professional Serv 1,415 1,415 1,415 2,998 2,828 2,000 5421 Telephone/Data 2,000 2,000 2,000 217 [PHONE REDACTED] Postage 230 230 230 300 [PHONE REDACTED] Advertising 633 633 633 100,800 108,900 113,025 5428 IT Support 109,422 109,422 109,422 26 [PHONE REDACTED] Meals 300 300 300 153 [PHONE REDACTED] Mileage 200 200 200 1,101 1,612 1,500 5439 Travel 1,500 1,500 1,500 3,296 826 2,400 5443 Office Equipment 2,400 2,400 2,400 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 67 FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted 117,145 - - 5448 Internal Rent - - - - 1,587 1,900 5451 Natural Gas 2,300 2,300 2,300 - 27,599 34,000 5453 Electricity 34,000 34,000 34,000 - 1,249 1,300 5454 Solid Waste Disposal 1,350 1,350 1,350 9,904 1,185 1,591 5464 Workers' Comp 2,194 2,194 2,194 12,482 12,451 14,783 5465 General Liability Insur 16,400 16,400 16,400 1,926 901 3,850 5471 Equipment Repair & Maint 3,850 3,850 3,850 10,255 17,992 12,520 5472 Buildings Repairs & Maint 13,305 13,305 13,305 3,478 8,004 6,090 5472.001 Fixture Repair 6,090 6,090 6,090 308 [PHONE REDACTED] Dues & Subscriptions 400 400 400 1,257 698 1,120 5492 Registrations/Training 1,120 1,120 1,120 868 1,354 1,000 5499.001 Reg Lib Sv 1,000 1,000 1,000 351,707 270,762 293,298 Total - Materials & Services 294,150 294,150 294,150 Capital Outlay - - 6,600 5649 Other Equipment - - - - - 6,600 Total - Capital Outlay - - - 880,927 789,583 862,096 Department Total: 311 - Library 869,871 869,871 869,871 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 68 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 69 Recreation Fund/Fund Number: General - 001 Department/Department Number: Recreation - 421 Department Director: Jim Row Description of purpose/functions of department: Recreation Department offers community-wide recreational opportunities including youth and adult sports, community events, youth leadership programs, summer camps, active adult and recreation trips, community education classes, community events and oversees the operation of the Woodburn Historical Museum. Description of department, including number of personnel: The division consists of a full-time Recreation Manager, a full-time Recreation Supervisor and over 10 part-time and seasonal staff that directly supervise programs, activities and sports. Description of FY 2015-16 accomplishments:  Received 3 grants totaling $78,280 in grant funding  Implemented new software system at the Woodburn Historical Museum to document and manage collections  Partnered with the WSD on a new, successful summer lunch program at Legion Park & Trail Blazers with Tip City Rally in Sept. in the Downtown Plaza  Introduced new, successful programs such as Zombie Wilderness Survival Camp, Youth & Adult Volleyball Program, Summer Kick Off BBQ’s, Spring Soccer League, Cheer Program in Partnership with WSD, Haunted Zombie Run and Mother Son Brunch & Mayor’s Charity Ball Special events  Continued involvement and partnerships with Oregon Recreation & Parks Association, Woodburn School District, Oregon Festivals and Events Association, Woodburn After School Club and the Woodburn Boys & Girls Club  Created and implemented a program emergency action plan for staff and volunteers Description of FY 2016-17 proposed focus/goals:  Analyze fee structure in each program area to ensure cost recovery goals are being met based on the Parks & Recreation master plan’s cost recovery methodology  Increase program participation by at least 25 percent in all program areas  Continue to secure the necessary resources to complete a collection management overhaul at the Woodburn Historical Museum and implement new policies and procedures  Increase scholarship program use through effective community communication and outreach to ensure all population’s needs are met  Solicit and secure over $15,000 in sponsorship revenue Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Recreation 150,898 147,659 195,358 Personnel Services 191,830 191,830 191,830 152,337 244,442 257,562 Materials & Services 272,605 272,605 272,605 303,235 392,101 452,920 Recreation Total 464,435 464,435 464,435 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 70 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 421 - Recreation (Program 7429) Personnel Services 73,603 85,087 93,953 5111 Regular Wages 92,537 92,537 92,537 7,700 2,086 42,170 5112 Part-Time Wages 46,819 46,819 46,819 4,390 2,679 - 5112.010 Youth Sports - - - 7,500 6,395 - 5112.020 Adult Sports Wages - - - 13,619 475 - 5112.040 Summer Day Camp Wages - - - 6,610 - - 5112.050 After School Club Wages - - - 427 642 - 5112.060 Arts & Culture Wages - - - 29 460 - 5112.070 Active Adult Wages - - - 547 269 - 5121 Overtime - - - 90 74 144 5211 OR Workers' Benefit 143 143 143 8,239 7,332 10,423 5212 Social Security 10,675 10,675 10,675 14,479 24,516 25,084 5213 Med & Dent Ins 19,341 19,341 19,341 11,930 16,169 21,758 5214 Retirement 21,486 21,486 21,486 277 [PHONE REDACTED] Long Term Disability Ins 374 374 374 1,312 863 1,232 5216 Unemployment Insurance 310 310 310 146 [PHONE REDACTED] Life Insurance 145 145 145 150,898 147,659 195,358 Total - Personnel Services 191,830 191,830 191,830 Materials & Services 394 - - 5315 Computer Supplies - - - 140 2,527 - 5329 Other Supplies - - - 10,261 20,775 14,000 5329.100 Events 20,000 20,000 20,000 25,251 37,023 23,000 5329.200 Youth Sports 38,383 38,383 38,383 3,970 19,973 20,000 5329.300 Adult Sports 10,000 10,000 10,000 4,076 1,247 - 5329.400 Summer Day Camp - - - - 8,043 75,000 5329.405 Fiesta Services 75,000 75,000 75,000 72 - - 5329.500 After School Club - - - 14,787 33,010 10,000 5329.600 Rec Admin 10,000 10,000 10,000 259 603 - 5329.700 Arts & Culture 1,000 1,000 1,000 9,426 4,446 6,000 5329.800 Active Adult 4,000 4,000 4,000 716 6,425 2,500 5329.900 Museum 6,000 6,000 6,000 - 15,180 7,398 5409.140 Garage Services 10,100 10,100 10,100 1,150 - - 5409.582 Garage Services - - - 49,992 45,000 46,000 5419.101 Contract Svcs Teen Center 46,000 46,000 46,000 377 - - 5419.404 PAL Grant - - - - 17 - 5422 Postage - - - - - 5,000 5424 Advertising 2,000 2,000 2,000 18,900 23,100 20,550 5428 IT Support 23,491 23,491 23,491 - - - 5432 Meals 300 300 300 - - - 5439 Travel 300 300 300 - 2,980 1,900 5451 Natural Gas 1,900 1,900 1,900 - 4,411 4,165 5453 Electricity 4,165 4,165 4,165 3,829 6,570 8,755 5464 Workers' Comp 8,232 8,232 8,232 8,739 3,772 4,209 5465 General Liability Insur 6,734 6,734 6,734 - 4,169 1,785 5472 Buildings Repairs & Maint 1,500 1,500 1,500 - 4,373 3,000 5475 Vehicle Repair & Maint 1,500 1,500 1,500 - 800 - 5491 Dues & Subscriptions - - - - - 4,300 5492 Registrations/Training 2,000 2,000 2,000 152,337 244,442 257,562 Total - Materials & Services 272,605 272,605 272,605 303,235 392,101 452,920 Department Total: 421 - Recreation 464,435 464,435 464,435 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 71 Aquatics Fund/Fund Number: General - 001 Department/Department Number: Aquatics - 431 Department Director: Jim Row Description of purpose/functions of department: The Woodburn Aquatic Center offers fitness, recreational and learn-to-swim programs for individuals of all ages to the Woodburn community and visitors. Facility amenities include a 10 lane swimming pool with water slide, rope swing, group exercise room, party rental room, basketball hoop, wading pool, spa, fitness equipment, and saunas. Description of department, including number of personnel: One full-time position leads staff of 35-50 part-time employees Description of FY 2015-16 accomplishments:  Replaced spa heater, wading pool pump, re-grouted spa, new wood paneling in men’s sauna, new epoxy flooring in family changing rooms, painted locker room showers, 50 percent of the deck joints re-caulked  Exceeded 50 percent cost recovery goal with 53.4 percent recovery in FY 2014-15  Participation in Fourth grade lessons program with Kiwanis sponsorship  Group swimming lesson participation increased 6 percent for 2015 resulting in a 10 percent increase in swim lesson revenues  Black Friday sales were $5,478  Growth in sales continues with revenues in FY 2015-16 of $5,077 compared to FY 2014-15 of $2,584 and FY 2013-14 of $1,675  Membership sales have grown 27.8 percent since July 1 with 1,230 memberships, which is up from FY 2014-15 with 962 memberships  31 percent increase in group fitness participation with 581 average participants per month in 2015 up from 442 average participants per month in 2014  DX Recovery Unit installation has reduced natural gas costs $3,000 compared to the previous year due to lower consumption Description of FY 2016-17 proposed focus/goals:  Continue swim lesson growth; show participants the track to swim team membership which is expected to increase the number of participants completing all levels of our program  Maintain fiscal responsibility by meeting 50 percent cost recovery goal  Continue to maintain high standard of lifeguard accountability through in-service trainings, fitness tests and written tests  Remodel the back fitness room including replacing broken mirrors and flooring, adding windows and an exit door and the installation of a new HVAC system to make it a more enjoyable and usable space.  Replace carpeting in the lobby  Replace lane ropes to make the pool suitable for championship level meets  Drain and refill of the main pool expected in November 2016 with additional pool maintenance Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Aquatics 280,889 260,947 291,916 Personnel Services 326,382 326,382 326,382 227,679 255,332 242,348 Materials & Services 242,348 242,348 242,348 - - - Capital Outlay - - 30,000 508,568 516,279 534,264 Aquatics Total 568,730 568,730 598,730 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 72 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 431 - Aquatics (Program 7419) Personnel Services 40,056 37,493 41,931 5111 Regular Wages 47,350 47,350 47,350 72 - - 5112 Part-Time Wages - - - 23,488 22,075 27,502 5112.011 Instruction Wages 30,372 30,372 30,372 89,382 82,775 95,492 5112.012 Lifeguarding Wages 105,456 105,456 105,456 22,308 29,947 22,757 5112.014 Administration Wages 27,101 27,101 27,101 6,891 6,086 11,079 5112.015 Pool Operator Custodial) Wages 10,000 10,000 10,000 12,932 15,784 12,644 5112.016 Water Fitness Instructor Wages 23,393 23,393 23,393 30,346 29,837 33,496 5112.017 Head Lifeguard Wages 37,251 37,251 37,251 30 121 - 5121 Overtime - - - 341 [PHONE REDACTED] OR Workers' Benefit 386 386 386 17,447 17,107 18,741 5212 Social Security 21,498 21,498 21,498 17,612 6,679 7,821 5213 Med & Dent Ins 7,619 7,619 7,619 16,909 10,446 17,581 5214 Retirement 14,178 14,178 14,178 220 [PHONE REDACTED] Long Term Disability Ins 159 159 159 2,739 1,972 2,207 5216 Unemployment Insurance 1,558 1,558 1,558 117 98 96 5217 Life Insurance 61 61 61 280,889 260,947 291,916 Total - Personnel Services 326,382 326,382 326,382 Materials & Services - 700 - 5315 Computer Supplies - - - 495 [PHONE REDACTED] Office Supplies 500 500 500 481 [PHONE REDACTED] Safety/Medical 500 500 500 11,557 10,876 13,000 5327 Chemicals 12,000 12,000 12,000 13,865 8,396 15,000 5329 Other Supplies 5,664 5,664 5,664 7,193 2,098 6,000 5390 Merchandise 6,000 6,000 6,000 9,221 21,710 11,500 5391 Inventory 14,500 14,500 14,500 665 - - 5399 Other Supplies (Use 5329 Other Supplie - - - 26,032 27,672 22,000 5419 Other Professional Serv 18,000 18,000 18,000 778 [PHONE REDACTED] Telephone/Data 700 700 700 93 2 - 5422 Postage - - - 5,608 11,011 5,000 5424 Advertising 5,000 5,000 5,000 6,046 - - 5427 Training (Use 5492) - - - 6,300 6,600 6,850 5428 IT Support 6,632 6,632 6,632 - [PHONE REDACTED] Mileage 500 500 500 - - 500 5439 Travel 500 500 500 54,828 47,909 47,000 5451 Natural Gas 44,000 44,000 44,000 50,649 52,219 58,000 5453 Electricity 58,000 58,000 58,000 1,135 1,100 1,200 5454 Solid Waste Disposal 1,200 1,200 1,200 3,001 8,544 9,533 5464 Workers' Comp 13,429 13,429 13,429 7,394 6,615 7,865 5465 General Liability Insur 8,523 8,523 8,523 21,023 34,430 30,000 5471 Equipment Repair & Maint 40,000 40,000 40,000 - 6,603 - 5472 Building Repairs & Maint - - - 133 1,[PHONE REDACTED] Dues & Subscriptions 700 700 700 1,180 5,614 6,000 5492 Registrations/Training 6,000 6,000 6,000 227,679 255,332 242,348 Total - Materials & Services 242,348 242,348 242,348 Capital Outlay - - - 5629 Buildings - - 30,000 - - - Total - Capital Outlay - - 30,000 508,568 516,279 534,264 Department Total: 431 - Aquatics 568,730 568,730 598,730 Account Description The Capital Outlay expenditure of $30,000 is for the improvements to the Aquatic Center’s exercise and fitness rooms. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 73 Retired and Senior Volunteer Program (RSVP) Fund/Fund Number: General - 001 Department/Department Number: RSVP - 481 Department Director: Jim Row Description of purpose/functions of department: Community Services did not renew the federal RSVP Volunteer Program when grant funding concluded at the end of March 2016. The City will replace the paper/report intensive $74,000 program with an in-house volunteer coordination program, which staff believes they provide more efficiently. Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 481 - RSVP Personnel Services 35,636 36,043 38,287 5111 Regular Wages - - - 16 16 22 5211 OR Workers' Benefit - - - 2,717 2,704 2,931 5212 Social Security - - - 8,090 7,092 10,044 5213 Med & Dent Ins - - - 7,439 6,984 8,489 5214 Retirement - - - 155 [PHONE REDACTED] Long Term Disability Ins - - - 423 [PHONE REDACTED] Unemployment Insurance - - - 81 70 87 5217 Life Insurance - - - 54,558 53,366 60,371 Total - Personnel Services - - - Materials & Services 134 - 1,700 5319 Office Supplies - - - - 108 1,000 5329 Other Supplies - - - 233 [PHONE REDACTED] Telephone/Data - - - 89 [PHONE REDACTED] Postage - - - 3,150 3,300 3,425 5428 IT Support - - - 621 423 1,600 5433 Mileage - - - 1,451 - 1,900 5439 Travel - - - 559 73 122 5464 Workers' Comp - - - 736 [PHONE REDACTED] General Liability Insur - - - 642 [PHONE REDACTED] Other Insurance Costs - - - 325 - 250 5492 Registrations/Training - - - 1,698 507 1,289 5493 Printing/Binding - - - 9,639 6,209 13,639 Total - Materials & Services - - - 64,197 59,575 74,010 Department Total: 481 - RSVP - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 74 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 75 Community Services Administration Fund/Fund Number: General - 001 Department/Department Number: Community Svc. Admin. - 499 Department Director: Jim Row Description of purpose/functions of department: It is the mission of the Community Services Department to build a strong sense of community and improve the quality of life for all Woodburn residents, by providing an excellent system of parks, open spaces, facilities and leisure services, a strong collection of informational materials, opportunities for lifelong learning and by promoting community-wide literacy. Description of department, including number of personnel: The Department oversees approximately 40 FTE, and is responsible for operating recreation programs and special events, the Aquatic Center, Public Library, Parks and Facilities Maintenance, Transit program, volunteer program, the community relations program and park planning and development. Description of FY 2015-16 accomplishments:  Filled the Community Relations Manager Position  Successfully operated the Fiesta Mexicana after assuming responsibility from the Chamber of Commerce  Initiated an update to the parks SDC methodology, which was previously completed in 1999  Replaced the Centennial Park playground Description of FY 2016-17 proposed focus/goals:  Build upon the success the City achieved with the Fiesta Mexicana by continuing to increase the level of sponsorship support, while improving the overall quality of the event  Implement updates to Parks SDCs  Explore funding opportunities for the final phase(s) of redevelopment at Legion Park Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Community Services Administration 194,037 151,665 233,845 Personnel Services 272,876 272,876 272,876 94,580 61,929 77,987 Materials & Services 78,831 78,831 78,831 9,940 - - Capital Outlay - - - 298,557 213,594 311,832 Community Services Admin Total 351,707 351,707 351,707 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 180 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 76 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 499 - Community Services Admin (Program 7991) Personnel Services 129,322 102,598 156,748 5111 Regular Wages 176,043 176,043 176,043 50 - - 5121 Overtime - - - 46 34 70 5211 OR Workers' Benefit 79 79 79 9,979 7,916 11,993 5212 Social Security 13,253 13,253 13,253 23,206 17,265 26,465 5213 Med & Dent Ins 38,738 38,738 38,738 29,002 22,317 36,203 5214 Retirement 43,483 43,483 43,483 588 [PHONE REDACTED] Long Term Disability Ins 467 467 467 1,538 909 1,412 5216 Unemployment Insurance 639 639 639 307 [PHONE REDACTED] Life Insurance 174 174 174 194,037 151,664 233,845 Total - Personnel Services 272,876 272,876 272,876 Materials & Services 364 - - 5315 Computer Supplies - - - 212 1,092 1,500 5319 Office Supplies 1,500 1,500 1,500 135 [PHONE REDACTED] Other Supplies 850 850 850 - - 7,800 5411 Engineering & Architect 8,000 8,000 8,000 - 62 300 5417 HR/Other Employee Expenses 300 300 300 9,274 7,295 12,866 5419 Other Professional Serv 10,166 10,166 10,166 1,298 1,932 2,000 5421 Telephone/Data 2,000 2,000 2,000 5,552 7,226 7,000 5422 Postage 7,500 7,500 7,500 12,600 13,200 13,700 5428 IT Support 13,263 13,263 13,263 106 - - 5431 Lodging (Use Travel 5439) - - - 119 7 200 5432 Meals 200 200 200 235 [PHONE REDACTED] Mileage 500 500 500 - [PHONE REDACTED] Travel 600 600 600 1,632 4,332 3,500 5443 Office Equipment 6,000 6,000 6,000 34,566 - - 5448 Internal Rent - - - 3,280 [PHONE REDACTED] Workers' Comp 958 958 958 2,321 2,112 2,579 5465 General Liability Insur 3,494 3,494 3,494 910 [PHONE REDACTED] Dues & Subscriptions 500 500 500 395 482 1,000 5492 Registrations/Training 500 500 500 21,581 21,885 22,500 5493 Printing/Binding 22,500 22,500 22,500 94,580 61,929 77,987 Total - Materials & Services 78,831 78,831 78,831 Capital Outlay 9,940 - - 5649 Other Equipment - - - 9,940 - - Total - Capital Outlay - - - 298,557 213,594 311,832 Department Total: 499 - Community Services Admin 351,707 351,707 351,707 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 77 Planning Fund/Fund Number: General - 001 Department/Department Number: Planning - 511 Department Director: Jim Description of purpose/functions of department: This program administers the Woodburn Comprehensive Plan, which establishes the community’s land use policies and the Woodburn Development Ordinance (WDO), which establishes standards for development including subdivision, sign, and site development requirements. Both the Comprehensive Plan and the WDO conform to State of Oregon statutes. Description of department, including number of personnel: The division consists of 2.70 FTE, which includes the Community Development Director, Associate Planner and Administrative Assistant (.70 FTE). Description of FY 2015-16 accomplishments:  Updated the Woodburn Development Ordinance (WDO) to correct omissions and clarify ordinance intent  Continued to work with individual property owners on their redevelopment plans at the I-5 Interchange and throughout the City  Assembled information for key properties to facilitate development opportunities  Continued to promote the Public Art Mural Program by updating online and printed materials and reaching out to community groups, originations and the Woodburn School District  Assisted in developing findings and justification for the mediated settlement agreement and adopted Urban Growth Boundary and Urban Reserve  Completed a targeted industrial analysis and updated the WDO accordingly Description of FY 2016-17 proposed focus/goals:  Update the WDO and Comprehensive Plan to reflect the adopted Urban Growth Boundary & Urban Reserve  Update the Transportation System Plan to reflect completion of the I-5 interchange project and revised UGB  Work with key property owners on the annexation and development of their of properties Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Planning 296,178 242,975 327,884 Personnel Services 336,309 336,309 336,309 46,001 32,237 47,169 Materials & Services 51,022 51,022 51,022 342,179 275,212 375,053 Planning Total 387,331 387,331 387,331 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 180 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 78 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 511 - Planning (Program 5811) Personnel Services 202,663 167,952 217,592 5111 Regular Wages 222,859 222,859 222,859 242 177 - 5121 Overtime - - - 81 67 100 5211 OR Workers' Benefit 100 100 100 15,271 12,802 16,650 5212 Social Security 17,053 17,053 17,053 35,466 27,194 41,086 5213 Med & Dent Ins 40,096 40,096 40,096 38,602 32,226 49,104 5214 Retirement 54,783 54,783 54,783 946 [PHONE REDACTED] Long Term Disability Ins 868 868 868 2,411 1,487 1,960 5216 Unemployment Insurance 225 225 225 496 [PHONE REDACTED] Life Insurance 325 325 325 296,178 242,975 327,884 Total - Personnel Services 336,309 336,309 336,309 Materials & Services - 95 1,200 5315 Computer Supplies 1,200 1,200 1,200 2,354 3,514 4,400 5319 Office Supplies 4,400 4,400 4,400 325 [PHONE REDACTED] Fuel 500 500 500 - [PHONE REDACTED].140 Garage Services 500 500 500 216 2,892 4,000 5419 Other Professional Serv 4,300 4,300 4,300 723 752 1,000 5421 Telephone/Data 1,000 1,000 1,000 689 523 3,000 5422 Postage 3,000 3,000 3,000 229 - 1,000 5424 Advertising 1,000 1,000 1,000 426 [PHONE REDACTED] Publication of Legal Note 900 900 900 15,750 16,500 17,125 5428 IT Support 20,035 20,035 20,035 - - 250 5429 Other Communication Serv 250 250 250 - 18 100 5433 Mileage 100 100 100 - 5 150 5439 Travel 150 150 150 14,009 - - 5448 Internal Rent - - - 3,589 1,737 2,364 5464 Workers' Comp 3,117 3,117 3,117 4,013 4,638 5,580 5465 General Liability Insur 5,770 5,770 5,770 1,851 - 300 5475 Vehicle Repair & Maint 300 300 300 1,729 1,156 4,500 5492 Registrations/Training 4,500 4,500 4,500 - - 300 5493 Printing/Binding - - - 99 - - 5499 Other Services (Acct Closed) - - - 46,002 32,237 47,169 Total - Materials & Services 51,022 51,022 51,022 342,179 275,212 375,053 Department Total: 511 - Planning 387,331 387,331 387,331 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 79 Parks Maintenance Fund/Fund Number: General - 001 Department/Department Number: Parks Maintenance - 631 Department Director: Jim Row Description of purpose/functions of department: The Parks Maintenance and Building Maintenance departments were merged under the Parks and Facilities Maintenance department 711 at the end of FY 2013-14. Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Parks Maintenance 224,760 - - Personnel Services - - - 237,951 - - Materials & Services - - - 462,711 - - Parks Maintenance Total - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 80 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 631 - Maintenance Personnel Services 145,256 - - 5111 Regular Wages - - - 11,844 - - 5112 Part-Time Wages - - - 1,964 - - 5121 Overtime - - - 135 - - 5211 OR Workers' Benefit - - - 11,770 - - 5212 Social Security - - - 27,737 - - 5213 Med & Dent Ins - - - 23,145 - - 5214 Retirement - - - 666 - - 5215 Long Term Disability Ins - - - 1,892 - - 5216 Unemployment Insurance - - - 351 - - 5217 Life Insurance - - - 224,760 - - Total - Personnel Services - - - Materials & Services 286 - - 5321 Cleaning Supplies - - - 11,084 - - 5323 Fuel - - - 469 - - 5324 Clothing - - - 1,118 - - 5325 Ag Supplies - - - 506 - - 5326 Safety/Medical - - - 3,027 - - 5329 Other Supplies - - - 2,119 - - 5331 Construction Materials - - - 417 - - 5334 Plumbing Supplies - - - 761 - - 5338 Tools - - - 609 - - 5339 Other Maintenance Supplies - - - 1,519 - - 5352 Protective Clothing - - - 1,458 - - 5363 Signs - - - 4,777 - - 5381 Turf - - - 6,370 - - 5385 Fertilizer - - - 3,050 - - 5389 Other Parks Supplies - - - 41,242 - - 5409.582 Garage Services - - - 69,419 - - 5419 Other Professional Serv - - - 2,609 - - 5421 Telephone/Data - - - 554 - - 5427 Training (Use 5492) - - - 12,600 - - 5428 IT Support - - - 753 - - 5445 Work Equipment - - - 2,350 - - 5446 Software Licenses - - - 1,861 - - 5451 Natural Gas - - - 17,039 - - 5453 Electricity - - - 12,196 - - 5454 Solid Waste Disposal - - - 7,032 - - 5464 Workers' Comp - - - 11,741 - - 5465 General Liability Insur - - - 9,497 - - 5471 Equipment Repair & Maint - - - 464 - - 5472 Buildings Repairs & Maint - - - 6,539 - - 5475 Vehicle Repair & Maint - - - 4,210 - - 5478 Playground Repair & Maint - - - 113 - - 5492 Registrations/Training - - - 163 - - 5499 Other Services (Acct Closed) - - - 237,951 - - Total - Materials & Services - - - 462,711 - - Department Total: 631 - Maintenance - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 81 Engineering Fund/Fund Number: General - 001 Department/Department Number: Engineering - 651 Department Director: Randy Scott Description of purpose/functions of department: The Engineering Department provides comprehensive engineering and contract administration services for capital improvement projects, operations and maintenance projects. Engineering Department staff maintains database, survey and mapping information; reviews development projects for compliance with Public Works requirements; coordinates the activities of utility companies in the City right-of-way, and inspects public and private construction of streets, storm drainage systems, water lines and sewer lines. This department provides support to operations and maintenance in Facilities and Parks, Drinking Water, Street, Storm Water Conveyance and Wastewater; both collections and treatment. The Engineering Department is also responsible for administering public contracts related to Capital Improvement Projects, Urban Renewal Agency and Operational Maintenance activities. Description of department, including number of personnel: The Engineering Division currently has 4.5 FTE. This is a reduction from 7 FTE due to two full-time layoffs which occurred in April 2016 and one full-time reduced to a part-time position starting July 2016. Description of FY 2015-16 accomplishments:  Provided operational and maintenance support to, Parks, Facilities, Drinking Water, Storm Water Conveyance and Wastewater, both Collections and Treatment  Provided support and liaison responsibilities for completion of I-5 Interchange Project  Provided support to the Urban Renewal Agency for the First Street Project  Provided support and contract administration to Facilities Maintenance  Provided support in securing existing and future water rights for the Drinking Water System  Provided support to Planning and Economic Development with regard to land use applications and future, proposed development  Continued to develop and enhance the GIS and Mapping program available to all City departments and City customers Description of FY 2016-17 proposed focus/goals:  Provide support as needed to all City departments and agencies with review, design and administration of capital, operations and maintenance projects  Continue to move forward the GIS and mapping program  Provide design and contract administration support to Wastewater Treatment with the Poplar Harvest and Replant Project Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Engineering - 565,304 614,284 Personnel Services 353,543 353,543 353,543 - 121,341 158,936 Materials & Services 151,082 151,082 151,082 - 686,645 773,220 Engineering Total 504,625 504,625 504,625 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 180 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 82 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 651 - Engineering Personnel Services - 378,613 395,701 5111 Regular Wages 210,403 210,403 210,403 - - - 5112 Part-Time Wages 39,848 39,848 39,848 - 2,133 - 5121 Overtime - - - - [PHONE REDACTED] OR Workers' Benefit 103 103 103 - 29,100 30,282 5212 Social Security 19,148 19,148 19,148 - 70,049 85,008 5213 Med & Dent Ins 26,848 26,848 26,848 - 79,388 97,008 5214 Retirement 55,791 55,791 55,791 - 1,652 1,662 5215 Long Term Disability Ins 838 838 838 - 3,354 3,565 5216 Unemployment Insurance 252 252 252 - [PHONE REDACTED] Life Insurance 312 312 312 - 565,304 614,284 Total - Personnel Services 353,543 353,543 353,543 Materials & Services - - 800 5315 Computer Supplies 500 500 500 - 2,881 4,000 5319 Office Supplies 3,500 3,500 3,500 - 1,755 2,000 5323 Fuel 2,000 2,000 2,000 - - 1,000 5324 Clothing 500 500 500 - 420 1,000 5326 Safety/Medical 500 500 500 - 716 5,000 5329 Other Supplies 2,500 2,500 2,500 - 3,383 7,578 5409.140 Garage Services 5,987 5,987 5,987 - 2,389 8,000 5411 Engineering & Architect 5,000 5,000 5,000 - 15 500 5417 HR/Other Employee Expenses 500 500 500 - 5,723 15,000 5419 Other Professional Serv 15,000 15,000 15,000 - 5,879 5,800 5421 Telephone/Data 5,800 5,800 5,800 - 369 1,000 5422 Postage 500 500 500 - [PHONE REDACTED] Advertising 500 500 500 - 53,800 44,525 5428 IT Support 43,526 43,526 43,526 - - 900 5439 Travel 500 500 500 - 7,851 7,000 5446 Software Licenses 7,000 7,000 7,000 - 1,937 2,100 5451 Natural Gas 2,300 2,300 2,300 - 6,300 6,000 5453 Electricity 7,900 7,900 7,900 - 670 - 5454 Solid Waste Disposal 720 720 720 - 10,395 12,516 5464 Workers' Comp 17,331 17,331 17,331 - 11,237 13,217 5465 General Liability Insur 14,418 14,418 14,418 - 1,293 2,000 5472 Buildings Repairs & Maint 2,300 2,300 2,300 - 1,505 3,100 5475 Vehicle Repair & Maint 3,100 3,100 3,100 - 2,564 12,000 5492 Registrations/Training 6,000 6,000 6,000 - - 1,500 5493 Printing/Binding 1,500 1,500 1,500 - 66 700 5496 Filing/Recording 700 700 700 - 75 1,000 5498 Permits/Fees 1,000 1,000 1,000 - 121,341 158,936 Total - Materials & Services 151,082 151,082 151,082 - 686,645 773,220 Department Total: 651 - Engineering 504,625 504,625 504,625 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 83 Parks and Facilities Maintenance Fund/Fund Number: General - 001 Department/Department Number: Parks and Facilities Maintenance - 711 Department Director: Jim Row Description of purpose/functions of department: Parks and Facilities Maintenance Department is responsible for maintaining parks, grounds, buildings and providing custodial services for City facilities. The Parks and Facilities Maintenance Supervisor reports to the Assistant City Administrator. Direct support services are provided by City staff for custodial services only. Other facilities support services are provided by commercial contracts, which are initiated by Facilities Maintenance staff. Commercially contracted facilities maintenance services include heating, ventilation, and air conditioning (HVAC); electrician services for both maintenance and improvements; fire protection equipment; elevator; locksmith; roofing; and painting. Description of department, including number of personnel: This section consists of a supervisor and six parks and facilities maintenance workers. In addition, two seasonal workers provide support during the eight busiest months of the year. Description of FY 2015-16 accomplishments: Established a minimal level of service to meet the budgetary reductions established in this fiscal year. No public or employee safety or hygiene deficiencies have been identified due to operating at a minimal service level for parks maintenance. Accomplishments include:  Facilitated athletic field maintenance service contracts  Provided support activities for recreation programs  Participated in Certified Playground Safety Program (CPSC)  Supported park facility rentals  Utilized Succeed Health & Safety services to provide and track employee safety training  Improved communication with customers and staff  Facilitated building maintenance service contracts  Consolidate ordering, tracking, and inventory procedures  Adopted and reinforced team cleaning practices (custodial)  Continued to develop building safety program Description of FY 2016-17 proposed focus/goals: Continue to provide high quality service within budgetary limitations. Closely monitor public and employee safety and hygiene to insure basic public facilities requirements are provided. Provide eight-month seven-day service to our customers in the Parks.  Cross-train staff to allow for shifting emphasis in maintenance area  Participate in the Urban Forestry Program with a focus on becoming a Tree City USA designee  Standardize City signage through a newly created directive from City Council  Participate in City-sponsored/supported functions, i.e. Public Works Week and Woodburn Proud Cleanup  Facilitate building maintenance service contracts  Reinforce established team cleaning practices (custodial)  Reduce graffiti & vandalism in parks through the use of a deterrent-oriented camera system  Facilitate athletic field maintenance service contracts  Utilize available resources to efficiently provide a positive impact to the public  Manage inventory of equipment, supplies and personnel to its fullest extent  Continue working and developing a partnership with facility managers ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 84 Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Parks & Facilities Maintenance - 378,805 436,180 Personnel Services 448,159 448,159 448,159 - 363,248 457,092 Materials & Services 450,106 450,106 450,106 - 87,812 - Capital Outlay - - - - 829,865 893,272 Parks & Facil Maintenance Total 898,265 898,265 898,265 Account Description Facilities Maintenance was formerly a department in the Public Works Services Fund. Parks Maintenance was formerly a department in the General Fund. Two separate departments were merged into this new General Fund department, Parks and Facilities Maintenance, for FY 2014-15. City Parks & Facilities ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 85 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 711 - Maintenance Personnel Services - 221,413 247,347 5111 Regular Wages 253,098 253,098 253,098 - 30,969 29,421 5112 Part-Time Wages 30,325 30,325 30,325 - 1,827 - 5121 Overtime - - - - [PHONE REDACTED] OR Workers' Benefit 305 305 305 - 18,549 21,182 5212 Social Security 21,691 21,691 21,691 - 63,108 82,161 5213 Med & Dent Ins 87,956 87,956 87,956 - 38,947 51,669 5214 Retirement 52,831 52,831 52,831 - 977 1,045 5215 Long Term Disability Ins 1,027 1,027 1,027 - 2,240 2,495 5216 Unemployment Insurance 531 531 531 - [PHONE REDACTED] Life Insurance 395 395 395 - 378,804 436,180 Total - Personnel Services 448,159 448,159 448,159 Materials & Services - 2,296 2,000 5319 Office Supplies 2,000 2,000 2,000 - 17,010 20,000 5321 Cleaning Supplies 20,000 20,000 20,000 - 11,445 14,000 5323 Fuel 14,000 14,000 14,000 - 3,194 9,000 5325 Ag Supplies 4,000 4,000 4,000 - 660 3,600 5326 Safety/Medical 3,600 3,600 3,600 - 7,135 8,000 5329 Other Supplies 6,000 6,000 6,000 - 2,532 3,000 5331 Construction Materials 3,000 3,000 3,000 - 1,930 2,000 5338 Tools 2,000 2,000 2,000 - 3,943 5,000 5352 Protective Clothing 2,000 2,000 2,000 - 240 30,000 5363 Signs 30,000 30,000 30,000 - 2,370 6,000 5385 Fertilizer 4,000 4,000 4,000 - 47,078 46,424 5409.140 Garage Services 57,012 57,012 57,012 - 83,091 37,000 5419 Other Professional Serv 79,000 79,000 79,000 - 4,278 5,000 5421 Telephone/Data 5,000 5,000 5,000 - 3,300 10,275 5428 IT Support 9,947 9,947 9,947 - 6,063 6,000 5445 Work Equipment 4,000 4,000 4,000 - 2,443 3,000 5446 Software Licenses 3,000 3,000 3,000 - 8,043 9,583 5451 Natural Gas 9,000 9,000 9,000 - 45,462 45,304 5453 Electricity 45,804 45,804 45,804 - 13,373 13,604 5454 Solid Waste Disposal 13,604 13,604 13,604 - 10,912 11,923 5464 Workers' Comp 16,513 16,513 16,513 - 13,878 14,379 5465 General Liability Insur 16,626 16,626 16,626 - 15,651 21,000 5471 Equipment Repair & Maint 16,000 16,000 16,000 - 44,482 93,000 5472 Buildings Repairs & Maint 50,000 50,000 50,000 - 10,407 5,000 5475 Vehicle Repair & Maint 5,000 5,000 5,000 - 701 3,000 5478 Playground Repair & Maint 3,000 3,000 3,000 - - 22,500 5484 Urban Forestry Program 22,500 22,500 22,500 - 1,331 6,000 5492 Registrations/Training 2,000 2,000 2,000 - - 1,500 5498 Permits/Fees 1,500 1,500 1,500 - 363,248 457,092 Total - Materials & Services 450,106 450,106 450,106 Capital Outlay - 87,812 - 5649 Other Equipment - - - - 87,812 - Total - Capital Outlay - - - - 829,865 893,272 Department Total: 711 - Maintenance 898,265 898,265 898,265 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 86 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 87 Non-Departmental Fund/Fund Number: General - 001 Department/Department Number: Non-Departmental - 199 Department Director: Sarah Head Description of purpose/functions of department: This provides for City General Fund expenses which cannot be charged to any specific department. Charges include membership in various regional organizations (Council of Governments, League of Oregon Cities, etc.) as well as the annual turnover to the local Chamber of Commerce. Department Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Non-Departmental 182,535 188,915 365,560 Materials & Services 223,566 223,566 223,566 21,586 - 6,875 Capital Outlay - - - 590,774 416,505 402,241 Transfers Out 207,453 207,453 207,453 794,895 605,420 774,676 Non-Departmental Total 431,019 431,019 431,019 Account Description The Transfers Out of $207,453 includes five separate transfers:  $116,000 is to the Transit Fund, which is an annual subsidy  $15,000 is a one-time transfer to the Special Assessment Fund  $23,769 is the third of four annual payments to the Information Technology Fund for the General Fund’s portion of the annual payment on the new phone system  The last two transfers are $28,236 to both the Street SDC Fund and the Water Cap Const Fund for repayment of an inter-fund loan For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 187. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 88 Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 199 - Non-departmental (Program 1219) Materials & Services 3,917 - - 5313 Paper (Use 5319 Office Supplies) - - - - 1,445 - 5315 Computer Supplies - - - 1,901 6,783 9,000 5319 Office Supplies 9,000 9,000 9,000 679 [PHONE REDACTED] Fuel 600 600 600 12,855 234 50,000 5329 Other Supplies 50,000 50,000 50,000 - 354 1,700 5409.140 Garage Services 1,700 1,700 1,700 49,408 45,669 168,000 5419 Other Professional Serv 28,000 28,000 28,000 48,000 48,000 48,000 5419.201 ToT Grants 50,000 50,000 50,000 - 359 - 5422 Postage - - - 460 - 1,500 5424 Advertising - - - - - 2,500 5425 Publication of Legal Note 2,500 2,500 2,500 - 24,000 8,050 5429 Other Communication Serv 8,000 8,000 8,000 33,659 30,260 36,210 5465 General Liability Insur 38,766 38,766 38,766 31,655 31,307 30,000 5491 Dues & Subscriptions 33,000 33,000 33,000 - - 10,000 5492 Registrations/Training 2,000 2,000 2,000 182,535 188,915 365,560 Total - Materials & Services 223,566 223,566 223,566 Capital Outlay 21,586 - 6,875 5649 Other Equipment - - - 21,586 - 6,875 Total - Capital Outlay - - - Transfers Out (Program 9711) 116,000 136,000 116,000 5811.110 Transfer to Transit 116,000 116,000 116,000 130,000 130,000 130,000 5811.140 Transfer to Street - - - 106,000 74,961 76,000 5811.358 Transfer to General Cap Const Fund - - - - - - 5811.360 Transfer to Special Assessment 15,000 15,000 15,000 187,000 23,769 23,769 5811.568 Transfer to Info Services 23,769 23,769 23,769 25,887 25,887 28,236 5841.376 Interfund Loan Transfer 26,342 26,342 26,342 25,887 25,887 28,236 5841.466 Interfund Loan Transfer 26,342 26,342 26,342 590,774 416,504 402,241 Total - Transfers Out 207,453 207,453 207,453 794,895 605,420 774,676 Department Total: 199 - Non-departmental 431,019 431,019 431,019 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 89 Contingency/Ending Fund Balance Fund/Fund Number: General - 001 Department/Department Number: Contingency/Ending Fund Balance Department Director: Sarah Head Description of purpose/functions of department: The City of Woodburn’s Budget Policies & Fiscal Strategy states at least 17 percent of the General Fund’s operating appropriation shall be placed into the operating contingency to be set aside for unforeseen circumstances that may arise during the fiscal year. This percentage was increased from 10 percent to be consistent with Government Finance Officers Association (GFOA) best practices, as updated in 2015. Contingency appropriations cannot be made without City Council approval and/or public hearing. In addition to the contingency policy the City has established the Shortfall Management Reserve (SMR). The SMR is intended to subsidize the shortfalls estimated for the next few years. Department Detail FY 2013-14 Actual FY 2014-15 Actual FY 2015-16 Budget FY 2016-17 Proposed FY 2016-17 Approved FY 2016-17 Adopted Department: 901 - Ending Fund Balance (Program 9971) Contingencies and Unappropriated Balances - - 1,141,456 5921 Contingency 2,195,399 2,195,399 2,195,399 - - 1,639,646 5981.012 Reserve - SMR 1,008,193 1,008,193 1,008,193 - - - 5981.013 Reserve for Facilities - 100,000 100,000 - - - 5981.101 Reserve for PERS 250,000 250,000 250,000 - - 2,781,102 Total - Contingencies and Unappropriated Balances 3,453,592 3,553,592 3,553,592 - - 2,781,102 Department Total: 901 - Ending Fund Balance 3,453,592 3,553,592 3,553,592 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 90 Transit Route ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 91 Transit Fund – 110 Fund/Fund Number: Transit Fund - 110 Department/Department Number: Transit - 671 Department Director: Jim Row Description of purpose/functions of department: Woodburn Transit Service provides safe and reliable public transportation for Woodburn residents and those traveling within the Woodburn region. The system was built with a focus on those who do not have reliable transportation options, seniors and people with disabilities; and strives to provide residents, visitors and workers traveling to and from Woodburn with efficient and convenient regional transportation connections. Transit services are provided five days a week, which is based on funding restrictions. Description of department, including number of personnel: The Transit Fund has 13 employees, consisting of a full-time operations supervisor, a full-time driver/ dispatcher, a full-time clerk, nine part-time driver/dispatchers and one vehicle custodian. Description of FY 2015-16 accomplishments:  In July 2015, a consultant was hired to study and make recommendations for organizational and operational improvements to Woodburn’s transit system. Following one of the consultant’s recommendations, the City replaced the Transit Operations Supervisor with a Transit Manager position in August 2015. The Transit Manager will carry increased responsibilities for managing grants and the overall transit program budget  The consultant also completed a field study, which recommended that ADA improvements be made to many of the City’s current bus stops. The City applied for a grant to complete these improvements and hopes to complete them during summer/ fall 2016  Continued training for staff in defensive driving, customer service, passenger assistance  Woodburn was one of a handful of communities selected by Texas A&M University to participate in a study exploring the role public transportation plays in improving a community’s livability  Two out- of- town wheel chair drivers were hired to keep up with the increasing demand for the out of town medical service Description of FY 2016-17 proposed focus/goals:  Work closely with Canby Area Transit (CAT) and Chemeketa Area Regional Transportation System (CARTS) transit systems to facilitate a seamless regional transportation system for Woodburn residents along the 99E/I-5 Corridor  A Discretionary Grant was submitted to (SKT) Salem Keizer Transit and ODOT for ADA improvements to nine bus stops to bring them up to meet current ADA requirements. We are hopeful that the grant will be awarded and upgrades can be completed  Coordinate with the Community Relations Manager to foster relationships throughout the community and to reach those residents that need our service  Promote increased utilization of the Woodburn Memorial Transit Facility by local and regional transit providers, private shuttle operators and carpool/vanpool programs ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 92 Fund Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Transit Fund Revenues 134,076 127,763 70,000 Fund Balance 140,000 140,000 140,000 435,236 856,973 440,000 Intergovernmental 440,000 440,000 440,000 40,678 44,807 48,500 Charges for Goods and Services 48,500 48,500 48,500 8,290 8,989 10,250 Miscellaneous Revenue 10,250 10,250 10,250 134,294 136,000 116,000 Transfers In 116,000 116,000 116,000 752,574 1,174,532 684,750 Revenues Total 754,750 754,750 754,750 Expenditures 371,678 396,272 409,875 Personnel Services 426,614 426,614 426,614 202,372 195,381 226,772 Materials & Services 219,212 219,212 219,212 50,761 439,853 - Capital Outlay - - - - 3,001 3,001 Transfers Out 3,001 3,001 3,001 - - 45,102 Contingencies and Reserve 105,923 105,923 105,923 624,811 1,034,507 684,750 Expenditures Total 754,750 754,750 754,750 127,763 140,025 - Revenue Over (Under) Expenditures - - - 7.9 7.9 6.8 Full-Time Equivalent (FTE) 7.3 7.3 7.3 Revenue Sources and Other Discussion Transfers In is a transfer of $116,000 from the General Fund, which is an annual subsidy. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 187. Intergovernmental contains various competitive state and federal grants received for transit operations. These are adjusted year over year according to historical analysis and limitations on the particular grant. The increase in Charges for Goods and Services is comprised of transit fares, which do not sustain the program. The total amount in the category accounts for only 4 percent of the operating revenue. Transfers Out of $3,001 is the Transit Fund’s portion of the third of four annual payments for the new phone system. Newest Transit bus purchased in 2015 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 93 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 110 - Transit Fund Revenues Department: 000 - Revenue 134,076 127,763 70,000 3081 Beginning Fund Balance 140,000 140,000 140,000 134,076 127,763 70,000 Total - Fund Balance 140,000 140,000 140,000 - 360,220 - 3332 Federal Grants - - - 127,173 115,509 35,000 3333.601 5310 Discretionary Ops 35,000 35,000 35,000 158,908 151,312 142,000 3333.603 5311 Formula Operation 142,000 142,000 142,000 50,214 57,308 60,500 3333.605 Veh Prev Maint 60,500 60,500 60,500 - 29,261 - 3341 State Grants - - - 60,234 99,121 202,500 3341.601 STF Formula 202,500 202,500 202,500 38,707 44,242 - 3344 New Freedom - - - 435,236 856,973 440,000 Total - Intergovernmental 440,000 440,000 440,000 8,197 8,416 8,500 3445 Dial a Ride Daily 8,500 8,500 8,500 32,009 36,391 40,000 3447 Transit System Fares 40,000 40,000 40,000 473 - 3447.101 Transit System Fares Fixed Route - SALE - - - 40,678 44,807 48,500 Total - Charges for Goods and Services 48,500 48,500 48,500 641 89 250 3611 Interest from Investments 250 250 250 7,560 8,920 10,000 3676 Donations-Transit 10,000 10,000 10,000 89 (33) - 3698 Cash Long and Short - - - - 13 - 3699 Other Miscellaneous Income - - - 8,290 8,989 10,250 Total - Miscellaneous Revenue 10,250 10,250 10,250 116,000 136,000 116,000 3971.001 Transfer From General Fund 116,000 116,000 116,000 18,294 - - 3971.591 Transfer From Equipment Replacement - - - 134,294 136,000 116,000 Total - Transfers In 116,000 116,000 116,000 752,574 1,174,532 684,750 Department Total: 000 - Revenue 754,750 754,750 754,750 752,574 1,174,532 684,750 Revenues Total 754,750 754,750 754,750 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 94 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Expenditures Department: 671 - Transit (Program 4711) 163,012 176,922 174,284 5111 Regular Wages 181,556 181,556 181,556 97,906 104,884 107,382 5112 Part-Time Wages 117,149 117,149 117,149 67 245 - 5121 Overtime - - - 223 [PHONE REDACTED] OR Workers' Benefit 268 268 268 19,455 21,070 21,515 5212 Social Security 22,765 22,765 22,765 49,962 48,808 53,569 5213 Med & Dent Ins 53,857 53,857 53,857 36,774 40,577 49,216 5214 Retirement 49,159 49,159 49,159 771 [PHONE REDACTED] Long Term Disability Ins 698 698 698 3,103 2,497 2,540 5216 Unemployment Insurance 896 896 896 405 [PHONE REDACTED] Life Insurance 266 266 266 371,677 396,272 409,875 Total - Personnel Services 426,614 426,614 426,614 954 457 1,300 5319 Office Supplies 1,300 1,300 1,300 86 - - 5321 Cleaning Supplies - - - 46,232 36,370 47,000 5323 Fuel 30,000 30,000 30,000 739 1,606 1,000 5324 Clothing 2,000 2,000 2,000 434 907 1,000 5326 Safety/Medical 1,000 1,000 1,000 25 [PHONE REDACTED] Other Supplies 500 500 500 26,114 13,574 15,000 5332 Spare Parts 15,000 15,000 15,000 5,987 7,343 9,000 5337 Tires/Parts 5,000 5,000 5,000 - 4,[PHONE REDACTED].140 Garage Services 3,000 3,000 3,000 1,142 1,155 1,500 5414 Accounting/Auditing 1,500 1,500 1,500 3,201 10,659 3,500 5419 Other Professional Serv 12,000 12,000 12,000 3,767 3,601 4,000 5421 Telephone/Data 4,000 4,000 4,000 22 41 100 5422 Postage 100 100 100 127 - 2,000 5424 Advertising 2,000 2,000 2,000 75 - - 5427 Training (Use 5492) - - - 12,600 19,140 19,865 5428 IT Support 19,400 19,400 19,400 606 - - 5431 Lodging (Use Travel 5439) - - - 50 21 100 5432 Meals 100 100 100 26,576 31,239 30,000 5433 Mileage 32,000 32,000 32,000 126 (37) 500 5439 Travel 500 500 500 1,333 5,000 8,000 5446 Software Licenses 6,000 6,000 6,000 17,164 6,272 6,132 5448 Internal Rent 6,478 6,478 6,478 - 1,102 1,369 5451 Natural Gas 1,038 1,038 1,038 - 3,372 3,634 5453 Electricity 3,634 3,634 3,634 - [PHONE REDACTED] Solid Waste Disposal 280 280 280 8,335 9,226 10,840 5464 Workers' Comp 15,650 15,650 15,650 8,618 19,518 20,552 5465 General Liability Insur 27,132 27,132 27,132 1,149 123 5,000 5471 Equipment Repair & Maint 5,000 5,000 5,000 - 83 1,000 5472 Buildings Repairs & Maint 1,000 1,000 1,000 34,356 16,417 30,000 5475 Vehicle Repair & Maint 20,000 20,000 20,000 - 1,[PHONE REDACTED] Accident Repair 500 500 500 330 - 600 5491 Dues & Subscriptions 600 600 600 135 25 500 5492 Registrations/Training 500 500 500 1,192 1,893 1,500 5493 Printing/Binding 2,000 2,000 2,000 514 - - 5499 Other Services (Acct Closed) - - - 201,988 195,381 226,772 Total - Materials & Services 219,212 219,212 219,212 48,384 392,781 - 5642 Passenger Vehicles - - - 2,378 47,072 - 5649 Other Equipment - - - 50,761 439,853 - Total - Capital Outlay - - - 624,426 1,031,506 636,647 Program Total: 4711 - Fixed Route Transit 645,826 645,826 645,826 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 95 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Program: 4712 - Dial-A-Ride 5 - - 5321 Cleaning Supplies - - - 323 - - 5323 Fuel - - - 57 - - 5421 Telephone/Data - - - 384 - - Total - Materials & Services - - - 384 - - Program Total: 4712 - Dial-A-Ride - - - Program: 9711 - Operating Transfer Out - 3,001 3,001 5811.568 Transfer to Info Services 3,001 3,001 3,001 - 3,001 3,001 Total - Transfers Out 3,001 3,001 3,001 - 3,001 3,001 Program Total: 9711 - Operating Transfer Out 3,001 3,001 3,001 624,811 1,034,507 639,648 Department Total: 671 - Transit 648,827 648,827 648,827 Department: 901 - Ending Fund Balance Program: 9971 - Equity - - 45,102 5921 Contingency 105,923 105,923 105,923 - - 45,102 Total - Contingencies and Unappropriated Balances 105,923 105,923 105,923 - - 45,102 Program Total: 9971 - Equity 105,923 105,923 105,923 - - 45,102 Department Total: 901 - Ending Fund Balance 105,923 105,923 105,923 624,811 1,034,507 684,750 Expenditures Total 754,750 754,750 754,750 127,763 140,025 - Fund Net Total: 110 - Transit Fund - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 96 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 97 Street Fund – 140 Fund/Fund Number: Street Fund - 140 Department/Department Number: Maintenance - 631 Department Director: Randy Scott Description of purpose/functions of department: This section within the Public Works Department provides administration, operations and maintenance for street maintenance activities and garage activities. Street maintenance activities include routine street repairs such as overlay preparation, patching, crack sealing, pothole repair, grading and dust control on gravel streets, graffiti removal, storm related clean up, leaf collection, holiday tree collection, centerline striping, pavement markings, street sign maintenance, sweeping contract supervision, weed control, mowing and other right of way related maintenance duties. The Garage activities include service and maintenance to the Woodburn fleet with the exception of police and transit vehicles. All vehicles, heavy and small equipment, are maintained by garage. Description of department, including number of personnel: The department is supervised by the Sanitary, Storm & Surface Water Collection Supervisor and is organized to provide both operations and maintenance with clerical administrative support. The street maintenance and garage sections consist of 7.33 FTE. This is 1.33 FTE higher than last fiscal year due to increase in part-time hours for right-of-way maintenance. Description of FY 2015-16 accomplishments:  Provided routine maintenance of streets in the public rights-of-way, including grading of gravel streets  Provided to Woodburn residents the leaf collection program from November through December  Provided to Woodburn residents the holiday tree disposal program from the end of December into mid- January  Administered street sweeping contract for sweeping of all City streets  Maintained all regulatory traffic, pavement markings and signage  Provided landscape maintenance and refuse pick up and disposal on Front Street Description of FY 2016-17 proposed focus/goals:  Continue to administer and provide street and right-of-way maintenance activities of all City streets  Provide the leaf collection program  Provide the holiday tree disposal program  Provide maintenance and repair of all city vehicles and equipment  Continue contract street sweeping services ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 98 Fund Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Street Fund Revenues 2,105,613 2,760,622 2,900,000 Fund Balance 2,689,000 2,689,000 2,689,000 101,761 102,517 105,000 Taxes 100,000 100,000 100,000 302 168 - Licenses and Permits - - - 1,384,277 1,409,311 1,300,000 Intergovernmental 1,400,000 1,400,000 1,400,000 360,046 336,707 350,000 Franchise Fees 320,000 320,000 320,000 124,806 172,003 190,034 Miscellaneous Revenue 202,497 202,497 202,497 220,000 220,000 220,000 Transfers In 90,000 90,000 90,000 4,296,805 5,001,328 5,065,034 Revenues Total 4,801,497 4,801,497 4,801,497 Expenditures 410,316 561,516 599,438 Personnel Services 709,127 709,127 709,127 582,446 1,439,267 1,635,179 Materials & Services 1,609,029 1,609,029 1,609,029 - - 12,000 Capital Outlay 5,500 5,500 5,500 543,421 34,501 264,501 Transfers Out 1,174,501 1,174,501 1,174,501 - - 2,553,916 Contingencies and Reserve 1,303,340 1,303,340 1,303,340 1,536,183 2,035,284 5,065,034 Expenditures Total 4,801,497 4,801,497 4,801,497 2,760,622 2,966,044 - Revenue Over (Under) Expenditures - - - 4.0 6.0 6.0 Full-Time Equivalent (FTE) 7.3 7.3 7.3 Revenue Sources and Other Discussion The Taxes category of revenue includes City gas tax revenue, which was historically in its own fund. The Intergovernmental category of revenue is the largest source within the Street fund. The entire $1.4 million or 39 percent is generated from the state gas tax. The Capital Outlay expenditure of $5,500 is for the purchase of a traffic speed trailer which will be cost shared with Police. Transfers In of $90,000 is a transfer from the Sewer Fund for street sweeping costs. In prior years there was a transfer for street lighting of $130,000 from the General Fund, which has been eliminated. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 187. The total Transfers Out amount of $1,174,501 includes 6 separate transfers:  $1,140,000 to Street & Storm Cap Const Fund for the following capital projects: o Sidewalk & ADA improvements (CIST1165) $25,000 o Settlemier/W. Lincoln intersection improvement (CIST1470) $60,000 o West Hayes Street Improvement (CIST1486) $845,000 o Fourth Street Storm (CDST1471) $10,000 o Fifth Street Storm (CDST1487) $200,000  $30,000 to Equipment Replacement Fund  $4,501 to the Information Technology Fund for the third of four annual payments for the new phone system. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 187. See the section titled Capital Construction Projects beginning on page 188 for information on all budgeted capital projects. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 99 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 140 - Street Fund Revenues Department: 000 - Revenue 2,105,613 2,760,622 2,900,000 3081 Beginning Fund Balance 2,689,000 2,689,000 2,689,000 2,105,613 2,760,622 2,900,000 Total - Fund Balance 2,689,000 2,689,000 2,689,000 101,761 102,517 105,000 3171 City Gas Tax 100,000 100,000 100,000 101,761 102,517 105,000 Total - Taxes 100,000 100,000 100,000 302 168 - 3223 Curb Cuts and Bores - - - 302 168 - Total - Licenses and Permits - - - 1,384,277 1,409,311 1,300,000 3361 State Gas Tax 1,400,000 1,400,000 1,400,000 1,384,277 1,409,311 1,300,000 Total - Intergovernmental 1,400,000 1,400,000 1,400,000 264,938 278,145 260,000 3141 Privilege Tax, PGE 260,000 260,000 260,000 95,108 58,562 90,000 3142 Privilege Tax, NW Natural 60,000 60,000 60,000 360,046 336,707 350,000 Total - Franchise Fees 320,000 320,000 320,000 13,868 14,870 14,000 3611 Interest from Investments 14,000 14,000 14,000 110,938 6,020 3,250 3699 Other Miscellaneous Income 5,500 5,500 5,500 124,806 20,890 17,250 Total - Miscellaneous Revenue 19,500 19,500 19,500 130,000 130,000 130,000 3971.001 Transfer From General Fund - - - 90,000 90,000 90,000 3971.472 Transfer From Sewer 90,000 90,000 90,000 220,000 220,000 220,000 Total - Transfers In 90,000 90,000 90,000 4,296,805 4,850,215 4,892,250 Department Total: 000 - Revenue 4,618,500 4,618,500 4,618,500 Department: 661 - Garage - 151,113 172,784 3654 Garage WO Revenue 182,997 182,997 182,997 - 151,113 172,784 Total - Miscellaneous Revenue 182,997 182,997 182,997 - 151,113 172,784 Department Total: 661 - Garage 182,997 182,997 182,997 4,296,805 5,001,328 5,065,034 Revenues Total 4,801,497 4,801,497 4,801,497 Garage work order (WO) Revenue, account 3654, is a direct offset to account 5409.140 Garage Services in other funds. Garage Services will be billed to other funds after services are provided. If external services are used, those payments will be charged to vehicle repairs and maintenance account 5475. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 100 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Expenditures Department: 631 - Maintenance Program: 4211 - Street Maintenance 270,996 255,076 278,232 5111 Regular Wages 358,316 358,316 358,316 - - - 5112 Part-Time Wages 41,496 41,496 41,496 4,279 5,322 4,746 5121 Overtime 4,842 4,842 4,842 138 [PHONE REDACTED] OR Workers' Benefit 286 286 286 20,171 19,313 21,496 5212 Social Security 30,769 30,769 30,769 58,180 56,811 61,633 5213 Med & Dent Ins 111,199 111,199 111,199 51,510 54,046 60,027 5214 Retirement 77,366 77,366 77,366 1,156 1,077 1,168 5215 Long Term Disability Ins 1,158 1,158 1,158 3,281 2,298 2,556 5216 Unemployment Insurance 1,291 1,291 1,291 605 [PHONE REDACTED] Life Insurance 426 426 426 410,316 394,646 430,652 Total - Personnel Services 627,149 627,149 627,149 - - 200 5315 Computer Supplies - - - 16 9 250 5319 Office Supplies 250 250 250 418 25 300 5321 Cleaning Supplies 300 300 300 7,396 7,685 10,000 5323 Fuel 10,000 10,000 10,000 751 488 1,000 5324 Clothing 1,000 1,000 1,000 211 - - 5325 Ag Supplies - - - 489 542 1,000 5326 Safety/Medical 1,000 1,000 1,000 1,941 1,325 2,500 5329 Other Supplies 2,500 2,500 2,500 32 - - 5333 Paint (Closed) - - - 573 1,969 1,000 5338 Tools 1,000 1,000 1,000 783 - 2,500 5339 Other Maintenance Supplies 1,500 1,500 1,500 1,481 965 1,500 5352 Protective Clothing 1,500 1,500 1,500 27,430 29,031 34,000 5361 Road Materials 34,000 34,000 34,000 - [PHONE REDACTED] Concrete 500 500 500 12,316 13,914 14,000 5363 Signs 14,000 14,000 14,000 93 22 1,000 5369 Other Street Supplies 1,000 1,000 1,000 18,357 23,117 15,400 5419 Other Professional Serv 15,400 15,400 15,400 2,085 3,465 2,500 5421 Telephone/Data 2,500 2,500 2,500 1,045 - - 5427 Training (Use 5492) - - - 893 - - 5431 Lodging (Use Travel 5439) - - - - - 925 5439 Travel 925 925 925 649 486 2,500 5445 Work Equipment 1,500 1,500 1,500 2,792 2,867 3,000 5446 Software Licenses 3,000 3,000 3,000 2,474 2,482 3,500 5451 Natural Gas 3,500 3,500 3,500 7,977 7,379 10,000 5453 Electricity 10,000 10,000 10,000 2,410 3,625 3,000 5454 Solid Waste Disposal 3,000 3,000 3,000 10,922 7,943 7,000 5471 Equipment Repair & Maint 7,000 7,000 7,000 - - 1,000 5474 Structures Repair & Maint 1,000 1,000 1,000 5,584 6,214 6,000 5475 Vehicle Repair & Maint 6,000 6,000 6,000 1,573 1,691 2,000 5476 Laundry 2,000 2,000 2,000 3,889 682,312 820,000 5479 Other Repair & Maint 859,326 859,326 859,326 14,089 500 15,000 5482 Tree Maintenance 15,000 15,000 15,000 690 1,684 1,500 5492 Registrations/Training 1,500 1,500 1,500 - - 250 5498 Permits/Fees 250 250 250 (17) - - 5499 Other Services (Acct Closed) - - - 129,340 799,913 963,325 Total - Materials & Services 1,000,451 1,000,451 1,000,451 Department: 631 - Maintenance Program: 4211 - Street Maintenance - - 12,000 5649 Other Equipment 5,500 5,500 5,500 - - 12,000 Total - Capital Outlay 5,500 5,500 5,500 539,656 1,194,559 1,405,977 Program Total: 4211 - Street Maintenance 1,633,100 1,633,100 1,633,100 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 101 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Expenditures Program: 4261 - Street Cleaning 1,047 716 1,000 5323 Fuel 1,000 1,000 1,000 - 7 500 5329 Other Supplies 500 500 500 83,816 75,884 110,000 5419 Other Professional Serv 110,000 110,000 110,000 531 667 1,000 5471 Equipment Repair & Maint 1,000 1,000 1,000 2,017 1,036 2,000 5475 Vehicle Repair & Maint 2,000 2,000 2,000 87,411 78,310 114,500 Total - Materials & Services 114,500 114,500 114,500 87,411 78,310 114,500 Program Total: 4261 - Street Cleaning 114,500 114,500 114,500 Program: 4299 - Street Admin 46,328 - - 5409.582 Garage Services - - - - 208,653 175,000 5411.001 Engineering Support to General Fund 100,000 100,000 100,000 44,680 - - 5411.582 Engineering Support to PW Services Fun - - - 4,568 4,620 6,000 5414 Accounting/Auditing 6,000 6,000 6,000 15,750 13,200 10,275 5428 IT Support 9,947 9,947 9,947 17,439 3,911 3,823 5448 Internal Rent 4,039 4,039 4,039 - - 798 5451 Natural Gas 605 605 605 - 2,042 2,418 5453 Electricity 2,418 2,418 2,418 - [PHONE REDACTED] Solid Waste Disposal 104 104 104 220,139 236,664 240,000 5456 Street Lighting 240,000 240,000 240,000 5,389 12,028 17,706 5464 Workers' Comp 24,622 24,622 24,622 11,402 12,536 13,811 5465 General Liability Insur 17,533 17,533 17,533 - 6,023 5,000 5472 Buildings Repairs & Maint 5,000 5,000 5,000 - 1,130 4,000 5482 Tree Maintenance 4,000 4,000 4,000 - 1,233 15,000 5483 Sidewalks 15,000 15,000 15,000 365,695 502,189 494,017 Total - Materials & Services 429,268 429,268 429,268 365,695 502,189 494,017 Program Total: 4299 - Street Admin 429,268 429,268 429,268 Program: 9711 - Operating Transfer Out 513,421 - 230,000 5811.363 Transfer to Street & Storm Cap Const Fu 1,140,000 1,140,000 1,140,000 - 4,501 4,501 5811.568 Transfer to Info Services 4,501 4,501 4,501 30,000 30,000 30,000 5811.591 Transfer to Equipment Replace 30,000 30,000 30,000 543,421 34,501 264,501 Total - Transfers Out 1,174,501 1,174,501 1,174,501 543,421 34,501 264,501 Program Total: 9711 - Operating Transfer Out 1,174,501 1,174,501 1,174,501 1,536,183 1,809,559 2,278,995 Department Total: 631 - Maintenance 3,351,369 3,351,369 3,351,369 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 102 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Department: 661 - Garage - 105,361 105,451 5111 Regular Wages 51,456 51,456 51,456 - 834 - 5121 Overtime - - - - 58 70 5211 OR Workers' Benefit 32 32 32 - 7,491 8,071 5212 Social Security 3,938 3,938 3,938 - 34,879 35,863 5213 Med & Dent Ins 17,987 17,987 17,987 - 16,602 17,702 5214 Retirement 8,234 8,234 8,234 - [PHONE REDACTED] Long Term Disability Ins 203 203 203 - [PHONE REDACTED] Unemployment Insurance 52 52 52 - [PHONE REDACTED] Life Insurance 76 76 76 - 166,870 168,786 Total - Personnel Services 81,978 81,978 81,978 - - 200 5315 Computer Supplies 200 200 200 - [PHONE REDACTED] Office Supplies 300 300 300 - 9,248 11,000 5322 Lubricants 11,000 11,000 11,000 - 1,495 2,000 5323 Fuel 2,000 2,000 2,000 - 689 1,000 5324 Clothing 1,000 1,000 1,000 - [PHONE REDACTED] Safety/Medical 400 400 400 - 3,799 3,500 5329 Other Supplies 3,000 3,000 3,000 - 8,544 8,000 5337 Tires/Parts 8,000 8,000 8,000 - 4,935 2,900 5338 Tools 2,900 2,900 2,900 - [PHONE REDACTED] Protective Clothing 500 500 500 - - 2,000 5419 Other Professional Serv 1,500 1,500 1,500 - [PHONE REDACTED] Telephone/Data 900 900 900 - 9,900 10,275 5428 IT Support 10,087 10,087 10,087 - - 100 5432 Meals 100 100 100 - - 100 5433 Mileage 100 100 100 - - 100 5439 Travel 100 100 100 - 5,793 5,500 5446 Software Licenses 6,000 6,000 6,000 - - 100 5454 Solid Waste Disposal 100 100 100 - 3,627 4,560 5464 Workers' Comp 5,877 5,877 5,877 - 2,139 2,802 5465 General Liability Insur 3,146 3,146 3,146 - 2,362 2,000 5471 Equipment Repair & Maint 2,000 2,000 2,000 - 2,099 1,000 5472 Buildings Repairs & Maint 1,000 1,000 1,000 - 951 2,000 5475 Vehicle Repair & Maint 2,000 2,000 2,000 - 1,286 1,000 5476 Laundry 1,000 1,000 1,000 - 108 1,000 5492 Registrations/Training 1,600 1,600 1,600 - 58,855 63,337 Total - Materials & Services 64,810 64,810 64,810 - 225,725 232,123 Department Total: 661 - Garage 146,788 146,788 146,788 Department: 901 - Ending Fund Balance Program: 9971 - Equity - - 223,462 5921 Contingency 231,816 231,816 231,816 - - 2,330,454 5981.005 Reserve for Future Years 1,071,524 1,071,524 1,071,524 - - 2,553,916 Total - Contingencies and Unappropriated Balances 1,303,340 1,303,340 1,303,340 - - 2,553,916 Program Total: 9971 - Equity 1,303,340 1,303,340 1,303,340 - - 2,553,916 Department Total: 901 - Ending Fund Balance 1,303,340 1,303,340 1,303,340 1,536,183 2,035,284 5,065,034 Expenditures Total 4,801,497 4,801,497 4,801,497 2,760,622 2,966,044 - Fund Net Total: 140 - Street Fund - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 103 GO Debt Service Fund – 250 Fund/Fund Number: GO Debt Service Fund - 250 Department Director: Sarah Head Description of purpose/functions of department: This fund records the payment of principal and interest on the City’s General Obligation bonds. As of June 30, 2016, a single bond issue is outstanding for the Police Facility. The final year of debt service for these funds is 2025. For a detailed listing of the debt outstanding, and annual debt service of the City, please refer to Debt Overview on page 179. Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 250 - GO Debt Service Fund Revenues 27,570 55,034 48,000 3081 Beginning Fund Balance 32,000 32,000 32,000 27,570 55,034 48,000 Total - Fund Balance 32,000 32,000 32,000 549,983 521,029 510,000 3111 Property Tax - Current 521,000 521,000 521,000 - 1,000 1,000 3112 Property Tax - Delinquent 1,000 1,000 1,000 549,983 522,029 511,000 Total - Taxes 522,000 522,000 522,000 1,262 [PHONE REDACTED] Interest from Investments 450 450 450 1,262 969 400 Total - Miscellaneous Revenue 450 450 450 578,815 578,032 559,400 Revenues Total 554,450 554,450 554,450 Expenditures 320,000 335,000 350,000 5711 Bond Principal, Police Series 2005, Due 6/1/17 370,000 370,000 370,000 101,891 96,131 89,933 5721 Bond Interest, Police Series 2005, Due 12/1/16 83,283 83,283 83,283 101,891 96,131 89,933 5721 Bond Interest, Police Series 2005, Due 6/1/17 83,283 83,283 83,283 523,781 527,261 529,866 Total - Debt Service 536,566 536,566 536,566 - - 29,534 5981.007 Reserve for Debt Service 17,884 17,884 17,884 - - 29,534 Total - Contingencies and Unappropriated Balances 17,884 17,884 17,884 523,781 527,261 559,400 Expenditures Total 554,450 554,450 554,450 55,034 50,771 - Fund Net Total: 250 - GO Debt Service Fund - - - Account Description Revenue Sources and Other Discussion This Fund accounts for the debt service on the City’s 2005 General Obligation Bond. Property taxes are the only source of revenue, besides interest. The Miscellaneous Revenue is interest on the cash balance of the fund. The amount of tax imposed for this fund is dependent on debt service levels and beginning fund balance. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 104 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 105 Utility Funds ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 106 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 107 Water Fund – 470 Fund/Fund Number: Water Fund - 470 Department/Department Number: Water - 611 Department Director: Randy Scott Description of purpose/functions of section: This drinking water section provides administration, operations and maintenance of the water treatment and distribution system. This section also does the meter reading for all customer accounts for utility billing. This section is responsible for all activities centered at the water treatment plants and throughout the water distribution system. This section also administers a Cross Connection Control and Backflow Prevention Program. Description of section, including number of personnel: This section is supervised by the Drinking Water Section Supervisor. This section is organized to provide administration, operations and maintenance with clerical administrative support. The drinking water section currently has 10 FTE. Description of FY 2015-16 accomplishments:  Provided water treatment, secondary disinfection, and distribution of the City water system; meeting all state and federal regulatory requirements  Prepared and provided to all customers and the Oregon Health Authority the 2014 Water Quality Report  Continued Public Education efforts by providing Water Treatment Plant tours to local students, River Ranger program at the local schools, participated in Earth Day at the Oregon Gardens and the Public Works Week Showcase event  Flushed the entire distribution system and operated fire hydrants in the system  Continued the replacement of existing water meters with Automatic Read Meters Description of FY 2016-17 proposed focus/goals:  Provide quality drinking water that meets, and exceeds all federal and state requirements  Review water master plan and rate structure  Continue Automatic Read Meter replacement program  Produce and distribute the 2015 Water Quality Report  Continue public outreach at a local and regional level ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 108 Fund Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Water Fund Revenues 1,467,268 1,781,501 1,858,000 Fund Balance 2,179,000 2,179,000 2,179,000 3,166,878 3,277,604 3,458,306 Charges for Goods and Services 3,529,752 3,529,752 3,529,752 311,091 76,411 63,600 Miscellaneous Revenue 46,600 46,600 46,600 4,945,238 5,135,516 5,379,906 Revenues Total 5,755,352 5,755,352 5,755,352 Expenditures 1,244,302 1,168,912 1,282,452 Personnel Services 1,276,897 1,276,897 1,276,897 736,473 834,953 925,040 Materials & Services 1,003,884 1,003,884 1,003,884 1,159,628 1,155,698 1,156,098 Debt Service 1,156,098 1,156,098 1,156,098 23,334 33,087 32,391 Transfers Out 32,955 32,955 32,955 - - 1,983,925 Contingencies and Reserve 2,285,518 2,285,518 2,285,518 3,163,737 3,192,650 5,379,906 Expenditures Total 5,755,352 5,755,352 5,755,352 1,781,501 1,942,866 - Revenue Over (Under) Expenditures - - - Revenue Sources and Other Discussion The Charges for Goods and Services amount of $3,529,752 includes the fees collected for water provided to City residents and represent the major revenue source for the Water Fund. For a detailed listing of the debt outstanding, and annual debt service of the City, please refer to Debt Overview on page 179. The Transfers Out amount of $32,955 includes four different transfers, including $10,000 to the Equipment Replacement Fund for future needs and $9,753 to the Information Technology Fund for the third of four annual payments for the new phone system. An additional $13,202 represents a payment of $6,601 to the Street SDC Fund and an equal payment to the Water Cap Const Fund for repayment of a prior year inter-fund loan for the City’s accounting and utility billing system. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 187. Water Treatment Plant at Country Club Road ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 109 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 470 - Water Fund Revenues Department: 000 - Revenue 1,467,268 1,781,501 1,858,000 3081 Beginning Fund Balance 2,179,000 2,179,000 2,179,000 1,467,268 1,781,501 1,858,000 Total - Fund Balance 2,179,000 2,179,000 2,179,000 137 108 - 3434 Water Revenue - 3,046,824 3,142,894 3,357,306 3434.101 Water Sales Revenue 3,434,452 3,434,452 3,434,452 31,136 35,371 25,000 3434.102 New Services 15,000 15,000 15,000 17,035 20,920 19,000 3434.103 Re-connection Fees 19,000 19,000 19,000 5,135 4,585 4,000 3434.104 Vacations 4,000 4,000 4,000 1,480 1,320 1,500 3434.106 NSF Check Fee 1,100 1,100 1,100 1,977 1,391 1,500 3434.108 Bulk Water Sales 1,200 1,200 1,200 - 65 - 3434.111 Collections - - - 63,154 70,950 50,000 3434.112 Late Fees 55,000 55,000 55,000 3,166,878 3,277,604 3,458,306 Total - Charges for Goods and Services 3,529,752 3,529,752 3,529,752 7,498 9,078 9,600 3611 Interest from Investments 9,600 9,600 9,600 59,688 56,641 50,000 3625 Facilities Rent 33,000 33,000 33,000 4,407 7,277 - 3691 Sale of Surplus Property - - - 239,498 3,415 4,000 3699 Other Miscellaneous Income 4,000 4,000 4,000 311,091 76,411 63,600 Total - Miscellaneous Revenue 46,600 46,600 46,600 4,945,238 5,135,516 5,379,906 Department Total: 000 - Revenue 5,755,352 5,755,352 5,755,352 4,945,238 5,135,516 5,379,906 Revenues Total 5,755,352 5,755,352 5,755,352 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 110 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Expenditures Department: 611 - Water Program: 6411 - Water Supply 808,019 762,325 799,458 5111 Regular Wages 802,021 802,021 802,021 5,192 6,032 11,036 5112 Part-Time Wages 11,375 11,375 11,375 6,638 7,068 15,507 5121 Overtime 15,819 15,819 15,819 412 [PHONE REDACTED] OR Workers' Benefit 499 499 499 59,996 56,996 62,497 5212 Social Security 62,689 62,689 62,689 195,933 182,351 204,561 5213 Med & Dent Ins 200,326 200,326 200,326 152,822 141,928 176,724 5214 Retirement 178,518 178,518 178,518 3,633 3,273 3,093 5215 Long Term Disability Ins 2,970 2,970 2,970 9,751 6,823 7,448 5216 Unemployment Insurance 1,525 1,525 1,525 1,905 1,712 1,622 5217 Life Insurance 1,155 1,155 1,155 1,244,302 1,168,912 1,282,452 Total - Personnel Services 1,276,897 1,276,897 1,276,897 - 166 1,000 5315 Computer Supplies 500 500 500 1,678 996 1,500 5319 Office Supplies 1,500 1,500 1,500 13,904 11,687 15,000 5323 Fuel 15,000 15,000 15,000 4,601 6,003 4,500 5324 Clothing 4,500 4,500 4,500 1,664 1,276 2,000 5326 Safety/Medical 2,000 2,000 2,000 54,906 60,978 54,000 5327 Chemicals 54,000 54,000 54,000 2,457 1,663 2,500 5328 Lab Supplies 2,500 2,500 2,500 1,426 1,015 1,300 5329 Other Supplies 1,300 1,300 1,300 3,116 3,622 3,000 5338 Tools 3,000 3,000 3,000 2,732 - 1,900 5339 Other Maintenance Supplies 1,900 1,900 1,900 11,506 14,920 14,000 5379 Water/Sewer Supplies 14,000 14,000 14,000 6,949 8,737 8,000 5379.001 Line Repair Supplies 8,000 8,000 8,000 16,659 16,946 17,000 5379.002 Customer Service 17,000 17,000 17,000 2,385 187 4,500 5379.003 Pump Supplies 4,500 4,500 4,500 7,912 12,048 10,000 5379.004 Meter Parts 10,000 10,000 10,000 2,433 316 2,500 5379.005 Protective Equipment 2,500 2,500 2,500 49 - - 5399 Other Supplies (Use 5329) - - - 10,751 14,069 10,000 5419 Other Professional Serv 10,000 10,000 10,000 14,474 13,242 15,000 5419.501 Testing/Lab 15,000 15,000 15,000 2,143 1,150 3,500 5419.707 Educ Outreach 3,500 3,500 3,500 8,642 7,028 10,000 5421 Telephone/Data 10,000 10,000 10,000 - [PHONE REDACTED] Postage 500 500 500 2,229 - - 5427 Training (Use 5492) - - - 437 2,330 1,500 5445 Work Equipment 1,500 1,500 1,500 8,564 8,639 10,000 5446 Software Licenses 10,000 10,000 10,000 2,541 2,854 2,800 5451 Natural Gas 2,800 2,800 2,800 199,891 216,363 213,201 5453 Electricity 213,201 213,201 213,201 761 2,171 1,300 5454 Solid Waste Disposal 1,300 1,300 1,300 18,718 10,157 9,300 5471 Equipment Repair & Maint 9,300 9,300 9,300 1,983 1,688 2,000 5472 Buildings Repairs & Maint 2,000 2,000 2,000 4,328 7,869 5,000 5475 Vehicle Repair & Maint 5,000 5,000 5,000 - 28 - 5476 Laundry - - - - 4,919 30,000 5479 Other Repair & Maint 110,000 110,000 110,000 1,634 1,514 1,900 5491 Dues & Subscriptions 1,900 1,900 1,900 815 2,451 2,500 5492 Registrations/Training 2,500 2,500 2,500 - 225 - 5493 Printing/Binding - - - 3,661 1,525 1,500 5498 Permits/Fees 1,500 1,500 1,500 415,944 439,150 462,701 Total - Materials & Services 542,201 542,201 542,201 1,660,246 1,608,062 1,745,153 Program Total: 6411 - Water Supply 1,819,098 1,819,098 1,819,098 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 111 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Program: 6421 - Water Meter Reading 5,140 4,083 5,000 5323 Fuel 5,000 5,000 5,000 - 3,038 2,100 5419 Other Professional Serv 2,100 2,100 2,100 - - 50 5421 Telephone/Data - - - 19,091 17,827 20,000 5422 Postage 20,000 20,000 20,000 - - 200 5433 Mileage - - - - 524 2,000 5471 Equipment Repair & Maint 2,000 2,000 2,000 9,612 9,245 11,000 5493 Printing/Binding 11,000 11,000 11,000 33,842 34,717 40,350 Total - Materials & Services 40,100 40,100 40,100 33,842 34,717 40,350 Program Total: 6421 - Water Meter Reading 40,100 40,100 40,100 Program: 6499 - Water Administration - - 1,600 5329 Other Supplies 1,600 1,600 1,600 - 27,193 41,441 5409.140 Garage Services 36,992 36,992 36,992 14,898 - - 5409.582 Garage Services - - - - 21,414 31,000 5411.001 Engineering Support to General Fund 18,000 18,000 18,000 3,564 - - 5411.582 Engineering Support to PW Services Fun - - - 6,832 6,930 9,000 5414 Accounting/Auditing 9,000 9,000 9,000 - 10,949 20,000 5419 Other Professional Serv 15,000 15,000 15,000 34,650 36,300 37,675 5428 IT Support 40,070 40,070 40,070 14,612 10,287 10,056 5448 Internal Rent 10,624 10,624 10,624 152,341 157,130 167,865 5450 General Right of Way Charge 171,723 171,723 171,723 - - - 5454 Solid Waste Disposal 450 450 450 - - 7,000 5460 Property Tax Expense 7,000 7,000 7,000 18,309 25,030 29,658 5464 Workers' Comp 40,065 40,065 40,065 26,031 36,789 36,194 5465 General Liability Insur 40,059 40,059 40,059 - 5,355 5,000 5472 Buildings Repairs & Maint 5,000 5,000 5,000 - - 2,000 5481 Utility Assistance Program 2,000 2,000 2,000 15,447 23,710 23,500 5500 Banking Fees & Charges 24,000 24,000 24,000 286,684 361,087 421,989 Total - Materials & Services 421,583 421,583 421,583 282,734 289,548 301,530 5711 Principal, Series 2003 Water Due Dec 2016 313,591 313,591 313,591 182,792 190,487 198,507 5711 Principal, 2005 Oregon EDD, Due Dec 2016 206,864 206,864 206,864 182,792 190,487 198,507 5711 Principal, 2005 Safe Drinking Water, Due Dec 2016 206,864 206,864 206,864 277,242 266,498 254,916 5721 Interest, Series 2003 Water Due Dec 2016 242,854 242,854 242,854 117,035 109,339 101,319 5721 Interest, 2005 Oregon EDD, Due Dec 2016 92,962 92,962 92,962 117,035 109,339 101,319 5721 Interest, 2005 Safe Drinking Water, Due Dec 2016 92,962 92,962 92,962 1,159,630 1,155,698 1,156,098 Total - Debt Service 1,156,097 1,156,097 1,156,097 1,446,314 1,516,785 1,578,087 Program Total: 6411 - Water Administration 1,577,680 1,577,680 1,577,680 Program: 9711 - Operating Transfer Out - 9,753 9,753 5811.568 Transfer to Info Services 9,753 9,753 9,753 10,000 10,000 10,000 5811.591 Transfer to Equipment Replace 10,000 10,000 10,000 6,667 6,667 6,319 5841.376 Interfund Loan Transfer 6,601 6,601 6,601 6,667 6,667 6,319 5841.466 Interfund Loan Transfer 6,601 6,601 6,601 23,334 33,087 32,391 Total - Transfers Out 32,955 32,955 32,955 23,334 33,087 32,391 Program Total: 9711 - Operation Transfer Out 32,955 32,955 32,955 3,163,737 3,192,650 3,395,981 Department Total: 611 - Water 3,469,833 3,469,833 3,469,833 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 112 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Department: 901 - Ending Fund Balance Program: 9971 - Equity - - 110,375 5921 Contingency 114,039 114,039 114,039 - - 1,119,550 5981.005 Reserve for Future Years 1,417,480 1,417,480 1,417,480 - - 754,000 5981.007 Reserve for Debt Service 754,000 754,000 754,000 - - 1,983,925 Total - Contingencies and Unappropriated Balances 2,285,519 2,285,519 2,285,519 - - 1,983,925 Program Total: 9971 - Equity 2,285,519 2,285,519 2,285,519 - - 1,983,925 Department Total: 901 - Ending Fund Balance 2,285,519 2,285,519 2,285,519 3,163,737 3,192,650 5,379,906 Expenditures Total 5,755,352 5,755,352 5,755,352 1,781,501 1,942,866 - Fund Net Total: 470 - Water Fund - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 113 Sewer Fund – 472 Fund/Fund Number: Sewer Fund - 472 Department/Department Number: Sewer - 621 Department Director: Randy Scott Description of purpose/functions of department: The Sewer Fund consists of the administration, operations and maintenance of the Wastewater Treatment Plant (WWTP), the collection systems for both sanitary sewer and storm water, regional detention facilities and conveyance systems of Mill Creek, Senecal Creek and numerous tributaries. Functions include the plant operations, natural treatment processes, reuse operations, biosolids operations, maintenance and operation of remote pump stations, pre-treatment program and laboratory services. The collection system functions include cleaning and maintenance of pipes, reduction of infiltration/inflow practices as required by Department of Environmental Quality (DEQ) and storm water activities. Description of department, including number of personnel: There are 15 FTE for this department. The department is supervised by the Wastewater Treatment Section Supervisor. The department is organized to provide both operations and maintenance with clerical administrative support. Description of FY 2015-16 accomplishments:  Continued to work with DEQ on the National Pollution Discharge Elimination System (NPDES) permit renewal. The NPDES permit renewal is still on hold pending legal challenges with a regard to water quality standards  Worked with and completed amendments to the existing Mutual Agreement Order (MAO) with DEQ to reflect the changes, limits and timelines that have been influenced by court decision in regard to water quality standards  Completed Biosolids Land Application of 562 dry tons of material in conjunction with site authorization with local farm operations, IOKA Farms  Completed and submitted the annual Biosolids, Water Reuse Report to DEQ  Met the targeted goal of video inspection of 12 miles of the collection system  Met the targeted goal of high pressure cleaning of 15 miles of the collection system  Completed five year storm water management, TMDL report and submitted to DEQ  Continued effort and implementation of Best Management Practices per the Storm Water Management TMDL Implementation Plan  Cleaned 25,000 lineal feet of the storm water system piping  Completed Poplar Harvest of 4 management units, approximately 27 acres  Completed ground preparation and replant of Poplar trees for three management units, approximately 17 acres  Completed and submitted the annual infiltration and inflow (I&I) report to DEQ  Continued public education efforts in regard to water quality by providing Wastewater Treatment Plant tours to local students, River Ranger program at the local schools, participated in Earth Day at the Oregon Gardens and the Public Works Showcase event ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 114 Description of FY 2016-17 proposed focus/goals:  Continue to negotiate with DEQ in regard to MAO requirements and compliance upgrades  Continue efforts to complete Poplar Harvest over the next two years  Complete biosolids seasonal dredging and land application  Complete annual Biosolids, Water Reuse Report and submit to DEQ  Continue efforts in moving forward the NPDES discharge permit renewal  Video inspect 12 miles of City wastewater collection system  High pressure clean 15 miles of the City collection system  Continue infiltration and inflow removal and annual reporting requirement to DEQ  Implement Best Management Practices and control measures per the Storm Water Management TMDL implementation plan  Clean 15 percent of the storm water system  Complete Annual Storm Water Management, TMDL report and submit to DEQ as required Fund Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Sewer Fund Revenues 4,183,555 5,152,235 4,744,000 Fund Balance 5,788,000 5,788,000 5,788,000 7,479,643 7,981,658 7,751,933 Charges for Goods and Services 8,182,000 8,182,000 8,182,000 26,757 27,428 31,000 Miscellaneous Revenue 32,000 32,000 32,000 11,689,955 13,161,321 12,526,933 Revenues Total 14,002,000 14,002,000 14,002,000 Expenditures 1,789,712 1,658,902 1,808,295 Personnel Services 1,797,720 1,797,720 1,797,720 1,255,203 1,691,977 2,356,766 Materials & Services 2,136,028 2,136,028 2,136,028 9,500 - - Capital Outlay - - - 3,309,713 3,727,713 3,380,064 Debt Service 3,533,812 3,533,812 3,533,812 173,593 213,603 826,142 Transfers Out 526,706 526,706 526,706 - - 4,155,666 Contingencies and Reserve 6,007,734 6,007,734 6,007,734 6,537,720 7,292,195 12,526,933 Expenditures Total 14,002,000 14,002,000 14,002,000 5,152,235 5,869,126 - Revenue Over (Under) Expenditures - - - Wastewater Treatment Plant ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 115 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 472 - Sewer Fund Revenues Department: 000 - Revenue 4,183,555 5,152,235 4,744,000 3081 Beginning Fund Balance 5,788,000 5,788,000 5,788,000 4,183,555 5,152,235 4,744,000 Total - Fund Balance 5,788,000 5,788,000 5,788,000 63,154 70,950 60,000 3434.112 Late Fees 70,000 70,000 70,000 7,345,815 7,830,035 7,616,933 3435.101 Sewer System Revenue 8,042,000 8,042,000 8,042,000 70,674 80,639 75,000 3435.103 Septage Dumping 70,000 70,000 70,000 - 34 - 3435.111 Collections - - - 7,479,643 7,981,658 7,751,933 Total - Charges for Goods and Services 8,182,000 8,182,000 8,182,000 23,692 27,300 29,000 3611 Interest from Investments 30,000 30,000 30,000 3,065 128 2,000 3699 Other Miscellaneous Income 2,000 2,000 2,000 26,757 27,428 31,000 Total - Miscellaneous Revenue 32,000 32,000 32,000 11,689,955 13,161,321 12,526,933 Department Total: 000 - Revenue 14,002,000 14,002,000 14,002,000 11,689,955 13,161,321 12,526,933 Revenues Total 14,002,000 14,002,000 14,002,000 Revenue Sources and Other Discussion Charges for Goods and Services represent the major revenue source for the Sewer Fund and are fees collected for sewer services provided to City residents. For a detailed listing of the debt outstanding, and annual debt service of the City, please refer to Debt Overview on page 179. A reserve for debt service $2,892,724 must also be maintained in relation to the debt service. The Transfers Out amount of $526,706 includes  $30,000 to the Equipment Replacement Fund for future needs  $90,000 to the Street Fund for street sweeping costs  $380,000 to the Sewer Cap Const Fund for projects not fully funded by the bond proceeds. Bond requires Sewer Fund to contribute 11 percent of capital project costs, which include o West Hayes Sanitary Sewer upgrades (CDSW1417) $165,000 o Mill Creek Pump Station - Phase 1 (CDSW1413) $16,500 o Young Street Sanitary Sewer pipeline (CDSW1469) $55,000 o Sanitary Sewer Collection System Piping replacement (CDSW1488) $25,500 o Pump Station Upgrades (CDSW1414) $8,000 o POTW Phase 2A/Natural Treatment System (CISW1052) $110,000  $13,504 to the Information Technology Fund for the third of four annual payments for the new phone system.  The remaining $13,202 represents a payment of $6,601 to the Street SDC Fund and an equal payment to the Water Cap Const Fund for repayment of a prior year inter-fund loan. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 187. Refer to Sewer Cap Const Fund for more information on bond requirements. The reduction in Personnel Services is due to the restructure of Street & Sewer Line Maintenance Supervisor position. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 116 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Expenditures Department: 621 - Sewer Program: 6511 - WWTP Operation 859,259 842,571 881,998 5111 Regular Wages 930,634 930,634 930,634 5,192 6,032 11,036 5112 Part-Time Wages 11,375 11,375 11,375 15,086 13,053 27,683 5121 Overtime 28,240 28,240 28,240 414 [PHONE REDACTED] OR Workers' Benefit 538 538 538 64,023 62,831 69,729 5212 Social Security 73,453 73,453 73,453 190,195 199,787 207,833 5213 Med & Dent Ins 213,333 213,333 213,333 163,973 156,249 198,889 5214 Retirement 208,804 208,804 208,804 3,873 3,732 3,632 5215 Long Term Disability Ins 3,608 3,608 3,608 10,466 7,583 8,305 5216 Unemployment Insurance 1,426 1,426 1,426 2,022 1,944 1,901 5217 Life Insurance 1,377 1,377 1,377 1,314,503 1,294,219 1,411,549 Total - Personnel Services 1,472,788 1,472,788 1,472,788 677 1,584 1,000 5315 Computer Supplies 1,000 1,000 1,000 1,087 1,970 2,000 5319 Office Supplies 2,000 2,000 2,000 1,327 330 1,200 5322 Lubricants 1,200 1,200 1,200 12,361 9,001 14,000 5323 Fuel 14,000 14,000 14,000 1,851 1,270 4,000 5324 Clothing 4,000 4,000 4,000 5,939 4,630 7,500 5326 Safety/Medical 7,000 7,000 7,000 6,568 19,580 16,000 5327 Chemicals 16,000 16,000 16,000 19,021 23,196 18,000 5328 Lab Supplies 18,000 18,000 18,000 1,624 2,028 2,000 5329 Other Supplies 2,000 2,000 2,000 13,068 8,828 10,000 5335 Electrical Supplies 10,000 10,000 10,000 5,702 14,479 11,000 5336 HVAC 11,000 11,000 11,000 492 645 1,000 5338 Tools 1,000 1,000 1,000 135 1,342 2,000 5352 Protective Clothing 2,000 2,000 2,000 10,915 6,645 12,000 5384 Trees 12,000 12,000 12,000 - - 5,000 5411 Engineering & Architect 5,000 5,000 5,000 1,528 1,743 25,000 5419 Other Professional Serv 10,000 10,000 10,000 13,715 14,618 21,000 5419.501 Testing/Lab 21,000 21,000 21,000 1,056 994 5,000 5419.707 Educ Outreach 5,000 5,000 5,000 16,163 13,699 16,000 5421 Telephone/Data 16,000 16,000 16,000 16,870 [PHONE REDACTED] Postage 800 800 800 1,484 - - 5427 Training (Use 5492) - - - 2,254 2,392 5,000 5429 Other Communication Serv 5,000 5,000 5,000 - 227 - 5433 Mileage - - - 602 764 2,000 5443 Office Equipment 2,000 2,000 2,000 1,889 1,964 6,000 5446 Software Licenses 6,000 6,000 6,000 35,707 24,757 30,000 5451 Natural Gas 30,000 30,000 30,000 315,060 336,774 336,000 5453 Electricity 336,000 336,000 336,000 7,777 8,723 9,500 5454 Solid Waste Disposal 9,500 9,500 9,500 83,391 86,151 87,000 5471 Equipment Repair & Maint 87,000 87,000 87,000 1,898 664 7,000 5472 Buildings Repairs & Maint 7,000 7,000 7,000 4,847 1,862 10,000 5475 Vehicle Repair & Maint 10,000 10,000 10,000 22,915 25,776 21,500 5476 Laundry 21,500 21,500 21,500 1,862 7,258 5,000 5477 Instrumentation & Calibra 5,000 5,000 5,000 4,458 234,480 728,000 5479 Other Repair & Maint 505,000 505,000 505,000 2,337 4,391 5,000 5492 Registrations/Training 5,000 5,000 5,000 9,402 80 10,000 5493 Printing/Binding - - - 23,107 19,262 26,000 5498 Permits/Fees 26,000 26,000 26,000 603 - - 5499 Other Services (Acct Closed) - - - 649,692 882,494 1,462,500 Total - Materials & Services 1,214,000 1,214,000 1,214,000 1,964,195 2,176,713 2,874,049 Program Total: 6511 - WWTP Operations 2,686,788 2,686,788 2,686,788 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 117 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Program: 6599 - Sewer Administration - 20,877 23,088 5409.140 Garage Services 27,226 27,226 27,226 13,796 - - 5409.582 Garage Services - - - - 52,437 62,000 5411.001 Engineering Support to General Fund 36,000 36,000 36,000 5,835 - - 5411.582 Engineering Support to PW Services Fun - - - 6,832 6,930 9,000 5414 Accounting/Auditing 9,000 9,000 9,000 - 3,037 3,500 5419 Other Professional Serv 3,500 3,500 3,500 7,215 10,035 9,400 5419.003 US Gauging Station Fees 9,400 9,400 9,400 512 15,132 20,000 5422 Postage 20,000 20,000 20,000 44,100 49,500 54,800 5428 IT Support 53,473 53,473 53,473 21,959 19,068 18,641 5448 Internal Rent 19,693 19,693 19,693 8,574 8,574 9,000 5449 Other Leases 9,000 9,000 9,000 342,500 387,239 380,847 5450 General Right of Way Charge 402,100 402,100 402,100 23,797 43,152 49,648 5464 Workers' Comp 63,145 63,145 63,145 26,256 39,855 51,751 5465 General Liability Insur 58,416 58,416 58,416 - [PHONE REDACTED] Buildings Repairs & Maint 400 400 400 - - 3,000 5481 Utility Assistance Program 3,000 3,000 3,000 - 9,052 - 5493 Printing/Binding 10,000 10,000 10,000 15,915 24,420 23,500 5500 Banking Fees & Charges 24,000 24,000 24,000 517,292 689,781 718,575 Total - Materials & Services 748,353 748,353 748,353 1,900,000 2,755,000 2,375,000 5711 Bond Principal, Revenue Series 2011A, Due Feb 2017 1,885,000 1,885,000 1,885,000 365,153 - 115,000 5711 Bond Principal, Revenue Series 2011B, Due Feb 2017 830,000 830,000 830,000 522,280 486,356 445,032 5721 Bond Interest, Revenue Series 2011A, Due Aug 2016 409,406 409,406 409,406 522,280 486,356 445,032 5721 Bond Interest, Revenue Series 2011A, Due Feb 2017 409,406 409,406 409,406 3,309,713 3,727,713 3,380,064 Total - Debt Service 3,533,812 3,533,812 3,533,812 3,827,005 4,417,494 4,098,639 Program Total: 6599 - Sewer Administration 4,282,165 4,282,165 4,282,165 Program: 9711 - Operating Transfer Out 90,000 90,000 90,000 5811.140 Transfer to Street 90,000 90,000 90,000 - 46,765 680,000 5811.465 Transfer to Sewer Cap Const 380,000 380,000 380,000 - 13,504 13,504 5811.568 Transfer to Info Services 13,504 13,504 13,504 70,259 50,000 30,000 5811.591 Transfer to Equipment Replace 30,000 30,000 30,000 6,667 6,667 6,319 5841.376 Interfund Loan Transfer 6,601 6,601 6,601 6,667 6,667 6,319 5841.466 Interfund Loan Transfer 6,601 6,601 6,601 173,593 213,603 826,142 Total - Transfers Out 526,706 526,706 526,706 173,593 213,603 826,142 Total - Transfers Out 526,706 526,706 526,706 5,964,792 6,807,810 7,798,830 Department Total: 621 - Sewer 7,495,659 7,495,659 7,495,659 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 118 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Department: 631 - Maintenance Program: 6521 - Sewer Line Maint 153,907 120,298 132,533 5111 Regular Wages 111,106 111,106 111,106 - 5,413 - 5112 Part-Time Wages - - - 3,383 2,803 - 5121 Overtime - - - 85 73 92 5211 OR Workers' Benefit 80 80 80 11,719 9,508 10,145 5212 Social Security 8,504 8,504 8,504 33,933 33,285 38,469 5213 Med & Dent Ins 40,698 40,698 40,698 28,478 20,890 26,551 5214 Retirement 17,781 17,781 17,781 711 [PHONE REDACTED] Long Term Disability Ins 349 349 349 1,872 1,131 1,195 5216 Unemployment Insurance 282 282 282 372 [PHONE REDACTED] Life Insurance 152 152 152 234,462 194,211 209,820 Total - Personnel Services 178,952 178,952 178,952 403 [PHONE REDACTED] Office Supplies 400 400 400 16 - 300 5321 Cleaning Supplies 300 300 300 7,650 5,266 10,000 5323 Fuel 10,000 10,000 10,000 321 102 1,000 5324 Clothing 1,000 1,000 1,000 2,145 1,087 2,000 5326 Safety/Medical 2,000 2,000 2,000 4,059 5,093 5,250 5329 Other Supplies 5,250 5,250 5,250 118 - - 5333 Paint (Closed) - - - 294 1,[PHONE REDACTED] Tools 800 800 800 856 652 1,900 5352 Protective Clothing 1,900 1,900 1,900 - 28,317 41,455 5409.140 Garage Services 36,780 36,780 36,780 12,471 - - 5409.582 Garage Services - - - 419 1,[PHONE REDACTED] Other Professional Serv 900 900 900 1,353 933 1,800 5421 Telephone/Data 1,800 1,800 1,800 120 - - 5427 Training (Use 5492) - - - - - 500 5445 Work Equipment 500 500 500 5,578 5,729 9,200 5446 Software Licenses 9,200 9,200 9,200 16,709 5,011 8,700 5471 Equipment Repair & Maint 8,700 8,700 8,700 1,282 4,678 2,500 5475 Vehicle Repair & Maint 2,500 2,500 2,500 2,529 2,519 3,000 5476 Laundry 3,000 3,000 3,000 - 33,547 50,000 5479 Other Repair & Maint 50,000 50,000 50,000 630 3,362 1,500 5492 Registrations/Training 1,500 1,500 1,500 661 - - 5499 Other Services (Acct Closed) - - - 57,613 98,698 141,205 Total - Materials & Services 136,530 136,530 136,530 9,500 - - 5649 Other Equipment - - - 9,500 - - Total - Capital Outlay - - - 301,575 292,909 351,025 Program Total: 6521 - Sewer Line Maint 315,482 315,482 315,482 301,575 292,909 351,025 Department Total: 631 - Maintenance 315,482 315,482 315,482 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 119 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Department: 641 - Surface Water/Collections Program: 6611 - Surface Water Collection 158,946 104,304 116,526 5111 Regular Wages 90,728 90,728 90,728 - 5,413 - 5112 Part-Time Wages - - - 2,012 1,264 - 5121 Overtime - - - 81 62 81 5211 OR Workers' Benefit 67 67 67 12,038 8,156 8,804 5212 Social Security 6,814 6,814 6,814 33,391 30,836 35,861 5213 Med & Dent Ins 31,780 31,780 31,780 31,237 18,758 23,871 5214 Retirement 15,933 15,933 15,933 737 [PHONE REDACTED] Long Term Disability Ins 272 272 272 1,918 976 1,053 5216 Unemployment Insurance 262 262 262 385 [PHONE REDACTED] Life Insurance 124 124 124 240,746 170,472 186,926 Total - Personnel Services 145,980 145,980 145,980 - - 500 5319 Office Supplies - - - - 1,199 4,000 5323 Fuel 4,000 4,000 4,000 1,056 325 1,200 5326 Safety/Medical 1,200 1,200 1,200 1,741 1,690 2,500 5329 Other Supplies 2,500 2,500 2,500 353 [PHONE REDACTED] Tools 500 500 500 - 312 1,500 5352 Protective Clothing 1,500 1,500 1,500 78 570 1,200 5419 Other Professional Serv 1,200 1,200 1,200 1,353 873 1,500 5421 Telephone/Data 1,500 1,500 1,500 120 - - 5427 Training (Use 5492) - - - 12,600 13,200 13,700 5428 IT Support 16,859 16,859 16,859 165 [PHONE REDACTED] Solid Waste Disposal 600 600 600 4,655 - - 5464 Workers' Comp - - - 3,075 - - 5465 General Liability Insur - - - 3,321 1,679 3,000 5471 Equipment Repair & Maint 3,000 3,000 3,000 18 - 1,786 5475 Vehicle Repair & Maint 1,786 1,786 1,786 793 471 1,000 5476 Laundry 1,000 1,000 1,000 600 365 1,500 5492 Registrations/Training 1,500 1,500 1,500 680 - - 5499 Other Services (Acct Closed) - - - 30,608 21,004 34,486 Total - Materials & Services 37,145 37,145 37,145 271,353 191,476 221,412 Program Total: 6611 - Surface Water Collection 183,125 183,125 183,125 271,353 191,476 221,412 Department Total: 641 - Surface Water/Collections 183,125 183,125 183,125 Department: 901 - Ending Fund Balance Program: 9971 - Equity - - 208,253 5921 Contingency 196,687 196,687 196,687 - - 1,054,689 5981.005 Reserve for Future Years 2,918,323 2,918,323 2,918,323 - - 2,892,724 5981.007 Reserve for Debt Service 2,892,724 2,892,724 2,892,724 - - 4,155,666 Total - Contingencies and Unappropriated Balances 6,007,734 6,007,734 6,007,734 - - 4,155,666 Program Total: 9971 - Equity 6,007,734 6,007,734 6,007,734 - - 4,155,666 Department Total: 901 - Ending Fund Balance 6,007,734 6,007,734 6,007,734 6,537,720 7,292,195 12,526,933 Expenditures Total 14,002,000 14,002,000 14,002,000 5,152,235 5,869,126 - Fund Net Total: 472 Sewer Fund - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 120 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 121 Capital Construction Funds ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 122 General Cap Const Fund – 358 Fund/Fund Number: General Cap Const Fund - 358 Department Director: Jim Row Purpose of fund: The General Cap Const Fund is a construction fund for general capital projects, for which no dedicated funding source exists. It primarily supports capital improvement projects for the General Fund supported facilities. There are no personnel costs associated with this fund. While the City recognizes the risk of deferred maintenance, funding does not allow for improvements at this time. Description of FY 2015-16 projects:  Completed the Aquatic Center DX Heat Recovery Repair project  Complete by June 30th Centennial Park Playground Project  Complete by June 30th Museum HVAC Project Description of FY 2016-17 projects: There are no projects budgeted for this fund in FY 2016-17 See Capital Construction Projects beginning on page 188 for information on all budgeted capital projects. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 123 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 358 - General Cap Const Fund Revenues 59,583 23,785 - 3081 Beginning Fund Balance - - - 59,583 23,785 - Total - Fund Balance - - - 65,034 212,766 65,280 3341 State Grants - - - 65,034 212,766 65,280 Total - Intergovernmental - - - 133 - - 3611 Interest from Investments - - - - - 17,456 3679 Donations-Other - - - 50 - - 3699 Other Miscellaneous Income - - - 183 - 17,456 Total - Miscellaneous Revenue - - - 106,000 74,961 76,000 3971.001 Transfer From General Fund - - - 43,356 307,694 - 3971.364 Transfer From Parks SDC - - - - - 3,040 3971.691 Transfer from Museum Endowment - - - 149,356 382,655 79,040 Total - Transfers In - - - 274,156 619,206 161,776 Revenues Total - - - Expenditures 14,000 - - 5622 Library - Capital - - - 23,982 - - 5623.046 Pool Projects - - - - 63,795 91,776 5629 Buildings - - - 102,131 555,411 70,000 5637 Parks - - - 21,259 - - 5639 Other Improvements - - - 161,371 619,206 161,776 Total - Capital Outlay - - - 89,000 - - 5811.364 Transfer to Parks SDC - - - 89,000 - - Total - Transfers Out - - - 250,371 619,206 161,776 Expenditures Total - - - 23,785 - - Fund Net Total: 358 - General Cap Const Fund - - - Account Description Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund are project specific, as funding allows. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 124 Street & Storm Cap Const Fund – 363 Fund/Fund Number: Street & Storm Cap Const Fund - 363 Department Director: Randy Scott Description of purpose/functions of department: The purpose of this fund is for tracking street projects, including sidewalks or Storm Capital Improvement Projects. Statewide Transportation Improvement Program (STIP) are funds are not held by the City, but can be requested from the state of Oregon needed for street improvement projects. There are no personnel services costs associated with this fund. Description of FY 2015-16 projects:  ADA intersection improvements were done at various locations on Lincoln Street, Young Street, Cascade Drive and Boones Ferry Road  Completed Garfield Street storm rehabilitation at Second Street  Construction started on Fourth Street Storm project Description of FY 2016-17 projects: Project Name Project Number Amount First Year Budgeted West Hayes Street Improvement – Settlemier to Cascade CIST1486 3,125,000 FY 2016-17 Fifth Street Storm – Lincoln to Harrison CDST1487 275,000 FY 2016-17 Safety Sidewalk & ADA Construction CIST1165 25,000 FY 2010-11 Settlemier/Lincoln Intersection Improvement CIST1470 60,000 FY 2015-16 Fourth Street Storm – Garfield to Harrison CDST1471 10,000 FY 2015-16 See Capital Construction Projects beginning on page 188 for information on all budgeted capital projects. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 125 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 363 - Street & Storm Cap Const Fund Revenues 235,500 178,152 54,000 3081 Beginning Fund Balance 11,000 11,000 11,000 235,500 178,152 54,000 Total - Fund Balance 11,000 11,000 11,000 - - - 3333.001 DoT Fund Exchange 500,000 500,000 500,000 - - - Total - Intergovernmental 500,000 500,000 500,000 1,152 947 1,000 3611 Interest from Investments - - - 23,860 - - 3699 Other Miscellaneous Income - - - 25,012 947 1,000 Total - Miscellaneous Revenue - - - 513,421 - 230,000 3971.140 Transfer From Street 1,140,000 1,140,000 1,140,000 - 276 - 3971.376 Transfer From Street SDC 1,700,000 1,700,000 1,700,000 - - 60,000 3971.377 Transfer From Storm SDC 155,000 155,000 155,000 513,421 276 290,000 Total - Transfers In 2,995,000 2,995,000 2,995,000 773,933 179,375 345,000 Revenues Total 3,506,000 3,506,000 3,506,000 Expenditures 507,377 23,964 85,000 5631 Streets/Alleys/Sidewalks 3,210,000 3,210,000 3,210,000 88,404 89,974 260,000 5636 Storm Drains 285,000 285,000 285,000 595,781 113,938 345,000 Total - Capital Outlay 3,495,000 3,495,000 3,495,000 - - - 5921 Contingency 11,000 11,000 11,000 - - - Total - Contingencies and Unappropriated Balances 11,000 11,000 11,000 595,781 113,938 345,000 Expenditures Total 3,506,000 3,506,000 3,506,000 178,152 65,437 - Fund Net Total: 363 - Street & Storm Cap Const Fd - - - Account Description Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund would be project specific transfers. Intergovernmental revenue from the DoT Fund Exchange program in the amount $500,000 is for West Hayes Street improvement. Transfers In of $2,995,000 represents funding for Capital Outlay projects:  Transfer from Street SDC Fund 376 of $1,700,000 is for West Hayes Street improvement (CIST1486)  Transfer from Storm SDC Fund 377 of $155,000 for Fifth Street Storm project (CDST1487) and West Hayes Street improvement (CIST1486)  Transfer from the Street Fund 140 of $1,140,000 is to cover the balance of the total Capital Outlay because the fund is expected to have a beginning fund balance  For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 187. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 126 Sewer Cap Const Fund – 465 Fund/Fund Number: Sewer Cap Const Fund - 465 Department Director: Randy Scott Description of purpose/functions of department: The purpose of this fund is for major capital improvements to the City’s Waste Water Treatment Plant and sewer collection systems. There are no personnel costs associated with this fund. This fund holds the remaining proceeds of the 2011 Sewer bonds. Description of FY 2015-16 projects:  Replaced a portion of the force main air relief valves  Prepared West Hayes Sanitary sewer project for bid and construction  Young Street Sanitary Sewer project Description of FY 2016-17 projects: Project Name Project Number Amount First Year Budgeted Sanitary sewer collection system piping replacement CDSW1488 250,000 FY 2014-15 Pump station upgrades CDSW1414 225,000 FY 2013-14 Mill Creek pump station phase 1 CDSW1413 150,000 FY 2013-14 West Hayes Street sanitary sewer pipeline project CDSW1417 1,500,000 FY 2014-15 WWTP Phase 2A construction/natural treatment CISW1052 1,000,000 FY 2011-12 Young Street sewer pipeline CDSW1469 1,700,000 FY 2015-16 See Capital Construction Projects beginning on page 188 for information on all budgeted capital projects. In 2007 the City entered a Mutual Order Agreement (MAO) with the Department of Environmental Quality which established an implementation framework, interim effluent limitations and schedule for completing improvements to the wastewater facility for compliance with winter-time ammonia limits and temperature total maximum daily load (TMDL). The temperature TMDL per the MAO was to be based on the findings of a separate water quality analysis that was currently being conducted by DEQ for the Molalla-Pudding Rive Sub basin. The Molalla-Pudding River Sub basin TMDL was issued by DEQ December 2008 and was subsequently approved the U.S. Environmental Protection Agency. An evaluation report was submitted to DEQ in April 2009, which provided the framework, implementation schedule and identified the required improvements needed to meet compliance with the established limits. To fund the needed future wastewater treatment plan compliance upgrades the City sold Wastewater Revenue and Refunding Bonds November 2011. Based on the evaluation report approved by DEQ, final design plans were prepared and submitted to DEQ January 2012 to meet the compliance deadline of the MAO. In August 2013 EPA provided notice to DEQ, disapproving of Oregon Water Quality Standards; Natural Conditions Criteria for Temperature and Statewide Narrative Natural Conditions Criteria in general. Pudding River TMDL for temperature established in 2008 was established using natural criteria and could no longer be used for permitting. Staff has been working with DEQ to update the current MAO to reflect the changes, limits and timeline that have been influenced by the court’s decision, but until a water quality standard is established for the Pudding River, the City’s National Pollutant Discharge Elimination System permit will not be renewed, nor can the City move forward with upgrades at the Water Treatment Plant as related to temperature compliance. Currently an outcome ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 127 and timeline for DEQ in resolving temperature limits for water bodies that cannot meet numeric criteria is not known. Though the City has issued approximately $43 million in bonds for the project, many portions of the project are stalled until a decision is made. This brings uncertainty for the Sewer Cap Const Fund and the Sewer Fund because project costs will be more than estimated due to the multi-year delay. Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 465 - Sewer Cap Const Fund Revenues 13,530,151 12,674,336 12,000,000 3081 Beginning Fund Balance 12,000,000 12,000,000 12,000,000 13,530,151 12,674,336 12,000,000 Total - Fund Balance 12,000,000 12,000,000 12,000,000 (372) - - 3435.102 Service Chg-95-6 Increase - - - (372) - - Total - Charges for Goods and Services - - - 70,900 63,993 65,000 3611 Interest from Investments 60,000 60,000 60,000 70,900 63,993 65,000 Total - Miscellaneous Revenue 60,000 60,000 60,000 - 10,474 25,000 3971.376 Transfer From Street SDC - - - - 46,765 680,000 3971.472 Transfer From Sewer 380,000 380,000 380,000 - - 500,000 3971.475 Transfer From Sewer SDC 500,000 500,000 500,000 - 57,239 1,205,000 Total - Transfers In 880,000 880,000 880,000 13,600,679 12,795,568 13,270,000 Revenues Total 12,940,000 12,940,000 12,940,000 Expenditures - - 1,000 5509 Misc. Expense - - - - - 1,000 Total - Materials & Services - - 222,583 - - 5631 Streets/Alleys/Sidewalks - - - 703,761 126,465 6,172,000 5635 Sewer 4,825,000 4,825,000 4,825,000 926,343 126,465 6,172,000 Total - Capital Outlay 4,825,000 4,825,000 4,825,000 - 53,000 - 5811.466 Transfer to Water Cap Const - - - - 53,000 - Total - Transfers Out - - - - - 7,097,000 5981.005 Reserve for Future Years 8,115,000 8,115,000 8,115,000 - - 7,097,000 Total - Contingencies and Unappropriated Balances 8,115,000 8,115,000 8,115,000 926,343 179,465 13,270,000 Expenditures Total 12,940,000 12,940,000 12,940,000 Account Description Revenue Sources and Other Discussion The Transfers In of $880,000 is for projects not fully funded by sewer bond proceeds held in this fund:  Transfer $500,000 from the Sewer SDC Fund for capacity improvement on Young Street (CDSW1469)  Transfer of $380,000 from the Sewer Fund for sewer improvements not fully funded by the bond proceeds ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 128 Water Cap Const Fund – 466 Fund/Fund Number: Water Cap Const Fund - 466 Department Director: Randy Scott Description of purpose/functions of department: This fund is used for major water construction projects. There are no personnel costs associated with this fund. Description of FY 2015-16 projects:  Completed Hwy 99E water line projects including the bore at Laurel Avenue and installation of new water line from Tomlin Avenue to Aztec Drive  Continue to replace old meters with Automatic Read Meters  Completed the Parr Road Treatment Plant storm and pump upgrades Description of FY 2016-17 projects: Project Name Project Number Amount First Year Budgeted Automatic Read Meter replacement CDWA1060 300,000 FY 2010-11 Hwy 99E Aztec to Tomlin waterline CDWA1468 75,000 FY 2015-16 See Capital Construction Projects beginning on page 188 for information on all budgeted capital projects. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 129 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 466 - Water Cap Const Fund Revenues 3,159,720 2,740,125 2,000,000 3081 Beginning Fund Balance 1,779,000 1,779,000 1,779,000 3,159,720 2,740,125 2,000,000 Total - Fund Balance 1,779,000 1,779,000 1,779,000 (228) - - 3434.101 Water Sales Revenue - - - (228) - - Total - Charges for Goods and Services - - - 16,336 13,463 14,000 3611 Interest from Investments 10,000 10,000 10,000 16,336 13,463 14,000 Total - Miscellaneous Revenue 10,000 10,000 10,000 - 25,907 - 3971.376 Transfer From Street SDC - - - - 53,000 - 3971.465 Transfer From Sewer Construction - - - 39,221 39,221 40,874 3972 Interfund Loan Transfer 39,544 39,544 39,544 39,221 118,128 40,874 Total - Transfers In 39,544 39,544 39,544 3,215,050 2,871,716 2,054,874 Revenue Totals 1,828,544 1,828,544 1,828,544 Expenditures - - 1,000 5509 Misc. Expense - - - - - 1,000 Total - Materials & Services - - 474,925 447,332 1,088,000 5634 Water - Capital 375,000 375,000 375,000 474,925 447,332 1,088,000 Total - Capital Outlay 375,000 375,000 375,000 - - 965,874 5981.005 Reserve for Future Years 1,453,544 1,453,544 1,453,544 - - 965,874 Total - Contingencies and Unappropriated Balances 1,453,544 1,453,544 1,453,544 474,925 447,332 2,054,874 Expenditures Total 1,828,544 1,828,544 1,828,544 Account Description Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund would be project specific transfers, interest from the fund cash balance, and proceeds of inter-fund loan repayment. Transfers In of $39,544 is for repayments from the General Fund, Water Fund and Sewer Fund for an inter-fund loan for the City’s accounting and utility billing system. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 187. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 130 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 131 Special Revenue Funds ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 132 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 133 Building Inspection Fund – 123 Fund/Fund Number: Building Inspection Fund - 123 Department/Department Number: Building - 521 Department Director: Jim Description of purpose/functions of department: The Building Division provides coordination and direction of the permitting, inspection and plan review services of the City. This includes, but is not limited to, directing, monitoring and controlling an effective permitting, plan review and inspection systems, calculating permit and plan review fees, preparing and quarterly reports for the state of Oregon and the City. Description of department, including number of personnel: The division consists of a full-time building official, two full-time plans examiner/inspectors, one part-time plans examiner and 0.30 FTE of the administrative assistant position. Description of FY 2015-16 accomplishments:  Maintain an inspection and plan review division while meeting customer expectations  Provide training for staff in the commercial and residential construction codes for the state of Oregon Description of FY 2016-17 proposed focus/goals: The Building Inspection Fund goals are maintenance goals, so they are unchanged  Maintain an inspection and plan review division while meeting customer expectations  Provide training for staff in the new residential and commercial construction codes for the State of Oregon 236 284 299 164 179 186 263 279 230 0 50 100 150 200 250 300 350 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 $45,000,000 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 Building Permits Issued vs. Valuation Valuation Number of Permits Issued ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 134 Fund Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Building Inspection Fund Revenues 308,351 384,150 350,000 Fund Balance 400,000 400,000 400,000 498,574 554,297 422,554 Licenses and Permits 638,389 638,389 638,389 26,218 88,293 375,530 Intergovernmental 455,561 455,561 455,561 28,694 47,540 21,700 Miscellaneous Revenue 6,360 6,360 6,360 861,837 1,074,280 1,169,784 Revenues Total 1,500,310 1,500,310 1,500,310 Expenditures 333,733 366,799 467,104 Personnel Services 460,068 460,068 460,068 143,954 239,577 453,715 Materials & Services 537,181 537,181 537,181 - 3,001 3,001 Transfers Out 3,001 3,001 3,001 - - 245,964 Contingencies and Reserve 500,060 500,060 500,060 477,687 609,377 1,169,784 Expenditures Total 1,500,310 1,500,310 1,500,310 384,150 464,903 - Revenue Over (Under) Expenditures - - - 2.3 3.3 3.8 Full-Time Equivalent (FTE) 3.8 3.8 3.8 Revenue Sources and Other Discussion The Licenses and Permits category of revenue is the largest source within the fund with 58 percent of the revenue. It contains revenue amounts for the various building permits issued within the City of Woodburn, including building and mechanical permits, plan check fees, fire check fees, county excise taxes and other miscellaneous fees. This fund carries a relatively large fund balance to protect against year to year volatility in building activity. Transfers Out of $3,001 is the Building Fund’s portion of the third of four annual payments for the new phone system. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 135 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 123 - Building Inspection Fund Revenues 308,351 384,150 350,000 3081 Beginning Fund Balance 400,000 400,000 400,000 308,351 384,150 350,000 Total - Fund Balance 400,000 400,000 400,000 158,071 164,526 154,796 3221.101 Building Permits 238,104 238,104 238,104 58,595 43,616 30,720 3221.102 Mechanical Permits 30,720 30,720 30,720 142,345 162,335 145,651 3221.105 Plan Check Fees 224,588 224,588 224,588 36,012 63,717 63,424 3221.106 Fire Check Fees 119,095 119,095 119,095 18,702 13,131 15,360 3221.109 Plan Check--Mechanical 15,360 15,360 15,360 3,359 6,806 12,603 3221.110 CET Administrative Fee 10,522 10,522 10,522 81,489 100,167 - 3891.359 CET Suspend - - - 498,574 554,297 422,554 Total - Licenses and Permits 638,389 638,389 638,389 - 63,173 315,030 3891 Construction Excise Tax 394,561 394,561 394,561 26,098 25,060 60,000 3891.159 State Surcharge 60,000 60,000 60,000 120 60 500 3891.259 State Manufactured Home Fee 1,000 1,000 1,000 26,218 88,293 375,530 Total - Intergovernmental 455,561 455,561 455,561 1,902 2,483 2,500 3611 Interest from Investments 1,560 1,560 1,560 26,792 45,057 19,200 3699 Other Miscellaneous Income 4,800 4,800 4,800 28,694 47,540 21,700 Total - Miscellaneous Revenue 6,360 6,360 6,360 861,836 1,074,280 1,169,784 Revenues Total 1,500,310 1,500,310 1,500,310 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 136 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Expenditures (Dept. 521, Program 2241) 226,758 248,420 295,012 5111 Regular Wages 288,522 288,522 288,522 - 2,588 37,118 5112 Part-Time Wages 30,882 30,882 30,882 11,856 15,273 - 5121 Overtime - - - 78 88 146 5211 OR Workers' Benefit 142 142 142 18,097 20,024 25,378 5212 Social Security 24,398 24,398 24,398 25,865 27,786 41,073 5213 Med & Dent Ins 49,559 49,559 49,559 46,627 48,643 63,524 5214 Retirement 64,537 64,537 64,537 1,064 1,070 1,222 5215 Long Term Disability Ins 939 939 939 2,834 2,352 2,994 5216 Unemployment Insurance 697 697 697 554 [PHONE REDACTED] Life Insurance 392 392 392 333,733 366,799 467,104 Total - Personnel Services 460,068 460,068 460,068 - 95 - 5315 Computer Supplies - - - 2,739 6,860 11,000 5319 Office Supplies 11,000 11,000 11,000 403 [PHONE REDACTED] Fuel 750 750 750 - 632 1,700 5409.140 Garage Services 1,700 1,700 1,700 468 7,027 16,000 5419 Other Professional Serv 16,000 16,000 16,000 600 [PHONE REDACTED] Telephone/Data 700 700 700 - - 55 5422 Postage 55 55 55 12,600 13,200 13,700 5428 IS Support 13,263 13,263 13,263 763 430 1,690 5439 Travel 1,690 1,690 1,690 10,776 6,880 7,320 5448 Internal Rent 7,636 7,636 7,636 1,878 3,819 5,204 5464 Workers' Comp 7,804 7,804 7,804 2,272 3,505 4,184 5465 General Liability Insur 5,390 5,390 5,390 575 - 1,050 5475 Vehicle Repair & Maint 1,050 1,050 1,050 - 4,671 10,000 5490 Refunds 10,000 10,000 10,000 570 [PHONE REDACTED] Dues & Subscriptions 950 950 950 1,825 2,206 3,382 5492 Registrations/Training 3,382 3,382 3,382 60 60 500 5498.259 St Mfg Fee 500 500 500 26,120 25,059 60,000 5498.359 State Surc 60,000 60,000 60,000 81,489 163,340 315,030 5498.459 Construction Excise Tax 394,561 394,561 394,561 625 - - 5499 Other Services (Acct Closed) - - - 190 [PHONE REDACTED] Interest for CET 750 750 750 143,954 239,577 453,715 Total - Materials & Services 537,181 537,181 537,181 - 3,001 3,001 5811.568 Transfer to Info Services 3,001 3,001 3,001 - 3,001 3,001 Total - Transfers Out 3,001 3,001 3,001 - - 245,964 5921 Contingency 500,060 500,060 500,060 - - 245,964 Total - Contingencies and Unappropriated Balances 500,060 500,060 500,060 477,687 609,377 1,169,784 Expenditures Total 1,500,310 1,500,310 1,500,310 384,150 464,903 - Fund Net Total: 123 - Building Inspection Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 137 Search & Seizure Fund – 132 Fund/Fund Number: Search & Seizure Fund - 132 Department/Department Number: Police - 211 Department Director: James C. Ferraris Description of purpose/functions of department: The Search and Seizure Fund allows for and sets the procedure for the seizure of private properties that are the product of illegal drug activity, and for the expenditure of the proceeds by the City for illegal drug activity investigations and subsequent arrests. Description of department, including number of personnel: The program is managed and operated by the Criminal Investigations division of the Police Department. Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 132 - Search & Seizure Fund Revenues - 1,111 6,944 3081 Beginning Fund Balance 6,975 6,975 6,975 - 1,111 6,944 Total - Fund Balance 6,975 6,975 6,975 4 24 15 3611 Interest from Investments - - - - 5,825 - 3692 Confiscated Cash - - - 1,106 - - 3693 Sale of Confiscated Prop - - - 1,111 5,849 15 Total - Miscellaneous Revenue - - - 1,111 6,960 6,959 Revenues Total 6,975 6,975 6,975 Expenditures - - 6,959 5329 Other Supplies 6,975 6,975 6,975 - - 6,959 Total - Materials & Services 6,975 6,975 6,975 - - 6,959 Expenditures Total 6,975 6,975 6,975 1,111 6,960 - Fund Net Total: 132 - Search & Seizure Fund - - - Account Description Revenue Sources and Other Discussion The Search and Seizure Fund is funded by federal grants and criminal forfeitures and varies from year to year depending on activity. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 138 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 139 Housing Rehabilitation Fund – 137 Fund/Fund Number: Housing Rehabilitation Fund - 137 Department/Department Number: Housing - 531 Department Director: Jim Description of Purpose/Functions of department: Over the past 30+ years Woodburn was awarded Community Development Block Grants (CDBG’s) for the Housing Rehabilitation Program with the most recent award occurring in 2012. While all of these funds have been loaned out repayments periodically occur. This year’s budget reflect periodic repayment of outstanding loans; at the time for property sale or through refinancing of the primary property loan. Funds will continue to accumulate until such time as they may be reload out or additional CDBG grant funds are received. Block Grant guidelines continue to evolve making administration of the program difficult. Description of department, including number of personnel: The Community Development Director oversees these programs and there are labor allocations to this fund. See Personnel Allocation on page 180 for allocation details. Description of FY 2015-16 accomplishments:  Administer the program by closing out old loans Description of FY 2016-17 proposed focus/goals:  Continue to administer program by closing out old loans over time and re-evaluating program status periodically Fund Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Housing Rehab Fund Revenues 338,019 181,726 149,739 Fund Balance 227,000 227,000 227,000 - 105,926 - Intergovernmental - - - 8,178 1,140 1,000 Miscellaneous Revenue 1,000 1,000 1,000 50,232 16,878 20,000 Other Financing Sources 20,000 20,000 20,000 396,429 305,670 170,739 Revenues Total 248,000 248,000 248,000 Expenditures 12,273 11,895 13,071 Personnel Services 13,983 13,983 13,983 2,430 108,831 40,000 Materials & Services 16,000 16,000 16,000 200,000 - - Transfers Out - - - - - 117,668 Contingencies and Reserve 218,017 218,017 218,017 214,703 120,726 170,739 Expenditures Total 248,000 248,000 248,000 181,726 184,944 - Revenue Over (Under) Expenditures - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 140 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 137 - Housing Rehab Fund Revenues 338,019 181,726 149,739 3081 Beginning Fund Balance 227,000 227,000 227,000 338,019 181,726 149,739 Total - Fund Balance 227,000 227,000 227,000 - 105,926 - 3332 Federal Grants - - - - 105,926 - - - - 1,043 1,140 1,000 3611 Interest from Investments 1,000 1,000 1,000 7,135 - - 3625 Facilities Rent - - - 8,178 1,140 1,000 Total - Miscellaneous Revenue 1,000 1,000 1,000 33,649 - - 3824.000 Loan Payback 2000 10,000 10,000 10,000 - 4,988 - 3824.010 Loan Payback 2010 5,000 5,000 5,000 16,583 - 5,000 3824.087 Loan Payback 1987 5,000 5,000 5,000 - - 5,000 3824.089 Loan Payback 1989 - - - - - 5,000 3824.096 Loan Payback 1996 - - - - - 5,000 3824.097 Loan Payback 1997 - - - - 11,890 - 3824.099 Loan Payback 1999 - - - 50,232 16,878 20,000 Total - Other Financing Sources 20,000 20,000 20,000 396,429 305,670 170,739 Revenues Total 248,000 248,000 248,000 Expenditures 9,051 8,792 9,196 5111 Regular Wages 9,778 9,778 9,778 2 2 4 5211 OR Workers' Benefit 4 4 4 674 [PHONE REDACTED] Social Security 722 722 722 711 [PHONE REDACTED] Med & Dent Ins 682 682 682 1,664 1,711 2,411 5214 Retirement 2,733 2,733 2,733 42 38 38 5215 Long Term Disability Ins 38 38 38 107 77 84 5216 Unemployment Insurance 11 11 11 22 20 20 5217 Life Insurance 15 15 15 12,273 11,895 13,071 Total - Personnel Services 13,983 13,983 13,983 805 952 14,000 5419 Other Professional Serv 14,000 14,000 14,000 1,625 1,953 2,000 5498 Permits/Fees 2,000 2,000 2,000 - 105,926 24,000 5499.101 Housing Rehab Loans - - - 2,430 108,831 40,000 Total - Materials & Services 16,000 16,000 16,000 200,000 - - 5811.001 Transfer to General Fund - - - 200,000 - - Total - Transfers Out - - - - - 117,668 5921 Contingency 218,017 218,017 218,017 - - 117,668 Total - Contingencies and Unappropriated Balances 218,017 218,017 218,017 214,703 120,726 170,739 Expenditures Total 248,000 248,000 248,000 181,726 184,944 - Fund Net Total: 137 - Housing Rehab Fund - - - Account Description Revenue Sources and Other Discussion The Other Financing Sources is loan repayments from borrowers as they refinance or sell properties, which comprises the only operating revenues for this fund. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 141 Special Assessment Fund – 360 Fund/Fund Number: Special Assessment Fund - 360 Department/Department Number: PW Administration Department Director: Randy Scott Description of purpose/functions of department: This fund is used when assessments are issued against property owners for street, water, wastewater or storm improvements which benefit the adjacent property. The monies collected on individual assessments are used to pay off outstanding liens. There are no personnel costs associated with this fund. Revenue Sources and Other Discussion The fund collects repayment from various Local Improvement Districts (LID) for special projects. The budgeted amount is expected repayments, including interest, to be collected during the fiscal year. Revenue for this fund is declining, as the outstanding balance on special assessments has declined to approximately $40,000. Transfers Out of $69,294 represents the final interest payment for an inter-fund loan. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 187. Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 360 - Special Assessment Fund Revenues 1,024,912 1,041,261 1,050,000 3081 Beginning Fund Balance 60,000 60,000 60,000 1,024,912 1,041,261 1,050,000 Total - Fund Balance 60,000 60,000 60,000 5,539 5,306 5,400 3611 Interest from Investments - - - 1,098 598 3,000 3614 Special Assessment-Interest 1,000 1,000 1,000 92 - - 3681.001 LID Alley - - - 6,777 3,408 9,500 3681.004 LID Boones Ferry 3,500 3,500 3,500 956 268 1,449 3681.008 LID Hardcastle - - - 772 231 1,000 3681.010 LID West Lincoln - - - 1,117 586 1,500 3681.011 LID Ironwood 1,000 1,000 1,000 16,349 10,397 21,849 Total - Miscellaneous Revenue 5,500 5,500 5,500 - - - 3971.001 Transfer From General Fund 15,000 15,000 15,000 - - - Total - Transfer In 15,000 15,000 15,000 1,041,261 1,051,658 1,071,849 Revenues Total 80,500 80,500 80,500 Expenditures - - 1,071,849 5811.376 Transfer to Street SDC Fund 69,294 69,294 69,294 - - 1,071,849 Total - Transfers Out 69,294 69,294 69,294 - - - 5921 Contingency 11,206 11,206 11,206 - - - Total - Contingencies and Unappropriated Balances 11,206 11,206 11,206 - - 1,071,849 Expenditures Total 80,500 80,500 80,500 1,041,261 1,051,658 - Fund Net Total: 360 - Special Assessment Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 142 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 143 Parks SDC Fund – 364 Fund/Fund Number: Parks SDC Fund - 364 Department Director: Jim Row Description of purpose/functions of department: The Parks SDC Fund collects system development charges assessed against residential and commercial construction projects. Parks SDC funds can only be utilized by the City to support park planning and development projects that add capacity to the City’s parks system. There are no personnel costs associated with this fund. Description of FY 2015-16 projects:  Began process to update of Park SDC Methodology Description of FY 2016-17 proposed projects:  Complete Park SDC Methodology  Seek funding to initiate phase 2 of the Legion Park Rehabilitation Project Revenue Sources and Other Discussion This fund’s revenue is dependent on the collection of System Development Charges (SDC). SDC fees are dependent on development occurring. The slowdown in the economy and the slow recovery have a direct impact on the fund’s ability to finance capital improvements. The Materials & Services expense of $10,000 is for possible remaining costs associated with the Parks Master Plan update performed in FY 2015-16. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 144 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 364 - Parks SDC Fund Revenues 262,417 428,841 180,000 3081 Beginning Fund Balance 275,000 275,000 275,000 262,417 428,841 180,000 Total - Fund Balance 275,000 275,000 275,000 125,055 111,678 90,000 3458.501 Park's SDC's 90,000 90,000 90,000 125,055 111,678 90,000 Total - Charges for Goods and Services 90,000 90,000 90,000 1,845 2,098 2,300 3611 Interest from Investments 1,500 1,500 1,500 1,845 2,098 2,300 Total - Miscellaneous Revenue 1,500 1,500 1,500 89,000 - - 3971.358 Transfer From General Cap Const - - - 89,000 - - Total - Transfers In - - - 478,317 542,617 272,300 Revenues Total 366,500 366,500 366,500 Expenditures 6,120 - 30,000 5419 Other Professional Serv 10,000 10,000 10,000 6,120 - 30,000 Total - Materials & Services 10,000 10,000 10,000 43,356 307,694 - 5811.358 Transfer to General Cap Const Fund - - - 43,356 307,694 - Total - Transfers Out - - - - - 242,300 5981.005 Reserve for Future Years 356,500 356,500 356,500 - - 242,300 Total - Contingencies and Unappropriated Balances 356,500 356,500 356,500 49,476 307,694 272,300 Expenditures Total 366,500 366,500 366,500 428,841 234,923 - Fund Net Total: 364 - Parks SDC Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 145 Street SDC Fund – 376 Fund/Fund Number: Street SDC Fund - 376 Department Director: Randy Scott Description of purpose/functions of department: This fund is for the collection of Transportation Impact Fees (TIF) assessed against new development at the time the building permit is issued and used to fund improvements necessitated by increased demand for capacity. Revenue in this fund is used only for capacity improvements. The TIF charge is based on the number of increased automobile trips expected by any given type of development. The fee for a new single-family residence is $3,532. There are no personnel costs associated with this fund. Description of FY 2015-16 projects:  I-5 Interchange project has been completed with the exception of some landscaping  Repayment from Special Assessment Fund Description of FY 2016-17 proposed projects:  Contribute to the cost of street capacity improvements for West Hayes Street Improvement (CIST1486) with transfers to Street & Storm Cap Const Fund estimated to be $1,700,000 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 146 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 376 - Street SDC Fund Revenues 5,130,650 5,203,566 5,500,000 3081 Beginning Fund Balance 2,200,000 2,200,000 2,200,000 5,130,650 5,203,566 5,500,000 Total - Fund Balance 2,200,000 2,200,000 2,200,000 521,933 440,595 325,000 3458.101 Transportation Impact Fees 200,000 200,000 200,000 521,933 440,595 325,000 Total - Charges for Goods and Services 200,000 200,000 200,000 27,606 27,695 27,500 3611 Interest from Investments 1,000 1,000 1,000 139,104 - - 3699 Other Miscellaneous Income - - - 2,558 - - 3881 Reimbursements - - - 169,268 27,695 27,500 Total - Miscellaneous Revenue 1,000 1,000 1,000 - - 1,071,849 3971.360 Transfer From Special Assessment Fund 69,294 69,294 69,294 39,221 39,221 40,874 3972 Interfund Loan Transfer 39,544 39,544 39,544 39,221 39,221 1,112,723 Total - Transfers In 108,838 108,838 108,838 5,861,072 5,711,077 6,965,223 Revenues Total 2,509,838 2,509,838 2,509,838 Expenditures 619,986 4,293,715 4,600,000 5631 Streets/Alleys/Sidewalks - - - 619,986 4,293,715 4,600,000 Total - Capital Outlay - - - 29,663 29,895 30,141 5711 Bond Principal, 1999 Oregon EDD, Due 12/1 30,399 30,399 30,399 7,857 6,373 4,879 5721 Bond Interest, 1999 Oregon EDD, Due 12/1 3,371 3,371 3,371 37,520 36,268 35,020 Total - Debt Service 33,770 33,770 33,770 - 277 - 5811.363 Transfer to Street & Storm Cap Const Fund 1,700,000 1,700,000 1,700,000 - 10,474 25,000 5811.465 Transfer to Sewer Cap Const - - - - 25,906 - 5811.466 Transfer to Water Cap Const - - - - 36,657 25,000 Total - Transfers Out 1,700,000 1,700,000 1,700,000 - - 2,233,938 5981.005 Reserve for Future Years 738,573 738,573 738,573 - - 71,265 5981.007 Reserve for Debt Service 37,495 37,495 37,495 - - 2,305,203 Total - Contingencies and Unappropriated Balances 776,068 776,068 776,068 657,506 4,366,640 6,965,223 Expenditures Total 2,509,838 2,509,838 2,509,838 5,203,566 1,344,437 - Fund Net Total: 376 - Street SDC Fund - - - Account Description Revenue Sources and Other Discussion The Charges for Goods and Services category generate revenues in the fund. This fund’s revenue is dependent on the collection of SDCs. SDC fees are dependent on development occurring – the slowdown in the economy and the slow recovery have a direct impact on the fund’s ability to finance capital improvements. Transfers In of $108,838 represents repayment of $39,544 from the General Fund, Water Fund and Sewer Fund for an inter-fund loan for the City’s accounting and utility billing system and $69,294 from the Special Assessment Fund for represents the final interest payment for an inter-fund loan. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 187. The debt serviced by this fund matures in FY 2017-18 and the outstanding principal as of June 30, 2016 is $71,265. For a detailed listing of the debt outstanding, and annual debt service of the City, please refer to Debt Overview on page 179. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 147 Storm SDC Fund – 377 Fund/Fund Number: Storm SDC Fund - 377 Department Director: Randy Scott Description of purpose/functions of department: Storm Water System Development Charges are generated by assessing new development for increased demands for capacity and collected at the time the building permit is issued. This revenue can only be used for increased capacity. The fee for a new single-family residence is $55 per 500 square feet (SF) of impervious surface. A new single family residence with a 1,500 SF house, a 400 SF garage and a 400 SF driveway would be $253. There are no personnel or personnel costs associated with this fund. Description of FY 2015-16 projects:  Due to lack of development and reduced revenues, no projects were funded in FY 2015-16 Description of FY 2016-17 proposed projects:  Contribute to the cost of storm water system capacity improvements for the Fifth Street Storm project (CDST1487) and West Hayes road improvement project (CIST1486) with transfers to Street & Storm Cap Construction Fund estimated to be $155,000 Revenue Sources and Other Discussion The Charges for Goods and Services category generate revenues in the fund. This fund’s revenue is dependent on the collection of SDCs. SDC fees are dependent on development occurring – the slowdown in the economy and the slow recovery have a direct impact on the fund’s ability to finance capital improvements. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 187. Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 377 - Storm SDC Fund Revenues 470,119 499,892 520,000 3081 Beginning Fund Balance 496,000 496,000 496,000 470,119 499,892 520,000 Total - Fund Balance 496,000 496,000 496,000 27,191 31,471 20,000 3458.201 Storm SDC's 25,000 25,000 25,000 27,191 31,471 20,000 Total - Charges for Goods and Services 25,000 25,000 25,000 2,582 2,628 2,500 3611 Interest from Investments 2,500 2,500 2,500 2,582 2,628 2,500 Total - Miscellaneous Revenue 2,500 2,500 2,500 499,892 533,991 542,500 Revenues Total 523,500 523,500 523,500 Expenditures - - 60,000 5811.363 Transfer to Street & Storm Cap Const Fund 155,000 155,000 155,000 - - 60,000 Total - Transfers Out 155,000 155,000 155,000 - - 482,500 5981.005 Reserve for Future Years 368,500 368,500 368,500 - - 482,500 Total - Contingencies and Unappropriated Balances 368,500 368,500 368,500 - - 542,500 Expenditures Total 523,500 523,500 523,500 499,892 533,991 - Fund Net Total: 377 - Storm SDC Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 148 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 149 Water SDC Fund – 474 Fund/Fund Number: Water SDC Fund - 474 Department Director: Randy Scott Description of purpose/functions of department: Water System Development Charges (SDCs) are generated by assessing new development for adding increased capacity to the water system. These revenues are charged at the time the building permit is issued. Revenue is used solely for to increase capacity. The Water SDC for a new single-family residence is $2,085. Description of FY 2015-16 projects:  Waster Master Plan Update will move to FY 2016-17 Description of FY 2016-17 proposed projects:  Water Master Plan Update estimated at $100,000 for professional services Revenue Sources and Other Discussion The Charges for Goods and Services category generate revenues in the fund. This fund’s revenue is dependent on the collection of SDCs. SDC fees are dependent on development occurring. The slowdown in the economy and the slow recovery have a direct impact on the fund’s ability to finance capital improvements. Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 474 - Water SDC Revenues 741,370 906,364 1,000,000 3081 Beginning Fund Balance 1,062,000 1,062,000 1,062,000 741,370 906,364 1,000,000 Total - Fund Balance 1,062,000 1,062,000 1,062,000 160,636 146,485 100,000 3458.301 Water SDC's 100,000 100,000 100,000 160,636 146,485 100,000 Total - Charges for Goods and Services 100,000 100,000 100,000 4,357 5,031 5,000 3611 Interest from Investments 5,000 5,000 5,000 4,357 5,031 5,000 Total - Miscellaneous Revenue 5,000 5,000 5,000 906,364 1,057,880 1,105,000 Revenue Totals 1,167,000 1,167,000 1,167,000 Expenditures - - 100,000 5419 Other Professional Serv 100,000 100,000 100,000 - - 100,000 Total - Materials & Services 100,000 100,000 100,000 - - 1,005,000 5981.005 Reserve for Future Years 1,067,000 1,067,000 1,067,000 - - 1,005,000 Total - Contingencies and Unappropriated Balances 1,067,000 1,067,000 1,067,000 - - 1,105,000 Expenditure Totals 1,167,000 1,167,000 1,167,000 906,364 1,057,880 - Fund Net Total: 474 - Water SDC Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 150 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 151 Sewer SDC Fund – 475 Fund/Fund Number: Sewer SDC Fund - 475 Department Director: Randy Scott Description of purpose/functions of department: Sewer Systems Development Charges (SDCs) are generated by assessing new development for increased demands for capacity on the sewer system. This revenue is collected at the time the building permit is issued and can only be used for increased capacity. The fee for a new single-family residence is $2,977. Funds are used for capacity improvements for sanitary sewer projects. Description of FY 2014-15 projects:  Due to lack of development and reduced revenues no projects were funded in FY 2014-15 Description of FY 2015-16 proposed projects:  Contribute to cost of sanitary sewer capacity improvements for the Young Street pipeline project (CDSW1469) with transfers to Sewer Cap Const Fund estimated to be $500,000 Revenue Sources and Other Discussion The Charges for Goods and Services category generate revenues in the fund. This fund’s revenue is dependent on the collection of SDCs. SDC fees are dependent on development occurring. The slowdown in the economy and the slow recovery have a direct impact on the fund’s ability to finance capital improvements. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 187. Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 475 - Sewer SDC Revenues 449,265 687,934 850,000 3081 Beginning Fund Balance 1,060,000 1,060,000 1,060,000 449,265 687,934 850,000 Total - Fund Balance 1,060,000 1,060,000 1,060,000 235,714 214,407 150,000 3458.401 Sewer SDC's 225,000 225,000 225,000 235,714 214,407 150,000 Total - Charges for Goods and Services 225,000 225,000 225,000 2,955 4,124 4,000 3611 Interest from Investments 5,000 5,000 5,000 2,955 4,124 4,000 Total - Miscellaneous Revenue 5,000 5,000 5,000 687,934 906,465 1,004,000 Revenue Totals 1,290,000 1,290,000 1,290,000 Expenditures - - 500,000 5811.465 Transfer to Sewer Cap Const 500,000 500,000 500,000 - - 500,000 Total - Transfers Out 500,000 500,000 500,000 - - 504,000 5981.005 Reserve for Future Years 790,000 790,000 790,000 - - 504,000 Total - Contingencies and Unappropriated Balances 790,000 790,000 790,000 - - 1,004,000 Expenditure Totals 1,290,000 1,290,000 1,290,000 687,934 906,465 - Fund Net Total: 475 - Sewer SDC Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 152 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 153 Internal Services Funds ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 154 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 155 Information Technology Fund – 568 Fund/Fund Number: Information Technology Fund - 568 Department/Department Number: Finance - 151 Department Director: Sarah Head Description of purpose/functions of department: This program provides the City’s Information Technology operations and maintenance. The program is also responsible for funding the systematic replacement of network and desktop assets. Costs are distributed based on the number of personal computers and other devices used by each program. The methodology for charging out costs was revised to include labor costs in FY 2013-14 and to account for all program costs within the Information Technology program budget. This fund provides professional and technical assistance to all City departments for their information processing needs. To enhance technical support, training is provided on an as-needed basis. The program utilizes contractual services for part of the operation and support requirements of the City’s Information Technology. Description of department, including number of personnel: The department consists of four full-time employees. Description of FY 2015-16 accomplishments:  Set up a Microsoft Enterprise Agreement Upgrade that will allow us to keep all PCs on the latest version of MS Office, SharePoint, and other miscellaneous MS products; once in place upgrading all PCs to MS Office 2013  Migrated old physical server to new virtual servers Description of FY 2016-17 proposed focus/goals:  Work on record retention policies, with focus being on social media, and then implement a solution to keep in compliance with said policies  Improve our wireless network functionality and coverage, making sure we have a good reliable wireless that meets everyone’s needs  Upgrade our Police, Fire, EMS, and Dispatch software from Aegis version 10 to version 11. This includes replacing 4 central servers and upgrading a number of clients  Work on our Web Content Management System to provide a consistent website look and feel, while making it easy for staff to maintain  Work to improve network security and performance. See about upgrading firewalls, better security monitoring, network traffic analyzer, and general network hardware and software  Work with HR on procedures and checklists to improve new user onboarding, making sure to include security training. Also working on a more reliable and consistent off boarding process ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 156 Fund Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Information Technology Fund Revenues 68,364 119,713 70,000 Fund Balance 115,000 115,000 115,000 99,051 95,594 110,531 Charges for Goods and Services 113,572 113,572 113,572 662,655 709,797 713,060 Miscellaneous Revenue 798,999 798,999 798,999 187,000 57,529 57,529 Transfers In 57,529 57,529 57,529 1,017,070 982,633 951,120 Revenues Total 1,085,100 1,085,100 1,085,100 Expenditures 346,784 332,180 362,559 Personnel Services 375,156 375,156 375,156 274,096 396,878 442,551 Materials & Services 474,357 474,357 474,357 276,477 93,183 117,529 Capital Outlay 102,529 102,529 102,529 - - 28,481 Contingencies and Reserve 133,058 133,058 133,058 897,357 822,241 951,120 Expenditures Total 1,085,100 1,085,100 1,085,100 119,713 160,392 - Revenue Over (Under) Expenditures - - - Revenue Sources and Other Discussion The Miscellaneous category in an internal service fund such as Information Technology represents the charge assessed to city departments for network support, technology maintenance and replacement support. In the case of the Information Technology Fund, this equates to $798,999. This is budgeted based on an average cost per computer in service within the department. The Transfers In of $57,529 represents payments from the other funds for the third of four annual payments due to the vendor for the phone system purchased in FY 2013-14. Charges for Goods and Services include intergovernmental support revenue for network maintenance and support provided to area agencies. At $113,572, this revenue source provides 9 percent of the total operating revenue in the fund. Materials & Services increased because of new enterprise software agreement from Microsoft. There was also an increase for the New World maintenance agreement. Capital Outlay expenditures for this fund are equipment related, not capital projects. The line item detail report for this fund shows the types of equipment purchases planned, including $57,529 for the phone system purchased in FY 2013-14 and reflects the third of four annual payments. Network is budgeted at $45,000 which will capture the cost for any replacement components to maintain and expand the City’s network. These assets are typically servers, which qualify as Capital Outlay. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 157 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 568 - Information Technology Revenues 68,364 119,713 70,000 3081 Beginning Fund Balance 115,000 115,000 115,000 68,364 119,713 70,000 Total - Fund Balance 115,000 115,000 115,000 11,195 11,882 11,531 3421.002 Reimbursements Hubbard - - - 20,123 14,367 16,000 3421.003 Reimbursements Mt Angel 4,000 4,000 4,000 37,587 31,686 32,000 3421.004 Reimbursements Silverton 5,000 5,000 5,000 1,700 - 1,000 3421.005 Reimburse Aurora FD 1,000 1,000 1,000 - - 1,000 3421.006 Reimburse St Paul FD - - - 1,081 1,500 1,000 3421.007 Reimburse Mt Angel FD 1,000 1,000 1,000 18,659 21,604 34,000 3421.008 Reimbursement METCOM (Norcom) 34,000 34,000 34,000 3,131 1,032 1,000 3421.009 Reimbursement Gervais 1,500 1,500 1,500 3,139 2,692 5,000 3421.010 Reimbursement Woodburn Fire Dist 3,000 3,000 3,000 2,436 10,831 8,000 3421.011 Reimbursement Stayton PD - - - - - - 3422.002 Rec Mgmt (RMS) Hubbard 11,974 11,974 11,974 - - - 3422.003 Rec Mgmt (RMS) Mt. Angel 12,401 12,401 12,401 - - - 3422.003 Rec Mgmt (RMS) Silverton 28,305 28,305 28,305 - - - 3422.010 Rec Mgmt (RMS) Woodburn Fire District 1,899 1,899 1,899 - - - 3422.011 Rec Mgmt (RMS) Stayton PD 7,594 7,594 7,594 - - - 3422.012 Rec Mgmt (RMS) Turner PD 1,899 1,899 1,899 99,051 95,594 110,531 Total - Charges for Goods and Services 113,572 113,572 113,572 1,905 1,675 2,000 3611 Interest from Investments 1,500 1,500 1,500 475,050 537,308 550,770 3652.001 IS Revenue - General Fund 634,399 634,399 634,399 12,600 19,140 19,865 3652.110 IS Revenue - Transit 19,400 19,400 19,400 12,600 13,200 13,700 3652.123 IS Revenue - Building Inspection 13,263 13,263 13,263 15,750 23,100 20,550 3652.140 IS Revenue - Street 20,035 20,035 20,035 34,650 36,300 37,675 3652.470 IS Revenue - Water 40,070 40,070 40,070 56,700 62,700 68,500 3652.472 IS Revenue - Sewer 70,332 70,332 70,332 53,400 - - 3652.582 IS Revenue - Public Works Services - - - - 16,374 - 3699 Other Miscellaneous Income - - - 662,655 709,797 713,060 Total - Miscellaneous Revenue 798,999 798,999 798,999 187,000 23,769 23,769 3971.001 Transfer From General Fund 23,769 23,769 23,769 - 3,001 3,001 3971.110 Transfer From Transit 3,001 3,001 3,001 - 3,001 3,001 3971.123 Transfer From Building 3,001 3,001 3,001 - 4,501 4,501 3971.140 Transfer From Street 4,501 4,501 4,501 - 9,753 9,753 3971.470 Transfer From Water 9,753 9,753 9,753 - 13,504 13,504 3971.472 Transfer From Sewer 13,504 13,504 13,504 187,000 57,529 57,529 Total - Transfers In 57,529 57,529 57,529 1,017,070 982,633 951,120 Revenue Totals 1,085,100 1,085,100 1,085,100 Account Description New revenue accounts were created for better transparency. Reimbursement 3421 represents service, while the new account Rec Mgmt 3422 represents a pass through of software costs. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 158 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Expenditures 234,598 230,583 243,574 5111 Regular Wages 256,074 256,074 256,074 1,195 610 - 5121 Overtime - - - 102 [PHONE REDACTED] OR Workers' Benefit 127 127 127 17,632 17,334 18,638 5212 Social Security 19,596 19,596 19,596 44,116 36,406 40,046 5213 Med & Dent Ins 38,372 38,372 38,372 44,699 43,567 56,453 5214 Retirement 59,353 59,353 59,353 1,071 1,009 1,000 5215 Long Term Disability Ins 1,001 1,001 1,001 2,804 2,036 2,195 5216 Unemployment Insurance 259 259 259 566 [PHONE REDACTED] Life Insurance 374 374 374 346,784 332,180 362,559 Total - Personnel Services 375,156 375,156 375,156 40,893 30,815 35,000 5315 Computer Supplies 35,000 35,000 35,000 1,406 3,242 2,000 5319 Office Supplies 1,000 1,000 1,000 34,176 45,094 47,000 5415 Computer 61,740 61,740 61,740 9,468 36,340 42,400 5419 Other Professional Serv 20,000 20,000 20,000 8,080 4,789 9,000 5421 Telephone/Data 9,000 9,000 9,000 1,465 [PHONE REDACTED] Postage 500 500 500 9,138 9,420 11,000 5423 Internet 11,000 11,000 11,000 908 768 1,500 5433 Mileage 2,000 2,000 2,000 158,643 242,244 267,500 5446 Software Licenses 279,200 279,200 279,200 - 14,665 15,602 5448 Internal Rent 16,277 16,277 16,277 - - 5449 Other Leases 24,900 24,900 24,900 3,895 2,669 2,766 5464 Workers' Comp 4,508 4,508 4,508 3,116 3,901 4,283 5465 General Liability Insur 5,232 5,232 5,232 2,908 2,600 4,000 5492 Registrations/Training 4,000 4,000 4,000 274,096 396,878 442,551 Total - Materials & Services 474,357 474,357 474,357 49,822 - 20,000 5645 Computing - - - 39,655 35,667 40,000 5645.101 Network 45,000 45,000 45,000 187,000 57,516 57,529 5645.102 Telephone 57,529 57,529 57,529 276,477 93,183 117,529 Total - Capital Outlay 102,529 102,529 102,529 - - 28,481 5921 Contingency 133,058 133,058 133,058 - - 28,481 Total - Contingencies and Unappropriated Balances 133,058 133,058 133,058 897,356 822,241 951,120 Expenditure Totals 1,085,100 1,085,100 1,085,100 119,713 160,392 - Fund Net Total: 568 - Information Technology Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 159 Insurance Fund – 581 Fund/Fund Number: Insurance Fund - 581 Department/Department Number: Risk Management - 131 Department Director: Heather Pierson Description of purpose/functions of department: Management of insurance activities including Workers Compensation, automobile, property and liability coverage and claims. Description of department, including number of personnel: Risk Management is one of the functions of the City Recorder. One-third of the City Recorders position is allocated to Risk Management activities (including Safety Committee). All insurance coverage, premium and claims activity is handled through this department. Description of FY 2015-16 accomplishments:  Development of insurance certificate tracking system  Completed best practices survey with City County Insurance Services (CIS) Description of FY 2016-17 proposed focus/goals:  Form an Executive Risk Management committee  Risk management incentive program  Work with Human Resources and Safety Committee on safety-related training city-wide  Work on five risk management bonus programs offered by CIS to members Fund Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Insurance Fund Revenues 396,815 397,011 250,000 Fund Balance 75,000 75,000 75,000 504,162 570,462 659,238 Miscellaneous Revenue 826,355 826,355 826,355 900,977 967,473 909,238 Revenues Total 901,355 901,355 901,355 Expenditures 53,287 45,538 45,231 Personnel Services 36,586 36,586 36,586 450,679 648,921 692,815 Materials & Services 787,644 787,644 787,644 - - 171,192 Contingencies and Reserve 77,125 77,125 77,125 503,966 694,459 909,238 Expenditures Total 901,355 901,355 901,355 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 160 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 581 - Insurance Fund Revenues 396,815 397,011 250,000 3081 Beginning Fund Balance 75,000 75,000 75,000 396,815 397,011 250,000 Total - Fund Balance 75,000 75,000 75,000 2,599 2,463 2,500 3611 Interest from Investments 2,500 2,500 2,500 277,942 277,942 316,840 3658.101 General Liability 372,455 372,455 372,455 222,063 261,415 338,898 3658.104 Workers Comp 450,400 450,400 450,400 1,558 28,642 1,000 3699 Other Miscellaneous Income 1,000 1,000 1,000 504,162 570,462 659,238 Total - Miscellaneous Revenue 826,355 826,355 826,355 900,977 967,473 909,238 Revenue Totals 901,355 901,355 901,355 Expenditures 38,592 33,935 33,585 5111 Regular Wages 27,665 27,665 27,665 17 14 18 5211 OR Workers' Benefit 14 14 14 2,937 2,573 2,571 5212 Social Security 2,118 2,118 2,118 2,845 1,316 1,011 5213 Med & Dent Ins 368 368 368 8,161 7,176 7,525 5214 Retirement 6,242 6,242 6,242 181 [PHONE REDACTED] Long Term Disability Ins 109 109 109 459 [PHONE REDACTED] Unemployment Insurance 28 28 28 95 77 75 5217 Life Insurance 42 42 42 53,287 45,538 45,231 Total - Personnel Services 36,586 36,586 36,586 - - - 5432 Meals 25 25 25 - [PHONE REDACTED] Mileage 200 200 200 - [PHONE REDACTED] Travel 500 500 500 49,980 60,552 55,000 5461 Auto Insurance 82,156 82,156 82,156 - - 2,000 5462 Employee Blanket Bond 2,000 2,000 2,000 67,426 82,291 91,000 5463 Bldg/Personal Prop 104,746 104,746 104,746 189,003 321,189 350,000 5464 Workers' Comp 373,363 373,363 373,363 123,027 132,749 155,000 5465 General Liability Insur 185,554 185,554 185,554 500 - 20,000 5468 Deductible 20,000 20,000 20,000 20,499 50,769 18,000 5469 Other Insurance Costs 18,000 18,000 18,000 65 - 65 5491 Dues & Subscriptions 100 100 100 179 430 1,000 5492 Registrations/Training 1,000 1,000 1,000 450,679 648,921 692,815 Total - Materials & Services 787,644 787,644 787,644 - - 171,192 5921 Contingency 77,125 77,125 77,125 - - 171,192 Total - Contingencies and Unappropriated Balances 77,125 77,125 77,125 503,966 694,459 909,238 Expenditures Total 901,355 901,355 901,355 397,011 273,014 - Fund Net Total: 581 - Insurance Fund - - - Account Description Revenue Sources and Other Discussion Revenues in the Insurance Fund come from charges to other funds. The Miscellaneous Revenue category represents the charges assessed to City departments for the City’s insurance coverage. These charges and interest are the only revenue for the insurance fund. The City’s workers compensation policy is a retro/self-insured policy with an annual maximum of 130 percent of base premium paid. The maximum for each year varies. The target balance for Contingency is $500,000 which would protect against claims from multiple open claim years. Claims have continued at high levels for several quarters so rates charged to the funds were increased significantly to address the risk of shortfall. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 161 Equipment Replacement Fund – 591 Fund/Fund Number: Equip Replacement Fund - 591 Department/Department Number: Various Department Director: Randy Scott Description of purpose/functions of department: This fund is used for replacing vehicles and other equipment when useful life is done. Historically, each Public Works division transferred an amount about equal to 1/10 of the value of the department’s fixed asset inventory every year. Some equipment is very expensive to replace. In more recent years, transfers have been limited because of funding and the City has opted to incur risk of funding equipment purchases without reserves in an effort to maintain service levels and staffing. Description of department, including number of personnel: No personnel costs are charged to this fund. Description of FY 2015-16 expenditures:  The Sewer Department replaced a flail mower for the poplar tree area  The Street Department replaced a tractor and mower for right-of-way maintenance Description of FY 2016-17 expenditures:  There are no purchases planned this year Revenue Sources and Other Discussion The Transfers In category contains transfers from other Public Works divisions to cover the cost associated with replacing vehicles and equipment. This is the fund’s sole source of revenue besides a small amount from interest earned. These transfers will continue only if funds are available. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 162 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 591 - Equipment Replacement Fd Revenues Department: 000 - Revenue 711,005 812,267 884,837 3081 Beginning Fund Balance 880,337 880,337 880,337 711,005 812,267 884,837 Total - Fund Balance 880,337 880,337 880,337 4,297 4,441 4,500 3611 Interest from Investments 4,500 4,500 4,500 4,297 4,441 4,500 Total - Miscellaneous Revenue 4,500 4,500 4,500 30,000 30,000 30,000 3971.14 Transfer from Street 30,000 30,000 30,000 10,000 10,000 10,000 3971.470 Transfer From Water 10,000 10,000 10,000 70,259 50,000 30,000 3971.472 Transfer From Sewer 30,000 30,000 30,000 5,000 - - 3971.582 Transfer From Public Works Svcs - - - 115,259 90,000 70,000 Total - Transfers In 70,000 70,000 70,000 830,561 906,707 959,337 Department Total: 000 - Revenue 954,837 954,837 954,837 Expenditures Department: 611 - Water Program: 9211 - Equipment Purchases - - 319,707 5649 Other Equipment 331,342 331,342 331,342 - - 319,707 Total - Capital Outlay 331,342 331,342 331,342 - - 319,707 Department Total: 611 Water 331,342 331,342 331,342 Department: 621 - Sewer - - 466,057 5649 Other Equipment 489,393 489,393 489,393 - - 466,057 Total - Capital Outlay 489,393 489,393 489,393 - - 466,057 Department Total: 621 - Sewer 489,393 489,393 489,393 Department: 631 - Maintenance - - 142,867 5649 Other Equipment 103,239 103,239 103,239 - - 142,867 Total - Capital Outlay 103,239 103,239 103,239 - - 142,867 Department Total: 631 - Maintenance 103,239 103,239 103,239 Department: 671 - Transit - 21,901 - 5811.001 Transfer to General Fund - - - 18,294 - - 5811.110 Transfer to Transit - - - 18,294 21,901 - Total - Transfers Out - - - 18,294 21,901 - Department Total: 671 - Transit - - - Department: 691 - Engineering - - 30,706 5649 Other Equipment 30,863 30,863 30,863 - - 30,706 Total - Capital Outlay 30,863 30,863 30,863 - - 30,706 Department Total: 691 - Engineering 30,863 30,863 30,863 18,294 21,901 959,337 Expendures Total 954,837 954,837 954,837 812,267 884,806 - Fund Net Total: 591 - Equipment Replacement Fd - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 163 Trust Funds ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 164 Library Endowment Fund – 690 Fund/Fund Number: Library Endowment Fund - 690 Department/Department Number: Library - 311 Department Director: Jim Row Description of purpose/functions of department: This program facilitates private donations of monies to the library for general purposes. Interest from this fund is spent for small capital expenditures and the principal is reserved primarily for major capital expenses. The endowment program was used in the past for projects including roof repair, retrofitting of the heating/cooling (HVAC) system and a space needs study. Growth in this fund comes from interest earnings and small donation, although the fund provides a mechanism for major bequest(s) or donation(s) in support of the Library. Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 690 - Library Endowment Fund Revenues 26,121 26,261 26,391 3081 Beginning Fund Balance 26,495 26,495 26,495 26,121 26,261 26,391 Total - Fund Balance 26,495 26,495 26,495 140 [PHONE REDACTED] Interest from Investments 100 100 100 140 134 100 Total - Miscellaneous Revenue 100 100 100 26,261 26,395 26,491 Revenue Totals 26,595 26,595 26,595 - - 26,491 5921 Contingency 26,595 26,595 26,595 - - 26,491 Total - Contingencies and Unappropriated Balances 26,595 26,595 26,595 - - 26,491 Expenditures Total 26,595 26,595 26,595 26,261 26,395 - Fund Net Total: 690 - Library Endowment Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 165 Museum Endowment Fund – 691 Fund/Fund Number: Museum Endowment Fund - 691 Department/Department Number: Community Services - 421 Department Director: Jim Row Description of purpose/functions of department: The Museum Endowment maintains and segregates monies held in savings by the World’s Berry Center Museum Board prior to assumption of the museum function by the City. The endowment preserves those savings and facilitates private donation of monies to the museum for general purposes. This program was established in FY 2001-02. Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 691 - Museum Endowment Fund Revenues 2,930 3,011 3,025 3081 Beginning Fund Balance - - - 2,930 3,011 3,025 Total - Fund Balance - - - 16 16 15 3611 Interest from Investments - - - 65 170 - 3699 Other Miscellaneous Income - - - 81 186 15 Total - Miscellaneous Revenue - - - 3,011 3,196 3,040 Revenue Totals - - - - - 3,040 5811.358 Transfer to General Cap Const Fund - - - - - 3,040 Total -Transfers Out - - - - - 3,040 Expenditures Total - - - 3,011 3,196 - Fund Net Total: 691 - Museum Endowment Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 166 Lavelle Black Trust Fund – 695 Fund/Fund Number: Lavelle Black Trust Fund - 695 Department/Department Number: Police - 211 Department Director: James C. Ferraris Description of purpose/functions of department: This program facilitates the private donation of monies from Leonard Black to the Police Department for use in sustaining the K-9 Program in the name of Lavelle Black. A portion of the monies will be appropriated to Materials & Services, while the majority and remainder will be held in contingency. The use of proceeds will be limited to ongoing costs associated with the replacement, care, training and equipping of K-9 units. Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 695 - Lavelle Black Trust Fund Revenues 51,877 45,763 45,087 3081 Beginning Fund Balance 40,000 40,000 40,000 51,877 45,763 45,087 Total - Fund Balance 40,000 40,000 40,000 250 [PHONE REDACTED] Interest from Investments 200 200 200 265 - - 3673 Donations-Police - - - 514 229 200 Total - Miscellaneous Revenue 200 200 200 52,391 45,992 45,287 Revenue Totals 40,200 40,200 40,200 Expenditures - 475 2,000 5329 Other Supplies 2,000 2,000 2,000 6,628 - 8,000 5419 Other Professional Serv 8,000 8,000 8,000 - 425 - 5492 Registrations/Training - - - 6,628 900 10,000 Total - Materials & Services 10,000 10,000 10,000 35,287 5921 Contingency 30,200 30,200 30,200 - - 35,287 Total - Contingencies and Unappropriated Balances 30,200 30,200 30,200 6,628 900 45,287 Expenditures Total 40,200 40,200 40,200 45,763 45,092 - Fund Net Total: 695 - Lavelle Black Trust Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 167 Closed Funds ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 168 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 169 RSVP Fund – 138 – Closed Fund/Fund Number: RSVP - 138 Department/Department Number: RSVP - 481 This fund was merged into the General Fund during FY 2013-14. Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 138 - RSVP Fund Revenues 5,920 - - 3081 Beginning Fund Balance - - - 5,920 - - Total - Fund Balance - - - 5,920 - - Revenues Total - - - Program: 9711 - Operating Transfer Out 5,920 - 5811 Transfer to General Fund - - - 5,920 - - Total - Transfers Out - - - 5,920 - - Department Total: 481 - RSVP - - - - - - Fund Net: 138 - RSVP Fund - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 170 Cable Franchise Fund – 139 – Closed Fund/Fund Number: Cable Franchise - 139 Department/Department Number: Finance - 151 Description of purpose/functions of department: The Cable Franchise Fund was closed in FY 2013-14 and any remaining balance was moved to the General Fund. Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 139 - Cable Franchise Fund Revenues 8,057 - - 3081 Beginning Fund Balance - - - 8,057 - - Total - Fund Balance - - - Franchise Fees 10,603 - - 3235 Franchise Fee, Wave BB - - - 10,603 - - Total - Franchise Fees - - - Miscellaneous Revenue 4 - - 3611 Interest from Investments - - - 3,156 - - 3641 Annual Access Fee - - - 3,160 - - Total - Miscellaneous Revenue - - - 21,820 - - Revenues Total - - - Expenditures Department: 121 - Administration Program: 7811 - Cable TV Materials & Services 5,537 - - 5419 Other Professional Serv - - - 4,500 - - 5429 Other Communication Serv - - - 11,783 - - 5499 Other Services (Acct Closed) - - - 21,820 - - Total - Materials & Services - - - 21,820 - - Program Total: 7811 - Cable TV - - - 21,820 - - Expenditures Total - - - - - - Fund Net: 139 - Cable Franchise Fund - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 171 Public Works Services Fund – 582 – Closed Fund/Fund Number: Public Works Services - 582 This fund was closed in FY 2013-14 and departments were moved to other funds beginning with the 2014-15 budget year.  Facilities Maintenance – merged with Parks Maintenance into General Fund department called Maintenance  Engineering – maintained same department name and number, moved to the General Fund  Garage - maintained same department name and number, moved to the Street Fund  Public Works Administration – individual employees were reassigned, as applicable Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 582 - Public Works Services Revenues Department: 000 - Revenue 183,079 - - 3081 Beginning Fund Balance - - - 183,079 - - Total - Fund Balance - - - 9,444 - - 3224 R/W Construction Permits - - - 9,444 - - Total - Licenses and Permits - - - 200 - - 3415.00Sale of Bid Documents - - - 12,688 - - 3451 T&E Planning Develop Fee - - - 12,888 - - Total - Charges for Goods and Services - - - 847 - - 3611 Interest from Investments - - - 19,203 - - 3625 Rent-METCOM (Norcom) - - - 1,742 - - 3656 Engineering Internal Project WO Revenue - - - 5,541 - - 3699 Other Miscellaneous Income - - - 27,333 - - Total - Miscellaneous Revenue - - - 232,744 - - Department Total: 000 - Revenue - - - Miscellaneous Revenue 514,773 - - 3651 Internal Rent Revenue - - - 514,773 - - Total - Miscellaneous Revenue - - - 514,773 - - Department Total: 631 - Maintenance - - - Department: 651 - Engineering Miscellaneous Revenue 439,101 - - 3656 Engineering Internal Project WO Revenue - - - 44,681 - - 3656.14Engineering Support from Street - - - 3,564 - - 3656.47Engineering Support from Water - - - 5,835 - - 3656.47Engineering Support from Sewer - - - 493,181 - - Total - Miscellaneous Revenue - - - 493,181 - - Department Total: 651 - Engineering - - - Miscellaneous Revenue 139,328 - - 3654 Garage WO Revenue - - - 139,328 - - Total - Miscellaneous Revenue - - - 139,328 - - Department Total: 661 - Garage - - - 1,380,026 - - Revenues Total - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 172 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Expenditures Department: 631 - Maintenance Program: 1911 - Facilities Maintenance Personnel Services 111,712 - - 5111 Regular Wages - - - 509 - - 5121 Overtime - - - 93 - - 5211 OR Workers' Benefit - - - 7,957 - - 5212 Social Security - - - 42,809 - - 5213 Med, Den, Life Ins. - - - 18,788 - - 5214 Retirement - - - 570 - - 5215 Long Term Disability Ins - - - 1,334 - - 5216 Unemployment Insurance - - - 298 - - 5217 Life Insurance - - - 184,070 - - Total - Personnel Services - - - 59 - - 5319 Office Supplies - - - 15,658 - - 5321 Cleaning Supplies - - - 1,137 - - 5323 Fuel - - - 59 - - 5324 Clothing - - - 41 - - 5326 Safety/Medical - - - 326 - - 5329 Other Supplies - - - 503 - - 5339 Other Maintenance Supplies - - - 651 - - 5352 Protective Clothing - - - 1,173 - - 5391 Inventory - - - 96,850 - - 5419 Other Professional Serv - - - 2,118 - - 5421 Telephone/Data - - - 164 - - 5427 Training (Use 5492) - - - 1,285 - - 5445 Work Equipment - - - 22,013 - - 5451 Natural Gas - - - 121,728 - - 5453 Electricity - - - 7,422 - - 5454 Solid Waste Disposal - - - 7,732 - - 5464 Workers' Comp - - - 5,963 - - 5465 General Liability Insur - - - 2,774 - - 5471 Equipment Repair & Maint - - - 10,302 - - 5472 Buildings Repairs & Maint - - - 297,958 - - Total - Materials & Services - - - 482,028 - - Department Total: 631 - Maintenance - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 173 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Department: 651 - Engineering Program: 9511 - Design Engineering Personnel Services 361,328 - - 5111 Regular Wages - - - 3,290 - - 5121 Overtime - - - 150 - - 5211 OR Workers' Benefit - - - 27,760 - - 5212 Social Security - - - 76,503 - - 5213 Med, Den, Life Ins. - - - 76,081 - - 5214 Retirement - - - 1,683 - - 5215 Long Term Disability Ins - - - 4,332 - - 5216 Unemployment Insurance - - - 879 - - 5217 Life Insurance - - - 552,006 - - Total - Personnel Services - - - 2,521 - - 5319 Office Supplies - - - 1,996 - - 5323 Fuel - - - 6 - - 5324 Clothing - - - 413 - - 5329 Other Supplies - - - 108 - - 5399 Other Supplies (Use 5329 Other Supplies) - - - 2,811 - - 5411 Engineering & Architect - - - 26,075 - - 5419 Other Professional Serv - - - 2,470 - - 5421 Telephone/Data - - - 410 - - 5422 Postage - - - 2,711 - - 5427 Training (Use 5492) - - - 31,350 - - 5428 IS Support - - - 5,275 - - 5446 Software Licenses - - - 818 - - 5475 Vehicle Repair & Maint - - - 815 - - 5492 Registrations/Training - - - 212 - - 5493 Printing/Binding - - - 77,991 - - Total - Materials & Services - - - 5,000 - - 5811.59Transfer to Equipment Replace - - - 5,000 - - Total - Transfers Out - - - 634,997 - - Department Total: 651 - Engineering - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 174 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Department: 661 - Garage Program: 1941 - Garage Personnel Services 64,384 - - 5111 Regular Wages - - - 2,283 - - 5121 Overtime - - - 32 - - 5211 OR Workers' Benefit - - - 4,775 - - 5212 Social Security - - - 18,265 - - 5213 Med, Den, Life Ins. - - - 10,924 - - 5214 Retirement - - - 291 - - 5215 Long Term Disability Ins - - - 793 - - 5216 Unemployment Insurance - - - 152 - - 5217 Life Insurance - - - 101,899 - - Total - Personnel Services - - - Materials & Services 147 - - 5319 Office Supplies - - - 91 - - 5321 Cleaning Supplies - - - 12,505 - - 5322 Lubricants - - - 1,730 - - 5323 Fuel - - - 945 - - 5324 Clothing - - - 662 - - 5326 Safety/Medical - - - 3,626 - - 5329 Other Supplies - - - 4,348 - - 5338 Tools - - - 260 - - 5339 Other Maintenance Supplies - - - 440 - - 5352 Protective Clothing - - - 8,867 - - 5391 Inventory - - - 167 - - 5399 Other Supplies (Use 5329 Other Supplies) - - - 150 - - 5419 Other Professional Serv - - - 1,064 - - 5421 Telephone/Data - - - 90 - - 5427 Training (Use 5492) - - - 4,231 - - 5446 Software Licenses - - - 1,149 - - 5464 Workers' Comp - - - 1,413 - - 5465 General Liability Insur - - - 2,148 - - 5471 Equipment Repair & Maint - - - 832 - - 5472 Buildings Repairs & Maint - - - 1,886 - - 5475 Vehicle Repair & Maint - - - 1,061 - - 5476 Laundry - - - 47,812 - - Total - Materials & Services - - - 149,711 - - Department Total: 661 - Garage - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 175 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Department: 691 - Public Works Administration Program: 6999 - Public Works Admin 15 - - 5314 Books - - - 200 - - 5319 Office Supplies - - - 127 - - 5329 Other Supplies - - - 5,103 - - 5419 Other Professional Serv - - - 1,709 - - 5421 Telephone/Data - - - 299 - - 5422 Postage - - - 135 - - 5427 Training (Use 5492) - - - 22,050 - - 5428 IS Support - - - 37 - - 5433 Mileage - - - 1,200 - - 5446 Software Licenses - - - 48,309 - - 5448 Internal Rent - - - 17,678 - - 5464 Workers' Comp - - - 15,563 - - 5465 General Liability Insur - - - 493 - - 5491 Dues & Subscriptions - - - 24 - - 5493 Printing/Binding - - - 273 - - 5498 Permits/Fees - - - 75 - - 5499 Other Services (Acct Closed) - - - 113,290 - - Total - Materials & Services - - - 113,290 - - Department Total: 691 - Public Works Administration - - - 1,380,026 - - Expenditures Total - - - - - - Fund Net: 582 - Public Works Services - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 176 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 177 Supporting Schedules ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 178 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 179 Debt Overview Summary of Outstanding Debt The City of Woodburn will have approximately $40.3 million in long-term debt outstanding at the beginning of this budget reporting period. The table below shows the outstanding balances by type, interest rate, outstanding principal amounts and annual debt service amount: Interest Outstanding Principal Due Interest Due Total Debt Svc Servicing Rates Principal FY 2016-17 FY 2016-17 FY 2016-17 Fund Voter Approved General Obligation Bonds Police, Series 2005 Variable 4,060,000 370,000 166,566 536,566 GO Debt Service Other Governmental Activity Debt 1999 Oregon EDD 5.01% 66,074 30,399 3,371 33,770 Street SDC Subtotal, governmental activities 4,126,074 400,399 169,937 570,336 Business Type Activity Series 2003 Water bond Variable 5,374,286 313,591 242,854 556,445 Water 2005 Oregon EDD 4.21% 2,208,126 206,864 92,962 299,826 Water 2005 Safe Drinking Water Revolving Ln 4.21% 2,208,136 206,864 92,962 299,826 Water 2011 Revenue Bonds Series A 3.0-5.0% 17,905,000 1,885,000 818,812 2,703,812 Sewer 2011 Revenue Bonds Series B (Def Int) 1.79-4.07% 8,490,000 830,000 - 830,000 Sewer Subtotal, business type activities 36,185,548 3,442,319 1,247,590 4,689,909 Total Long Term Debt 40,311,622 3,842,718 1,417,527 5,260,245 Long-Term Debt Estimated as of June 30, 2016 Legal Debt Limits Cities in Oregon have a legal debt limit on General Obligation debt equal to 3 percent of their Real Market Value. For the City of Woodburn, this limit calculates to $61.7 million. At the beginning of this budget cycle, the City had $4.0 million in General Obligation debt. The available amount of additional debt the City can incur would be $57.7 million, although it has no plans to borrow. Plans for Future Debt As stated above, the City does not have any plans to incur any additional debt at this time. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 180 Personnel Allocation The table below identifies budgeted wage and benefit allocations across departments or funds. This table shows only positions that are allocated across funds or departments. CITY COMMUN- ICATIONS ECON DEVEL EXEC LEGAL CITY HR CITY ASS'T CITY FINANCE ADMIN'TR COORD DIRECTOR ASS'T REC'DR DIRECT ATTORNEY ATTORNEY DIRECT 001 General Fund 121 Administration 132,142 36,053 - 33,840 - - - - - 125 Economic Development - - 71,176 - - - - - - 131 City Recorder - - - 19,339 47,095 - - - - 141 City Attorney - - - 43,512 - - 91,196 27,360 - 151 Finance - - - - - - - - 87,764 161 Human Resources - - - - - 90,375 - - - 211 Police - 25,753 - - - - 17,377 - - 421 Recreation - - - - - - - - - 431 Aquatics - - - - - - - - - 499 Commun Svcs Admin - - - - - - - - - 511 Planning - - - - - - - 61,549 - 651 Engineering - - - - - - - - - 711 Parks & Facilities Maint - - - - - - - - - General Fund Wages & Ben 132,142 61,806 71,176 96,691 47,095 90,375 108,573 88,909 87,764 110 Transit Fund 4,807 - - - 946 5,833 - - - 123 Building Inspection Fund 2,408 - - - - - 2,179 2,741 - 137 Housing Rehab Fund 2,408 - - - - - - - - 140 Street Fund - Maint 7,209 10,305 - - 3,770 7,295 15,202 - 7,704 661 Garage - - - - - - - - - 470 Water Fund 36,040 15,454 - - 3,770 17,496 43,426 21,887 23,098 472 Sewer Fund 621 Sewer 36,040 15,454 - - 3,770 24,792 47,790 21,887 23,098 631 Maintenance - - - - - - - - - 641 Surface Water/Collect 12,048 - - - 3,781 - - - - 568 Information Services - - - - - - - - 7,704 581 Insurance Fund - - - - 31,083 - - - - 720 Urban Renewal Fund 7,209 - 71,176 - - - - 1,374 4,628 Other Funds Wages & Ben 108,169 41,213 71,176 - 47,120 55,416 108,597 47,889 66,232 All Funds Wages & Ben 240,311 103,019 142,352 96,691 94,215 145,791 217,170 136,798 153,996 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 181 IT NETWORK CUST SVC CLERK SENIOR MGMT ACCTG ADMIN COMMUNITY DEVELOPMT ASSOCIATE SPECIAL ADMIN ACCT I CLERK III CLERK III CLERK III CLERK III PT ANALYST MGR ASS'T CLERK III DIRECT PLANNER PROJ MGR - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 39,604 33,007 15,952 22,415 52,806 - 38,495 69,470 - - - - - - - - - - - - - - - - - - 37,216 45,044 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 37,216 - - - - - - - - - 61,415 - 132,166 81,179 - - - - - - - - - - - 10,774 - - - - - - - - - - - - - 28,722 - - - 45,044 39,604 33,007 15,952 22,415 52,806 - 38,495 69,470 61,415 39,496 132,166 81,179 74,432 - 3,306 3,304 - - - - - - - - - - - - - - - - - - - - 26,327 - 21,478 6,116 - - - - - - - - - - - - 11,575 - - - 3,306 3,304 - - - - 5,506 6,322 - 32,312 - - - - - - - - - - - - - - - - - - 9,908 13,204 31,898 26,150 11,318 13,505 27,499 25,265 - - - - - - - 9,907 13,208 31,899 26,152 11,327 13,504 27,499 25,265 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 45,044 - - - - - - 5,506 - - - - - - - - - - - - - 5,503 - - - - - - - - - - - - - - - - - - - - 45,044 26,427 33,020 63,797 52,302 22,645 27,009 71,513 56,852 26,327 32,312 33,053 6,116 - 90,088 66,031 66,027 79,749 74,717 75,451 27,009 110,008 126,322 87,742 71,808 165,219 87,295 74,432 Table continued on the following page. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 182 Personnel Allocation – Continued ASS'T CITY PUBLIC WORKS CAD / GIS FLEET MAINT SEWER LINE MAINT UTIL WRKER UTIL WRKER UTIL WRKER ADMINSTR DIRECT TECH TECH TECH III II I 001 General Fund 121 Administration - - - - - - - - 125 Economic Development - - - - - - - - 131 City Recorder - - - - - - - - 141 City Attorney - - - - - - - - 151 Finance - - - - - - - - 161 Human Resources - - - - - - - - 211 Police - - - - - - - - 421 Recreation - - - - - - - - 431 Aquatics - - - - - - - - 499 Commun Svcs Admin 141,018 - - - - - - - 511 Planning - - - - - - - - 651 Engineering - 18,062 13,423 - - - - - 711 Parks & Facilities Maint - - - - - - - - General Fund Wages & Ben 141,018 18,062 13,423 - - - - - 110 Transit Fund 28,208 - - - - - - - 123 Building Inspection Fund - - - - - - - - 137 Housing Rehab Fund - - - - - - - - 140 Street Fund - Maint - 54,163 22,372 6,173 - - - - 661 Garage - - - 81,978 - - - - 470 Water Fund 9,406 54,163 26,843 - - - - - 472 Sewer Fund 621 Sewer 9,406 54,163 26,843 - - - - - 631 Maintenance - - - - 73,205 33,552 37,040 35,155 641 Surface Water/Collect - - - - 24,405 33,552 37,039 35,155 568 Information Services - - - - - - - - 581 Insurance Fund - - - - - - - - 720 Urban Renewal Fund - - - - - - - - Other Funds Wages & Ben 47,020 162,489 76,058 88,151 97,610 67,104 74,079 70,310 All Funds Wages & Ben 188,038 180,551 89,481 88,151 97,610 67,104 74,079 70,310 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 183 FTE Detail by Supervising Department This table shows detail of FTE Summary by Supervising Department on page 29. FTE counts in these tables are assigned to the department that supervises the position. For cost allocations of positions see Personnel Allocation on page 180. Since supervision and cost allocation are different methods of assigning FTE to departments, the numbers will not be equivalent. The budget for FY 2016-17 removed an Asst. HR Director, a C.E. Tech II, C.E. Engineering Tech III and a Police Officer. There were some other adjustments in hours in part-time positions. The Street/Sewer Line Maint Supervisor position was restructured and renamed Street Maintenance Supervisor, but was not an additional position. Actual Actual Actual Budget Budget Department and Position FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 City Administrator City Administrator 1.00 1.00 1.00 1.00 1.00 Executive Legal Assistant 0.40 0.35 0.35 0.35 0.35 Communications Coordinator 1.00 1.00 1.00 1.00 1.00 Total City Administrator 2.40 2.35 2.35 2.35 2.35 Economic Development Economic Development Director (New in FY 2015-16) - - - 1.00 1.00 Total Economic Development - - - 1.00 1.00 City Attorney City Attorney 1.00 1.00 1.00 1.00 1.00 Assistant City Attorney 1.00 1.00 1.00 1.00 1.00 Executive Legal Assistant 0.60 0.45 0.45 0.45 0.45 Total City Attorney 2.60 2.45 2.45 2.45 2.45 City Recorder City Recorder 1.00 1.00 1.00 1.00 1.00 Executive Legal Assistant 0.10 0.20 0.20 0.20 0.20 Total City Recorder 1.10 1.20 1.20 1.20 1.20 Community Development Planning Administrative Assistant 0.70 0.70 0.70 0.70 0.70 Associate Planner 1.00 1.00 1.00 1.00 1.00 Community Development Director 1.00 1.00 1.00 1.00 1.00 Building Administrative Assistant 0.30 0.30 0.30 0.30 0.30 Building Official 1.00 1.00 1.00 1.00 1.00 Plans Examiner-Bldg Inspect III 0.50 1.00 1.00 1.00 1.00 Plans Examiner-Bldg Inspect II - - 1.00 1.00 1.00 Plans Examiner - PT - - - 0.50 0.50 Total Community Development 4.50 5.00 6.00 6.50 6.50 FTE Counts ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 184 FTE Detail by Supervising Department – Continued Actual Actual Actual Budget Budget Department and Position FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 Community Services Community Services Admin RSVP Coordinator 0.50 - - - - Assistant City Administrator - - - 1.00 1.00 Community Services Director 1.00 1.00 1.00 - - Special Projects Manager - - - 1.00 1.00 Community Outreach Coordinator (Comm Relations) 1.00 1.00 1.00 - - Community Relations Manager (title change) - - - 1.00 1.00 Management Analyst - - 1.00 - - Library Librarian 2.00 2.00 2.00 2.00 2.00 Library Assistant 1.00 1.00 1.00 1.00 1.00 Library Manager 1.00 1.00 1.00 1.00 1.00 Library Associate - 1.00 1.00 1.00 1.00 Library Program Coordinator 1.00 - - - - Part-Time Employees - Library N/A 4.50 5.35 5.45 5.52 Recreation Recreation Manager 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor - - - - 1.00 Recreation Coordinator - - 1.00 1.00 - Part-Time Employees - Recreation - - - 1.88 1.88 Aquatics Aquatics Manager 1.00 1.00 1.00 - - Aquatics Program Supervisor - - - 1.00 1.00 Part-Time Employees - Aquatics 15.52 13.85 12.37 10.11 10.11 Transit Transit Operation Supervisor 1.00 1.00 1.00 - - Transit Manager - - - 1.00 1.00 Bus Driver Lead 1.00 1.00 1.00 1.00 1.00 Clerk II 1.00 1.00 1.00 1.00 1.00 Bus Driver - Part-Time 2.49 2.92 3.36 3.54 3.89 Vehicle Custodian - Part-Time - 0.48 0.48 0.33 0.38 Parks & Facilities Maintenance Parks & Maintenance Worker - 6.00 6.00 6.00 6.00 Custodian 4.00 - - - - Facilities & Grounds Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Utility Worker I 1.00 - - - - Utility Worker II 1.00 - - - - Part-Time - Seasonal (Previously temporary agency) N/A N/A 1.33 1.33 1.33 Total Community Services 37.51 40.75 43.89 43.64 44.11 Human Resources Human Resources Director 1.00 1.00 1.00 1.00 1.00 Assistant Human Resources Director 1.00 1.00 1.00 1.00 - Total Human Resources 2.00 2.00 2.00 2.00 1.00 FTE Counts ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 185 FTE Detail by Supervising Department – Continued Actual Actual Actual Budget Budget Department and Position FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 Finance/Information Technology/Muni Court Accountant I 1.00 1.00 1.00 1.00 1.00 Clerk III 3.00 3.00 3.00 4.00 4.00 Finance Director 1.00 1.00 1.00 1.00 1.00 Accounting Manager - 1.00 1.00 1.00 1.00 Senior Accountant 1.00 - - - - Senior Management Analyst (from Public Works) - 1.00 1.00 1.00 1.00 Budget & Finance Analyst - 1.00 1.00 - - Part-Time Employee(s) - 0.40 0.40 0.80 0.80 Information Technology Manager 1.00 1.00 1.00 1.00 1.00 Information Technology Technician 1.00 1.00 1.00 - - IT Specialist/Network Administrator 2.00 2.00 2.00 3.00 3.00 Municipal Court Clerk 2.00 1.00 1.00 - - Municipal Court Judge 0.10 0.06 0.06 0.06 0.06 Total Finance/Info Svcs/Muni Court 12.10 13.46 13.46 12.86 12.86 Police Code Enforcement Officer 2.00 2.00 2.00 2.00 2.00 Evidence Technician 1.00 1.00 1.00 1.00 1.00 Evidence Technician - PT - - - 0.50 0.50 Executive Assistant 0.50 0.50 1.00 1.00 1.00 Police Captain 2.00 2.00 2.00 2.00 2.00 Police Chief 1.00 1.00 1.00 1.00 1.00 Police Officer 24.00 23.00 25.00 26.00 25.00 Police Sergeant 5.00 6.00 5.00 5.00 5.00 Police Records Clerk 3.00 3.00 3.00 3.00 3.00 Police Records Supervisor 1.00 1.00 1.00 1.00 1.00 Background Investigator 0.02 0.02 0.02 0.02 0.07 Part-Time Employees (Bailiffs) 0.50 0.09 0.09 0.09 0.12 Total Police 40.02 39.61 41.11 42.61 41.69 Public Works Surface/Water Collections Sewer Line Maintenance Tech 1.00 1.00 1.00 1.00 1.00 Utility Worker I - - - 1.00 1.00 Utility Worker II 3.00 3.00 3.00 1.00 1.00 Utility Worker III - - - 1.00 1.00 Street/Sewer Line Maint Supervisor 1.00 1.00 1.00 1.00 - Total Surface/Water Collections 5.00 5.00 5.00 5.00 4.00 Water Clerk II 1.00 1.00 1.00 - - Clerk III - - - 1.00 1.00 Utility Worker I - - - 1.00 2.00 Utility Worker II 3.00 3.00 3.00 1.00 1.00 Utility Worker III 2.00 2.00 2.00 3.00 2.00 Water Operator I 1.00 1.00 1.00 1.00 1.00 Water Maintenance Tech 1.00 1.00 1.00 1.00 1.00 Drinking Water Section Supervisor 1.00 1.00 1.00 1.00 1.00 Water Treatment Supervisor/Water Operator III 1.00 1.00 1.00 1.00 1.00 Total Water 10.00 10.00 10.00 10.00 10.00 FTE Counts ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 186 FTE Detail by Supervising Department – Continued Actual Actual Actual Budget Budget Department and Position FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 Sewer Clerk II 1.00 1.00 1.00 - - Clerk III - - - 1.00 1.00 Industrial Waste Coordinator 1.00 1.00 1.00 1.00 1.00 Laboratory Technician 1.00 1.00 1.00 1.00 1.00 Utility Worker II 2.00 2.00 2.00 2.00 2.00 Wastewater Maintenance Technician 2.00 2.00 2.00 2.00 2.00 Wastewater Operator I 1.00 1.00 1.00 1.00 1.00 Wastewater Operator II 1.00 1.00 1.00 1.00 1.00 Wastewater Operator III 1.00 1.00 1.00 1.00 1.00 Wastewater Treatment Section Supervisor 1.00 1.00 1.00 1.00 1.00 Total Sewer 11.00 11.00 11.00 11.00 11.00 Street Clerk III 1.00 1.00 1.00 1.00 1.00 Street Maintenance Supervisor - - - - 1.00 Utility Worker I 2.00 2.00 1.00 1.00 2.00 Utility Worker II 1.00 1.00 1.00 1.00 1.00 Utility Worker III - - 1.00 1.00 1.00 Utility Worker I (Seasonal) - - - - 1.33 Total Street 4.00 4.00 4.00 4.00 7.33 Garage Mechanic 1.00 1.00 1.00 - - Fleet Maintenance Tech Lead - - - 1.00 - Fleet Maintenance Tech - - - 1.00 1.00 Garage Assistant (Utility Worker II) 1.00 1.00 1.00 - - Total Garage 2.00 2.00 2.00 2.00 1.00 Engineering Administrative Assistant 1.00 - - - - Assistant City Engineer 1.00 1.00 - - - City Engineer - - 1.00 1.00 1.00 C.E. Engineering Tech III 1.00 1.00 1.00 1.00 - C.E. Technician II 1.00 1.00 1.00 1.00 - C.E. Technician I 1.00 - - - - CAD/GIS Technician 1.00 1.00 1.00 1.00 1.00 Project Engineer - 1.00 1.00 1.00 0.50 Construction Inspector/CUE. Technician 1.00 - - - - Public Works Director 1.00 1.00 1.00 1.00 1.00 Senior Engineering Technician 1.00 1.00 1.00 1.00 1.00 Water Resource Manager 1.00 1.00 1.00 - - Senior Management Analyst 1.00 - - - - Total Engineering 11.00 8.00 8.00 7.00 4.50 Total Public Works 43.00 40.00 40.00 39.00 37.83 Total FTE 145.23 146.82 152.46 153.61 150.99 FTE Counts ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 187 Budgeted Transfers The table below shows a summary of all budgeted fund transfers. The purpose of each transfer is included in the individual fund discussions throughout this document Fund Transit Fund 110 Street Fund 140 Special Assessmt Fund 360 Street & Storm Cap Const Fund 363 Street SDC Fund 376 Sewer Cap Const Fund 465 Water Cap Const Fund 466 Info Tech Fund 586 Equip Replace Fund 591 Total General Fund 001 116,000 15,000 26,342 26,342 23,769 207,453 Transit Fund 110 3,001 3,001 Building Fund 123 3,001 3,001 Street Fund 140 1,140,000 4,501 30,000 1,174,501 Special Assessment 360 69,294 69,294 Street SDC Fund 376 1,700,000 1,700,000 Storm SDC 377 155,000 155,000 Water Fund 470 6,601 6,601 9,753 10,000 32,955 Sewer Fund 472 90,000 6,601 380,000 6,601 13,504 30,000 526,706 Sewer SDC Fund 475 500,000 500,000 Total 116,000 90,000 15,000 2,995,000 108,838 880,000 39,544 57,529 70,000 4,371,911 Transfers In Transfers Out In addition to construction project and subsidy transfers there are some specific, ongoing transfers included in the table above. First, there is an inter-fund loan included in the budgeted transfers. The inter-fund loan involves five different funds. The loan is a seven-year loan with an original amount of $512,000, half of which was loaned from the Street SDC Fund and the other half from the Water Cap Const Fund to finance the City’s accounting and utility billing system. The borrowing funds were the General Fund, Water Fund and the Sewer Fund. The final loan payments are due in FY 2017-18. In prior years these loans were not clearly identified in transfers. The shaded areas in the table highlight this transaction. The transfers in to the Information Technology Fund, which total $57,529, represent the annual payment due to the vendor for the phone system purchased in FY 2013-14. The final payment is due in FY 2017-18. As mentioned in the discussion regarding capital projects, funds for capital projects will only be transferred on a reimbursement basis. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 188 Capital Construction Projects Consistent with the City’s commitment to financial transparency and accountability, an improved methodology for planning, authorizing, budgeting and reporting Capital Construction projects was implemented in FY 2014-15 and continues to FY 2015-16. All capital projects are individually reviewed and authorized by the Public Works Director, Finance Director and ultimately, the City Administrator prior to inclusion in the annual budget. Each project has a specific scope and budget and each included project has a project data sheet providing this information. Only those projects included in this budget may incur expenditures during the fiscal period. Projects added after budget authorization must be authorized by Council through a supplemental budget request or wait for the next budget cycle for authorization. All projects are budgeted for the full amount of the project cost, even if the project is expected to span multiple budget periods. This ensures that budget authority is available for the project should the schedule accelerate. In addition, this ensures that funds authorized are earmarked for the project, which prevents inadvertent over expenditure of limited dedicated resources. Previously authorized projects not completed in the prior fiscal year are included with the balance of unexpended funds budgeted. As the year progresses, transfers to Cap Const Funds will be performed only on a reimbursement basis for each project. This will assure that funds are not transferred for projects that are delayed or cancelled. The target ending balance for Cap Const Funds will be zero, except for funds that hold debt proceeds or debt service. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 189 Current Year Projects Street & Storm Sewer Water Project Cap Const Cap Const Cap Const Project Name Number Fund 363 Fund 465 Fund 466 Total West Hayes - Settlemier to Cascade - road improvement(A) CIST1486 3,125,000 - - 3,125,000 Safety Sidewalk & ADA Construction CIST1165 25,000 - - 25,000 Settlemier/W. Lincoln intersection improvement CIST1470 60,000 - - 60,000 4th Street - Garfield to Harrison Storm Replacement CDST1471 10,000 - - 10,000 5th Street - Lincoln to Harrison Storm Replacement(B) CDST1487 275,000 - - 275,000 Automatic Read Meter Replacement Program CDWA1060 - - 300,000 300,000 Hwy 99E Aztec to Tomlin CDWA1468 - - 75,000 75,000 POTW Phase 2A/Natural Treatment System CISW1052 - 1,000,000 - 1,000,000 Mill Creek Pump Station - Phase 1 CDSW1413 - 150,000 - 150,000 Pump Station Upgrades (Existing Upgrades - Reliability) CDSW1414 - 225,000 - 225,000 Sanitary Sewer Collection System Piping replacement CDSW1488 - 250,000 - 250,000 W Hayes Street Sanitary Sewer Pipeline Project CDSW1417 - 1,500,000 - 1,500,000 Young Street Pipeline Project (C ) CDSW1469 - 1,700,000 - 1,700,000 Total 3,495,000 4,825,000 375,000 8,695,000 CIST1486 - $1,700,000 funded from Street SDC Fund and $80,000 being funded from Storm SDC Fund CDST1487 - $75,000 funded from Storm SDC Fund CDSW1469 - $500,000 funded from Sewer SDC Fund Project Data Sheets As part of the City’s improved capital project methodology, Project Data Sheets have been included on the following pages for all proposed capital projects. Project Data Sheets summarize a project, including the budget amount, funding source and location of the project. Multi-year information is also displayed to provide status of projects. Before a Project Data Sheet is created, the project is reviewed by the City Administrator for inclusion in the proposed budget. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 190 Project Data Project Number: CIST1486 New Project  Project Name: West Hayes – Settlemier to Cascade – Street Improvement Project Description: Improve intersection of Settlemier and W. Hayes Street; improve pedestrian crossing near school at Cozy Way with a pedestrian warning signal; widen and improve street between Settlemier and Cascade with sidewalks on both sides. Map: Project Justification: To improve pedestrian and vehicular safety. Nellie Muir Elementary School is located within the boundaries of this project and currently there are continuous sidewalks on the south side of the street. West Hayes is classified as a Service Collector, which should have bike lanes and sidewalks on both sides of the street. A pedestrian crossing is located at Cozy Way. The intersection of West Hayes with Settlemier Avenue splits eastbound and westbound traffic. Operating Fund Impact: No impact to operating budget but will reduce long term maintenance costs Project Status: Design Estimated Completion Date: June 2017 Estimated Project Cost: $3,125,000 Budget History: Fiscal Year 2016-17 2017-18 Budget $450,000 $2,675,000 Year to Date expenses $0 $0 Balance $450,000 $2,675,000 Funding Data: Project No. Fund No. Fund Name Amount FY CIST1486 140 Street Fund $1,345,000 FY 2016-17 CIST1486 376 Street SDC Fund $1,700,000 FY 2016-17 CIST1486 377 Storm SDC Fund $80,000 FY 2016-17 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 191 Project Data Project Number: CIST1165 New Project  Project Name: Safety Sidewalk Construction & ADA ramps Project Description: Construction of miscellaneous sidewalks and ADA improvements. Improvements include new ADA ramps at intersection corners. Map: City Wide Project Justification: Improvements for safe pedestrian movements and ADA Compliance. Operating Fund Impact: No impact to operating budget Project Status: Annual budget set aside for design and construction Estimated Completion Date: June 2017 Estimated Project Cost: $25,000 per year Budget History Fiscal Year 2016-17 Budget $25,000 Year to Date expenses $0 Balance 25,000 Funding Data: Project No. Fund No. Fund Name Amount FY CIST1165 140 Street Fund $25,000 2016-17 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 192 Project Data Project Number: CIST1470 New Project  Project Name: Settlemier Lincoln Intersection Improvements Project Description: Project concentrates on the Southwest corner Settlemier & W. Lincoln streets to improve the south bound transition taper on Settlemier south of W. Lincoln Map: Project Justification: This project will allow safer transitions for southbound vehicular traffic on Settlemier Avenue south of W Lincoln intersection Operating Fund Impact: No impact on operating budget Project Status: Design and construction Estimated Completion Date: June 2017 Estimated Project Cost: $60,000 Budget History: Fiscal Year 2016-17 Budget $60,000 Year to Date expenses $0 Balance $60,000 Funding Data: Project No. Fund No. Fund Name Amount FY CIST1470 140 Street Fund $60,000 2016-17 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 193 Project Data Project Number: CDST1471 New Project  Project Name: Fourth Street Storm Rehabilitation Project Description: Replace existing pipes with 4 each 48” Storm Drain Manholes, 1,270 LF PVC Storm Drain pipe and 9 each Type II Catch Basins/inlets on Fourth Street between Garfield Street and Harrison Street Map: Project Justification: The project will correct a significant ongoing storm maintenance problem and will replace deteriorated and substandard storm pipe and catch basin inlets Operating Fund Impact: Decrease maintenance costs by correcting problems Project Status: Construction Estimated Completion Date: June 2017 Estimated Project Cost: $260,000 Budget History: Fiscal Year 2015-16 2016-17 Budget $260,000 $10,000 Year to Date expenses $250,000 $0 Balance $10,000 $10,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDST1471 140 Street Fund $190,000 2015-16 CDST1471 377 Storm SDC $60,000 2015-16 CDST1471 140 Street Fund $10,000 2016-17 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 194 Project Data Project Number: CDST1487 New Project  Project Name: Fifth Street – Lincoln to Harrison – Storm replacement Project Description: Relocate an existing 18” storm sewer line that is currently on private property. Install a new 24” storm sewer on Lincoln and Fifth Streets. Map: Project Justification: Currently a portion of the storm sewer is located on private property. This project would abandon the storm pipe from private property and install a new system within the right-of-way. Operating Fund Impact: No impact to Operating budget Project Status: Design and construction Estimated Completion Date: June 2017 Estimated Project Cost: $275,000 Budget History: Fiscal Year 2016-17 Budget $275,000 Year to Date expenses $0 Balance $275,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDST1487 140 Street Fund $200,000 FY 2016-17 CDST1487 377 Storm SDC Fund $75,000 FY 2016-17 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 195 Project Data Project Number: CDWA1060 New Project  Project Name: Automatic Read Meter Replacement program Project Description: Several year plan to replace all existing water meters with automatic read meters. Map: City wide Project Justification: As part of the recent ARRA funded water consolidation project, the City with ARRA funding, purchased the required software, reading devices and automatic read meters to be installed with the consolidation project. The cost depends on size of the meter. The replacement of all other meters within the city is planned to be done by FY 2017-18 with about 700 to 1,000 meters purchased annually, depending on the size. There are over 7,000 meters within the city including fire services and irrigation meters. Operating Fund Impact: Reduces future personnel costs for meter reading activities Project Status: 85 percent complete with replacement of automatic read meters Estimated Completion Date: FY 2017-18 Estimated Project Cost: $1,500,000 Budget History Fiscal Year 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16* 2016-17 2017-18 Budget $1,500,000 $1,309,710 $1,165,560 $967,853 $769,742 $629,634 $439,634 $100,000 Actual exp $190,290 $144,150 $197,707 $198,111 $140,108 $190,000 Balance $1,309,710 $1,165,560 $967,853 $769,742 $629,634 $439,634 *Estimate Funding Data: Project No. Fund No. Fund Name Amount FY CDWA1060 470 Water Fund $200,000 2010-11 CDWA1060 470 Water Fund $200,000 2011-12 CDWA1060 470 Water Fund $200,000 2012-13 CDWA1060 470 Water Fund $200,000 2013-14 CDWA1060 470 Water Fund $200,000 2014-15 CDWA1060 470 Water Fund $200,000 2015-16 CDWA1060 470 Water Fund $200,000 2016-17 CDWA1060 470 Water Fund $100,000 2017-18 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 196 Project Data Project Number: CDWA1468 New Project  Project Name: Hwy 99E: Aztec to Tomlin Waterline Improvements Project Description: Install new water line to close loop from Aztec Drive to Tomlin Avenue Map: Project Justification: Completing a loop on a water line provides better water flow, water quality, water pressure and is better for fire protection in the area. Operating Fund Impact: Increase with addition maintenance and water lines to flush Project Status: Construction Estimated Completion Date: October 2016 Estimated Project Cost: $275,000 Budget History: Fiscal Year 2015-16 2016-17 Budget $275,000 $75,000 Year End Estimate $200,000 $0 Balance $75,000 $75,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDWA1468 470 Water Fund $275,000 2015-17 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 197 Project Data Project Number: CISW1052 New Project  Project Name: WWTP Phase 2A and Natural Treatment System Upgrades Project Description: Compliance Wastewater System improvements upgrades include Blower upgrades, contact stabilization, generator upgrades for reliability and redundancy, constructed wetlands for effluent cooling, expansion of the poplar tree plantation and installation of a new Pudding River outfall. The final design plans for the compliance upgrades were prepared and submitted to Oregon DEQ in January 2012. The Environmental Protection Agency, based on a court decision, disapproved Oregon DEQ using National Conditions Criterion for establishing TMDL’s for Thermal Loading, which is what the City’s TMDL for is based on. The City cannot move forward until DEQ establishes the TMDL for Thermal Loading for the City’s NPDES discharge permit for Pudding River. Depending on the timing of future decisions some components not related to thermal loading may be pulled out and constructed separately. Map: Project Justification: Compliance upgrades needed to deal with new thermal loading limits on the Pudding River. Operating Fund Impact: Increases long term costs because of additional maintenance Project Status: Waiting DEQ determination on Thermal Loading for Pudding River Estimated Completion Date: Depends on Oregon DEQ Estimated Project Cost: $12,400,000 Budget History Fiscal Year 2014-15 2015-16 2016-17 Budget $12,400,000 $12,399,150 $12,399,150 Year to Date expenses $850 $0 Balance $12,399,150 $12,399,150 Funding Data: Project No. Fund No. Fund Name Amount FY CISW1052 472 Sewer Fund $12,400,000 FY 2014-18+ ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 198 Project Data Project Number: CDSW1413 New Project  Project Name: Mill Creek Pump Station Phase 1 Project Description: Project identified in Wastewater Facilities Plan. Minimum capacity of existing pumps at Mill Creek Pump Station exceeds the low flow conditions. The project installs new flow submersible pumps with variable speeds at Mill Creek Pump Station. This project is included in the POTW/Natural Treatment System upgrades project that currently is on hold pending future DEQ decisions. Depending on the timing of future decisions it may be pulled out and bid separately. Map: Project Justification: Project will improve pump and motor life, improve force main operations by providing constant flow and improve plan performance by providing a steady flow during low flow conditions. Operating Fund Impact: Increases long term costs because of additional maintenance Project Status: Currently on hold pending DEQ decisions Estimated Completion Date: June 2017 Estimated Project Cost: $150,000 Budget History: Fiscal Year 2014-15 2015-16 2016-17 Budget $150,000 $150,000 $150,000 Year to Date expenses $0 $0 $0 Balance $150,000 $150,000 $150,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1413 472 Sewer Fund $150,000 2016-17 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 199 Project Data Project Number: CDSW1414 New Project  Project Name: Pump Station Upgrades – electrical & alarms Project Description: Compliance with DEQ reliability requirements including electrical and alarm systems. Map: City Wide Project Justification: Initial condition assessment of the existing pump stations was included in the Wastewater Facilities Plan but it was recommended to do a separate Pump Station Reliability Study and modifications done that are identified to ensure continued compliance. Operating Fund Impact: Increases long term costs because of additional maintenance Project Status: Design Estimated Completion Date: June 2017 Estimated Project Cost: $225,000 Budget History Fiscal Year 2014-2015 2015-2016 2016-17 Budget $225,000 $225,000 $225,000 Year to Date expenses $0 $0 $0 Balance $225,000 $225,000 $225,000 Funding Data: Project No. Fund No. Fund Name Amount FY CISW1002 465 Sewer Capital Const Fund $225,000 2014-17 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 200 Project Data Project Number: CDSW1488 New Project  Project Name: Sanitary Sewer Collection System Piping Replacements Project Description: Project will include replacement of deteriorated sanitary sewer pipes throughout the city. Project will also include Force Main Air Release upgrades Map: Project Justification: Sections of deteriorated sanitary sewer pipes throughout the city need to be replaced. Air relief valves are failing and require regular maintenance. The improvement would improve the efficiency of the sewer force main system and lower operating costs for power to the pumps. Operating Fund Impact: Will reduce power costs for the pumps Project Status: Construction Estimated Completion Date: June 2017 Estimated Project Cost: $250,000 Budget History: Fiscal Year 2016-17 Budget $250,000 Year to Date expenses $0 Balance $250,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1488 472 Sewer Fund $250,000 2016-17 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 201 Project Data Project Number: CDSW1417 New Project  Project Name: West Hayes Sanitary Sewer Improvement – Settlemier to Cascade Project Description: Replace 454 ft. of 10” sanitary sewer main with new 12” pipe; replace 1,436 ft. of 10” sanitary sewer main with new 15” pipe; and replace 457 ft. 10” sanitary sewer main with new 15” pipe. Map: Project Justification: The larger diameter sanitary sewer pipelines will convey peak flows with adequate freeboard between the hydraulic grade and ground surface Operating Fund Impact: No impact since replacing pipe Project Status: Design/Construction Estimated Completion Date: June 2017 Estimated Project Cost: $2,030,000 Budget History: Fiscal Year 2014-15 2015-16 2016-17 Budget $2,030,000 $2,025,044 $1,500,000 Year to Date expenses $4,956 $525,044 $0 Balance $2,025,044 $1,500,000 $1,500,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1417 472 Sewer Fund $2,030,000 FY 2014-17 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 202 Project Data Project Number: CDSW1469 New Project  Project Name: Young Street Sanitary Sewer Pipeline Project Project Description: This project has been identified for improvements as capacity deficient in the Wastewater Facilities Plan. Project includes replacing 1,840 ft. of 12” sanitary sewer main new 18” pipe on Young Street west of Gatch Street to Bryan Street. Map: Project Justification: The larger diameter sanitary sewer pipelines will convey peak flows with adequate freeboard between the hydraulic grade and ground surface. Operating Fund Impact: No impact Project Status: Design/Construction Estimated Completion Date: June 2017 Estimated Project Cost: $1,773,000 Budget History: Fiscal Year 2015-16 2016-17 Budget $1,773,000 1,700,000 Year to Date expenses $73,000 $0 Balance $1,700,000 $1,700,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1469 472 Sewer Fund $1,273,000 FY 2015-17 CDSW1469 475 Sewer SDC Fund $500,000 FY 2015-17 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 203 Capital Improvement Plan – FY 2017-18 to FY 2021-22 Project Revenue Source 2017-18 2018-19 2019-20 2020-21 2021-22 Total Street & Storm Construction Construction of Pedestrian Enhancements along Hwy 99E State/Street SDC - - - 390,000 - 390,000 Hwy 99E Widening - Lincoln Street to south of Cleveland State/Street SDC - - - - 7,150,000 7,150,000 Improve Roadway Lighting along Hwy 99E Corridor State/Street Fund - - - 2,110,000 - 2,110,000 Hardcastle/Railroad Realignment Street Fund/Street SDC 1,100,000 - - - - 1,100,000 Evergreen Rd: connect to Parr Rd - Street Improvements Developer/Street SDC - 600,000 800,000 - - 1,400,000 Alley: Garfield - Cleveland - Street Improvement Street Fund - - 342,000 - - 342,000 Willow Avenue Extension Street Fund - 40,000 1,000,000 - - 1,040,000 Harrison:Settlemier to Front - Street Improvement Street Fund/Storm SDC/Street SDC - - - 60,000 935,000 995,000 Front Street Improvements - Front Street Ramp NCL Street SDC - - 1,500,000 2,300,000 - 3,800,000 Safety Sidewalk Construction/ADA Street Fund 25,000 25,000 25,000 25,000 25,000 125,000 Storm Drain Construction North 2nd & 3rd - South of Yew St. Street Fund/Storm SDC - - 230,000 - - 230,000 North Front Detention - Culvert to Commerce Street Fund/Storm SDC 18,000 282,000 - - - 300,000 Harrison Street, Replace Storm that is under existing homes Street Fund 275,000 - - - - 275,000 Landau/Laurel/George Storm (to Pudding) Street Fund/Storm SDC - - 250,000 600,000 - 850,000 422 Tooze Street Street Fund/Storm SDC - - - 150,000 - 150,000 Settlemier Detention and Outlet Works Storm SDC 300,000 352,000 - - - 652,000 Drainage work & street modifications @ High St Street Fund/Storm SDC - - - - 30,000 30,000 Cleveland Street at Mill Creek Culvert Rehabilitation Street Fund 209,000 - - - - 209,000 Aquatic Center Area Storm Improvement Street Fund 78,800 - - - - 78,800 Rehab Existing Collection System Street Fund - - - 500,000 500,000 1,000,000 Total Street and Storm Drain Construction 2,005,800 1,299,000 4,147,000 6,135,000 8,640,000 22,226,800 Street Resurfacing: Gravel Streets Yew Street, 2nd to 3rd Street Fund 160,000 - - - - 160,000 Elm Street Street Fund - 300,000 - - - 300,000 Christiansen Street Street Fund - - 185,000 - - 185,000 Wilson Street Street Fund - - 260,000 - 260,000 Church Street, 1st to 2nd Street Fund - - - 150,000 150,000 Total Gravel Streets 160,000 300,000 185,000 260,000 150,000 1,055,000 Water: Water System Construction Harrison Street - Settlemier to Front Street Water Fund - 450,000 - - - 450,000 Lincoln to Hardcastle Loop at Washington School Water Fund/Water SDC - - - 225,000 - 225,000 Legion Park Waterline Loop Water Fund/Water SDC - - - - 200,000 200,000 Rehab/Capacity Improvements to existing distribution system Water Fund/Water SDC 250,000 250,000 250,000 250,000 300,000 1,300,000 Water System Reconstruction Total 250,000 700,000 250,000 475,000 500,000 2,175,000 Sewer: Wastewater Treatment Plant POTW Phase 2A/Natural Treatment System Sewer Fund 5,000,000 6,000,000 400,000 - - 11,400,000 Storm Water Treatment Final Engr. Sewer Fund 15,000 250,000 - - - 265,000 Headworks- Screening Sewer Fund - - 380,000 1,520,000 - 1,900,000 Primary Sedimentation- PEPS Sewer Fund - - 600,000 2,400,000 - 3,000,000 Primary Sedimentation- Convert WW Clarifiers Sewer Fund - - - 340,000 1,360,000 1,700,000 Filtration Sewer Fund - - - 380,000 1,520,000 1,900,000 Septage RV Dump Station Improvements Sewer Fund - 60,000 240,000 - - 300,000 Poplar Tree Land Purchase Sewer Fund - - 885,000 - - 885,000 Poplar Tree Expansion on Additional Property Sewer Fund 350,000 350,000 364,000 364,000 - 1,428,000 Sewer: Sewer Collections System Construction Replacement Costs-Collection System Piping Sewer Fund 250,000 460,000 460,000 460,000 460,000 2,090,000 Rainier, Force & Gravity section Sewer Fund 300,000 - - - - 300,000 South Brown St. Pump Station Sewer Fund/Developer 800,000 - - - - 800,000 I-5 Pump Station Project Sewer Fund - - - 261,000 1,046,000 1,307,000 I-5 Force Main Project Sewer Fund - - 619,000 2,474,000 - 3,093,000 Santiam Pump Station Replacement Sewer Fund 205,000 200,000 - - - 405,000 Front Street Pipeline Project Sewer Fund - 208,000 832,000 - - 1,040,000 Progess Way Pipeline Project Sewer Fund - - - 255,000 1,092,000 1,347,000 Lincoln Street Bryan to Mill Creek, Sewer Rehab Sewer Fund - - 500,000 - - 500,000 Total Sewer Construction 6,920,000 7,528,000 5,280,000 8,454,000 5,478,000 33,660,000 Parks Legion Park Improvements, Phase 2 Parks SDC - - 1,500,000 - - 1,500,000 Parks Construction Total - - 1,500,000 - - 1,500,000 The City is waiting for approval from the Department of Environmental Quality to complete POTW (WWTP) Phase 2A Construction/Natural Treatment, project (CISW1052). See the Sewer Cap Const Fund on page 126 for more information on this project. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 204 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 205 Appendices ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 206 Glossary Adopted Budget: Financial plan that forms the basis for appropriations. Adopted by the governing body. Appropriation: Authorization for spending a specific amount of money for a specific purpose during a fiscal year. It is based on the adopted budget, including supplemental budgets, if any. It is presented in a resolution or ordinance adopted by the governing body. Assessed Value: The value set on real and personal property as a basis for imposing taxes. It is the lesser of the property’s minimum assessed value or real market value. Audit: A review of the City's operations by an independent accounting firm to verify that the City's financial statements accurately reflect the City's financial position. Audit Report: A report in a form prescribed by the Secretary of State made by an auditor expressing an opinion about the propriety of a local government’s financial statements, and compliance with requirements, orders and regulations. Bond: A written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate. Budget: A written report showing the local government’s comprehensive financial plan. It must include a balanced statement of actual revenues and expenditures during each of the last two years, or budget periods and estimated revenues and expenditures for the current and upcoming year or budget period [ORS 294.311(4)]. Budget Committee: Fiscal advisory board of a local government, consisting of the governing body plus an equal number of registered voters appointed from within the boundaries of the local government. Budget Message: Written explanation of the budget and the local government’s financial priorities. It is prepared and presented by the executive officer or chairperson of the governing body. Budget Officer: Person appointed by the governing body to assemble budget material and information and to physically prepare the proposed budget. Budget Transfers: Amounts moved from one fund to finance activities in another fund. They are shown as expenditures in the originating fund and revenues in the receiving fund. Capital Improvement (Capital Expenditure): A permanent major addition to the City's real property assets, including the design, construction, or purchase of land, buildings or facilities or major renovations of same. Includes installation of new streets, storm drains, water and sewer lines, parks and other public facilities. Capital improvements have a cost of $5,000 or more and are budgeted in the Capital Outlay budget category. Capital Improvement Budget: A financial plan of proposed capital improvement projects and the means of financing them for a given period of time. The City annually updates the next year's Capital Improvement Budget and the six-year Capital Improvement Plan. Capital Outlay: A budget category which includes equipment having a unit cost of more than $5,000 and an estimated useful life of more than one year. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 207 Capital Projects Fund: A fund used to account for resources, such as bond sale proceeds, to be used for major capital item purchase or construction. Community Development Block Grant (CDBG): Grants administered through the state providing funds for projects that benefit the public at large. Compression: The Oregon Constitution limits the amount of property taxes that can be collected from each property in two categories: education and general. If taxes in either category exceed the limit for that property, the taxes are reduced or “compressed” until the limit is reached. This calculation is based on real market value of the property, not the taxable assessed value. Compression creates uncertainty in property tax revenues. Contingency: Funds set aside but not appropriated or approved for use. The Council can authorized the transfer of Contingency to appropriations during the year. Such transfers are made to fund unanticipated expenditures or new programs, or to absorb unexpected revenue losses. Debt Service: Payment of principal and interest on an obligation resulting from the issuance of bonds or notes. Debt Service Fund: A fund established to account for payment of general long-term debt principal and interest. Department: The largest organizational unit of the City. Designated Reserve: Funds specifically set aside for anticipated expenditure requirements in future years which are uncertain, such as employee salary adjustments that have not yet been determined. Division: An organizational subdivision of a department. Encumbrance: An obligation chargeable to an appropriation and for which part of the appropriation is reserved. Enterprise Fund: A fund that generates most of its revenue from charges for services, as opposed to taxes. Expenditure: The consumption of goods or services, commonly evidenced by the payment of cash. Fiscal Year: A 12-month period of time to which the annual budget applies. Woodburn’s fiscal year is July 1 through June 30. FTE: Full-time Equivalent, FTE, is a staffing measure that identifies how many full-time staff are represented by a mix of part- and full-time employees. Fund: An independent fiscal and accounting entity used to set forth the financial position and results of operations related to the specific purpose for which the fund was created. Fund Balance: Net current assets (cash plus receivables less payables) at a specific point in time. The fund balance can also be defined as a measure of funds available typically at the beginning or end of a budget cycle. General Fund: The City's principal operating fund, which is supported by taxes and fees and can be used for any legal government purpose. General Obligation Bonds: Bonds that are issued to finance a variety of public projects such as streets and improvements and are generally repaid from tax revenue. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 208 Grants: A donation or contribution in cash by one governmental unit to another unit which may be made to support a specified purpose or function, or general purpose. Inter-fund Loans: Loans made by one fund to another and authorized by resolution or ordinance. Personnel Services: A budget category which accounts for the salaries, wages, and overtime of employees, as well as all employer-paid fringe benefits such as health and dental insurance, retirement and workers’ compensation insurance. Levy: Amount of ad valorem tax certified by a local government for the support of governmental activities. Local Government: Any city, county, port, school district, community college, public or quasi-public corporation (including a municipal utility or dock commission) operated by a separate board or commission; a municipal corporation or municipality. Local Option Tax: Taxing authority voter-approved by a double majority that is in addition to the taxes generated by the permanent tax rate. Local option taxes can be for general operations, a specific purpose or capital projects. They are limited to five years unless they are for a capital project, then they are limited to the useful life of the project or 10 years, whichever is less. Maximum Assessed Value (MAV). The maximum taxable value limitation placed on real or personal property by the constitution. It can increase a maximum of 3 percent each year. The 3 percent limit may be exceeded if there are qualifying improvements made to the property, such as a major addition or new construction. Net Working Capital: The sum of the cash balance, accounts receivable expected to be realized during the ensuing year, inventories, supplies, prepaid expenses less current liabilities and, if encumbrance method of accounting is used, reserve for encumbrances. Non-Departmental: Program costs that do not relate to any one department, but represent costs of a general City-wide nature. Objective: The expected result or achievement of a budget activity. Operating Budget: Annual appropriation of funds for ongoing program costs, including employee services, supplies, equipment and debt service. Operating Revenue: Revenue of a fund, excluding Beginning Fund Balance (Fund Balance). By focusing on Operating Revenue the trends in current year resources are evaluated. Ordinance: A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries unless it is in conflict with any higher form of law, such as a state statute or constitutional provision. Permanent Rate Limit: The maximum rate of ad valorem property taxes that a local government can impose. Taxes generated from the permanent rate limit can be used for any purpose. No action of the local government or its voters can increase or decrease a permanent rate limit. Prior Years’ Tax Levies: Taxes levied for fiscal years preceding the current one. Program: An activity or group of activities performed for the purpose of providing a service or a support function. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 209 Property Taxes: Ad valorem tax certified to the county assessor by a local government. Proposed budget: Financial and operating plan prepared by the Budget Officer. It is submitted to the public and the budget committee for review. Publication: Public notice given by publication in a newspaper of general circulation within the boundaries of the local government; mailing through the U.S. Postal Service by first class mail to each street address within the boundaries of the local government; and hand delivery to each street address within the boundaries of the local government. Real Market Value (RMV): The amount in cash which could reasonably be expected by an informed seller from an informed buyer in an arm’s-length transaction as of the assessment date. In most cases, the value used to test the constitutional limits. Reserve Fund: Established to accumulate money from year to year for a specific purpose, such as purchase of new equipment. Resolution: A formal order of a governing body; lower legal status than an ordinance. Resources: Total amount available for appropriation during the fiscal year, including beginning fund balances, revenues and fund transfers. Revenue: An increase in net assets, commonly arising from the receipt of taxes or charges for services. Revenue Bonds: Bonds issued to construct capital facilities, repaid from revenue produced by the operation of those facilities. SDC: A system development charge imposed on new development to mitigate the impact of growth on City infrastructure. These fees are used to fund improvements that increase capacity of the City’s utility, park or street systems. Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or major capital projects) that are legally restricted to expenditure for specific purposes. State Revenue Sharing: Fourteen percent of state liquor receipts allocated to cities on a formula basis as outlined by state statute and distributed on a quarterly basis. Supplemental Budget: A financial plan prepared to meet unexpected needs or to spend revenues not anticipated when the regular budget was adopted. It cannot be used to authorize a tax. Supplies & Services: A budget category. Examples include office supplies, minor equipment, motor vehicle expense and professional and contractual services. Tax on Property: Any tax, fee, charge or assessment imposed by any government unit upon property or upon a property owner as a direct consequence of ownership of that property. Tax Rate: The amount of tax stated in terms of a unit of tax for each $1,000 of assessed value of taxable property. Tax Roll: The official list showing the amount of taxes imposed against each taxable property. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 210 Tax Year: The fiscal year from July 1 through June 30. Trust Fund: A fund used to account for fiscal activities of assets held in trust by a local government. Unappropriated Fund Balance: Amount set aside in the budget to be used as a cash carryover to the next year’s budget. It provides the local government with cash until tax money is received from the county treasurer in November. This amount cannot be transferred by resolution or used through a supplemental budget, unless necessitated by a qualifying emergency. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 211 Budget Policies & Fiscal Strategy Original document was adopted by City Council on February 22, 2016 City of Woodburn FY 2016-17 Financial Plan Budget Policies, Fiscal Strategy & Five Year Forecast  SECTION 1. ANNUAL REVIEW & POLICY A. Fiscal Responsibility. It will be the policy of the City of Woodburn to return the highest level (or sustain the current levels) of service with the least amount of taxpayer investment; and to plan accordingly. B. Balanced Budget. The City’s Budget shall be balanced. For each fund, ongoing costs are not to exceed ongoing revenues plus available fund balances used in accordance with reserve policies. C. Budget Process. The annual budget process is intended to weigh all competing requests for City resources within expected fiscal constraints. Levels of service will increase or decrease based on the availability of recourses. Requests for new programs made outside the annual budget process are discouraged. New initiatives will be financed by reallocating existing City resources to the services with the highest priorities. D. Fiscal Recommendations. Consistent with the administrative responsibilities outlined in the Charter, the City Administrator will make fiscal recommendations to the City Council on all measures necessary to sustain current levels of service and avoid reductions in City programs, including the consideration by the City Council of new revenue sources if this is determined to be in the best interest of the community. E. Budget Policies Updated Annually. The City Council will review and adopt Fiscal Year Budget Policies on an annual basis. F. Yearly Five-Year Forecast. The City Council will review and approve the Five-Year Forecast on an annual basis. The forecast is an estimate of future revenues and expenses and is intended to serve as an estimate and a guideline for making sound financial decisions in the current fiscal year and budget preparation. The Five-Year Forecast and the annual Budget Policies together will constitute the City’s Annual Financial Plan. G. Policy Direction. Consistent with their policy making role outlined in the Woodburn City Charter, the City Council is responsible for providing policy direction to determine the City’s overall fiscal policy. In response to the fiscal recommendations made by the City Administrator, the City Council shall consider all measures necessary to sustain current levels of service. In addition, the City will avoid reductions in City programs and consideration of new revenue sources if this is determined to be in the best interest of the community. H. Budget. Under the Woodburn City Charter, the City Administrator serves as Woodburn’s Budget Officer. The Finance Director assists the City Administrator with preparation and presentation of the ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 212 annual budget, budget administration and the day-to-day finance operations. The Budget Officer is responsible for the administration of the annual budget and may approve or disapprove the expenditures contained in the adopted budget if deemed in the best financial interest of the City. I. Budget Administration. As authorized by the City Charter, the City Administrator is responsible for taking actions necessary to keep expenditures within anticipated revenues, including initiating layoffs, reorganizations, downsizing, program reductions and adjustments to service levels. The City Administrator will keep the City Council informed as to any steps taken to reduce expenditures and, whenever possible, the Council will review the decisions and consider options during a mid-year budget review.  SECTION 2. DISCRETIONARY & DEDICATED RESOURCES A. Recognizing Financial Limits. Woodburn will make a distinction between two different types of services; 1) those that are funded primarily from City discretionary resources, and; 2) those that are funded primarily from dedicated resources. B. Discretionary Resources. The General Fund is the fund that collects discretionary resources to provide discretionary programs and services as recommended by the Budget Officer and approved as part of the City’s cycle. The City will continue to fund these programs primarily from General Fund discretionary resources. These include police, park and recreation, economic development, land use financial services and other programs. C. Dedicated Resources. Dedicated services fees, grants, utility revenues, etc.) are traditional City services that are provided primarily with dedicated funds. Dedicated resources are subject to restrictions via state and federal law, grant agreements and contracts, City policy and ordinances. Frequently, these resources will be state or federal programs that the City administers locally, such as public safety programs or transportation grants. The City will fund these programs (i.e. speed and safety belt enforcement, etc.) primarily from dedicated resources.  SECTION 3. GENERAL FUND BUDGET (DISCRETIONARY) A. Annual Budget Goal. The goal shall be to prepare a budget that maintains existing high priority programs supported by the General Fund while at the same time seeking savings wherever possible. Funding for lower priority programs will be reduced or eliminated to ensure that expenditures remain in balance with resources. B. General Fund Emphasis. The highest priority shall be to conserve General Fund discretionary resources to fund high priority programs as defined by the City Council and City Administrator. C. Maximize City Council’s Discretion. Wherever legally possible, revenues are to be treated as discretionary resources, rather than as dedicated to a particular program or service. The goal is to give the City Council as much flexibility as possible in allocating resources to local priorities. D. New Revenues. In order to sustain current levels of service, avoid reductions in public safety programs or increase services needed to meet community demands, the City Council may consider new discretionary revenues if it is determined to be in the best interest of the community. E. Use of Dedicated Funding Sources. Whenever legally possible, funding responsibility for existing programs or activities should be transferred to appropriate dedicated funding sources, freeing up scarce discretionary resources to fund City Council priorities. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 213 F. Cost Efficiency. Staff will prepare fiscally conservative budgets and will seek savings wherever a balance between cost efficiency and the quality of public service can be achieved. G. Materials & Services. Departments are to prepare “base budgets” with a goal of holding General Fund or other discretionary resources for materials and services expenditures to no more than prior year budget levels. H. No General Fund Street Maintenance Support. No discretionary General Fund revenues will be used to support street maintenance activities. General Fund street lighting transfers are exempted from this policy. The current transfer from the General Fund for street lighting will be maintained as long as it is fiscally viable. The transfer will be reviewed as approved each fiscal year as part of the budget process. I. Revenue Estimates. Departments should budget for revenues based on the best information available during the budget process. If additional information becomes available during the budget process, it should be provided to the Finance Director’s Office. Accuracy in revenue/expenditure estimates is critical. New revenue estimates should be based on the best information available. Subsequent annual estimates should also take into consideration the actual receipts from the previous year. J. Pursuit of New Departmental Revenues. Departments shall pursue revenue sources to the fullest extent possible for all services as well as total cost identification (including indirect costs) for fee setting purposes, grants or other funding opportunities. Any new revenue sources should be used to offset the cost of existing staff and programs, rather than funding new staff or programs. Fee schedules will be reviewed annually to ensure costs are recovered. Fee schedules will be updated as part of the annual budget process. K. Expenditure Reductions. Reductions in revenues may require expenditure reductions from the “base budget” level. If reductions are required, the City Administrator will be guided by the City Council’s adopted Resource Reduction Strategy (See Section 17). L. Discretionary Programs. New discretionary programs may be included in the Proposed Budget with the prior approval by the City Administrator and if the new program is deemed a high priority activity. The impact of new or expanded programs on overhead services (information system services, financial services, building / grounds maintenance, human resource services, budget services, etc.) shall be evaluated to determine if overhead services need to be increased due to the addition of new programs. The costs of increases in overhead services attributed to additional programs shall be included in the analysis of the total cost of new programs. Should outside funding for a program expire, the program may be terminated by the City Administrator or the City Council. M. Full Cost Recovery. City staff shall make every effort to assign costs where they occur through the use of interdepartmental/interfund charges and indirect cost percentage assignments. The intent is to clearly define the actual cost of each direct service the City provides internally or externally. The first priority is the recovery of overhead costs from all funds and grant programs. N. Annual Budget Savings. To the extent General Fund supported departments experience savings during the year (due to position vacancies, etc.) that money should not be spent. Instead it should be saved to augment the beginning fund balance for the next fiscal year except as approved by the City Administrator.  SECTION 4. NON-GENERAL FUND / UTILITY BUDGETS (DEDICATED) A. Bottom-Line Emphasis. For activities or programs funded primarily from non-General Fund sources, Departments are to prepare “base budgets” with a goal of holding any General Fund contribution to no more than the amount provided in the current fiscal year, subject to the availability of funds. Whenever possible, reductions in General Fund contributions should be achieved. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 214 B. No Backfilling. General Fund discretionary dollars will not be used to backfill any loss in water and/or sewer City utility revenue, state-shared or federal revenues, grants or dedicated funding programs (for further information, see the Resource Reduction Strategy). C. Revenue Estimates. Departments should budget for revenues based on the best information available at the time the budgets are prepared. If additional information becomes available during the budget process, it shall be provided to the Finance Department. New revenues should be estimated based on available information the first year. Subsequent annual estimates should also take into consideration actual receipts from the previous year. D. Overhead Cost Allocation Charges. All non-General Fund departments should budget the amount allocated to that department. E. Cost Efficiency. As with the General Fund, staff responsible for non-General Fund budgets will prepare fiscally conservative budgets and will seek savings wherever a balance between cost efficiency and the quality of public service can be achieved. F. Utility Revenue Allocations. It is the policy of the City of Woodburn that revenue generated by City owned utilities will be split between capital funds and operating expenses in a manner consistent with Woodburn’s Capital improvement plans and operating requirements. The allocation, or split, of these revenues will be approved annually as part of the budget processes. G. Utility Rates. The City will maintain utility rates at a level that ensures that all debt service, operating and capital costs are adequately recovered. Capital costs identified in approved capital improvement plan will be used as the basis for forming the capital costs recovery portion of utility rates. H. System Development Charges. As permissible under state law, the City will pursue the recovery of infrastructure-related development cost relating to water, sewer, street, storm and parks. These costs will be delineated via a defensible methodology, which will be revised from time to time to ensure accuracy. I. Street SDC Reserve. The Street SDC Fund will not be depleted below the estimated balance outstanding on the City’s contribution to the Woodburn I-5 Interchange Project. The Street SDC Fund resources will be focused on the Woodburn I-5 Interchange Project until the liability is settled with the Oregon Department of Transportation. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 215  SECTION 5. FUND RESERVES & CONTINGENCIES A. PERS Reserve Established. Due to expected PERS rates increases over the next three legislative biennia the City Council is hereby establishing a PERS General Fund Reserve (PERS Reserve). The PERS Reserve is intended to help manage General Fund service impacts associated with any future PERS rate increases. It is the goal of the City to hold at least $250,000 in the General Fund PERS Reserve pending future rate increases. B. General Fund Contingencies. Not including the PERS General Fund Reserve, and consistent with Government Finance Officers Association (GFOA) best practices, at least 17 percent of the General Fund’s operating appropriation shall be placed into the operating contingency to meet cash flow needs with the expectation. In addition, it is the goal of the City to preserve contingences to the greatest extent possible for the purposes of rolling contingency balance into the following year’s General Fund’s Beginning Fund Balance. C. The City re-establishes the Shortfall Management Reserve (SMR). D. General Fund Contingency Proportionality. If possible, when contingency is expended overall reductions will be made to the General Fund in a manner to preserve a 17 percent General Fund contingency. E. Water & Sewer Fund Contingencies. The Water and Sewer Funds will maintain annual contingencies of not less than 5 percent.  SECTION 6. GRANT APPLICATIONS (ALL FUNDS) A. Approval to Pursue. The City Administrator’s approval is necessary before any employee pursues lobbying efforts on matters having budget implications, and before grant applications are submitted to the granting agency. Department Heads should advise the City Administrator before official positions are taken on matters that might have budget implications. B. General Fund Matching Funds. Upon approval by the City Administrator, matching fund requirements will be presented to the City Council for final approval.  SECTION 7. NEW POSITIONS, PROGRAMS AND OVERTIME (ALL FUNDS) A. Base Budget & New Positions. Departments are to prepare “base budgets” with no new regular positions unless specifically authorized by the City Administrator in advance of Budget preparations. Reorganizations of departments or programs resulting in changes in staffing or positions may be considered if the change is cost neutral or a cost savings from the current costs. No position compensation or increase will be provided beyond amounts budgeted for the position. B. Considerations of New Positions/Programs. Unless otherwise authorized by the City Administrator, consideration of new programs and positions will occur only if the cost of the position or program is offset by non-General Fund sources legally tied to the new position or if the cost of the position is offset by new external revenues, reductions within existing funds and/or the position is required to generate those revenues. Cost estimates for new positions will include office facility space, equipment, rent, utilities, supplies, related increases in overhead services, etc. Additional personnel or programs shall be requested only after service needs have been thoroughly documented or after it is substantiated that the new employees will result in increased revenue or enhanced operating efficiencies. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 216 C. Annual Overtime Budgets. Departments will anticipate their annual overtime costs to be included the Proposed Budget. Once the Budget is adopted, overtime costs are to be managed within adopted levels. No overtime costs can exceed budgeted levels without first obtaining the authorization of the City Administrator.  SECTION 8. MID-YEAR BUDGET REDUCTIONS A. Revised Revenue or Expense Estimates. If additional information concerning revenue reductions or significant expense increases becomes available after the start of the fiscal year, it may be necessary to make budget adjustments. These adjustments will be made in accordance with the City Council’s adopted Resource Reduction Strategy.  SECTION 9. MID-YEAR REQUESTS, GENERAL FUND CONTINGENCY (ALL FUNDS) A. Non-Emergency Requests. In those cases where a department is required to absorb an unanticipated cost beyond its control of a non-emergency nature, departmental resources must first be exhausted prior to a transfer from General Fund contingencies. Upon conducting a final financial review of departmental budgets towards the end of the year, a transfer from contingency will be made to cover unanticipated costs that could not be absorbed throughout the year. B. Emergency Requests. Emergency requests during the fiscal year will be submitted to the City Administrator for recommendation and forwarded to the City Council for consideration.  SECTION 10. COMPENSATION & BENEFITS (ALL FUNDS) A. Wage Policy. Historically, the biggest factors forcing budget growth are increases in employee compensation and increased benefit costs. The City will have a compensation and benefit program that: 1) reflects the value of work performed by our employees, 2) compares favorably with the compensation and benefits paid for similar work in both the private and public sectors, and considers the community’s ability to pay. Both our employees and the public must understand the mutual respect that such a policy warrants. B. Health Care & PERS Costs. Continue the City’s policy on wages and salary increases which evaluates the increased cost of health insurance and PERS contributions as part of the total compensation package. It is the goal of the City to reduce annual escalations of health insurance, and other benefit costs by getting the employees to bear an equitable portion of the annual premium increases and/or selecting lower cost benefit programs. A. Cost of Living Adjustments (COLA). The City Administrator will make a recommendation either to include, or not include, a COLA for non-represented employees in the Proposed Budget. COLAs included in the Proposed Budget are considered and approved by the Budget Committee and City Council as part of the budget process. COLAs or other compensation provided for in collective bargaining agreements will be provided for in the annual Proposed Budget. B. Step Adjustments. Budgeted personnel services expenditures will include an amount to account for annual step adjustments for all employees who are not currently at the top of their range. Annual employee step adjustments will not exceed 5 percent without the expressed permission of the City Administrator.  SECTION 11. BUDGET CONTROLS A. Legal Compliance. The City Administrator and Finance Director will continue to review and control departmental budgets at the appropriation level. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 217 B. Personnel Services & Benefits. With the exception of overtime pay and temporary help accounts, which shall be developed by Department Heads with the advice of the Finance Director and the approval of the City Administrator, personnel services and benefits cost calculations will be provided by the City Administrator and the Finance Director and will be used as provided. The City Administrator and the Finance Director will also provide estimates for insurance and internal services costs. These amounts will not be altered by Department Heads. C. Wages & Benefit Control. Positions not entitled to receive benefits will be managed in a manner that keeps them below mandatory benefit thresholds (such as PERS, health insurance, etc.). Positions will only be eligible for benefits if approved by the City Administrator and/or designated in Job Descriptions. All benefit costs must be anticipated and included in the annual Budget. D. One-Time Revenues. One-time revenues will be used only for one-time expenses.  SECTION 12. UNAPPROPRIATED ENDING FUND BALANCES (ALL FUNDS) A. Limit Unappropriated Ending Fund Balances. To provide the most budget flexibility during the year, limit the use of unappropriated ending fund balances to circumstances where they are required by law. Rather than use unappropriated fund balances, the goal should be to place any monies not needed for current expenditures in the relevant funds’ operating contingencies.  SECTION 13. CAPITAL IMPROVEMENT GUIDELINES A. Capital Improvement Program. A 6-year Capital improvement Program will be adopted as part of the annual budget process. It will include all projects anticipated to be initiated and/or delivered in the 6-year planning period. The Capital Improvement Program will be consistent with the City’s adopted Capital Improvement Master Plans. Funding availability will determine the rate at which Capital Improvement program projects are initiated or completed. B. Exceptions. The City will fund dedicated programs and services with dedicated funding sources. Exceptions may be made, on a case-by-case basis, by the Budget Committee, City Council or by the City Administrator if appropriate. One criterion will be whether the City would incur more costs elsewhere as a result of the reduction. C. Capital Planning Consideration. Recognizing that it does not necessarily make sense to fund current operations at the expense of long-term capital or planning programs, every effort will be made to continue capital and planning programs geared to the City’s long-term needs.  SECTION 14. DEBT ISSUANCE (ALL FUNDS) A. Debt Issuance. The City will only issue debt in accordance with adopted Master Debt Resolutions for Sewer and Water. General Obligation debt will only be issued in compliance with state statutes. Debt will only be issued (for all fund types) when a dedicated resource is available to meet the required debt service and reserve. B. Interfund Transfers. Interfund transfers are allowed if the City Council determines the transfer to be in the best interest of the City. All interfund transfers will be managed consistent with state budget law. No debt will be issued without the approval of the City Administrator and authorization of the City Council. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 218  SECTION 15. ANNUAL FINANCIAL AUDITS A. Annual Audit Required. The Oregon Municipal Audit Law (ORS 297.405 – 297.555) requires a financial audit and examination be made of the accounts and financial affairs of the City at least once a year. Consistent with State law, the City of Woodburn will conduct an annual independent audit of the preceding fiscal year. B. Audit Standards. Woodburn’s annual financial audits will be conducted in accordance with auditing standards generally accepted in the United States. Those standards require that an independent auditor plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. The audit will examine, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. The audit will also assess accounting principles used and significant estimates made by management, as well as evaluating the overall basic financial statement presentation. The audit will contain an assessment of the City’s internal financial controls and procedures make any necessary recommendation for improvement. C. Finance Director and City Administrator Oversight. It will be the responsibility of the Finance Director and the City Administrator to oversee the annual audit process. D. Preparation of Financial Statements. When feasible, City staff will prepare and provide annual financial statements to the auditor’s satisfaction. If staffing levels or other barriers exist to internal preparations of financial statements, the City Administrator may authorize the auditor’s preparation of financial statements for the purposes of completing the annual audit on time. E. Audit Deadlines & Extensions. Per Section 15 the Annual Audit will be presented to the City Council no later than December 31. Consistent with State law, the annual Audit will also be filed with the Oregon Secretary of State’s Audit Division no later than December 31. The presentation of the Audit to the City Council and filing with the Secretary of State’s Office may occur later than December 31 if an audit filing extension is granted by the Secretary of State’s Office. Any and all requests for audit filing extensions must be approved by both the City Administrator and the Auditor. In the event that an audit filing extension is requested and/or granted, the City Administrator will inform the City Council of the reason for the extension request and estimated time line for completing, presenting and filing the audit. F. Audit Presentation to Council. The annual audit findings will be presented to the Woodburn City Council during a regularly scheduled City Council meeting by a representative of the audit firm. All audits presented to the City Council must be complete and signed by a representative of the audit firm. G. Budget Committee Review. A copy of the Annual Financial Report will be provided to the Woodburn Budget Committee for their review.  SECTION 16. PROGRAMS A. Discretionary Programs. To the extent additional discretionary resources are available, high priority services areas will be slated for growth in discretionary support. Lower priority service areas will receive constant or decreasing discretionary support. Based on the direction of the City Council, discretionary programs are identified, and prioritized, as follows: Discretionary Programs  Police Patrol & Public Safety ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 219  Police Support Services  Financial Services  Legal Services  Land Use Planning  Economic Development  Code Enforcement  General Administration  Library  Aquatic Center  Recreation Programming  Parks and Park/Tree Maintenance  Other General Fund Supported Non-Essential Program & Services  Computer/Network transfers (capital replacements of desktop pc’s and associated servers)  Discretionary Transfers (i.e. Transit, Streets, RSVP, etc.)  Community Services (i.e. flower baskets, TOT Grants – where permissible, etc.  Intergovernmental Agreements that provide no direct offsetting revenues  SECTION 17. RESOURCE REDUCTION STRATEGY (ALL FUNDS) A. Goal & Reduction Approach. When faced with a potential reduction in resources, the City’s goal is to continue to provide services in a professional, effective and efficient manner. Consequently, to the extent possible, across-the-board reductions in expenditures will be avoided. B. Case-by-Case Consideration. Reductions will be made on a case-by-case basis, focusing on each individual program or service. If possible, reduction will be made proportional to the programs and services identified by the City Council. C. Moderation When Possible. If, as a result of loss of a significant amount of discretionary resources, expenditure reductions become necessary, those reductions will be made in moderate case-by-case reductions in discretionary supported programs and services. These reductions will focus first on programs funded by dedicated resources and then services funded by discretionary resources. D. Discretionary Contributions. If further reductions are required, any discretionary funding that supplements or supports services mostly supported with dedicated resources will be reduced or eliminated. This may apply to programs or activities expanded or started with discretionary resources within the last few years. Exceptions may be made on a case-by-case basis by the City Council. E. Furlough Days. If personnel budget/salary saving are required, the City will consider a reduced work week or furlough days prior to laying off staff. F. Consideration List. Discretionary funding for programs funded by discretionary resources will be reduced or eliminated as needed. Legal restrictions or the City’s ability to maintain minimal service levels will be considered. The City Administrator can determine the appropriate level of consideration at his/her sole discretion when making mid-year reductions or comprising the annual Budget proposal. Based on the direction of the City Council, the order of City service areas to be considered for reductions are: Consideration List  Intergovernmental Agreements that provide no direct offsetting revenues  Community Services (i.e. flower baskets, TOT Grants – where permissible, etc.)  Discretionary Transfers (i.e. Transit, Streets, RSVP, etc.)  Computer/Network transfers (capital replacements of desktop pc’s and associated servers)  Other General Fund Supported Non-Essential Program & Services ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 220  Parks and Park/Tree Maintenance  Recreation Programming  Aquatic Center  Library  General Administration  Code Enforcement  Economic Development  Land Use Planning  Legal Services  Financial Services  Police Support Services  Police Patrol & Public Safety G. Indirect Costs. The City’s overhead programs will not be prioritized, but will be sized to the need and size of the overall organization. Generally, wherever possible, the City’s goal is to make fee-supported programs self-sufficient. This includes recovering those programs’ appropriate share of the City’s overhead costs. If reductions occur, then indirect costs will be sized to the needs and size of the rest of the organization. H. Dedicated Funding for Programs. Where legally possible, the City will consider using dedicated resources to fund high priority programs related to the purpose for which the dedicated funds are received. ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 221 Five-Year Forecast The Five-Year Forecast was adopted by the City Council February 22, 2016. It is included here to add a long-term perspective to budget information. Finance Department February 16, 2016 ---PAGE BREAK--- City of Woodburn Adopted FY 2016-17 Budget 222 (Page Intentionally Left Blank) ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 223 Introduction City of Woodburn Background The City of Woodburn is located within Marion County in the populous northern Willamette Valley, approximately halfway between the larger urban areas of Portland and Salem. The population of the region within a 30-mile drive of Woodburn is 2.1 million, according to the American Community Survey. The economy of the immediate area around Woodburn has historically been centered on agricultural and forest products, with the City serving as the manufacturing and services hub for these two sectors. Food processing and agricultural services continue to be very important parts of the local economy. Another important factor in the local economy, as nearby urban populations have grown, Woodburn has adapted by attracting a variety of new businesses ranging from metal fabricating, warehousing, regional retail and a wide range of service-providing businesses. Woodburn has changed significantly in population since it was first incorporated in 1889. The City originally began as a small farming and manufacturing community. Beginning in the 1960s Woodburn became a suburb of Salem and Portland with its proximity to I-5. As of the census of 2000, 20,100 people resided in Woodburn. As of 2010, its population had risen to 24,080 — a net rise of 19.8 percent over 2000 — ranking it the 21st most-populated city in Oregon. The per capita income was $16,249 (compared to $26,702 for the state), and the median income for a family was $41,818, or 16 percent less than the state median household income. The population of Woodburn, as of July 2015, was 24,670. Woodburn’s adopted population projection for 2020 is 34,919. Marion County’s adopted population projections indicate Woodburn will grow to 37,216 by 2030. Purpose of the Forecast The Five-Year Financial Forecast takes a forward look at the City’s most significant fund revenues and expenditures with the purpose of identifying financial trends, shortfalls and issues so the City can proactively address them. For the purposes of the financial outlook, we strive to look at operating revenues (those revenue sources not subsidized by beginning fund balance) versus operating expenses. Future results are projected based on the City’s current service levels, policies and unavoidable future impacts. Existing fund balances will be considered available for one-time expenditures only, whenever possible. The financial forecast serves as a basis of the City’s financial plan for its primary operational funds, which influence changes to the City’s budget policy. The intent of this financial forecast is to project each operating fund’s financial position under certain assumptions. The forecast then sets the stage for the budget process, aiding both the City Administrator and City Council in establishing priorities and allocating resources appropriately. Responsible financial stewardship is imperative to provide for the current and future needs of the community. Forecasting is one of the most powerful tools the City has available to help make informed financial decisions that will ensure the City’s future vitality and economic stability. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 224 Forecast Methodology The City of Woodburn’s approach to forecasting is to apply a conservative philosophy that neither overstates revenues nor understates expenditures. Economic forecasting is not an exact science. Rather, it is dependent upon the best professional judgment of the forecaster. To enhance the accuracy of projections, the City identifies factors that contribute to the changes in revenues and expenditures, such as development, inflation, interest rates and known future events that will affect operations. Forecasting of operating costs embraces the concept of status quo. This concept assumes that the current level of service will continue for the next Five-Years with cost changes based on inflationary increases. This provides a baseline economic estimate from which reductions or increases in service levels can be determined. To the extent certain reductions or additions are anticipated, they are noted within the fund section of this report. Exceptions to the status quo assumption are noted at the beginning of each fund. Because capital improvements are based on available resources, a long-term forecast is not useful for budgeting purposes. Master plans governing our long-term investments in Water, Sewer, Transportation, Storm Water, and Parks have been established. Projects are prioritized based on the master plans, but are scheduled based on available resources which, due to variations in growth rates, are not readily predicted. To the extent possible, operations are funded first and remaining resources are allocated to fund capital improvements. This frequently means that improvements are delayed to achieve the matching funding source. Improvements which are too expensive to be paid from net resources are assumed to be funded via bonded debt, although in practice, this is a rare occurrence. For these reasons, capital construction funds and the related special revenue funds, are not included in this forecast. Utilizing general ledger records and reports, audited financial statements, water and sewer master plans/rate studies and published City budgets, each of the funds listed below were examined to identify patterns in revenues, expenditures and cash balances that may indicate financial instability or threats to sustainability of current operations. Executive Summary This report is a combined effort of all City staff. Each department provided insight into future year operating revenues and costs. The goal in assembling this report is to reveal trends, highlight financial issues and provide suggestions and options. We look forward to feedback and input from the City Council and other interested parties on these issues. Because the fund section provides detailed information, the executive summary will focus on the most significant issues facing the City. Overview The forecast model predicts that most operating funds will have sufficient resources to meet expenses over the five-year period. A few of the fund graphs depict a declining undesignated balance of resources. While this may seem alarming, it is just an indicator. In reality, the City would not submit a proposed budget where costs exceed all available resources. The value of the forecast is that it allows us to predict where problems might occur and provides the City adequate time to take corrective action before the situation becomes a crisis. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 225 Economic and Demographic Assumptions Oregon as a whole is expected to grow with a modest annual population growth rate of 1.1 percent to 1.25 percent between 2016 and 2020. Oregon and the City of Woodburn’s economic condition heavily influence the population growth. Woodburn’s economy determines the ability to retain local workforce as well as attract job seekers. These factors will weigh heavily upon the City’s ability to continue to provide a high level service to the public. Issues in the Coming Year  Continued focus on stabilizing General Fund finances  The Urban Growth Boundary (UGB) issue leaves a lot of uncertainty about future development and future demands on water, sewers, streets and building activities  Expansion of the Economic Development program Issues Beyond One Year Public Employees Retirement System (PERS) The City participates in the Oregon PERS State and Local Government Rate Pool, which is projecting that rates will increase 20 percent at the beginning of the next biennium, which is June 30, 2017. While a 20 percent increase is significant, the rates are also expected to increase another 20 percent in June 30, 2019. Unfortunately, the 20 percent projection is not worst case scenario. A significant drop in the market could change the 20 percent increase to 40 percent per biennium. Also, services that require more skilled labor will be impacted more by the growth rate because employees are more likely to be Tier 1 or 2, which already have higher rates. Health Insurance Though the City has implemented a high-deductible health plan and attempted to control health insurance costs the growth rates on some policies continue to exceed 15 percent. An assumption of 10 percent growth in insurance rates has been used here. There is a great deal of uncertainty in health care premiums and the implications of the Affordable Care Act. General Fund New demands for services will need either new resources or program cuts in other areas. The Police Department budget represents approximately 90 percent of the Property Tax revenue and will continue to be a priority in budgeting. The challenge for the City will be to continue to provide a high level of service with only modest increases in revenues. Demand for park and recreation services are expected to continue to increase due to increases in population and put additional strain on the limited resources of the General Fund. In addition, the facilities funded by the General Fund, including City Hall, the library and the aquatics center still have a significant amount of deferred maintenance. The City levies a franchise fee on private utilities for the use of the City right-of-way. For the first time in FY 2013- 14, the City levied this franchise fee on its own utilities and the 5 percent general right-of-way charge was approved for a five-year period and City Council voted in 2016 to continue the charge without an end date. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 226 Water The operational fund is in relatively good shape, but that is largely at the expense of setting aside rate revenue for future capital expansion. Demand for new services has been low, but may see significant increase in the next five years. UGB expansion is uncertain and what capacity improvements are needed is unknown. Transit Historically, the General Fund provided $151,000 annually to the Transit Fund; that support has declined to $116,000, resulting in reductions in service hours and routes in recent years. The transit operation is aggressively seeking grants to fund operations and maintain and/or increase current levels of service, but a restoration of some of the General Fund subsidy may be necessary to sustain the program in the long term. Recent capital investments in vehicles and shelters were largely grant funded. Sewer Major expansion at the Wastewater Treatment Plant (WWTP) has been on hold waiting for a decision from DEQ regarding the water quality limits for temperature. This brings uncertainty for the Sewer Fund because project costs will be more than estimated due to the multi-year delay. See the Sewer Fund on page 233 for further detail. Also, the UGB expansion is uncertain and what capacity improvements are needed is unknown. Streets Due to economic conditions, Street SDC revenues have remained flat and are expected to remain flat. The City paid the $4.2 million remaining balance to ODOT for the I-5 interchange project. Several street projects were delayed to maintain an adequate Street SDC balance. Now that this project is resolved existing projects will be prioritized. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 227 General Fund Variances from Status Quo Assumptions  None Key Assumptions  PERS Rate Increase 20 percent as of July 1, 2017  General Fund Right-of-Way Charge on Water & Sewer continues Operating Position Property taxes account for almost 70 percent of the annual revenues in the General Fund. Property tax revenues are no longer declining, but there is uncertainty surrounding the recent appeal award of the City’s largest taxpayer. Though residential values are increasing, the City has industrial and other property types that continue to lag behind. Property taxes will increase if there are significant new developments within City limits, but it takes several years to see the income increase. In the first few years of this forecast the City does not expect to receive the 3 percent increase allowed by statute. Franchise fees, the second largest revenue in this fund, are based on the gross revenues collected in Woodburn of utilities that use the City’s right-of-way. Private utilities doing business in the City of Woodburn include Portland General Electric, Northwest Natural Gas, Qwest, Republic Services, Wave Broadband, Woodburn Ambulance and others. The only way this source of revenue will increase is if the private utilities revenues derived from Woodburn residents also increase. Intergovernmental is the third largest type of revenue at 5 percent. This type includes state and federal grants, and state cigarette, liquor and revenue sharing. Overall, revenues are projected to increase at a modest 2 percent rate for the forecast period. - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 Actual Actual Actual Actual Forecast Forecast Forecast Forecast Forecast Forecast General Fund Transfers Capital Outlay Mat & Svcs Personnel Revenue Fund Balance ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 228 Capital Projects — From Operating Revenues The City has a number of deferred maintenance projects, which continue to be postponed. The 2014-15 budget included funding for the most critical needs, such as city hall roof and HVAC replacement, a significant mower replacement and other facilities-related needs. However, the City Hall Roof and HVAC replacement project were reduced to critical repairs only. Potential Impacts and Issues There are potential future demands that could increase costs in this fund; however, there are no available resources for these expansions. Potential future demands are explained below. Parks & Facilities Maintenance As demand continues to grow for the public’s use of City parks, additional burdens are being placed on the City’s General Fund to provide enhanced services. Additional staff hours are required for cleanup and maintenance of these parks. These potential cost increases are not included in the forecasts. Facilities maintenance continues to be a challenge with aging buildings requiring increasingly expensive repairs and maintenance. Police Staffing While population continues to increase, there has not been a proportional increase in development resulting in increased tax revenues. This phenomenon places an increased burden on the demand for police services without commensurate revenue increases. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 229 Building Inspection Fund Variances from Status Quo Assumptions  Permit revenues are have shown significant increase in FY 2015-16  Additional position approved in FY 2014-15 Supplemental Budget, currently unfilled Operating Position Revenues are based on permits issued for new development and redevelopment that historically ebbs and flows. Permits are collected prior to the work being done, therefore cash balances exist to pay for services to be performed in the future. Future revenues are based on estimates of when specific projects might begin. Costs reflect cuts and reductions already in place and estimated inflationary influences. Potential Impacts and Issues Delays in developers submitting plans or starting construction will impact the bottom line. The City will closely monitor the actual revenues against the forecast and will take corrective action if necessary. A return to a normal level of development necessitated a return to historic staffing levels. Revenues for the current year continue to be ahead of budget year to date, but it is uncertain whether the pattern will continue throughout the year. The revenue projection was maintained at a conservative level. The Building Fund, of course, will be significantly impacted if the UGB is not expanded, as the City is running out of residential and industrial lots. There are quite a few commercial building opportunities that could sustain revenues for several years though. Approximately 50 percent of the Woodburn School District bond allows for significant construction work to all the school buildings for repairs, additions and two new schools. The school bond passing will have a big impact on the Building Department workload and revenue over the next five years, but it may also require additional staff and vehicles. - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 Actual Actual Actual Actual Budget Forecast Forecast Forecast Forecast Forecast Building Inspection Fund Mat & Svcs Personnel Revenue Fund Balance ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 230 Transit Fund Variances from Status Quo Assumptions  None Key Assumptions  Ability to continue to obtain grant funding  General Fund contribution remains stable for forecast period  Fares remain consistent for forecast period Operating Position The City’s transit system provides fixed route bus operations as well as Dial-a- Ride services for disabled citizens. The transit operation is funded by a contribution of $116,000 from the General Fund, approximately $30,000 in fare revenue with the balance made up from state and federal grants. The City continues to monitor the availability of state and federal funds for this program and manages staffing and service levels to available resources. Capital Projects — From Operating Revenues Replacement of buses and vans is done as-needed and historically has occurred when grant funding is available. The spike in Capital Outlay in FY 2014-15 was for grant funded purchases. Potential Impacts and Issues Should a large, unanticipated curtailment of state and/or federal grant revenue occur, this program could potentially be drastically curtailed or discontinued as replacement funding is not anticipated to be available from the General Fund. In addition, the declining fund balance displayed at the end of the forecast horizon may necessitate General Fund support of the transit fund. The landscape recently installed at the new Woodburn Memorial Transit Facility will likely generate additional maintenance costs during this five year period. - 200,000 400,000 600,000 800,000 1,000,000 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 Actual Actual Actual Actual Budget Forecast Forecast Forecast Forecast Forecast Transit Fund Transfers Capital Outlay Mat & Svcs Personnel Revenue Fund Balance ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 231 Street Fund Variances from Status Quo Assumptions  None Operating Position State gas taxes are the largest source of revenue for this fund. Privilege taxes paid by PGE and NW Natural are another large revenue stream. Privilege taxes are dependent not only on population growth, but can also be impacted by weather patterns. Street projects that had previously been budgeted as capital projects have been reevaluated and are now funded as operational expenses in the Street Fund. These include resurfacing projects that do not significantly reconstruct the roadbed, increase lane size or capacity. Capital Projects — From Operating Revenues Projects related to, but not a part of, the I-5 Interchange Project, were funded in FY 2013-14. This is the cause of the sharp increase in transfers for FY 2013-14. In FY 2014-15 a change was made to correctly classify maintenance activities such as resurfacing streets as maintenance and not capital and budget these maintenance activities within the Materials and Services budget instead of Capital Outlay. Potential Impacts and Issues Due to the increase in the gas tax, registration and other fees and the shifting of shared revenues (to cover street lighting expenses) to this fund, financing remains relatively stable for the forecast period. However, unusually mild weather can flatten the privilege tax revenues. The new I-5 Interchange landscaping will likely generate additional maintenance costs during this five year period, which would be a cost of this fund. - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 Actual Actual Actual Actual Forecast Forecast Forecast Forecast Forecast Forecast Street Fund Transfers Capital Outlay Mat & Svcs Personnel Revenue Fund Balance ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 232 Water Fund Variances from Status Quo Assumptions  None Operating Position Revenues and treatment costs are driven by consumption, which due to increased conservations efforts by the City should continue to decline over the forecast period. An update to the rate study and Master Plan may reveal the need for a rate adjustment. Management is monitoring these cost progressions and is working on recommendations for any revenue short falls in ensuing fiscal years. Potential Impacts and Issues As personnel, material and services costs continue to increase, levels of service will become difficult to maintain. Management is recommending the 2001 Water Master Plan and water rates be reviewed and updated as needed. UGB expansion is uncertain and what capacity improvements are needed is unknown. This will greatly impact decisions in regard to future capital and rate structures. - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 Actual Actual Actual Actual Budget Forecast Forecast Forecast Forecast Forecast Water Fund Debt Service Transfers Capital Outlay Mat & Svcs Personnel Revenue Fund Balance ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 233 Sewer Fund Variances from Status Quo Assumptions  None Operating Position To fund the ongoing capital projects the City Council approved rate increases. The last increase was effective in FY 2014-15 at 9.5 percent. In FY 2014-15, a change was made to correctly classify maintenance activities such as repairs of sewer lines as maintenance and not capital. The City accounted for these maintenance activities within the Materials and Services budget instead of Capital Outlay. Potential Impacts and Issues In 2007 the City entered a Mutual Order Agreement (MAO) with the Department of Environmental Quality which established an implementation framework, interim effluent limitations and schedule for completing improvements to the wastewater facility for compliance with winter-time ammonia limits and temperature total maximum daily load (TMDL). The temperature TMDL per the MAO was to be based on the findings of a separate water quality analysis that was currently being conducted by DEQ for the Molalla-Pudding Rive Sub basin. The Molalla-Pudding River Sub basin TMDL was issued by DEQ December 2008 and was subsequently approved the U.S. Environmental Protection Agency. An evaluation report was submitted to DEQ in April 2009, which provided the framework, implementation schedule and identified the required improvements needed to meet compliance with the established limits. To fund the needed future wastewater treatment plan compliance upgrades the City sold Wastewater Revenue and Refunding Bonds November 2011. Based on the evaluation report approved by DEQ, final design plans were prepared and submitted to DEQ January 2012 to meet the compliance deadline of the MAO. In August 2013 EPA provided notice to DEQ, disapproving of Oregon Water Quality Standards; Natural Conditions Criteria for Temperature and Statewide Narrative Natural Conditions Criteria in general. Pudding River TMDL for temperature established in 2008 was established using natural criteria and could no longer be used for permitting. - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 Actual Actual Actual Actual Budget Forecast Forecast Forecast Forecast Forecast Sewer Fund Debt Service Transfers Capital Outlay Mat & Svcs Personnel Revenue Fund Balance ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 234 Staff has been working with DEQ to update the current MAO to reflect the changes, limits and timeline that have been influenced by the court’s decision, but until a water quality standard is established for the Pudding River, the City’s National Pollutant Discharge Elimination System permit will not be renewed, nor can the City move forward with upgrades at the Water Treatment Plant as related to temperature compliance. Currently an outcome and timeline for DEQ in resolving temperature limits for water bodies that cannot meet numeric criteria is not known. Though the City has issued approximately $43 million in bonds for the project, many portions of the project are stalled until a decision is made. This brings uncertainty for the Sewer Fund because project costs will be more than estimated due to the multi-year delay. UGB expansion is uncertain and what capacity improvements are needed is unknown. This will greatly impact decisions in regard to future capital and rate structures. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 235 Remaining Funds Capital Construction Funds Capital Construction Funds are not included in this forecast because their activity is limited by funds available. A more robust capital construction plan and reporting mechanisms were implemented for development during the 2014-15 budget cycle. Remaining Funds The remaining 22 funds have dedicated revenue sources, are for a specific purpose, or have nominal activity. These funds have not been included as part of the Five-Year Forecast. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 236 Major Assumptions – Revenues The assumptions for this forecast are based on historical trends and expected growth without the UGB expansion. Most revenues will be improved if the City’s boundary grows, but there will be pressure on staffing levels or other expenses that may generate offsetting expenses in the short run. Revenue Assumptions Property Taxes — General Fund Taxes are based on assessed value which is determined by the Marion County Assessor. Generally, assessed values grow by 3 percent per year as allowed by the state constitution. There is no correlation between real market value and assessed value. The City must also allow for the effects of compression, which in the recent years has resulted in the loss of significant revenue. The City’s tax rate is permanently set at $6.0534 per $1,000 of assessed value, but is subject to limitation under Ballot Measures 5 and 50 limitations. The City has large taxpayers with values that are not increasing at the high rates of residential properties, some values even continue to decline. As a result of these factors, the City estimates property tax growth to be below 3 percent for the first several years of the forecast. Even with uncertainty surrounding the assessed value of City’s largest taxpayer, this is a more optimistic growth rate than prior forecasts because property tax compression seems to be reversing in the City. Franchise Fees — General Fund These fees are assessments on the utility companies’ gross receipts for using the City’s right-of-way. Rates vary by type of utility ranging from 3 percent to 8 percent. Franchise fees are assessed on telecommunication, cable television, natural gas, electric utilities, ambulance and garbage. These revenues are expected to grow at a slow rate (less than 2 percent) for the forecast period. Charges for Goods & Services — Utility User Charges Water: The forecast assumes a 2 percent annual increase due to typical new development. Sewer: The forecast assumes a 2 percent annual increase for growth. The last rate increase adopted by City Council was effective July 1, 2014 at 9.5 percent. Gas Taxes The State Gas Tax is estimated with a growth rate of 2 percent per year. Building, Planning and Engineering Permits Permit revenues are based on identification of specific developments with assumptions based on which fiscal year the development is likely to begin. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 237 Major Assumptions – Expenditures Personnel Services Wages are assumed to increase by 2.5 percent per year across all funds and all labor groups. This is a conservative estimate considering that several labor contracts include a 2 percent cost of living adjustment and step increases that are often 3 percent. As mentioned previously, a growth rate of 10 percent has been used for insurance costs. PERS rate assumptions vary somewhat by fund. The current average rate for each fund was determined, then a 20 percent growth rate was applied for each of the next two biennium. Material and Services Impacts of inflation are assumed to remain minor over the five years, remaining stable over the forecast period at 2 percent to 2.5 percent. Management has been aggressive in managing costs in this category to help offset growth in personnel services costs and has been successful in holding spending well under budgeted amounts. However, workers’ compensation and other insurance rates may cause this category to exceed the management targets as years pass. Capital Equipment The Public Works Fund maintains a replacement reserve for capital equipment replacement and is funded via transfers from the Water, Streets and Sewer funds. The General Fund replaces equipment on an as-needed basis or emergency basis, with emphasis on whether funding is available. Debt Service Estimates are based on amortization schedules for outstanding debt issues. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 238 Glossary Capital Projects New construction and major repairs to the City’s fixed assets Operating Position Recurring revenues and recurring expenditures Potential Impacts Refers to issues and challenges that are in addition to the status quo. The intent is to inform the reader of economic matters that might occur during the forecast period. Recurring Expenditures The expense portion of status quo, predictable and on-going costs Recurring Revenues The resource portion of status quo, predictable and ongoing revenues Revenues Includes both recurring revenues and transfers in Status Quo The current level of services Transfers In Internal charges by General Fund for services provided to other funds Urban Growth Boundary (UGB) A regional boundary around the City’s perimeter used by local governments as a guide to zoning and land use decisions to control urban expansion onto farm and forest lands. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 239 Wage Scales The City’s wage scales include the American Federation of State, County and Municipal Employees (AFSCME), the Woodburn Police Association (WPA), Sergeants, Part-Time and Unrepresented Full-Time. Part-Time Wage Scale Effective 7/1/2016 Grade Entry Mid Max 1 9.75 $ 10.80 $ 11.86 $ Library Page Rec Leader General Swim Instructor Rec Leader- After School Club Lifeguard Med. Transp Driver Vehicle Custodian Aquatics Cust 2 10.00 $ 11.08 $ 12.17 $ Rec Programmer I - Summ. Day Camp 3 10.25 $ 11.36 $ 12.47 $ Rec Programmer II-Summ. Day Camp Shift Supervisor 4 10.71 $ 11.86 $ 13.02 $ 5 11.25 $ 12.46 $ 13.67 $ Customer Service Clerk Rec Specialist 6 11.81 $ 13.08 $ 14.35 $ Library Assist. Rec Coord. Lead Swim Inst 7 12.40 $ 13.74 $ 15.07 $ Evidence Tech 8 13.01 $ 14.42 $ 15.82 $ 9 13.67 $ 15.14 $ 16.61 $ Bus Driver 10 14.35 $ 15.90 $ 17.44 $ 11 15.07 $ 16.69 $ 18.32 $ Library Associate 12 15.82 $ 17.53 $ 19.23 $ 13 16.61 $ 18.40 $ 20.19 $ 14 17.44 $ 19.32 $ 21.20 $ 15 18.32 $ 20.29 $ 22.26 $ 16 19.23 $ 21.31 $ 23.38 $ Librarian Pool Operator 17 20.19 $ 22.37 $ 24.55 $ Adm. Clerk-Police 18 21.20 $ 23.49 $ 25.77 $ 19 21.53 $ 24.66 $ 27.06 $ 20 23.38 $ 24.98 $ 28.41 $ 21 24.55 $ 27.19 $ 29.83 $ 22 25.77 $ 28.55 $ 31.32 $ 23 27.06 $ 29.97 $ 32.89 $ Senior Planner 24 28.41 $ 31.48 $ 34.53 $ 25 29.83 $ 33.05 $ 36.26 $ Plans Examiner/Inspector 26 Set rate per day/game- DOE Court Judge BackGr Invest. Fitness Instructor Bailiff Umpire/Referee Rec Instructor Utility I Parks Seasonal - Temp PMPT 10.54 $ 11.68 $ 12.81 $ Parks & Maintenance Worker Range Position ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 240 AFSCME Wage Scale Effective 7/3/2016 Grade Position Entry After 5 Yrs After 9 Yrs A-PM Parks & Maintenance Worker 12.01 $ 12.48 $ 12.96 $ Grade Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 A 12.01 $ 12.81 $ 13.61 $ 14.41 $ 15.21 $ 16.00 $ 16.32 $ 16.65 $ B Clerk I 12.19 $ 13.01 $ 13.82 $ 14.63 $ 15.44 $ 16.25 $ 16.58 $ 16.91 $ C 12.38 $ 13.20 $ 14.03 $ 14.86 $ 15.68 $ 16.50 $ 16.83 $ 17.17 $ D 12.61 $ 13.45 $ 14.30 $ 15.14 $ 15.98 $ 16.81 $ 17.16 $ 17.49 $ E 12.85 $ 13.70 $ 14.57 $ 15.42 $ 16.27 $ 17.12 $ 17.47 $ 17.81 $ F 13.12 $ 13.99 $ 14.87 $ 15.74 $ 16.62 $ 17.49 $ 17.84 $ 18.20 $ G Meter Reader 13.42 $ 14.32 $ 15.21 $ 16.11 $ 17.00 $ 17.89 $ 18.26 $ 18.61 $ H Bus Driver 13.74 $ 14.66 $ 15.57 $ 16.49 $ 17.41 $ 18.32 $ 18.70 $ 19.06 $ I Clerk II 14.13 $ 15.06 $ 16.01 $ 16.95 $ 17.89 $ 18.83 $ 19.22 $ 19.59 $ J Municipal Court Clerk 14.54 $ 15.52 $ 16.49 $ 17.46 $ 18.43 $ 19.39 $ 19.79 $ 20.17 $ Records Clerk K Clerk III 15.01 $ 16.01 $ 17.01 $ 18.01 $ 19.01 $ 20.01 $ 20.41 $ 20.81 $ Library Assistant Utility Worker I L Permit Technician 15.51 $ 16.55 $ 17.58 $ 18.62 $ 19.65 $ 20.68 $ 21.10 $ 21.52 $ Water Technician I M Engineering Technician I 16.17 $ 17.15 $ 18.22 $ 19.29 $ 20.36 $ 21.43 $ 21.87 $ 22.30 $ Utility Worker II N Waste Water Operator I 16.70 $ 17.81 $ 18.92 $ 20.04 $ 21.15 $ 22.25 $ 22.70 $ 23.15 $ Water Operator I O Evidence Technician 17.03 $ 18.17 $ 19.30 $ 20.43 $ 21.57 $ 22.70 $ 23.16 $ 23.62 $ Utility Worker III P Engineering Technician II 17.39 $ 18.55 $ 19.71 $ 20.87 $ 22.03 $ 23.18 $ 23.65 $ 24.12 $ Library Associate Q Building Inspector/Plans Examiner I 18.26 $ 19.48 $ 20.69 $ 21.91 $ 23.13 $ 24.33 $ 24.82 $ 25.31 $ Fleet Maintenance Technician CAD/GIS Technician Waste Water Operator II Water Technician II Utility Worker IV R Facility Maintenance Technician 19.02 $ 20.29 $ 21.56 $ 22.83 $ 24.10 $ 25.35 $ 25.86 $ 26.37 $ Water Operator II S Librarian 19.98 $ 21.31 $ 22.64 $ 23.97 $ 25.30 $ 26.62 $ 27.16 $ 27.70 $ T Associate Planner 21.04 $ 22.43 $ 23.84 $ 25.24 $ 26.64 $ 28.04 $ 28.60 $ 29.16 $ Fleet Maintenance Technician - Lead Water Maintenance Technician U Building Inspector/Plans Examiner II 22.21 $ 23.69 $ 25.18 $ 26.66 $ 28.13 $ 29.61 $ 30.20 $ 30.80 $ Sewer Line Maintenance Technician Waste Water Laboratory Technician Waste Water Operator III V Engineering Technician III 24.31 $ 25.94 $ 27.56 $ 29.18 $ 30.81 $ 32.42 $ 33.07 $ 33.72 $ Industrial Waste Coordinator Waste Water Maintenance Technician Y Building Inspector/Plans Examiner III 31.59 $ 33.70 $ 35.80 $ 37.91 $ 40.01 $ 42.13 $ 42.97 $ 43.81 $ ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 241 Woodburn Police Association (WPA) Wage Scale Effective 7/3/2016 Compensation Schedule Sworn Officer GRADE Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 1.0 Trainee 24.03 $ 1.1 Officer 25.29 $ 26.31 $ 27.32 $ 28.67 $ 30.02 $ 31.37 $ 33.05 $ 33.72 $ 34.73 $ 35.41 $ 1.2 Officer-Basic Language 25.93 $ 26.97 $ 28.00 $ 29.38 $ 30.77 $ 32.15 $ 33.88 $ 34.57 $ 35.61 $ 36.30 $ 1.3 Officer-Advanced Lang 27.07 $ 28.15 $ 29.23 $ 30.68 $ 32.12 $ 33.56 $ 35.36 $ 36.09 $ 37.17 $ 37.89 $ 2.1 Officer-Intermediate 26.57 $ 27.63 $ 28.69 $ 30.10 $ 31.52 $ 32.94 $ 34.71 $ 35.42 $ 36.48 $ 37.18 $ 2.2 Officer-Inter Basic Lang 27.23 $ 28.32 $ 29.41 $ 30.86 $ 32.31 $ 33.77 $ 35.58 $ 36.31 $ 37.40 $ 38.12 $ 2.3 Officer-Inter Adv Lang 28.43 $ 29.57 $ 30.70 $ 32.21 $ 33.72 $ 35.26 $ 37.14 $ 37.90 $ 39.04 $ 39.79 $ 3.1 Officer-Advanced 27.83 $ 28.94 $ 30.05 $ 31.54 $ 33.02 $ 34.51 $ 36.36 $ 37.10 $ 38.21 $ 38.95 $ 3.2 Officer-Adv Basic Lang 28.53 $ 29.67 $ 30.81 $ 32.33 $ 33.85 $ 35.37 $ 37.27 $ 38.03 $ 39.18 $ 39.93 $ 3.3 Officer-Adv Adv Lang 29.78 $ 30.98 $ 32.16 $ 33.76 $ 35.33 $ 36.93 $ 38.91 $ 39.70 $ 40.89 $ 41.69 $ Compensation Schedule NON Sworn Officer CE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 75% 78% 81% 85% 89% 93% 98% 100% Code Enforcement 18.57 $ 19.31 $ 20.06 $ 21.05 $ 22.03 $ 23.03 $ 24.26 $ 24.75 $ Sergeant Wage Scale Effective 07/05/2015 Grade Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Differentials 75% 78% 81% 85% 89% 93% 98% 100% 103% 105% 4.1 Intermediate Certification 29.19 $ 30.37 $ 31.54 $ 33.10 $ 34.65 $ 36.20 $ 38.15 $ 38.92 $ 40.11 $ 40.88 $ 4.2 Int. + Basic Language 29.93 $ 31.13 $ 32.33 $ 33.93 $ 35.52 $ 37.12 $ 39.11 $ 39.90 $ 41.11 $ 41.91 $ 4.3 Int. + Advanced Language 31.24 $ 32.50 $ 33.75 $ 35.41 $ 37.08 $ 38.75 $ 40.83 $ 41.66 $ 42.92 $ 43.75 $ 5.1 Advanced Certification 30.66 $ 31.89 $ 33.13 $ 34.75 $ 36.38 $ 38.03 $ 40.06 $ 40.88 $ 42.11 $ 42.93 $ 5.2 Adv. + Basic Language 31.43 $ 32.68 $ 33.96 $ 35.63 $ 37.30 $ 38.97 $ 41.07 $ 41.91 $ 43.17 $ 44.01 $ 5.3 Adv. + Advanced Language 32.81 $ 34.12 $ 35.45 $ 37.19 $ 38.93 $ 40.69 $ 42.86 $ 43.75 $ 45.06 $ 45.94 $ 6.1 Supervisory Certification 32.12 $ 33.39 $ 34.70 $ 36.40 $ 38.12 $ 39.83 $ 41.97 $ 42.82 $ 44.12 $ 44.97 $ 6.2 Super. + Basic Language 32.93 $ 34.24 $ 35.58 $ 37.32 $ 39.08 $ 40.83 $ 43.02 $ 43.89 $ 45.22 $ 46.11 $ 6.3 Super. + Advanced Language 34.36 $ 35.74 $ 37.14 $ 38.95 $ 40.78 $ 42.63 $ 44.91 $ 45.83 $ 47.21 $ 48.12 $ ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 242 Unrepresented Wage Scale Effective 6/14/2016 Grade Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 A Aquatics Coordinator 13.13 $ 13.63 $ 14.13 $ 14.63 $ 15.13 $ 15.63 $ 16.13 $ 16.62 $ Recreation Supervisor B 16.84 $ 17.49 $ 18.13 $ 18.77 $ 19.40 $ 20.05 $ 20.69 $ 21.32 $ C Accountant I 19.51 $ 20.25 $ 20.99 $ 21.74 $ 22.47 $ 23.22 $ 23.95 $ 24.68 $ Administrative Assistant - Confidential Community Outreach Coordinator Information Systems Tech D Executive Assistant - Confidential - Police 20.48 $ 21.27 $ 22.04 $ 22.82 $ 23.59 $ 24.38 $ 25.15 $ 25.93 $ E Network Administrator 21.50 $ 22.33 $ 23.13 $ 23.96 $ 24.78 $ 25.59 $ 26.41 $ 27.21 $ F 22.58 $ 23.44 $ 24.30 $ 25.15 $ 26.01 $ 26.88 $ 27.72 $ 25.58 $ G Records Supervisor 23.72 $ 24.60 $ 25.51 $ 26.41 $ 27.31 $ 28.20 $ 29.11 $ 30.01 $ Transit Operations Supervisor H Executive Legal Assistant 24.90 $ 25.85 $ 26.80 $ 27.73 $ 28.68 $ 29.63 $ 30.58 $ 31.52 $ Management Analyst II I Budget & Finance Analyst 26.14 $ 27.14 $ 28.13 $ 29.13 $ 30.12 $ 31.12 $ 32.11 $ 33.10 $ Facilities and Grounds Maintenance Supervisor Street Maintenance Supervisor Water Treatment Supervisor/Operator III J Collection System and Street Maint Supervisor 27.45 $ 28.49 $ 29.54 $ 30.58 $ 31.62 $ 32.66 $ 33.70 $ 34.74 $ Drinking Water Section Supervisor Senior Engineering Technician Senior Management Analyst Urban Renewal Manager/Planner K Project Engineer 28.83 $ 29.93 $ 31.02 $ 32.12 $ 33.21 $ 34.30 $ 35.39 $ 36.49 $ L Waste Water Treatment Section Supervisor 30.26 $ 31.42 $ 32.57 $ 33.72 $ 34.86 $ 36.02 $ 37.16 $ 38.31 $ ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 243 Chart of Accounts As part of the Finance department’s efforts to improve efficiency the chart of accounts is under review for consolidation and improved account names. There are numerous accts that say closed or refer the user to other accounts for usage. Account # Description Notes Revenue 3081 Beginning Fund Balance 3111 Property Tax 3112 Property Taxes Delinquent 3113 Pmt in Lieu of Taxes 3133 Hotel/Motel Tax 3141 Privilege Tax, PGE 3142 Privilege Tax, NW Natural 3171 City Gas Tax 3181 911 Tax 3211 Business License 3212 Liquor License 3219 Other License 3220 Taxicab Permits 3221.101 Building Permits 3221.102 Mechanical Permits 3221.103 MC Electrial/Plumbing Per 3221.104 Bldg Permit State Surchar 3221.105 Plan Check Fees 3221.106 Fire Check Fees 3221.107 State Mfg Home Fee 3221.108 M.C. Admin Fee 3221.109 Plan Check--Mechanical 3221.110 CET Administrative Fee 3223 Curb Cuts and Bores 3224 R/W Construction Permits 3231 Franchise Fee, PGE 3232 Franchise Fee, NW Natural 3233 Franchise Fee, Qwest 3234 Franchise Fee, Allied Waste 3235 Franchise Fee, Wave BB 3236 Franchise Fee, W Ambulanc 3237 Franchise Fee, Gervais Te 3239 Franchise Fee Sprint 3240 Preferred LD Franchise 3241 Matrix 3242 Franchise 3243.470 General Right of Way - Water Right of Way charges paid to Gen Fund by Water & Sewer, established FY 2013-14. 3243.472 General Right of Way - Sewer Right of Way charges paid to Gen Fund by Water & Sewer, established FY 2013-14. 3331 Federal Grants Direct 3332 Federal Grants 3333 Federal Grants Indirect 3333.001 DoT Fund Exchange 3333.601 5310 Discretionary Ops 3333.602 5310 Discretionary Cap 3333.603 5311 Formula Operation 3333.605 Veh Prev Maint 3341 State Grants 3341.601 STF Formula 3344 New Freedom 3361 State Gas Tax 3362 State Liquor Proration 3363 State Cigarette Tax 3364 State Revenue Sharing ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 244 Chart of Accounts – Continued Account # Description Notes 3365 Regional Library Services 3366 Ready to Read Grant 3414 Accounting Services 3415 Sale of Documents 3415.001 Sale of Bid Documents 3416 Lien Search Revenue 3417 Resale of Merchandise 3418 Concession Sales 3421 Police Reimbursements 3421.### Reimbursements IT service for other cities/districts 3422.### Rec Mgmt (RMS) Cost sharing portion of Aegis software per shared city/district 3431 Weed/brush Abatement 3434 Water Revenue 3434.101 Water Sales Revenue 3434.102 New Services 3434.103 Re-connection Fees 3434.104 Vacations 3434.105 After Hours Fee 3434.106 NSF Check Fee 3434.107 System Improvements 3434.108 Bulk Water Sales 3434.109 System Repairs 3434.111 Collections 3434.112 Late Fees 3435 Sewer Revenue 3435.101 Sewer System Revenue 3435.102 Service Chg-95-6 Increase 3435.103 Septage Dumping 3435.111 Collections 3445 Dial a Ride Daily 3447 Transit System Fares 3447.101 Transit System Fares Fixed Route - SALEM 3451 T&E Planning Develop Fee 3456 Planning Fees 3458.101 Transportation Impact Fees 3458.201 Storm SDC's 3458.301 Water SDC's 3458.401 Sewer SDC's 3458.501 Park's SDC's 3471.101 Pool Admissions 3471.102 Pool Memberships 3471.103 Pool Rentals 3471.104 Swimming Lessons 3471.105 Sponsorships 3471.106 Fitness Classes 3471.107 Towels/Misc 3472 Rural Readers' Fees 3473.101 Youth Sports 3473.102 Adult Sports 3473.103 Youth Program 3473.104 Administration 3473.105 Adult Program 3473.106 Sponsorship Revenue 3473.107 Teen Program Revenue 3473.108 After School Club 3473.109 Recreation Trust 3473.110 Arts & Culture 3473.111 Active Adult 3474 Event Admission 3474.099 Fiesta Events 3475 Museum Admission 3491 Rental Income 3531 Court Fines 3531.101 Police Training Surcharge ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 245 Chart of Accounts – Continued Account # Description Notes 3532 Towing Fee 3533 Alarm Fee 3534 Rural Reader's Fines 3535 Sewer Discharge Fines 3536 Library Fines 3611 Interest from Investments 3612 Interest Fr Interfund Lns 3614 Special Assessment-Intere 3615 Interest fr Deferred Pmts 3625 Facilities Rent 3625.001 Rent-METCOM (Norcom) 3631 Insurance Recoveries 3632 Judgements & Settlements 3641 Annual Access Fee 3642.110 Small Business Loan 3644 Liquidated Damages 3651 Internal Rent Revenue See General Fund dept. Parks & Facilities Maintenance for Internal Rent discussion 3652 Interfund Stores Issues 3652.001 IS Revenue - General Fund 3652.110 IS Revenue - Transit 3652.123 IS Revenue - Building Inspection 3652.138 IS Revenue - RSVP 3652.140 IS Revenue - Street 3652.470 IS Revenue - Water 3652.472 IS Revenue - Sewer 3652.478 IS Revenue - Surface Water 3652.582 IS Revenue - Public Works Services 3652.583 IS Revenue - Facilities Maintenance 3652.901 IS Revenue - Norcom 3653 Interfund Copier Usage 3654 Garage WO Revenue 3655 IS Support 3656 Engineering Internal Project WO Revenue 3656.140 Engineering Support from Street 3656.470 Engineering Support from Water 3656.472 Engineering Support from Sewer 3657.140 PW Overhead from Street 3657.470 PW Overhead from Water 3657.472 PW Overhead from Sewer 3658.101 General Liability 3658.102 Auto/Vehicle 3658.103 Property 3658.104 Workers Comp 3658.105 Employee Blanket Bond 3658.106 Boiler & Machinery 3658.107 Admin/Legal 3661 Interfund Loan Interest 3662 Interfund Rent 3671 Donations-Parks 3671.101 Woodburn Together Grant 3671.102 Police Athletic Assoc 3671.103 Nike Go Grant 3671.104 OSU Credit Union Grant 3671.105 Land o Frost Grant 3671.109 Adopt a Park Donations 3671.999 Intergovernmental Grant 3672 Donations-Library 3672.001 Donations-Library - Music in the Park 3673 Donations-Police 3674 SRO SD Portion 3675 Donations-Museum 3676 Donations-Transit 3677 Donations-Pool 3678 Developer Contributions 3679 Donations-Other 3681 Special Assessment Princi 3681.001 LID Alley (Local Improvement District) 3681.004 LID Boones Ferry ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 246 Chart of Accounts – Continued Account # Description Notes 3681.009 LID Parr Road 3681.010 LID West Lincoln 3681.011 LID Ironwood 3691 Sale of Surplus Property 3692 Confiscated Cash 3692.101 Copies--Other 3692.311 Copies--Library 3693 Sale of Confiscated Prop 3694 Gain/Loss on Sale 3695 Lost Book Revenue 3696 Friends of Library Sales 3698 Cash Long and Short 3698.001 Deposit Difference 3699 Other Miscellaneous Income 3699.720 Urban Renewal 381 Fund Bal 3811 Interfund Loan Proceeds 3811.123 Interfund Loan From Building 3811.376 Interfund Loan from 376 3811.465 Interfund Loan 3811.466 Interfund Loan From 466 3812.001 Interfund Loan Repayment 3824.### Loan Payback - various years 3841 Interfund Loan 3841.376 Interfund Loan Receipt 3881 Reimbursements 3881.001 Reimbursement--Training 3891 Construction Excise Tax 3891.059 Marion County Permits 3891.060 Marion County Admin Fee 3891.099 Marion County State Surcharge 3891.159 State Surcharge 3891.259 State Manufactured Home Fee 3891.359 CET Suspend 3916 Note Proceeds 3918.101 State Loan-PW Program 3918.102 State Loan-Revolving Fd 3918.103 SDWA Loan 3918.104 Water/Sewer Loan 3918.105 OHCS Loan 3971.### Transfer In (Last 3 digits are offsetting fund number) 3972 Interfund Loan Transfer Expense Personnel Services 5111 Regular Wages 5112 Part-Time Wages 5112.010 Youth Sports 5112.011 Instruction Wages 5112.012 Lifeguarding Wages 5112.013 Cashiering Wages 5112.014 Administration Wages 5112.015 Pool Operator Custodial) Wages 5112.016 Water Fitness Instructor Wages 5112.017 Head Lifeguard Wages 5112.020 Adult Sports Wages 5112.040 Summer Day Camp Wages 5112.050 After School Club Wages 5112.060 Arts & Culture Wages 5112.070 Active Adult Wages 5113 Temporary 5121 Overtime 5199 Intra-governmental Servce 5211 OR Workers' Benefit 5212 Social Security 5213 Med, Den, Life Ins. 5214 Retirement 5215 Long Term Disability Ins 5216 Unemployment Insurance 5217 Life Insurance ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 247 Chart of Accounts – Continued Account # Description Notes Materials & Services 5313 Paper (Use 5319 Office Supplies) 5314 Books (Phasing out use of this account- use training or office supplies) 5315 Computer Supplies Technology items not supplies by Fund 568, may include specialized accessories or add 5319 Office Supplies 5321 Cleaning Supplies 5322 Lubricants Oil, grease, various lubricants for machinery recorded in this account 5323 Fuel Fuel costs for all City vehicles 5324 Clothing Uniforms and clothing (not specialty gear) 5325 Ag Supplies Parks & Facilities Maint (Dept 711) uses this acct, phased out for other depts 5326 Safety/Medical Safety equipment to include cones, fire extinguishers, and various equipment under 5327 Chemicals Chemicals for water/sewer operations and the operation of Aquatics. 5328 Lab Supplies Costs for lab supplies for water testing 5329 Other Supplies 5329.100 Events 5329.200 Youth Sports 5329.300 Adult Sports 5329.400 Summer Day Camp 5329.401 Program Supplies-Youth 5329.402 Program Supplies-Adult 5329.403 Program Supplies--Teen 5329.405 Fiesta Services 5329.410 Wbn Reads Grant 5329.600 Rec Admin 5329.700 Arts & Culture 5329.800 Active Adult 5329.900 Museum 5331 Construction Materials 5332 Spare Parts 5334 Plumbing Supplies 5335 Electrical Supplies 5336 HVAC Only used by Sewer fund, consider using Building Maintenance 5337 Tires/Parts 5338 Tools Tools that cost less than $5,000 per item 5339 Other Maintenance Supplies 5340 Print Materials - Teen 5341 Print Materials - Adult 5341.001 Fiction 5341.002 Non Fiction 5342 Print Materials - Child 5342.001 Juvenile Fiction 5342.002 Juvenile Easy 5342.003 Juvenile Non Fiction 5342.004 Parents 5342.005 Library Materials - Young Adult 5342.006 Reference 5343 Foreign Language Material 5343.001 Russian 5343.002 Spanish 5344 Large Print Materials 5344.001 Fiction 5344.002 Non Fiction 5344.003 Audiobooks 5345 Audiovisual Materials - Adult 5345.001 Audiovisual Materials - Child 5345.002 Audiovisual Materials - Teen 5346 Electronic Materials 5347 Program Supplies 5347.001 Program Supplies - Summer Concerts 5347.002 Program Supplies - Adult 5347.003 Program Supplies - Child 5347.004 Program Supplies - Technical Services 5348 Periodicals 5349 Periodicals - Adult 5350 Periodicals - Child 5351 Ammunition Used by the police to account for costs associated with firearm ammunition 5352 Protective Clothing Rain gear and other protective clothing 5353 Photographic Supplies Evidence costs for Police Department 5359 Other Police Supplies ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 248 Chart of Accounts – Continued Account # Description Notes 5361 Road Materials 5362 Concrete 5363 Signs 5364 Culvert 5365 Guardrail 5369 Other Street Supplies 5379 Water/Sewer Supplies 5379.001 Line Repair Supplies 5379.002 Customer Service 5379.003 Pump Supplies 5379.004 Meter Parts 5379.005 Protective Equipment 5379.006 Treatment/Storage Maint 5381 Turf 5384 Trees 5385 Fertilizer 5389 Other Parks Supplies 5390 Merchandise 5391 Inventory 5400 Code Abatement 5409.140 Garage Services 5411 Engineering & Architect 5411.001 Engineering Support to General Fund 5412 Legal 5414 Accounting/Auditing 5415 Computer 5417 HR/Other Employee Expenses 5418 Risk Management 5419 Other Professional Serv 5419.001 SDC Methodology 5419.002 Parks Master Plan 5419.003 US Gauging Station Fees 5419.101 Contract Svcs Teen Center 5419.201 ToT Grants 5419.401 Sponsored Programs 5419.402 Contract Services-Youth 5419.403 Contract Services--Other 5419.501 Testing/Lab 5419.707 Educ Outreach 5419.721 Downtown Grants 5419.722 Small Bus Loans 5420 Investigation Expenses 5421 Telephone/Data 5422 Postage 5423 Internet 5424 Advertising 5425 Publication of Legal Note 5426 Contract Networks 5428 IS Support An internal service charge to all the funds that use the services of IS Fund 5429 Other Communication Serv 5432 Meals 5433 Mileage 5439 Travel Airfare, car rental, hotels, any travel (typically incurred related to training) 5441 Land 5442 Buildings 5443 Office Equipment 5444 Vehicles 5445 Work Equipment 5446 Software Licenses 5446.915 NWS Upgrade 5448 Internal Rent 5449 Other Leases 5450 General Right of Way Charge Right of Way charges paid to Gen Fund by Water & Sewer, established FY 2013-14. 5451 Natural Gas 5452 Water/Sewer 5453 Electricity 5454 Solid Waste Disposal 5455 Cable TV 5456 Street Lighting 5459 Other Utilities 5462 Employee Blanket Bond 5464 Workers' Comp 5465 General Liability Insur ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 249 Chart of Accounts – Continued Account # Description Notes 5468 Deductible 5469 Other Insurance Costs 5471 Equipment Repair & Maint 5472 Buildings Repairs & Maint 5472.001 Fixture Repair 5473 Improvements Repair & Maint 5474 Structures Repair & Maint 5475 Vehicle Repair & Maint 5476 Laundry 5477 Instrumentation & Calibra 5478 Playground Repair & Maint 5479 Other Repair & Maint 5480 Accident Repair 5481 Utility Assistance Program 5482 Tree Maintenance 5483 Sidewalks 5484 Urban Forestry Program 5485 Inclusion Committee 5491 Dues & Subscriptions 5492 Registrations/Training Cost of registration/tuition for training (not travel costs assoc with training) 5493 Printing/Binding 5494 Janitorial 5495 Court Costs 5496 Filing/Recording 5497 Entertainment/Admissions 5498 Permits/Fees 5498.059 MC Permits 5498.159 MC State Surc 5498.259 St Mfg Fee 5498.359 State Surc 5498.459 Construction Excise Tax 5499.001 Reg Lib Sv 5499.005 Grounds Maintenance Services 5499.100 Literacy Grant 5499.101 Housing Rehab Loans 5499.102 Business Assistance Loans 5499.911 911 Services 5500 Banking Fees & Charges 5509 Misc. Expense 5510 Bad Debt Expense 5520 Grant Program 5530 Design Services 5540 Loan Program Capital Outlay 5622 Library - Capital 5623 Park 5624 Garage/Shop 5629 Buildings 5631 Streets/Alleys/Sidewalks 5633 Parking 5634 Water - Capital 5635 Sewer 5636 Storm Drains 5637 Parks 5639 Other Improvements 5641 Office Furniture & Equip 5642 Passenger Vehicles 5643 Heavy Equipment 5644 Communications 5645 Computing 5646 Shop Tooling 5648 Systems/Control Equip Items over $5,000 that are long term assets. The City has improved project reporting and is no longer using a separate account for each new project or item. Account numbers for capital outlay begin with 56. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 250 Chart of Accounts – Continued Account # Description Notes Debt Service 5711 Bond Principal 5712 Note Principal 5714 Interfund Loan 5719 Other Principal 5721 Bond Interest 5722 Note Interest 5724 Interfund Interest 5724.101 Interfund Loan 5729 Interest for CET 5811.### Transfer to Other Funds (Last 3 digits are offsetting fund number) 5841.357 Interfund Loan Payment 5841.358 Interfund Loan Payment 5841.376 Interfund Loan Transfer 5841.466 Interfund Loan Transfer Contingency and Reserves 5921 Contingency 5981.005 Reserve for Future Construction Excess funds reserved for projects in the future, not part of typical Contingency. 5981.007 Reserve for Debt Service Funds reserved for Debt Service, typically as part of debt agreements. 5981.012 Reserve - SMR (Shortfall ManagementReserve) 5981.013 Reserve for Facilities 5981.101 Reserve for PERS ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 251 LB-1 Notice of Budget Hearing FORM LB-1 Telephone: [PHONE REDACTED] Actual Amount Amended Budget Approved Budget 2014-15 This Year 2015-16 Next Year 2016-17 40,013,880 38,260,023 35,541,807 16,294,653 15,755,713 16,334,419 3,460,179 2,900,999 3,559,561 0 0 0 1,122,950 3,191,166 4,371,911 2,402,435 2,630,016 2,530,263 8,724,439 8,822,000 9,216,000 72,018,536 71,559,917 71,553,961 12,872,588 14,278,886 14,178,685 8,684,321 10,820,495 10,741,889 6,298,426 13,517,117 9,793,366 5,446,939 5,101,048 5,260,245 1,122,950 3,191,166 4,371,911 0 2,228,731 3,851,126 0 0 0 37,593,312 22,422,474 23,356,739 72,018,536 71,559,917 71,553,961 16,609 17,803 21,000 0.0 0.0 0.0 197,704 245,756 245,581 2.4 2.4 2.4 0.0 56,883 87,092 0.0 1.0 1.0 69,088 78,634 85,010 1.2 1.2 1.2 169,032 235,157 195,546 2.5 2.5 2.5 336,582 572,139 593,827 8.4 8.9 8.9 87,748 113,353 200,663 2.0 2.0 1.0 148,772 0 0 1.1 0.0 0.0 7,276,622 7,768,853 7,823,989 41.1 42.6 41.7 789,583 862,096 869,871 10.4 10.5 10.5 392,101 452,920 464,435 2.0 3.9 3.9 516,279 534,264 568,730 12.2 10.7 11.1 59,575 74,010 0 0.5 0.5 0.0 Materials and Services Capital Outlay Debt Service Interfund Transfers Federal, State and All Other Grants, Gifts, Allocations and Donations Revenue from Bonds and Other Debt Interfund Transfers / Internal Service Reimbursements All Other Resources Except Current Year Property Taxes Current Year Property Taxes Estimated to be Received Total Resources FINANCIAL SUMMARY - REQUIREMENTS BY OBJECT CLASSIFICATION Personnel Services NOTICE OF BUDGET HEARING Contact: Sarah Head Email: [EMAIL REDACTED] FINANCIAL SUMMARY - RESOURCES TOTAL OF ALL FUNDS Beginning Fund Balance/Net Working Capital Fees, Licenses, Permits, Fines, Assessments & Other Service Charges Contingencies Special Payments Unappropriated Ending Balance and Reserved for Future Expenditure Total Requirements FINANCIAL SUMMARY - REQUIREMENTS BY ORGANIZATIONAL UNIT OR PROGRAM * Name of Organizational Unit or Program FTE for that unit or program Council & Mayor FTE Administration FTE City Recorder FTE City Attorney FTE Finance FTE Economic Development FTE Human Resources FTE Court FTE Police FTE Library FTE Recreation FTE Aquatics Center FTE RSVP FTE A public meeting of the City of Woodburn City Council will be held on June 13, 2016 at 7:00 p.m. at Woodburn CIty Hall, 270 Montgomery St Woodburn, Oregon. The purpose of this meeting is to discuss the budget for the fiscal year beginning July 1, 2016 as approved by the City of Woodburn Budget Committee. A summary of the budget is presented below. A copy of the budget may be inspected or obtained at Woodburn City Hall, 270 Montgomery St. between the hours of 9:00 a.m. and 4:00 p.m., or online at www.ci.woodburn.or.us. This budget is for an annual budget period. This budget was prepared on a basis of accounting that is the same as used the preceding year. Also during this public meeting will be a public hearing to declare the City's election and qualification to receive State Revenue Sharing during fiscal year 2016-17. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 252 LB-1 Notice of Budget Hearing – Continued 243,185 341,363 378,302 3.0 3.0 3.0 275,212 375,053 387,331 2.7 2.7 2.7 686,645 773,220 504,625 8.0 7.0 4.5 829,865 893,272 898,265 8.3 8.3 8.3 1,074,280 1,169,784 1,500,310 3.3 3.8 3.8 305,670 170,739 248,000 0.0 0.0 0.0 6,042,223 6,339,243 6,710,189 10.0 10.0 10.0 26,269,552 26,792,522 24,211,882 0.0 0.0 0.0 13,161,321 12,526,933 14,002,000 16.0 16.0 15.0 5,001,328 5,065,034 4,801,497 6.0 6.0 8.3 1,174,532 684,750 754,750 6.8 6.9 7.3 6,895,028 5,416,136 5,971,066 4.0 4.0 4.0 72,018,536 71,559,917 71,523,961 152 154 151 Materials & Services were held flat in all departments, except in cases of contracts or items beyond manager control. In FY 2015-16 Court budget was merged with Finance budget. Rate or Amount Imposed Rate or Amount Imposed Rate or Amount Approved 6.0534 6.0534 6.0534 521,000 511,000 522,000 LONG TERM DEBT General Obligation Bonds Other Bonds Other Borrowings Total Community Services Administration FTE Planning FTE Engineering FTE Transit FTE Not Allocated to Organizational Unit or Program FTE Building Inspection FTE Housing Rehabilitation FTE Water FTE Capital Improvement FTE Sewer/Surface Water/Collections Streets FTE Total Requirements Total FTE STATEMENT OF CHANGES IN ACTIVITIES and SOURCES OF FINANCING PROPERTY TAX LEVIES FTE Maintenance - Parks & Facilities FTE $40,311,622 $0 on July 1. Not Incurred on July 1 $4,060,000 $0 $36,251,622 $0 Permanent Rate Levy (rate limit 6.0534 per $1,000) Local Option Levy Levy For General Obligation Bonds STATEMENT OF INDEBTEDNESS Estimated Debt Outstanding Estimated Debt Authorized, But $0 $0 ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 253 Budget Resolution COUNCIL BILL NO. 3006 RESOLUTION NO. 2080 A RESOLUTION ADOPTING THE FISCAL YEAR 2016-2017 BUDGET; MAKING BUDGET APPROPRIATIONS; AND CATEGORIZING TAXES WHEREAS, the City Administrator, as Budget Officer, prepared and submitted the Fiscal Year 2016-2017 Budget to the Budget Committee at its May 7, 2016 meeting; and WHEREAS, the May 7, 2016 Budget Committee meeting was noticed by publication in the Woodburn Independent newspaper on April 20, 2016; and WHEREAS, a public hearing was held at the May 7, 2016 Budget Committee meeting; and WHEREAS, the Notice of Budget Hearing and Financial Summary were published in the Woodburn Independent newspaper on June 1, 2016 as required by ORS 294.438; and WHEREAS, a second public hearing was held before the City Council at its meeting on June 13, 2016; and WHEREAS, the City Council increased the General Fund Aquatics revenues and expenditures by $30,000 at its meeting on June 13, 2016 as allowed by ORS 294.456; NOW, THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The City Council adopts the budget for Fiscal Year 2016-2017 in the sum of $71,553,961. A copy of the budget document is now on file at City Hall, 270 Montgomery Street, Woodburn, Oregon. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 254 Budget Resolution – Continued Section 2. The amounts for the Fiscal Year 2016-2017 are hereby appropriated as follows: General Fund Street Fund 011 - Council & Mayor 21,000 Personnel Services 709,127 121 - Administration 245,581 Materials & Services 1,609,029 125 - Economic Development 87,092 Capital Outlay 5,500 131 - City Recorder 85,010 Transfers Out 1,174,501 141 - City Attorney 195,546 Contingency 231,816 151 - Finance 593,827 Total 3,729,973 161 - Human Resources 200,663 211 - Police 7,222,364 GO Debt Service Fund 311 - Library 869,871 Debt Service 536,566 421 - Recreation 464,435 431 - Aquatics 598,730 Special Assessment Fund 499 - Community Services Admin 351,707 Transfers Out 69,294 511 - Planning 387,331 Contingency 11,206 651 - Engineering 504,625 Total 80,500 711 - Parks & Facilities Maintenance 898,265 199 - Non-departmental 223,566 Street & Storm Cap Const Fund Transfers Out 207,453 Capital Outlay 3,495,000 Contingency 2,195,399 Contingency 11,000 Total 15,352,465 Total 3,506,000 Transit Fund Parks SDC Fund Transit 645,826 Materials & Services 10,000 Transfers Out 3,001 Contingency 105,923 Street SDC Fund Total 754,750 Debt Service 33,770 Transfers Out 1,700,000 Building Inspection Fund Total 1,733,770 Building Inspection 997,249 Transfers Out 3,001 Storm SDC Fund Contingency 500,060 Transfers Out 155,000 Total 1,500,310 Sewer Cap Const Fund Search & Seizure Fund Capital Outlay 4,825,000 Search & Seizure 6,975 Water Cap Const Fund Housing Rehab Fund Capital Outlay 375,000 Housing Rehab 29,983 Contingency 218,017 Total 248,000 ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 255 Budget Resolution – Continued Water Fund Insurance Fund Water 2,280,781 Insurance 824,230 Debt Service 1,156,098 Contingency 77,125 Transfers Out 32,955 Total 901,355 Contingency 114,039 Total 3,583,873 Equipment Replacement Fd Capital Outlay 954,837 Sewer Fund Sewer 3,933,748 Library Endowment Fund Debt Service 3,533,812 Contingency 26,595 Transfers Out 526,706 Contingency 196,687 Lavelle Black Trust Fund Total 8,190,953 Materials & Services 10,000 Contingency 30,200 Water SDC Total 40,200 Materials & Services 100,000 Sewer SDC Total Appropriations, All Funds 48,197,222 Transfers Out 500,000 Reserves, All Funds 23,356,739 Information Technology Information Technology 849,513 Total Budget 71,553,961 Capital Outlay 102,529 Contingency 133,058 Total 1,085,100 Section 3. The City Council imposes the taxes provided for in the adopted budget at the rate of $6.0534 per $1,000 of assessed value for operations and in the aggregate amount of $522,000 for bonds. These taxes are hereby imposed and categorized for tax year 2016-17 based upon assessed value of all taxable property within the City. General Government Excluded from Limitation General Government $6.0534/$1,000 - Public Safety Debt Service - $522,000 ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 256 ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 257 Urban Renewal Agency (URA) – 720 Adopted Budget FY 2016-17 ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 258 Woodburn Urban Renewal District Visit www.ci.woodburn.or.us for more information ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 259 Fund/Fund Number: Urban Renewal Agency - 720 Department Director: Jamie Johnk Description of purpose/functions of department: The Urban Renewal Plan was established in 2001 for the purpose of improving blighted areas of Woodburn that are poorly developed or underdeveloped. These areas may have deteriorated buildings, unimproved streets, sidewalks and utilities. The District is comprised of nearly 260 acres which includes downtown Woodburn, portions of Highway 99E, Hwy. 214, and properties adjacent to I-5. The Woodburn City Council serves as the Urban Renewal Agency (URA) Board. At inception, the URA was forecasted to terminate in FY 2024-25, however the URA may remain in service longer for debt servicing purposes. Description of Department, Including Number of Personnel: The program consists of a full-time Economic Development Director. This position was filled in January 2016 and is allocated between General Fund and Urban Renewal Fund Description of FY 2015-16 accomplishments:  Conducted an evaluation of the URA financial forecast and capacity and prioritization of future district investment  Identified the next steps for marketing the Association Building for sale  Review and evaluated policies and procedures of the grant and loan programs and made recommendation on revisions to the DARS and URA  Prepared for the removal of the vacant structures from URA owned properties located at 137 and 175 S. First Street Description of FY 2016-17 proposed focus/goals:  Promote building improvements loan/grant program and accept applications  Construct restroom facilities at Library  Installation of gateway and directional signage  Initiate and public outreach and discussion on the design of the First Street improvements  Remove vacant structures from URA owned properties located at 137 and 175 S. First Street and prepare property for future use ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 260 Fund Summary FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Account Description Proposed Approved Adopted Urban Renewal Fund Revenues 1,802,069 1,891,593 1,300,000 Fund Balance 1,700,000 1,700,000 1,700,000 602,347 600,190 580,000 Taxes 565,000 565,000 565,000 10,266 9,593 10,000 Miscellaneous Revenue 7,000 7,000 7,000 - - 4,000,000 Note Proceeds - - - 2,414,682 2,501,376 5,890,000 Revenues Total 2,272,000 2,272,000 2,272,000 Expenditures 119,992 123,572 75,550 Personnel Services 84,387 84,387 84,387 175,365 805,045 184,500 Materials & Services 84,000 84,000 84,000 - - 4,500,000 Capital Outlay 200,000 200,000 200,000 227,732 227,732 56,933 Debt Service - - - - - 1,073,017 Contingencies and Reserve 1,903,613 1,903,613 1,903,613 523,089 1,156,349 5,890,000 Expenditures Total 2,272,000 2,272,000 2,272,000 Please see Personnel Allocation table on page 180 for information on positions that are allocated to Urban Renewal. The Capital Outlay of $200,000 is for the downtown public restroom project. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 261 Fund Detail FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2016-17 FY 2016-17 Actual Actual Budget Proposed Approved Adopted Fund: 720 - Urban Renewal Fund Revenues 1,802,069 1,891,593 1,300,000 3081 Beginning Fund Balance 1,700,000 1,700,000 1,700,000 1,802,069 1,891,593 1,300,000 Total - Fund Balance 1,700,000 1,700,000 1,700,000 594,842 581,561 570,000 3111 Property Tax - Current 550,000 550,000 550,000 7,505 18,629 10,000 3112 Property Tax - Delinquent 15,000 15,000 15,000 602,347 600,190 580,000 Total - Taxes 565,000 565,000 565,000 10,266 9,593 10,000 3611 Interest from Investments 7,000 7,000 7,000 10,266 9,593 10,000 Total - Miscellaneous Revenue 7,000 7,000 7,000 - - 4,000,000 3916 Note Proceeds - - - - - 4,000,000 Total - Other Financing Sources - - - 2,414,682 2,501,376 5,890,000 Revenue Totals 2,272,000 2,272,000 2,272,000 Expenditures 86,998 90,027 50,698 5111 Regular Wages 58,084 58,084 58,084 37 38 22 5211 OR Workers' Benefit 22 22 22 6,621 6,874 3,808 5212 Social Security 4,362 4,362 4,362 8,811 8,649 7,372 5213 Med & Dent Ins 8,375 8,375 8,375 15,871 16,590 12,837 5214 Retirement 13,167 13,167 13,167 406 [PHONE REDACTED] Long Term Disability Ins 231 231 231 1,034 [PHONE REDACTED] Unemployment Insurance 59 59 59 213 [PHONE REDACTED] Life Insurance 87 87 87 119,992 123,573 75,550 Total - Personnel Services 84,387 84,387 84,387 109,016 1,336 125,500 5419 Other Professional Serv 25,000 25,000 25,000 51,059 803,709 50,000 5520 Grant Program 50,000 50,000 50,000 15,290 - 9,000 5530 Design Services 9,000 9,000 9,000 175,365 805,045 184,500 Total - Materials & Services 84,000 84,000 84,000 - - 4,500,000 5631 Streets/Alleys/Sidewalks - - - - - - 5639 Other Improvements 200,000 200,000 200,000 - - 4,500,000 Total - Capital Outlay 200,000 200,000 200,000 210,510 219,535 56,338 5711 Bond Principal - - - 17,223 8,[PHONE REDACTED] Bond Interest - - - 227,732 227,732 56,933 Total - Debt Service - - - - - 26,005 5921 Contingency 16,838 16,838 16,838 - - 697,012 5981.005 Reserve for Future Years 1,886,775 1,886,775 1,886,775 - - 350,000 5981.008 Reserve for URA Debt - - - - - 1,073,017 Total - Contingencies and Unappropriated Balances 1,903,613 1,903,613 1,903,613 523,090 1,156,350 5,890,000 Expenditures Total 2,272,000 2,272,000 2,272,000 1,891,593 1,345,026 - Fund Net Total: 720 Urban Renewal Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 262 UR-1 Notice of Budget Hearing FORM UR-1 Telephone: [PHONE REDACTED] Actual Amount Adopted Budget Approved Budget 2014-15 This Year 2015-16 Next Year 2016-17 1,891,593 1,300,000 1,700,000 0 0 0 0 4,000,000 0 0 0 0 9,593 10,000 7,000 600,190 580,000 565,000 0 0 0 2,501,376 5,890,000 2,272,000 123,573 75,550 84,387 805,045 184,500 84,000 0 4,500,000 200,000 227,732 56,933 0 0 0 0 0 26,005 16,838 0 0 0 1,345,026 1,047,012 1,886,775 2,501,376 5,890,000 2,272,000 2,501,376 5,890,000 2,272,000 1.2 0.7 0.7 2,501,376 5,890,000 2,272,000 1.2 0.7 0.7 LONG TERM DEBT July 1, 2016 General Obligation Bonds Other Bonds Other Borrowings Total All Other Resources Except Division of Tax & Special Levy NOTICE OF BUDGET HEARING Contact: Sarah Head Email: [EMAIL REDACTED] FINANCIAL SUMMARY - RESOURCES TOTAL OF ALL FUNDS Beginning Fund Balance/Net Working Capital Federal, State and All Other Grants Revenue from Bonds and Other Debt Interfund Transfers Unappropriated Ending Fund Balance and Reserved for Future Expenditure Revenue from Division of Tax Revenue from Special Levy Total Resources FINANCIAL SUMMARY - REQUIREMENTS BY OBJECT CLASSIFICATION Personnel Services Materials and Services Capital Outlay Debt Service Interfund Transfers Contingencies Special Payments Total Requirements FINANCIAL SUMMARY - REQUIREMENTS BY ORGANIZATIONAL UNIT OR PROGRAM Name of Organizational Unit or Program FTE for that unit or program Urban Renewal FTE Total Requirements Total FTE STATEMENT OF CHANGES IN ACTIVITIES and SOURCES OF FINANCING STATEMENT OF INDEBTEDNESS Estimated Debt Outstanding Estimated Debt Authorized, But Not Incurred on July 1 $0 $0 $0 $0 $0 $0 $0 $0 A public meeting of the City of Woodburn Urban Renewal Agency Board will be held on June 13, 2016 at 6:30 p.m. at Woodburn City Hall, Oregon. The purpose of this meeting is to discuss the budget for the fiscal year beginning July 1, 2016 as approved by the Woodburn Urban Renewal Agency Budget Committee. A summary of the budget is presented below. A copy of the budget may be inspected or obtained at City Hall, 270 Montgomery St Woodburn between the hours of 9:00 a.m. and 4:00 p.m. or online at www.ci.woodburn.or.us. This budget is for an annual budget period. This budget was prepared on a basis of accounting that is the same as used the preceding year. ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 263 Urban Renewal Agency Budget Resolution ---PAGE BREAK--- City of Woodburn Approved FY 2016-17 Budget 264 Budget Resolution – Continued