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CITY OF WOODBURN CITY COUNCIL AGENDA DECEMBER 10, 2018– 7:00 P.M. ERIC SWENSON, MAYOR JUAN SERRATOS, COUNCILOR WARD 1 LISA ELLSWORTH, COUNCILOR WARD II ROBERT CARNEY, COUNCILOR WARD III SHARON SCHAUB, COUNCILOR WARD IV MARY BETH CORNWELL, COUNCILOR WARD V ERIC MORRIS, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS – 270 MONTGOMERY STREET This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980- 6318 at least 24 hours prior to this meeting. **Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo. Comuníquese al (503) 980-2485.** December 10, 2018 Council Agenda Page i 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. OATH OF OFFICE AND ELECTION A. Oath of Office for Mayor and Councilors for Wards III, IV, and V B. Election of Council President. 4. OUTGOING CITY COUNCILOR AND MAYOR PRESENTATION A. City Recognition B. Mid-Willamette Valley Council of Governments Presentation – Sean O’Day 5. WOODBURN BULLDOGS SOCCER TEAM RECOGNITION 6. 15 MINUTE RECESS 7. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. The City Council meeting scheduled for December 24 is cancelled. The next City Council meeting will be January 14, 2019 at 7:00 p.m. and will take place at the Woodburn Police Department Community Room. B. Holiday Closures: Christmas: City Hall will be closed December 24 and will remain closed until December 28. City Hall will reopen at its temporary location at 970 N. Cascade Drive on December 31. The Library and Transit Services will be closed December 25 The Aquatic Center will be closed December 24 & 25. New Year: City Hall, the Library and Transit Services will be closed January 1. The Aquatic Center will be open. ---PAGE BREAK--- December 10, 2018 Council Agenda Page ii Appointments: A. Planning Commission Merri Berlin - Position 6 Woodburn Recreation and Parks Board Ricardo Vazquez Rodriguez - Position I Budget Committee Elida Sifuentez John Reinhardt Public Art Mural Committee Sharon Schaub 1 8. COMMUNITY/GOVERNMENT ORGANIZATIONS None. 9. PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: A. Audit 2 10. COMMUNICATIONS None. 11. BUSINESS FROM THE PUBLIC – This allows the public to introduce items for Council consideration not already scheduled on the agenda. 12. CONSENT AGENDA – Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council Meeting minutes of November 13, 2018 201 Recommended Action: Approve the minutes. B. Woodburn Planning Commission minutes of September 27, 2018 205 Recommended Action: Accept the minutes. C. Woodburn Planning Commission minutes of October 11, 2018 209 Recommended Action: Accept the minutes. D. Certified Election Results – November 6, 2018 General Election 213 Recommended Action: Accept the Certified Results from ---PAGE BREAK--- December 10, 2018 Council Agenda Page iii Marion County. E. Administrative Order 2018-02 – Digital Imaging Policy 215 Recommended Action: Ratify Administrative Order 2018-02. F. Crime Statistics through October 2018 219 Recommended Action: Receive the report. G. Building Activity for the month of November 224 Recommended Action: Receive the report. 13. TABLED BUSINESS None. 14. PUBLIC HEARINGS None. 15. GENERAL BUSINESS – Members of the public wishing to comment on items of general business must complete and submit a speaker’s card to the City Recorder prior to commencing this portion of the Council’s agenda. Comment time may be limited by Mayoral prerogative. A. Award a Contract for the Underground Fuel Tank Removal Services at 173 Grant Street to Pacific Northern Environmental Company, dba, Cowlitz Clean Sweep 225 Recommended Action: That the Woodburn City Council, acting in its capacity as the Local Contract Review Board, award a Contract for the Underground Fuel Tank Removal Services at 173 Grant Street to Pacific Northern Environmental Company, dba, Cowlitz Clean Sweep in the amount of $27,785.00. 16. OTHER BUSINESS A. Appointment of City Councilor to the Public Art Committee 17. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS – These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Call-Up Briefing: Planning Commission Approval of Design Review, Partition, and Variance Applications for Oregon State Credit Union at 1550 Mt. Hood Ave (DR 2018-04, PAR 2018-01, & VAR 2018-02) 227 Recommended Action: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section 4.02.02. The Council may call up this ---PAGE BREAK--- December 10, 2018 Council Agenda Page iv item for review if desired and, by majority vote, initiate a review of this decision. 18. CITY ADMINISTRATOR’S REPORT 19. MAYOR AND COUNCIL REPORTS 20. EXECUTIVE SESSION None. 21. ADJOURNMENT