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CITY OF WOODBURN CITY COUNCIL AGENDA OCTOBER 14, 2019– 7:00 P.M. ERIC SWENSON, MAYOR DEBBIE CABRALES, COUNCILOR WARD 1 LISA ELLSWORTH, COUNCILOR WARD II ROBERT CARNEY, COUNCILOR WARD III SHARON SCHAUB, COUNCILOR WARD IV MARY BETH CORNWELL, COUNCILOR WARD V ERIC MORRIS, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS – 270 MONTGOMERY STREET This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980- 6318 at least 24 hours prior to this meeting. **Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo. Comuníquese al (503) 980-2485.** October 14, 2019 Council Agenda Page i 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. City Hall, the Library, and the Aquatic Center will be closed on November 11 in observance of Veterans Day. B. The City Council meeting scheduled for Monday, November 11 has been moved to Tuesday, November 12. C. The Aquatic Center will be closed from November 11-15 for maintenance projects to be completed. Appointments: None. 4. COMMUNITY/GOVERNMENT ORGANIZATIONS None. 5. PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: A. Community Center Presentation 6. COMMUNICATIONS None. ---PAGE BREAK--- October 14, 2019 Council Agenda Page ii 7. BUSINESS FROM THE PUBLIC – This allows the public to introduce items for Council consideration not already scheduled on the agenda. Comment time will be limited to 3 minutes. 8. CONSENT AGENDA – Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of September 23, 2019 1 Recommended Action: Approve the minutes. B. Woodburn Planning Commission minutes of August 8, 2019 5 Recommended Action: Receive the minutes. C. Community Center Citizens Advisory Committee minutes of September 4, 2019 8 Recommended Action: Receive the minutes. D. Woodburn Recreation and Park Board minutes of September 11, 2019 13 Recommended Action: Receive the minutes. E. Leasing Specialists LLC Agreement 19 Recommended Action: That the City Council, acting as the Local Contract Review Board, authorize a Municipal Lease and Option Agreement for the lease of police cars from Leasing Specialists LLC at the lease rate of $53,544.00 per year for the next four years ($214,176.00 total contract price). F. Building Activity for September 2019 26 Recommended Action: Receive the report. 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS None. 11. GENERAL BUSINESS – Members of the public wishing to comment on items of general business must complete and submit a speaker’s card to the City Recorder prior to commencing this portion of the Council’s agenda. Comment time will be limited to 3 minutes. A. Council Bill No. 3110 - A Resolution Adopting Local Wastewater Discharge Limits for the Discharge of Pollutants of Concern to the 42 ---PAGE BREAK--- October 14, 2019 Council Agenda Page iii Publicly Owned Treatment System and Repealing Resolution No. 1817 Recommended Action: Adopt the attached resolution authorizing Wastewater Treatment Plant utilization of amended Local Limits for the Discharge of Pollutants of Concern. 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS – These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Call-Up Briefing: Planning Commission Approval of Conditional Use, Design Review, Street Exception, and Variance Applications for Nellie Muir Elementary School at 1800 W. Hayes St (CU 2019-05, DR 2019-07, EXCP 2019-03, & VAR 2019-05) 47 Recommended Action: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section 4.02.02. The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. 13. CITY ADMINISTRATOR’S REPORT 14. MAYOR AND COUNCIL REPORTS 15. EXECUTIVE SESSION None. 16. ADJOURNMENT COUNCIL GOALS 2019-2021 Thematic Goals 1. Create an inclusive environment where residents participate and are engaged in the community (that is vibrant, safe and active). 2. Promote an environment that encourages sustainable economic health maximizing our geographic, workforce, cultural and community assets. Strategic Goals 3. Create an inclusive environment where Woodburn residents want to participate and are engaged in the community. 4. Develop innovative funding sources to help support the completion of capital improvement projects. 5. Grow and support strategic partnerships for economic health. 6. Explore the development of a non-profit consolidation facility. ---PAGE BREAK--- October 14, 2019 Council Agenda Page iv 7. Improve Communication and Coordination with School District on matters of mutual interest. 8. Completion of the First Street remodel. 9. Completion of Phase 1 & 2 of the Community Center Project including the formation of an ad hoc steering committee to review and recommend design. 10. Creation of the Dick Jennings Community Leadership Academy. 11. Develop a strategy to limit PERS liability. 12. Establishment of a Woodburn 20 year community-visioning plan.