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CITY OF WOODBURN CITY COUNCIL AGENDA JUNE 23, 2008 – 6:30 P.M. FIGLEY, MAYOR WALTER NICHOLS, COUNCILOR WARD 1 RICHARD BJELLAND, COUNCILOR WARD II PETER MCCALLUM, COUNCILOR WARD III JAMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V ELIDA SIFUENTEZ, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS – 270 MONTGOMERY STREET **Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo. Comuníquese al (503) 980-2485.** June 23, 2008 Council Agenda Page i 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. EXECUTIVE SESSION A. To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 B. To consider records that are exempt by law from public inspection pursuant to ORS 192.660 C. To consider the employment of a public officer, employee, staff member or individual agent pursuant to ORS 192.660 4. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. In observance of Independence Day, City Hall offices, the Library, and the Aquatic Center will be closed Friday, July 4 B. Independence Day Celebration – July 4th at Centennial Park starting at 4 p.m. with food and activities. Dance, Dance, Dance will perform at 5:45 p.m. and the Bill Coleman Americana Band will perform from 7-10 p.m. followed by fireworks at 10 p.m. C. A public meeting regarding the preliminary design of Mill Creek Greenway Trail will be held on June 24 at 6:30 pm in the Council Chambers. D. Music in the Park presents the Oregon Coast Lab Band on July 1 and the Seventh Street Jazz Band on July 8. Both performances begin at 7:00 p.m. ---PAGE BREAK--- June 23, 2008 Council Agenda Page ii Appointments: None. 5. PROCLAMATIONS/PRESENTATIONS Proclamations: A. Recreation and Parks Month 1 Presentations: B. Assistant City Engineer – Eric Liljequist C. Street Sweeping Operations Cost Comparison 2 6. COMMITTEE REPORTS None. 7. COMMUNICATIONS None. 8. BUSINESS FROM THE PUBLIC – This allows the public to introduce items for Council consideration not already scheduled on the agenda. 9. CONSENT AGENDA – Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of June 9, 2008 regular and executive session 4 Recommended Action: Approve the minutes. B. Woodburn Planning Commission draft minutes of June 12, 2008 14 Recommended Action: Accept the draft minutes. C. Woodburn Recreation and Parks Board draft minutes of June 10, 2008 19 Recommended Action: Accept the draft minutes. D. Claims for May 2008 22 Recommended Action: Receive the report. E. Community Services Statistics for May 2008 27 Recommended Action: Receive the report. ---PAGE BREAK--- June 23, 2008 Council Agenda Page iii F. Planning Project Tracking Sheet dated June 18, 2008 28 Recommended Action: Receive the report. 10. TABLED BUSINESS None. 11. PUBLIC HEARINGS A. Supplemental Budget for 2007-08 Fiscal Year 31 Recommended Action: Conduct public hearing, receive public comment, and direct staff to prepare an ordinance reflecting the Council’s decision. 12. GENERAL BUSINESS – Members of the public wishing to comment on items of general business must complete and submit a speaker’s card to the City Recorder prior to commencing this portion of the Council’s agenda. Comment time may be limited by Mayoral prerogative. A. Council Bill 2731 – Ordinance adopting a supplemental budget for fiscal year 2007-2008 and declaring an emergency 33 Recommended Action: Adopt the ordinance. B. Council Bill 2732 – Ordinance adopting a budget for fiscal year 2008-09, making appropriations, levying taxes, and declaring an emergency 36 Recommended Action: Adopt the ordinance. C. Council Bill 2733 – Ordinance adopting Planning Division fees and charges for inclusion in the 2007-2008 Master Fee Schedule and repealing all planning fees and charges that are inconsistent with this ordinance 46 Recommended Action: Adopt the ordinance. D. Council Bill 2734 – Resolution entering into an Intergovernmental Agreement with Chemeketa Community College for participation in the Chemeketa Cooperative Regional Library Service and authorizing the Mayor and Library Manager to sign said agreement 53 Recommended Action: Adopt the resolution. E. Liquor License Change of Ownership Off-Premises Sales – Grocery Outlet of Woodburn 70 Recommended Action: Recommend change of ownership application for Grocery Outlet of Woodburn. ---PAGE BREAK--- June 23, 2008 Council Agenda Page iv F. Liquor License Change of Ownership Off-Premises Sales – Restaurante Los Cantaros 73 Recommended Action: Recommend a change of ownership application for Restaurante Los Cantaros. G. Liability, Auto, Property, and Workers’ Compensation Insurance for Fiscal Year 2008-09 76 Recommended Action: Authorize the Interim City Administrator to execute liability, auto, property, and workers’ compensation insurance contracts with City County Insurance Services (CIS) for fiscal year 2008-09 which will include an increase in the liability coverage limit to $10 million. H. Award of Construction Contract for Resurfacing Various Streets and Sidewalk Improvements on Brown Street 85 Recommended Action: Award the construction contract for resurfacing and sidewalk improvements to the lowest responsible bidder, Parker Northwest Paving in the amount of $365,265.90. 13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS – These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. None. 14. CITY ADMINISTRATOR’S REPORT 15. MAYOR AND COUNCIL REPORTS 16. ADJOURNMENT