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COUNCIL MEETING MINUTES November 22 2010 0 0 DATE COUNCIL CHAMBERS CITY HALL CIT Y OF WOODBURN COUNTY OF MARION STATE OF OREGON NOVEMBER 22 2010 CONVENED The meeting convened at 7 00 p m with Mayor Figley presiding ROLL CALL Mayor Figley Present Councilor Cox Present Councilor Lonergan Present Councilor McCallum Present Councilor Morris Present Councilor Pugh Present Councilor Schmidt Present Staff Present City Administrator Derickson Assistant City Administrator Stevens City Attorney Shields Police Chief Russell Public Works Director Brown Economic Community Development Director Finance Director Palacios City Recorder Shearer 01 ANNOUNCEMENTS City Hall will be closed November 25 26 2010 in observance of the Thanksgiving Holiday The Aquatic Center will be closed November 25 and will reopen from 1 00 to 30 pm on November 26 The Library will be closed November 25 and will resume normal business hours on November 26 The Mayor s Tree Lighting will be Sunday December 5 th with festivities commencing at 5 30 pm 02 COMMUNITYGOVERNMENT REPORTS A Chamber of Commerce Don Judson Executive Director of the Woodburn Area Chamber of Commerce briefed Council on upcoming chamber events B Woodburn School District David Bautista Superintendent briefed Council on the Woodburn High School boys soccer team who won the OSAA 5A State Championship 06 PROCLAMATION A The Mayor issued a proclamation honoring the 2010 Woodburn High School Boys Soccer team s Oregon State Soccer Championship and naming December 1 2010 Bulldog Soccer Day Page 1 Council Meeting Minutes November 22 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES November 22 2010 0 7 PRESENTATION A Police Chief Russell Finance Director Palacios and Gina Audrich of NORCOM gave a presentation discussing the New World Systems software that staff is proposing should be updated 0 50 CONSENT AGENDA A Approve the Woodburn City Council minutes of November 8 2010 B approve the Woodburn City Council Executive Session minutes of November 8 2010 C accept the Woodburn Recreation Park Board minutes of November 9 2010 McCallum Pugh adopt the Consent Agenda The motion passed unanimously 0 51 PUBLIC HEARING WOODBURNAMBULANCE RATE INCREASE Mayor Figley declared the hearing open at 7 55 pm A staff report on the requested rate increase was made available in the Agenda Packet Sean Baird of Woodburn Ambulance provided a presentation regarding their request for a rate increase Mr Baird spoke of the challenges unique to the Woodburn Ambulance service area and the changes in federal reimbursement rates for MedicareMedicaid clients who represent approximately 70 of their calls Mr Baird also answered questions regarding the training and qualifications of ambulance personnel and the financial position of Woodburn Ambulance He also addressed the financial impacts to various client bases and the consequences should the Woodburn Ambulance service become unavailable 1 30 Mayor Figley invited those in favor of the rate increase to speak Don Judson of the Woodburn Area Chamber of Commerce spoke in favor of the rate increase as necessary to continue the excellent service provided by Woodburn Ambulance Dick Jennings of 595 Filbert St Woodburn spoke from personal experience regarding the exemplary service provided by Woodburn Ambulance Mayor Figley invited those opposed to the rate increase to speak no one wished to speak in opposition Mayor Figley declared the public hearing closed at 8 35 pm Mayor Figley stated that Woodburn Ambulance provides a valuable service to the community and believes the rate adjustment is appropriate and necessary Councilor McCallum agrees Councilor Schmidt believes that the ambulance service is a valuable public safety service and does not believe a franchise fee should be assessed to Woodburn Ambulance Councilor Morris does not generally support fee increases but does not believe there is a good alternative and therefore will support the increase He also agrees with Councilor Schmidt regarding the franchise fee Councilor Lonergan supports the rate adjustment but believes that the franchise fee serves as an oversight mechanism for Council and should be retained Councilor Pugh agrees with Councilor Lonergan Councilor Cox supports the fee adjustment Cox Pugh direct staff to return to Council with legislation to adopt the proposed rate adjustment Page 2 Council Meeting Minutes November 22 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES November 22 2010 1 40 PUBLIC HEARING 20102011 SUPPLEMENTAL BUDGET Mayor Figley declared the hearing open at 8 40 pm Finance Director Palacios provided an overview of the proposed supplemental budget and answered questions from Council Mayor Figley invited members of the audience in favor of the supplemental budget to speak No one wished to speak in favor Mayor Figley invited members of the audience opposed to the supplemental budget to speak no one wished to speak in opposition Mayor Figley declared the hearing closed at 9 10 pm 2 06 COUNCIL BILL NO 2847 AN ORDINANCE AMENDING ORDINANCE 2313 THE WOODBURN DEVELOPMENT ORDINANCE TO ADD NEW SIGN REGULATION PROVISIONS McCallum introduced Council Bill 2847 Recorder Shearer read the two readings of the bill by title only since there were no objections from the Council Schmidt Cox moved that the ordinance be amended so that table 3 110 10A Flags be modified to allow one flag per dwelling unit in multifamily dwellings and three flags for all other uses Motion to amend passed 51 with Councilor Pugh voting no CoxPugh moved to delay action on Council Bill 2847 as amended and direct staff to develop findings and perform appropriate notice actions to incorporate into the proposed sign ordinance language establishing a timeline to bring non conforming signs into conformance with the new sign provisions within 15 years of adoption of the sign ordinance On roll call vote motion to delay passed 32 with Councilors Pugh Morris voting no and Councilor Schmidt abstaining 2 34 COUNCIL BILL NO 2844 A RESOLUTION AWARDING A SOLE SOURCE CONTRACT FOR SOFTWARE UPGRADE AND IMPLEMENTATION SERVICES TO NEW WORLD SYSTEMS CORPORATION AND ADOPTING FINDINGS McCallum introduced Council Bill 2844 Recorder Shearer read the bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2844 duly passed 2 48 COUNCIL BILL NO 2848 A RESOLUTION APPROVING TRANSFERS OF FY 20102011 APPROPRIATIONS AND APPROVING A SUPPLEMENTAL BUDGET McCallum introduced Council Bill 2848 Recorder Shearer read the bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2848 duly passed Page 3 Council Meeting Minutes November 22 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES November 22 2010 2 37 COUNCIL BILL NO 2849 A RESOLUTION AUTHORIZING AN INTERFUND LOAN FROM THE TRANSPORTATION IMPACT FEE AND WATER WELL DISTRIBUTION CONSTRUCTION FUND TO THE GENERAL WATER AND SEWER FUNDS FOR THE PURPOSE OF UPGRADING THE CURRENT ACCOUNTING AND POLICE REPORTING SYSTEMS McCallum introduced Council Bill 2849 Recorder Shearer read the bill by title only since there were no objections from the Council Cox Pugh moved to modify the loan repayment schedule to 7 years Motion to amend passed unanimously On roll call vote for final passage the bill as amended passed unanimously Mayor Figley declared Council Bill No 2849 as amended duly passed 2 49 CITY ADMINISTRATOR S REPORT A Streaming video of City Council meetings will soon be available B The published paper version of the 20102011 City URA budget was provided to Council C Copies of the updated Elected Officials Ethics Guide was provided to Council 2 50 MAYOR AND COUNCIL REPORTS Councilor Pugh requested that the City Recorder review the record to confirm whether he was present at the June 28 Urban Renewal Agency meeting Councilor Morris thanked the participants of the 99E focus group 2 53 ADJOURNMENT Lonergan McCallum meeting be adjourned The motion passed unanimously The meeting adjourned at 9 55 p m APPR VED AR jKA I YN F r AY ATTEST raid iI sti na M Sh er Recorder City of Wood O egon Page 4 Council Meeting Minutes November 22 2010