Document Woodburn_doc_a13c653f28

BID No: 2026-02 Ad Date: August 27, 2025 (DJC) CONTRACT AND BOND DOCUMENTS PUBLIC WORKS DEPARTMENT CITY OF WOODBURN, OREGON WATERLINE CORRIDOR POTHOLE PROJECT PHASE I BID NUMBER: 2026-02 PROJECT NUMBER: 2025-008-28 BID OPENING DATE: September 10, 2025 BID OPENING TIME: 2:00 PM COMPLETION DATE December 12, 2025 ---PAGE BREAK--- WATERLINE CORRIDOR POTHOLE PROJECT PHASE I BID DOCUMENTS AUGUST 2025 These Documents are the Property of the City of Woodburn 190 Garfield Street Woodburn, OR 97071 (503) 982-5240 ---PAGE BREAK--- BID No: 2026-02 AUGUST 2025 CONTRACT AND BONDS FOR THE WATERLINE CORRIDOR POTHOLE PROJECT PHASE I PROJECT No. 2025-008-28 BID NO. 2026-02 CITY OF WOODBURN PUBLIC WORKS DEPARTMENT WOODBURN, OREGON Mayor & City Council Frank Lonergan Mayor Orlando Bravo Ward 1 Mark Wilk Ward 2 Jen Cantu Ward 3 Sharon Schaub Ward 4 Mary Beth Cornwell Ward 5 Alma Grijalva Ward 6 ---PAGE BREAK--- TABLE OF CONTENTS BID No. 2025-06 1 of 1 TABLE OF CONTENTS PART I- BID PREPARATION DOCUMENTS INVITATION TO BID INSTRUCTIONS TO BIDDERS PART II- BID FORMS PROPOSAL FORM FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM CERTIFICATION PAGE BID SUBMITTAL CHECKLIST PART III- CONTRACT FORMS CONSTRUCTION AGREEMENT PERFORMANCE BOND PAYMENT BOND MAINTENANCE/WARRANTY BOND PART IV- SPECIAL PROVISIONS PART V- PLANS ---PAGE BREAK--- PART I – BID PREPARATION DOCUMENTS ---PAGE BREAK--- INVITATION TO BID BID No. 2026-02 1 of 2 INVITATION TO BID WATERLINE CORRIDOR POTHOLE PROJECT – PHASE I PROJECT No. 2025-008-28 BID No. 2026-02 Sealed bids for the construction of Waterline Corridor Pothole Project – Phase I will be received by the City of Woodburn at 190 Garfield Street until 2:00 PM, Wednesday, September 10, 2025, and will thereafter be publicly opened and read. Bids shall be addressed to the Public Works Director, City of Woodburn, and 190 Garfield St., Woodburn, OR 97071. Bids shall be submitted in a plain sealed envelope bearing the Bidder's name, the name of the project, the date and time of the Bid opening, and shall be marked "Bid No. 2025- 07”. The major items of work and estimated quantities as follows: 1. Pothole 68 locations along proposed waterline route; and 2. Surface restorations Plans and specifications may be examined at the Public Works – Engineering building, located at 190 Garfield Street, Woodburn, OR on or after August 27, 2025. Electronic plan sets are available on the Engineering Division's website at: http://www.ci.woodburn.or.us/?q=blog- categories/bids-and-rfps . Bidders do not need to be pre-qualified. No bid for a construction contract shall be received or considered unless the bidder is registered with the Construction Contractors Board (CCB). The Contractor and every Subcontractor must have a Public Works Bond filed with the CCB before starting work on the project. Bidders on this project need not be licensed for asbestos handling pursuant to ORS 468A.720. Each bidder must indicate on the bid form whether they are a resident or nonresident bidder as defined in ORS 279A.120 All proposals shall be made on the forms provided and accompanied by a Bid Bond, in an amount equal to ten percent (10%) of the total bid. The form of the bid bond shall be either the Surety’s standard form or the AIA form. Pursuant to ORS 279C.370, bidders on public works projects with an estimated value of $100,000 or more are required to disclose, two-hours after bid opening, the bidders first-tier subcontractors. The bidder shall provide the required information on the First-Tier Subcontractor Disclosure Form, provided in the contract documents. ---PAGE BREAK--- INVITATION TO BID BID No. 2026-02 2 of 2 Addenda and clarifications will be posted on the City’s Engineering Division website and delivered to Plan Holders via e-mail. Potential Bidders should check the website on a daily basis until the Bid Opening date. The website address to check for updates is: http://www.ci.woodburn.or.us/?q=blog-categories/bids-and-rfps. Addenda must be signed and submitted with the Bid Proposal to be considered responsive. Contract award is expected to be made by the City Council on September 22, 2025. The City of Woodburn reserves the right to reject any bids not in compliance with prescribed bidding requirements and may reject all bids upon a finding of the City that it is in the public interest to do so. ---PAGE BREAK--- INSTRUCTIONS TO BIDDERS BID No. 2026-02 1 of 3 INSTRUCTIONS TO BIDDERS WATERLINE CORRIDOR POTHOLE PROJECT – PHASE I PROJECT No. 2025-008-28 BID No. 2026-02 1. GENERAL: A. SPECIFICATIONS – The Specifications that are applicable to the Work on this Project are the “Oregon Standard Specifications for Construction - 2021”, and as modified by the Special Provisions. B. This is a formal procurement. Electronic bids will not be accepted. C. Bidding requirements and obligations shall comply and conform to Part 00100 - General Conditions of the Standard Specifications, as modified by the Special Provisions and herein. 2. CONTRACT DOCUMENTS: A. Copies of the Contract Documents are available on the City’s Engineering Division website, and on file at: City Hall Annex 190 Garfield Street Woodburn, OR 97071 B. Questions should be directed to the Project Manager at: Cole Grube, Project Engineer Phone: [PHONE REDACTED] Email: [EMAIL REDACTED] C. Bidder is responsible for completing and returning all required bid forms. D. An electronic copy of the “Plan Holders List” is provided on the Agency website and will be periodically updated. Contractors, suppliers, and others wishing to be added to this list should contact the City’s Project Engineer. E. Addenda, clarifications, etc. will be posted on the Agency website and are the responsibility of the Contractor to download before submission of bids. Contractor shall sign and submit all addenda with their offer. 3. PROJECT FINANCING: A. This project is financed and paid for by the City of Woodburn. B. This project is subject to the prevailing wages rates under the Oregon Prevailing Wages Law (BOLI). The applicable wage rate book is dated July 5, 2025. Wage rates ---PAGE BREAK--- INSTRUCTIONS TO BIDDERS BID No. 2026-02 2 of 3 can be found at the following website: 4. CONSTRUCTION AGREEMENT A. The construction contract between Owner and Contractor shall be on the form provided by The City of Woodburn. A sample agreement is included in these documents. 5. PREBID CONFERENCE: A. No pre-bid conference is scheduled for this Project. Those not familiar with the project site are encouraged to visit the area on their own. 6. AWARD OF THE CONTRACT: A. Award of the contract will be based on the lowest offer by a responsible Bidder, in accordance with Section 00130 of the Specifications, as modified by the Special Provisions. 7. SPECIAL CONCERNS: A. Provide access to first responders, businesses, schools, and residents at all times. B. Services such as delivery, waste management, and mail shall be available at all times throughout construction activities. C. The value of the Maintenance/Warranty Bond shall be equivalent to 10% of the final construction cost. See Special Provision Section 00170 for details. 8. ANTICIPATED SCHEDULE: A. Invitation to Bid Released August 27, 2025 B. Last day to submit bid related questions September 3, 2025 C. Last addenda, if necessary, to be posted…. September 4, 2025 D. Bidding Closes September 10, 2025 E. City Council Expected to Award Contract… September 22, 2025 F. Contract Completion December 12, 2025 ---PAGE BREAK--- INSTRUCTIONS TO BIDDERS BID No. 2026-02 3 of 3 9. SCOPE OF WORK A. The Scope of Work shall include the following: i. Provide traffic control for all work in the right of way. A Traffic Control Plan (TCP) shall be prepared by the Contractor and submitted to the City for review prior to any work being performed. ii. All potholing shall be performed via vacuum excavation. Potholes shall be kept to the minimum size necessary to complete the work, and shall not exceed 8” in diameter. All debris resulting from potholing activities shall be properly disposed of off-site. iii. Potholes shall be permanently restored accordingly: a. Sand backfill shall be placed from the exposed utility to a depth of 18” below ground surface (bgs). b. 12” of ¾”-minus shall be placed from 18” bgs to 6” bgs. c. ½” Level 2 ACP shall be placed in two equal 3” lifts from 6” bgs to road grade. Existing asphalt shall be tacked prior to placing new ACP. Sand seal joints when complete. d. All materials shall be compacted with a pneumatic tamper, or approved equal. e. A hub shall be placed at each pothole location designating the unique identifier included in the data log. f. Prior to placing ACP, backfill sand or cold mix is acceptable up to road grade. iv. An approved Test Hole Report Sheet for all pothole locations shall be prepared and submitted. The report sheet shall include, at minimum, the following: a unique identifier for each pothole location, the horizontal and vertical location of each utility, the type of utility, and the size and material of the utility exposed. ---PAGE BREAK--- PART II – BID FORMS ---PAGE BREAK--- PROPOSAL FORM BID NO. 2026-02 1 of 4 PROPOSAL FORM WATERLINE CORRIDOR POTHOLE PROJECT – PHASE I PROJECT No. 2025-008-28 BID No. 2026-02 Honorable Mayor and City Council City Hall Woodburn, Oregon 97071 The undersigned, hereinafter called the Bidder, declares that the only persons or parties interested in this Proposal are those named herein, that the Proposal is in all respects fair and without fraud, which it is made without any connection or collusion with any person making another Proposal on this Contract. The Bidder further declares that he has carefully examined the Contract Documents for the construction of the proposed improvements; that he has personally inspected the site; that he has satisfied himself as to the quantities of materials, items of equipment, and conditions or work involved, including the fact that the description of work and materials as included herein, is brief and is intended only to indicate the general nature of such items and to identify the said quantities with the detailed requirements of the Contract Documents; and that this Proposal is made according to the provisions and the terms of the Contract Documents, which Documents are herein attached and are hereby made a part of this Proposal. The Bidder further agrees to complete construction of all work in all respects in accordance with the Special Provisions incorporated herein. In the event the Bidder is awarded the Contract and shall fail to complete the work within the time limit set under Specifications of this document or extended time limit agreed upon, as more particularly set forth in the Contract Documents, liquidated damages shall be paid to the City of Woodburn, Oregon, using the rate formula outlined in the Special Provisions, and not less than $150.00 per day, until the work shall have been finished, as provided by the Contract Documents. The Bidder further proposes to accept as full payment for the work proposed herein the amount computed under the provisions of the Contract Documents and based on the following unit price amounts, it being expressly understood that the unit prices are independent of the exact quantities involved, that they represent a true measure of the labor and material required to perform the work, including all allowance for overhead and profit for each type and unit of work called for in these Contract Documents. The amounts shall be shown in both words and figures. In case of discrepancy, the amount shown in words shall govern. It is declared that the Bidder will comply with all provisions of ORS 279C.840. The workmen on the project will be paid Oregon Prevailing Wage Rates (also called “PWR”). It is agreed that if the Bidder is awarded the Contract for the work herein proposed and shall fail or ---PAGE BREAK--- PROPOSAL FORM BID NO. 2026-02 2 of 4 refuse to execute the Contract and furnish the specified Performance Bond within ten (10) calendar days after receipt of notification of acceptance of his Proposal, then, in that event, the bid security in the sum of: (In (In Numbers): deposited herewith according to the conditions of the Advertisement for Bids and Information to Bidders, shall be retained by the City of Woodburn, Oregon, as liquidated damages; and it is agreed that the said sum is a fair measure of the amount of damage the City of Woodburn will sustain in case the Bidder shall fail or refuse to enter into the contract for the said work and to furnish the Performance Bond as specified in the Contract Documents. Bid security in the form of a certified check shall be subject to the same requirements as a bid bond. If Bidder is awarded a construction contract from this proposal, the surety who will provide the Performance Bond will be: whose address is: Street City State Zip Agents Name: Phone No. The point of contact and address for all communications concerned with this Proposal and where the Contract shall be sent is: Contractor: doing business at: , Street City State Zip ---PAGE BREAK--- PROPOSAL FORM BID NO. 2026-02 3 of 4 BID SCHEDULE WATERLINE CORRIDOR POTHOLE PROJECT – PHASE I ITEM NO. DESCRIPTION UNITS QTY UNIT PRICE EXTENDED PRICE 1 Mobilization (00210) LS 1 $ $ 2 Temporary Protection and Direction of Traffic (00225) LS 1 $ $ 3 Utility Potholing EA 68 $ $ GRAND TOTAL: $ Statement of Bidder’s Responsibilities 1. Has your company performed construction work on at least two projects similar to that described in the Scope of Work in the last three years? (Circle one and complete) YES Name of Project: Client Name and Phone: Name of Project: Client Name and Phone: NO 2. Does your company have available the appropriate financial, material, equipment, facility, and personnel resources and expertise, or the ability to obtain the resources and expertise, necessary to meet all contractual responsibilities? YES NO Failure to meet the above criteria will result in the bidder being determined to be not responsible. ---PAGE BREAK--- PROPOSAL FORM BID NO. 2026-02 4 of 4 The names of the principal officers of the corporation submitting this Proposal, or of the partnership, or of all persons interested in this Proposal as principals are as follows: In witness whereof the undersigned has caused this instrument to be executed and its seal affixed by its duly authorized officer this_____ day of Name of Corp (if applicable): Oregon Corp. No (if applicable): CCB No: By: Title: Phone No.: Email: Attest: "Bidder will comply with the provisions of Oregon Revised Statutes (ORS) 279C.840”. (Initial) Signature: Bidder ---PAGE BREAK--- FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM BID No. 2025-06 1 of 1 FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM PROJECT NAME: WATERLINE CORRIDOR POTHOLE PROJECT – PHI PROJECT No.: 2025-008-28 BID OPENING DATE: September 10, 2025 at 2:00 P.M. NAME OF BIDDING CONTRACTOR:  CHECK THIS BOX IF YOU WILL NOT BE USING ANY FIRST-TIER SUBCONTRACTORS OR ARE NOT SUBJECT TO THE DISCLOSURE REQUIREMENTS (SEE ORS 279C.370) Firm Name Dollar Amount $ Category of Work Firm Name Dollar Amount $ Category of Work Firm Name Dollar Amount $ Category of Work Firm Name Dollar Amount $ Category of Work (Attach additional sheets as necessary) ---PAGE BREAK--- CERTIFICATION PAGE BID No. 2026-02 1 of 1 CERTIFICATION PAGE Each Bidder must read and comply with the following Sections. Failure to do so may result in bid/proposal (offer) rejection. RESIDENCY INFORMATION ORS 279A.120 states "For the purposes of awarding a public contract, a contracting agency shall: Give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal; and Add a percent increase to the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides." "Resident bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a "resident bidder" [ORS 279A.120(1)(b)]. "Non-resident bidder" means a bidder who is not a "resident bidder" as defined above [ORS 279A.120 Check one: Bidder is a ) RESIDENT bidder NON-RESIDENT bidder. CERTIFICATION OF COMPLIANCE WITH DISCRIMINATION LAWS By my signature in Form of Proposal, I hereby attest or affirm under penalty of perjury that I am authorized to act on behalf of Contractor in this matter, and to the best of my knowledge the Contractor has not discriminated against minority, women or emerging small business enterprises certified under ORS 200.055, in obtaining any required subcontract or against a business enterprise that is owned or controlled by or that employs a disable veteran as defined in ORS 408.225. CERTIFICATION OF COMPLIANCE WITH OREGON TAX LAWS By my signature in Form of Proposal, I hereby attest or affirm under penalty of perjury that I am authorized to act on behalf of Contractor in this matter that I have authority and knowledge regarding the payment of taxes, and that Contractor is, to the best of my knowledge, not in violation of any Oregon Tax Laws. For purposes of this certificate, ‘Oregon Tax Laws' means those programs listed in ORS 305.380(4) which is incorporated herein by this reference. Examples include the state inheritance tax, personal income tax, withholding tax, corporation income and excise taxes, amusement device tax, timber taxes, cigarette tax, other tobacco tax, 9-1-1 emergency communications tax, the homeowners and renters property tax relief program and local taxes administered by the Department of Revenue. VERIFICATION OF RESPONSIBILITY The City reserves the right, pursuant to ORS 279C.375 and OAR [PHONE REDACTED], to investigate and evaluate, at any time prior to award and execution of the contract, the lowest bidder's (apparent successful offeror's) ability to perform the contract. Submission of a signed offer shall constitute approval for the City to obtain any information the City deems necessary to conduct the evaluation. The City shall notify the apparent successful offeror, in writing, of any other documentation required. Being a responsible bidder may include having the appropriate financial, material, equipment, facility and personnel resources and expertise, or ability to obtain the resources and expertise to perform the contract. Contractor shall have a satisfactory record of contract performance. The Contractor shall also have a satisfactory record of integrity. An unsatisfactory record of integrity may include previous violations of state environmental laws or a false certifications made to any Public Agency. The Contractor is to be qualified legally to contract with the City of Woodburn. Failure to provide any requested information may result in bid/proposal rejection. The City may postpone the award of the contract after announcement of the apparent successful offeror in order to complete its investigation and evaluation. Failure of the apparent successful offeror to demonstrate responsibility, as required under ORS 279C.375 and OAR [PHONE REDACTED], may render the offeror non-responsible and shall constitute grounds for offer rejection. DRUG TESTING POLICY CERTIFICATION DRUG-TESTING POLICY CERTIFICATION: By my signature in Form of Proposal, I hereby attest or affirm under penalty of perjury that I am authorized to act on behalf of Contractor in the matter, and to the best of my knowledge the Contractor has a drug-testing program in place which applies to all employees. Contractor shall maintain a drug-testing program at all times during the performance of the Contract awarded. Failure to maintain such a program shall constitute a material breach of contract. [ORS 279C.505J ---PAGE BREAK--- BID SUBMITTAL CHECKLIST BID No. 2025-06 1 of 1 BID SUBMITTAL CHECKLIST Items that shall be submitted with the Bidder’s proposal:  Proposal Form  Signed Addenda, if any  Bid Bond, on either Surety’s standard form or the AIA form  First Tier Subcontractor Disclosure Form  Certification Page ---PAGE BREAK--- PART III – CONTRACT FORMS ---PAGE BREAK--- CONSTRUCTION AGREEMENT THIS AGREEMENT, made this day of August 2025, by and between hereinafter called "CONTRACTOR" and the CITY OF WOODBURN, an Oregon Municipal Corporation, hereinafter called "City" or "Owner". The Contractor, for the consideration hereinafter named, does hereby agree to furnish all materials, equipment, labor and necessary implements for the construction of WATERLINE CORRIDOR POTHOLE PROJECT – PHASE I and doing such other work as is necessary to make an appropriate and complete improvement. All of said work shall be done according to the terms, conditions, and requirements of the Contract Documents including the: Advertisement of Bids, Contractor's signed Proposal, information to bidders, special specifications, general conditions, standard specifications, general specifications, and plans and Addendum Nos. for said improvement, which Contract Documents by this reference are made a part of this agreement. Said improvement shall be completed by the date specified in said Contract Documents and if not so completed, unless said time for completion is extended, as provided in the Contract Documents, or if extended, if the same is not completed within time extended, the City will suffer liquidated damages as specified in the Contract Documents, which liquidated damages shall be retained out of any monies due or to become due under this agreement. Payments shall be made as provided in the Contract Documents. The contract amount, as approved by the Council on and agreed by the Contractor, is The City will pay the required fee to the Bureau of Labor and Industries equal to one-tenth of one percent (0.1 percent) of the price of this contract, minimum fee in the amount of $250.00 and maximum fee of $7,500.00. The Contractor will pay the prevailing wage rates in accordance with ORS279C.830 and as amended by Davis Bacon and all current amendments as set forth in the Contract. NOW, THEREFORE, in consideration of the faithful performance of the covenants and agreements hereinbefore made by the Contractor, the City hereby covenants and agrees to pay the Contractor as in said Contract Documents provided. ---PAGE BREAK--- CONSTRUCTION AGREEMENT BID No. 2026-02 2 of 2 IN WITNESS WHEREOF, the respective parties hereto have each caused these presents to be executed in duplicate the day and year first above written. CITY OF WOODBURN, OREGON ATTESTED: . Heather Pierson, CITY RECORDER Frank Lonergan, MAYOR CONTRACTOR: . Organization By: . Title: . ---PAGE BREAK--- Bond No.: Project No.: 2025-008-28 Bid No.: 2026-02 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS that, , as the Principal, and , a corporation organized and existing under the laws of the State of Oregon, and duly authorized to transact a surety business in the State of Oregon, as Surety, are held and firmly bound unto the City of Woodburn, a municipal corporation of the State of Oregon, in the penal sum of $ Dollars $ , lawful money of the United States of America, for the payment whereof well and truly to be made, we and each of us, jointly and severally, bind ourselves, our and each of our heirs, executors, administrators successors and assign, firmly by these presents. WHEREAS, the Principal has entered into a contract with the City of Woodburn, the plans, specifications, terms and conditions of which are contained in the above-referenced Solicitation; WHEREAS, the terms and conditions of the contract, together with applicable plans, standard specifications, special provisions, schedule of performance, and schedule of contract prices, are made a part of this Performance Bond by reference, whether or not attached to the contract (all hereafter called the “Contract”); and WHEREAS, the Principal has agreed to perform the Contract in accordance with the terms, conditions, requirements, plans and specifications, and all authorized modifications of the Contract which increase the amount of the work, the amount of the Contract, or constitute an authorized extension of the time for performance, notice of any such modifications hereby being waived by the Surety, NOW, THEREFORE, THE CONDITION OF THIS BOND IS SUCH: That if the Principal herein shall faithfully and truly observe and comply with the terms, conditions and provisions of the Contract, in all respects, and shall well and truly and fully do and perform all matters and things undertaken by Contractor to be performed under the Contract, upon the terms set forth therein, and within the time prescribed therein, or as extended as provided in the Contract, with or without notice to the Sureties, and shall indemnify and save harmless the City of Woodburn, the, its officers, employees and agents, ---PAGE BREAK--- against any direct or indirect damages or claim of every kind and description that shall be suffered or claimed to be suffered in connection with or arising out of the performance of the Contract by the Principal or its subcontractors, and shall in all respects perform said contract according to law, then this obligation is to be void; otherwise, it shall remain in full force and effect. Nonpayment of the bond premium will not invalidate this bond nor shall the City of Woodburn, be obligated for the payment of any premiums. This bond is given and received under authority of ORS Chapter 279C, the provisions of which hereby are incorporated into this bond and made a part hereof. Contractor By: Title: Surety By: Attorney-In-Fact ---PAGE BREAK--- Bond No.: Project No.: 2025-008-28 Bid No.: 2026-02 PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS that, , as the Principal, and , a corporation organized and existing under the laws of the State of Oregon, and duly authorized to transact a surety business in the State of Oregon, as Surety, are held and firmly bound unto the City of Woodburn, a municipal corporation of the State of Oregon, in the penal sum of $ Dollars $ , lawful money of the United States of America, for the payment whereof well and truly to be made, we and each of us, jointly and severally, bind ourselves, our and each of our heirs, executors, administrators successors and assign, firmly by these presents. WHEREAS, the Principal has entered into a contract with the City of Woodburn, the plans, specifications, terms and conditions of which are contained in the above-referenced Solicitation; WHEREAS, the terms and conditions of the contract, together with applicable plans, standard specifications, special provisions, schedule of performance, and schedule of contract prices, are made a part of this Payment Bond by reference, whether or not attached to the contract (all hereafter called the “Contract”); and WHEREAS, the Principal has agreed to perform the Contract in accordance with the terms, conditions, requirements, plans and specifications, and all authorized modifications of the Contract which increase the amount of the work, the amount of the Contract, or constitute an authorized extension of the time for performance, notice of any such modifications hereby being waived by the Surety, NOW, THEREFORE, THE CONDITION OF THIS BOND IS SUCH: That if the Principal shall faithfully and truly observe and comply with the terms, conditions and provisions of the Contract, in all respects, and shall well and truly and fully do and perform all matters and things by it undertaken to be performed under said Contract and any duly authorized modifications that are made, upon the terms set forth therein, and within the time prescribed therein, or as extended therein as provided in the Contract, with ---PAGE BREAK--- or without notice to the sureties, including the conditions listed in ORS 279.310 to 279.320, and shall indemnify and save harmless the City of Woodburn, its officers, employees and agents, against any claim for direct or indirect damages of every kind and description that shall be suffered or claimed to be suffered in connection with or arising out of the performance of the Contract by the Contractor or its Subcontractors, and shall pay all persons supplying labor, materials or both to the Principal or its Subcontractors for prosecution of the work provided in the Contract; and shall pay all contributions due the State Industrial Accident Fund and the State Unemployment Compensation Fund from the Principal or its Subcontractor in connection with the performance of the Contract; and shall pay over to the Oregon Department of Revenue all sums required to be deducted and retained from the wages of employees of the Principal and its Subcontractors pursuant to ORS 316.167, and shall permit no lien nor claim to be filed or prosecuted against the City of Woodburn on account of any labor or materials furnished; and shall do all things required of the Principal by the laws of this State, then this obligation shall be void; otherwise, it shall remain in full force and effect. Nonpayment of the bond premium will not invalidate this bond nor shall the City of Woodburn, be obligated for the payment of any premiums. This bond is given and received under authority of ORS Chapter 279C, the provisions of which hereby are incorporated into this bond and made a part hereof. Contractor By: Title: Surety By: Attorney-In-Fact ---PAGE BREAK--- Bond No.: Project No.: 2025-008-28 Bid No.: 2026-02 MAINTENANCE/WARRANTY BOND KNOW ALL MEN BY THESE PRESENTS that, as the Principal, and , a corporation organized and existing under the laws of the State of Oregon, and duly authorized to transact a surety business in the State of Oregon, as Surety, are held and firmly bound unto the City of Woodburn, a municipal corporation of the State of Oregon, in the penal sum of $ Dollars $ , lawful money of the United States of America, for the payment whereof well and truly to be made, we and each of us, jointly and severally, bind ourselves, our and each of our heirs, executors, administrators successors and assign, firmly by these presents. WHEREAS, the Principal has entered into a contract with the City of Woodburn, the plans, specifications, terms and conditions of which are contained in the above-referenced Solicitation; WHEREAS, the terms and conditions of the contract, together with applicable plans, standard specifications, special provisions, schedule of performance, and schedule of contract prices, are made a part of this Maintenance/Warranty Bond by reference, whether or not attached to the contract (all hereafter called the “Contract”); and WHEREAS, the Principal has agreed to perform the Contract in accordance with the terms, conditions, requirements, plans and specifications, and all authorized modifications of the Contract which increase the amount of the work, the amount of the Contract, or constitute an authorized extension of the time for performance, notice of any such modifications hereby being waived by the Surety, NOW, THEREFORE, THE CONDITION OF THIS BOND IS SUCH: That the Principal agrees to warrant to the City of Woodburn that the construction is, and will remain for a period of one year from the date of acceptance, free from defects in materials and workmanship. That if the Principal herein shall faithfully and truly observe the terms, provisions, conditions, stipulations, directions, and requirements of the Contract and shall in all respects, whether the same be enumerated herein or not, faithfully comply with the same and shall assume the defense of indemnify and save harmless the City of Woodburn, its ---PAGE BREAK--- officers, agents, and employees from all claims, liabilities, loss, damage or injury which may have been suffered or claimed to have been suffered to persons or property directly or indirectly resulting from or arising out of the operations or conduct of the Principal or any subcontractor in the performance of the work under the Contract and shall indemnify and make whole the City for any injury or damage to any street, highway, avenue, or road or any part thereof, resulting from the operations or conduct of the Principal or any subcontractor in connection with performance or conduct of the work under the Contract, and shall in all respects faithfully keep and observe all of said terms, provision, conditions, stipulations, directions, and requirements, then this obligation is void, otherwise, it shall remain in full force and effect. WITNESS our hand and seals this day of , 2025. Contractor By: Title: Surety By: Attorney-In-Fact ---PAGE BREAK--- PART IV – SPECIAL PROVISIONS ---PAGE BREAK--- SPECIAL PROVISIONS BID No. 2026-02 1 of 9 SPECIAL PROVISIONS WORK TO BE DONE The Work to be done under this Contract consists of the following: 1. Pothole 68 underground utility crossings along proposed waterline route; and 2. Surface restorations. APPLICABLE SPECIFICATIONS The applicable Specifications for this Project are the 2021 edition of the "Oregon Standard Specifications for Construction", as modified by these Special Provisions. All number references in these Special Provisions shall be understood to refer to the Sections and subsections of the Standard Specifications bearing like numbers and to Sections and subsections contained in these Special Provisions in their entirety. CLASS OF PROJECT This is a City of Woodburn Project. ---PAGE BREAK--- SPECIAL PROVISIONS BID No. 2026-02 2 of 9 SECTION 00130 – AWARD AND EXECUTION OF CONTRACT Comply with Section 00130 of the Standard Specifications modified as follows: 00130.1 Award of Contract – Delete the paragraph that begins with the following, “The Agency will provide Notice of Intent…” and replace it with the following: The Agency will provide Notice of Intent to Award on the Agency’s website. SECTION 00150 - CONTROL OF WORK Comply with Section 00150 of the Standard Specifications modified as follows: 00150.15(a) General – Replace this subsection, except for the subsection number and title, with the following: The Contractor shall perform no work until the Contractor establishes field controls. Work performed without field controls will be subject to removal at the Contractor’s expense. 00150.15(b) Agency Responsibilities - Replace this subsection, except for the subsection number and title, with the following: The Engineer will perform the Agency responsibilities described in the Construction Surveying Manual for Contractors, Chapter 1.5 (see Section 00305). As necessary, the Contractor shall perform slope staking including intersections and set stakes defining limits for clearing which approximate Right-of-Way and easements. 00150.15(c) Contractor Responsibilities - Replace this subsection, except for the subsection number and title, with the following: The Contractor shall perform the Contractor responsibilities described in the Construction Surveying Manual for Contractors, Chapter 1.6 (see Section 00305). Additionally, the Contractor shall perform earthwork slope staking including intersections and matchlines, and set stakes defining limits for clearing which approximate right-of-way and easements. 00150.50(c) Contractor Responsibilities – Replace the bullet that begins "Protect from damage or disturbance any Utility that remains…" with the following bullet: • Protect from damage or disturbance any Utility that remains within the area in which Work is being performed. Maintain and re-establish location marks according to OAR [PHONE REDACTED](3)(a). Coordinate re-establishment of the location marks with the associated Utility; Replace the bullet that begins "Determine the exact location before excavating within with the following bullet: ---PAGE BREAK--- SPECIAL PROVISIONS BID No. 2026-02 3 of 9 • Determine the exact location before excavating within the tolerance zone according to OAR [PHONE REDACTED](3)(c); Replace the bullet that begins " In addition to the notification required in OAR [PHONE REDACTED](5), notify the Engineer…" with the following bullet: • In addition to the notification required in OAR [PHONE REDACTED](6), notify the Engineer and the Utility as soon as the Contractor discovers any previously unknown Utility conflicts or issues. Contrary to the OAR, stop excavating until directed by the Engineer and allow the Utility a minimum of two weeks to relocate or resolve the previously unknown Utility issues; and Add the following subsection: 00150.50(g) Utility Information: The organizations listed in Table 00150-1 may own Utilities within the limits of the Project. Table 00150-1 Utility Contact Information NW Natural Blake Johnson, Field Engineering T: [PHONE REDACTED] [EMAIL REDACTED] PGE Nicholas Morrow, Key Customer Manager T: [PHONE REDACTED] [EMAIL REDACTED] Datavision Jason Riggs, Construction Coordinator T: [PHONE REDACTED] [EMAIL REDACTED] Wavebroadband Jerry Benson, Technical Operations Construction Coordinator C: (503) 307-0350 [EMAIL REDACTED] Lumen Technologies Luis Mendivil, Sr. Network Implementation Program Manager T: [PHONE REDACTED] [EMAIL REDACTED] Comcast Cable Lance Roth, Network Project Manager C: [PHONE REDACTED] [EMAIL REDACTED] The Contractor shall notify, in writing, the Utilities listed above, with a copy to the Engineer, at least 14 Calendar Days before beginning Work on the Project. Within 24 hours of discovering any utility conflicts, the Contractor shall notify the Engineer, in writing. SECTION 00170 – LEGAL RELATIONS AND RESPONSIBILITIES Comply with Section 00170 of the Standard Specifications modified as follows: 00170.70(a) Insurance Coverages - Add the following to the end of this subsection: ---PAGE BREAK--- SPECIAL PROVISIONS BID No. 2026-02 4 of 9 The following insurance coverages and dollar amounts are required pursuant to this subsection: Insurance Coverages Combined Single Limit per Occurrence Annual Aggregate Limit Commercial General Liability $1,000,000.00 $2,000,000.00 Commercial Automobile Liability $1,000,000.00 Not Required 00170.70(c) Additional Insured - Add the following paragraph and bullets to the end of this subsection: Add the following as Additional Insureds under the Contract: • The City of Woodburn and its officers, agents, representatives, volunteers and employees 00170.85(b)(2) General Warranty for Local Agency Projects – Add the following sentence to the end of the paragraph that begins “The Contractor shall warrant all Work and workmanship…”: The value of the Warranty Bond shall be equivalent to ten percent (10%) of the final construction cost. SECTION 00180 - PROSECUTION AND PROGRESS Comply with Section 00180 of the Standard Specifications modified as follows: 00180.41 Project Work Schedules - After the paragraph that begins "One of the following Type…" add the following paragraph: In addition to the "look ahead" Project Work schedule, a Type A schedule as detailed in the Standard Specifications is required on this Contract. 00180.50(h) Contract Time - There is one Contract Time on this Project as follows: All work shall be complete by December 12, 2025. SECTION 00195 - PAYMENT Comply with Section 00195 of the Standard Specifications modified as follows: 00195.10 Payment for Changes in Materials Costs - Replace this subsection, except the name and title, with the following: There are no changes in payments for escalation/de-escalation of materials in this Contract. ---PAGE BREAK--- SPECIAL PROVISIONS BID No. 2026-02 5 of 9 00195.50 Progress Estimates - Replace the paragraph that begins with “At the same time each month…” of this subsection with the following: At the same time each month, the Contractor will make an estimate of the amount and value of the Pay Item Work completed. The Contractor will submit this estimation of quantities to the Engineer for agreement on the number of estimated units completed for unit price Pay Items plus the estimated percentage completed of lump sum Pay Items. 00195.50 Value of Materials on Hand – Replace the paragraph that begins with “The Engineer will…” of this subsection with the following: The Contractor will also make an estimate of the amount and value of acceptable Materials on hand, i.e., already delivered and stored according to 00195.60(a), to be incorporated into the Work and submit this estimation to the Engineer for agreement for Pay Items for this progress payment. 00195.50(b) Retainage - Replace the paragraph that begins "The Agency reserves the right in its sole discretion with the following paragraph: The amount to be retained from progress payments will be 5% of the value of Work accomplished, and will be retained by the Agency until completion of the Work as specified in below. 00195.50(d) Release of Retainage - Replace this entire subsection with the following: The Agency will make payment to the Contractor after the Contractor has made application for payment to the Engineer upon issuance of the Third Notification. SECTION 00220 - ACCOMMODATIONS FOR PUBLIC TRAFFIC Comply with Section 00220 of the Standard Specifications modified as follows: 00220.40(e)(1) Lane Closures – One or more Traffic Lanes may be closed when allowed, shown, or directed during the following periods of time except as specified in 00220.40(e)(2): • Daily, Monday through Thursday, between 8:00 a.m. and 4:00 p.m. • Friday, between 8:00 a.m. and 3:00 p.m. 00220.40(e)(2)(a) Holidays – Replace the section that begins “For the Purposes of this Section…” with the following: For the purposes of this Section, legal holidays are as follows: • New Year’s Day • Martin Luther King Jr Day • Presidents Day • Memorial Day • Labor Day • Veterans Day • Thanksgiving Day • Day After Thanksgiving Day ---PAGE BREAK--- SPECIAL PROVISIONS BID No. 2026-02 6 of 9 • Juneteenth • Independence Day • December 24 • December 25 When a holiday falls on Sunday, the following Monday shall be recognized as a legal holiday. When a holiday falls on Saturday, the preceding Friday shall be recognized as a legal holiday. SECTION 00221 - COMMON PROVISIONS FOR WORK ZONE TRAFFIC CONTROL Comply with Section 00221 of the Standard Specifications modified as follows: 00221.06 Traffic Control Plan – Replace the sentence that begins “The Contractor will be allowed to use the Agency’s…”, with the following two sentences: The Contractor shall prepare a Project specific TCP. The proposed TCP shall: show all traffic control devices and their quantities; the order and duration of the TCP; and a temporary striping plan, if necessary. 00221.98 Payment Method – Replace the sentence that begins “Payment will be payment in full for furnishing with the following: Payment will be payment in full for preparing and submitting a TCP, furnishing, installing, moving, operating, maintaining, inspecting, and removing and TCD, and for furnishing all Equipment, labor, and Incidentals necessary to complete the Work as specified. SECTION 00290 – ENVIRONMENTAL PROTECTION Comply with Section 00290 of the Standard Specifications modified as follows: 00290.32 Noise Control - Add the following paragraph to the end of this subsection: The Contractor's attention is directed to City of Woodburn Ordinance No. 2312 which describes noise control regulations. Comply with the applicable noise control requirements of the ordinance for project work. Copies of the ordinance and noise control code are available on the Agency’s website. SECTION 00320 - CLEARING AND GRUBBING Comply with Section 00320 of the Standard Specifications modified as follows: 00320.42 Disposal of Matter - Replace this subsection, except the number and title, with the following: ---PAGE BREAK--- SPECIAL PROVISIONS BID No. 2026-02 7 of 9 Vegetation and natural material designated for preservation and salvage are the property of the Agency. All other matter and debris accumulated from clearing and grubbing operations become the Contractor’s property at the place of origin. Dispose of all matter and debris according to 00290.20. SECTION 00641 - AGGREGATE SUBBASE, BASE, AND SHOULDERS Comply with Section 00641 of the Standard Specifications modified as follows: 00641.10(a) Base and Shoulder Aggregate - In the paragraph that begins "Aggregate for bases…", add the following sentence after the first sentence: Base aggregate shall be either 1”-0 or 3/4"-0 size. 00641.12 Limits of Mixture - Add the following after the first sentence: Water can be added to aggregate on grade to achieve optimum moisture and compaction. Care must be taken not to segregate the fine materials from the rock in the aggregate. 00641.41 Mixing, Hauling, and Placing - Replace the sentence that begins "Add water to the Aggregate…" with the following two sentences: Add water to the aggregate while mixing to provide a moisture content according to 00641.12 and paragraph of this subsection. Road mix is not permitted. 00641.44(a)(1) Dense-graded Aggregates - Replace this subsection, except for the subsection number and title, with the following: Begin compaction of each layer of dense-graded Aggregates immediately after the Material is spread. Continue compaction to achieve a minimum of 95% of maximum density. Determine maximum density according to AASHTO T 99, Method D, and coarse particle correction according to AASHTO T 224. Test in place density according to AASHTO T 310. Determine in place compaction of non-density testable Material according to ODOT TM 158. SECTION 00730 - EMULSIFIED ASPHALT TACK COAT Comply with Section 00730 of the Standard Specifications modified as follows: 00730.11 Emulsified Asphalt - In the paragraph that begins "Obtain samples according to AASHTO T 40…" replace the words “AASHTO T 40” with the words “AASHTO R 66”. 00730.90 Payment - Replace this subsection, except for the subsection number and title, with the following: No separate or additional payment will be made for Emulsified Asphalt Tack Coat. ---PAGE BREAK--- SPECIAL PROVISIONS BID No. 2026-02 8 of 9 SECTION 00744 - ASPHALT CONCRETE PAVEMENT Comply with Section 00744 of the Standard Specifications modified as follows: 00744.11(a) Asphalt Cement - Add the following to the end of this subsection: Provide PG 64-22 or PG 70-22 grade asphalt cement for this Project. 00744.42 Tack Coat - Add the following to the end of this subsection: Tack coat shall be applied to the vertical face of all longitudinal joints at a rate of 0.14 gallons per square yard. 00744.43(c) Placing – Replace the sentence that begins, “Do not exceed a compacted thickness…”, with the following: Do not exceed a compacted thickness of 3 inches for any lift. 00744.90 Payment - Add the following bullet to the bulleted list: • Emulsified Asphalt Tack Coat 00744.51 Opening Sections to Traffic - Schedule work so that, during the same shift, the surfaces being paved are paved full width and length through the wearing Course before opening to traffic. SECTION 00759 - MISCELLANEOUS PORTLAND CEMENT CONCRETE STRUCTURES Comply with Section 00759 of the Standard Specifications modified as follows: 00759.03 Required Submittals - Replace the sentence that begins “Do not begin any curb ramp Work…”, with the following: Do not begin the any curb ramp Work before the preplacement conference has been conducted. 00759.03(a) Working Drawings – Delete this subsection. 00759.03(b) Curb Ramp Plan – Delete this subsection. Add the following subsection: 00759.03(d) Corrective Action - Unless otherwise approved in writing, notify the Engineer before performing corrective action. 00759.90 Payment - Replace the paragraph that begins " Item includes the additional Work required with the following paragraph: ---PAGE BREAK--- SPECIAL PROVISIONS BID No. 2026-02 9 of 9 Item includes the additional Work required to construct a curb ramp or replace an existing curb ramp. When replacing an existing curb ramp or retrofitting a curb ramp into an existing concrete pedestrian facility, item also includes saw cutting and removal. Payment for the area of the curb ramp will be made under the concrete walks or monolithic curb and sidewalks Pay Items. Replace the paragraph that begins "No separate or additional payment will be…" with the following paragraph and bullet list: No separate or additional payment will be made for: • saw cutting; • preplacement conference; • concrete form verification; • any necessary repair or removal and replacement of curb ramps; • providing supervisory personnel who have an active ODOT ADA Certification for Contractors to directly supervise the curb ramp Work; or • developing corrective action plans. ---PAGE BREAK--- PART V – PLANS ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- KING PARKING PARKING 1 1 3 PROFILE PLAN PLAN NOTES: PLAN AND PROFILE STA 0+00 TO STA 4+78 PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION ---PAGE BREAK--- PARKING 1 4 PROFILE PLAN PLAN AND PROFILE STA 4+78 TO STA 10+16 PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION PLAN NOTES: ---PAGE BREAK--- 1 PROFILE PLAN 5 PLAN AND PROFILE STA 10+16 TO STA 15+54 PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION PLAN NOTES: ---PAGE BREAK--- 1 PROFILE PLAN 6 PLAN AND PROFILE STA 15+54 TO STA 20+92 PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION PLAN NOTES: ---PAGE BREAK--- 1 7 PROFILE PLAN PLAN AND PROFILE STA 20+92 TO STA 26+30 PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION PLAN NOTES: ---PAGE BREAK--- 1 8 PROFILE PLAN PLAN AND PROFILE STA 26+30 TO STA 31+68 PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION PLAN NOTES: ---PAGE BREAK--- CH 1 9 PROFILE PLAN PLAN AND PROFILE STA 31+68 TO STA 37+06 PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION PLAN NOTES: ---PAGE BREAK--- 10 RESTORATION DETAIL PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION