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1. CALL TO ORDER The meeting was called to order at 5:30 p.m. 2. ROLL CALL Position I Vacant, Member (12/14) Position II Sofie Velasquez, Student Member (12/16) Present Position III Joseph Nicoletti, Board Secretary (12/13) Present Position IV Rosetta Wangerin, Board Chair (12/13) Absent Position V Bruce Thomas, Member (12/13) Present Position VI Ardis Knauf, Member (12/16) Present Position VII Gevin Gregory, Member (12/16) Present 3. APPROVAL OF MINUTES The minutes from the August 13, 2013 meeting were unanimously approved (Thomas/Gregory) 4. BUSINESS FROM THE AUDIENCE None 5. NEW BUSINESS Aquatic Center First Quarter Financial Review 1st Quarter Revenue Comparison 2012 2013 Difference July $25,014 $31,425 $6,411 August $27,342 $24,143 ($3,199) September $13,816 $15,566 $1,750 Total $66,172 $71,134 $4,962 1st Quarter Expense Comparison* 2012 2013 Difference July $36,714 $23,695 ($13,019) August $43,849 $57,945 $14,096 September $42,308 $26,951 ($15,357) Total $122,871 $108,591 ($14,280) *Payroll is calculated differently in FY 13/14. City of Woodburn Recreation and Park Board Minutes October 8, 2013 ● 5:30 p.m. ---PAGE BREAK--- 6. OLD BUSINESS Legion Park Rehabilitation Project Update Stu updated the board on the progress of the Legion Park project including tree assessment and removal, lighting improvements, and fence removal. Bruce commented that he would like to keep the goal of installing an artificial turf field at Legion Park for future development. Gevin commented that he refereed soccer games at Legion Park recently and there were drainage and turf issues on the field. 7. DIVISION REPORTS FROM DEPARTMENT a. AQUATICS Financial Update First Quarter Finances o Cost Recovery – 66% o Payroll is calculated differently – hard to compare expenses accurately o Revenue: Memberships are up over $4,500 memberships) Swim Lessons are up almost $2,500 (awesome!) First Quarter Attendance Review 2012 2013 Difference July 16,848 17,061 213 August 17,033 15,509 (1,524) September 8,696 7,459 (1,237) Total 42,577 40,029 (2,548) Program Update Swimming lessons are going well, slowest season typically but Sept. is busier this year than last 4th Grade lessons starting this month with Lincoln Elementary Working on fun and new programs to kick off the New Year Staffing is our biggest challenge currently o Hiring lifeguards, water fitness instructors, swim instructors o Lifeguard Training this week. Swim instructor training next week Marketing Update Spooky Splash this year is October 26th from 5-7pm. Wooden Shoe sponsors the event. Running a Groupon promotion soon for swimming lessons Flyer drops all over town for different programming b. RECREATION Adult Sports 9 teams playing in the Men’s Fall Basketball League that started last Sunday. ---PAGE BREAK--- Youth Sports 294 kids playing youth soccer this fall. 19 less than last year. Community Ed Our photography instructor relocated so I’m in the process of recruiting a new one. Kids in the Kitchen Cooking kicks off with “Monster Munch” October 22. The next class will have a holiday theme in early December. After School The City is in the process of formalizing our agreement with the Woodburn School District with regards to the operation of the After School Club program. B&G Club The Woodburn Boys & Girls Club recently received funding to complete a project titled, “Design for Impact.” The project involves upgrades to the Teen Center building as well as other program components. The City is currently working through the process building upgrades with the Club YAB The Youth Advisory Board just hosted a recruitment party with over 30 youth in attendance. They continue with their Senior Service projects doing work around the house for older adults around Woodburn. They also plan to attend the ILead Summit in early November. Staffing Recreation & Parks has added two staff to the division. Introducing Taylor Cope, our new Recreation Coordinator and Kyle Buse, our new Recreation Specialist – sports. Taylor will help coordinate the Youth Advisory Board and Community Education classes and Kyle will help coordinate all youth and adult sports. Downtown This year’s event is scheduled for October 31st from Trick or 3:30 – 5pm. There will be lots of games and activities Treat in the Plaza, then a list of businesses for kids to hit up for candy afterwards. c. PARKS & FACILITIES None. 8. FUTURE BOARD BUSINESS The board indicated a desire to continue to have Legion Park updates remain on the agenda throughout the project. 9. BOARD COMMENTS Bruce suggested that an aesthetically appealing entrance be designed for Legion Park including pavers and electrical hookups that could be used for park events. ---PAGE BREAK--- Sofie reported on Youth Advisory Board activities including the recruitment party, senior service projects, and what YAB does at their meetings. Ardis expressed her thank you to Gevin and the group that adopted Cowan Park over the summer. 10. ADJOURNMENT The meeting was adjourned at 6:08 p.m.