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October 29, 2025 Jason Icenbice, Marion County Housing Authority MCHA “Farmdale” Apartments 2645 Portland Rd NE Salem OR 97301 RE: Status of MOC 25-02 to Design Review DR 25-02; Preliminary Partition PAR 24-03 Variance VAR 25-03; (MCHA) “Farmdale” - 1219 W. Lincoln St (Tax Lots 051W07CB09300) Dear Mr. Icenbice: Staff reviewed the degree of completion of the Modification of Conditions (MOC) application package related to DR 25-02, PAR 24-03 and VAR 25-03 for the subject property with materials submitted October 14, 2025 and determined it complete as of October 29, 2025. There are two modification requests: 1)To remove the requirement for a mid-block bicycle/pedestrian corridor, and 2) To restrict the private access easement over the proposed vehicular drive aisle between Parcel 1 and Parcel 2 to emergency vehicle access and maintenance only. The application package is tentatively scheduled for a public hearing before the Planning Commission on December 11, 2025 in the Council Chambers at City Hall, 270 Montgomery Street. The Commission will not only meet in person but also continue to video conference. Sign Posting(s) The date is tentative partly because the applicant needs to complete sign postings. (The City handles mailed notices.) Enclosed with this letter are the sign-posting requirements with a certification form. It is the applicant’s responsibility to meet these requirements on time, i.e. no later than 10 days prior to the hearing, which would be December 1, 2025. Meeting Details A meeting would start at 7 p.m., and the scheduled start time of the application package and its order on an agenda is yet unknown. Staff would publish a staff report with a recommendation to the Commission a week prior to a hearing – for example, on December 4th for a December 11th ---PAGE BREAK--- ---PAGE BREAK--- Rev. 3/02/2018 Land Use Notice Sign Posting Instructions The applicant is responsible for posting sign(s) regarding land use application public hearing on the property per WDO 4.01.14B. 1. Timing: Post at least 10 days prior to the public hearing date. 2. Size: Print the notice at full size (18 inches by 24 inches). Printing at a smaller size will not give the required letter height. 3. Weatherize: Protect the notice from weather. Laminating, enclosing within clear plastic sleeve, or printing on plastic fiberboard is sufficient. Staff recommends mounting the sign on a building face or a post such that the top of the sign is 5 feet above sidewalk or ground. 4. Number: Post a notice on each frontage of the property. (If the property’s frontage exceeds 600 feet, one copy of the notice must be posted for each 600 feet or fraction thereof.) Place sign(s) within 10 feet of the street so as to be visible to pedestrians and motorists. Once posted, you need not maintain a posted notice. 5. Proof of Posting: Upon posting, submit a photo of the sign and a complete certification form that the property has been properly posted. The form is the next sheet. Submit it to the Planning Division ([EMAIL REDACTED]) or directly to the project planner. 6. Removal: Remove all signs within 10 days following the hearing announced in the notice. Staff offers a PDF sign template for applicants or their sign contractors to use for sign production. ---PAGE BREAK--- Planning Division Certificate of Sign Posting – Notice of Public Hearing I hereby certify that on I posted the notice of public hearing sign(s) for the MCHA “Farmdale” Apartments project, file number MOC 25-02, on the subject property (1223 W Lincoln St). Attached is one or more photos of the posted sign(s). The posting was accomplished in accordance with the requirements of WDO 4.01.14B. Signature Date Print Name ---PAGE BREAK--- MOC 25-02: MCHA “Farmdale” Apartments NOTICE Call [PHONE REDACTED] or visit www.woodburn-or.gov/bc-pc Planning Commission Dec. 11, 2025 at 7:00pm