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URBAN RENEWAL AGENCY BOARD MEETING MINUTES January 14, 2013 HH:MM Page 1 – URA Board Minutes, January 14, 2013 0:00 DATE: COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 14, 2013. CONVENED: The meeting convened at 6:47 p.m. with Mr. McCallum presiding. ROLL CALL: Chair Figley Absent Member Cox Present Member Lonergan Present Member McCallum Present Member Morris Absent Member Raustein Present Member Ellsworth Present Staff Present: City Administrator Derickson, City Attorney Shields, Economic & Community Development Director Public Works Director Brown, City Recorder Pierson. CONSENT AGENDA A. Urban Renewal Agency minutes of October 22, 2012 Cox/Lonergan… adopt the Consent Agenda. The motion passed unanimously. URBAN RENEWAL GRANT 2011-012 FLOMER FURNITURE – EXTERIOR GRANT EXTENSION (607 N FRONT STREET) Economic & Community Development Director provided a staff report. Lonergan/Ellsworth… approve a six month extension of the Urban Renewal Exterior Grant 2011-12 application from Flomer Furniture for up to $10,000. Motion passed unanimously. ADJOURNMENT Cox/Raustein…meeting be adjourned. The motion passed unanimously. The meeting adjourned at 6:52 p.m. APPROVED FIGLEY, Chair ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon 1 ---PAGE BREAK--- Agenda Item January 28, 2013 TO: Downtown Advisory Renewal Sub-Committee FROM: Jim Director of Economic & Development Services SUBJECT: Urban Renewal Grant URG 2013-01 405 N First Street (Chay Properties LLC) RECOMMENDATION: In agreement with the Downtown Urban Renewal Advisory Committee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant application from Chay Properties LLC, for up to $10,000. BACKGROUND: The Woodburn Urban Renewal Agency approved a comprehensive grant and loan program on February 14, 2011 for properties within downtown Woodburn. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to commercial properties located in the historic downtown district. The program also provides loan funds ($25,000) to further these same improvements. Proposal The proposal is to repair the leaking roof and stop water from rotting the ceiling and roofing. The exterior grant program is intended to improve the exterior of buildings located downtown. The following list is not exhaustive, but covers the majority of types of exterior projects that are eligible for grant funding: o _ADA accessibility o _Awnings/canopies o _Code deficiencies o _Cornices o _Design & architectural services (up to $1,000) o _Electrical 2 ---PAGE BREAK--- Urban Renewal Grant and Loan Application Review URG 2013-01 405 N First St (Chay Properties LLC) o _Energy efficient upgrades (some restrictions apply) o _Environmental remediation o _Exterior lighting o _Exterior painting and cleaning o _Gutters & downspouts o _HVAC o _Permits o _Plumbing o _Seismic o _Storefronts o _Re-pointing o _Replacement of missing decorative features o _Removal of non-historic materials or additions o _Roofing o _Windows o _Installation of rooftop hatch door o _New flooring & carpeting o _Replacement of interior lighting for energy savings o Ineligible Activities: o _Administrative costs or payments to borrower for direct labor costs o _Building acquisition o _Improvements to non-public faces of buildings o _Inventory or other working capital o _Landscape improvements o _ Property maintenance o _ Work (wages) not performed by a licensed contractor Grant amount: $10,000 Estimated cost of all improvements: $25,338 Percentage of grant to total project costs: 39.46% Program Criteria: Property Location & Ownership The property is located at 405 North First Street. The property has been recently acquired by Chay Properties LLC. . • That the property is within the Urban Renewal & Downtown Development and Conservation (DDC) District 3 ---PAGE BREAK--- Urban Renewal Grant and Loan Application Review URG 2013-01 405 N First St (Chay Properties LLC) The property is within the Urban Renewal and Downtown Development and Conservation (DDC) District. • That the proposal complies with the downtown architectural design standards and signage standards The exterior grant is intended to repair the existing roof, which is not visible to the public. This request does not impact the appearance of the building nor signage. • That the project encourages greater marketability of the downtown area The proposed grant is intended to improve commercial properties within downtown Woodburn. Investment in downtown properties improves the overall marketability of the downtown. • That the proposal will complement the existing historic downtown core The grant is intended to repair the existing roof, which is not visible to the public. Investment in the downtown complements other activities throughout the area. • That the project design works toward restoring the building as closely to its original design as possible The exterior grant is intended to repair the existing roof, which is not visible to the public. The request does not affect the building design. • That building interiors are improved with a focus on addressing code-related improvements Not applicable • That the project is in the public interest The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn’s downtown. Continued improvements will be made to the subject property. Summary and Conclusion 4 ---PAGE BREAK--- Urban Renewal Grant and Loan Application Review URG 2013-01 405 N First St (Chay Properties LLC) The Downtown Grant and Loan Program is intended to encourage and assist business and property owners to invest in the downtown. This particular grant application is intended to assist the business owners to make improvements to their property by repairing the roof. The request is consistent with the program criteria. Conditions of Approval 1. There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 3. Grant and loan funds may be used for materials and services provided by licensed contractors. 4. All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 5. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 6. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. Attachments: Pictures Grant application Bid submittal 5 ---PAGE BREAK--- Urban Renewal Grant and Loan Application Review URG 2013-01 405 N First St (Chay Properties LLC) 6 ---PAGE BREAK--- Urban Renewal Grant and Loan Application Review URG 2013-01 405 N First St (Chay Properties LLC) 7 ---PAGE BREAK--- Urban Renewal Grant and Loan Application Review URG 2013-01 405 N First St (Chay Properties LLC) 8 ---PAGE BREAK--- 9 ---PAGE BREAK--- 10 ---PAGE BREAK--- 11 ---PAGE BREAK--- 12 ---PAGE BREAK--- 13 ---PAGE BREAK--- 14 ---PAGE BREAK--- 15 ---PAGE BREAK--- 16 ---PAGE BREAK--- Agenda Item January 28, 2013 TO: Downtown Advisory Renewal Sub-Committee FROM: Jim Director of Economic & Development Services SUBJECT: Urban Renewal Grant URG 2013-02 445 N First Street (Chay Properties) RECOMMENDATION: In agreement with the Downtown Urban Renewal Advisory Committee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant application from Chay Properties LLC, for up to $10,000. BACKGROUND: The Woodburn Urban Renewal Agency approved a comprehensive grant and loan program on February 14, 2011 for properties within downtown Woodburn. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to commercial properties located in the historic downtown district. The program also provides loan funds ($25,000) to further these same improvements. Proposal The proposal is to repair the leaking roof and stop water from rotting the ceiling and roofing. The exterior grant program is intended to improve the exterior of buildings located downtown. The following list is not exhaustive, but covers the majority of types of exterior projects that are eligible for grant funding: o _ADA accessibility o _Awnings/canopies o _Code deficiencies o _Cornices o _Design & architectural services (up to $1,000) o _Electrical 17 ---PAGE BREAK--- Urban Renewal Grant and Loan Application Review URG 2013-02 445 N First Street (Chay Properties LLC) o _Energy efficient upgrades (some restrictions apply) o _Environmental remediation o _Exterior lighting o _Exterior painting and cleaning o _Gutters & downspouts o _HVAC o _Permits o _Plumbing o _Seismic o _Storefronts o _Re-pointing o _Replacement of missing decorative features o _Removal of non-historic materials or additions o _Roofing o _Windows o _Installation of rooftop hatch door o _New flooring & carpeting o _Replacement of interior lighting for energy savings o Ineligible Activities: o _Administrative costs or payments to borrower for direct labor costs o _Building acquisition o _Improvements to non-public faces of buildings o _Inventory or other working capital o _Landscape improvements o _ Property maintenance o _ Work (wages) not performed by a licensed contractor Grant amount: $10,000 Estimated cost of all improvements: $21,745 Percentage of grant to total project costs: 45.98% Program Criteria: Property Location & Ownership The property is located at 445 North First Street. The property has receptly been acquired by Chay Properties LLC. 18 ---PAGE BREAK--- Urban Renewal Grant and Loan Application Review URG 2013-02 445 N First Street (Chay Properties LLC) • That the property is within the Urban Renewal & Downtown Development and Conservation (DDC) District The property is within the Urban Renewal and Downtown Development and Conservation (DDC) District. • That the proposal complies with the downtown architectural design standards and signage standards The exterior grant is intended to repair the existing roof, which is not visible to the public. This request does not impact the appearance of the building nor signage. • That the project encourages greater marketability of the downtown area The proposed grant is intended to improve commercial properties within downtown Woodburn. Investment in downtown properties improves the overall marketability of the downtown. • That the proposal will complement the existing historic downtown core The grant is intended to repair the existing roof, which is not visible to the public. Investment in the downtown complements other activities throughout the area. • That the project design works toward restoring the building as closely to its original design as possible The exterior grant is intended to repair the existing roof, which is not visible to the public. The request does not affect the building design. • That building interiors are improved with a focus on addressing code-related improvements Not applicable • That the project is in the public interest The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn’s downtown. Continued improvements will be made to the subject property. 19 ---PAGE BREAK--- Urban Renewal Grant and Loan Application Review URG 2013-02 445 N First Street (Chay Properties LLC) Summary and Conclusion The Downtown Grant and Loan Program is intended to encourage and assist business and property owners to invest in the downtown. This particular grant application is intended to assist the business owners to make improvements to their property by repairing the roof. The request is consistent with the program criteria. Conditions of Approval 1. There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 3. Grant and loan funds may be used for materials and services provided by licensed contractors. 4. All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 5. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 6. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. Attachments: Pictures Grant application Bid submittal 20 ---PAGE BREAK--- Urban Renewal Grant and Loan Application Review URG 2013-02 445 N First Street (Chay Properties LLC) 21 ---PAGE BREAK--- Urban Renewal Grant and Loan Application Review URG 2013-02 445 N First Street (Chay Properties LLC) 22 ---PAGE BREAK--- Urban Renewal Grant and Loan Application Review URG 2013-02 445 N First Street (Chay Properties LLC) 23 ---PAGE BREAK--- 24 ---PAGE BREAK--- 25 ---PAGE BREAK--- 26 ---PAGE BREAK--- 27 ---PAGE BREAK--- 28 ---PAGE BREAK--- 29 ---PAGE BREAK--- 30 ---PAGE BREAK--- 31