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INVITATION TO BID BID No. 2026-03 1 of 2 INVITATION TO BID LIBRARY ROOF REPLACEMENT PROJECT No. 2025-005-28 BID No. 2026-03 Sealed bids for the Library Roof Replacement will be received by the City of Woodburn at 190 Garfield Street until 2:00 PM, Thursday, October 30, 2025 and will thereafter be publicly opened and read. Proposals shall be addressed to the Public Works Director, City of Woodburn, and 190 Garfield St., Woodburn, OR 97071. Bids shall be submitted in a plain sealed envelope bearing the Bidder's name, the name of the project, the date and time of the Bid opening, and shall be marked "Bid No. 2026-03”. The major items of work are estimated (approximate) quantities as follows: 1. Removal and proper disposal of the existing roof (Primarily Metal Standing Seam, some single ply). 2. Structural and roof deck repair as necessary. 3. install new roof per plans and specifications. Plans and specifications may be examined at the Public Works – Engineering building, located at 190 Garfield Street, Woodburn, OR on or after Wednesday, September 24, 2025. Electronic plan sets are available on the Engineering Division's website at: http://www.ci.woodburn.or.us/?q=blog- categories/bids-and-rfps . Additionally, plans have been provided to the following plan center(s): DJC Plan Center – Portland, OR There is a Mandatory pre-bid meeting on October 10, 2025, at 10:00 AM in the Public Works conference room, 190 Garfield St. Woodburn OR 97071. This project is subject to the prevailing wages rates under the Oregon Prevailing Wages Law (BOLI). Prevailing wage rates are available at the following website: and listed as "Prevailing Wage Rates for Public Works Contracts”, effective July 5, 2025. Bidders must be pre-qualified in accordance with the laws of the State of Oregon. A Bidder must file for prequalification; there is no fee. An ODOT prequalification approval letter can be submitted in lieu of prequalifying directly with the City of Woodburn. To prequalify directly with the City, bidders shall make application using the standard form which is available on the City’s website. Only bids from pre-qualified Bidders will be opened. No bid for a construction contract shall be received or considered unless the bidder is registered with the Construction Contractors Board. The Contractor and every Subcontractor must have a Public Works Bond filed with the CCB before starting work on the project. Bidders on this project need not be licensed for asbestos handling pursuant to ORS 468A.720. Each bidder must indicate on the bid form whether they are a resident or nonresident bidder as defined in ORS 279A.120 All proposals shall be made on the proposal forms. All proposals shall be accompanied by a Bid Bond, equal to ten percent (10%) of the total bid. The form of the bid bond shall be either the Surety’s standard ---PAGE BREAK--- INVITATION TO BID BID No. 2026-03 2 of 2 form or the AIA form. The Bid Bond shall be forfeited to the City if the Contractor fails to execute the contract within time allotted under the specifications. Pursuant to ORS 279C.370, bidders on public works projects with an estimated value of $100,000 or more are required to disclose, two-hours after bid opening, the bidders first-tier subcontractors. The bidder shall provide the required information on the First-Tier Subcontractor Disclosure Form, provided in the contract documents. At the discretion of the Project Manager, addenda and clarifications shall either be posted on the City’s Engineering Division website or delivered to Plan Holders via e-mail. Potential Bidders should check the website on a daily basis until the Bid Opening date. The website can be found at http://www.ci.woodburn.or.us/?q=blog-categories/bids-and-rfps. Addenda must be signed and submitted with the Bid Proposal to be considered a responsive offer. Although contract award is expected to be made by the City Council on Monday, November 10, 2025, the City of Woodburn reserves the right to reject any and all bids not in compliance with prescribed bidding procedures and requirements, and may reject for good cause any and all bids upon a finding of the Agency if it is in the public interest to do so. The three lowest bidders may not withdraw or modify his bid prior to the lapse of 35-days after the bid opening. Heather Pierson City Recorder City of Woodburn, OR 97071