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ADOPTED BUDGET FY 2015-16 City of Woodburn, Oregon And Woodburn Urban Renewal Agency ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 1 City of Woodburn Adopted Fiscal Year 2015-16 Budget Table of Contents Introduction Budget Committee Members Budget Message 11 Reader’s Guide 17 About Woodburn 21 City Statistics – Demographics 21 City Statistics – Services 22 City of Woodburn Budget Calendar 24 Budgeting in Oregon 25 Budgeting in the City of Woodburn 27 Budget Document Columns 27 Budget Assumptions 28 Council Goals 29 Organizational Chart 30 FTE Summary by Supervising Department 31 Property Tax Analysis 32 Major Taxpayers 34 Summary of Revenues and Expenditures – All Funds 35 Estimated Ending Fund Balances 36 General Services 37 Summary of Revenues and Expenditures – General Fund 001 39 General Fund Revenue Sources and Other Discussion 40 General Fund – Revenue Detail 41 General Fund Expenditures by Department 44 General Fund – Expenditures by Department 45 Council & Mayor 45 Administration 47 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 2 Economic Development 49 City Recorder 51 City Attorney 53 Finance 55 Human Resources 57 Municipal Court 59 Police 61 Library 67 Recreation 71 Aquatics 73 Retired and Senior Volunteer Program (RSVP) 75 Community Services Administration 79 Planning 81 Parks Maintenance 83 Engineering 85 Parks and Facilities Maintenance 87 Non-Departmental 91 Contingency/Ending Fund Balance 93 Transit Fund – 110 95 Street Fund – 140 101 GO Debt Service Fund – 250 107 Utility Funds 109 Water Fund – 470 111 Sewer Fund – 472 117 Capital Construction Funds 125 General Cap Const Fund – 358 127 Street & Storm Cap Const Fund – 363 129 Sewer Cap Const Fund – 465 131 Water Cap Const Fund – 466 133 Special Revenue Funds 135 Building Inspection Fund – 123 137 Search & Seizure Fund – 132 141 Housing Rehabilitation Fund – 137 143 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 3 Special Assessment Fund – 360 147 Parks SDC Fund – 364 149 Street SDC Fund – 376 151 Storm SDC Fund – 377 155 Water SDC Fund – 474 157 Sewer SDC Fund – 475 159 Internal Services Funds 161 Information Services Fund – 568 163 Insurance Fund – 581 167 Equipment Replacement Fund – 591 169 Trust Funds 173 Library Endowment Fund – 690 175 Museum Endowment Fund – 691 176 Lavelle Black Trust Fund – 695 177 Closed Funds 179 RSVP Fund – 138 – Closed 181 Cable Franchise Fund – 139 – Closed 182 Public Works Services Fund – 582 – Closed 183 City Gas Tax Fund – 169 – Closed 189 Surface Water/Collections Fund – 478 – Closed 189 Facilities Maintenance Fund – 583 – Closed 190 Supporting Schedules 191 Debt Overview 193 Personnel Allocation 194 FTE Detail by Supervising Department 197 Budgeted Transfers 201 Capital Construction Projects 202 Current Year Projects 203 Project Data Sheets 203 Capital Improvement Plan – FY 2016-17 to FY 2020-21 204 Appendices 227 Glossary 228 Budget Policies & Fiscal Strategy 233 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 4 Wage Scales 243 AFSCME Wage Scale 243 Woodburn Police Association (WPA) Wage Scale 244 Sergeant Wage Scale 244 Part-Time Wage Scale 245 Unrepresented Wage Scale 246 Chart of Accounts 247 Five-Year Forecast 259 LB-1 Notice of Budget Hearing 277 Budget Resolution 279 Urban Renewal Agency (URA) – 720 283 UR-1 Notice of Budget Hearing 288 Urban Renewal Agency Budget Resolutions 289 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 5 The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Woodburn for its annual budget for the fiscal year beginning July 1, 2014. This is the third year in a row the City of Woodburn has been honored with this award. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 6 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 7 Introduction ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 8 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 9 City of Woodburn, Oregon Budget Committee Members FY 2015-16 Electors Eric Swenson – Position I Zandi Cox – Position II Matthew Geiger – Position III Stanley Milne – Position IV Patty Soza – Position V John Reinhardt – Position VI Councilors Teresa Alonso Leon – Ward I Lisa Ellsworth – Ward II Robert Carney – Ward III Sharon Schaub – Ward IV Frank Lonergan – Ward V Eric Morris – Ward VI Term Expires Dec. 2016 Dec. 2016 Dec. 2015 Dec. 2015 Dec. 2016 Dec. 2015 Dec. 2016 Dec. 2016 Dec. 2018 Dec. 2018 Dec. 2018 Dec. 2016 City Administrator Scott Derickson Finance Director Sarah Head City of Woodburn 270 Montgomery St. Woodburn, OR 97071 [PHONE REDACTED] www.ci.woodburn.or.us ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 10 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 11 Budget Message 270 Montgomery Street, Woodburn OR 97071 April 24, 2015 City Councilors, Budget Committee Members and Citizens of Woodburn: As we look forward to FY 2015-16 our financial position is more positive than it has been in the past few years. Assessed property taxes were up 9 percent last fall, so actual tax collections this fiscal year have already exceeded budget. This was a pleasant surprise, especially after several years of negative surprises. Prior service levels have been maintained, even increased, in some areas of this budget. In March, City Councilors participated in a goal-setting retreat to identify priorities for the coming year. The thematic goals developed in that meeting were integrated into the current year budget and have resulted in several changes. The discussions at the meeting and the resulting goals emphasize improved quality of life, public safety and economic development. For the third year in a row the City has received a Distinguished Budget Presentation Award from the Government Finance Officers Association. I would like to thank department heads for their increased participation in generating such a comprehensive budget document. We are proud of these efforts and the progress made over the past few years. From a work product standpoint, these recognitions constitute a significant accomplishment. I would also like to thank department heads and City staff for adhering to the City’s budget policies and prudent financial management throughout the years. As busy members of our community, I appreciate the time the members of the Budget Committee have contributed to the budget process, in studying the volumes of material you are provided and donating the time to attend the annual Budget Committee meeting. City staff values your input. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 12  FY 2015-16 Overall Budget The Proposed FY 2015-16 total expenses budgeted for all funds (excluding transfers, contingencies and reserves) is $43.2 million, up $4.6 million over the prior year budget. The majority of this increase is in Capital Outlay. The total budget for all funds, including ending fund balances not transfers, totals $68.3 million; an approximate $3.8 million increase over the prior year budget. As required by state law, the proposed budget is balanced. The Proposed FY 2015-16 Budget maintains current staffing levels and includes no reductions in current service levels. Because of the improved outlook, the City’s budget reflects additional programs to support priorities set during the City Council Goal-Setting Retreat. We have attempted to integrate these priorities, where possible, throughout the budget. The most significant change is the addition of an Economic Development Department in the General Fund, including an Economic Development Director. The addition of this position will increase General Fund personnel costs, but decrease the Urban Renewal Agency expenses. Two new programs have been created for FY 2015-16 to help our residents. These are the Urban Forestry Program and the Utility Assistance Program. The Urban Forestry Program, budgeted at $22,500 in the Parks and Facilities Maintenance Department, is a significant expansion of the current tree assistance program the City provides. The goals of the program include improving the health of City and privately-owned trees, increasing the public’s understanding of the environmental, quality of life and aesthetic benefits of a healthy tree canopy and centralizing the City’s tree program funding and management responsibilities. The program is being designed to provide the public with easy access to information regarding tree planting and maintenance best practices, street and “significant” tree planting and removal requirements, and information regarding available resources, including the street tree subsidy program and the soon to be developed tree giveaway program. The Utility Assistance Program will assist those in need with water and sewer payments. The City will provide $5,000 in FY 2015-16 and Mid-Willamette Valley Community Action Agency, if selected, will administer the process of getting the necessary funds to residents. Other highlights in this budget include $30,000 in the Parks and Facilities Maintenance Department to standardize signs throughout the City, particularly for parks, City facilities and gateway locations and make public premises more welcoming. Another $5,000 has been identified for an Inclusion Committee within the Administration Department budget. FY 2015-16 Budget Highlights  $43.2M Operating Budget  2.5 percent Increase in Property Tax Revenue  FTE increased by 1.15  $13.4M in Capital Expenditures  Addition of Economic Development Dept.  Addition of Urban Forestry Program  Addition of Utility Assistance Program ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 13  Revenues Woodburn relies on two major sources of revenue to fund operations: property taxes and utility charges. These two revenue categories constitute more than 70 percent of the City’s operating revenues and significantly impact the City’s ability to fulfill our mission. Other revenues supplement City operations including, franchise fees (levied on utilities for use of public right-of-way), intergovernmental revenue (state shared revenue, liquor and cigarette taxes, transportation revenues), fees and charges (planning and engineering fees, recreation fees, business and solicitation registration fees) and fines (court fines). These secondary revenue sources are critical to overall financial health of the City and are historically less volatile than our other sources of funding. In terms of the General Fund, property taxes serve as the largest source of funding for critical General Fund programs such as police, library, parks, aquatics, etc. However, property tax revenues have proven more volatile in the past few years. Property taxes assessed last fall were up by 9 percent, which was a combination of growth and property tax compression reversal. The sharp increase in assessments is not expected to become a trend. Property tax revenue for FY 2015-16 is budgeted 2.5 percent higher than projected collections for the current year. The growth rate on property taxes is a key driver in the overall health of the General Fund, but it is difficult to predict. We expect compression to continue to decline, which will prevent negative surprises the City has faced in past years. Utility charges fund the City’s water and sewer operations. These programs provide clean and safe drinking water to customers and provide for the safe collection, treatment and discharge of sewer and storm water. Utility charges are rate-driven, based on consumption and are impacted by changes in rates, population growth and new construction. In anticipation of needed sewer system improvements, users have seen annual sewer rate increases over the past several years. The last of these increases went into effect July 1, 2014. There have not been any additional increases approved by the City Council, so residents will see wastewater user rates level off in upcoming years. Future sewer fund revenue will be reliant on consumption, state- and/or federally-mandated system upgrades and new construction. Water rates have not increased since FY 2005-06. Updates to the Water Master Plan, including a water rate study, are long overdue and are planned for FY 2015-16. 4,000,000 4,500,000 5,000,000 5,500,000 6,000,000 6,500,000 7,000,000 7,500,000 8,000,000 Sewer Rate Revenue 1,000,000,000 1,050,000,000 1,100,000,000 1,150,000,000 1,200,000,000 1,250,000,000 1,300,000,000 1,350,000,000 1,400,000,000 Assessed Value ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 14 Interestingly, Woodburn’s water consumption patterns declined sharply beginning in FY 2008-09, which staff attributes to the economic recession, sewer rate increases and a decline in regional housing markets. Water consumption then rebounded in FY 2010- 11 and then declined again. FY 2014-15 has shown growth and it is anticipated to grow at a modest pace. The decline and subsequent slow rebound in water fund revenue is impacting Woodburn’s ability to undertake planned water improvement projects. Fortunately, the slowdown in consumption made project delays more feasible. Nevertheless, as the economy improves and Woodburn growth begins to accelerate, it will become more urgent that the delayed projects be completed.  Expenses Personnel services represent the majority of City operating costs. In the Proposed FY 2015-16 Budget, personnel services account for 33 percent of total expenditures and 48 percent of non-capital expenditures. Overall, this represents an increase of 3.7 percent in personnel services from the prior year’s budget. The increase is attributed to the new Oregon Public Employee Retirement System (PERS) rates effective July 1, 2015, the new Woodburn Police Association contract and additional positions. The high-deductible health plan is projecting unusually high growth rates and this budget also reflects that information. I am proposing that a 2 percent cost-of-living adjustment (COLA) be provided for all non-represented employees. The proposed budget includes negotiated adjustments for Woodburn Police Association employees per the labor agreement and contract negotiations with the American Federation of State, County, and Municipal Employees are currently in progress. The number of full-time equivalent employees (FTE) increased by 1.15 in this budget. The increase in the FTE count includes the addition of the Economic Development Director in the newly established Economic Development Department. A Community Oriented Policing services (COPS) grant for the Police Department allows for a School Resource Officer for the middle schools. Several part-time positions were added including a half-time Building/Plans Examiner, an additional Customer Service Clerk in Finance and an Evidence Tech in Police. There was also the elimination of positions in the current budget that were not filled which includes the Budget and Finance Analyst in Finance, the Water Resources Manager in Public Works and moving basketball refs in Recreation Department out of personnel expenses to a contract service. The Proposed FY 2015-16 Budget increases Materials & Services by 5.4 percent over the current fiscal year, totaling $541,000. Consistent with FY 2014-15, street maintenance projects like minor resurfacing, slurry seal and chip seal projects are still budgeted in Materials & Services because the projects cannot be capitalized as fixed assets. These projects are extending the life of the street but do not add any additional width or other components like new sidewalks. Prior to FY 2014-15 street maintenance costs were treated as Capital Outlay. Consistent with City policy, operating departments did not increase their bottom line appropriations in most areas. Exceptions have been made for internal service charges such as building maintenance, information services, insurance, maintenance projects and utilities. Most of these costs are driven by factors outside the control of individual departments. 3,000,000 3,100,000 3,200,000 3,300,000 3,400,000 3,500,000 Water Rate Revenue ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 15 Capital Outlay is for equipment acquisitions over $5,000. Several equipment purchases are planned including updated camera recording server software for City Hall, $6,875; video encoders and software for Library camera system, $6,600; replacement of two vehicles in the Police Department for Code Enforcement, $48,000; purchase of a snow plow attachment for the sanding vehicle in Street Maintenance, $12,000; also in Street Maintenance the replacement of an existing tractor and mower used for right-of-way mowing, $70,000; and the replacement of a heavy duty orchard mower for the poplar plantation at the Wastewater Treatment Plant, $9,000. Debt service obligations of the City total $5.1 million, which represents approximately 12 percent of expenditures. For a detailed listing of the debt outstanding and annual debt service of the City, please refer to the Debt Overview section on page 193.  General Fund A General Fund budget (excluding contingencies and reserves) of $13.4 million is proposed for FY 2015-16. This figure is 1.4 percent, or $184,000, higher than the City’s FY 2014-15 Amended Budget. One new department, Economic Development, was created and would be staffed by the new Economic Development Director. The General Fund is supported by budgeted revenues of $12.6 million and a $3.7 million beginning fund balance. Revenues are budgeted to increase by 5 percent or, $638,000, compared to the FY 2014-15 budget. The City Council’s mandated 10 percent General Fund Contingency reserve is met for FY 2015-16 and totals $1.3 million. In addition, the General Fund’s Shortfall Management Contingency Reserve (SMCR) increased 51 percent to $1.6 million from $1.1 million in FY 2014-15.  Capital Construction Plan Capital Outlay can be categorized as either significant equipment acquisitions or project expenditures. All Construction Fund Capital Outlay is tied to specific projects. Proposed FY 2015-16 Budget capital spending totals 31 percent, or $13.4 million, of total expenditures. The main reason for the increase is the remainder of the City’s obligation to the state for the construction of the I-5 Interchange. The original agreement was for $8.0 million. Several years ago the City paid $2.5 million for right-of-way acquisition. The interchange construction is nearly completed and the balance of the agreement less any construction credits for work the City did, will be due to the State later this year, estimated to be about $4.6 million. The City’s Capital Construction Projects can be found in detail beginning on page 202. Consistent with the City’s commitment to financial accountability, an improved methodology for planning, authorizing, budgeting and reporting capital construction projects was implemented in FY 2014-15. For example, all capital projects are now individually reviewed and authorized by the Public Works Director, Finance Director and the City Administrator prior to inclusion in the annual budget. Each project has a specific scope and budget and the project data sheets have been included in the Proposed FY 2015-16 Budget for all projects planned to be done in the fiscal year. In addition, all projects are now budgeted for the full cost, even if the project is expected to span multiple budget periods. This ensures that budget authority is available for the project should the schedule accelerate and prevents inadvertent over expenditures. The City still has a significant amount of deferred maintenance that will be an issue for years to come. The City Hall roof project budgeted in FY 2014-15 was postponed and is not included in this budget. A small portion of the key work, such as roof repairs, was done in FY 2014-15. Significant capital projects in this budget include: ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 16 o I-5 Interchange construction – City portion: $4.6 million o Fourth Street Storm – Garfield to Harrison: $260,000 o Wastewater Treatment Plant – Natural Treatment Project: $1.7 million o West Hayes sanitary sewer improvements: $1.975 million o Waterline improvements along Hwy 99E from Tomlin to Aztec to Lincoln: $495,000  Contingencies and Reserves Woodburn’s ending fund balances are comprised of contingency and reserve line items. The Proposed FY 2015-16 Budget contains all City Council-mandated contingency balances levels for each operating fund as well as reserves including debt service, dedicated construction funds or for other specific purposes. These balances cannot be expended without specific City Council approval.  Urban Renewal Agency Woodburn’s Urban Renewal Agency (URA) is in the process of prioritizing projects and considering new debt. This URA’s budget includes the following capital project: o Urban Renewal project – N. First Street Improvement: $4.5 million  Conclusion The Proposed FY 2015-16 Budget allocates limited resources in a manner that supports the strategic direction provided by the Mayor and City Council. For all these reasons it is my recommendation as Woodburn’s Budget Officer that the Budget Committee approve the Proposed FY 2015-16 Budget as submitted. Sincerely, Scott Derickson City Administrator ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 17 Reader’s Guide The budget document serves two distinct purposes. The first is to present the City Council and the public with a clear picture of the services the City provides and the policy alternatives that are available. The second is to provide City management with a financial and operating plan that conforms to the City’s accounting system. Introduction The Introduction section provides an overview of the key issues and the major areas of emphasis for the City. It also includes budget summaries that present the overview of the budget as an operating and financial plan. Budget Message. The Budget Message summarizes key features and issues shaping the budget for the coming year. Reader’s Guide. The purpose of the Reader’s Guide is to outline how the budget document is presented, and to define key elements for the reader. In addition to the organization chart, there is a brief profile of the City of Woodburn, which describes the context in which our municipal government operates. Following the profile are summary schedules for revenues and expenditures, property taxes and budgeted departmental staffing levels. Budgets. The budgets are presented in service categories: General Services, Utility Funds, Capital Construction Funds, Special Revenue Funds, Internal Services Funds, Trust Funds and Closed Funds. Each service category contains various departments/divisions, in numerical order, presented with a narrative describing the department’s/division’s function and the budget for the coming year as well as prior years’ budget and actual information. Both summary tables and detail tables have been included for active funds with a significant amount of activity. Funds with limited activity or Closed Funds, have only one type of table. Governmental funds use a modified accrual basis of budgeting and reporting. Under this method revenues are budgeted if they are measurable and available within 60 days of fiscal year end. Revenues subject to accrual include property taxes, franchise fees, interest and state shared revenues. Expenditures are budgeted in the period during which the goods and services are provided. Principal and interest on general obligation bonds are budgeted in the fiscal year of payment. Compensated absences are not budgeted in governmental funds. For Generally accepted accounting principles (GAAP)-based reporting, major variances from budget including capitalization of assets, depreciation and debt issuance are reported as an increase in liabilities and principal payments is shown as a reduction in liabilities. Proprietary funds use a similar modified accrual basis except that revenues are budgeted when earned and compensated absences are accrued as an expense. Supporting Schedules The Supporting Schedules are intended to provide more detail for detailed readers. The Supporting Schedules include Debt Overview, Personnel Allocation, FTE Detail by Supervising Department, Budgeted Transfers and Capital Construction Projects. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 18 General Services (Governmental Funds)  General Fund – This fund accounts for all general operating revenues and expenditures of the City. The fund is comprised of 16 departments responsible for providing planning, recreation, community, legislative and public safety services to the public. In addition, four of the departments (City Attorney, Finance, Human Resources and Administration) serve as internal service functions providing accounting, employee and legal services to the various departments/divisions of the city.  Street Fund – This fund accounts for the State of Oregon highway apportionment (gas tax). As required by statute the proceeds are used “exclusively for the construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads, streets and roadside rest areas in this state.” Additional revenues are from PGE and NW Natural Gas privilege taxes, and .01 cent Local Gas Tax.  Transit Fund – This fund accounts for the City’s transit program. The primary revenue sources are a transfer from the General Fund as well as federal and state transit grants. Expenditures include personnel, bus maintenance and operating costs and capital outlay for busses as equipment needs to be replaced.  General Obligation (GO) Debt Service Fund – This fund accounts for the principal and interest payments on the general obligation debt for the police building. Utility Funds (Proprietary Funds)  Water Fund – This fund accounts for the operations of the water treatment and distributions systems. Water sales and associated fees are the major revenue sources.  Sewer Fund – This fund accounts for operations of the wastewater collection and treatment system. Sewer user charges are the main revenue source. Capital Construction Funds (Governmental Funds) These funds are used to track capital projects and do not have independent, annual revenues. Funding for projects will come from the related funds as Transfers In or other funding for a specific project, such as grants. As the City expands project accounting usage in future years, some of these funds may be consolidated.  General Cap Construction Fund – Fund accounts for capital improvement projects for general services facilities.  Water Cap Construction Fund – Fund accounts major repairs, extensions, alterations or other capital improvements to the water system.  Street & Storm Cap Construction Fund – Fund accounts for capital improvements to the street and storm water systems,  Sewer Cap Construction Fund – Fund accounts for loan proceeds used for construction and improvements to the City’s waste water treatment plant and sewer collection system. Bold Indicates the fund was identified as a Major Fund as of June 30, 2014 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 19 Special Revenue Funds (Governmental Funds)  Building Inspection Fund – This fund accounts for building permit revenues and the activities of the City’s building permit program. The fund was established as a legislative requirement mandating that building permit revenues not be used for any purpose other than building permit programs.  Housing Rehabilitation Fund – This fund accounts for Community Development Block Grants for low income housing rehabilitation.  Search & Seizure Fund – This fund accounts for City’s share of federal proceeds from drug seizures to be used for drug enforcement and investigation.  Special Assessment Fund – This fund accounts for the City’s Local Improvement Districts. (LIDS)  Parks SDC Fund – This fund accounts for payments received from new development to fund improvements that increase capacity of the City’s parks system.  Street SDC Fund – This fund accounts for street system development charges. The primary use of the proceeds is for street system improvements.  Storm SDC Fund – This fund accounts for system development charges received from new development to fund improvements that increase capacity of the City’s storm water collection system. Uses of the funds are restricted by ordinance and state statute.  Water SDC Fund – This fund accounts for system development charges received from new development to fund improvements that increase capacity of the City’s water treatment and distributions systems. Uses of the funds are restricted by City ordinance and state statute.  Sewer SDC Fund – This fund accounts for system development charges received from new development to fund improvements that increase capacity of the City’s waste water treatment and collections systems. Uses of the funds are restricted by City ordinance and state statute. Internal Services Funds (Proprietary Funds)  Information Services Fund – This fund accounts for City’s network and telephone maintenance and services. In addition, the Information Services Department contracts with local agencies and smaller governments to provide network and information services. The primary source of revenue is operating transfers from other city departments that use network and information services.  Insurance Fund – This fund accounts for the City’s general liability and workers’ compensation insurance premiums and serves as the risk management function for the City. The primary source of revenue is operating transfers from other funds for insurance premiums costs.  Equipment Replacement Fund – This Fund accounts for transfers from various funds to be reserved for vehicle and equipment replacement. Trust Funds (Governmental Funds)  Library Endowment – This fund accounts for proceeds donated to the Woodburn Public Library for building maintenance.  Museum Endowment – This fund accounts for proceeds held in trust by the City and ongoing donations received for future improvements for the World’s Berry Center Museum.  Lavelle Black Trust Fund – This fund facilitates the private donation of monies from Leonard Black to the Police Department for use in sustaining the K-9 Program in the name of Lavelle Black. The use of funds will be limited to ongoing costs associated with the replacement, care, training and equipping of K-9 units. Bold Indicates the fund was identified as a Major Fund as of June 30, 2014 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 20 Closed Funds The Finance Department implemented the Funds Consolidation Plan over the past few years. There are no plans to close additional funds at this time.  Retired and Senior Volunteer Program (RSVP) – This fund accounted for the City’s grant and 30 percent local match to fund its senior volunteer program. This program merged into the General Fund in FY 2013- 14 so there is also a General Fund department with RSVP name in this budget.  Cable Franchise Fund – A portion of the cable franchise fees are transferred to this fund and distributed to Woodburn Cable Access Television as required by the franchise agreement to support local community access programming. This fund was closed in FY 2013-14.  City Gas Tax – This fund accounted for the proceeds from the City’s gas tax used for street resurfacing projects. This fund was collapsed into the Street Fund as of June 30, 2013.  Surface Water/Collections Fund – This fund was established FY 2009-10 to provide a City storm water program and operations. The main source of revenue was a transfer from the Sewer Fund. As part of the ongoing fund consolidation project, the balance was transferred to the Sewer Fund.  Public Works Services Fund – This fund accounted for the engineering, facilities and garage and was funded by operating transfers from the public works funds for those services, and internal facilities charges levied on funds with facilities. Closed in FY 2013-14.  Facilities Maintenance Fund – This fund accounted for operation, maintenance and repair of City owned facilities. As part of the ongoing fund consolidation project, the balance of this fund was transferred to the Public Works Services Fund. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 21 About Woodburn City Statistics – Demographics The City of Woodburn is located in Marion County, Oregon, 18 miles northeast of the City of Salem along the I-5 corridor. Woodburn is located in Oregon’s Willamette Valley which experiences a moderate climate. Woodburn has changed significantly since it was first incorporated in 1889. The city originally began as a small farming and manufacturing community. Beginning in the 1960s, Woodburn became a suburb of Salem and Portland with its proximity to I-5. Over the past 18 years, Woodburn has grown 74 percent. As of the 2010 census, there are 24,080 people residing in Woodburn, as compared to a population of 20,100 in 2000. The percent increase in those 10 years is nearly 20 percent. With 24,080 residents, Woodburn is the 21st most populated city in Oregon. Between 2006 and 2010, the median income for a household in the City was $42,519. Incorporated 1889 Income - Households: Area in square miles 5.4 Less than $25,000 33 % Government Council $25,000 to $49,999 39 % Population 2014 Certified Estimate* 24,455 2010 Census 24,080 $50,000 to $74,999 18 % 2000 Census 20,100 $75,000 to $99,999 6 % Adult education level: $100,000 or more 4 % High school or higher 58 % Bachelor's degree or higher 11 % Housing: Race 1-unit 67 % Hispanic or Latino 58.9 % 2 to 4 units 8% Not Hispanic or Latino 41.1 % 5 to 9 units 4% White Alone 38.5 % 10 or more units 11 % Black of African American Alone 0.5 % Mobile Home 10 % American Indian and Alaska Native Alone 2.8 % Other 1 % Asian Alone 0.8 % Native Hawaiian and Other Pacific Islander Alone 0.1 % Age Some Other Race Alone 0.2 % Under age 18 30.9 % Two or More Races 1.1 % Age 18 and over 69.1 % *Population Research Center, Portland State University ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 22 City Statistics – Services % FY 2012-13 FY 2013-14 Change Community Services Parks Parks/open space acreage 110 110 0% Playgrounds 9 9 0% Picnic shelters 9 9 0% Park Restrooms 4 4 0% Sports Fields 8 8 0% Library Attendance 150,127 138,607 Circulation 152,272 157,163 3% Volumes in Collection 105,858 115,056 9% Volumes Added 10,818 12,494 15% Computer Usage, # of Internet sessions 30,070 24,346 -19% Program Attendance 5,875 4,909 -16% Aquatics Attendance 139,248 144,459 4% Lesson Enrollment 2,189 2,778 27% Active Memberships 1,114 1,024 Recreation Youth Sports 717 4,947 590% Adult Sports 380 460 21% Youth Programs 161 347 116% Adult Programs 305 705 131% Special Events 6,000 6,000 0% Public Transportation Fixed route Rides 47,454 34,222 -28% Fixed Route Mileage 76,686 59,255 -23% Dial-A-Ride Trips 5,622 5,097 Dial-A-Ride Mileage 17,899 17,305 Out of Town Medical Rides 1,742 1,972 13% Out of Town Medical Mileage 42,251 53,792 27% RSVP Number of Active Volunteers 324 179 -45% Total Volunteer Hours 41,645 23,732 -43% Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 23 % FY 2012-13 FY 2013-14 Change City Utilities Water Production capacity 2 mgd 2 mgd 0% Peak capacity demand 5-6 mgd 5-6 mgd 0% Storage capacity 5.45 mg 5.45 mg 0% Number of wells 9 9 0% Miles of water mains 98.56 98.56 0% Customers 6,688 6,843 2% Fire Hydrants 956 956 0% Wastewater Average daily treatment 2-3 mgd 2-3 mgd 0% Peak capacity demand 16 mgd 16 mgd 0% Miles of sewer pipeline 87 87 0% Lift stations 8 8 0% Stormwater Miles of storm sewers 59 59 0% Manholes 1,400 1,400 0% Public Safety Police Calls 18,127 18,145 0% Number of sworn officers 32 32 0% Arrests 1,449 1,777 23% Offenses 2,757 3,212 17% Crime Index (Violent Crime) 915 67 -93% Crime Index (Property Crime) 1,249 754 -40% Officers Per 1,000 Citizens 1.29 1.29 0% Building/Planning Total Building Permits Issued 263 279 6% Residential, New 48 83 73% Multi Family 16 3 Assisted Living Facilities 1 - 0% Residential Additions & Alterations 35 36 3% Industrial 9 27 200% Commercial 147 119 -19% Signs and Fences 7 6 -14% Manufactured Homes - 5 500% mg = million gallons mgd = million gallons per day Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 24 The Budget Process City of Woodburn Budget Calendar December  Appoint Budget Officer (Woodburn ordinance appoints City Administrator)  Perform mid-year review of financial position and multi-year forecast January  Revenue and expense estimates are gathered for beginning balance calculations  Personnel services budget drafted by Finance department  Budget Officer delivers kickoff memo to departments with budget goals and limitations February  Departments enter budgets in accounting system  Finance enters required fund transfers and balances each fund March  Initial budget draft is compiled and distributed to departments for review  Meetings are held with department heads & City Administrator  Make final changes to budget document  Prepare the proposed budget for committee review April  Print notice of budget committee meeting and post on website  Deliver copies of budget to committee members and post on website May  Budget committee meets to discuss proposed budget and approve  Changes are made, if necessary  Print notices of budget adoption public hearing June  Council holds meeting with public about approval of the budget  Council discusses any changes made by committee and proposes new changes  Council adopts budget, makes applicable appropriations and declares tax levies July  Adopted Budget takes effect  Submit budget packets to County Assessor and revenue sharing certificates to State of Oregon ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 25 Budgeting in Oregon A budget is a financial plan for one fiscal year. In Oregon, local governments operate on a fiscal year that begins July 1 and ends the following June 30. A budget shows the estimated costs of items or services the local government wants to purchase in the coming fiscal year. These are called expenditures. It shows other budget requirements that must be planned for, but that won’t actually be spent. It also shows the money, called resources or revenues, that the local government estimates will be available to pay for these expenditures. In Oregon, a budget is necessary to justify the need for a given rate and amount of property taxes. Preparing a budget allows a local government to look at its needs in light of the money available to meet those needs. In Oregon, all local governments must plan a budget that has equal resources and requirements, in other words, a balanced budget. A local government can’t plan to purchase more items or services than it has money to pay for them. The Budget Officer will present this budget to a citizen budget committee. The committee consists of the elected officials of the City Council along with an equal number of electors of the City. After the budget committee has reviewed and made adjustments, if any, they approve the budget. Local budget law process requires that certain specific actions must happen as a local government prepares its annual budget. The process can be broken down into four phases:  Phase 1. The Budget Officer puts together a proposed budget. In larger local governments, department heads or program managers may help. The Budget Officer must prepare the proposed budget in a format designated by the Department of Revenue. The format meets the requirements set out in the statutes.  Phase 2 is when the budget committee approves the budget. Statutes spell out who can be on the budget committee. The budget committee reviews the proposed budget, listens to the comments from citizens and then approves the budget. Special public notices are required before the budget committee’s first meeting.  Phase 3 includes adopting the budget by City Council and, when appropriate, certifying property taxes to the county tax assessor. This phase includes a special hearing of the governing body and specific public notices, including a summary of the approved budget. Special forms must also be used to notify the County Assessor of the local government’s property tax levy. Adoption of the budget must occur no later than June 30.  Phase 4 occurs during the fiscal year budget period when the local government is operating under the adopted budget. This phase includes changes to the adopted budget. Changes to the adopted budget must be made before additional money is spent or money is spent for a different purpose than described in the adopted budget. You can change the budget through resolution transfers and supplemental budgets. Resolution Transfers A Resolution Transfer is a way to move appropriations from one existing category to another, usually within the same fund, during the fiscal year. To transfer appropriations, and in some case resources, the governing body must pass a resolution. The resolution must state the need for the transfer, the purpose of the expenditure and the amount to be transferred. Resolution Transfers are used within a fund. For example, within the General Fund you can use a resolution to transfer appropriation authority out of the existing materials & services area into the existing personal services area. You must decrease appropriations in materials & services the same dollar amount that you increase appropriations in personal services. The total appropriations for the General Fund don’t change. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 26 Supplemental Budget A Supplemental Budget is a budget prepared during the fiscal year that modifies the adopted budget. They are used to create new appropriations to spend increased resources. They can also be used to transfer resources and appropriations from a special revenue fund to the general fund. A Supplemental Budget can be created when:  An occurrence or condition that was not known at the time the adopted budget was prepared requires a change in financial planning;  A situation that was not foreseen at the time the adopted budget was prepared and requires prompt action;  Money that was not anticipated when the adopted budget was prepared is made available by another unit of federal, state or local government;  A request for services or facilities is received, the cost of which will be paid for by a private individual, corporation or another governmental unit and was not known at the time the adopted budget was prepared;  Property taxes are received in an amount much greater than the amount estimated in the adopted budget and the difference in resources will significantly affect the level of service the local government could provide. There are two processes for preparing and adopting a supplemental budget. The process depends on how big of a change the City intends to make to the adopted budget. If the plan is to adjust a current budget fund by less than 10 percent of that fund’s expenditures, then the process to adopt the supplemental budget is fairly simple. If the supplemental budget will be adjusting more than one fund, the change to each fund must be less than 10 percent to use the simpler process. If the change that needs to be made to a fund of the adopted budget is 10 percent or more of the expenditures of the fund, then a longer budgeting process must be followed. The two procedures are: Less than 10 percent  The governing body adopts the supplemental budget at a regular scheduled Council meeting. The budget committee is not required.  Notice of the regular meeting at which the supplemental budget will be adopted is published in one of the following ways: Published in local newspaper, mailed to every citizen using the United States Postal Service or hand delivering it to every citizen. At the meeting, a resolution adopting the supplemental budget and making appropriations is approved. More than 10 percent  A special hearing must be held to discuss and adopt the supplemental budget. The governing body holds the hearing. The budget committee is not required to be involved.  Five to 30 days before the hearing a notice of the hearing and summary of the supplemental budget are published using one of the publication methods previously described.  The governing body enacts a resolution to adopt and appropriate the supplemental budget after the hearing. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 27 Budgeting in the City of Woodburn In the City of Woodburn, the City Administrator serves as the Budget Officer (ORS 294.331) and has the responsibility to prepare the budget document, present the budget message to the Budget Committee and to maintain budgetary control at the approved appropriation level. Continued review of revenues and expenditures is performed by the Finance Department and the appropriate operating departments. The City prepares its budget in accordance with Oregon Revised Statues (ORS). The budget is presented in fund and department categories. The budget is established at the department level or at the major appropriation category if only one department exists in a fund. The adopted budget may be amended by budget transfers (ORS 294.450) or supplemental (ORS 294.480 to 294.283). Generally, transfers consist of moving appropriations within a fund from one major appropriation category to another. Supplemental adjustments typically involve increasing the total appropriation level (as well as the resources). All adjustments to the budget are made via resolutions. Amendments after adoption do not require the approval of the Budget Committee members. Budget Document Columns Within Oregon Local Budget Law, six columns of data are required. The first two columns are two consecutive prior years of actual data, followed by one column containing the current fiscal year budget as amended by supplemental adjustments. The next three columns on the right are all related to the progress of the budget as it moves through the various required phases. From left to right, the first column is the budget as proposed by the budget officer. The middle column is the amount approved by the budget committee. The final column is the adopted budget. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 28 Budget Assumptions The following assumptions were used in the development of the budget for the next fiscal year. Primary Revenue Sources:  Property tax revenue is expected to increase 2.5 percent over current year collections, compression is expected to decline further  Franchise Fees were reviewed and updated as needed, no default growth rate was applied  State revenue sharing was held flat  All other revenue sources are estimated using trend analysis Personnel Services:  Position budgeting utilized actual amounts from payroll system, instead of estimates, as much as possible  Step increases on employee’s anniversary date and cost of living adjustments  Medical and dental insurance premiums paid by City to increase mid-year  All employees pay various portions of health insurance premiums  Actual PERS employer rates effective June 1, 2015 were used (rounded)  Pickup of employee PERS 6 percent was also budgeted Materials & Services:  No increase in bottom line appropriation in these budgets.  Certain accounts may exceed prior year appropriation: building maintenance, information services, insurance and utilities.  Any other significant variances from the current year budget are explained in the general information page of each fund or department Capital Outlay:  Budgeted amounts in this category are estimated on the purchase cost for the entire project  Includes all ancillary costs needed to put the asset into operation Indirect Cost Allocations:  Administrative functions are allocated to benefiting funds and departments based on an equitable activity for each function. o Information services costs are allocated based on the number and types of computers in service o Internal rent is allocated based on square footage of the building being serviced o Insurance Fund charges are based on the underlying driver, such as labor costs and insurance rate for workers compensation, or vehicles in use for auto insurance ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 29 Council Goals The Woodburn City Council discussed new goals that came out of its March 7, 2015 goal-setting retreat. After discussion, the Council will vote to accept its FY 2015-16 goals, which are: 1. Build and Fund an Economic Development Program: Conduct an economic analysis study to: o Identify economic and opportunities o Consider establishing an economic rapid response team for business recruitment o Build a marketing/messaging response strategy o Consider developing a Community Investment Advisory Council comprised of business and council representatives. This entity could assist with messaging, branding and business recruitment. 2. Develop Consistent Signage for Parks, City Facilities and Gateway Locations: As part of building a unified community identity, use standardized signage to visually foster cohesiveness. 3. Develop a Global Inclusion Advisory Committee: Committee would be comprised of community partners and council members. Outcomes of the committee's work would include outreach approaches such as a community meetings, attending existing interest group meetings, collecting feedback and developing data to inform future citizen engagement approaches. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 30 Organizational Chart City of Woodburn Pop. 24,455 Mayor and City Council City Attorney Municipal Court Judge City Administrator City Recorder Recorder Risk Management Finance Director Finance Municipal Court Information Services Human Resources Director Human Resources Community Development Director Building Planning Housing Rehab Police Chief Police Patrol Operations Admin Support Assistant City Administrator Community Services Community Relations Recreation Aquatic Center Transit Library Museum RSVP Maintenance Special Projects Manager Public Works Director Engineering Wastewater Surface Water Water Streets Communications Coordinator Economic Development Director Urban Renewal Economic Development ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 31 FTE Summary by Supervising Department Actual Actual Budget Budget FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FTE % FTE Department FTE FTE FTE FTE Change Change City Administrator 2.35 2.35 2.35 2.35 - 0.0% Economic Development - - - 1.00 1.00 100% City Attorney 2.45 2.45 2.45 2.45 - 0.0% City Recorder 1.20 1.20 1.20 1.20 - 0.0% Community Development 5.00 6.00 6.00 6.50 0.50 8.3% Community Services 40.75 43.89 43.89 43.64 (0.25) -0.6% Human Resources 2.00 2.00 2.00 2.00 - 0.0% Finance/IS/Muni Court 13.46 13.46 13.46 12.86 (0.60) -4.5% Police 39.61 41.11 41.11 42.61 1.50 3.6% Public Works 40.00 40.00 40.00 39.00 (1.00) -2.5% Total FTE 146.82 152.46 152.46 153.61 1.15 0.8% Detailed breakdown of this table is provided in FTE Detail by Supervising Department on page 197. City Administrator 2% Economic Development 1% City Attorney 2% City Recorder 1% Community Development 4% Community Services 28% Human Resources 1% Finance/IS/Muni Court 8% Police 28% Public Works 25% FTE By Supervising Department ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 32 Property Tax Analysis Fiscal Year Budgeted Actual Collected Budgeted Actual Collected 2005-06 6,081,250 6,073,707 651,000 651,900 2006-07 6,500,500 6,464,834 651,000 647,195 2007-08 6,821,735 6,756,640 665,000 647,897 2008-09 7,254,000 7,063,853 665,000 677,356 2009-10 7,252,000 7,336,823 490,000 495,805 2010-11 7,351,000 7,330,490 515,000 495,377 2011-12 7,495,000 7,410,058 530,000 495,840 2012-13 7,625,000 7,088,099 650,000 479,455 2013-14 7,000,000 7,138,762 528,000 549,983 2014-15* 7,200,000 7,700,000 520,000 520,000 General Fund - 001 GO Debt Service Fund - 250 4,000,000 4,500,000 5,000,000 5,500,000 6,000,000 6,500,000 7,000,000 7,500,000 8,000,000 Property Tax Budgeted vs. Actual Collected - General Fund Budgeted Actual Collected *Projected Actual ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 33 Property Tax Analysis - Continued Source: Marion County Assessor's Office The City of Woodburn’s permanent tax rate is $6.0534 per thousand, as set by Measure 50 in 1997-98. 4,000,000 4,500,000 5,000,000 5,500,000 6,000,000 6,500,000 7,000,000 7,500,000 8,000,000 8,500,000 9,000,000 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 Total Taxes for Distribution City of Woodburn (District 119) The values depicted in the graph are for total tax dollars levied for distribution to the City of Woodburn. Often this total will never be completly collected due to non payments of real property tax or the 3% discount for paying in full.*** ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 34 Major Taxpayers The City of Woodburn is diverse in many ways, and the businesses that have flourished here reflect that. There is world class shopping at the Woodburn Company Stores – One of our State’s most popular tourist attractions. Woodburn also has Oregon’s only Drag Strip. Below is a listing of the major taxpayers for FY 2014-15. Taxpayer 2014-15 Assessed Value 2014-15 Assessed Taxes % of City Assessed Value* Winco Foods LLC 74,603,023 1,323,189.06 4.51% Woodburn Premium Outlets LLC 58,810,312 1,119,855.16 3.56% Food Services Of America Inc 28,750,730 509,934.46 1.74% Wal-Mart Real Estate Business Tr 15,176,790 289,034.38 0.92% Hardware Wholesalers Inc 15,247,390 270,433.81 0.92% Cascade Meadow LLC 12,313,050 234,495.87 0.74% Portland General Electric Co 11,965,986 212,320.85 0.72% Crown 2 Development LLC 11,008,400 209,649.48 0.67% Northwest Natural Gas Co 10,273,300 182,211.37 0.62% Pacific Realty Associates Lp 8,720,010 165,632.23 0.53% Wave Division Holdings LLC 8,694,000 165,572.88 0.53% Kwds LLC 8,319,510 158,440.90 0.50% K&R Holdings 7,866,800 149,819.28 0.48% Stonehedge Properties Inc 90% 7,664,390 144,584.86 0.46% Argo Woodburn LCC 84.51% 7,994,850 142,844.88 0.48% Fleetwood Homes Inc 7,643,140 135,561.77 0.46% Capital Development Company 6,870,000 121,849.07 0.42% Specialty Polymers Inc 6,218,025 110,285.40 0.38% Sabroso Company 5,940,990 105,371.76 0.36% Woodburn Investment Assoc Ltd 5,796,290 102,805.32 0.35% Art Mortgage Borrower Propco 5,364,308 101,527.88 0.32% 3099 Pacific LLC 5,114,270 90,708.74 0.31% Earl A Doman LLC 4,454,170 83,787.48 0.27% Copart of Washington Inc 4,635,987 83,499.22 0.28% Halieus LLC 76.7% 4,316,780 82,210.90 0.26% *Total City assessed value for 2014-15 was $1,652,955,312 Source: Marion County Assessor's Office The assessed valuation of $1,652,955,312 for FY 2014-15 was $140,753,199, or 9 percent, higher than FY 2013- 14 of $1,512,202,113. This significant increase in assessed values and associated revenues is not expected to occur again next year. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 35 Summary of Revenues and Expenditures – All Funds FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Budget Budget Beginning Balance 37,790,115 38,419,916 35,209,626 38,260,023 Revenues Taxes 7,980,657 8,173,208 8,175,000 8,822,000 Licenses and Permits 621,091 565,565 380,133 480,654 Intergovernmental 2,954,951 2,700,916 3,394,527 2,835,719 Charges for Goods and Services 11,272,549 12,372,458 12,252,636 12,634,447 Fines and Forfeits 587,607 569,621 658,400 655,400 Franchise Fees 1,653,761 1,992,415 1,932,953 1,985,212 Miscellaneous Revenue 2,754,334 3,329,337 2,493,767 2,592,560 Other Financing Sources 113,853 50,232 20,000 20,000 Total Revenues 27,938,802 29,753,752 29,307,416 30,025,992 Total Beg. Bal. and Revenues 65,728,917 68,173,668 64,517,042 68,286,015 Expenses Personnel Services 12,733,405 12,759,010 13,724,389 14,228,886 Materials and Services 6,555,350 7,188,623 9,952,356 10,493,495 Capital Outlay 3,337,119 3,181,513 9,571,157 13,433,341 Debt Service 4,683,126 5,030,641 5,446,940 5,101,048 Total Expenses Before Contingency 27,309,001 28,159,788 38,694,842 43,256,770 Contingency & Reserves - - 25,822,200 25,029,245 Total Expenses 27,309,001 28,159,788 64,517,042 68,286,015 Fund Net 38,419,916 40,013,880 - - Total Expenses and Fund Net 65,728,917 68,173,668 64,517,042 68,286,015 All Funds - excluding Transfers In and Transfers Out Taxes 29% Licenses and Permits 2% Inter- governmental 10% Charges for Goods and Services 42% Fines and Forfeits 2% Franchise Fees 7% Misc Revenue 8% All Funds - Revenues by Class FY 2015-16 Personnel Services 33% Materials and Services 24% Capital Outlay 31% Debt Service 12% All Funds - Expenses by Class FY 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 36 Estimated Ending Fund Balances Projected Balance Projected Balance July 1, 2015 Increases Decreases June 30, 2016 % Change General Services General Fund - 001 3,700,000 12,609,377 (13,378,275) 2,931,102 -20.78% Transit Fund - 110 70,000 614,750 (639,648) 45,102 -35.57% Street Fund - 140 2,900,000 2,165,034 (2,511,118) 2,553,916 -11.93% GO Debt Service Fund - 250 48,000 511,400 (529,866) 29,534 -38.47% Total General Services 6,718,000 15,900,561 (17,058,907) 5,559,654 Utility Funds Water Fund - 470 1,858,000 3,521,906 (3,395,981) 1,983,925 6.78% Sewer Fund - 472 4,744,000 7,782,933 (8,371,267) 4,155,666 -12.40% Total Utility Funds 6,602,000 11,304,839 (11,767,248) 6,139,591 Capital Construction Funds General Cap Const Fund - 358 - 76,000 (76,000) - 0.00% Street & Storm Cap Const Fund - 363 54,000 291,000 (345,000) - -100.00% Sewer Cap Const Fund - 465 12,000,000 1,270,000 (6,173,000) 7,097,000 -40.86% Water Cap Const Fund - 466 2,000,000 54,874 (1,089,000) 965,874 -51.71% Total Capital Construction Funds 14,054,000 1,691,874 (7,683,000) 8,062,874 Special Revenue Funds Building Inspection Fund - 123 350,000 819,784 (923,820) 245,964 -29.72% Search & Seizure Fund - 132 6,944 15 (6,959) - -100.00% Housing Rehab Fund - 137 149,739 21,000 (53,071) 117,668 -21.42% Special Assessment Fund - 360 1,050,000 21,849 (1,071,849) - -100.00% Parks SDC Fund - 364 180,000 92,300 (30,000) 242,300 34.61% Street SDC Fund - 376 5,500,000 1,465,223 (4,660,020) 2,305,203 -58.09% Storm SDC Fund - 377 520,000 22,500 (60,000) 482,500 -7.21% Water SDC Fund - 474 1,000,000 105,000 (100,000) 1,005,000 0.50% Sewer SDC Fund - 475 850,000 154,000 (500,000) 504,000 -40.71% Total Special Revenue Funds 9,606,683 2,701,671 (7,405,719) 4,902,635 Internal Services Funds Information Services Fund - 568 70,000 881,120 (922,639) 28,481 -59.31% Insurance Fund - 581 250,000 659,238 (638,046) 271,192 8.48% Equipment Replacement Fund - 591 884,837 74,500 (959,337) - -100.00% Total Internal Services Funds 1,204,837 1,614,858 (2,520,022) 299,673 Trust Funds Library Endowment Fund - 690 26,391 100 - 26,491 0.38% Museum Endowment Fund - 691 3,025 15 - 3,040 0.50% Lavelle Black Trust - 695 45,087 200 (10,000) 35,287 -21.74% Total Trust Funds 74,503 315 (10,000) 64,818 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 37 General Services ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 38 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 39 Summary of Revenues and Expenditures – General Fund 001 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Budget Budget Beginning Balance 2,976,169 3,468,457 3,500,000 3,700,000 Revenues Taxes 7,394,665 7,521,463 7,534,000 8,206,000 Licenses and Permits 61,181 57,245 48,600 58,100 Intergovernmental 820,843 790,151 695,189 720,189 Charges for Goods and Services 603,567 503,390 539,469 580,177 Fines and Forfeits 587,607 569,621 658,400 655,400 Franchise Fees 1,275,127 1,621,766 1,632,953 1,635,212 Miscellaneous Revenue 197,059 159,735 840,237 754,299 Transfers In - 205,920 21,901 - Total Revenues 10,940,049 11,429,291 11,970,749 12,609,377 Total Beg. Bal. and Revenues 13,916,218 14,897,748 15,470,749 16,309,377 Expenses Personnel Services 7,155,087 7,358,952 8,710,736 9,240,861 Materials and Services 3,004,790 2,969,349 3,403,256 3,673,698 Capital Outlay - 66,368 163,000 61,475 Transfers Out 287,884 590,774 916,543 402,241 Total Expenses Before Contingency 10,447,761 10,985,443 13,193,535 13,378,275 Contingency & Reserves - - 2,277,214 2,931,102 Total Expenses 10,447,761 10,985,443 15,470,749 16,309,377 Fund Net 3,468,457 3,912,305 - - Total Expenses and Fund Net 13,916,218 14,897,748 15,470,749 16,309,377 Taxes 65% Licenses and Permits Inter- governmental 6% Charges for Goods and Services 4.5% Fines and Forfeits 5% Franchise Fees 13% Misc Revenue 6% General Fund - Revenues by Class FY 2015-16 Personnel Services 69% Materials and Services 27.5% Capital Outlay 0.5% Transfers Out 3% General Fund - Expenses by Class FY 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 40 General Fund Revenue Sources and Other Discussion Property Tax revenues have been volatile over the past few years and are the largest source of revenue for the General Fund. Woodburn, like many Oregon cities, struggles with the fallout of the housing bubble and the compression of assessments under Oregon’s unique property tax laws. Compression of property taxes has been a significant issue for Woodburn, but it seems to be recovering now. The Property Tax estimate in the General Fund FY 2015-16 increased $700,000 over the prior year, to $7.9 million. This is a very significant increase, which seems justified based on most recent assessment information, which showed a 9 percent increase, and FY 2014-15 collections so far. We do not expect the 9 percent increase to become a trend, but view it as a pleasant anomaly for FY 2015-16. Woodburn property values are somewhat lower than surrounding areas and do not typically reach the 3 percent annual growth increase allowed by law, but we are seeing new construction that we hope will sustain growth. Like property tax, most of the General Fund revenue categories are dependent on economic factors that the City cannot control. Licenses & Permits for are expected to increase, as revenues as revenues continue to recover. This form of revenue includes payments in lieu of taxes, the local hotel/motel tax, business license fees and other license fees that are dependent on the economy. Intergovernmental revenues include grants and are projected up $25,000 this year based on the City’s expected reimbursement on the COPS grant. Though the revenue is up there is an offsetting increase in labor so the bottom line for the General Fund is not improved. Charges for Goods and Services within the General Fund contain many of the Parks and Recreation fees, all of the Aquatic Center’s charges for admission and memberships and other charges. The increase in this category is attributed to the City’s management of the Fiesta Mexicana, which had been previously managed by the Chamber of Commerce. Franchise Fees for FY 2015-16 are projected to remain flat. The right-of-way charge for water and sewer is not expected to increase during the year, as there are no rate increases in this budget. The right-of-way charge, which generates significant revenue for the General Fund, will sunset at the end of FY 2017-18 unless the City Council takes action to continue it. Other franchise fees included in this category are payments from Portland General Electric (PGE), Northwest Natural Gas, Qwest, Datavision, Wave Broadband, Allied Waste and Woodburn Ambulance for use of the City’s rights-of-way. Traditionally, this revenue source grew between 5 percent and 7 percent, but these revenues are tied to economic factors so growth has slowed, and in some cases declined. Woodburn has very few lots available for new homes so growth in this area will be restricted. The Fines & Forfeits category is comprised mainly of court fines and library fines. Court revenues are somewhat uncertain, as FY 2014-15 is the first full year with the red light cameras in use. The remaining amounts include police training surcharge and various towing fees. The Municipal Court has spent a significant amount of time focusing on collection of old accounts, which has increased revenues, but is expected to taper off. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 41 General Fund – Revenue Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Fund: 001 - General Fund Department: 000 - Revenue 2,976,169 3,468,457 3,500,000 3081 Beginning Fund Balance 3,700,000 3,700,000 3,700,000 7,088,099 7,029,532 7,000,000 3111 Property Tax 7,700,000 7,700,000 7,700,000 - 109,230 200,000 3112 Property Taxes Delinquent 200,000 200,000 200,000 30,627 30,101 28,000 3113 Pmt in Lieu of Taxes - - - 275,940 352,601 306,000 3133 Hotel/Motel Tax 306,000 306,000 306,000 49,630 46,300 40,500 3211 Business License 41,000 41,000 41,000 6,759 6,272 3,000 3219 Other License 3,000 3,000 3,000 4,792 4,673 5,100 3220 Taxicab Permits 5,100 5,100 5,100 620,696 618,290 615,000 3231 Franchise Fee, PGE 615,000 615,000 615,000 224,742 142,662 163,000 3232 Franchise Fee, NW Natural 143,000 143,000 143,000 70,150 48,368 61,200 3233 Franchise Fee, Qwest 48,000 48,000 48,000 228,914 189,390 160,000 3234 Franchise Fee, Allied Waste 180,000 180,000 180,000 108,413 100,100 80,000 3235 Franchise Fee, Wave BB 80,000 80,000 80,000 14,354 11,483 10,500 3236 Franchise Fee, W Ambulanc 10,500 10,500 10,500 7,857 16,594 5,300 3237 Franchise Fee, Gervais Te 10,000 10,000 10,000 - 36 - 3240 Preferred LD Franchise - - - - 152,341 164,574 3243.470 General Right of Way - Water 167,865 167,865 167,865 - 342,500 373,379 3243.472 General Right of Way - Sewer 380,847 380,847 380,847 640 - - 3341 State Grants - - - 320,970 339,379 290,000 3362 State Liquor Proration 290,000 290,000 290,000 33,931 32,863 30,000 3363 State Cigarette Tax 30,000 30,000 30,000 305,646 261,288 240,000 3364 State Revenue Sharing 240,000 240,000 240,000 90 30 - 3415 Sale of Documents - - - (3,140) - - 3473.109 Recreation Trust - - - 23,000 - - 3625.001 Rent-METCOM (Norcom) - - - - 10,000 - 3631 Insurance Recoveries - - - - - 4,500 3641 Annual Access Fee 4,500 4,500 4,500 - 88 - 3692.101 Copies--Other - - - 161 (240) - 3698 Cash Long and Short - - - 2 - - 3698.001 Deposit Difference - - - 27,790 40,473 25,000 3699 Other Miscellaneous Income 25,000 25,000 25,000 55,000 55,880 55,000 3881 Reimbursements 20,000 20,000 20,000 - 200,000 - 3971.137 Transfer From Housing Rehab - - - - - 21,901 3971.591 Transfer From Equipment Replacement - - - 12,471,230 13,608,692 13,381,954 Department Total: 000 - Revenue 14,199,812 14,199,812 14,199,812 Department: 151 - Finance 20,429 21,525 15,000 3416 Lien Search Revenue 15,000 15,000 15,000 - - - 3531 Court Fines 565,000 565,000 565,000 62,715 18,447 18,050 3611 Interest from Investments 19,000 19,000 19,000 83,143 39,972 33,050 Department Total: 151 - Finance 599,000 599,000 599,000 Department: 181 - Municipal Court 501,303 490,354 565,000 3531 Court Fines - - - 501,303 490,354 565,000 Department Total: 181 - Municipal Court - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 42 FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget Account Number Description FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 211 - Police 2,400 - - 3332 Federal Grants 25,000 25,000 25,000 25,179 - - 3333 Federal Grants Indirect - - - 31,120 2,142 10,000 3341 State Grants 10,000 10,000 10,000 13,460 21,590 13,000 3421 Police Reimbursements 13,000 13,000 13,000 122,075 48,222 45,000 3421.001 Reimbursements School District 45,000 45,000 45,000 15,629 15,620 23,000 3531.101 Police Training Surcharge 23,000 23,000 23,000 52,950 48,000 50,000 3532 Towing Fee 50,000 50,000 50,000 150 1,[PHONE REDACTED] Alarm Fee 400 400 400 200 1,000 1,000 3673 Donations-Police 1,000 1,000 1,000 2,715 3,869 - 3699 Other Miscellaneous Income - - - 7,776 2,000 10,000 3881 Reimbursements 10,000 10,000 10,000 2,400 600 1,500 3881.001 Reimbursement--Training 1,500 1,500 1,500 276,054 144,081 153,900 Department Total: 211 - Police 178,900 178,900 178,900 Department: 311 - Library 73,895 87,981 75,000 3365 Regional Library Services 75,000 75,000 75,000 3,513 3,999 4,000 3366 Ready to Read Grant 4,000 4,000 4,000 1,967 2,210 3,000 3472 Rural Readers' Fees 3,000 3,000 3,000 17,575 14,609 20,000 3536 Library Fines 17,000 17,000 17,000 524 46 - 3672 Donations-Library - - - 7,135 9,301 5,000 3672.001 Donations-Library - Music in the Park 6,225 6,225 6,225 1,270 3,759 2,000 3695 Lost Book Revenue 2,000 2,000 2,000 105,878 121,905 109,000 Department Total: 311 - Library 107,225 107,225 107,225 Department: 421 - Recreation 26,591 29,372 25,000 3473.101 Youth Sports 33,000 33,000 33,000 18,791 11,328 24,000 3473.102 Adult Sports 24,000 24,000 24,000 23,427 6,531 21,000 3473.103 Youth Program 1,000 1,000 1,000 2,561 450 - 3473.104 Administration - - - (173) - - 3473.105 Adult Program - - - 5,525 20,625 10,000 3473.106 Sponsorship Revenue 10,000 10,000 10,000 49,415 9,634 - 3473.108 After School Club - - - 767 4,427 3,710 3473.110 Arts & Culture 5,000 5,000 5,000 8,965 9,870 14,000 3473.111 Active Adult 10,000 10,000 10,000 5,453 820 - 3474 Event Admission 3,000 3,000 3,000 100 - 20,000 3474.099 Fiesta Events 64,000 64,000 64,000 95 [PHONE REDACTED] Donations-Parks - - - 23,549 1,841 - 3671.110 PAL - Teen Prog Grant - - - 165,066 95,034 118,210 Department Total: 421 - Recreation 150,000 150,000 150,000 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 43 FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget Account Number Description FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 431 - Aquatics 15,176 15,340 18,000 3417 Resale of Merchandise 16,000 16,000 16,000 16,420 16,551 19,000 3418 Concession Sales 19,000 19,000 19,000 102,512 111,420 108,000 3471.101 Pool Admissions 110,000 110,000 110,000 28,653 45,887 39,000 3471.102 Pool Memberships 42,000 42,000 42,000 13,349 12,162 16,500 3471.103 Pool Rentals 16,500 16,500 16,500 45,869 45,823 52,000 3471.104 Swimming Lessons 52,000 52,000 52,000 2,949 1,115 9,000 3471.105 Sponsorships 6,000 6,000 6,000 6,357 5,523 7,000 3471.107 Towels/Misc 5,000 5,000 5,000 (1,350) 73 - 3698 Cash Long and Short - - - 229,934 253,893 268,500 Department Total: 431 - Aquatics 266,500 266,500 266,500 Department: 481 - RSVP - 60,659 46,189 3332 Federal Grants 46,189 46,189 46,189 - 5,920 - 3971.138 Transfer From RSVP - - - - 66,579 46,189 Department Total: 481 - RSVP 46,189 46,189 46,189 Department: 499 - Community Services Admin 7,628 3,750 3,500 3625 Facilities Rent 3,500 3,500 3,500 - 10,551 - 3679 Donations-Other - - - 7,628 14,301 3,500 Department Total: 499 - Community Services Admin 3,500 3,500 3,500 Department: 511 - Planning 26,111 25,368 19,000 3451 T&E Planning Develop Fee 19,000 19,000 19,000 49,869 37,569 40,000 3456 Planning Fees 40,000 40,000 40,000 75,980 62,937 59,000 Department Total: 511 - Planning 59,000 59,000 59,000 Department: 651 - Engineering - - - 3224 R/W Construction Permits 9,000 9,000 9,000 - - - 3451 T&E Planning Develop Fee 11,000 11,000 11,000 - - 500,000 3656 Engineering Internal Project WO Revenu 332,000 332,000 332,000 - - 107,173 3656.140 Engineering Svcs - Street 175,000 175,000 175,000 - - 7,655 3656.470 Engineering Svcs - Water 31,000 31,000 31,000 - - 38,276 3656.472 Engineering Svcs - Sewer 62,000 62,000 62,000 - - 653,104 Department Total: 651 - Engineering 620,000 620,000 620,000 Department: 711 - Maintenance - - 18,259 3491 Rental Income 17,677 17,677 17,677 - - 61,083 3651 Internal Rent Revenue 61,574 61,574 61,574 - - 79,342 Department Total: 711 - Maintenance 79,251 79,251 79,251 13,916,217 14,897,748 15,470,749 Revenues Total 16,309,377 16,309,377 16,309,377 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 44 General Fund Expenditures by Department FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Actual Actual Budget Budget 001 General Fund 011 - Council & Mayor 34,676 38,619 17,025 17,803 121 - Administration 173,554 196,258 208,011 245,756 125 - Economic DevelopmentA - - - 56,883 131 - City Recorder 49,063 50,941 76,888 78,634 141 - City Attorney 127,090 134,127 175,157 185,157 151 - FinanceB 279,515 428,554 400,900 572,139 161 - Human Resources 39,537 37,520 104,632 113,353 181 - CourtB 155,800 131,401 159,337 - 211 - Police 6,172,618 6,312,754 6,731,335 7,157,207 311 - Library 875,921 880,927 826,673 862,096 421 - Recreation 370,775 303,235 405,762 452,920 431 - Aquatics 507,954 508,568 534,658 534,264 481 - RSVP - 64,197 73,865 74,010 499 - Community Services Admin 309,284 298,557 336,014 311,832 511 - Planning 347,213 342,179 333,675 375,053 631 - Maintenance (Parks) 456,896 462,711 - - 651 - EngineeringC - - 747,788 773,220 711 - Parks & Facilities MaintenanceD - - 885,662 893,272 199 - Non-departmental 547,865 794,895 1,176,153 674,676 Contingency & Reserve - - 2,277,214 2,931,102 General Fund Expenditures Total 10,447,761 10,985,443 15,470,749 16,309,377 A New department created FY 2015-16 as part of City Council goals B Municipal Court was merged into Finance for FY 2015-16 C New department in General Fund for FY 2014-15 D New department in General Fund, combined prior GF Dept 631 Maintenance (Parks) with Facilities Maintenance from fund 582. *Includes Council & Mayor, Administration, Economic Development, City Recorder, City Attorney, Human Resources & Non-Departmental Where The Money Goes - General Fund ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 45 General Fund – Expenditures by Department Council & Mayor Fund/Fund Number: General - 001 Department/Department Number: City Council - 011 Department Director: Scott Derickson Description of purpose/functions of department: This department budget is to account for the various costs incurred by the Mayor and City Council. Among those costs are the following: office space and equipment overhead for Mayor and Council, meeting expenses, community outreach and Mayor and Council payroll expenses. Stipends for the City Council and Mayor were eliminated in FY 2013-14. Primary duties of the Council include:  The City Council is responsible for determining the direction and priorities of City government. The full Council is composed of an elected Mayor and six elected City Councilors;  Pursuant to Section 13, Woodburn Charter of 1982, the City Council is required to hold a regular meeting at least once each month in the City at a time and place which it designates. The regular meetings are generally held on the second and fourth Monday of each month in the City Hall at 7 p.m.  The Mayor and City Council individually represent the City by their membership on regional forums and civic organizations. Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Council & Mayor 2,617 - - Personnel Services - - - 32,059 38,619 17,025 Materials & Services 17,803 17,803 17,803 34,676 38,619 17,025 Council & Mayor Total 17,803 17,803 17,803 Account Description Visit www.ci.woodburn.or.us for more information ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 46 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Fund: 001 - General Fund Expenditures Department: 011 - Council & Mayor Personnel Services 1,425 - - 5111 Regular Wages - - - 975 - - 5112 Part-Time Wages - - - 2 - - 5211 OR Workers' Benefit - - - 184 - - 5212 Social Security - - - 32 - - 5216 Unemployment Insurance - - - 2,617 - - Total - Personnel Services - - - Materials & Services 216 - 500 5315 Computer Supplies 500 500 500 541 [PHONE REDACTED] Office Supplies 1,500 1,500 1,500 - 1,000 1,000 5329 Other Supplies - - - 1,000 - - 5382 Flowering Plants (Closed) - - - 323 [PHONE REDACTED] Other Professional Serv 500 500 500 55 58 100 5421 Telephone/Data 100 100 100 - - 60 5422 Postage 60 60 60 17,869 25,200 12,540 5428 IS Support 10,618 10,618 10,618 11,249 10,776 - 5448 Internal Rent - - - 178 [PHONE REDACTED] Dues & Subscriptions 225 225 225 628 689 1,500 5492 Registrations/Training 4,000 4,000 4,000 - - 100 5493 Printing/Binding 300 300 300 32,059 38,619 17,025 Total - Materials & Services 17,803 17,803 17,803 34,676 38,619 17,025 Department Total: 011 - Council & Mayor 17,803 17,803 17,803 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 47 Administration Fund/Fund Number: General - 001 Department/Department Number: Administration - 121 Department Director: Scott Derickson Description of purpose/functions of department: Section 21, Woodburn Charter of 1982, generally defines the function of the City Administrator as being the administrative head of the government of the City. The Charter specifically defines the powers and duties as:  Advising the Council of the affairs and needs of the city;  Ensuring that all ordinances are enforced and that the provisions of franchises, leases, contracts, permits and privileges granted by the city are observed;  Appointment and removal of all city officers and employees and general supervision and control over them and their work;  Acting as purchasing agent for the city;  Supervision of all public utilities owned and operated by the City, and … general supervision over all City property; and  Other duties required the Charter or City Council Description of department, including number of personnel: The department consists of 2.35 FTE responsible for carrying the duties listed above. Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Administration 142,028 160,184 171,031 Personnel Services 202,117 202,117 202,117 31,526 36,074 36,980 Materials & Services 43,639 43,639 43,639 173,554 196,258 208,011 Administration Total 245,756 245,756 245,756 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 194 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 48 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 121 - Administration Personnel Services 96,339 107,297 116,034 5111 Regular Wages 131,880 131,880 131,880 29 40 46 5211 OR Workers' Benefit 50 50 50 6,562 7,552 7,706 5212 Social Security 8,828 8,828 8,828 16,172 19,683 19,856 5213 Med & Dent Ins 23,915 23,915 23,915 21,046 23,574 25,946 5214 Retirement 35,469 35,469 35,469 413 [PHONE REDACTED] Long Term Disability Ins 519 519 519 1,252 1,275 1,001 5216 Unemployment Insurance 1,187 1,187 1,187 215 [PHONE REDACTED] Life Insurance 269 269 269 142,028 160,184 171,031 Total - Personnel Services 202,117 202,117 202,117 Materials & Services - - 500 5315 Computer Supplies 500 500 500 3,122 2,607 2,500 5319 Office Supplies 2,500 2,500 2,500 2,753 1,954 2,000 5419 Other Professional Serv 2,000 2,000 2,000 653 875 1,100 5421 Telephone/Data 1,100 1,100 1,100 546 [PHONE REDACTED] Postage 300 300 300 8,934 12,600 19,800 5428 IS Support 20,550 20,550 20,550 - 26 - 5432 Meals - - - - - - 5433 Mileage 100 100 100 - - 1,500 5439 Travel 1,500 1,500 1,500 11,249 10,776 - 5448 Internal Rent - - - - - 780 5464 Workers' Comp 1,079 1,079 1,079 - - - 5485 Inclusion Committee 5,000 5,000 5,000 2,500 2,890 4,000 5491 Dues & Subscriptions 4,000 4,000 4,000 1,769 3,793 4,500 5492 Registrations/Training 5,000 5,000 5,000 31,526 36,074 36,980 Total - Materials & Services 43,629 43,629 43,629 173,554 196,258 208,011 Department Total: 121 - Administration 245,746 245,746 245,746 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 49 Economic Development Fund/Fund Number: General - 001 Department/Department Number: Economic Development - 125 Department Director: Scott Derickson Description of purpose/functions of department: Economic Development is a new department for FY 2015-16, which was created as a result of the updated City Council goals. This department will provide increased focus on business development in our community along with the creation of a business council, business retention, expansion and recruitment activities as well as pursuing partnerships. The Economic Development Director is also to fill the role of the Urban Renewal Agency Manager. Description of department, including number of personnel: The Economic Development Department will be is staffed by a full-time Economic Development Director. It is estimated the new position will be filled by January. Position will be allocated between General Fund and Urban Renewal Fund. Description of FY 2015-16 proposed focus/goals:  Identify economic and opportunities within the community  Consider establishing an economic rapid response team for business recruitment  Build a marketing/messaging response strategy  Update and continue to promote Woodburn’s Economic Development Program, the Woodburn-Gervais Enterprise Zone and the benefits of locating within the community by updating printed and online information Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Economic Development Personnel Services 47,683 47,683 47,683 Materials & Services 9,200 9,200 9,200 - - - Economic Development Total 56,883 56,883 56,883 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 194 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 50 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 125 - Economic Development Personnel Services 5111 Regular Wages 31,076 31,076 31,076 5211 OR Workers' Benefit 12 12 12 5212 Social Security 2,378 2,378 2,378 5213 Med & Dent Ins 5,220 5,220 5,220 5214 Retirement 8,486 8,486 8,486 5215 Long Term Disability Ins 152 [PHONE REDACTED] Unemployment Insurance 280 [PHONE REDACTED] Life Insurance 79 79 79 - - - Total - Personnel Services 47,683 47,683 47,683 Materials & Services 5315 Computer Supplies 500 [PHONE REDACTED] Office Supplies 1,500 1,500 1,500 5419 Other Professional Serv 2,500 2,500 2,500 5421 Telephone/Data 600 [PHONE REDACTED] Postage 300 [PHONE REDACTED] Meals 100 [PHONE REDACTED] Mileage 200 [PHONE REDACTED] Travel 1,500 1,500 1,500 5492 Registrations/Training 2,000 2,000 2,000 - - - Total - Materials & Services 9,200 9,200 9,200 - - - Department Total: 125 - Economic Development 56,883 56,883 56,883 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 51 City Recorder Fund/Fund Number: General Fund - 001 Department/Department Number: City Recorder - 131 Department Director: Heather Pierson Description of purpose/functions of department: The City Recorder is responsible for a variety of administrative activities including records management, Council meeting administration and legislation administration. In addition, the City Recorder is the City’s risk management coordinator and oversees the Insurance Fund and all insurance policy administration and claims management functions. Description of department, including number of personnel: The City Recorder department is staffed by one full-time employee and .2 FTE Administrative Assistant. Description of FY 2014-15 accomplishments:  Administered 2014 elections  Completed Best Practices Audit with CIS  Worked with Executive Legal Assistant to clear out records overdue for destruction in the Administration and Legal Department Description of FY 2015-16 proposed focus/goals:  Continue Ordinance Review Revision project with City Admin. City Attorney and dept. heads  Provide City Wide Records training  Create and Implement a Records Request policy and procedure by the end of September Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted City Recorder 33,439 31,850 60,738 Personnel Services 62,266 62,266 62,266 15,624 19,091 16,150 Materials & Services 16,368 16,368 16,368 - - - Capital Outlay - - - 49,063 50,941 76,888 City Recorder Total 78,634 78,634 78,634 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 194 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 52 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 131 - City Recorder Personnel Services 22,505 21,388 43,857 5111 Regular Wages 44,730 44,730 44,730 11 10 25 5211 OR Workers' Benefit 25 25 25 1,638 1,575 3,357 5212 Social Security 3,424 3,424 3,424 4,233 3,737 3,347 5213 Med & Dent Ins 3,641 3,641 3,641 4,613 4,732 9,477 5214 Retirement 9,755 9,755 9,755 96 [PHONE REDACTED] Long Term Disability Ins 188 188 188 292 [PHONE REDACTED] Unemployment Insurance 404 404 404 50 53 96 5217 Life Insurance 99 99 99 33,439 31,850 60,738 Total - Personnel Services 62,266 62,266 62,266 Materials & Services 2,463 891 3,000 5319 Office Supplies 3,000 3,000 3,000 - 120 3,000 5419 Other Professional Serv 3,000 3,000 3,000 100 [PHONE REDACTED] Telephone/Data 150 150 150 7 [PHONE REDACTED] Postage 150 150 150 6,701 9,450 3,300 5428 IS Support 3,425 3,425 3,425 691 671 - 5431 Lodging (Use Travel 5439) - - - - - 150 5432 Meals 150 150 150 - [PHONE REDACTED] Mileage 300 300 300 - [PHONE REDACTED] Travel 750 750 750 3,937 3,772 - 5448 Internal Rent - - - - - 200 5464 Workers' Comp 293 293 293 - - 1,750 5471 Equipment Repair & Maint 1,750 1,750 1,750 - 50 300 5491 Dues & Subscriptions 300 300 300 1,449 2,447 3,100 5492 Registrations/Training 3,100 3,100 3,100 276 486 - 5499 Other Services (Acct Closed) - - - 15,624 19,091 16,150 Total - Materials & Services 16,368 16,368 16,368 49,063 50,941 76,888 Department Total: 131 - City Recorder 78,634 78,634 78,634 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 53 City Attorney Fund/Fund Number: General - 001 Department/Department Number: City Attorney - 141 Department Director: N. Robert Shields Description of purpose/functions of department: The City Attorney provides to the City a wide range of professional legal services with emphasis on the specialized field of municipal law. This includes: giving legal advice to the City Council, City Administrator, and Departments; drafting ordinances and resolutions; reviewing and preparing agreements; negotiating with employee unions; and representing the City in state and federal courts. Description of department, including number of personnel: The department consists of 2.45 FTE: the City Attorney, Assistant City Attorney and an Executive/Legal Assistant that is shared with the City Administrator. Description of FY 2014-15 accomplishments:  Negotiated a new collective bargaining agreement with the Woodburn Police Association  Presented and won a labor arbitration concerning a Woodburn Police Association grievance  Petitioned for Review in the Oregon Supreme Court on the Urban Growth Boundary case  Negotiated a new utility franchise with Northwest Natural Gas  Continued the ordinance review/revision project Description of FY 2015-16 proposed focus/goals:  Assist elected officials and City Administrator in mediation of the Urban Growth Boundary case  Assist Finance and Police Department in revision of Peddlers and Solicitors Ordinance  Partner with the Police Department for ordinance review o Alarms o Chronic Nuisance Property o Ordinance 1900 Violations o Abandoned/Foreclosed Property  Assist the Human Resources Department in an overall revision of Personnel Manual  Continue to provide timely legal advice to the City Council, City Administrator and departments to enable them to achieve their goals and objectives Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted City Attorney 95,001 96,460 141,936 Personnel Services 151,492 151,492 151,492 32,089 37,667 33,221 Materials & Services 33,665 33,665 33,665 127,090 134,127 175,157 City Attorney Total 185,157 185,157 185,157 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 194 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 54 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 141 - City Attorney Personnel Services 62,332 62,672 92,884 5111 Regular Wages 98,765 98,765 98,765 23 25 38 5211 OR Workers' Benefit 38 38 38 4,541 4,627 6,779 5212 Social Security 7,028 7,028 7,028 12,858 13,291 16,125 5213 Med & Dent Ins 17,872 17,872 17,872 14,037 14,654 24,692 5214 Retirement 26,290 26,290 26,290 263 [PHONE REDACTED] Long Term Disability Ins 399 399 399 810 [PHONE REDACTED] Unemployment Insurance 890 890 890 137 [PHONE REDACTED] Life Insurance 210 210 210 95,001 96,460 141,936 Total - Personnel Services 151,492 151,492 151,492 Materials & Services 7,668 7,486 8,000 5314 Books 8,000 8,000 8,000 741 1,395 1,000 5319 Office Supplies 1,900 1,900 1,900 - 820 2,000 5412 Legal 1,500 1,500 1,500 - 221 - 5419 Other Professional Serv - - - 1,199 1,364 1,700 5421 Telephone/Data 1,700 1,700 1,700 225 31 200 5422 Postage 200 200 200 6,701 9,450 9,900 5428 IS Support 10,275 10,275 10,275 97 - - 5433 Mileage - - - - - 2,100 5439 Travel 2,000 2,000 2,000 7,874 7,543 - 5448 Internal Rent - - - - - 321 5464 Workers' Comp 390 390 390 - - 200 5471 Equipment Repair & Maint - - - 2,029 2,304 2,500 5491 Dues & Subscriptions 2,500 2,500 2,500 5,429 6,900 5,100 5492 Registrations/Training 5,100 5,100 5,100 127 [PHONE REDACTED] Court Costs 100 100 100 32,089 37,667 33,221 Total - Materials & Services 33,665 33,665 33,665 127,090 134,127 175,157 Department Total: 141 - City Attorney 185,157 185,157 185,157 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 55 Finance Fund/Fund Number: General - 001 Department/Department Number: Finance - 151 Department Director: Sarah Head Description of purpose/functions of department: The Finance & Municipal Court Departments have been merged to provide coordination and direction of the accounting and financial management services of the City. This includes, but is not limited to, directing, monitoring and controlling an effective financial accounting system, controlling the assets and financial operations of the City and providing a framework for financial planning and analysis to support the operation and management of all City departments. The Finance Department processes and maintains the City’s general ledger, utility billing, accounts receivable, accounts payable, fixed asset and payroll systems. The Municipal Court Department is responsible for processing all citations and violations, including red light camera tickets issued by the Woodburn Police Department, and is responsible for processing code violations issued by the City’s Code Enforcement Department. Description of department, including number of personnel: The department consists of 8.86 FTE including the Finance Director, Accounting Manager, Senior Management Analyst, Accountant I, four Clerk III’s, Municipal Court Judge and two part-time staff. Description of FY 2014-15 accomplishments:  Received GFOA Distinguished Budget Award for FY 2014-15 document  Implemented an electronic lockbox import to record utility payments in more efficient manner, decreasing manual input and reducing errors  Implementation of time and attendance system for the Police Department personnel  Increased amount of and quarterly reconciliations to further protect City assets  Inclusion of Solicitor’s licenses in accounting system for easier annual renewals  Cross trained staff for all duties of both Municipal Court and Finance functions  Completed entry on 1,548 stale municipal court accounts turned over to collection agency  Closed one additional fund Description of FY 2015-16 proposed focus/goals:  Inclusion of taxi licenses in accounting system for more efficient annual renewals and better recordkeeping  Continued focus on customer service in all interactions with public  Add online payment functionality for Municipal Court fine payments to increase efficiency and provide multiple ways for customers to pay Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Finance 96,076 315,413 252,310 Personnel Services 358,437 358,437 358,437 183,439 113,141 148,590 Materials & Services 213,702 213,702 213,702 279,515 428,554 400,900 Finance Total 572,139 572,139 572,139 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 194 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 56 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 151 - Finance Personnel Services 66,727 99,096 170,215 5111 Regular Wages 222,966 222,966 222,966 465 - - 5112 Part-Time Wages 16,445 16,445 16,445 - 6 - 5121 Overtime - - - 31 40 94 5211 OR Workers' Benefit 140 140 140 5,151 7,634 13,027 5212 Social Security 18,322 18,322 18,322 10,624 15,442 29,046 5213 Med & Dent Ins 48,278 48,278 48,278 11,778 191,354 37,331 5214 Retirement 48,725 48,725 48,725 285 [PHONE REDACTED] Long Term Disability Ins 920 920 920 866 1,181 1,536 5216 Unemployment Insurance 2,158 2,158 2,158 150 [PHONE REDACTED] Life Insurance 483 483 483 96,076 315,413 252,310 Total - Personnel Services 358,437 358,437 358,437 Materials & Services 449 640 1,200 5315 Computer Supplies 1,200 1,200 1,200 6,754 5,845 12,000 5319 Office Supplies 12,000 12,000 12,000 - 24 - 5329 Other Supplies - - - 34,800 15,126 20,000 5414 Accounting/Auditing 20,000 20,000 20,000 6,891 503 8,000 5419 Other Professional Serv 7,000 7,000 7,000 169 [PHONE REDACTED] Telephone/Data 600 600 600 390 146 2,950 5422 Postage 2,450 2,450 2,450 4,494 3,760 - 5427 Training (Use 5492) - - - 37,971 28,350 42,900 5428 IS Support 44,525 44,525 44,525 8,430 7,540 12,000 5429 Other Communication Serv 12,000 12,000 12,000 - - - 5430 Red Light Camera Contract 65,000 65,000 65,000 4,248 2,252 5,000 5439 Travel 4,000 4,000 4,000 - - 7,000 5446 Software Licenses 6,000 6,000 6,000 28,123 26,940 - 5448 Internal Rent - - - 438 - 1,000 5462 Employee Blanket Bond 1,000 1,000 1,000 - - 1,890 5464 Workers' Comp 2,427 2,427 2,427 700 1,450 1,500 5491 Dues & Subscriptions 1,500 1,500 1,500 - 1,550 12,000 5492 Registrations/Training 8,000 8,000 8,000 1,520 2,344 2,500 5493 Printing/Binding 2,000 2,000 2,000 48,062 16,492 18,000 5500 Banking Fees & Charges 24,000 24,000 24,000 183,439 113,141 148,590 Total - Materials & Services 213,702 213,702 213,702 279,515 428,554 400,900 Department Total: 151 - Finance 572,139 572,139 572,139 Account Description In FY 2013-14 budget Retirement account 5214 included a one-time funding payment of $160,000 to fund the pre-PERS legacy pension program. Personnel Services budget increased due to merging Municipal Court budget info Finance Department. Staff has been cross trained to be capable of both Finance and Municipal Court duties which enhances customer service. Also one additional part-time customer service clerk was added so there are two staff at the front counter to assist customers. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 57 Human Resources Fund/Fund Number: General - 001 Department/Department Number: Human Resources - 161 Department Director: Michael Hereford Description of purpose/functions of department: To provide strategic centralized human resource services and responsive customer service in support of the employees, department heads and the City Administrator. The department is responsible for the full range of comprehensive human resources services and programs to enhance the efficiency and effectiveness of the organization including: recruitment and selection, retention, classification and compensation systems, benefit administration, regulatory compliance, employee/labor relations, citywide training, personnel policy development, administration and updates, personnel records management and employee recognitions. Description of department, including number of personnel: The department consists of 2 FTE: One Human Resources Director and one Assistant Human Resources Director. Description of FY 2014-15 accomplishments:  Renegotiated AFSCME contract achieving significant financial savings  Near finalization of time and attendance tracking  Assisted City Administrator and Department Heads in the realignment of certain personnel assignments Description of FY 2015-16 proposed focus/goals:  Finalize Employee Policy Manual  Reconstitute employee tuition reimbursement program  Start-up employee wellness program Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Human Resources 12,007 11,981 70,400 Personnel Services 80,160 80,160 80,160 27,530 25,539 34,232 Materials & Services 33,193 33,193 33,193 39,537 37,520 104,632 Human Resources Total 113,353 113,353 113,353 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 194 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 58 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 161 - Human Resources Personnel Services 8,100 8,199 48,287 5111 Regular Wages 56,316 56,316 56,316 3 3 21 5211 OR Workers' Benefit 24 24 24 622 634 3,696 5212 Social Security 4,309 4,309 4,309 1,553 1,255 7,218 5213 Med & Dent Ins 6,363 6,363 6,363 1,571 1,733 10,434 5214 Retirement 12,278 12,278 12,278 35 38 202 5215 Long Term Disability Ins 237 237 237 105 97 436 5216 Unemployment Insurance 508 508 508 18 20 106 5217 Life Insurance 125 125 125 12,007 11,981 70,400 Total - Personnel Services 80,160 80,160 80,160 Materials & Services 2,000 [PHONE REDACTED] Computer Supplies 600 600 600 3,841 675 2,500 5319 Office Supplies 2,500 2,500 2,500 - - 1,000 5326 Safety/Medical 500 500 500 - - 1,500 5417 HR/Other Employee Expenses 1,500 1,500 1,500 4,994 3,591 7,000 5419 Other Professional Serv 7,000 7,000 7,000 728 [PHONE REDACTED] Telephone/Data 800 800 800 - [PHONE REDACTED] Advertising 500 500 500 4,467 9,450 6,600 5428 IS Support 6,850 6,850 6,850 - [PHONE REDACTED] Mileage 500 500 500 - [PHONE REDACTED] Travel 700 700 700 7,312 7,004 - 5448 Internal Rent - - - - - 532 5464 Workers' Comp 743 743 743 1,000 917 1,000 5491 Dues & Subscriptions 1,000 1,000 1,000 2,232 1,451 11,000 5492 Registrations/Training 10,000 10,000 10,000 955 68 - 5499 Other Services (Acct Closed) - - - 27,530 25,539 34,232 Total - Materials & Services 33,193 33,193 33,193 39,537 37,520 104,632 Department Total: 161 - Human Resources 113,353 113,353 113,353 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 59 Municipal Court Fund/Fund Number: General - 001 Department/Department Number: Municipal Court - 181 Department Director: Sarah Head Description of purpose/functions of department: This department is combined with the Finance Department, effective FY 2015-16 to increase efficiency. Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 181 - Municipal Court Personnel Services 66,436 52,297 48,333 5111 Regular Wages - - - 14,277 16,235 14,902 5112 Part-Time Wages - - - - 196 - 5121 Overtime - - - 48 42 45 5211 OR Workers' Benefit - - - 5,885 5,049 4,842 5212 Social Security - - - 26,397 17,933 15,769 5213 Med & Dent Ins - - - 11,867 9,436 9,575 5214 Retirement - - - 278 [PHONE REDACTED] Long Term Disability Ins - - - 1,049 [PHONE REDACTED] Unemployment Insurance - - - 145 [PHONE REDACTED] Life Insurance - - - 126,382 102,370 94,337 Total - Personnel Services - - - Materials & Services 1,994 1,949 - 5319 Office Supplies - - - - 146 65,000 5419 Other Professional Serv - - - 109 115 - 5421 Telephone/Data - - - 1,255 1,208 - 5422 Postage - - - 8,934 6,300 - 5428 IS Support - - - 5,551 6,797 - 5429 Other Communication Serv - - - 3,684 4,727 - 5446 Software Licenses - - - 6,479 6,466 - 5448 Internal Rent - - - 95 95 - 5491 Dues & Subscriptions - - - 1,317 1,226 - 5492 Registrations/Training - - - 29,417 29,031 65,000 Total - Materials & Services - - - 155,799 131,401 159,337 Department Total: 181 - Municipal Court - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 60 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 61 Police Fund/Fund Number: General - 001 Department/Department Number: Police - 211 Department Director: Scott D. Russell Description of purpose/functions of department: The police program provides 24-hour-a-day, 7-days-per-week law enforcement coverage, and includes patrol, school resource, community response, traffic, investigative, drug and gang enforcement, evidence processing and storage, police records management and police administrative services. Description of department, including number of personnel: 34 Sworn Police Officers and 8 Civilian Support Staff Description of FY 2014-15 accomplishments: Administration  Identified service gaps in Patrol/Support services  Maximized resources provided at the neighborhood level  Completed Oregon Accreditation Alliance (OAA) Re-Accreditation through onsite review by Oregon Accreditation Alliance Evaluators (3 Year Cycle)  Negotiated to settlement a Collective Bargaining Agreement with Woodburn Police Association  Officer Training Enhancements  Developed/Implemented new “Hiring for Attitude” training program for sworn officers  Completed annual all WPD policy reviews  Chief served as President of the Oregon Association Chiefs of Police  Chief served as METCOM User Board Chair Support Division  Completed several “Good Neighbor” Campaigns  Conducted major criminal investigations including o Gang homicide on Bradley St. o Several attempted murder and major assault cases o Numerous major sexual assaults  Facilitated two LEDS/CJIS Audits  Gang Reduction Program o Conducted routine local gang enforcement o Tracked and responded to emerging gang issues o Provided training for officers/partner agencies/schools/parents o Operated GREAT program  Traffic Safety Projects o I-5 Construction zone traffic safety projects o Truck inspections o Neighborhood safety o Targeted accident reduction details o Special enforcement details o Increased advanced training in traffic crash reconstruction o Participated in Marion County Crash Team ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 62 Patrol Division  Information Based Policing (IBP) o Continue to integrate IBP into daily patrol/CIU operations o Implement “E-Briefing” project for Patrol o Adjust program as necessary  Implemented Police Training Officer (PTO) Reno Training Model  Drug Recognition Expert (DRE) completed training of WPD’s first ever DRE Officer  Began Advanced Roadside Impaired Driver Education (ARIDE) training in response to increases in Marijuana impairment in the driving public  New K9 “Bart” completed training and certification  Tactical Services Unit maintained its training tempo and assisted in several high profile incidents o Silverton homicide and manhunt o Mt. Angel homicide/hostage/suicide case Description of FY 2015-16 proposed focus/goals:  Complete training of three new officers in PTO Model  Host several FBI Supervisor & Management Classes  Train/deploy second School Resource Officer (SRO) to middle schools  Increase “Shop with a Cop” program to include more kids  Conduct Citizens Police Academies  Increase citizen involvement in Policing Districts o Publicize and promote an “Annual Meeting” in each district to bolster support o Work with Neighborhood/Community to Support District Meetings o Conduct ongoing training and dialogue o Identify and support peer leadership  Neighborhood Associations/watches/meetings  Technology o Full deployment of body worn cameras o Improve crime analysis functions o Implement robust social media presence and policy  Employee Development Program o Work with HR Department on evaluation improvements o Staff development  Evaluation system acceptance  CISM cohort for buddy officers o “Every officer a leader” Training o Working to meet expectations at all levels o “Service, Support & Justice for Crime Victims” training  Emergency Management o Develop Strategic Plan for emergency management program o Encourage training for all City departments o Emergency Operations Center training/exercise  Assist Legal Department with Police Related Ordinance Review and Proposals o Alarms o Chronic nuisance property o Ordinance 1900 violations o Abandoned/foreclosed property ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 63  Gang Reduction Program o Conduct routine local gang enforcement o Track and respond to emerging gang issues o Provide training for officers/partner agencies/schools/parents o Operate G.R.E.A.T. program  Traffic safety projects o I-5 Construction zone traffic safety projects o Truck inspections o Neighborhood safety o Targeted accident reduction details o Special enforcement details Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Police 4,847,629 4,910,155 5,275,956 Personnel Services 5,616,670 5,616,670 5,616,670 1,324,989 1,367,757 1,373,379 Materials & Services 1,492,537 1,492,537 1,492,537 - 34,842 82,000 Capital Outlay 48,000 48,000 48,000 6,172,618 6,312,754 6,731,335 Police Total 7,157,207 7,157,207 7,157,207 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 64 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 211 - Police Personnel Services 1,230,512 2,922,003 3,170,019 5111 Regular Wages 3,370,580 3,370,580 3,370,580 223,539 - - 5111.000 Reg Sal Admin (Closed) - - - 1,266,752 - - 5111.110 Reg Sal Field Services (Closed) - - - 143,208 - - 5111.120 Reg Sal Support (Closed) - - - - 22,364 4,651 5112 Part-Time Wages 17,918 17,918 17,918 236,646 195,006 224,640 5121 Overtime 224,360 224,360 224,360 1,123 1,154 1,547 5211 OR Workers' Benefit 1,565 1,565 1,565 232,820 238,967 251,939 5212 Social Security 273,790 273,790 273,790 741,534 756,324 823,630 5213 Med & Dent Ins 828,343 828,343 828,343 713,008 716,283 750,321 5214 Retirement 846,973 846,973 846,973 11,734 13,165 11,994 5215 Long Term Disability Ins 13,243 13,243 13,243 40,305 37,681 30,616 5216 Unemployment Insurance 32,541 32,541 32,541 6,448 7,208 6,599 5217 Life Insurance 7,357 7,357 7,357 4,847,629 4,910,155 5,275,956 Total - Personnel Services 5,616,670 5,616,670 5,616,670 Materials & Services 1,125 628 - 5313 Paper (Use 5319 Office Supplies) - - - 386 500 - 5314 Books - - - 711 231 5,000 5315 Computer Supplies 5,000 5,000 5,000 4,803 2,846 7,575 5319 Office Supplies 7,575 7,575 7,575 91,167 92,075 90,000 5323 Fuel 90,000 90,000 90,000 12,935 22,596 25,000 5324 Clothing 25,000 25,000 25,000 - 3,990 4,000 5326 Safety/Medical 4,000 4,000 4,000 5,307 10,610 19,950 5329 Other Supplies 19,950 19,950 19,950 5,080 1,798 8,000 5337 Tires/Parts 5,000 5,000 5,000 22,767 15,133 21,500 5351 Ammunition 21,500 21,500 21,500 1,555 800 2,400 5352 Protective Clothing 2,400 2,400 2,400 810 266 - 5353 Photographic Supplies - - - 3,612 4,216 - 5359 Other Police Supplies - - - 2,203 - - 5399 Other Supplies (Use 5329 Other Supplie - - - - 780 20,000 5400 Code Abatement 20,000 20,000 20,000 - - - 5409.140 Garage Services 1,000 1,000 1,000 2,401 - - 5412 Legal - - - 30,031 13,924 22,000 5415 Computer 35,000 35,000 35,000 2,025 489 - 5416 Medical (Use 5326 Safety/Medical) - - - 1,623 1,179 4,000 5417 HR/Other Employee Expenses 4,000 4,000 4,000 2,085 36,612 9,500 5419 Other Professional Serv 20,000 20,000 20,000 - 5,000 7,500 5420 Investigation Expenses 7,500 7,500 7,500 25,418 30,478 25,000 5421 Telephone/Data 25,000 25,000 25,000 3,169 6,233 8,000 5422 Postage 8,000 8,000 8,000 - 243 1,000 5424 Advertising 1,000 1,000 1,000 10,106 6,431 13,000 5426 Contract Networks 13,000 13,000 13,000 201,112 204,150 213,568 5428 IS Support 225,052 225,052 225,052 332,897 352,812 363,397 5429 Other Communication Serv 384,950 384,950 384,950 4,475 1,607 - 5431 Lodging (Use Travel 5439) - - - 1,798 2,821 3,500 5432 Meals 3,500 3,500 3,500 130 [PHONE REDACTED] Mileage 500 500 500 2,575 871 - 5434 Airfare (Use Travel 5439) - - - 228 4,238 13,000 5439 Travel 13,000 13,000 13,000 2,170 2,279 2,500 5443 Office Equipment 2,500 2,500 2,500 118,845 127,606 129,600 5444 Vehicle Leases 140,100 140,100 140,100 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 65 FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted 154,279 145,517 - 5448 Internal Rent - - - - - 2,633 5451 Natural Gas 3,450 3,450 3,450 765 [PHONE REDACTED] Water/Sewer 900 900 900 - - 48,124 5453 Electricity 49,032 49,032 49,032 - - 1,544 5454 Solid Waste Disposal 1,820 1,820 1,820 10,932 - - 5461 Auto Insurance (Use 5465) - - - 17,960 - - 5463 Bldg/Personal Prop (Use 5465) - - - 98,052 98,052 118,316 5464 Workers' Comp 166,178 166,178 166,178 64,256 93,148 74,359 5465 General Liability Insur 83,981 83,981 83,981 6,922 7,064 10,500 5471 Equipment Repair & Maint 10,500 10,500 10,500 - - 24,013 5472 Buildings Repairs & Maint 23,649 23,649 23,649 46,390 41,394 47,000 5475 Vehicle Repair & Maint 42,000 42,000 42,000 4,392 7,814 7,500 5491 Dues & Subscriptions 7,500 7,500 7,500 15,181 11,500 15,000 5492 Registrations/Training 15,000 15,000 15,000 2,573 2,519 4,000 5493 Printing/Binding 4,000 4,000 4,000 9,741 6,306 - 5499 Other Services (Acct Closed) - - - 1,324,990 1,367,757 1,373,379 Total - Materials & Services 1,492,537 1,492,537 1,492,537 Capital Outlay - - 82,000 5642 Passenger Vehicles 48,000 48,000 48,000 - 34,842 - 5649 Other Equipment - - - - 34,842 82,000 Total - Capital Outlay 48,000 48,000 48,000 6,172,618 6,312,754 6,731,335 Department Total: 211 - Police 7,157,207 7,157,207 7,157,207 Account Description The Capital Outlay of $48,000 represents the purchase of two Code Enforcement units to replace vehicles that have exceeded their useful lives. The repair costs for the existing vehicles have become excessive. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 66 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 67 Library Fund/Fund Number: General - 001 Department/Department Number: Library - 311 Department Director: Jim Row Description of purpose/functions of department: The Library offers materials and services to the residents of Woodburn and the surrounding rural areas. The Library features a collection of nearly 115,000 items in a variety of print and electronic formats, and circulates them locally and throughout Polk, Yamhill and Marion Counties via its membership in the Chemeketa Cooperative Regional Library Service. Library operations focus on two main areas: the processing, handling and circulation of books, magazines, DVDs and other library materials; and the selection of materials, provision of ready-reference and research support, and the delivery of programs and other content. Description of department, including number of personnel: The Library is staffed by both full-time and part-time employees (9.5 FTE), including the Library Manager and four full-time program leads (Adult & Teen Librarian, Children’s Librarian, Technical Services Library Associate, Circulation Library Assistant) and numerous part-time Librarians, Library Assistants and Library Pages. Description of FY 2014-15 accomplishments:  Provided 2,260 service hours to the public, in which 138,607 users borrowed 157,163 items  Developed and delivered 361 programs, which were attended by 4,909 patrons  Selected and added 4,476 new books and audiovisual items to the library’s collections  Renovated public meeting rooms in the Carnegie building, including new lighting, paint, carpet and window coverings Description of FY 2015-16 proposed focus/goals:  Increase library attendance by 5 percent through continued promotion of increased operating hours and library services  Increase library circulation by 3 percent through targeted selection of high-demand materials  Increase use of public meeting rooms by 10 percent through increased marketing and partnerships with other City agencies Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Library 534,299 529,220 552,288 Personnel Services 562,198 562,198 562,198 341,622 351,707 274,385 Materials & Services 293,298 293,298 293,298 - - - Capital Outlay 6,600 6,600 6,600 875,921 880,927 826,673 Library Total 862,096 862,096 862,096 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 68 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 311 - Library Personnel Services 264,778 260,146 253,021 5111 Regular Wages 261,942 261,942 261,942 122,930 123,420 148,787 5112 Part-Time Wages 143,220 143,220 143,220 - 1,394 - 5121 Overtime - - - 277 [PHONE REDACTED] OR Workers' Benefit 368 368 368 28,933 28,624 30,754 5212 Social Security 31,012 31,012 31,012 59,972 59,903 55,784 5213 Med & Dent Ins 60,283 60,283 60,283 50,612 49,029 58,555 5214 Retirement 60,096 60,096 60,096 1,154 1,[PHONE REDACTED] Long Term Disability Ins 1,065 1,065 1,065 5,040 4,574 3,621 5216 Unemployment Insurance 3,654 3,654 3,654 603 [PHONE REDACTED] Life Insurance 558 558 558 534,299 529,220 552,288 Total - Personnel Services 562,198 562,198 562,198 Materials & Services - 6,515 2,500 5319 Office Supplies 2,500 2,500 2,500 - - 4,000 5340 Print Materials - Teen 4,000 4,000 4,000 - - 32,485 5341 Print Materials - Adult 32,485 32,485 32,485 13,019 13,680 - 5341.001 Fiction - - - 9,897 5,840 - 5341.002 Non Fiction - - - - - 11,500 5342 Print Materials - Child 11,500 11,500 11,500 2,401 2,245 - 5342.001 Juvenile Fiction - - - 2,647 3,157 - 5342.002 Juvenile Easy - - - 3,114 2,426 - 5342.003 Juvenile Non Fiction - - - 4,525 4,678 - 5342.005 Library Materials - Young Adult - - - 6,149 10,535 - 5343 Foreign Language Material - - - 7,456 6,679 - 5344 Large Print Materials - - - 2,960 2,743 - 5344.003 Audiobooks - - - 9,347 4,498 16,000 5345 Audiovisual Materials - Adult 16,000 16,000 16,000 324 791 1,625 5345.001 Audiovisual Materials - Child 1,625 1,625 1,625 - [PHONE REDACTED].002 Audiovisual Materials - Teen 625 625 625 5,012 5,400 - 5347 Program Supplies - - - 5,312 5,316 5,175 5347.001 Program Supplies - Summer Concerts 6,225 6,225 6,225 - 322 2,035 5347.002 Program Supplies - Adult 2,035 2,035 2,035 - - 4,516 5347.003 Program Supplies - Child 4,516 4,516 4,516 - - 6,000 5347.004 Program Supplies - Technical Services 6,000 6,000 6,000 5,352 4,746 - 5348 Periodicals - - - - - 3,380 5349 Periodicals - Adult 3,380 3,380 3,380 - - 2,150 5350 Periodicals - Child 2,150 2,150 2,150 9,808 3,093 - 5399 Other Supplies (Use 5329 Other Supplie - - - 2,061 1,941 1,415 5419 Other Professional Serv 1,415 1,415 1,415 3,249 2,998 2,000 5421 Telephone/Data 2,000 2,000 2,000 216 [PHONE REDACTED] Postage 230 230 230 374 [PHONE REDACTED] Advertising 633 633 633 80,410 100,800 108,900 5428 IS Support 113,025 113,025 113,025 29 26 300 5432 Meals 300 300 300 229 [PHONE REDACTED] Mileage 200 200 200 - 1,101 1,500 5439 Travel 1,500 1,500 1,500 363 3,296 2,400 5443 Office Equipment 2,400 2,400 2,400 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 69 FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted 115,560 117,145 - 5448 Internal Rent - - - - - 2,100 5451 Natural Gas 1,900 1,900 1,900 - - 23,000 5453 Electricity 34,000 34,000 34,000 - - 1,100 5454 Solid Waste Disposal 1,300 1,300 1,300 9,904 9,904 1,185 5464 Workers' Comp 1,591 1,591 1,591 12,482 12,482 12,451 5465 General Liability Insur 14,783 14,783 14,783 - 1,926 3,850 5471 Equipment Repair & Maint 3,850 3,850 3,850 684 10,255 12,520 5472 Buildings Repairs & Maint 12,520 12,520 12,520 26,904 3,478 6,090 5472.001 Fixture Repair 6,090 6,090 6,090 230 [PHONE REDACTED] Dues & Subscriptions 400 400 400 895 1,257 1,120 5492 Registrations/Training 1,120 1,120 1,120 711 868 1,000 5499.001 Reg Lib Sv 1,000 1,000 1,000 341,622 351,707 274,385 Total - Materials & Services 293,298 293,298 293,298 Capital Outlay - - - 5649 Other Equipment 6,600 6,600 6,600 - - - Total - Capital Outlay 6,600 6,600 6,600 875,921 880,927 826,673 Department Total: 311 - Library 862,096 862,096 862,096 Account Description The Capital Outlay of $6,600 represents the purchase of video encoders and software license to replace and update existing equipment. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 70 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 71 Recreation Fund/Fund Number: General - 001 Department/Department Number: Recreation - 421 Department Director: Jim Row Description of purpose/functions of department: Recreation Department offers community-wide recreational opportunities including youth and adult sports, community events, youth leadership programs, summer camps, active adult and recreation trips, community education classes, community events and oversees the operation of the Woodburn Historical Museum. Description of department, including number of personnel: The division consists of a full-time Recreation Manager, a full-time Recreation Supervisor and over 10 part-time and seasonal staff that directly supervise programs, activities and sports. Description of FY 2014-15 accomplishments:  Secured nearly $12,000 in program sponsorship revenue  Implemented new software system at the Woodburn Historical Museum to document and manage collections  Added several new programs and events, including partnerships with Nike and the Portland Trailblazers, Recreational Outdoor Trips, Adult Co-Ed Soccer, Woodburn Farmer’s Market and Mother-Son Brunch  Continued involvement and partnerships with Oregon Recreation & Parks Association, Woodburn School District, Oregon Festivals and Events Association, Woodburn After School Club and the Woodburn Boys & Girls Club  Implemented new sports first aid procedures, including adding an AED for emergencies (sponsored by WHS student leadership group) Description of FY 2015-16 proposed focus/goals:  Analyze fee structure in each program area to ensure cost recovery goals are being met based on the Parks & Recreation master plan’s cost recovery methodology  Evaluate sponsorship and advertising opportunities for the Out & About activities guide by fall 2015  Secure the necessary resources to complete a collection management overhaul at the Woodburn Historical Museum and implement new policies and procedures  Evaluate current programs and make program adjustments to meet community needs and demands  Solicit and secure over $15,000 in sponsorship revenue Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Recreation 192,253 150,898 207,330 Personnel Services 195,358 195,358 195,358 178,522 152,337 198,432 Materials & Services 257,562 257,562 257,562 370,775 303,235 405,762 Recreation Total 452,920 452,920 452,920 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 72 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 421 - Recreation Personnel Services 72,314 73,603 96,421 5111 Regular Wages 93,953 93,953 93,953 - 7,700 - 5112 Part-Time Wages 42,170 42,170 42,170 3,159 4,390 4,741 5112.010 Youth Sports - - - 12,622 7,500 17,987 5112.020 Adult Sports Wages - - - 13,939 13,619 20,350 5112.040 Summer Day Camp Wages - - - 44,596 6,610 - 5112.050 After School Club Wages - - - - 427 1,814 5112.060 Arts & Culture Wages - - - 410 29 908 5112.070 Active Adult Wages - - - - 547 - 5121 Overtime - - - 174 90 136 5211 OR Workers' Benefit 144 144 144 11,493 8,239 10,893 5212 Social Security 10,423 10,423 10,423 17,892 14,479 31,493 5213 Med & Dent Ins 25,084 25,084 25,084 13,185 11,930 20,840 5214 Retirement 21,758 21,758 21,758 314 [PHONE REDACTED] Long Term Disability Ins 386 386 386 1,991 1,312 1,287 5216 Unemployment Insurance 1,232 1,232 1,232 164 [PHONE REDACTED] Life Insurance 208 208 208 192,253 150,898 207,330 Total - Personnel Services 195,358 195,358 195,358 Materials & Services - 394 - 5315 Computer Supplies - - - - 140 - 5329 Other Supplies - - - 16,319 10,261 13,000 5329.100 Events 14,000 14,000 14,000 21,209 25,251 23,000 5329.200 Youth Sports 23,000 23,000 23,000 8,256 3,970 4,000 5329.300 Adult Sports 20,000 20,000 20,000 3,256 4,076 6,000 5329.400 Summer Day Camp - - - - - 30,000 5329.405 Fiesta Services 75,000 75,000 75,000 906 72 - 5329.500 After School Club - - - 23,924 14,787 21,242 5329.600 Rec Admin 10,000 10,000 10,000 1,194 259 2,000 5329.700 Arts & Culture - - - 6,102 9,426 8,000 5329.800 Active Adult 6,000 6,000 6,000 1,356 716 2,500 5329.900 Museum 2,500 2,500 2,500 - - 3,398 5409.140 Garage Services 7,398 7,398 7,398 - 1,150 - 5409.582 Garage Services - - - 56,700 49,992 46,000 5419.101 Contract Svcs Teen Center 46,000 46,000 46,000 13,330 377 - 5419.404 PAL Grant - - - - - - 5424 Advertising 5,000 5,000 5,000 13,402 18,900 23,100 5428 IS Support 20,550 20,550 20,550 - - 1,500 5451 Natural Gas 1,900 1,900 1,900 - - 3,100 5453 Electricity 4,165 4,165 4,165 3,829 3,829 6,570 5464 Workers' Comp 8,755 8,755 8,755 8,739 8,739 3,772 5465 General Liability Insur 4,209 4,209 4,209 - - 1,250 5472 Buildings Repairs & Maint 1,785 1,785 1,785 - - - 5475 Vehicle Repair & Maint 3,000 3,000 3,000 - - - 5492 Registrations/Training 4,300 4,300 4,300 178,522 152,337 198,432 Total - Materials & Services 257,562 257,562 257,562 370,775 303,235 405,762 Department Total: 421 - Recreation 452,920 452,920 452,920 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 73 Aquatics Fund/Fund Number: General - 001 Department/Department Number: Aquatics - 431 Department Director: Jim Row Description of purpose/functions of department: The Woodburn Aquatic Center offers fitness, recreational and learn-to-swim programs for individuals of all ages to the Woodburn community and visitors. Facility amenities include a ten lane swimming pool with water slide, rope swing, group exercise room, party rental room, basketball hoop, wading pool, spa, fitness equipment, and saunas. Description of department, including number of personnel: One full-time position leads staff of 25-50 part-time employees Description of FY 2014-15 accomplishments:  Remodeled fitness room flooring  Painted exterior and interior of building  Met 50 percent cost recovery for FY 2013-2014; currently at 50 percent for 2014-2015 (as of Feb 1st)  Participation in 4th Grade lessons program with Kiwanis sponsorship  $6,000 in sales on Black Friday  Unique active membership, membership pass use, daily admission pass are all up so far for FY 2014- 2015 compared to FY 2013-2014 Description of FY 2015-16 proposed focus/goals:  Focus on program growth in all areas including swim lessons, group fitness and events through continued program improvements and marketing efforts  Begin daily summer fun activities for kids  Get exterior building signage  Maintain fiscal responsibility by meeting 50 percent cost recovery  Continue to maintain high standard of lifeguard accountability through in-service trainings, fitness tests and written tests  Focus on online marketing and social media to continue to grow base of pool users Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Aquatics 264,422 280,889 313,299 Personnel Services 291,916 291,916 291,916 243,532 227,679 221,359 Materials & Services 242,348 242,348 242,348 507,954 508,568 534,658 Aquatics Total 534,264 534,264 534,264 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 74 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 431 - Aquatics Personnel Services 45,812 40,056 56,431 5111 Regular Wages 41,931 41,931 41,931 - 72 - 5112 Part-Time Wages - - - 34,169 23,488 27,466 5112.011 Instruction Wages 27,502 27,502 27,502 116,118 89,382 92,698 5112.012 Lifeguarding Wages 95,492 95,492 95,492 8,617 22,308 19,837 5112.014 Administration Wages 22,757 22,757 22,757 4,070 6,891 10,885 5112.015 Pool Operator Custodial) Wages 11,079 11,079 11,079 4,002 12,932 11,754 5112.016 Water Fitness Instructor Wages 12,644 12,644 12,644 - 30,346 32,953 5112.017 Head Lifeguard Wages 33,496 33,496 33,496 - 30 - 5121 Overtime - - - 309 [PHONE REDACTED] OR Workers' Benefit 388 388 388 16,153 17,447 19,288 5212 Social Security 18,741 18,741 18,741 17,224 17,612 18,618 5213 Med & Dent Ins 7,821 7,821 7,821 14,878 16,909 20,375 5214 Retirement 17,581 17,581 17,581 200 [PHONE REDACTED] Long Term Disability Ins 181 181 181 2,765 2,739 2,273 5216 Unemployment Insurance 2,207 2,207 2,207 107 [PHONE REDACTED] Life Insurance 96 96 96 264,422 280,889 313,299 Total - Personnel Services 291,916 291,916 291,916 Materials & Services 126 495 - 5319 Office Supplies 500 500 500 496 [PHONE REDACTED] Safety/Medical 500 500 500 11,570 11,557 12,500 5327 Chemicals 13,000 13,000 13,000 9,850 13,865 14,500 5329 Other Supplies 15,000 15,000 15,000 - 7,193 6,000 5390 Merchandise 6,000 6,000 6,000 16,666 9,221 11,500 5391 Inventory 11,500 11,500 11,500 8,912 665 - 5399 Other Supplies (Use 5329 Other Supplie - - - 24,144 26,032 20,000 5419 Other Professional Serv 22,000 22,000 22,000 650 [PHONE REDACTED] Telephone/Data 700 700 700 - 93 - 5422 Postage - - - 11,873 5,608 5,000 5424 Advertising 5,000 5,000 5,000 6,435 6,046 - 5427 Training (Use 5492) - - - 4,467 6,300 6,600 5428 IS Support 6,850 6,850 6,850 - - 500 5433 Mileage 500 500 500 - - 500 5439 Travel 500 500 500 42,882 54,828 42,000 5451 Natural Gas 47,000 47,000 47,000 52,988 50,649 53,000 5453 Electricity 58,000 58,000 58,000 1,128 1,135 1,200 5454 Solid Waste Disposal 1,200 1,200 1,200 3,001 3,001 8,544 5464 Workers' Comp 9,533 9,533 9,533 7,394 7,394 6,615 5465 General Liability Insur 7,865 7,865 7,865 40,309 21,023 25,000 5471 Equipment Repair & Maint 30,000 30,000 30,000 641 [PHONE REDACTED] Dues & Subscriptions 700 700 700 - 1,180 6,000 5492 Registrations/Training 6,000 6,000 6,000 243,532 227,679 221,359 Total - Materials & Services 242,348 242,348 242,348 507,954 508,568 534,658 Department Total: 431 - Aquatics 534,264 534,264 534,264 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 75 Retired and Senior Volunteer Program (RSVP) Fund/Fund Number: General - 001 Department/Department Number: RSVP - 481 Department Director: Jim Row Description of purpose/functions of department: This program creates meaningful volunteer opportunities for individuals aged 55 and older to contribute their skills and experience in their community through volunteer service. The Retired and Senior Volunteer Program recruits program participants, develops volunteer worksites and orients volunteers. The RSVP program is funded with a grant from the Corporation for National and Community Service (CNCS) and requires a 30 percent local match. Description of department, including number of personnel: The department will be supported by the Community Outreach Coordinator for .5 FTE in FY 2015-16. Description of FY 2014-15 accomplishments:  Successfully managed the federal grant in compliance with federal finance guidelines and local City of Woodburn financial guidelines  Utilized grant funds in the manner designed in grant award  Completed and adequately addressed all identified compliance monitoring findings by the State CNCS  Successfully submitted and received quarterly grant reimbursements, which supports 70 percent of the RSVP program’s costs  Conducted an annual placement site visit and assured that safety compliance checks were performed and completed at each volunteer placement site  Sought additional financial support through match-in-kind for the volunteer recognition event in December 2014  As a special initiative through CNCS, successfully recruited four new municipalities within Marion County to participate in the Mayor’s Day of Recognition for Nation Service of RSVP Volunteers through public proclamations and national pledge  Successfully submitted Year 3 Grant Application for FY 2015-2016 award  Recruited and signed three new site locations; United Way of Mid-Willamette Valley, Right at Home Care Facility and SMART Program at Washington Elementary  Increase in volunteer recruitment by 5 percent from previous FY  Met with advisory committee on a quarterly basis to receive feedback on improvements, application submittals and budgeting items Description of FY 2015-16 proposed focus/goals:  Continue to manage the federal grant in compliance with federal finance guidelines and local City of Woodburn financial guidelines  Submit and receive quarterly grant reimbursements through the federal Payment Management System  As a special initiative through CNCS, recruit two new municipalities within Marion County to participate in the Mayor’s Day of Recognition for Nation Service of RSVP Volunteers through public proclamations and national registration  As a Special Initiative through CNCS, recruit Marion County to participate in the County Day of Recognition for Nation Service of RSVP Volunteers through a public proclamation and national registration  Recognize our RSVP volunteers through the Annual Volunteer Recognition Social, which will be hosted by an approved RSVP placement site ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 76  Increase volunteer recruitment by 5 percent to meet our target with performance measures outlined in CNCS Progress Report expectations  Recruit and sign two new site placements to increase volunteer opportunities in the performance measures outlined, specifically in education  Provide 10-12 presentations to civic groups and other organizations that are aligned with the RSVP program’s focus areas  Coordinate the annual Volunteer Appreciation event for RSVP volunteers and site supervisors in December 2015  Participate in outreach opportunities within the program’s focus areas by attending 10-15 events within Marion County  Conduct an annual placement site visit and assure that safety compliance checks have been performed and completed at each volunteer placement site  Continue to meet the Advisory Committee on a quarterly basis Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted RSVP - 54,558 60,483 Personnel Services 60,371 60,371 60,371 - 9,639 13,382 Materials & Services 13,639 13,639 13,639 - 64,197 73,865 RSVP Total 74,010 74,010 74,010 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 77 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 481 - RSVP Personnel Services - 35,636 39,111 5111 Regular Wages 38,287 38,287 38,287 - 16 22 5211 OR Workers' Benefit 22 22 22 - 2,717 2,994 5212 Social Security 2,931 2,931 2,931 - 8,090 9,089 5213 Med & Dent Ins 10,044 10,044 10,044 - 7,439 8,668 5214 Retirement 8,489 8,489 8,489 - [PHONE REDACTED] Long Term Disability Ins 166 166 166 - [PHONE REDACTED] Unemployment Insurance 345 345 345 - 81 85 5217 Life Insurance 87 87 87 - 54,558 60,483 Total - Personnel Services 60,371 60,371 60,371 Materials & Services - 134 2,000 5319 Office Supplies 1,700 1,700 1,700 - - 1,000 5329 Other Supplies 1,000 1,000 1,000 - [PHONE REDACTED] Telephone/Data 450 450 450 - 89 500 5422 Postage 800 800 800 - 3,150 3,300 5428 IS Support 3,425 3,425 3,425 - 621 1,600 5433 Mileage 1,600 1,600 1,600 - 1,451 1,900 5439 Travel 1,900 1,900 1,900 - 559 73 5464 Workers' Comp 122 122 122 - [PHONE REDACTED] General Liability Insur 460 460 460 - [PHONE REDACTED] Other Insurance Costs 643 643 643 - [PHONE REDACTED] Registrations/Training 250 250 250 - 1,698 1,289 5493 Printing/Binding 1,289 1,289 1,289 - 9,639 13,382 Total - Materials & Services 13,639 13,639 13,639 - 64,197 73,865 Department Total: 481 - RSVP 74,010 74,010 74,010 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 78 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 79 Community Services Administration Fund/Fund Number: General - 001 Department/Department Number: Community Svc. Admin. - 499 Department Director: Jim Row Description of purpose/functions of department: It is the mission of the Community Services Department to build a strong sense of community and improve the quality of life for all Woodburn residents, by providing an excellent system of parks, open spaces, facilities and leisure services, a strong collection of informational materials, opportunities for lifelong learning and by promoting community-wide literacy. Description of department, including number of personnel: The Department oversees approximately 40 FTE, and is responsible for operating recreation programs and special events, the Aquatic Center, Public Library, Parks and Facilities Maintenance, Transit program, Retired and Senior Volunteer Program (RSVP), the community relations program and park planning and development. Description of FY 2014-15 accomplishments:  Completed the Legion Park Renovation Project  Assumed responsibility of coordinating the Fiesta Mexicana from the Chamber of Commerce  Completed an update to the Legion Park Master Plan  Successfully integrated Parks and Facilities Maintenance into the department Description of FY 2015-16 proposed focus/goals:  Successfully plan and operate the Fiesta Mexicana with a significant amount of community support and involvement  Update the Parks SDC methodology  Explore funding opportunities for the final phase(s) of redevelopment at Legion Park Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Community Services Administration 223,558 194,037 259,177 Personnel Services 233,845 233,845 233,845 85,726 94,580 76,837 Materials & Services 77,987 77,987 77,987 - 9,940 - Capital Outlay - - - 309,284 298,557 336,014 Community Services Admin Total 311,832 311,832 311,832 Account Description Please note the Personnel Services classification is low for this department because the FTE costs are allocated among various departments and funds. Please see Personnel Allocation table on page 194 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 80 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 499 - Community Services Admin Personnel Services 151,558 129,322 170,695 5111 Regular Wages 156,748 156,748 156,748 - 50 - 5121 Overtime - - - 55 46 85 5211 OR Workers' Benefit 70 70 70 11,584 9,979 13,062 5212 Social Security 11,993 11,993 11,993 26,932 23,206 35,136 5213 Med & Dent Ins 26,465 26,465 26,465 30,461 29,002 37,933 5214 Retirement 36,203 36,203 36,203 654 [PHONE REDACTED] Long Term Disability Ins 625 625 625 1,970 1,538 1,539 5216 Unemployment Insurance 1,412 1,412 1,412 344 [PHONE REDACTED] Life Insurance 329 329 329 223,558 194,037 259,177 Total - Personnel Services 233,845 233,845 233,845 Materials & Services 485 - - 5313 Paper (Use 5319 Office Supplies) - - - - 364 - 5315 Computer Supplies - - - 802 212 2,000 5319 Office Supplies 1,500 1,500 1,500 - 135 1,850 5329 Other Supplies 850 850 850 - - 8,000 5411 Engineering & Architect 7,800 7,800 7,800 - - 300 5417 HR/Other Employee Expenses 300 300 300 7,769 9,274 12,866 5419 Other Professional Serv 12,866 12,866 12,866 1,843 1,298 1,300 5421 Telephone/Data 2,000 2,000 2,000 5,105 5,552 6,500 5422 Postage 7,000 7,000 7,000 9,934 12,600 13,200 5428 IS Support 13,700 13,700 13,700 254 106 - 5431 Lodging (Use Travel 5439) - - - 25 [PHONE REDACTED] Meals 200 200 200 810 [PHONE REDACTED] Mileage 500 500 500 - - 600 5439 Travel 600 600 600 3,326 1,632 2,000 5443 Office Equipment 3,500 3,500 3,500 30,851 34,566 - 5448 Internal Rent - - - 3,280 3,[PHONE REDACTED] Workers' Comp 592 592 592 2,321 2,321 2,112 5465 General Liability Insur 2,579 2,579 2,579 600 910 1,500 5491 Dues & Subscriptions 500 500 500 795 395 1,000 5492 Registrations/Training 1,000 1,000 1,000 17,527 21,581 22,500 5493 Printing/Binding 22,500 22,500 22,500 85,726 94,580 76,837 Total - Materials & Services 77,987 77,987 77,987 Capital Outlay - 9,940 - 5649 Other Equipment - - - - 9,940 - Total - Capital Outlay - - - 309,284 298,557 336,014 Department Total: 499 - Community Services Admin 311,832 311,832 311,832 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 81 Planning Fund/Fund Number: General - 001 Department/Department Number: Planning - 511 Department Director: Jim Description of purpose/functions of department: This program administers the Woodburn Comprehensive Plan, which establishes the community’s land use policies and the Woodburn Development Ordinance (WDO), which establishes standards for development including subdivision, sign, and site development requirements. Both the Comprehensive Plan and the WDO conform to State of Oregon statutes. Description of department, including number of personnel: The division consists of 2.70 FTE, which includes the Community Development Director, Associate Planner and Administrative Assistant (.70 FTE). Description of FY 2014-15 accomplishments:  Updated the City’s webpage to include community-specific resources for doing business in the City, including information on both the community demographic and the Woodburn-Gervais Enterprise Zone  Worked with the Downtown Unidos and the Woodburn Downtown Association toward merging the two groups to better serve the downtown and support the Oregon Main Street Program  Continued to support downtown business and property owners through the development of a downtown- specific brand and increased marketing efforts, including adopting a downtown logo, promotional videos and developing a Facebook page promoting the downtown  Assisted two property owners in successfully applying for Oregon Historic Resource grants  Developed online information to promote the Public Art Mural Program and reached out to community groups regarding the program. Two murals were completed and accepted by the City  Worked with individual property owners with their redevelopment plans at the I-5 Interchange, including Kentucky Fried Chicken, Columbia Bank, Chevron and the development of new retail center on Arney Road Description of FY 2015-16 proposed focus/goals:  Update the (WDO) to correct omissions and clarify ordinance intent  Continue to work with individual property owners on their redevelopment plans at the I-5 Interchange and throughout the City. Assemble information for key properties to facilitate development opportunities  Provide training to the Planning Commission on land use and procedural requirements  Continue to promote the Public Art Mural Program by updating online and printed materials and reaching out to community groups, originations and the Woodburn School District Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Planning 296,675 296,178 282,800 Personnel Services 327,884 327,884 327,884 50,538 46,001 50,875 Materials & Services 47,169 47,169 47,169 347,213 342,179 333,675 Planning Total 375,053 375,053 375,053 Account Description Please note that the Personnel Services total reflected in this department only includes that portion of the cost associated with the General Fund. Please see Personnel Allocation table on page 194 for clarification. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 82 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 511 - Planning Personnel Services 202,293 202,663 191,820 5111 Regular Wages 217,592 217,592 217,592 - 242 - 5121 Overtime - - - 77 81 93 5211 OR Workers' Benefit 100 100 100 15,205 15,271 14,679 5212 Social Security 16,650 16,650 16,650 37,937 35,466 33,032 5213 Med & Dent Ins 41,086 41,086 41,086 37,222 38,602 40,236 5214 Retirement 49,104 49,104 49,104 861 [PHONE REDACTED] Long Term Disability Ins 914 914 914 2,629 2,411 1,729 5216 Unemployment Insurance 1,960 1,960 1,960 451 [PHONE REDACTED] Life Insurance 478 478 478 296,675 296,178 282,800 Total - Personnel Services 327,884 327,884 327,884 Materials & Services - - - 5315 Computer Supplies 1,200 1,200 1,200 4,649 2,354 4,400 5319 Office Supplies 4,400 4,400 4,400 365 [PHONE REDACTED] Fuel 500 500 500 - - 100 5326 Safety/Medical - - - - - - 5409.140 Garage Services 500 500 500 5,384 216 11,500 5419 Other Professional Serv 4,000 4,000 4,000 842 723 1,000 5421 Telephone/Data 1,000 1,000 1,000 2,413 689 3,000 5422 Postage 3,000 3,000 3,000 251 229 1,000 5424 Advertising 1,000 1,000 1,000 66 [PHONE REDACTED] Publication of Legal Note 900 900 900 13,168 15,750 16,500 5428 IS Support 17,125 17,125 17,125 - - 250 5429 Other Communication Serv 250 250 250 41 - 100 5433 Mileage 100 100 100 9 - 150 5439 Travel 150 150 150 14,624 14,009 - 5448 Internal Rent - - - 234 - - 5461 Auto Insurance (Use 5465) - - - 3,589 3,589 1,737 5464 Workers' Comp 2,364 2,364 2,364 3,779 4,013 4,638 5465 General Liability Insur 5,580 5,580 5,580 - 1,[PHONE REDACTED] Vehicle Repair & Maint 300 300 300 1,125 1,729 4,500 5492 Registrations/Training 4,500 4,500 4,500 - - 300 5493 Printing/Binding 300 300 300 - 99 - 5499 Other Services (Acct Closed) - - - 50,538 46,002 50,875 Total - Materials & Services 47,169 47,169 47,169 347,213 342,179 333,675 Department Total: 511 - Planning 375,053 375,053 375,053 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 83 Parks Maintenance Fund/Fund Number: General - 001 Department/Department Number: Parks Maintenance - 631 Department Director: Jim Row Description of purpose/functions of department: The Parks Maintenance staff has been merged with the Building Maintenance staff under the Parks and Facilities Maintenance department 711. This department was closed at the end of FY 2013-14. Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Parks Maintenance 262,952 224,760 - Personnel Services - - - 193,944 237,951 - Materials & Services - - - 456,896 462,711 - Parks Maintenance Total - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 84 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 631 - Maintenance Personnel Services 178,912 145,256 - 5111 Regular Wages - - - - 11,844 - 5112 Part-Time Wages - - - 1,168 1,964 - 5121 Overtime - - - 113 135 - 5211 OR Workers' Benefit - - - 13,304 11,770 - 5212 Social Security - - - 35,120 27,737 - 5213 Med & Dent Ins - - - 30,801 23,145 - 5214 Retirement - - - 783 666 - 5215 Long Term Disability Ins - - - 2,341 1,892 - 5216 Unemployment Insurance - - - 409 351 - 5217 Life Insurance - - - 262,952 224,760 - Total - Personnel Services - - - Materials & Services 1,426 286 - 5321 Cleaning Supplies - - - 11,044 11,084 - 5323 Fuel - - - 716 469 - 5324 Clothing - - - 366 1,118 - 5325 Ag Supplies - - - 216 506 - 5326 Safety/Medical - - - 832 3,027 - 5329 Other Supplies - - - 1,956 2,119 - 5331 Construction Materials - - - 423 417 - 5334 Plumbing Supplies - - - 439 761 - 5338 Tools - - - 789 609 - 5339 Other Maintenance Supplies - - - 1,467 1,519 - 5352 Protective Clothing - - - 2,800 1,458 - 5363 Signs - - - 5,572 4,777 - 5381 Turf - - - 4,999 6,370 - 5385 Fertilizer - - - 1,556 3,050 - 5389 Other Parks Supplies - - - - 41,242 - 5409.582 Garage Services - - - 78,123 69,419 - 5419 Other Professional Serv - - - 1,807 2,609 - 5421 Telephone/Data - - - 1,827 554 - 5427 Training (Use 5492) - - - 8,934 12,600 - 5428 IS Support - - - 403 753 - 5445 Work Equipment - - - 2,125 2,350 - 5446 Software Licenses - - - 999 1,861 - 5451 Natural Gas - - - 16,527 17,039 - 5453 Electricity - - - 12,752 12,196 - 5454 Solid Waste Disposal - - - 7,032 7,032 - 5464 Workers' Comp - - - 11,741 11,741 - 5465 General Liability Insur - - - 9,548 9,497 - 5471 Equipment Repair & Maint - - - 389 464 - 5472 Buildings Repairs & Maint - - - 5,198 6,539 - 5475 Vehicle Repair & Maint - - - 1,477 4,210 - 5478 Playground Repair & Maint - - - 58 113 - 5492 Registrations/Training - - - 403 163 - 5499 Other Services (Acct Closed) - - - 193,944 237,951 - Total - Materials & Services - - - 456,896 462,711 - Department Total: 631 - Maintenance - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 85 Engineering Fund/Fund Number: General - 001 Department/Department Number: Engineering - 651 Department Director: Randy Scott Description of purpose/functions of department: The Engineering Department provides comprehensive engineering and contract administration services for capital improvement projects, operations and maintenance projects. Engineering Department staff maintains database, survey and mapping information; reviews development projects for compliance with Public Works requirements; coordinates the activities of utility companies in the City right-of-way, and inspects public and private construction of streets, storm drainage systems, water lines and sewer lines. This department provides support to operations and maintenance in Facilities and Parks, Drinking Water, Street, Storm Water Conveyance and Wastewater; both collections and treatment. The Engineering Department is also responsible for administering public contracts related to Capital Improvement Projects, Urban Renewal Agency and Operational Maintenance activities. The department also provides support for development, plan and permit review for all land use applications and building permit applications and administration of the contract for street sweeping services. Description of department, including number of personnel: The Engineering Division currently has 7 FTE Description of FY 2014-15 accomplishments:  Provided operational and maintenance support to, Parks, Facilities, Drinking Water, Storm Water Conveyance and Wastewater, both Collections and Treatment  Provided support and liaison responsibilities for I-5 Interchange Project  Provided support to the Urban Renewal Agency for both the fire station remodel, Association Building and First Street  Provided support and contract administration to Parks for the Legion Park project  Provided support in securing existing and future water rights for the Drinking Water System  Enhanced the GIS and Mapping program available to all City departments Description of FY 2015-16 proposed focus/goals:  Provide support as needed to all City departments and agencies with review, design and administration of capital, operations and maintenance projects  Continue to move forward the GIS and mapping program  Work with the Oregon State Water Resources Department to securing existing and future water rights for Drinking Water  Provide design and contract administration support to Wastewater Treatment with the Poplar Harvest and Replant Project Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Engineering - - 571,707 Personnel Services 614,284 614,284 614,284 - - 176,081 Materials & Services 158,936 158,936 158,936 - - 747,788 Engineering Total 773,220 773,220 773,220 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 86 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 651 - Engineering Personnel Services - - 376,630 5111 Regular Wages 395,701 395,701 395,701 - - 185 5211 OR Workers' Benefit 189 189 189 - - 28,820 5212 Social Security 30,282 30,282 30,282 - - 80,029 5213 Med & Dent Ins 85,008 85,008 85,008 - - 80,303 5214 Retirement 97,008 97,008 97,008 - - 1,539 5215 Long Term Disability Ins 1,662 1,662 1,662 - - 3,394 5216 Unemployment Insurance 3,565 3,565 3,565 - - 807 5217 Life Insurance 869 869 869 - - 571,707 Total - Personnel Services 614,284 614,284 614,284 Materials & Services - - 1,000 5315 Computer Supplies 800 800 800 - - 4,000 5319 Office Supplies 4,000 4,000 4,000 - - 2,000 5323 Fuel 2,000 2,000 2,000 - - 1,000 5324 Clothing 1,000 1,000 1,000 - - 1,000 5326 Safety/Medical 1,000 1,000 1,000 - - 5,500 5329 Other Supplies 5,000 5,000 5,000 - - 8,496 5409.140 Garage Services 7,578 7,578 7,578 - - 23,000 5411 Engineering & Architect 8,000 8,000 8,000 - - 500 5417 HR/Other Employee Expenses 500 500 500 - - 14,000 5419 Other Professional Serv 15,000 15,000 15,000 - - 4,500 5421 Telephone/Data 5,800 5,800 5,800 - - 1,000 5422 Postage 1,000 1,000 1,000 - - 750 5424 Advertising 700 700 700 - - 53,800 5428 IS Support 44,525 44,525 44,525 - - 250 5433 Mileage - - - - - 600 5439 Travel 900 900 900 - - 5,200 5446 Software Licenses 7,000 7,000 7,000 - - 2,100 5451 Natural Gas 2,100 2,100 2,100 - - 6,000 5453 Electricity 6,000 6,000 6,000 - - 773 5454 Solid Waste Disposal - - - - - 10,395 5464 Workers' Comp 12,516 12,516 12,516 - - 11,237 5465 General Liability Insur 13,217 13,217 13,217 - - 500 5471 Equipment Repair & Maint - - - - - 1,780 5472 Buildings Repairs & Maint 2,000 2,000 2,000 - - 1,500 5475 Vehicle Repair & Maint 3,100 3,100 3,100 - - 12,000 5492 Registrations/Training 12,000 12,000 12,000 - - 1,500 5493 Printing/Binding 1,500 1,500 1,500 - - 700 5496 Filing/Recording 700 700 700 - - 1,000 5498 Permits/Fees 1,000 1,000 1,000 - - 176,081 Total - Materials & Services 158,936 158,936 158,936 - - 747,788 Department Total: 651 - Engineering 773,220 773,220 773,220 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 87 Parks and Facilities Maintenance Fund/Fund Number: General - 001 Department/Department Number: Parks and Facilities Maintenance - 711 Department Director: Jim Row Description of purpose/functions of department: Parks and Facilities Maintenance Department is responsible for maintaining parks, grounds, buildings and providing custodial services for City facilities. The Parks and Facilities Maintenance Supervisor reports to the Assistant City Administrator. Direct support services are provided by City staff for custodial services only. Other facilities support services are provided by commercial contracts, which are initiated by Facilities Maintenance staff. Commercially contracted facilities maintenance services include heating, ventilation, and air conditioning (HVAC); electrician services for both maintenance and improvements; fire protection equipment; elevator; locksmith; roofing; and painting. Description of department, including number of personnel: This section consists of a supervisor and six parks and facilities maintenance workers. In addition, two seasonal workers provide support during the eight busiest months of the year. Description of FY 2014-15 accomplishments: Established a minimal level of service to meet the budgetary reductions established in this fiscal year. No public or employee safety or hygiene deficiencies have been identified due to operating at a minimal service level for parks maintenance. Accomplishments include:  Facilitated athletic field maintenance service contracts  Maintained 16 parks and 10 grounds consisting of 3 million square feet  Utilized central controller for irrigation systems in parks and grounds  Provided support to numerous special events  Provided prompt and comprehensive graffiti/vandalism response to City parks and buildings  Oversaw contract work related to parks and grounds  Provided support activities for recreation programs  Participated in Certified Playground Safety Program (CPSC)  Supported park facility rentals  Utilized Succeed Health & Safety services to provide and track employee safety training  Improved communication with customers and staff  Facilitated building maintenance service contracts  Consolidate ordering, tracking, and inventory procedures  Adopted and reinforced team cleaning practices (custodial)  Continued to develop building safety program Description of FY 2015-16 proposed focus/goals: Continue to provide high quality service within budgetary limitations. Closely monitor public and employee safety and hygiene to insure basic public facilities requirements are provided. Provide eight-month seven-day service to our customers in the Parks.  Continue to adapt and respond to changing needs in the service maintenance area  Cross-train staff to allow for shifting emphasis in maintenance area  Participate in City-sponsored/supported functions, i.e. Public Works Week and Woodburn Proud Cleanup  Provide continued support to special events  Facilitate building maintenance service contracts  Reinforce established team cleaning practices (custodial) ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 88  Reduce graffiti & vandalism in parks through the use of a deterrent-oriented camera system  Facilitate athletic field maintenance service contracts  Support park facility rentals  Utilize available resources to efficiently provide a positive impact to the public  Manage inventory of equipment, supplies and personnel to its fullest extent  Continue working and developing a partnership with facility managers Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Parks & Facilities Maintenance - - 396,944 Personnel Services 436,180 436,180 436,180 - - 407,718 Materials & Services 457,092 457,092 457,092 - - 81,000 Capital Outlay - - - - - 885,662 Parks & Facil Maintenance Total 893,272 893,272 893,272 Account Description Facilities Maintenance was formerly a department in the Public Works Services Fund. Parks Maintenance was formerly a department in the General Fund. Two separate departments were merged into this new General Fund department, Parks and Facilities Maintenance, for FY 2014-15. Internal Rent, which is a line item in Materials & Services, was carefully reviewed as part of the structure for this new department in FY 2014-15. Internal Rent charges are intended to cover janitorial services and basic building maintenance only. As part of this improved model, utilities were broken out separately from internal rent this year in an effort to more accurately capture actual costs for various locations and decrease the amount of allocations involved facilities. In addition to the separation of utilities, building repair and maintenance costs beyond the scope of typical janitorial were budgeted in the main department for a fund, not included as a part of Internal Rent. If departments request any type of remodeling or upgrades to fixtures the funding must come from the requesting department, these expenses are no longer included in Internal Rent. In addition to the change in calculation method there was impact on recording Internal Rent of moving the Maintenance department from Fund 582 to this General Fund department. As a result, all Internal Rent charges in General Fund departments are consolidated to the Parks and Facilities Department. While individual department budgets are affected, the overall impact the General Fund is negligible. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 89 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 711 - Maintenance Personnel Services - - 239,949 5111 Regular Wages 247,347 247,347 247,347 - - 29,158 5112 Part-Time Wages 29,421 29,421 29,421 - - 307 5211 OR Workers' Benefit 307 307 307 - - 20,597 5212 Social Security 21,182 21,182 21,182 - - 59,773 5213 Med & Dent Ins 82,161 82,161 82,161 - - 43,530 5214 Retirement 51,669 51,669 51,669 - - 784 5215 Long Term Disability Ins 1,045 1,045 1,045 - - 2,429 5216 Unemployment Insurance 2,495 2,495 2,495 - - 417 5217 Life Insurance 553 553 553 - - 396,944 Total - Personnel Services 436,180 436,180 436,180 Materials & Services - - 2,000 5319 Office Supplies 2,000 2,000 2,000 - - 20,000 5321 Cleaning Supplies 20,000 20,000 20,000 - - 14,000 5323 Fuel 14,000 14,000 14,000 - - 9,000 5325 Ag Supplies 9,000 9,000 9,000 - - 3,600 5326 Safety/Medical 3,600 3,600 3,600 - - 8,000 5329 Other Supplies 8,000 8,000 8,000 - - 3,000 5331 Construction Materials 3,000 3,000 3,000 - - 2,000 5338 Tools 2,000 2,000 2,000 - - 5,000 5352 Protective Clothing 5,000 5,000 5,000 - - - 5363 Signs 30,000 30,000 30,000 - - 6,000 5385 Fertilizer 6,000 6,000 6,000 - - 47,847 5409.140 Garage Services 46,424 46,424 46,424 - - 47,000 5419 Other Professional Serv 37,000 37,000 37,000 - - 5,000 5421 Telephone/Data 5,000 5,000 5,000 - - 3,300 5428 IS Support 10,275 10,275 10,275 - - 6,000 5445 Work Equipment 6,000 6,000 6,000 - - 3,000 5446 Software Licenses 3,000 3,000 3,000 - - 9,773 5451 Natural Gas 9,583 9,583 9,583 - - 45,304 5453 Electricity 45,304 45,304 45,304 - - 13,604 5454 Solid Waste Disposal 13,604 13,604 13,604 - - 10,912 5464 Workers' Comp 11,923 11,923 11,923 - - 13,878 5465 General Liability Insur 14,379 14,379 14,379 - - 21,000 5471 Equipment Repair & Maint 21,000 21,000 21,000 - - 93,000 5472 Buildings Repairs & Maint 93,000 93,000 93,000 - - 5,000 5475 Vehicle Repair & Maint 5,000 5,000 5,000 - - 3,000 5478 Playground Repair & Maint 3,000 3,000 3,000 - - - 5484 Urban Forestry Program 22,500 22,500 22,500 - - 6,000 5492 Registrations/Training 6,000 6,000 6,000 - - 1,500 5498 Permits/Fees 1,500 1,500 1,500 - - 407,718 Total - Materials & Services 457,092 457,092 457,092 Capital Outlay - - 81,000 5649 Other Equipment - - - - - 81,000 Total - Capital Outlay - - - - - 885,662 Department Total: 711 - Maintenance 893,272 893,272 893,272 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 90 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 91 Non-Departmental Fund/Fund Number: General - 001 Department/Department Number: Non-Departmental - 199 Department Director: Sarah Head Description of purpose/functions of department: This provides for City General Fund expenses which cannot be charged to any specific department. Charges include membership in various regional organizations (Council of Governments, League of Oregon Cities, etc.) as well as the annual turnover to the local Chamber of Commerce. Department Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Non-Departmental 25,749 - - Personnel Services - - - 234,232 182,535 259,610 Materials & Services 265,560 265,560 265,560 - 21,586 - Capital Outlay 6,875 6,875 6,875 287,884 590,774 916,543 Transfers Out 402,241 402,241 402,241 547,865 794,895 1,176,153 Non-Departmental Total 674,676 674,676 674,676 Account Description The Capital Outlay of $6,875 represents the purchase of camera recorder server software for City Hall. The current video recording server is old and has issues that require rebooting frequently. This software records all the cameras including the ones in the Council Chambers for Council meetings and Court. The Transfers Out of $402,241 includes six separate transfers:  $116,000 is to the Transit Fund, which is an annual subsidy  $130,000 the Street Fund for street lighting  $76,000 to the General Cap Const Fund for capital projects. This includes $25,000 for the replacement of the DX heat recovery compressors at the Aquatic Center and $51,000 for a few roof repairs and work on the HVAC to redirect some of the runs for a more balanced system.  $23,769 is the second of four annual payments to the Information Services Fund for the General Fund’s portion of the annual payment on the new phone system  The last two transfers are $28,236 to both the Street SDC Fund and the Water Cap Const Fund for repayment of an inter-fund loan See Capital Construction Projects beginning on page 202 for information on all budgeted capital projects. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 201. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 92 Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 199 - Non-departmental Personnel Services 25,749 - - 5216 Unemployment Insurance - - - 25,749 - - Total - Personnel Services - - - Materials & Services 5,012 3,917 - 5313 Paper (Use 5319 Office Supplies) - - - - 1,901 9,000 5319 Office Supplies 9,000 9,000 9,000 423 [PHONE REDACTED] Fuel 600 600 600 45,698 12,855 50,000 5329 Other Supplies 50,000 50,000 50,000 - - 1,700 5409.140 Garage Services 1,700 1,700 1,700 17,184 49,408 68,000 5419 Other Professional Serv 68,000 68,000 68,000 48,000 48,000 48,000 5419.201 ToT Grants 48,000 48,000 48,000 559 460 1,500 5424 Advertising 1,500 1,500 1,500 118 - 2,500 5425 Publication of Legal Note 2,500 2,500 2,500 - - 8,050 5429 Other Communication Serv 8,050 8,050 8,050 500 - - 5462 Employee Blanket Bond - - - 6,247 - - 5463 Bldg/Personal Prop (Use 5465) - - - 27,412 33,659 30,260 5465 General Liability Insur 36,210 36,210 36,210 27,388 31,655 30,000 5491 Dues & Subscriptions 30,000 30,000 30,000 3,920 - 10,000 5492 Registrations/Training 10,000 10,000 10,000 25,886 - - 5499.376 Interfund Loan (Use 5841.376) - - - 25,886 - - 5499.466 Interfund Loan (Use 5841.466) - - - 234,232 182,535 259,610 Total - Materials & Services 265,560 265,560 265,560 Capital Outlay - 21,586 - 5649 Other Equipment 6,875 6,875 6,875 - 21,586 - Total - Capital Outlay 6,875 6,875 6,875 Transfers Out 150,821 116,000 136,000 5811.110 Transfer to Transit 116,000 116,000 116,000 7,063 - - 5811.132 Transfer to Search & Seizure - - - 130,000 130,000 130,000 5811.140 Transfer to Street 130,000 130,000 130,000 - 106,000 575,000 5811.358 Transfer to General Cap Const Fund 76,000 76,000 76,000 - 187,000 23,769 5811.568 Transfer to Info Services 23,769 23,769 23,769 - 25,887 25,887 5841.376 Interfund Loan Transfer 28,236 28,236 28,236 - 25,887 25,887 5841.466 Interfund Loan Transfer 28,236 28,236 28,236 287,884 590,774 916,543 Total - Transfers Out 402,241 402,241 402,241 547,865 794,895 1,176,153 Department Total: 199 - Non-departmental 674,676 674,676 674,676 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 93 Contingency/Ending Fund Balance Fund/Fund Number: General - 001 Department/Department Number: Contingency/Ending Fund Balance Department Director: Sarah Head Description of purpose/functions of department: The City of Woodburn’s Budget Policies & Fiscal Strategy states at least 10 percent of the General Fund’s operating appropriation shall be placed into the operating contingency to be set aside for unforeseen circumstances that may arise during the fiscal year. Contingency appropriations cannot be made without City Council approval and/or public hearing. In addition to the Policy contingency the City has established the Shortfall Management Contingency Reserve (SMCR). The SMCR is intended to subsidize the shortfalls estimated for the next few years. Department Detail FY 2012-13 Actual FY 2013-14 Actual FY 2014-15 Budget FY 2015-16 Proposed FY 2015-16 Approved FY 2015-16 Adopted Department: 901 - Ending Fund Balance Contingencies and Unappropriated Balances - - 1,189,149 5921 Contingency 1,291,456 1,291,456 1,291,456 - - 1,088,065 5981.012 Reserve - SMCR 1,639,646 1,639,646 1,639,646 - - 2,277,214 Total - Contingencies and Unappropriated Balances 2,931,102 2,931,102 2,931,102 - - 2,277,214 Department Total: 901 - Ending Fund Balance 2,931,102 2,931,102 2,931,102 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 94 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 95 Transit Fund – 110 Fund/Fund Number: Transit Fund - 110 Department/Department Number: Transit - 671 Department Director: Jim Row Description of purpose/functions of department: Woodburn Transit Service provides safe and reliable public transportation for Woodburn residents and those traveling within the Woodburn region. The system was built with a focus on those who do not have reliable transportation options, seniors and people with disabilities; and strives to provide residents, visitors and workers traveling to and from Woodburn with efficient and convenient regional transportation connections. Transit services are provided five days a week, which is based on funding restrictions. Description of department, including number of personnel: The Transit Fund has 13 employees, consisting of a full-time operations supervisor, a full-time driver/ dispatcher, a full-time clerk, eight part-time driver/dispatchers and two vehicle custodians. Description of FY 2014-15 accomplishments:  Installed four new passenger shelters along the fixed route  Continued training for staff in defensive driving, customer service, passenger assistance  Ensured all staff have a current Commercial Driver License and all DOT medical cards were updated  For safety and route efficiency, the fixed route service was rerouted in July 2013 to avoid long delays during the I-5 Interchange construction and in March 2015 services were returned to the normal route. The route now serves the new Woodburn Memorial Transit Facility  A grant was secured to purchase the City’s first forty-foot, heavy-duty low floor transit bus. It was delivered in January 2015 and put into service in late February 2015. It is expected to have a useful life of 12 years or 500,000 miles  Primarily utilizing federal grant funds, the transit division purchased and put into service a 2014 Mobility Ventures LLC, MV-1 highly accessible mobility device transport vehicle to use for the Out of Town Medical Transportation Program Description of FY 2015-16 proposed focus/goals:  Focus on hiring experienced personnel to fill part-time driver vacancies and to ensure that we have adequate staffing to cover for drivers who are out on temporary leaves  Work closely with Canby Area Transit (CAT) and Chemeketa Area Regional Transportation System (CARTS) transit systems to facilitate a seamless regional transportation system for Woodburn residents along the 99E/I-5 Corridor  To focus on all transit personnel being CDL-licensed and experienced with ability to drive any vehicle in the fleet as needed at any time  Promote increased utilization of the Woodburn Memorial Transit Facility by local and regional transit providers, private shuttle operators and carpool/vanpool programs ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 96 Fund Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Transit Fund Revenues 137,284 134,076 170,000 Fund Balance 70,000 70,000 70,000 449,572 435,236 819,150 Intergovernmental 440,000 440,000 440,000 56,565 40,678 39,500 Charges for Goods and Services 48,500 48,500 48,500 8,245 8,290 9,600 Miscellaneous Revenue 10,250 10,250 10,250 150,821 134,294 116,000 Transfers In 116,000 116,000 116,000 802,487 752,574 1,154,250 Revenues Total 684,750 684,750 684,750 Expenditures 400,562 371,678 393,713 Personnel Services 409,875 409,875 409,875 230,030 202,372 223,929 Materials & Services 226,772 226,772 226,772 37,819 50,761 505,000 Capital Outlay - - - - - 3,001 Transfers Out 3,001 3,001 3,001 - - 28,607 Contingencies and Reserve 45,102 45,102 45,102 668,411 624,811 1,154,250 Expenditures Total 684,750 684,750 684,750 134,076 127,763 - Revenue Over (Under) Expenditures - - - 7.9 7.9 6.8 Full-Time Equivalent (FTE) 6.8 6.8 6.8 Revenue Sources and Other Discussion Transfers In is a transfer of $116,000 from the General Fund, which is an annual subsidy. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 201. Intergovernmental contains various competitive state and federal grants received for transit operations. These are adjusted year over year according to historical analysis and limitations on the particular grant. This figure included the grant for the purchase of a large bus for $392,781 in FY 2014-15. The increase in Charges for Goods and Services is comprised of transit fares, which do not sustain the program. The total amount in the category accounts for only 4 percent of the operating revenue. Transfers Out of $3,001 is the Transit Fund’s portion of the second of four annual payments for the new phone system. New Transit bus ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 97 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 110 - Transit Fund Revenues Department: 000 - Revenue 137,284 134,076 150,000 3081 Beginning Fund Balance 70,000 70,000 70,000 137,284 134,076 150,000 Total - Fund Balance 70,000 70,000 70,000 - - 395,650 3332 Federal Grants - - - 41,828 127,173 119,500 3333.601 5310 Discretionary Ops 35,000 35,000 35,000 40,169 - - 3333.602 5310 Discretionary Cap - - - 129,094 158,908 150,000 3333.603 5311 Formula Operation 142,000 142,000 142,000 32,611 50,214 90,000 3333.605 Veh Prev Maint 60,500 60,500 60,500 73,628 60,234 64,000 3341.601 STF Formula 202,500 202,500 202,500 56,826 - - 3343 JARC Job Access Revers - - - 75,416 38,707 - 3344 New Freedom - - - 449,572 435,236 819,150 Total - Intergovernmental 440,000 440,000 440,000 10,667 8,197 8,500 3445 Dial a Ride Daily 8,500 8,500 8,500 41,160 32,009 31,000 3447 Transit System Fares 40,000 40,000 40,000 4,739 473 - 3447.101 Transit System Fares Fixed Route - SALE - - - 56,565 40,678 39,500 Total - Charges for Goods and Services 48,500 48,500 48,500 224 [PHONE REDACTED] Interest from Investments 250 250 250 2,788 7,560 9,000 3676 Donations-Transit 10,000 10,000 10,000 (90) 89 - 3698 Cash Long and Short - - - 5,323 - - 3699 Other Miscellaneous Income - - - 8,244 8,290 9,600 Total - Miscellaneous Revenue 10,250 10,250 10,250 150,821 116,000 136,000 3971.001 Transfer From General Fund 116,000 116,000 116,000 - 18,294 - 3971.591 Transfer From Equipment Replacement - - - 150,821 134,294 136,000 Total - Transfers In 116,000 116,000 116,000 802,487 752,574 1,154,250 Department Total: 000 - Revenue 684,750 684,750 684,750 802,487 752,574 1,154,250 Revenues Total 684,750 684,750 684,750 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 98 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Expenditures Department: 671 - Transit 158,508 163,012 173,116 5111 Regular Wages 174,284 174,284 174,284 128,124 97,906 100,964 5112 Part-Time Wages 107,382 107,382 107,382 49 67 - 5121 Overtime - - - 234 [PHONE REDACTED] OR Workers' Benefit 256 256 256 21,446 19,455 20,950 5212 Social Security 21,515 21,515 21,515 50,221 49,962 51,382 5213 Med & Dent Ins 53,569 53,569 53,569 37,208 36,774 43,483 5214 Retirement 49,216 49,216 49,216 685 [PHONE REDACTED] Long Term Disability Ins 727 727 727 3,727 3,103 2,475 5216 Unemployment Insurance 2,540 2,540 2,540 360 [PHONE REDACTED] Life Insurance 386 386 386 400,562 371,677 393,713 Total - Personnel Services 409,875 409,875 409,875 224 - - 5315 Computer Supplies - - - 619 954 1,800 5319 Office Supplies 1,300 1,300 1,300 112 86 - 5321 Cleaning Supplies - - - 37,457 46,232 47,000 5323 Fuel 47,000 47,000 47,000 1,138 739 1,500 5324 Clothing 1,000 1,000 1,000 - [PHONE REDACTED] Safety/Medical 1,000 1,000 1,000 25 25 500 5329 Other Supplies 500 500 500 - 26,114 15,000 5332 Spare Parts 15,000 15,000 15,000 16,668 5,987 9,000 5337 Tires/Parts 9,000 9,000 9,000 - - - 5409.140 Garage Services 500 500 500 1,500 1,142 1,500 5414 Accounting/Auditing 1,500 1,500 1,500 150 - - 5416 Medical (Use 5326 Safety/Medical) - - - 669 3,201 3,500 5419 Other Professional Serv 3,500 3,500 3,500 920 3,767 4,000 5421 Telephone/Data 4,000 4,000 4,000 34 22 100 5422 Postage 100 100 100 2,645 127 2,000 5424 Advertising 2,000 2,000 2,000 612 75 - 5427 Training (Use 5492) - - - 7,074 12,600 19,140 5428 IS Support 19,865 19,865 19,865 179 606 - 5431 Lodging (Use Travel 5439) - - - 12 50 200 5432 Meals 100 100 100 182 26,576 28,000 5433 Mileage 30,000 30,000 30,000 - [PHONE REDACTED] Travel 500 500 500 5,194 1,333 8,000 5446 Software Licenses 8,000 8,000 8,000 - 17,164 6,272 5448 Internal Rent 6,132 6,132 6,132 - - 944 5451 Natural Gas 1,369 1,369 1,369 - - 4,531 5453 Electricity 3,634 3,634 3,634 - - 298 5454 Solid Waste Disposal 280 280 280 7,001 8,335 9,226 5464 Workers' Comp 10,840 10,840 10,840 7,239 8,618 19,518 5465 General Liability Insur 20,552 20,552 20,552 241 1,149 5,000 5471 Equipment Repair & Maint 5,000 5,000 5,000 - - 1,000 5472 Buildings Repairs & Maint 1,000 1,000 1,000 46,517 34,356 30,000 5475 Vehicle Repair & Maint 30,000 30,000 30,000 - - 500 5480 Accident Repair 500 500 500 300 [PHONE REDACTED] Dues & Subscriptions 600 600 600 - 135 1,500 5492 Registrations/Training 500 500 500 436 1,192 2,000 5493 Printing/Binding 1,500 1,500 1,500 324 514 - 5499 Other Services (Acct Closed) - - - 137,471 201,988 223,929 Total - Materials & Services 226,772 226,772 226,772 - 48,384 445,000 5642 Passenger Vehicles - - - 37,819 2,378 60,000 5649 Other Equipment - - - 37,819 50,761 505,000 Total - Capital Outlay - - - 575,852 624,426 1,122,642 Program Total: 4711 - Fixed Route Transit 636,647 636,647 636,647 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 99 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Program: 4712 - Dial-A-Ride 793 - - 5319 Office Supplies - - - - 5 - 5321 Cleaning Supplies - - - 20,438 323 - 5323 Fuel - - - 1,035 - - 5324 Clothing - - - 14 - - 5329 Other Supplies - - - 6,035 - - 5337 Tires/Parts - - - 150 - - 5416 Medical (Use 5326 Safety/Medical) - - - 576 - - 5419 Other Professional Serv - - - 1,683 57 - 5421 Telephone/Data - - - 383 - - 5424 Advertising - - - 180 - - 5427 Training (Use 5492) - - - 7,428 - - 5428 IS Support - - - 179 - - 5431 Lodging (Use Travel 5439) - - - 12 - - 5432 Meals - - - 22,181 - - 5433 Mileage - - - 8,329 - - 5448 Internal Rent - - - 1,334 - - 5464 Workers' Comp - - - 1,379 - - 5465 General Liability Insur - - - 19,781 - - 5475 Vehicle Repair & Maint - - - 300 - - 5492 Registrations/Training - - - 26 - - 5493 Printing/Binding - - - 324 - - 5499 Other Services (Acct Closed) - - - 92,559 384 - Total - Materials & Services - - - 92,559 384 - Program Total: 4712 - Dial-A-Ride - - - Program: 9711 - Operating Transfer Out - - 3,001 5811.568 Transfer to Info Services 3,001 3,001 3,001 - - 3,001 Total - Transfers Out 3,001 3,001 3,001 - - 3,001 Program Total: 9711 - Operating Transfer Out 3,001 3,001 3,001 668,411 624,811 1,125,643 Department Total: 671 - Transit 639,648 639,648 639,648 Department: 901 - Ending Fund Balance Program: 9971 - Equity - - 28,607 5921 Contingency 45,102 45,102 45,102 - - 28,607 Total - Contingencies and Unappropriated Balances 45,102 45,102 45,102 - - 28,607 Program Total: 9971 - Equity 45,102 45,102 45,102 - - 28,607 Department Total: 901 - Ending Fund Balance 45,102 45,102 45,102 668,411 624,811 1,154,250 Expenditures Total 684,750 684,750 684,750 134,076 127,763 - Fund Net Total: 110 - Transit Fund - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 100 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 101 Street Fund – 140 Fund/Fund Number: Street Fund - 140 Department/Department Number: Maintenance - 631 Department Director: Randy Scott Description of purpose/functions of department: This section within the Public Works Department provides administration, operations and maintenance for street maintenance activities and garage activities. Street maintenance activities include routine street repairs such as overlay preparation, patching, crack sealing, pothole repair, grading and dust control on gravel streets, graffiti removal, storm related clean up, leaf collection, holiday tree collection, centerline striping, pavement markings, street sign maintenance, sweeping contract supervision, weed control, mowing and other right of related maintenance duties. The Garage activities include service and maintenance to the Woodburn fleet with the exception of police and transit vehicles. All vehicles, heavy and small equipment, are maintained by garage. Description of department, including number of personnel: The department is supervised by the Sanitary, Storm & Surface Water Collection Supervisor and is organized to provide both operations and maintenance with clerical administrative support. The street maintenance and garage sections consist of six FTE. Description of FY 2014-15 accomplishments:  Provided routine maintenance of streets in the public rights-of-way, including grading of gravel streets  Provided to Woodburn residents the leaf collection program from November through December  Provided to Woodburn residents the holiday tree disposal program from the end of December into mid- January  Administered street sweeping contract for sweeping of all City streets  Maintained all regulatory traffic, pavement markings and signage  Provided assistance and support to special events  Provided landscape maintenance and refuse pick up and disposal on Front Street Description of FY 2015-16 proposed focus/goals:  Continue to administer and provide street and right-of-way maintenance activities of all City streets  Provide the leaf collection program  Provide the holiday tree disposal program  Provide maintenance and repair of all city vehicles and equipment  Continue contract street sweeping services  Review and contract out landscape maintenance responsibilities in conjunction with completion of the I- 5 Interchange project  Provide assistance and support for special events ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 102 Fund Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Street Fund Revenues 796,932 2,105,613 1,632,369 Fund Balance 2,900,000 2,900,000 2,900,000 106,537 101,761 120,000 Taxes 105,000 105,000 105,000 67 302 250 Licenses and Permits - - - 1,317,468 1,384,277 1,300,000 Intergovernmental 1,300,000 1,300,000 1,300,000 353,380 360,046 300,000 Franchise Fees 350,000 350,000 350,000 21,535 124,806 174,626 Miscellaneous Revenue 190,034 190,034 190,034 700,218 220,000 220,000 Transfers In 220,000 220,000 220,000 3,296,137 4,296,805 3,747,245 Revenues Total 5,065,034 5,065,034 5,065,034 Expenditures 424,937 410,316 593,997 Personnel Services 599,438 599,438 599,438 565,757 582,446 1,589,016 Materials & Services 1,635,179 1,635,179 1,635,179 - - - Capital Outlay 12,000 12,000 12,000 199,830 543,421 57,001 Transfers Out 264,501 264,501 264,501 - - 1,507,231 Contingencies and Reserve 2,553,916 2,553,916 2,553,916 1,190,524 1,536,183 3,747,245 Expenditures Total 5,065,034 5,065,034 5,065,034 2,105,613 2,760,622 - Revenue Over (Under) Expenditures - - - 4.0 4.0 4.0 Full-Time Equivalent (FTE) 4.0 4.0 4.0 Revenue Sources and Other Discussion The Taxes category of revenue includes City gas tax revenue, which was historically in its own fund. The Intergovernmental category of revenue is the largest source within the Street fund. The entire $1.3 million or 39 percent is generated from the state gas tax. While gas tax rates have increased, the revenue from this type of tax has declined. The Capital Outlay of $12,000 represents the purchase of a snow plow and mount for the sanding vehicle. There is currently no snow removal equipment to utilize during a snow event on public streets. Transfers In of $220,000 includes a transfer from the General Fund of $130,000 to subsidize street lighting costs. The additional $90,000 is a transfer from the Sewer Fund for street sweeping costs. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 201. The total Transfers Out amount of $264,501 is comprised of $230,000 to Street & Storm Cap Const Fund which is $25,000 sidewalk/ADA improvements (CIST1165), $60,000 for Settlemier/W. Lincoln intersection improvements (CIST1470) and $200,000 toward Fourth Street storm project (CDST1471), $30,000 to Equipment Replacement Fund and $4,501 to the Information Services Fund for the second of four annual payments for the new phone system. See the section titled Capital Construction Projects beginning on page 202 for information on all budgeted capital projects. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 201. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 103 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 140 - Street Fund Revenues Department: 000 - Revenue 796,932 2,105,613 1,632,369 3081 Beginning Fund Balance 2,900,000 2,900,000 2,900,000 796,932 2,105,613 1,632,369 Total - Fund Balance 2,900,000 2,900,000 2,900,000 106,537 101,761 120,000 3171 City Gas Tax 105,000 105,000 105,000 106,537 101,761 120,000 Total - Taxes 105,000 105,000 105,000 67 [PHONE REDACTED] Curb Cuts and Bores - - - 67 302 250 Total - Licenses and Permits - - - 1,317,468 1,384,277 1,300,000 3361 State Gas Tax 1,300,000 1,300,000 1,300,000 1,317,468 1,384,277 1,300,000 Total - Intergovernmental 1,300,000 1,300,000 1,300,000 265,906 264,938 250,000 3141 Privilege Tax, PGE 260,000 260,000 260,000 87,475 95,108 50,000 3142 Privilege Tax, NW Natural 90,000 90,000 90,000 353,381 360,046 300,000 Total - Franchise Fees 350,000 350,000 350,000 6,581 13,868 5,500 3611 Interest from Investments 14,000 14,000 14,000 14,953 110,939 3,000 3699 Other Miscellaneous Income 3,250 3,250 3,250 21,535 124,806 8,500 Total - Miscellaneous Revenue 17,250 17,250 17,250 130,000 130,000 130,000 3971.001 Transfer From General Fund 130,000 130,000 130,000 480,218 - - 3971.169 Transfer From City Gas Tax - - - 90,000 90,000 90,000 3971.472 Transfer From Sewer 90,000 90,000 90,000 700,218 220,000 220,000 Total - Transfers In 220,000 220,000 220,000 3,296,137 4,296,806 3,581,119 Department Total: 000 - Revenue 4,892,250 4,892,250 4,892,250 Department: 661 - Garage - - 166,126 3654 Garage WO Revenue 172,784 172,784 172,784 - - 166,126 Total - Miscellaneous Revenue 172,784 172,784 172,784 - - 166,126 Department Total: 661 - Garage 172,784 172,784 172,784 3,296,137 4,296,806 3,747,245 Revenues Total 5,065,034 5,065,034 5,065,034 Garage work order (WO) Revenue, account 3654, is a direct offset to account 5409.140 Garage Services in other funds. Garage Services will be billed to other funds after services are provided. If external services are used, those payments will be charged to vehicle repairs and maintenance account 5475. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 104 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Expenditures Department: 631 - Maintenance Program: 4211 - Street Maintenance 273,218 270,996 275,653 5111 Regular Wages 278,232 278,232 278,232 4,442 4,279 4,840 5121 Overtime 4,746 4,746 4,746 142 [PHONE REDACTED] OR Workers' Benefit 182 182 182 20,527 20,171 21,368 5212 Social Security 21,496 21,496 21,496 70,360 58,180 65,633 5213 Med & Dent Ins 61,633 61,633 61,633 50,851 51,510 53,184 5214 Retirement 60,027 60,027 60,027 1,174 1,156 1,086 5215 Long Term Disability Ins 1,168 1,168 1,168 3,609 3,281 2,534 5216 Unemployment Insurance 2,556 2,556 2,556 614 [PHONE REDACTED] Life Insurance 612 612 612 424,937 410,316 425,056 Total - Personnel Services 430,652 430,652 430,652 - - 200 5315 Computer Supplies 200 200 200 208 16 700 5319 Office Supplies 250 250 250 167 [PHONE REDACTED] Cleaning Supplies 300 300 300 8,185 7,396 11,000 5323 Fuel 10,000 10,000 10,000 1,227 751 1,500 5324 Clothing 1,000 1,000 1,000 - 211 - 5325 Ag Supplies - - - 1,208 489 2,000 5326 Safety/Medical 1,000 1,000 1,000 1,728 1,941 4,500 5329 Other Supplies 2,500 2,500 2,500 185 32 - 5333 Paint (Closed) - - - 1,111 573 1,200 5338 Tools 1,000 1,000 1,000 302 783 4,200 5339 Other Maintenance Supplies 2,500 2,500 2,500 691 1,481 1,500 5352 Protective Clothing 1,500 1,500 1,500 32,490 27,430 34,000 5361 Road Materials 34,000 34,000 34,000 - - 1,500 5362 Concrete 500 500 500 13,091 12,316 14,000 5363 Signs 14,000 14,000 14,000 760 93 2,600 5369 Other Street Supplies 1,000 1,000 1,000 28 - - 5399 Other Supplies (Use 5329) - - - 14,707 18,357 15,000 5419 Other Professional Serv 15,400 15,400 15,400 2,013 2,085 2,500 5421 Telephone/Data 2,500 2,500 2,500 3 - 300 5422 Postage - - - 289 - 1,000 5424 Advertising - - - 2,339 1,045 - 5427 Training (Use 5492) - - - 700 893 - 5431 Lodging (Use Travel 5439) - - - - - 175 5432 Meals - - - - - 50 5433 Mileage - - - - - 700 5439 Travel 925 925 925 1,510 649 5,000 5445 Work Equipment 2,500 2,500 2,500 1,861 2,792 3,000 5446 Software Licenses 3,000 3,000 3,000 2,084 2,474 6,000 5451 Natural Gas 3,500 3,500 3,500 7,389 7,977 8,500 5453 Electricity 10,000 10,000 10,000 2,789 2,410 5,000 5454 Solid Waste Disposal 3,000 3,000 3,000 19,366 10,922 7,000 5471 Equipment Repair & Maint 7,000 7,000 7,000 - - 1,000 5474 Structures Repair & Maint 1,000 1,000 1,000 5,746 5,584 4,500 5475 Vehicle Repair & Maint 6,000 6,000 6,000 - 1,573 1,385 5476 Laundry 2,000 2,000 2,000 7,173 3,889 820,000 5479 Other Repair & Maint 820,000 820,000 820,000 11,076 14,089 15,000 5482 Tree Maintenance 15,000 15,000 15,000 210 690 3,000 5492 Registrations/Training 1,500 1,500 1,500 145 - 250 5498 Permits/Fees 250 250 250 24 (17) - 5499 Other Services (Acct Closed) - - - 140,803 129,340 978,560 Total - Materials & Services 963,325 963,325 963,325 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 105 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Expenditures Department: 631 - Maintenance Program: 4211 - Street Maintenance - - - 5649 Other Equipment 12,000 12,000 12,000 - - - Total - Capital Outlay 12,000 12,000 12,000 565,740 539,655 1,403,616 Program Total: 4211 - Street Maintenance 1,405,977 1,405,977 1,405,977 Program: 4261 - Street Cleaning 911 1,047 1,000 5323 Fuel 1,000 1,000 1,000 764 - 1,000 5329 Other Supplies 500 500 500 107,598 83,816 118,000 5419 Other Professional Serv 110,000 110,000 110,000 - - 500 5454 Solid Waste Disposal - - - 732 531 1,000 5471 Equipment Repair & Maint 1,000 1,000 1,000 1,069 2,017 2,000 5475 Vehicle Repair & Maint 2,000 2,000 2,000 111,074 87,411 123,500 Total - Materials & Services 114,500 114,500 114,500 111,074 87,411 123,500 Program Total: 4261 - Street Cleaning 114,500 114,500 114,500 Program: 4299 - Street Admin - 46,328 - 5409.582 Garage Services - - - - - 107,173 5411.001 Engineering Support to General Fund 175,000 175,000 175,000 - 44,681 - 5411.582 Engineering Support to PW Services Fu - - - 4,500 4,568 6,000 5414 Accounting/Auditing 6,000 6,000 6,000 11,168 15,750 13,200 5428 IS Support 10,275 10,275 10,275 35,783 17,439 3,911 5448 Internal Rent 3,823 3,823 3,823 - - 550 5451 Natural Gas 798 798 798 - - 2,941 5453 Electricity 2,418 2,418 2,418 - - 190 5454 Solid Waste Disposal 186 186 186 244,029 220,139 240,000 5456 Street Lighting 240,000 240,000 240,000 5,389 5,389 12,028 5464 Workers' Comp 17,706 17,706 17,706 11,402 11,402 12,536 5465 General Liability Insur 13,811 13,811 13,811 - - 4,451 5472 Buildings Repairs & Maint 5,000 5,000 5,000 450 - 4,000 5482 Tree Maintenance 4,000 4,000 4,000 1,159 - 15,000 5483 Sidewalks 15,000 15,000 15,000 313,880 365,696 421,980 Total - Materials & Services 494,017 494,017 494,017 313,880 365,696 421,980 Program Total: 4299 - Street Admin 494,017 494,017 494,017 Program: 9711 - Operating Transfer Out - 513,421 - 5811.363 Transfer to Street & Storm Cap Const Fu 230,000 230,000 230,000 - - 22,500 5811.465 Transfer to Sewer Cap Const - - - - - 4,501 5811.568 Transfer to Info Services 4,501 4,501 4,501 169,830 - - 5811.582 Transfer to Public Works Svcs Fund - - - 30,000 30,000 30,000 5811.591 Transfer to Equipment Replace 30,000 30,000 30,000 199,830 543,421 57,001 Total - Transfers Out 264,501 264,501 264,501 199,830 543,421 57,001 Program Total: 9711 - Operating Transfer Out 264,501 264,501 264,501 1,190,524 1,536,183 2,006,097 Department Total: 631 - Maintenance 2,278,995 2,278,995 2,278,995 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 106 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Department: 661 - Garage - - 110,282 5111 Regular Wages 105,451 105,451 105,451 - - 76 5211 OR Workers' Benefit 70 70 70 - - 8,446 5212 Social Security 8,071 8,071 8,071 - - 30,190 5213 Med & Dent Ins 35,863 35,863 35,863 - - 18,277 5214 Retirement 17,702 17,702 17,702 - - 443 5215 Long Term Disability Ins 445 445 445 - - 995 5216 Unemployment Insurance 951 951 951 - - 232 5217 Life Insurance 233 233 233 - - 168,941 Total - Personnel Services 168,786 168,786 168,786 - - 260 5315 Computer Supplies 200 200 200 - - 500 5319 Office Supplies 400 400 400 - - 12,000 5322 Lubricants 11,000 11,000 11,000 - - 2,000 5323 Fuel 2,000 2,000 2,000 - - 1,000 5324 Clothing 1,000 1,000 1,000 - - 400 5326 Safety/Medical 400 400 400 - - 3,500 5329 Other Supplies 3,500 3,500 3,500 - - 8,000 5337 Tires/Parts 8,000 8,000 8,000 - - 2,900 5338 Tools 2,900 2,900 2,900 - - 500 5352 Protective Clothing 500 500 500 - - 3,900 5419 Other Professional Serv 2,000 2,000 2,000 - - 1,200 5421 Telephone/Data 900 900 900 - - 9,900 5428 IS Support 10,275 10,275 10,275 - - 100 5432 Meals 100 100 100 - - 100 5433 Mileage 100 100 100 - - 100 5439 Travel 100 100 100 - - 5,500 5446 Software Licenses 5,500 5,500 5,500 - - 100 5454 Solid Waste Disposal 100 100 100 - - 3,627 5464 Workers' Comp 4,560 4,560 4,560 - - 2,139 5465 General Liability Insur 2,802 2,802 2,802 - - 2,000 5471 Equipment Repair & Maint 2,000 2,000 2,000 - - 750 5472 Buildings Repairs & Maint 1,000 1,000 1,000 - - 2,000 5475 Vehicle Repair & Maint 2,000 2,000 2,000 - - 1,000 5476 Laundry 1,000 1,000 1,000 - - 1,500 5492 Registrations/Training 1,000 1,000 1,000 - - 64,976 Total - Materials & Services 63,337 63,337 63,337 - - 233,917 Department Total: 661 - Garage 232,123 232,123 232,123 Department: 901 - Ending Fund Balance Program: 9971 - Equity - - 218,301 5921 Contingency 223,462 223,462 223,462 - - 1,288,930 5981.005 Reserve for Future Years 2,330,454 2,330,454 2,330,454 - - 1,507,231 Total - Contingencies and Unappropriated Balances 2,553,916 2,553,916 2,553,916 - - 1,507,231 Program Total: 9971 - Equity 2,553,916 2,553,916 2,553,916 - - 1,507,231 Department Total: 901 - Ending Fund Balance 2,553,916 2,553,916 2,553,916 1,190,524 1,536,183 3,747,245 Expenditures Total 5,065,034 5,065,034 5,065,034 2,105,613 2,760,623 - Fund Net Total: 140 - Street Fund - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 107 GO Debt Service Fund – 250 Fund/Fund Number: GO Debt Service Fund - 250 Department Director: Sarah Head Description of purpose/functions of department: This fund records the payment of principal and interest on the City’s General Obligation bonds. As of June 30, 2015, a single bond issue is outstanding for the Police Facility. The remaining principal due as of July 1, 2015 is $4.4 million. The final year of debt service for these funds is 2025. For a detailed listing of the debt outstanding, and annual debt service of the City, please refer to Debt Overview on page 193. Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 250 - GO Debt Service Fund Revenues 61,397 27,570 32,600 3081 Beginning Fund Balance 48,000 48,000 48,000 61,397 27,570 32,600 Total - Fund Balance 48,000 48,000 48,000 479,455 549,983 520,000 3111 Property Tax 510,000 510,000 510,000 - - 1,000 3112 Property Taxes Delinquent 1,000 1,000 1,000 479,455 549,983 521,000 Total - Taxes 511,000 511,000 511,000 999 1,[PHONE REDACTED] Interest from Investments 400 400 400 999 1,262 900 Total - Miscellaneous Revenue 400 400 400 541,851 578,815 554,500 Revenues Total 559,400 559,400 559,400 Expenditures 150,000 160,000 167,500 5711 Bond Principal, Police Series 2005, Due 12/1/15 175,000 175,000 175,000 150,000 160,000 167,500 5711 Bond Principal, Police Series 2005, Due 6/1/16 175,000 175,000 175,000 107,140 101,890 96,130 5721 Bond Interest, Police Series 2005, Due 12/1/15 89,933 89,933 89,933 107,141 101,891 96,131 5721 Bond Interest, Police Series 2005, Due 6/1/16 89,933 89,933 89,933 514,281 523,781 527,261 Total - Debt Service 529,866 529,866 529,866 - - 27,239 5981.007 Reserve for Debt Service 29,534 29,534 29,534 - - 27,239 Total - Contingencies and Unappropriated Balances 29,534 29,534 29,534 514,281 523,781 554,500 Expenditures Total 559,400 559,400 559,400 27,570 55,034 - Fund Net Total: 250 - GO Debt Service Fund - - - Account Description Revenue Sources and Other Discussion This Fund accounts for the debt service on the City’s 2005 General Obligation Bond. Property taxes are the only source of revenue, besides interest. The Miscellaneous Revenue is interest on the cash balance of the fund. The amount of tax imposed for this fund is dependent on debt service levels and beginning fund balance. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 108 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 109 Utility Funds ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 110 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 111 Water Fund – 470 Fund/Fund Number: Water Fund - 470 Department/Department Number: Water - 611 Department Director: Randy Scott Description of purpose/functions of section: This drinking water section provides administration, operations and maintenance of the water treatment and distribution system. The section also provides billing and meter reading program for all customer accounts. The section is responsible for all activities centered at the water treatment plants and throughout the water distribution system. The section also administers a Cross Connection Control and Backflow Prevention Program. Description of section, including number of personnel: The section is supervised by the Drinking Water Section Supervisor. The section is organized to provide administration, operations and maintenance with clerical administrative support. The drinking water section currently has 10 FTE. Description of FY 2014-15 accomplishments:  Provided water treatment, secondary disinfection, distribution of the City water system, meeting all state and federal regulatory requirements  Prepared and provided to all customers and the Oregon Health Authority the 2013 Water Quality Report  Continued Public Education efforts by providing Water Treatment Plant tours to local students, River Ranger program at the local schools, participated in Earth Day at the Oregon Gardens and the Public Works Week Showcase event  Flushed the entire distribution system and operated fire hydrants in the system  Increased effort in the cross connection and backflow, over 1,500 devices were inspected and accounts updated  Continued the replacement of existing water meters with Automatic Read Meters Description of FY 2015-16 proposed focus/goals:  Provide quality drinking water that meets, and exceeds all federal and state requirements  Review rate structure  Continue Automatic Read Meter program  Produce and distribute the 2014 Water Quality Report  Continue public outreach at a local and regional level ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 112 Fund Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Water Fund Revenues 521,172 1,467,268 1,646,000 Fund Balance 1,858,000 1,858,000 1,858,000 3,236,888 3,166,878 3,380,576 Charges for Goods and Services 3,458,306 3,458,306 3,458,306 62,281 311,091 56,200 Miscellaneous Revenue 63,600 63,600 63,600 824,000 - 50,000 Transfers In - - - 4,644,341 4,945,238 5,132,776 Revenues Total 5,379,906 5,379,906 5,379,906 Expenditures 1,287,000 1,244,302 1,291,483 Personnel Services 1,282,452 1,282,452 1,282,452 598,249 736,473 928,288 Materials & Services 925,040 925,040 925,040 19,173 - - Capital Outlay - - - 1,171,329 1,159,628 1,155,698 Debt Service 1,156,098 1,156,098 1,156,098 101,322 23,334 134,337 Transfers Out 32,391 32,391 32,391 - - 1,622,970 Contingencies and Reserve 1,983,925 1,983,925 1,983,925 3,177,073 3,163,737 5,132,776 Expenditures Total 5,379,906 5,379,906 5,379,906 1,467,268 1,781,501 - Revenue Over (Under) Expenditures - - - 10.0 10.0 10.0 Full-Time Equivalent (FTE) 10.0 10.0 10.0 Revenue Sources and Other Discussion The Charges for Goods and Services amount of $3,458,306 includes the fees collected for water provided to City residents and represent the major revenue source for the Water Fund. For a detailed listing of the debt outstanding, and annual debt service of the City, please refer to Debt Overview on page 193. The Transfers Out amount of $32,391 includes four different transfers, including $10,000 to the Equipment Replacement Fund for future needs and $9,753 to the Information Services Fund for the second of four annual payments for the new phone system. An additional $12,638 represents a payment of $6,319 to the Street SDC Fund and an equal payment to the Water Cap Construction Fund for repayment of a prior year inter-fund loan for the City’s accounting and utility billing system. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 201. Water Treatment Plant at Country Club Road ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 113 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 470 - Water Fund Revenues Department: 000 - Revenue 521,172 1,467,268 1,646,000 3081 Beginning Fund Balance 1,858,000 1,858,000 1,858,000 521,172 1,467,268 1,646,000 Total - Fund Balance 1,858,000 1,858,000 1,858,000 - 137 - 3434 Water Revenue - 3,127,167 3,046,824 3,291,476 3434.101 Water Sales Revenue 3,357,306 3,357,306 3,357,306 21,456 31,136 20,000 3434.102 New Services 25,000 25,000 25,000 20,495 17,035 19,000 3434.103 Re-connection Fees 19,000 19,000 19,000 2,232 5,135 3,500 3434.104 Vacations 4,000 4,000 4,000 - - 100 3434.105 After Hours Fee - - - 2,390 1,480 2,000 3434.106 NSF Check Fee 1,500 1,500 1,500 3,061 1,977 1,500 3434.108 Bulk Water Sales 1,500 1,500 1,500 60,087 63,154 43,000 3434.112 Late Fees 50,000 50,000 50,000 3,236,888 3,166,878 3,380,576 Total - Charges for Goods and Services 3,458,306 3,458,306 3,458,306 3,827 7,498 5,200 3611 Interest from Investments 9,600 9,600 9,600 52,895 59,688 47,000 3625 Facilities Rent 50,000 50,000 50,000 1,300 4,407 - 3691 Sale of Surplus Property - - - 3,925 239,498 4,000 3699 Other Miscellaneous Income 4,000 4,000 4,000 335 - - 3881 Reimbursements - - - 62,282 311,091 56,200 Total - Miscellaneous Revenue 63,600 63,600 63,600 754,000 - - 3971.466 Transfer From Water Cap Const - - - 70,000 - - 3971.472 Transfer From Sewer - - - - - 50,000 3971.474 Transfer From Water SDC - - - 824,000 - 50,000 Total - Transfers In - - - 4,644,341 4,945,237 5,132,776 Department Total: 000 - Revenue 5,379,906 5,379,906 5,379,906 4,644,341 4,945,237 5,132,776 Revenues Total 5,379,906 5,379,906 5,379,906 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 114 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Expenditures Department: 611 - Water 818,416 808,019 825,055 5111 Regular Wages 799,458 799,458 799,458 3,753 5,192 4,641 5112 Part-Time Wages 11,036 11,036 11,036 6,115 6,638 15,507 5121 Overtime 15,507 15,507 15,507 392 [PHONE REDACTED] OR Workers' Benefit 506 506 506 60,882 59,996 64,182 5212 Social Security 62,497 62,497 62,497 231,822 195,933 204,812 5213 Med & Dent Ins 204,561 204,561 204,561 149,651 152,822 164,178 5214 Retirement 176,724 176,724 176,724 3,400 3,633 3,283 5215 Long Term Disability Ins 3,093 3,093 3,093 10,779 9,751 7,622 5216 Unemployment Insurance 7,448 7,448 7,448 1,791 1,905 1,685 5217 Life Insurance 1,622 1,622 1,622 1,287,000 1,244,302 1,291,483 Total - Personnel Services 1,282,452 1,282,452 1,282,452 798 - 1,500 5315 Computer Supplies 1,000 1,000 1,000 1,790 1,678 1,500 5319 Office Supplies 1,500 1,500 1,500 14,855 13,904 16,000 5323 Fuel 15,000 15,000 15,000 2,413 4,601 4,500 5324 Clothing 4,500 4,500 4,500 2,416 1,664 2,300 5326 Safety/Medical 2,000 2,000 2,000 49,959 54,906 50,000 5327 Chemicals 54,000 54,000 54,000 2,485 2,457 2,500 5328 Lab Supplies 2,500 2,500 2,500 939 1,426 1,300 5329 Other Supplies 1,300 1,300 1,300 2,281 3,116 3,000 5338 Tools 3,000 3,000 3,000 123 2,732 1,900 5339 Other Maintenance Supplies 1,900 1,900 1,900 13,988 11,506 15,000 5379 Water/Sewer Supplies 14,000 14,000 14,000 6,522 6,949 8,000 5379.001 Line Repair Supplies 8,000 8,000 8,000 33,865 16,659 17,000 5379.002 Customer Service 17,000 17,000 17,000 1,064 2,385 5,500 5379.003 Pump Supplies 4,500 4,500 4,500 13,297 7,912 10,000 5379.004 Meter Parts 10,000 10,000 10,000 1,128 2,433 2,500 5379.005 Protective Equipment 2,500 2,500 2,500 2,871 - - 5392 Security Supplies (Closed) - - - 641 49 - 5399 Other Supplies (Use 5329) - - - - - 500 5417 HR/Other Employee Expenses - - - 13,317 10,751 10,000 5419 Other Professional Serv 10,000 10,000 10,000 26,483 14,474 15,000 5419.501 Testing/Lab 15,000 15,000 15,000 5,444 2,143 6,000 5419.707 Educ Outreach 3,500 3,500 3,500 10,295 8,642 10,000 5421 Telephone/Data 10,000 10,000 10,000 886 - 500 5422 Postage 500 500 500 2,609 2,229 - 5427 Training (Use 5492) - - - 276 [PHONE REDACTED] Work Equipment 1,500 1,500 1,500 9,187 8,564 10,000 5446 Software Licenses 10,000 10,000 10,000 1,916 2,541 3,000 5451 Natural Gas 2,800 2,800 2,800 193,668 199,891 213,201 5453 Electricity 213,201 213,201 213,201 871 [PHONE REDACTED] Solid Waste Disposal 1,300 1,300 1,300 10,818 18,718 5,000 5471 Equipment Repair & Maint 9,300 9,300 9,300 1,694 1,983 2,000 5472 Buildings Repairs & Maint 2,000 2,000 2,000 9,308 4,328 5,000 5475 Vehicle Repair & Maint 5,000 5,000 5,000 - - 30,000 5479 Other Repair & Maint 30,000 30,000 30,000 1,919 1,634 1,900 5491 Dues & Subscriptions 1,900 1,900 1,900 380 815 5,800 5492 Registrations/Training 2,500 2,500 2,500 1,289 3,661 1,000 5498 Permits/Fees 1,500 1,500 1,500 441,795 415,944 462,701 Total - Materials & Services 462,701 462,701 462,701 11,523 - - 5634 Water - Capital - - - 7,650 - - 5649 Other Equipment - - - 19,173 - - Total - Capital Outlay - - - 1,747,969 1,660,247 1,754,184 Program Total: 6411 - Water Supply 1,745,153 1,745,153 1,745,153 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 115 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Program: 6421 - Water Meter Reading 5,097 5,140 5,000 5323 Fuel 5,000 5,000 5,000 - - 100 5419 Other Professional Serv 2,100 2,100 2,100 - - 50 5421 Telephone/Data 50 50 50 35,050 19,091 20,000 5422 Postage 20,000 20,000 20,000 - - 200 5433 Mileage 200 200 200 - - 2,000 5471 Equipment Repair & Maint 2,000 2,000 2,000 18,862 9,612 13,000 5493 Printing/Binding 11,000 11,000 11,000 59,009 33,842 40,350 Total - Materials & Services 40,350 40,350 40,350 59,009 33,842 40,350 Program Total: 6421 - Water Meter Reading 40,350 40,350 40,350 Program: 6499 - Water Administration - - 1,600 5329 Other Supplies 1,600 1,600 1,600 - - 43,506 5409.140 Garage Services 41,441 41,441 41,441 - 14,898 - 5409.582 Garage Services - - - - - 25,000 5411.001 Engineering Support to General Fund 31,000 31,000 31,000 - 3,564 - 5411.582 Engineering Support to PW Services Fu - - - 5,500 6,832 9,000 5414 Accounting/Auditing 9,000 9,000 9,000 - - 50,000 5419 Other Professional Serv 20,000 20,000 20,000 24,759 34,650 36,300 5428 IS Support 37,675 37,675 37,675 22,846 14,612 10,287 5448 Internal Rent 10,056 10,056 10,056 - 152,341 164,574 5450 General Right of Way Charge 167,865 167,865 167,865 - - 491 5454 Solid Waste Disposal - - - - - - 5460 Property Tax Expense 7,000 7,000 7,000 18,309 18,309 25,030 5464 Workers' Comp 29,658 29,658 29,658 26,031 26,031 36,789 5465 General Liability Insur 36,194 36,194 36,194 - - 5,000 5472 Buildings Repairs & Maint 5,000 5,000 5,000 - - - 5481 Utility Assistance Program 2,000 2,000 2,000 - 15,447 17,160 5500 Banking Fees & Charges 23,500 23,500 23,500 - - 500 5510 Bad Debt Expense - - - 97,445 286,684 425,237 Total - Materials & Services 421,989 421,989 421,989 271,065 282,734 289,548 5711 Principal, Series 2003 Water Due Dec 2015 301,530 301,530 301,530 175,407 182,792 190,487 5711 Principal, 2005 Oregon EDD, Due Dec 2015 198,507 198,507 198,507 175,407 182,792 190,487 5711 Principal, 2005 Safe Drinking Water, Due Dec 2015 198,507 198,507 198,507 13,335 - - 5714 Interfund Loan - - - 287,277 277,242 266,498 5721 Interest, Series 2003 Water Due Dec 2015 254,916 254,916 254,916 124,419 117,035 109,339 5721 Interest, 2005 Oregon EDD, Due Dec 2015 101,319 101,319 101,319 124,419 117,035 109,339 5721 Interest, 2005 Safe Drinking Water, Due Dec 2015 101,319 101,319 101,319 1,171,329 1,159,630 1,155,698 Total - Debt Service 1,156,098 1,156,098 1,156,098 1,268,774 1,446,314 1,580,935 Program Total: 6499 - Water Administration 1,578,087 1,578,087 1,578,087 Program: 9711 - Operating Transfer Out - - 101,250 5811.465 Transfer to Sewer Cap Const - - - - - 9,753 5811.568 Transfer to Info Services 9,753 9,753 9,753 76,322 - - 5811.582 Transfer to Public Works Svcs Fund - - - 25,000 10,000 10,000 5811.591 Transfer to Equipment Replace 10,000 10,000 10,000 - 6,667 6,667 5841.376 Interfund Loan Transfer 6,319 6,319 6,319 - 6,667 6,667 5841.466 Interfund Loan Transfer 6,319 6,319 6,319 101,322 23,334 134,337 Total - Transfers Out 32,391 32,391 32,391 101,322 23,334 134,337 Program Total: 9711 - Operating Transfer Out 32,391 32,391 32,391 3,177,074 3,163,737 3,509,806 Department Total: 611 - Water 3,395,981 3,395,981 3,395,981 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 116 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Department: 901 - Ending Fund Balance Program: 9971 - Equity - - 110,989 5921 Contingency 110,375 110,375 110,375 - - 757,981 5981.005 Reserve for Future Years 1,119,550 1,119,550 1,119,550 - - 754,000 5981.007 Reserve for Debt Service 754,000 754,000 754,000 - - 1,622,970 Total - Contingencies and Unappropriated Balances 1,983,925 1,983,925 1,983,925 - - 1,622,970 Program Total: 9971 - Equity 1,983,925 1,983,925 1,983,925 - - 1,622,970 Department Total: 901 - Ending Fund Balance 1,983,925 1,983,925 1,983,925 3,177,074 3,163,737 5,132,776 Expenditures Total 5,379,906 5,379,906 5,379,906 1,467,268 1,781,501 - Fund Net Total: 470 - Water Fund - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 117 Sewer Fund – 472 Fund/Fund Number: Sewer Fund - 472 Department/Department Number: Sewer - 621 Department Director: Randy Scott Description of purpose/functions of department: The Sewer Fund consists of the administration, operations and maintenance of the Wastewater Treatment Plant (WWTP), the collection systems for both sanitary sewer and storm water, regional detention facilities and conveyance systems of Mill Creek, Senecal Creek and numerous tributaries. Functions include the plant operations, natural treatment processes, reuse operations, biosolids operations, maintenance and operation of remote pump stations, pre-treatment program and laboratory services. The collection system functions include cleaning and maintenance of pipes, reduction of infiltration/inflow practices as required by Department of Environmental Quality (DEQ) and storm water activities. Description of department, including number of personnel: There are 16 FTE for this department. The WWTP is supervised by the Wastewater Supervisor and collection systems is supervised by the Street/Sewer Line Maintenance Supervisor. The department is organized to provide both operations and maintenance with clerical administrative support. Description of FY 2014-15 accomplishments:  Worked with DEQ on the National Pollution Discharge Elimination System (NPDES) permit renewal and the Mutual Agreement Order (MAO) compliance improvements. The NPDES permit is still on hold pending legal challenges and staff are still in discussion with DEQ in regard to the MAO  Completed Biosolids Land Application of 200 dry tons of material in conjunction with site authorization with local farm operations, IOKA Farms  Completed and submitted the annual Biosolids, Water Reuse Report to DEQ  Met the targeted goal of video inspection of 12 miles of the collection system  Met the targeted goal of high pressure cleaning of 15 miles of the collection system  Completed annual storm water management, TMDL annual report to DEQ  Continued effort and implementation of Best Management Practices per the Storm Water Management TMDL Implementation Plan  Met the targeted goal of cleaning 15 percent of the storm water system, piping, conveyance and inlets  Prepared and issued Request for Proposals for the Poplar Harvest and Replant  Completed and submitted the annual infiltration and inflow (I&I) report to DEQ  Continued public education efforts in regard to water quality by providing Wastewater Treatment Plant tours to local students, River Ranger program at the local schools, participated in Earth Day at the Oregon Gardens and the Public Works Showcase event Description of FY 2015-16 proposed focus/goals:  Continue to negotiate with DEQ in regard to MAO requirements and compliance upgrades  Continue efforts to complete Poplar Harvest over the next three years  Complete biosolids seasonal dredging and off-site land application  Complete annual Biosolids, Water Reuse Report and submit to DEQ  Continue efforts in moving forward the NPDES discharge permit renewal  Video inspect 12 miles of City wastewater collection system  High pressure clean 15 miles of the City collection system  Continue infiltration and inflow removal and annual reporting requirement to DEQ ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 118  Implement Best Management Practices and control measures per the Storm Water Management TMDL implementation plan  Clean 15 percent of the storm water system  Complete Annual Storm Water Management, TMDL report and submit to DEQ as required Fund Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Sewer Fund Revenues 715,360 4,183,555 4,837,000 Fund Balance 4,744,000 4,744,000 4,744,000 6,548,215 7,479,643 7,647,580 Charges for Goods and Services 7,751,933 7,751,933 7,751,933 19,896 26,757 14,200 Miscellaneous Revenue 31,000 31,000 31,000 2,947,664 - - Transfers In - - - 10,231,135 11,689,955 12,498,780 Revenues Total 12,526,933 12,526,933 12,526,933 Expenditures 1,853,398 1,789,712 1,860,155 Personnel Services 1,808,295 1,808,295 1,808,295 851,519 1,255,203 2,320,305 Materials & Services 2,356,766 2,356,766 2,356,766 2,227 9,500 40,000 Capital Outlay - - - 2,963,998 3,309,713 3,727,713 Debt Service 3,380,064 3,380,064 3,380,064 376,438 173,593 322,338 Transfers Out 826,142 826,142 826,142 - - 4,228,269 Contingencies and Reserve 4,155,666 4,155,666 4,155,666 6,047,580 6,537,720 12,498,780 Expenditures Total 12,526,933 12,526,933 12,526,933 4,183,555 5,152,235 - Revenue Over (Under) Expenditures - - - 15.0 15.0 16.0 Full-Time Equivalent (FTE) 16.0 16.0 16.0 Wastewater Treatment Plant ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 119 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 472 - Sewer Fund Revenues Department: 000 - Revenue 715,360 4,183,554 4,837,000 3081 Beginning Fund Balance 4,744,000 4,744,000 4,744,000 715,360 4,183,554 4,837,000 Total - Fund Balance 4,744,000 4,744,000 4,744,000 60,087 63,154 80,000 3434.112 Late Fees 60,000 60,000 60,000 6,391,838 7,345,815 7,467,580 3435.101 Sewer System Revenue 7,616,933 7,616,933 7,616,933 96,289 70,674 100,000 3435.103 Septage Dumping 75,000 75,000 75,000 6,548,215 7,479,643 7,647,580 Total - Charges for Goods and Services 7,751,933 7,751,933 7,751,933 10,604 23,692 12,200 3611 Interest from Investments 29,000 29,000 29,000 9,291 3,065 2,000 3699 Other Miscellaneous Income 2,000 2,000 2,000 19,895 26,757 14,200 Total - Miscellaneous Revenue 31,000 31,000 31,000 2,892,724 - - 3971.465 Transfer From Sewer Construction - - - 54,940 - - 3971.478 Transfer From Surface Water/Collectio - - - 2,947,664 - - Total - Transfers In - - - 10,231,134 11,689,954 12,498,780 Department Total: 000 - Revenue 12,526,933 12,526,933 12,526,933 10,231,134 11,689,954 12,498,780 Revenues Total 12,526,933 12,526,933 12,526,933 Revenue Sources and Other Discussion Charges for Goods and Services represent the major revenue source for the Sewer Fund and are fees collected for sewer services provided to City residents. For a detailed listing of the debt outstanding, and annual debt service of the City, please refer to Debt Overview on page 193. A reserve for debt service $2,892,724 must also be maintained in relation to the debt service. The Transfers Out amount of $826,142 includes $30,000 to the Equipment Replacement Fund for future needs, $90,000 to the Street Fund for street sweeping costs, $680,000 to the Sewer Cap Const Fund for projects not fully funded by the bond proceeds and $13,504 to the Information Services Fund for the second of four annual payments for the new phone system. The remaining $12,638 represents a payment of $6,319 to the Street SDC Fund and an equal payment to the Water Cap Construction Fund for repayment of a prior year inter-fund loan. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 201. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 120 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Expenditures Department: 621 - Sewer Program: 6511 - WWTP Operation 886,453 859,259 906,966 5111 Regular Wages 881,998 881,998 881,998 3,753 5,192 4,641 5112 Part-Time Wages 11,036 11,036 11,036 12,288 15,086 21,039 5121 Overtime 27,683 27,683 27,683 407 [PHONE REDACTED] OR Workers' Benefit 543 543 543 66,281 64,023 70,860 5212 Social Security 69,729 69,729 69,729 227,121 190,195 199,725 5213 Med & Dent Ins 207,833 207,833 207,833 164,672 163,973 177,520 5214 Retirement 198,889 198,889 198,889 3,737 3,873 3,639 5215 Long Term Disability Ins 3,632 3,632 3,632 11,732 10,466 8,410 5216 Unemployment Insurance 8,305 8,305 8,305 1,952 2,022 1,867 5217 Life Insurance 1,901 1,901 1,901 1,378,396 1,314,503 1,395,215 Total - Personnel Services 1,411,549 1,411,549 1,411,549 3,352 677 1,500 5315 Computer Supplies 1,000 1,000 1,000 3,878 1,087 2,500 5319 Office Supplies 2,000 2,000 2,000 262 1,327 1,200 5322 Lubricants 1,200 1,200 1,200 12,000 12,361 16,500 5323 Fuel 14,000 14,000 14,000 851 1,851 4,000 5324 Clothing 4,000 4,000 4,000 6,788 5,939 7,500 5326 Safety/Medical 7,500 7,500 7,500 7,514 6,568 15,000 5327 Chemicals 16,000 16,000 16,000 15,550 19,021 16,000 5328 Lab Supplies 18,000 18,000 18,000 2,500 1,624 3,000 5329 Other Supplies 2,000 2,000 2,000 9,705 13,068 10,000 5335 Electrical Supplies 10,000 10,000 10,000 4,573 5,702 11,000 5336 HVAC 11,000 11,000 11,000 - 492 1,300 5338 Tools 1,000 1,000 1,000 655 135 3,000 5352 Protective Clothing 2,000 2,000 2,000 10,065 10,915 12,000 5384 Trees 12,000 12,000 12,000 - - - 5409.140 Garage Services - - - - - 7,000 5411 Engineering & Architect 5,000 5,000 5,000 3,657 1,528 25,000 5419 Other Professional Serv 25,000 25,000 25,000 19,647 13,715 21,000 5419.501 Testing/Lab 21,000 21,000 21,000 11,280 1,056 7,000 5419.707 Educ Outreach 5,000 5,000 5,000 16,183 16,163 16,000 5421 Telephone/Data 16,000 16,000 16,000 376 16,[PHONE REDACTED] Postage 800 800 800 3,121 1,484 - 5427 Training (Use 5492) - - - 4,371 2,254 5,000 5429 Other Communication Serv 5,000 5,000 5,000 249 - - 5431 Lodging (Use Travel 5439) - - - 149 - 700 5432 Meals - - - 270 - 400 5433 Mileage - - - - - 1,500 5439 Travel - - - - 602 2,000 5443 Office Equipment 2,000 2,000 2,000 2,059 1,889 6,000 5446 Software Licenses 6,000 6,000 6,000 37,227 35,707 30,000 5451 Natural Gas 30,000 30,000 30,000 299,774 315,060 336,000 5453 Electricity 336,000 336,000 336,000 8,071 7,777 9,500 5454 Solid Waste Disposal 9,500 9,500 9,500 93,804 83,391 87,682 5471 Equipment Repair & Maint 87,000 87,000 87,000 278 1,898 7,000 5472 Buildings Repairs & Maint 7,000 7,000 7,000 8,775 4,847 10,000 5475 Vehicle Repair & Maint 10,000 10,000 10,000 18,045 22,915 17,000 5476 Laundry 21,500 21,500 21,500 3,816 1,862 5,000 5477 Instrumentation & Calibra 5,000 5,000 5,000 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 121 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted 9,209 4,458 728,000 5479 Other Repair & Maint 728,000 728,000 728,000 2,313 2,337 11,000 5492 Registrations/Training 5,000 5,000 5,000 - 9,402 10,000 5493 Printing/Binding 10,000 10,000 10,000 22,176 23,107 26,000 5498 Permits/Fees 26,000 26,000 26,000 3,934 603 - 5499 Other Services (Acct Closed) - - - 646,478 649,690 1,474,082 Total - Materials & Services 1,462,500 1,462,500 1,462,500 2,024,874 1,964,194 2,869,297 Program Total: 6511 - WWTP Operation 2,874,049 2,874,049 2,874,049 Program: 6599 - Sewer Administration - - 26,866 5409.140 Garage Services 23,088 23,088 23,088 - 13,796 - 5409.582 Garage Services - - - - - 55,276 5411.001 Engineering Support to General Fund 62,000 62,000 62,000 - 5,835 - 5411.582 Engineering Support to PW Services Fu - - - 5,500 6,832 9,000 5414 Accounting/Auditing 9,000 9,000 9,000 1,000 - 3,500 5419 Other Professional Serv 3,500 3,500 3,500 6,975 7,215 9,400 5419.003 US Gauging Station Fees 9,400 9,400 9,400 - 512 20,000 5422 Postage 20,000 20,000 20,000 33,702 44,100 49,500 5428 IS Support 54,800 54,800 54,800 21,006 21,959 19,068 5448 Internal Rent 18,641 18,641 18,641 - 8,574 9,000 5449 Other Leases 9,000 9,000 9,000 - 342,500 373,379 5450 General Right of Way Charge 380,847 380,847 380,847 23,797 23,797 43,152 5464 Workers' Comp 49,648 49,648 49,648 26,256 26,256 39,855 5465 General Liability Insur 51,751 51,751 51,751 - - 400 5472 Buildings Repairs & Maint 400 400 400 - - - 5481 Utility Assistance Program 3,000 3,000 3,000 - 15,915 17,160 5500 Banking Fees & Charges 23,500 23,500 23,500 118,236 517,292 675,556 Total - Materials & Services 718,575 718,575 718,575 1,865,000 1,900,000 2,755,000 5711 Bond Principal, Revenue Series 2011A, Due Feb 2016 2,375,000 2,375,000 2,375,000 365,153 5711 Bond Principal, Revenue Series 2011B, Due Feb 2016 115,000 115,000 115,000 13,335 - - 5714 Interfund Loan - - - 542,832 514,856 486,357 5721 Bond Interest, Revenue Series 2011A, Due Aug 2015 445,032 445,032 445,032 542,831 514,856 486,356 5721 Bond Interest, Revenue Series 2011A, Due Feb 2016 445,032 445,032 445,032 2,963,998 3,294,865 3,727,713 Total - Debt Service 3,380,064 3,380,064 3,380,064 3,082,234 3,812,157 4,403,269 Program Total: 6599 - Sewer Administration 4,098,639 4,098,639 4,098,639 Program: 9711 - Operating Transfer Out 90,000 90,000 90,000 5811.140 Transfer to Street 90,000 90,000 90,000 - - 155,500 5811.465 Transfer to Sewer Cap Const 680,000 680,000 680,000 70,000 - - 5811.470 Transfer to Water - - - - - 13,504 5811.568 Transfer to Info Services 13,504 13,504 13,504 66,438 - - 5811.582 Transfer to Public Works Svcs Fund - - - 150,000 70,259 50,000 5811.591 Transfer to Equipment Replace 30,000 30,000 30,000 - 6,667 6,667 5841.376 Interfund Loan Transfer 6,319 6,319 6,319 - 6,667 6,667 5841.466 Interfund Loan Transfer 6,319 6,319 6,319 376,438 173,593 322,338 Total - Transfers Out 826,142 826,142 826,142 376,438 173,593 322,338 Program Total: 9711 - Operating Transfer Out 826,142 826,142 826,142 5,483,546 5,949,943 7,594,904 Department Total: 621 - Sewer 7,798,830 7,798,830 7,798,830 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 122 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Department: 631 - Maintenance Program: 6521 - Sewer Line Maint 154,192 153,907 157,005 5111 Regular Wages 132,533 132,533 132,533 2,812 3,383 4,430 5121 Overtime - - - 79 85 104 5211 OR Workers' Benefit 92 92 92 11,740 11,719 12,357 5212 Social Security 10,145 10,145 10,145 33,449 33,933 33,908 5213 Med & Dent Ins 38,469 38,469 38,469 28,100 28,478 29,922 5214 Retirement 26,551 26,551 26,551 636 [PHONE REDACTED] Long Term Disability Ins 548 548 548 2,038 1,872 1,457 5216 Unemployment Insurance 1,195 1,195 1,195 333 [PHONE REDACTED] Life Insurance 287 287 287 233,379 234,462 240,146 Total - Personnel Services 209,820 209,820 209,820 229 [PHONE REDACTED] Office Supplies 400 400 400 66 16 150 5321 Cleaning Supplies 300 300 300 8,500 7,650 12,000 5323 Fuel 10,000 10,000 10,000 367 321 1,000 5324 Clothing 1,000 1,000 1,000 1,376 2,145 2,000 5326 Safety/Medical 2,000 2,000 2,000 2,427 4,059 5,250 5329 Other Supplies 5,250 5,250 5,250 392 118 - 5333 Paint (Closed) - - - 904 [PHONE REDACTED] Tools 800 800 800 869 856 1,900 5352 Protective Clothing 1,900 1,900 1,900 52 - 150 5379 Water/Sewer Supplies - - - - - 32,613 5409.140 Garage Services 41,455 41,455 41,455 - 12,471 - 5409.582 Garage Services - - - 636 [PHONE REDACTED] Other Professional Serv 900 900 900 1,217 1,353 1,800 5421 Telephone/Data 1,800 1,800 1,800 231 - 150 5422 Postage - - - 2,528 120 - 5427 Training (Use 5492) - - - 278 - 350 5445 Work Equipment 500 500 500 5,379 5,578 9,200 5446 Software Licenses 9,200 9,200 9,200 - - 750 5454 Solid Waste Disposal - - - 19,131 16,709 8,000 5471 Equipment Repair & Maint 8,700 8,700 8,700 4,662 1,282 1,468 5475 Vehicle Repair & Maint 2,500 2,500 2,500 1,923 2,529 2,200 5476 Laundry 3,000 3,000 3,000 - - 50,000 5479 Other Repair & Maint 50,000 50,000 50,000 1,000 630 2,900 5492 Registrations/Training 1,500 1,500 1,500 1,528 661 - 5499 Other Services (Acct Closed) - - - 53,696 57,613 133,931 Total - Materials & Services 141,205 141,205 141,205 2,227 - 40,000 5635 Sewer - - - - 9,500 - 5649 Other Equipment - - - 2,227 9,500 40,000 Total - Capital Outlay - - - 289,303 301,575 414,077 Program Total: 6521 - Sewer Line Maint 351,025 351,025 351,025 289,303 301,575 414,077 Department Total: 631 - Maintenance 351,025 351,025 351,025 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 123 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Department: 641 - Surface Water/Collections Program: 6611 - Surface Water Collection 159,779 158,946 146,946 5111 Regular Wages 116,526 116,526 116,526 2,299 2,012 2,215 5121 Overtime - - - 79 81 98 5211 OR Workers' Benefit 81 81 81 12,121 12,039 11,340 5212 Social Security 8,804 8,804 8,804 34,749 33,391 32,898 5213 Med & Dent Ins 35,861 35,861 35,861 29,467 31,237 29,050 5214 Retirement 23,871 23,871 23,871 670 [PHONE REDACTED] Long Term Disability Ins 479 479 479 2,107 1,918 1,351 5216 Unemployment Insurance 1,053 1,053 1,053 351 [PHONE REDACTED] Life Insurance 251 251 251 241,623 240,746 224,794 Total - Personnel Services 186,926 186,926 186,926 - - 400 5319 Office Supplies 500 500 500 25 - 100 5321 Cleaning Supplies - - - 1,563 - 6,000 5323 Fuel 4,000 4,000 4,000 402 - 500 5324 Clothing - - - 87 - - 5325 Ag Supplies - - - 261 1,056 1,200 5326 Safety/Medical 1,200 1,200 1,200 1,886 1,741 2,400 5329 Other Supplies 2,500 2,500 2,500 400 [PHONE REDACTED] Tools 500 500 500 702 - 1,000 5352 Protective Clothing 1,500 1,500 1,500 31 - 225 5379 Water/Sewer Supplies - - - 2,007 78 1,200 5419 Other Professional Serv 1,200 1,200 1,200 1,217 1,353 1,500 5421 Telephone/Data 1,500 1,500 1,500 - - 50 5422 Postage - - - 778 120 - 5427 Training (Use 5492) - - - 10,274 12,600 13,200 5428 IS Support 13,700 13,700 13,700 - - 75 5445 Work Equipment - - - 270 [PHONE REDACTED] Solid Waste Disposal 600 600 600 4,655 4,655 - 5464 Workers' Comp - - - 3,075 3,075 - 5465 General Liability Insur - - - 1,543 3,321 3,000 5471 Equipment Repair & Maint 3,000 3,000 3,000 1,094 18 1,786 5475 Vehicle Repair & Maint 1,786 1,786 1,786 500 [PHONE REDACTED] Laundry 1,000 1,000 1,000 - 600 2,250 5492 Registrations/Training 1,500 1,500 1,500 2,340 680 - 5499 Other Services (Acct Closed) - - - 33,109 30,608 36,736 Total - Materials & Services 34,486 34,486 34,486 274,731 271,354 261,530 Program Total: 6611 - Surface Water Collection 221,412 221,412 221,412 274,731 271,354 261,530 Department Total: 641 - Surface Water/Collections 221,412 221,412 221,412 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 124 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Department: 901 - Ending Fund Balance Program: 9971 - Equity - - 209,023 5921 Contingency 208,253 208,253 208,253 - - 1,126,522 5981.005 Reserve for Future Years 1,054,689 1,054,689 1,054,689 - - 2,892,724 5981.007 Reserve for Debt Service 2,892,724 2,892,724 2,892,724 - - 4,228,269 Total - Contingencies and Unappropriated Balances 4,155,666 4,155,666 4,155,666 - - 4,228,269 Program Total: 9971 - Equity 4,155,666 4,155,666 4,155,666 - - 4,228,269 Department Total: 901 - Ending Fund Balance 4,155,666 4,155,666 4,155,666 6,047,580 6,522,872 12,498,780 Expenditures Total 12,526,933 12,526,933 12,526,933 4,183,554 5,167,082 - Fund Net Total: 472 - Sewer Fund - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 125 Capital Construction Funds ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 126 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 127 General Cap Const Fund – 358 Fund/Fund Number: General Cap Const Fund - 358 Department Director: Jim Row Purpose of fund: The General Cap Const Fund (formerly General Fund Capital Improvement Fund) is a construction fund for general capital projects, for which no dedicated funding source exists. It primarily supports capital improvement projects for the General Fund supported facilities. There are no personnel costs associated with this fund. Description of FY 2014-15 projects:  Completed the Legion Park Rehabilitation Project  Upgraded the obsolete Library HVAC control system  Completed roof repairs to the sally port area of City Hall  The project to replace the City Hall HVAC system was eliminated due to cost. Project is being re-evaluated for minor modifications that can be done to redirect airflow and balance system Description of FY 2015-16 projects: Projects for the current year were reviewed carefully to identify those that were preventative and deemed necessary as current funding levels do not allow for non-essential projects. Only two capital projects were approved for this fund in this budget. Project Name Project Number Amount First Year Budgeted Aquatic Center DX Heat Recovery Repair CBGF3153 25,000 FY 2015-16 City Hall HVAC upgrade – new configuration CBGF3118 51,000 FY 2015-16 See Capital Construction Projects beginning on page 202 for information on all budgeted capital projects. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 128 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 358 - General Cap Const Fund Revenues (122,938) 59,583 - 3081 Beginning Fund Balance - - - (122,938) 59,583 - Total - Fund Balance - - - 44,000 65,034 216,800 3341 State Grants - - - 44,000 65,034 216,800 Total - Intergovernmental - - - (456) 133 - 3611 Interest from Investments - - - 2,250 - - 3679 Donations-Other - - - 1 50 - 3699 Other Miscellaneous Income - - - 1,795 183 - Total - Miscellaneous Revenue - - - - 106,000 575,000 3971.001 Transfer From General Fund 76,000 76,000 76,000 207,000 43,356 346,000 3971.364 Transfer From Parks SDC - - - 207,000 149,356 921,000 Total - Transfers In 76,000 76,000 76,000 129,857 274,156 1,137,800 Revenues Total 76,000 76,000 76,000 Expenditures - 14,000 - 5622 Library - Capital - - - - 23,982 - 5623.046 Pool Projects - - - - - 575,000 5629 Buildings 76,000 76,000 76,000 - 102,131 562,800 5637 Parks - - - 70,274 - - 5637.042 Legion Park Playground - - - - 21,259 - 5639 Other Improvements - - - 70,274 161,371 1,137,800 Total - Capital Outlay 76,000 76,000 76,000 - 89,000 - 5811.364 Transfer to Parks SDC - - - - 89,000 - Total - Transfers Out - - - 70,274 250,371 1,137,800 Expenditures Total 76,000 76,000 76,000 59,583 23,785 - Fund Net Total: 358 - General Cap Const Fund - - - Account Description Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund are project specific, as funding allows. The Transfers In of $76,000 is from the General Fund to cover Capital Outlay needs for the year. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 201. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 129 Street & Storm Cap Const Fund – 363 Fund/Fund Number: Street & Storm Cap Const Fund - 363 Department Director: Randy Scott Description of purpose/functions of department: The purpose of this fund is for tracking street projects, including sidewalks or Storm Capital Improvement Projects. Statewide Transportation Improvement Program (STIP) are funds are not held by the City, but can be requested from the state of Oregon needed for street improvement projects. There are no personnel services costs associated with this fund. Description of FY 2014-15 projects:  ADA intersection improvements were done at various locations on Lincoln Street, Young Street, Cascade Drive and Boones Ferry Road  Completing Garfield Street storm rehabilitation at Second Street Description of FY 2015-16 projects: Project Name Project Number Amount First Year Budgeted Safety Sidewalk & ADA Construction CIST1165 25,000 FY 2010-11 Settlemier/Lincoln Intersection Improvement CIST1470 60,000 FY 2015-16 Fourth Street Storm – Garfield to Harrison CDST1471 260,000 FY 2015-16 See Capital Construction Projects beginning on page 202 for information on all budgeted capital projects. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 130 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 363 - Street & Storm Cap Const Fund Revenues 674,351 235,500 210,500 3081 Beginning Fund Balance 54,000 54,000 54,000 674,351 235,500 210,500 Total - Fund Balance 54,000 54,000 54,000 280,050 - - 3333.001 DoT Fund Exchange - - - 280,050 - - Total - Intergovernmental - - - 2,975 1,152 - 3611 Interest from Investments 1,000 1,000 1,000 - 23,860 - 3699 Other Miscellaneous Income - - - 2,975 25,012 - Total - Miscellaneous Revenue 1,000 1,000 1,000 - 513,421 - 3971.140 Transfer From Street 230,000 230,000 230,000 - - 25,000 3971.376 Transfer From Street SDC - - - - - - 3971.377 Transfer From Storm SDC 60,000 60,000 60,000 - 513,421 25,000 Total - Transfers In 290,000 290,000 290,000 957,376 773,933 235,500 Revenues Total 345,000 345,000 345,000 Expenditures 694,241 507,377 25,000 5631 Streets/Alleys/Sidewalks 85,000 85,000 85,000 27,635 88,404 142,000 5636 Storm Drains 260,000 260,000 260,000 721,876 595,781 167,000 Total - Capital Outlay 345,000 345,000 345,000 - - 68,500 5981.005 Reserve for Future Years - - - - - 68,500 Total - Contingencies and Unappropriated Balances - - - 721,876 595,781 235,500 Expenditures Total 345,000 345,000 345,000 235,500 178,152 - Fund Net Total: 363 - Street & Storm Cap Const Fd - - - Account Description Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund would be project specific transfers. Transfers In of $290,000 represents funding for Capital Outlay projects. The transfer from Storm SDC Fund of $60,000 is for capacity improvements for the Fourth Street storm project (CDST1471). The transfer from the Street Fund 140 of $230,000 is to cover the balance of the total Capital Outlay because the fund is expected to have a beginning balance. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 201. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 131 Sewer Cap Const Fund – 465 Fund/Fund Number: Sewer Cap Const Fund - 465 Department Director: Randy Scott Description of purpose/functions of department: The purpose of this fund is for major capital improvements to the City’s Waste Water Treatment Plant and sewer collection systems. There are no personnel costs associated with this fund. Description of FY 2014-15 projects:  Completed roof at WWTP admin building  Majority of I-5 sewer relocation project completed  Replace identified sewer collection system piping Description of FY 2015-16 projects: Project Name Project Number Amount First Year Budgeted Replacement: Force Main air relief valve facilities upgrade CDSW1415 50,000 FY 2014-15 Pump station upgrades CDSW1414 225,000 FY 2013-14 I-5 Interchange sanitary sewer relocations CDSW1143 50,000 FY 2013-14 Mill Creek pump station phase 1 CDSW1413 150,000 FY 2013-14 Rehab sewer main N. First – Harrison to No Name CDSW1466 200,000 FY 2015-16 West Hayes Street sanitary sewer pipeline project CDSW1417 1,975,000 FY 2014-15 WWTP Phase 2A construction/natural treatment CISW1052 1,750,000 FY 2011-12 Young Street sewer pipeline CDSW1469 1,773,000 FY 2015-16 See Capital Construction Projects beginning on page 202 for information on all budgeted capital projects. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 132 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 465 - Sewer Cap Const Fund Revenues 17,521,688 13,530,151 11,000,000 3081 Beginning Fund Balance 12,000,000 12,000,000 12,000,000 17,521,688 13,530,151 11,000,000 Total - Fund Balance 12,000,000 12,000,000 12,000,000 - (372) - 3435.102 Service Chg-95-6 Increase - - - - (372) - Total - Charges for Goods and Services - - - 73,974 70,900 60,000 3611 Interest from Investments 65,000 65,000 65,000 73,974 70,900 60,000 Total - Miscellaneous Revenue 65,000 65,000 65,000 - - 22,500 3971.140 Transfer From Street - - - - - 50,000 3971.376 Transfer From Street SDC 25,000 25,000 25,000 - - 101,250 3971.470 Transfer From Water - - - - - 155,500 3971.472 Transfer From Sewer 680,000 680,000 680,000 - - - 3971.475 Transfer From Sewer SDC 500,000 500,000 500,000 - - 329,250 Total - Transfers In 1,205,000 1,205,000 1,205,000 17,595,662 13,600,679 11,389,250 Revenues Total 13,270,000 13,270,000 13,270,000 Expenditures - 222,583 - 5631 Streets/Alleys/Sidewalks - - - 1,172,787 703,761 5,371,250 5635 Sewer 6,173,000 6,173,000 6,173,000 1,172,787 926,343 5,371,250 Total - Capital Outlay 6,173,000 6,173,000 6,173,000 - - 53,000 5811.466 Transfer to Water Cap Const - - - 2,892,724 - - 5811.472 Transfer to Sewer - - - 2,892,724 - 53,000 Total - Transfers Out - - - - - 5,965,000 5981.005 Reserve for Future Years 7,097,000 7,097,000 7,097,000 - - 5,965,000 Total - Contingencies and Unappropriated Balances 7,097,000 7,097,000 7,097,000 4,065,511 926,343 11,389,250 Expenditures Total 13,270,000 13,270,000 13,270,000 13,530,151 12,674,336 - Fund Net Total: 465 - Sewer Cap Const Fund - - - Account Description Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Typically revenues for this fund would be project specific transfers, interest from the fund cash balance, and proceeds of inter-fund loan repayment. The Transfers In of $1,205,000 is for projects not fully funded by sewer bond proceeds held in this fund. This includes $25,000 from the Street SDC Fund for I-5 Sewer Relocation project (CDSW1143), $500,000 from the Sewer SDC Fund for capacity improvement on Young Street (CDSW1469) and the balance of $680,000 for sewer improvements not fully funded by the bond proceeds. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 133 Water Cap Const Fund – 466 Fund/Fund Number: Water Cap Const Fund - 466 Department Director: Randy Scott Description of purpose/functions of department: This fund is used for major water construction projects. There are no personnel costs associated with this fund. Description of FY 2014-15 projects:  Majority of Laurel Avenue waterline bore completed  Majority of Hwy 99E @ Young Street intersection completed  Continue to replace old meters with Automatic Read Meters Description of FY 2015-16 projects: Project Name Project Number Amount First Year Budgeted Hwy 99E Waterline Bore @ Laurel CDWA1411 5,000 FY 2011-12 Automatic Read Meter replacement CDWA1060 500,000 FY 2010-11 I-5 Interchange water relocations CDWA1158 15,000 FY 2013-14 Hwy 99E Aztec to Lincoln waterline CDWA1412 220,000 FY 2014-15 Parr Road treatment plant storm & pump upgrades CDWA1465 64,000 FY 2015-16 Hwy 99E Aztec to Tomlin waterline CDWA1468 275,000 FY 2015-16 Hwy 99E/Young Street utility upgrades CDWA1463 10,000 FY 2014-15 See Capital Construction Projects beginning on page 202 for information on all budgeted capital projects. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 134 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 466 - Water Cap Const Fund Revenues 4,510,392 3,159,720 2,387,000 3081 Beginning Fund Balance 2,000,000 2,000,000 2,000,000 4,510,392 3,159,720 2,387,000 Total - Fund Balance 2,000,000 2,000,000 2,000,000 - (228) - 3434.101 Water Sales Revenue - - - - (228) - Total - Charges for Goods and Services - - - 17,106 16,336 8,000 3611 Interest from Investments 14,000 14,000 14,000 17,106 16,336 8,000 Total - Miscellaneous Revenue 14,000 14,000 14,000 39,221 - - 3811.123 Interfund Loan From Building - - - 39,221 - - Total - Other Financing Sources - - - - - 125,000 3971.376 Transfer From Street SDC - - - - - 53,000 3971.465 Transfer From Sewer Construction - - - - 39,221 39,221 3972 Interfund Loan Transfer 40,874 40,874 40,874 - 39,221 217,221 Total - Transfers In 40,874 40,874 40,874 4,566,719 3,215,050 2,612,221 Revenues Total 2,054,874 2,054,874 2,054,874 Expenditures 652,999 474,925 1,210,000 5634 Water - Capital 1,089,000 1,089,000 1,089,000 652,999 474,925 1,210,000 Total - Capital Outlay 1,089,000 1,089,000 1,089,000 754,000 - - 5811.470 Transfer to Water - - - 754,000 - - Total - Transfers Out - - - - - 1,402,221 5981.005 Reserve for Future Years 965,874 965,874 965,874 - - 1,402,221 Total - Contingencies and Unappropriated Balances 965,874 965,874 965,874 1,406,999 474,925 2,612,221 Expenditures Total 2,054,874 2,054,874 2,054,874 3,159,720 2,740,125 - Fund Net Total: 466 - Water Cap Const Fund - - - Account Description Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund would be project specific transfers, interest from the fund cash balance, and proceeds of inter-fund loan repayment. Transfers In of $40,874 is for repayments from the General Fund, Water Fund and Sewer Fund for an inter-fund loan for the City’s accounting and utility billing system. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 201. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 135 Special Revenue Funds ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 136 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 137 Building Inspection Fund – 123 Fund/Fund Number: Building Inspection Fund - 123 Department/Department Number: Building - 521 Department Director: Jim Description of purpose/functions of department: The Building Division provides coordination and direction of the permitting, inspection and plan review services of the City. This includes, but is not limited to, directing, monitoring and controlling an effective permitting, plan review and inspection systems, calculating permit and plan review fees, preparing and quarterly reports for the state of Oregon and the City. Description of department, including number of personnel: The division consists of a full-time building official, two full-time plans examiner/inspectors and 0.30 FTE of the administrative assistant position. Description of FY 2014-15 accomplishments:  Maintain an inspection and plan review division while meeting customer’s expectations  Provide training for staff in the commercial construction codes for the state of Oregon Description of FY 2015-16 proposed focus/goals: The Building Inspection Fund goals are maintenance goals, so they are unchanged  Maintain an inspection and plan review division while meeting customer’s expectations  Provide training for staff in the new residential and commercial construction codes for the State of Oregon ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 138 Fund Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Building Inspection Fund Revenues 94,836 308,351 440,459 Fund Balance 350,000 350,000 350,000 553,274 498,574 331,283 Licenses and Permits 422,554 422,554 422,554 25,162 26,218 213,388 Intergovernmental 375,530 375,530 375,530 39,169 28,694 23,800 Miscellaneous Revenue 21,700 21,700 21,700 712,441 861,837 1,008,930 Revenues Total 1,169,784 1,169,784 1,169,784 Expenditures 234,897 333,733 339,663 Personnel Services 467,104 467,104 467,104 169,193 143,954 270,251 Materials & Services 453,715 453,715 453,715 - - 3,001 Transfers Out 3,001 3,001 3,001 - - 396,015 Contingencies and Reserve 245,964 245,964 245,964 404,090 477,687 1,008,930 Expenditures Total 1,169,784 1,169,784 1,169,784 308,351 384,150 - Revenue Over (Under) Expenditures - - - 1.8 1.8 2.3 Full-Time Equivalent (FTE) 2.3 2.3 2.3 Revenue Sources and Other Discussion The Licenses and Permits category of revenue is the largest source within the fund with 58 percent of the revenue. It contains revenue amounts for the various building permits issued within the City of Woodburn, including building and mechanical permits, plan check fees, fire check fees, county excise taxes and other miscellaneous fees. This fund carries a relatively large fund balance to protect against year to year volatility in building activity. Transfers Out of $3,001 is the Building Fund’s portion of the second of four annual payments for the new phone system. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 139 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 123 - Building Inspection Fund Revenues 94,836 308,351 440,459 3081 Beginning Fund Balance 350,000 350,000 350,000 94,836 308,351 440,459 Total - Fund Balance 350,000 350,000 350,000 167,262 158,071 123,266 3221.101 Building Permits 154,796 154,796 154,796 41,182 58,595 21,280 3221.102 Mechanical Permits 30,720 30,720 30,720 154,279 142,345 116,428 3221.105 Plan Check Fees 145,651 145,651 145,651 66,870 36,012 52,719 3221.106 Fire Check Fees 63,424 63,424 63,424 14,172 18,702 10,640 3221.109 Plan Check--Mechanical 15,360 15,360 15,360 - 3,359 6,950 3221.110 CET Administrative Fee 12,603 12,603 12,603 109,508 81,489 - 3891.359 CET Suspend - - - 553,274 498,574 331,283 Total - Licenses and Permits 422,554 422,554 422,554 - - 302,888 3891 Construction Excise Tax 315,030 315,030 315,030 50 - - 3891.099 Marion County State Surcharge - - - 25,112 26,098 60,000 3891.159 State Surcharge 60,000 60,000 60,000 - [PHONE REDACTED].259 State Manufactured Home Fee 500 500 500 25,162 26,218 363,388 Total - Intergovernmental 375,530 375,530 375,530 1,159 1,902 1,400 3611 Interest from Investments 2,500 2,500 2,500 38,010 26,792 22,400 3699 Other Miscellaneous Income 19,200 19,200 19,200 39,169 28,694 23,800 Total - Miscellaneous Revenue 21,700 21,700 21,700 712,441 861,836 1,158,930 Revenues Total 1,169,784 1,169,784 1,169,784 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 140 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Expenditures 143,492 226,758 338,818 5111 Regular Wages 295,012 295,012 295,012 23,153 - - 5112 Part-Time Wages 37,118 37,118 37,118 - 11,856 10,000 5121 Overtime - - - 52 78 93 5211 OR Workers' Benefit 146 146 146 12,788 18,097 18,250 5212 Social Security 25,378 25,378 25,378 21,905 25,865 25,089 5213 Med & Dent Ins 41,073 41,073 41,073 30,408 46,627 53,762 5214 Retirement 63,524 63,524 63,524 613 1,[PHONE REDACTED] Long Term Disability Ins 1,222 1,222 1,222 2,166 2,834 2,152 5216 Unemployment Insurance 2,994 2,994 2,994 321 [PHONE REDACTED] Life Insurance 637 637 637 234,897 333,733 449,663 Total - Personnel Services 467,104 467,104 467,104 3,662 2,739 12,900 5319 Office Supplies 11,000 11,000 11,000 360 [PHONE REDACTED] Fuel 750 750 750 - - 200 5329 Other Supplies - - - - - 1,700 5409.140 Garage Services 1,700 1,700 1,700 9,405 468 25,582 5419 Other Professional Serv 16,000 16,000 16,000 537 [PHONE REDACTED] Telephone/Data 700 700 700 - - 55 5422 Postage 55 55 55 8,934 12,600 13,200 5428 IS Support 13,700 13,700 13,700 463 763 1,690 5439 Travel 1,690 1,690 1,690 11,249 10,776 6,880 5448 Internal Rent 7,320 7,320 7,320 1,878 1,878 3,819 5464 Workers' Comp 5,204 5,204 5,204 2,272 2,272 3,505 5465 General Liability Insur 4,184 4,184 4,184 385 575 1,050 5475 Vehicle Repair & Maint 1,050 1,050 1,050 - - - 5490 Refunds 10,000 10,000 10,000 430 [PHONE REDACTED] Dues & Subscriptions 950 950 950 675 1,825 3,382 5492 Registrations/Training 3,382 3,382 3,382 - 60 500 5498.259 St Mfg Fee 500 500 500 25,098 26,120 60,000 5498.359 State Surc 60,000 60,000 60,000 103,582 81,489 302,888 5498.459 Construction Excise Tax 315,030 315,030 315,030 263 625 - 5499 Other Services (Acct Closed) - - - - [PHONE REDACTED] Interest for CET 500 500 500 169,193 143,954 440,251 Total - Materials & Services 453,715 453,715 453,715 - - 3,001 5811.568 Transfer to Info Services 3,001 3,001 3,001 - - 3,001 Total - Transfers Out 3,001 3,001 3,001 - - 266,015 5921 Contingency 245,964 245,964 245,964 - - 266,015 Total - Contingencies and Unappropriated Balances 245,964 245,964 245,964 404,090 477,686 1,158,930 Expenditures Total 1,169,784 1,169,784 1,169,784 308,351 384,150 - Fund Net Total: 123 - Building Inspection Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 141 Search & Seizure Fund – 132 Fund/Fund Number: Search & Seizure Fund - 132 Department/Department Number: Police - 211 Department Director: Scott Russell Description of purpose/functions of department: The Search and Seizure Fund allows for and sets the procedure for the seizure of private properties that are the product of illegal drug activity, and for the expenditure of the proceeds by the City for illegal drug activity investigations and subsequent arrests. Description of department, including number of personnel: The program is managed and operated by the Criminal Investigations division of the Police Department. Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 132 - Search & Seizure Fund Revenues (22,694) - 1,100 3081 Beginning Fund Balance 6,944 6,944 6,944 (22,694) - 1,100 Total - Fund Balance 6,944 6,944 6,944 (86) 4 - 3611 Interest from Investments 15 15 15 15,717 - - 3692 Confiscated Cash - - - - 1,106 - 3693 Sale of Confiscated Prop - - - 15,631 1,111 - Total - Miscellaneous Revenue 15 15 15 7,063 - - 3971.001 Transfer From General Fund - - - 7,063 - - Total - Transfers In - - - - 1,111 1,100 Revenues Total 6,959 6,959 6,959 Expenditures - - - 5329 Other Supplies 6,959 6,959 6,959 - - - Total - Materials & Services 6,959 6,959 6,959 - - 1,100 5921 Contingency - - - - - 1,100 Total - Contingencies and Unappropriated Balances - - - - - 1,100 Expenditures Total 6,959 6,959 6,959 - 1,111 - Fund Net Total: 132 - Search & Seizure Fund - - - Account Description Revenue Sources and Other Discussion The Search and Seizure Fund is funded by federal grants and criminal forfeitures and varies from year to year depending on activity. The grant proceeds are used to continue police investigations directly related to gang and drug activity. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 142 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 143 Housing Rehabilitation Fund – 137 Fund/Fund Number: Housing Rehabilitation Fund - 137 Department/Department Number: Housing - 531 Department Director: Jim Description of Purpose/Functions of department: The City of Woodburn was awarded Community Development Block Grants (CDBG’s) for the Housing Rehabilitation Program in the mid-1980’s, and again in the mid-1990s, for lending to area homeowners eligible for the program. Over the years, through repayment of loans, the Housing Rehabilitation Program had accumulated approximately $674,585. This income was divided into two categories: restricted and unrestricted income, based on contract requirements when the grants were originally awarded. Restricted income ($453,305) is that income received from grant years 1993 or later, and we are required to use it to continue the Housing Rehabilitation Program. The unrestricted funds (approximately $221,000) had been used for the Business Assistance Loan Program, which was terminated July 1, 2013 due to a lack of interest in the program. The majority of the restricted funds were again loaned out in 2009-11. The last round of loans created considerable interest in the Housing Rehabilitation Program. More than ninety City residents applied for funding, with 29 receiving loans. Because of this outstanding need, Woodburn qualified in May 2012 for another Community Development Block Grant for housing funds, and was awarded $400,000. The City and its program administrator experienced extremely difficulty in being able to award funds to interested parties due to the lack of required equity. While disappointing, ultimately 11 loans were made for much-needed home repairs. Program administrative costs were also reduced, reflecting the fewer number of loans ultimately being made. Description of department, including number of personnel: The Economic Development Services Director oversees these programs and there are labor allocations to this fund. See Personnel Allocation on page 194 for allocation details. Description of FY 2014-15 accomplishments:  Program administrator (Mid-Willamette Valley Council of Governments) met with several dozen property owners for pre-application meetings  Ultimately, 12 home owners were able to qualify for Housing Rehabilitation Program loan funds, although one withdrew his application  Eleven property owners proceeded to make home repairs with available funding  Non-committed funding is available for the statewide CDBG program Description of FY 2015-16 proposed focus/goals:  Continue to administer program by closing out old loans over time and re-evaluating program status periodically ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 144 Fund Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Housing Rehab Fund Revenues 331,112 338,019 113,583 Fund Balance 149,739 149,739 149,739 16,161 8,178 1,000 Miscellaneous Revenue 1,000 1,000 1,000 35,411 50,232 20,000 Other Financing Sources 20,000 20,000 20,000 382,684 396,429 134,583 Revenues Total 170,739 170,739 170,739 Expenditures 9,378 12,273 12,502 Personnel Services 13,071 13,071 13,071 35,287 2,430 40,200 Materials & Services 40,000 40,000 40,000 - 200,000 - Transfers Out - - - - - 81,881 Contingencies and Reserve 117,668 117,668 117,668 44,665 214,703 134,583 Expenditures Total 170,739 170,739 170,739 338,019 181,726 - Revenue Over (Under) Expenditures - - - Revenue Sources and Other Discussion The Other Financing Sources is loan repayments scheduled from borrowers, which comprises the majority of operating revenues for this fund. The Miscellaneous Revenue category declined because it previously included rent for properties that may be declared surplus and sold. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 145 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 137 - Housing Rehab Fund Revenues 331,112 338,019 113,583 3081 Beginning Fund Balance 149,739 149,739 149,739 331,112 338,019 113,583 Total - Fund Balance 149,739 149,739 149,739 1,511 1,043 1,000 3611 Interest from Investments 1,000 1,000 1,000 14,650 7,135 - 3625 Facilities Rent - - - 16,161 8,178 1,000 Total - Miscellaneous Revenue 1,000 1,000 1,000 9,137 33,649 - 3824.000 Loan Payback 2000 - - - - 16,583 5,000 3824.087 Loan Payback 1987 5,000 5,000 5,000 - - 5,000 3824.089 Loan Payback 1989 5,000 5,000 5,000 23,353 - - 3824.095 Loan Payback 1995 - - - - - 5,000 3824.096 Loan Payback 1996 5,000 5,000 5,000 - - 5,000 3824.097 Loan Payback 1997 5,000 5,000 5,000 660 - - 3824.098 Loan Payback 1998 - - - 2,261 - - 3824.099 Loan Payback 1999 - - - 35,411 50,232 20,000 Total - Other Financing Sources 20,000 20,000 20,000 382,684 396,429 134,583 Revenues Total 170,739 170,739 170,739 Expenditures 6,780 9,051 8,973 5111 Regular Wages 9,196 9,196 9,196 2 3 4 5211 OR Workers' Benefit 4 4 4 501 [PHONE REDACTED] Social Security 679 679 679 758 [PHONE REDACTED] Med & Dent Ins 639 639 639 1,206 1,664 2,131 5214 Retirement 2,411 2,411 2,411 29 42 37 5215 Long Term Disability Ins 38 38 38 88 107 81 5216 Unemployment Insurance 84 84 84 15 22 17 5217 Life Insurance 20 20 20 9,378 12,273 12,502 Total - Personnel Services 13,071 13,071 13,071 - - 100 5329 Other Supplies - - - 11,465 805 12,000 5419 Other Professional Serv 14,000 14,000 14,000 - - 100 5451 Natural Gas - - - - - 2,000 5491 Dues & Subscriptions - - - - - 1,000 5492 Registrations/Training - - - 925 1,625 1,000 5498 Permits/Fees 2,000 2,000 2,000 968 - - 5499 Other Services (Acct Closed) - - - 21,928 - 24,000 5499.101 Housing Rehab Loans 24,000 24,000 24,000 35,287 2,430 40,200 Total - Materials & Services 40,000 40,000 40,000 - 200,000 - 5811.001 Transfer to General Fund - - - - 200,000 - Total - Transfers Out - - - - - 81,881 5921 Contingency 117,668 117,668 117,668 - - 81,881 Total - Contingencies and Unappropriated Balances 117,668 117,668 117,668 44,665 214,704 134,583 Expenditures Total 170,739 170,739 170,739 338,019 181,726 - Fund Net Total: 137 - Housing Rehab Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 146 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 147 Special Assessment Fund – 360 Fund/Fund Number: Special Assessment Fund - 360 Department/Department Number: PW Administration Department Director: Randy Scott Description of purpose/functions of department: This fund is used when assessments are issued against property owners for street, water, wastewater or storm improvements which benefit the adjacent property. The monies collected on individual assessments are used to pay off outstanding liens. There are no personnel costs associated with this fund. Revenue Sources and Other Discussion The fund collects repayment from various Local Improvement Districts (LIDs) for special projects. The budgeted amount is expected repayments, including interest, to be collected during the fiscal year. Revenue for this fund is declining, as the outstanding balance on special assessments has declined to approximately $35,000. Transfers Out of $1,071,849 represent repayment of inter fund loan for road improvement projects on Boones Ferry Road and E. Hardcastle Road. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 201 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 360 - Special Assessment Fund Revenues 1,000,961 1,024,912 1,050,000 3081 Beginning Fund Balance 1,050,000 1,050,000 1,050,000 1,000,961 1,024,912 1,050,000 Total - Fund Balance 1,050,000 1,050,000 1,050,000 4,479 5,539 6,000 3611 Interest from Investments 5,400 5,400 5,400 3,127 1,098 3,000 3614 Special Assessment-Interest 3,000 3,000 3,000 956 - - 3681 Special Assessment Principal - - - 473 92 - 3681.001 LID Alley - - - 10,331 6,777 9,500 3681.004 LID Boones Ferry 9,500 9,500 9,500 1,163 956 1,449 3681.008 LID Hardcastle 1,449 1,449 1,449 676 - - 3681.009 LID Parr Road - - - 772 771 1,000 3681.010 LID West Lincoln 1,000 1,000 1,000 2,036 1,116 1,500 3681.011 LID Ironwood 1,500 1,500 1,500 24,013 16,349 22,449 Total - Miscellaneous Revenue 21,849 21,849 21,849 1,024,974 1,041,261 1,072,449 Revenues Total 1,071,849 1,071,849 1,071,849 Expenditures 62 - - 5500 Banking Fees & Charges - - - 62 - - Total - Materials & Services - - - - - - 5811.376 Transfer to Street SDC Fund 1,071,849 1,071,849 1,071,849 - - - Total - Transfers Out 1,071,849 1,071,849 1,071,849 - - 1,072,449 5981.005 Reserve for Future Years - - - - - 1,072,449 Total - Contingencies and Unappropriated Balances - - - 62 - 1,072,449 Expenditures Total 1,071,849 1,071,849 1,071,849 1,024,912 1,041,261 - Fund Net Total: 360 - Special Assessment Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 148 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 149 Parks SDC Fund – 364 Fund/Fund Number: Parks SDC Fund - 364 Department Director: Jim Row Description of purpose/functions of department: The Parks SDC Fund collects system development charges assessed against residential and commercial construction projects. Parks SDC funds can only be utilized by the City to support park planning and development projects that add capacity to the City’s parks system. There are no personnel costs associated with this fund. Description of FY 2014-15 accomplishments:  Completed the Legion Park Rehabilitation Project Description of FY 2015-16 proposed focus/goals:  Update Park SDC Methodology  Seek funding to initiate phase 2 of the Legion Park Rehabilitation Project Revenue Sources and Other Discussion This fund’s revenue is dependent on the collection of System Development Charges (SDCs). SDC fees are dependent on development occurring. The slowdown in the economy and the slow recovery have a direct impact on the fund’s ability to finance capital improvements. The Materials & Services expense of $30,000 is for the Parks Master Plan update. Legion Park Rehabilitation Project – New Pavilion - 2015 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 150 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 364 - Parks SDC Fund Revenues 446,130 262,417 394,000 3081 Beginning Fund Balance 180,000 180,000 180,000 446,130 262,417 394,000 Total - Fund Balance 180,000 180,000 180,000 49,175 125,055 90,000 3458.501 Park's SDC's 90,000 90,000 90,000 49,175 125,055 90,000 Total - Charges for Goods and Services 90,000 90,000 90,000 1,991 1,845 2,785 3611 Interest from Investments 2,300 2,300 2,300 1,991 1,845 2,785 Total - Miscellaneous Revenue 2,300 2,300 2,300 - 89,000 - 3971.358 Transfer From General Cap Const - - - - 89,000 - Total - Transfers In - - - 497,295 478,317 486,785 Revenues Total 272,300 272,300 272,300 Expenditures 3,533 6,120 30,000 5419 Other Professional Serv 30,000 30,000 30,000 3,533 6,120 30,000 Total - Materials & Services 30,000 30,000 30,000 14,226 - - 5637.009 Greenway - - - 10,119 - - 5637.040 Centennial Park - - - 24,345 - - Total - Capital Outlay - - - 207,000 43,356 346,000 5811.358 Transfer to General Cap Const Fund - - 207,000 43,356 346,000 Total - Transfers Out - - - - - 110,785 5981.005 Reserve for Future Years 242,300 242,300 242,300 - - 110,785 Total - Contingencies and Unappropriated Balances 242,300 242,300 242,300 234,878 49,476 486,785 Expenditures Total 272,300 272,300 272,300 262,417 428,841 - Fund Net Total: 364 - Parks SDC Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 151 Street SDC Fund – 376 Fund/Fund Number: Street SDC Fund - 376 Department Director: Randy Scott Description of purpose/functions of department: This fund is for the collection of Transportation Impact Fees (TIF) assessed against new development at the time the building permit is issued and used to fund improvements necessitated by increased demand for capacity. Revenue in this fund is used only for capacity improvements. The TIF charge is based on the number of increased automobile trips expected by any given type of development. The fee for a new single-family residence is $3,532. There are no personnel costs associated with this fund. Description of FY 2014-15 accomplishments:  Interchange – Finalize water and sewer line relocations in the vicinity of the interchange prior to road construction improvements by the State Description of FY 2015-16 proposed focus/goals:  Finalize costs and make final payment with ODOT on Interchange project ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 152 Revenue Sources and Other Discussion The Charges for Goods and Services category generate revenues in the fund. This fund’s revenue is dependent on the collection of SDCs. SDC fees are dependent on development occurring – the slowdown in the economy and the slow recovery have a direct impact on the fund’s ability to finance capital improvements. Transfers In of $1,112,723 represents repayment of $40,874 from the General Fund, Water Fund and Sewer Fund for an inter-fund loan for the City’s accounting and utility billing system and $1,071,849 from Special Assessment Fund for repayment of inter fund loan for road improvement projects on Boones Ferry Road and E. Hardcastle Road. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 201. Capital Outlay of $4.6 million is for the estimated balance of the agreement with Oregon Department of Transportation for the I-5 Interchange Project. The City originally owed the state of Oregon $5.5 million for project, but the City will be allowed to credit costs incurred against the original balance, which are estimated to be $900,000. The project may need to be fully completed and evaluated before the City’s exact liability can be calculated. Transfers Out of $25,000 to the Sewer Cap Construction Fund for project CDSW1143. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 201. See Capital Construction Projects beginning on page 202 for information on all budgeted capital projects. The debt serviced by this fund matures in FY 2017-2018 and the outstanding principal as of June 30, 2015 is only $96,215. For a detailed listing of the debt outstanding, and annual debt service of the City, please refer to Debt Overview on page 193. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 153 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 376 - Street SDC Fund Revenues 5,176,680 5,130,650 4,598,000 3081 Beginning Fund Balance 5,500,000 5,500,000 5,500,000 5,176,680 5,130,650 4,598,000 Total - Fund Balance 5,500,000 5,500,000 5,500,000 411,527 521,933 300,000 3458.101 Transportation Impact Fees 325,000 325,000 325,000 411,527 521,933 300,000 Total - Charges for Goods and Services 325,000 325,000 325,000 24,947 27,606 34,000 3611 Interest from Investments 27,500 27,500 27,500 165 - - 3615 Interest fr Deferred Pmts - - - - 139,104 - 3699 Other Miscellaneous Income - - - - 2,558 - 3881 Reimbursements - - - 25,112 169,268 34,000 Total - Miscellaneous Revenue 27,500 27,500 27,500 39,221 - - 3812 Interfund Loan Repayment - - - 39,221 - - Total - Other Financing Sources - - - - - - 3971.360 Transfer From Special Assessment Fund 1,071,849 1,071,849 1,071,849 - 39,221 39,221 3972 Interfund Loan Transfer 40,874 40,874 40,874 - 39,221 39,221 Total - Transfers In 1,112,723 1,112,723 1,112,723 5,652,540 5,861,072 4,971,221 Revenues Total 6,965,223 6,965,223 6,965,223 Expenditures 488,371 619,986 - 5631 Streets/Alleys/Sidewalks 4,600,000 4,600,000 4,600,000 488,371 619,986 - Total - Capital Outlay 4,600,000 4,600,000 4,600,000 33,519 29,663 29,895 5711 Bond Principal, 1999 Oregon EDD, Due 12/1 30,141 30,141 30,141 - 7,857 6,373 5721 Bond Interest, 1999 Oregon EDD, Due 12/1 4,879 4,879 4,879 33,519 37,520 36,268 Total - Debt Service 35,020 35,020 35,020 - - 25,000 5811.363 Transfer to Street & Storm Cap Const Fund - - - - - 50,000 5811.465 Transfer to Sewer Cap Const 25,000 25,000 25,000 - - 125,000 5811.466 Transfer to Water Cap Const - - - - - 200,000 Total - Transfers Out 25,000 25,000 25,000 - - 4,628,668 5981.005 Reserve for Future Years 2,233,938 2,233,938 2,233,938 - - 106,285 5981.007 Reserve for Debt Service 71,265 71,265 71,265 - - 4,734,953 Total - Contingencies and Unappropriated Balances 2,305,203 2,305,203 2,305,203 521,890 657,506 4,971,221 Expenditures Total 6,965,223 6,965,223 6,965,223 5,130,650 5,203,566 - Fund Net Total: 376 - Street SDC Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 154 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 155 Storm SDC Fund – 377 Fund/Fund Number: Storm SDC Fund - 377 Department Director: Randy Scott Description of purpose/functions of department: Storm Water System Development Charges are generated by assessing new development for increased demands for capacity and collected at the time the building permit is issued. This revenue can only be used for increased capacity. The fee for a new single-family residence is $55 per 500 square feet (SF) of impervious surface. A new single family residence with a 1,500 SF house, a 400 SF garage and a 400 SF driveway would be $253. There are no personnel or personnel costs associated with this fund. Description of FY 2014-15 accomplishments:  Due to lack of development and reduced revenues, no projects were funded in FY 2014-15 Description of FY 2015-16 proposed focus/goals:  No major projects are planned for FY 2015-16 Revenue Sources and Other Discussion The Charges for Goods and Services category generate revenues in the fund. This fund’s revenue is dependent on the collection of SDCs. SDC fees are dependent on development occurring – the slowdown in the economy and the slow recovery have a direct impact on the fund’s ability to finance capital improvements. Transfers Out of $60,000 to the Street Storm Cap Construction Fund for project CDST1471. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 201. See Capital Construction Projects beginning on page 202 for information on all budgeted capital projects. Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 377 - Storm SDC Fund Revenues 443,092 470,119 467,000 3081 Beginning Fund Balance 520,000 520,000 520,000 443,092 470,119 467,000 Total - Fund Balance 520,000 520,000 520,000 25,328 27,191 15,000 3458.201 Storm SDC's 20,000 20,000 20,000 25,328 27,191 15,000 Total - Charges for Goods and Services 20,000 20,000 20,000 1,699 2,582 2,000 3611 Interest from Investments 2,500 2,500 2,500 1,699 2,582 2,000 Total - Miscellaneous Revenue 2,500 2,500 2,500 470,119 499,892 484,000 Revenues Total 542,500 542,500 542,500 Expenditures - - - 5811.363 Transfer to Street & Storm Cap Const Fund 60,000 60,000 60,000 - - - Total - Transfers Out 60,000 60,000 60,000 - - 484,000 5981.005 Reserve for Future Years 482,500 482,500 482,500 - - 484,000 Total - Contingencies and Unappropriated Balances 482,500 482,500 482,500 - - 484,000 Expenditures Total 542,500 542,500 542,500 470,119 499,892 - Fund Net Total: 377 - Storm SDC Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 156 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 157 Water SDC Fund – 474 Fund/Fund Number: Water SDC Fund - 474 Department Director: Randy Scott Description of purpose/functions of department: Water System Development Charges (SDCs) are generated by assessing new development for adding increased capacity to the water system. These revenues are charged at the time the building permit is issued. Revenue is used solely for to increase capacity. The Water SDC for a new single-family residence is $2,085. Description of FY 2014-15 accomplishments:  Due to lack of development no projects were funded in FY 2014-15 Description of FY 2015-16 proposed focus/goals:  Water Master Plan Update Revenue Sources and Other Discussion The Charges for Goods and Services category generate revenues in the fund. This fund’s revenue is dependent on the collection of SDCs. SDC fees are dependent on development occurring – the slowdown in the economy and the slow recovery have a direct impact on the fund’s ability to finance capital improvements. The Material and Services expense of $100,000 is for the Water Master Plan update. Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 474 - Water SDC Revenues 662,183 741,370 794,000 3081 Beginning Fund Balance 1,000,000 1,000,000 1,000,000 662,183 741,370 794,000 Total - Fund Balance 1,000,000 1,000,000 1,000,000 76,311 160,636 60,000 3458.301 Water SDC's 100,000 100,000 100,000 76,311 160,636 60,000 Total - Charges for Goods and Services 100,000 100,000 100,000 2,876 4,357 3,475 3611 Interest from Investments 5,000 5,000 5,000 2,876 4,357 3,475 Total - Miscellaneous Revenue 5,000 5,000 5,000 741,370 906,364 857,475 Revenues Total 1,105,000 1,105,000 1,105,000 Expenditures - - - 5419 Other Professional Serv 100,000 100,000 100,000 - - - Total - Materials & Services 100,000 100,000 100,000 - - 50,000 5811.470 Transfer to Water - - - - - 50,000 Total - Transfers Out - - - - - 807,475 5981.005 Reserve for Future Years 1,005,000 1,005,000 1,005,000 - - 807,475 Total - Contingencies and Unappropriated Balances 1,005,000 1,005,000 1,005,000 - - 857,475 Expenditures Total 1,105,000 1,105,000 1,105,000 741,370 906,364 - Fund Net Total: 474 - Water SDC - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 158 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 159 Sewer SDC Fund – 475 Fund/Fund Number: Sewer SDC Fund - 475 Department Director: Randy Scott Description of purpose/functions of department: Sewer Systems Development Charges (SDCs) are generated by assessing new development for increased demands for capacity on the sewer system. This revenue is collected at the time the building permit is issued and can only be used for increased capacity. The fee for a new single-family residence is $2,977. Funds are used for capacity improvements for sanitary sewer projects. Description of FY 2014-15 accomplishments:  Due to lack of development and reduced revenues no projects were funded in FY 2014-15 Description of FY 2015-16 proposed focus/goals:  Contribute to cost of sanitary sewer capacity improvements on Young Street pipeline improvement project Revenue Sources and Other Discussion The Charges for Goods and Services category generate revenues in the fund. This fund’s revenue is dependent on the collection of SDCs. SDC fees are dependent on development occurring – the slowdown in the economy and the slow recovery have a direct impact on the fund’s ability to finance capital improvements. The Transfer Out of $500,000 is for a portion of the cost for Young Street pipeline project (CDSW1469). For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 201. See Capital Construction Projects beginning on page 202 for information on all budgeted capital projects. Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 475 - Sewer SDC Revenues 273,587 449,265 591,000 3081 Beginning Fund Balance 850,000 850,000 850,000 273,587 449,265 591,000 Total - Fund Balance 850,000 850,000 850,000 174,123 235,714 110,000 3458.401 Sewer SDC's 150,000 150,000 150,000 174,123 235,714 110,000 Total - Charges for Goods and Services 150,000 150,000 150,000 1,555 2,955 1,800 3611 Interest from Investments 4,000 4,000 4,000 1,555 2,955 1,800 Total - Miscellaneous Revenue 4,000 4,000 4,000 449,265 687,934 702,800 Revenues Total 1,004,000 1,004,000 1,004,000 Expenditures - - - 5811.465 Transfer to Sewer Cap Const 500,000 500,000 500,000 - - - Total - Transfers Out 500,000 500,000 500,000 - - 702,800 5981.005 Reserve for Future Years 504,000 504,000 504,000 - - 702,800 Total - Contingencies and Unappropriated Balances 504,000 504,000 504,000 - - 702,800 Expenditures Total 1,004,000 1,004,000 1,004,000 449,265 687,934 - Fund Net Total: 475 - Sewer SDC - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 160 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 161 Internal Services Funds ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 162 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 163 Information Services Fund – 568 Fund/Fund Number: Information Services Fund - 568 Department/Department Number: Finance - 151 Department Director: Sarah Head Description of purpose/functions of department: This program provides the City’s Information Services operations and maintenance. The program is also responsible for funding the systematic replacement of network and desktop assets. Costs are distributed based on the number of personal computers and other devices used by each program. The methodology for charging out costs was revised to include labor costs in FY 2013-14 and to account for all program costs within the Information Services program budget. This fund provides professional and technical assistance to all City departments for their information processing needs. To enhance technical support, training is provided on an as-needed basis. The program utilizes contractual services for part of the operation and support requirements of the City’s Information Services. Description of department, including number of personnel: The department consists of four staff members. Description of FY 2014-15 accomplishments:  Replaced outdated and unsupported NEC phone system including a 10Gb upgrade from City Hall to Police Department, and a 1Gb upgrade on some other network switches  Continuation of upgrades of personal computers and software  Added IT support for Aurora Fire District and continued supporting six other outside agencies  Continue working with each department to develop a strategic IT plan with the goal of solving issues and helping improve processes and productivity Description of FY 2015-16 proposed focus/goals:  Set up a Microsoft Enterprise Agreement Upgrade that will allow us to keep all PCs on the latest version of MS Office, SharePoint and other miscellaneous MS products; once in place upgrading all PCs to MS Office 2013  Improve redundancies in our network such as adding dual routes for failover and redundant power supplies to critical network hardware  Migrate some old physical server to new virtual servers  Work with Public Works on integrating their main software, CarteGraph, into their work environment better. See about using it wirelessly out in the field  Continuation of upgrades of personal computers and software ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 164 Fund Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Information Services Fund Revenues 50,352 68,364 70,000 Fund Balance 70,000 70,000 70,000 77,193 99,051 70,511 Charges for Goods and Services 110,531 110,531 110,531 583,183 662,655 692,048 Miscellaneous Revenue 713,060 713,060 713,060 - 187,000 57,529 Transfers In 57,529 57,529 57,529 710,728 1,017,070 890,088 Revenues Total 951,120 951,120 951,120 Expenditures 344,964 346,784 358,961 Personnel Services 362,559 362,559 362,559 222,858 274,096 398,735 Materials & Services 442,551 442,551 442,551 74,542 276,477 87,529 Capital Outlay 117,529 117,529 117,529 - - 44,863 Contingencies and Reserve 28,481 28,481 28,481 642,364 897,357 890,088 Expenditures Total 951,120 951,120 951,120 68,364 119,713 - Revenue Over (Under) Expenditures - - - 4.0 4.0 4.0 Full-Time Equivalent (FTE) 4.0 4.0 4.0 Revenue Sources and Other Discussion The Miscellaneous category in an internal service fund such as Information Services represents the charge assessed to city departments for network support, technology maintenance and replacement support. In the case of the Information Services Fund, this equates to $713,060. This is budgeted based on an average cost per computer in service within the department. The Transfers In of $57,529 represents payments from the other funds for the annual payment due to the vendor for the phone system purchased in FY 2013-14. These payments will continue for four years. Charges for Goods and Services include intergovernmental support revenue for network maintenance and support provided to area agencies. At $110,531, this revenue source provides 9 percent of the total operating revenue in the fund. Materials & Services increased because of new enterprise software agreement from Microsoft. There was also an increase for the New World maintenance agreement which includes both Logos and Aegis. Capital Outlay expenditures for this fund are equipment related, not capital projects. The line item detail report for this fund shows the types of equipment purchases planned, including $57,529 for the phone system purchased in FY 2013-14 and reflects the second of four annual payments. Network is budgeted at $30,000 which will capture the cost for any replacement components to maintain and expand the City’s network. These assets are typically servers, which qualify as Capital Outlay. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 165 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 568 - Information Services Revenues 50,352 68,364 70,000 3081 Beginning Fund Balance 70,000 70,000 70,000 50,352 68,364 70,000 Total - Fund Balance 70,000 70,000 70,000 15,611 - - 3421 Police Reimbursements - - - 11,195 11,195 11,195 3421.002 Reimbursements Hubbard 11,531 11,531 11,531 9,424 20,123 15,198 3421.003 Reimbursements Mt Angel 16,000 16,000 16,000 23,994 37,587 23,318 3421.004 Reimbursements Silverton 32,000 32,000 32,000 38 1,700 - 3421.005 Reimburse Aurora FD 1,000 1,000 1,000 - - - 3421.006 Reimburse St Paul FD 1,000 1,000 1,000 4,380 1,081 - 3421.007 Reimburse Mt Angel FD 1,000 1,000 1,000 12,552 18,659 20,800 3421.008 Reimbursement METCOM (Norcom) 34,000 34,000 34,000 - 3,131 - 3421.009 Reimbursement Gervais 1,000 1,000 1,000 - 3,139 - 3421.010 Reimbursement Woodburn Fire Dist 5,000 5,000 5,000 - 2,436 - 3421.011 Reimbursement Stayton PD 8,000 8,000 8,000 77,193 99,051 70,511 Total - Charges for Goods and Services 110,531 110,531 110,531 160 1,[PHONE REDACTED] Interest from Investments 2,000 2,000 2,000 423,004 475,050 537,308 3652.001 IS Revenue - General Fund 550,770 550,770 550,770 14,502 12,600 19,140 3652.110 IS Revenue - Transit 19,865 19,865 19,865 8,934 12,600 13,200 3652.123 IS Revenue - Building Inspection 13,700 13,700 13,700 2,234 - - 3652.138 IS Revenue - RSVP - - - 11,168 15,750 23,100 3652.140 IS Revenue - Street 20,550 20,550 20,550 24,759 34,650 36,300 3652.470 IS Revenue - Water 37,675 37,675 37,675 33,702 56,700 62,700 3652.472 IS Revenue - Sewer 68,500 68,500 68,500 10,274 - - 3652.478 IS Revenue - Surface Water - - - 47,146 53,400 - 3652.582 IS Revenue - Public Works Services - - - 352 - - 3699 Other Miscellaneous Income - - - 6,948 - - 3881 Reimbursements - - - 583,183 662,655 692,048 Total - Miscellaneous Revenue 713,060 713,060 713,060 - 187,000 23,769 3971.001 Transfer From General Fund 23,769 23,769 23,769 - - 3,001 3971.110 Transfer From Transit 3,001 3,001 3,001 - - 3,001 3971.123 Transfer From Building 3,001 3,001 3,001 - - 4,501 3971.140 Transfer From Street 4,501 4,501 4,501 - - 9,753 3971.470 Transfer From Water 9,753 9,753 9,753 - - 13,504 3971.472 Transfer From Sewer 13,504 13,504 13,504 - 187,000 57,529 Total - Transfers In 57,529 57,529 57,529 710,727 1,017,069 890,088 Revenues Total 951,120 951,120 951,120 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 166 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Expenditures 229,173 234,598 238,750 5111 Regular Wages 243,574 243,574 243,574 606 1,195 - 5121 Overtime - - - 101 [PHONE REDACTED] OR Workers' Benefit 127 127 127 17,056 17,632 18,270 5212 Social Security 18,638 18,638 18,638 52,929 44,116 45,208 5213 Med & Dent Ins 40,046 40,046 40,046 40,599 44,699 52,927 5214 Retirement 56,453 56,453 56,453 988 1,[PHONE REDACTED] Long Term Disability Ins 1,000 1,000 1,000 2,991 2,804 2,151 5216 Unemployment Insurance 2,195 2,195 2,195 521 [PHONE REDACTED] Life Insurance 526 526 526 344,964 346,784 358,961 Total - Personnel Services 362,559 362,559 362,559 36,156 40,893 29,300 5315 Computer Supplies 35,000 35,000 35,000 3,020 1,406 2,000 5319 Office Supplies 2,000 2,000 2,000 15,962 34,176 45,000 5415 Computer 47,000 47,000 47,000 - 9,468 40,000 5419 Other Professional Serv 42,400 42,400 42,400 9,277 8,080 11,000 5421 Telephone/Data 9,000 9,000 9,000 364 1,[PHONE REDACTED] Postage 500 500 500 7,314 9,138 9,000 5423 Internet 11,000 11,000 11,000 626 908 1,500 5433 Mileage 1,500 1,500 1,500 140,718 158,643 250,000 5446 Software Licenses 267,500 267,500 267,500 - - 14,665 5448 Internal Rent 15,602 15,602 15,602 3,895 3,895 2,669 5464 Workers' Comp 2,766 2,766 2,766 3,116 3,116 3,901 5465 General Liability Insur 4,283 4,283 4,283 2,410 2,908 3,500 5492 Registrations/Training 4,000 4,000 4,000 222,858 274,096 413,035 Total - Materials & Services 442,551 442,551 442,551 44,558 49,822 - 5645 Computing 20,000 20,000 20,000 29,984 39,655 35,700 5645.101 Network 40,000 40,000 40,000 - 187,000 57,529 5645.102 Telephone 57,529 57,529 57,529 74,542 276,477 93,229 Total - Capital Outlay 117,529 117,529 117,529 - - 4,863 5921 Contingency 28,481 28,481 28,481 - - 20,000 5981.011 Reserve for Plotters - - - - - 24,863 Total - Contingencies and Unappropriated Balances 28,481 28,481 28,481 642,364 897,357 890,088 Expenditures Total 951,120 951,120 951,120 68,364 119,713 - Fund Net Total: 568 - Information Services - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 167 Insurance Fund – 581 Fund/Fund Number: Insurance Fund - 581 Department/Department Number: Risk Management - 131 Department Director: Heather Pierson Description of purpose/functions of department: Management of insurance activities including Workers Compensation, automobile, property and liability coverage and claims. Description of department, including number of personnel: Risk Management is one of the functions of the City Recorder. One-third of the City Recorders position is allocated to Risk Management activities (including Safety Committee). All insurance coverage, premium and claims activity is handled through this department. Description of FY 2014-15 accomplishments:  Development of Insurance Certificate tracking system  Completed best practices survey with CIS Description of FY 2015-16 proposed focus/goals:  Form an Executive Risk Management committee  Risk management incentive program  Work with Human Resources and Safety Committee on safety-related training city-wide  Work on five risk management bonus programs offered by CIS to members Fund Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Insurance Fund Revenues 299,609 396,815 412,000 Fund Balance 250,000 250,000 250,000 502,301 504,162 542,157 Miscellaneous Revenue 659,238 659,238 659,238 801,910 900,977 954,157 Revenues Total 909,238 909,238 909,238 Expenditures 55,443 53,287 53,179 Personnel Services 45,231 45,231 45,231 349,652 450,679 554,076 Materials & Services 592,815 592,815 592,815 - - 346,902 Contingencies and Reserve 271,192 271,192 271,192 405,095 503,966 954,157 Expenditures Total 909,238 909,238 909,238 396,815 397,011 - Revenue Over (Under) Expenditures - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 168 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 581 - Insurance Fund Revenues 299,609 396,815 412,000 3081 Beginning Fund Balance 250,000 250,000 250,000 299,609 396,815 412,000 Total - Fund Balance 250,000 250,000 250,000 1,374 2,599 1,800 3611 Interest from Investments 2,500 2,500 2,500 277,942 277,942 277,942 3658.101 General Liability 316,840 316,840 316,840 222,063 222,063 261,415 3658.104 Workers Comp 338,898 338,898 338,898 922 1,558 1,000 3699 Other Miscellaneous Income 1,000 1,000 1,000 502,301 504,162 542,157 Total - Miscellaneous Revenue 659,238 659,238 659,238 801,910 900,977 954,157 Revenues Total 909,238 909,238 909,238 Expenditures 39,903 38,592 38,446 5111 Regular Wages 33,585 33,585 33,585 15 17 20 5211 OR Workers' Benefit 18 18 18 3,031 2,937 2,944 5212 Social Security 2,571 2,571 2,571 4,296 2,845 2,750 5213 Med & Dent Ins 1,011 1,011 1,011 7,415 8,161 8,423 5214 Retirement 7,525 7,525 7,525 174 [PHONE REDACTED] Long Term Disability Ins 143 143 143 519 [PHONE REDACTED] Unemployment Insurance 303 303 303 91 95 86 5217 Life Insurance 75 75 75 55,443 53,287 53,179 Total - Personnel Services 45,231 45,231 45,231 - - 50 5432 Meals - - - 34 - 150 5433 Mileage 250 250 250 - - 350 5439 Travel 500 500 500 39,725 49,980 54,429 5461 Auto Insurance 55,000 55,000 55,000 2,000 - 2,000 5462 Employee Blanket Bond 2,000 2,000 2,000 60,881 67,426 73,427 5463 Bldg/Personal Prop 91,000 91,000 91,000 137,897 189,003 250,000 5464 Workers' Comp 250,000 250,000 250,000 92,719 123,027 130,280 5465 General Liability Insur 155,000 155,000 155,000 1,294 500 25,000 5468 Deductible 20,000 20,000 20,000 14,764 20,499 18,000 5469 Other Insurance Costs 18,000 18,000 18,000 - 65 65 5491 Dues & Subscriptions 65 65 65 337 [PHONE REDACTED] Registrations/Training 1,000 1,000 1,000 349,652 450,679 554,076 Total - Materials & Services 592,815 592,815 592,815 - - 346,902 5921 Contingency 271,192 271,192 271,192 - - 346,902 Total - Contingencies and Unappropriated Balances 271,192 271,192 271,192 405,095 503,966 954,157 Expenditures Total 909,238 909,238 909,238 396,815 397,011 - Fund Net Total: 581 - Insurance Fund - - - Account Description Revenue Sources and Other Discussion Revenues in the Insurance Fund come from charges to other funds. The Miscellaneous Revenue category represents the charges assessed to City departments for the City’s insurance coverage. These charges and interest are the only revenue for the insurance fund. City’s workers compensation policy is a retro/self-insured policy with an annual maximum of 130 percent of base premium paid. The maximum for each year varies. The target balance for Contingency is $500,000 which would protect against claims from multiple open claim years. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 169 Equipment Replacement Fund – 591 Fund/Fund Number: Equip Replacement Fund - 591 Department/Department Number: Various Department Director: Randy Scott Description of purpose/functions of department: This fund is used for replacing vehicles and other equipment when useful life is done. Historically, each Public Works division transferred an amount about equal to 1/10 of the value of the department’s fixed asset inventory every year. Some equipment is very expensive to replace. In more recent years, transfers have been limited because of funding and the City has opted to incur risk of funding equipment purchases without reserves in an effort to maintain service levels and staffing. Description of department, including number of personnel: No personnel costs are charged to this fund. Description of FY 2014-15 expenditures:  The parks maintenance section had $21,901 accumulated in this fund that was transferred to Parks and Facilities Maintenance in the General Fund for the purchase of a new mower in FY 2014-15. Description of FY 2015-16 expenditures:  A couple equipment purchases are planned for FY 2015-16 including replacement of a tractor for right-of- way maintenance ($70,000) and replacement of the heavy duty orchard flail mower for the poplar plantation ($9,000). Fund Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Equipment Replacement Fund Revenues 570,636 711,005 811,779 Fund Balance 884,837 884,837 884,837 3,074 4,297 4,000 Miscellaneous Revenue 4,500 4,500 4,500 210,000 115,259 90,000 Transfers In 70,000 70,000 70,000 783,710 830,561 905,779 Revenues Total 959,337 959,337 959,337 Expenditures 72,705 - 883,878 Capital Outlay 959,337 959,337 959,337 - 18,294 21,901 Transfers Out - - - 72,705 18,294 905,779 Expenditures Total 959,337 959,337 959,337 711,005 812,267 - Revenue Over (Under) Expenditures - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 170 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 591 - Equipment Replacement Fd Revenues Department: 000 - Revenue 570,636 711,005 811,779 3081 Beginning Fund Balance 884,837 884,837 884,837 570,636 711,005 811,779 Total - Fund Balance 884,837 884,837 884,837 3,074 4,297 4,000 3611 Interest from Investments 4,500 4,500 4,500 3,074 4,297 4,000 Total - Miscellaneous Revenue 4,500 4,500 4,500 30,000 30,000 30,000 3971.140 Transfer From Street 30,000 30,000 30,000 25,000 10,000 10,000 3971.470 Transfer From Water 10,000 10,000 10,000 150,000 70,259 50,000 3971.472 Transfer From Sewer 30,000 30,000 30,000 5,000 5,000 - 3971.582 Transfer From Public Works Svcs - - - 210,000 115,259 90,000 Total - Transfers In 70,000 70,000 70,000 783,710 830,560 905,779 Department Total: 000 - Revenue 959,337 959,337 959,337 783,710 830,560 905,779 Revenues Total 959,337 959,337 959,337 Revenue Sources and Other Discussion The Transfers In category contains transfers from other Public Works divisions to cover the cost associated with replacing vehicles and equipment. This is the fund’s sole source of revenue besides a small amount from interest earned. These transfers will continue only if funds are available. Two Capital Outlay purchases are planned for this fiscal year. A replacement tractor and mower used for right-of- way maintenance is $70,000 will be purchased out of Street Equipment Replacement (631). A replacement heavy duty orchard mower is $9,000, which is used to maintain the poplar plantation and areas around the plantation will be purchased out of Sewer Equipment Replacement (621). ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 171 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Expenditures Department: 611 - Water Program: 9211 - Equipment Purchases - - 307,757 5649 Other Equipment 319,707 319,707 319,707 - - 307,757 Total - Capital Outlay 319,707 319,707 319,707 - - 307,757 Department Total: 611 - Water 319,707 319,707 319,707 Department: 621 - Sewer 72,705 - 433,398 5649 Other Equipment 466,057 466,057 466,057 72,705 - 433,398 Total - Capital Outlay 466,057 466,057 466,057 72,705 - 433,398 Department Total: 621 - Sewer 466,057 466,057 466,057 Department: 631 - Maintenance - - 112,209 5649 Other Equipment 142,867 142,867 142,867 - - 112,209 Total - Capital Outlay 142,867 142,867 142,867 - - 112,209 Department Total: 631 - Maintenance 142,867 142,867 142,867 Department: 671 - Transit - - 21,901 5811.001 Transfer to General Fund - - - - 18,294 - 5811.110 Transfer to Transit - - - - 18,294 21,901 Total - Transfers Out - - - - 18,294 21,901 Department Total: 671 - Transit - - - Department: 691 - Engineering - - 30,514 5649 Other Equipment 30,706 30,706 30,706 - - 30,514 Total - Capital Outlay 30,706 30,706 30,706 - - 30,514 Department Total: 691 - Engineering 30,706 30,706 30,706 72,705 18,294 905,779 Expenditures Total 959,337 959,337 959,337 711,005 812,266 - Fund Net Total: 591 - Equipment Replacement Fd - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 172 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 173 Trust Funds ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 174 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 175 Library Endowment Fund – 690 Fund/Fund Number: Library Endowment Fund - 690 Department/Department Number: Library - 311 Department Director: Jim Row Description of purpose/functions of department: This program facilitates private donations of monies to the library for general purposes. Interest from this fund is spent for small capital expenditures and the principal is reserved primarily for major capital expenses. The endowment program was used in the past for projects including roof repair, retrofitting of the heating/cooling (HVAC) system and a space needs study. Growth in this fund comes from interest earnings and small donation, although the fund provides a mechanism for major bequest(s) or donation(s) in support of the Library. Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 690 - Library Endowment Fund Revenues 26,001 26,121 26,286 3081 Beginning Fund Balance 26,391 26,391 26,391 26,001 26,121 26,286 Total - Fund Balance 26,391 26,391 26,391 120 [PHONE REDACTED] Interest from Investments 100 100 100 120 140 150 Total - Miscellaneous Revenue 100 100 100 26,121 26,261 26,436 Revenues Total 26,491 26,491 26,491 Expenditures - - 26,436 5921 Contingency 26,491 26,491 26,491 - - 26,436 Total - Contingencies and Unappropriated Balances 26,491 26,491 26,491 - - 26,436 Expenditures Total 26,491 26,491 26,491 26,121 26,261 - Fund Net Total: 690 - Library Endowment Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 176 Museum Endowment Fund – 691 Fund/Fund Number: Museum Endowment Fund - 691 Department/Department Number: Community Services - 421 Department Director: Jim Row Description of purpose/functions of department: The Museum Endowment maintains and segregates monies held in savings by the World’s Berry Center Museum Board prior to assumption of the museum function by the City. The endowment preserves those savings and facilitates private donation of monies to the museum for general purposes. This program was established in FY 2001-02. Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 691 - Museum Endowment Fund Revenues 2,772 2,930 2,950 3081 Beginning Fund Balance 3,025 3,025 3,025 2,772 2,930 2,950 Total - Fund Balance 3,025 3,025 3,025 13 16 15 3611 Interest from Investments 15 15 15 145 65 - 3699 Other Miscellaneous Income - - - 158 81 15 Total - Miscellaneous Revenue 15 15 15 2,930 3,011 2,965 Revenues Total 3,040 3,040 3,040 Expenditures - - 2,965 5921 Contingency 3,040 3,040 3,040 - - 2,965 Total - Contingencies and Unappropriated Balances 3,040 3,040 3,040 - - 2,965 Expenditures Total 3,040 3,040 3,040 2,930 3,011 - Fund Net Total: 691 - Museum Endowment Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 177 Lavelle Black Trust Fund – 695 Fund/Fund Number: Lavelle Black Trust Fund - 695 Department/Department Number: Police - 211 Department Director: Scott Russell Description of purpose/functions of department: This program facilitates the private donation of monies from Leonard Black to the Police Department for use in sustaining the K-9 Program in the name of Lavelle Black. A portion of the monies will be appropriated to Materials & Services, while the majority and remainder will be held in contingency. The use of proceeds will be limited to ongoing costs associated with the replacement, care, training and equipping of K-9 units. Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 695 - Lavelle Black Trust Fund Revenues 49,653 51,877 42,000 3081 Beginning Fund Balance 45,087 45,087 45,087 49,653 51,877 42,000 Total - Fund Balance 45,087 45,087 45,087 239 [PHONE REDACTED] Interest from Investments 200 200 200 5,185 265 - 3673 Donations-Police - - - 5,424 515 325 Total - Miscellaneous Revenue 200 200 200 55,077 52,391 42,325 Revenues Total 45,287 45,287 45,287 Expenditures - - - 5329 Other Supplies 2,000 2,000 2,000 3,200 6,628 10,000 5419 Other Professional Serv 8,000 8,000 8,000 3,200 6,628 10,000 Total - Materials & Services 10,000 10,000 10,000 - - 32,325 5921 Contingency 35,287 35,287 35,287 - - 32,325 Total - Contingencies and Unappropriated Balances 35,287 35,287 35,287 3,200 6,628 42,325 Expenditures Total 45,287 45,287 45,287 51,877 45,763 - Fund Net Total: 695 - Lavelle Black Trust Fund - - - Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 178 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 179 Closed Funds ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 180 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 181 RSVP Fund – 138 – Closed Fund/Fund Number: RSVP - 138 Department/Department Number: RSVP - 481 This fund was merged into the General Fund during FY 2013-14. Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 138 - RSVP Fund Revenues 27,367 5,920 3081 Beginning Fund Balance 27,367 5,920 - Total - Fund Balance - - - Intergovernmental 17,856 - - 3332 Federal Grants 17,856 - - Total - Intergovernmental - - - Miscellaneous Revenue 101 - - 3611 Interest from Investments 101 - - Total- Miscellaneous Revenue - - - 45,324 5,920 - Revenues Total - - - Expenditures Department: 481 - RSVP Program: 5711 - RSVP Personnel Services 26,608 - - 5111 Regular Wages - - - 16 - - 5211 OR Workers' Benefit - - - 2,041 - - 5212 Social Security - - - 1,420 - - 5213 Med, Den, Life Ins. - - - 3,106 - - 5214 Retirement - - - 31 - - 5215 Long Term Disability Ins - - - 346 - - 5216 Unemployment Insurance - - - 16 - - 5217 Life Insurance - - - 33,584 - - Total - Personnel Services - - - Materials & Services 368 - - 5329 Other Operating Supplies - - - 147 - - 5421 Telephone/Data - - - 426 - - 5422 Postage - - - 2,234 - - 5428 IS Support - - - 495 - - 5433 Mileage - - - 559 - - 5464 Workers' Comp - - - 736 - - 5465 General Liability - - - 855 - - 5469 Other Insurance Costs - - - 5,820 - - Total - Materials & Services - - - 39,404 - - Program Total: 5711 - RSVP - - - Program: 9711 - Operating Transfer Out - 5,920 - 5811 Transfer to General Fund - - - - 5,920 - Total - Transfers Out - - - 39,404 5,920 - Department Total: 481 - RSVP - - - 5,920 - - Fund Net: 138 - RSVP Fund - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 182 Cable Franchise Fund – 139 – Closed Fund/Fund Number: Cable Franchise - 139 Department/Department Number: Finance - 151 Description of purpose/functions of department: This program administers the City’s cable television franchise and supports community access programming provided by Woodburn Cable Access Television (WCAT). 7½ percent of revenues derived from cable television franchise fees are set aside for administration of the franchise. 12½ percent of the franchise fees are provided to WCAT to support community access programming. Support to WCAT allows the television audience to view public meetings and programming developed in and pertinent to the community. The Cable Franchise Fund was closed in FY 2013-14 and any remaining balance was moved to the General Fund. Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 139 - Cable Franchise Fund Revenues 1,023 8,057 3081 Beginning Fund Balance 1,023 8,057 - Total - Fund Balance - - - Franchise Fees 25,255 10,603 3235 Franchise Fee, Wave BB 25,255 10,603 - Total - Franchise Fees - - - Miscellaneous Revenue 14 4 3611 Interest from Investments 2,783 3,156 3641 Annual Access Fee 2,797 3,160 - Total - Miscellaneous Revenue - - - 29,075 21,820 - Revenues Total - - - Expenditures Department: 121 - Administration Program: 7811 - Cable TV Materials & Services - 5,537 - 5419 Other Professional Serv - - - 6,000 4,500 - 5429 Other Communication Serv - - - 15,018 11,783 - 5499 Other Services (Acct Closed) - - - 21,018 21,820 - Total - Materials & Services - - - 21,018 21,820 - Program Total: 7811 - Cable TV - - - 21,018 21,820 - Expenditures Total - - - 8,057 - - Fund Net: 139 - Cable Franchise Fund - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 183 Public Works Services Fund – 582 – Closed Fund/Fund Number: Public Works Services - 582 Department/Department Number: Engineering – 651 Facilities Maintenance - 631 Garage – 661 Public Works Administration - 691 This fund was closed in FY 2013-14. This fund encompassed several sections that are moving to other funds beginning with the 2014-15 budget year.  Facilities Maintenance – merged with Parks Maintenance into new General Fund department called Maintenance.  Engineering – maintained same department name and number, moved to the General Fund  Garage - maintained same department name and number, moved to the Street Fund  Public Works Administration – individual employees were reassigned, as applicable ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 184 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 582 - Public Works Services Revenues Department: 000 - Revenue 93,710 183,079 - 3081 Beginning Fund Balance - - - 93,710 183,079 - Total - Fund Balance - - - 6,569 9,444 - 3224 R/W Construction Permits - - - 6,569 9,444 - Total - Licenses and Permits - - - 600 200 - 3415.00Sale of Bid Documents - - - 13,059 12,688 - 3451 T&E Planning Develop Fee - - - 13,659 12,888 - Total - Charges for Goods and Services - - - 485 847 - 3611 Interest from Investments - - - - 19,203 - 3625 Rent-METCOM (Norcom) - - - 96,808 - - 3654 Garage WO Revenue - - - 499,213 1,742 - 3656 Engineering Internal Project WO Revenue - - - 526,595 5,541 - 3699 Other Miscellaneous Income - - - 1,123,101 27,333 - Total - Miscellaneous Revenue - - - 169,830 - - 3971.14Transfer From Street - - - 76,322 - - 3971.47Transfer From Water - - - 66,438 - - 3971.47Transfer From Sewer - - - 67,127 - - 3971.58Transfer From Building Maint - - - 379,717 - - Total - Transfers In - - - 1,616,757 232,744 - Department Total: 000 - Revenue - - - Miscellaneous Revenue - 514,773 - 3651 Internal Rent Revenue - - - - 514,773 - Total - Miscellaneous Revenue - - - - 514,773 - Department Total: 631 - Maintenance - - - Department: 651 - Engineering Miscellaneous Revenue - 439,101 - 3656 Engineering Internal Project WO Revenue - - - - 44,681 - 3656.14Engineering Support from Street - - - - 3,564 - 3656.47Engineering Support from Water - - - - 5,835 - 3656.47Engineering Support from Sewer - - - - 493,181 - Total - Miscellaneous Revenue - - - - 493,181 - Department Total: 651 - Engineering - - - Miscellaneous Revenue - 139,328 - 3654 Garage WO Revenue - - - - 139,328 - Total - Miscellaneous Revenue - - - - 139,328 - Department Total: 661 - Garage - - - 1,616,757 1,380,026 - Revenues Total - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 185 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Budget Budget Account Description Proposed Approved Adopted Expenditures Department: 631 - Maintenance Program: 1911 - Facilities Maintenance Personnel Services 144,563 111,712 - 5111 Regular Wages - - - 1,482 509 - 5121 Overtime - - - 104 93 - 5211 OR Workers' Benefit - - - 10,514 7,957 - 5212 Social Security - - - 49,036 42,809 - 5213 Med, Den, Life Ins. - - - 23,017 18,788 - 5214 Retirement - - - 649 570 - 5215 Long Term Disability Ins - - - 1,899 1,334 - 5216 Unemployment Insurance - - - 328 298 - 5217 Life Insurance - - - 231,591 184,070 - Total - Personnel Services - - - 10 59 - 5319 Office Supplies - - - 11,189 15,658 - 5321 Cleaning Supplies - - - 1,069 1,137 - 5323 Fuel - - - 1,120 59 - 5324 Clothing - - - 156 41 - 5326 Safety/Medical - - - 316 326 - 5329 Other Supplies - - - 36 - - 5338 Tools - - - 370 503 - 5339 Other Maintenance Supplies - - - 439 651 - 5352 Protective Clothing - - - 400 1,173 - 5391 Inventory - - - 4 - - 5392 Security Supplies (Closed) - - - 75 - - 5416 Medical (Use 5326 Safety/Medical) - - - 106,764 96,850 - 5419 Other Professional Serv - - - 1,809 2,118 - 5421 Telephone/Data - - - 487 164 - 5427 Training (Use 5492) - - - 1,500 1,285 - 5445 Work Equipment - - - 17,403 22,013 - 5451 Natural Gas - - - 117,525 121,728 - 5453 Electricity - - - 5,623 7,422 - 5454 Solid Waste Disposal - - - 7,732 7,732 - 5464 Workers' Comp - - - 5,963 5,963 - 5465 General Liability Insur - - - 1,646 2,774 - 5471 Equipment Repair & Maint - - - 8 10,302 - 5472 Buildings Repairs & Maint - - - 427 - - 5473 Improvements Repair & Mai - - - 1,263 - - 5475 Vehicle Repair & Maint - - - 1,472 - - 5494 Janitorial - - - 339 - - 5499 Other Services (Acct Closed) - - - 285,144 297,958 - Total - Materials & Services - - - 516,735 482,028 - Department Total: 631 - Maintenance - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 186 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Department: 651 - Engineering Program: 9511 - Design Engineering Personnel Services 360,243 361,328 - 5111 Regular Wages - - - 6,646 3,290 - 5121 Overtime - - - 142 150 - 5211 OR Workers' Benefit - - - 27,797 27,760 - 5212 Social Security - - - 75,058 76,503 - 5213 Med, Den, Life Ins. - - - 71,843 76,081 - 5214 Retirement - - - 1,536 1,683 - 5215 Long Term Disability Ins - - - 4,769 4,332 - 5216 Unemployment Insurance - - - 804 879 - 5217 Life Insurance - - - 548,839 552,006 - Total - Personnel Services - - - 189 - - 5314 Books - - - 169 - - 5315 Computer Supplies - - - 2,980 2,521 - 5319 Office Supplies - - - 1,700 1,996 - 5323 Fuel - - - - 6 - 5324 Clothing - - - 680 - - 5326 Safety/Medical - - - 1,391 413 - 5329 Other Supplies - - - 423 108 - 5399 Other Supplies (Use 5329 Other Supplies) - - - 3,181 2,811 - 5411 Engineering & Architect - - - 6,877 26,075 - 5419 Other Professional Serv - - - 1,866 2,470 - 5421 Telephone/Data - - - 181 410 - 5422 Postage - - - 7,462 2,711 - 5427 Training (Use 5492) - - - 29,815 31,350 - 5428 IS Support - - - 3,990 5,275 - 5446 Software Licenses - - - 1,931 818 - 5475 Vehicle Repair & Maint - - - 142 815 - 5492 Registrations/Training - - - - 212 - 5493 Printing/Binding - - - 229 - - 5496 Filing/Recording - - - 9 - - 5498 Permits/Fees - - - 631 - - 5499 Other Services (Acct Closed) - - - 63,846 77,991 - Total - Materials & Services - - - 5,000 5,000 - 5811.59Transfer to Equipment Replace - - - 5,000 5,000 - Total - Transfers Out - - - 617,685 634,997 - Department Total: 651 - Engineering - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 187 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Department: 661 - Garage Program: 1941 - Garage Personnel Services 91,947 64,384 - 5111 Regular Wages - - - 4,262 2,283 - 5121 Overtime - - - 56 32 - 5211 OR Workers' Benefit - - - 6,935 4,775 - 5212 Social Security - - - 34,011 18,265 - 5213 Med, Den, Life Ins. - - - 14,675 10,924 - 5214 Retirement - - - 386 291 - 5215 Long Term Disability Ins - - - 1,251 793 - 5216 Unemployment Insurance - - - 201 152 - 5217 Life Insurance - - - 153,724 101,899 - Total - Personnel Services - - - Materials & Services 251 147 - 5319 Office Supplies - - - 130 91 - 5321 Cleaning Supplies - - - 10,200 12,505 - 5322 Lubricants - - - 1,700 1,730 - 5323 Fuel - - - 1,109 945 - 5324 Clothing - - - 1,842 662 - 5326 Safety/Medical - - - 2,700 3,626 - 5329 Other Supplies - - - 6,900 4,348 - 5338 Tools - - - 125 260 - 5339 Other Maintenance Supplies - - - 411 440 - 5352 Protective Clothing - - - 6,326 8,867 - 5391 Inventory - - - 947 167 - 5399 Other Supplies (Use 5329 Other Supplies) - - - 662 150 - 5419 Other Professional Serv - - - 1,166 1,064 - 5421 Telephone/Data - - - 614 90 - 5427 Training (Use 5492) - - - 5,343 4,231 - 5446 Software Licenses - - - 32 - - 5454 Solid Waste Disposal - - - 1,149 1,149 - 5464 Workers' Comp - - - 1,413 1,413 - 5465 General Liability Insur - - - 1,739 2,148 - 5471 Equipment Repair & Maint - - - 624 832 - 5472 Buildings Repairs & Maint - - - 492 1,886 - 5475 Vehicle Repair & Maint - - - 189 1,061 - 5476 Laundry - - - 182 - - 5479 Other Repair & Maint - - - 50 - - 5492 Registrations/Training - - - 46,297 47,812 - Total - Materials & Services - - - 200,022 149,711 - Department Total: 661 - Garage - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 188 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Department: 691 - Public Works Administration Program: 6999 - Public Works Admin 88 15 - 5314 Books - - - 871 200 - 5319 Office Supplies - - - 47 - - 5323 Fuel - - - 473 - - 5326 Safety/Medical - - - - 127 - 5329 Other Supplies - - - 276 - - 5399 Other Supplies (Use 5329 Other Supplies) - - - 2,016 - - 5413 Management (Closed) - - - 300 - - 5417 HR/Other Employee Expenses - - - 986 5,103 - 5419 Other Professional Serv - - - 1,829 1,709 - 5421 Telephone/Data - - - 322 299 - 5422 Postage - - - 1,697 135 - 5427 Training (Use 5492) - - - 17,331 22,050 - 5428 IS Support - - - 152 37 - 5433 Mileage - - - 1,200 1,200 - 5446 Software Licenses - - - 34,479 48,309 - 5448 Internal Rent - - - 17,678 17,678 - 5464 Workers' Comp - - - 15,563 15,563 - 5465 General Liability Insur - - - 507 - - 5475 Vehicle Repair & Maint - - - 772 493 - 5491 Dues & Subscriptions - - - 683 - - 5492 Registrations/Training - - - 232 24 - 5493 Printing/Binding - - - 75 273 - 5498 Permits/Fees - - - 1,659 75 - 5499 Other Services (Acct Closed) - - - 99,236 113,290 - Total - Materials & Services - - - 99,236 113,290 - Department Total: 691 - Public Works Administration - - - 1,433,677 1,380,026 - Expenditures Total - - - 183,079 - - Fund Net: 582 - Public Works Services - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 189 City Gas Tax Fund – 169 – Closed This fund was closed and the balance moved into the Street Fund during FY 2012-13. Fund Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted City Gas Tax Revenues 480,218 Fund Balance 480,218 - - Revenues Total - - - Expenditures 480,218 Transfers Out 480,218 - - Expenditures Total - - - - - - Revenue Over (Under) Expenditures - - - Surface Water/Collections Fund – 478 – Closed This was consolidated and closed as part of the Funds Consolidation Plan during FY 2011-12. Fund Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Surface Water Collections Revenues 54,940 Fund Balance 54,940 - - Revenues Total - - - Expenditures 54,940 - Transfers Out 54,940 - - Expenditures Total - - - - - - Revenue Over (Under) Expenditures - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 190 Facilities Maintenance Fund – 583 – Closed This was consolidated and closed as part of the Funds Consolidation Plan during FY 2011-12. Fund Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Facilities Maintenance Fund Revenues 67,127 Fund Balance 67,127 - - Revenues Total - - - Expenditures 67,127 Transfers Out 67,127 - - Expenditures Total - - - - - - Revenue Over (Under) Expenditures - - - ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 191 Supporting Schedules ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 192 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 193 Debt Overview Summary of Outstanding Debt The City of Woodburn will have approximately $42.9 million in long-term debt outstanding at the beginning of this budget reporting period. The table below shows the outstanding balances by type, interest rate, outstanding principal amounts and annual debt service amount: Interest Outstanding Principal Due Interest Due Total Debt Svc Servicing Rates Principal FY 2015-16 FY 2015-16 FY 2015-16 Fund Voter Approved General Obligation Bonds Police, Series 2005 Variable 4,410,000 350,000 179,866 529,866 GO Debt Service Other Governmental Activity Debt 1999 Oregon EDD 5.01% 96,215 30,141 4,879 35,020 Street SDC Subtotal, governmental activities 4,506,215 380,141 184,745 564,886 Business Type Activity Series 2003 Water bond Variable 5,675,816 301,530 254,916 556,446 Water 2005 Oregon EDD 4.21% 2,406,633 198,507 101,319 299,826 Water 2005 Safe Drinking Water Revolving Ln 4.21% 2,406,643 198,507 101,319 299,826 Water 2011 Revenue Bonds Series A 3.0-4.375% 19,280,000 2,375,000 890,064 3,265,064 Sewer 2011 Revenue Bonds Series B (Def Int) 1.79-4.07% 8,605,000 115,000 - 115,000 Sewer Subtotal, business type activities 38,374,092 3,188,544 1,347,618 4,536,162 Total Long Term Debt 42,880,307 3,568,685 1,532,363 5,101,048 Long-Term Debt Estimated as of June 30, 2015 Legal Debt Limits Cities in Oregon have a legal debt limit on General Obligation debt equal to 3 percent of their Real Market Value. For the City of Woodburn, this limit calculates to $57.8 million. At the beginning of this budget cycle, the City had $4.4 million in General Obligation debt. The available amount of additional debt the City can incur would be $53.4 million, although it has no plans to borrow. Plans for Future Debt As stated above, the City does not have any plans to incur any additional debt at this time. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 194 Personnel Allocation The table below identifies budgeted wage and benefit allocations across departments or funds. This table shows only positions that are allocated across funds or departments. CITY COMMUN- ICATIONS NEW* ECON DEVEL EXEC LEGAL CITY ASS'T HR HR CITY ASS'T CITY FINANCE ADMIN'TR COORD DIRECTOR ASS'T REC'DR DIRECT DIRECT ATTORNEY ATTORNEY DIRECT 001 General Fund 121 Administration 114,866 56,168 - 31,083 - - - - - - 125 Economic Development - - 47,683 - - - - - - - 131 City Recorder - - - 17,764 44,502 - - - - - 141 City Attorney - - - 39,967 - - - 86,327 25,198 - 151 Finance - - - - - - - - - 84,716 161 Human Resources - - - - - 42,162 37,998 - - - 211 Police - - - - - - 42,219 16,448 - - 421 Recreation - - - - - 5,274 - - - - 431 Aquatics - - - - - - 7,042 - - - 481 RSVP - - - - - - - - - - 499 Commun Svcs Admin - - - - - - - - - - 511 Planning - - - - - - - - 56,695 - 651 Engineering - - - - - - - - - - 711 Parks & Facilities Maint - - - - - - - - - - General Fund Wages & Ben 114,866 56,168 47,683 88,814 44,502 47,436 87,259 102,775 81,893 84,716 110 Transit Fund 4,691 - - - 895 5,274 5,631 - - - 123 Building Inspection Fund 2,345 - - - - 1,061 - 2,057 2,522 - 137 Housing Rehab Fund 2,345 - - - - - - - - - 140 Street Fund - Maint 7,036 9,365 - - 3,562 5,274 7,042 14,390 - 7,438 661 Garage - - - - - - - - - - 470 Water Fund 42,200 14,046 - - 3,562 15,813 16,890 41,109 20,162 22,301 472 Sewer Fund 621 Sewer 42,200 14,051 - - 3,562 15,813 23,935 45,245 20,162 22,301 631 Maintenance - - - - - - - - - - 641 Surface Water/Collect 11,751 - - - 3,569 4,241 - - - - 568 Information Services - - - - - - - - - 7,438 581 Insurance Fund - - - - 29,371 10,542 - - - - 720 Urban Renewal Fund 7,036 - 47,683 - - - - - 1,272 4,467 Other Funds Wages & Ben 119,604 37,462 47,683 - 44,521 58,018 53,498 102,801 44,118 63,945 All Funds Wages & Ben 234,470 93,630 95,366 88,814 89,023 105,454 140,757 205,576 126,011 148,661 Position allocations are reviewed each year during budget preparation. Many General Fund positions were altered to charge only the supervising department for FY 2014-15. This is a change from the prior practice of allocating across many General Fund departments. Some General Fund positions will continue to have allocation to specific General Fund departments due to the advanced service levels provided. *This new position is partially budgeted for FY 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 195 IS NETWORK SENIOR MGMT ACCTG COMM OUTRCH ADMIN COMMUNITY DEVELOPMT ASSOCIATE NEW SPECIAL ADMIN ACCT I CLERK III CLERK III CLERK III CLERK III ANALYST MGR COORD ASS'T CLERK III CLERK III DIRECT PLANNER PROJ MGR - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 39,195 31,469 7,585 20,487 56,559 37,196 61,906 - - - - - - - - - - - - - - - - - - - - - - 41,028 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 42,214 - - - - - - - - - - - - - - 42,216 - - - - - 73,638 - - - - - - - - - 59,167 - - 122,458 89,564 - - - - - - - - - - - 10,245 - - - - - - - - - - - - - - 27,311 - - - - 41,028 39,195 31,469 7,585 20,487 56,559 37,196 61,906 84,430 59,167 37,556 - 122,458 89,564 73,638 - 3,272 3,152 - - - - - - - - - - - - - - - - - - - - - 25,360 - - 19,905 6,748 - - - - - - - - - - - - - 10,726 - - - 3,272 3,152 - - - 5,319 5,634 - - 30,725 - - - - - - - - - - - - - - - 3,033 - - - - 9,803 12,590 34,113 23,900 7,076 26,570 22,515 - - - - - - - - 9,804 12,591 34,115 23,900 7,076 26,570 22,518 - - - 57,517 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 41,027 - - - - - 5,319 - - - - - - - - - - - - - - 5,318 - - - - - - - - - - - - - - - - - - - - - - 15,092 41,027 26,151 31,485 68,228 47,800 14,152 69,096 50,667 - 25,360 30,725 60,550 30,631 6,748 15,092 82,055 65,346 62,954 75,813 68,287 70,711 106,292 112,573 84,430 84,527 68,281 60,550 153,089 96,312 88,730 Table continued on the following page. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 196 Personnel Allocation – Continued ASS'T CITY PUBLIC WORKS CAD / GIS FLEET MAINT UTIL WRKER STR & SWR LN MAINT SEWER LINE MAINT UTIL WRKER UTIL WRKER UTIL WRKER ADMINSTR DIRECT TECH TECH II SUPRV TECH III II I 001 General Fund 121 Administration - - - - - - - - - - 125 Economic Development - - - - - - - - - - 131 City Recorder - - - - - - - - - - 141 City Attorney - - - - - - - - - - 151 Finance - - - - - - - - - - 161 Human Resources - - - - - - - - - - 211 Police - - - - - - - - - - 421 Recreation - - - - - - - - - - 431 Aquatics - - - - - - - - - - 481 RSVP 18,157 - - - - - - - - - 499 Commun Svcs Admin 117,991 - - - - - - - - - 511 Planning - - - - - - - - - - 651 Engineering - 17,292 6,060 - - - - - - - 711 Parks & Facilities Maint - - 3,029 - - - - - - - General Fund Wages & Ben 136,148 17,292 9,089 - - - - - - - 110 Transit Fund 27,234 - - - - - - - - - 123 Building Inspection Fund - - - - - - - - - - 137 Housing Rehab Fund - - - - - - - - - - 140 Street Fund - Maint - 51,830 15,133 6,278 5,320 23,555 - - - - 661 Garage - - - 83,364 70,610 11,779 - - - - 470 Water Fund 9,082 51,830 18,160 - - - - - - - 472 Sewer Fund 621 Sewer 9,082 51,830 18,160 - - - - - - - 631 Maintenance - - - - - 41,218 63,684 38,349 35,783 30,786 641 Surface Water/Collect - - - - - 41,218 21,231 38,348 35,782 30,786 568 Information Services - - - - - - - - - - 581 Insurance Fund - - - - - - - - - - 720 Urban Renewal Fund - - - - - - - - - - Other Funds Wages & Ben 45,398 155,490 51,453 89,642 75,930 117,770 84,915 76,697 71,565 61,572 All Funds Wages & Ben 181,546 172,782 60,542 89,642 75,930 117,770 84,915 76,697 71,565 61,572 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 197 FTE Detail by Supervising Department This table shows detail of FTE Summary by Supervising Department on page 31. FTE counts in these tables are assigned to the department that supervises the position. For cost allocations of positions see Personnel Allocation on page 194. Since supervision and cost allocation are different methods of assigning FTE to departments, the numbers will not be equivalent. The budget for FY 2015-16 added an Economic Development Director in a new department, a Special Projects Manager in Community Services Administration, a School Resources Officer through a grant, a part-time Evidence Tech in the Police Department and a part-time Plans Examiner in Building. There were some other adjustments in hours in part-time positions. Actual Actual Actual Budget Budget Department and Position FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 City Administrator City Administrator 1.00 1.00 1.00 1.00 1.00 Executive Legal Assistant 0.40 0.40 0.35 0.35 0.35 Communications Coordinator - 1.00 1.00 1.00 1.00 Total City Administrator 1.40 2.40 2.35 2.35 2.35 Economic Development Economic Development Director (New in FY 2015-16) - - - - 1.00 Total Economic Development - - - - 1.00 City Attorney City Attorney 1.00 1.00 1.00 1.00 1.00 Assistant City Attorney 1.00 1.00 1.00 1.00 1.00 Executive Legal Assistant 0.60 0.60 0.45 0.45 0.45 Total City Attorney 2.60 2.60 2.45 2.45 2.45 City Recorder City Recorder 1.00 1.00 1.00 1.00 1.00 Executive Legal Assistant 0.25 0.10 0.20 0.20 0.20 Total City Recorder 1.25 1.10 1.20 1.20 1.20 Community Development Planning Administrative Assistant 0.70 0.70 0.70 0.70 0.70 Associate Planner 1.00 1.00 1.00 1.00 1.00 Community Development Director 1.00 1.00 1.00 1.00 1.00 Building Administrative Assistant 0.30 0.30 0.30 0.30 0.30 Building Official 1.00 1.00 1.00 1.00 1.00 Plans Examiner-Bldg Inspect III - 0.50 1.00 1.00 1.00 Plans Examiner-Bldg Inspect II - - - 1.00 1.00 Plans Examiner - PT (New in FY 2015-16) - - - - 0.50 Total Community Development 4.00 4.50 5.00 6.00 6.50 FTE Counts ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 198 FTE Detail by Supervising Department – Continued Actual Actual Actual Budget Budget Department and Position FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Community Services Community Services Admin RSVP Coordinator 1.00 0.50 - - - Assistant City Administrator - - - - 1.00 Community Services Director 1.00 1.00 1.00 1.00 - Special Projects Manager (New Position FY 2015-16) - - - - 1.00 Community Outreach Coordinator (Comm Relations) 1.00 1.00 1.00 1.00 1.00 Management Analyst - - - 1.00 - Program Coordinator - Weed & Seed 1.00 - - - - Library Librarian 2.00 2.00 2.00 2.00 2.00 Library Assistant 4.00 1.00 1.00 1.00 1.00 Library Manager 1.00 1.00 1.00 1.00 1.00 Library Associate 1.00 - 1.00 1.00 1.00 Library Program Coordinator 1.00 1.00 - - - Part-Time Employees - Library N/A N/A 4.50 5.35 5.45 Recreation Recreation Manager 1.00 1.00 1.00 1.00 1.00 Recreation Coordinator - - - 1.00 1.00 Part-Time Employees - Recreation - - - - 1.88 Aquatics Aquatics Manager 1.00 1.00 1.00 1.00 1.00 Part-Time Employees - Aquatics 21.06 15.52 13.85 12.37 10.11 Transit Transit Operation Supervisor - 1.00 1.00 1.00 1.00 Bus Driver - 1.00 1.00 1.00 1.00 Clerk II - 1.00 1.00 1.00 1.00 Bus Driver - Part-Time - 2.49 2.92 3.36 3.54 Vehicle Custodian - Part-Time - - 0.48 0.48 0.33 Parks & Facilities Maintenance Parks & Maintenance Worker - - 6.00 6.00 6.00 Custodian 4.00 4.00 - - - Facility Maintenance Tech 1.00 - - - - Grounds Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Utility Worker I 1.00 1.00 - - - Utility Worker II 1.00 1.00 - - - Part-Time - Seasonal (Previously temporary agency) N/A N/A N/A 1.33 1.33 Total Community Services 44.06 37.51 40.75 43.89 43.64 Human Resources Human Resources Director 1.00 1.00 1.00 1.00 1.00 Assistant Human Resources Director 1.00 1.00 1.00 1.00 1.00 Total Human Resources 2.00 2.00 2.00 2.00 2.00 FTE Counts ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 199 Actual Actual Actual Budget Budget Department and Position FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Finance/Information Services/Muni Court Accounting Clerk II Accountant I 1.00 1.00 1.00 1.00 1.00 Clerk III 2.00 3.00 3.00 3.00 4.00 Finance Director 1.00 1.00 1.00 1.00 1.00 Accounting Manager - - 1.00 1.00 1.00 Senior Accountant 1.00 1.00 - - - Senior Management Analyst (from Public Works) - - 1.00 1.00 1.00 Budget & Finance Analyst - - 1.00 1.00 - Part-Time Employee(s) - - 0.40 0.40 0.80 Information Services Manager 1.00 1.00 1.00 1.00 1.00 Information Systems Technician 1.00 1.00 1.00 1.00 - IS Specialist/Network Administrator 2.00 2.00 2.00 2.00 3.00 Municipal Court Clerk 2.00 2.00 1.00 1.00 - Municipal Court Judge 0.10 0.10 0.06 0.06 0.06 Total Finance/Info Svcs/Muni Court 11.60 12.10 13.46 13.46 12.86 Police Code Enforcement Officer 2.00 2.00 2.00 2.00 2.00 Evidence Technician 1.00 1.00 1.00 1.00 1.00 Evidence Technician - PT (New in FY 2015-16) - - - - 0.50 Executive Assistant 1.00 0.50 0.50 1.00 1.00 Police Captain 2.00 2.00 2.00 2.00 2.00 Police Chief 1.00 1.00 1.00 1.00 1.00 Police Officer 25.00 24.00 23.00 25.00 26.00 Police Sergeant 4.00 5.00 6.00 5.00 5.00 Police Records Clerk 3.00 3.00 3.00 3.00 3.00 Police Records Supervisor 1.00 1.00 1.00 1.00 1.00 Background Investigator 0.02 0.02 0.02 0.02 0.02 Part-Time Employees (Bailiffs) 0.50 0.50 0.09 0.09 0.09 Total Police 40.52 40.02 39.61 41.11 42.61 Public Works Surface/Water Collections Sewer Line Maintenance Tech 1.00 1.00 1.00 1.00 1.00 Utility Worker I - - - - 1.00 Utility Worker II 3.00 3.00 3.00 3.00 1.00 Utility Worker III - - - - 1.00 Wastewater Assistant Superintendent 1.00 - - - - Street/Sewer Line Maint Supervisor - 1.00 1.00 1.00 1.00 Total Surface/Water Collections 5.00 5.00 5.00 5.00 5.00 Water Clerk II 1.00 1.00 1.00 1.00 - Clerk III - - - - 1.00 Utility Worker I 1.00 - - - 1.00 Utility Worker II 3.00 3.00 3.00 3.00 1.00 Utility Worker III 2.00 2.00 2.00 2.00 3.00 Water Operator I 1.00 1.00 1.00 1.00 1.00 Water Operator II 1.00 - - - - Water Maintenance Tech 1.00 1.00 1.00 1.00 1.00 Water Superintendent 1.00 1.00 1.00 1.00 1.00 Water Treatment Supervisor/Water Operator III - 1.00 1.00 1.00 1.00 Total Water 11.00 10.00 10.00 10.00 10.00 FTE Counts ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 200 FTE Detail by Supervising Department – Continued Actual Actual Actual Budget Budget Department and Position FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 Sewer Clerk II 1.00 1.00 1.00 1.00 - Clerk III - - - - 1.00 Industrial Waste Coordinator 1.00 1.00 1.00 1.00 1.00 Laboratory Technician 1.00 1.00 1.00 1.00 1.00 Utility Worker II 3.00 2.00 2.00 2.00 2.00 Wastewater Maintenance Technician 1.00 2.00 2.00 2.00 2.00 Wastewater Operator I 1.00 1.00 1.00 1.00 1.00 Wastewater Operator II - 1.00 1.00 1.00 1.00 Wastewater Operator III 1.00 1.00 1.00 1.00 1.00 Wastewater Supervisor - 1.00 1.00 1.00 1.00 Total Sewer 9.00 11.00 11.00 11.00 11.00 Street Clerk III 1.00 1.00 1.00 1.00 1.00 Facilities Maintenance Supervisor 1.00 - - - - Maintenance/Support Division Manager 1.00 - - - - Street & Sewer Line Maintenance Supervisor 1.00 - - - - Utility Worker I 2.00 2.00 2.00 1.00 1.00 Utility Worker II 3.00 1.00 1.00 1.00 1.00 Utility Worker III - - - 1.00 1.00 Total Street 9.00 4.00 4.00 4.00 4.00 Garage Mechanic 1.00 1.00 1.00 1.00 1.00 Garage Assistant (Utility Worker II) - 1.00 1.00 1.00 1.00 Total Garage 1.00 2.00 2.00 2.00 2.00 Transit (Moved to Community Services) Bus Driver 2.00 - - - - Transit Manager 1.00 - - - - Transit Operation Supervisor 1.00 - - - - Bus Driver - Part-Time 3.86 - - - - Total Transit 7.86 - - - - Engineering Administrative Assistant 1.00 1.00 - - - Assistant City Engineer 1.00 1.00 1.00 - - City Engineer - - - 1.00 1.00 C.E. Engineering Tech III 1.00 1.00 1.00 1.00 1.00 C.E. Technician II 1.00 1.00 1.00 1.00 1.00 C.E. Technician I - 1.00 - - - CAD/GIS Technician 1.00 1.00 1.00 1.00 1.00 Project Engineer 1.00 - 1.00 1.00 1.00 Construction Inspector/CUE. Technician - 1.00 - - - Public Works Director 1.00 1.00 1.00 1.00 1.00 Senior Engineering Technician 1.00 1.00 1.00 1.00 1.00 Water Resource Manager 1.00 1.00 1.00 1.00 - Senior Management Analyst 1.00 1.00 - - - Engineering Intern 1.00 - - - - Total Engineering 11.00 11.00 8.00 8.00 7.00 Total Public Works 53.86 43.00 40.00 40.00 39.00 Total FTE 161.29 145.23 146.82 152.46 153.61 FTE Counts ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 201 Budgeted Transfers The table below shows a summary of all budgeted fund transfers. The purpose of each transfer is included in the individual fund discussions throughout this document Fund Transit Fund 110 Street Fund 140 General Cap Const Fund 358 Street & Storm Cap Const Fund 363 Street SDC Fund 376 Sewer Cap Const Fund 465 Water Cap Const Fund 466 Info Services Fund 586 Equip Replace Fund 591 Total General Fund 001 116,000 130,000 76,000 28,236 28,236 23,769 402,241 Transit Fund 110 3,001 3,001 Building Fund 123 3,001 3,001 Street Fund 140 230,000 4,501 30,000 264,501 Special Assessment 360 1,071,849 1,071,849 Street SDC Fund 376 25,000 25,000 Storm SDC 377 60,000 60,000 Water Fund 470 6,319 6,319 9,753 10,000 32,391 Sewer Fund 472 90,000 6,319 680,000 6,319 13,504 30,000 826,142 Sewer SDC Fund 475 500,000 500,000 Total 116,000 220,000 76,000 290,000 1,112,723 1,205,000 40,874 57,529 70,000 3,188,126 Transfers In Transfers Out In addition to construction project and subsidy transfers there are some specific, ongoing transfers included in the table above. First, there is an inter-fund loan included in the budgeted transfers. The inter-fund loan involves five different funds. The loan is a seven-year loan with an original amount of $512,000, half of which was loaned from the Street SDC Fund and the other half from the Water Cap Construction Fund to finance the City’s accounting and utility billing system. The borrowing funds were the General Fund, Water Fund and the Sewer Fund. The final loan payments are due in FY 2017-2018. In prior years these loans were not clearly identified in transfers. The shaded areas in the table highlight this transaction. The transfers in to the Information Services Fund, which total $57,529, represent the annual payment due to the vendor for the phone system purchased in FY 2013-14. These transfers will continue for two additional years. As mentioned in the discussion regarding capital projects, funds for capital projects will only be transferred on a reimbursement basis. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 202 Capital Construction Projects Consistent with the City’s commitment to financial transparency and accountability, an improved methodology for planning, authorizing, budgeting and reporting Capital Construction projects was implemented in FY 2014-15 and continues to FY 2015-16. All capital projects are individually reviewed and authorized by the Public Works Director, Finance Director and ultimately, the City Administrator prior to inclusion in the annual budget. Each project has a specific scope and budget and each included project has a project data sheet providing this information. Only those projects included in this budget may incur expenditures during the fiscal period. Projects added after budget authorization must be authorized by Council through a supplemental budget request or wait for the next budget cycle for authorization. All projects are budgeted for the full amount of the project cost, even if the project is expected to span multiple budget periods. This ensures that budget authority is available for the project should the schedule accelerate. In addition, this ensures that funds authorized are earmarked for the project, which prevents inadvertent over expenditure of limited dedicated resources. Previously authorized projects not completed in the prior fiscal year are included with the balance of unexpended funds budgeted. As the year progresses, transfers to Cap Const Funds will be performed only on a reimbursement basis for each project. This will assure that funds are not transferred for projects that are delayed or cancelled. The target ending balance for Cap Const Funds will be zero, except for funds that hold debt proceeds or debt service. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 203 Current Year Projects General Street & Storm Sewer Water Street Project Cap Const Cap Const Cap Const Cap Const SDC Project Name Number Fund 358 Fund 363 Fund 465 Fund 466 Fund 376 Total Aquatic Center DX Heat Recovery repair CBGF3153 25,000 - - - - 25,000 City Hall roof/HVAC repairs CBGF3118 51,000 - - - - 51,000 Safety Sidewalk & ADA Construction CIST1165 - 25,000 - - - 25,000 Settlemier/W. Lincoln Intersection improvement CIST1470 - 60,000 - - - 60,000 4th Street - Garfield to Harrison Storm Replacement CDST1471 - 260,000 - - - 260,000 Pump Station Upgrades CDSW1414 - - 225,000 - - 225,000 I-5 Interchange Sanitary Sewer relocations CDSW1143 - - 50,000 - - 50,000 Mill Creek Pump Station Phase 1 CDSW1413 - - 150,000 - - 150,000 Force Main Air relief Valve Facilities upgrades CDSW1415 - - 50,000 - - 50,000 N 1st - Harrison to No Name Street - Sewer Rehab CDSW1466 - - 200,000 - - 200,000 West Hayes Street Sanitary Sewer Pipeline Project CDSW1417 - - 1,975,000 - - 1,975,000 Young Street Pipeline Project(B) CDSW1469 - - 1,773,000 - - 1,773,000 WWTP Phase 2A Construction/Natural Treatment CISW1052 - - 1,750,000 - - 1,750,000 Hwy 99E/Young Street Utility Upgrades CDWA1463 - - - 10,000 - 10,000 Hwy 99E Waterline Bore @ Laurel Avenue CDWA1411 - - - 5,000 - 5,000 Automatic Read Meter replacement CDWA1060 - - - 500,000 - 500,000 I-5 Interchange Water Reloc - 214:Frontage to Tunnel CDWA1158 - - - 15,000 - 15,000 Parr Road Treatment Plant - Storm & Pump Upgrades CDWA1465 - - - 64,000 - 64,000 Hwy 99E: Aztec to Tomlin CDWA1468 - - - 275,000 - 275,000 Hwy 99E Aztec to Lincoln Waterline CDWA1412 - - - 220,000 - 220,000 I-5 Interchange - Woodland to West of Broughton Way CIST1472 - - - - 4,600,000 4,600,000 Total 76,000 345,000 6,173,000 1,089,000 4,600,000 7,683,000 CDSW1143 - Continuation of existing project, 50 percent ODOT reimbursable through Street SDC Fund CDSW1469 - $500,000 being funded from Sewer SDC Fund Project Data Sheets As part of the City’s improved capital project methodology, Project Data Sheets have been included on the following pages for all proposed capital projects. Project Data Sheets summarize a project, including the budget amount, funding source and location of the project. Multi-year information is also displayed to provide status of projects. Before a Project Data Sheet is created, the project is reviewed by the City Administrator for inclusion in the proposed budget. Additional Costs in Future Years The City is waiting for approval from the Department of Environmental Quality to complete WWTP Phase 2A Construction/Natural Treatment, project number CISW1052. The project has significant costs remaining and bond proceeds for this project are held in the Sewer Cap Const Fund. The Five Year Capital Improvement Plan on page 204 is an estimate of future projects and cost. It is for information only and subject to change. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 204 Capital Improvement Plan – FY 2016-17 to FY 2020-21 Project Revenue Source 2016-17 2017-18 2018-19 2019-20 2020-21 Total Street & Storm Construction Front Street Improvements - Front Street Ramp NCL Street SDC - - - 1,500,000 2,300,000 3,800,000 W. Hayes: Settlemier to Cascade - Street Improvements Street Fund 450,000 2,405,000 - - - 2,855,000 W. Hayes: Settlemier to Cascade - Utility Undergrounding Street Fund 100,000 600,000 - - - 700,000 W. Hayes: Settlemier to Cascade - Pedestrian Warning Signal Street Fund 10,000 90,000 - - - 100,000 Harrison:Settlemier to Front - Street Improvement Street Fund/Storm SDC/Street SDC - 60,000 935,000 - - 995,000 Harrison:Settlemier to Front - Utility Undergrounding Street Fund - 21,500 342,000 - - 363,500 Hayes: Front to 2nd Street Fund 126,000 - - - - 126,000 Cleveland - Widen First to Second Street Fund/Street SDC - - - 133,000 - 133,000 Hardcastle/Railroad Realignment Street Fund/Street SDC 1,000,000 - - - - 1,000,000 Evergreen Rd: connect to Parr Rd - Street Improvements Developer/Street SDC - - - 600,000 800,000 1,400,000 Alley: Garfield - Cleveland - Street Improvement Street Fund - - 200,000 - - 200,000 Alley: Garfield - Cleveland - Utility Undergrounding Street Fund/URA? - - 250,000 - - 250,000 N. Woodland: Camas - Stevens Street Fund 50,000 280,000 - - - 330,000 Willow Avenue Extension Street Fund - 40,000 1,000,000 - - 1,040,000 Safety Sidewalk Construction/ADA Street Fund 25,000 25,000 25,000 25,000 25,000 125,000 Storm Drain Construction North 2nd & 3rd - South of Yew St. Street Fund/Storm SDC - 100,000 130,000 - - 230,000 North Front Detention - Culvert to Commerce Street Fund/Storm SDC 18,000 249,000 - - - 267,000 Harrison Street, Replace Storm that is under existing homes Street Fund - 275,000 - - - 275,000 Landau/Laurel/George Storm (to Pudding) Street Fund/Storm SDC 50,000 600,000 200,000 - - 850,000 422 Tooze Street Street Fund/Storm SDC 150,000 - - - - 150,000 Settlemier Detention and Outlet Works Storm SDC - - 523,000 - - 523,000 Drainage work & street modifications @ High St Street Fund/Storm SDC - 30,000 - - - 30,000 Cleveland Street at Mill Creek Culvert Rehabilitation Street Fund 209,000 - - - - 209,000 Aquatic Center Area Storm Improvement Street Fund 78,800 - - - - 78,800 Rehab Existing Collection System Street Fund - - - 500,000 500,000 1,000,000 Total Street and Storm Drain Construction 2,286,800 5,125,500 3,605,000 2,758,000 3,625,000 17,400,300 Street Resurfacing: Gravel Streets Yew Street, 2nd to 3rd Street Fund 160,000 - - - - 160,000 Elm Street Street Fund - 300,000 - - - 300,000 Church Street, 1st to 2nd Street Fund - - - - 150,000 150,000 Wilson Street Street Fund - - - 240,000 - 240,000 Christiansen Street Street Fund - - 185,000 - - 185,000 Total Gravel Streets 160,000 300,000 185,000 240,000 150,000 1,035,000 Water: Water System Construction Automatic Read Meter Replacement Program Water Fund 200,000 100,000 - - - 300,000 Water Master Plan Water Fund - - 200,000 100,000 - 300,000 Harrison Street - Settlemier to Front Street Water Fund - 450,000 - - - 450,000 Lincoln to Hardcastle Loop at Washington School Water Fund/SDC - - - 225,000 - 225,000 Legion Park Waterline Loop Water Fund/SDC - - - - 200,000 200,000 Rehab/Capacity Improvements to existing distribution system Water Fund/SDC 300,000 300,000 300,000 250,000 300,000 1,450,000 Water System Reconstruction Total 500,000 850,000 500,000 575,000 500,000 2,925,000 Wastewater: Treatment Plant POTW Phase 2A/Natural Treatment System Sewer Fund 4,250,000 6,000,000 400,000 - - 10,650,000 Storm Water Treatment Final Engr. Sewer Fund 15,000 250,000 - - - 265,000 Headworks- Screening Sewer Fund - - 380,000 1,520,000 - 1,900,000 Primary Sedimentation- PEPS Sewer Fund - - 600,000 2,400,000 - 3,000,000 Primary Sedimentation- Convert WW Clarifiers Sewer Fund - - - 340,000 1,360,000 1,700,000 Filtration Sewer Fund - - - 380,000 1,520,000 1,900,000 Septage RV Dump Station Improvements Sewer Fund - 60,000 240,000 - - 300,000 Poplar Tree Land Purchase Sewer Fund - - 885,000 - - 885,000 Poplar Tree Expansion on Additional Property Sewer Fund 350,000 350,000 364,000 364,000 - 1,428,000 Wastewater: Collections System Construction Pump Station Upgrades (Existing Upgrades-Reliability) Sewer Fund 75,000 75,000 - - - 150,000 Replacement Costs-Collection System Piping Sewer Fund 250,000 460,000 460,000 460,000 460,000 2,090,000 Rainier, Force & Gravity section Sewer Fund 300,000 - - - - 300,000 I-5 Pump Station Project Sewer Fund - - - 261,000 1,046,000 1,307,000 I-5 Force Main Project Sewer Fund - - 619,000 2,474,000 - 3,093,000 Santiam Pump Sta Replacement Sewer Fund 205,000 200,000 - - - 405,000 Front Street Pipeline Project Sewer Fund - 208,000 832,000 - - 1,040,000 Progess Way Pipeline Project Sewer Fund - - - 255,000 1,092,000 1,347,000 Young Street Pipeline Project Sewer Fund 1,418,000 - - - - 1,418,000 Lincoln Street Bryan to Mill Creek, Sewer Rehab Sewer Fund - - 500,000 - - 500,000 Total Sewer Construction 6,863,000 7,603,000 5,280,000 8,454,000 5,478,000 33,678,000 Parks Legion Park Improvements, Phase 2 Parks SDC - - 1,500,000 - - 1,500,000 Parks Construction Total - - 1,500,000 - - 1,500,000 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 205 Project Data Project Number: CBGF3153 New Project  Project Name: Aquatic Center – DX heat recovery compressors replacement Project Description: Replace DX heat recovery compressors and convert to R407 refrigerant Map: Project Justification: The compressors failed a couple years ago, catastrophically releasing the R22 refrigerant. The refrigerant is the major cost of repair. There is some savings in the power bill because the compressors are not running but the gas bill has significantly increased. It is estimated to cost about $9,700 per year for total energy without heat recovery. A functioning DX heat recovery system also reduces the load placed on the aging swimming pool heater, which should assist in prolonging its life. Operating Fund Impact: Decrease impact with more efficient operation of heat recovery Project Status: Construction Estimated Completion Date: June 2016 Estimated Project Cost: $25,000 Budget History: Fiscal Year 2015-16 Budget $25,000 Year to Date expenses Balance Funding Data: Project No. Fund No. Fund Name Amount FY CBGF3153 001 General Fund $25,000 FY 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 206 Project Data Project Number: CBGF3118 New Project  Project Name: City Hall Roof/HVAC repairs Project Description: Repair a few sections of roof and redirect HVAC in City Hall Map: Project Justification: City Hall roof is in need of repair due to leaks. Some sections have been replaced and a few more need replacing. The project to replace the HVAC has been changed to redirecting some of the runs for a more balanced system Operating Fund Impact: No increase to operating budget; this project reduces long term maintenance costs Project Status: Engineering & Construction Estimated Completion Date: June 2016 Estimated Project Cost: $51,000 Budget History: Fiscal Year 2015-16 Budget $51,000 Year to Date expenses Balance Funding Data: Project No. Fund No. Fund Name Amount FY CBGF3118 001 General Fund $51,000 FY 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 207 Project Data Project Number: CIST1165 New Project  Project Name: Safety Sidewalk Construction/ADA ramps Project Description: Construction of miscellaneous sidewalks and ADA improvements. Improvements include new ADA ramps at intersection corners. Map: City Wide Project Justification: Improvements for safe pedestrian movements and ADA Compliance Operating Budget Impact: No impact to operating budget Project Status: Annual Estimated Completion Date: June 2016 Estimated Project Cost: $25,000 Budget History Fiscal Year 2015-16 Budget $25,000 Year to Date expenses Balance Funding Data: Project No. Fund No. Fund Name Amount FY CIST1165 140 Street Fund $25,000 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 208 Project Data Project Number: CIST1470 New Project  Project Name: Settlemier Avenue/W. Lincoln Street Intersection Improvements Project Description: Project concentrates on the Southwest corner Settlemier & W. Lincoln streets to improve the southbound transition taper on Settlemier south of W. Lincoln Map: Project Justification: This project will allow safer transitions for southbound vehicular traffic on Settlemier Avenue south of W Lincoln intersection Operating Fund Impact: No Impact to operating budget Project Status: Design Estimated Completion Date: June 2016 Estimated Project Cost: $60,000 Budget History: Fiscal Year 2015-16 Budget $60,000 Year to Date expenses Balance Funding Data: Project No. Fund No. Fund Name Amount FY CIST1470 140 Street Fund $60,000 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 209 Project Data Project Number: CDST1471 New Project  Project Name: 4th Street Storm Rehabilitation Project Description: Replace existing pipes with four each 48” Storm Drain Manholes, 1,270 LF PVC Storm Drain pipe and nine each Type II Catch Basins/inlets on Fourth Street between Garfield and Harrison streets. Map: Project Justification: The project will correct a significant ongoing storm maintenance problem and will replace deteriorated and substandard storm pipe and catch basin inlets Operating Fund Impact: No increase to operating budget; this project reduces long term maintenance costs Project Status: Design Estimated Completion Date: June 2016 Estimated Project Cost: $260,000 Budget History: Fiscal Year 2015-16 Budget $260,000 Year to Date expenses Balance Funding Data: Project No. Fund No. Fund Name Amount FY CDST1471 140 Street Fund $200,000 2015-16 CDST1471 377 Storm SDC $60,000 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 210 Project Data Project Number: CDSW1414 New Project  Project Name: Pump Station Upgrades – electrical & alarms Project Description: Compliance with DEQ reliability requirements including electrical and alarm systems. Map: City Wide Project Justification: Initial condition assessment of the existing pump stations was included in the Wastewater Facilities Plan but it was recommended to do a separate Pump Station Reliability Study and modifications done that are identified to ensure continued compliance. Operating Budget Impact: No impact to operating budget Project Status: Design Estimated Completion Date: June 2016 Estimated Project Cost: $225,000 Budget History Fiscal Year 2015-16 Budget $225,000 Year to Date expenses Balance Funding Data: Project No. Fund No. Fund Name Amount FY CISW1002 465 Sewer Capital Construction Fund $225,000 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 211 Project Data Project Number: CDSW1143 New Project  Project Name: I-5 Interchange Sanitary Sewer relocations – Hwy. 214, Lawson Avenue, & Evergreen Road Project Description: Relocate 8” sanitary sewer line to the middle of exiting turning lane in Hwy. 214 between Frontage Road and Country Club Road. Proposed to divert portion of the sanitary flow to Lawson Avenue. Map: Project Justification: Avoid conflicts with proposed ODOT improvements with the I-5 Interchange at OR214 project, diverts a portion of sanitary flow to Lawson Avenue, and reduces flow to Rainier pump station. Operating Budget Impact: No impact to operating budget Project Status: Construction Estimated Completion Date: August 2015 Estimated Project Cost: $590,000 Budget History: Fiscal Year 2013-14 2014-15 2015-16 Budget $590,000 $67,871 $46,871 Year to Date expenses $522,129 Est $21,000 Balance $67,871 $46,871 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1143 472 Sewer Fund $295,000 2013-16 CDSW1143 376 Street SDC Fund $295,000 2013-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 212 Project Data Project Number: CDSW1413 New Project  Project Name: Mill Creek Pump Station Phase 1 Project Description: Project identified in Wastewater Facilities Plan. Minimum capacity of existing pumps at Mill Creek Pump Station exceeds the low flow conditions. Map: Project Justification: Project will improve pump and motor life, improve force main operations by providing constant flow and improve plan performance by providing a steady flow during low flow conditions. Operating Budget Impact: No impact to operating budget Project Status: Design Estimated Completion Date: June 2016 Estimated Project Cost: $150,000 Budget History: Fiscal Year 2014-15 2015-16 Budget $150,000 $150,000 Year to Date expenses 0 Balance $150,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1413 472 Sewer Fund $150,000 2014-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 213 Project Data Project Number: CDSW1415 New Project  Project Name: Force Main Air Relief Valve Facilities Upgrade – 18” & 24” Project Description: Sealing five existing manholes along the 18” force main and upgrading entry access with hatches on a total of 10 manholes. Air relief valves are failing and require regular maintenance. Map: Project Justification: Air relief valves are failing and require regular maintenance. Entry accesses will be improved for maintenance activities and providing safer confined space entry. Improvement will also improve the efficiency of the sewer force main system and lower operating costs for power to the pumps. Operating Budget Impact: No impact to operation budget; project decreases long term maintenance costs Project Status: Design Estimated Completion Date: June 2016 Estimated Project Cost: $50,000 Budget History: Fiscal Year FY2014-15 FY2015-16 Budget $50,000 $49,677 Year to Date expenses $323 Balance $49,677 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1415 472 Sewer Fund $50,000 2014-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 214 Project Data Project Number: CDSW1466 New Project  Project Name: N. First Street – Harrison to No Name Street – sewer rehab Project Description: Replace sanitary sewer lines in various parts of the City that have become deteriorated over time. Some repairs will help reduce infiltration and inflow of groundwater into the sewer lines which ends up being treated at the WWTP and prevents sewage from getting into the groundwater around cracked pipes. Map: Project Justification: Sanitary sewer pipes become deteriorated over time. Project will upgrade and restore sanitary lines. Operating Fund Impact: No impact to operating budget; this project will reduce long term maintenance costs Project Status: Design Estimated Completion Date: June 2016 Estimated Project Cost: $200,000 Budget History: Fiscal Year 2015-16 Budget $200,000 Year to Date expenses Balance Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1466 472 Sewer Fund $200,000 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 215 Project Data Project Number: CDSW1417 New Project  Project Name: W Hayes St. Sanitary Sewer Improvement – Settlemier to Cascade Project Description: Replace 454 ft. of 10” sanitary sewer main with new 12” pipe; replace 1,436 ft. of 10” sanitary sewer main with new 15” pipe; and replace 457 ft. 10” sanitary sewer main with new 15” pipe. Map: Project Justification: Project was identified for improvement due to capacity deficiency in the Wastewater Facilities Plan. The larger diameter pipe will convey peak flows with adequate freeboard between the hydraulic grade and the ground surface. Operating Budget Impact: No impact to operating budget; this project will reduce long term maintenance costs Project Status: Design/Construction Estimated Completion Date: June 2016 Estimated Project Cost: $2,030,000 Budget History: Fiscal Year FY2014-15 FY2015-16 Budget $2,030,000 1,975,000 Year to Date expenses Est $55,000 Balance $1,975,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1417 472 Sewer Fund $55,000 FY2014-15 CDSW1417 472 Sewer Fund $1,975,000 FY2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 216 Project Data Project Number: CDSW1469 New Project  Project Name: Young Street Sanitary Sewer Pipeline Project Project Description: This project has been identified for improvements as capacity deficient in the Wastewater Facilities Plan. Project includes replacing 1,005 ft. of 12” sanitary sewer main with new 18” pipe and replacing 833 ft. of 12” sanitary sewer main with new 18” pipe. Map: Project Justification: The larger diameter sanitary sewer pipelines will convey peak flows with adequate freeboard between the hydraulic grade and ground surface. Operating Fund Impact: No impact to operating budget Project Status: Design Estimated Completion Date: June 2016 Estimated Project Cost: $1,773,000 Budget History: Fiscal Year 2015-16 2016-17 Budget $1,773,000 1,418,000 Year to Date expenses Est $355,000 Balance $1,418,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1469 472 Sewer Fund $1,273,000 FY 2015-17 CDSW1469 475 Sewer SDC Fund $500,000 FY 2015-17 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 217 Project Data Project Number: CISW1052 New Project  Project Name: WWTP Phase 2A and Natural Treatment System Upgrades Project Descriptio1n: Compliance improvements will include upgrades to blower, contact stabilization through aeration basins, generator upgrades for reliability and redundancy and constructed wetlands for effluent cooling, expansion of the poplar tree plantation and installation of a new Pudding River outfall. Map: Project Justification: Compliance upgrades needed to deal with new thermal loading limits on the Pudding River. DEQ needs to establish TMDL limit for thermal loading. It is possible that the natural treatment system as designed would not meet compliance based on loading. Depending on timing of future decisions some components, not related to thermal loading, may be pulled out and bid/constructed separately. Operating Budget Impact: No impact to operating budget at this time Project Status: Waiting DEQ determination on Thermal Loading for Pudding River Estimated Completion Date: Estimated Project Cost: $12,400,000 Budget History Fiscal Year 2014-15 2015-16 2016+ Budget 1,000,000 $1,750,000 $9,650,000 Year to Date expenses $850 Balance $999,150 Funding Data: Project No. Fund No. Fund Name Amount FY CISW1052 472 Sewer Fund $1,000,000 FY2014-15 CISW1052 472 Sewer Fund $1,750,000 FY 2015-16 CISW1052 472 Sewer Fund $9,650,000 FY 2016+ ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 218 Project Data Project Number: CDWA1463 New Project  Project Name: Young Street at Hwy 99E Utility Upgrades Project Description: Upgrade City water utilities prior to ODOT improvements at this intersection. ODOT will be upgrading the turning radiuses for all corners of the intersection to help truck traffic make the turns. Project includes installation of water line, sewer line and new sidewalks. Map: Project Justification: Several advantages to having this project done prior to ODOT doing their work – it will improve water flow in the area East of Hwy 99E, improve sewer capacity in the area and improve pedestrian environment with additional sidewalks. Operating Fund Impact: No impact to operating budget at this time. Project Status: Design Estimated Completion Date: June 2016 Estimated Project Cost: $225,000 Budget History: Fiscal Year 2014-15 2015-16 Budget $225,000 $10,000 Year to Date expenses $215,000 Balance $10,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDWA1463 470 Water Fund $96,750 2014-15 CDWA1463 472 Sewer Fund $96,750 2014-15 CDWA1463 140 Street Fund $21,500 2014-15 CDWA1463 470 Water Funds $10,000 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 219 Project Data Project Number: CDWA1411 New Project  Project Name: Hwy 99E Waterline Bore at Laurel Avenue Project Description: Bore under Hwy 99E and extend the 8” diameter water main on Laurel Avenue to the 12” diameter main on Hwy. 99E. Map: Project Justification: The installation of the 8” diameter water line crossing will increase flows in the area and increase connectivity of the existing water line system improving water quality and flows for fire protection. Operating Budget Impact: No increases to operating budget Project Status: Design Estimated Completion Date: August 2015 Estimated Project Cost: $220,000 Budget History: Fiscal Year 2014-2015 2015-16 Budget $220,000 $5,000 Year to Date expenses $215,000 Balance $5,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1411 470 Water Fund $215,000 2014-15 CDSW1411 470 Water Funds $5,000 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 220 Project Data Project Number: CDWA1060 (old #78002.0000) New Project  Project Name: Automatic Read Meter Replacement program Project Description: Six to seven year plan to replace all existing water meters with Automatic Read Meters. Map: City wide Project Justification: As part of the recent ARRA funded water consolidation project, the City with ARRA funding, purchased the required software, reading devices and Automatic Read Meters to be installed with the consolidation project. The cost depends on size. The replacement of all other meters within the City is planned to be done in six to seven years with about 700 to 1,000 meters purchased annually, depending on the size. Operating Fund Impact: No impact to operating budget Project Status: Over 70 percent complete Estimated Completion Date: FY 2017-18 Estimated Project Cost: $1,500,000 Budget History Fiscal Year 2010-11 2011-12 2012-13 2013-14 2014-15* 2015-16 2016-17 2017-18 Budget $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $200,000 $100,000 Actual exp $190,290 $144,150 $197,707 $198,111 $140,108 Balance $9,710 $55,850 $2,293 1,889 59,892 *Year to Date Funding Data: Project No. Fund No. Fund Name Amount FY CDWA1060 470 Water Fund $200,000 2010-11 CDWA1060 470 Water Fund $200,000 2011-12 CDWA1060 470 Water Fund $200,000 2012-13 CDWA1060 470 Water Fund $200,000 2013-14 CDWA1060 470 Water Fund $200,000 2014-15 CDWA1060 470 Water Fund $200,000 2015-16 CDWA1060 470 Water Fund $200,000 2016-17 CDWA1060 470 Water Fund $100,000 2017-18 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 221 Project Data Project Number: CDWA1158 New Project  Project Name: I-5 Interchange Waterline relocation – Hwy 214: Frontage Road to Tunnel Project Description: Relocate waterline prior to ODOT improvements along I-5/OR 214 project; install 2,400 feet of 12” waterline, 350 feet of 8” water main, install four fire hydrants, reconnect 17 domestic water service lines and two irrigation lines. Project has been awarded to K & E Excavating Inc. Notice to Proceed on the project was issued March 21, 2014. Map: Project Justification: Relocate water lines in OR 214 to avoid grade conflicts with proposed ODOT I-5 Interchange project. Operating Budget Impact: No impact to operating budget Project Status: Construction Estimated Completion Date: June 2015 Estimated Project Cost: $850,000 Budget History: Fiscal Year 2013-14 2014-15 2015-16 Budget $850,000 $392,066 $340,710 Year to Date expenses $457,934 $51,356 Balance $392,066 $340,710 Funding Data: Project No. Fund No. Fund Name Amount FY CDWA1158 470 Water Fund $425,000 2013-16 CDWA1158 376 Street SDC Fund $425,000 2013-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 222 Project Data Project Number: CDWA1465 New Project  Project Name: Parr Road Treatment Plant Storm Upgrades Project Description: Project includes installation of a new storm drain pipe between the detention ponds and installation of a new pump at the Parr Road Water Treatment Plant. Map: Project Justification: This project will improve the treatment plant drainage system and reduce the time to drain 3 million gallons of water from the reservoir. Operating Fund Impact: No impact to operating budget Project Status: Design Estimated Completion Date: June 2016 Estimated Project Cost: $64,000 Budget History: Fiscal Year 2015-16 Budget $64,000 Year to Date expenses Balance Funding Data: Project No. Fund No. Fund Name Amount FY CDWA1465 470 Water Fund $64,000 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 223 Project Data Project Number: CDWA1468 New Project  Project Name: Hwy 99E: Aztec to Tomlin Waterline Improvements Project Description: Install new water line to close loop from Aztec Drive to Tomlin Avenue. Map: Project Justification: Completing a loop on a water line provides better water flow, water pressure and is better for fire protection. Operating Fund Impact: No impact to operating budget Project Status: Design Estimated Completion Date: June 2016 Estimated Project Cost: $275,000 Budget History: Fiscal Year 2015-16 Budget $275,000 Year to Date expenses Balance Funding Data: Project No. Fund No. Fund Name Amount FY CDWA1468 470 Water Fund $275,000 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 224 Project Data Project Number: CDWA1412 New Project  Project Name: Hwy 99E: Aztec to Lincoln waterline improvements Project Description: Install new waterline to close loop from Aztec Drive to Lincoln Street Map: Project Justification: This will complete the loop on the east side of Hwy 99E. The connectivity of the existing water system will provide better flows and water quality. Operating Budget Impact: No impact to operating budget Project Status: Design Estimated Completion Date: June 2016 Estimated Project Cost: $240,000 Budget History: Fiscal Year 2014-15 2015-16 Budget $240,000 $220,000 Year to Date expenses Est $20,000 Balance $220,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDWA1412 470 Water Fund $20,000 2014-15 CDWA1412 470 Water Fund $220,000 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 225 Project Data Project Number: CIST1472 New Project  Project Name: I-5 Interchange Project – City Obligation per IGA 23240 Project Description: The City has a remaining $5.5 million financial obligation to ODOT for its share of the I-5 Interchange Project. Agreement includes reduction of cost due to credits of approximately $900,000. Remaining balance would be about $4.6 million. Interchange project widened Hwy. 214 from Broughton Way to Willow Avenue with new partial cloverleaf ramps. Map: Project Justification: This project has been under construction for a couple years Operating Fund Impact: Increase long term maintenance costs. City will be responsible to maintain greenway areas around the intersection – estimated cost per year $60,000. Project Status: Construction Estimated Completion Date: Summer 2015 Estimated Project Cost: $5.5 million less credits of $900,000 = $4.6 million Budget History: Fiscal Year 2015-16 Budget $5,500,000 Credits allowed by project -$900,000 Balance $4,600,000 Funding Data: Project No. Fund No. Fund Name Amount FY CIST1472 376 STREET SDC FUND $4,600,000 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 226 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 227 Appendices ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 228 Glossary Adopted Budget: Financial plan that forms the basis for appropriations. Adopted by the governing body. Appropriation: Authorization for spending a specific amount of money for a specific purpose during a fiscal year. It is based on the adopted budget, including supplemental budgets, if any. It is presented in a resolution or ordinance adopted by the governing body. Assessed Value: The value set on real and personal property as a basis for imposing taxes. It is the lesser of the property’s minimum assessed value or real market value. Audit: A review of the City's operations by an independent accounting firm to verify that the City's financial statements accurately reflect the City's financial position. Audit Report: A report in a form prescribed by the Secretary of State made by an auditor expressing an opinion about the propriety of a local government’s financial statements, and compliance with requirements, orders and regulations. Bond: A written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate. Budget: A written report showing the local government’s comprehensive financial plan. It must include a balanced statement of actual revenues and expenditures during each of the last two years, or budget periods and estimated revenues and expenditures for the current and upcoming year or budget period [ORS 294.311(4)]. Budget Committee: Fiscal advisory board of a local government, consisting of the governing body plus an equal number of registered voters appointed from within the boundaries of the local government. Budget Message: Written explanation of the budget and the local government’s financial priorities. It is prepared and presented by the executive officer or chairperson of the governing body. Budget Officer: Person appointed by the governing body to assemble budget material and information and to physically prepare the proposed budget. Budget Transfers: Amounts moved from one fund to finance activities in another fund. They are shown as expenditures in the originating fund and revenues in the receiving fund. Capital Improvement (Capital Expenditure): A permanent major addition to the City's real property assets, including the design, construction, or purchase of land, buildings or facilities or major renovations of same. Includes installation of new streets, storm drains, water and sewer lines, parks and other public facilities. Capital improvements have a cost of $5,000 or more and are budgeted in the Capital Outlay budget category. Capital Improvement Budget: A financial plan of proposed capital improvement projects and the means of financing them for a given period of time. The City annually updates the next year's Capital Improvement Budget and the six-year Capital Improvement Plan. Capital Outlay: A budget category which includes equipment having a unit cost of more than $5,000 and an estimated useful life of more than one year. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 229 Capital Projects Fund: A fund used to account for resources, such as bond sale proceeds, to be used for major capital item purchase or construction. Community Development Block Grant (CDBG): Grants administered through the state providing funds for projects that benefit the public at large. Compression: The Oregon Constitution limits the amount of property taxes that can be collected from each property in two categories: education and general. If taxes in either category exceed the limit for that property, the taxes are reduced or “compressed” until the limit is reached. This calculation is based on real market value of the property, not the taxable assessed value. Compression creates uncertainty in property tax revenues. Contingency: Funds set aside but not appropriated or approved for use. The Council can authorized the transfer of Contingency to appropriations during the year. Such transfers are made to fund unanticipated expenditures or new programs, or to absorb unexpected revenue losses. Debt Service: Payment of principal and interest on an obligation resulting from the issuance of bonds or notes. Debt Service Fund: A fund established to account for payment of general long-term debt principal and interest. Department: The largest organizational unit of the City. Designated Reserve: Funds specifically set aside for anticipated expenditure requirements in future years which are uncertain, such as employee salary adjustments that have not yet been determined. Division: An organizational subdivision of a department. Encumbrance: An obligation chargeable to an appropriation and for which part of the appropriation is reserved. Enterprise Fund: A fund that generates most of its revenue from charges for services, as opposed to taxes. Expenditure: The consumption of goods or services, commonly evidenced by the payment of cash. Fiscal Year: A 12-month period of time to which the annual budget applies. Woodburn’s fiscal year is July 1 through June 30. FTE: Full-time Equivalent, FTE, is a staffing measure that identifies how many full-time staff are represented by a mix of part- and full-time employees. Fund: An independent fiscal and accounting entity used to set forth the financial position and results of operations related to the specific purpose for which the fund was created. Fund Balance: Net current assets (cash plus receivables less payables) at a specific point in time. The fund balance can also be defined as a measure of funds available typically at the beginning or end of a budget cycle. General Fund: The City's principal operating fund, which is supported by taxes and fees and can be used for any legal government purpose. General Obligation Bonds: Bonds that are issued to finance a variety of public projects such as streets and improvements and are generally repaid from tax revenue. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 230 Grants: A donation or contribution in cash by one governmental unit to another unit which may be made to support a specified purpose or function, or general purpose. Inter-fund Loans: Loans made by one fund to another and authorized by resolution or ordinance. Personnel Services: A budget category which accounts for the salaries, wages, and overtime of employees, as well as all employer-paid fringe benefits such as health and dental insurance, retirement and workers’ compensation insurance. Levy: Amount of ad valorem tax certified by a local government for the support of governmental activities. Local Government: Any city, county, port, school district, community college, public or quasi-public corporation (including a municipal utility or dock commission) operated by a separate board or commission; a municipal corporation or municipality. Local Option Tax: Taxing authority voter-approved by a double majority that is in addition to the taxes generated by the permanent tax rate. Local option taxes can be for general operations, a specific purpose or capital projects. They are limited to five years unless they are for a capital project, then they are limited to the useful life of the project or 10 years, whichever is less. Maximum Assessed Value (MAV). The maximum taxable value limitation placed on real or personal property by the constitution. It can increase a maximum of 3 percent each year. The 3 percent limit may be exceeded if there are qualifying improvements made to the property, such as a major addition or new construction. Net Working Capital: The sum of the cash balance, accounts receivable expected to be realized during the ensuing year, inventories, supplies, prepaid expenses less current liabilities and, if encumbrance method of accounting is used, reserve for encumbrances. Non-Departmental: Program costs that do not relate to any one department, but represent costs of a general City-wide nature. Objective: The expected result or achievement of a budget activity. Operating Budget: Annual appropriation of funds for ongoing program costs, including employee services, supplies, equipment and debt service. Operating Revenue: Revenue of a fund, excluding Beginning Fund Balance (Fund Balance). By focusing on Operating Revenue the trends in current year resources are evaluated. Ordinance: A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries unless it is in conflict with any higher form of law, such as a state statute or constitutional provision. Permanent Rate Limit: The maximum rate of ad valorem property taxes that a local government can impose. Taxes generated from the permanent rate limit can be used for any purpose. No action of the local government or its voters can increase or decrease a permanent rate limit. Prior Years’ Tax Levies: Taxes levied for fiscal years preceding the current one. Program: An activity or group of activities performed for the purpose of providing a service or a support function. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 231 Property Taxes: Ad valorem tax certified to the county assessor by a local government. Proposed budget: Financial and operating plan prepared by the Budget Officer. It is submitted to the public and the budget committee for review. Publication: Public notice given by publication in a newspaper of general circulation within the boundaries of the local government; mailing through the U.S. Postal Service by first class mail to each street address within the boundaries of the local government; and hand delivery to each street address within the boundaries of the local government. Real Market Value (RMV): The amount in cash which could reasonably be expected by an informed seller from an informed buyer in an arm’s-length transaction as of the assessment date. In most cases, the value used to test the constitutional limits. Reserve Fund: Established to accumulate money from year to year for a specific purpose, such as purchase of new equipment. Resolution: A formal order of a governing body; lower legal status than an ordinance. Resources: Total amount available for appropriation during the fiscal year, including beginning fund balances, revenues and fund transfers. Revenue: An increase in net assets, commonly arising from the receipt of taxes or charges for services. Revenue Bonds: Bonds issued to construct capital facilities, repaid from revenue produced by the operation of those facilities. SDC: A system development charge imposed on new development to mitigate the impact of growth on City infrastructure. These fees are used to fund improvements that increase capacity of the City’s utility, park or street systems. Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or major capital projects) that are legally restricted to expenditure for specific purposes. State Revenue Sharing: Fourteen percent of state liquor receipts allocated to cities on a formula basis as outlined by state statute and distributed on a quarterly basis. Supplemental Budget: A financial plan prepared to meet unexpected needs or to spend revenues not anticipated when the regular budget was adopted. It cannot be used to authorize a tax. Supplies & Services: A budget category. Examples include office supplies, minor equipment, motor vehicle expense and professional and contractual services. Tax on Property: Any tax, fee, charge or assessment imposed by any government unit upon property or upon a property owner as a direct consequence of ownership of that property. Tax Rate: The amount of tax stated in terms of a unit of tax for each $1,000 of assessed value of taxable property. Tax Roll: The official list showing the amount of taxes imposed against each taxable property. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 232 Tax Year: The fiscal year from July 1 through June 30. Trust Fund: A fund used to account for fiscal activities of assets held in trust by a local government. Unappropriated Fund Balance: Amount set aside in the budget to be used as a cash carryover to the next year’s budget. It provides the local government with cash until tax money is received from the county treasurer in November. This amount cannot be transferred by resolution or used through a supplemental budget, unless necessitated by a qualifying emergency. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 233 Budget Policies & Fiscal Strategy Original document was adopted by City Council on January 26, 2015 City of Woodburn Budget Policies & Fiscal Strategy FY 2015-16  SECTION 1. ANNUAL REVIEW & POLICY A. Fiscal Responsibility. Per the City Council’s biannual Adopted Goals, it will be the policy of the City of Woodburn to return the highest level (or sustain the current levels) of service with the least amount of taxpayer investment; and to plan accordingly. B. Balanced Budget. The City’s Budget shall be balanced. For each fund, ongoing costs are not to exceed ongoing revenues plus available fund balances used in accordance with reserve policies. C. Budget Process. The annual budget process is intended to weigh all competing requests for City resources within expected fiscal constraints. Levels of service will increase or decrease based on the availability of recourses. Requests for new programs made outside the annual budget process are discouraged. New initiatives will be financed by reallocating existing City resources to the services with the highest priorities. D. Fiscal Recommendations. Consistent with the administrative responsibilities outlined in the Charter, the City Administrator will make fiscal recommendations to the City Council on all measures necessary to sustain current levels of service and avoid reductions in City programs, including the consideration by the City Council of new revenue sources if this is determined to be in the best interest of the community. E. Budget Policies Updated Annually. The City Council will review and adopt Fiscal Year Budget Policies on an annual basis. F. Yearly 5-Year Forecast. The City Council will review and approve the 5-Year Forecast on an annual basis. The forecast is an estimate of future revenues and expenses and is intended to serve as an estimate and a guideline for making sound financial decisions in the current fiscal year and budget preparation. The 5-Year Forecast and the annual Budget Policies together will constitute the City’s Annual Financial Plan. G. Policy Direction. Consistent with their policy making role outlined in the Woodburn City Charter, the City Council is responsible for providing policy direction to determine the City’s overall fiscal policy. In response to the fiscal recommendations made by the City Administrator, the City Council shall consider all measures necessary to sustain current levels of service. In addition, the City will avoid reductions in City programs and consideration of new revenue sources if this is determined to be in the best interest of the community. H. Budget. Under the Woodburn City Charter, the City Administrator serves as Woodburn’s Budget Officer. The Finance Director assists the City Administrator with preparation and presentation of the annual budget, budget administration and the day-to-day finance operations. The Budget Officer is responsible for the administration of the annual budget and may approve or disapprove the expenditures contained in the adopted budget if deemed in the best financial interest of the City. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 234 I. Budget Administration. As authorized by the City Charter, the City Administrator is responsible for taking actions necessary to keep expenditures within anticipated revenues, including initiating layoffs, reorganizations, downsizing, program reductions and adjustments to service levels. The City Administrator will keep the City Council informed as to any steps taken to reduce expenditures and, whenever possible, the Council will review the decisions and consider options during a mid-year budget review.  SECTION 2. DISCRETIONARY & DEDICATED RESOURCES A. Recognizing Financial Limits. Woodburn will make a distinction between two different types of services; 1) those that are funded primarily from City discretionary resources, and; 2) those that are funded primarily from dedicated resources. B. Discretionary Resources. The General Fund is the fund that collects discretionary resources to provide discretionary programs and services as recommended by the Budget Officer and approved as part of the City’s cycle. The City will continue to fund these programs primarily from General Fund discretionary resources. These include police, park and recreation, economic development, land use financial services and other programs. C. Dedicated Resources. Dedicated services fees, grants, utility revenues, etc.) are traditional City services that are provided primarily with dedicated funds. Dedicated resources are subject to restrictions via state and federal law, grant agreements and contracts, City policy and ordinances. Frequently, these resources will be state or federal programs that the City administers locally, such as public safety programs or transportation grants. The City will fund these programs (i.e. speed and safety belt enforcement, etc.) primarily from dedicated resources.  SECTION 3. GENERAL FUND BUDGET (DISCRETIONARY) A. Annual Budget Goal. The goal shall be to prepare a budget that maintains existing high priority programs supported by the General Fund while at the same time seeking savings wherever possible. Funding for lower priority programs will be reduced or eliminated to ensure that expenditures remain in balance with resources. B. General Fund Emphasis. The highest priority shall be to conserve General Fund discretionary resources to fund high priority programs as defined by the City Council and City Administrator. C. Maximize City Council’s Discretion. Wherever legally possible, revenues are to be treated as discretionary resources, rather than as dedicated to a particular program or service. The goal is to give the City Council as much flexibility as possible in allocating resources to local priorities. D. New Revenues. In order to sustain current levels of service, avoid reductions in public safety programs or increase services needed to meet community demands, the City Council may consider new discretionary revenues if it is determined to be in the best interest of the community. E. Use of Dedicated Funding Sources. Whenever legally possible, funding responsibility for existing programs or activities should be transferred to appropriate dedicated funding sources, freeing up scarce discretionary resources to fund City Council priorities. F. Cost Efficiency. Staff will prepare fiscally conservative budgets and will seek savings wherever a balance between cost efficiency and the quality of public service can be achieved. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 235 G. Materials & Services. Departments are to prepare “base budgets” with a goal of holding General Fund or other discretionary resources for materials and services expenditures to no more than prior year budget levels. H. No General Fund Street Maintenance Support. No discretionary General Fund revenues will be used to support street maintenance activities. General Fund street lighting transfers are exempted from this policy. The current transfer from the General Fund for street lighting will be maintained as long as it is fiscally viable. The transfer will be reviewed as approved each fiscal year as part of the budget process. I. Revenue Estimates. Departments should budget for revenues based on the best information available during the budget process. If additional information becomes available during the budget process, it should be provided to the Finance Director’s Office. Accuracy in revenue/expenditure estimates is critical. New revenue estimates should be based on the best information available. Subsequent annual estimates should also take into consideration the actual receipts from the previous year. J. Pursuit of New Departmental Revenues. Departments shall pursue revenue sources to the fullest extent possible for all services as well as total cost identification (including indirect costs) for fee setting purposes, grants or other funding opportunities. Any new revenue sources should be used to offset the cost of existing staff and programs, rather than funding new staff or programs. Fee schedules will be reviewed annually to ensure costs are recovered. Fee schedules will be updated as part of the annual budget process. K. Expenditure Reductions. Reductions in revenues may require expenditure reductions from the “base budget” level. If reductions are required, the City Administrator will be guided by the City Council’s adopted Resource Reduction Strategy (See Section 17). L. Discretionary Programs. New discretionary programs may be included in the Proposed Budget with the prior approval by the City Administrator and if the new program is deemed a high priority activity. The impact of new or expanded programs on overhead services (information system services, financial services, building / grounds maintenance, human resource services, budget services, etc.) shall be evaluated to determine if overhead services need to be increased due to the addition of new programs. The costs of increases in overhead services attributed to additional programs shall be included in the analysis of the total cost of new programs. Should outside funding for a program expire, the program may be terminated by the City Administrator or the City Council. M. Full Cost Recovery. City staff shall make every effort to assign costs where they occur through the use of interdepartmental / interfund charges and indirect cost percentage assignments. The intent is to clearly define the actual cost of each direct service the City provides internally or externally. The first priority is the recovery of overhead costs from all funds and grant programs. N. Annual Budget Savings. To the extent General Fund supported departments experience savings during the year (due to position vacancies, etc.) that money should not be spent. Instead it should be saved to augment the beginning fund balance for the next fiscal year except as approved by the City Administrator.  SECTION 4. NON-GENERAL FUND / UTILITY BUDGETS (DEDICATED) A. Bottom-Line Emphasis. For activities or programs funded primarily from non-General Fund sources, Departments are to prepare “base budgets” with a goal of holding any General Fund contribution to no more than the amount provided in the current fiscal year, subject to the availability of funds. Whenever possible, reductions in General Fund contributions should be achieved. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 236 B. No Backfilling. General Fund discretionary dollars will not be used to backfill any loss in water and/or sewer City utility revenue, state-shared or federal revenues, grants or dedicated funding programs (for further information, see the Resource Reduction Strategy). C. Revenue Estimates. Departments should budget for revenues based on the best information available at the time the budgets are prepared. If additional information becomes available during the budget process, it shall be provided to the Finance Department. New revenues should be estimated based on available information the first year. Subsequent annual estimates should also take into consideration actual receipts from the previous year. D. Overhead Cost Allocation Charges. All non-General Fund departments should budget the amount allocated to that department. E. Cost Efficiency. As with the General Fund, staff responsible for non-General Fund budgets will prepare fiscally conservative budgets and will seek savings wherever a balance between cost efficiency and the quality of public service can be achieved. F. Utility Revenue Allocations. It is the policy of the City of Woodburn that revenue generated by City owned utilities will be split between capital funds and operating expenses in a manner consistent with Woodburn’s Capital improvement plans and operating requirements. The allocation, or split, of these revenues will be approved annually as part of the budget processes. G. Utility Rates. The City will maintain utility rates at a level that ensures that all debt service, operating and capital costs are adequately recovered. Capital costs identified in approved capital improvement plan will be used as the basis for forming the capital costs recovery portion of utility rates. H. System Development Charges. As permissible under state law, the City will pursue the recovery of infrastructure-related development cost relating to water, sewer, street, storm and parks. These costs will be delineated via a defensible methodology, which will be revised from time to time to ensure accuracy. I. Street SDC Reserve. The Street SDC Fund will not be depleted below the estimated balance outstanding on the City’s contribution to the Woodburn I-5 Interchange Project. The Street SDC Fund resources will be focused on the Woodburn I-5 Interchange Project until the liability is settled with the Oregon Department of Transportation. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 237  SECTION 5. FUND RESERVES & CONTINGENCIES General Fund Contingencies. At least 10 percent of the General Fund’s operating appropriation shall be placed into the operating contingency to meet cash flow needs and with the expectation that most will not be spent and will become part of the following year Beginning Fund Balance. The City established the Shortfall Management Contingency Reserve (SMCR) in the FY 2013-14 budget. The General Fund budget will not deplete more than 50 percent of the SMCR in any one year. A. General Fund Contingency Proportionality. Where contingency is expended, overall reductions will be made to the General Fund to ensure the remaining contingency remains at 10 percent of the General Funds operating costs. B. Water & Sewer Fund Contingencies. The Water and Sewer Funds will maintain annual contingencies of not less than 5 percent.  SECTION 6. GRANT APPLICATIONS (ALL FUNDS) A. Approval to Pursue. The City Administrator’s approval is necessary before any employee pursues lobbying efforts on matters having budget implications, and before grant applications are submitted to the granting agency. Department Heads should advise the City Administrator before official positions are taken on matters that might have budget implications. B. General Fund Matching Funds. Upon approval by the City Administrator, matching fund requirements will be presented to the City Council for final approval.  SECTION 7. NEW POSITIONS, PROGRAMS AND OVERTIME (ALL FUNDS) A. Base Budget & New Positions. Departments are to prepare “base budgets” with no new regular positions unless specifically authorized by the City Administrator in advance of Budget preparations. Reorganizations of departments or programs resulting in changes in staffing or positions may be considered if the change is cost neutral or a cost savings from the current costs. No position compensation or increase will be provided beyond amounts budgeted for the position. B. Considerations of New Positions/Programs. Unless otherwise authorized by the City Administrator, consideration of new programs and positions will occur only if the cost of the position or program is offset by non-General Fund sources legally tied to the new position or if the cost of the position is offset by new external revenues, reductions within existing funds and/or the position is required to generate those revenues. Cost estimates for new positions will include office facility space, equipment, rent, utilities, supplies, related increases in overhead services, etc. Additional personnel or programs shall be requested only after service needs have been thoroughly documented or after it is substantiated that the new employees will result in increased revenue or enhanced operating efficiencies. C. Annual Overtime Budgets. Departments will anticipate their annual overtime costs to be included the Proposed Budget. Once the Budget is adopted, overtime costs are to be managed within adopted levels. No overtime costs can exceed budgeted levels without first obtaining the authorization of the City Administrator.  SECTION 8. MID-YEAR BUDGET REDUCTIONS A. Revised Revenue or Expense Estimates. If additional information concerning revenue reductions or significant expense increases becomes available after the start of the fiscal year, it may be necessary to ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 238 make budget adjustments. These adjustments will be made in accordance with the City Council’s adopted Resource Reduction Strategy.  SECTION 9. MID-YEAR REQUESTS, GENERAL FUND CONTINGENCY (ALL FUNDS) A. Non-Emergency Requests. In those cases where a department is required to absorb an unanticipated cost beyond its control of a non-emergency nature, departmental resources must first be exhausted prior to a transfer from General Fund contingencies. Upon conducting a final financial review of departmental budgets towards the end of the year, a transfer from contingency will be made to cover unanticipated costs that could not be absorbed throughout the year. B. Emergency Requests. Emergency requests during the fiscal year will be submitted to the City Administrator for recommendation and forwarded to the City Council for consideration.  SECTION 10. COMPENSATION & BENEFITS (ALL FUNDS) A. Wage Policy. Historically, the biggest factors forcing budget growth are increases in employee compensation and increased benefit costs. The City will have a compensation and benefit program that: 1) reflects the value of work performed by our employees, 2) compares favorably with the compensation and benefits paid for similar work in both the private and public sectors, and considers the community’s ability to pay. Both our employees and the public must understand the mutual respect that such a policy warrants. B. Health Care & PERS Costs. Continue the City’s policy on wages and salary increases which evaluates the increased cost of health insurance and PERS contributions as part of the total compensation package. It is the goal of the City to reduce annual escalations of health insurance, and other benefit costs by getting the employees to bear an equitable portion of the annual premium increases and/or selecting lower cost benefit programs. A. Cost of Living Adjustments (COLA). The City Administrator will make a recommendation either to include, or not include, a COLA for non-represented employees in the Proposed Budget. COLAs included in the Proposed Budget are considered and approved by the Budget Committee and City Council as part of the budget process. COLAs or other compensation provided for in collective bargaining agreements will be provided for in the annual Proposed Budget. B. Step Adjustments. Budgeted personnel services expenditures will include an amount to account for annual step adjustments for all employees who are not currently at the top of their range. Annual employee step adjustments will not exceed 5 percent without the expressed permission of the City Administrator.  SECTION 11. BUDGET CONTROLS A. Legal Compliance. The City Administrator and Finance Director will continue to review and control departmental budgets at the appropriation level. B. Personnel Services & Benefits. With the exception of overtime pay and temporary help accounts, which shall be developed by Department Heads with the advice of the Finance Director and the approval of the City Administrator, personnel services and benefits cost calculations will be provided by the City Administrator and the Finance Director and will be used as provided. The City Administrator and the Finance Director will also provide estimates for insurance and internal services costs. These amounts will not be altered by Department Heads. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 239 C. Wages & Benefit Control. Positions not entitled to receive benefits will be managed in a manner that keeps them below mandatory benefit thresholds (such as PERS, health insurance, etc.). Positions will only be eligible for benefits if approved by the City Administrator and/or designated in Job Descriptions. All benefit costs must be anticipated and included in the annual Budget. D. One-Time Revenues. One-time revenues will be used only for one-time expenses.  SECTION 12. UNAPPROPRIATED ENDING FUND BALANCES (ALL FUNDS) A. Limit Unappropriated Ending Fund Balances. To provide the most budget flexibility during the year, limit the use of unappropriated ending fund balances to circumstances where they are required by law. Rather than use unappropriated fund balances, the goal should be to place any monies not needed for current expenditures in the relevant funds’ operating contingencies.  SECTION 13. CAPITAL IMPROVEMENT GUIDELINES A. Capital Improvement Program. A 6-year Capital improvement Program will be adopted as part of the annual budget process. It will include all projects anticipated to be initiated and/or delivered in the 6-year planning period. The Capital Improvement Program will be consistent with the City’s adopted Capital Improvement Master Plans. Funding availability will determine the rate at which Capital Improvement program projects are initiated or completed. B. Exceptions. The City will fund dedicated programs and services with dedicated funding sources. Exceptions may be made, on a case-by-case basis, by the Budget Committee, City Council or by the City Administrator if appropriate. One criterion will be whether the City would incur more costs elsewhere as a result of the reduction. C. Capital Planning Consideration. Recognizing that it does not necessarily make sense to fund current operations at the expense of long-term capital or planning programs, every effort will be made to continue capital and planning programs geared to the City’s long-term needs.  SECTION 14. DEBT ISSUANCE (ALL FUNDS) A. Debt Issuance. The City will only issue debt in accordance with adopted Master Debt Resolutions for Sewer and Water. General Obligation debt will only be issued in compliance with state statutes. Debt will only be issued (for all fund types) when a dedicated resource is available to meet the required debt service and reserve. B. Interfund Transfers. Interfund transfers are allowed if the City Council determines the transfer to be in the best interest of the City. All interfund transfers will be managed consistent with state budget law. No debt will be issued without the approval of the City Administrator and authorization of the City Council.  SECTION 15. ANNUAL FINANCIAL AUDITS A. Annual Audit Required. The Oregon Municipal Audit Law (ORS 297.405 – 297.555) requires a financial audit and examination be made of the accounts and financial affairs of the City at least once a year. Consistent with State law, the City of Woodburn will conduct an annual independent audit of the preceding fiscal year. B. Audit Standards. Woodburn’s annual financial audits will be conducted in accordance with auditing standards generally accepted in the United States. Those standards require that an independent auditor plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 240 The audit will examine, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. The audit will also assess accounting principles used and significant estimates made by management, as well as evaluating the overall basic financial statement presentation. The audit will contain an assessment of the City’s internal financial controls and procedures make any necessary recommendation for improvement. C. Finance Director and City Administrator Oversight. It will be the responsibility of the Finance Director and the City Administrator to oversee the annual audit process. D. Preparation of Financial Statements. When feasible, City staff will prepare and provide annual financial statements to the auditor’s satisfaction. If staffing levels or other barriers exist to internal preparations of financial statements, the City Administrator may authorize the auditor’s preparation of financial statements for the purposes of completing the annual audit on time. E. Audit Deadlines & Extensions. Per Section 15 the Annual Audit will be presented to the City Council no later than December 31. Consistent with State law, the annual Audit will also be filed with the Oregon Secretary of State’s Audit Division no later than December 31. The presentation of the Audit to the City Council and filing with the Secretary of State’s Office may occur later than December 31 if an audit filing extension is granted by the Secretary of State’s Office. Any and all requests for audit filing extensions must be approved by both the City Administrator and the Auditor. In the event that an audit filing extension is requested and/or granted, the City Administrator will inform the City Council of the reason for the extension request and estimated time line for completing, presenting and filing the audit. F. Audit Presentation to Council. The annual audit findings will be presented to the Woodburn City Council during a regularly scheduled City Council meeting by a representative of the audit firm. All audits presented to the City Council must be complete and signed by a representative of the audit firm. G. Budget Committee Review. A copy of the Annual Financial Report will be provided to the Woodburn Budget Committee for their review.  SECTION 16. PROGRAMS A. Discretionary Programs. To the extent additional discretionary resources are available, high priority services areas will be slated for growth in discretionary support. Lower priority service areas will receive constant or decreasing discretionary support. Based on the direction of the City Council, discretionary programs are identified, and prioritized, as follows: Discretionary Programs  Police Patrol & Public Safety  Police Support Services  Financial Services  Legal Services  Land Use Planning  Economic Development  Code Enforcement  General Administration  Library  Aquatic Center  Recreation Programming  Parks and Park/Tree Maintenance ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 241  Other General Fund Supported Non-Essential Program & Services  Computer/Network transfers (capital replacements of desktop pc’s and associated servers)  Discretionary Transfers (i.e. Transit, Streets, etc.)  Community Services (i.e. flower baskets, TOT Grants – where permissible, etc.  Intergovernmental Agreements that provide no direct offsetting revenues  SECTION 17. RESOURCE REDUCTION STRATEGY (ALL FUNDS) A. Goal & Reduction Approach. When faced with a potential reduction in resources, the City’s goal is to continue to provide services in a professional, effective and efficient manner. Consequently, to the extent possible, across-the-board reductions in expenditures will be avoided. B. Case-by-Case Consideration. Reductions will be made on a case-by-case basis, focusing on each individual program or service. If possible, reduction will be made proportional to the programs and services identified by the City Council. C. Moderation When Possible. If, as a result of loss of a significant amount of discretionary resources, expenditure reductions become necessary, those reductions will be made in moderate case-by-case reductions in discretionary supported programs and services. These reductions will focus first on programs funded by dedicated resources and then services funded by discretionary resources. D. Discretionary Contributions. If further reductions are required, any discretionary funding that supplements or supports services mostly supported with dedicated resources will be reduced or eliminated. This may apply to programs or activities expanded or started with discretionary resources within the last few years. Exceptions may be made on a case-by-case basis by the City Council. E. Furlough Days. If personnel budget/salary saving are required, the City will consider a reduced work week or furlough days prior to laying off staff. F. Consideration List. Discretionary funding for programs funded by discretionary resources will be reduced or eliminated as needed. Legal restrictions or the City’s ability to maintain minimal service levels will be considered. Based on the direction of the City Council, the order of City service areas to be considered for reductions are: ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 242 Consideration List  Intergovernmental Agreements that provide no direct offsetting revenues  Community Services (i.e. flower baskets, TOT Grants – where permissible, etc.)  Discretionary Transfers (i.e. Transit, Streets, etc.)  Computer/Network transfers (capital replacements of desktop pc’s and associated servers)  Other General Fund Supported Non-Essential Program & Services  Parks and Park/Tree Maintenance  Recreation Programming  Aquatic Center  Library  General Administration  Code Enforcement  Economic Development  Land Use Planning  Legal Services  Financial Services  Police Support Services  Police Patrol & Public Safety G. Indirect Costs. The City’s overhead programs will not be prioritized, but will be sized to the need and size of the overall organization. Generally, wherever possible, the City’s goal is to make fee-supported programs self-sufficient. This includes recovering those programs’ appropriate share of the City’s overhead costs. If reductions occur, then indirect costs will be sized to the needs and size of the rest of the organization. H. Dedicated Funding for Programs. Where legally possible, the City will consider using dedicated resources to fund high priority programs related to the purpose for which the dedicated funds are received. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 243 Wage Scales The City’s wage scales include the American Federation of State, County and Municipal Employees (AFSCME), the Woodburn Police Association (WPA), Sergeants, Part-Time and Unrepresented Full-Time. AFSCME Wage Scale The AFSCME contract expires June 30, 2015. Grade Position Entry After 5 Yrs After 9 Yrs A-PM Parks & Maintenance Worker 11.54 $ 12.00 $ 12.46 $ Grade Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 A 11.54 $ 12.31 $ 13.08 $ 13.85 $ 14.62 $ 15.38 $ 15.69 $ 16.00 $ B Clerk I 11.72 $ 12.50 $ 13.28 $ 14.06 $ 14.84 $ 15.62 $ 15.94 $ 16.25 $ C 11.90 $ 12.69 $ 13.49 $ 14.28 $ 15.07 $ 15.86 $ 16.18 $ 16.50 $ D 12.12 $ 12.93 $ 13.74 $ 14.55 $ 15.36 $ 16.16 $ 16.49 $ 16.81 $ E 12.35 $ 13.17 $ 14.00 $ 14.82 $ 15.64 $ 16.46 $ 16.79 $ 17.12 $ F 12.61 $ 13.45 $ 14.29 $ 15.13 $ 15.97 $ 16.81 $ 17.15 $ 17.49 $ G Meter Reader 12.90 $ 13.76 $ 14.62 $ 15.48 $ 16.34 $ 17.20 $ 17.55 $ 17.89 $ H Bus Driver 13.21 $ 14.09 $ 14.97 $ 15.85 $ 16.73 $ 17.61 $ 17.97 $ 18.32 $ I Clerk II 13.58 $ 14.48 $ 15.39 $ 16.29 $ 17.20 $ 18.10 $ 18.47 $ 18.83 $ J Municipal Court Clerk 13.98 $ 14.92 $ 15.85 $ 16.78 $ 17.71 $ 18.64 $ 19.02 $ 19.39 $ Records Clerk K Clerk III 14.43 $ 15.39 $ 16.35 $ 17.31 $ 18.27 $ 19.23 $ 19.62 $ 20.00 $ Library Assistant Utility Worker I L Permit Technician 14.91 $ 15.91 $ 16.90 $ 17.90 $ 18.89 $ 19.88 $ 20.28 $ 20.68 $ Water Technician I M Engineering Technician I 15.54 $ 16.48 $ 17.51 $ 18.54 $ 19.57 $ 20.60 $ 21.02 $ 21.43 $ Utility Worker II N Waste Water Operator I 16.05 $ 17.12 $ 18.19 $ 19.26 $ 20.33 $ 21.39 $ 21.82 $ 22.25 $ Water Operator I O Evidence Technician 16.37 $ 17.46 $ 18.55 $ 19.64 $ 20.73 $ 21.82 $ 22.26 $ 22.70 $ Utility Worker III P Engineering Technician II 16.71 $ 17.83 $ 18.94 $ 20.06 $ 21.17 $ 22.28 $ 22.73 $ 23.18 $ Library Associate Q Building Inspector/Plans Examiner I 17.55 $ 18.72 $ 19.89 $ 21.06 $ 22.23 $ 23.39 $ 23.86 $ 24.33 $ CAD/GIS Technician Fleet Maintenance Technician Waste Water Operator II Water Technician II Utility Worker IV R Facility Maintenance Technician 18.28 $ 19.50 $ 20.72 $ 21.94 $ 23.16 $ 24.37 $ 24.86 $ 25.35 $ Sewer Line Maintenance Technician Waste Water Laboratory Technician Waste Water Operator III Water Operator II S Librarian 19.20 $ 20.48 $ 21.76 $ 23.04 $ 24.32 $ 25.59 $ 26.11 $ 26.62 $ T Associate Planner 20.22 $ 21.56 $ 22.91 $ 24.26 $ 25.61 $ 26.95 $ 27.49 $ 28.03 $ Industrial Waste Coordinator Waste Water Maintenance Technician Water Maintenance Technician U Building Inspector/Plans Examiner II 21.35 $ 22.77 $ 24.20 $ 25.62 $ 27.04 $ 28.46 $ 29.03 $ 29.60 $ V Engineering Technician III 23.37 $ 24.93 $ 26.49 $ 28.05 $ 29.61 $ 31.16 $ 31.79 $ 32.41 $ Y Building Inspector/Plans Examiner III 32.21 $ 34.36 $ 36.51 $ 38.66 $ 40.80 $ 42.95 $ 43.81 $ 44.67 $ ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 244 Woodburn Police Association (WPA) Wage Scale Effective 7/5/2015 Compensation Schedule Sworn Officer GRADE Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 1.0 Trainee 23.55 $ 1.1 Officer 24.79 $ 25.79 $ 26.78 $ 28.10 $ 29.43 $ 30.75 $ 32.40 $ 33.06 $ 34.05 $ 34.71 $ 1.2 Officer-Basic Language 25.42 $ 26.44 $ 27.45 $ 28.81 $ 30.16 $ 31.52 $ 33.22 $ 33.89 $ 34.91 $ 35.58 $ 1.3 Officer-Advanced Lang 26.54 $ 27.60 $ 28.66 $ 30.08 $ 31.49 $ 32.90 $ 34.67 $ 35.38 $ 36.45 $ 37.15 $ 2.1 Officer-Intermediate 26.04 $ 27.08 $ 28.12 $ 29.51 $ 30.90 $ 32.30 $ 34.03 $ 34.72 $ 35.76 $ 36.46 $ 2.2 Officer-Inter Basic Lang 26.70 $ 27.77 $ 28.83 $ 30.26 $ 31.68 $ 33.10 $ 34.88 $ 35.59 $ 36.67 $ 37.37 $ 2.3 Officer-Inter Adv Lang 27.87 $ 28.99 $ 30.10 $ 31.58 $ 33.06 $ 34.56 $ 36.41 $ 37.16 $ 38.27 $ 39.01 $ 3.1 Officer-Advanced 27.28 $ 28.38 $ 29.46 $ 30.92 $ 32.37 $ 33.83 $ 35.65 $ 36.37 $ 37.46 $ 38.19 $ 3.2 Officer-Adv Basic Lang 27.97 $ 29.09 $ 30.20 $ 31.70 $ 33.19 $ 34.68 $ 36.54 $ 37.29 $ 38.41 $ 39.15 $ 3.3 Officer-Adv Adv Lang 29.20 $ 30.37 $ 31.53 $ 33.09 $ 34.64 $ 36.20 $ 38.15 $ 38.92 $ 40.09 $ 40.87 $ Compensation Schedule NON Sworn Officer CE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 75% 78% 81% 85% 89% 93% 98% 100% Code Enforcement 18.21 $ 18.93 $ 19.67 $ 20.63 $ 21.60 $ 22.58 $ 23.79 $ 24.27 $ Sergeant Wage Scale Effective 10/28/2014 Grade Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Differentials 75% 78% 81% 85% 89% 93% 98% 100% 103% 105% 4.1 Intermediate Certification 28.62 $ 29.77 $ 30.92 $ 32.45 $ 33.97 $ 35.49 $ 37.40 $ 38.16 $ 39.32 $ 40.08 $ 4.2 Int. + Basic Language 29.34 $ 30.52 $ 31.70 $ 33.26 $ 34.82 $ 36.39 $ 38.34 $ 39.12 $ 40.30 $ 41.09 $ 4.3 Int. + Advanced Language 30.63 $ 31.86 $ 33.09 $ 34.72 $ 36.35 $ 37.99 $ 40.03 $ 40.84 $ 42.08 $ 42.89 $ 5.1 Advanced Certification 30.06 $ 31.26 $ 32.48 $ 34.07 $ 35.67 $ 37.28 $ 39.27 $ 40.08 $ 41.28 $ 42.09 $ 5.2 Adv. + Basic Language 30.81 $ 32.04 $ 33.29 $ 34.93 $ 36.57 $ 38.21 $ 40.26 $ 41.09 $ 42.32 $ 43.15 $ 5.3 Adv. + Advanced Language 32.17 $ 33.45 $ 34.75 $ 36.46 $ 38.17 $ 39.89 $ 42.02 $ 42.89 $ 44.18 $ 45.04 $ 6.1 Supervisory Certification 31.49 $ 32.74 $ 34.02 $ 35.69 $ 37.37 $ 39.05 $ 41.15 $ 41.98 $ 43.25 $ 44.09 $ 6.2 Super. + Basic Language 32.28 $ 33.57 $ 34.88 $ 36.59 $ 38.31 $ 40.03 $ 42.18 $ 43.03 $ 44.33 $ 45.21 $ 6.3 Super. + Advanced Language 33.69 $ 35.04 $ 36.41 $ 38.19 $ 39.98 $ 41.79 $ 44.03 $ 44.93 $ 46.28 $ 47.18 $ ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 245 Part-Time Wage Scale Effective 1/1/15 Grade Entry Mid Max 1 9.25 $ 10.25 $ 11.25 $ Library Page Rec Leader General Swim Instructor Rec Leader- After School Club Lifeguard Vehicle Custodian Aquatics Cust 2 9.71 $ 10.76 $ 11.81 $ Rec Programmer I - Summ. Day Camp 3 10.20 $ 11.30 $ 12.40 $ Rec Programmer II-Summ. Day Camp Shift Supervisor 4 10.74 $ 11.86 $ 13.02 $ Parks & Custodial Worker 5 11.25 $ 12.46 $ 13.67 $ Customer Service Clerk Rec Specialist 6 11.81 $ 13.08 $ 14.35 $ Library Assist. Rec Coord. Lead Swim Inst 7 12.40 $ 13.74 $ 15.07 $ 8 13.01 $ 14.42 $ 15.82 $ 9 13.67 $ 15.14 $ 16.61 $ Bus Driver 10 14.35 $ 15.90 $ 17.44 $ 11 15.07 $ 16.69 $ 18.32 $ 12 15.82 $ 17.53 $ 19.23 $ 13 16.61 $ 18.40 $ 20.19 $ 14 17.44 $ 19.32 $ 21.20 $ 15 18.32 $ 20.29 $ 22.26 $ 16 19.23 $ 21.31 $ 23.38 $ Librarian Pool Operator 17 20.19 $ 22.37 $ 24.55 $ Adm. Clerk-Police 18 21.20 $ 23.49 $ 25.77 $ 19 21.53 $ 24.66 $ 27.06 $ 20 23.38 $ 24.98 $ 28.41 $ 21 24.55 $ 27.19 $ 29.83 $ 22 25.77 $ 28.55 $ 31.32 $ 23 27.06 $ 29.97 $ 32.89 $ Senior Planner 24 28.41 $ 31.48 $ 34.53 $ 25 29.83 $ 33.05 $ 36.26 $ Plans Examiner/Inspector 26 Set rate per day/game- DOE Court Judge BackGr Invest. Fitness Instructor Bailiff Umpire/Referee Rec Instructor Parks Seasonal - Temp PMPT 10.54 $ 11.68 $ 12.81 $ Parks & Maintenance Worker Range Position ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 246 Unrepresented Wage Scale Effective 3/10/15 Grade Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 A Aquatics Coordinator 12.87 $ 13.36 $ 13.85 $ 14.34 $ 14.83 $ 15.32 $ 15.81 $ 16.29 $ Recreation Coordinator B Accountant I 16.51 $ 17.15 $ 17.77 $ 18.40 $ 19.02 $ 19.66 $ 20.28 $ 20.90 $ C Administrative Assistant - Confidential 19.13 $ 19.85 $ 20.58 $ 21.31 $ 22.03 $ 22.76 $ 23.48 $ 24.20 $ Community Outreach Coordinator Information Systems Tech D Executive Legal Assistant 20.08 $ 20.85 $ 21.61 $ 22.37 $ 23.13 $ 23.90 $ 24.66 $ 25.42 $ Executive Assistant - Confidential - Police E Network Administrator 21.08 $ 21.89 $ 22.68 $ 23.49 $ 24.29 $ 25.09 $ 25.89 $ 26.68 $ F 22.14 $ 22.98 $ 23.82 $ 24.66 $ 25.50 $ 26.35 $ 27.18 $ 28.02 $ G Records Supervisor 23.25 $ 24.12 $ 25.01 $ 25.89 $ 26.78 $ 27.65 $ 28.54 $ 29.42 $ Transit Operations Supervisor H Management Analyst II 24.41 $ 25.34 $ 26.27 $ 27.19 $ 28.12 $ 29.05 $ 29.98 $ 30.90 $ I Budget & Finance Analyst 25.63 $ 26.61 $ 27.58 $ 28.56 $ 29.53 $ 30.51 $ 31.48 $ 32.45 $ Facilities and Grounds Maintenance Supervisor Water Treatment Supervisor/Operator III J Collection System and Street Maint Supervisor 26.91 $ 27.93 $ 28.96 $ 29.98 $ 31.00 $ 32.02 $ 33.04 $ 34.06 $ Drinking Water Section Supervisor Senior Engineering Technician Senior Management Analyst Special Projects Manager K Project Engineer 28.26 $ 29.34 $ 30.41 $ 31.49 $ 32.56 $ 33.63 $ 34.70 $ 35.77 $ L Waste Water Treatment Section Supervisor 29.67 $ 30.80 $ 31.93 $ 33.06 $ 34.18 $ 35.31 $ 36.43 $ 37.56 $ M 31.16 $ 32.34 $ 33.53 $ 34.71 $ 35.89 $ 37.08 $ 38.26 $ 39.43 $ N Transit Manager 32.72 $ 33.97 $ 35.20 $ 36.44 $ 37.69 $ 38.93 $ 40.18 $ 41.41 $ O Water Resource Manager 34.35 $ 35.66 $ 36.96 $ 38.27 $ 39.58 $ 40.88 $ 42.19 $ 43.48 $ ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 247 Chart of Accounts As part of the Finance department’s efforts to improve efficiency the chart of accounts is under review for consolidation and improved account names. There are numerous accts that say closed or refer the user to other accounts for usage. Account # Description Notes Revenue 3081 Beginning Fund Balance 3111 Property Tax 3112 Property Taxes Delinquent 3113 Pmt in Lieu of Taxes 3133 Hotel/Motel Tax 3141 Privilege Tax, PGE 3142 Privilege Tax, NW Natural 3171 City Gas Tax 3181 911 Tax 3211 Business License 3212 Liquor License 3219 Other License 3220 Taxicab Permits 3221.101 Building Permits 3221.102 Mechanical Permits 3221.103 MC Electrial/Plumbing Per 3221.104 Bldg Permit State Surchar 3221.105 Plan Check Fees 3221.106 Fire Check Fees 3221.107 State Mfg Home Fee 3221.108 M.C. Admin Fee 3221.109 Plan Check--Mechanical 3221.110 CET Administrative Fee 3223 Curb Cuts and Bores 3224 R/W Construction Permits 3225 Filming Permits 3231 Franchise Fee, PGE 3232 Franchise Fee, NW Natural 3233 Franchise Fee, Qwest 3234 Franchise Fee, Allied Waste 3235 Franchise Fee, Wave BB 3236 Franchise Fee, W Ambulanc 3237 Franchise Fee, Gervais Te 3238 Franchise Fee Reconex 3239 Franchise Fee Sprint 3240 Preferred LD Franchise 3241 Matrix 3242 Franchise 3243.470 General Right of Way - Water Right of Way charges paid to Gen Fund by Water & Sewer, established FY 2013-14. 3243.472 General Right of Way - Sewer Right of Way charges paid to Gen Fund by Water & Sewer, established FY 2013-14. 3331 Federal Grants Direct 3332 Federal Grants 3333 Federal Grants Indirect 3333.001 DoT Fund Exchange 3333.601 5310 Discretionary Ops 3333.602 5310 Discretionary Cap 3333.603 5311 Formula Operation 3333.604 ARRA Stimulus 3333.605 Veh Prev Maint 3341 State Grants 3341.601 STF Formula 3341.602 STF Discretionary 3342 Grant Award #26378 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 248 Chart of Accounts – Continued Account # Description Notes 3343 JARC Job Access Revers 3344 New Freedom 3361 State Gas Tax 3362 State Liquor Proration 3363 State Cigarette Tax 3364 State Revenue Sharing 3365 Regional Library Services 3366 Ready to Read Grant 3414 Accounting Services 3415 Sale of Documents 3415.001 Sale of Bid Documents 3416 Lien Search Revenue 3417 Resale of Merchandise 3418 Concession Sales 3421 Police Reimbursements 3421.001 Reimbursements School District 3421.002 Reimbursements Hubbard 3421.003 Reimbursements Mt Angel 3421.004 Reimbursements Silverton 3421.005 Reimburse Aurora FD 3421.006 Reimburse St Paul FD 3421.007 Reimburse Mt Angel FD 3421.008 Reimbursement METCOM (Norcom) 3421.009 Reimbursement Gervais 3421.010 Reimbursement Woodburn Fire Dist 3421.011 Reimbursement Stayton PD 3431 Weed/brush Abatement 3434 Water Revenue 3434.101 Water Sales Revenue 3434.102 New Services 3434.103 Re-connection Fees 3434.104 Vacations 3434.105 After Hours Fee 3434.106 NSF Check Fee 3434.107 System Improvements 3434.108 Bulk Water Sales 3434.109 System Repairs 3434.111 Collections 3434.112 Late Fees 3435 Sewer Revenue 3435.101 Sewer System Revenue 3435.102 Service Chg-95-6 Increase 3435.103 Septage Dumping 3435.111 Collections 3445 Dial a Ride Daily 3446 Transit RHF Receipts 3447 Transit System Fares 3447.101 Transit System Fares Fixed Route - SALEM 3451 T&E Planning Develop Fee 3456 Planning Fees 3458.101 Transportation Impact Fees 3458.201 Storm SDC's 3458.301 Water SDC's 3458.401 Sewer SDC's ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 249 Chart of Accounts – Continued Account # Description Notes 3458.501 Park's SDC's 3471.101 Pool Admissions 3471.102 Pool Memberships 3471.103 Pool Rentals 3471.104 Swimming Lessons 3471.105 Sponsorships 3471.106 Fitness Classes 3471.107 Towels/Misc 3472 Rural Readers' Fees 3473.101 Youth Sports 3473.102 Adult Sports 3473.103 Youth Program 3473.104 Administration 3473.105 Adult Program 3473.106 Sponsorship Revenue 3473.107 Teen Program Revenue 3473.108 After School Club 3473.109 Recreation Trust 3473.110 Arts & Culture 3473.111 Active Adult 3474 Event Admission 3474.099 Fiesta Events 3475 Museum Admission 3491 Rental Income 3531 Court Fines 3531.101 Police Training Surcharge 3532 Towing Fee 3533 Alarm Fee 3534 Rural Reader's Fines 3535 Sewer Discharge Fines 3536 Library Fines 3611 Interest from Investments 3612 Interest Fr Interfund Lns 3614 Special Assessment-Intere 3615 Interest fr Deferred Pmts 3625 Facilities Rent 3625.001 Rent-METCOM (Norcom) 3631 Insurance Recoveries 3632 Judgements & Settlements 3641 Annual Access Fee 3642 Loan Repmt--1st Loan Dvdn 3642.110 Small Business Loan 3643 Loan Repmt--2nd Loan 3644 Liquidated Damages 3651 Internal Rent Revenue See General Fund dept. Parks & Facilities Maintenance for Internal Rent discussion 3652 Interfund Stores Issues 3652.001 IS Revenue - General Fund 3652.110 IS Revenue - Transit 3652.123 IS Revenue - Building Inspection 3652.134 IS Revenue - Weed & Seed 3652.138 IS Revenue - RSVP 3652.140 IS Revenue - Street 3652.470 IS Revenue - Water 3652.472 IS Revenue - Sewer ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 250 Chart of Accounts – Continued Account # Description Notes 3652.478 IS Revenue - Surface Water 3652.582 IS Revenue - Public Works Services 3652.583 IS Revenue - Facilities Maintenance 3652.901 IS Revenue - Norcom 3653 Interfund Copier Usage 3654 Garage WO Revenue 3655 IS Support 3656 Engineering Internal Project WO Revenue 3656.140 Engineering Support from Street 3656.470 Engineering Support from Water 3656.472 Engineering Support from Sewer 3657.140 PW Overhead from Street 3657.470 PW Overhead from Water 3657.472 PW Overhead from Sewer 3658.101 General Liability 3658.102 Auto/Vehicle 3658.103 Property 3658.104 Workers Comp 3658.105 Employee Blanket Bond 3658.106 Boiler & Machinery 3658.107 Admin/Legal 3661 Interfund Loan Interest 3662 Interfund Rent 3671 Donations-Parks 3671.101 Woodburn Together Grant 3671.102 Police Athletic Assoc 3671.103 Nike Go Grant 3671.104 OSU Credit Union Grant 3671.105 Land o Frost Grant 3671.106 NFL Grant 3671.107 K-Boom Grant 3671.108 Burlingham Trust Donation 3671.109 Adopt a Park Donations 3671.110 PAL - Teen Prog Grant 3671.999 Intergovernmental Grant 3672 Donations-Library 3672.001 Donations-Library - Music in the Park 3672.101 Gates Library Grant 3673 Donations-Police 3674 SRO SD Portion 3675 Donations-Museum 3676 Donations-Transit 3677 Donations-Pool 3678 Developer Contributions 3679 Donations-Other 3681 Special Assessment Princi 3681.001 LID Alley 3681.002 LID Ben Halls 3681.003 LID Bradley 3681.004 LID Boones Ferry 3681.005 LID Cleveland 3681.006 LID Country Club 3681.007 LID Tout 3681.008 LID Hardcastle ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 251 Chart of Accounts – Continued Account # Description Notes 3681.009 LID Parr Road 3681.010 LID West Lincoln 3681.011 LID Ironwood 3682 Sp Assess-Advance Pmts 3691 Sale of Surplus Property 3692 Confiscated Cash 3692.101 Copies--Other 3692.311 Copies--Library 3693 Sale of Confiscated Prop 3694 Gain/Loss on Sale 3695 Lost Book Revenue 3696 Friends of Library Sales 3698 Cash Long and Short 3698.001 Deposit Difference 3699 Other Miscellaneous Income 3699.101 Fraud Loss 3699.720 Urban Renewal 381 Fund Bal 3811 Interfund Loan Proceeds 3811.123 Interfund Loan From Building 3811.376 Interfund Loan from 376 3811.465 Interfund Loan 3811.466 Interfund Loan From 466 3812 Interfund Loan Repayment 3812.001 Interfund Loan Repayment 3824 Revolving Loan Payback 3824.000 Loan Payback 2000 3824.087 Loan Payback 1987 3824.088 Loan Payback 1988 3824.089 Loan Payback 1989 3824.095 Loan Payback 1995 3824.096 Loan Payback 1996 3824.097 Loan Payback 1997 3824.098 Loan Payback 1998 3824.099 Loan Payback 1999 3825 URA Loan Fees 3831 Contributed Cap--Fed 3832 Contributed Cap--State 3833 Contributed Cap--Local 3834 Contributed Cap--InterFd 3841 Interfund Loan 3841.376 Interfund Loan Receipt 3871 Residual Equity In 3881 Reimbursements 3881.001 Reimbursement--Training 3881.134 Weed & Seed 3891 Construction Excise Tax 3891.059 Marion County Permits 3891.060 Marion County Admin Fee 3891.099 Marion County State Surcharge 3891.159 State Surcharge 3891.259 State Manufactured Home Fee 3891.359 CET Suspend 3911 GO Bond Proceeds ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 252 Chart of Accounts – Continued Account # Description Notes 3913 Special Assess Bond Procd 3916 Note Proceeds 3918 Loan Proceeds 3918.101 State Loan-PW Program 3918.102 State Loan-Revolving Fd 3918.103 SDWA Loan 3918.104 Water/Sewer Loan 3918.105 OHCS Loan 3971.### Transfer In (Last 3 digits are offsetting fund number) 3972 Interfund Loan Transfer Expense Personnel Services 5111 Regular Wages 5112 Part-Time Wages 5112.010 Youth Sports 5112.011 Instruction Wages 5112.012 Lifeguarding Wages 5112.013 Cashiering Wages 5112.014 Administration Wages 5112.015 Pool Operator Custodial) Wages 5112.016 Water Fitness Instructor Wages 5112.017 Head Lifeguard Wages 5112.020 Adult Sports Wages 5112.040 Summer Day Camp Wages 5112.050 After School Club Wages 5112.060 Arts & Culture Wages 5112.070 Active Adult Wages 5112.101 PAL Coordinator 5113 Temporary 5121 Overtime 5199 Intra-governmental Servce 5211 OR Workers' Benefit 5212 Social Security 5213 Med, Den, Life Ins. 5214 Retirement 5215 Long Term Disability Ins 5216 Unemployment Insurance 5217 Life Insurance Materials & Services 5311 Forms (Closed) 5313 Paper (Use 5319 Office Supplies) 5314 Books (Phasing out use of this account- use training or office supplies) 5315 Computer Supplies Technology items not supplies by Fund 568, may include specialized accessories or additional monito 5319 Office Supplies 5321 Cleaning Supplies 5322 Lubricants Oil, grease, various lubricants for machinery recorded in this account 5323 Fuel Fuel costs for all City vehicles 5324 Clothing Uniforms and clothing (not specialty gear) 5325 Ag Supplies Parks & Facilities Maint (Dept 711) uses this acct, phased out for other depts 5326 Safety/Medical Safety equipment to include cones, fire extinguishers, and various equipment under $5,000 in cost. 5327 Chemicals Chemicals for water/sewer operations and the operation of Aquatics. 5328 Lab Supplies Costs for lab supplies for water testing ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 253 Chart of Accounts – Continued Account # Description Notes 5329 Other Supplies 5329.100 Events 5329.200 Youth Sports 5329.300 Adult Sports 5329.400 Summer Day Camp 5329.401 Program Supplies-Youth 5329.402 Program Supplies-Adult 5329.403 Program Supplies--Teen 5329.405 Fiesta Services 5329.410 Wbn Reads Grant 5329.500 After School Club 5329.600 Rec Admin 5329.700 Arts & Culture 5329.800 Active Adult 5329.900 Museum 5331 Construction Materials 5332 Spare Parts 5333 Paint (Closed) 5334 Plumbing Supplies 5335 Electrical Supplies 5336 HVAC Only used by Sewer fund, consider using Building Maintenance 5337 Tires/Parts 5338 Tools Tools that cost less than $5,000 per item 5339 Other Maintenance Supplies 5340 Print Materials - Teen 5341 Print Materials - Adult 5341.001 Fiction 5341.002 Non Fiction 5342 Print Materials - Child 5342.001 Juvenile Fiction 5342.002 Juvenile Easy 5342.003 Juvenile Non Fiction 5342.004 Parents 5342.005 Library Materials - Young Adult 5342.006 Reference 5343 Foreign Language Material 5343.001 Russian 5343.002 Spanish 5344 Large Print Materials 5344.001 Fiction 5344.002 Non Fiction 5344.003 Audiobooks 5345 Audiovisual Materials - Adult 5345.001 Audiovisual Materials - Child 5345.002 Audiovisual Materials - Teen 5346 Electronic Materials 5347 Program Supplies 5347.001 Program Supplies - Summer Concerts 5347.002 Program Supplies - Adult 5347.003 Program Supplies - Child 5347.004 Program Supplies - Technical Services 5348 Periodicals 5349 Periodicals - Adult 5350 Periodicals - Child ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 254 Chart of Accounts – Continued Account # Description Notes 5351 Ammunition Used by the police to account for costs associated with firearm ammunition 5352 Protective Clothing Rain gear and other protective clothing 5353 Photographic Supplies Evidence costs for Police Department 5359 Other Police Supplies 5361 Road Materials 5362 Concrete 5363 Signs 5364 Culvert 5365 Guardrail 5369 Other Street Supplies 5371 Pipe (Use 5379 Water/Sewer Supplies) 5372 Couplings (Use 5379 Water/Sewer Supplies) 5373 Water Meters (Use 5379 Water/Sewer Supplies) 5379 Water/Sewer Supplies 5379.001 Line Repair Supplies 5379.002 Customer Service 5379.003 Pump Supplies 5379.004 Meter Parts 5379.005 Protective Equipment 5379.006 Treatment/Storage Maint 5381 Turf 5382 Flowering Plants (Closed) 5383 Shrubs (Use 5389 Parks Supplies) 5384 Trees 5385 Fertilizer 5389 Other Parks Supplies 5390 Merchandise 5391 Inventory 5392 Security Supplies (Closed) 5399 Other Supplies (Use 5329 Other Supplies) 5400 Code Abatement 5409.140 Garage Services 5409.582 Garage Services 5410.582 PW Overhead 5411 Engineering & Architect 5411.001 Engineering Support to General Fund 5411.582 Engineering Support to PW Services Fund 5412 Legal 5413 Management (Closed) 5414 Accounting/Auditing 5415 Computer 5416 Medical (Use 5326 Safety/Medical) 5417 HR/Other Employee Expenses 5418 Risk Management 5419 Other Professional Serv 5419.001 SDC Methodology 5419.002 Parks Master Plan 5419.003 US Gauging Station Fees 5419.101 Contract Svcs Teen Center 5419.201 ToT Grants 5419.401 Sponsored Programs 5419.402 Contract Services-Youth 5419.403 Contract Services--Other ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 255 Chart of Accounts – Continued Account # Description Notes 5419.405 Fiesta Services 5419.501 Testing/Lab 5419.707 Educ Outreach 5419.721 Downtown Grants 5419.722 Small Bus Loans 5420 Investigation Expenses 5421 Telephone/Data 5422 Postage 5423 Internet 5424 Advertising 5425 Publication of Legal Note 5426 Contract Networks 5427 Training (Use 5492) 5428 IS Support An internal service charge to all the funds that use the services of IS Fund 5429 Other Communication Serv 5431 Lodging (Use Travel 5439) 5432 Meals 5433 Mileage 5434 Airfare (Use Travel 5439) 5435 Car Rental (Use Travel 5439) 5439 Travel Airfare, car rental, hotels, any travel (typically incurred related to training) 5441 Land 5442 Buildings 5443 Office Equipment 5444 Vehicles 5445 Work Equipment 5446 Software Licenses 5446.915 NWS Upgrade 5448 Internal Rent See General Fund dept. Parks & Facilities Maintenance for Internal Rent discussion 5448.001 Internal Rent--Maintenanc (Closed) 5448.002 Internal Rent-Utilities (Closed) 5449 Other Leases 5450 General Right of Way Charge Right of Way charges paid to Gen Fund by Water & Sewer, established FY 2013-14. 5451 Natural Gas 5452 Water/Sewer 5453 Electricity 5454 Solid Waste Disposal 5455 Cable TV 5456 Street Lighting 5459 Other Utilities 5461 Auto Insurance (Use 5465) 5462 Employee Blanket Bond 5463 Bldg/Personal Prop (Use 5465) 5464 Workers' Comp 5465 General Liability Insur 5466 Boiler/Machinery 5467 Inland Marine 5468 Deductible 5469 Other Insurance Costs 5471 Equipment Repair & Maint 5472 Buildings Repairs & Maint 5472.001 Fixture Repair 5473 Improvements Repair & Maint 5474 Structures Repair & Maint ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 256 Chart of Accounts – Continued Account # Description Notes 5475 Vehicle Repair & Maint 5476 Laundry 5477 Instrumentation & Calibra 5478 Playground Repair & Maint 5479 Other Repair & Maint 5480 Accident Repair 5481 Utility Assistance Program NEW 5482 Tree Maintenance 5483 Sidewalks 5484 Urban Forestry Program NEW 5485 Inclusion Committee NEW 5491 Dues & Subscriptions 5492 Registrations/Training Cost of registration/tuition for training (not travel costs assoc with training) 5493 Printing/Binding 5494 Janitorial 5495 Court Costs 5496 Filing/Recording 5497 Entertainment/Admissions 5498 Permits/Fees 5498.059 MC Permits 5498.159 MC State Surc 5498.259 St Mfg Fee 5498.359 State Surc 5498.459 Construction Excise Tax 5499 Other Services (Acct Closed) 5499.001 Reg Lib Sv 5499.005 Grounds Maintenance Services 5499.100 Literacy Grant 5499.101 Housing Rehab Loans 5499.102 Business Assistance Loans 5499.376 Interfund Loan (Use 5841.376) 5499.466 Interfund Loan (Use 5841.466) 5499.911 911 Services 5499.999 Bond Issuance Costs 5500 Banking Fees & Charges 5510 Bad Debt Expense 5520 Grant Program 5530 Design Services 5540 Loan Program ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 257 Chart of Accounts – Continued Account # Description Notes Capital Outlay 5611 Land 5612 Easements 5621 Administrative 5621.015 City Hall Security 5621.042 Remodel FD Office 5622 Library - Capital 5622.016 Security Gates 5622.038 LIBRARY CARPET 5623 Park 5624 Garage/Shop 5629 Buildings 5629.004 Museum Exterior 5629.005 Museum Ceiling 5631 Streets/Alleys/Sidewalks 5633 Parking 5634 Water - Capital 5635 Sewer 5636 Storm Drains 5637 Parks 5639 Other Improvements 5639.013 Plaza 5639.017 Front Street Playground 5639.033 Burlingham Playground 5641 Office Furniture & Equip 5642 Passenger Vehicles 5643 Heavy Equipment 5644 Communications 5644.028 Call Accounting 5644.032 Dark Fiber to Police 5645 Computing 5646 Shop Tooling 5648 Systems/Control Equip 5649 Other Equipment Debt Service 5711 Bond Principal 5712 Note Principal 5714 Interfund Loan 5719 Other Principal 5721 Bond Interest 5722 Note Interest 5724 Interfund Interest 5724.101 Interfund Loan 5729 Interest for CET 5811.### Transfer to Other Funds (Last 3 digits are offsetting fund number) 5841.123 IF Loan to Fund 123 5841.357 Interfund Loan Payment 5841.358 Interfund Loan Payment 5841.376 Interfund Loan Transfer 5841.466 Interfund Loan Transfer Contingency and Reserves 5921 Contingency 5981.005 Reserve for Future ConstructionExcess funds reserved for projects in the future, not part of typical Contingency. 5981.007 Reserve for Debt Service Funds reserved for Debt Service, typically as part of debt agreements. 5981.008 Reserve for URA Debt Funds reserved for Debt Service, typically as part of debt agreements. 5981.011 Reserve for Plotters The IS Fund holds funds that Engineering has set asside to replace a plotter. 5981.012 Reserve - SMCR (Shortfall Management Contingency Reserve) 5981.101 Reserve for PERS Items over $5,000 that are long term assets. The City has improved project reporting and is no longer using a separate account for each new project or item. Account numbers for capital outlay begin with 56. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 258 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 259 Five-Year Forecast The Five-Year Forecast was adopted by the City Council January 26, 2015. It is included here to add a long-term perspective to budget information. Finance Department November 21, 2014 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 260 (Page Intentionally Left Blank) Cover photo by Julie Moore ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 261 Introduction City of Woodburn Background The City of Woodburn is located within Marion County in the populous northern Willamette Valley, approximately halfway between the larger urban areas of Portland and Salem. The population of the region within a 30-mile drive of Woodburn is 2.1 million, according to the American Community Survey. The economy of the immediate area around Woodburn has historically been centered on agricultural and forest products, with the City serving as the manufacturing and services hub for these two sectors. Food processing and agricultural services continue to be very important parts of the local economy. Another important factor in the local economy, as nearby urban populations have grown, Woodburn has adapted by attracting a variety of new businesses ranging from metal fabricating, warehousing, regional retail and a wide range of service-providing businesses. Woodburn has changed significantly in population since it was first incorporated in 1889. The City originally began as a small farming and manufacturing community. Beginning in the 1960s, Woodburn became a suburb of Salem and Portland with its proximity to I-5. Over the past 18 years, Woodburn has grown 74 percent. As of the 2000 census, 20,100 people resided in Woodburn. As of 2010, its population had risen to 24,080 — a net rise of 19.8 percent over 2000 — ranking it the 21st most-populated city in Oregon. The per capita income was $16,249 (compared to $26,702 for the state), and the median income for a family was $41,818, or 16 percent less than the state median household income. Marion County’s adopted population projections indicate Woodburn will grow to 37,216 by 2030. This factors in a growth rate of 20.4 percent (average annual growth rate). Using this growth rate in 2019 Woodburn’s population will be 26,541, an increase of 2,461. Purpose of the Forecast The Five-Year Financial Forecast takes a forward look at the City’s most significant fund revenues and expenditures with the purpose of identifying financial trends, shortfalls and issues so the City can proactively address them. For the purposes of the financial outlook, we strive to look at operating revenues (those revenue sources not subsidized by beginning fund balance) versus operating expenses. Future results are projected based on the City’s current service levels, policies and unavoidable future impacts. Existing fund balances will be considered available for one-time expenditures only, whenever possible. The financial forecast serves as a basis of the City’s financial plan for its primary operational funds, which influence changes to the City’s budget policy. The intent of this financial forecast is to project each operating fund’s financial position under certain assumptions. The forecast then sets the stage for the budget process, aiding both the City Administrator and City Council in establishing priorities and allocating resources appropriately. Responsible financial stewardship is imperative to provide for the current and future needs of the community. Forecasting is one of the most powerful tools the City has available to help make informed financial decisions that will ensure the City’s future vitality and economic stability. Forecast Methodology The City of Woodburn’s approach to forecasting is to apply a conservative philosophy that neither overstates revenues nor understates expenditures. Economic forecasting is not an exact science. Rather, it is dependent upon the best professional judgment of the forecaster. To enhance the accuracy of projections, the City identifies factors that contribute to the changes in revenues and expenditures, such as development, inflation, interest rates and known future events that will affect operations. Forecasting of operating costs embraces the concept of status ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 262 quo. This concept assumes that the current level of service will continue for the next Five-Years with cost changes based on inflationary increases. This provides a baseline economic estimate from which reductions or increases in service levels can be determined. To the extent certain reductions or additions are anticipated, they are noted within the fund section of this report. Exceptions to the status quo assumption are noted at the beginning of each fund. Because capital improvements are based on available resources, a long-term forecast is not useful for budgeting purposes. Master plans governing our long-term investments in Water, Sewer, Transportation, Storm Water and Parks have been established. Projects are prioritized based on the master plans, but are scheduled based on available resources which, due to variations in growth rates, are not readily predicted. To the extent possible, operations are funded first and remaining resources are allocated to fund capital improvements. This frequently means that improvements are delayed to achieve the matching funding source. Improvements which are too expensive to be paid from net resources are assumed to be funded via bonded debt, although in practice, this is a rare occurrence. For these reasons, capital construction funds and the related special revenue funds, are not included in this forecast. Utilizing general ledger records and reports, audited financial statements, water and sewer master plans/rate studies and published City budgets, each of the funds listed below were examined to identify patterns in revenues, expenditures and cash balances that may indicate financial instability or threats to sustainability of current operations. Executive Summary This report is a combined effort of all City staff. Each department provided insight into future year operating revenues and costs. The goal in assembling this report is to reveal trends, highlight financial issues and provide suggestions and options. We look forward to feedback and input from the City Council and other interested parties on these issues. Because the fund section provides detailed information, the executive summary will focus on the most significant issues facing the City. Overview The forecast model predicts that most operating funds will have sufficient resources to meet expenses over the five-year period. A few of the fund graphs depict a declining undesignated balance of resources. While this may seem alarming, it is just an indicator. In reality, the City would not submit a proposed budget where costs exceed all available resources. The value of the forecast is that it allows us to predict where problems might occur and provides the City adequate time to take corrective action before the situation becomes a crisis. Economic and Demographic Assumptions As a result of the economic downturn and slow pace of recovery, Woodburn’s population is expected to continue a slow pace of growth in the near future. Oregon as a whole is expected to grow with a modest annual population growth rate of 1.1 percent to 1.25 percent between 2014 and 2020. Oregon and the City of Woodburn’s economic condition heavily influence the population growth. Woodburn’s economy determines the ability to retain local workforce as well as attract job seekers. These factors will weigh heavily upon the City’s ability to continue to provide a high level service to the public. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 263 Issues in Coming Months  Stabilization of General Fund property tax revenue  Continued focus on stabilizing General Fund finances  The Urban Growth Boundary (UGB) issue leaves a lot of uncertainty about future development and future demands on water, sewers, streets and building activities Issues in the Coming Year  Negotiation of AFSCME contract  Continued refinement of Capital Construction financing and budgeting processes  Interchange project Issues Beyond One Year General Fund New demands for services will need either new resources or program cuts in other areas. Currently, police coverage is 1.4 officers per 1,000 residents (recommended coverage is 1.5 per 1,000 residents) with the addition of funding for three new officers. The challenge for the City will be to continue to provide a high level of service with only modest increases in revenues. Demand for park and recreation services are expected to continue to increase due to increases in population and put additional strain on the limited resources of the General Fund. In addition, City Hall and Library maintenance and improvements continue to be deferred. Water The operational fund is in relatively good shape, but that is largely at the expense of setting aside rate revenue for future capital expansion. Demand for new services has been low and slowly building. UGB expansion is uncertain and what capacity improvements are needed is unknown. Transit Historically, the General Fund provided $151,000 annually to the Transit Fund; that support has declined to $116,000, resulting in reductions in service hours and routes in recent years. The transit operation is aggressively seeking grants to fund operations and maintain and/or increase current levels of service, but a restoration of some of the General Fund subsidy may be necessary to sustain the program in the long term. New capital investments in vehicles and shelters are largely grant funded. Sewer Major expansion at the Wastewater Treatment Plant (WWTP) has been on hold waiting for a decision from DEQ regarding the water quality limits for temperature. This brings uncertainty for the Sewer Fund because project costs will be more than estimated due to the multi-year delay. Also, the UGB expansion is uncertain and what capacity improvements are needed is unknown. Streets Due to economic conditions, Street SDC revenues have remained flat and are expected to remain flat. The City has committed to provide $8 million to ODOT for the interchange project. The first $2.5 million was paid in 2004 for right-of-way and property acquisition. The remaining $5.5 million, less credits for work the City did directly on the project, is due at the end of construction and funds are being held in reserve. The reserve amount and flat revenues have a direct impact on the City’s ability to provide for street capital projects at this time. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 264 Issues for Administrative Attention Not all of the issues that arise from the forecast need Council direction. Those listed here can be dealt with at an administrative level. The purpose of this forecast as noted previously is to point to areas of concern and allow staff and council to direct resources and focus to areas of need. This forecast is also intended to drive the City’s financial policies and assist in formulating needed financial policies to guide staff and council in making informed decisions. Based on forecasted concerns, the following general financial policies are being or have recently been implemented:  Develop a capital improvement plan that identifies priorities and timeframes for undertaking capital projects and provides a financing plan for those projects. The plan, including both capital and related operating costs, should project at least five years into the future and should be fully integrated into the overall financial plan.  Periodically evaluate the performance of programs and services.  Identify cost-effective opportunities where performance, efficiency and effectiveness measures can be developed and included as part of the basic budget materials and budget document.  Monitor, measure and evaluate capital program implementation, especially for projects funded by restricted funds.  Identify programs that should be self-sufficient.  Review of established fees to ensure cost recovery is sufficient.  Establish and adopt cost-recovery policies for all other services with fees and charges not established by state statute. Opportunities for new fees and charges will need to be determined as part of this process.  Continue to monitor indirect cost recovery for Internal Services Funds and evaluate the effectiveness of these charges. These indirect costs should be evaluated and updated periodically. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 265 General Fund Variances from Status Quo Assumptions  None Key Assumptions  PERS rate increase effective 7/1/2015  General Fund Right-of-Way Charge on Water & Sewer revenue ends FY 2017-18 Operating Position Property taxes account for almost 69 percent of the annual revenues in the General Fund. Tax growth is expected to be minimal over the forecast period. Property taxes could increase if there are significant new developments within City limits. Franchise fees are the second largest revenue in this fund equating to 9 percent of total resources. Franchise fees are taxes based on the gross revenues of utilities that use the City’s right-of-way. Private utilities doing business in the City of Woodburn include Portland General Electric, Northwest Natural Gas, Qwest, United Disposal, Wave Broadband, Woodburn Ambulance and others. The only way this source of revenue will increase is if the private utilities revenues derived from Woodburn residents also increase. Intergovernmental is the third largest type of revenue at 7 percent. This type includes state and federal grants, and state cigarette, liquor and revenue sharing. Overall, revenues are projected to increase at a modest 2 percent rate for the forecast period. Capital Projects — From Operating Revenues The City has a number of deferred maintenance projects, and several are reaching a critical need. The 2014-15 budget includes funding for the most critical needs, such as city hall roof and HVAC replacement, a significant mower replacement and other facilities-related needs. However, the City Hall Roof and HVAC replacement project have been postponed due to lack of available funding. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 266 Potential Impacts and Issues There are potential future demands that could increase costs in this fund; however, there are no available resources for these expansions. Potential future demands are: Parks and Facilities Maintenance As demand continues to grow for the public’s use of City parks, additional burdens are being placed on the City’s General Fund to provide enhanced services. Additional staff hours are required for clean-up and maintenance of these parks. With the completion the Greenway Trail, Centennial Park and Legion Park projects staff will be asked to assume an increased maintenance burden. These potential cost increases are not included in the forecasts. Facilities maintenance continues to be a challenge with aging buildings requiring increasingly expensive repairs and maintenance. Police Staffing While population continues to increase, there has not been a proportional increase in development resulting in increased tax revenues. This phenomenon places an increased burden on the demand for police services without commensurate revenue increases. Funding Alternatives As costs grow there needs to be a corresponding reduction in other costs or new resources need to be generated. Possible new resources are presented below. Staff does not take a position for or against these options. They are presented for informational purposes. General Right-of-Way Charge The City levies a franchise fee on private utilities for the use of the City right-of-way. For the first time in FY 2013- 14, the City levied this franchise fee on its own utilities. A 5 percent general right-of-way charge was approved for a five-year period. Council will evaluate the need and effectiveness of this fee prior to the sunset date of June 30, 2018. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 267 Building Fund Variances from Status Quo Assumptions  Permit revenues are based on slowly increasing activity, primarily in the residential housing market. There has been a rise in permits for residential housing and we expect increased commercial development in FY 2014-15.  Additional Plans Examiner – Building Inspector II was approved in FY 2014-15 Supplemental Budget Operating Position Revenues are based on permits issued for new development and redevelopment that historically ebbs and flows. Permits are collected prior to the work being done, therefore cash balances exist to pay for services to be performed in the future. This graph depicts the effects of the recent downturn in new development, starting at the end of the recent recession (pre-2010) and increasing building activity over the intervening years. Future revenues are based on estimates of when specific projects might begin. Costs reflect cuts and reductions already in place and estimated inflationary influences. Potential Impacts and Issues Delays in developers submitting plans or starting construction will impact the bottom line. The City will closely monitor the actual revenues against the forecast and will take corrective action if necessary. This fund is projected to have sufficient resources to carry the program through the forecast horizon. A return to a normal level of development necessitated a return to historic staffing levels. The graph above shows a declining fund balance, but the balance will be monitored and corrected before the situation becomes severe. Revenues continue to be ahead of budget year to date, but it is uncertain whether the pattern will continue throughout the year the revenue projection was maintained at a conservative level. Actual revenue for the coming year will be monitored very closely. The Building Fund, of course, will be significantly impacted if the UGB is not expanded, as the City is running out of residential and industrial lots. There are quite a few commercial building opportunities that could sustain revenues for several years though. - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Actual Actual Forecast Forecast Forecast Forecast Forecast Forecast Building Fund Mat & Svcs Personnel Revenue Fund Balance ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 268 Transit Fund Variances from Status Quo Assumptions  Award of capital grants to replace one full size bus and provide four new bus shelters Key Assumptions  Ability to continue to obtain grant funding  General Fund contribution remains stable for forecast period  Fares remain consistent for forecast period  Maintenance of operating hours Operating Position The City’s transit system provides bus operations as well as Dial-a-Ride services for disabled citizens. The transit operation is funded by a contribution of $116,000 from the General Fund, approximately $30,000 in fare revenue with the balance made up from state and federal grants. The large increase in Capital Outlay (and revenue) for FY 2014-15 is due to the receipt of a federal grant for a new heavy duty transit bus. This bus is expected to have a longer service life and reduced maintenance costs when compared to the current fleet of medium duty buses. The City continues to monitor the availability of federal funds for this program and manages staffing and service levels to available resources. Capital Projects — From Operating Revenues Replacement of buses and vans is done as-needed and historically has occurred when grant funding is available. Potential Impacts and Issues Should a large, unanticipated curtailment of federal grant revenue occur, this program could potentially be drastically curtailed or discontinued as replacement funding is not anticipated to be available from the General Fund. In addition, the declining fund balance displayed at the end of the forecast horizon may necessitate a return to historical funding levels for General Fund support of the transit fund. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 269 Street Fund Variances from Status Quo Assumptions  None Operating Position Gas taxes distributed by the state are the primary resource for this fund. Since January 2011 increases in vehicle title and registration fees and an increase of 6 cents per gallon have helped increase state gas tax revenues. Revenues should continue to do so for the next several years due to the phase-in of title, registration and weight fees. Street projects that had previously been budgeted as capital projects have been reevaluated and are now funded as operational expenses in the Street Fund. These include resurfacing projects that do not significantly reconstruct the roadbed, increase lane size or capacity. Capital Projects — From Operating Revenues Projects related to, but not a part of, the I-5 Interchange Project, were funded in FY 2013-14. This is the cause of the sharp increase in transfers for FY 2013-14. In FY 2014-15 a change was made to correctly classify maintenance activities such as resurfacing streets as maintenance and not capital and budget these maintenance activities within the Materials & Services budget instead of Capital Outlay. Potential Impacts and Issues Due to the increase in the gas tax, registration and other fees and the shifting of shared revenues (to cover street lighting expenses) to this fund, financing remains relatively stable for the forecast period. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 270 Water Fund Variances from Status Quo Assumptions  None Operating Position Revenues and treatment costs are driven by consumption, which due to increased conservations efforts by the City should continue to decline over the forecast period. An update to the rate study and Master Plan may reveal the need for a rate adjustment. Management is monitoring these cost progressions and is working on recommendations for any revenue short falls in ensuing fiscal years. Potential Impacts and Issues As personnel, material and services costs conservation efforts continue to increase levels of service will become difficult to maintain. Management is recommending the 2001 Water Master Plan and water rates be reviewed and updated as needed. UGB expansion is uncertain and what capacity improvements are needed is unknown. This will greatly impact decisions in regard to future capital and rate structures. - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Actual Actual Budget Forecast Forecast Forecast Forecast Forecast Water Fund Debt Service Transfers Capital Outlay Mat & Svcs Personnel Revenue Fund Balance ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 271 Sewer Fund Variances from Status Quo Assumptions  None Operating Position In 2007 the City entered a Mutual Order Agreement with the Department of Environmental Quality that called for significant improvements to the City’s wastewater treatment plant and system as part of the approval of the City’s wastewater treatment permit. The City implemented those improvements beginning in FY 2008-09 as part of a 20-year plan — the total cost of those required improvements will be $94 million. To date, the City has issued approximately $43 million in loans/bonds for the project. The expansion for temperature and ammonia is currently on hold until a decision is made by DEQ. This brings uncertainty for the Sewer Fund because project costs will be more than estimated due to the multi-year delay. To fund the ongoing capital projects the City Council approved rate increase implemented in FY 2008-09 with the initial increases of 12.5 percent. The last increase was effective in FY 2014-15 at 9.5 percent. In FY 2014-15, a change was made to correctly classify maintenance activities such as repairs of sewer lines as maintenance and not capital. The City accounted for these maintenance activities within the Materials & Services budget instead of Capital Outlay. Potential Impacts and Issues Adopted rates are providing adequate revenues to fund operations for the forecast period. Management continues to monitor revenues and expenses closely to ensure rates remain adequate. UGB expansion is uncertain and what capacity improvements are needed is unknown. This will greatly impact decisions in regard to future capital and rate structures. - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Actual Actual Actual Actual Forecast Forecast Forecast Forecast Forecast Forecast Sewer Fund Debt Service Transfers Capital Outlay Mat & Svcs Personnel Revenue Fund Balance ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 272 Remaining Funds Capital Construction Funds Capital Construction Funds are not included in this forecast because their activity is limited by funds available. A more robust capital construction plan and reporting mechanisms were implemented for development during the 2014-15 budget cycle. Remaining Funds The remaining 22 funds have dedicated revenue sources, are for a specific purpose or have nominal activity. These funds have not been included as part of the Five-Year Forecast. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 273 Major Assumptions – Revenues Operating Revenues The City received about $30.3 million in operating revenues last fiscal year. Revenue Source FY2014 Actual Charges for Goods & Services 12,372,458 Taxes 8,775,555 Intergovernmental 2,700,916 Miscellaneous Revenue 3,340,575 Franchise Fees 1,992,415 Licenses & Permits 565,565 Fines & Forfeits 569,621 Other Financing Sources 50,232 30,367,338 Revenue Assumptions Property Taxes — General Fund Taxes are based on assessed value which is determined by the Marion County Assessor. Generally, assessed values grow by 3 percent per year as allowed by the state constitution. There is no correlation between real market value and assessed value. The City must also allow for the effects of compression, which in the recent years has resulted in the loss of significant revenue. The City’s tax rate is permanently set at $6.0534 per $1,000 of assessed value, but is subject to limitation under Ballot Measures 5 and 50 limitations. As a result of these factors, the City estimates property tax growth to be 1 percent for FY 2014-15 and up to 2 percent for the forecast horizon. The current report on property tax revenues shows the City is expected to receive about $675,000, or 9 percent more than budgeted this fiscal year but it is not expected to be the trend. Franchise Fees — General Fund These fees are assessments on the utility companies’ gross receipts for using the City’s right-of-way. Rates vary by type of utility ranging from 3-8 percent. Franchise fees are assessed on telecommunication, cable television, natural gas, electric utilities, ambulance and garbage. These revenues are expected to grow at a slow rate (less than 2 percent) for the forecast period. Charges for Goods & Services — Utility User Charges Water: The forecast assumes a 2 percent annual increase due to new development. Sewer: The forecast assumes a 2.5 percent annual increase for growth. Rate increases through FY 2014-15 was adopted by the City Council. The last rate increase was July 1, 2014 and was 9.5 percent. Gas Taxes The increase to the state Gas Tax is reflected in the forecast period. The forecast estimates a growth of 3 percent per year. Building, Planning and Engineering Permits Permit revenues are based on identification of specific developments with assumptions based on which fiscal year the development is likely to begin. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 274 Other Resources Bond Sales None planned. Transfers In — Operating Funds This category relates to services one department charges another fund for services provided. These types of transfers are forecasted to remain stable over the forecast period. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 275 Major Assumptions – Expenditures Personnel Services Combined personnel services are assumed to increase by 5-7.5 percent per year. Wages are expected to increase via cost of living adjustments of up to 3 percent plus an average 3 percent step increase. Benefit changes are related to retirement and health insurance. Insurance cost increases have been curtailed by the implementation of high deductible plans for the AFSCME bargaining unit and unrepresented employees. Material and Services Impacts of inflation are assumed to remain minor over the five years, remaining stable over the forecast period at 2-2.5 percent. Management has been aggressive in managing costs in this category to help offset growth in personnel services costs and has been successful in holding spending well under budgeted amounts. Capital Equipment The Public Works Fund maintains a replacement reserve for capital equipment replacement and is funded via transfers from the Water, Streets and Sewer funds. The General Services Fund replaces equipment on an as- needed basis as funding allows. Debt Service Estimates are based on amortization schedules for outstanding debt issues. Other Uses Transfers Out This is the counterpart to the transfers in category. Transfers out from operating funds are primarily for administrative services provided by the Information Services and Building Maintenance Funds. Transfers out from capital project funds are primarily for engineering services and project administration provided by departments except within the General Fund. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 276 Glossary Capital Projects New construction and major repairs to the City’s fixed assets Operating Position Recurring revenues and recurring expenditures Potential Impacts Refers to issues and challenges that are in addition to the status quo. The intent is to inform the reader of economic matters that might occur during the forecast period. Recurring Expenditures The expense portion of status quo, predictable and ongoing costs Recurring Revenues The resource portion of status quo, predictable and ongoing revenues Revenues Includes both recurring revenues and transfers in Status Quo The current level of services Transfers In Internal charges by General Fund for services provided to other funds Urban Growth Boundary (UGB) A regional boundary around the City’s perimeter used by local governments as a guide to zoning and land use decisions to control urban expansion onto farm and forest lands. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 277 LB-1 Notice of Budget Hearing FORM LB-1 Telephone: [PHONE REDACTED] Actual Amount Adopted Budget Approved Budget 2013-14 This Year 2014-15 Next Year 2015-16 38,419,916 35,209,626 38,260,023 15,500,059 15,224,122 15,755,713 2,700,916 3,394,527 2,835,719 0 0 0 1,692,692 2,107,122 3,188,126 3,379,569 2,513,767 2,612,560 8,173,208 8,175,000 8,822,000 69,866,360 66,624,164 71,474,141 12,759,010 13,724,389 14,228,886 7,188,623 9,952,356 10,493,495 3,181,513 9,571,157 13,433,341 5,030,641 5,446,940 5,101,048 1,692,692 2,107,122 3,188,126 0 25,822,200 25,029,245 0 0 0 40,013,880 0 0 69,866,360 66,624,164 71,474,141 38,619 17,025 17,803 0.0 0.0 0.0 196,258 208,011 245,756 2.4 2.4 2.4 0.0 0.0 56,883 0.0 0.0 1.0 50,941 76,888 78,634 1.2 1.2 1.2 134,127 175,157 185,157 2.5 2.5 2.5 428,554 400,900 572,139 8.4 8.4 8.8 37,520 104,632 113,353 2.0 2.0 2.0 131,401 159,337 0 1.1 1.1 0.0 6,945,071 7,329,260 7,768,853 39.6 41.1 42.6 880,927 826,673 862,096 9.5 10.4 10.5 303,235 405,762 452,920 3.7 4.7 4.7 508,568 534,658 534,264 12.2 10.7 11.1 64,197 73,865 74,010 0.5 0.5 0.5 Materials and Services Capital Outlay Debt Service Interfund Transfers Federal, State and All Other Grants, Gifts, Allocations and Donations Revenue from Bonds and Other Debt Interfund Transfers / Internal Service Reimbursements All Other Resources Except Property Taxes Property Taxes Estimated to be Received Total Resources FINANCIAL SUMMARY - REQUIREMENTS BY OBJECT CLASSIFICATION Personnel Services NOTICE OF BUDGET HEARING Contact: Sarah Head Email: [EMAIL REDACTED] FINANCIAL SUMMARY - RESOURCES TOTAL OF ALL FUNDS Beginning Fund Balance/Net Working Capital Fees, Licenses, Permits, Fines, Assessments & Other Service Charges Contingencies Special Payments Unappropriated Ending Balance and Reserved for Future Expenditure Total Requirements FINANCIAL SUMMARY - REQUIREMENTS BY ORGANIZATIONAL UNIT OR PROGRAM * Name of Organizational Unit or Program FTE for that unit or program Council & Mayor FTE Administration FTE City Recorder FTE City Attorney FTE Finance FTE Economic Devlopment FTE Human Resources FTE Court FTE Police FTE Library FTE Recreation FTE Aquatics Center FTE RSVP FTE A public meeting of the City of Woodburn City Council will be held on June 8, 2015 at 7:00 p.m. at Woodburn CIty Hall, 270 Montgomery St Woodburn, Oregon. The purpose of this meeting is to discuss the budget for the fiscal year beginning July 1, 2015 as approved by the City of Woodburn Budget Committee. A summary of the budget is presented below. A copy of the budget may be inspected or obtained at Wooburn City Hall or online at www.ci.woodburn.or.us, between the hours of 8:00 a.m. and 5:00 p.m. This budget is for an annual budget period. This budget was prepared on a basis of accounting that is the same as used the preceding year. Also during this public meeting will be a public hearing to declare the City's election and qualification to receive State Revenue Sharing during fiscal year 2015-16. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 278 LB-1 Notice of Budget Hearing – Continued 327,829 365,415 341,363 1.5 2.5 2.5 342,179 333,675 375,053 2.7 2.7 2.7 748,287 747,788 773,220 8.0 8.0 7.0 813,608 885,662 893,272 7.0 8.3 8.3 861,836 1,158,930 1,169,784 2.3 3.3 3.8 396,429 134,583 170,739 0.0 0.0 0.0 5,775,798 6,038,555 6,339,243 10.0 10.0 10.0 27,338,658 23,949,501 26,706,746 0.0 0.0 0.0 11,689,955 12,498,780 12,526,933 16.0 16.0 16.0 4,446,516 3,747,245 5,065,034 6.0 6.0 6.0 752,574 1,154,250 684,750 6.4 6.8 6.9 6,653,273 5,297,612 5,466,136 4.0 4.0 4.0 69,866,360 66,624,164 71,474,141 147 152 154 Materials & Services were held flat in all departments, except in cases of contracts or items beyond manager control. In FY 2015-16 Court budget has been merged with Finance budget. Rate or Amount Imposed Rate or Amount Imposed Rate or Amount Approved 6.0534 6.0534 6.0534 550,000 521,000 511,000 LONG TERM DEBT General Obligation Bonds Other Bonds Other Borrowings Total Community Services Administration FTE Planning FTE Maintenance - Parks & Facilities FTE Engineering FTE Transit FTE Non-Departmental / Non-Program FTE Building Inspection FTE Housing Rehabilitation FTE Water FTE Capital Improvement FTE Sewer/Surface Water/Collections Streets FTE Total Requirements Total FTE STATEMENT OF CHANGES IN ACTIVITIES and SOURCES OF FINANCING The General Fund is supported by $12,609,377 in estimated revenues and $3,700,000 in Beginning Fund Balance. PROPERTY TAX LEVIES FTE $42,880,307 $0 on July 1. Not Incurred on July 1 $4,410,000 $0 $38,470,307 $0 Permanent Rate Levy (rate limit 6.0534 per $1,000) Local Option Levy Levy For General Obligation Bonds STATEMENT OF INDEBTEDNESS Estimated Debt Outstanding Estimated Debt Authorized, But $0 $0 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 279 Budget Resolution COUNCIL BILL NO. 2981 RESOLUTION NO. 2061 A RESOLUTION ADOPTING THE FISCAL YEAR 2015-2016 BUDGET; MAKING BUDGET APPROPRIATIONS; AND CATEGORIZING TAXES WHEREAS, the City Administrator, as Budget Officer, prepared and submitted the Fiscal Year 2015-2016 Budget to the Budget Committee at its May 9, 2015 meeting; and WHEREAS, the May 9, 2015 Budget Committee meeting was noticed by publication in the Woodburn Independent newspaper on April 22, 2015; and WHEREAS, a public hearing was held at the May 9, 2015 Budget Committee meeting; and WHEREAS, the Notice of Budget Hearing and Financial Summary were published in the Woodburn Independent newspaper on May 27, 2015 as required by ORS 294.438; and WHEREAS, a second public hearing was held before the City Council at its meeting on June 8, 2015; and THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The City Council adopts the budget for Fiscal Year 2015-2016 in the sum of $71,474,141. A copy of the budget document is now on file at City Hall, 270 Montgomery Street, Woodburn, Oregon. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 280 Budget Resolution – Continued Section 2. The amounts for the Fiscal Year 2015-2016 are hereby appropriated as follows: General Fund Street Fund 011 - Council & Mayor 17,803 Personnel Services 599,438 121 - Administration 245,756 Materials & Services 1,635,179 125 - Economic Development 56,883 Capital Outlay 12,000 131 - City Recorder 78,634 Transfers Out 264,501 141 - City Attorney 185,157 Contingency 223,462 151 - Finance 572,139 Total 2,734,580 161 - Human Resources 113,353 211 - Police 7,157,207 GO Debt Service Fund 311 - Library 862,096 Debt Service 529,866 421 - Recreation 452,920 431 - Aquatics 534,264 General Cap Const Fund 481 - RSVP 74,010 Capital Outlay 76,000 499 - Community Services Admin 311,832 511 - Planning 375,053 Special Assessment Fund 651 - Engineering 773,220 Transfers Out 1,071,849 711 - Parks & Facilities Maintenance 893,272 199 - Non-departmental 674,676 Street & Storm Cap Const Fund Contingency 2,931,102 Capital Outlay 345,000 Total 16,309,377 Parks SDC Fund Transit Fund Materials & Services 30,000 Personnel Services 409,875 Materials & Services 226,772 Street SDC Fund Transfers Out 3,001 Capital Outlay 4,600,000 Contingency 45,102 Debt Service 35,020 Total 684,750 Transfers Out 25,000 Total 4,660,020 Building Inspection Fund Personnel Services 467,104 Storm SDC Fund Materials & Services 453,715 Transfers Out 60,000 Transfers Out 3,001 Contingency 245,964 Sewer Cap Const Fund Total 1,169,784 Capital Outlay 6,173,000 Search & Seizure Fund Water Cap Const Fund Material & Services 6,959 Capital Outlay 1,089,000 Housing Rehab Fund Personnel Services 13,071 Materials & Services 40,000 Contingency 117,668 Total 170,739 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 281 Section 3. The City Council imposes the taxes provided for in the adopted budget at the rate of $6.0534 per $1,000 of assessed value for operations and in the aggregate amount of $511,000 for bonds. These taxes are hereby imposed and categorized for tax year 2015-16 based upon assessed value of all taxable property within the City. General Government Excluded from Limitation General Government $6.0534/$1,000 - Public Safety Debt Service - $511,000 Water Fund Insurance Fund Personnel Services 1,282,452 Personnel Services 45,231 Materials & Services 925,040 Materials & Services 592,815 Debt Service 1,156,098 Contingency 271,192 Transfers Out 32,391 Total 909,238 Contingency 110,375 Total 3,506,356 Equipment Replacement Fd Capital Outlay 959,337 Sewer Fund Personnel Services 1,808,295 Library Endowment Fund Materials & Services 2,356,766 Contingency 26,491 Debt Service 3,380,064 Transfers Out 826,142 Museum Endowment Fund Contingency 208,253 Contingency 3,040 Total 8,579,520 Lavelle Black Trust Fund Water SDC Materials & Services 10,000 Materials & Services 100,000 Contingency 35,287 Total 45,287 Sewer SDC Transfers Out 500,000 Total Appropriations 50,691,313 Information Services Personnel Services 362,559 Unappropriated & Reserves 20,782,828 Materials & Services 442,551 Capital Outlay 117,529 Total Budget 71,474,141 Contingency 28,481 Total 951,120 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 282 Budget Resolution – Continued ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 283 Urban Renewal Agency (URA) – 720 Proposed Budget FY 2015-16 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 284 (Page Intentionally Left Blank) ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 285 Fund/Fund Number: Urban Renewal Agency - 720 Department Director: Jim Description of purpose/functions of department: The purpose of urban renewal is to improve specific blighted areas of a City that are poorly developed or underdeveloped. These areas may have deteriorated buildings, streets, and utilities, or lack of streets and utilities altogether. For a city to use urban renewal, it must establish an Urban Renewal Plan and an Urban Renewal Agency to administer the plan. Woodburn’s plan was adopted in 2001 with the establishment of the Urban Renewal District and the City Council acts as the Urban Renewal Agency Board (URA). The district totals 260 acres which includes downtown, portions of Highway 99E, Hwy. 214, and properties adjacent to I-5. Though the URA was originally estimated to terminate in FY 2024-25, it may remain in effect longer for debt servicing. Description of Department, Including Number of Personnel: The program consists of .67 FTE, which includes the Economic Development Director, .5 FTE, and Special Projects Manager, .17 FTE. Description of FY 2014-15 accomplishments:  Approved Intergovernmental Agreement with Woodburn Fire District for completion of the remodel project  Improved and expanded the grant and loan program to better serve downtown property and business owners  Continued to work with downtown property and business owners on the creation of an economic improvement district Description of FY 2015-16 proposed focus/goals:  Evaluate financial capacity for the URA and determine priorities for further district investment  Determine the next steps toward establishing a use for the Association Building or proceed towards selling  Initiate and complete public outreach for determining design of First Street improvement  Remove vacant structures from properties located at 137 and 175 S. First Street and prepare property for future use  Evaluate effectiveness of the grant and loan program and revise as necessary ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 286 Fund Summary FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Account Description Proposed Approved Adopted Urban Renewal Fund Revenues 1,595,079 1,802,069 1,500,000 Fund Balance 1,300,000 1,300,000 1,300,000 626,461 602,347 580,000 Taxes 580,000 580,000 580,000 8,188 10,266 8,000 Miscellaneous Revenue 10,000 10,000 10,000 - - - Note Proceeds 4,000,000 4,000,000 4,000,000 2,229,728 2,414,683 2,088,000 Revenues Total 5,890,000 1,890,000 1,890,000 Expenditures 65,183 119,992 131,064 Personnel Services 75,550 75,550 75,550 134,744 175,365 309,500 Materials & Services 184,500 184,500 184,500 - - 1,300,000 Capital Outlay 4,500,000 4,500,000 4,500,000 227,732 227,732 227,732 Debt Service 56,933 56,933 56,933 - - 119,704 Contingencies and Reserve 1,073,017 1,073,017 1,073,017 427,659 523,090 2,088,000 Expenditures Total 5,890,000 5,890,000 5,890,000 1,802,069 1,891,593 - Revenue Over (Under) Expenditures - - - N/A N/A 1.0 Full-Time Equivalent (FTE) 0.67 0.67 0.67 The Note Proceeds budget of $4 million is for the issuance of debt which will be needed if the Agency opts to move forward with a large capiatal project. The Agency has identified several scenarios, including the revitalization of First Street that would require borrowing. The Capital Outlay of $4.5 million is for the proposed First Street project. Woodburn Urban Renewal District Visit www.ci.woodburn.or.us for more information ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 287 Fund Detail FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2015-16 FY 2015-16 Actual Actual Budget Proposed Approved Adopted Fund: 720 - Urban Renewal Fund Revenues 1,595,079 1,802,069 1,500,000 3081 Beginning Fund Balance 1,300,000 1,300,000 1,300,000 1,595,079 1,802,069 1,500,000 Total - Fund Balance 1,300,000 1,300,000 1,300,000 626,461 594,842 570,000 3111 Property Tax 570,000 570,000 570,000 - 7,505 10,000 3112 Property Taxes Delinquent 10,000 10,000 10,000 626,461 602,347 580,000 Total - Taxes 580,000 580,000 580,000 8,188 10,266 8,000 3611 Interest from Investments 10,000 10,000 10,000 8,188 10,266 8,000 Total - Miscellaneous Revenue 10,000 10,000 10,000 - - - 3916 Note Proceeds 4,000,000 4,000,000 4,000,000 - - - Total - Other Financing Sources 4,000,000 4,000,000 4,000,000 2,229,728 2,414,682 2,088,000 Revenues Total 5,890,000 5,890,000 5,890,000 Expenditures 50,609 86,998 92,920 5111 Regular Wages 50,698 50,698 50,698 21 37 48 5211 OR Workers' Benefit 22 22 22 3,862 6,621 7,063 5212 Social Security 3,808 3,808 3,808 3,114 8,811 8,859 5213 Med & Dent Ins 7,372 7,372 7,372 6,751 15,871 20,760 5214 Retirement 12,837 12,837 12,837 111 [PHONE REDACTED] Long Term Disability Ins 232 232 232 658 1,[PHONE REDACTED] Unemployment Insurance 460 460 460 58 [PHONE REDACTED] Life Insurance 121 121 121 65,183 119,992 131,064 Total - Personnel Services 75,550 75,550 75,550 67,564 109,016 69,500 5419 Other Professional Serv 125,500 125,500 125,500 50,000 51,059 766,000 5520 Grant Program 50,000 50,000 50,000 17,180 15,290 - 5530 Design Services 9,000 9,000 9,000 - - 150,000 5540 Loan Program - - - 134,744 175,365 985,500 Total - Materials & Services 184,500 184,500 184,500 - - - 5631 Streets/Alleys/Sidewalks 4,500,000 4,500,000 4,500,000 - - 624,000 5639 Other Improvements - - - - - 624,000 Total - Capital Outlay 4,500,000 4,500,000 4,500,000 201,856 210,510 219,534 5711 Bond Principal, 2005 URA Loan, Due 9/15/15 56,338 56,338 56,338 25,877 17,223 8,198 5721 Bond Interest, 2005 URA Loan, Due 9/15/15 595 595 595 227,732 227,732 227,732 Total - Debt Service 56,933 56,933 56,933 - - 44,056 5921 Contingency 26,005 26,005 26,005 - - 18,715 5981.005 Reserve for Future Years 697,012 697,012 697,012 - - 56,933 5981.008 Reserve for URA Debt 350,000 350,000 350,000 - - 119,704 Total - Contingencies and Unappropriated Balances 1,073,017 1,073,017 1,073,017 427,659 523,090 2,088,000 Expenditures Total 5,890,000 5,890,000 5,890,000 Account Description ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 288 UR-1 Notice of Budget Hearing FORM UR-1 Telephone: [PHONE REDACTED] Actual Amount Adopted Budget Approved Budget 2013-14 This Year 2014-15 Next Year 2015-16 1,802,069 1,500,000 1,300,000 0 0 0 0 0 4,000,000 0 0 0 10,266 8,000 10,000 602,347 580,000 580,000 0 0 0 2,414,682 2,088,000 5,890,000 119,992 131,064 75,550 175,365 309,500 184,500 0 1,300,000 4,500,000 227,732 227,732 56,933 0 0 0 0 119,704 1,073,017 All Other Expenditures and Requirements 0 0 0 1,891,593 0 0 2,414,682 2,088,000 5,890,000 2,414,682 2,088,000 5,890,000 0.8 1.2 0.7 2,414,682 2,088,000 5,890,000 0.8 1.2 0.7 Debt financing of $4,000,000 was budgeted for FY 2015-16 LONG TERM DEBT July 1, 2015 General Obligation Bonds Other Bonds Other Borrowings Total All Other Resources Except Division of Tax & Special Levy NOTICE OF BUDGET HEARING Contact: Sarah Head Email: [EMAIL REDACTED] FINANCIAL SUMMARY - RESOURCES TOTAL OF ALL FUNDS Beginning Fund Balance/Net Working Capital Federal, State and All Other Grants Revenue from Bonds and Other Debt Interfund Transfers Unappropriated Ending Fund Balance Revenue from Division of Tax Revenue from Special Levy Total Resources FINANCIAL SUMMARY - REQUIREMENTS BY OBJECT CLASSIFICATION Personnel Services Materials and Services Capital Outlay Debt Service Interfund Transfers Contingencies Total Requirements FINANCIAL SUMMARY - REQUIREMENTS BY ORGANIZATIONAL UNIT OR PROGRAM Name of Organizational Unit or Program FTE for that unit or program Urban Renewal FTE Total Requirements Total FTE STATEMENT OF CHANGES IN ACTIVITIES and SOURCES OF FINANCING STATEMENT OF INDEBTEDNESS Estimated Debt Outstanding Estimated Debt Authorized, But Not Incurred on July 1 $0 $0 $0 $0 $56,338 $0 $56,338 $0 A public meeting of the City of Woodburn Urban Renewal Agency Board will be held on June 8, 2015 at 6:45 p.m. at Woodburn Cit y Hall, Oregon. The purpose of this meeting is to discuss the budget for the fiscal year beginning July 1, 2015 as approved by the Woodburn Urban Renewal Agency Budget Committee. A summary of the budget is presented below. A copy of the budget may be inspected or obtained at City Hall, 270 Montgomery St Woodburn or online at www.ci.woodburn.or.us, between the hours of 8:00 a.m. and 5:00 p.m. This budget is for an annual budget period. This budget was prepared on a basis of accounting that is the same as used the preceding year. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 289 Urban Renewal Agency Budget Resolutions WOODBURN URBAN RENEWAL AGENCY RESOLUTION NO. 2015-02 A RESOLUTION ADOPTING THE CITY OF WOODBURN URBAN RENEWAL BUDGET FOR THE FISCAL YEAR 2015-2016 WHEREAS, the Woodburn Urban Renewal Agency Budget Committee met and approved the Proposed Budget on May 9, 2015; and WHEREAS, the Notice of Budget Hearing and Financial Summary were published in the Woodburn Independent on May 27, 2015 as required by ORS 294.438; and WHEREAS, a public hearing was held on June 8, 2015; NOW, THEREFORE, THE WOODBURN URBAN RENEWAL AGENCY RESOLVES AS FOLLOWS: Section 1. The Woodburn Urban Renewal Agency Board adopts the budget for the fiscal year 2015-16 in the sum of $5,890,000. A copy of the budget document is now on file at City Hall, 270 Montgomery Street, Woodburn, Oregon. Section 2. The amounts for the fiscal year beginning July 1, 2015 and for the purposes shown below are hereby appropriated as follows: Urban Renewal Fund Personnel Services $ 75,550 Materials & Services 184,500 Capital Outlay 4,500,000 Debt Service 56,933 Contingency 1,703,017 Total $ 5,890,000 Section 3. Pursuant to Article IX (Finance) Section 1c (Financing Redevelopment and Urban Renewal Projects) of the Oregon Constitution and ORS Chapter 457, the Woodburn Urban Renewal District, as an "Option 1" urban renewal agency, authorizes certification to the Marion County Assessor for the Woodburn Urban Renewal Agency Plan Area a request for the maximum amount of revenue that may be raised by dividing the taxes under Article IX, Section 1c of the Oregon Constitution with none of this amount to be raised by a special levy. ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 290 URA Budget Resolution No. 2015-02 – Continued ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 291 ---PAGE BREAK--- City of Woodburn Adopted FY 2015-16 Budget 292 URA Budget Resolution No. 2015-03 – Continued

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