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CITY OF WOODBURN CITY COUNCIL AGENDA JUNE 9, 2008 – 7:00 P.M. FIGLEY, MAYOR WALTER NICHOLS, COUNCILOR WARD 1 RICHARD BJELLAND, COUNCILOR WARD II PETER MCCALLUM, COUNCILOR WARD III JAMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V ELIDA SIFUENTEZ, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS – 270 MONTGOMERY STREET **Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo. Comuníquese al (503) 980-2485.** June 9, 2008 Council Agenda Page i 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. The Woodburn Public Library will be closed on Sundays for the summer beginning June 15th and will reopen starting September 7th. B. A hearing to consider the 07-08 supplemental budget will be held on June 23 at 7 pm in the Council Chambers. C. A public meeting regarding the preliminary design of Mil l Creek Greenway Trail will be held on June 24 at 6:30 pm in the Council Chambers. D. The Aquatic Center will be closed on June 12 for staff training. Appointments: None. 4. PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: None. 5. COMMITTEE REPORTS A. Chamber of Commerce B. Woodburn School District ---PAGE BREAK--- June 9, 2008 Council Agenda Page ii 6. COMMUNICATIONS None. 7. BUSINESS FROM THE PUBLIC – This allows the public to introduce items for Council consideration not already scheduled on the agenda. 8. CONSENT AGENDA – Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of May 27, 2008 1 Recommended Action: Approve the minutes. B. Woodburn Planning Commission minutes of May 22, 2008 6 Recommended Action: Accept the minutes. C. Building Activity Report for May 2008 10 Recommended Action: Receive the report. D. Planning Project Tracking Sheet Dated June 4, 2008 11 Recommended Action: Receive the report. E. Rental Housing Ordinance 14 Recommended Action: Receive the report. 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS A. City of Woodburn’s 2008-09 Budget 22 Recommended Action: Conduct public hearing, receive public comment, and direct staff to draft a budget ordinance based on the Budget Committee’s recommendation, including allowable budget adjustments that do not change the tax levy requirement. B. Local Contracting Board – Aquatic Center HVAC Replacement Recommended Action: Conduct a public hearing and then pass a motion approving or disapproving the exemption of the Aquatic Center HVAC replacement contract. ---PAGE BREAK--- June 9, 2008 Council Agenda Page iii C. Local Contract Board – Wastewater Treatment Facility Suction Dredge Acquisition and Installation Recommended Action: Conduct a public hearing and then pass a motion approving or disapproving the exemption of the Wastewater Treatment Plant suction dredge acquisition and installation contract. 11. GENERAL BUSINESS – Members of the public wishing to comment on items of general business must complete and submit a speaker’s card to the City Recorder prior to commencing this portion of the Council’s agenda. Comment time may be limited by Mayoral prerogative. A. Council Bill 2725 – Resolution declaring the City=s election to receive state revenues during fiscal year 2008-09 62 Recommended Action: Adopt the resolution. B. Council Bill 2726 – Resolution certifying the eligibility of the City of Woodburn to receive state-shared revenues during fiscal year 2008-09 64 Recommended Action: Adopt the resolution. C. Council Bill 2727 – Resolution exempting the Aquatic Center HVAC replacement contract from competitive bidding requirements and authorizing use of the design-build procurement method 66 Recommended Action: Adopt the resolution. D. Council Bill 2728 – Resolution exempting the Wastewater Treatment Plant suction dredge acquisition and installation contract from competitive bidding requirements and authorizing use of the design-build procurement method 76 Recommended Action: Adopt the resolution. E. Council Bill 2729 – Resolution directing that stop signs be installed on Walton Way, Astor Court, Umpqua Road, Thompson Road, Sallal Road, and Rainier Road where they intersect with Astor Way 84 Recommended Action: Adopt the resolution. F. Council Bill 2730 – Resolution authorizing an inter-fund loan from the water construction fund to the sewer construction fund. 87 ---PAGE BREAK--- June 9, 2008 Council Agenda Page iv G. Planning Division Fee Schedule 91 Recommended Action: Discuss revised Planning Division fee schedule and direct staff to prepare ordinance adopting the fees. H. Acceptance of Bancroft Bond Application 96 Recommended Action: Accept the Bancroft Bond applications submitted by property owners within the West Lincoln Street Local Improvement District, which were filed after the initial 10-day filing period. I. Reimbursement Agreement for Services, Materials and Projects 99 Recommended Action: Approve and authorize the City Administrator to execute the attached reimbursement agreement between the Woodburn Urban Renewal Agency and the City of Woodburn for fiscal year 2008-09. J. Appointment of Administrator Pro Tem 106 Recommended Action: Appoint Assistant City Administrator Terrie Stevens as Administrator Pro Tem for the period of June 14 through June 28, 2008. 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS – These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. None. 13. CITY ADMINISTRATOR’S REPORT 14. MAYOR AND COUNCIL REPORTS 15. EXECUTIVE SESSION A. To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 B. To consider records that are exempt by law from public inspection pursuant to ORS 192.660 C. To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.660(2)(d). 16. ADJOURNMENT