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CITY OF WOODBURN CITY COUNCIL AGENDA NOVEMBER 13, 2012 – 7:00 P.M. FIGLEY, MAYOR DICK PUGH, COUNCILOR WARD 1 J. MEL SCHMIDT, COUNCILOR WARD II PETER MCCALLUM, COUNCILOR WARD III JAMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V ERIC MORRIS, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS – 270 MONTGOMERY STREET **Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo. Comuníquese al (503) 980-2485.** November 13, 2012 Council Agenda Page i 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. The City Council Meeting scheduled for Monday, November 26 has been cancelled. The next City Council meeting will take place on December 10 at 7:00 pm. B. City Hall will be closed November 22 and 23 for the Thanksgiving Holiday. The Library and Aquatic Center will be closed on November 22 but will be open normal business hours the rest of the weekend. C. Please join us for the Annual Mayor’s Tree Lighting on Sunday, December 2. The whole family is invited to this traditional holiday event that takes place at two downtown locations. We’ll start at the Settlemier House at 5:30 pm to light the tree and sing some carols, led by the Dickens Carolers. We will then parade to the Downtown Plaza by candlelight, where we will light the Plaza tree, enjoy festive entertainment, hot chocolate, cookies, and maybe even be visited by Santa himself. Appointments: D. Appointment of Finance Director and City Recorder 1 4. COMMUNITY/GOVERNMENT ORGANIZATIONS A. Chamber of Commerce B. Woodburn School District ---PAGE BREAK--- November 13, 2012 Council Agenda Page ii 5. PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: A. Woodburn Area Tourism – Ruby Wolfer 6. COMMUNICATIONS None. 7. BUSINESS FROM THE PUBLIC – This allows the public to introduce items for Council consideration not already scheduled on the agenda. 8. CONSENT AGENDA – Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of October 22, 2012 2 Recommended Action: Approve the minutes. B. Woodburn City Council Executive Session minutes of October 22, 2012 4 Recommended Action: Approve the minutes. C. Woodburn Planning Commission minutes of October 11, 2012 5 Recommended Action: Accept the minutes. D. Liquor License application for La Azteca E. Liquor License application for Valley Pacific Floral 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS A. Supplemental Budget Hearing 11 ---PAGE BREAK--- November 13, 2012 Council Agenda Page iii 11. GENERAL BUSINESS – Members of the public wishing to comment on items of general business must complete and submit a speaker’s card to the City Recorder prior to commencing this portion of the Council’s agenda. Comment time may be limited by Mayoral prerogative. A. Council Bill No. 2911- A Resolution Approving Transfers of FY 2012-2013 Appropriations and Approving a Supplemental Budget. 13 Recommended Action: Approve the attached resolution approving a supplemental budget for fiscal year 2012-2013. B. Council Bill No. 2912- A Resolution Authorizing Execution of a Collective Bargaining Agreement Between the City of Woodburn and the Woodburn Police Association (“the WPA”) for the Contract Year Beginning July 1, 2012 and Ending June 30, 2014. 16 Recommended Action: Adopt the attached resolution authorizing the execution of a collective bargaining agreement with the Woodburn Police Association. C. Award of Construction Contract for the Wastewater Treatment Plant Laboratory HVAC Upgrade to Robert Lloyd Sheet Metal, Inc. 20 Recommended Action: That City Council, acting as the Local Contract Review Board, award the construction contract for the Wastewater Treatment Plant (WWTP) Laboratory HVAC Upgrade in the amount of $59,000 to Robert Lloyd Sheet Metal, Inc. D. Modification of Employment Agreements 23 Recommended Action: Authorize the Mayor, on behalf of the City, to modify the employment agreements of the City Administrator and City Attorney to restore previous 457 Deferred Compensation City match amounts. 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS – These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Planning Commission approval of VAR 2012-03, located at 1585 N. Pacific Highway (Bank of America ATM kiosk) 24 Recommended Action: No action is recommended. This item is placed before the Council for information purposes, in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. ---PAGE BREAK--- November 13, 2012 Council Agenda Page iv B. Planning Commission denial of VAR 2012-05, located at 1300 N. 2nd Street (Nuevo Amanecer, Phase IV) 27 Recommended Action: No action is recommended. This item is placed before the Council for information purposes, in compliance with the Woodburn Development Ordinance. The Council may call up this item for review if it desires. 13. CITY ADMINISTRATOR’S REPORT 14. MAYOR AND COUNCIL REPORTS 15. ADJOURNMENT