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COUNCIL MEETING MINUTES May 10 2010 HR MN o o DATE COUNCIL CHAMBERS CITY HALL CITY OF WOODBURN COUNTY OF MARION STATE OF OREGON MAY 10 2010 CONVENED The meeting convened at 7 00p m with Mayor Figley presiding ROLL CALL Mayor Figley Present Councilor Cox Present Councilor Lonergan Arrived 7 55 Councilor McCallum Present Councilor Morris Present Councilor Pugh Present Councilor Schmidt Present Staff Present City Administrator Derickson Assistant City Administrator Stevens City Attorney Shields Police Chief Russell Police Captain Alexander Police Captain Garrett Public Works Director Brown Economic Community Development Director Community Services Director Row Recreation Manager Spence City Recorder Shearer oi ANNOUNCEMENTS A Dedication of the Tom Tennant Memorial Garden will be Wednesday May 12 2010 at the Woodburn Police Department from lpm to 4pm o z APPOINTMENTS A Pugh Cox approve the appointment ofmembers to the Interchange Aesthetics Citizen Advisory Committee as announced by Mayor Figley The motion passed unanimously B McCallum Pugh approve the appointment ofCharles Piper to the Planning Commission made by the mayor The motion passed unanimously C McCallum Cox recommend Mel Schmidt be appointed to the Pudding River Watershed Council The motion passed unanimously 0 3 PROCLAMATIONS A Mayor Figley declared May 15 22 2010 as Public Works Week B Mayor Figley declared May 10 15 2010 as Police Week and May 15 2010 as National Peace Officers Memorial Day C Mayor Figley declared May24 31 2010 as Buddy Poppy Week oao PRESENTATIONS A Jamison Cavallar Executive Director of the Pudding River Watershed Council 5920 SW Division St Portland gave apresentation on the purpose and activities of the Pudding River Watershed Council and provided a historical report Page 1 Council Meeting Minutes May 10 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES May 10 2010 HR MN o z COMMITTEE REPORTS A Don Judson Executive Director of the Woodburn Chamber of Commerce updated Council on upcoming Chamber activities and events Tourism coordinator Kristen Graybeal played a promotional video for Woodburn area activities and attractions B Walt Blomberg Superintendent of the Woodburn School District updated Council on upcoming District activities and events including Music Festival a children s theatre event volunteer appreciation and graduation o az BUSINESS FROM THE PUBLIC A No one wished to address Council o az CONSENT AGENDA A approve the Woodburn City Council minutes ofApril 12 2010 B approve the Woodburn Planning Commission Minutes ofApri122 2010 C approve the Woodburn Park and Recreation Board Minutes ofApril 13 2010 D approve the Woodburn Library Board Minutes of April 21 2010 E accept the Crime Statistics report through April 2010 F accept the Building Activity report for March 2010 G accept the Building Activity report for April 2010 H accept the Community Services Department Statistics for March 2010 and I authorize the City Administrator to execute on behalf of the City a management agreement with Boys and Girls Club of Salem Marion and Polk Counties Pugh Cox adopt the Consent Agenda with the exception of item Iwhich will be addressed at a future meeting The motion passed unanimously oz TABLED BUSINES A Council Bill 2814 A Resolution modifying the Business Assistance Loan Program guidelines remained on the table B Council Bill 2826 A Resolution directing that seven NO PARKING signs be installed on the west side ofBrown Street between Brown Court and Bridlewood Lane Pugh McCallum remove from the table The motion passed unanimously x 03 COUNCIL BILL N0 2826 A RESOLUTION DIRECTING THAT SEVEN NO PARKING SIGNS BE INSTALLED ON THE WEST SIDE OF BROWN ST BETWEEN BROWN COURT AND BRIDLEWOOD LANE Council Bill 2826 waspreviously introduced and read so no further reading was necessary Public Works Director Brown provided a staff report to Council outlining efforts to notify impacted citizens Council discussed comments received from citizens both in favor and opposed to the reduction of on street parking On roll call vote for final passage the bill passed with Councilors Lonergan McCallum and Morris voting aye and Councilors Pugh Schmidt Cox voting nay Mayor Figley cast the deciding vote and voted aye Mayor Figley declared Council Bill No 2826 duly passed Page 2 Council Meeting Minutes May 10 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES May 10 2010 HR MN i zs COUNCIL BILL N0 2827 AN ORDINANCE REPEALING CERTAIN UNNECESSARY ORDINANCES THAT WERE REPEALED BY IMPLICATION McCallum introduced Council Bill No 2827 Recorder Shearer read the bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2827 duly passed i z COUNCIL BILL N0 2828 A RESOLUTION INITIATING A LEGISLATIVE AMENDMENT TO EXPAND THE NEIGHBORHOOD CONSERVATION OVERLAY DISTRICT NCOD TO INCLUDE ADDITIONAL PROPERTIES FRONTING SETLLEMIER STREET McCallum introduced Council Bill No 2828 Recorder Shearer read the bill by title only since there were no objections from the Council Mayor Figley declared a potential conflict of interest on this item and did not participate in its passage Durrell Crays of 167 W Settlemier spoke in favor ofthe bill On roll call vote for final passage the bill passed with Councilors Pugh Lonergan McCallum and Cox voting aye Councilors Schmidt and Morris voted nay Mayor Figley declared Council Bill No 2828 duly passed az CM CG CONTRACT AWARD FOR ROOF AND BUILDING REPAIRS TO THE AQUATIC CENTER Morris Lonergan City Council acting as the Local Contract Review Board award the contract for Construction Manager General Contractor to Triplett Wellman Contractors for the Aquatic Center roof and building shell repair Public Works Director Brown provided additional information about the alternative contracting process and the project The motion passed unanimously z oo LIQUOR LICENSE CHANGE OF OWNERSHIP ON PREMISE SALES Lonergan Pugh recommend that OLCC approve a Change of Ownership Full On Premise Sales application for the End Zone Sports Bar and Grill The motion passed unanimously z oi LIQUOR LICENSE CHANGE OF OWNERSHIP OFF PREMISE SALES WITH FUEL PUMPS Lonergan Cox recommend that OLCC approve a Change of OwnershipOff Premise Sales with Fuel Pumps application for AM PM ofWoodburn The motion passed unanimously z oz LIQUOR LICENSE NEW OUTLET FULLON PREMISES SALES COMMERCIAL ESTABLISHMENT Lonergan McCallum recommend that OLCC approve a Liquor License New Outlet Full On Premise Sales Commercial Establishment application for the Sand Trap Bar and Grill The motion passed unanimously Page 3 Council Meeting Minutes May 10 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES May 10 2010 HR MN z o3 WOODBURN CROSSING WALGREENS PARTITION The Council declined to call this item up for review z o3 PLANNING COMMISSION APPROVAL OF DESIGN REVIEW DR 2010 01 AND VARIANCE VAR 2010 01FOR A NEW POLE SIGN AT 850 LAWSON AVENUE The Council declined to call this item up for review z oa CITY ADMINISTRATOR SREPORT A Special Council meeting scheduled for 8 30am Saturday May 15 2010 B Budget Committee meeting scheduled for 9 OOam Saturday May 15 2010 z i MAYOR AND COUNCIL REPORTS Councilor Pugh appreciates the crack sealing on Woodland St Councilor Lonergan complimented the City on the appearance of Cowen park He also congratulated ChiefRussell on his recent recertification z i3 EXECUTIVE SESSION Mayor Figley entertained a motion to adjourn into executive session under the authority of ORS 192 660 2 dORS 192 660 2 f and ORS 192 660 2 h Pugh McCallum adjourn to executive session under the statutory authority cited by the Mayor The motion passed unanimously 2 13 The Council adjourned to executive session at 9 15 pm and reconvened at 10 40pm Mayor Figley stated that no action was taken by the Council while in executive session Z a ADJOURNMENT McCallum Pugh meeting be adjourned ATTEST Page 4 Council Meeting Minutes May 10 2010 The motion passed unanimously