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City of Woodburn Community Development Dept. Memorandum 270 Montgomery Street Woodburn, Oregon 97071 Phone (503) 982-5246 Fax (503) 982-5244 Date: June 13, 2024 To: Dago Garcia, P.E., City Engineer Cc: Curtis Stultz, Public Works Director Cole Grube, P.E., Project Engineer Gerald "Jerry" Horner, Willamette Engineering Inc. From: Colin Cortes, AICP, CNU-A, Senior Planner Subject: Planning Division review comments on submittal June 2023 of revised civil engineering plans for Valentina Estates Phase 2 Summary Planning Division requests revisions and re-submittal by the applicant and affirms that the Public Works Department is not to approve civil engineering plans until Planning outstanding items are resolved. Revision Items The applicant needs to address the few remaining items below. Referenced land use conditions of approval are found in the Annexation ANX 2020-02 final decision document via the City project webpage. The developer’s civil engineering plan (CEP) set is Willamette Engineering Inc. Job No. 2020-38. ---PAGE BREAK--- 2 Italics indicate citation from the last memo (March 21, 2023). A. Review fee: Per final decision Condition G6 through Attachment 206, Table 206B, p. 2, row G6, the developer owes the Community Development Department Planning Division a civil engineering plan (CEP) review fee of $250. The department secretary Cassandra is first point of contact for payment, assumed to be in person at City Hall unless as a check to the City mailed to the attention of Community Development Department Administrative Specialist. Because there is a fee also for each subsequent review of $341, pay a total of $250 + $341 = $591. Because this is a third review, the Planning fee total is now $250 + $341 + $341 = $932. (Pay at the Planning counter or mail a check to City Hall to the attention of Planning Division with check memo line, “ANX 2020-02 Valentina No. 2 CEP”.) E. Bicycle lane: Revise at least Sheet C4 to show the bicycle lane per Condition V2b. Staff noticed that the north remainder of the existing block isn’t striped; if for whatever reason the lack of bicycle lane striping there and within the draft drawings is intentional per Public Works direction to the developer, confirm such. In any case, revise to have lines and notes indicating location of street centerline and show minimum 27 feet of pavement up to face of curb based on both Figure 3.01D and WDO 3.01.03C.1a. (This goes along with Item B about ROW dedication and siting surface improvements in the correct locations.) The revised plans and its notes are unclear as to which of the above scenarios is the applicable one: Is a striped bicycle lane missing or is none illustrated because it’s not applicable per Public Works direction? H. Landscape strip: Revise at least Sheets C1, C3, & C4 to show landscape strip street trees and other landscaping per Conditions V2c & d and WDO 3.06.03A.2 & 3. For 3.06.03A.3, revise one of the details sheets to add root barrier detail “Drawing No. 1 Street Tree Planting New Construction”. 3 of 4 required street trees are illustrated. Either revise to fit in the 4th or pay the fee in-lieu of $950 per final decision ANX 2020-02 Attachment 206, Table 206B, row V2d. Note A: A reminder about Condition G7, “Final plat application: The developer shall, prior to recordation with the County, apply to the City for Subdivision Final Plat Approval per WDO 5.01.06.” No final subdivision application (FSUB) is yet received by the Community Development Department Planning Division. Staff notes that this remains the case. ---PAGE BREAK--- 3 Next Steps Planning Division requests revisions and re-submittal by the applicant and affirms that the Public Works Department Engineering Division is not to approve civil engineering plans until Planning outstanding items are resolved. When you receive a revised submittal from the applicant, please notify me and provide PDF and print copies of the materials and specify a desired due date for Planning review comments. Feel free to contact me at (503) 980-2485 or <[EMAIL REDACTED]>. Attachment(s): none