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City of Woodburn • 270 Montgomery Street • Woodburn, OR 97071 • 50/50 SIDEWALK REPAIR PROGRAM APPLICATION PACKET ---PAGE BREAK--- City of Woodburn • 270 Montgomery Street • Woodburn, OR 97071 • PROGRAM BACKGROUND: The City of Woodburn recognizes the need to maintain sidewalks within the city is necessary to protect the health, safety, and welfare of residents and visitors. Woodburn loves its mature street trees throughout the city and strives to protect them; however, tree roots can cause significant damage to sidewalks. Woodburn City Ordinance 1917 (see attached) identifies that the property owners are responsible for the maintenance and repair of damaged sidewalks adjacent to their property whether due to tree roots or general wear and aged concrete. Considering this requirement, the city has developed the Woodburn 50/50 Sidewalk Repair Program to assist with the financial burden public policies placed upon property owners. ELIGIBILITY: 1. Applications will only be considered for repair of sidewalks along public streets as approved by the Public Works and Planning Departments. 2. Property-owners may only apply for one reimbursement for one property in a calendar year. 3. Applications must be received and approved by the City before the work begins. 4. Reimbursement requests will not be considered for work that is underway or has been completed prior to application approval. 5. Residential and commercial applications are eligible. 6. Property owners must obtain three competitive bids from qualified contractors for sidewalk repairs. Bids must accompany the application upon submission. 7. Work must be completed within 90 days of application approval. If this deadline is not able to be met, applicant may apply for a one-time extension as determined by the City. Applicant must contact the City at least 14 days prior to the deadline if additional time is needed. USE OF FUNDS: 1. Funds may only be used for the repair or replacement of existing sidewalks that have been damaged by the roots of street trees, general wear, or aged concrete, as approved by the Public Works and Planning Departments through the applicable process. 2. Property-owners are responsible for obtaining a Woodburn Right-of-Way Permit and comply with the conditions set forth in the permit for projects that require sidewalk repair. 3. Property owners must hire a licensed, bonded, qualified contractor for sidewalk repairs. Contractor must be one of the three bids submitted at the time of application. 4. The maximum reimbursement will be 50% of the lowest bid or 50% of the final invoice, whichever is less. 5. Maximum funds that will be reimbursed through this program is 50% of the project cost up to $2,500 per application. ---PAGE BREAK--- City of Woodburn • 270 Montgomery Street • Woodburn, OR 97071 • 6. All program awards will be made on a first-come, first-served basis, subject to the availability of funds in the approved program budget. Once the budgeted funds have been expended, no further applications will be approved in the funding cycle. 7. The lack of sufficient funds to cover the number of applications received by the City in any given fiscal year will not excuse the property-owner from the responsibility of maintaining the sidewalks adjoining their property, in a safe condition nor create any liability to the City for any unsafe sidewalks. Application Process: 1. PRIOR TO WORK GETTING UNDERWAY - PROPERTY-OWNER SUBMITS APPLICATION ALONG WITH THREE COMPETITIVE BIDS. Applications should be emailed to [EMAIL REDACTED] or mailed to Woodburn City Hall, Attn: Jamie Johnk, Economic Development Department, 270 Montgomery Street, Woodburn, OR 97071. 2. CITY CONFIRMS APPLICANT ELIGIBILITY. IF ELIGIBILITY REQUIREMENTS ARE MET, APPLICATION WILL BE REVIEWED AND APPROVAL RECOMMENDATIONS MADE. Upon verification of the damage to the sidewalk and the Woodburn 50/50 Sidewalk Repair Program application is deemed complete, city staff will review and make recommendation of approval, subject to fund availability. The Applicant will be notified once the application is approved, when work may proceed. Completed right-of-way permit and three written contractor bids must accompany the Woodburn 50/50 Sidewalk Repair Application. The work must then be completed within 90 days of the award date. If the work is unable to be completed within 90 days due to unforeseen circumstances, the applicant may request a one-time extension as determined by the City. Applicant must contact the City at least 14 days prior to the deadline should additional time be needed. 3. WORK COMPLETION. PROPERTY-OWNER PAYS CONTRACTOR AND SUBMITS REIMBURSEMENT REQUEST WITH FINAL INVOICE. After the work is completed, the property owner must submit the actual itemized invoice from the contractor along with a signed and completed Woodburn 50/50 Sidewalk Repair Reimbursement Request form. Upon approval that the work completed, as inspected by the City Engineering Department and that it meets city and ADA Standards, reimbursement will be made in the amount of 50% of the final invoice or 50% of the lowest bid submitted with the application, in a maximum amount not to exceed $2,500. ---PAGE BREAK--- City of Woodburn • 270 Montgomery Street • Woodburn, OR 97071 • WOODBURN 50/50 SIDEWALK REPAIR PROGRAM APPLICATION Property Owner/Applicant Name: Property Address: Phone Number: Email Address: Project Location Address: Size of Project (square feet): Estimated Cost: $ Project Description: BIDS RECEIVED: Company: $ Company: $ Company: $ CERTIFICATION: By signing this application, I certify the following: 1) I am the legal owner of the property where the proposed sidewalk repair project will take place; 2) All the information on this application and accompanying material is true and accurate to the best of my knowledge. 3) If awarded funds, I agree to comply with all the rules and conditions set forth in the application packet and on the permit forms. Signature: Date: Printed Name: Applications may be emailed to [EMAIL REDACTED] or mailed or dropped off at Woodburn City Hall Attn: Jamie Johnk, Economic Development Department, 270 Montgomery Street, Woodburn, OR 97071. FOR ADDITIONAL INFORMATION CONTACT: Jamie Johnk, Economic Development Director Email: [EMAIL REDACTED] I Phone: [PHONE REDACTED] SIGN ---PAGE BREAK--- ---PAGE BREAK--- The applicant shall abide by all standards, rules, regulations, ordinances, and policies of the City of Woodburn relating to public improvements as now exist and as hereafter change or are amended. The applicant shall comply with attached Generals Conditions for this application and permit. TOTAL FEE AMOUNT: $ Permit Number Date APPLICATION & PERMIT TO CONSTRUCT A PUBLIC IMPROVEMENT SEWER STREET WATER OTHER DATES DURING WHICH IMPROVEMENT IS TO BE CONSTRUCTED: (FEE CALCULATED AS PER ORDINANCE #1795) SIGNATURE OF APPLICANT: ADDRESS: Date Receipt No. PERMIT APPROVED BY: ADDITIONAL CONDITIONS: (FOR CITY USE ONLY) The undersigned hereby makes application to construct the following additions, alterations, or extensions to public facilities (separate applications are required for each type of improvement): IMPROVEMENT (Plans must be submitted): LOCATION: CONTRACTOR(S) NAME: CONTRACTOR(S) CCB LICENSE: CONTACT PERSON NAME AND PHONE NUMBER: ESTIMATED VALUE OF IMPROVEMENTS: TYPE OF IMPROVEMENT: (FOR CITY USE ONLY) STORM DRIVEWAY APPROACH SIDEWALK ---PAGE BREAK--- CITY OF WOODBURN PUBLIC WORKS DEPARTMENT GENERAL CONDITIONS FOR APPLICATION & PERMIT TO CONSTRUCT A PUBLIC IMPROVEMENT Division 1. Generals 1. All work under this permit shall comply with the approved plans & special provisions, City of Woodburn Standard Specifications & Drawings, and the General Conditions for Franchise Utility Permits. 2. Plans are approved in general only and do not relieve the applicant from completing the construction improvements to the City's standards and specifications. 3. This permit is being issued ONLY for work performed in the Public Right- of-Way under the jurisdiction of the City of Woodburn and in Public Utility Easements under the jurisdiction of the City of Woodburn. All work performed on private property and/or other jurisdictions will require the applicant to obtain the appropriate permits and/or approvals required. 4. Only Contractors with a current Construction Contractor’s Board (CCB) license in the State of Oregon shall perform work within the Public Right- of-Way and/or Utility Easements. 5. Notify the City of Woodburn Public Works Department 48-hours prior to beginning construction, [PHONE REDACTED]. Any work done without the proper inspection will be subject to rejection. 6. All underground utilities shall be installed with a minimum vertical separation of at least 1-ft. from existing water, sewer and storm pipes. 7. Applicant shall install a ‘tracer wire” or other similar conductive marking tape or device, if installing any non-conductive, un-locatable underground facility, to comply with the Oregon Utility Notification Center, one call system (per OAR 952-01-00700). 8. The the responsibility of the permit holder to understand the limitation of the UL markings, and to undertake all necessary precautions and diligence to avoid damage and impairment to any private or privately-maintained underground facilities. 9. The Applicant holder or Applicant’s authorized representative shall be responsible for all damages related to work done under this permit, including, but not limited to damage to “unlocatable” underground facilities. All construction sites are to be restored to their original or better condition where affected by construction. ---PAGE BREAK--- CITY OF WOODBURN PUBLIC WORKS DEPARTMENT 10. Provide a traffic control plan and install traffic control devices in accordance with the current the guidelines set forth in the current edition of the Manual on Uniform Traffic Control Devices (M.U.T.C.D.) and the Oregon Temporary Traffic Control Handbook, as it applies to the project. Use as many traffic control devices as necessary to make a safe work site for the Public and construction crews at all times. 11. Leave work area in a clean condition, free from litter and debris, at the end of each workday, or more frequently if directed by the City Inspector. 12. Any changes to the approved plans shall be approved by Project Engineer and City Engineer prior to making the changes in the field. 13. All residents shall have uninterrupted access to their properties and to public roads. All streets, driveways, and sidewalks shall be open to the public at the end of each work day. 14. Construction work and activity shall be limited to Monday through Friday from 7:00 am to7:00 pm, excluding legal holidays. Division 2. Materials 1. The use of materials different from the approved plans, permit specifications, or the City Standard Drawings & Specifications is not allowed, unless they are submitted and approved by the City Engineer prior to their installation/construction. Division 3. Site work 1. All concrete and asphalt to be removed for installation of replacement structure shall be saw cut vertically to ensure neat vertical face to adjoin new. All damaged concrete sections shall be saw cut to the next joint and the panel replaced in its entirety. 2. Do not trim, cut or in any way disturb any trees, shrubbery, and other vegetation without the approval of the City Engineer. 3. Remove and dispose all waste materials of debris in an approved and “Permitted” landfill. 4. All underground work in the Public Right-of-Way shall be properly covered and/or surrounded with caution tape to protect the Public. 5. The permit holder shall comply with the approved erosion and sediment control plan at all times. 6. All damaged or removed street signs shall be replaced by the applicant. Installation shall be according to the current MUTCD standards and shall be completed no later than the end of the work shift. ---PAGE BREAK--- CITY OF WOODBURN PUBLIC WORKS DEPARTMENT 7. Street Closures are issued through the Woodburn Public Works Department, [PHONE REDACTED]. 8. Existing property pins and survey monuments shall be preserved. When disturbed by construction activities, they shall be replaced/reinstalled by a Licensed Professional Land Surveyor. 9. “Sidewalk Closed” signs shall be placed at all intersections leading to the sidewalk where work is being performed. Division 4. Streets 1. Pavement cutting is allowed only in areas specifically approved by the City Engineer or Field Representative. 2. Open cutting of pavement will be allowed in areas approved by the City, under the following conditions: a) Trench backfill shall be 1”-minus gravel or crushed rock compacted in 8” lifts to 95% AASHTO T-180. b) The asphaltic concrete replacement shall be full depth thickness, as per existing level 3, ½” Dense graded asphaltic concrete mix in accordance with the 2015 Oregon Standard Specifications for Construction. The edges must be saw cut, properly prepared, and sealed upon completion. The trench shall be temporarily patched with cold patch material if the surface repair is not to be immediately completed. Surface restoration shall be done in accordance with the City of Woodburn “Trench Cap” detail No. 3800-5. c) Width of trenches in which pipe is to be laid shall be twenty-four- inches (24”) greater than the diameter of the pipe, unless permission is obtained from the City Engineer. d) Open trenching length shall not exceed one-half of the street width. e) Before paving, proof of passing compaction tests on the compacted rock must be provided to the City Inspector. f) No trench shall be left in an open condition overnight. When approved, underground work in the area of paved surfaces shall be covered by steel plates that are capable of supporting traffic loads, with hot or cold mix along all edges, and pinned to prevent displacement of the steel plates. Steel plates shall be daily inspected, any necessary repairs completed on a timely basis, and shall not remain for over 48-hours without written permission from the City. A “SLOW” and “BUMP” sign shall be placed at each side of the steel plating. 3. The staging of materials on the Streets is not allowed. This includes but is not limited to, rock, backfill materials, spoils, construction supplies, etc. ---PAGE BREAK--- CITY OF WOODBURN PUBLIC WORKS DEPARTMENT 4. Existing roadway traffic markings are to be replaced to original or better condition where damaged by construction. Division 5. Water 1. Only City staff can operate live water valves and Fire Hydrants. Notify the City of Woodburn prior to the need for the operation of live water valves. 2. The minimum vertical separation between the water line and any conduit shall be at least one-foot. Division 6. Sanitary Sewer 1. The minimum vertical separation between the Sanitary Sewer line and any conduit shall be at least one-foot. Division 7. Storm Sewers 1. The minimum vertical separation between the Storm Sewer line and any conduit shall be at least one-foot. ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- PHONE CCB # (360) 667-8447 38806 Hillsboro, Oregon 97124 Spray On Foam & Coatings (503) 533-5709 Russ Redinger 106364 Battleground, WA 98604 [EMAIL REDACTED] Roger Langeliers Construction Co. Randy Silverton, OR 97381 20532 [EMAIL REDACTED] (503) 364-2638 (971) 216-1289 51290 Salem, OR 97302 [EMAIL REDACTED] 503) 932-4753 Dave Garber 46473 [EMAIL REDACTED] Canby, Oregon 97013 Salem, OR 97301 [EMAIL REDACTED] Nataly's Construction LLC Canby, Oregon 97013 D&D Conrete and Utilities Don Nienke 219262 Gerardo Ramos 174295 (503) 362-5490 Willy Koskenborder David Garber Construction Inc Woodburn, OR 97071 Gelco Construction [EMAIL REDACTED] (503) 266-5229 [EMAIL REDACTED] Tom Jordan CONTRACTOR NAME NOTES [PHONE REDACTED] 168267 173375 (503) 982-1702 Danskey Construction LLC Dan Danskey Woodburn, Or 97071 Kostenborder Contracting [EMAIL REDACTED] Full Line Construction Inc James Berukoff Contract List: 50/50 Sidewalk Repair Program Contractors that would like to be included in the plan holders list need to submit their information by e-mail to [EMAIL REDACTED]