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City of Woodburn Recreation and Park Board Minutes October 10, 2012 ● 5:30 p.m. Page 1 of 3 1. CALL TO ORDER The meeting and was called to order at 5:30 p.m. 2. ROLL CALL Position I Brent Glogau, Member (12/13) Present Position II (Student) Sofie Velasquez (12/12) Present Position III Joseph Nicoletti, Board Secretary (12/13) Absent Position IV Rosetta Wangerin, Board Chair (12/13) Present Position V Bruce Thomas, Member (12/13) Present Position VI Ardis Knauf (12/12) Present Position VII Tony Waite (12/12) Absent 3. APPROVAL OF MINUTES Ardis Knauf/ Brent Glogau- Motion to approve the September 18, 2012 minutes as amended. The motion passed unanimously. 4. BUSINESS FROM AUDIENCE Frank Scheer spoke about the City’s historic 1785 steam locomotive and his efforts to restore it over the years. He indicated that Union Pacific Railroad will soon be taking down a 1920’s era signal arm currently located near the Salem Amtrak station. He is attempting arrange the resources necessary to help UP take down the signal arm so that the City can take possession of it. While, it appears that M&M Towing has agreed to transport the arm, other services, such as the use of a crane, would be necessary to complete the project. Ultimately, Frank would like to restore the signal arm so that it can be displayed at Locomotive Park. In the meantime, the City has agreed to provide storage space for it. He asked for the Board’s support of his efforts to obtain possession of the signal arm. The Board asked Frank to determine what the costs for the project would be, and to work with Jim Row to determine whether the City would be in a position to assist in any way. 5. OLD BUSINESS 6. NEW BUSINESS Legion Park Playground Project Jim discussed the upcoming Legion Park play area project. Following the September Park Board meeting, Jim had the opportunity to meet with David Ellingson, Woodburn High School science teacher, to discuss his potential involvement. Mr. Ellingson was excited about the project and agreed to help with interpretive signage and other possibly other components. Jim also discussed plans to work with the two Kiwanis Clubs to construct benches made from logs for the site. The Board also discussed future plans for Legion Park, including the need for pedestrian trails. ---PAGE BREAK--- City of Woodburn Recreation and Park Board Minutes October 10, 2012 ● 5:30 p.m. Page 2 of 3 7. DIVISION REPORTS Aquatics – Jim Row In Kristin’s absence, Jim informed the Board of the “Spooky Splash” event, which will take place from 5:00-7:00pm on Saturday October 27. The event is generously sponsored by the Wooden Shoe Tulip Farm. Guests can pick their pumpkin from the floating patch in the pool while experiencing the colorful glow of underwater lights and fall related festivities. Cost for the event is regular general admission plus $2.00 per pumpkin. Recreation – Stu Spence Stu updated the Board on the following items: Youth Sports - Youth Soccer is going strong and pee wee basketball is up next. Adult Sports - 14 teams playing Fall Men’s League – 17 last year. ASC Day Camps - This year, the City partnered with the School District and the Woodburn Foursquare Church to offer No School Day Camps. Several dates are being offered this year during school conferences, furlough days, and other non- school days. YAB - Weeded some flower beds on Front Street last week and are looking forward to doing more on Friday. The kids were and are really excited about helping make downtown look better. Trick Or Treating - October 31st is not only Halloween, but also the date of this year’s Downtown Trick or Treating event at the Plaza. Games and crafts for kids from 3 – 5pm, then we send them off to trick or treat the downtown businesses. ASC - 317 enrolled – 3 less than last year at this time. This is significant because prices increased to $350 per year from $300 last year (if paid in full) or $95 per quarter ($380) from $100 per trimester ($300) last year. Program Classes - Currently planning to expand program offerings to adults and families. Working on instructor recruitment and using the Library space upstairs for many of them. Some examples we are working on include adult dance classes, dog obedience, and OSU Extension Services programs. More to come. Sponsorships - Staff is currently developing sponsorship packages for a variety of program areas including the wildly successful Woodburn Summer Nights. These additional opportunities will include, but are not limited to scholarship fund, youth and adult sports programs, active adult trips, and community events. ---PAGE BREAK--- City of Woodburn Recreation and Park Board Minutes October 10, 2012 ● 5:30 p.m. Page 3 of 3 Parks and Facilities – Jim Row Jim informed the Board that the Greenway Trail culvert crossing was completed today. This add-on project now connects Hermanson Street to the gravel trail to the immediate north of Hermanson Pond. 8. FUTURE BOARD BUSINESS The next meeting will be on November 13, 2012. At that meeting, Dan Brown will present information about a Wyffels Park Restoration Project he is working on with Pacific University and the STEM program at Woodburn High School. The Board would also like to discuss the potential Wyffels Trail project, as well any other potential trail to school connections that might be possible. At the December 11 meeting, the Board will discuss the Aquatic Center Expansion project that was proposed in the 2008 Community Centers Feasibility Study. 9. BOARD COMMENTS To get a sense of the Park’s usage, Bruce asked Jim if it would be possible to have weekly traffic counts performed at Centennial Park once per quarter over the next year. Jim will work with Public Works to see if this can be accomplished. Bruce discussed the poor parking lighting conditions that exist at the Aquatic Center during the winter, as well as his desire to see a more suitable parking lot constructed along Front Street. 10. ADJOURNMENT The meeting adjourned at 7:00 PM Joseph Nicoletti, Board Secretary Jim Row, Community Services Director