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City of Woodburn, Oregon and Woodburn Urban Renewal Agency Adopted Budget for FY 2022-23 Museum & Bungalow Theater Restoration Project ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 1 City of Woodburn Adopted Fiscal Year 2022-23 Budget Table of Contents Introduction GFOA Distinguished Budget Presentation Award Budget Committee Members Overview Budget Message Estimated Ending Fund Balances 17 Summary of Revenue and Expenditures – All Funds 18 Full-time Equivalent (FTE) Summary by Supervising Group 20 Property Tax Analysis 21 Major Taxpayers 22 Reader’s Guide 23 Fund Structure 24 About Woodburn 25 City Statistics – Location Demographics 25 City Statistics – Services 26 Budgeting in Oregon 28 Budgeting in the City of Woodburn 29 City of Woodburn Budget Calendar 30 Budget Assumptions 31 Council Goals 32 Functional Organization Chart 33 General Services 35 Summary of Revenues and Expenditures – General Fund 001 36 Summary of General Fund Expenditures by Department 37 General Fund Revenue Sources and Other Discussion 38 General Fund – Revenue Detail 39 General Fund – Expenditures by Department 43 Administration Department 43 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 2 Council & Mayor 44 City Administrator 46 City Attorney 48 Finance 50 City Recorder 52 Human Resources 54 Economic Development 56 Police 60 Community Services Department 65 Library 66 Aquatics 68 Recreation Administration 70 Parks and Facilities Maintenance 72 Community Services Administration 74 Planning 76 Engineering 79 Non-Departmental 82 Contingency/Ending Fund Balance 84 Transit Fund – 110 85 Street Fund – 140 91 GO Debt Service Fund – 250 96 Utility Funds 97 Water Fund – 470 98 Sewer Fund – 472 104 Capital Construction Funds 111 General Cap Const Fund – 358 112 Street & Storm Cap Const Fund – 363 114 Sewer Cap Const Fund – 465 116 Water Cap Const Fund – 466 118 Special Revenue Funds 121 Building Inspection Fund - 123 122 Asset Forfeiture — 132 126 American Rescue Plan Fund — 136 128 Housing Rehabilitation Fund — 137 130 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 3 Special Assessment — 360 133 Parks SDC Fund – 364 134 Transportation SDC Fund – 376 136 Storm SDC Fund – 377 138 Water SDC Fund – 474 139 Sewer SDC Fund – 475 140 Internal Services Funds 141 Information Technology Fund – 568 142 Insurance Fund – 581 146 Equipment Replacement Fund – 591 148 PERS Reserve Fund – 693 150 Trust Funds 153 Lavelle Black Trust Fund – 695 154 Supporting Schedules 155 Debt Overview 156 Personnel Allocation 158 FTE Detail by Supervising Department 160 Budgeted Transfers 165 Capital Construction Projects 166 Project Data Sheets 166 Current Year Projects 167 Six Year Capital Improvement Plan – FY 2022-23 to FY 2027-28 182 Appendices 185 Glossary 186 5-Year Forecast 204 Purpose of the Forecast 207 Forecast Methodology 207 Economic and Demographic Assumptions 208 Issues in the Coming Year 208 Citywide Issues Beyond One Year 208 Fund Summaries: 209 General Fund 211 Building Inspection Fund 213 Transit Fund 214 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 4 Street Fund 215 Water Fund 216 Sewer 217 Remaining Funds 218 Urban Renewal Fund 219 Major Assumptions – Revenues 220 Major Assumptions – Expenditures 221 Glossary 222 Wage Scales 223 Unrepresented Wage Scale 223 Part-Time Wage Scale 224 Woodburn Police Association (WPA) Wage Scale 226 Police Management Wage Scale 226 Chart of Accounts 227 LB-1 Notice of Budget Hearing 236 Budget Resolution 238 Urban Renewal Agency – 720 242 UR-1 Notice of Budget Hearing 247 Budget Resolution 248 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 5 Introduction GFOA Distinguished Budget Presentation Award Budget Committee Members Overview Budget Message Estimated Ending Fund Balances Summary of Revenues and Expenditures – All Funds FTE Summary by Supervising Department Property Tax Analysis Major Taxpayers ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 6 GFOA Distinguished Budget Presentation Award The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Woodburn for its annual budget for the fiscal year beginning July 1, 2021. This is the tenth year in a row the City of Woodburn has been honored with this award. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 7 City of Woodburn, Oregon Budget Committee Members FY 2022-23 Councilors Term Expires Debbie Cabrales – Ward I Dec. 2024 Ali Swanson – Ward II Dec. 2024 Robert Carney – Ward III Dec. 2022 Sharon Schaub – Ward IV Dec. 2022 Mary Beth Cornwell – Ward V Dec. 2022 Benito Puente, JR – Ward VI Dec. 2024 Electors Term Expires Mihei Egoroff – Position I Dec. 2023 John Zobrist – Position II Dec. 2022 Steven Kufeldt – Position III Dec. 2024 Elida Sifuentez – Position IV Dec. 2024 Patty Soza – Position V Dec. 2022 John Reinhardt – Position VI Dec. 2024 City Administrator Scott Derickson Finance Director Tony Turley Senior Management Analyst Karen Sherman City of Woodburn 270 Montgomery Street, Woodburn, OR 97071 [PHONE REDACTED] www.woodburn-or.gov ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 8 Overview The budget document serves two distinct purposes: the first is to present a clear picture of City services and policies, and second is to provide management with a financial and operating plan that conforms to its accounting system and State Budget Law (ORS 294). Budget Message: The budget message summarizes key features and issues shaping the budget for the coming year, followed by department staffing, property taxes and summary schedules for revenues, expenditures and ending fund balances. Reader’s Guide: The reader’s guide outlines how the budget document is presented and defines key elements for the reader. The section includes the fund structure, statistics, and information about budgeting in Oregon and the City, budget assumptions, council goals, and an organizational chart. Budgets: The budgets contain various departments/divisions, in numerical order, presented with a narrative describing the department/division’s function and the budget for the coming year as well as prior years’ budget and actual information. Both summary tables and detail tables have been included for active funds with significant amounts of activity. Funds with limited activity only have a detail table. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 9 Budget Message April 18, 2022 City Councilors, Budget Committee Members and Citizens of Woodburn: I hope this message finds you safe and healthy. For your consideration, I am pleased to present the proposed budget for the Fiscal Year (FY) 2022-23. The proposed $142.4 million budget (including contingencies and reserves) maintains critical services and programs. The General Fund portion of the proposed budget is $27.1 million (19 percent). As required by state law, the proposed budget is balanced. The table below shows the 5-year citywide budget growth by expenditure classification. $0 $20,000,000 $40,000,000 $60,000,000 $80,000,000 $100,000,000 $120,000,000 $140,000,000 FY 2018-19 FY 2019-20 FY 2020-21 Amended FY 2021-22 Amended FY 2022-23 Proposed Fiscal Year Citywide Budget by Classifications and Fiscal Year (FY) Personnel Materials-Services Capital Outlay Debt Service Transfers Out Contingency-Reserves When drafting the FY 2022-23 Budget Message, COVID-19 restrictions seem to be easing; the nation appears to be trending back to a new state of pandemic “normal.” Unlike last year, I’m pleased to report that City Hall, the Library, Aquatics, and the Police Department are again open to the public and operating to various levels. Staffing remains a challenge as workforce shortages continue to be both a regional and national problem. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 10 Despite the challenges of COVID, financial uncertainties, and the rapidly changing conditions associated with growth and recovery, I can report that the dedication and professionalism of our staff have been key to the City emerging in a strong position. Undoubtedly, the focused work of staff, sometimes in very difficult conditions, has advanced and protected our community from the various adversities faced in the past few years. Overview As Woodburn moves forward, in what we hope will be a continued state of recovery and despite the amount of growth occurring in the community, I’m generally urging an “optimistically cautious” approach to this budget based on the continued presence of COVID and COVID variants, global market instability, energy prices, the onset of high inflation (that could impact future development), as well as the potential benefits of significant development and capital investment already underway in our community. As the pandemic set in, the City took aggressive steps to minimize our operational costs, primarily by eliminating all part-time staff and closing programs impacted by COVID-19 restrictions, which created some $1.3 million in General Fund savings. Simultaneously, the City sought to obtain all available financial aid, not only to stabilize the City’s financial position, but also to expand our non-profit organizations’ services and programs, needed to help mitigate the impacts of COVID-19 in Woodburn. This endeavor has been quite successful, as the organizational capacity of our local non-profits has increased significantly over the past two years, enabling them to dramatically increase the number and quality of services they are able to provide to Woodburn residents. In the face of a seemingly optimistic financial future, it is imperative that the City make cautious spending decisions in order to carefully walk the balance between meeting the growing demands for services while guarding the General Fund’s overall cash position. Managing General Fund spending commensurate with growing property tax revenue will likely be a challenge in the upcoming years. The stronger the City’s contingencies and cash reserves are, the better position we will be in to provide services and assist in managing both the COVID-19 recovery process and the projected increases in service demands. To date, the City has been successful in managing these unknowns. Because of these efforts, I’m pleased to report that the City’s General Fund has remained stable throughout the pandemic, maintaining cash balances consistent with the City’s financial plan and financial forecasts. The City’s financial position through the pandemic thus far is a strong position, enabling the organization to adjust to the changing demands for service that we are experiencing. The proposed FY 2022-23 Budget includes the addition of four new positions: 1) Director of Special Projects, 2) Cashier, 3) Police Sergeant, and 4) full-time (from part-time) Property & Evidence Technician. These positions have been included to address specific needs within the community and are fully funded while still maintaining all of the financial goals set forth by the City Council and Budget Committee’s Financial Plan. Growth The City of Woodburn has been carefully planning for growth, which has been anticipated for many years. As resources allowed, the City has investments in infrastructure that include transportation, water, wastewater, and other programs needed to support the investments being made in our community. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 11 In 2022, residential and industrial growth is now occurring throughout the community at unprecedented levels. Currently, there are approximately 2,800 residential units under construction or working their way through the land use process. Those new units are just about evenly divided between multifamily and single-family homes. Amazon locating a regional distribution center in Woodburn reflects a decades long effort to expand the City’s Urban Growth Boundary in an effort to attract industrial capital investment that will not only increase the assessed valuation of Woodburn, helping offset the cost of services in the face of residential growth, but create employment opportunities uniquely situated for the Woodburn Community. Amazon’s 3.85 million sq. ft. facility is expected to create between 1,800 to 2,000 jobs, complete with full benefits, and about $1 billion in investment. Amazon is not receiving any property tax abatement or other tax incentives to build and locate in Woodburn. In addition to Amazon, additional industrial development is expected in FY 2022-23. ARPA As part of Congress’s passage of the March 10, 2021, American Rescue Plan Act (ARPA), the City of Woodburn will receive some $5.8 million, over the course of two fiscal years, to then be expended over three years, beginning in FY 2021. In light of the project shortfalls presented to the City Council in January, these dollars greatly improve the City’s ability to maintain current levels of services while recovering financial losses due to COVID-19. In addition, these funds will allow the City to more quickly restore Parks & Recreation programming, improve service delivery from local non-profit organizations, and complete important projects, such as the Legion Park Turf Field Improvement Project. Keeping with the City’s commitment to be transparent and open with the uses and allocation of these dollars, and consistent with the goals and objectives established by the City Council, the below chart delineates the City’s total ARPA program and spending plan: ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 12 Without Federal assistance, without these dollars, this Proposed Budget would have recommended continued reductions in existing service levels while modeling a more prolonged ability to restore programming. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 13 FY 2022-23 Budget Highlights The following items are newly proposed for the FY 2022-23 Budget: Building Permit and other Revenue to reflect single, multi-family, and commercial construction increases: $3,900,000 Legion Park Turf Field Improvement Project: $2,500,000 Library Bookmobile, supported by State Library Grant: $103,000 Additional Director of Special Projects Position: $190,000 Library HVAC Replacement: $220,000 Senior Estates Park Shelter Addition: $50,000 Transit Bus Replacements, supported by grant funds: $940,000 Transit Development Plan Update, supported by ODOT Grant: $160,000 Vehicle Procurements to support Building & Engineering Departments: $93,000 PERS Reserve Transfers: $208,000 Additional Police Sergeant & FT Property & Evidence Technician Positions: $215,000 Police Department Office Remodel: $185,000 General Fund Highlights The General Fund allocates the City’s only discretionary revenues and provides critical services to community such as police, parks, library, planning, finance, etc. The General Fund’s primary revenue sources include property taxes, franchise fees, and shared state revenues (i.e. liquor and cigarette taxes). A General Fund budget (including contingency and reserves) of $27.1 million is proposed for FY 2022-23 (see General Fund Summary on page 36). This figure is 7.7 percent, or $1.9 million, higher than the City’s FY 2021-22 Amended Budget. On January 28, 2019, City Council approved the Fund Reserves & Contingency Policy (see Budget Policies and Fiscal Strategies, Section 5.B), setting the General Fund Contingency level to 25.0 percent as savings occur. Based on prior year savings and new resources, the General Fund Contingency and Shortfall Management Reserve (SMR) funds for FY 2022-23 is above 25.0 percent. Citywide Revenues Woodburn relies on two major sources to fund operations: 1. Taxes (property, transient occupancy, and gas): Taxes serve as the largest source of revenue, 40 percent in the General Fund and 8.2 percent citywide, and provides for critical programs such as police, library, parks, aquatics, etc. FY 2022-23 is budgeted 4.5 percent higher (before discounts and delinquencies) than the FY21-22 Amended Budget. This increase reflects new building, especially of single and multifamily units. 2. Charges for goods and services (e.g. utility charges and fees): This makes up 16.5 percent of resources. Utility charges are impacted by rates, consumption, and infrastructure needs which are driven by population growth, new construction, regulatory compliance, and repairs. o Water charges provide for the delivery of safe drinking water to customers. In FY 2018-19 a ten-year rate increase plan was approved, which included a 10.0 percent increase in each of the first two years, followed by 4.0 percent rate increase in each of the remaining eight years. The rate schedule was ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 14 based on the cost of water use from the 2017 Water Master Plan. In FY 2022-23 the rate increase will be 4.0 percent. o Sewer rates increased 5.0 percent on January 1, 2022, the last increase under Resolution 2149. This increase was necessary due to increasing wastewater system operational costs and required capital improvement projects. 3. Various other revenues supplement the City’s operations include franchise fees (levied on utilities for use of public right-of-way), intergovernmental revenue (state shared revenue, liquor and cigarette taxes, transportation revenues) and fines (municipal court). These revenue sources are essential to the overall financial health of the City and are historically less volatile than discretionary revenue sources. Citywide Expenditures Personnel services represent the majority of the City’s operating costs and represents 14.4 percent, or $20.5 million of the total budget. Personnel costs increased 9.6 percent over the prior year. While total FTE decreased 2.8 over the prior year, this cost also includes increases for merit/cost-of-living-adjustments, medical, and retirement costs. The proposed budget decreases Materials & Services by 24.4 percent over FY 2021-22. This is primarily due to a decrease in the Building Inspection Fund’s budgeted materials and services expenditures from last year. Consistent with City policy, operating departments did not increase their bottom line appropriations unless increases could be offset by revenue. Exceptions have been made for costs to advance City Council goals, or costs driven by external factors outside of the control of the departments, such as fuel, utilities, building maintenance, information technology, and insurance. Debt service obligations total $2.2 million, or 1.5 percent of the total budget. For a detailed listing of the outstanding balance and annual debt service of the City, see the Debt Overview section on page 156. Citywide Capital Construction Plan The proposed FY 2022-23 budget capital spending totals $27.5 million or 19.4 percent of total expenditures. The majority of the capital budget is for capital construction projects, which can be found in detail beginning on page 166. With the exception of projects requiring external financing, projects are budgeted for the full cost, even if the project is expected to span multiple budget periods. Full project costing ensures that budget authority is available should the schedule accelerate. All capital projects are individually reviewed and authorized by the Public Works Director, Finance Director, and City Administrator prior to inclusion in the annual budget. Citywide Contingencies and Reserves Woodburn’s ending fund balances are comprised of contingency and reserve line items. The FY 2022-23 budget contains all City Council-mandated contingency balance levels for each operating fund as well as reserves for debt service, dedicated construction funds, or other specific purposes. These balances cannot be expended without City Council approval. Contingencies and Reserves have increased substantially over the FY21-22 budget due, in large part, to building activity, which is increasing Building Fund and System Development Charge (SDC) Fund contingencies for capacity-building projects in the future. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 15 Urban Renewal Agency Woodburn’s Urban Renewal Agency (URA) budget includes the following capital projects: Street improvements: o 1st and Cleveland Parking Lot Improvements: $100,000 o 50/50 Sidewalk Program: $50,000 o Alley Maintenance: $10,000 o Signage: $5,000 Bungalow Theater and Museum Restoration: $50,000 Public Arts and Mural Program: o Water Tower Art: $25,000 o Police Department Peace Pole Project: $20,000 Downtown Banners/Lighting/Etc.: $50,000 Library Park Stage Covering: $45,000 Other Improvements: $255,000 Conclusion The FY 2022-23 budget allocates resources in a manner that supports the strategic goals and direction provided by the Mayor and City Council. It is my recommendation as Woodburn’s Budget Officer that the Budget Committee approve the FY 2022-23 proposed budget as submitted. I am proud of the progress made over the past few years. Sincerely, Scott Derickson ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 16 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 17 Estimated Ending Fund Balances Projected Balance Projected Balance July 1, 2022 Increases Decreases June 30, 2023 % Change Total Resources General Services General Fund - 001 8,663,050 18,438,820 18,801,380 8,300,490 -4.2% 27,101,870 Transit Fund - 110 518,240 2,998,000 2,793,110 723,130 39.5% 3,516,240 Street Fund - 140 5,528,030 2,541,500 5,595,880 2,473,650 -55.3% 8,069,530 GO Debt Service Fund - 250 9,430 613,070 622,500 - -100.0% 622,500 Total General Services 14,718,750 24,591,390 27,812,870 11,497,270 Utility Funds Water Fund - 470 3,276,130 4,729,140 6,630,230 1,375,040 -58.0% 8,005,270 Sewer Fund - 472 7,522,950 9,073,300 12,096,450 4,499,800 -40.2% 16,596,250 Total Utility Funds 10,799,080 13,802,440 18,726,680 5,874,840 Capital Construction Funds General Cap Const Fund - 358 884,760 2,388,950 3,273,710 - -100.0% 3,273,710 Street & Storm Cap Const Fund - 363 374,320 4,170,680 4,545,000 - -100.0% 4,545,000 Sewer Cap Const Fund - 465 - 11,460,000 11,460,000 - 0.0% 11,460,000 Water Cap Const Fund - 466 426,030 4,953,970 5,380,000 - -100.0% 5,380,000 Total Capital Construction Funds 1,685,110 22,973,600 24,658,710 - 24,658,710 Special Revenue Funds Building Inspection Fund - 123 6,278,000 3,933,380 3,172,690 7,038,690 12.1% 10,211,380 Asset Forfeiture - 132 15,360 200 15,560 - -100.0% 15,560 American Rescue Plan Fun - 136 1,054,820 2,932,820 2,740,500 1,247,140 18.2% 3,987,640 Housing Rehab Fund - 137 30,930 10,530 41,460 - -100.0% 41,460 Special Assessment Fund - 360 37,450 3,700 - 41,150 9.9% 41,150 Parks SDC Fund - 364 3,972,740 4,030,000 1,827,740 6,175,000 55.4% 8,002,740 Transportation SDC Fund - 376 10,872,190 2,080,000 1,050,000 11,902,190 9.5% 12,952,190 Storm SDC Fund - 377 1,086,020 68,000 350,000 804,020 -26.0% 1,154,020 Water SDC Fund - 474 4,671,010 1,020,000 3,000,000 2,691,010 -42.4% 5,691,010 Sewer SDC Fund - 475 4,768,970 2,030,000 4,465,510 2,333,460 -51.1% 6,798,970 Total Special Revenue Funds 32,787,490 16,108,630 16,663,460 32,232,660 Internal Services Funds Information Technology Fund - 568 509,000 1,351,170 1,321,370 538,800 5.9% 1,860,170 Insurance Fund - 581 774,510 778,090 859,410 693,190 -10.5% 1,552,600 Equipment Replacement Fund - 591 893,720 190,000 1,083,720 - -100.0% 1,083,720 Reserve for PERS - 693 183,120 208,000 - 391,120 100.0% 391,120 Total Internal Services Funds 2,360,350 2,527,260 3,264,500 1,623,110 Trust Funds Lavelle Black Trust Fund - 695 33,260 300 7,500 26,060 -21.6% 33,560 Total Trust Funds 33,260 300 7,500 26,060 Total All Funds 62,384,040 80,003,620 91,133,720 51,253,940 -17.8% ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 18 Summary of Revenue and Expenditures – All Funds FY 2019-20 FY 2020-21 FY 2021-22 Amended FY 2022-23 % % Total Actual Actual Budget Budget Change Budget Beginning Balance 49,971,347 48,720,740 42,415,680 62,384,040 47.1% 43.8% Revenues Taxes 10,608,777 11,005,127 11,175,270 11,730,130 5.0% 8.2% Licenses and Permits 1,276,269 1,516,095 7,022,645 2,842,770 -59.5% 2.0% Intergovernmental 5,640,569 7,352,029 11,672,560 11,674,960 0.0% 8.2% Charges for Goods-Services 14,103,782 17,801,064 17,526,080 23,545,330 34.3% 16.5% Fines and Forefeits 352,400 335,368 1,028,000 1,045,050 1.7% 0.7% Franchise Fees 2,144,155 2,307,526 2,373,150 2,445,960 3.1% 1.7% Miscellaneous Revenue 3,415,448 2,661,142 2,620,910 3,056,830 16.6% 2.1% Other Financing 50,099 29,365 15,000 10,000 -33.3% 0.0% Transfers In 3,087,864 13,483,136 21,374,150 23,652,600 10.7% 16.6% Total Revenues 40,679,364 56,490,853 74,807,765 80,003,630 6.9% 56.2% Total Beg. Bal. and Revenues 90,650,711 105,211,593 117,223,445 142,387,670 21.5% 100.0% Expenses Personnel Services 15,124,467 15,006,762 18,725,650 20,514,070 9.6% 14.4% Materials and Services 11,741,667 10,856,217 21,760,760 16,460,780 -24.4% 11.6% Capital Outlay 4,751,546 4,318,068 26,686,600 27,557,430 3.3% 19.4% Debt Service 7,236,717 14,842,148 2,479,100 2,151,710 -13.2% 1.5% Transfers Out 3,075,574 13,483,136 21,447,060 23,649,740 10.3% 16.6% Misc. 800,000 100.0% 0.6% Total Expenses Before Contingency 41,929,971 58,506,331 91,099,170 91,133,730 0.0% 64.0% Contingency & Reserves Contingency - - 12,553,955 17,894,630 42.5% 12.6% Reserve - SMR - - 3,102,360 3,808,880 22.8% 2.7% Reserve for Facilities - - 66,000 - -100.0% 0.0% Reserve for PERS - - - 0.0% 0.0% Reserve for Equipment - - 50,000 170,000 240.0% 0.1% Reserve for Future Years - - 9,597,960 28,626,430 198.3% 20.1% Reserve for Debt Service - - 754,000 754,000 0.0% 0.5% Total Contingency & Reserves - - 26,124,275 51,253,940 96.2% 36.0% Total Expenses/Contingency/Res. 41,929,971 58,506,331 117,223,445 142,387,670 21.5% 100.0% Net Fund Balance 48,720,740 46,705,262 - - Total Budget 90,650,711 105,211,593 117,223,445 142,387,670 21.5% ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 19 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 20 Full-time Equivalent (FTE) Summary by Supervising Group Actual Actual Budget Budget FTE % % of Department FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Change Change Total City Administrator 2.4 2.4 2.4 3.4 1.0 2% City Attorney 2.5 2.5 2.5 2.5 0.0 1% City Recorder 1.2 1.2 1.2 1.2 0.0 1% Finance 9.6 9.6 10.6 11.2 0.6 6% Human Resources 2.0 2.0 2.0 2.0 0.0 1% Economic Development 2.0 2.0 2.0 2.0 0.0 1% Community Services 50.0 50.5 50.5 44.7 -5.8 26% Information Technology 5.5 5.5 6.0 6.0 0.0 3% Community Development 7.8 7.8 10.3 10.5 0.2 6% Police 43.6 43.6 47.8 49.5 1.7 28% Public Works 38.5 38.5 42.5 42.0 -0.5 24% Total FTE 165.0 165.5 177.6 174.8 -2.8 -1.6% 100% The FTE Detail by Supervising Group on page 160 will provide the breakdown for this table. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 21 Property Tax Analysis Fiscal % Change Year Budgeted Actual in Actuals 2012-13 7,625,000 7,088,099 -4.3% 2013-14 7,000,000 7,138,762 0.7% 2014-15 7,200,000 7,508,936 5.2% 2015-16 7,900,000 7,915,800 5.4% 2016-17 8,058,000 8,358,013 5.6% 2017-18 8,720,576 8,640,389 3.4% 2018-19 9,002,200 8,963,468 3.7% 2019-20 9,218,000 9,100,728 1.5% 2020-21 9,500,000 9,610,805 5.6% 2021-22 9,928,180 9,855,872 2.5% 2022-23 10,374,950 General Fund The City of Woodburn’s permanent tax rate is $6.0534 per thousand, as set by Measure 50 in 1997-98. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 22 Major Taxpayers The City of Woodburn is diverse in many ways as evidenced by the variety of successful businesses shown as major taxpayers. Below is a list of the major taxpayers for FY 2021-22: The assessed valuation of $1,772,481,275 for FY 2021-22 was $27,345,746, or 1.57%, higher than the FY 2020-21 valuation of $1,745,135,529. 2021-22 2021-22 % of City Assessed Assessed Assessed Taxpayer Value Taxes Value* WOODBURN PREMIUM OUTLETS LLC 72,346,050 1,439,362 4.08% WINCO FOODS LLC 77,903,250 1,421,885 4.40% FOOD SERVICES OF AMERICA INC 30,263,450 552,037 1.71% HARDWARE WHOLESALERS INC 17,580,730 349,844 0.99% CASCADE MEADOW LLC 15,143,470 301,344 0.85% CROWN 2 DEVELOPMENT LLC 13,538,910 269,415 0.76% PORTLAND GENERAL ELECTRIC CO 13,512,030 246,713 0.76% AMAZON.COM SERVICES LLC 2,277,600 245,223 0.13% NORTHWEST NATURAL GAS CO 12,933,000 235,907 0.73% WAL-MART REAL ESTATE BUSINESS TR 11,951,380 218,002 0.67% KWDS LLC 10,231,900 203,608 0.58% STONEHEDGE PROPERTIES INC 90% & 9,331,000 185,680 0.53% FLEETWOOD HOMES INC 9,442,180 172,793 0.53% ARGO WOODBURN LLC 9,154,900 168,635 0.52% WOODBURN PLAZA LLC 8,393,570 166,855 0.47% WOODBURN INVESTMENT ASSOC 7,937,930 157,959 0.45% WAVE DIVISION HOLDINGS LLC 8,303,000 151,453 0.47% SPECIALTY POLYMERS INC 7,083,560 129,209 0.40% ART MORTGAGE BORROWER PROPCO 6,370,160 126,693 0.36% 3099 PACIFIC LLC 6,351,660 115,859 0.36% KERR CONTRACTORS OREGON INC 6,339,970 115,646 0.36% LUMEN TECHNOLOGIES INC 5,787,000 105,559 0.33% VILLAGE BY THE GREEN LLC 5,165,580 102,791 0.29% SABROSO COMPANY 5,356,730 97,710 0.30% SLW PROPERTIES LLC 4,860,920 95,740 0.27% ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 23 Reader’s Guide Fund Structure About Woodburn City Statistics – Location and Demographics City Statistics – Services City of Woodburn Budget Calendar Budgeting in Oregon Budgeting in the City of Woodburn Budget Document Columns Budget Assumptions Council Goals Functional Organization Chart ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 24 Fund Structure Bold funds denote classification as a major fund for auditing purposes. Funds not bolded are classified at non-major for auditing purposes. Governmental Funds Proprietary Funds General Services Funds Utility Funds Capital Construction Funds Special Revenue Funds Internal Service Funds Trust Funds City of Woodburn Budget by Funds TOTAL BUDGET = $142,387,660 General Fund $27,101,870 GO Bond $622,500 Transit $3,516,240 Street $8,069,530 General Cap Const $3,273,710 Street Storm Cap Const $4,545,000 Water Cap Const $5,380,000 Sewer Cap Const $11,460,000 Building Inspection $10,211,380 Housing Rehab $41,460 Asset Forfeiture $15,560 American Rescue Plan $3,987,640 Special Assessement $41,150 Parks SDC $8,002,740 Transportation SDC $12,952,190 Storm SDC $1,154,020 Water SDC $5,691,010 Sewer SDC $6,798,970 Lavelle Black Trust $33,560 Water $8,005,270 Sewer $16,596,250 Information Technology $1,860,170 Insurance $1,552,600 Equipment Replacement $1,083,720 PERS Reserve $391,120 Governmental Funds Proprietary Funds General Services Funds Utility Funds Capital Construction Funds Special Revenue Funds Internal Service Funds Trust Funds City of Woodburn Budget by Funds TOTAL BUDGET = $142,387,670 General Fund $27,101,870 GO Bond $622,510 Transit $3,516,240 Street $8,069,530 General Cap Const $3,273,710 Street Storm Cap Const $4,545,000 Water Cap Const $5,380,000 Sewer Cap Const $11,460,000 Building Inspection $10,211,380 Housing Rehab $41,460 Asset Forfeiture $15,560 American Rescue Plan $3,987,640 Special Assessement $41,150 Parks SDC $8,002,740 Transportation SDC $12,952,190 Storm SDC $1,154,020 Water SDC $5,691,010 Sewer SDC $6,798,970 Lavelle Black Trust $33,560 Water $8,005,270 Sewer $16,596,250 Information Technology $1,860,170 Insurance $1,552,600 Equipment Replacement $1,083,720 PERS Reserve $391,120 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 25 About Woodburn City Statistics – Location Demographics The City of Woodburn is located in Marion County, Oregon, 18 miles northeast of Salem and 30 miles southwest of Portland along the I-5 corridor. Woodburn is located in Oregon’s agricultural rich Willamette Valley, which experiences a moderate climate. Incorporated in 1889, Woodburn has changed significantly. The City originally began as a small farming and manufacturing community. Beginning the 1960s, Woodburn became a suburb of Salem and Portland with its proximity to I-5. Over the past two decades, Woodburn has grown 74.0 percent to an area of 5.4 square miles. Woodburn Premium Outlets, a top state tourist attraction, has over 100 brand name and specialty stores offering great shopping value. Situated in a large agricultural area, Woodburn is a gateway to many farms, nurseries and harvest festivals in the area. Al’s Garden Center started in Woodburn in 1948, Wooden Shoe Tulip Farm hosts a month-long Tulip Festival in March/April, Bauman’s Farm and Garden, in Gervais, hosts a month-long harvest festival in October, and Mt. Angel Oktoberfest celebrates the end of the harvest season in September. Another attraction is the Woodburn Dragstrip just west of I-5. Built in 1961, Woodburn Dragstrip has a ¼-mile track and hosts many racing events from March through October. Woodburn is a very diverse community. With a population of 26,250 Woodburn is the 23rd most populated city in Oregon and 3rd most populated city in Marion County. The City provides a full range of municipal services, including but not limited to: police, water, wastewater, municipal court, public works, economic development, community planning and building inspections, transit services, parks, recreation, aquatics, and library. Other statistical information from U.S. Census Bureau, American Fact Finder: Median income: $52,250 Number of companies: 1,339 High School Graduate or Higher: 70% Total Housing units: 9,742 Bachelor’s degree or higher: 17% Median Age: 38.1 Hispanic or Latino population: 61.6% Veterans: 1,309 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 26 City Statistics – Services Actual Actual Actual % FY 2018-19 FY 2019-20 FY 2020-21 Change Community Services Parks Parks/Open space acreage 128 128 128 0% Playgrounds 8 8 8 0% Picnic Shelters 6 6 6 0% Park Restrooms 4 4 4 0% Sports Fields 8 8 8 0% Library Attendance 116,223 82,066 18,206 -78% Circulation 163,676 155,627 172,509 11% Volumes in Collection 133,522 153,571 195,996 28% Volumes Added 12,700 24,669 18,720 -24% Computer Usage, # of Internet Sessions 9,224 13,617 555 -96% Wi-Fi Connections 158,058 109,945 69,032 -37% Program Attendance 9,752 3,605 113 -97% Aquatics Attendance 170,415 111,145 0 -100% Lesson Enrollment 1,112 577 0 -100% Unique Primary Active Memberships (not family pass) 1,667 1,440 0 -100% Recreation Youth Sports, participants 1,264 719 0 -100% Adult Sports, number of teams 35 8 0 -100% Youth Programs, participants 207 109 0 -100% Adult Programs, participants 361 233 0 -100% Special Events, attendance 34,861 28,710 0 -100% Public Transportation Fixed Route Rides 22,374 14,405 17,492 21% Fixed Route Mileage 45,283 42,840 49,620 16% Dial-A-Ride Trips 6,696 5,271 5,679 8% Dial-A-Ride Mileage 21,001 19,869 20,456 3% Out of Town Medical Rides 2,368 1,850 1,377 -26% Description ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 27 Actual Actual Actual % FY 2018-19 FY 2019-20 FY 2020-21 Change City Utilities Water Production capacity, million gallons/day 2 2 2.6 30% Peak capacity demand, million gallons/day 5.5 5.5 5.6 2% Storage capacity, million gallons 6 6 6 0% 1750000 Number of wells 7 7 7 0% Miles of water mains 100 99 102 3% Customers 7,315 7,212 7,634 6% Fire Hydrants 980 974 1,089 12% Wastewater Average daily treatment, million gallons/day 2-3 2-3 2-3 0% Peak capacity demand, million gallons/day 16 16 16 0% Miles of sewer pipeline 93 93 94 1% Lift stations 8 8 9 13% Stormwater Miles of storm sewer 63 63 65 3% Manholes 1,466 1,466 1,466 0% Public Safety Police Calls 14,848 13,423 13,702 2% Sworn Officers 35 35 36 3% Arrests 956 881 882 0% Offenses 2,952 3,257 2,572 -21% Crime Index (Violent Crime) 482 362 235 -35% Crime Index (Property Crime) 1,985 1,767 1,033 -42% Officers per 1,000 Citizens 1.34 1.36 1.38 1% Building/Planning Building Permits issued Residential, New 32 55 205 273% Multi Family 5 - 7 Assisted Living Facilities - - 0% Residential Additions & Alterations 35 40 68 70% Industrial 2 1 - -100% Commercial 85 65 40 -38% Signs and Fences 1 - 98 1% Manufactured Homes - - 2 0% Total Building Permits Issued 160 161 322 100% Planning Activity Pre-application Conferences 30 25 28 12% Description ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 28 The Budget Process Budgeting in Oregon A budget is a financial plan for one fiscal year. In Oregon, local governments operate on a fiscal year that begins July 1 and ends the following June 30. A budget shows the estimated costs, called expenditures, in the coming fiscal year. It shows other budget requirements that must be planned for, but will not actually be spent. It also shows the money, called resources or revenues, the local government estimates will be available to pay for these expenditures. In Oregon, a budget is necessary to justify the need for a given rate and amount of property tax. Preparing a budget allows a local government to look at its needs in light of the money available. In Oregon, all local governments must plan a budget that has equal resources and requirements, in other words, a balanced budget. The Budget Officer presents the budget to a budget committee. The committee consists of the elected officials of the City Council, along with an equal number of electors of the City. After the budget committee has reviewed and/or made adjustments, they approve the budget. Local budget law process requires that certain specific actions happen as a local government prepares its annual budget. The process can be broken down into four phases: Phase 1: The Budget Officer puts together a proposed budget. The Budget Officer must prepare the proposed budget in a format, designated by the Department of Revenue, which meets the requirements set out in the statutes. In larger local governments, department heads or program managers may help. Phase 2: The Budget Committee approves the budget. Statutes spell out who can be on the budget committee. The Budget Committee reviews the proposed budget, listens to the comments from citizens and then approves the budget. Special public notices are required before the budget committee’s first meeting. Phase 3: City Council adopts the budget and, when appropriate, certifies property taxes to the County Assessor. This phase includes a special hearing of the governing body and specific public notices, including a summary of the approved budget. Special forms must also be used to notify the County Assessor of the local government’s property tax levy. Adoption of the budget must occur no later than June 30. Phase 4: This phase occurs during the fiscal year budget period when the local government is operating under the adopted budget. This phase includes changes to the adopted budget, which must be made before additional money is spent, or money is spent for a different purpose than described in the adopted budget. You can make changes to the budget through resolution transfers and supplemental budgets. Resolution Transfers A resolution transfer is a way to move appropriations from one existing category to another, usually within the same fund, during the fiscal year. To transfer resources/appropriations the governing body must pass a resolution. The resolution must state the need, purpose and amount of the transfer. Resolution transfers are used within a fund. For example, within the General Fund you can use a resolution to transfer appropriation authority from one department to another. The total appropriations for the General Fund do not change. Supplemental Budget A supplemental budget modifies the adopted budget and is used to create new appropriations to spend resources. They can also be used to transfer resources/appropriations between funds. A supplemental budget can be created when: ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 29 An occurrence or condition that was not known at the time the adopted budget was prepared requires a change in financial planning; A situation that was not foreseen at the time the adopted budget was prepared and requires prompt action; Money that was not anticipated when the adopted budget was prepared is made available by another unit of federal, state, or local government; A request for services or facilities is received, the cost of which will be paid for by a private individual, corporation, or another governmental unit and was not known at the time the adopted budget was prepared; Property taxes are received in an amount much greater than the amounts estimated in the adopted budget and the difference in resources will significantly affect the level of service the local government could provide. There are two processes for preparing and adopting a supplemental budget. If the plan is to adjust a current budget fund by less than 10.0 percent of that fund’s expenditures, then the process to adopt the supplemental budget is fairly simple. If the supplemental budget will be adjusting more than one fund, the change to each fund must be less than 10.0 percent to use the simpler process. If the change that needs to be made to a fund of the adopted budget is 10.0 percent or more of the expenditures of the fund, then a longer budgeting process must be followed. The two procedures are: Less than 10.0 percent The governing body adopts the supplemental budget at a regular scheduled Council meeting. The budget committee is not required. Notice of the regular meeting at which the supplemental budget will be adopted is published in one of the following ways: published in local newspaper, mailed to every citizen using the U. S. Postal Service or hand delivered to every citizen. At the meeting, a resolution adopting the supplemental budget and making appropriations is approved. More than 10.0 percent A special hearing must be held to discuss and adopt the supplemental budget. The governing body holds the hearing. The budget committee is not required to be involved. Five to 30 days before the hearing a notice of the hearing and summary of the supplemental budget are published using one of the publication methods previously described. The governing body enacts a resolution to adopt and appropriate the supplemental budget after the hearing. Budgeting in the City of Woodburn In the City of Woodburn, the budget is prepared in accordance with ORS 294. The City Administrator serves as the Budget Officer per ORS 294.331 and is responsible for the budget preparation and maintenance, along with the presenting of the budget message. The budget is presented in fund/department categories and adopted at the fund total. The adopted budget may be amended by transfers (ORS 294.450) or supplemental approval (ORS 294.480 to 294.283). All budget adjustments are made via resolutions and do not require the approval of the Budget Committee members. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 30 City of Woodburn Budget Calendar December – January Revenue and expense estimates are gathered for beginning balance calculations Kickoff memo distributed to departments with budget goals and limitations Request for new personnel, capital outlay, and equipment February Departments enter budgets into accounting system March Meetings are held with City Administrator and department directors Proposed budget is drafted for committee review April Notice of budget committee meeting is submitted and posted on website Proposed budget is drafted for committee review April-May Budget committee meets to discuss proposed budget and approve Print notices of budget adoption public hearing June Council holds public budget meeting and discusses any possible changes Council adopts budget, makes appropriations and declares tax levies July Adopted budget takes effect Budget packets are submitted to County Assessor Revenue sharing certificates are submitted to state of Oregon Basis of Budgeting Governmental funds use a modified accrual basis of budgeting and reporting. Under this method, revenues are budgeted if they are measurable and available within 60 days of the fiscal year end. Revenues subject to accrual include property tax, franchise fees, interest, and state shared revenues. Expenditures are budgeted in the period during which goods or services are provided. Principal and interest on general obligation bonds are budgeted in the fiscal year of payment. Compensated absences are not budgeted. Proprietary funds use a similar modified accrual basis except that revenues are budgeted when earned and compensated absences are accrued as an expense. Supporting Schedules The supporting schedules provide more detail for readers. The supporting schedules (page 155) include Debt Overview, Personnel Allocation, FTE Detail by Supervising Group, Budgeted Transfers, and Capital Construction Projects. Budget Document Columns Within Oregon local budget law, six columns of data are required. The first two columns are two consecutive prior years of actual data, followed by one column containing the current fiscal year budget as amended by supplemental adjustments. The next three columns on the right are all related to the progress of the budget as it moves through the various required phases. From left to right, the first column is the budget as proposed by the budget officer. The middle column is the amount approved by the budget committee. The final column is the adopted budget by the City Council. FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Council & Mayor - - 10,730 Personnel Services 11,380 11,380 11,380 31,288 61,911 71,180 Materials & Services 73,680 73,680 73,680 31,288 61,911 81,910 Council & Mayor Total 85,060 85,060 85,060 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 31 Budget Assumptions The following assumptions were used in the development of the budget. Primary Revenue Sources Property taxes are expected to increase 4.5 percent (after discounts and delinquencies) Franchise fees are expected to grow by 2.0 percent State revenue sharing is projected to increase by 1.0 percent All other revenue sources are estimated using trend analysis Personnel Services Position budgeting utilized actual amounts from the payroll system as much as possible Step increases budgeted based on employee anniversary dates Minimum wage increases to $13.50 per hour effective July 1, 2022 A Cost of Living Adjustment (COLA) was calculated for unrepresented/management employees Bargaining Group FY 2020-21 FY 2021-22 FY 2022-23 Woodburn Police Association – Officers (WPA) contract end 6/2022 2.8% 2.5% Unknown Woodburn Police Association – Community Service Officers (WPA) 2.8% 2.5% Unknown American Federation of State, County, and Municipal Employees (AFSCME) contract ends 6/2022 3% 3% Unknown Health insurance premiums (medical, dental and vision) increased by 5.0 percent PERS employer rates (rounded) effective July 1, 2021 through June 30, 2023, excluding 6.0 percent PERS pickup: o General Service Tier 1 & 2 – 19.12 percent o General Service Oregon Public Service Retirement Plan (OPSRP) – 15.73 percent o Police Tier 1 & 2 – 25.60 percent o Police OPSRP – 20.09 percent Unemployment rate of 0.1 percent Paid Family Leave rate of 0.5 percent Materials & Services To increase from the prior year by 6.0 percent, due to unusually high levels of inflation Capital Outlay Budgeted amounts in this category are estimated on the purchase cost for the entire project Costs include all ancillary expenses needed to put the asset into operation Indirect Cost Allocations Administrative functions are allocated to benefiting departments o IT costs are allocated based on the number and types of computers in service o Internal rent is allocated based on square footage of the building being served o Insurance Fund charges are based on the underlying drivers such as labor costs, insurance rate for workers’ compensation, or vehicles in use for auto insurance o The Transit Fund is allocated the federally allowed de minimus of 10.0 percent of the fund’s budget ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 32 Council Goals The Woodburn City Council held a goal setting retreat in March of 2021, followed by Council adopting the following goals at their regular meeting on April 12, 2021: Council Priorities: 1. Create an inclusive environment where residents and civic organizations participate and are engaged in the community that is vibrant, safe, and active. 2. Promote an environment that encourages sustainable economic health maximizing our geographic, workforce, cultural, and community assets. Goals: Crisis Impacts, Recovery and Preparation A. Restore General Fund services, such as public safety, parks and recreational programs, and community/business economic recovery in a sustainable manner as described in the City Council’s Financial Policy. B. Examine the City’s successes, challenges, communications, learnings and opportunities through these crises to inform the City’s future emergency preparedness measures. C. Examine how these crises affected our diverse community and explore a model that provides a neighborhood structure for engaging and communicating with our citizens, particularly during future emergencies. D. Work towards building and strengthening relationships with non-profit, medical and governmental organizations to increase service available to the Woodburn community and be better prepared for future emergencies. Council Projects: 1. Establish a grant/loan match program for replacing and repairing sidewalks within the Urban Renewal District and elsewhere as resources are available. 2. Create a City Tree Planting program with the goal of planting 110 trees in 24 months in public rights-of-way, parks, and on private property. 3. Establish a common understanding of DEI concepts, how an equity lens approach can be applied to our City services, programs, and communications through training and the experience of other organizations in our community. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 33 Functional Organization Chart City of Woodburn Pop. 26,250 City Attorney Mayor and City Council City Administrator Municipal Court Judge Assistant City Administrator City Recorder Finance Director Human Resources Director Community Development Director Economic Development Director Police Chief Public Works Director Wastewater Surface Water Drinking Water Street Maintenance Fleet Maintenance Library Aquatics Recreation Parks Maintenance Special Projects Community Relations Museum Planning Building Finance Non-Departmental GO Debt Service Housing Rehab PERS Reserve Insurance Risk Management Police Asset Forfeiture LaVelle Black Trust Economic Development Urban Renewal Human Resources Information Technology Engineering Transit Community Services Director ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 34 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 35 General Services General Fund Revenue Sources and Expenditures – General Fund Summary of General Fund Expenditures by Departments General Fund Revenue Sources and Other Discussion General Fund – Revenue Detail General Fund – Expenditures by Department o Administration Council & Mayor City Administrator City Attorney Finance City Recorder Human Resources o Economic Development o Police o Community Services Library Aquatics Recreation Parks and Facilities Maintenance Community Services Administration o Planning o Engineering o Non-Departmental o Contingency/Ending Fund Balance Transit Fund Street Fund GO Debt Service Fund ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 36 Summary of Revenues and Expenditures – General Fund 001 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 % % Total Actual Actual Budget Budget Change Budget Beginning Balance 6,278,087 6,558,856 7,889,060 8,663,050 9.8% 32.0% Revenues Taxes 9,932,526 10,355,443 10,489,270 11,041,560 5.3% 40.7% Licenses and Permits 452,660 518,207 471,235 582,890 23.7% 2.2% Intergovernmental 1,281,340 2,012,145 1,834,060 2,015,840 9.9% 7.4% Charges for Goods and Services 660,902 176,421 696,600 625,750 -10.2% 2.3% Fines and Forefeits 352,400 335,368 1,028,000 1,045,050 1.7% 3.9% Franchise Fees 1,790,637 1,975,450 2,000,400 2,097,160 4.8% 7.7% Miscellaneous Revenue 356,863 240,665 345,630 349,570 1.1% 1.3% Transfers In - - 408,000 681,000 66.9% 2.5% Total Revenues 14,827,328 15,613,700 17,273,195 18,438,820 6.7% 68.0% Total Beg. Bal. and Revenues 21,105,415 22,172,556 25,162,255 27,101,870 7.7% 100.0% Expenditures Personnel Services 9,096,107 9,065,184 11,193,985 12,373,620 10.5% 45.7% Materials and Services 3,979,794 4,264,258 5,582,310 5,365,810 -3.9% 19.8% Debt Service 574,391 574,448 643,000 - -100.0% 0.0% Capital Outlay 27,976 73,234 238,500 227,000 -4.8% 0.8% Transfers Out 868,290 150,000 457,660 834,950 82.4% 3.1% Total Exp. Before Contingency 14,546,558 14,127,124 18,115,455 18,801,380 3.8% 69.4% Contingency & Reserves Contingency - - 3,938,440 4,491,610 14.0% 16.6% Reserve - SMR - - 3,102,360 3,808,880 22.8% 14.1% Reserve for Facilities - - 6,000 - -100.0% 0.0% Total Contingency & Reserves - - 7,046,800 8,300,490 17.8% 30.6% Total Expenditures 14,546,558 14,127,124 25,162,255 27,101,870 7.7% 100.0% Fund Net 6,558,857 8,045,432 - - Total Expenditures and Fund Net 21,105,415 22,172,556 25,162,255 27,101,870 7.7% ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 37 Summary of General Fund Expenditures by Department FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 % of Actual Actual Budget Budget Budget General Fund 101 - AdministrationA 1,289,089 1,287,975 1,963,490 2,238,230 8% 125 - Economic Development 138,365 177,914 459,930 273,220 1% 211 - Police 7,574,867 7,708,918 8,699,850 9,583,820 35% 411 - Community ServicesB 3,103,379 2,368,324 3,885,470 3,910,125 14% 511 - Planning 470,851 573,465 663,370 774,065 3% 651 - Engineering 242,796 256,728 338,225 382,720 1% 199 - Non-Departmental 1,727,211 1,753,799 2,105,120 1,639,200 6% Contingency & Reserve - - 7,046,800 8,300,490 31% General Fund Expenditures Total 14,546,558 14,127,124 25,162,255 27,101,870 100% Expenditures (less Contingency & Reserves) 14,546,558 14,127,124 18,115,455 18,801,380 Year-over-Year Change 3,988,331 685,925 28.2% 3.8% A Administration includes Council and Mayor, City Administrator, City Recorder, City Attorney, Finance and Human Resources B Community Services includes Library, Aquatics, Recreation, Parks & Facilities Maintenance and Community Services Administration ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 38 General Fund Revenue Sources and Other Discussion Beginning Fund Balance in the General Fund is projected to have an increase in FY 2022-23. Due to the uncertainty of the pandemic continuing into the FY 2022-23, this amount could change and may need to be modified as we progress into the budget year. Taxes in the General Fund is for property and hotel-motel taxes. Hotel/motel tax is budgeted higher than the current year budget based on historical trends. Licenses & Permits were increased based on current year construction permits. This category of revenue includes business license fees, taxicab permits, construction permits and other license fees that are dependent on the economy. Intergovernmental revenues include grants, shared agreements for police services, regional library services and state revenue for liquor proration/cigarette tax/revenue sharing. Charges for Goods and Services within the General Fund contain many of the parks and recreation fees, police reimbursements, planning fees, aquatic center charges for admission and memberships, and other charges. The decrease is primarily attributable to decreased aquatics memberships/admission and Fiesta event revenue due to the uncertainty of the pandemic restrictions. Planning fees are expected to rise due to increased development. Franchise Fees are right-of-way payments based on franchisee revenue (e.g. PGE, NW Natural Gas, Century Link, Datavision, Wave Broadband, Allied Waste, Woodburn Ambulance, and City Water and Sewer). In FY 2022-2023, franchise fees are projected to increase due to an increased number of franchisees paying right-of-way fees to the City as well as a projected increase in revenue for franchisees such as PGE and NW Natural. Fines & Forfeits is a category comprised mainly of court and library fines and is anticipated to increase due to fines collected from the implementation of the Speed on Green program in October 2021. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 39 General Fund – Revenue Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 000 - Revenue 6,278,087 6,558,856 7,889,060 3081 Beginning Fund Balance 8,663,050 8,663,050 8,663,050 9,313,051 9,610,805 9,928,180 3111 Property Tax - Current 10,374,950 10,374,950 10,374,950 189,075 221,600 200,590 3112 Property Tax - Delinquent 206,610 206,610 206,610 40,580 - - 3113 Pmt in Lieu of Taxes - - - 389,819 523,038 360,500 3133 Hotel/Motel Tax 460,000 460,000 460,000 50,185 44,088 55,000 3211 Business License 55,500 55,500 55,500 - 6,300 20,000 3213 RoW Utility License 20,200 20,200 20,200 3,207 2,764 3,900 3219 Other License 4,000 4,000 4,000 1,800 2,080 3,000 3220 Taxicab Permits 3,100 3,100 3,100 - 106,972 100,000 3226 RoW Franchise Revenue 103,000 103,000 103,000 1,174,833 1,231,217 1,270,400 3228 Franchise Fees 1,305,400 1,305,400 1,305,400 73,674 696,846 - 3333 Federal Grants Indirect 74,410 74,410 74,410 615,804 637,262 630,000 3243 Right of Way 688,760 688,760 688,760 - 100,745 - 3341 State Grants - - - - 24,000 250,000 3351 Grants 750,000 750,000 750,000 444,454 490,990 360,000 3362 State Liquor Proration 448,900 448,900 448,900 27,185 24,171 35,000 3363 State Cigarette Tax 40,000 40,000 40,000 336,879 376,023 275,000 3364 State Revenue Sharing 340,250 340,250 340,250 94,964 84,137 25,000 3367 State Marijuana Tax Distribution 25,000 25,000 25,000 59 91 100 3415 Sale of Documents 100 100 100 169,586 68,554 125,000 3611 Interest from Investments 126,250 126,250 126,250 2,400 2,400 1,800 3625 Facilities Rent 1,800 1,800 1,800 - 1,509 2,000 3641 Annual Access Fee 3,000 3,000 3,000 - 25 - 3643 NSF Check Fee - - - 18,150 5,120 3,000 3679 Donations - Other 3,000 3,000 3,000 22,115 21,815 25,000 3691 Sale of Surplus Property 25,250 25,250 25,250 10 - - 3692.101 Copies--Other - - - 231 0 - 3698 Cash Long and Short - - - 47,188 55,298 45,500 3699 Other Miscellaneous Income 45,960 45,960 45,960 - 2,000 - 3699.107 Building Maintenance Fees - 3,493 - - 3881 Reimbursements - - - 19,296,830 20,898,706 21,608,030 Department Total: 000 - Revenue 23,768,490 23,768,490 23,768,490 Divison: Transfers In - - 408,000 3971.136 Transfer From American Rescue Plan Fund 681,000 681,000 681,000 - - 408,000 Department Total: 000 - Revenue 681,000 681,000 681,000 Department: 101 - Administration 15,025 16,150 15,000 3416 Lien Search Revenue 15,150 15,150 15,150 23,950 25,074 24,500 3530 Court Fines from Other Jurisdictions 24,750 24,750 24,750 309,271 289,403 980,000 3531 Court Fines 989,800 989,800 989,800 348,246 330,627 1,019,500 Department Total: 101 - Administration 1,029,700 1,029,700 1,029,700 Department: 125 - Economic Development 15,000 - 265,000 3351 Grants 15,000 15,000 15,000 - - 15,000 3699 Other Miscellaneous Income 23,000 23,000 23,000 15,000 - 280,000 Department Total: 125 - Economic Development 38,000 38,000 38,000 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 40 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Adopted Account Description Proposed Approved Adopted Department: 211 - Police 3,190 - 45,000 3332 Federal Grants 45,000 45,000 45,000 - - 5,000 3341 State Grants 5,000 5,000 5,000 14,489 10,910 20,000 3421 Police Reimbursements 15,000 15,000 15,000 85,840 - 105,000 3421.001 Reimbursements School District 105,000 105,000 105,000 115,985 105,756 156,000 3421.013 Reimbursements Marion County 156,000 156,000 156,000 8,227 8,701 8,000 3531 Court Fines - - - - - - 3531.101 Police Training Surcharge 15,000 15,000 15,000 8,250 10,350 10,000 3532 Towing Fee 10,000 10,000 10,000 330 1,[PHONE REDACTED] Alarm Fee 500 500 500 150 2,500 4,000 3673 Donations-Police 4,000 4,000 4,000 (1,997) - 4,500 3699 Other Miscellaneous Income 3,500 3,500 3,500 10,248 - - 3881 Reimbursements - - - - 320 3,000 3881.001 Reimbursement--Training 3,000 3,000 3,000 244,712 140,142 361,000 Department Total: 211 - Police 362,000 362,000 362,000 Department: 411 - Community Services 128 - 159,660 3351 Grants 12,000 12,000 12,000 97,874 92,954 80,000 3365 Regional Library Services 136,590 136,590 136,590 4,392 4,416 4,400 3366 Ready to Read Grant 4,650 4,650 4,650 100 - - 3672.101 Gates Library Grant - - - 7,452 - 5,500 3417 Resale of Merchandise 5,500 5,500 5,500 9,894 - 6,000 3418 Concession Sales 6,000 6,000 6,000 198,177 5,837 188,500 3471 Pool Program Revenues 188,500 188,500 188,500 302 285 1,000 3472 Rural Readers' Fees 1,000 1,000 1,000 48,035 (50) 45,500 3473 Recreation Program Revenues 40,500 40,500 40,500 2,285 - - 3474 Event Admission - - - 62,108 - 129,000 3474.099 Fiesta Events 30,000 30,000 30,000 8,515 - - 3476 Event Sponsorships - - - 61,230 3,750 - 3476.099 Fiesta Events Sponsorships 38,000 38,000 38,000 31,506 33,666 25,000 3491 Rental Income 25,000 25,000 25,000 2,371 235 5,000 3536 Library Fines 5,000 5,000 5,000 3,902 150 16,000 3625 Facilities Rent 16,000 16,000 16,000 66,670 72,150 71,430 3651 Internal Rent Revenue 74,410 74,410 74,410 9 - - 3671 Donations-Parks - - - 12 116 - 3672 Donations-Library - - - 7,240 2,050 9,000 3672.001 Donations-Library - Music in the Park - - - - 50 - 3675 Donations-Museum - - - - - 2,000 3677 Donations-Pool 2,000 2,000 2,000 2,835 3,316 2,000 3695 Lost Book Revenue 2,000 2,000 2,000 10 (10) - 3696 Friends of Library Sales - - - 15 8 - 3698 Cash Long and Short - - - 4,596 3,319 16,400 3699 Other Miscellaneous Income 16,400 16,400 16,400 619,659 222,243 766,390 Department Total: 499 - Community Services 603,550 603,550 603,550 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 41 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Adopted Account Description Proposed Approved Adopted Department: 511 - Planning 48,549 75,112 70,210 3451 T&E Planning Develop Fee 100,000 100,000 100,000 170,499 189,762 148,500 3456 Planning Fees 200,000 200,000 200,000 219,048 264,873 218,710 Department Total: 511 - Planning 300,000 300,000 300,000 Department: 651 - Engineering 154,142 160,530 125,000 3224 R/W Construction Permits 162,140 162,140 162,140 - - 80,000 3341 State Grants - - - 24,278 37,573 45,625 3451 T&E Planning Develop Fee 37,950 37,950 37,950 183,500 117,863 250,000 3656 Engineering Internal Project WO Rev 119,040 119,040 119,040 361,921 315,966 500,625 Department Total: 651 - Engineering 319,130 319,130 319,130 21,105,415 22,172,556 25,162,255 Revenues Total 27,101,870 27,101,870 27,101,870 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 42 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 43 General Fund – Expenditures by Department Administration Department Administration department includes six divisions: Council & Mayor, City Administrator, City Attorney, Finance, City Recorder, and Human Resources. The budget detail at the divisional level is shown on the following pages. Summary of Department FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Administration Department 873,964 895,874 1,260,830 Personnel Services 1,526,520 1,526,520 1,526,520 415,124 392,101 702,660 Materials & Services 711,710 711,710 711,710 1,289,089 1,287,976 1,963,490 Administration Total 2,238,230 2,238,230 2,238,230 Total by Division 31,288 61,911 81,910 Council & Mayor 85,060 85,060 85,060 245,940 268,528 298,400 City Administrator 381,580 381,580 381,580 210,278 215,680 228,180 City Attorney 250,510 250,510 250,510 535,040 484,106 1,014,830 Finance 1,161,860 1,161,860 1,161,860 88,761 90,327 100,410 City Recorder 117,490 117,490 117,490 177,782 167,422 239,760 Human Resources 241,730 241,730 241,730 1,289,089 1,287,976 1,963,490 Total by Division 2,238,230 2,238,230 2,238,230 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 44 Council & Mayor Fund/Fund Number: General – 001 Department/Department Number: Administration – 101 Division/Division Number: Council & Mayor – 1111 Department Director: Scott Derickson Description of purpose/functions of department The full elected City Council is composed of a Mayor and six Councilors who represent the six wards (shown on the map), and are responsible for determining the City’s direction and priorities, and representing the City by their membership on regional forums and civic organizations. Pursuant to Section 13, Woodburn Charter of 1982, the City Council is required to hold a regular meeting at least once a month in the City at a time and place, which it designates. The regular meetings are generally held on the second and fourth Monday of each month, at 7 p.m. in City Hall. This department budget accounts for costs incurred by the Mayor and City Council. The department costs include office space and equipment overhead, meeting expenses and community outreach. Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Projected FY 2022-23 Goals Council Meeting 17 21* 24 24 **In FY 2019-20, Council meetings were held remotely due to the Coronavirus restrictions and beginning in March, the City Council changed from having two meetings a month to having only one meeting a month. Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Council & Mayor - - 10,730 Personnel Services 11,380 11,380 11,380 31,288 61,911 71,180 Materials & Services 73,680 73,680 73,680 31,288 61,911 81,910 Council & Mayor Total 85,060 85,060 85,060 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 45 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 101 - Administration Division: 1111 - Council & Mayor Expenditures - - 8,700 5112 Part-Time Wages 9,140 9,140 9,140 - - 650 5212 Social Security 720 720 720 - - 1,380 5214 Retirement 1,450 1,450 1,450 - - - 5216 Unemployment Insurance 70 70 70 - - 10,730 Total - Personnel Services 11,380 11,380 11,380 1,000 99 1,000 5319 Office Supplies 1,000 1,000 1,000 6,041 146 1,500 5419 Other Professional Serv 1,500 1,500 1,500 1,137 [PHONE REDACTED] Telephone/Data 750 750 750 17,220 60,270 61,740 5428 IT Support 64,260 64,260 64,260 1,650 - 2,000 5432 Meals 2,000 2,000 2,000 - - 330 5433 Mileage 330 330 330 356 - 700 5439 Travel 700 700 700 60 60 60 5464 Workers' Comp 40 40 40 3,824 455 3,000 5492 Registrations/Training 3,000 3,000 3,000 - - 100 5493 Printing/Binding 100 100 100 31,288 61,911 71,180 Total - Materials & Services 73,680 73,680 73,680 31,288 61,911 81,910 Division Total: 1111 - Council & Mayor 85,060 85,060 85,060 City Council Ward Map ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 46 City Administrator Fund/Fund Number: General – 001 Department/Department Number: Administration — 101 Division/Division Number: City Administrator – 1211 Department Director: Scott Derickson Description of purpose/functions of department Section 21, Woodburn Charter of 1982, generally defines the function of the City Administrator as being the government’s administrative head. The Charter specifically defines the powers and duties as: Advising the Council of the affairs of the City Ensuring that all ordinances are enforced and the provisions of contracts are observed Appointing and removing of all City officers, and general control over City employees Acting as purchasing agent for the City Supervising of all public utilities owned/operated by the City, and of all City property Other duties required by the Charter or City Council This department consists of 3.4 FTE responsible for carrying out the duties listed above. Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Projected FY 2022-23 Goal # of accounts registered to receive weekly E-blasts 1,450 1654 1705 1750 # of accounts registered to receive weekly Spanish E-blasts 285 301 310 320 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted City Administrator 216,094 226,165 235,690 Personnel Services 314,060 314,060 314,060 29,846 42,363 62,710 Materials & Services 67,520 67,520 67,520 245,940 268,528 298,400 City Administrator Total 381,580 381,580 381,580 2.4 2.4 2.4 Full-Time Equivalent (FTE) 3.4 3.4 3.4 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 47 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 101 - Administration Division: 1211 - City Administrator Expenditures 140,092 143,822 153,400 5111 Regular Wages 205,310 205,310 205,310 51 22 - 5121 Overtime - - - 27 27 30 5211 OR Workers' Benefit 40 40 40 9,596 10,132 10,800 5212 Social Security 14,020 14,020 14,020 18,629 19,225 20,030 5213 Med & Dent Ins 26,690 26,690 26,690 46,994 52,206 50,680 5214 Retirement 66,350 66,350 66,350 390 [PHONE REDACTED] Long Term Disability Ins 260 260 260 119 [PHONE REDACTED] Unemployment Insurance 1,230 1,230 1,230 196 [PHONE REDACTED] Life Insurance 160 160 160 216,094 226,165 235,690 Total - Personnel Services 314,060 314,060 314,060 1,610 864 2,000 5319 Office Supplies 2,000 2,000 2,000 2,355 2,745 2,000 5419 Other Professional Serv 2,000 2,000 2,000 2,173 2,539 1,800 5421 Telephone/Data 1,800 1,800 1,800 248 [PHONE REDACTED] Postage 500 500 500 14,240 14,240 14,800 5428 IT Support 19,740 19,740 19,740 177 - 1,170 5432 Meals 1,170 1,170 1,170 - - 1,000 5433 Mileage 1,000 1,000 1,000 2,292 - 5,000 5439 Travel 5,000 5,000 5,000 454 [PHONE REDACTED] Leases - Other 600 600 600 940 [PHONE REDACTED] Workers' Comp 710 710 710 - 35 20,000 5485 Leadership Development 20,000 20,000 20,000 3,716 19,529 10,000 5491 Dues & Subscriptions 10,000 10,000 10,000 1,640 620 3,000 5492 Registrations/Training 3,000 3,000 3,000 29,846 42,363 62,710 Total - Materials & Services 67,520 67,520 67,520 245,940 268,528 298,400 Division Total: 1211 - City Administrator 381,580 381,580 381,580 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 48 City Attorney Fund/Fund Number: General – 001 Department/Department Number: Administration – 101 Division/Division Number: City Attorney – 1411 Department Director: N. Robert Shields Description of purpose/function of department The City Attorney provides a wide range of legal services, including legal advice to the City Council, City Administrator and departments; drafting ordinances and resolutions; reviewing and preparing agreements; negotiating with employee unions; and representing the City in state and federal courts. Description of department, including number of personnel The department consists of 2.5 FTE: the City Attorney, Assistant City Attorney and an Executive/Legal Assistant that is shared with the City Administrator. Description of FY 2021-22 Accomplishments Recovered $159,888 on insurance claim against City County Insurance Service (CIS) for damage to poplar tree facility at Wastewater Treatment Plant. Defended Trillium land use decision on appeal to the Land Use Board of Appeals (LUBA) and brought the case to a satisfactory conclusion. Assisted Planning Department with land use issues on the Amazon project. Settled labor negotiations with Woodburn Police Association including strengthening requirements for officers using body cams. Provided timely legal advice to City Council, City Administration, and departments. Description of FY 2022-23 Proposed Focus/Goals Negotiate new collective-bargaining agreement with Woodburn Police Association. Negotiate new collective-bargaining agreement with AFSCME. Assist Planning Department with Urban Growth Boundary amendment to urbanize the designated Urban Reserve Area. Assist Planning Department with legal issues on the Amazon project and other land use development projects. Provide timely legal advice to City Council, City Administration, and departments. Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Proposed FY 2022-23 Goal Review and revision of major city ordinances 4 4 4 4 Legal input into agenda items submitted to Council within internal deadlines 100% 100% 100% 100% ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 49 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted City Attorney 173,596 180,925 185,520 Personnel Services 207,680 207,680 207,680 36,682 34,756 42,660 Materials & Services 42,830 42,830 42,830 210,278 215,680 228,180 City Attorney Total 250,510 250,510 250,510 2.5 2.5 2.5 Full-Time Equivalent (FTE) 2.5 2.5 2.5 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 101 - Administration Division: 1411 - City Attorney Expenditures 108,846 112,099 116,810 5111 Regular Wages 131,390 131,390 131,390 66 29 - 5121 Overtime - - - 22 21 20 5211 OR Workers' Benefit 20 20 20 7,854 8,266 8,770 5212 Social Security 9,610 9,610 9,610 18,871 19,333 20,070 5213 Med & Dent Ins 21,240 21,240 21,240 37,361 40,577 39,240 5214 Retirement 44,270 44,270 44,270 325 [PHONE REDACTED] Long Term Disability Ins 220 220 220 87 [PHONE REDACTED] Unemployment Insurance 790 790 790 164 [PHONE REDACTED] Life Insurance 140 140 140 173,596 180,925 185,520 Total - Personnel Services 207,680 207,680 207,680 6,694 7,243 6,500 5314 Books 8,000 8,000 8,000 686 981 2,000 5319 Office Supplies 2,000 2,000 2,000 245 [PHONE REDACTED] Other Professional Serv 500 500 500 1,444 1,895 1,500 5421 Telephone/Data 1,500 1,500 1,500 - - 100 5422 Postage 100 100 100 18,750 18,750 19,000 5428 IT Support 19,320 19,320 19,320 185 - 400 5432 Meals 400 400 400 172 - 530 5433 Mileage 530 530 530 133 - - 5439 Travel - - - 454 [PHONE REDACTED] Leases - Other 550 550 550 410 [PHONE REDACTED] Workers' Comp 330 330 330 3,552 3,116 2,600 5491 Dues & Subscriptions 2,100 2,100 2,100 3,958 1,211 8,500 5492 Registrations/Training 7,500 7,500 7,500 36,682 34,756 42,660 Total - Materials & Services 42,830 42,830 42,830 210,278 215,680 228,180 Division Total: 1411 - City Attorney 250,510 250,510 250,510 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 50 Finance Fund/Fund Number: General – 001 Department/Department Number: Administration – 101 Division/Division Number Finance – 1511 Department Director: Tony Turley Description of purpose/function of department The Finance Department processes and maintains the City’s general ledger, utility billing, accounts receivable, accounts payable, fixed assets, and payroll systems and Municipal Court1. This includes managing the budgeting, accounting, reporting, and financial planning functions for operation of all City and Urban Renewal departments. Description of department, including number of personnel The department consists of 11.2 FTE including the Finance Director, Assistant Finance Director, Senior Management Analyst, Payroll Specialist, two Accounting Assistants, two Court Operations Clerks, three Cashiers, and Municipal Court Judge. Description of FY 2021-22 accomplishments Integrated the Speed on Green citations tripling the number of citations processed through the court system, increasing Court dates to 4 times a month from 2. Implemented a new online payment platform to increase the efficiency of online payments, allow for E-bill sign-up and auto pay functionality for customers. Established a call center phone system to increase customer service and accountability within the department. Moved utility billing mail processing to a US Bank lock box to create efficiency gains in the department. Updated the investment policy Description of FY 2022-23 focus/goals Focus on stabilization and customer service after the many changes made during FY 2021-22. Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual 2021-22 Projected FY 2022-23 Goal Receive the Government Finance Officers Association’s (GFOA) Distinguished Budget Award for the prior fiscal year Receipt of Award Receipt of Award Receipt of Award Receipt of Award Receive the GFOA Annual Comprehensive Financial Report Award for the prior fiscal year Receipt of Award Receipt of Award Receipt of Award Receipt of Award Increase percentage of customers using Paperless-bill. 32% 35% Percentage of Customer calls answered on first call in. 94.6% 96% 1 The Municipal Court processes all citations and red light camera tickets issued by the Woodburn Police Department, and code violations issued by the City’s Code Enforcement section. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 51 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Finance 289,789 287,269 619,510 Personnel Services 755,950 755,950 755,950 245,251 196,838 395,320 Materials & Services 405,910 405,910 405,910 535,040 484,106 1,014,830 Finance Total 1,161,860 1,161,860 1,161,860 9.6 9.6 10.6 Full-Time Equivalent (FTE) 11.2 11.2 11.2 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 101 - Administration Division: 1511 - Finance Expenditures 173,894 178,444 181,410 5111 Regular Wages 435,410 435,410 435,410 19,719 19,370 217,020 5112 Part-Time Wages 48,410 48,410 48,410 2,466 712 2,930 5121 Overtime 5,850 5,850 5,850 52 57 130 5211 OR Workers' Benefit 150 150 150 14,737 14,668 31,090 5212 Social Security 37,460 37,460 37,460 32,262 34,343 95,390 5213 Med & Dent Ins 110,120 110,120 110,120 45,801 38,621 90,550 5214 Retirement 114,430 114,430 114,430 470 [PHONE REDACTED] Long Term Disability Ins 730 730 730 146 [PHONE REDACTED] Unemployment Insurance 2,940 2,940 2,940 242 [PHONE REDACTED] Life Insurance 450 450 450 289,789 287,269 619,510 Total - Personnel Services 755,950 755,950 755,950 - [PHONE REDACTED] Computer Supplies 2,500 2,500 2,500 11,226 9,311 14,000 5319 Office Supplies 17,000 17,000 17,000 - 81 100 5329 Other Supplies 100 100 100 14,084 12,902 16,200 5414 Accounting/Auditing 16,200 16,200 16,200 445 [PHONE REDACTED] HR/Other Employee Expenses 500 500 500 32,985 25,136 25,000 5419 Other Professional Serv 25,000 25,000 25,000 1,142 1,318 1,000 5421 Telephone/Data 1,000 1,000 1,000 3,557 2,066 3,800 5422 Postage 3,800 3,800 3,800 56,570 56,570 57,950 5428 IT Support 64,680 64,680 64,680 2,512 - 3,000 5429 Other Communication Serv 3,000 3,000 3,000 71,860 49,440 217,000 5430 Red Light Camera Contract 217,000 217,000 217,000 177 [PHONE REDACTED] Meals 400 400 400 248 - 650 5433 Mileage 650 650 650 3,541 - 800 5439 Travel 800 800 800 4,727 6,060 6,200 5446 Software Licenses 6,500 6,500 6,500 830 1,620 1,620 5464 Workers' Comp 1,180 1,180 1,180 1,691 3,445 2,600 5491 Dues & Subscriptions 2,600 2,600 2,600 6,204 3,254 11,000 5492 Registrations/Training 11,000 11,000 11,000 4,368 2,012 3,000 5493 Printing/Binding 3,000 3,000 3,000 29,084 22,550 30,000 5500 Banking Fees & Charges 29,000 29,000 29,000 245,251 196,838 395,320 Total - Materials & Services 405,910 405,910 405,910 535,040 484,106 1,014,830 Division Total: 1511 - Finance 1,161,860 1,161,860 1,161,860 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 52 City Recorder Fund/Fund Number: General – 001 Department/Department Number: Administration – 101 Division/Division Number: City Recorder – 1531 Department Director: Heather Pierson Description of purpose/function of department The City Recorder is responsible for a variety of administrative activities including records management, Council meeting administration and legislative administration. In addition, the City Recorder is the City’s risk management coordinator, oversees the insurance fund and all insurance policy administration and claims management functions. Description of department, including number of personnel One full-time employee and .2 FTE Administrative Assistant staff the City Recorder department Description of FY 2021-22 Accomplishments Facilitated update of City Ward maps Hybrid meetings for City Council Description of FY 2022-23 Proposed Focus/Goals Provide Public Records training to employees Assist departments with review of archived records and identify records due for destruction Administer the 2022 General Election Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Projected FY 2022-23 Goals City ordinances updates 10 10 4 City Council Meetings 24 24 24 Records Destruction Requests 150 150 200 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted City Recorder 76,524 78,958 81,820 Personnel Services 99,030 99,030 99,030 12,237 11,370 18,590 Materials & Services 18,460 18,460 18,460 88,761 90,327 100,410 City Recorder Total 117,490 117,490 117,490 1.2 1.2 1.2 Full-Time Equivalent (FTE) 1.2 1.2 1.2 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 53 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 101 - Administration Division: 1531 - City Recorder Expenditures 53,459 55,018 57,220 5111 Regular Wages 62,750 62,750 62,750 29 13 - 5121 Overtime - - - 14 14 10 5211 OR Workers' Benefit 10 10 10 4,091 4,345 4,580 5212 Social Security 5,020 5,020 5,020 3,905 3,978 4,120 5213 Med & Dent Ins 13,310 13,310 13,310 14,736 15,281 15,580 5214 Retirement 17,380 17,380 17,380 164 [PHONE REDACTED] Long Term Disability Ins 110 110 110 43 54 50 5216 Unemployment Insurance 380 380 380 84 86 90 5217 Life Insurance 70 70 70 76,524 78,958 81,820 Total - Personnel Services 99,030 99,030 99,030 609 98 1,000 5319 Office Supplies 1,000 1,000 1,000 444 318 2,000 5419 Other Professional Serv 2,000 2,000 2,000 269 [PHONE REDACTED] Telephone/Data 450 450 450 25 19 200 5422 Postage 200 200 200 8,910 8,910 8,920 5428 IT Support 8,820 8,820 8,820 93 - 300 5432 Meals 300 300 300 169 - 500 5433 Mileage 500 500 500 578 - 850 5439 Travel 850 850 850 110 [PHONE REDACTED] Workers' Comp 120 120 120 - - 920 5471 Equipment Repair & Maint 920 920 920 210 60 300 5491 Dues & Subscriptions 300 300 300 820 1,207 3,000 5492 Registrations/Training 3,000 3,000 3,000 12,237 11,370 18,590 Total - Materials & Services 18,460 18,460 18,460 88,761 90,327 100,410 Division Total: 1531 - City Recorder 117,490 117,490 117,490 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 54 Human Resources Fund/Fund Number: General – 001 Department/Department Number: Administration – 101 Division/Division Number: Human Resources – 1611 Department Director: Mel Gregg Description of purpose/function of department To provide strategic, centralized and responsive human resource services in support of the employees, department managers and the City Administrator. The department is responsible for the full range of comprehensive human resources services and programs to enhance the efficiency and effectiveness of the organization including recruitment and selection, retention, classification and compensation systems, benefit administration, regulatory compliance, employee/labor relations, citywide training, personnel policy development, administration and updates, personnel records management and employee recognition. Description of department, including number of personnel The department consists of 2 FTEs: the Human Resources Director and an HR Analyst. Description of FY 2021-2022 accomplishments: Maintained a safe work environment for all staff while staying in compliance with federal, state and local rules and mandates during the pandemic Updated administrative rules and HR Rules per 3 year review schedule Implemented the new online learning system Description of FY 2022-23 focus/goals: Successful completion of bargaining for successor contracts with both unions Completion of Pay Equity review per 3 year review schedule Improving recruitment and selection processes to attract qualified applicants during nationally low applicant market Picking up leadership training program for all supervisors and managers Performance Measures: Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Projected FY 2022-23 Goal Number of recruitments and applications processed - Increase applicant pool to hire the most qualified applicants 58/651 33/785 80/850 80/1,000 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 55 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Human Resources 117,961 122,558 127,560 Personnel Services 138,420 138,420 138,420 59,820 44,864 112,200 Materials & Services 103,310 103,310 103,310 177,782 167,422 239,760 Human Resources Total 241,730 241,730 241,730 2.0 2.0 2.0 Full-Time Equivalent (FTE) 2.0 2.0 2.0 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 101 - Administration Division: 1611 - Human Resources Expenditures 77,978 81,509 85,120 5111 Regular Wages 93,170 93,170 93,170 18 17 20 5211 OR Workers' Benefit 20 20 20 6,006 6,309 6,750 5212 Social Security 7,160 7,160 7,160 11,454 11,190 11,600 5213 Med & Dent Ins 11,600 11,600 11,600 22,079 23,084 23,610 5214 Retirement 25,820 25,820 25,820 238 [PHONE REDACTED] Long Term Disability Ins 160 160 160 66 78 80 5216 Unemployment Insurance 390 390 390 122 [PHONE REDACTED] Life Insurance 100 100 100 117,961 122,558 127,560 Total - Personnel Services 138,420 138,420 138,420 1,591 - 600 5315 Computer Supplies 500 500 500 589 369 1,500 5319 Office Supplies 1,000 1,000 1,000 18,851 4,429 40,000 5412 Legal 30,000 30,000 30,000 1,422 868 3,000 5417 HR/Other Employee Expenses 3,500 3,500 3,500 17,798 21,070 30,000 5419 Other Professional Serv 32,000 32,000 32,000 597 [PHONE REDACTED] Telephone/Data 800 800 800 6 5 30 5422 Postage 30 30 30 220 - 800 5424 Advertising 500 500 500 13,220 14,450 19,000 5428 IT Support 18,060 18,060 18,060 582 - 500 5433 Mileage 500 500 500 903 - 500 5439 Travel 2,000 2,000 2,000 550 [PHONE REDACTED] Workers' Comp 420 420 420 1,069 1,644 5,000 5491 Dues & Subscriptions 4,000 4,000 4,000 2,421 892 10,000 5492 Registrations/Training 10,000 10,000 10,000 59,820 44,864 112,200 Total - Materials & Services 103,310 103,310 103,310 177,782 167,422 239,760 Division Total: 1611 - Human Resources 241,730 241,730 241,730 1,289,089 1,287,976 1,963,490 Department Total: 101 - Administration 2,238,230 2,238,230 2,238,230 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 56 Economic Development Fund/Fund Number: General – 001 Department/Department Number: Economic Development – 125 Division/Division Number: Department Director: Econ Dev - 1250 Jamie Johnk Description of purpose/function of department This department provides increased focus on business development in our community, including business retention, recruitment and expansion activities; pursuit of partnerships; tourism development; downtown revitalization; and economic vitality in Woodburn. The Economic Development Director fills the role of the Urban Renewal Agency Manager overseeing projects, programs, and public arts. This fiscal year was again impacted by COVID-19 requiring the Economic Development Department to adapt and support Woodburn business community. Staff continued to provide assistance with grant and loan programs for Woodburn businesses. Staff provided grant writing assistance to fund a number of COVID-19 related programs for Woodburn residents and non-profit organizations. Description of Department and Number of Personnel Department staffing includes a director and an economic development specialist, whose wages are allocated between the General Fund and Urban Renewal Fund based on the percentage of time dedicated to each department. Description of FY 2021-22 Accomplishments Continued to respond to business and project leads Continued to work with existing businesses on retention and expansion projects Woodburn Enterprise Zone renewal and boundary modification Work with Amazon on new 3.4 million square feet development in I-5 Logistics Center o ODOT Immediate Opportunity Grant for OR 219 improvements - $1 million o Special Public Works Funds Grant for Butteville Road realignment - $500,000 Work on Project Apofiki/Gamos in possible Woodburn location Close-out CDBG grant for the Woodburn Family Resource Center - $1.5 million Manage CDBG-CV grant for Woodburn Emergency Rental Assistance Program - $450,000 Manage CDBG-CV grant for AWARE Food Bank Project and prepare a grant Addendum - $750,000 Develop North Marion Tourism Collaborative to focus on regional tourism marketing efforts o Convene regular Collaborative meetings o Establish as a Destination Management Organization (DMO) o Tourism Recovery Plan o Mobile Kiosk o Travel Oregon Destination Ready Program o North Marion Tourism website ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 57 Maintain ongoing relationships with local, state and regional partnership with service on and participation with boards and committees Description of FY 2022-23 Economic Development Projects Develop North Marion Business Alliance to focus on regional business development and employment hub efforts o Convene regular Alliance meetings o Establish Employment Hub website to post North Marion jobs o Rural Opportunity Initiative (ROI) grant to establish business assistance initiative - $45,000 Worked with business owners to install additional security cameras and lighting in downtown Convened regular meetings with downtown businesses to discuss concerns and opportunities Continue to staff the Public Arts and Mural Committee and work with the Committee on projects o Lettering and paint color for water tower o Tile selected for Plaza foundation Continue Urban Renewal Building Improvement Grants: o Trapala Restaurant o Historic City Hall-550 N First Street – Managed Oregon Main Street grant - $200,000 Urban Renewal Projects: o Downtown Tree Replacement - Front Street/Side Streets o 50/50 Sidewalk Program o Woodburn Museum and Bungalow Theatre Interior Remodel o Historic Locomotive Shelter o Downtown Water Fountain Improvements Respond to business and project leads with state, local, and regional partners Work with existing businesses on retention and expansion projects Manage Woodburn Enterprise Zone Continue work with Amazon on new 3.4 million square feet development in I-5 Logistics Center o Manage ODOT Immediate Opportunity Grant for OR 219 improvements - $1 million o Manage Special Public Works Funds Grant for Butteville Road realignment - $500,000 o Workforce development strategy and campaign Partner with developer on marketing the available 50-acres industrial site Manage CDBG-CV grant for Woodburn Emergency Rental Assistance Program - $450,000 Manage CDBG-CV grant for AWARE Food Bank Project - $750,000 Manage North Marion Tourism Collaborative ( a regional Destination Management Organization) and continue to focus on regional tourism marketing efforts o Convene regular Collaborative meetings o Implement Tourism Recovery Plan o Manage Mobile Kiosk locations and maintain software o Travel Oregon Destination Ready Program – implement programs identified o North Marion Tourism website – publish and manage Manage North Marion Business Alliance and continue to focus on regional business development and employment hub efforts ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 58 Maintain ongoing relationships with local, state and regional partnership with service on and participation with boards and committees Performance Measures o Convene regular Alliance meetings o Maintain Employment Hub website to post North Marion jobs o Rural Opportunity Initiative (ROI) grant to establish business assistance initiative - $45,000 Continue regular meetings with downtown businesses to discuss concerns and opportunities Continue to staff the Public Arts and Mural Committee and work with the Committee on projects Continue Urban Renewal Building Improvement Grants: o Trapala Restaurant o Historic City Hall-550 N First Street – Managed Oregon Main Street grant - $200,000 Urban Renewal Projects: o Façade Make-Over Program o 50/50 Sidewalk Program o First and Cleveland Parking Lot o Downtown Banners and Lighting o Police Department Peace Pole Project o Library Park Stage Cover Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Actual FY 2022-23 Goal Business Lead Responses 13 16 12 10 Retention/Expansion Assistance 8 4 3 3 Host quarterly Industrial Business Roundtable 4 2 4 4 Urban Renewal Building Improvement Grants 14 0 4 5 Urban Renewal Design Service Grant 7 0 2 5 Downtown Events and Promotions 4 0 2 3 Complete Public Arts – Murals Projects 2 2 1 2 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 59 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Economic Development 110,775 138,074 146,700 Personnel Services 162,520 162,520 162,520 27,589 39,841 313,230 Materials & Services 110,700 110,700 110,700 138,365 177,914 459,930 Economic Development 273,220 273,220 273,220 1.0 1.0 1.0 Full-Time Equivalent (FTE) 1.0 1.0 1.0 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 Proposed Approved Adopted Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 125 - Economic Development Division: 1250 - Econ Dev Expenditures 75,225 89,050 95,270 5111 Regular Wages 106,620 106,620 106,620 663 261 - 5121 Overtime - 21 24 20 5211 OR Workers' Benefit 20 20 20 5,808 6,748 7,480 5212 Social Security 8,380 8,380 8,380 12,235 18,722 19,700 5213 Med & Dent Ins 20,020 20,020 20,020 16,381 22,764 23,730 5214 Retirement 26,540 26,540 26,540 248 [PHONE REDACTED] Long Term Disability Ins 180 180 180 66 85 100 5216 Unemployment Insurance 650 650 650 128 [PHONE REDACTED] Life Insurance 110 110 110 110,775 138,074 146,700 Total - Personnel Services 162,520 162,520 162,520 - - 320 5315 Computer Supplies 350 350 350 9,106 37 8,500 5319 Office Supplies 8,500 8,500 8,500 6,055 26,840 285,000 5419 Other Professional Serv 83,000 83,000 83,000 539 [PHONE REDACTED] Telephone/Data 750 750 750 159 17 300 5422 Postage 300 300 300 4,310 4,100 4,200 5428 IT Support 4,200 4,200 4,200 201 [PHONE REDACTED] Meals 360 360 360 - - 500 5433 Mileage 500 500 500 168 28 2,000 5439 Travel 2,000 2,000 2,000 230 [PHONE REDACTED] Workers' Comp 240 240 240 4,982 6,211 7,500 5491 Dues & Subscriptions 8,000 8,000 8,000 1,841 1,358 3,500 5492 Registrations/Training 2,500 2,500 2,500 27,589 39,841 313,230 Total - Materials & Services 110,700 110,700 110,700 138,365 177,914 459,930 Department Total: 125 - Economic Development 273,220 273,220 273,220 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 60 Police Fund/Fund Number: General – 001 Department/Department Number: Police – 211 Division/Division Number: Department Director: Police – 2111 Martin Pilcher Description of purpose/function of department The Police Department provides 24-hour-a-day, 7-days-per-week law enforcement coverage, which includes patrol, school resource officers, community engagement, traffic enforcement and investigation, felony and misdemeanor crime investigations, city ordinance enforcement, evidence processing and storage, police records management and police administrative services. Description of department, including number of personnel: 37 Sworn Police Officers and 10 Civilian Support Staff Description of FY 2021-22 accomplishments: Continue focused efforts on impacting crime rate, code enforcement and neighborhood livability issues with emphasis on vehicle theft reduction Continue hiring within authorized budget Conducted Deputy Chief hiring/promotion process Conducted Lieutenant promotion process Conducted Sergeant promotion process Participated in Cascadia Emergency Operations Exercise Participated in county-wide Hazardous Mitigation Program Continue community engagement programs and activities Participate in “Community Connection Day” with community partners (COVID dependent) Continue upgrade of police radio system in partnership with Marion County Continue disposal of property/evidence inventory Participated in Downtown Business Meetings Implemented changes to the Body Worn Camera Policy Instituted UAV program including training and licensing of operators Description of FY 2022-23 proposed focus/goals: Continue focused efforts on impacting crime rate, code enforcement and neighborhood livability issues with emphasis on vehicle theft reduction Continue hiring within authorized budget Staff Community Response Officer position Continue update, review and exercise of Emergency Operations Plan (EOP) (COVID dependent) Obtain “decision-making” based simulator for force de-escalation and disengagement training Provide enhanced traffic education and enforcement in community to increase safety and awareness (COVID dependent) Provide training to supervisors on internal affairs investigations (COVID dependent) Continue community engagement programs and activities Conduct a Citizen’s Police Academy (COVID dependent) Continue partnership with youth based groups; after school programs, Boys and Girls Club (COVID dependent) ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 61 Participate in “Community Connection Day” with community partners (COVID dependent) Continue upgrade of police radio system in partnership with Marion County Continue disposal of property/evidence inventory Performance Measures: Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Projected FY 2022-23 Goal Police Department participation in community events 12 (COVID Impacted) 10 (COVID Impacted) 12 (COVID Impacted) 25 Number of sworn officers 35 35 35 36 Total calls for service 15,800 13,702 (COVID Impacted) 15,000 15,540 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Police 5,797,280 5,941,895 6,778,340 Personnel Services 7,470,280 7,470,280 7,470,280 1,777,587 1,767,023 1,921,510 Materials & Services 2,113,540 2,113,540 2,113,540 7,574,867 7,708,918 8,699,850 Police Total 9,583,820 9,583,820 9,583,820 43.6 43.6 47.8 Full-Time Equivalent (FTE) 49.5 49.5 49.5 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 62 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 211 - Police Division: 2111 - Patrol Expenditures 3,496,710 3,579,283 4,060,560 5111 Regular Wages 4,574,010 4,574,010 4,574,010 18,562 17,852 19,760 5112 Part-Time Wages - - - 159,103 162,397 185,220 5121 Overtime 185,220 185,220 185,220 881 [PHONE REDACTED] OR Workers' Benefit 990 990 990 277,441 284,526 329,830 5212 Social Security 366,020 366,020 366,020 747,269 770,122 931,170 5213 Med & Dent Ins 1,030,900 1,030,900 1,030,900 1,078,231 1,106,917 1,229,750 5214 Retirement 1,272,230 1,272,230 1,272,230 10,344 10,600 10,890 5215 Long Term Disability Ins 7,410 7,410 7,410 3,132 3,674 4,270 5216 Unemployment Insurance 28,250 28,250 28,250 5,607 5,702 5,950 5217 Life Insurance 5,250 5,250 5,250 5,797,280 5,941,895 6,778,340 Total - Personnel Services 7,470,280 7,470,280 7,470,280 579 - - 5315 Computer Supplies - - - 4,093 4,556 12,500 5319 Office Supplies 7,500 7,500 7,500 49,200 47,076 50,000 5323 Fuel 90,000 90,000 90,000 27,189 29,897 42,400 5324 Clothing 42,400 42,400 42,400 2,909 2,484 4,000 5326 Safety/Medical 4,000 4,000 4,000 29,100 26,906 28,000 5329 Other Supplies 28,000 28,000 28,000 - - - 5337 Tires/Parts - - - 18,788 19,498 21,500 5351 Ammunition 21,500 21,500 21,500 - - - 5352 Protective Clothing - - - - 691 3,000 5400 Code Abatement 3,000 3,000 3,000 - - 1,000 5409.140 Garage Services - - - 39,678 90,652 95,500 5415 Computer 95,500 95,500 95,500 805 755 4,000 5417 HR/Other Employee Expenses 4,000 4,000 4,000 62,457 22,921 26,000 5419 Other Professional Serv 26,000 26,000 26,000 940 2,228 7,500 5420 Investigation Expenses 7,500 7,500 7,500 33,027 36,339 35,000 5421 Telephone/Data 35,000 35,000 35,000 4,231 5,713 8,000 5422 Postage 8,000 8,000 8,000 522 1,000 5424 Advertising 1,000 1,000 1,000 19,981 - 20,000 5426 Contract Networks 6,500 6,500 6,500 361,640 362,890 387,760 5428 IT Support 444,970 444,970 444,970 471,810 499,238 509,470 5429 Other Communication Serv 520,000 520,000 520,000 864 - - 5432 Meals - - - - - - 5433 Mileage - - - 13,397 7,021 22,000 5439 Travel 22,000 22,000 22,000 274 1,548 2,500 5443 Office Equipment 2,500 2,500 2,500 154,605 167,815 179,600 5444 Vehicle Leases 198,000 198,000 198,000 2,560 2,566 - 5449 Leases Other 2,500 2,500 2,500 3,350 3,563 4,800 5451 Natural Gas 4,800 4,800 4,800 273 - 900 5452 Water/Sewer 900 900 900 48,747 51,171 48,000 5453 Electricity 55,000 55,000 55,000 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 63 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted 25,140 25,920 25,920 5461 Auto Insurance 30,810 30,810 30,810 6,930 7,570 7,570 5463 Property/Earthquake Insurance 10,420 10,420 10,420 159,400 125,870 125,870 5464 Workers' Comp 124,820 124,820 124,820 76,490 81,320 81,320 5465 General Liability Insurance 97,320 97,320 97,320 50,431 58,808 63,800 5471 Equipment Repair & Maint 110,000 110,000 110,000 40,232 31,252 23,100 5472 Buildings Repairs & Maint 23,100 23,100 23,100 45,700 24,328 45,000 5475 Vehicle Repair & Maint 45,000 45,000 45,000 1,028 15 - 5491 Dues & Subscriptions - - - 18,681 23,317 30,500 5492 Registrations/Training 30,500 30,500 30,500 2,535 3,099 4,000 5493 Printing/Binding 11,000 11,000 11,000 1,777,587 1,767,023 1,921,510 Total - Materials & Services 2,113,540 2,113,540 2,113,540 7,574,867 7,708,918 8,699,850 Department Total: 211 - Police 9,583,820 9,583,820 9,583,820 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 64 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 65 Community Services Department The Community Services Department consists of five divisions – Library, Aquatics, Recreation, Parks & Facilities Maintenance, and Community Services Administration. The budget detail at the divisional level can be found on the next pages. FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2021-22 Actual Actual Budget Account Description Proposed Approved Adopted Community Services Department 1,766,803 1,499,695 2,314,600 Personnel Services 2,383,180 2,383,180 2,383,180 1,311,501 864,195 1,402,370 Materials & Services 1,319,945 1,319,945 1,319,945 25,075 - 30,000 Capital Outlay 207,000 207,000 109,000 3,103,380 2,363,891 3,746,970 Community Services Total 3,910,125 3,910,125 3,812,125 Total by Division 906,911 770,184 1,044,210 Library 1,076,760 1,076,760 1,076,760 507,117 234,192 854,970 Aquatics 722,720 722,720 722,720 445,372 179,508 465,510 Recreation 450,920 450,920 450,920 866,065 820,867 990,230 Park & Facilities Maintenance 1,155,605 1,155,605 1,155,605 377,914 363,573 530,550 Community Services Administration 504,120 504,120 504,120 3,103,380 2,368,324 3,885,470 Total by Division 3,910,125 3,910,125 3,910,125 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 66 Library Fund/Fund Number: General - 001 Department/Department Number: Library - 311 Department Director: Jesse Cuomo Description of purpose/functions of department The Library offers materials and services to the residents of Woodburn and the surrounding rural areas. The Library features a collection of more than 133,000 items in a variety of print and electronic formats, and circulates them locally and throughout Polk, Yamhill and Marion Counties via its membership in the Chemeketa Cooperative Regional Library Service. Library operations focus on two main areas: the processing, handling and circulation of books, magazines, DVDs and other library materials; and the selection of materials, provision of reader advisory and research support, and the delivery of programs and other content. Description of department, including number of personnel The Library is staffed by both full-time and part-time employees (8.4 FTE), including the Library Manager and four full- time program leads (Adult & Teen Librarian, Children’s Librarian, Technical Services Librarian, Circulation Library Assistant), and five part-time Library Assistants. Description of FY 2021-22 Accomplishments Received State Library ARPA grant for purchase of bookmobile Children’s collection reimagined to make access easier for parents and youth Doubled volunteer participation Re-started Friends of Library Group and had a book sale Description of FY 2022-23 focus/goals Employ bookmobile for use throughout the communities the library serves Start operations at the Bungalow Theater-Woodburn Museum Work with school districts to get student cards Resume programming to pre-pandemic levels Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Projected FY 2022-23 Goal Increase Library attendance 82,066 18,206 30000 50000 Increase Library circulation 159,204 96,862 110000 150000 Maintain meeting room reservations 314 9 80 200 Maintain library program levels 265 5 90 200 Increase library program participation 3,[PHONE REDACTED] 2500 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Library 600,556 519,415 604,150 Personnel Services 685,590 685,590 685,590 306,356 246,335 301,560 Materials & Services 293,170 293,170 293,170 - 4,434 138,500 Capital Outlay 98,000 98,000 98,000 906,911 770,184 1,044,210 Library Total 1,076,760 1,076,760 1,076,760 10.5 11.0 11.0 Full-Time Equivalent (FTE) 8.4 8.4 8.4 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 67 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 411 - Community Services Division: 3199 - Library Administration Expenditures 311,443 327,567 346,830 5111 Regular Wages 361,230 361,230 361,230 108,476 22,806 73,200 5112 Part-Time Wages 116,810 116,810 116,810 22 75 - 5121 Overtime - - - 195 [PHONE REDACTED] OR Workers' Benefit 170 170 170 31,729 26,420 30,580 5212 Social Security 36,600 36,600 36,600 55,019 55,099 59,080 5213 Med & Dent Ins 60,180 60,180 60,180 91,855 85,541 92,420 5214 Retirement 106,680 106,680 106,680 954 956 1,000 5215 Long Term Disability Ins 630 630 630 371 [PHONE REDACTED] Unemployment Insurance 2,880 2,880 2,880 492 [PHONE REDACTED] Life Insurance 410 410 410 600,556 519,415 604,150 Total - Personnel Services 685,590 685,590 685,590 2,545 1,902 4,000 5319 Office Supplies 3,560 3,560 3,560 - - - 5323 Fuel 3,000 3,000 3,000 1,858 2,117 4,000 5340 Print Materials - Teen 4,000 4,000 4,000 21,887 28,939 32,490 5341 Print Materials - Adult 24,500 24,500 24,500 10,243 10,140 11,500 5342 Print Materials - Child 17,000 17,000 17,000 4,443 6,470 14,000 5345 Audiovisual Materials - Adult 9,000 9,000 9,000 743 1,216 1,630 5345.001 Audiovisual Materials - Child 2,000 2,000 2,000 265 - 630 5345.002 Audiovisual Materials - Teen 2,630 2,630 2,630 8,935 181 21,000 5347.001 Program Supplies - Summer Concerts - 750 829 1,830 5347.002 Program Supplies - Adult 5,000 5,000 5,000 4,235 4,002 4,510 5347.003 Program Supplies - Child 8,500 8,500 8,500 9,777 1,418 7,000 5347.004 Program Supplies - Technical Services 5,000 5,000 5,000 5,184 2,611 3,380 5349 Periodicals - Adult 3,380 3,380 3,380 - [PHONE REDACTED] Periodicals - Child 250 250 250 968 196 1,500 5419 Other Professional Serv 1,500 1,500 1,500 2,544 2,107 3,000 5421 Telephone/Data 2,500 2,500 2,500 148 11 230 5422 Postage 230 230 230 - [PHONE REDACTED] Advertising 630 630 630 111,930 111,930 92,610 5428 IT Support 97,020 97,020 97,020 - - 300 5432 Meals 300 300 300 - - 200 5433 Mileage 200 200 200 709 - 1,500 5439 Travel 1,500 1,500 1,500 3,579 314 4,500 5443 Office Equipment 3,500 3,500 3,500 2,330 3,319 3,800 5451 Natural Gas 3,800 3,800 3,800 28,965 28,589 29,000 5453 Electricity 34,000 34,000 34,000 8,240 9,550 9,550 5463 Property/Earthquake Insurance 13,310 13,310 13,310 610 [PHONE REDACTED] Workers' Comp 510 510 510 10,210 10,560 10,560 5465 General Liability Insur 8,830 8,830 8,830 963 - 3,850 5471 Equipment Repair & Maint 3,850 3,850 3,850 36,439 15,605 24,000 5472 Buildings Repairs & Maint 24,000 24,000 24,000 26,234 2,207 6,090 5472.001 Fixture Repair 5,090 5,090 5,090 - - - 5475 Vehicle Repair & Maint 2,000 2,000 2,000 667 [PHONE REDACTED] Dues & Subscriptions 400 400 400 635 79 1,120 5492 Registrations/Training 1,120 1,120 1,120 - - 1,000 5499.001 Reg Lib Sv 1,000 1,000 1,000 319 - 60 5500 Banking Fees & Charges 60 60 60 306,356 246,335 301,560 Total - Materials & Services 293,170 293,170 293,170 - - 138,500 5642 Passenger Vehicles 98,000 98,000 98,000 - 4,434 - 5649 Other Equipment - - - - 4,434 138,500 Total - Capital Outlay 98,000 98,000 98,000 906,911 770,184 1,044,210 Division Total: 3119 - Library Administration 1,076,760 1,076,760 1,076,760 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 68 Aquatics Fund/Fund Number: General – 001 Department/Department Number: Community Services – 411 Division/Division Number: Aquatics Administration – 7419 Department Director: Jesse Cuomo Description of purpose/function of department The Woodburn Aquatic Center offers fitness, recreational and learn-to-swim programs for individuals of all ages. Facility amenities include a 10-lane swimming pool with water slide, rope swing, group exercise room, party rental room, basketball hoop, wading pool, spa, fitness equipment and saunas. Description of department, including number of personnel 9.5 FTE with one full-time Aquatics Program Supervisor leading part-time employees (8.5 FTE employees) Description of FY 2021-22 accomplishments Replaced spa heater Added Silver Sneakers to our senior membership program to engage with seniors participating in Medicare re-imbursement programs Established a City-operated recreational swim team Partnered with Woodburn Estates and Golf to provide aquatics services for their members while they undergo construction Description of FY 2022-23 focus/goals Increase safety and security of staff and residents by adding cameras to west side of building Increase staff to increase hours to meet needs of residents Update wading pool fixture and other amenities as budget allows Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Projected FY 2022-23 Goal Maintain 50% cost recovery to reduce the General Fund Budgetary impact 42.5% 0 35% 40% Improve attendance numbers by marketing and increasing events 34,566 0 13,500 40,000 Improve water safety through swim lesson enrollments 523 0 480 550 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Aquatics 262,370 90,272 505,690 Personnel Services 452,400 452,400 452,400 244,746 143,920 349,280 Materials & Services 270,320 270,320 270,320 507,117 234,192 854,970 Aquatics Total 722,720 722,720 722,720 12.1 12.1 10.6 Full-Time Equivalent (FTE) 9.5 9.5 9.5 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 69 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 411 - Community Services Division: 7419 - Aquatic Administration Expenditures 62,053 56,077 60,210 5111 Regular Wages 71,280 71,280 71,280 181 - 186,000 5112 Part-Time Wages 21,840 21,840 21,840 8,133 - 13,890 5112.011 Instruction Wages 41,330 41,330 41,330 91,658 3,710 102,770 5112.012 Lifeguarding Wages 110,840 110,840 110,840 8,550 165 13,830 5112.014 Administration Wages 19,660 19,660 19,660 1,779 - 9,800 5112.015 Pool Operator Custodial) Wages 10,290 10,290 10,290 22,747 1,200 13,000 5112.016 Water Fitness Instructor Wages 26,210 26,210 26,210 14,319 - 32,300 5112.017 Head Lifeguard Wages 40,410 40,410 40,410 112 - - 5121 Overtime - - - 168 24 180 5211 OR Workers' Benefit 190 190 190 16,136 4,786 19,040 5212 Social Security 26,440 26,440 26,440 7,687 7,948 8,280 5213 Med & Dent Ins 16,930 16,930 16,930 28,398 16,032 45,890 5214 Retirement 64,740 64,740 64,740 165 [PHONE REDACTED] Long Term Disability Ins 120 120 120 199 60 230 5216 Unemployment Insurance 2,040 2,040 2,040 85 92 90 5217 Life Insurance 80 80 80 262,370 90,272 505,690 Total - Personnel Services 452,400 452,400 452,400 221 - 500 5319 Office Supplies 1,000 1,000 1,000 2,106 1,755 1,500 5326 Safety/Medical 2,000 2,000 2,000 12,706 5,610 16,000 5327 Chemicals 16,000 16,000 16,000 48 10 2,500 5329 Other Supplies 2,500 2,500 2,500 9,767 607 8,500 5390 Merchandise 8,500 8,500 8,500 7,609 - 13,500 5391 Inventory 13,500 13,500 13,500 17,238 4,767 104,000 5419 Other Professional Serv 20,000 20,000 20,000 955 1,[PHONE REDACTED] Telephone/Data 1,200 1,200 1,200 26 - 100 5422 Postage 100 100 100 7,047 3,398 6,000 5424 Advertising 6,000 6,000 6,000 8,610 8,610 13,230 5428 IT Support 18,480 18,480 18,480 286 - 500 5433 Mileage 500 500 500 - - 500 5439 Travel 500 500 500 36,896 21,916 41,000 5451 Natural Gas 41,000 41,000 41,000 40,543 24,911 46,500 5453 Electricity 46,500 46,500 46,500 6,810 7,920 7,920 5463 Property/Earthquake Insurance 11,190 11,190 11,190 15,200 12,980 12,980 5464 Workers' Comp 9,050 9,050 9,050 6,230 6,450 6,450 5465 General Liability Insur 3,800 3,800 3,800 4,642 220 15,000 5471 Equipment Repair & Maint 15,000 15,000 15,000 62,560 41,474 45,000 5472 Building Repairs & Maint 45,000 45,000 45,000 200 200 1,000 5491 Dues & Subscriptions 1,000 1,000 1,000 4,069 1,100 6,000 5492 Registrations/Training 6,000 6,000 6,000 978 978 - 5498 Permits/Fees 1,500 1,500 1,500 244,746 143,920 349,280 Total - Materials & Services 270,320 270,320 270,320 507,117 234,192 854,970 Division Total: 7419 - Aquatic Administration 722,720 722,720 722,720 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 70 Recreation Administration Fund/Fund Number: General – 001 Department/Department Number: Community Services – 411 Division/Division Number: Rec Administration - 7429 Department Director: Jesse Cuomo Description of purpose/function of department The Recreation division offers community-wide leisure opportunities including youth and adult sports, community events, youth leadership programs, summer camps, active adult and recreation trips and community education classes. This changed drastically due to COVID-19 and the restrictions that limited program offerings. In addition, Recreation staff were asked to manage the City’s Covid-19 response. Description of department, including number of personnel: The division consist of 2.3 FTE employees, including one full-time Events and Special Programs Manager and 3 part- time staff that directly supervise programs and activities. Over this past year, we have worked to facilitate community partnerships to build and provide recreational programming. Description of FY 2021-22 accomplishments: Completed 1785 Locomotive improvements train painted, updated fencing and train shelter Re-established recreational sports programs in partnership with Woodburn Fútbol Club and Marion and Polk YMCA Re-introduced community events including Fiesta Mexicana, Music in the Park, Downtown Trick or Treating, community clean-up day and Taste of Woodburn Completed remodel of Woodburn Museum and Bungalow Theatre Description of FY 2022-23 focus/goals: Re-introduce full three day Fiesta Mexicana and July 4th celebrations Re-introduce active adult programming including day trips Support Library in program/event creation for Woodburn Museum and Bungalow Theatre Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual (Covid-19) FY 2021-22 Projected FY 2022-23 Goal Number of community events 5 0 14 20 Summer program enrollment 109 0 38 60 Youth sports enrollment 719 0 292 700 Adult program enrollment 233 0 0 100 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Recreation 156,478 80,397 163,790 Personnel Services 159,790 159,790 159,790 288,894 99,111 271,720 Materials & Services 291,130 291,130 291,130 - - 30,000 Capital Outlay - - - 445,372 179,508 465,510 Recreation Total 450,920 450,920 450,920 3.9 3.9 3.9 Full-Time Equivalent (FTE) 2.3 2.3 2.3 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 71 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 411 - Community Services Division: 7429 - Rec Administration Expenditures 84,213 47,425 48,810 5111 Regular Wages 62,970 62,970 62,970 13,712 - 74,850 5112 Part-Time Wages 31,280 31,280 31,280 1,418 195 - 5112.010 Youth Sports - - - 1,328 1 - 5121 Overtime - - - 50 14 40 5211 OR Workers' Benefit 50 50 50 7,703 3,611 5,830 5212 Social Security 7,200 7,200 7,200 22,215 15,454 16,500 5213 Med & Dent Ins 23,010 23,010 23,010 25,367 13,430 17,450 5214 Retirement 34,710 34,710 34,710 253 [PHONE REDACTED] Long Term Disability Ins - - - 88 45 80 5216 Unemployment Insurance 570 570 570 131 76 80 5217 Life Insurance - - - 156,478 80,397 163,790 Total - Personnel Services 159,790 159,790 159,790 184 46 200 5319 Office Supplies 200 200 200 97 - - 5329 Other Supplies - - - 22,399 1,626 21,000 5329.100 Events 34,000 34,000 34,000 21,045 70 15,000 5329.200 Youth Sports 7,500 7,500 7,500 10,015 - 10,000 5329.300 Adult Sports 5,000 5,000 5,000 194 - - 5329.400 Summer Day Camp - - - 124,976 220 118,000 5329.405 Fiesta Services 142,000 142,000 142,000 4,471 2,387 6,000 5329.600 Rec Admin 6,000 6,000 6,000 1,635 - 1,000 5329.700 Arts & Culture 1,000 1,000 1,000 3,799 - 2,000 5329.800 Active Adult 2,000 2,000 2,000 1,705 3,448 3,000 5329.900 Museum - - - 155 199 3,000 5409.140 Garage Services 3,000 3,000 3,000 45,000 45,000 45,000 5419.101 Contract Svcs Teen Center 45,000 45,000 45,000 1,500 1,081 - 5421 Telephone/Data 1,500 1,500 1,500 1,519 1,283 1,000 5424 Advertising 1,000 1,000 1,000 25,720 26,130 22,360 5428 IT Support 23,100 23,100 23,100 126 [PHONE REDACTED] Meals 300 300 300 524 - 300 5439 Travel 300 300 300 2,871 2,510 3,750 5451 Natural Gas 1,750 1,750 1,750 5,046 3,834 5,000 5453 Electricity 4,500 4,500 4,500 3,070 2,750 2,750 5461 Auto Insurance 5,290 5,290 5,290 5,880 3,790 3,790 5464 Workers' Comp 2,440 2,440 2,440 2,860 3,020 3,020 5465 General Liability Insur - - - - - 1,750 5472 Buildings Repairs & Maint 1,750 1,750 1,750 8 80 1,500 5475 Vehicle Repair & Maint 1,500 1,500 1,500 1,531 406 - 5491 Dues & Subscriptions - - - 2,564 1,073 2,000 5492 Registrations/Training 2,000 2,000 2,000 288,894 99,111 271,720 Total - Materials & Services 291,130 291,130 291,130 - - 30,000 5642 Passenger Vehicles - - - - - 30,000 Total - Capital Outlay - - - 445,372 179,508 465,510 Division Total: 7429 - Rec Administration 450,920 450,920 450,920 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 72 Parks and Facilities Maintenance Fund/Fund Number: General – 001 Department/Department Number: Community Services – 411 Division/Division Number: Parks & Facilities Maintenance - 7711 Department Director: Jesse Cuomo Description of purpose/function of department The Parks and Facilities Maintenance Department is responsible for maintaining parks, grounds, buildings and providing custodial services for City facilities. The Parks and Facilities Maintenance Supervisor reports to the Community Services Manager. City staff custodial services provides support services to departments. Commercial contracts support other facility services initiated by facilities maintenance staff. Commercially contracted facilities maintenance services include heating, ventilation, and air-conditioning (HVAC); electrician services for both maintenance and improvements; fire protection equipment; elevator, locksmith; roofing and painting. Description of department, including number of personnel Section consists of 8.0 FTE, 1 Parks and Facilities Maintenance Supervisor and 7 Parks and Facilities maintenance staff Description of FY 2021-22 Accomplishments Refinished playground at Heritage Park, added barriers and wood chips Replanted 100+ trees at Centennial Park (20 varieties of trees) Legion Park Soccer Field Replacement w/ Turf. 4 pickle ball courts, 2 basketball/futsal courts, and 2 interactive play areas. Covered replacement for the grandstand constructed near the parking lot. Remodel concession stand. This will overlap into FY 22-23 Established an off-leash dog area in Senior Estates Park Ongoing improvements to interiors of parks buildings Installed a half-court basketball area at Nelson Park Reroofed the Alamo and middle (HVAC) section of Police Department roof Description of FY2022-23 Proposed focus/goals Install shelter and fence off-leash dog area at Senior Estates Park Add irrigation to northwest corner of Legion Park Refinish Parks’ Buildings exteriors Complete Library Chiller replacement Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Parks & Facilities Maintenance 445,213 493,760 597,090 Personnel Services 651,730 651,730 651,730 395,778 327,108 393,140 Materials & Services 394,875 394,875 394,875 25,075 - - Capital Outlay 109,000 109,000 109,000 866,065 820,867 990,230 Parks & Facilities Maintenance Total 1,155,605 1,155,605 1,155,605 8.3 8.3 9.8 Full-Time Equivalent (FTE) 8.0 8.0 8.0 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 73 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 411 - Community Services Division: 7711 - Parks & Facilities Maintenance Expenditures 266,399 281,569 293,170 5111 Regular Wages 400,100 400,100 400,100 15,342 23,434 27,900 5112 Part-Time Wages - - - 3,185 4,819 - 5121 Overtime - - - 154 [PHONE REDACTED] OR Workers' Benefit 170 170 170 20,745 22,792 31,010 5212 Social Security 30,870 30,870 30,870 82,433 90,187 137,020 5213 Med & Dent Ins 125,930 125,930 125,930 55,429 69,158 106,100 5214 Retirement 91,080 91,080 91,080 843 [PHONE REDACTED] Long Term Disability Ins 720 720 720 244 [PHONE REDACTED] Unemployment Insurance 2,390 2,390 2,390 438 [PHONE REDACTED] Life Insurance 470 470 470 445,213 493,760 597,090 Total - Personnel Services 651,730 651,730 651,730 426 [PHONE REDACTED] Office Supplies 300 300 300 27,754 26,655 25,000 5321 Cleaning Supplies 25,000 25,000 25,000 9,966 11,812 11,000 5323 Fuel 15,500 15,500 15,500 2,861 6,651 5,000 5325 Ag Supplies 5,000 5,000 5,000 763 976 1,200 5326 Safety/Medical 2,200 2,200 2,200 9,150 11,619 10,000 5329 Other Supplies 10,000 10,000 10,000 60 483 3,000 5331 Construction Materials 3,000 3,000 3,000 334 1,983 2,000 5338 Tools 2,000 2,000 2,000 1,897 370 1,500 5352 Protective Clothing 1,500 1,500 1,500 4,255 1,355 10,800 5363 Signs 10,800 10,800 10,800 162 123 4,000 5385 Fertilizer 4,000 4,000 4,000 4,273 3,510 18,000 5409.140 Garage Services 18,000 18,000 18,000 172,554 83,566 97,780 5419 Other Professional Serv 97,780 97,780 97,780 5,764 5,337 5,000 5421 Telephone/Data 6,000 6,000 6,000 17,520 17,520 17,950 5428 IT Support 18,480 18,480 18,480 2,152 387 4,000 5445 Work Equipment 4,000 4,000 4,000 886 912 3,000 5446 Software Licenses 3,000 3,000 3,000 2,184 454 2,500 5449 Other Leases 2,500 2,500 2,500 3,059 4,882 8,500 5451 Natural Gas 6,000 6,000 6,000 45,287 45,801 45,000 5453 Electricity 40,000 40,000 40,000 5,000 5,130 5,130 5461 Auto Insurance 3,425 3,425 3,425 7,180 9,020 9,020 5463 Property/Earthquake Insurance 13,940 13,940 13,940 15,250 13,600 13,600 5464 Workers' Comp 11,300 11,300 11,300 5,620 5,860 5,860 5465 General Liability Insur 7,150 7,150 7,150 6,211 12,287 16,000 5471 Equipment Repair & Maint 16,000 16,000 16,000 29,346 25,574 35,000 5472 Buildings Repairs & Maint 35,000 35,000 35,000 6,369 1,946 5,000 5475 Vehicle Repair & Maint 5,000 5,000 5,000 4,321 17,767 4,500 5478 Playground Repair & Maint 4,500 4,500 4,500 4,250 10,507 20,000 5484 Urban Forestry Program 20,000 20,000 20,000 849 534 2,000 5492 Registrations/Training 2,000 2,000 2,000 75 348 1,500 5498 Permits/Fees 1,500 1,500 1,500 395,778 327,108 393,140 Total - Materials & Services 394,875 394,875 394,875 25,075 - - 5637 Parks - - - - - - 5649 Other Equipment 109,000 109,000 109,000 25,075 - - Total - Capital Outlay 109,000 109,000 109,000 866,065 820,867 990,230 Division Total: 7711 - Parks & Facilities Maint 1,155,605 1,155,605 1,155,605 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 74 Community Services Administration Fund/Fund Number: General – 001 Department/Department Number: Community Services — 411 Division/Division Number: Community Services Admin – 7911 Department Director: Jesse Cuomo Description of purpose/function of department It is the mission of the Community Services Department to build a strong sense of community and improve the quality of life for all Woodburn residents by providing an excellent system of parks, open spaces, facilities and leisure services, a strong collection of informational materials, opportunities for lifelong learning and by promoting community-wide literacy. Description of department, including number of personnel: The department oversees approximately 31.7 FTE, and is responsible for operating recreation programs and special events, the Aquatic Center, Public Library, Parks and Facilities Maintenance, volunteer programs, Community Relations, and park planning and development. Community Services Administration consists of 3.5 FTE. Description of FY 2021-22 accomplishments: Conducted a modified COVID version of Fiesta Mexicana Finalizing construction of Legion Park Improvement Project Hosted a twice Spanish language radio program on Radio Poder to provide important information to the public Filled Family Resource Center with non-profit tenants based on community needs assessment Host North Marion Community Health Partner meeting Received a $450,000 Community Development Block Grant for rental and utility assistance for those impacted by Covid-19 Description of FY 2022-23 focus/goals: Complete Park Master Plan Complete park naming process for parcels in Smith Creek Addition Work on plan to continue development of Community Center project Work with private residential developments to ensure they provide adequate outdoor open spaces & park amenities Performance Measures: Measures FY 2019-20 Actual FY 2020-21 Actual (Covid-19) FY 2021-22 Projected FY 2022-23 Goal Increase park shelter/field rentals (hours) 102 park / 5112 field hours 29 park/ 4633.75 field hours 60 park/ 5865 field hours 80 park / 6500 field hours Increase park vendor permits 6 2 6 6 Urban forestry Program: tree give away certificates issued to Woodburn residents 42 41 40 50 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 75 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Community Services Administration 302,187 315,851 443,880 Personnel Services 433,670 433,670 433,670 75,727 47,722 86,670 Materials & Services 70,450 70,450 70,450 377,914 363,573 530,550 Community Services Admin Total 504,120 504,120 504,120 3.0 3.5 3.5 Full-Time Equivalent (FTE) 3.5 3.5 3.5 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 411 - Community Services Division: 7991 - Community Services Admin Expenditures 193,958 201,097 309,960 5111 Regular Wages 269,900 269,900 269,900 4,631 4,628 13,390 5112 Part-Time Wages 13,390 13,390 13,390 60 58 60 5211 OR Workers' Benefit 60 60 60 15,056 15,295 17,250 5212 Social Security 21,770 21,770 21,770 36,480 37,814 39,590 5213 Med & Dent Ins 46,820 46,820 46,820 50,923 55,832 62,500 5214 Retirement 79,280 79,280 79,280 602 [PHONE REDACTED] Long Term Disability Ins 460 460 460 168 [PHONE REDACTED] Unemployment Insurance 1,700 1,700 1,700 308 [PHONE REDACTED] Life Insurance 290 290 290 302,187 315,851 443,880 Total - Personnel Services 433,670 433,670 433,670 371 [PHONE REDACTED] Office Supplies 500 500 500 8,895 [PHONE REDACTED] Other Supplies 600 600 600 - 363 1,000 5411 Engineering & Architect 1,000 1,000 1,000 2,795 2,155 12,600 5417 HR/Other Employee Expenses 2,600 2,600 2,600 1,957 1,668 11,050 5419 Other Professional Serv 11,050 11,050 11,050 2,000 1,955 2,500 5421 Telephone/Data 2,500 2,500 2,500 5,333 246 4,000 5422 Postage 4,000 4,000 4,000 23,360 23,360 23,930 5428 IT Support 15,120 15,120 15,120 132 - 200 5432 Meals 200 200 200 117 - 700 5433 Mileage 700 700 700 - - 600 5439 Travel 600 600 600 208 - 3,000 5443 Office Equipment 3,000 3,000 3,000 - 1,700 2,300 5446 Software Licenses 2,300 2,300 2,300 2,178 2,370 2,500 5449 Leases - Other 2,500 2,500 2,500 1,660 1,950 1,950 5463 Property/Earthquake Insurance 2,780 2,780 2,780 2,790 2,700 2,700 5464 Workers' Comp 2,400 2,400 2,400 5,970 6,240 6,240 5465 General Liability Insur 8,300 8,300 8,300 707 [PHONE REDACTED] Dues & Subscriptions 800 800 800 328 85 1,500 5492 Registrations/Training 1,500 1,500 1,500 16,927 1,740 8,000 5493 Printing/Binding 8,000 8,000 8,000 75,727 47,722 86,670 Total - Materials & Services 70,450 70,450 70,450 377,914 363,573 530,550 Division Total: 7991 - Community Services Admin 504,120 504,120 504,120 3,103,380 2,368,324 3,885,470 Department Total: 411 Community Services 3,910,125 3,910,125 3,910,125 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 76 Planning Fund/Fund Number: General – 001 Department/Department Number: Planning – 511 Department Director: Chris Kerr Description of purpose/function of division The Planning Department oversees all long-range and current planning projects in the city. Staff is responsible for maintaining and updating the City’s Comprehensive Plan and associated master plans as well as the administration of the Woodburn Development Ordinance (WDO). The WDO provides the development standards for all uses and structures in the City. Staff is responsible for reviewing all annexations, subdivisions, design reviews, signs, and specific site development requirements. The Department coordinates closely with the Public Works and Building Division, which provides building plan review, permitting and inspections. The Department is also tasked with staffing the City’s Planning Commission as well the City’s Arts & Mural Committee. The Department works closely with a variety of regional and state partners as well as other City Departments on land use, transportation, housing, and economic development. Description of department, including number of personnel Under the direction of the Community Development Director, the Planning Department includes a Senior Planner, Associate Planner, and Administrative Specialist. The City is experiencing a record increase in development activity and there are no indications that this will be abating in the next fiscal year. In order to service this growing development activity, the City Council amended the FY 2022 Budget to add an additional full-time Planner position. Description of FY 2021-2022 accomplishments Completed a series of workshops, public hearings and adopted Ordinances amending the WDO to address Transportation Systems Plan updates, “middle housing” requirements, and modifying the tree code. These code amendments ensure that the City regulations are consistent with all State requirements and further the City’s vision for development in the community. Coordinated the expedited land use and building approvals for a 3.8 million square foot Amazon e- distribution facility. This will be one of the largest buildings in the state. The development will provide over 1500 jobs and approximately $20 million in public investments. Oversaw the highest level of development activity in the City in over 20 years. Not including the Amazon development, the Department processed land use hearings on annexations, design reviews and subdivision approvals before the Planning Commission and City Council on major projects including: o Multiple residential annexations and subdivisions including over 750 dwelling units. o Two senior living facilities providing an additional 138 beds. o A variety of retail, industrial and downtown land use approvals. o Ongoing permitting of the Smith Creek and Boones Crossing developments (over 450 units this year). Successfully defended an appeal to the Oregon Land Use Board of Appeals (LUBA) of a City Council denial of a land use decision. The city’s response to the appeal resulted in the applicant’s withdraw their appeal which confirmed the City’s decision. Created and filled a fulltime Administrative Specialist position that is shared with the Building Division. Completed outreach, surveys and convened public meetings to review the causes and impacts of housing policies on rent-burdened members of the community. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 77 Description of FY 2022-23 proposed focus/goals Successfully managing the increase in development while maintaining the highest standards possible will be the primary focus of the Department. The Department is expecting to receive building permits for over 1,000 dwelling units, a tenfold increase in our historical average. Hiring a new Planner for the Planning Department. Coordinating and overseeing the ongoing permitting and construction of the Amazon development. With the assistance of an outside consultant, initiate the process of amending the City’s Urban Growth Boundary. Monitoring the efficacy and any potential impacts on the community of the State-mandated “middle housing” amendments. As directed by the City Council, adopt any necessary modifications to the City’s zoning code to provide increased predictability and clarity for homeowners, developers and staff. Performance Measures Goal Measures FY 2021-22 Actual FY 2021-22 Projected FY 2022-23 Goal Meet mandated timeframes for land use reviews Render decision within 120 days (unless extension is requested) 100% 100% 100% Educate staff/decision makers on land use best practices Number of training activities provided 5 4 4 Make legally sound land use decisions Number of final decisions overturned/appealed 0 overturned 1 appealed 0 0 Improve the effectiveness of the WDO Number of code amendments 4 3 2 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Planning 413,042 427,567 501,880 Personnel Services 599,660 599,660 599,660 54,908 145,899 161,490 Materials & Services 174,405 174,405 174,405 2,901 - - Capital Outlay - - - 470,851 573,466 663,370 Planning Total 774,065 774,065 774,065 4.0 4.0 5.0 Full-Time Equivalent (FTE) 5.0 5.0 5.0 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 78 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 511 - Planning Division: 5811 - Planning Expenditures 273,372 283,878 330,430 5111 Regular Wages 396,910 396,910 396,910 450 1,890 - 5121 Overtime - - - 69 71 90 5211 OR Workers' Benefit 100 100 100 21,183 22,188 24,890 5212 Social Security 30,660 30,660 30,660 41,956 40,561 53,870 5213 Med & Dent Ins 67,670 67,670 67,670 74,522 77,367 90,960 5214 Retirement 101,000 101,000 101,000 833 [PHONE REDACTED] Long Term Disability Ins 560 560 560 228 [PHONE REDACTED] Unemployment Insurance 2,390 2,390 2,390 428 [PHONE REDACTED] Life Insurance 370 370 370 413,042 427,567 501,880 Total - Personnel Services 599,660 599,660 599,660 - - 1,200 5315 Computer Supplies 1,200 1,200 1,200 2,236 3,989 4,500 5319 Office Supplies 13,000 13,000 13,000 - 45 300 5323 Fuel 300 300 300 129 172 1,000 5409.140 Garage Services 1,000 1,000 1,000 - 35 - 5417 HR/Other Employee Expenses - - - 6,681 91,249 98,500 5419 Other Professional Serv 98,500 98,500 98,500 1,546 2,464 1,600 5421 Telephone/Data 1,600 1,600 1,600 1,243 1,555 2,100 5422 Postage 2,100 2,100 2,100 - - 1,000 5424 Advertising 1,000 1,000 1,000 439 1,324 1,500 5425 Publication of Legal Note 1,500 1,500 1,500 25,630 30,230 30,970 5428 IT Support 31,920 31,920 31,920 - - 300 5429 Other Communication Serv 300 300 300 229 - 400 5432 Meals 400 400 400 271 - 500 5433 Mileage 500 500 500 587 - 2,000 5439 Travel 2,500 2,500 2,500 3,101 3,084 - 5449 Leases - Other - - - 470 [PHONE REDACTED] Auto Insurance 1,425 1,425 1,425 400 [PHONE REDACTED] Workers' Comp 500 500 500 7,030 7,080 7,080 5465 General Liability Insur 9,360 9,360 9,360 130 [PHONE REDACTED] Vehicle Repair & Maint 800 800 800 4,785 3,241 6,500 5492 Registrations/Training 6,500 6,500 6,500 54,908 145,899 161,490 Total - Materials & Services 174,405 174,405 174,405 2,901 - - 5641 Office Furniture & Equip - - - 2,901 - - Total - Capital Outlay - - - 470,851 573,466 663,370 Division Total: 5811 - Planning 774,065 774,065 774,065 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 79 Engineering Fund/Fund Number: General – 001 Department/Department Number: Engineering – 651 Department Director: Curtis Stultz Description of purpose/function of department The Engineering Department provides comprehensive engineering and contract administration services for capital improvement projects, operations and maintenance projects. Engineering maintains survey and mapping information; reviews development projects for compliance with public works requirements; coordinates the activities of utility companies in the City right-of-way, and inspects public and private construction of streets, storm drainage systems, water lines and sewer lines. The department provides internal support to Facilities and Parks, Drinking Water, Street, Storm Water Conveyance and Wastewater (both collections and treatment). The Engineering Department is responsible for administering public contracts related to capital improvement projects, the Urban Renewal Agency and operational maintenance activities. The department also provides support for development, plan and permit review for all land use applications and building permit applications for administration and administration of the contract for street sweeping services. Description of department, including number of personnel The Engineering Division consists of 6.5 FTE, including a City Engineer, 2.5 Project Engineers, 1 Engineering III, 1 Engineering Technician II, and 1 Associate Engineer. Description of FY 2021-22 Accomplishments Executed contracts; I-5 Pump Station and force main, Water Tower Repainting, Wastewater, Storm Drainage Master Plan, Transportation SDC methodology update, Amazon infrastructure review and inspection, design view for Young St. sanitary sewer upgrades and misc. improvements support to city departments. Description of FY 2022-23 Goals Completed projects; Well at Parr Rd. Continues Projects; ADA sidewalk improvements, Annual Pavement Restoration, development review and support, construction oversite for ongoing new development for public right-of-way. Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Projected FY 2022-23 Goal Percentage of capital project contracts substantially completed within estimated construction timeline 90% 90% 90% 98% Percentage of capital projects administered within the project budget 90% 80% 95% 95% Right-of-way & Franchise Utility permits issued 194 190 240 200 Private development applications reviewed 35 40 60 40 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 80 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Engineering 134,241 162,080 191,635 Personnel Services 231,460 231,460 231,460 108,555 94,649 146,590 Materials & Services 151,260 151,260 151,260 242,796 256,728 338,225 Engineering Total 382,720 382,720 382,720 5.5 5.5 6.5 Full-Time Equivalent (FTE) 6.5 6.5 6.5 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 81 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 651 - Engineering Division: 6211 - Engineering Expenditures 68,481 86,320 111,335 5111 Regular Wages 128,270 128,270 128,270 18,953 19,702 20,100 5112 Part-Time Wages 21,110 21,110 21,110 625 190 - 5121 Overtime - - - 26 30 40 5211 OR Workers' Benefit 40 40 40 6,573 7,923 8,560 5212 Social Security 11,520 11,520 11,520 16,963 19,410 24,680 5213 Med & Dent Ins 32,800 32,800 32,800 22,199 28,000 26,510 5214 Retirement 36,440 36,440 36,440 228 [PHONE REDACTED] Long Term Disability Ins 230 230 230 78 [PHONE REDACTED] Unemployment Insurance 890 890 890 117 [PHONE REDACTED] Life Insurance 160 160 160 134,241 162,080 191,635 Total - Personnel Services 231,460 231,460 231,460 120 - 500 5315 Computer Supplies 500 500 500 2,245 779 3,000 5319 Office Supplies 3,000 3,000 3,000 1,220 1,704 2,000 5323 Fuel 2,000 2,000 2,000 319 140 1,000 5324 Clothing 1,000 1,000 1,000 113 75 970 5326 Safety/Medical 970 970 970 1,248 3,178 3,000 5329 Other Supplies 3,000 3,000 3,000 142 212 2,000 5409.140 Garage Services 2,000 2,000 2,000 9,383 465 10,000 5411 Engineering & Architect 10,000 10,000 10,000 - - 500 5417 HR/Other Employee Expenses 500 500 500 5,328 3,285 17,500 5419 Other Professional Serv 17,500 17,500 17,500 4,646 4,526 5,800 5421 Telephone/Data 5,800 5,800 5,800 70 [PHONE REDACTED] Postage 500 500 500 - - 500 5424 Advertising 500 500 500 42,640 43,150 44,200 5428 IT Support 45,780 45,780 45,780 - - 500 5439 Travel 500 500 500 6,486 5,095 9,000 5446 Software Licenses 9,000 9,000 9,000 1,916 2,070 2,500 5451 Natural Gas 2,500 2,500 2,500 3,605 3,122 5,000 5453 Electricity 5,000 5,000 5,000 1,380 1,250 1,250 5461 Auto Insurance 1,440 1,440 1,440 1,680 1,930 1,930 5463 Property/Earthquake Insurance 2,200 2,200 2,200 8,750 8,390 8,390 5464 Workers' Comp 7,370 7,370 7,370 8,390 8,750 8,750 5465 General Liability Insurance 12,400 12,400 12,400 412 [PHONE REDACTED] Equipment Repair & Maint 500 500 500 2,616 1,068 2,500 5472 Buildings Repairs & Maint 2,500 2,500 2,500 166 176 3,100 5475 Vehicle Repair & Maint 3,100 3,100 3,100 3,575 2,857 10,000 5492 Registrations/Training 10,000 10,000 10,000 - - 500 5493 Printing/Binding 500 500 500 2,004 [PHONE REDACTED] Filing/Recording 700 700 700 100 1,[PHONE REDACTED] Permits/Fees 500 500 500 108,555 94,649 146,590 Total - Materials & Services 151,260 151,260 151,260 242,796 256,728 338,225 Department Total: 651 - Engineering 382,720 382,720 382,720 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 82 Non-Departmental Fund/Fund Number: General – 001 Department/Department Number: Non-Departmental – 199 Division/Division Number: Other Administration – 1219 Department Director: Tony Turley Description of purpose/function This budget provides for General Fund expenses that have citywide benefits. Charges include membership in various regional organizations (e.g. Council of Governments, League of Oregon Cities, etc.) as well as the annual turnover to the local Chamber of Commerce. Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Non-Departmental 284,530 960,550 934,460 Materials & Services 784,250 784,250 784,250 - 68,801 70,000 Capital Outlay 20,000 20,000 20,000 574,391 574,448 643,000 Debt Service - - - 868,290 150,000 457,660 Transfers Out 834,950 834,950 834,950 1,727,211 1,753,799 2,105,120 Non-Departmental Total 1,639,200 1,639,200 1,639,200 The FY 2021-22 Transfers Out of $834,950 include: $150,000 to the Transit Fund, which is an annual subsidy $561,210 to the General Cap Construction Fund $123,740 to the PERS Reserve Fund For a summary of all Transfers In and Transfer Out, see Budgeted Transfers on page 165. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 83 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 199 - Non-departmental Division: 1219 - Other Administration Expenditures 3,659 217,003 6,900 5319 Office Supplies 6,900 6,900 6,900 445 31,076 10,000 5329 Other Supplies 10,000 10,000 10,000 - 696 - 5412 Legal - - - - 8,656 5415 Computer - - - 1,037 519 27,000 5417 HR/Other Employee Expenses 2,000 2,000 2,000 126,008 356,017 285,000 5419 Other Professional Serv 360,000 360,000 360,000 - - 51,670 5419.201 ToT Grants 60,000 60,000 60,000 - - 60,000 5419.301 Business Resource Center 25,000 25,000 25,000 - 36,412 - 5419.723 Rental Assistance Program 53,000 53,000 53,000 1,395 1,336 1,500 5422 Postage 1,500 1,500 1,500 - - 2,000 5425 Publication of Legal Note 2,000 2,000 2,000 4,788 4,788 12,500 5429 Other Communication Serv 12,500 12,500 12,500 3,018 1,509 3,500 5449 Leases - Other 3,500 3,500 3,500 - - - 5459.001 CRC Expenses 100,000 100,000 100,000 6,880 9,650 9,650 5463 Property/Earthquake Insurance 16,410 16,410 16,410 35,650 37,740 37,740 5465 General Liability Insurance 49,440 49,440 49,440 15,000 15,000 15,000 5481 Utility Assistance 40,000 40,000 40,000 36,651 18,789 40,000 5491 Dues & Subscriptions 40,000 40,000 40,000 - - 2,000 5492 Registrations/Training 2,000 2,000 2,000 50,000 221,359 370,000 5520 Grant Program - - - 284,530 960,550 934,460 Total - Materials & Services 784,250 784,250 784,250 - 68,801 70,000 5641 Office Furniture & Equip 20,000 20,000 20,000 - 68,801 70,000 Total - Capital Outlay 20,000 20,000 20,000 532,000 547,000 621,000 5711 Bond Principal - - - 42,391 27,448 22,000 5721 Bond Interest - - - 574,391 574,448 643,000 Total - Debt Service - - - Division: 9711 - Operating Transfer Out - - 75,000 5811.000 Transfer to Other Funds - - - 116,000 150,000 150,000 5811.110 Transfer to Transit 150,000 150,000 150,000 - - 124,660 5811.358 Transfer to General Cap Const 561,210 561,210 561,210 752,290 - 108,000 5811.693 Transfer to Reserve for PERS 123,740 123,740 123,740 868,290 150,000 457,660 Total - Transfers Out 834,950 834,950 834,950 1,727,211 1,753,799 2,105,120 Department Total: 199 - Non-departmental 1,639,200 1,639,200 1,639,200 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 84 Contingency/Ending Fund Balance Fund/Fund Number: General – 001 Department/Department Number: Contingency/Ending Fund Balance Department Director: Tony Turley Description of purpose/function of department In January 2019, the City Council affirmed the General Fund contingency minimum of 25.0 percent of appropriations with a goal of achieving the balance as year-end savings occurred. The contingency is set aside for unforeseen circumstances that may arise during the fiscal year and is consistent with GFOA best practices. Contingency appropriations require City Council approval and, depending on the value of the appropriation, may require a public hearing. In addition to the contingency policy, the City has established additional reserve categories from one-time budget savings: Shortfall Management Reserve (SMR). The SMR is intended to subsidize future shortfalls estimated in the Five-Year Forecast. Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 3,938,440 5921 Contingency 4,491,610 4,491,610 4,491,610 - - 3,102,360 5981.012 Reserve -SMR 3,808,880 3,808,880 3,808,880 - - 6,000 5981.014 Reserve-Cascade Dr Maintenance - - - - - 7,046,800 Total - Contingencies and Unappropriated Balances 8,300,490 8,300,490 8,300,490 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 85 Transit Fund – 110 Fund/Fund Number: Transit Fund – 110 Department/Department Number: Transit – 671 Department Director: Jim Row Description of purpose/function of department Woodburn Transit Service (WTS) provides safe and reliable public transportation for Woodburn residents and those traveling within the Woodburn region. The system was built with a focus on seniors, people with disabilities and those who do not have reliable transportation options, and strives to provide customers traveling to and from Woodburn with efficient and convenient regional transportation connections. WTS provides fixed route and paratransit services seven days a week. Description of department, including number of personnel The Transit Fund has 13.0 FTE, consisting of a full-time Transit Manager, 1 full-time lead dispatcher, 3 full-time drivers/dispatchers, 17 part-time driver/dispatchers (7.5 FTE) and a part-time vehicle custodian Description of FY 2021-22 Accomplishments Secured State and Federal funds to support transit planning and replace older vehicles in the fleet Secured CARES Act grant funds to support WTS’ COVID-19 response and provided fareless rides Purchased updated security cameras for all vehicles Description of FY 2022-23 Proposed Focus/Goals Restart Fixed Route services Update the City’s Transit Development Plan, last developed in 2010 Develop route to serve workers in Woodburn’s industrial areas, including new Amazon facility Purchase new vehicles for aging fleet, including two Cut-A-Way buses and two modified minivans Continue to secure grant funds to support WTS’ routes and vehicle upgrades Develop commuter bus route to link Woodburn, via I-5, to Keizer Station and Wilsonville Coordinate with South Clackamas Transit District to consider new route between Molalla and Woodburn Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Projected FY 2022-23 Goal Passengers, Fixed Route 14,405 0 0 13,000 Passengers, Dial-a-Ride (local) 5,271 5,043 5,500 5,300 Passengers, Medical Out-of-Town 1,850 590 650 1,600 Passengers, Express Route 5,535 14,627 18,200 8,000 Passengers, Weekend Fixed 1,911 2,865 3,700 4,000 Passengers, Weekend (Dial-a-Ride) 305 632 675 640 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 86 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Transit Fund Revenues 160,058 135,001 400,000 Fund Balance 518,240 518,240 518,240 828,932 852,946 1,348,000 Intergovernmental 2,315,000 2,315,000 2,315,000 26,798 - - Charges for Goods and Services 41,000 41,000 41,000 9,464 24,875 5,500 Miscellaneous Revenue 306,000 306,000 306,000 116,000 150,000 270,000 Transfers In 336,000 336,000 336,000 1,141,251 1,162,821 2,023,500 Revenues Total 3,516,240 3,516,240 3,516,240 Expenditures 544,297 507,581 799,940 Personnel Services 879,900 879,900 879,900 223,011 186,465 251,680 Materials & Services 412,410 412,410 412,410 152,455 27,327 568,000 Capital Outlay 1,492,000 1,492,000 1,492,000 6,510 - 6,800 Transfers Out 8,800 8,800 8,800 - - 397,080 Contingencies and Reserve 723,130 723,130 723,130 926,273 721,373 2,023,500 Expenditures Total 3,516,240 3,516,240 3,516,240 214,978 441,448 - Revenue Over (Under) Expenditures - - - 11.7 11.7 11.7 Full-Time Equivalent (FTE) 13.0 13.0 13.0 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. Revenue Sources and Other Discussion Transfers In is a transfer of $150,000 from the General Fund, which is an annual subsidy. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 165. Intergovernmental contains various competitive state and federal grants received for transit operations. These are adjusted year over year according to historical analysis and limitations on the particular grant. The July 1, 2018 implementation of the new statewide transit tax was first shown in the FY 2018-19 budget and continues in FY 2021-22. The Charges for Goods and Services is transit fares. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 87 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 110 - Transit Fund Department: 000 - Revenue Revenues 80,081 135,001 400,000 3081 Beginning Fund Balance 518,240 518,240 518,240 80,081 135,001 400,000 Total - Fund Balance 518,240 518,240 518,240 55,915 216,611 383,000 3332 Federal Grants 628,000 628,000 628,000 45,125 41,353 46,000 3333.601 5310 Discretionary Ops 46,000 46,000 46,000 139,996 139,996 154,000 3333.603 5311 Formula Operation 266,000 266,000 266,000 57,334 35,016 54,000 3333.605 Veh Prev Maint 54,000 54,000 54,000 - 5,256 - 3341 State Grants 256,000 256,000 256,000 216,931 216,931 217,000 3341.601 STF Formula 217,000 217,000 217,000 313,631 197,783 494,000 3345 Statewide Transit 848,000 848,000 848,000 828,932 852,946 1,348,000 Total - Intergovernmental 2,315,000 2,315,000 2,315,000 7,865 - - 3445 Dial a Ride Daily 12,000 12,000 12,000 14,921 - - 3447 Transit System Fares 23,000 23,000 23,000 2,244 - - 3447.010 Transit Express Service Revenues 3,000 3,000 3,000 1,768 - - 3447.02 Transit Weekend Service Revenues 3,000 3,000 3,000 26,798 - - Total - Charges for Goods and Services 41,000 41,000 41,000 (326) [PHONE REDACTED] Interest from Investments 500 500 500 8,856 3,888 5,000 3676 Donations-Transit 5,500 5,500 5,500 64 - - 3698 Cash Long and Short - - - 869 20,000 - 3699 Other Miscellaneous Income 300,000 300,000 300,000 9,464 24,875 5,500 Total - Miscellaneous Revenue 306,000 306,000 306,000 116,000 150,000 150,000 3971.001 Transfer From General Fund 150,000 150,000 150,000 - - 120,000 3971.136 Transfer from American Rescue Plan Fund 186,000 186,000 186,000 116,000 150,000 270,000 Total - Transfers In 336,000 336,000 336,000 1,061,274 1,162,821 2,023,500 Department Total: 000 - Revenue 3,516,240 3,516,240 3,516,240 1,061,274 1,162,821 2,023,500 Revenues Total 3,516,240 3,516,240 3,516,240 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 88 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 110 - Transit Fund Department: 671 - Transit Division: 4711 - Fixed Route Transit Expenditures 199,279 207,359 215,580 5111 Regular Wages 333,610 333,610 333,610 192,278 149,329 394,340 5112 Part-Time Wages 264,880 264,880 264,880 99 293 - 5121 Overtime - - - 214 [PHONE REDACTED] OR Workers' Benefit 280 280 280 29,476 26,824 37,730 5212 Social Security 45,910 45,910 45,910 46,027 46,969 49,410 5213 Med & Dent Ins 104,230 104,230 104,230 75,635 75,348 101,220 5214 Retirement 126,620 126,620 126,620 622 [PHONE REDACTED] Long Term Disability Ins 510 510 510 347 [PHONE REDACTED] Unemployment Insurance 3,550 3,550 3,550 320 [PHONE REDACTED] Life Insurance 310 310 310 544,297 507,581 799,940 Total - Personnel Services 879,900 879,900 879,900 1,053 647 1,500 5319 Office Supplies 1,500 1,500 1,500 36,539 22,666 44,000 5323 Fuel 47,000 47,000 47,000 952 1,164 1,500 5324 Clothing 1,500 1,500 1,500 2,588 1,984 2,300 5326 Safety/Medical 2,300 2,300 2,300 963 118 2,000 5329 Other Supplies 2,000 2,000 2,000 2,179 2,899 4,000 5337 Tires/Parts 5,500 5,500 5,500 4,490 2,115 8,000 5409.140 Garage Services 8,000 8,000 8,000 340 [PHONE REDACTED] Accounting/Auditing 700 700 700 - - 500 5417 HR/Other Employee Expenses 500 500 500 2,772 1,209 2,000 5419 Other Professional Serv 162,000 162,000 162,000 5,067 5,624 5,700 5421 Telephone/Data 5,700 5,700 5,700 37 27 100 5422 Postage 100 100 100 158 53 1,000 5424 Advertising 1,000 1,000 1,000 24,600 24,600 25,200 5428 IT Support 26,040 26,040 26,040 285 - 500 5432 Meals 500 500 500 17,757 3,614 24,000 5433 Mileage 18,000 18,000 18,000 744 - 1,000 5439 Travel 1,000 1,000 1,000 6,125 6,581 6,300 5446 Software Licenses 6,300 6,300 6,300 6,810 7,070 7,070 5448 Internal Rent 7,870 7,870 7,870 960 1,151 1,000 5451 Natural Gas 1,000 1,000 1,000 3,066 2,682 3,500 5453 Electricity 3,500 3,500 3,500 20,800 20,980 20,980 5461 Auto Insurance 24,030 24,030 24,030 120 [PHONE REDACTED] Property/Earthquake Insurance 1,190 1,190 1,190 21,910 20,380 20,380 5464 Workers' Comp 15,070 15,070 15,070 6,580 7,490 7,490 5465 General Liability Insur 8,460 8,460 8,460 1,453 194 2,500 5471 Equipment Repair & Maint 2,500 2,500 2,500 1,155 119 1,000 5472 Buildings Repairs & Maint 1,000 1,000 1,000 48,961 50,301 52,000 5475 Vehicle Repair & Maint 52,000 52,000 52,000 - - 500 5480 Accident Repair 500 500 500 747 450 1,000 5491 Dues & Subscriptions 1,000 1,000 1,000 249 - 1,000 5492 Registrations/Training 2,500 2,500 2,500 2,748 [PHONE REDACTED] Printing/Binding 800 800 800 805 868 1,350 5500 Banking Fees 1,350 1,350 1,350 223,011 186,465 251,680 Total - Materials & Services 412,410 412,410 412,410 130,926 - 548,000 5642 Passenger Vehicles 1,472,000 1,472,000 1,472,000 21,529 27,327 20,000 5649 Other Equipment 20,000 20,000 20,000 152,455 27,327 568,000 Total - Capital Outlay 1,492,000 1,492,000 1,492,000 919,763 721,373 1,619,620 Division Total: 4711 - Fixed Route Transit 2,784,310 2,784,310 2,784,310 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 89 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 110 - Transit Fund Division: 9711 - Operating Transfer Out Expenditures 6,510 - 6,800 5811.693 Transfer to Reserve for PERS 8,800 8,800 8,800 6,510 - 6,800 Total - Transfers Out 8,800 8,800 8,800 6,510 - 6,800 Division Total: 9711 - Operating Transfer Out 8,800 8,800 8,800 926,273 721,373 1,626,420 Department Total: 671 - Transit 2,793,110 2,793,110 2,793,110 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 397,080 5921 Contingency 723,130 723,130 723,130 - - 397,080 Total - Contingencies and Unappropriated Balances 723,130 723,130 723,130 - - 397,080 Division Total: 9971 - Equity 723,130 723,130 723,130 - - 397,080 Department Total: 901 - Ending Fund Balance 723,130 723,130 723,130 926,273 721,373 2,023,500 Expenditures Total 3,516,240 3,516,240 3,516,240 135,001 441,448 - Fund Net Total: 110 - Transit Fund - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 90 Woodburn Transit Map ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 91 Street Fund – 140 Fund/Fund Number: Street Fund – 140 Maintenance – 631 Curtis Stultz Department/Department Number: Department Director: Description of purpose/function of department This section within the Public Works Operations Department provides administration and operations of street maintenance and garage activities. Street maintenance activities include routine street repairs such as overlay preparation, patching, pothole repair, grading and dust control on gravel streets, graffiti removal, storm related clean up, leaf collection, holiday tree collection, centerline striping, pavement markings, street sign maintenance, sweeping, weed control, mowing and other right-of-way related maintenance duties. Garage activities include full service and maintenance to the Woodburn fleet, including Transit on an as-needed basis vehicles, heavy/small equipment), with the exception of most police vehicles. Description of department, including number of personnel The section is supervised by the Public Works Director and is organized to provide both operations and maintenance with clerical administrative support. The street maintenance and garage sections consists of 9.0 FTE. Description of FY 2021-22 accomplishments Cleared ROW areas to reduce areas of concern to reduce nuisance complaints Continues Leaf Program, Holiday Tree Recycle and in-house street sweeping throughout Covid pandemic Description of FY 2022-23 proposed focus/goals Modify structure of garage and streets to better serve the City and prioritize routine activities for efficiencies Restructure Sweeping routes to include new areas of development and make routes more efficient Update sign inventory to GIS Reprioritize retroreflective sign replacement Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Projected FY 2022-23 Goal Miles of street sweeping 2,500 2,750 3,300 3,200 Number of signs updated 100 100 75 50 Number of street miles restriped 35 35 40 40 Feet of cracks sealed 25,000 25,000 0 30,000 Number of thermos-plastic street legends installed or replaced 75 25 15 20 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 92 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Street Fund Revenues 4,589,031 4,242,863 3,723,760 Fund Balance 5,528,030 5,528,030 5,528,030 101,204 73,791 105,000 Taxes 77,500 77,500 77,500 369 - 500 Licenses and Permits 500 500 500 1,707,151 1,871,027 1,789,500 Intergovernmental 1,965,300 1,965,300 1,965,300 353,518 332,076 372,750 Franchise Fees 348,800 348,800 348,800 123,912 56,568 125,700 Miscellaneous Revenue 59,400 59,400 59,400 90,000 90,000 90,000 Transfers In 90,000 90,000 90,000 6,965,185 6,666,325 6,207,210 Revenues Total 8,069,530 8,069,530 8,069,530 Expenditures 955,753 873,337 1,097,235 Personnel Services 1,181,670 1,181,670 1,181,670 688,409 626,275 2,329,660 Materials & Services 2,329,710 2,329,710 2,329,710 10,360 - - Capital Outlay - - - 1,067,799 50,000 1,617,880 Transfers Out 2,084,500 2,084,500 2,084,500 - - 1,162,435 Contingencies and Reserve 2,473,650 2,473,650 2,473,650 2,722,322 1,549,612 6,207,210 Expenditures Total 8,069,530 8,069,530 8,069,530 4,242,863 5,116,712 - Revenue Over (Under) Expenditures - - - 8.5 9.5 9.5 Full-Time Equivalent (FTE) 9.0 9.0 9.0 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. Revenue Sources and Other Discussion The Taxes category of revenue includes City gas tax revenue. The Intergovernmental category of revenue is the largest source within the Street Fund. The entire $1.9 million is generated from the state gas tax. Transfers In of $90,000 is a transfer from the Sewer Fund for street sweeping costs. The Transfers Out amount of $2,084,500 includes: $2,012,680 to Street & Storm Cap Const Fund for the following capital projects o West Hayes Street improvement, $3,550,000 o Bridge Light Maintenance, $250,000 $60,000 to Equipment Replacement fund $11,820 to Reserve for PERS Fund For a summary of all Transfers In and Transfers Out, see Budgeted Transfers on page 165. See the section titled Capital Construction Projects beginning on page 166 for information on all budgeted capital projects. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 93 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 140 - Street Fund Department: 000 - Revenue Revenues 4,589,031 4,242,863 3,723,760 3081 Beginning Fund Balance 5,528,030 5,528,030 5,528,030 4,589,031 4,242,863 3,723,760 Total - Fund Balance 5,528,030 5,528,030 5,528,030 101,204 73,791 105,000 3171 City Gas Tax 77,500 77,500 77,500 101,204 73,791 105,000 Total - Taxes 77,500 77,500 77,500 369 - 500 3223 Curb Cuts and Bores 500 500 500 369 - 500 Total - Licenses and Permits 500 500 500 1,707,151 1,871,027 1,789,500 3361 State Gas Tax 1,965,300 1,965,300 1,965,300 1,707,151 1,871,027 1,789,500 Total - Intergovernmental 1,965,300 1,965,300 1,965,300 268,897 264,935 283,500 3141 Privilege Tax, PGE 278,300 278,300 278,300 84,621 67,141 89,250 3142 Privilege Tax, NW Natural 70,500 70,500 70,500 353,518 332,076 372,750 Total - Franchise Fees 348,800 348,800 348,800 98,218 39,723 80,000 3611 Interest from Investments 38,000 38,000 38,000 23,788 16,223 42,000 3654 Garage WO Revenue 17,000 17,000 17,000 1,906 622 3,700 3699 Other Miscellaneous Income 4,400 4,400 4,400 123,912 56,568 125,700 Total - Miscellaneous Revenue 59,400 59,400 59,400 90,000 90,000 90,000 3971.472 Transfer From Sewer 90,000 90,000 90,000 90,000 90,000 90,000 Total - Transfers In 90,000 90,000 90,000 6,965,185 6,666,325 6,207,210 Department Total: 000 - Revenue 8,069,530 8,069,530 8,069,530 6,965,185 6,666,325 6,207,210 Revenues Total 8,069,530 8,069,530 8,069,530 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 94 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 140 - Street Fund Department: 631 - Maintenance Division: 4211 - Street Maintenance Expenditures 590,190 530,140 628,625 5111 Regular Wages 707,960 707,960 707,960 18,536 20,655 57,800 5112 Part-Time Wages 26,860 26,860 26,860 11,215 22,109 9,280 5121 Overtime 9,560 9,560 9,560 192 [PHONE REDACTED] OR Workers' Benefit 220 220 220 45,786 42,215 52,250 5212 Social Security 56,990 56,990 56,990 132,354 118,692 168,450 5213 Med & Dent Ins 177,350 177,350 177,350 154,331 136,435 177,680 5214 Retirement 196,490 196,490 196,490 1,752 1,573 1,480 5215 Long Term Disability Ins 1,120 1,120 1,120 495 [PHONE REDACTED] Unemployment Insurance 4,430 4,430 4,430 903 [PHONE REDACTED] Life Insurance 690 690 690 955,753 873,337 1,097,235 Total - Personnel Services 1,181,670 1,181,670 1,181,670 - 42 200 5315 Computer Supplies 200 200 200 2,124 [PHONE REDACTED] Office Supplies 550 550 550 29 - 300 5321 Cleaning Supplies 300 300 300 1,780 5,461 10,000 5322 Lubricants 10,000 10,000 10,000 12,369 26,928 19,000 5323 Fuel 19,000 19,000 19,000 1,695 738 3,000 5324 Clothing 3,000 3,000 3,000 2,062 5,500 2,400 5326 Safety/Medical 2,400 2,400 2,400 7,694 12,603 6,000 5329 Other Supplies 6,000 6,000 6,000 4,824 9,544 9,000 5337 Tires/Parts 9,000 9,000 9,000 5,896 8,482 7,000 5338 Tools 7,000 7,000 7,000 95 504 1,500 5339 Other Maintenance Supplies 1,500 1,500 1,500 1,986 6,647 3,000 5352 Protective Clothing 3,000 3,000 3,000 31,057 22,737 40,000 5361 Road Materials 40,000 40,000 40,000 - 193 1,000 5362 Concrete 1,000 1,000 1,000 13,195 7,375 14,000 5363 Signs 14,000 14,000 14,000 - 4,414 1,000 5369 Other Street Supplies 1,000 1,000 1,000 69,611 66,206 141,900 5419 Other Professional Serv 141,900 141,900 141,900 5,379 4,684 5,900 5421 Telephone/Data 5,900 5,900 5,900 - - 500 5424 Advertising 500 500 500 346 [PHONE REDACTED] Meals 100 100 100 - - 100 5433 Mileage 100 100 100 - - 1,000 5439 Travel 1,000 1,000 1,000 5,409 21,324 6,000 5445 Work Equipment 6,000 6,000 6,000 4,837 6,040 9,000 5446 Software Licenses 9,000 9,000 9,000 1,789 1,806 2,000 5449 Leases - Other 2,000 2,000 2,000 2,482 2,478 3,500 5451 Natural Gas 3,500 3,500 3,500 6,651 6,116 10,000 5453 Electricity 10,000 10,000 10,000 12,544 4,667 3,000 5454 Solid Waste Disposal 3,000 3,000 3,000 12,621 13,135 10,000 5471 Equipment Repair & Maint 10,000 10,000 10,000 (205) - 2,000 5474 Structures Repair & Maint 2,000 2,000 2,000 12,419 2,478 19,000 5475 Vehicle Repair & Maint 19,000 19,000 19,000 4,083 3,591 5,000 5476 Laundry 5,000 5,000 5,000 129,614 5,961 1,600,000 5479 Other Repair & Maint 1,600,000 1,600,000 1,600,000 10,525 17,150 15,000 5482 Tree Maintenance 15,000 15,000 15,000 2,864 1,583 10,000 5492 Registrations/Training 10,000 10,000 10,000 260 4,447 2,000 5498 Permits/Fees 2,000 2,000 2,000 366,036 274,172 1,963,950 Total - Materials & Services 1,963,950 1,963,950 1,963,950 Department: 631 - Maintenance Division: 4211 - Street Maintenance 10,360 - - 5649 Other Equipment - - - 10,360 - - Total - Capital Outlay - - - 1,332,149 1,147,510 3,061,185 Division Total: 4211 - Street Maintenance 3,145,620 3,145,620 3,145,620 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 95 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 140 - Street Fund Department: 631 - Maintenance Division: 4299 - Street Admin 4,760 5,768 7,000 5414 Accounting/Auditing 7,000 7,000 7,000 21,620 21,620 21,630 5428 IT Support 28,140 28,140 28,140 4,250 4,560 4,690 5448 Internal Rent 5,070 5,070 5,070 - - 630 5451 Natural Gas 600 600 600 1,746 1,715 2,490 5453 Electricity 2,490 2,490 2,490 226,811 242,423 240,000 5456 Street Lighting 250,000 250,000 250,000 8,540 8,430 8,430 5461 Auto Insurance 8,920 8,920 8,920 7,610 8,270 8,270 5463 Property/Earthquake Insurance 10,490 10,490 10,490 33,190 40,630 40,630 5464 Workers' Comp 19,410 19,410 19,410 10,170 10,060 10,060 5465 General Liability Insur 11,760 11,760 11,760 1,315 679 2,880 5472 Buildings Repairs & Maint 2,880 2,880 2,880 912 7,947 4,000 5482 Tree Maintenance 4,000 4,000 4,000 1,450 - 15,000 5483 Sidewalks 15,000 15,000 15,000 322,374 352,103 365,710 Total - Materials & Services 365,760 365,760 365,760 322,374 352,103 365,710 Division Total: 4299 - Street Admin 365,760 365,760 365,760 Division: 9711 - Operating Transfer Out 961,049 - 1,557,060 5811.363 Transfer to Street/Storm Cap Const Fd 2,012,680 2,012,680 2,012,680 50,000 50,000 50,000 5811.591 Transfer to Equipment Replace 60,000 60,000 60,000 56,750 - 10,820 5811.693 Transfer to Reserve for PERS 11,820 11,820 11,820 1,067,799 50,000 1,617,880 Total - Transfers Out 2,084,500 2,084,500 2,084,500 1,067,799 50,000 1,617,880 Division Total: 9711 - Operating Transfer Out 2,084,500 2,084,500 2,084,500 2,722,322 1,549,612 5,044,775 Department Total: 631 - Maintenance 5,595,880 5,595,880 5,595,880 Department: 901- Ending Fund Balance Division: 9971 Equity - - 1,162,435 5921 Contingency 2,473,650 2,473,650 2,473,650 - - 1,162,435 2,473,650 2,473,650 2,473,650 2,722,322 1,549,612 6,207,210 Expenditures Total 8,069,530 8,069,530 8,069,530 4,242,863 5,116,712 - Fund Net Total: 140 - Street Fund - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 96 GO Debt Service Fund – 250 Fund/Fund Number: GO Debt Service Fund – 250 Department Director: Tony Turley Description of purpose/function of department This fund records the payment of principal and interest on the City’s General Obligation bond originally issued for the construction of the Woodburn Police Facility in 2005. The bond was refinanced in FY 2017-18 to generate a $250,000 interest savings and shorten the debt maturity to 2024, one year earlier than the original debt. For a detailed listing of the debt outstanding and annual debt service of the City, see Debt Overview on page 156. Fund Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 250 - GO Debt Service Fund Department: 000 - Revenue Revenues 19,373 32,604 24,500 3081 Beginning Fund Balance 9,430 9,430 9,430 19,373 32,604 24,500 Total - Fund Balance 9,430 9,430 9,430 563,464 562,403 570,000 3111 Property Tax - Current 600,070 600,070 600,070 11,584 13,490 11,000 3112 Property Tax - Delinquent 11,000 11,000 11,000 575,048 575,893 581,000 Total - Taxes 611,070 611,070 611,070 6,698 2,292 2,000 3611 Interest from Investments 2,010 2,010 2,010 6,698 2,292 2,000 Total - Miscellaneous Revenue 2,010 2,010 2,010 601,119 610,789 607,500 Revenues Total 622,510 622,510 622,510 Department: 151 - Finance Division: 9111 - Debt Service Expenditures - - - 5499.999 Bond Issuance Costs - - - - - - Total - Materials & Services - - - 511,000 539,000 570,000 5711 Bond Principal, Police Refi 2017, Due 6/1/23 597,000 597,000 597,000 57,515 47,860 37,500 5721 Bond Interest, Police Refi 2017, Due 6/1/23 25,510 25,510 25,510 568,515 586,860 607,500 Total - Debt Service 622,510 622,510 622,510 568,515 586,860 607,500 Expenditures Total 622,510 622,510 622,510 32,604 23,929 - Fund Net Total: 250 - GO Debt Service Fund - - - Revenue Sources and Other Discussion This fund accounts for the debt service on the City’s 2017 General Obligation for Police Facility, which refinanced the 2005 GO Bonds. Property taxes and interest are the only sources of revenue. The amount of tax imposed for this fund is dependent on debt service levels and beginning fund balance. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 97 Utility Funds Water Fund Sewer Fund ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 98 Water Fund – 470 Fund/Fund Number: Water Fund – 470 Department/Department Number: Water — 611 Department Director: Curtis Stultz Description of purpose/function of department The drinking water section provides administration, meter reading, operations and maintenance of the water treatment and distribution system. The section is responsible for all activities centered at the water treatment plants and throughout the water distribution system, and administers a Cross Connection Control and Backflow Prevention Program. The City’s water source is ground water from the Troutdale Aquifer. There are seven active wells, which provide raw water to three water treatment plants for removal of iron, manganese, arsenic and radon. Secondary disinfection by the injection of chlorine into the water supply to form chloramines. Each of the treatment plants have ground level storage of treated water and there is one elevated storage tank near Cleveland Street for a total storage volume of 5.45 million gallons of water. There are approximately 120 miles of waterline of varying sizes, 1,100 fire hydrants and 7,116 water meters with automatic read meters. Description of section, including number of personnel There are 10.5 FTE within this department, including a Water Division Supervisor who is responsible for the overall operation of the Water system. The department provides operations, maintenance, and clerical administrative support. Description of FY 2021-22 accomplishments Competed the drilling of the new Parr Rd. well Competed design and bid contact for water tower repainting and safety upgrades Description of FY 2022-23 proposed focus/goals Complete the well house and connect to the Parr Rd treatment plant Execute and complete water tower repainting and safety upgrades Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Projection FY 2022-23 Goal Meet federal drinking water requirements (shown in the annual drinking water report for the prior year) Yes Yes Yes Yes Number of meters read 85,450 87,780 87,900 89,000 Number of water tests 1,400 1,440 1,525 1,600 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 99 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Water Fund Revenues 2,523,141 2,446,737 2,054,000 Fund Balance 3,276,130 3,276,130 3,276,130 3,990,442 4,330,970 4,381,180 Charges for Goods and Services 4,628,280 4,628,280 4,628,280 120,958 80,811 92,220 Miscellaneous Revenue 100,860 100,860 100,860 - - 25,000 Transfers In 6,634,541 6,858,519 6,552,400 Revenues Total 8,005,270 8,005,270 8,005,270 Expenditures 1,463,652 1,574,854 1,694,975 Personnel Services 1,922,100 1,922,100 1,922,100 965,353 1,174,436 1,096,890 Materials & Services 1,153,730 1,153,730 1,153,730 1,624,949 1,563,435 1,228,600 Debt Service 1,529,200 1,529,200 1,529,200 133,850 50,000 453,080 Transfers Out 2,025,200 2,025,200 2,025,200 - - 2,078,855 Contingencies and Reserve 1,375,040 1,375,040 1,375,040 4,187,804 4,362,725 6,552,400 Expenditures Total 8,005,270 8,005,270 8,005,270 2,446,737 2,495,794 - Revenue Over (Under) Expenditures - - - 10.5 10.5 10.5 Full-Time Equivalent (FTE) 10.5 10.5 10.5 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 100 Budget Detail Actual Actual Budget Account Description Proposed Approved Adopted Fund: 470 - Water Fund Department: 000 - Revenue Revenues 2,523,141 2,446,737 2,054,000 3081 Beginning Fund Balance 3,276,130 3,276,130 3,276,130 2,523,141 2,446,737 2,054,000 Total - Fund Balance 3,276,130 3,276,130 3,276,130 (30) - - 3434 Water Revenue - - - 3,882,115 4,167,885 4,240,000 3434.101 Water Sales Revenue 4,452,000 4,452,000 4,452,000 29,058 74,426 42,700 3434.102 New Services 75,000 75,000 75,000 17,525 18,685 22,680 3434.103 Re-connection Fees 22,680 22,680 22,680 3,245 2,590 4,000 3434.104 Vacations 4,000 4,000 4,000 1,325 880 1,000 3434.106 NSF Check Fee 1,000 1,000 1,000 3,442 2,224 2,200 3434.108 Bulk Water Sales 5,000 5,000 5,000 637 [PHONE REDACTED].111 Collections 500 500 500 53,125 63,692 68,100 3434.112 Late Fees 68,100 68,100 68,100 3,990,442 4,330,970 4,381,180 Total - Charges for Goods and Services 4,628,280 4,628,280 4,628,280 59,579 24,401 31,750 3611 Interest from Investments 31,750 31,750 31,750 52,207 50,802 51,360 3625 Facilities Rent 60,000 60,000 60,000 - - 2,000 3691 Sale of Surplus Property 2,000 2,000 2,000 6,766 5,609 7,110 3699 Other Miscellaneous Income 7,110 7,110 7,110 2,406 - - 3881 Reimbursements - - - 120,958 80,811 92,220 Total - Miscellaneous Revenue 100,860 100,860 100,860 - - 25,000 3971.136 Transfer From American Rescue Plan Fund - - - - - 25,000 Total - Transfers In - - - 6,634,541 6,858,519 6,552,400 Department Total: 000 - Revenue 8,005,270 8,005,270 8,005,270 6,634,541 6,858,519 6,552,400 Revenues Total 8,005,270 8,005,270 8,005,270 Revenue Sources and Other Discussion The Charges for Goods and Services amount of $4,628,280 includes fees collected for water provided to City residents and represent the major revenue source for the Water Fund. For a detailed listing of debt outstanding, and annual debt service of the City, please refer to Debt Overview on page 158. The Transfers Out amount of $2,025,200 includes the following transfers: $60,000 to the Equipment Replacement Fund $19,230 to Reserve for PERS $1,945,970 to Water Cap Const Fund for projects For a summary of all Transfers In and Transfers Out, see Budgeted Transfers on page 165. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 101 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 470 - Water Fund Department: 611 - Water Division: 6411 - Water Supply Expenditures 903,257 975,829 1,023,965 5111 Regular Wages 1,161,740 1,161,740 1,161,740 15,884 12,962 25,830 5112 Part-Time Wages 19,760 19,760 19,760 14,240 20,520 18,210 5121 Overtime 18,760 18,760 18,760 292 [PHONE REDACTED] OR Workers' Benefit 340 340 340 67,841 73,524 82,050 5212 Social Security 91,370 91,370 91,370 217,784 224,035 273,090 5213 Med & Dent Ins 303,120 303,120 303,120 239,482 262,426 266,290 5214 Retirement 316,910 316,910 316,910 2,719 2,848 2,710 5215 Long Term Disability Ins 1,780 1,780 1,780 753 955 1,080 5216 Unemployment Insurance 7,170 7,170 7,170 1,400 1,469 1,430 5217 Life Insurance 1,150 1,150 1,150 1,463,652 1,574,854 1,694,975 Total - Personnel Services 1,922,100 1,922,100 1,922,100 - - 500 5315 Computer Supplies 500 500 500 1,836 1,034 1,500 5319 Office Supplies 1,500 1,500 1,500 12,204 14,139 20,000 5323 Fuel 20,000 20,000 20,000 661 409 4,500 5324 Clothing 4,500 4,500 4,500 507 5,141 3,000 5326 Safety/Medical 3,000 3,000 3,000 76,944 70,328 70,000 5327 Chemicals 85,000 85,000 85,000 4,421 - 2,500 5328 Lab Supplies 2,500 2,500 2,500 419 3,161 3,200 5329 Other Supplies 3,200 3,200 3,200 1,123 1,276 3,000 5338 Tools 3,000 3,000 3,000 347 886 1,900 5339 Other Maintenance Supplies 1,900 1,900 1,900 9,800 12,853 14,000 5379 Water/Sewer Supplies 14,000 14,000 14,000 9,720 15,125 12,000 5379.001 Line Repair Supplies 15,000 15,000 15,000 6,133 12,957 17,000 5379.002 Customer Service 20,000 20,000 20,000 744 - 4,500 5379.003 Pump Supplies 4,500 4,500 4,500 7,834 23,195 12,000 5379.004 Meter Parts 15,000 15,000 15,000 3,325 1,448 2,500 5379.005 Protective Equipment 2,500 2,500 2,500 5,052 - - 5411 Engineering & Architect - - - 35,071 122,566 16,000 5419 Other Professional Serv 16,000 16,000 16,000 5,855 10,895 15,000 5419.501 Testing/Lab 15,000 15,000 15,000 2,170 330 3,500 5419.707 Educ Outreach 3,500 3,500 3,500 11,387 11,449 10,000 5421 Telephone/Data 10,000 10,000 10,000 2,031 1,010 1,000 5422 Postage 1,000 1,000 1,000 481 1,304 1,500 5445 Work Equipment 1,500 1,500 1,500 9,224 12,033 10,000 5446 Software Licenses 10,000 10,000 10,000 1,736 - - 5449 Leases - Other - - - 1,813 1,647 2,800 5451 Natural Gas 2,800 2,800 2,800 229,713 240,385 213,200 5453 Electricity 213,200 213,200 213,200 - - 1,300 5454 Solid Waste Disposal 1,300 1,300 1,300 3,883 12,511 10,500 5471 Equipment Repair & Maint 10,500 10,500 10,500 3,505 4,367 3,000 5472 Buildings Repairs & Maint 3,000 3,000 3,000 3,664 3,405 5,000 5475 Vehicle Repair & Maint 5,000 5,000 5,000 96,554 162,584 150,000 5479 Other Repair & Maint 150,000 150,000 150,000 2,193 2,249 2,400 5491 Dues & Subscriptions 2,400 2,400 2,400 4,442 1,206 2,500 5492 Registrations/Training 2,500 2,500 2,500 10,121 998 - 5493 Printing/Binding - - - 2,090 200 1,500 5498 Permits/Fees 1,500 1,500 1,500 567,003 751,091 621,300 Total - Materials & Services 645,300 645,300 645,300 2,030,655 2,325,945 2,316,275 Division Total: 6411 - Water Supply 2,567,400 2,567,400 2,567,400 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 102 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Division: 6499 - Water Administration 4,110 4,622 20,010 5409.140 Garage Services 20,010 20,010 20,010 3,400 4,120 5,000 5414 Accounting/Auditing 5,000 5,000 5,000 650 - 15,000 5419 Other Professional Serv 15,000 15,000 15,000 19,988 21,507 20,000 5422 Postage 20,000 20,000 20,000 51,250 55,560 56,910 5428 IT Support 59,220 59,220 59,220 - 1,781 - 5446 Software Licenses - - - 11,160 11,640 11,970 5448 Internal Rent 12,950 12,950 12,950 205,325 220,481 213,210 5450 General Right of Way Charge 234,340 234,340 234,340 (29) (1,465) 7,000 5460 Property Tax Expense 7,000 7,000 7,000 6,680 6,310 6,310 5461 Auto Insurance 8,110 8,110 8,110 19,180 20,270 20,270 5463 Property/Earthquake Insurance 27,930 27,930 27,930 32,090 21,410 21,410 5464 Workers' Comp 15,550 15,550 15,550 14,900 13,520 13,520 5465 General Liability Insur 16,790 16,790 16,790 4,748 4,142 5,530 5472 Buildings Repairs & Maint 5,530 5,530 5,530 - - 27,000 5481 Utility Assistance Program - - - 2,743 14,707 11,000 5493 Printing/Binding 16,000 16,000 16,000 22,156 24,740 21,450 5500 Banking Fees & Charges 45,000 45,000 45,000 398,350 423,345 475,590 Total - Materials & Services 508,430 508,430 508,430 1,422,000 1,402,000 1,104,000 5711 Principal, Series 2018 Bond due 12/1/22 1,442,000 1,442,000 1,442,000 111,930 91,022 70,410 5721 Interest, Series 2018 Bond due 12/1/22 54,200 54,200 54,200 91,019 70,413 54,190 5721 Interest, Series 2018 Bond due 6/1/23 33,000 33,000 33,000 1,624,949 1,563,435 1,228,600 Total - Debt Service 1,529,200 1,529,200 1,529,200 2,023,299 1,986,780 1,704,190 Division Total: 6499 - Water Administration 2,037,630 2,037,630 2,037,630 Division: 9711 - Operating Transfer Out - - 386,310 5811.466 Transfer to Water Cap Const 1,945,970 1,945,970 1,945,970 50,000 50,000 50,000 5811.591 Transfer to Equipment Replace 60,000 60,000 60,000 83,850 - 16,770 5811.693 Transfer to Reserve for PERS 19,230 19,230 19,230 133,850 50,000 453,080 Total - Transfers Out 2,025,200 2,025,200 2,025,200 133,850 50,000 453,080 Division Total: 9711 - Operating Transfer Out 2,025,200 2,025,200 2,025,200 4,187,804 4,362,725 4,473,545 Department Total: 611 - Water 6,630,230 6,630,230 6,630,230 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 103 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2021-22 Actual Actual Budget Account Description Proposed Approved Adopted Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 770,555 5921 Contingency 153,800 153,800 153,800 - - 554,300 5981.005 Reserve for Future Years 467,240 467,240 467,240 - - 754,000 5981.007 Reserve for Debt Service 754,000 754,000 754,000 - - 2,078,855 Total - Contingencies and Unappropriated Balances 1,375,040 1,375,040 1,375,040 - - 2,078,855 Division Total: 9971 - Equity 1,375,040 1,375,040 1,375,040 - - 2,078,855 Department Total: 901 - Ending Fund Balance 1,375,040 1,375,040 1,375,040 4,187,804 4,362,725 6,552,400 Expenditures Total 8,005,270 8,005,270 8,005,270 2,446,737 2,495,794 - Fund Net Total: 470 - Water Fund - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 104 Sewer Fund – 472 Fund/Fund Number: Sewer Fund – 472 Department/Department Number: Sewer – 621 Department Director: Curtis Stultz Description of purpose/function of department The Sewer Fund consists of the administration, operations, and maintenance of the Wastewater Treatment Plant (WWTP), the collection systems for both sanitary sewer and storm water, regional detention facilities and conveyance systems of Mill Creek, Senecal Creek and numerous tributaries. Functions include the plant operations, natural treatment processes, reuse operations, biosolids operations, maintenance and operation of remote eight pump stations, pre-treatment program and laboratory services. The collection system functions include cleaning and maintenance of 93 miles of sanitary sewer pipes and 62.5 miles of storm sewer pipes and 1,466 manholes, reduction of infiltration/inflow practices as required by Department of Environmental Quality (DEQ) and storm water activities. Description of section, including number of personnel There are 16 FTE within this department, including a Wastewater Section Manager who is responsible for the overall operation of the WWTP, operations and maintenance personnel, and administrative support. Description of FY 2021-22 Accomplishments Started restoration of Poplar Reuse System Kicked off Facilities Master Plans for Wastewater and Storm Drainage Description of FY 2022-23 Proposed Focus/Goals Condition assessments of collections system to support city growth, as required Data collections and inspections for Wastewater and Storm Drainage Master Plans Routine maintenance and operation Continued restore damaged Poplar Reuse Systems Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Projected FY 2022-23 Goal Video inspect city sewer collection system, miles 11 15 30 10 High pressure clean city collection system, miles 11 15 30 10 Clean storm water system, lineal feet 60,000 30,000 80,000 20,000 Million gallons of wastewater treated daily (*Average) 3.3 *3.0 *3.0 *3.0 Lab tests performed weekly (or annually) 40 Weekly 45 Weekly 40 Weekly 50 Weekly ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 105 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Sewer Fund Revenues 8,672,867 8,003,378 8,003,380 Fund Balance 7,522,950 7,522,950 7,522,950 8,122,190 8,410,701 8,550,800 Charges for Goods and Services 9,010,800 9,010,800 9,010,800 191,116 41,535 77,500 Miscellaneous Revenue 62,500 62,500 62,500 16,986,173 16,455,614 16,631,680 Revenues Total 16,596,250 16,596,250 16,596,250 Expenditures 1,946,378 1,882,997 2,475,755 Personnel Services 2,617,880 2,617,880 2,617,880 1,595,862 2,089,977 2,223,770 Materials & Services 2,307,900 2,307,900 2,307,900 - - - Capital Outlay - - - 4,468,863 12,117,404 - Debt Service - - - 355,115 1,105,683 7,879,070 Transfers Out 7,170,670 7,170,670 7,170,670 - - 4,053,085 Contingencies and Reserve 4,499,800 4,499,800 4,499,800 8,366,217 17,196,060 16,631,680 Expenditures Total 16,596,250 16,596,250 16,596,250 8,619,955 (740,446) - Revenue Over (Under) Expenditures - - - 14.0 14.0 16.0 Full-Time Equivalent (FTE) 16.0 16.0 16.0 Revenue Sources and Other Discussion Charges for Goods and Services represent the major revenue source for the Sewer Fund and are fees collected for sewer services provided to City residents. For a detailed listing of the debt outstanding, and annual debt service of the City, please refer to Debt Overview on page 156. The Transfers Out amount of $7,170,670 includes: $60,000 to the Equipment Replacement Fund $90,000 to the Street Fund for street sweeping costs $26,180 to the Reserve for PERS $6,994,490 to Sewer Cap Const Fund for the following projects. o Pump Station Upgrades (CDSW1414), $50,000 o WWTP Phase 2A Upgrades (CISW1052), $1,000,000 o Sanitary Sewer Collection System Piping replacement (CDSW1488), $460,000 o Digester – Brick Veneer Repair (CISW1544), $50,000 o I-5 Pump Station (CDSW1547), $1,384,490 o Popular Tree Expansion & Irrigation Restoration (CDSW1592), $50,000 o North Sanitary Sewer Trunk Line (CISW1620), $100,000 o Fifth Street Sewer – Harrison to Garfield (CISW1594), $300,000 o Wastewater Facilities Master Plan Update & Rate Study (EASW1619), $450,000 o Front Street Pipeline Project (CISW1621), $250,000 o Young Street Pipeline Project (CISW1469), $2,500,000 o Vanderbeck Pump Station Upgrades (CISW1622), $200,000 o Woodland/Hwy219 Sewer Repair at NE Quadrant (CISW1623), $200,000 For a summary of all Transfers In and Transfers Out, see Budgeted Transfers on page 165. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 106 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 472 - Sewer Fund Department: 000 - Revenue Revenues 8,672,867 8,003,378 8,003,380 3081 Beginning Fund Balance 7,522,950 7,522,950 7,522,950 8,672,867 8,003,378 8,003,380 Total - Fund Balance 7,522,950 7,522,950 7,522,950 53,094 73,208 70,000 3434.112 Late Fees 70,000 70,000 70,000 8,057,383 8,217,384 8,400,000 3435.101 Sewer System Revenue 8,820,000 8,820,000 8,820,000 11,076 119,522 80,000 3435.103 Septage Dumping 120,000 120,000 120,000 637 [PHONE REDACTED].111 Collections 800 800 800 8,122,190 8,410,701 8,550,800 Total - Charges for Goods and Services 9,010,800 9,010,800 9,010,800 181,493 36,657 75,000 3611 Interest from Investments 60,000 60,000 60,000 3,150 562 2,500 3699 Other Miscellaneous Income 2,500 2,500 2,500 6,473 4,316 - 3699.472 PGE Energy Partner Program (WWTP) - - - 191,116 41,535 77,500 Total - Miscellaneous Revenue 62,500 62,500 62,500 - 11,947,440 - 3971.465 Transfer From Sewer Construction - - - - 11,947,440 - Total - Transfers In - - - 16,986,173 28,403,054 16,631,680 Department Total: 000 - Revenue 16,596,250 16,596,250 16,596,250 16,986,173 28,403,054 16,631,680 Revenues Total 16,596,250 16,596,250 16,596,250 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 107 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 472 - Sewer Fund Department: 621 - Sewer Division: 6511 - WWTP Operation Expenditures 1,062,257 980,218 1,250,675 5111 Regular Wages 1,401,450 1,401,450 1,401,450 23,465 20,843 21,080 5112 Part-Time Wages 14,780 14,780 14,780 19,164 18,477 29,930 5121 Overtime 30,840 30,840 30,840 316 [PHONE REDACTED] OR Workers' Benefit 420 420 420 80,983 74,737 106,790 5212 Social Security 110,010 110,010 110,010 221,752 211,945 346,540 5213 Med & Dent Ins 372,250 372,250 372,250 280,067 268,073 406,760 5214 Retirement 365,180 365,180 365,180 3,062 2,938 2,620 5215 Long Term Disability Ins 2,360 2,360 2,360 871 967 1,380 5216 Unemployment Insurance 8,600 8,600 8,600 1,575 1,510 1,380 5217 Life Insurance 1,500 1,500 1,500 1,693,511 1,579,985 2,167,585 Total - Personnel Services 2,307,390 2,307,390 2,307,390 2,454 - 1,000 5315 Computer Supplies 1,000 1,000 1,000 4,035 5,555 2,000 5319 Office Supplies 2,000 2,000 2,000 1,172 1,739 1,200 5322 Lubricants 1,200 1,200 1,200 9,384 16,402 14,000 5323 Fuel 14,000 14,000 14,000 3,059 1,104 4,000 5324 Clothing 4,000 4,000 4,000 10,960 3,458 7,000 5326 Safety/Medical 7,000 7,000 7,000 10,345 15,150 12,000 5327 Chemicals 12,000 12,000 12,000 19,321 11,139 24,000 5328 Lab Supplies 24,000 24,000 24,000 3,001 3,889 2,000 5329 Other Supplies 2,000 2,000 2,000 14,755 11,449 14,500 5335 Electrical Supplies 14,500 14,500 14,500 12,352 11,226 11,000 5336 HVAC 11,000 11,000 11,000 4,645 2,076 2,000 5338 Tools 2,000 2,000 2,000 2,992 682 2,000 5352 Protective Clothing 2,000 2,000 2,000 21,139 7,909 12,000 5384 Trees 12,000 12,000 12,000 - - 5,000 5411 Engineering & Architect 5,000 5,000 5,000 42,286 29,447 25,000 5419 Other Professional Serv 25,000 25,000 25,000 26,214 20,604 21,000 5419.501 Testing/Lab 21,000 21,000 21,000 - - 2,500 5419.707 Educ Outreach 2,500 2,500 2,500 15,960 11,437 16,000 5421 Telephone/Data 16,000 16,000 16,000 877 [PHONE REDACTED] Postage 800 800 800 4,413 253 5,000 5429 Other Communication Serv 5,000 5,000 5,000 213 - 100 5432 Meals 100 100 100 79 - 200 5433 Mileage 200 200 200 2 - 500 5439 Travel 500 500 500 5,557 - 2,000 5443 Office Equipment 2,000 2,000 2,000 2,549 3,927 6,000 5446 Software Licenses 6,000 6,000 6,000 3,153 15,086 15,000 5449 Leases - Other 15,000 15,000 15,000 32,982 31,434 30,000 5451 Natural Gas 30,000 30,000 30,000 353,243 391,328 336,000 5453 Electricity 336,000 336,000 336,000 2,343 2,270 9,500 5454 Solid Waste Disposal 9,500 9,500 9,500 109,618 154,903 110,000 5471 Equipment Repair & Maint 110,000 110,000 110,000 16,484 16,971 10,000 5472 Buildings Repairs & Maint 10,000 10,000 10,000 4,130 1,386 10,000 5475 Vehicle Repair & Maint 10,000 10,000 10,000 10,626 11,533 19,000 5476 Laundry 19,000 19,000 19,000 5,285 6,025 5,000 5477 Instrumentation & Calibra 5,000 5,000 5,000 14,051 445,248 550,000 5479 Other Repair & Maint 550,000 550,000 550,000 4,478 5,673 5,000 5492 Registrations/Training 5,000 5,000 5,000 29,096 45,651 30,000 5498 Permits/Fees 30,000 30,000 30,000 803,252 1,285,393 1,322,300 Total - Materials & Services 1,322,300 1,322,300 1,322,300 616,579 - - 5639 Other Improvements - - - 616,579 - - Total - Capital Outlay - - - 3,113,341 2,865,378 3,489,885 Division Total: 6511 - WWTP Operations 3,629,690 3,629,690 3,629,690 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 108 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 472 - Sewer Fund Department: 621 - Sewer Division: 6599 - Sewer Administration Expenditures 9,445 4,430 20,610 5409.140 Garage Services 20,610 20,610 20,610 11,220 13,596 16,500 5414 Accounting/Auditing 16,500 16,500 16,500 450 - 3,500 5419 Other Professional Serv 3,500 3,500 3,500 - - 9,400 5419.003 US Gauging Station Fees 15,000 15,000 15,000 19,877 18,293 20,000 5422 Postage 20,000 20,000 20,000 68,470 72,980 74,760 5428 IT Support 82,320 82,320 82,320 - 1,781 1,000 5446 Software Licenses 2,000 2,000 2,000 20,690 21,700 22,310 5448 Internal Rent 24,150 24,150 24,150 - - 9,000 5449 Other Leases 9,000 9,000 9,000 410,480 416,780 440,200 5450 General Right of Way Charge 454,420 454,420 454,420 7,210 6,110 6,110 5461 Auto Insurance 6,270 6,270 6,270 33,710 38,060 38,060 5463 Property/Earthquake Insurance 49,420 49,420 49,420 44,480 33,280 33,280 5464 Workers' Comp 28,930 28,930 28,930 17,500 18,610 18,610 5465 General Liability Insur 21,450 21,450 21,450 - - 400 5472 Buildings Repairs & Maint 400 400 400 - - 3,000 5481 Utility Assistance Program 3,000 3,000 3,000 13,179 14,632 10,000 5493 Printing/Binding 20,000 20,000 20,000 25,335 29,163 23,550 5500 Banking Fees & Charges 48,000 48,000 48,000 682,045 689,415 750,290 Total - Materials & Services 824,970 824,970 824,970 3,469,529 11,074,542 - 5711 Bond Principal, Rev Series 2011A, Due Mar 2022 - - - 499,667 521,431 - 5721 Bond Interest, Rev Series 2011A, Due Sept 2021 - - - 499,667 521,431 - 5721 Bond Interest, Rev Series 2011A, Due Mar 2022 - - - 4,468,863 12,117,404 - Total - Debt Service - - - 5,150,908 12,806,819 750,290 Division Total: 6599 - Sewer Administration 824,970 824,970 824,970 Division: 9711 - Operating Transfer Out 90,000 90,000 90,000 5811.140 Transfer to Street 90,000 90,000 90,000 64,516 965,683 7,714,490 5811.465 Transfer to Sewer Cap Const 6,994,490 6,994,490 6,994,490 50,000 50,000 50,000 5811.591 Transfer to Equipment Replace 60,000 60,000 60,000 150,599 - 24,580 5811.693 Transfer to Reserve for PERS 26,180 26,180 26,180 355,115 1,105,683 7,879,070 Total - Transfers Out 7,170,670 7,170,670 7,170,670 8,619,364 16,777,880 12,119,245 Department Total: 621 - Sewer 11,625,330 11,625,330 11,625,330 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 109 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 472 - Sewer Fund Department: 631 - Maintenance Division: 6521 - Sewer Line Maint Expenditures 96,811 112,535 115,330 5111 Regular Wages 117,660 117,660 117,660 1,489 4,928 - 5121 Overtime - - - 31 32 40 5211 OR Workers' Benefit 40 40 40 7,185 8,628 8,820 5212 Social Security 9,000 9,000 9,000 21,170 23,214 26,980 5213 Med & Dent Ins 27,140 27,140 27,140 22,791 27,680 26,050 5214 Retirement 25,570 25,570 25,570 300 [PHONE REDACTED] Long Term Disability Ins 210 210 210 79 [PHONE REDACTED] Unemployment Insurance 710 710 710 155 [PHONE REDACTED] Life Insurance 150 150 150 150,010 177,614 177,850 Total - Personnel Services 180,480 180,480 180,480 1,516 [PHONE REDACTED] Office Supplies 400 400 400 137 - 300 5321 Cleaning Supplies 300 300 300 596 746 10,000 5323 Fuel 10,000 10,000 10,000 - 206 1,000 5324 Clothing 1,000 1,000 1,000 3,088 2,400 2,000 5326 Safety/Medical 2,000 2,000 2,000 3,901 8,719 5,000 5329 Other Supplies 5,000 5,000 5,000 1,470 1,414 2,050 5338 Tools 2,050 2,050 2,050 1,448 280 1,400 5352 Protective Clothing 1,400 1,400 1,400 967 962 8,000 5409.140 Garage Services 8,000 8,000 8,000 1,028 [PHONE REDACTED] Other Professional Serv 900 900 900 494 561 1,800 5421 Telephone/Data 1,800 1,800 1,800 - 156 - 5422 Postage - - - 301 1,[PHONE REDACTED] Work Equipment 500 500 500 2,549 2,150 9,200 5446 Software Licenses 9,200 9,200 9,200 5,685 24,643 10,000 5471 Equipment Repair & Maint 10,000 10,000 10,000 11,505 2,997 3,000 5475 Vehicle Repair & Maint 3,000 3,000 3,000 2,626 3,841 2,200 5476 Laundry 2,200 2,200 2,200 47,112 40,172 50,000 5479 Other Repair & Maint 50,000 50,000 50,000 1,589 855 1,500 5492 Registrations/Training 1,500 1,500 1,500 86,011 92,563 109,250 Total - Materials & Services 109,250 109,250 109,250 - - - 5649 Other Equipment - - - - - - Total - Capital Outlay - - - 236,021 270,177 287,100 Division Total: 6521 - Sewer Line Maint 289,730 289,730 289,730 236,021 270,177 287,100 Department Total: 631 - Maintenance 289,730 289,730 289,730 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 110 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 472 - Sewer Fund Department: 641 - Surface Water/Collections Division: 6611 - Surface Water Collection Expenditures 64,144 77,708 82,050 5111 Regular Wages 81,710 81,710 81,710 642 2,662 - 5121 Overtime - - - 22 23 30 5211 OR Workers' Benefit 30 30 30 4,701 5,886 6,300 5212 Social Security 6,270 6,270 6,270 17,428 19,047 22,460 5213 Med & Dent Ins 23,260 23,260 23,260 15,554 19,660 19,040 5214 Retirement 18,000 18,000 18,000 207 [PHONE REDACTED] Long Term Disability Ins 150 150 150 52 77 80 5216 Unemployment Insurance 490 490 490 107 [PHONE REDACTED] Life Insurance 100 100 100 102,857 125,397 130,320 Total - Personnel Services 130,010 130,010 130,010 - - 4,000 5323 Fuel 4,000 4,000 4,000 1,389 715 1,200 5326 Safety/Medical 1,200 1,200 1,200 207 2,246 2,500 5329 Other Supplies 2,500 2,500 2,500 - 531 1,000 5338 Tools 1,000 1,000 1,000 - - 1,000 5352 Protective Clothing 1,000 1,000 1,000 527 718 1,200 5419 Other Professional Serv 1,200 1,200 1,200 896 1,377 1,500 5421 Telephone/Data 1,500 1,500 1,500 21,120 17,020 21,630 5428 IT Support 31,080 31,080 31,080 - - 600 5454 Solid Waste Disposal 600 600 600 - - 3,000 5471 Equipment Repair & Maint 3,000 3,000 3,000 - - 2,300 5475 Vehicle Repair & Maint 2,300 2,300 2,300 410 - 500 5476 Laundry 500 500 500 5 - 1,500 5492 Registrations/Training 1,500 1,500 1,500 24,554 22,606 41,930 Total - Materials & Services 51,380 51,380 51,380 127,412 148,004 172,250 Division Total: 6611 - Surface Water Collection 181,390 181,390 181,390 127,412 148,004 172,250 Department Total: 641 - Surface Water/Collections 181,390 181,390 181,390 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 1,219,085 5921 Contingency 246,290 246,290 246,290 - - 2,834,000 5981.005 Reserve for Future Years 4,253,510 4,253,510 4,253,510 - - 4,053,085 Total - Contingencies and Unappropriated Balances 4,499,800 4,499,800 4,499,800 - - 4,053,085 Division Total: 9971 - Equity 4,499,800 4,499,800 4,499,800 - - 4,053,085 Department Total: 901 - Ending Fund Balance 4,499,800 4,499,800 4,499,800 8,982,796 17,196,060 16,631,680 Expenditures Total 16,596,250 16,596,250 16,596,250 8,003,376 11,206,994 - Fund Net Total: 472 Sewer Fund - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 111 Capital Construction Funds General Cap Const Fund Street & Storm Cap Const Fund Sewer Cap Const Fund Water Cap Const Fund ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 112 General Cap Const Fund – 358 Fund/Fund Number: General Cap Const Fund – 358 Department/Department Number: City Administrator—121 Division/Division Number: Construction – 9531 Department Director: Jim Row Purpose of Fund The General Cap Const Fund is for General Fund capital projects, for which no dedicated funding source exists. No personnel costs are associated with this fund. Capital Repairs in General Cap Construction Fund (358): The Police Department requires upgrades to the radio channel system due to reception issues when located in rural areas. The Parks and Recreation Master Plan will be updated this fiscal year. The City Library needs HVAC repairs. A new shelter will be built in Senior Estates Park. Legion Park Improvements will be finished this fiscal year. Description of FY 2021-22 projects Completed construction on the Police Station Roof (MBGF3281) Completed construction on the Parks & Recreation Alamo Roof (MBWA3321) Completed Aquatic Center HVAC replacement (CBGF1572) Began Legion Park Improvement Project (CPGF1634) Description of FY 2022-23 projects Project Name Project Number Amount First Year Budgeted Police Radio Channel System Upgrade CEGF1554 $143,710 FY 2018-19 Parks and Recreation Master Plan EAGF1618 $175,000 FY 2021-22 Legion Park Improvement CPGF1634 $2,500,000 FY 2021-22 Library HVAC/Chiller $220,000 FY2022-23 Police Department Office Remodel $185,000 FY2022-23 Senior Estates Park Shelter $50,000 FY2022-23 TOTAL $3,273,710 See Capital Construction Projects beginning on page 166 for information on all budgeted capital projects. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 113 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 358 - General Cap Const Fund Department: 000 - Revenue Revenues 817,529 255,105 255,110 3081 Beginning Fund Balance 884,760 884,760 884,760 817,529 255,105 255,110 Total - Fund Balance 884,760 884,760 884,760 613,628 1,844,686 1,000,000 3341 State Grants - - - 33,900 - - 3351 Grants - - - 647,528 1,844,686 1,000,000 Total - Intergovernmental - - - 7,919 (97) 20 3611 Interest from Investments - - - 3,670 - 15,000 3699 Other Miscellaneous Income - - - 11,589 (97) 15,020 Total - Miscellaneous Revenue - - - - - 124,660 3971.001 Transfer From General Fund 561,210 561,210 561,210 - - 1,250,000 3971.136 Transfer from Amercian Rescue Plan Fund - - - 1,850,000 3971.364 Transfer From Parks SDC 1,827,740 1,827,740 1,827,740 - - 3,224,660 Total - Transfers In 2,388,950 2,388,950 2,388,950 1,476,645 2,099,694 4,494,790 Revenues Total 3,273,710 3,273,710 3,273,710 Department: 121 - Administration Division: 9531 - Construction Expenditures - - 94,080 5623.046 Pool Projects - - - 1,182,614 1,872,796 - 5629 Buildings 405,000 405,000 405,000 24,250 - 4,127,000 5637 Parks 2,725,000 2,725,000 2,725,000 14,676 1,600 273,710 5639 Other Improvements 143,710 143,710 143,710 1,221,540 1,874,396 4,494,790 Total - Capital Outlay 3,273,710 3,273,710 3,273,710 Expenditures 1,221,540 1,874,396 4,494,790 Expenditures Total 3,273,710 3,273,710 3,273,710 255,105 225,299 - Fund Net Total: 358 - General Cap Const Fund - - - Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund are project specific, as funding allows. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 114 Street & Storm Cap Const Fund – 363 Fund/Fund Number: Street & Storm Cap Const Fund – 363 Department/Department Number: Maintenance – 631 Division/Division Number: Construction – 9531 Department Director: Curtis Stultz Purpose of fund The purpose of this fund is for tracking street capital improvement projects, which include sidewalks and streets or storm projects. No personnel service costs associated with this fund. Description of FY 2021-22 projects No projects were completed Description of FY 2022-23 projects Project Name Project Number Amount First Year Budgeted West Hayes Street Improvement – Settlemier to Cascade CIST1486 $3,500,000 FY 2016-17 Safety Sidewalk & ADA Construction CIST1165 $50,000 FY2021-22 5th Street – Storm Replacement CDST1487 $275,000 FY2021-22 4th Street Storm Rehabilitation CDST1471 $270,000 FY 2017-18 Storm Drainage Master Plan Update & SDC Rate Study EAST1617 $150,000 FY2021-22 TMDL Projects $50,000 FY2021-22 Bridge Lights Maintenance $250,000 FY2022-23 TOTAL 4,545,000 See Capital Construction Projects beginning on page 166 for more information on all budgeted capital projects. Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund would be project specific transfers, which will only be made as work is completed. Intergovernmental revenue from the ODOT Fund Exchange program for $800,000 is for West Hayes Street improvement. Transfers In of $3,362,680 represents funding for Capital Outlay projects: Transfer from Street SDC Fund 376 of $1,000,000 is for West Hayes Improvement Transfer of $350,000 from Storm SDC Fund 3777 for the Storm Drainage Master Plan Update and SDC Rate Study, West Hayes Street improvement, the 5th St. Storm Improvement, and 4th St. Storm Rehabilitation Transfer from Street Fund 140 of $2,012,680 includes Bridge Light Maintenance and to cover the balance of the total Capital Outlay For a summary of all Transfers In and Transfer Out, see Budgeted Transfers on page 165. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 115 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 363 - Street & Storm Cap Const Fund Department: 000 - Revenue Revenues - 785,440 685,440 3081 Beginning Fund Balance 374,320 374,320 374,320 - 785,440 685,440 Total - Fund Balance 374,320 374,320 374,320 800,000 - 800,000 3333.001 DoT Fund Exchange 800,000 800,000 800,000 200,000 - - 3341 State Grants - - - 1,000,000 - 800,000 Total - Intergovermental 800,000 800,000 800,000 - 3,756 2,500 3611 Interest from Investments 8,000 8,000 8,000 - 50,000 - 3678 Develop Contributions - - - - 53,756 2,500 Total - Miscellaneous Revenue 8,000 8,000 8,000 961,049 - 1,557,060 3971.14 Transfer From Street 2,012,680 2,012,680 2,012,680 500,000 - 1,000,000 3971.376 Transfer From Street SDC 1,000,000 1,000,000 1,000,000 - - 150,000 3971.377 Transfer From Storm SDC 350,000 350,000 350,000 1,461,049 - 2,707,060 Total - Transfers In 3,362,680 3,362,680 3,362,680 2,461,049 839,196 4,195,000 Revenues Total 4,545,000 4,545,000 4,545,000 Department: 631 - Maintenance Division: 9531 - Construction Expenditures 1,675,348 241,881 3,995,000 5631 Streets/Alleys/Sidewalks 3,800,000 3,800,000 3,800,000 261 - 200,000 5636 Storm Drains 745,000 745,000 745,000 1,675,609 241,881 4,195,000 Total - Capital Outlay 4,545,000 4,545,000 4,545,000 1,675,609 241,881 4,195,000 Expenditures Total 4,545,000 4,545,000 4,545,000 785,440 597,316 - Fund Net Total: 363 - Street & Storm Cap Const Fund - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 116 Sewer Cap Const Fund – 465 Fund/Fund Number: Sewer Cap Const Fund — 465 Department/Department Number: Sewer – 621 Division/Division Number: Construction – 9531 Department Director: Curtis Stultz Purpose of fund The purpose of this fund is for major capital improvements to the City’s Wastewater Treatment Plant (WWTP) and sewer collection systems. No personnel costs associated with this fund. Description of FY 2021-22 projects Continued on-going Maintenance activities Updated Site Security to eliminate unauthorized personnel Updated Pretreatment documents, Enforcement Response Guide, and Local Limits Completed Digester cleaning and upgrades Description of FY 2022-23 projects Project Name Project Number Amount First Year Budgeted Pump Station Upgrades CDSW1414 $50,000 FY 2013-14 WWTP Phase 2A Upgrades CISW1052 $1,000,000 FY 2011-12 Sanitary Sewer collection system piping replacement CDSW1488 $460,000 FY 2018-19 Digester – Brick Veneer repair CISW1544 $50,000 FY 2018-19 I-5 Pump Station & I-5 Force Main Project CDSW1547 $5,000,000 FY 2018-19 Poplar Tree Expansion CDSW1592 $50,000 FY 2021-22 North Sanitary Sewer Trunk Line CISW1620 $200,000 FY 2021-22 Fifth Street Sewer – Harrison to Garfield CISW1594 $300,000 FY 2020-21 Wastewater Facilities Master Plan Update & Rate Study EASW1619 $450,000 FY2021-22 Front Street Pipeline Project CISW1621 $1,000,000 FY 2021-22 Young Street Pipeline Project CISW1469 $2,500,000 FY 2021-22 Vanderbeck Pump Station Upgrades CISW1622 $200,000 FY 2021-22 Woodland/Hwy219 Sewer Repair at NE Quadrant CISW1623 $200,000 FY 2021-22 TOTAL $11,460,000 See Capital Construction Projects beginning on page 166 for information on all budgeted capital projects. In January 2012, the final design plan for required wastewater treatment plant upgrades were submitted to Oregon Department of Environmental Quality (DEQ) based on their previously approved evaluation report. In August 2013, EPA provided notice to DEQ disapproving of Oregon Water Quality Standards, including Natural Conditions Criteria for Temperature, and Statewide Narrative Natural Conditions Criteria, in general. The Pudding River TMDL for temperature, established in 2008 using natural criteria, could no longer be used for permitting. Recently, the legal challenges to TMDL standards have been resolved, which will allow DEQ to establish a water quality standard for the Pudding River and the development of the City’s updated National Pollutant Discharge Elimination System (NPDES) permit. To initiate this process, the City is undertaking an update to the Wastewater Facilities Master Plan & Rate Study, which will inform necessary upgrades to the treatment plant and collection systems, as well as the financial resources required to accomplish them. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 117 The City issued approximately $43.0 million in bonds for the projects which was used to pay off the existing DEQ loan and to fund many projects which have been stalled until a decision was made on the Pudding River water quality standards. This brought uncertainty for the Sewer Cap Const Fund and the Sewer Fund because projects costs will be more than estimated due to the multi-year delay. Because of the delay, the City deposited $3.5 million into an irrevocable trust in FY 2020-21 to pay all future debt service on the outstanding Series 2011A and 2011B bonds. Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 465 - Sewer Cap Const Fund Department: 000 - Revenue Revenues 11,947,434 11,831,178 88,000 3081 Beginning Fund Balance - - - 11,947,434 11,831,178 88,000 Total - Fund Balance - - - - 2,513 - 3435.102 Service Chg-95-6 Increase - - - 264,648 40,114 - 3611 Interest from Investments - - - 264,648 264,648 - Total - Miscellaneous Revenue - - - 64,516 965,683 7,714,490 3971.472 Transfer From Sewer 6,994,490 6,994,490 6,994,490 80,000 180,012 3,715,510 3971.475 Transfer From Sewer SDC 4,465,510 4,465,510 4,465,510 144,516 1,145,696 11,430,000 Total - Transfers In 11,460,000 11,460,000 11,460,000 12,356,597 13,241,521 11,518,000 Revenues Total 11,460,000 11,460,000 11,460,000 Fund: 465 - Sewer Cap Const Fund Department: 621 - Sewer Division: 9531 - Construction Expenditures 525,419 1,070,809 11,518,000 5635 Sewer 11,460,000 11,460,000 11,460,000 525,419 1,070,809 11,518,000 Total - Capital Outlay 11,460,000 11,460,000 11,460,000 Division: 9711 - Operating Transfers Out - 11,947,440 - 5811.472 Transfer to Sewer Fund - - - - 11,947,440 - Total - Transfers Out - - - - - - 5981.005 Reserve for Future Years - - - - - - Total - Contingencies and Unappropriated Balances - - - 525,419 13,018,249 11,518,000 Expenditures Total 11,460,000 11,460,000 11,460,000 11,831,178 223,272 - Fund Net Total: 465 - Sewer Cap Const Fund - - - Revenue Sources and Other Discussion The Transfers In of $11,460,000 is for the following projects: Transfer of $4,465,510 from the Sewer SDC Fund for North Sanitary Sewer Trunk Line, the I-5 Pump Station/I-5 Force Main Project, and the Front St. Pipeline Project Transfer of $6,994,490 from the Sewer Fund for sewer improvements For a summary of all Transfers In and Transfer Out, see Budgeted Transfers on page 165. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 118 Water Cap Const Fund – 466 Fund/Fund Number: Water Cap Const Fund — 465 Department/Department Number: Water – 611 Division/Division Number: Construction – 9531 Department Director: Curtis Stultz Purpose of fund The purpose of this fund is for major capital improvements to the City’s water treatment plants and drinking water distribution system. No personnel costs associated with this fund. Description of FY 2021-22 projects No projects were completed Description of FY 2022-23 projects Project Name Project Number Amount First Year Budgeted Well Rehabilitation CDWA1550 $30,000 FY 2021-22 Repaint Elevated Storage CIWA1545 $1,500,000 FY 2018-19 Parr Road Treatment Plant – New Well & Raw Waterline Piping CDWA1546 $3,250,000 FY 2018-19 I-5 Waterline Crossing to serve SWIR Area CAWA1626 $500,000 FY 2021-22 Auxiliary Power to Wells CIWA1595 $50,000 FY 2020-21 Replace Transmission Lines- Boones Ferry to Cleveland $50,000 FY 2022-23 TOTAL $5,380,000 See Capital Construction Projects beginning on page 166 for information on all budgeted capital projects. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 119 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 466 Water Cap Const Fund Department: 000 - Revenue Revenues 1,805,444 1,666,621 1,675,490 3081 Beginning Fund Balance 426,030 426,030 426,030 1,805,444 1,666,621 1,675,490 Total - Fund Balance 426,030 426,030 426,030 39,259 13,908 20,000 3611 Interest from Investments 8,000 8,000 8,000 39,259 13,908 20,000 Total - Miscellaneous Revenue 8,000 8,000 8,000 - - 386,310 3971.47 Transfer from Water 1,945,970 1,945,970 1,945,970 - - 2,500,000 3971.474 Transfer from Water SDC 3,000,000 3,000,000 3,000,000 - - 2,886,310 Total - Transfers In 4,945,970 4,945,970 4,945,970 1,844,703 1,680,529 4,581,800 Revenue Totals 5,380,000 5,380,000 5,380,000 Department: 611 - Water Division: 9531 - Construction Expenditures 178,082 780,303 4,581,800 5634 Water - Capital 5,380,000 5,380,000 5,380,000 178,082 780,303 4,581,800 Total - Capital Outlay 5,380,000 5,380,000 5,380,000 178,082 780,303 4,581,800 Expenditures Total 5,380,000 5,380,000 5,380,000 1,666,621 900,226 - Fund Net Total: 466 - Water Cap Const Fund - - - Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund would be project specific transfers and interest from the fund cash balance. Transfers In of $3,000,000 from Water SDC Fund is for capacity improvements for Parr Road Treatment plant and the I-5 Waterline crossing to serve SWIR Area. The $1,945,970 from Water Fund is to fund the remaining proposed projects for the fiscal year. For a summary of all Transfers In and Transfers Out, see Budgeted Transfers on page 165. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 120 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 121 Special Revenue Funds Building Inspection Fund Asset Forfeiture American Rescue Plan Fund Housing Rehabilitation Fund Special Assessment Fund Parks SDC Fund Transportation SDC Fund Storm SDC Fund Water SDC Fund Sewer SDC Fund ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 122 Building Inspection Fund - 123 Fund/Fund Number: Building Inspection Fund — 123 Department/Department Number: Building — 521 Division/Division Number: Building Inspection – 2241 Department Director: Chris Kerr Description of the major functions the Building Division provides The Building Department, as part of the Community Development Department, provides permitting, plan review and inspection services to the Woodburn Community. Building Department staff partners with the Planning, Public Works, and Woodburn Fire Department to effectively coordinate and process building applications, plan reviews and permits. The Department also provides on-site inspection services as part of the permitting process to ensure safe and sustainable building practices as required by the State of Oregon Building Codes. As a service to the Woodburn School District and the State of Oregon, the Building Department collects and administers the Construction Excise Tax and the State Surcharge Tax to all applicable permits. and quarterly reports are assembled and presented to City Council and the State of Oregon for monitoring of permit activity. Description of department, including number of personnel The Building Department currently consists of a Building Official, 3.0 FTE Building Inspector/ Plans Examiner II, and III) positions, 1.0 Permit Technician, as well as a .5 Plans Examiner, for 5.5 FTE. The Building Department is experiencing record growth; starting in 2019 with increased single-family home construction to current date; overall accelerated commercial, multi and single-family development. Recently, the Department added a full time Building Inspector I, increased the Permit Technician position to full time, added a part-time Plans Examiner, and contracted with a third-party plan review firm to provide continued and uninterrupted building development services during the City’s increased building activity. Description of FY 2021-22 Accomplishments Posted and hired for a new Building Inspector/ Plans Examiner I position to provide residential/ multi- family plan review and inspections. Assembled an RFP for “as needed” plan review services with the assistance of the Community Development Director and Legal we awarded the contract to Clair Company, Inc. to help the Building Department with the increased complex commercial plan review and the assurance that future development growth spurts are covered, when staff hours are exceeded. Develop and implements a phased permitting process and permit with the assistance of technical support through the States ePermitting Program. Attended development meetings and coordinated the contracted plan review services with Clair Company, Inc. for the 3.8 million square foot Amazon, e-distribution facility. Organized and coordinated training with the State ePermitting system for all new and added Building Department employees. The Building Department has accepted application, provided plan review and inspection services for increased development; aside from the large Amazon facility, we have experienced building growth that has already doubled the building valuation from FY 2021-2022. Description of FY 2022-23 Proposed Focus/Goals Successfully maintain and manage the increase in building permits, plan review, and inspections while continuing to offer quality customer service, will be the primary focus of the department. The Department ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 123 is expecting to receive building permit applications for over 1,000 dwelling units and continued commercial growth. Continued Plan Review and Inspection support for the Amazon Development. Providing continuing education and training to keep permitting, inspection, and plan review staff up to date on required certifications as well as industry changes. Develop and implement a new demolition permit and policy to properly track demolition activities and provide a process for safely deconstructing facilities within the City as well as properly capping disconnected utilities. Develop and implement a process for on-line, paperless plan review. Working with the States ePermitting program to coordinate the acceptance of digital plans and training staff to process and review digital plans. Performance Measures Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Building Inspection Fund Revenues 1,063,670 1,169,985 1,310,800 Fund Balance 6,278,000 6,278,000 6,278,000 823,240 997,888 6,550,910 Licenses and Permits 2,259,380 2,259,380 2,259,380 175,619 771,225 2,201,000 Intergovernmental 1,661,000 1,661,000 1,661,000 23,948 11,598 13,000 Miscellaneous Revenue 13,000 13,000 13,000 2,086,477 2,950,697 10,075,710 Revenues Total 10,211,380 10,211,380 10,211,380 Expenditures 598,880 552,552 831,860 Personnel Services 883,780 883,780 883,780 258,239 951,716 8,007,760 Materials & Services 2,244,070 2,244,070 2,244,070 24,893 - - Capital Outlay 36,000 36,000 36,000 34,480 - 7,770 Transfers Out 8,840 8,840 8,840 - - 1,228,320 Contingencies and Reserve 7,038,690 7,038,690 7,038,690 916,492 1,504,267 10,075,710 Expenditures Total 10,211,380 10,211,380 10,211,380 1,169,985 1,446,429 - Revenue Over (Under) Expenditures - - - 3.8 3.8 5.3 Full-Time Equivalent (FTE) 5.5 5.5 5.5 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 124 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 123 - Building Inspection Fund Department: 000 - Revenue Revenues 1,063,670 1,169,985 1,310,800 3081 Beginning Fund Balance 6,278,000 6,278,000 6,278,000 1,063,670 1,169,985 1,310,800 Total - Fund Balance 6,278,000 6,278,000 6,278,000 305,901 413,510 1,555,610 3221.101 Building Permits 816,200 816,200 816,200 58,737 102,241 55,000 3221.102 Mechanical Permits 60,000 60,000 60,000 285,763 360,091 3,064,010 3221.105 Plan Check Fees 867,240 867,240 867,240 140,750 76,363 1,837,290 3221.106 Fire Check Fees 445,940 445,940 445,940 26,491 16,483 25,000 3221.109 Plan Check--Mechanical 30,000 30,000 30,000 5,598 29,200 14,000 3221.110 CET Administrative Fee 40,000 40,000 40,000 823,240 997,888 6,550,910 Total - Licenses and Permits 2,259,380 2,259,380 2,259,380 126,910 704,727 1,750,000 3891 Construction Excise Tax 1,500,000 1,500,000 1,500,000 48,710 66,498 450,000 3891.159 State Surcharge 160,000 160,000 160,000 - - 1,000 3891.259 State Manufactured Home Fee 1,000 1,000 1,000 175,619 771,225 2,201,000 Total - Intergovernmental 1,661,000 1,661,000 1,661,000 23,233 11,400 12,000 3611 Interest from Investments 12,000 12,000 12,000 715 199 1,000 3699 Other Miscellaneous Income 1,000 1,000 1,000 23,948 11,598 13,000 Total - Miscellaneous Revenue 13,000 13,000 13,000 2,086,477 2,950,697 10,075,710 Revenues Total 10,211,380 10,211,380 10,211,380 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 125 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 123 - Building Inspection Fund Department: 521 - Building Division: 2241 - Building Inspection Expenditures 384,891 355,639 541,890 5111 Regular Wages 548,450 548,450 548,450 340 219 - 5112 Part-Time Wages 33,770 33,770 33,770 498 6,731 - 5121 Overtime - - - 88 79 120 5211 OR Workers' Benefit 140 140 140 28,843 27,197 38,640 5212 Social Security 44,900 44,900 44,900 77,381 64,967 117,010 5213 Med & Dent Ins 113,980 113,980 113,980 104,788 95,854 131,990 5214 Retirement 137,560 137,560 137,560 1,149 1,006 1,170 5215 Long Term Disability Ins 880 880 880 313 [PHONE REDACTED] Unemployment Insurance 3,480 3,480 3,480 590 [PHONE REDACTED] Life Insurance 620 620 620 598,880 552,552 831,860 Total - Personnel Services 883,780 883,780 883,780 - - 5,000 5315 Computer Supplies 5,000 5,000 5,000 1,451 6,142 7,500 5319 Office Supplies 15,000 15,000 15,000 419 [PHONE REDACTED] Fuel 1,500 1,500 1,500 77 - 1,000 5409.140 Garage Services 1,250 1,250 1,250 1,020 1,236 1,500 5414 Accounting/Auditing 1,500 1,500 1,500 2,099 40,289 5,705,000 5419 Other Professional Serv 400,000 400,000 400,000 3,389 3,012 3,500 5421 Telephone/Data 5,000 5,000 5,000 - - 50 5422 Postage 50 50 50 28,590 28,590 29,290 5428 IS Support 31,500 31,500 31,500 345 - 1,700 5439 Travel 1,700 1,700 1,700 7,440 8,850 8,850 5448 Internal Rent 7,940 7,940 7,940 1,150 1,920 1,250 5461 Auto Insurance 1,690 1,690 1,690 6,820 6,710 6,710 5464 Workers' Comp 5,810 5,810 5,810 5,120 6,360 6,360 5465 General Liability Insur 6,930 6,930 6,930 238 56 1,050 5475 Vehicle Repair & Maint 1,050 1,050 1,050 - 270 5,000 5490 Refunds 5,000 5,000 5,000 435 570 1,100 5491 Dues & Subscriptions 2,000 2,000 2,000 1,145 1,400 6,000 5492 Registrations/Training 10,000 10,000 10,000 519 - 500 5498.259 St Mfg Fee 500 500 500 42,641 53,381 450,000 5498.359 State Surc 160,000 160,000 160,000 147,528 715,799 1,750,000 5498.459 Construction Excise Tax 1,500,000 1,500,000 1,500,000 7,814 76,469 15,000 5500 Banking Fees 80,000 80,000 80,000 - - 650 5729 Interest for CET 650 650 650 258,239 951,716 8,007,760 Total - Materials & Services 2,244,070 2,244,070 2,244,070 2,901 - - 5641 Office Furniture & Equip 3,000 3,000 3,000 21,992 - - 5642 Passenger Vehicle 33,000 33,000 33,000 24,893 - - Total - Capital Outlay 36,000 36,000 36,000 Division: 9711 - Operating Transfer Out - - - 5811.568 Transfer to Info Services - - - 34,480 - 7,770 5881.693 Transfer to Reserve for PERS 8,840 8,840 8,840 34,480 - 7,770 Total - Transfers Out 8,840 8,840 8,840 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 1,228,320 5921 Contingency 7,038,690 7,038,690 7,038,690 - - 1,228,320 Total - Contingencies and Unappropriated Balances 7,038,690 7,038,690 7,038,690 916,492 1,504,267 10,075,710 Expenditures Total 10,211,380 10,211,380 10,211,380 1,169,985 1,446,429 - Fund Net Total: 123 - Building Inspection Fund - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 126 Asset Forfeiture — 132 Fund/Fund Number: Asset Forfeiture – 132 Department/Department Number: Police – 211 Division/Division Number: Detectives – 2131 Department Director: Martin Pilcher Description of purpose/functions The Asset Forfeiture fund allows for and sets the procedure for the seizure of private properties that are the product of illegal drug activity, and for the expenditure of the proceeds by the City for illegal drug activity investigations and subsequent arrests. Description of department and number of personnel The Criminal Investigations Division of the Police Department manages and operates this program. Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 132 - Asset Forfeiture Department: 000 - Revenue Revenues 14,801 15,131 15,130 3081 Beginning Fund Balance 15,360 15,360 15,360 14,801 15,131 15,130 Total - Fund Balance 15,360 15,360 15,360 330 [PHONE REDACTED] Interest from Investments 200 200 200 330 136 200 Total - Miscellaneous Revenue 200 200 200 15,131 15,267 15,330 Revenues Total 15,560 15,560 15,560 Department: 211 - Police Division: 2131 - Detectives Expenditures - - 15,330 5329 Other Supplies 15,560 15,560 15,560 - - 15,330 Total - Materials & Services 15,560 15,560 15,560 - - 15,330 Expenditures Total 15,560 15,560 15,560 15,131 15,267 - Fund Net Total: 132 - Asset Forfeiture - - - Revenue Sources and Other Discussion Revenue for the Asset Forfeiture fund comes from federal grants and criminal forfeitures and varies from year to year depending on activity. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 127 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 128 American Rescue Plan Fund — 136 Fund/Fund Number: American Rescue Plan – 136 Department/Department Number: Administrator – 101 Division/Division Number: City Administrator – 1211 Department Director: Scott Derickson Description of purpose/functions The American Rescue Plan provides $21.6 billion for states, territories, and local governments to provide additional relief to address the continued impact of COVID-19 coronavirus disease 2019) on the economy, public health, state and local governments, individuals, and businesses. The amount of $5.83 million is to be paid to the City over the course of two fiscal years, beginning in FY 2020-21. Description of department, including number of personnel This fund was established in FY 2021-22. No new staffing costs are associated with this fund. FY 2022-23 ARPA-funded Community Projects AWARE Food Bank Improvement Project, $500,000 Liberty House, $160,000 Houseless Person Response Team, $60,000 Business Assistance Program, $55,000 Woodburn Community Meal Program, $25,000 Love Inc., $8,000 A Ray of Hope Today!, $7,000 FY2022-23 ARPA-funded Internal Projects Woodburn Museum & Bungalow Theater Restoration, $100,000 Community Center Professional Services, $100,000 Tourism Kiosk & Marketing Program, $50,000 City App- Woodburn Now!, $4,500 MERV-13 Filters, $4,000 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted American Rescue Plan Fund Revenues - - 2,700,000 Fund Balance 1,054,820 1,054,820 1,054,820 - - 2,700,000 Intergovernmental 2,917,820 2,917,820 2,917,820 - - 1,000 Miscellaneous Revenue 15,000 15,000 15,000 - - 5,401,000 Revenue Total 3,987,640 3,987,640 3,987,640 Expenditures - - 756,500 Material & Services 1,073,500 1,073,500 1,073,500 - - - Misc 800,000 800,000 800,000 - - 1,803,000 Transfers Out 867,000 867,000 867,000 - - 2,841,500 Contingencies and Reserve 1,247,140 1,247,140 1,247,140 - - 5,401,000 Expenditures Total 3,987,640 3,987,640 3,987,640 - - - Revenue Over (Under) Expenditures - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 129 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 136 -American Rescue Plan Fund Department: 000 -Revenue Revenues - - 2,700,000 3081 Beginning Fund Balance 1,054,820 1,054,820 1,054,820 - - 2,700,000 Total - Fund Balance 1,054,820 1,054,820 1,054,820 - - 2,700,000 3351 Grants 2,917,820 2,917,820 2,917,820 - - 2,700,000 Total - Intergovenmental 2,917,820 2,917,820 2,917,820 - - 1,000 3611 Interest from Investments 15,000 15,000 15,000 - - 1,000 Total - Miscellaneous Revenue 15,000 15,000 15,000 - - 5,401,000 Revenue Totals 3,987,640 3,987,640 3,987,640 Department: 101 - Administrator Division: 1211 - City Administrator Expenditures - - 756,500 5520 Grant Program - - - - 5521 ARPA Funded Internal Projects 258,500 258,500 258,500 - - - 5522 ARPA Funded Community Projects 815,000 815,000 815,000 - - 756,500 Total - Materials & Supplies 1,073,500 1,073,500 1,073,500 - - - 5523 Personnel Costs 800,000 800,000 800,000 - - - Total - Misc 800,000 800,000 800,000 Division: 9711 - Operating Transfer Out - - - 5811 Transfer to Other Funds - - 408,000 5811.001 Transfer to General Fund 681,000 681,000 681,000 - - 120,000 5811.110 Transfer to Transit 186,000 186,000 186,000 - - 1,250,000 5811.358 Transfer to General Cap Const Fund - - - - - 25,000 5811.470 Transfer to Water - - - - - 1,803,000 Total - Transfers Out 867,000 867,000 867,000 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 2,841,500 5921 Contingency 1,247,140 1,247,140 1,247,140 - - 2,841,500 Total - Contingencies and Unappropriated 1,247,140 1,247,140 1,247,140 - - 5,401,000 Expenditures Totals 3,987,640 3,987,640 3,987,640 - - - Fund Net Total: 136 - American Rescue Plan Fund - - - Revenue Sources and Expenditures Revenue for the American Rescue Plan fund comes from the federal government (H.R. 1319 – American Rescue Plan Act of 2021). Transfer Out includes $681,000 to the General Fund to support Fiesta Mexicana, Fourth of July, and Music in the Park, post-pandemic staff rehiring, Aquatics and Recreation scholarships, and utility assistance. Transfer Out to the Transit Fund include post-pandemic staff rehiring and the operation of a new City commuter route. $800,000 in Misc. will support one-time personnel costs. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 130 Housing Rehabilitation Fund — 137 Fund/Fund Number: Housing Rehabilitation Fund — 137 Department/Department Number: Housing Rehabilitation — 531 Division/Division Number: Housing – 5911 Department Director: Tony Turley Description of purpose/functions Woodburn was awarded Community Development Block Grants for the Housing Rehabilitation Program for over 30 years, with the last award received in 2012. The grants were loaned out and now the fund remains in existence to receive periodic payments and payoffs when a home is refinanced or sold. Repayment dollars will continue to accumulate until re-loaned or additional CDBG grant funds are received. However, as Block Grant guidelines continue to evolve in complexity, administering the program in the future will likely be more difficult. Description of department and number of personnel The Finance Director oversees this program and there are labor allocations to this fund. See Personnel Allocations on page 158 for allocation details. Description of FY 2021-22 accomplishments Administered the program by closing out old loans Description of FY 2022-23 proposed focus/goals Continue to administer the program by closing out old loans as payoffs occur Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Housing Rehab Fund Revenues 355,491 411,431 25,250 Fund Balance 30,930 30,930 30,930 8,444 1,792 1,000 Miscellaneous Revenue 530 530 530 50,099 29,365 15,000 Other Financing Sources 10,000 10,000 10,000 414,034 442,587 41,250 Revenues Total 41,460 41,460 41,460 Expenditures 2,590 2,698 2,750 Personnel Services 3,140 3,140 3,140 13 413,910 38,500 Materials & Services 38,320 38,320 38,320 2,603 416,608 41,250 Expenditures Total 41,460 41,460 41,460 411,431 25,979 - Revenue Over (Under) Expenditures - - - Revenue Sources and Other Discussion The Other Financing Sources is loan repayments from borrowers. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 131 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 137 - Housing Rehab Fund Department: 000 - Revenue Revenues 355,491 411,431 25,250 3081 Beginning Fund Balance 30,930 30,930 30,930 355,491 411,431 25,250 Total - Fund Balance 30,930 30,930 30,930 8,444 1,792 1,000 3611 Interest from Investments 530 530 530 8,444 1,792 1,000 Total - Miscellaneous Revenue 530 530 530 - 10,628 - 3824 Loan Payback 2000 - - - - 18,737 - 3824.009 Loan Payback 2009 - - - 9,589 - 15,000 3824.010 Loan Payback 2010 10,000 10,000 10,000 23,010 - - 3824.087 Loan Payback 1987 - - - 17,500 - - 3824.096 Loan Payback 1996 - - - 50,099 29,365 15,000 Total - Other Financing Sources 10,000 10,000 10,000 414,034 442,587 41,250 Revenues Total 41,460 41,460 41,460 Department: 531 - Housing Rehabilitation Division: 5911 - Housing Expenditures 1,661 1,695 1,800 5111 Regular Wages 2,080 2,080 2,080 0 0 - 5211 OR Workers' Benefit - - - 109 [PHONE REDACTED] Social Security 120 120 120 163 [PHONE REDACTED] Med & Dent Ins 170 170 170 648 [PHONE REDACTED] Retirement 760 760 760 4 4 - 5215 Long Term Disability Ins - - - 1 2 - 5216 Unemployment Insurance 10 10 10 2 2 - 5217 Life Insurance - - - 2,590 2,698 2,750 Total - Personnel Services 3,140 3,140 3,140 8 413,910 36,500 5419 Other Professional Services 38,320 38,320 38,320 5 - 2,000 5498 Permits/Fees - - - 13 413,910 38,500 Total - Materials & Services 38,320 38,320 38,320 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - - 5921 Contingency - - - - - - Total - Contingencies and Unappropriated Balances - - - 2,603 416,608 41,250 Expenditures Total 41,460 41,460 41,460 411,431 25,979 - Fund Net Total: 137 - Housing Rehab Fund - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 132 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 133 Special Assessment — 360 Fund/Fund Number: Special Assessment Fund — 360 Department/Department Number: Ending Fund Balance – 901 Division/Division Number: Equity – 9971 Department Director: Curtis Stultz Description of purpose/functions of department This fund is used when assessments are issued against property owners for street, water, wastewater or storm improvements, for the benefit of the adjacent property. The monies collected on individual assessments are used to pay off outstanding liens. No personnel costs associated with this fund. Revenue Sources and Other Discussion The fund collects repayment from various Local Improvement Districts (LID) for special projects. The budgeted amount is expected repayments, including interest, to be collected during the fiscal year. Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 360 - Special Assessment Fund Department: 000 - Revenue Revenues 18,820 29,978 37,100 3081 Beginning Fund Balance 37,450 37,450 37,450 18,820 29,978 37,100 Total - Fund Balance 37,450 37,450 37,450 569 [PHONE REDACTED] Interest from Investments 300 300 300 7,002 3,664 2,000 3614 Special Assessment-Interest 2,000 2,000 2,000 3,587 1,024 5,700 3681 Special Assessment Principal 500 500 500 - - 400 3681.004 LID Boones Ferry 400 400 400 - - 1,000 3681.011 LID Ironwood 500 500 500 11,158 4,977 9,400 Total - Miscellaneous Revenue 3,700 3,700 3,700 29,978 34,954 46,500 Revenues Total 41,150 41,150 41,150 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 46,500 5921 Contingency 41,150 41,150 41,150 - - 46,500 Total - Contingencies and Unappropriated Balances 41,150 41,150 41,150 - - 46,500 Expenditures Total 41,150 41,150 41,150 29,978 34,954 - Fund Net Total: 360 - Special Assessment Fund - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 134 Parks SDC Fund – 364 Fund/Fund Number: Parks SDC Fund - 364 Department/Department Number: Parks Administration – 491 Department Director: Jesse Cuomo Description of purpose/functions Parks System Development Charges (SDCs) are collected at the time building permits are issued against residential and commercial projects for the expansion of the park system inclusive of planning and construction. No personnel costs are associated with this fund. Description of FY 2021-22 projects No projects were planned Description of FY 2022-23 proposed projects Legion Park Improvement Project Update the Parks & Recreation Master Plan Revenue Sources and Other Discussion This fund’s revenue is dependent on the collection of System Development Charges (SDC). SDC fees are dependent on development occurring. Economic downturns have a direct impact on the fund’s ability to finance capital improvements. Conversely, current single-family and multi-family building activity is increasing the revenue availability in this fund in this budget year and for future year projects. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 135 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 364 - Parks SDC Fund Department: 000 - Revenue Revenues 515,849 713,259 1,005,050 3081 Beginning Fund Balance 3,972,740 3,972,740 3,972,740 515,849 713,259 1,005,050 Total - Fund Balance 3,972,740 3,972,740 3,972,740 185,033 1,114,193 1,100,000 3458.501 Park's SDC's 4,000,000 4,000,000 4,000,000 185,033 1,114,193 1,100,000 Total - Charges for Goods and Services 4,000,000 4,000,000 4,000,000 12,377 9,290 10,000 3611 Interest from Investments 30,000 30,000 30,000 12,377 9,290 10,000 Total - Miscellaneous Revenue 30,000 30,000 30,000 713,259 1,836,741 2,115,050 Revenues Total 8,002,740 8,002,740 8,002,740 Department: 491 - Parks Administration Division: 9711 - Operating Transfers Out - - 100,000 5811.001 Transfer to General Fund - - - - - 1,750,000 5811.358 Transfer to General Cap Const Fund 1,827,740 1,827,740 1,827,740 - - 1,850,000 Total - Transfers Out 1,827,740 1,827,740 1,827,740 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 265,050 5981.005 Reserve for Future Years 6,175,000 6,175,000 6,175,000 - - 265,050 Total - Contingencies and Unappropriated Balances 6,175,000 6,175,000 6,175,000 - - 2,115,050 Expenditures Total 8,002,740 8,002,740 8,002,740 713,259 1,836,741 - Fund Net Total: 364 - Parks SDC Fund - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 136 Transportation SDC Fund – 376 Fund/Fund Number: Street SDC Fund – 376 Department/Department Number: Maintenance – 631 Department Director: Curtis Stultz Description of purpose/functions of department Transportation System Development Charges (SDC) Fund reports the collection of Transportation Impact Fees (TIF) assessed against new development at the time the building permit is issued and used to fund capacity improvements necessitated by increased demand. Revenue in this fund is used only for capacity improvements. The TIF charge is based on the number of automobile trips expected by any given type of development. The fee for a new single-family residence is $3,532. No personnel costs are associated with this fund. Description of FY 2021-22 projects Contributed to the cost of street capacity improvements for: o West Hayes Street Improvement (CIST1486) $1,000,000 Description of FY 2022-23 proposed projects Contribute to the cost of street capacity improvements for: o West Hayes Street Improvement (CIST1486) $1,000,000 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 137 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 376 - Transportation SDC Fund Department: 000 - Revenue Revenues 3,737,442 3,822,980 4,605,320 3081 Beginning Fund Balance 10,872,190 10,872,190 10,872,190 3,737,442 3,822,980 4,605,320 Total - Fund Balance 10,872,190 10,872,190 10,872,190 504,313 1,306,966 1,000,000 3458.101 Transportation SDC Fees 2,000,000 2,000,000 2,000,000 504,313 1,306,966 1,000,000 Total - Charges for Goods and Services 2,000,000 2,000,000 2,000,000 81,224 37,587 40,000 3611 Interest from Investments 80,000 80,000 80,000 81,224 37,587 40,000 Total - Miscellaneous Revenue 80,000 80,000 80,000 4,322,980 5,167,533 5,645,320 Revenues Total 12,952,190 12,952,190 12,952,190 Department: 631 - Maintenance Division: 9511 - Design Engineering - 45,345 50,000 5419 Other Professional Serv 50,000 50,000 50,000 - 45,345 50,000 Total - Design Engineering 50,000 50,000 50,000 Department: 631 - Maintenance Division: 9711 - Operating Transfers Out 500,000 - 1,000,000 5811.363 Transfer to Street/Storm Cap Const Fund 1,000,000 1,000,000 1,000,000 500,000 - 1,000,000 Total - Transfers Out 1,000,000 1,000,000 1,000,000 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 4,595,320 5981.005 Reserve for Future Years 11,902,190 11,902,190 11,902,190 - - 4,595,320 Total - Contingencies and Unappropriated Balances 11,902,190 11,902,190 11,902,190 500,000 45,345 5,645,320 Expenditures Total 12,952,190 12,952,190 12,952,190 3,822,980 5,122,188 - Fund Net Total: 376 - Transportation SDC Fund - - - Revenue Sources and Other Discussion This fund’s revenue is dependent on the collection of System Development Charges (SDC). SDC fees are dependent on development occurring. Economic downturns have a direct impact on the fund’s ability to finance capital improvements. Conversely, current single-family and multi-family building activity is increasing the revenue availability in this fund in this budget year and for future year projects. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 138 Storm SDC Fund – 377 Fund/Fund Number: Storm SDC Fund – 377 Department Director: Curtis Stultz Description of purpose/functions Storm System Development Charges (SDC) are generated by assessing new development for increased demands for capacity and are collected at the time the building permit is issued. This revenue can only be used for increased capacity capital projects. Current single-family and multi-family building activity is increasing the revenue availability in this fund in this budget year and for future year projects. No personnel costs are associated with this fund. Description of FY 2021-22 projects No projects were completed Description of FY 2022-23 proposed projects Contribute $350,000 to the cost of storm water capacity improvements for: o Storm Drainage Master Plan Updates & SDC Rate Study $150,000 o West Hayes Street Improvement Project (CIST1486), $80,000 o 5th Street- Lincoln to Harrison Storm Replacement (CDST1487), $60,000 o Fourth Street Storm Rehabilitation, $60,000 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 377 - Storm SDC Fund Department: 000 - Revenue Revenues 664,125 708,817 814,730 3081 Beginning Fund Balance 1,086,020 1,086,020 1,086,020 664,125 708,817 814,730 Total - Fund Balance 1,086,020 1,086,020 1,086,020 29,686 63,559 30,000 3458.201 Storm SDC's 60,000 60,000 60,000 29,686 63,559 30,000 Total - Charges for Goods and Services 60,000 60,000 60,000 15,006 6,642 8,000 3611 Interest from Investments 8,000 8,000 8,000 15,006 6,642 8,000 Total - Miscellaneous Revenue 8,000 8,000 8,000 708,817 779,018 852,730 Revenues Total 1,154,020 1,154,020 1,154,020 Department: 631 - Maintenance Division: 9711 - Operating Transfer Out Expenditures - - 150,000 5811.363 Transfer to Street/Storm Cap Const Fd 350,000 350,000 350,000 - - 150,000 Total - Transfers Out 350,000 350,000 350,000 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 702,730 5981.005 Reserve for Future Years 804,020 804,020 804,020 - - 702,730 Total - Contingencies and Unappropriated Balances 804,020 804,020 804,020 - - 852,730 Expenditures Total 1,154,020 1,154,020 1,154,020 708,817 779,018 - Fund Net Total: 377 - Storm SDC Fund - - - For a summary of all Transfers In and Transfer Out, see Budgeted Transfers on page 167. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 139 Water SDC Fund – 474 Fund/Fund Number: Water SDC Fund – 474 Department Director: Curtis Stultz Description of purpose/functions of department Water System Development Charges (SDC) are generated by assessing new development at the time the building permit is issued for adding increased capacity to the water system. Revenue from SDCs are used solely for projects that increase capacity of the water system. No personnel costs are associated with this fund. Description of FY 2021-22 projects No projects were completed Description of FY 2022-23 proposed projects Contribute to the cost of water capacity improvements for: o Parr Road Treatment Plant (CDWA1546), $2,500,000 o I-5 Waterline Crossing to serve SWIR area (CAWA1626), $500,000 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 474 Water SDC Fund Department: 000 - Revenue Revenues 1,628,430 1,962,819 2,526,560 3081 Beginning Fund Balance 4,671,010 4,671,010 4,671,010 1,628,430 1,962,819 2,526,560 Total - Fund Balance 4,671,010 4,671,010 4,671,010 296,217 1,038,064 600,000 3458.301 Water SDC's 1,000,000 1,000,000 1,000,000 296,217 1,038,064 600,000 Total - Charges for Goods and Services 1,000,000 1,000,000 1,000,000 38,172 20,130 20,000 3611 Interest from Investments 20,000 20,000 20,000 38,172 20,130 20,000 Total - Miscellaneous Revenue 20,000 20,000 20,000 1,962,819 3,021,013 3,146,560 Revenue Totals 5,691,010 5,691,010 5,691,010 Department: 611 - Water Division: 9531 - Construction Expenditures - - 2,500,000 5811.466 Transfer to Water Cap Const 3,000,000 3,000,000 3,000,000 - - 2,500,000 Total - Transfers Out 3,000,000 3,000,000 3,000,000 - - 646,560 5981.005 Reserve for Future Years 2,691,010 2,691,010 2,691,010 - - 646,560 Total - Contingencies and Unappropriated Balances 2,691,010 2,691,010 2,691,010 - - 3,146,560 Expenditure Totals 5,691,010 5,691,010 5,691,010 1,962,819 3,021,013 - Fund Net Total: 474 - Water SDC Fund - - - Revenue Sources and Other Discussion This fund’s revenue is dependent on the collection of System Development Charges (SDC). SDC fees are dependent on development occurring. Economic downturns have a direct impact on the fund’s ability to finance capital improvements. Conversely, current single-family and multi-family building activity is increasing the revenue availability in this fund in this budget year and for future year projects. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 140 Sewer SDC Fund – 475 Fund/Fund Number: Sewer SDC Fund – 475 Department Director: Curtis Stultz Description of purpose/functions Sewer System Development Charges (SDC) are generated by assessing new development for increased demands for capacity on the sanitary sewer system. Funds are used for capacity improvements for sanitary sewer projects. Description of FY 2021-22 projects No projects were completed Description of FY 2022-23 proposed projects Contribute to the cost of sanitary sewer capacity improvements for: o I-5 Pump Station (CDSW1547), $3,615,510 o North Sanitary Sewer Trunk Line (CISW1620), $100,000 o Front Street Pipeline Project (CISW1621), $750,000 Revenue Sources and Other Discussion The fund is dependent on the collection of SDCs, which are dependent on development. Current single-family and multi-family building activity is increasing available revenue this budget year and for future year projects. Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 475 Sewer SDC Fund Department: 000 - Revenue Revenues 1,700,425 1,788,913 2,695,510 3081 Beginning Fund Balance 4,768,970 4,768,970 4,768,970 1,700,425 1,788,913 2,695,510 Total - Fund Balance 4,768,970 4,768,970 4,768,970 129,584 1,201,073 1,000,000 3458.401 Sewer SDC's 2,000,000 2,000,000 2,000,000 129,584 1,201,073 1,000,000 Total - Charges for Goods and Services 2,000,000 2,000,000 2,000,000 38,904 18,998 20,000 3611 Interest from Investments 30,000 30,000 30,000 38,904 18,998 20,000 Total - Miscellaneous Revenue 30,000 30,000 30,000 1,868,913 3,008,983 3,715,510 Revenue Totals 6,798,970 6,798,970 6,798,970 Department: 621 - Sewer Division: 9531 - Construction Expenditures 80,000 180,012 3,715,510 5811.465 Transfer to Sewer Cap Const 4,465,510 4,465,510 4,465,510 80,000 180,012 3,715,510 Total - Transfers Out 4,465,510 4,465,510 4,465,510 - - - 5981.005 Reserve for Future Years 2,333,460 2,333,460 2,333,460 - - - Total - Contingencies and Unappropriated Balances 2,333,460 2,333,460 2,333,460 80,000 180,012 3,715,510 Expenditure Totals 6,798,970 6,798,970 6,798,970 1,788,913 2,828,971 - Fund Net Total: 475 - Sewer SDC Fund - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 141 Internal Services Funds Information Technology Fund Insurance Fund Equipment Replacement Fund PERS Reserve Fund ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 142 Information Technology Fund – 568 Fund/Fund Number: Information Technology Fund – 568 Department/Department Number: IT - 152 Division/Division Number: Information Technology – 1921 Department Director: Jim Row Description of purpose/functions of department The Information Technology (IT) department provides support for the City’s MAN (Metropolitan Area Network), servers, hardware, software, e-mail system, phone system, camera system, Geographic Information System (GIS), and website. The IT fund is also responsible for funding systematic replacements of network, phone, and desktop assets. The primary goal of the IT Department is to provide excellent technology services to both the City staff and the public. GIS integrates hardware, software, and captured data to manage, analyze, display as mapped data, and integrate with many of the software systems the City utilizes. Through intergovernmental agreements, the IT department also provides IT services to METCOM 911, City of Silverton, City of Mt. Angel, City of Gervais, Woodburn Fire District, Aurora Fire District, Mt. Angel Fire District, Monitor Fire District, and the Silver Falls Library. Description of department, including number of personnel The department consists of 6 full-time employees. Description of FY 2021-22 Accomplishments Support remote workspaces for City staff working from home due mainly to COVID. Implement multi-factor authentication for all remote connections in the City network, VPN’s, externally accessible software and systems, and all servers. Migrate from an older on premise IT helpdesk system to an online cloud IT helpdesk system. This allows for better access and communication to the IT department for all of the agencies we serve. Upgraded the City Hall alarm system to include more panic buttons and new Emergency lock down buttons. Upgrade the wireless Microwave radio’s for network access at the Wastewater facility. Implemented network on all traffic between network switches. Description of FY 2022-23 Proposed Focus/Goals Setup a SIEM (Security Information and Event Management) system to help analyze and manage logs and events from all network infrastructure. Implement Office 365 in a hybrid configuration. This will allow for both local on premise and cloud based access to email, files, and resources. Along with Office 365, we will setup single sign-on to help staff access applications securely and quickly. Migrate the main Police software, Tyler Public Safety, to new servers. Also virtualizing the message switch and eliminating an older hardware server that will no longer necessary. Implement network security improvements such as better network segmentation and internal and external vulnerability scans, to improve network security. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 143 Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Projected FY2022-23 Goal Total completed IT help desk tickets 641 655 878 950 Replace and/or upgrade computers 35 32 56 40 Major Software Applications supported 34 34 33 33 Computer systems supported 627 632 640 640 Hours worked supporting other agencies 206 287 290 400 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Information Technology Fund Revenues 368,910 419,226 385,500 Fund Balance 509,000 509,000 509,000 158,617 156,605 167,500 Charges for Goods and Services 179,500 179,500 179,500 981,773 1,034,041 1,067,250 Miscellaneous Revenue 1,171,670 1,171,670 1,171,670 1,509,299 1,609,873 1,620,250 Revenues Total 1,860,170 1,860,170 1,860,170 Expenditures 447,657 478,581 559,080 Personnel Services 569,550 569,550 569,550 553,638 551,851 624,710 Materials & Services 686,120 686,120 686,120 62,939 168,226 60,000 Capital Outlay 60,000 60,000 60,000 25,840 - 5,590 Transfers Out 5,700 5,700 5,700 - - 370,870 Contingencies and Reserve 538,800 538,800 538,800 1,090,073 1,198,658 1,620,250 Expenditures Total 1,860,170 1,860,170 1,860,170 419,226 411,214 - Revenue Over (Under) Expenditures - - - 5.5 5.5 6.0 Full-Time Equivalent (FTE) 6.0 6.0 6.0 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. Revenue Sources and Other Discussion Charges for Goods and Services include governmental support revenue for network maintenance and support provided to area agencies. At $179,500, this revenue source provides 9.6 percent of the total operating revenue in the fund. The Miscellaneous Revenue category in an internal service fund such as Information Technology represents the charge assessed to city departments for network support, technology maintenance and replacement support. In the case of the Information Technology Fund, this equates to $1,171,670. This is budgeted based on an average cost per computer in service within the department. Materials & Services increased because of new enterprise software agreement from Microsoft. There was also an increase for the New World maintenance agreement. Capital Outlay expenditures for this fund are for equipment. Network is budgeted at $60,000, which will capture the cost for any replacement components to maintain and expand the City’s network, which are typically servers. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 144 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 568 - Information Technology Fund Department: 000 - Revenue Revenues 368,910 419,226 385,500 3081 Beginning Fund Balance 509,000 509,000 509,000 368,910 419,226 385,500 Total - Fund Balance 509,000 509,000 509,000 - 1,778 1,000 3421.002 Reimbursements Hubbard - - - 4,631 4,728 4,000 3421.003 Reimbursements Mt Angel 4,000 4,000 4,000 8,456 5,231 6,000 3421.004 Reimbursements Silverton 20,000 20,000 20,000 - - 1,000 3421.005 Reimburse Aurora FD 1,000 1,000 1,000 - - - 3421.006 Reimburse Monitor FD 1,000 1,000 1,000 956 2,550 1,500 3421.007 Reimburse Mt. Angel FD 1,500 1,500 1,500 51,774 52,720 52,200 3421.008 Reimbursement METCOM (Norcom) 54,000 54,000 54,000 4,050 3,431 1,500 3421.009 Reimbursement Gervais 1,500 1,500 1,500 5,059 2,888 3,000 3421.010 Reimbursement Woodburn Fire Dist 3,000 3,000 3,000 2,400 7,182 2,500 3421.014 Reimbursement OEM - - - - - 5,000 3421.016 Reimbursement RMS Licensing 5,000 5,000 5,000 - 150 - 3421.017 Reimbursement Aumsville PD - - - - 713 1,000 3421.018 Reimbursement Montior Fire Dist - - - - 2,025 - 3421.018 Reimbursement Hubbard Fire Dept - - - 12,600 12,600 13,100 3422.002 Rec Mgmt (RMS) Hubbard 13,300 13,300 13,300 13,100 13,110 13,400 3422.003 Rec Mgmt (RMS) Mt. Angel 13,700 13,700 13,700 36,600 36,600 39,300 3422.004 Rec Mgmt (RMS) Silverton 40,000 40,000 40,000 259 - 1,100 3422.007 Rec Mgmt (RMS) Mt. Angel FD 1,100 1,100 1,100 1,725 - 2,000 3422.010 Rec Mgmt (RMS) Woodburn Fire Dist - - - 12,134 8,600 12,800 3422.011 Rec Mgmt (RMS) Stayton PD 13,100 13,100 13,100 4,067 2,300 3,400 3422.012 Rec Mgmt (RMS) Turner PD 3,500 3,500 3,500 805 - 3,700 3422.017 Rec Mgmt (RMS) Aumsville PD 3,800 3,800 3,800 158,617 156,605 167,500 Total - Charges for Goods and Services 179,500 179,500 179,500 6,943 2,605 5,600 3611 Interest from Investments 5,600 5,600 5,600 750,270 801,110 818,620 3652.001 IS Revenue - General Fund 893,950 893,950 893,950 24,600 24,600 25,200 3652.11 IS Revenue - Transit 26,040 26,040 26,040 28,590 28,590 29,290 3652.123 IS Revenue - Building Inspection 31,500 31,500 31,500 21,620 21,620 21,630 3652.14 IS Revenue - Street 28,140 28,140 28,140 51,250 55,560 56,910 3652.47 IS Revenue - Water 59,220 59,220 59,220 89,590 90,000 96,390 3652.472 IS Revenue - Sewer 113,400 113,400 113,400 8,910 8,910 8,610 3652.720 IS Revenue - Urban Renewal 8,820 8,820 8,820 - 1,047 5,000 3699 Other Miscellaneous Income 5,000 5,000 5,000 981,773 1,034,041 1,067,250 Total - Miscellaneous Revenue 1,171,670 1,171,670 1,171,670 1,509,299 1,609,873 1,620,250 Revenue Totals 1,860,170 1,860,170 1,860,170 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 145 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 568 - Information Technology Fund Department: 152 - IT Division: 1921 - Information Technology Expenditures 280,574 300,796 350,930 5111 Regular Wages 368,950 368,950 368,950 18,814 19,250 - 5112 Part-Time Wages - - - 840 357 - 5121 Overtime - - - 87 82 90 5211 OR Workers' Benefit 90 90 90 22,782 24,326 27,260 5212 Social Security 28,600 28,600 28,600 45,260 48,915 91,860 5213 Med & Dent Ins 79,080 79,080 79,080 77,748 83,268 87,270 5214 Retirement 89,730 89,730 89,730 856 [PHONE REDACTED] Long Term Disability Ins 550 550 550 255 [PHONE REDACTED] Unemployment Insurance 2,210 2,210 2,210 440 [PHONE REDACTED] Life Insurance 340 340 340 447,657 478,581 559,080 Total - Personnel Services 569,550 569,550 569,550 43,413 36,968 42,000 5315 Computer Supplies 42,000 42,000 42,000 1,210 64 1,000 5319 Office Supplies 1,000 1,000 1,000 507 [PHONE REDACTED] Fuel 700 700 700 104 - 1,000 5409.140 Garage Services 1,000 1,000 1,000 340 [PHONE REDACTED] Accounting/Auditing 500 500 500 69,580 41,026 71,380 5415 Computer 74,000 74,000 74,000 29,678 25,618 33,000 5419 Other Professional Serv 70,000 70,000 70,000 5,074 10,048 8,000 5421 Telephone/Data 9,000 9,000 9,000 48 16 200 5422 Postage 200 200 200 11,400 12,234 13,000 5423 Internet 15,000 15,000 15,000 444 53 500 5433 Mileage 500 500 500 668 - - 5439 Travel - - - 318,617 350,299 380,000 5446 Software Licenses 398,500 398,500 398,500 15,870 21,134 16,030 5448 Internal Rent 15,510 15,510 15,510 27,622 17,268 25,000 5449 Other Leases 25,000 25,000 25,000 560 [PHONE REDACTED] Auto Insurance 590 590 590 5,100 4,950 4,950 5464 Workers' Comp 3,800 3,800 3,800 7,280 7,940 7,940 5465 General Liability Insur 9,820 9,820 9,820 7,654 17,316 6,000 5471 Equipment Repair & Maint 6,000 6,000 6,000 100 100 - 5491 Dues & Subscriptions - - - 8,367 5,638 13,000 5492 Registrations/Training 13,000 13,000 13,000 553,638 551,851 624,710 Total - Materials & Services 686,120 686,120 686,120 2,901 4,434 - 5641 Office Furniture & Equip - - - 60,038 163,792 60,000 5645.101 Network 60,000 60,000 60,000 62,939 168,226 60,000 Total - Capital Outlay 60,000 60,000 60,000 25,840 - 5,590 5811.693 Tranfer to Reserve for PERS 5,700 5,700 5,700 25,840 - 5,590 Total - Transfers 5,700 5,700 5,700 - - 260,870 5921 Contingency 368,800 368,800 368,800 - - 110,000 5981.004 Reserve for Equipment 170,000 170,000 170,000 - - 370,870 Total - Contingencies and Unappropriated Balances 538,800 538,800 538,800 1,090,073 1,198,658 1,620,250 Expenditure Totals 1,860,170 1,860,170 1,860,170 419,226 411,214 - Fund Net Total: 568 - Information Technology Fund - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 146 Insurance Fund – 581 Fund/Fund Number: Insurance Fund – 581 Department/Department Number: City Recorder – 131 Division/Division Number: Risk Management – 1581 Department Director: Heather Pierson Description of purpose/functions of department Management of insurance activities including workers compensation, automobile, property and liability coverage and claims. Description of department, including number of personnel Risk management is one of the functions of the city recorder. One-third of the city recorder’s position is allocated to risk management and safety committee activities. All insurance coverage, premium and claims activity is handled through this department. Description of FY 2021-22 Accomplishments Assisted City Attorney/Public Works on poplar tree claim at the Wastewater Treatment Plant Description of FY 2022-23 Proposed Focus/Goals Work with Human Resources and Safety Committee on city-wide safety related training Work with departments on conducting job hazard analysis Performance Measures Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Projected FY 2022-23 Goal Increase number of safety meetings 8 9 9 9 Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Insurance Fund Revenues 647,560 689,018 587,960 Fund Balance 774,510 774,510 774,510 764,945 730,637 736,490 Miscellaneous Revenue 778,090 778,090 778,090 1,412,505 1,419,655 1,324,450 Revenues Total 1,552,600 1,552,600 1,552,600 Expenditures 69,154 68,979 70,070 Personnel Services 82,430 82,430 82,430 650,643 549,811 776,150 Materials & Services 776,150 776,150 823,240 - - - Transfers Out 830 830 830 - - 477,530 Contingencies and Reserve 693,190 693,190 646,100 719,797 618,790 1,323,750 Expenditures Total 1,552,600 1,552,600 1,552,600 692,708 800,865 700 Revenue Over (Under) Expenditures - - - 0.5 0.5 0.5 Full-Time Equivalent (FTE) 0.5 0.5 0.5 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 158 for clarification. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 147 Revenue Sources and Other Discussion Revenue in this fund comes from charges to other funds, shown in Miscellaneous Revenue. These charges and interest are the only revenue for the insurance fund. The City’s workers compensation policy is a retro/self-insured policy with an annual maximum of 130.0 percent of base premiums paid. The maximum for each year varies. A contingency target of $500,000 has been met. Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 581 - Insurance Fund Department: 000 - Revenue Revenues 647,560 689,018 587,960 3081 Beginning Fund Balance 774,510 774,510 774,510 647,560 689,018 587,960 Total - Fund Balance 774,510 774,510 774,510 7,658 4,332 6,000 3611 Interest from Investments 4,500 4,500 4,500 400,000 426,000 426,000 3658.101 General Liability 523,090 523,090 523,090 355,000 300,000 300,000 3658.104 Workers Comp 250,000 250,000 250,000 2,288 305 4,490 3699 Other Miscellaneous Income 500 500 500 764,945 730,637 736,490 Total - Miscellaneous Revenue 778,090 778,090 778,090 1,412,505 1,419,655 1,324,450 Revenue Totals 1,552,600 1,552,600 1,552,600 Fund: 581 - Insurance Fund Department: 131 - City Recorder Division: 1581 - Risk Management Expenditures 48,540 48,841 49,300 5111 Regular Wages 53,450 53,450 53,450 65 5 - 5121 Overtime - - - 11 11 10 5211 OR Workers' Benefit 10 10 10 3,750 3,839 3,950 5212 Social Security 4,220 4,220 4,220 2,876 2,960 3,020 5213 Med & Dent Ins 9,500 9,500 9,500 13,658 13,053 13,540 5214 Retirement 14,800 14,800 14,800 142 [PHONE REDACTED] Long Term Disability Ins 90 90 90 38 48 40 5216 Unemployment Insurance 310 310 310 73 75 70 5217 Life Insurance 50 50 50 69,154 68,979 70,070 Total - Personnel Services 82,430 82,430 82,430 340 [PHONE REDACTED] Accounting/Auditing 500 500 500 1,485 - 100 5419 Other Professional Serv 100 100 100 34 - 100 5432 Meals 100 100 100 95 - 250 5433 Mileage 250 250 250 273 - 300 5439 Travel 300 300 300 71,015 75,901 80,000 5461 Auto Insurance 80,000 80,000 92,000 103,900 120,376 115,000 5463 Property/Earthquake Insurance 115,000 115,000 159,280 240,947 116,477 300,000 5464 Workers' Comp 300,000 300,000 250,000 204,084 216,353 231,000 5465 General Liability Insur 231,000 231,000 271,810 - 5,000 10,000 5468 Deductible 10,000 10,000 10,000 27,956 15,207 36,900 5469 Other Insurance Costs 36,900 36,900 36,900 189 - 100 5491 Dues & Subscriptions 100 100 100 325 85 1,900 5492 Registrations/Training 1,900 1,900 1,900 650,643 549,811 776,150 Total - Materials & Services 776,150 776,150 823,240 3,690 - 700 5811.693 Transfer to PERS Reserve 830 830 830 3,690 - 700 Total - Transfers Out 830 830 830 - - 477,530 5921 Contingency 693,190 693,190 646,100 - - 477,530 Total - Contingencies and Unappropriated Balances 693,190 693,190 646,100 723,487 618,790 1,324,450 Expenditures Total 1,552,600 1,552,600 1,552,600 689,018 800,865 - Fund Net Total: 581 - Insurance Fund - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 148 Equipment Replacement Fund – 591 Fund/Fund Number: Equipment Replacement Fund – 591 Department/Department Number: Various departments Division/Division Number: Equipment Purchases – 9211 Department Director: Curtis Stultz Description of purpose/functions This fund is used for replacing vehicles and other equipment. Historically participating departments transfer one- tenth of the value of fixed asset inventory every year to ensure future replacement funding will be available. No personnel costs associated with this fund. Description of FY 2021-22 accomplishments No purchases planned Description of FY 2022-23 proposed focus/goals Two vehicle purchases are planned, one is a replacement vehicle, and a second vehicle is for Engineering inspections of capital and ROW project. Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Equipment Replacement Fund Revenues 807,664 719,161 872,510 Fund Balance 893,720 893,720 893,720 17,191 6,832 8,000 Miscellaneous Revenue 10,000 10,000 10,000 150,000 150,000 150,000 Transfers In 180,000 180,000 180,000 974,855 875,993 1,030,510 Revenues Total 1,083,720 1,083,720 1,083,720 Expenditures 255,694 81,795 1,030,510 Capital Outlay 1,083,720 1,083,720 1,083,720 255,694 81,795 1,030,510 Expenditures Total 1,083,720 1,083,720 1,083,720 719,161 794,199 - Revenue Over (Under) Expenditures - - - Revenue Sources and Other Discussion The Transfers In category contains transfers to cover the costs associated with replacing vehicles and equipment. This is the fund’s sole source of revenue besides a small amount of interest earned. These transfers are contingent on available funding. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 149 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 591 - Equipment Replacement Fd Department: 000 - Revenue Revenues 807,664 719,161 872,510 3081 Beginning Fund Balance 893,720 893,720 893,720 807,664 719,161 872,510 Total - Fund Balance 893,720 893,720 893,720 17,191 6,832 8,000 3611 Interest from Investments 10,000 10,000 10,000 17,191 6,832 8,000 Total - Miscellaneous Revenue 10,000 10,000 10,000 50,000 50,000 50,000 3971.14 Transfer from Street 60,000 60,000 60,000 50,000 50,000 50,000 3971.47 Transfer From Water 60,000 60,000 60,000 50,000 50,000 50,000 3971.472 Transfer From Sewer 60,000 60,000 60,000 150,000 150,000 150,000 Total - Transfers In 180,000 180,000 180,000 974,855 875,993 1,030,510 Department Total: 000 - Revenue 1,083,720 1,083,720 1,083,720 Department: 611 - Water Division: 9211 - Equipment Purchases Expenditures - 81,795 461,640 5649 Other Equipment 465,250 465,250 465,250 - 81,795 461,640 Total - Capital Outlay 465,250 465,250 465,250 - 81,795 461,640 Department Total: 611 Water 465,250 465,250 465,250 Department: 621 - Sewer Division: 9211 - Equipment Purchases 127,847 - 324,430 5649 Other Equipment 323,420 323,420 323,420 127,847 - 324,430 Total - Capital Outlay 323,420 323,420 323,420 127,847 - 324,430 Department Total: 621 - Sewer 323,420 323,420 323,420 Department: 631 - Maintenance Division: 9211 - Equipment Purchases 127,847 - 192,400 5649 Other Equipment 260,650 260,650 260,650 127,847 - 192,400 Total - Capital Outlay 260,650 260,650 260,650 127,847 - 192,400 Department Total: 631 - Maintenance 260,650 260,650 260,650 Department: 671 - Transit Division: 9211 - Equipment Purchases - - 4,840 5649 Other Equipment 3,490 3,490 3,490 - - 4,840 Total - Capital Outlay 3,490 3,490 3,490 - - 4,840 Department Total: 671 - Transit 3,490 3,490 3,490 Department: 691 - Engineering Division: 9211 - Equipment Purchases - - 47,200 5649 Other Equipment 30,910 30,910 30,910 - - 47,200 Total - Capital Outlay 30,910 30,910 30,910 - - 47,200 Department Total: 691 - Engineering 30,910 30,910 30,910 255,694 81,795 1,030,510 Expendures Total 1,083,720 1,083,720 1,083,720 719,161 794,199 - Fund Net Total: 591 - Equipment Replacement Fd - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 150 PERS Reserve Fund – 693 Fund/Fund Number: PERS Reserve Fund – 693 Department/Department Number: Non-departmental – 199 Division/Division Number: Other Administration – 1219 Department Director: Tony Turley The City participates in the State of Oregon PERS system for full-time and part-time employees who work over 600 hours per year. The system has three tiers of retirement benefits, dependent on the date the public employment hire date. As of April 2022, the City had 34 employees in Tier 1 (hired before 1996) and Tier 2 (hired between 1996 and 2003), and 101 in the Oregon Public Service Retirement Plan (OPSRP) for employees hired after 2003. Tier 1/2 benefits include a post-65 medical insurance supplement that is not included in OPSRP. The OPSRP retirement ages for a full pension are also 5 years older than allowed under Tier 1/2. The system is funded by charging employers PERS rates as a percentage of payroll. As the rate increases are unsustainable, in 2018 Governor Kate Brown signed Senate Bill 1566 into law, establishing an Employer Incentive Fund (EIF) to reduce the PERS liability. The EIF will provide up to 25.0 percent matching funds for qualifying employers who make an additional one-time lump sum payment to reduce their PERS unfunded actuarial liabilities. PERS is developing the EIF program and City staff will present participation options to the Woodburn City Council when the application rules are available. The PERS Reserve Fund (693) will provide funding for the City’s participation in the State’s EIF program. A citywide transfer totaling $1.66 million was budgeted in FY 2018-19. The FY 2019-20 budget included the citywide transfer of 1.0 percent of personnel costs, plus a one-time transfer of $191,290 from the General Fund. The General Fund one-time transfer is the result of projected savings. In alignment with the City Council Goal to “develop a strategy to limit the PERS liability” set on March 2, 2019, a work session on the pros/cons of creating a PERS side account as a strategy for reducing future costs was presented to Council. The FY 2022-23 budget includes the citywide transfer of 1.0 percent of personnel costs of $208,000. 1The $13,401,200 is the City of Woodburn’s net proportionate share of the Unfunded Actuarial Liability as of June 30, 2017. Oregon PERS’ independently audited financial statement can be found at: ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 151 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 693 - Reserve for PERS Fund Department: 000 - Revenue Revenues 1,678,280 - - 3081 Beginning Fund Balance 183,120 183,120 183,120 1,678,280 - - Total - Fund Balance 183,120 183,120 183,120 19,464 - - 3611 Interest from Investments - - - 19,464 - - Total - Miscellaneous Revenue - - - 752,290 - 108,000 3971.001 Transfer from General Fund 123,740 123,740 123,740 6,510 - 6,800 3971.110 Transfer from Transit 8,800 8,800 8,800 34,480 - 7,770 3971.123 Transfer from Building 8,840 8,840 8,840 56,750 - 10,820 3971.140 Transfer from Street 11,820 11,820 11,820 83,850 - 16,770 3971.470 Transfer from Water 19,230 19,230 19,230 150,599 - 24,580 3971.472 Transfer from Sewer 26,180 26,180 26,180 25,840 - 5,590 3971.568 Transfer from Information Technology 5,700 5,700 5,700 3,690 - 700 3971.581 Transfer from Insurance 830 830 830 12,290 - 2,090 3971.720 Transfer from Urban Renewal 2,860 2,860 2,860 1,126,299 - 183,120 Total - Transfers In 208,000 208,000 208,000 2,824,043 - 183,120 Revenue Totals 391,120 391,120 391,120 Department: 199 - Non-Departmental Division: 1219 - Other Administration Expenditures 2,824,043 - - 5417 HR/Other Employee Expenses - - - 2,824,043 - - Total - Materials & Services - - - - - 183,120 5921 Contingency 391,120 391,120 391,120 - - 183,120 Total - Contingencies and Unappropriated 391,120 391,120 391,120 2,824,043 - 183,120 Expenditures Totals 391,120 391,120 391,120 - - - Fund Net Total: 693 - Reserve for PERS Fund - - - Revenue Sources and Other Discussion The FY 2022-23 budget includes a citywide transfer of 1.0 percent of personnel costs. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 152 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 153 Trust Funds Lavelle Black Trust Fund ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 154 Lavelle Black Trust Fund – 695 Fund/Fund Number: Lavelle Black Trust Fund – 695 Department/Department Number: Police – 211 Division/Division Number: Patrol – 2111 Department Director: Martin Pilcher Description of purpose/functions of department This fund was established through a donation from Leonard Black to the Police Department for use in sustaining the K9 program in the name of Lavelle Black. The fund also facilitates private donation of monies to benefit the K9 program. The use of proceeds will be limited to ongoing costs associated with the replacement, care, training and equipping of the K9 program. Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 695 - Lavelle Black Trust Fund Department: 000 - Revenue Revenues 36,889 35,171 35,520 3081 Beginning Fund Balance 33,260 33,260 33,260 36,889 35,171 35,520 Total - Fund Balance 33,260 33,260 33,260 816 [PHONE REDACTED] Interest from Investments 300 300 300 126 - - 3673 Donations-Police - - - 942 312 500 Total - Miscellaneous Revenue 300 300 300 37,831 35,483 36,020 Revenue Totals 33,560 33,560 33,560 Department: 211 - Police Division: 2111 - Patrol Expenditures 2,660 2,172 2,500 5329 Other Supplies 2,500 2,500 2,500 - - 2,500 5419 Other Professional Serv 2,500 2,500 2,500 - - 2,500 5492 Registrations/Training 2,500 2,500 2,500 2,660 2,172 7,500 Total - Materials & Services 7,500 7,500 7,500 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 28,520 5921 Contingencies 26,060 26,060 26,060 - - 28,520 Total Contigencies and Unappropriated Balances 26,060 26,060 26,060 2,660 2,172 36,020 Expenditures Total 33,560 33,560 33,560 35,171 33,311 - Fund Net Total: 695 - Lavelle Black Trust Fund - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 155 Supporting Schedules Debt Overview Personnel Allocation FTE Detail by Supervision Department Budgeted Transfers Capital Construction o Current Year Projects o Project Data Sheets o Capital Improvement Plan – FY 2021-22 to FY 2026-27 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 156 Debt Overview Summary of Outstanding Debt The City of Woodburn will have approximately $4.9 million in long-term debt principal outstanding at the beginning of this budget-reporting period. The table below shows the outstanding balances by type, interest rate, outstanding principal amounts and annual debt service amount. Debt service budget authority is rounded up to $10 and shown in the appropriate department. Interest Outstanding Principal Due Interest Due Total Debt Svc Servicing Rates Principal FY 2022-23 FY 2022-23 FY 2022-23 Fund Voter Approved General Obligation Bonds Police, Series 2017 (Refinanced) 2.08% 1,226,000 597,000 25,510 622,510 GO Debt Service Subtotal, governmental activities 1,226,000 597,000 25,510 622,510 Business Type Activity Water Revenue Refunding Bond Series 2018 2.94% 3,686,000 1,442,000 87,200 1,529,200 Water Fund Subtotal, business type activities 3,686,000 1,442,000 87,200 1,529,200 Total Long Term Debt 4,912,000 2,039,000 112,710 2,151,710 *Rounded figures Long-Term Debt Estimated as of June 30, 2022* Legal Debt Limits Cities in Oregon have a legal debt limit on general obligation (GO) debt equal to 3.0 percent of their real market value. For the City of Woodburn, this limit calculates to $61.7 million. At the beginning of this budget cycle, the City had $1.2 million in GO Debt. The available amount of additional debt the City can incur is $60.4 million. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 157 Remaining Long-Term Debt Remaining Long Term Debt Government Activities Fiscal Year 2017 General Obligation Refunding Bond ending June 30, Principal Interest Total Beginning Principal = $3,749,000 2023 597,000 25,510 622,510 2024 629,000 13,090 642,090 1,226,000 38,600 1,264,600 Last payment June 2024 Total Government Activities 1,226,000 38,600 1,264,600 Business Activities Fiscal Year 2018 - Water Revenue Refunding Bond ending June 30, Principal Interest Total Beginning Principal = $8,630,000 2023 1,442,000 87,200 1,529,200 2024 1,332,000 46,400 1,378,400 2025 912,000 13,410 925,410 last payment December 2024 3,686,000 147,010 3,833,010 Total Business Activities 3,686,000 147,010 3,833,010 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 158 Personnel Allocation The table below identifies budgeted wage and benefit allocations across divisions or funds. This table shows the total of allocated personnel costs within each division. ECONOMIC CITY CITY HUMAN COMMUNITY ADMINISTRATION DEVELOPMENT RECORDER ATTORNEY FINANCE RESOURCES SERVICES 001 General Fund 101 Administration 396,470 73,680 150,620 411,840 138,420 125 Economic Development 147,450 211 Police 34,100 21,700 15,590 73,920 411 Community Services 132,490 511 Planning 60,380 651 Engineering General Fund Wages & Ben 430,570 147,450 73,680 232,700 427,430 212,340 132,490 110 Transit Fund 6,310 1,520 38,720 9,060 38,230 123 Building Inspection Fund 3,140 20,990 24,210 10,190 137 Housing Rehab Fund 3,140 140 Street Fund - Maint 23,100 6,140 19,000 103,330 30,640 12,750 470 Water Fund 115,990 6,140 83,520 212,410 30,640 12,750 472 Sewer Fund 621 Sewer 131,790 6,140 88,990 370,070 30,640 25,480 631 Maintenance 641 Surface Water/Collect 6,140 568 Information Technology 14,750 25,480 581 Insurance Fund 50,690 14,660 17,080 720 Urban Renewal Fund 57,690 167,790 3,060 9,180 40,310 7,640 Other Funds Wages & Ben 341,160 167,790 79,830 221,680 818,460 128,250 122,330 All Funds Wages & Ben* 771,730 315,240 153,510 454,380 1,245,890 340,590 254,820 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 159 COMMUNITY NON- DEVELOPMENT ENGINEERING STREET SEWER IT ALLOCATED TOTAL 001 General Fund 101 Administration 355,490 1,526,520 125 Economic Development 15,070 - 162,520 211 Police 15,040 7,309,930 7,470,280 411 Community Services 17,770 15,040 2,217,880 2,383,180 511 Planning 240,810 10,020 288,450 599,660 651 Engineering 158,800 51,410 21,250 - 231,460 General Fund Wages & Ben 240,810 158,800 69,180 21,250 55,170 10,171,750 12,373,620 110 Transit Fund 786,060 879,900 123 Building Inspection Fund 80,270 13,640 5,010 726,330 883,780 137 Housing Rehab Fund - 3,140 140 Street Fund - Maint 236,870 102,770 30,000 15,040 602,030 1,181,670 470 Water Fund 243,660 56,030 30,000 10,020 1,120,940 1,922,100 472 Sewer Fund - 621 Sewer 254,420 67,240 94,650 15,040 1,222,930 2,307,390 631 Maintenance 180,480 - 180,480 641 Surface Water/Collect 123,870 - 130,010 568 Information Technology 529,320 569,550 581 Insurance Fund 82,430 720 Urban Renewal Fund 285,670 Other Funds Wages & Ben 80,270 748,590 226,040 459,000 45,110 4,987,610 8,426,120 All Funds Wages & Ben* 321,080 907,390 295,220 480,250 100,280 15,159,360 20,799,740 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 160 FTE Detail by Supervising Department This table shows detail of FTE Summary of Supervising Departments on page 20. FTE counts in these tables are assigned to the department that supervises the position. For cost allocations of positions, see Personnel Allocation on page 158. Since supervision and cost allocation are different methods of assigning FTE to departments, the numbers will not be equivalent. Actual Actual Budget Budget % Department and Position FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Change Administration City Administrator City Administrator 1.0 1.0 1.0 1.0 0% Executive Legal Assistant 0.4 0.4 0.4 0.4 0% Director of Special Projects - - - 1.0 100% Public Affairs and Communications Manager 1.0 1.0 1.0 1.0 0% Total City Administrator 2.4 2.35 2.35 3.35 43% City Attorney City Attorney 1.0 1.0 1.0 1.0 0% Assistant City Attorney 1.0 1.0 1.0 1.0 0% Executive Legal Assistant 0.5 0.5 0.5 0.5 0% Total City Attorney 2.5 2.45 2.45 2.45 0% Finance Finance Director 1.0 1.0 1.0 1.0 0% Assistant Finance Director 1.0 1.0 1.0 1.0 0% Senior Management Analyst 1.0 1.0 1.0 1.0 0% Payroll Specialist 1.0 1.0 1.0 1.0 0% Accounting Assistant 2.0 2.0 2.0 2.0 0% Senior Court Operations Clerk - - - 1.0 100% Court Operations Clerk 1.0 1.0 2.0 1.0 -50% Court Operations Clerk -PT - - - - 0% Cashier 2.0 2.0 2.0 3.0 50% Cashier - Part-time 0.5 0.5 0.5 - -100% Municipal Court Judge 0.1 0.1 0.1 0.2 100% Total Finance 9.6 9.6 10.6 11.2 6% City Recorder City Recorder/Risk Manager 1.0 1.0 1.0 1.0 0% Executive Legal Assistant 0.2 0.2 0.2 0.2 0% Total City Recorder 1.2 1.2 1.2 1.2 0% Human Resources Human Resources Director 1.0 1.0 1.0 1.0 0% Human Resources Analyst 1.0 1.0 1.0 1.0 0% Total Human Resources 2.0 2.0 2.0 2.0 0% ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 161 Actual Actual Budget Budget % Department and Position FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Change Economic Development Economic Development Director 0.4 0.4 0.4 0.4 0% Economic Development Specialist 0.6 0.6 0.6 0.6 0% Total Economic Development 1.0 1.0 1.0 1.0 0% Community Development Planning Community Development Director 1.0 1.0 1.0 1.0 0% Administrative Specialist - - 1.0 1.0 0% Administrative Assistant 1.0 1.0 - - 0% Associate Planner 1.0 1.0 1.0 1.0 0% Planner - - 1.0 1.0 100% Senior Planner 1.0 1.0 1.0 1.0 0% Total Planning 4.0 4.0 5.0 5.0 0% Building Building Official 1.0 1.0 1.0 1.0 0% Plans Examiner - Building Inspect III 1.0 1.0 1.0 1.0 0% Plans Examiner - Building Inspect II 1.0 1.0 1.0 1.0 0% Plans Examiner/Building Inspector I 0.8 0.8 0.8 1.0 25% Plans Examiner/Building Inspector III PT - - 0.5 0.5 0% Permit Tech - - 1.0 1.0 100% Total Building 3.8 3.8 5.3 5.50 4% Total Community Development 7.8 7.8 10.3 10.5 2% Police Police Chief 1.0 1.0 1.0 1.0 0% Deputy Chief 1.0 1.0 1.0 1.0 0% Police Lieutenant 2.0 2.0 2.0 2.0 0% Police Sergeant 5.0 5.0 5.0 6.0 20% Police Officer 26.0 26.0 27.0 27.0 0% Community Services Officer 2.0 2.0 3.0 3.0 0% Police Property and Evidence Tech 1.5 1.5 1.5 2.0 33% Executive Legal Assistant 1.0 1.0 1.0 1.0 0% Support Services Manager 1.0 1.0 1.0 1.0 0% Police Records Clerk 3.0 3.0 3.0 3.0 0% Part-Time Employees - Bailiffs 0.1 0.1 2.3 2.5 9% Total Police 43.6 43.60 47.75 49.45 4% ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 162 Actual Actual Budget Budget % Department and Position FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Change Community Services Community Services Admin Assistant City Administrator 1.0 1.0 1.0 1.0 0% Special Programs Manager 1.0 1.0 1.0 - -100% Community Services Director - - - 1.0 100% Community Relations Manager 1.0 1.0 1.0 1.0 0% Community Relations Assistant - PT 0.5 0.5 0.5 0.5 0% Total Community Services Admin 3.5 3.5 3.5 3.5 0% Library Library Manager 1.0 1.0 1.0 1.0 0% Librarian 3.0 3.0 3.0 3.0 0% Library Assistant 1.0 1.0 1.0 1.0 0% Part-Time Employees - Library 5.5 6.0 6.0 3.4 -44% Total Library 10.5 11.00 11.00 8.38 -24% Recreation Parks & Recreation Manager - 1.0 1.0 - -100% Recreation Manager 1.0 - - - 0% Recreation Supervisor 1.0 1.0 1.0 - -100% Events & Special Programs Manager - - - 1.0 100% Part-Time Employees - Recreation 1.9 1.9 1.9 1.3 -31% Total Recreation 3.9 3.90 3.90 2.31 -41% Aquatics Aquatics Program Supervisor 1.0 1.0 1.0 1.0 0% Aquatics Coordinator 1.0 1.0 - 0.5 50% Part-Time Employees - Aquatics 10.1 10.1 9.6 8.0 -16% Total Aquatics 12.1 12.11 10.56 9.53 -10% Transit Transit Manager 1.0 1.0 1.0 1.0 0% Bus Driver Lead 1.0 1.0 1.0 1.0 0% Bus Driver 1.0 1.0 1.0 3.0 200% Bus Driver - PT 5.5 5.6 4.8 4.3 0% Medical Transport Driver - PT 1.0 1.0 1.0 1.0 Dial-A-Ride Driver 1.7 1.7 2.4 2.3 Vehicle Custodian - PT 0.5 0.5 0.5 0.5 0% Total Transit 11.7 11.72 11.70 12.96 11% Parks & Facilities Maintenace Parks & Facilities Maintenance Supervisor 1.0 1.0 1.0 1.0 0% Parks & Maintenance Lead Worker 1.0 1.0 - - 0% Parks & Maintenance Worker 5.0 5.0 4.0 2.0 -50% Parks & Custodial Worker - PT 1.8 - 108% Custodial Worker I - - 1.0 1.0 100% Custodial Worker II - - 1.0 1.0 100% Utility Worker I - - 1.0 3.0 100% Part-Time Employees - Seasonal 1.3 1.3 - - 0% Total Parks & Facilities Maintenance 8.3 8.30 9.8 8.0 -18% Total Community Services 50.0 50.5 50.5 44.67 -11% ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 163 Information Technology Information Technology Manager 1.0 1.0 1.0 1.0 0% IT Systems Administrator 1.0 1.0 1.0 1.0 0% IT Network Administrator 1.0 1.0 1.0 1.0 0% IT Software Support Specialist 1.0 1.0 1.0 1.0 0% GIS Technician 1.0 1.0 1.0 1.0 0% IT Technician - - 1.0 1.0 50% IT Technician - Part-Time 0.5 0.5 - - 50% Total Info Technology 5.5 5.5 6.0 6.0 0% Department and Position Actual Actual Budget Budget % Public Works FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Change Water PW Operations Division Supervisor 1.0 1.0 1.0 1.0 0% PW Section Supervisor - - - 1.0 100% Water Treatment Supervisor/Water Operator III 1.0 1.0 - - 0% Administrative Analyst 1.0 1.0 1.0 1.0 0% Utility Worker I 2.0 2.0 2.0 2.0 0% Water Meter Reader 1.0 1.0 1.0 1.0 0% Utility Worker II - - 1.0 1.0 100% Utility Worker III 1.0 1.0 - - 0% Utility Worker IV 1.0 1.0 1.0 - Water Operator I 1.0 1.0 1.0 1.0 0% Water Operator II - - 1.0 1.0 100% PW Maintenance Tech 1.0 1.0 1.0 1.0 0% Utility Worker 1 (Seasonal) - PT 0.5 0.5 0.5 0.5 0% Total Water 10.5 10.5 10.5 10.5 0% Surface Water/Sewer Collections Sewer Line Maintenance Tech 1.0 1.0 1.0 1.0 0% Utility I 1.0 1.0 - - 0% Wastewater Collections Operator I 1.0 1.0 2.0 2.0 0% Utility III - - - - 0% Total Surface Water/Sewer Collections 3.0 3.0 3.0 3.0 0% Sewer WWTP Supervisor/Operator IV - 1.0 1.0 1.0 0% Wastewater Treatment Section Supervisor 1.0 - - - 0% Administrative Specialist - 1.0 1.0 1.0 0% Clerk III 1.0 - - - 0% Industrial Waste Coordinator 1.0 1.0 1.0 1.0 0% Laboratory Coordinator 1.0 1.0 1.0 1.0 0% Utility Worker II 1.0 1.0 1.0 1.0 0% Utility Worker I 1.0 1.0 2.0 2.0 0% PW Maintenance Technician - - 2.0 2.0 0% Wastewater Maintenance Tech 2.0 2.0 - - 0% Wastewater Operator I 1.0 2.0 2.0 2.0 0% Wastewater Operator II 1.0 1.0 1.0 1.0 0% Wastewater Operator III 1.0 - 1.0 1.0 0% Total Sewer 11.0 11.0 13.0 13.0 0% ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 164 Street PW Program & Compliance Manager 1.0 1.0 - - 0% PW Director - - 1.0 1.0 0% Administrative Specialist 1.0 1.0 1.0 1.0 0% Fleet Maintenance Technician 1.0 1.0 1.0 1.0 0% Utility Worker I 3.0 3.0 3.0 3.0 0% Utility Worker II 1.0 1.0 1.0 1.0 0% Utility Worker III/Utility Crew Lead 1.0 1.0 1.0 - -100% PW Operation Section Supervisor - - - 1.0 100% Utility worker I (Seasonal) 1.5 1.5 1.5 1.0 -33% Total Street 9.5 9.5 9.5 9.0 Department and Position Actual Actual Budget Budget % Public Works (cont.) FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Change Engineering Public Works Director 1.0 1.0 - - 0% Public Works Proj & Eng Director - - 1.0 - -100% City Engineer 1.0 1.0 1.0 1.0 0% Engineering Technician III - - 1.0 1.0 0% Engineering Technician II 1.0 1.0 1.0 1.0 0% Project Engineer 1.5 0.5 1.5 2.5 67% Associate Engineer - 1.0 1.0 1.0 0% Total Engineering 4.5 4.5 6.5 6.5 0% Total Public Works 38.5 38.5 42.5 42.0 TOTAL FTE 164.0 164.5 176.6 173.8 Urban Renewal Agency Department and Position Actual Actual Budget Budget % Urban Renewal Agency FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Change Economic Development Director 0.6 0.6 0.6 0.6 0% Economic Development Specialist 0.4 0.4 0.4 0.4 0% Total Economic Development 1.0 1.0 1.0 1.0 0% Total FTE - Urban Renewal Agency 1.0 1.0 1.0 1.0 - GRAND TOTAL FTE 165.0 165.5 177.6 174.8 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 165 Budgeted Transfers The table below shows a summary of all budgeted transfers. The purpose of each transfer is included in the individual fund discussions. General Str/Storm Sewer Water Equip PERS General Transit Street Cap Const Cap Const Cap Const Cap Const Replacemt Reserve Fund Fund 001 Fund 110 Fund 140 Fund 358 Fund 363 Fund 465 Fund 466 Fund 591 Fund 693 Total General Fund 001 150,000 561,210 123,740 834,950 Transit Fund 110 8,800 8,800 Building Fund 123 8,840 8,840 American Rescue Plan 136 681,000 186,000 867,000 Street Fund 140 2,012,680 60,000 11,820 2,084,500 Parks SDC 364 1,827,740 1,827,740 Transportation SDC Fund 376 1,000,000 1,000,000 Storm SDC Fund 377 350,000 350,000 Water Fund 470 1,945,970 60,000 19,230 2,025,200 Sewer Fund 472 90,000 6,994,490 60,000 26,180 7,170,670 Water SDC Fund 474 3,000,000 3,000,000 Sewer SDC Fund 475 4,465,510 4,465,510 Info Tech Fund 586 5,700 5,700 Insurance Fund 581 830 830 Urban Renewal Fund 720 2,860 2,860 Total 681,000 336,000 90,000 2,388,950 3,362,680 11,460,000 4,945,970 180,000 208,000 23,652,600 Transfers In Transfer Out Funds for capital projects are only transferred on a reimbursement basis. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 166 Capital Construction Projects Consistent with the City’s commitment to financial transparency and accountability, an improved methodology for planning, authorizing, budgeting and reporting Capital Construction projects was implemented in FY 2014-15. All capital projects are individually reviewed and authorized by the Public Works Director, Finance Director and ultimately, the City Administrator prior to inclusion in the annual budget. Each project has a specific scope and budget and each included project has a project data sheet providing this information. Only those projects included in this budget may incur expenditures during this fiscal period. Projects added after budget authorization must be authorized by Council through a supplemental budget request or wait for the next budget cycle for authorization. Projects funded on a pay-as-you-basis are budgeted for the full amount of the project cost, even if the project is expected so span multiple budget periods. This ensures that budget authority is available for the project should the schedule accelerate. In addition, this ensures that funds authorized are earmarked for the project, which prevents inadvertent over expenditure of limited dedicated resources. Previously authorized projects not completed in the prior fiscal year are included with the balance of unexpended funds budgeted. Projects that require financing are budgeted incrementally to ensure that available funding is used prior to incurring borrowing costs. As the year progresses, transfers to Cap Const Funds will be performed only on a reimbursement basis for each project. This will ensure that funds are not transferred for projects that are delayed or cancelled. With the exception of projects that have external funding sources, the target ending balance for Cap Const Funds will be zero. A project code is assigned for each project, which uniquely identifies the project’s class, purpose, fund, plus a four- digit project number. The project codes are used on all transactions to track revenues and expenditures for the life of the project. Project Class Project Purposed Fund Project Number A Activity A Activity GF General C Capital B Building ST Street E Engineering Only D Distribution SW Sewer G Grant E Equipment TR Transit M Maintenance I Infrastructure UR Urban Renewal P Parks WA Water V Vehicles Project Data Sheets As part of the City’s improved capital project methodology, project data sheets have been included on the following pages for all proposed capital projects. These sheets summarize a project, including the budget amount, funding source and location of the project. Multi-year information is also displayed to provide a project status. Before a project data sheet is created, the project is reviewed by the City Administrator for inclusion in the proposed budget. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 167 Current Year Projects General Cap Street & Storm Sewer Water Project Const Cap Const Cap Const Cap Const Project Name Number Fund 358 Fund 363 Fund 465 Fund 466 Total Police Radio Channel System Upgrade CEGF1554 143,710 - - - 143,710 Library HVAC/Chiller 220,000 - - - 220,000 Parks and Recreation Master Plan EAGF1618 175,000 - - - 175,000 Legion Park Improvement CPGF1634 2,500,000 2,500,000 Police Department Office Remodel 185,000 185,000 Senior Estates Park Shelter 50,000 50,000 West Hayes street improvement CIST1486 - 3,500,000 - - 3,500,000 Safety Sidewalk & ADA Construction CIST1165 - 50,000 - - 50,000 5th Street - Lincoln to Harrison St. - Storm Replacement CDST1487 - 275,000 - - 275,000 4th Street - Garfield to Harrison Storm Replacement CDST1471 - 270,000 - - 270,000 Storm Drainage Master Plan Update & SDC rate Study EAST1617 - 150,000 - - 150,000 TMDL Projects - 50,000 - - 50,000 Bridge Light Maintenance 250,000 250,000 Pump Station Upgrades CDSW1414 - - 50,000 - 50,000 WWTP Phase 2A Upgrades CISW1052 - - 1,000,000 - 1,000,000 Sanitary Sewer Collection System Piping Replacement CDSW1488 - - 460,000 - 460,000 Brick Veneer Repair - Digester CISW1544 - - 50,000 - 50,000 I-5 Pump Station & I-5 Force Main Project CDSW1547 - - 5,000,000 - 5,000,000 Poplar Tree & Irrigation Restoration (Storm Damage) CDSW1592 - - 50,000 - 50,000 North Sanitary Sewer Trunk Line from MCPS to S. of Hazelnut CISW1620 - - 200,000 - 200,000 Fifth Street - Harrison to Garfield - Sewer Repairs CDSW1594 - - 300,000 - 300,000 Wastewater Facilities Master Plan Update & Rate Study EASW1619 - - 450,000 - 450,000 Front Street Pipeline Project CISW1621 - - 1,000,000 - 1,000,000 Young Street Pipeline Project CDSW1469 - - 2,500,000 - 2,500,000 Vanderbeck Pump Station Upgrades CISW1622 - - 200,000 - 200,000 Woodland/Hwy 219 Sewer Repair at NE Quadrant CISW1623 - - 200,000 - 200,000 Well Rehabilitation CDWA1550 - - - 30,000 30,000 Repaint the Elevated Storage Tank CIWA1545 - - - 1,500,000 1,500,000 Parr Road Treatment Plant -New Well & Raw Waterline Piping CDWA1546 - - - 3,250,000 3,250,000 I-5 Waterline Crossing to serve SWIR Area CAWA1626 - - - 500,000 500,000 Replace Transmission Lines- Boones Ferry to Cleveland - - - 50,000 50,000 Auxillary Power to Wells CIWA1595 - - - 50,000 50,000 Total 3,273,710 4,545,000 11,460,000 5,380,000 24,658,710 Water project SDC cost split based on July 9, 2018 approved methodology report includes: Project Percent Eligibility New Wells 100% Hydrogeological Study 100% Well 7 Improvements 25% Parr Road 3rd booster pump & SCADA 99% National Way 3rd booster pump 100% Transmission Replacement 36% SWIR system expansion Excludes estimated developer funded cost portion 100% OR-99E network connections 100% Fire flow improvements 36% ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 168 Project Data for West Hayes Street Improvement Project Number: CIST1486 New Project Project Name: West Hayes – Settlemier to Cascade – Street Improvement Project Description: Improve intersection of Settlemier and W. Hayes Street; improve pedestrian crossing near school at Cozy Way with a pedestrian warning signal; widen and improve street between Settlemier and Cascade with bike lanes and sidewalks on both sides. Map: Project Justification: To improve pedestrian and vehicular safety. Nellie Muir Elementary School is located within the boundaries of this project and currently there are continuous sidewalks on the south side of the street. West Hayes is classified as a Service Collector, which should have bike lanes and sidewalks on both sides of the street. A pedestrian crossing is located at Cozy Way. The intersection of West Hayes with Settlemier Avenue splits eastbound and westbound traffic. Operating Fund Impact: No impact to operating budget but will reduce long term maintenance costs Project Status: Construction 2022 Estimated Completion Date: December 2023 Estimated Project Cost: $3,500,000 Capital Expense Account: [PHONE REDACTED] 5631 Street/Sidewalk/Alley Budget History: Fiscal Year 2021-22 2022-23 Budget $3,500,000 3,412,803 Year to Date expenses 87,197 Balance 3,412,803 Funding Data: Project No. Fund No. Fund Name Amount FY CIST1486 376 Street SDC Fund $1,000,000 2022-23 CIST1486 377 Storm SDC Fund $80,000 2022-23 CIST1486 140 Street Fund (including ODOT Fund Exchange) $2,420,000 2022-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 169 Project Data for Safety Sidewalk and ADA Ramps Project Number: CIST1165 New Project Project Name: Safety Sidewalk Construction/ADA ramps Project Description: Construction of miscellaneous sidewalks and ADA improvements. Improvements include new ADA ramps at intersection corners mostly throughout the downtown area. Map: City Wide Project Justification: Improvements for safe pedestrian movements and ADA Compliance. Operating Fund Impact: No impact to operating budget Project Status: Annual Estimated Completion Date: Ongoing Estimated Project Cost: $50,000 Capital Expense Account: [PHONE REDACTED] 5631 Streets/Alleys/Sidewalks Budget History Fiscal Year 2022-23 Budget $50,000 Year to Date expenses Balance Funding Data: Project No. Fund No. Fund Name Amount FY CIST1165 140 Street Fund $50,000 2022-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 170 Project Data for Fourth Street Storm Rehab Project Number: CDST1471 New Project Project Name: Fourth Street Storm Rehabilitation Project Description: Replace existing pipes with four each 48” Storm Drain Manholes, 1,270 LF PVC Storm Drain pipe and nine each Type II Catch Basins/inlets on Fourth Street between Garfield Street and Harrison Street Map: Project Justification: The project will correct a significant ongoing storm maintenance problem and will replace deteriorated and substandard storm pipe and catch basin inlets Operating Fund Impact: Decrease maintenance costs by correcting problems Project Status: Pre-Construction Estimated Completion Date: June 2023 Estimated Project Cost: $270,000 Capital Expense Account: [PHONE REDACTED] 5636 Storm Drains Budget History: Fiscal Year 2022-23 Budget $270,000 Year to Date expenses 0 Balance 270,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDST1471 377 Storm SDC $60,000 2022-23 CDST1471 140 Street Fund $210,000 2022-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 171 Project Data for Pump Station Upgrades Project Number: CDSW1414 New Project Project Name: Pump Station Upgrades – electrical & alarms Project Description: Compliance with DEQ reliability requirements including electrical and alarm systems. Map: City Wide Project Justification: Initial condition assessment of the existing pump stations was included in the Wastewater Facilities Plan but it was recommended to do a separate Pump Station Reliability Study and modifications done that are identified to ensure continued compliance. Operating Fund Impact: Increases long term costs because of additional maintenance Project Status: Design Estimated Completion Date: June 2023 Estimated Project Cost: $50,000 Budget History Fiscal Year 2021-22 2022-23 Budget $50,000 47,479 Year to Date expenses 2,521 Balance 47,479 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1414 465 Sewer Fund $50,000 2022-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 172 Project Data for WWTP Phase 2A Upgrades Project Number: CISW1052 New Project Project Name: WWTP Phase 2A and Natural Treatment System Upgrades Project Description: Compliance Wastewater System improvements upgrades include Blower upgrades, contact stabilization, generator upgrades for reliability and redundancy, constructed wetlands for effluent cooling, expansion of the poplar tree plantation and installation of a new Pudding River outfall. The final design plans for the compliance upgrades were prepared and submitted to Oregon DEQ in January 2012. The Environmental Protection Agency, based on a court decision, disapproved Oregon DEQ using National Conditions Criterion for establishing TMDL’s for Thermal Loading, which is what the City’s TMDL for is based on. The City cannot move forward until DEQ establishes the TMDL for Thermal Loading for the City’s NPDES discharge permit for Pudding River. Depending on the timing of future decisions some components not related to thermal loading may be pulled out and constructed separately. Map: Project Justification: Compliance upgrades needed to deal with new thermal loading limits on the Pudding River. Operating Fund Impact: Increases long term costs because of additional maintenance Project Status: Waiting DEQ determination on Thermal Loading for Pudding River Estimated Completion Date: Depends on Oregon DEQ Estimated Project Cost: $12,400,000 Capital Expense Account: [PHONE REDACTED] 5635 Sewer Budget History Fiscal Year 2021-22 2022-23 Budget $1,000,000 884,912 Year to Date expenses 115,088 Balance 884,912 Funding Data: Project No. Fund No. Fund Name Amount FY CISW1052 472 Sewer Fund $1,000,000 2022-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 173 Project Data for Sanitary Sewer Collection System Piping Project Number: CDSW1488 New Project Project Name: Sanitary Sewer Collection System Replacement Piping Project Description: Replacement of deteriorated sanitary sewer piping throughout the City. This project also includes force main air release upgrades. Map: Project Justification: Project will restore sanitary sewer infrastructure and eliminate infiltration and inflow of ground water into the sanitary sewer system. Air relief valves are failing and require regular maintenance. The improvement would increase the efficiency of the sewer force main system and lower operating costs for power to the pumps. Operating Fund Impact: Will reduce power costs for the pumps Project Status: Design & Construction Estimated Completion Date: June 2023 Estimated Project Cost: $460,000 Capital Expense Account: [PHONE REDACTED] 5635 Sewer Budget History: Fiscal Year 2021-22 2022-23 Budget $460,000 460,000 Year to Date expenses 0 Balance 460,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1515 472 Sewer Fund $460,000 2022-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 174 Project Data for WWTP Digester Brick Veneer Repair Project Number: CISW1544 New Project Project Name: WWTP Digester Brick Veneer Repair Project Description: Repair of deteriorated brick veneer on the Digester Building at the WWTP. Map: Digester at the Wastewater Treatment Plant Project Justification: Repairing deteriorated brick veneer on the Digester Building Operating Fund Impact: No impact on operating fund Project Status: Construction Estimated Completion Date: Fall 2022 Estimated Project Cost: $50,000 Budget History: Fiscal Year 2021-22 2022-23 Budget $50,000 44,831 Year to Date expenses 5,169 Balance 44,831 Funding Data: Project No. Fund No. Fund Name Amount FY CISW1544 472 Sewer Fund $50,000 2022-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 175 Project Data for I-5 Pump Station Upgrade Project Number: CDSW1547 New Project Project Name: I-5 Pump Station Project & Force Main Project Project Description: Upgrade I-5 Pump Station and I-5 Force Main to handle future development flows as per the Wastewater Facilities Plan Map: Project Justification: The project combines an upgrade to the pump station and the force main which will provide adequate sanitary sewer capacity for new developments in the Southwest Industrial Reserve (SWIR) area. The SWIR area consists of property on the Southwest side of I-5 along Butteville Road and property on the Southeast side of I-5 south of Walmart. Operating Fund Impact: Increases long term costs because of additional maintenance Project Status: Construction Estimated Completion Date: December 2022 Estimated Project Cost: $5,000,000 Capital Expense Account: [PHONE REDACTED] 5631 Street/Alleys/Sidewalks Budget History: Fiscal Year 2021-22 2022-23 Budget $5,000,000 2,560,508 Year to Date expenses 2,439,492 Balance 2,560,508 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1547 472 Sewer Fund $1,384,490 2022-23 CDSW1547 475 Sewer SDC Fund $3,615,510 2022-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 176 Project Data for North Sanitary Sewer Trunk Line Project Number: CISW1620 New Project Project Name: MCPS to S. of Hazelnut Project Description: Sewer Trunk Line Map: Project Justification: This project will provide a sewer trunk line S. of Hazelnut Operating Fund Impact: No Impact Project Status: Design & Construction Estimated Completion Date: June 2023 Estimated Project Cost: $200,000 Capital Expense Account: [PHONE REDACTED] 5635 Sewer Budget History: Fiscal Year 2022-23 Budget $200,000 Year to Date expenses 0 Balance $200,000 Funding Data: Project No. Fund No. Fund Name Amount FY CISW1620 475 Sewer SDC Fund $100,000 2022-23 CISW1620 472 Sewer Fund $100,000 2022-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 177 Project Data for Fifth Street Sanitary Sewer Project Number: CDSW1594 New Project Project Name: Fifth Street Sewer – Harrison to Garfield Project Description: Repair/Replace sanitary sewer line Map: Project Justification: The project will provide needed sanitary sewer repairs ahead of the upcoming paving project on Fifth Street Operating Fund Impact: No Impact Project Status: Design & Construction Estimated Completion Date: June 2023 Estimated Project Cost: $300,000 Capital Expense Account: [PHONE REDACTED] 5635 Sewer Budget History: Fiscal Year 2022-23 Budget $300,000 Year to Date expenses Balance Funding Data: Project No. Fund No. Fund Name Amount FY CISW1594 472 Sewer Fund $300,000 2022-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 178 Project Data for Front Street Pipeline Project Number: CISW1621 New Project Project Name: Front Street Pipeline Project Project Description: Replace sanitary sewer main with new mains Map: Project Justification: The larger diameter sanitary sewer pipelines will convey peak flows with adequate freeboard between the hydraulic grade and ground surface. Operating Fund Impact: Decrease maintenance costs Project Status: Design/Construction Estimated Completion Date: December 2023 Estimated Project Cost: $1,400,000 Capital Expense Account: [PHONE REDACTED] 5635 Sewer Budget History: Fiscal Year 2022-23 Budget $1,000,0000 Year to Date expenses Balance Funding Data: Project No. Fund No. Fund Name Amount FY CISW1621 475 Sewer SDC Fund $750,000 FY22-23 CISW1621 472 Sewer Fund $250,000 FY22-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 179 Project Data for Young Street Pipeline Project Project Number: CDSW 1469 New Project Project Name: Young Street Pipeline Project Project Description: Replace sanitary sewer main with new main Map: Project Justification: The large diameter sanitary sewer pipelines will convey peak flows with adequate freeboard between the hydraulic grade and ground surface. Operating Fund Impact: Decrease maintenance costs Project Status: Design/Construction Estimated Completion Date: December 2023 Estimated Project Cost: $2,500,000 Capital Expense Account: [PHONE REDACTED] 5635 Sewer Budget History: Fiscal Year 2021-22 2022-23 Budget $2,500,0000 2,271,382 Year to Date expenses 228,618 Balance 2,271,382 Funding Data: Project No. Fund No. Fund Name Amount FY CISW1621 472 Sewer Fund $2,500,000 FY22-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 180 Project Data for Repainting Elevated Water Storage Tank Project Number: CIWA1545 New Project Project Name: Repaint elevated water storage tank Project Description: Repaint the existing elevated water storage tank at the northeast quadrant of Cleveland Street and Front Street Map: Project Justification: Repainting the water storage tower will preserve a critical reservoir within the City of Woodburn. Operating Fund Impact: No Impact Project Status: Under Construction Estimated Completion Date: Spring 2023 Estimated Project Cost: $1,500,000 Capital Expense Account: [PHONE REDACTED] 5634 Water Budget History: Fiscal Year 2021-22 2022-23 Budget $1,500,000 1,438,901 Year to Date expenses 61,099 Balance 1,438,901 Funding Data: Project No. Fund No. Fund Name Amount FY CIWA1545 470 Water Fund $1,500,000 2022-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 181 Project Data for Parr Road Treatment Plant – New Well Project Number: CDWA1546 New Project Project Name: Parr Road Treatment Plant – New Well and Raw Waterline Distribution Piping Project Description: Installation of a new well and raw waterline distribution piping to the Parr Road Water Treatment Plant Map: Project Justification: Project will provide critical water capacity to the Parr Road Water Treatment Plant, which will help provide peak water flows to the growing community. Operating Fund Impact: Will increase costs of operations Project Status: Construction Estimated Completion Date: Winter 2024 Estimated Project Cost: $3,250,000 Budget History: Fiscal Year 2021-22 2022-23 Budget $3,250,000 3,189,358 Year to Date expenses 60,642 Balance 3,189,358 Funding Data: Project No. Fund No. Fund Name Amount FY CDWA1546 470 Water Fund $750,000 2022-23 CDWA1546 474 Water SDC Fund $2,500,000 2022-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 182 Six Year Capital Improvement Plan – FY 2022-23 to FY 2027-28 Project Revenue Source 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 Total State Construction Improve Roadway Lighting along Hwy 99E Corridor State/City 2,110,000 2,110,000 Butteville/Hwy Improvements State/City/County/Developer 6,000,000 6,000,000 Hwy. 99E Widening - Lincoln St. to S. of Cleveland St State/City 7,150,000 7,150,000 Total State Fund Construction 6,000,000 9,260,000 15,260,000 Street & Storm Construction W. Hayes Street Improvements - Settlemier to Cascade Street SDC/SFE/Street Fund/Storm SDC 3,500,000 3,500,000 Evergreen Road: Connect to Parr Road Developer/Street SDC 600,000 800,000 1,400,000 S Woodland Avenue Extenstion Developer/Street SDC 40,000 1,500,000 1,540,000 Harrison Street: Street Improvement Street Fund/Street SDC 60,000 935,000 995,000 Front Street Improvements - Front St Ramp to NCL Street SDC 1,500,000 2,300,000 3,800,000 Bridge Light Maintenance Street Fund 250,000 Miscellaneous Modifications: - A. Pedestrian Movements Safety Sidewalk Construction/ADA Street Fund 50,000 25,000 25,000 25,000 25,000 25,000 175,000 B. Intersections - Settlemier/W. Lincoln Street Fund 60,000 60,000 Total Street & Storm Construction 3,800,000 785,000 4,760,000 2,325,000 25,000 25,000 11,720,000 - Storm Drain Construction 4th Street Storm Replacement - Garfield to Harrison Street/Storm CIP 270,000 270,000 N. Front Street - Culvert to Commerce Street Fund/Storm SDC 18,000 282,000 300,000 Cleveland Street at Mill Creek Culvert Rehab Street Fund 209,000 209,000 Aquatic Center Area Storm Improvement Street Fund/Storm CIP 78,000 78,000 5th Street - Lincoln to Harrison St Street Fund/Storm SDC 275,000 275,000 N 2nd and 3rd - South of Yew Street Street Fund/Storm SDC 230,000 - 230,000 Landau/Laurel/George Storm to Pudding River Street Fund/Storm SDC 250,000 600,000 850,000 422 Tooze Street Street Fund/Storm SDC 150,000 150,000 Storm Drainage Master Plan Update & SDC Rate Study Street Fund 150,000 150,000 TMDL Projects Storm SDC 50,000 Rehab Existing Collection System Street Fund 500,000 500,000 1,000,000 Goose Creek Drainage Upgrades Street Fund 1,000,000 1,000,000 Drainage work & street modification @ High Street Street Fund/Storm SDC 30,000 30,000 Total Storm Drain Construction 745,000 1,085,000 1,382,000 1,230,000 150,000 - 4,592,000 Street Resurfacing: Gravel Streets Yew Street, 2nd to 3rd Street Fund 160,000 160,000 Elm Street Street Fund 300,000 300,000 Christiansen Street Street Fund 185,000 185,000 Wilson Street Street Fund 260,000 260,000 Church Street, 1st to 2nd Street Fund 150,000 150,000 Total Gravel Streets 300,000 185,000 260,000 150,000 160,000 1,055,000 Water Systems Construction Well Rehabilitation Water Fund 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Hydrological Study Water Fund 100,000 100,000 Water Rights Implementation Water Fund 15,000 15,000 Repaint Elevated Storage Tank Water Cap Const 1,500,000 1,500,000 Parr Road Third Booster pump & SCADA upgrades Water Fund 175,000 175,000 Country Club Rd to Elevated Tank transmission replacemt Water Fund 3,484,000 3,484,000 Parr Road Treatment Plant - New well & raw water piping Water Fund/Water SDC 3,250,000 3,250,000 I-5 waterline crossing to serve SWIR Area Water Fund/Water SDC/Dev 500,000 250,000 1,100,000 1,850,000 Hwy 214: Astor Way to 1210 Newberg Hwy. waterline loop Water Fund/Water SDC 190,000 190,000 Routine Water Main Replacement Program Water Fund/Water SDC 50,000 300,000 400,000 400,000 400,000 400,000 1,950,000 Fire Flow Improvements Water Fund 150,000 336,800 336,800 336,800 336,800 1,497,200 Auxilliary Power for Wells #11 & #14 Water Fund 50,000 75,000 75,000 200,000 Total Water Systems Construction 5,380,000 1,185,000 5,525,800 766,800 766,800 766,800 14,391,200 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 183 Wastewater: Treatment Plant POTW Phase 2A/Natural Treatment System Sewer Fund 1,000,000 2,400,000 3,400,000 6,800,000 Wastewater Facilities Plan Update & SDC Rate Study Sewer Fund 450,000 450,000 Storm Water Treatment Final Engineering Sewer Fund 265,000 265,000 Headworks - Screening Sewer Fund 380,000 1,520,000 1,900,000 Primary Sedimentation - PEPS Sewer Fund 600,000 2,400,000 3,000,000 Poplar Tree Expansion on Additional Property Sewer Fund 50,000 300,000 500,000 500,000 1,350,000 Septage RV Dump Station improvements Sewer Fund 300,000 300,000 Poplar Tree Land Purchase Sewer Fund 885,000 885,000 Primary Sedimentation - Convert WW Clarifiers Sewer Fund 340,000 1,360,000 1,700,000 Filtration Sewer Fund 380,000 1,520,000 1,900,000 Roof Replacement Section A - Sheet Metal Roof Sewer Fund 40,000 40,000 Brick Veneer Repair - Digester Sewer Fund 50,000 50,000 1,550,000 340,000 4,865,000 11,885,000 0 0 18,640,000 Wastewater: Collection System Construction Pump Station Upgrades (Existing Upgrades - Reliability) Sewer Fund 50,000 50,000 Collection System Piping Replacements Sewer Fund 460,000 460,000 460,000 250,000 250,000 250,000 2,130,000 Young Street Pipeline Project Sewer Fund 2,500,000 2,500,000 Rainier Lift Station - Force & Gravity sections Sewer Fund 300,000 300,000 Front Street Pipeline Project Sewer Fund 1,000,000 1,400,000 2,400,000 Lincoln Street Sewer rehab - Bryan to Mill Creek Sewer Fund 500,000 500,000 Laurel Sanitary Sewer Project Local District 1,000,000 1,000,000 I-5 Pump Station & Force Main Upgrades Project, Phase 1 Sewer Fund/Sewer SDC 5,000,000 5,000,000 North Santiam Sewer Trunk Line from MCPS to Hazelnut Dr Sewer SDC/Developer 200,000 700,000 900,000 Vanderbeck Pump Station Upgrades Sewer SDC/Developer 200,000 200,000 Lincoln Street Sewer rehab - Settlemier to First St Sewer Fund 150,000 150,000 Third Street - Harrison to Lincoln - sewer repairs Sewer Fund 150,000 150,000 Fifth Street - Harrison to Garfield - sewer repairs Sewer Fund 300,000 300,000 Woodland/Hwy 219 Sewer repair at NE quadrant Sewer Fund 200,000 200,000 Progress Way Pipeline proejct Sewer Fund 255,000 1,200,000 1,455,000 Total Sewer Construction 9,910,000 3,360,000 715,000 2,750,000 250,000 250,000 17,235,000 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 184 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 185 Appendices Glossary Budget Policies & Fiscal Strategy Five-Year Forecast Wage Scales o Part-Time Wage Scale o AFSCME Wage Scale o Woodburn Police Association o Sergeant Wage Scale o Unrepresented Wage Scale Chart of Accounts LB-1 Notice of Public Hearing Budget Resolution ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 186 Glossary Accrual Basis: The recording of the financial transactions of a government, and other events and circumstances that have cash consequences for the government, in the periods in which those transactions, events and circumstances occur, rather than only in the period in which cash is received or paid by the government. Adopted Budget: Financial plan, approved by the governing body, which forms the basis for appropriations Appropriation: Authorization for spending a specific amount of money for a specific purpose during a fiscal year. It is based on the adopted budget, including supplemental budget, if any. It is presented in a resolution or ordinance adopted by the governing body. Assess Value (AV): The value set on real and personal property as a basis for imposing taxes. Maximum Assessed Value (MAV) is the base on which a property’s property tax is calculated, and by state law MAV cannot increase by more than 3.0 percent each year. Audit: A review of the City’s operations by an independent accounting firm to verify that the City’s financial statements accurately reflect the City’s financial position. Audit Report: A report in a form prescribed by the Secretary of State made by an auditor expressing an opinion about the propriety of a local government’s financial statements, and compliance with requirements, orders and regulations. Basis of Accounting: A term used to refer to when revenues, expenditures, expenses, and transfers – and the related assets and liabilities – are recognized in the accounts and reported in the financial statements. Bond: A written promise to pay a specific sum of money, called the face value or principal amount, at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate. Budget: A written report showing the local government’s comprehensive financial plan. It must include a balanced statement of actual revenues and expenditures during each of the last two years, or budget periods and estimated revenues and expenditures for the current and upcoming year or budget period [ORS 294.311(4)]. Budget Committee: Fiscal advisory board of a local government, consisting of the governing body plus an equal number of registered voters appointed from within the boundaries of the local government. Budget Message: Written explanation of the budget and the local government’s financial priorities prepared and presented by the executive officer or chairperson of the governing body. Budget Officer: Person appointed by the governing body to assemble budget material and information and to physically prepare the propose budget. Budget Transfers: Amounts moved from one fund to finance activities in another fund shown as expenditures in the originating fund and revenues in the receiving fund. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 187 Capital Improvement (Capital Expenditure): A permanent major addition to the City’s real property assets, including the design, construction, or purchase of land, buildings or facilities or major renovations of the same. Includes installation of new streets, storm drains, water and sewer lines, parks and other public facilities. Capital improvements have a cost of $5,000 or more and are budgeted in the Capital Outlay budget category. Capital Improvement Budget: A financial plan of proposed capital improvement projects and the means of financing them for a given period. The City annually updates the next year’s Capital Improvement Budget and the six-year Capital Improvement Plan. Capital Outlay: A budget category which includes equipment having a unit cost of more than $5,000 and an estimated useful life of more than one year. Capital Projects Fund: A fund used to account for resources, such as bond sale proceeds, to be used for major capital item purchase or construction. Cash Basis: A basis of accounting recognizing transactions only when cash is received or disbursed. Community Development Block Grant (CDBG): Grants administered through the state providing funds for projects that benefit the public at large. Compression: The Oregon Constitution limits the amount of property taxes that can be collected from each property in two categories: education and general. If taxes in either category exceed the limit for that property, the taxes are reduced or “compressed” until the limit is reached. This calculation is based on real market value of the property, not the taxable assessed value. Compression creates uncertainty in property tax revenues. Contingency: Funds set aside but not appropriated or approved for use. The Council can authorize the transfer of Contingency to appropriations during the year. Such transfers are made to fund unanticipated expenditures or new programs, or to absorb unexpected revenue losses. Debt Defeasance: A provision in a contract that voids a bond or loan on a balance sheet when the borrower sets aside cash or bonds sufficient enough to service the debt. Debt Service: Payment of principal and interest on an obligation resulting from the issuance of bonds or notes. Debt Service Fund: A fund established to account for payment of general long-term debt principal and interest. Department: The largest organizational unit of the City. Depreciation: An accounting convention used to charge the expiration in the service life of a fixed asset to the period it benefits. Designated Reserve: Funds specifically set aside for anticipated expenditure requirements in future years, which are uncertain, such as employee salary adjustments that have not yet been determined. Division: An organizational subdivision of a department. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 188 Encumbrance: An obligation chargeable to an appropriation and for which part of the appropriation is reserved. Enterprise Fund: The consumption of goods or services, commonly evidenced by the payment of cash. Fiscal year: A 12-month period of time to which the annual budget applies. Woodburn’s fiscal year is July 1 through June 30. Fixed Assets: Long-lived tangible assets obtained or controlled because of past transactions, events, or circumstances. Fixed assets, also referred to as capital assets, include land, right-of-way, buildings, improvements, infrastructure and equipment costing over $5,000 with an estimated life of one year or more. FTE: Full-time Equivalent, FTE, is a staffing measure that identifies how many full-time staff are represented by a mix of part- and full-time employees. Fund Balance: Net current assets (cash plus receivables less payables) at a specific point in time. The fund balance can also be defined as a measure of funds available typically at the beginning or end of a budget cycle. General Fund: The City’s principal operating fund, which is supported by taxes and fees and can be used for any legal government purpose. General Obligation Bonds: Bonds that are issued to finance a variety of public projects such as streets and improvements and are generally repaid from tax revenue. GFOA: Government Finance Officers Association Government Fund Types: Funds used to account for the acquisition, use and balances of expendable financial resources and the related current liabilities – except those accounted for in proprietary funds and fiduciary funds. Grants: A donation or contribution in cash by one governmental unit to another unit, which may be made to support a specified purpose or function, or general purpose. Inter-fund Loans: Loans made by one fund to another and authorized by resolution or ordinance. Internal Service Fund: A fund used to account for the financing of goods and services provided by one department or agency to other departments or agencies. Levy: Amount of ad valorem tax certified by a local government for the support of governmental activities. Local Government: Any city, county, port, school district, community college, public or quasi-public corporation (including a municipal utility or dock commission) operated by a separate board or commission; a municipal corporation or municipality. Local Option Tax: Taxing authority voter-approved by a double majority that is in addition to the taxes generated by the permanent tax rate. Local option taxes can be for general operations, a specific purpose or capital projects. They are limited to five years unless they are for a capital project, then they are limited to the useful life of the project or 10 years, whichever is less. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 189 Major Fund: A fund whose revenues, expenditures/expenses, assets or liabilities are at least 10.0 percent of the total for their fund category (governmental or enterprise) and 5.0 percent of the aggregate of all governmental and enterprise fund in total. Materials & Services: A budget category. Examples include office supplies, minor equipment, motor vehicle expense and professional and contractual services. Maximum Assessed Value (MAV): The maximum taxable value limitation placed on real or personal property by the constitution. It can increase a maximum of 3.0 percent each year. The 3.0 percent limit may be exceeded if there are qualifying improvements made to the property, such as a major addition or new construction. Modified Accrual: Basis of accounting in which expenditures other than accrued interest on general long-term debt are recorded at the time liabilities are incurred and revenues and recorded when received. All governmental funds are accounted for using the modified accrual basis of accounting. Net Working Capital: The sum of the cash balance, accounts receivable expected to be realized during the ensuing year, inventories, supplies, prepaid expenses less current liabilities and, if encumbrance method of accounting is used, reserve for encumbrances. Non-Departmental: Program costs that do not relate to any one department, but represent costs of a general citywide nature. Objective: The expected result or achievement of a budget activity. Operating Budget: Annual appropriation of funds for ongoing program costs, including employee services, supplies, equipment and debt service. Operating Revenue: Revenue of a fund, excluding Beginning Fund Balance (Fund Balance). Trends in current year resources are evaluated by focusing on Operating Revenue. Ordinance: A formal legislative enactment by the City Council. It has the full force and effect of law which the City boundaries unless it is in conflict with any higher form of law, such as state statute or constitutional provision. Performance Measure: Data collected to determine how the effectiveness or efficiency of a department, program or activity is doing in achieving its objectives. Permanent Rate Limit: The maximum rate of ad valorem property taxes that a local government can impose. Taxes generated from the permanent rate limit can be used for any purpose. No action of the local government or its voters can increase or decrease a permanent rate limit. Personnel Services: A budget category which accounts for salaries, wages, and overtime of employees, as well as all employer-paid fringe benefits such as health and dental insurance, retirement and workers’ compensation insurance. Prior Years’ Tax Levies: Taxes levied for fiscal years preceding the current one. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 190 Program: An activity or group of activities performed for the purposed of providing a service or a support function. Property Taxes: Ad valorem tax certified to the county assessor by a local government. Proposed budget: Financial and operating plan prepared by the Budget Officer and submitted to the public and the budget committee to review. Propriety Fund Type: Sometimes referred to as income determination or commercial-type funds, the classification used to account for a government’s ongoing organizations and activities that are similar to those often found in the private sector (i.e. enterprise and internal service funds). Publication: Public notice given by publication in a newspaper of general circulation within the boundaries of the local government; mailing through the U.S. Postal Service by first class mail to each street address within the boundaries of the local government; and hand delivery to each street address within the boundaries of the local government. Real Market Value (RMV): The amount of cash, which could reasonably be expected by an informed seller from an informed buyer in an arm’s-length transaction as of the assessment date. In most cases, the value used to test the constitutional limits. Reserve Fund: Established to accumulate money from year to year for a specific purpose, such as purchase of new equipment. Resolution: A formal order of a governing body; lower legal status than an ordinance. Resources: Total amount available for appropriation during the fiscal year, including beginning fund balances, revenue and fund transfers. Revenue: An increase in net assets, commonly arising from the receipt of taxes or charges for services. Revenue Bonds: Bonds issued to construct capital facilities, repaid from revenue produced by the operation of those facilities. SDC: A system development charge (SDC) imposed on new development to mitigate the impact of growth on City infrastructure. These fees are used to fund improvements that increase capacity of the City’s utility, park or street systems. Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or major capital projects) that are legally restricted to expenditure for specific purposes. State Revenue Sharing: Fourteen percent of state liquor receipts allocated to cities on a formula basis as outlined by state statute and distributed on a quarterly basis. Supplemental Budget: A financial plan prepared to meet unexpected needs or to spend revenues not anticipated with the regular budget was adopted. It cannot be used to authorize a tax. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 191 Tax on Property: Any tax, fee, charge or assessment imposed by any government unit upon property or upon a property owner as a direct consequence of ownership of that property. Tax Rate: The amount of tax stated in terms of a unit of tax for each $1,000 of assessed value of taxable property. Tax Roll: The official listing showing the amount of taxes imposed against each taxable property. Tax Year: The fiscal year from July 1 through June 30. Transient Occupancy Tax (Hotel/Motel Tax): Tax charged to any transient, who exercises occupancy for a period of 30 consecutive calendar days or less, counting portions of calendar days as full days, in the amount of nine percent of the rent charged by the operator (hotel/motel proprietor). This tax goes into the General Fund. Some of the proceeds are used for ToT Grants for tourism. Trust Fund: A fund used to account for fiscal activities of assets held in trust by a local government. Unappropriated Fund Balance: Amount set aside in the budget to be used as a cash carryover to the next year’s budget. It provides the local government with cash until tax money is received from the county treasurer in November. This amount cannot be transferred by resolution or used through a supplemental budget, unless necessitated by a qualifying emergency. WWTP: Wastewater Treatment Plant. City owned facility to treat wastewater. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 192 Budget Policies & Fiscal Strategy City of Woodburn FY 2022/23 Financial Plan Budget Policies, Fiscal Strategy & Five Year Forecast FY 2022/2023 Budget Goal. Woodburn’s challenge will be associated with development-related service demands, maintaining a sound financial position in the face of changing community dynamics, and closing projected revenue over expense General Fund shortfalls while working to fully rebuild popular parks and recreational programming impacted by COVID-19. 1. The City will remain financially challenged for the immediate future. Working in the framework of the City Council’s FY 2022/23 Financial Plan and Oregon Budget Law, the City Administrator will present a balanced FY 2022/23 Budget, working to close projected General Fund revenue shortfalls over time while protecting cash balances to the greatest extent possible. The City will likely continue operating at reduced service levels pending a COVID-19 operational and financial recovery. 2. The City will seek to build cash reserves when possible with the understanding that startup costs may be required when starting or reestablishing COVID-19 impacted or related services and programs. Financial plans for reestablishing pre-COVID-19 programs will be presented to the City Council as appropriate. 3. In addition, it is also the goal of the City to prioritize existing resources on priority services such as public safety funding, continued community COVID-19 education, economic aid, and planning for the restoration of parks and recreation programming, including aquatics and library services. 4. Proposed uses of the second round of the American Recovery Plan Act Funding (ARPA) will be utilized in accordance with federal rules, maintaining or reestablishing levels of services, and other COVID related priorities established by the City Council. The City Administrator will include proposed uses of ARPA funds as part of the FY 2022/23 Budget Process. BUDGET POLICY SECTION 1. ANNUAL REVIEW & POLICY A. Fiscal Responsibility. The policy of the City of Woodburn is to return the highest level (or sustain the current levels) of service with the least amount of taxpayer investment and to plan accordingly. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 193 B. Balanced Budget. The City’s budget shall be balanced. For each fund, ongoing costs are not to exceed ongoing revenues plus available fund balances used in accordance with reserve policies. The budget resolution will be adopted by the fund at a summary level. C. Budget Process. The annual budget process is intended to weigh all competing requests for City resources within expected fiscal constraints. Levels of service will increase or decrease based on the availability of resources. Requests for new programs made outside the annual budget process will be discouraged. New initiatives will be funded by reallocating existing City resources to services with the highest priorities. D. Fiscal Recommendations. Consistent with the administrative responsibilities outlined in the Charter, the City Administrator will make fiscal recommendations to the City Council on all measures necessary to sustain current levels of service and avoid reductions in City programs, including the consideration by the City Council of new revenue sources if this is determined to be in the best interest of the community. E. Budget Policy Updates. The City Council will review and adopt the Fiscal Year Budget Policies on an as-needed basis as determined by the City Administrator or as circumstances require. F. Annual Five-Year Forecast. The City Council will review and approve the Five-Year Forecast as needed. The forecast is an estimate of future revenues and expenses intended to serve as an estimate and a guideline for making sound financial decisions in the current fiscal year and budget preparation. The Five-Year Forecast and the Budget Policies together will constitute the City’s annual Financial Plan. G. Policy Direction. Consistent with the role outlined in the Woodburn City Charter, the City Council is responsible for providing policy direction to determine the City’s overall financial health. In response to the fiscal recommendations made by the City Administrator, the City Council shall consider all measures necessary to sustain current levels of service. In addition, the City may avoid reductions in City programs by considering new revenue sources if this is determined to be in the best interest of the community. H. Budget. Under the Woodburn City Charter, the City Administrator serves as Woodburn’s Budget Officer. The Finance Director assists the City Administrator with the preparation and presentation of the annual budget, budget administration, and the day-to-day finance operations. The Budget Officer is responsible for the administration of the annual budget and may approve or disapprove the expenditures contained in the adopted budget if deemed in the best financial interest of the City. I. Budget Administration. As authorized by the City Charter, the City Administrator is responsible for taking actions necessary to keep expenditures within anticipated revenues, including initiating layoffs, reorganizations, downsizing, program reductions, and adjustments to service levels. The City Administrator will keep the City Council informed as to any steps taken to reduce expenditures, and whenever possible, the Council will review the decisions and consider options during a mid-year budget review. SECTION 2. DISCRETIONARY & DEDICATED RESOURCES ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 194 A. Recognizing Financial Limits. Woodburn will make a distinction between two different types of services; 1) those funded primarily from City discretionary resources, and 2) those funded primarily from dedicated resources. B. Discretionary Resources. The General Fund collects resources to provide discretionary programs and services as recommended by the Budget Officer and approved as part of the City’s cycle. The City will continue to fund these programs primarily from General Fund discretionary resources. These include police, park and recreation, economic development, land use, financial services, and other programs. C. Dedicated Resources. Dedicated resources are normally subject to restrictions via state and federal law, grant agreements and contracts, City policy, and ordinances. City services funded primarily through dedicated funds include such items as speed and safety belt enforcement, grant- funded transportation, utility services, etc. SECTION 3. GENERAL FUND BUDGET (DISCRETIONARY) A. Annual Budget Goal. The goal shall be to prepare a budget that maintains existing high priority programs supported by the General Fund while at the same time seek savings and alternative revenue sources wherever possible. Funding for lower priority programs will be reduced or eliminated to ensure that expenditures remain in balance with resources. B. General Fund Emphasis. The highest priority shall be to conserve General Fund discretionary resources to fund high priority programs as defined by the City Council and City Administrator. C. Maximize City Council’s Discretion. Wherever legally possible, revenues are to be treated as discretionary resources, rather than as dedicated to a particular program or service. The goal is to give the City Council flexibility in allocating resources to local priorities. D. New Revenues. In order to sustain current levels of service, avoid reductions in public safety programs, or increase services needed to meet community demands, the City Council may consider new discretionary revenues if it is determined to be in the best interest of the community. E. Use of Dedicated Funding Sources. Whenever legally possible, funding responsibility for existing programs or activities should be transferred to appropriate dedicated funding sources, freeing up scarce discretionary resources to fund City Council priorities. F. Cost Efficiency. Staff will prepare fiscally conservative budgets and will seek savings wherever a balance between cost efficiency and the quality of public service can be achieved. G. Materials & Services. Departments are to prepare “base budgets” with a goal of holding General Fund or other discretionary resources for materials and services expenditures to no more than prior year budget levels. H. No General Fund Street Maintenance Support. No discretionary General Fund revenues will be used to support street maintenance activities. General Fund street lighting transfers are exempted from this policy. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 195 I. Revenue Estimates. Departments should budget for revenues based on the best information available during the annual process. If additional information becomes available during the budget process, it should be provided to the Finance Director’s Office. Accuracy in revenue/expenditure estimates is critical. Subsequent annual estimates should also take into consideration the actual receipts from the previous year. J. Pursuit of New Departmental Revenues. Departments shall pursue revenue sources to the fullest extent possible for all services as well as total cost identification (including indirect costs) for fee- setting purposes, grants, or other funding opportunities. Any new revenue sources should be used to offset the cost of existing staff and programs, rather than funding new staff or programs. Fee schedules will be reviewed annually to ensure costs are recovered. Fee schedules will be updated as part of the annual budget process. K. Expenditure Reductions. Reductions in revenues may require expenditure reductions from the “base budget” level. If reductions are required, the City Administrator will be guided by the City Council’s adopted Resource Reduction Strategy (See Section 19). L. New Discretionary Programs. New discretionary programs, deemed a high priority activity, may be included in the Proposed Budget with the prior approval of the City Administrator. If programs are added/expanded, an evaluation will be made on the impact to supporting services (e.g. information, finance, facilities, human resource, budget, etc.). Any increases in overhead services attributed to additional programs shall be included in the analysis of the total cost of new programs. Should outside funding for a program expire, the program may be terminated by the City Administrator or the City Council. M. Full Cost Recovery. City staff shall make every effort to assign costs where they occur through the use of interdepartmental/interfund charges and indirect cost percentage assignments. The intent is to clearly define the actual cost of each direct service the City provides internally or externally. The first priority is the recovery of overhead costs from all funds and grant programs. N. Annual Budget Savings. To the extent General Fund supported departments experience savings during the year (due to position vacancies, etc.) that money shall be designated first to meeting the established contingency and reserve levels. Should the contingency and reserve levels be met, any remaining savings may be allocated towards the PERS Reserve and/or one time projects as determined by the City Administrator. SECTION 4. NON-GENERAL FUND / UTILITY BUDGETS (DEDICATED) A. Bottom-Line Emphasis. For activities or programs funded primarily from non-General Fund sources, departments are to prepare “base budgets” with a goal of holding any General Fund contribution to no more than the amount provided in the current fiscal year, subject to the availability of funds. Whenever possible, reductions in General Fund contributions should be achieved. B. No Backfilling. General Fund discretionary dollars will not be used to backfill any loss in water and/or sewer City utility revenue, state-shared or federal revenues, grants, or dedicated funding programs (for further information, see the Resource Reduction Strategy). ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 196 C. Revenue Estimates. Departments should budget for revenues based on the best information available at the time the budgets are prepared. If additional information becomes available during the budget process, it shall be provided to the Finance Department. New revenues should be estimated based on available information for the first year. Subsequent annual estimates should also take into consideration actual receipts from the previous year. D. Overhead Cost Allocation Charges. All non-General Fund departments should budget the amount allocated to that department. E. Cost Efficiency. As with the General Fund, staff responsible for non-General Fund budgets will prepare fiscally conservative budgets, and will seek savings wherever a balance between cost efficiency and the quality of public service can be achieved. F. Utility Revenue Allocations. It is the policy of the City of Woodburn that revenue generated by City-owned utilities will first be used to meet operational expenses, and subsequently fund capital projects in a manner consistent with Woodburn’s Capital improvement plans and operating requirements. G. Utility Rates. The City will maintain utility rates at a level that ensures that all debt service, operating, and capital costs, are adequately recovered and debt covenant requirements are met. Capital costs identified in the approved capital improvement plan will be used as the basis for forming the capital costs recovery portion of utility rates. H. System Development Charges. As permissible under state law, the City will pursue the recovery of infrastructure-related development costs relating to water, sewer, street, storm, and parks. These costs will be delineated via a defensible methodology, which will be revised from time to time to ensure accuracy. SECTION 5. FUND RESERVES & CONTINGENCIES A. PERS Side Account Savings. In 2019, the City Council goal of establishing a PERS side account was achieved with a City contribution of $2,823,043, which received a PERS match. The City will continue to add resources to the City’s PERS Fund as resources allow, but will direct any PERS savings to help maintain current service levels. It is the overall goal of the City to continue to increase the balance in the City’s PERS Reserve Fund in order to make future Side Account contributions. B. General Fund Contingency. Consistent with Government Finance Officers Association (GFOA) best practices, at least 20 percent of the General Fund’s operating appropriation shall be placed into the operating contingency to meet cash flow needs, with a long-term goal of increasing the reserve to 25 percent as year-end savings occur. In addition, it is the goal of the City to preserve the contingency balance to the greatest extent possible. No new General Fund program or service will be created that diminishes the General Fund Contingency below established minimum levels. C. Contingency Replenishment. If contingency funds are expended, an effort will be made to reduce expenses to retain a minimum of 20 percent General Fund contingency. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 197 D. Shortfall Management Reserve (SMR). The SMR is intended to subsidize future shortfalls estimated in the Five-Year Forecast. If SMR funds are expended, an effort will be made to replenish funds as savings are identified in the annual budget process. E. Water & Sewer Fund Contingencies. The Water and Sewer Funds will maintain annual contingencies of not less than F. Equipment Replacement. This fund is for the replacement of vehicles and equipment. The goal is for City departments to transfer one-tenth the value of its fixed asset inventory every year as budget allows to ensure future replacement funding is available. Replacement fund transfers may be limited or delayed in order to preserve operational budgets. SECTION 6. GRANT APPLICATIONS (ALL FUNDS) A. Approval to Pursue. The City Administrator’s approval is necessary before any employee pursues lobbying efforts on matters having budget implications, and before grant applications are submitted to the granting agency. Department Heads should advise the City Administrator before official positions are taken on matters that might have budget implications. B. General Fund Matching Funds. Upon approval by the City Administrator, matching fund requirements will be presented to the City Council for final approval. SECTION 7. NEW POSITIONS, PROGRAMS, AND OVERTIME (ALL FUNDS) A. Base Budget & New Positions. Departments are to prepare “base budgets” with no new regular positions unless specifically authorized by the City Administrator in advance of budget preparations. Reorganizations of departments or programs resulting in changes in staffing or positions may be considered if the change is cost-neutral or cost savings from the current costs. No position compensation or increase will be provided beyond the amounts budgeted for the position without prior approval from the City Administrator. B. Considerations of New Positions/Programs. Unless otherwise authorized by the City Administrator, consideration of new programs and positions will occur only if the cost of the position or program is offset by non-General Fund sources legally tied to the new position or if the cost of the position is offset by new external revenues, reductions within existing funds and/or the position is required to generate those revenues. Cost estimates for new positions will include office facility space, equipment, rent, utilities, supplies, related increases in overhead services, etc. Additional personnel or programs shall be requested only after service needs have been thoroughly documented or after it is substantiated that the new employees will result in increased revenue or enhanced operating efficiencies. C. Annual Overtime Budgets. Departments will anticipate their annual overtime costs to be included in the proposed budget. Once the budget is adopted, overtime costs are to be managed within adopted levels. No overtime costs can exceed budgeted levels without first obtaining the authorization of the City Administrator. SECTION 8. MID-YEAR BUDGET REDUCTIONS ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 198 A. Revised Revenue or Expense Estimates. If additional information concerning revenue reductions or significant expense increases becomes available after the start of the fiscal year, it may be necessary to make budget adjustments. These adjustments will be made in accordance with the City Council’s adopted Resource Reduction Strategy. SECTION 9. MID-YEAR REQUESTS, CONTINGENCY (ALL FUNDS) A. Non-Emergency Requests. In those cases where a department is required to absorb an unanticipated cost beyond its control of a non-emergency nature, departmental resources must first be exhausted prior to a transfer from General Fund contingencies. Upon conducting a final financial review of departmental budgets towards the end of the year, a transfer from contingency will be presented to the City Council through a budget resolution or supplemental budget. B. Emergency Requests. Emergency requests during the fiscal year will be submitted to the City Administrator for recommendation and forwarded to the City Council for consideration. SECTION 10. COMPENSATION & BENEFITS (ALL FUNDS) A. Wage Policy. Historically, the biggest factors forcing budget growth are increases in employee compensation and increased benefit costs. The City will have a compensation and benefits program that: 1) reflects the value of work performed by our employees, 2) compares favorably with the compensation and benefits paid for similar work in both the private and public sectors, and considers the community’s ability to pay. Both our employees and the public must understand the mutual respect that such a policy warrants. B. Health Care & PERS Costs. Continue the City’s policy on wage increases which evaluate the cost of health insurance and PERS contributions as part of the total compensation package. It is the goal of the City to reduce annual escalations of health insurance, and other benefit costs by getting the employees to bear an equitable portion of the annual premium increases and/or selecting lower cost-benefit programs. C. Cost of Living Adjustments (COLA). The City Administrator will make a recommendation either to include, or not include, a COLA for non-represented employees in the Proposed Budget. COLAs included in the Proposed Budget are considered and approved by the Budget Committee and City Council as part of the budget process. COLAs or other compensation provided for in collective bargaining agreements will be provided for in the annual Proposed Budget. D. Step Adjustments. Budgeted personnel services expenditures will include an amount to account for annual step adjustments for all employees who are not currently at the top of their range. Annual employee step adjustments will not exceed 5% without the expressed permission of the City Administrator. SECTION 11. BUDGET CONTROLS A. Legal Compliance. The City Administrator and Finance Director will continue to review and control departmental budgets at the appropriation level. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 199 B. Personnel Services & Benefits. With the exception of overtime pay and temporary help accounts, which shall be developed by Department Heads with the advice of the Finance Director and the approval of the City Administrator, personnel services and benefits cost calculations will be provided by the City Administrator and the Finance Director and will be used as provided. The City Administrator and the Finance Director will also provide estimates for insurance and internal service expenses. These amounts will not be altered by Department Heads. C. Wages & Benefit Control. Positions not entitled to receive benefits will be managed in a manner that keeps them below mandatory benefit thresholds (such as PERS, health insurance, etc.). Positions will only be eligible for benefits if approved by the City Administrator and/or designated in Job Descriptions. All benefit costs must be anticipated and included in the annual Budget. D. One-Time Revenues. One-time revenues will be used only for one-time expenses. SECTION 12. UNAPPROPRIATED ENDING FUND BALANCES (ALL FUNDS) A. Limit Unappropriated Ending Fund Balances. To provide the most budget flexibility during the year, the City will limit the use of unappropriated ending fund balances to circumstances where they are required by law. Rather than use unappropriated fund balances, the goal should be to place any monies not needed for current expenditures in the relevant funds’ operating contingencies or a City Council approved reserve. SECTION 13. CAPITAL IMPROVEMENT GUIDELINES A. Capital Improvement Program. A 6-year Capital Improvement Program will be adopted as part of the annual budget process. It will include all projects anticipated to be initiated and/or delivered in the 6-year planning period. The Capital Improvement Program will be consistent with the City’s adopted Capital Improvement Master Plans. Funding availability will determine the rate at which Capital Improvement Program projects are initiated or completed. B. Exceptions. The City will fund dedicated programs and services with dedicated funding sources. Exceptions may be made, on a case-by-case basis, by the Budget Committee, City Council, or by the City Administrator if appropriate. One criterion will be whether the City would incur more costs elsewhere as a result of the reduction. C. Capital Planning Consideration. Recognizing that it does not necessarily make sense to fund current operations at the expense of long-term capital or planning programs, every effort will be made to continue capital and planning programs geared to the City’s long-term needs. SECTION 14. DEBT ISSUANCE (ALL FUNDS) A. Debt Issuance. The City will issue debt in accordance with the adopted Master Debt Resolutions for Sewer and Water. General Obligation debt will only be issued in compliance with state statutes. Debt will only be issued (for all fund types) when a dedicated resource is available to meet the required debt service and reserve. No debt will be issued without the approval of the City Administrator and authorization of the City Council. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 200 B. Interfund Transfers. Interfund transfers are allowed if the City Council determines the transfer to be in the best interest of the City. All interfund transfers will be managed consistent with state budget law. C. Debt Compliance. On an annual basis the Finance Director and shall ensure that annual reporting requirements have been met and will review the condition of the corresponding debt funds to ensure compliance with existing financing agreements. SECTION 15. DEBT REFINANCING/REFUNDING A. Debt Refinancing/Refunding. From time to time, the City Council and/or the City Administrator may direct the Finance Director to determine the feasibility of refinancing/refunding existing debt. Refinancing may include restructuring to meet unanticipated revenue expectations, achieve cost savings, mitigate irregular debt service payments, release reserve funds, or remove unduly restrictive bond covenants. B. Responsibility. The Finance Director, with the assistance of consultants as needed, shall have the sole responsibility for conducting the analysis of outstanding bond debt for refinancing/refunding opportunities that may be presented by underwriting and/or financial advisory firms and making a recommendation to the City Administrator. C. Term of Refinancing/Refunding Issues. The City may refund bonds within the term of the originally issued debt. However, the City may consider maturity extension, when necessary to achieve a desired outcome, provided that such extension is legally permissible. The City may also consider shortening the term of the originally issued debt to realize greater savings. The remaining useful life of the financed facility and the concept of inter-generational equity should guide this decision. D. Analysis and Report. The City will evaluate each refinancing/refunding candidate on a case-by- case basis. When analyzing possible refinancing/refunding opportunities: the City establishes a guideline net present value savings threshold goal of three percent of the refinanced/refunded bond principal amount. The net present value savings will be net of all related issuance costs. In addition, the Finance Director will make a full report on the potential saving generated and any financial risk associated with refinancing/refunding the debt. SECTION 16. INVESTMENTS A. Administration. The City of Woodburn’s Investment Policy is attached as Exhibit A. SECTION 17. ANNUAL FINANCIAL AUDITS A. Annual Audit Required. The Oregon Municipal Audit Law (ORS 297.405 – 297.555) requires a financial audit and examination be made of the accounts and financial affairs of the City at least once a year. Consistent with State law, the City of Woodburn will conduct an annual independent audit of the preceding fiscal year. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 201 B. Audit Standards. Woodburn’s annual financial audits will be conducted in accordance with auditing standards generally accepted in the United States. Those standards require that an independent auditor plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. The audit will examine, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. The audit will also assess accounting principles used and significant estimates made by management, as well as evaluating the overall basic financial statement presentation. The audit will contain an assessment of the City’s internal financial controls and procedures to make any necessary recommendations for improvement. C. Finance Director and City Administrator Oversight. It will be the responsibility of the Finance Director and the City Administrator to oversee the annual audit process. D. Preparation of Financial Statements. When feasible, City staff will prepare and provide annual financial statements to the auditor’s satisfaction. If staffing levels or other barriers exist to internal preparations of financial statements, the City Administrator may authorize the auditor’s preparation of financial statements for the purposes of completing the annual audit on time. E. Audit Deadlines & Extensions. Per Section 17 the annual audit will be provided to the City Council no later than December 31. Consistent with State law, the annual audit will also be filed with the Oregon Secretary of State’s Audit Division no later than December 31. Any and all requests for audit filing or presentation extensions must be approved by both the City Administrator and the auditor. In the event that an audit filing extension is requested and/or granted, the City Administrator will inform the City Council of the reason for the extension request and an estimated time line for completing, presenting, and filing the audit. F. Audit Presentation to Council. The annual audit findings will be presented to the Woodburn City Council during a regularly scheduled City Council meeting by a representative of the audit firm. All audits presented to the City Council must be complete and signed by a representative of the audit firm. G. Budget Committee Review. A copy of the annual financial report will be provided to the Woodburn Budget Committee for their review. SECTION 18. PROGRAMS A. Discretionary Programs. To the extent discretionary resources are available, high priority services areas will be slated for growth. Lower priority service areas will receive constant or decreasing discretionary support. Based on the direction of the City Council, discretionary programs are identified, and prioritized, as follows: Police Patrol & Public Safety Police Support Services Financial Services Legal Services Land Use Planning Economic Development Code Enforcement ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 202 General Administration Library Aquatic Center Recreation Programming Parks and Park/Tree Maintenance Other General Fund Supported Non-Essential Program & Services Computer/Network transfers (new and replacements of equipment and servers) Discretionary Transfers (i.e. Transit, Streets, RSVP, etc.) Community Services (i.e. flower baskets, TOT Grants – where permissible, etc.) Intergovernmental Agreements that provide no direct offsetting revenues SECTION 19. RESOURCE REDUCTION STRATEGY (ALL FUNDS) A. Goal & Reduction Approach. When faced with a potential reduction in resources, the City’s goal is to continue to provide services in a professional, effective and efficient manner. Consequently, to the extent possible, across-the-board reductions in expenditures will be avoided. B. Case-by-Case Consideration. Reductions will be made on a case-by-case basis, focusing on each individual program or service. If possible, the reduction will be made proportional to the programs and services identified by the City Council. C. Moderation When Possible. If, as a result of a loss of a significant amount of discretionary resources, expenditure reductions become necessary they will be made on a moderate case-by-case basis to discretionary supported programs and services. D. Discretionary Contributions. If further reductions are required, any discretionary funding that supplements or supports services mostly supported with dedicated resources will be reduced or eliminated. This may apply to programs or activities expanded or started with discretionary resources within the last few years. Exceptions may be made on a case-by-case basis by the City Council. E. Furlough Days. If personnel budget/salary savings are required, the City may consider a reduced workweek or furlough days prior to laying off staff. F. Consideration List. Programs funded by discretionary resources will be reduced or eliminated as needed. Legal restrictions or the City’s ability to maintain minimal service levels will be considered. The City Administrator can determine the appropriate level of consideration at his/her sole discretion when making mid-year reductions or comprising the annual budget proposal. Based on the direction of the City Council, the order of City service areas to be considered for reductions are: Intergovernmental Agreements that provide no direct offsetting revenues Community Services (i.e. flower baskets, TOT Grants – where permissible, etc.) Discretionary Transfers (i.e. Transit, Streets, RSVP, etc.) Computer/Network transfers (addition or replacement of computers and servers) Other General Fund Supported Non-Essential Program & Services Parks and Park/Tree Maintenance Recreation Programming ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 203 Aquatic Center Library General Administration Code Enforcement Economic Development Land Use Planning Legal Services Financial Services Police Support Services Police Patrol & Public Safety G. Indirect Costs. The City’s overhead programs will not be prioritized but will be sized to the need and size of the overall organization. Generally, wherever possible, the City’s goal is to make fee- supported programs self-sufficient. This includes recovering those programs’ appropriate share of the City’s overhead costs. If reductions occur, then indirect costs will be sized to the needs and size of the rest of the organization. The Transit Fund indirect costs will be per the federally allowed de minimis overhead rate of 10 percent. H. Dedicated Funding for Programs. Where legally possible, the City will consider using dedicated resources to fund high priority programs related to the purpose for which the dedicated funds are received. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 204 5-Year Forecast Woodburn City Council adopted the Five-Year Forecast on February 14, 2022. It is included here to add a long- term perspective to budget information. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 205 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 206 Introduction City of Woodburn Background The City of Woodburn is a municipal corporation, which operates under a Council-Manager form of government. Policymaking and legislative authority are vested in the City Council, which consists of an elected Mayor (two-year term position) and six councilors (four-year term positions). The City Administrator is responsible for carrying out Council ordinances and policies, managing the daily operations, and appointing department heads. The City provides a full range of services, including but not limited to: police, water, wastewater, public works, library, parks, recreation, aquatics, municipal court, community planning and building inspections, and economic development. Woodburn, incorporated in 1889, is located in the Willamette Valley halfway between the larger urban areas of Portland and Salem. The City of Woodburn, with a population of 26,2502, is Oregon’s 23rd most populated city, and third most populated city in Marion County. The population of the region within a 30-mile drive of Woodburn is 2.1 million, according to the American Community Survey. The US Census data shows Woodburn per capita income was $20,720 (compared to $33,763 for the state), and the median income for a household was $50,093, or 20 percent less than the state median household income of $62,8183. Historically, the Woodburn economy centered around agricultural and forest products, with the City serving as the manufacturing and services hub for these two sectors. As nearby urban populations have grown, Woodburn has attracted a variety of new businesses ranging from advanced manufacturing, distribution and warehousing, agricultural and food processing, wood products manufacturing, regional retail and a wide range of service-providing businesses. Amazon is in the process of building a 3.8 million square foot fulfillment center in Woodburn that is the largest current construction project in the state. It is targeted to be complete in the summer of 2023. Woodburn is an attractive community with new single and multi-family housing subdivisions already in the development queue. Metro area transportation issues and affordable housing shortages are creating 2 Portland State University, Population Estimates and Reports, Certified Population Estimates, July 1, 2019 3 US Census Bureau Quick Facts, Woodburn, OR (figures shown in 2019 dollars) ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 207 population shifts into Woodburn. Marion County’s adopted population projections indicate Woodburn will grow to 37,216 by 2030. Purpose of the Forecast The intent of this forecast is to project the financial position of primary operating funds, based on current service levels and conservative assumptions. The forecast sets the stage for the annual budget process, aiding both the City Administrator and City Council in establishing policies and priorities to allocate resources appropriately. Forecasting is one of the most powerful tools the City has available to help make informed financial decisions that will ensure the City’s future vitality and economic stability. Forecast Methodology Economic forecasting is not an exact science; rather, it is dependent upon the best professional judgment of the forecaster. The City of Woodburn’s approach to forecasting is to apply a conservative philosophy that neither overstates revenues nor understates expenditures. To enhance the accuracy of projections, the City identifies factors that contribute to the changes in revenues and expenditures, such as development, inflation, interest rates and known future events that will affect operations. Forecasting of operating costs embraces the concept of status quo. This concept assumes that the current level of service will continue for the next five years with cost changes based on inflationary increases. This provides a baseline economic estimate from which reductions or increases in service levels can be determined. To the extent certain reductions or additions are anticipated, they are noted within the fund section of this report. Exceptions to the status quo assumptions are noted at the beginning of each fund. Capital improvement projects are prioritized according to master plans for Water, Sewer, Transportation, Storm Water, and Parks, but are scheduled based on available resources. To the extent possible, operations are funded first and remaining resources are allocated to fund capital improvement projects. This frequently means that improvements are delayed until the needed funding has been set aside. Improvements too expensive to be paid from net resources are assumed to be funded via bonded debt, although in practice, this is a rare occurrence. For these reasons, capital construction funds, and the related special revenue funds, are not included in this forecast. Utilizing general ledger reports, audited financial statements, water and sewer master plans/rate studies, and published City budgets, each of the funds listed below were examined to identify patterns in revenues, expenditures and cash balances that may indicate financial instability or threats to the sustainability of current operations. We look forward to feedback from the City Council and other interested parties on identified issues. Because the fund section provides detailed information, the executive summary will focus on the most significant issues facing the City. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 208 Executive Summary The forecast is based on the combined effort of City staff and predicts that most operating funds will have sufficient resources to meet expenses over the five-year period. A few of the fund graphs depict a declining undesignated balance of resources. While this may seem alarming, it is just an indicator. In reality, the City would not submit a proposed budget where costs exceed all available resources. The forecast allows the City to identify where problems might occur and provides the adequate time to take corrective action before the situation becomes a crisis. The goal in assembling this report is to reveal trends, highlight financial issues and provide suggestions and options. Economic and Demographic Assumptions Oregon and the City of Woodburn’s economic condition will be heavily influenced by population growth. Woodburn’s economy determines the ability to retain the local workforce as well as attract new job seekers. These factors will weigh heavily upon the City’s ability to continue to provide a high-level service to the public. Issues in the Coming Year COVID-19 restrictions in early 2020 resulted in layoffs of part-time employees in Aquatics, Recreation and Library, and reduced service in Transit. Forecast includes estimates for full staff costs pre-COVID. Continued focus on stabilizing finances across all funds in light of rising wages, increased retirement costs and medical insurance costs, and the need to grow the work force to sustain a growing community The Urban Growth Boundary (UGB) expansion has permitted opportunities for future development, which will increase future demands on safety/security, water, sewers, streets, building activities, and recreational opportunities. Supplying the demand is expected from an estimated 3,000 housing units (a mixture of both single-family and multi-family) over the next five years. Employment needs will be met by the development of the newly annexed industrial areas (expected to provide an estimated 1 million additional square feet during this time.) Expansion of the Economic Development program Citywide Issues Beyond One Year Public Employees Retirement System (PERS): The City participates in the Oregon PERS State and Local Government Rate Pool employee pension program. The City’s liability in PERS was $16,971,9474 as of June 30, 2021. This liability will be paid through a combination of interest earnings and rate increases. Annual interest earnings that meet or exceed 7.2 percent will reduce the liability and subsequent biennial PERS rates, while earnings below 7.2 percent will increase the liability and also increase 4 The $16,979,947 is the City of Woodburn’s net proportionate share of the Unfunded Actuarial Liability as of June 30, 2021. Oregon PERS’ independently audited financial statement can be found at http://www.oregon.gov/pers ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 209 subsequent biennial PERS rates. Currently the unfunded liability of $16.97 million has been amortized for repayment through 2035-36. Therefore, each biennium includes an increase due to normal cost increases for the current employees, plus an amortization payment for the unfunded liability. Rate relief is projected to begin in the 2036-37 biennium. In May 2017, Gov. Kate Brown appointed a PERS task force to identify potential funding sources to address the statewide $5 billion PERS liability. The findings resulted in the approval of Senate Bill (SB) 1566 establishing an Employer Incentive Fund (EIF), which provides up to 25.0 percent matching funds for qualifying employers who make an additional one-time lump sum payment to pay down their PERS unfunded actuarial liabilities (UAL). The PERS board is developing the program, inclusive of procedures to request matching funds, and develop a strategy to reduce the unfunded liability. The city participated in a PERS side account and in December 2019 paid PERS $2,823,043. With the state contribution, the total Side Account is $3,527,735. This reduced each of the City’s PERS contribution rates by 2.85 percent. Health Insurance Though the City has implemented a high-deductible medical plan and attempted to control health insurance costs, the growth rates on some policies have continued to increase. Due to the uncertainty in health care premiums, prescription rates, and the future stability of the Affordable Care Act, the first forecast year includes an average 5 percent growth assumption in each forecast year. Fund Summaries: General Fund Service demands in Police and Community Services Library, Aquatic Center, Recreation, and Parks) will increase as Woodburn’s populations grows. Meeting the service demands will require new/additional revenue or cuts to existing programs. Property tax revenue will assist in meeting the community needs, and the 3.0 percent annual growth allowed by law has been included in each of the forecast years. Anticipated property development will be included in the tax forecast as they are added on the county assessor tax rolls. Higher inflation factors have been taken into account in the salary and benefits categories to match the CPI increases in these areas. Water The operational fund is strengthening following a declining fund balance due to rising costs without corresponding rate increases since 2006. The fund ended each fiscal year in the positive due to the deferral of capital improvement projects. A rate study was presented in spring 2018 which resulted in City Council approving ten years of rate increases beginning July 2018; 10 percent increases in 2018 and ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 210 2019, followed by annual increases of 4 percent each July in the remaining years 3-10. Fund balance reductions are anticipated over the next few years as capital projects are completed ahead of growth needs. Fund balance should improve as rate increases are implemented and new development is completed. Transit Each year the Transit Fund struggles to meet its operational needs, and most years is able to maintain a fund balance due to an annual subsidy from the General Fund. In FY 2020-21, the annual GF subsidy was increased to $150,000. Transit is aggressively seeking grants to fund operations and maintain and/or increase current levels of service. Revenue from the statewide transit tax of 0.1 percent, implemented in July 2018 and charged to all employees through payroll, is helping increase the annual revenues. Wastewater The Sewer Fund reflects the utility rate revenue and operational costs. Major expansion at the Wastewater Treatment Plant (WWTP) originally planned in 2011-12 has been on hold awaiting a decision from DEQ regarding the water quality limits for temperature. With that lawsuit finally resolved, work can begin on the project to update the Wastewater Facilities Plan and Rate Study, which will inform necessary facilities upgrades and the financial resources required to complete them. Streets The City has allowed the fund balance to grow in preparation for priority capital projects. Currently, the West Hayes Street improvement is the top capital improvement project. HB 2017 Keep Oregon Moving was implemented in 2018 and includes a 4-cent gas tax increase. An implementation dashboard has been set up for HB2017 on the ODOT website. The current Keep Oregon Moving report of revenue and expenditures is available on ODOT’s website. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 211 General Fund Variances from Status Quo Assumptions None Key Assumptions Property tax revenue increase of 4.5 percent in FY 2022-23, 12 percent in FY 2023-24, 15 percent in FY 2024-25,and 3.5 percent FY 2025-26 through FY 2026-27 PERS rate is 20.5 percent as of July 1, 2021, will increase to 22.5 percent two years later in FY 2023- 24, and increase to 24.5 percent in FY 2025-26 General Fund Right-of-Way charge on Water and Sewer of 5 percent continues on total revenues Addition of new Right-of-Way charges for small franchise utilities Operating Position Property taxes account for nearly two-thirds (68 percent) of the annual revenues in the General Fund. Property taxes will increase as new developments occur within city limits, but it takes several years to see the income increase. The forecast assumes an increase of 4.5 percent in FY 2022-23 from the housing permit activity in the last two fiscal years. An increase of 12 percent in FY 2023-24 and 15 percent in FY ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 212 2024-25 from the completion of the Amazon facility followed by a more conservative 3.5 percent growth in the remaining fiscal years as the construction of new housing units flattens out. Franchise fees, the second largest revenue in this fund, are based on the gross revenues collected in Woodburn for utilities that use the City’s right-of-way. Charges for Goods and Services is the third largest type of revenue at 4.4 percent. Forecast revenues are projected to increase at a modest 1.0 percent rate beyond year one of the forecast period. Potential Impacts and Issues There are potential future demands that could increase costs in this fund and will require close monitoring. These include: Police Staffing: As the community grows, there will be an increased demand for police services. Parks & Recreation: As demand grows for use of City parks, additional burden is placed on the City’s General Fund to provide enhanced services. Additional staff hours are required for cleanup and maintenance of these parks. These potential cost increases are not included in the forecasts. Engineering & Planning: Engineering & Planning division expenditures will be significantly impacted by new development within the Urban Growth Boundary expansion, and by the city as a whole. The City will closely monitor the actual revenues against the forecast and will take corrective action if necessary. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 213 Building Inspection Fund Variances from Status Quo Assumptions Permit revenues continue to increase due to large residential and commercial developments The FY 2021-22 spike is impacted by the new Amazon project Increased building activity prompted the creation of a full-time plans examiner position using two unfilled part-time plans examiner positions for FY 2021-22 Operating Position The Building Inspection team provides services to ensure safe building design and construction through the enforcement of building codes and standards. Revenues are based on permits issued for new development and redevelopment that historically ebbs and flows. Future revenues are based on estimates of when specific projects might begin. Potential Impacts and Issues The Building Fund, of course, will be significantly impacted by the Urban Growth Boundary expansion. Delays in developers submitting plans or starting construction will impact the bottom line. The City will closely monitor the actual revenues against the forecast and will take corrective action if necessary. Approximately 50 percent of the Woodburn School District 2015 voter approved bond measure allows for significant construction work to all the school buildings for repairs, additions and two new schools. The school bond will impact the department workload and revenue over the next five years. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 214 Transit Fund Variances from Status Quo Assumptions COVID-19 restrictions reduced routes times, reduced fare revenues and reduced part-time staff starting in late FY 2019-20 and continuing in FY 2020-21. Forecast considers full staff estimates. FY 2022-23 revenue and expenditure spikes reflect the purchase of six new vehicles Operating Position Transit provides Dial-a-Ride services for disabled citizens and fixed route bus operations and is funded by a contribution of $150,000 from the General Fund with the balance from grant revenue and fares. Capital Projects — From Operating Revenues Replacement of buses and vans is done as needed and historically has occurred when grant funding is available. The spike in FY 2022-23 includes the purchase of six new vehicles, funded with grant revenue and one-time funding from Amazon for a new commuter route. Pandemic-related manufacturing and shipping delays resulted in a delay of planned vehicle purchase in FY 2021-22. Potential Impacts and Issues Should a large, unanticipated curtailment of state and/or federal grant revenue occur, this program could potentially be drastically curtailed or discontinued, as replacement funding is not anticipated to be available from the General Fund. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 215 Street Fund Variances from Status Quo Assumptions None Operating Position State gas taxes are the largest source of revenue followed by privilege taxes paid by PGE and NW Natural. Revenue is allowed to accumulate over time in order to fund major street improvements. As the improvements are underway the expense budget spikes and the fund balance decreases. While the forecast shows fund balance decreasing to zero, in reality the capital projects will be staggered or delayed in a manner that preserves the fund balance. Capital Projects — From Operating Revenues The current major capital projects shown in the forecast period are West Hayes Street from Settlemier to Cascade and South Woodland Extension. Potential Impacts and Issues Due to the increase in the gas tax/registration/other fees, and the shifting of shared revenues (to cover street lighting expenses) to this fund, the financial outlook remains relatively stable. Privilege taxes are dependent on population growth and can be impacted by weather patterns. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 216 Water Fund Variances from Status Quo Assumptions Spring 2018 water rate study resulted in City Council approved increases over the next 10 years; annual increases of 4 percent each July from 2020 to 2028. FY 2018-19 the water bond was refinanced FY 2024-25 expenditure peak reflects the Country Club Road water line transmission replacement Operating Position Water revenues are primarily driven by consumption. The funds costs are a mix of fixed expenses for the systems and infrastructure required to provide water, plus variable operating expenses. Potential Impacts and Issues As personnel, material and services costs continue to increase, levels of service will become difficult to maintain. Additionally, unknown capacity improvements predicated by the UGB expansion will impact future capital needs. Capital Projects — From Operating Revenues The Water Construction Fund 466 still carries a balance to cover most of the proposed projects for FY 2022-23. However, after that balance is spent the Water Fund will budget transfers for future water construction. While the forecast shows fund balance decreasing to zero, in reality the capital projects will be staggered or delayed in a manner that preserves the fund balance. Major projects include a new well and raw water piping at the Parr Road Treatment Plant and painting the elevated storage tank. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 217 Sewer Fund Variances from Status Quo Assumptions Bond defeasance was paid in early FY 2020-21 of $13.5 million Sewer rate increases of 5 percent in January 2021 and 2022 Operating Position Potential Impacts and Issues In January 2012, the final design plan for required wastewater treatment plant upgrades were submitted to DEQ based on their previously approved evaluation report. In August 2013, EPA provided notice to DEQ disapproving of Oregon Water Quality Standards, including Natural Conditions Criteria for Temperature, and Statewide Narrative Natural Conditions Criteria, in general. The Pudding River TMDL for temperature, established in 2008 using natural criteria, could no longer be used for permitting. Recently, the legal challenges to TMDL standards have been resolved, which will allow DEQ to establish a water quality standard for the Pudding River and the development of the City’s updated National Pollutant Discharge Elimination System (NPDES) permit. To initiate this process, the City is undertaking an update to the Wastewater Facilities Master Plan & Rate Study, which will inform necessary upgrades to the treatment plant and collection systems, as well as the financial resources required to accomplish them. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 218 Remaining Funds Capital Construction Funds Capital Construction Funds are not included in this forecast because their activity is limited by funds available. A more robust capital construction plan and reporting mechanisms were implemented for development during the FY 2020-21 budget cycle. Remaining Funds The remaining 13 funds have dedicated revenue sources, are for a specific purpose, or have nominal activity. These funds have not been included as part of the Five-Year Forecast. Urban Renewal Forecast is shown below ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 219 Urban Renewal Fund Variances from Status Quo Assumptions Business grants were given out during COVID-restricted times Peak in FY 2018-19 was the First Street Improvement project costs and a loan for the improvement which will paid through FY 2028-29 The building of two apartment complexes in the Urban Growth Area is expected to increase property tax revenue beginning in FY 2022-23 and, therefore, increase the Urban Renewal Fund’s revenue Operating Position Potential Impacts and Issues Future projects may be impacted by funding although, many grants are available and the staff has been successful in acquiring grants. Capital Projects — From Operating Revenues Major projects include the completion of the Bungalow Theater and Museum, Historic Locomotive Shelter and the Public Arts and Mural program. With the increased operating revenues from the assessed valuations of new apartment complexes, new capital projects will be identified in the coming years to utilize the additional funds. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 220 Major Assumptions – Revenues The assumptions for this forecast are based on historical trends and expected growth. Most revenues will be improved as the City’s boundary grows, but there will be pressure on staffing levels or other expenses that may generate offsetting expenses in the short run. Revenue Assumptions Property Taxes — General Fund The Marion County Assessor determines the taxable assessed value of each property. In Oregon, there is no correlation between real market value and assessed value. Generally, assessed values grow by 3 percent per year as allowed by the state constitution, but has been impacted by compression. Reduced property tax revenue due to compression reached a peak during the recession and has steadily improved in the last three years. The City’s tax rate is permanently set at $6.0534 per $1,000 of assessed value, and is subject to limitation under Ballot Measures 5 and 50. Franchise Fees — General Fund These fees are assessments on the utility companies’ gross receipts for using the City’s right-of-way. Rates vary by type of utility ranging from 3 percent to 8 percent. Franchise fees are assessed on telecommunication, cable television, natural gas, electric utilities, ambulance and garbage. These revenues are expected to grow at a rate of 1 percent for the forecast period. A new Right-of-Way franchise fee was implemented in December 2020 for small utilities using the City’s right-of-way. Charges for Goods & Services — Utility User Charges Water: The forecast assumes a 4 percent rate increase in each of the forecast years as adopted by City Council through 2028. Sewer: The forecast includes 5 percent rate increases effective January 2021 and January 2022 as adopted by City Council. Gas Taxes The State Gas Tax is estimated with a growth rate of 5 percent per year. Building, Planning and Engineering Permits Permit revenues are based on identification of specific developments with assumptions based on which fiscal year the development is likely to begin. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 221 Major Assumptions – Expenditures Personnel Services Wages: Due to higher inflation in calendar year 2021, the potential for a higher COLA has been accounted for in the first year (FY 2022-23) of the five year forecast. Subsequent years have been forecast at the normal 3 percent increase. This is a conservative estimate, which takes into account bargaining agreements and merit increases. Bargaining Group FY 2021-22 FY 2022-23 Woodburn Police Association – Officers (WPA) – contract end 6/2022 2.5% N/A Woodburn Police Association – Community Service Officers (WPA) 2.5% N/A American Federation of State, County, and Municipal Employees (AFSCME) – contract ends 6/2022 3% N/A Insurance: A growth rate of 5 percent is used for insurance costs in each of the forecast years. PERS: Rate assumptions for all categories were reduced due to the PERS side account. General Fund PERS assumptions tend to be higher than other funds due to higher PERS rates for Police service employees. Material and Services Impacts of inflation are assumed to steadily increase over the five years at 3 percent. Management has been aggressive in managing costs in this category to help offset growth in personnel services costs and has been successful in holding spending well under budgeted amounts. However, inflation, workers’ compensation and other liability insurance rates may cause this category to exceed the management targets as years pass. Capital Equipment The Public Works Fund maintains a replacement reserve for capital equipment replacement, which is funded via transfers from the Water, Streets and Sewer funds. The General Fund replaces equipment on an as-needed basis or emergency basis, with emphasis on whether funding is available. Debt Service Estimates are based on amortization schedules for outstanding debt issues. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 222 Glossary Capital Projects New construction and major repairs to the City’s fixed assets Operating Position Recurring revenues and recurring expenditures Potential Impacts Refers to issues and challenges that are in addition to the status quo. The intent is to inform the reader of economic matters that might occur during the forecast period. Recurring Expenditures The expense portion of status quo, predictable and on-going costs Recurring Revenues The resource portion of status quo, predictable and ongoing revenues Revenues Includes both recurring revenues and transfers in Status Quo The current level of services Transfers In Internal charges by General Fund for services provided to other funds Urban Growth Boundary (UGB) A regional boundary around the City’s perimeter used by local governments as a guide to zoning and land use decisions to control urban expansion onto farm and forestlands ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 223 Wage Scales The City’s wage scales include the American Federation of State, County and Municipal Employees (AFSCME), the Woodburn Police Association (WPA), Sergeants, Part-time and Unrepresented Full-Time. Unrepresented Wage Scale Effective 06/27/2021 - Updated 12/17/2021 Grade Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 A Aquatics Coordinator 16.86 $ 17.43 $ 17.98 $ 18.53 $ 19.27 $ 20.03 $ 20.85 $ 21.67 $ B 18.78 $ 19.50 $ 20.21 $ 20.93 $ 21.63 $ 22.36 $ 23.06 $ 23.77 $ C Accountant 21.75 $ 22.58 $ 23.41 $ 24.23 $ 25.06 $ 25.87 $ 26.71 $ 27.50 $ Recreation Supervisor D 22.84 $ 23.71 $ 24.58 $ 25.45 $ 26.30 $ 27.19 $ 28.03 $ 28.91 $ E 23.98 $ 24.90 $ 25.78 $ 26.72 $ 27.65 $ 28.52 $ 29.45 $ 30.34 $ F 25.17 $ 26.14 $ 27.11 $ 28.03 $ 29.00 $ 29.97 $ 30.91 $ 31.83 $ G 26.43 $ 27.42 $ 28.44 $ 29.45 $ 30.46 $ 31.45 $ 32.46 $ 33.45 $ H Executive/Legal Assistant 27.77 $ 28.83 $ 29.89 $ 30.92 $ 31.98 $ 33.03 $ 34.09 $ 35.14 $ Management Analyst Payroll Specialist I 29.13 $ 30.25 $ 31.36 $ 32.48 $ 33.58 $ 34.69 $ 35.80 $ 36.91 $ J Planner 30.60 $ 31.76 $ 32.93 $ 34.09 $ 35.26 $ 36.41 $ 37.57 $ 38.73 $ Senior Engineering Tech Wastewater Supervisor/Operator III K 32.15 $ 33.37 $ 34.59 $ 35.81 $ 37.02 $ 38.24 $ 39.46 $ 40.68 $ L 33.74 $ 35.03 $ 36.31 $ 37.60 $ 38.87 $ 40.15 $ 41.43 $ 42.71 $ M Police Support Services Manager 35.43 $ 36.78 $ 38.13 $ 39.47 $ 40.82 $ 42.17 $ 43.52 $ 44.84 $ Project Engineer Senior Planner N 37.20 $ 38.64 $ 40.03 $ 41.44 $ 42.86 $ 44.27 $ 45.69 $ 47.09 $ O 39.06 $ 40.55 $ 42.02 $ 43.53 $ 45.01 $ 46.49 $ 47.98 $ 49.44 $ ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 224 Part-Time Wage Scale Part-Time Wage Scale- Effective July 1, 2021 Revised 9/22/2021; Effective 10/31/2021 Grade Position Entry Mid Max 1 Intern 12.75 $ 13.77 $ 14.87 $ Library Page $ $ $ Office Assistant $ $ $ Recreation Leader $ $ $ 2 Vehicle Custodian 13.10 $ 14.15 $ 15.28 $ 3 13.50 $ 14.58 $ 15.75 $ 4 Recreation Specialist 13.91 $ 15.02 $ 16.22 $ Fitness Instructor I $ $ $ 5 Lifeguard 14.03 $ 15.15 $ 16.36 $ 6 Medical Transportation Driver 14.33 $ 15.48 $ 16.71 $ 7 Swim Instructor II 14.50 $ 15.66 $ 16.91 $ 8 Community Relations Assistant 14.75 $ 15.93 $ 17.20 $ Parks & Maintenance Worker $ $ $ 9 Dial-a-Ride Transportation Driver 15.18 $ 16.39 $ 17.71 $ Head Lifeguard Swim Instruction II 10 Utility Worker I 15.37 $ 16.60 $ 17.93 $ 11 Transportation Bus Driver 16.14 $ 17.43 $ 19.53 $ Library Assistant $ $ $ Cashier $ $ $ 12 16.95 $ 18.31 $ 20.12 $ 13 17.79 $ 19.57 $ 20.72 $ 14 Aquatics Shift Supervisor 18.00 $ 19.44 $ 21.34 $ 15 18.25 $ 19.71 $ 21.98 $ 16 Library Associate 18.50 $ 19.98 $ 22.64 $ 17 IT Network Technician 19.61 $ 21.58 $ 23.73 $ Pool Operator Police Property & Evidence Technician $ $ $ 18 20.59 $ 22.65 $ 24.92 $ 19 21.62 $ 23.79 $ 26.16 $ 20 Librarian 22.70 $ 24.98 $ 27.47 $ 21 Plans Examiner/Bldg Inspector I 23.84 $ 26.22 $ 28.85 $ 22 25.03 $ 27.54 $ 30.29 $ 23 Plans Examiner/Bldg Inspector II 26.28 $ 28.91 $ 31.80 $ 24 Court Bailiff 27.60 $ 30.36 $ 33.39 $ 25 28.41 $ 31.25 $ 34.38 $ 26 28.98 $ 31.88 $ 35.06 $ 27 30.43 $ 33.47 $ 36.82 $ 28 Plans Examiner/Building Inspector III 31.95 $ 35.14 $ 38.66 $ Project Engineer $ $ $ 29 Court Judge Set rate per day/DOE Police Background Investigator Set rate per day/DOE 30 Fitness Instructor II 17.00 $ 21.00 $ 25.00 $ 31 Umpire/Referee/Coach 15.00 $ 17.50 $ 20.00 $ RANGE ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 225 AFSCME Wage Scale Effective 6/27/2021 Grade Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 A 14.09 $ 14.79 $ 15.53 $ 16.31 $ 17.12 $ 17.98 $ 18.87 $ 19.63 $ B 14.28 $ 15.00 $ 15.76 $ 16.54 $ 17.37 $ 18.24 $ 19.14 $ 19.90 $ C 14.49 $ 15.22 $ 15.98 $ 16.77 $ 17.61 $ 18.50 $ 19.43 $ 20.20 $ D 14.75 $ 15.49 $ 16.26 $ 17.07 $ 17.93 $ 18.82 $ 19.76 $ 20.55 $ E 15.02 $ 15.77 $ 16.55 $ 17.38 $ 18.25 $ 19.16 $ 20.13 $ 20.92 $ F Custodial Worker I 15.31 $ 16.08 $ 16.88 $ 17.73 $ 18.61 $ 19.54 $ 20.52 $ 21.33 $ Parks & Maintenance Worker G Custodial Worker II 15.64 $ 16.42 $ 17.24 $ 18.10 $ 19.01 $ 19.95 $ 20.96 $ 21.81 $ H 16.00 $ 16.79 $ 17.64 $ 18.51 $ 19.44 $ 20.41 $ 21.43 $ 22.29 $ I 16.42 $ 17.24 $ 18.11 $ 19.02 $ 19.97 $ 20.96 $ 22.01 $ 22.90 $ J Transportation Bus Driver 16.88 $ 17.72 $ 18.61 $ 19.54 $ 20.52 $ 21.54 $ 22.62 $ 23.53 $ K Administrative Specialist 17.40 $ 18.27 $ 19.18 $ 20.14 $ 21.15 $ 22.20 $ 23.31 $ 24.25 $ Cashier Library Assistant L Court Operations Clerk 17.95 $ 18.84 $ 19.79 $ 20.78 $ 21.82 $ 22.91 $ 24.05 $ 25.02 $ Transportation Lead Bus Driver Permit Technician Police Records Clerk Utility Worker I M Engineering Technician I 18.67 $ 19.62 $ 20.58 $ 21.62 $ 22.70 $ 23.82 $ 25.03 $ 26.03 $ IT Network Technician Library Associate Water Meter Reader N Water Operator I 19.26 $ 20.22 $ 21.24 $ 22.30 $ 23.41 $ 24.59 $ 25.80 $ 26.84 $ Wastewater Operator I O Accounting Assistant 19.63 $ 20.60 $ 21.63 $ 22.71 $ 23.85 $ 25.05 $ 26.30 $ 27.35 $ Administrative Analyst Police Property & Evidence Technician P Utility Worker II 20.02 $ 21.03 $ 22.07 $ 23.19 $ 24.34 $ 25.55 $ 26.83 $ 27.90 $ Q CAD Technician 21.26 $ 22.32 $ 23.43 $ 24.62 $ 25.84 $ 27.13 $ 28.49 $ 29.62 $ Wastewater Collections Operator I Wastewater Operator II R Fleet Maintenance Technician 21.83 $ 22.92 $ 24.06 $ 25.26 $ 26.52 $ 27.85 $ 29.24 $ 30.41 $ Water Operator II S Engineering Technician II 23.16 $ 24.32 $ 25.52 $ 26.81 $ 28.15 $ 29.56 $ 31.04 $ 32.27 $ PW Crew Lead Wastewater Collections Operator II T Associate Planner 24.33 $ 25.53 $ 26.82 $ 28.16 $ 29.57 $ 31.05 $ 32.60 $ 33.91 $ GIS Technician Economic Development Specialist IT Network Administrator IT Software Support Specialist Librarian U Plans Examiner/Inspector I 25.63 $ 26.89 $ 28.24 $ 29.66 $ 31.14 $ 32.70 $ 34.33 $ 35.54 $ Sewer Line Maintenance Technician Wastewater Operator III V Engineering Technician III 27.11 $ 28.47 $ 29.89 $ 31.38 $ 32.95 $ 34.61 $ 36.39 $ 37.78 $ Industrial Pre-treatment Coordinator PW Maintenance Technician W Engineering Associate 27.93 $ 29.33 $ 30.80 $ 32.34 $ 34.12 $ 36.00 $ 37.79 $ 39.30 $ IT Systems Administrator Plans Examiner/Inspector II Wastewater Laboratory Coordinator Y Plans Examiner/Inspector III 34.77 $ 36.00 $ 37.26 $ 38.56 $ 40.29 $ 42.11 $ 44.00 $ 45.76 $ ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 226 Woodburn Police Association (WPA) Wage Scale Effective 6/27/2021 Compensation Schedule Sworn Officer (shown in dollars per hour) GRADE Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 @ +10 YEARS Step 10 @ + 15 YEARS Step 11 @ +20 years 1.1 Officer 28.92 $ 30.08 $ 31.22 $ 32.77 $ 34.31 $ 35.85 $ 37.78 $ 38.54 $ 39.71 $ 40.50 $ 41.31 1.2 Officer-Basic Language 29.65 $ 30.82 $ 32.00 $ 33.58 $ 35.16 $ 36.75 $ 38.73 $ 39.52 $ 40.71 $ 41.52 $ 42.36 1.3 Officer-Advanced Lang 30.94 $ 32.19 $ 33.42 $ 35.07 $ 36.72 $ 38.37 $ 40.42 $ 41.26 $ 42.50 $ 43.35 $ 44.21 2.1 Officer-Intermediate 30.37 $ 31.58 $ 32.79 $ 34.40 $ 36.03 $ 37.65 $ 39.67 $ 40.49 $ 41.70 $ 42.53 $ 43.38 2.2 Officer-Inter Basic Lang 31.13 $ 32.37 $ 33.61 $ 35.28 $ 36.94 $ 38.60 $ 40.67 $ 41.50 $ 42.75 $ 43.60 $ 44.47 2.3 Officer-Inter Adv Lang 32.49 $ 33.80 $ 35.09 $ 36.72 $ 38.54 $ 40.30 $ 42.45 $ 43.32 $ 44.62 $ 45.51 $ 46.41 3.1 Officer-Advanced 31.83 $ 33.09 $ 34.35 $ 36.06 $ 37.74 $ 39.45 $ 41.55 $ 42.40 $ 43.68 $ 44.55 $ 45.45 3.2 Officer-Adv Basic Lang 32.63 $ 33.92 $ 35.22 $ 36.96 $ 38.70 $ 40.43 $ 42.61 $ 43.48 $ 44.78 $ 45.67 $ 46.6 3.3 Officer-Adv Adv Lang 34.03 $ 35.41 $ 36.77 $ 38.59 $ 40.39 $ 42.22 $ 44.47 $ 45.38 $ 46.73 $ 47.67 $ 48.63 Compensation Schedule NON Sworn Officer (shown in dollars per hour) CE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Code Enforcement 21.69 $ 22.55 $ 23.42 $ 24.59 $ 25.74 $ 26.90 $ 28.34 $ 28.92 $ Police Management Wage Scale SERGEANT PAY SCALE Effective 6/27/2021 Step A Step B Step 1 Step 2 Step 3 Step 4 Step 5 Supervisory Certification $42.71 $43.99 $47.36 $48.78 $50.30 $51.81 $53.36 Cert Pays 3% for basic language 7% for advanced language 4.5% for advanced if no supervisotry certification EFFECTIVE 6/27/2021 5 years in classification at Woodburn 1.5% 10 years in classification at Woodburn 3.0% 15 years in classification at Woodburn 4.5% 20 years in classification at Woodburn 6.0% Open Range Starting Mid High LT Police Lieutenant 55.93 $ 57.62 $ 59.41 $ ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 227 Chart of Accounts As part of the Finance Department’s efforts to improve efficiency, the chart of accounts is under review for consolidation and improved account names. There are numerous accounts that say closed or refer the user to other accounts for usage. Description Classification REVENUE 3081 Beginning Fund Balance Fund Balance 3111 Property Tax - Current Taxes 3112 Property Tax - Delinquent Taxes 3113 Pmt in Lieu of Taxes Taxes 3133 Hotel/Motel Tax Taxes 3141 Privilege Tax, PGE Franchise Fees 3142 Privilege Tax, NW Natural Franchise Fees 3171 City Gas Tax Taxes 3211 Business License Licenses and Permits 3213 RoW Utility License Licenses and Permits 3219 Other License Licenses and Permits 3220 Taxicab Permits Licenses and Permits 3221.101 Building Permits Licenses and Permits 3221.102 Mechanical Permits Licenses and Permits 3221.103 MC Electrial/Plumbing Per Licenses and Permits 3221.105 Plan Check Fees Licenses and Permits 3221.106 Fire Check Fees Licenses and Permits 3221.108 M.C. Admin Fee Licenses and Permits 3221.109 Plan Check--Mechanical Licenses and Permits 3221.111 Demo Permits Licenses and Permits 3221.120 CET Administrative Fee Licenses and Permits 3223 Curb Cuts and Bores Licenses and Permits 3224 R/W Construction Permits Licenses and Permits 3225 Filming Permits Licenses and Permits 3226.000 RoW Franchise Revenue Franchise Fees 3226.001 RoW Franchise Revenue - Bullseye Telecom Franchise Fees 3226.002 RoW Franchise Revenue - Consumer Cellular Franchise Fees 3226.003 RoW Franchise Revenue - Dish Wireless Franchise Fees 3226.004 RoW Franchise Revenue - Dishnet Wireline Franchise Fees 3226.005 RoW Franchise Revenue - Granite Telecommunications Franchise Fees 3226.006 RoW Franchise Revenue - LS Networks Franchise Fees 3226.007 RoW Franchise Revenue - Mitel Cloud Services Franchise Fees 3226.008 RoW Franchise Revenue - Working Assets Funding Services Franchise Fees 3226.009 RoW Franchise Revenue - Electric Lightwave Franchise Fees 3226.010 RoW Franchise Revenue - vCom QuantumShift Franchise Fees 3226.011 RoW Franchise Revenue - Gabb Wireless Franchise Fees 3226.012 RoW Franchise Revenue - Qwest Franchise Fees 3226.013 RoW Franchise Revenue - CenturyLink Franchise Fees 3226.014 RoW Franchise Revenue - Level3 Franchise Fees 3226.015 RoW Franchise Revenue - Franchise Fees 3226.016 RoW Franchise Revenue - McLeod USA Franchise Fees 3226.017 RoW Franchise Revenue - RingCentral Franchise Fees 3226.018 RoW Franchise Revenue - Cricket Franchise Fees 3226.019 RoW Franchise Revenue - AT&T Franchise Fees 3226.020 RoW Franchise Revenue - New Cingular Franchise Fees 3226.021 RoW Franchise Revenue - GreatCall Franchise Fees 3226.022 RoW Franchise Revenue - Clear Rate Communications Franchise Fees 3226.023 RoW Franchise Revenue - Calpine Energy Franchise Fees 3226.024 RoW Franchise Revenue - Magna5 Franchise Fees 3226.025 RoW Franchise Revenue - Constellation New Energy Franchise Fees 3226.026 RoW Franchise Revenue - DataVision Telecom Franchise Fees 3226.027 RoW Franchise Revenue - DataVision Cable Franchise Fees 3226.028 RoW Franchise Revenue - Spectrotel, Inc. Franchise Fees 3226.029 RoW Franchise Revenue - MetTel Franchise Fees 3226.030 RoW Franchise Revenue - Nextiva Inc Franchise Fees 3226.031 RoW Franchise Revenue - iWireless Franchise Fees 3226.032 RoW Franchise Revenue - Marconi Franchise Fees 3226.033 RoW Franchise Revenue - Nuso Franchise Fees 3226.034 RoW Franchise Revenue - Ooma Franchise Fees 3226 RoW Franchise Revenue Franchise Fees ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 228 3228.001 Franchise Fees Franchise Fees 3228.002 LS Networks Franchise Fees Franchise Fees 3228.003 PGE Franchise Fees Franchise Fees 3228.004 NW Natural Franchise Fees Franchise Fees 3228.005 CenturyLink Franchise Fees Franchise Fees 3228.006 Republic Services Franchise Fees Franchise Fees 3228.007 Wave Broadband Franchise Fees Franchise Fees 3228.008 Woodburn Ambulance Franchise Fees Franchise Fees 3228.009 DataVision - Gervais Telephone Franchise Fees Franchise Fees 3228.010 Preferred LD Franchise Fees Franchise Fees 3228.011 Matrix Franchise Fees Franchise Fees 3228.012 Sprint Franchise Fees Franchise Fees 3228.013 X5 OpCo LLC Franchise Fees Franchise Fees 3228.014 Zayo Franchise Fees Franchise Fees 3228.050 Other Small Franchises Franchise Fees Franchise Fees 3228 Franchise Fees Franchise Fees 3243.470 General Right of Way - Water Franchise Fees 3243.472 General Right of Way - Sewer Franchise Fees 3331 Federal Grants Direct Intergovernmental 3332 Federal Grants Intergovernmental 3333.001 DoT Fund Exchange Intergovernmental 3333.601 5310 Discretionary Ops Intergovernmental 3333.602 5310 Discretionary Cap Intergovernmental 3333.603 5311 Formula Operation Intergovernmental 3333.604 ARRA Stimulus Intergovernmental 3333.605 Veh Prev Maint Intergovernmental 3333 Federal Grants Indirect Intergovernmental 3341.601 STF Formula Intergovernmental 3341.602 STF Discretionary Intergovernmental 3341 State Grants Intergovernmental 3345 Statewide Transit Intergovernmental 3351 Grants Intergovernmental 3361 State Gas Tax Intergovernmental 3362 State Liquor Proration Intergovernmental 3363 State Cigarette Tax Intergovernmental 3364 State Revenue Sharing Intergovernmental 3365 Regional Library Services Intergovernmental 3366 Ready to Read Grant Intergovernmental 3367 State Marijuana Tax Distribution - HB 3400 Local Option Tax Intergovernmental 3415.001 Sale of Bid Documents Charges for Goods and Services 3415 Sale of Documents Charges for Goods and Services 3416 Lien Search Revenue Charges for Goods and Services 3417 Resale of Merchandise Charges for Goods and Services 3418 Concession Sales Charges for Goods and Services 3421.001 Reimbursements School District Charges for Goods and Services 3421.002 Reimbursements Hubbard Charges for Goods and Services 3421.003 Reimbursements Mt Angel Charges for Goods and Services 3421.004 Reimbursements Silverton Charges for Goods and Services 3421.005 Reimbursements Aurora FD Charges for Goods and Services 3421.006 Reimbursements Monitor FD Charges for Goods and Services 3421.007 Reimbursements Mt Angel FD Charges for Goods and Services 3421.008 Reimbursement METCOM (Norcom) Charges for Goods and Services 3421.009 Reimbursement Gervais Charges for Goods and Services 3421.010 Reimbursement Woodburn Fire Dist Charges for Goods and Services 3421.011 Reimbursement Stayton PD Charges for Goods and Services 3421.012 Reimbursements Turner PD Charges for Goods and Services 3421.013 Reimbursements Marion County Charges for Goods and Services 3421.014 Reimbursements OEM Charges for Goods and Services 3421.016 Reimbursement RMS Licensing Charges for Goods and Services 3421.017 Reimbursements Aumsville PD Charges for Goods and Services 3421.018 Reimbursements Monitor Fire District Charges for Goods and Services 3421.019 Reimbursements Hubbard Fire Department Charges for Goods and Services 3421 Police Reimbursements Charges for Goods and Services 3422.002 Rec Mgmt (RMS) Hubbard Charges for Goods and Services 3422.003 Rec Mgmt (RMS) Mt Angel Charges for Goods and Services 3422.004 Rec Mgmt (RMS) Silverton Charges for Goods and Services 3422.007 Rec Mgmt (RMS) Mt Angel FD Charges for Goods and Services 3422.010 Rec Mgmt (RMS) Woodburn Fire Dist Charges for Goods and Services 3422.011 Rec Mgmt (RMS) Stayton PD Charges for Goods and Services 3422.012 Rec Mgmt (RMS) Turner PD Charges for Goods and Services 3422.017 Rec Mgmt (RMS) Aumsville PD Charges for Goods and Services ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 229 3431 Weed/brush Abatement Charges for Goods and Services 3434.101 Water Sales Revenue Charges for Goods and Services 3434.102 New Services Charges for Goods and Services 3434.103 Re-connection Fees Charges for Goods and Services 3434.104 Vacations Charges for Goods and Services 3434.105 After Hours Fee Charges for Goods and Services 3434.106 NSF Check Fee Charges for Goods and Services 3434.107 System Improvements Charges for Goods and Services 3434.108 Bulk Water Sales Charges for Goods and Services 3434.109 System Repairs Charges for Goods and Services 3434.111 Collections Charges for Goods and Services 3434.112 Late Fees Charges for Goods and Services 3434 Water Revenue Charges for Goods and Services 3435.101 Sewer System Revenue Charges for Goods and Services 3435.102 Service Chg-95-6 Increase Charges for Goods and Services 3435.103 Septage Dumping Charges for Goods and Services 3435.111 Collections Charges for Goods and Services 3435 Sewer Revenue Charges for Goods and Services 3445 Dial a Ride Daily Charges for Goods and Services 3446 Transit RHF Receipts Charges for Goods and Services 3447.001 Transit System Fares Charges for Goods and Services 3447.010 Transit Express Service Revenues Charges for Goods and Services 3447.020 Transit Weekend Service Revenues Charges for Goods and Services 3447 Transit System Fares Charges for Goods and Services 3451 T&E Planning Develop Fee Licenses and Permits 3456 Planning Fees Licenses and Permits 3458.101 Transportation Impact Fees Charges for Goods and Services 3458.201 Storm SDC's Charges for Goods and Services 3458.301 Water SDC's Charges for Goods and Services 3458.401 Sewer SDC's Charges for Goods and Services 3458.501 Park's SDC's Charges for Goods and Services 3471.101 Pool Admissions Charges for Goods and Services 3471.102 Pool Memberships Charges for Goods and Services 3471.103 Pool Rentals Charges for Goods and Services 3471.104 Swimming Lessons Charges for Goods and Services 3471.105 Pool Sponsorships Charges for Goods and Services 3471.106 Fitness Classes Charges for Goods and Services 3471.107 Towels/Misc Charges for Goods and Services 3471 Pool Program Revenues Charges for Goods and Services 3472 Rural Readers' Fees Charges for Goods and Services 3473.101 Youth Sports Charges for Goods and Services 3473.102 Adult Sports Charges for Goods and Services 3473.103 Youth Program Charges for Goods and Services 3473.104 Administration Charges for Goods and Services 3473.105 Adult Program Charges for Goods and Services 3473.106 Recreation - Sponsorship Revenue Charges for Goods and Services 3473.107 Teen Program Revenue Charges for Goods and Services 3473.109 Recreation Trust Charges for Goods and Services 3473.110 Arts & Culture Charges for Goods and Services 3473.111 Active Adult Charges for Goods and Services 3473 Recreation Program Revenue Charges for Goods and Services 3474.099 Fiesta Event Admissions Charges for Goods and Services 3474 Event Admission Charges for Goods and Services 3475 Museum Admission Charges for Goods and Services 3476.099 Fiesta Event Sponsorships Charges for Goods and Services 3476 Event Sponsorships Charges for Goods and Services 3491 Rental Income Charges for Goods and Services 3530 Court Fines from Other Jurisdictions Fines and Forfeits 3531.101 Police Training Surcharge Fines and Forfeits 3531 Court Fines Fines and Forfeits 3532 Towing Fee Fines and Forfeits 3533 Alarm Fee Fines and Forfeits 3534 Rural Reader's Fines Fines and Forfeits 3535 Sewer Discharge Fines Fines and Forfeits 3536 Library Fines Fines and Forfeits 3611 Interest from Investments Miscellaneous Revenue 3614 Special Assessment-Intere Miscellaneous Revenue 3616 Gain/Loss from Investments Miscellaneous Revenue 3625 Facilities Rent Miscellaneous Revenue 3631 Insurance Recoveries Miscellaneous Revenue 3641 Annual Access Fee Miscellaneous Revenue 3642.110 Small Business Loan Miscellaneous Revenue ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 230 3651 Internal Rent Revenue Miscellaneous Revenue 3652.001 IT Revenue - General Fund Miscellaneous Revenue 3652.110 IT Revenue - Transit Miscellaneous Revenue 3652.123 IT Revenue - Building Inspection Miscellaneous Revenue 3652.140 IT Revenue - Street Miscellaneous Revenue 3652.470 IT Revenue - Water Miscellaneous Revenue 3652.472 IT Revenue - Sewer Miscellaneous Revenue 3652.720 IT Revenue - Urban Renewal Miscellaneous Revenue 3654 Garage WO Revenue Miscellaneous Revenue 3656.140 Engineering Svcs - Street Intergovernmental 3656.470 Engineering Svcs - Water Intergovernmental 3656.472 Engineering Svcs - Sewer Intergovernmental 3656 Engineering Internal Project WO Revenue Intergovernmental 3658.101 General Liability Miscellaneous Revenue 3658.104 Workers Comp Miscellaneous Revenue 3658.105 Employee Blanket Bond Miscellaneous Revenue 3662 Interfund Rent Miscellaneous Revenue 3671.109 Adopt a Park Donations Miscellaneous Revenue 3671.111 T3 Intern Reimb Grant - Boys & Girls Club Intergovernmental 3671 Donations-Parks Miscellaneous Revenue 3672.001 Donations-Library - Music in the Park Miscellaneous Revenue 3672.101 Gates Library Grant Intergovernmental 3672 Donations-Library Miscellaneous Revenue 3673 Donations-Police Miscellaneous Revenue 3675 Donations-Museum Miscellaneous Revenue 3676 Donations-Transit Miscellaneous Revenue 3677 Donations-Pool Miscellaneous Revenue 3678 Developer Contributions Miscellaneous Revenue 3679 Donations-Other Miscellaneous Revenue 3681.001 LID Alley Miscellaneous Revenue 3681.002 LID Ben Halls Miscellaneous Revenue 3681.003 LID Bradley Miscellaneous Revenue 3681.004 LID Boones Ferry Miscellaneous Revenue 3681.005 LID Cleveland Miscellaneous Revenue 3681.006 LID Country Club Miscellaneous Revenue 3681.007 LID Tout Miscellaneous Revenue 3681.008 LID Hardcastle Miscellaneous Revenue 3681.009 LID Parr Road Miscellaneous Revenue 3681.010 LID West Lincoln Miscellaneous Revenue 3681.011 LID Ironwood Miscellaneous Revenue 3681 Special Assessment Princi Miscellaneous Revenue 3691 Sale of Surplus Property Miscellaneous Revenue 3692.101 Copies--Other Miscellaneous Revenue 3692.311 Copies--Library Miscellaneous Revenue 3692 Confiscated Cash Miscellaneous Revenue 3693 Sale of Confiscated Prop Miscellaneous Revenue 3694 Gain/Loss on Sale Miscellaneous Revenue 3695 Lost Book Revenue Miscellaneous Revenue 3696 Friends of Library Sales Miscellaneous Revenue 3698.102 Library Miscellaneous Revenue 3698.103 Aquatics Miscellaneous Revenue 3698.104 Recreation Miscellaneous Revenue 3698.105 Parks & Fac Maint Miscellaneous Revenue 3698.106 Comm Svs Admin Miscellaneous Revenue 3698 Cash Long and Short Miscellaneous Revenue 3699.102 Library Miscellaneous Revenue 3699.103 Aquatics Miscellaneous Revenue 3699.104 Recreation Miscellaneous Revenue 3699.105 Parks & Fac Maint Miscellaneous Revenue 3699.106 Comm Svs Admin Miscellaneous Revenue 3699.107 BUILDING MAINTENACE FEES Miscellaneous Revenue 3699.472 PGE Energy Partner Program (WWTP) Miscellaneous Revenue 3699 Other Miscellaneous Income Miscellaneous Revenue 3811.376 Interfund Loan from 376 Other Financing Sources 3811.466 Interfund Loan From 466 Other Financing Sources 3812.001 Interfund Loan Repayment Other Financing Sources 3824.000 Loan Payback 2000 Other Financing Sources 3824.009 Loan Payback 2009 Other Financing Sources 3824.010 Loan Payback 2010 Other Financing Sources 3824.087 Loan Payback 1987 Other Financing Sources ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 231 3824.088 Loan Payback 1988 Other Financing Sources 3824.089 Loan Payback 1989 Other Financing Sources 3824.095 Loan Payback 1995 Other Financing Sources 3824.096 Loan Payback 1996 Other Financing Sources 3824.097 Loan Payback 1997 Other Financing Sources 3824.098 Loan Payback 1998 Other Financing Sources 3824.099 Loan Payback 1999 Other Financing Sources 3825 URA Loan Fees Other Financing Sources 3881.001 Reimbursement--Training Miscellaneous Revenue 3881 Reimbursements Miscellaneous Revenue 3891.059 Marion County Permits Intergovernmental 3891.060 Marion County Admin Fee Intergovernmental 3891.099 Marion County State Surcharge Intergovernmental 3891.159 State Surcharge Intergovernmental 3891.259 State Manufactured Home Fee Intergovernmental 3891.359 CET Suspend Licenses and Permits 3891 Construction Excise Tax Intergovernmental 3911 GO Bond Proceeds Other Financing Sources 3916 Note Proceeds Other Financing Sources 3918.105 OHCS Loan Other Financing Sources 3918 Loan Proceeds Other Financing Sources 3971.000 Transfer from Other Funds Transfers In 3971.001 Transfer From General Fund Transfers In 3971.110 Transfer From Transit Transfers In 3971.123 Transfer From Building Transfers In 3971.136 Transfer from American Rescue Plan Fund Transfers In 3971.140 Transfer From Street Transfers In 3971.358 Transfer From General Cap Const Transfers In 3971.360 Transfer From Special Assessment Fund Transfers In 3971.364 Transfer From Parks SDC Transfers In 3971.376 Transfer From Street SDC Transfers In 3971.377 Transfer From Storm SDC Transfers In 3971.461 Transfer From Sewer Cap Improv Transfers In 3971.465 Transfer From Sewer Construction Transfers In 3971.466 Transfer From Water Cap Const Transfers In 3971.470 Transfer From Water Transfers In 3971.472 Transfer From Sewer Transfers In 3971.474 Transfer From Water SDC Transfers In 3971.475 Transfer From Sewer SDC Transfers In 3971.568 Transfer from Information Technology Transfers In 3971.581 Transfer From Insurance Transfers In 3971.591 Transfer From Equipment Replacement Transfers In 3971.720 Transfer from Urban Renewal Transfers In 3971.901 Transfer from Payroll Clearing Transfers In 3972 Interfund Loan Transfer Transfers In ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 232 Description Classification EXPENSES 5111 Regular Wages Personnel Services 5112.010 Youth Sports Personnel Services 5112.011 Instruction Wages Personnel Services 5112.012 Lifeguarding Wages Personnel Services 5112.014 Administration Wages Personnel Services 5112.015 Pool Operator Custodial) Wages Personnel Services 5112.016 Water Fitness Instructor Wages Personnel Services 5112.017 Head Lifeguard Wages Personnel Services 5112.020 Adult Sports Wages Personnel Services 5112.040 Summer Day Camp Wages Personnel Services 5112.060 Arts & Culture Wages Personnel Services 5112.070 Active Adult Wages Personnel Services 5112 Part-Time Wages Personnel Services 5121 Overtime Personnel Services 5210 OR Transit Tax Personnel Services 5211 OR Workers' Benefit Personnel Services 5212 Social Security Personnel Services 5213 Med & Dent Ins Personnel Services 5214.001 Retirement Personnel Services 5214.100 PERS - City Personnel Services 5214.600 PERS 6% Personnel Services 5214.800 DEFERED COMP - CITY Personnel Services 5214 Retirement Personnel Services 5215 Long Term Disability Ins Personnel Services 5216 Unemployment Insurance Personnel Services 5217 Life Insurance Personnel Services 5314 Books Materials & Services 5315 Computer Supplies Materials & Services 5319 Office Supplies Materials & Services 5321 Cleaning Supplies Materials & Services 5322 Lubricants Materials & Services 5323 Fuel Materials & Services 5324 Clothing Materials & Services 5325 Ag Supplies Materials & Services 5326 Safety/Medical Materials & Services 5327 Chemicals Materials & Services 5328 Lab Supplies Materials & Services 5329.100 Events Materials & Services 5329.200 Youth Sports Materials & Services 5329.300 Adult Sports Materials & Services 5329.400 Summer Day Camp Materials & Services 5329.405 Fiesta Services Materials & Services 5329.600 Rec Admin Materials & Services 5329.700 Arts & Culture Materials & Services 5329.800 Active Adult Materials & Services 5329.900 Museum Materials & Services 5329 Other Supplies Materials & Services 5331 Construction Materials Materials & Services 5332 Spare Parts Materials & Services 5335 Electrical Supplies Materials & Services 5336 HVAC Materials & Services 5337 Tires/Parts Materials & Services 5338 Tools Materials & Services 5339 Other Maintenance Supplies Materials & Services 5340 Print Materials - Teen Materials & Services 5341 Print Materials - Adult Materials & Services 5342 Print Materials - Child Materials & Services 5345.001 Audiovisual Materials - Child Materials & Services 5345.002 Audiovisual Materials - Teen Materials & Services 5345 Audiovisual Materials - Adult Materials & Services 5347.001 Program Supplies - Summer Concerts Materials & Services 5347.002 Program Supplies - Adult Materials & Services 5347.003 Program Supplies - Child Materials & Services 5347.004 Program Supplies - Technical Services Materials & Services 5349 Periodicals - Adult Materials & Services 5350 Periodicals - Child Materials & Services ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 233 5351 Ammunition Materials & Services 5352 Protective Clothing Materials & Services 5361 Road Materials Materials & Services 5362 Concrete Materials & Services 5363 Signs Materials & Services 5369 Other Street Supplies Materials & Services 5379.001 Line Repair Supplies Materials & Services 5379.002 Customer Service Materials & Services 5379.003 Pump Supplies Materials & Services 5379.004 Meter Parts Materials & Services 5379.005 Protective Equipment Materials & Services 5379 Water/Sewer Supplies Materials & Services 5384 Trees Materials & Services 5385 Fertilizer Materials & Services 5390 Merchandise Materials & Services 5391 Inventory Materials & Services 5400 Code Abatement Materials & Services 5409.140 Garage Services Materials & Services 5411.001 Engineering Support to General Fund Materials & Services 5411.582 Engineering Support to PW Services Fund Materials & Services 5411 Engineering & Architect Materials & Services 5412 Legal Materials & Services 5414 Accounting/Auditing Materials & Services 5415 Computer Materials & Services 5417 HR/Other Employee Expenses Materials & Services 5419.003 US Gauging Station Fees Materials & Services 5419.101 Contract Svcs Teen Center Materials & Services 5419.201 ToT Grants Materials & Services 5419.301 Business Resource Center Materials & Services 5419.501 Testing/Lab Materials & Services 5419.707 Educ Outreach Materials & Services 5419.723 Rental Assistance Program Materials & Services 5419 Other Professional Serv Materials & Services 5420 Investigation Expenses Materials & Services 5421 Telephone/Data Materials & Services 5422 Postage Materials & Services 5423 Internet Materials & Services 5424 Advertising Materials & Services 5425 Publication of Legal Note Materials & Services 5426 Contract Networks Materials & Services 5428 IT Support Materials & Services 5429 Other Communication Serv Materials & Services 5430 Red Light Camera Contract Materials & Services 5432 Meals Materials & Services 5433 Mileage Materials & Services 5439 Travel Materials & Services 5443 Office Equipment Materials & Services 5444 Leases - Vehicle Materials & Services 5445 Work Equipment Materials & Services 5446 Software Licenses Materials & Services 5448 Internal Rent Materials & Services 5449 Leases - Other Materials & Services 5450 General Right of Way Charge Materials & Services 5451 Natural Gas Materials & Services 5452 Water/Sewer Materials & Services 5453 Electricity Materials & Services 5454 Solid Waste Disposal Materials & Services 5456 Street Lighting Materials & Services 5459.001 CRC Expenses Materials & Services 5459 Other Utilities Materials & Services 5460 Property Tax Expense Materials & Services 5461 Auto Insurance Materials & Services 5462 Employee Blanket Bond Materials & Services 5463 Property/Earthquake Insurance Materials & Services 5464 Workers' Comp Materials & Services 5465 General Liability Insurance Materials & Services 5468 Deductible Materials & Services ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 234 5469 Other Insurance Costs Materials & Services 5471 Equipment Repair & Maint Materials & Services 5472.001 Fixture Repair Materials & Services 5472 Buildings Repairs & Maint Materials & Services 5474 Structures Repair & Maint Materials & Services 5475 Vehicle Repair & Maint Materials & Services 5476 Laundry Materials & Services 5477 Instrumentation & Calibra Materials & Services 5478 Playground Repair & Maint Materials & Services 5479 Other Repair & Maint Materials & Services 5480 Accident Repair Materials & Services 5481 Utility Assistance Program Materials & Services 5482 Tree Maintenance Materials & Services 5483 Sidewalks Materials & Services 5484 Urban Forestry Program Materials & Services 5485 Leadership Development Materials & Services 5490 Refunds Materials & Services 5491 Dues & Subscriptions Materials & Services 5492 Registrations/Training Materials & Services 5493 Printing/Binding Materials & Services 5495 Court Costs Materials & Services 5496 Filing/Recording Materials & Services 5498.059 MC Permits Materials & Services 5498.159 MC State Surc Materials & Services 5498.259 St Mfg Fee Materials & Services 5498.359 State Surc Materials & Services 5498.459 Construction Excise Tax Materials & Services 5498 Permits/Fees Materials & Services 5499.001 Reg Lib Sv Materials & Services 5499.101 Housing Rehab Loans Materials & Services 5499.102 Business Assistance Loans Materials & Services 5499.999 Debt Issuance Costs Materials & Services 5500 Banking Fees & Charges Materials & Services 5509 Misc. Expense Materials & Services 5510 Bad Debt Expense Materials & Services 5520 Grant Program Materials & Services 5521 ARPA Funded Internal Projects Materials & Services 5522 ARPA Funded Community Projects Materials & Services 5523 Personnel Costs Materials & Services 5530 Design Services Materials & Services 5611 Land Capital Outlay 5622 Library - Capital Capital Outlay 5623.001 Pool Resurfacing Capital Outlay 5623.046 Pool Projects Capital Outlay 5629 Buildings Capital Outlay 5630 Public Art Capital Outlay 5631 Streets/Alleys/Sidewalks Capital Outlay 5634 Water - Capital Capital Outlay 5635 Sewer Capital Outlay 5636 Storm Drains Capital Outlay 5637.009 Greenway Capital Outlay 5637.042 Legion Park Playground Capital Outlay 5637 Parks Capital Outlay 5639 Other Improvements Capital Outlay 5641 Office Furniture & Equip Capital Outlay 5642 Passenger Vehicles Capital Outlay 5644 Communications Capital Outlay 5645.101 Network Capital Outlay 5645 Computing Capital Outlay 5648 Systems/Control Equip Capital Outlay 5649 Other Equipment Capital Outlay 5711 Bond Principal Debt Service 5721 Bond Interest Debt Service 5729 Interest for CET Materials & Services 5811.000 Transfer to Other Funds Transfers Out 5811.001 Transfer to General Fund Transfers Out 5811.110 Transfer to Transit Transfers Out ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 235 5811.132 Transfer to Asset Forfeiture Transfers Out 5811.140 Transfer to Street Transfers Out 5811.358 Transfer to General Cap Const Fund Transfers Out 5811.360 Transfer to Special Assessment Transfers Out 5811.363 Transfer to Street & Storm Cap Const Fund Transfers Out 5811.364 Transfer to Parks SDC Transfers Out 5811.376 Transfer to Street SDC Transfers Out 5811.465 Transfer to Sewer Cap Const Transfers Out 5811.466 Transfer to Water Cap Const Transfers Out 5811.470 Transfer to Water Transfers Out 5811.472 Transfer to Sewer Transfers Out 5811.568 Transfer to Info Services Transfers Out 5811.591 Transfer to Equipment Replace Transfers Out 5811.693 Transfer to Reserve for PERS Transfers Out 5811.695 Transfer To Lavelle Black Trust Fund Transfers Out 5811 Transfer to Other Funds Transfers Out 5841.376 Interfund Loan Transfer Transfers Out 5841.466 Interfund Loan Transfer Transfers Out 5921 Contingency Contingencies and Unappropriated Balances 5981.002 Reserve--Buildings Contingencies and Unappropriated Balances 5981.004 Reserve--Equipment Contingencies and Unappropriated Balances 5981.005 Reserve for Future Years Contingencies and Unappropriated Balances 5981.007 Reserve for Debt Service Contingencies and Unappropriated Balances 5981.008 Reserve for URA Debt Contingencies and Unappropriated Balances 5981.010 Reserve for Loan Contingencies and Unappropriated Balances 5981.012 Reserve - SMR Contingencies and Unappropriated Balances 5981.013 Reserve for Facilities Contingencies and Unappropriated Balances 5981.014 Reserve - Cascade Dr. Maintenance Contingencies and Unappropriated Balances 5981.101 Reserve for PERS Contingencies and Unappropriated Balances 5991 Unappropriated Balance Contingencies and Unappropriated Balances ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 236 LB-1 Notice of Budget Hearing FORM LB-1 Telephone: [PHONE REDACTED] Actual Amount Amended Budget Approved Budget 2020-21 This Year 2021-22 Next Year 2022-23 48,720,740 42,415,680 62,384,040 21,960,054 27,949,875 29,879,110 7,352,029 11,672,560 11,674,960 0 0 0 13,483,136 21,374,150 23,652,600 3,522,426 3,313,000 3,821,940 10,173,208 10,498,180 10,975,020 105,211,593 117,223,445 142,387,670 15,006,762 18,725,650 20,514,070 10,856,217 21,760,760 16,507,870 4,318,068 26,686,600 27,557,430 14,842,148 2,479,100 2,151,710 13,483,136 21,447,060 23,649,740 0 12,553,955 17,847,540 0 0 800,000 46,705,262 13,570,320 33,359,310 105,211,593 117,223,445 142,387,670 1,287,976 1,963,490 2,238,230 17.6 18.1 20.2 177,915 459,930 273,220 1.0 1.0 1.0 8,370,458 9,358,700 10,255,450 43.6 47.8 49.5 2,368,324 3,885,470 3,910,125 38.8 38.8 31.7 573,466 663,370 774,065 4.0 5.0 5.0 256,728 338,225 382,720 4.5 6.5 6.5 2,950,697 10,075,710 10,211,380 3.8 5.3 5.5 442,587 41,250 41,460 0 0 0 7,734,514 7,582,910 9,088,990 10.5 10.5 10.5 31,487,263 40,311,260 59,298,790 0 0 0 28,403,054 16,631,680 16,596,250 14.0 16.0 16.0 Street 6,666,324 6,207,210 8,069,530 9.5 9.5 9.0 Transit 1,162,821 2,023,500 3,516,240 11.7 11.7 13.0 Not Allocated to Organizational Unit or Program 13,329,467 17,680,740 17,731,220 5.5 6.0 6.0 Total Requirements 105,211,593 117,223,445 142,387,670 164.5 176.1 173.8 FTE FTE STATEMENT OF CHANGES IN ACTIVITIES and SOURCES OF FINANCING * The full faith and credit bank loan issued in FY 2018-19 will have debt service payments in FY 2022-23. FTE Building Inspection FTE Housing Rehab FTE Water FTE Capital Improvement FTE Sewer/Surface Water/Collections FTE FTE FTE Administration FTE Economic Development FTE Police FTE Community Services FTE Planning FTE Engineering FTE for that unit or program Materials and Services Capital Outlay Debt Service Interfund Transfers Contingencies Special Payments Unappropriated Ending Balance and Reserved for Future Expenditure Total Requirements FINANCIAL SUMMARY - REQUIREMENTS AND FULL-TIME EQUIVALENT EMPLOYEES (FTE) BY ORGANIZATIONAL UNIT OR PROGRAM * Name of Organizational Unit or Program Personnel Services Beginning Fund Balance/Net Working Capital Fees, Licenses, Permits, Fines, Assessments & Other Service Charges Federal, State and all Other Grants, Gifts, Allocations and Donations Revenue from Bonds and Other Debt Interfund Transfers / Internal Service Reimbursements All Other Resources Except Current Year Property Taxes Current Year Property Taxes Estimated to be Received Total Resources FINANCIAL SUMMARY - REQUIREMENTS BY OBJECT CLASSIFICATION TOTAL OF ALL FUNDS NOTICE OF BUDGET HEARING Contact: Tony Turley Email: [EMAIL REDACTED] FINANCIAL SUMMARY - RESOURCES A public meeting of the City of Woodburn City Council will be held on June 13, 2022 at 7:00 pm. The purpose of this meeting is to discuss the budget for the fiscal year beginning July 1, 2022 as approved by the City of Woodburn Budget Committee. A summary of the budget is presented below. A copy of the budget may be obtained online at www.ci.woodburn.or.us or by contacting Heather Pierson at [EMAIL REDACTED] or by phone at (503) 980-6318. This budget is for an annual budget period. This budget was prepared on a basis of accounting that is the same as the preceding year. Also during this public meeting will be a public hearing to declare the City's election and qualification to receive State Revenue Sharing during fiscal year 2022-23. Any person wishing to comment on the budget or City's election and qualification to receive State Revenue Sharing have the following options available for participation: Written comments may be submitted to the City Recorder (270 Montgomery Street, Woodburn, OR 97071) and must be received by Monday, June 13, 2022 at 5:00 pm. Digital comments (email) may be submitted to [EMAIL REDACTED] by Monday, June 13, 2022 at 5:00 pm. Individuals may participate online through the Go to Meetings web conferencing platform. Contact Heather Pierson [EMAIL REDACTED] or by phone at (503) 980-6318 by Monday, June 13, 2022 at 5:00 p.m. to register. The City Council will read, review and consider all public comment. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 237 Rate or Amount Imposed Rate or Amount Imposed Rate or Amount Approved 2020-2021 This Year 2021-22 Next Year 2022-23 6.0534 6.0534 6.0534 590,000 607,500 622,510 LONG TERM DEBT General Obligation Bonds Other Bonds Other Borrowings Total * If more space is needed to complete any section of this form, insert lines (rows) on this sheet. You may delete blank lines. 150-504-073-2 (Rev. 02-14) $4,912,000 $1,226,000 $3,686,000 STATEMENT OF INDEBTEDNESS Estimated Debt Outstanding Estimated Debt Authorized, But on July 1 Not Incurred on July 1 Levy For General Obligation Bonds STATEMENT OF CHANGES IN ACTIVITIES and SOURCES OF FINANCING * The full faith and credit bank loan issued in FY 2018-19 will have debt service payments in FY 2022-23. PROPERTY TAX LEVIES Permanent Rate Levy (rate limit 6.0534 per $1,000) Local Option Levy ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 238 Budget Resolution ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 239 Section 3. FY 2022-23 budgets are appropriated at the fund levels shown: ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 240 Page Intentionally Left Blank ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 241 Urban Renewal Agency (URA) Adopted Budget FY 2022-23 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 242 Urban Renewal Agency – 720 Fund/Fund Number: Urban Renewal Agency - 720 Department Number: Economic Development – 125 Division Number: Department Director: URA - 7200 Jamie Johnk Description of purpose/functions of department Established in 2001, the Urban Renewal Plan was developed for improving blighted areas of Woodburn that are poorly developed or underdeveloped. These areas may have deteriorated buildings, unimproved streets, sidewalks and utilities. The District is comprised of nearly 260 acres, which includes Downtown Woodburn, portions of Highway 99E, Highway 214 and properties adjacent to I-5. The Woodburn City Council serves as the Urban Renewal Agency (URA) Board. At inception, the URA was forecasted to terminate in FY 2024-25; however, the URA may remain in service longer for debt servicing purposes. Urban Renewal provides increase focus and funding on projects impactful to the community with the urban renewal boundaries including façade grants, streetscape improvements, design assistance, public arts and more. The Urban Renewal Agency Manager also fills the role of the Economic Development Director. Description of department and number of personnel Department staffing includes a director and an economic development specialist, whose wages are allocated between the General Fund and Urban Renewal Fund based on the percentage of time dedicated to each department. Description of FY 2021-22 Accomplishments Description of FY 2022-23 Urban Renewal Projects Staffed the Public Arts and Mural Committee and worked with the Committee on projects o Lettering and paint color for water tower o Tile selected for Plaza foundation Urban Renewal Building Improvement Grants: o Trapala Restaurant o Historic City Hall-550 N First Street – Managed Oregon Main Street grant - $200,000 Urban Renewal Projects: o Downtown Tree Replacement - Front Street/Side Streets o 50/50 Sidewalk Program o Woodburn Museum and Bungalow Theatre Interior Remodel o Historic Locomotive Shelter o Downtown Water Fountain Improvements Continue to staff the Public Arts and Mural Committee and work with the Committee on projects Continue Urban Renewal Building Improvement Grants: Trapala Restaurant Additional Projects: o Façade Make-Over Program o 50/50 Sidewalk Program o First and Cleveland Parking Lot o Downtown Banners and Lighting ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 243 Performance Measures Budget Summary FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Urban Renewal Fund Revenues 1,354,312 136,616 1,214,310 Fund Balance 1,191,510 1,191,510 1,191,510 775,881 769,762 787,950 Taxes 961,590 961,590 961,590 1,040,152 77,846 - Intergovernmental - - - 42,546 16,085 90,000 Miscellaneous Revenue 92,700 92,700 92,700 2,900,000 - - Other Financing Sources - - - 6,112,892 1,000,310 2,092,260 Revenues Total 2,245,800 2,245,800 2,245,800 Expenditures 202,724 203,305 209,020 Personnel Services 285,670 285,670 285,670 166,466 54,474 202,640 Materials & Services 287,740 287,740 287,740 2,359,821 104,126 558,000 Capital Outlay 610,000 610,000 610,000 334,975 335,128 334,870 Debt Service 335,420 335,420 335,420 12,290 - 2,090 Transfers Out 2,860 2,860 2,860 - - 785,640 Contingencies and Reserve 724,110 724,110 724,110 3,076,276 697,032 2,092,260 Expenditures Total 2,245,800 2,245,800 2,245,800 3,036,616 303,278 - Revenue Over (Under) Expenditures - - - 1.0 1.0 1.0 Full-Time Equivalent (FTE) 1.0 1.0 1.0 The Capital Outlay budget of $610,000 is for the following projects: Project Name Project Number Urban Renewal Fund 720 Total Water Tower Art (Public Arts and Murals) CIUR1543 25,000 25,000 22-23 Projects 75,000 75,000 50/50 Sidewalk Program CIST1165 50,000 50,000 1st & Cleveland Parking Lot CIUR1598 100,000 100,000 Alley Maintenance CIUR1541 10,000 10,000 Signage 5,000 5,000 Miscelaneous Projects 60,000 60,000 Downtown Banners/Lighting/Etc. 50,000 50,000 Police Department Peace Pole Project CIUR1543 20,000 20,000 Bungalow Theater and Museum Restoration CBUR1542 50,000 50,000 Library Park Stage Cover 45,000 45,000 Other Improvements 120,000 120,000 Total Urban Renewal Projects 610,000 610,000 o Police Department Peace Pole Project o Library Park Stage Cover Measures FY 2019-20 Actual FY 2020-21 Actual FY 2021-22 Actual FY 2022-23 Goal Urban Renewal Building Improvement Grants 13 4 2 5 Urban Renewal Design Service Grant 7 0 2 5 Complete Public Arts – Murals Projects 2 2 2 2 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 244 Budget Detail FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 720 - Urban Renewal Fund Department: 000 - Revenue Revenues 1,354,312 136,616 1,214,310 3081 Beginning Fund Balance 1,191,510 1,191,510 1,191,510 1,354,312 136,616 1,214,310 Total - Fund Balance 1,191,510 1,191,510 1,191,510 761,179 752,953 772,500 3111 Property Tax - Current 945,680 945,680 945,680 14,703 16,809 15,450 3112 Property Tax - Delinquent 15,910 15,910 15,910 775,881 769,762 787,950 Total - Taxes 961,590 961,590 961,590 1,000,000 - - 3333.001 DoT Fund Exchange - - - 40,152 77,846 - 3341 State Grants - - - - - - 3351 Grants - - - 1,040,152 77,846 - Total - Intergovernmental - - - 42,546 14,905 15,000 3611 Interest from Investments 15,450 15,450 15,450 - 1,180 75,000 3699 Other Miscellaneous Income 77,250 77,250 77,250 42,546 16,085 90,000 Total - Miscellaneous Revenue 92,700 92,700 92,700 2,900,000 - - 3916 Note Proceeds - - - 2,900,000 - - Total - Other Financing Sources - - - 3,212,892 1,000,310 2,092,260 Revenue Totals 2,245,800 2,245,800 2,245,800 ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 245 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 Actual Actual Budget Account Description Proposed Approved Adopted Department: 125 - Economic Development Division: 7200 - Urban Renewal Expenditures 135,829 133,294 136,980 5111 Regular Wages 188,170 188,170 188,170 853 181 - 5121 Overtime - - - 31 29 20 5211 OR Workers' Benefit 30 30 30 10,460 10,125 10,790 5212 Social Security 14,650 14,650 14,650 19,332 22,893 23,670 5213 Med & Dent Ins 31,140 31,140 31,140 35,481 36,050 36,840 5214 Retirement 50,140 50,140 50,140 413 [PHONE REDACTED] Long Term Disability Ins 260 260 260 113 [PHONE REDACTED] Unemployment Insurance 1,130 1,130 1,130 212 [PHONE REDACTED] Life Insurance 150 150 150 202,724 203,305 209,020 Total - Personnel Services 285,670 285,670 285,670 2,040 2,472 3,000 5414 Accounting/Auditing 3,000 3,000 3,000 88,915 12,893 35,000 5419 Other Professional Serv 90,000 90,000 90,000 8,910 8,910 8,610 5428 IT Support 8,820 8,820 8,820 450 1,030 1,030 5448 Internal Rent 920 920 920 48,958 29,169 150,000 5520 Grant Program 175,000 175,000 175,000 17,194 - 5,000 5530 Design Services 10,000 10,000 10,000 166,466 54,474 202,640 Total - Materials & Services 287,740 287,740 287,740 846 - - 5611 Land - - - 44,929 18,665 50,000 5630 Public Art 100,000 100,000 100,000 2,102,660 28,993 208,000 5631 Streets/Alleys/Sidewalks 225,000 225,000 225,000 211,386 56,468 300,000 5639 Other Improvements 285,000 285,000 285,000 2,359,821 104,126 558,000 Total - Capital Outlay 610,000 610,000 610,000 260,000 262,000 269,000 5711 Bond Principal 277,000 277,000 277,000 74,975 73,128 65,870 5721 Bond Interest 58,420 58,420 58,420 334,975 335,128 334,870 Total - Debt Service 335,420 335,420 335,420 Division: 9711 - Operating Transfer Out 12,290 - 2,090 5811.693 Transfer to Reserve for PERS 2,860 2,860 2,860 12,290 - 2,090 Total - Operation Transfers Out 2,860 2,860 2,860 - - 115,640 5921 Contingency 54,110 54,110 54,110 - - 670,000 5981.008 Reserve for URA Debt 670,000 670,000 670,000 - - 785,640 Total - Contingencies and Unappropriated Balances 724,110 724,110 724,110 3,076,276 697,032 2,092,260 Expenditures Total 2,245,800 2,245,800 2,245,800 136,616 303,278 - Fund Net Total: 720 Urban Renewal Fund - - - ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 246 Woodburn Urban Renewal District Visit www.ci.woodburn.or.us for more information ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 247 UR-1 Notice of Budget Hearing FORM UR-1 Telephone: [PHONE REDACTED] Actual Amount Amended Budget Approved Budget 2020-21 This Year 2021-22 Next Year 2022-23 1,354,312 1,214,310 1,191,510 0 0 0 0 0 0 93,932 90,000 92,700 0 0 0 769,762 787,950 961,590 2,218,006 2,092,260 2,245,800 203,306 209,020 285,670 54,474 202,640 287,740 104,126 558,000 610,000 335,128 334,870 335,420 0 2,090 2,860 0 785,640 724,110 All Other Expenditures and Requirements 0 0 0 1,520,973 2,218,006 2,092,260 2,245,800 2,218,006 2,092,260 2,245,800 1.0 1.0 1.0 2,218,006 2,092,260 2,245,800 1.0 1.0 1.0 LONG TERM DEBT July 1 General Obligation Bonds Other Bonds Other Borrowings Total * If more space is needed to complete any section of this form, insert lines (rows) on this sheet or add sheets. You may delete unused lines. All Other Resources Except Division of Tax & Special Levy NOTICE OF BUDGET HEARING Contact: Tony Turley Email: [EMAIL REDACTED] FINANCIAL SUMMARY - RESOURCES TOTAL OF ALL FUNDS Beginning Fund Balance/Net Working Capital Revenue from Bonds and Other Debt Interfund Transfers/Internal Service Reimbursements Unappropriated Ending Fund Balance & Reserved for Future Expenditures All other Resources Except Current Year Property Taxes Current Year Property Taxes Esitmated to be Received Total Resources FINANCIAL SUMMARY - REQUIREMENTS BY OBJECT CLASSIFICATION Personnel Services Materials and Services Capital Outlay Debt Service Interfund Transfers Contingencies Total Requirements Total FTE FTE Total Requirements FINANCIAL SUMMARY-REQUIREMENTS AND FULL-TIME EQUIVALENT EMPLOYEES (FTE) BY ORGANIZATIONAL UNIT OR PROGRAM * Name of Organizational Unit or Program FTE for that unit or program Urban Renewal STATEMENT OF CHANGES IN ACTIVITIES and SOURCES OF FINANCING * STATEMENT OF INDEBTEDNESS Estimated Debt Outstanding Estimated Debt Authorized, But $2,109,000 $0 Not Incurred on July 1 $2,109,000 A public meeting of the City of Woodburn Urban Renewal Agency Board will be held on June 13, 2022 at 6:45 pm. The purpose of this meeting is to discuss the budget for the fiscal year beginning July 1, 2022 as approved by the City of Woodburn Urban Renewal Agency Board Committee. A summary of the budget is presented below. A copy of the budget may be obtained online at www.ci.woodburn.or.us or by contacting Heather Pierson at [EMAIL REDACTED] by phone at (503) 980-6318. This budget is for an annual budget period. This budget was prepared on a basis of accounting that is the same as the preceding year. Any person wishing to comment on the budget have the following options available for participation: In Person at City Hall during the public comment portion of the meeting. Written comments may be submitted to the City Recorder (270 Montgomery Street, Woodburn, OR 97071) and must be received by Monday, June 13, 2022 at 5:00 pm. Digital comments (email) may be submitted to [EMAIL REDACTED] by Monday, June 13, 2022 at 5:00 pm. Individuals may participate online through the Go to Meetings web conferencing platform. Contact Heather Pierson at [EMAIL REDACTED] or by phone at (503) 980-6318 by Monday, June 13, 2022 at 5:00 p.m. to register. The City of Woodburn Urban Renewal Agency Board will read, review and consider all public comment. ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 248 Budget Resolution ---PAGE BREAK--- City of Woodburn 2022-23 Adopted Budget 249