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City of Woodburn Community Development Memorandum 270 Montgomery Street Woodburn, Oregon 97071 Phone (503) 982-5246 Fax (503) 982-5244 Date: April 7, 2025 To: Melissa Gitt, Building Official Cc: Alyssa Nichols, Permit Technician Robert Leeb, Leeb Architects From: Colin Cortes, AICP, CNU-A, Senior Planner Subject: Building permits 971-22-000932-PH through 954-PH Allison Way Apts. Planning Division review Introduction On behalf of the Planning Division, I reviewed the revised site plans and related materials submitted March 6, 2025 related to the issued building permits for conformance with the Design Review DR 2019-05 land use final decision conditions of approval and notes to the applicant related to Allison Way Apartments at 398 Stacy Allison Way (applicant’s project no. A19-10). The proposal is limited to Phase 1 (Buildings 1 & A-G). The “final decision” document with the conditions of approval remains on the City project webpage or via the City Projects webpage at . ---PAGE BREAK--- 4/07/2025 971-22-000932-PH through 954 Allison Way Apts. Ph. 1 2 The building permits that constitute Phase 1 are: Permit / Accela/ePermitting Record No. Building 971-22-000932-PH 1 (common / leasing office / rec); BBQ shelter 971-22-000935-PH A 971-22-000938-PH B 971-22-000941-PH C 971-22-000944-PH D 971-22-000947-PH E 971-22-000951-PH F 971-22-000954-PH G Below is what the applicant needs to do. Additional Info Needed A. Windows: 1. Regarding Buildings A, E, F, & G and looking at Building A elevations Sheet A1-400, Details 2 & 4, the ground floor window situation on the building narrow ends elevations is confusing. The windows indicated conflict with the dashed line that call-out and keynote 14 indicate as electrical blocking. 2. It’s unclear if the elevations are applicable to all Buildings A, E, F, & G or to A & E. 3. It’s unclear if all operable windows on all apartment buildings have insect screens as condition of approval V6-3-2h(3) requires from the DR 2019-05 land use final decision p. 23. B. Same issues as A1 & A3 except relating to Buildings B & C, Sheet A2-400. ---PAGE BREAK--- 4/07/2025 971-22-000932-PH through 954 Allison Way Apts. Ph. 1 3 Re-submittal Process: 1. Use a dated cover or transmittal letter to cite and address each Planning Division review item by directing to a plan or document. Specify the building permit record number(s), building letter or number, plan sheet number(s), and where relevant detail or note number(s), or document page number(s) where conformance is demonstrated. 2. Provide illustrations and notes through any of plan sheets primarily; however cut or spec sheets or other document types, may substitute when they are the best form for demonstrating conformance. 3. Submit revisions through the Building Division per its policies. Do not piecemeal additional information; submit a package of revised and additional information. Do not make direct submittal only to me; the applicant may courtesy copy me or mark materials to my attention while still routing them through the Building Division per its policies. 4. Provide demonstrations of conformance through building permit drawings to the max extent feasible such that they remain when the contractor receives site copies of approved plan sets. (If it’s not on the plans or on the plans but too vague to act upon, a contractor won’t know about it or do it right away.) 5. Feel free to ask me for any clarifications or further direction prior to re-submittal. My phone number is (503) 980-2485 and e-mail is <[EMAIL REDACTED]>. Attachment(s): n/a