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City of Woodburn Recreation and Park Board Minutes May 8, 2012 ● 5:30 p.m. Page 1 of 4 1. CALL TO ORDER The meeting and was called to order at 5:30 p.m. 2. ROLL CALL Position I Brent Glogau, Member (12/13) Present Position II (Student) Sofie Velasquez (12/12) Present Position III Joseph Nicoletti, Board Secretary (12/13) Present Position IV Rosetta Wangerin, Board Chair (12/13) Present Position V Bruce Thomas, Member (12/13) Absent Position VI Member (12/12) Vacant Position VII Tony Waite (12/12) Absent 3. APPROVAL OF MINUTES Joseph Nicoletti/ Brent Glogau- Motion to accept the April 10, 2012 minutes as written and seconded. The motion passed unanimously. 4. BUSINESS FROM AUDIENCE None. 5. OLD BUSINESS 6. NEW BUSINESS WDA Downtown Event Partnership Robyn Stowers, Community Relations Officer, provided an overview of the recent agreement with the newly reformed Woodburn Downtown Association (WDA) and the City recently entered into. The agreement is very similar to the Fiesta Mexicana agreement between the City and the Chamber of Commerce, and essentially designates the WDA as the lead organizer of downtown events. The first activity produced under the agreement will be the “Mother’s Day” event on May 12 & 13. June 12 Park Tour The Board confirmed plans for the annual park tour, which will take place at 5:30 PM on June 12. The tour will take the place of June’s regular meeting. Museum/ Bungalow Theater Update Jim discussed the recent facility evaluations that were conducted at the Museum and Bungalow Theater. The evaluations revealed that a significant number of deferred maintenance items exist that will require extensive work to address. The Urban Renewal Agency will consider whether or not they wish to make Museum/ Theater renovations a priority Project when they meet on May 14. Greenway Trail Dedication ---PAGE BREAK--- City of Woodburn Recreation and Park Board Minutes May 8, 2012 ● 5:30 p.m. Page 2 of 4 The Board discussed ideas for the Greenway Trail dedication that will likely take place in June. Sofie thought that the Youth Advisory Board might be interested in helping to organize the event. Potential activities might include a scavenger hunt, activities with a “green” focus, evening activities with glow sticks, a walk through Woodburn history. 7. DIVISION REPORTS Aquatics – Kristin Graybeal Kristin updated the Board on the following items: Finance Review – o Swim Lesson Revenue increasing (following trends from of increase from last year) but still not in comparison to last year’s April o 50% Cost Recovery Level for month of April! News: o Heater Repair Issues o Good size lifeguard class – 9 students & 3 recerts Upcoming Events o Swim Sale May 21-25: Sign up a child for swim lessons & receive 30% off a swimsuit o Senior Day May 30th Seniors get half off admission $1.75 o Marketing News Photos from Evan are awesome! New updated Website in the works Recreation – Stu Spence Stu updated the Board on the following items: Youth Sports T-Ball and Girls Softball seasons continue. New program – Kidz Love Soccer begins this Saturday. 30 kids total signed up ages with 2 of the classes nearly full. This is different than our traditional leagues. They are more skill development and drill based. Adult Sports Men’s basketball continues. Outdoor Summer League registration open – new program. ---PAGE BREAK--- City of Woodburn Recreation and Park Board Minutes May 8, 2012 ● 5:30 p.m. Page 3 of 4 1785 Locomotive The final draft of the Locomotive booklet went to print last week and we should be receiving a draft copy by the end of the week. As you know, Frank Scheer, local historian and restorer of the 1785 Locomotive and I worked together to publish a supplementary booklet about the presentation he did on the history of the 1785 on its 55th anniversary in Woodburn. Booklets and DVDs will be provided to the community at the Museum and Library and for sale to others for cost. Special thanks to Yes Graphics for writing off some of the cost to make it affordable for everyone. Mentor Day 44 youth and another 40 adults including parents, mentors, and interested community members attended a National PAL Mentoring Event that took place on Saturday, April 21st, 2012 at 7:00pm at Valor Middle School. Activities included a performance by Woodburn Rocks, a slide show highlighting still and video clips of program participants, free food donated by local businesses, participant awards, and a raffle. The event was emceed by Officer Rick Puente who entertained the crowd throughout the evening. The youth “after party” began at 9:00pm. The party included supervised activities, games, craft stations, and music. This event was funded by a National PAL mentoring program grant and its purpose was to promote the mentoring program, recruit volunteer mentors, and attract new mentees. Event supporters donated all the food, drinks, and door prizes. Thank you: Papa Murphy’s, Subway, Pizza Hut, Sharky’s Pizza, Abby’s Pizza, Wal-Mart, Bi-Mart, Safeway, Do it Best Corporation, Wave Broadband, Arctic Circle, Coastal Farm & Ranch, Woodburn Bowl, Wallace Video, Starbucks Coffee, Diesel Fitness, and Woodburn Chamber of Commerce. Dress Barn Event To celebrate Mother’s Day, the Dress Barn at the Woodburn Company Stores is providing $50 gift cards to 10 of our Mentoring kids so they can treat their mom for Mother’s Day. This partnership was arranged at the national level through the National Police Activities League. WSN As you know, Woodburn Summer Nights is new in 2012 and kicks off with the 4th of July Celebration and continues with concerts and movies in the park. We have received good feedback from our initial bulk mailing and hope by combining these family events to increase sponsorship funding by giving sponsors more value for their dollar. PHR Over 30 youth participated in MLB Pitch, Hit, and Run last Saturday at Centennial Park. This local competition is the first step in qualifying for the national finals at the MLB All Star Game in Kansas City. ---PAGE BREAK--- City of Woodburn Recreation and Park Board Minutes May 8, 2012 ● 5:30 p.m. Page 4 of 4 ASC Prices The Woodburn School District has agreed to set next year’s after school program prices. They will increase to $350 per year from $300 this year (if paid in full) or $95 per quarter ($380) from $100 per trimester ($300) this year. Parks and Facilities – Jim Row Jim discussed the pending status of the Legion Park Playground grant. Given the timing of the State Parks Commission approval process, it is very probable that if our grant is approved, we won’t be installing until Spring 2013. 8. FUTURE BOARD BUSINESS 2011/12 Aquatic Center Financials 9. BOARD COMMENTS Sofie mentioned that the Youth Advisory Board recently helped with the Schools District’s Dia Del Nino event. She also talked about the possibility of hosting a student art or performance show in the downtown plaza, as well as some ideas for the Greenway Trail dedication event. 10. ADJOURNMENT The meeting was adjourned at 6:50 PM Joseph Nicoletti, Board Secretary Jim Row, Community Services Director