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City of Woodburn FY 2024-25 Budget Adopted Version City of Woodburn I FY24-25 Adopted Budget Page 1 ---PAGE BREAK--- TABLE OF CONTENTS Introduction 4 GFOA Distinguished Budget Presentation Award 5 Budget Committee Members 7 Overview 8 Budget Message 9 Estimated Ending Fund Balances 13 Summary of Revenue and Expenditures - All Funds 14 Full-time Equivalent (FTE) Summary by Supervising Group 16 Major Taxpayers 17 Demographics 18 Reader's Guide 22 Fund Structure 23 The Budgeting Process 24 Council Goals 27 Functional Organization Chart 28 General Fund - 001 29 Summary of Revenue and Expenditures - General Fund 001 30 General Fund Revenue Sources and Other Discussion 32 General Fund Expenditures by Department 37 Administration - 101 39 Council & Mayor - 1111 40 City Administrator - 1211 42 City Attorney - 1411 44 Finance - 1511 46 City Recorder - 1531 48 Human Resources - 1611 50 Economic Development - 125 52 Non-Departmental - 199 56 Police - 211 58 Community Services - 411 62 Library - 3199 63 Aquatics - 7419 66 Recreation Administration - 7429 69 Museum - 7511 72 Parks and Facilities Maintenance - 7711 74 Community Services Administration - 7991 77 Planning - 511 79 Engineering - 651 84 Contingency/Ending Fund Balance - 901 87 Fund Summaries 88 Special Revenue Funds 89 Transit Fund - 110 92 Building Inspection Fund - 123 98 Asset Forfeiture Fund - 132 103 National Opioid Settlement Fund - 133 104 American Rescue Plan Fund - 136 105 Housing Rehabilitation Fund - 137 108 City of Woodburn I FY24-25 Adopted Budget Page 2 ---PAGE BREAK--- Street Fund - 140 110 Special Assessment Fund - 360 116 Lavelle Black Trust Fund - 695 117 GO Debt Service Fund - 250 118 Utility Funds 119 Water Fund - 470 120 Sewer Fund - 472 127 Capital Projects Funds 136 General Capital Construction Fund - 358 140 Community Center Capital Construction Fund - 359 142 Street & Storm Capital Construction Fund - 363 144 Parks SDC Fund - 364 146 Transportation SDC Fund - 376 148 Storm SDC Fund - 377 150 Sewer Capital Construction Fund - 465 152 Water Capital Construction Fund - 466 154 Water SDC Fund - 474 157 Sewer SDC Fund - 475 159 Equipment Replacement Fund - 591 161 Internal Service Funds 164 Information Technology Fund - 568 165 Insurance Fund - 581 170 PERS Reserve Fund - 693 173 Urban Renewal Agency - 720 175 Capital Improvements 179 Capital Construction Project Overview 180 One year plan 186 Debt 190 Debt Overview 191 Supporting Schedules 193 Personnel Allocation 194 FTE Detail by Supervising Department 196 Budgeted Transfers 201 Wage Scales 202 LB-1 & UR-1 Notice of Public Hearings 204 Budget Resolutions 206 Financial Plan & Forecast 210 FY 2024-25 Financial Plan 211 Five-Year Forecast FY25-FY29 232 Appendix 251 City Administrator Requests 252 Design Engineering Requests 256 Maintenance Requests 260 Sewer Requests 273 Water Requests 298 Glossary 311 City of Woodburn I FY24-25 Adopted Budget Page 3 ---PAGE BREAK--- INTRODUCTION City of Woodburn I FY24-25 Adopted Budget Page 4 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 5 ---PAGE BREAK--- GFOA Distinguished Budget Presentation Award The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Woodburn for its annual budget for the fiscal year beginning July 1, 2023. This is the twelth year in a row the City of Woodburn has been honored with this award. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. City of Woodburn I FY24-25 Adopted Budget Page 6 ---PAGE BREAK--- Budget Committee Members FY 2024-25 Councilors Term Expires Debbie Cabrales - Ward I Dec. 2024 Mark Wilk - Ward II Dec. 2024 Jen Cantu - Ward III Dec. 2026 Sharon Schaub - Ward IV Dec. 2026 Mary Beth Cornwell - Ward V Dec. 2026 Eric Morris - Ward VI Dec. 2024 Electors Term Expires Noah Carlson - Position I Dec. 2026 John Zobrist - Position II Dec. 2025 Steven Kufeldt - Position III Dec. 2024 Elida Sifuentez - Position IV Dec. 2024 Luis Molina - Position V Dec. 2025 John Reinhardt - Position VI Dec. 2024 City Administrator Scott Derickson Finance Director Tony Turley Senior Management Analyst Karen Sherman City of Woodburn 270 Montgomery Street, Woodburn, OR 97071 [PHONE REDACTED] www.woodburn-or.gov City of Woodburn I FY24-25 Adopted Budget Page 7 ---PAGE BREAK--- Overview The budget document serves two distinct purposes: the first is to present a clear picture of City services and policies, and second is to provide management with a financial and operating plan that conforms to its accounting system and State Budget Law (ORS 294). Budget Message: The budget message summarizes key features and issues shaping the budget for the coming year, followed by department staffing, property taxes and summary schedules for revenues, expenditures and ending fund balances. Reader’s Guide: The reader’s guide outlines how the budget document is presented and defines key elements for the reader. The section includes the fund structure, statistics, and information about budgeting in Oregon and the City, budget assumptions, council goals, and an organizational chart. Budgets: The budgets contain various departments/divisions, in numerical order, presented with a narrative describing the department/division’s function and the budget for the coming year as well as prior years’ budget and actual information. Both summary tables and detail tables have been included for active funds with significant amounts of activity. Funds with limited activity only have a detail table. City of Woodburn I FY24-25 Adopted Budget Page 8 ---PAGE BREAK--- Budget Message April 27, 2024 City Councilors, Budget Committee Members, and Citizens of Woodburn: I am pleased to present the proposed budget for the Fiscal Year (FY) 2024-25. The proposed $173.5 million budget (including contingencies and reserves) maintains critical services and programs and is consistent with the City Council’s adopted Financial Plan and 5-year forecast. The General Fund portion of the proposed budget is $35.5 million (20 percent). As required by state law, the proposed budget is balanced. The table below shows the 5-year citywide budget growth by expenditure classification. Overview In 2024, the City of Woodburn continues to see unprecedented growth in all local economic sectors, which include housing, commercial, industrial, and transportation investments. The City Council’s consistent and focused strategy of expanding Woodburn’s Urban Growth Boundary has increased the supply of housing, industrial investments, and employment opportunities. Coupled with transportation investments and an aggressive economic development program, this strategy has resulted in substantial private sector capital investments and significant benefits to the community. Woodburn is experiencing the construction of thousands of housing units, Amazon’s 3.86 million sq. ft. flagship distribution center, and other exciting commercial development proposals. Despite wide-spread predictions of a post-pandemic economic recession and rising inflationary costs, Woodburn has experienced rapid growth in the housing, commercial and industrial sectors. At the current rate of development, Woodburn will likely consume all of its buildable housing and industrial land in just a few years. While increasing the supply of housing remains a top priority for the State of Oregon, and the City wishes to see continued industrial and commercial investment needed to sustain services and improve the economic vitality of Woodburn, the City has initiated the process of expanding the Urban Growth Boundary into the Southwest Urban Reserve Area. This effort will continue to lay the foundation for Woodburn’s success well into the future. The Proposed 2024-25 Budget reflects the impacts of growth, while also conservatively positioning the City to address current needs and necessary capital improvement projects. This is reflected in the overall cash position found in the General Fund’s contingencies and reserves. This financial strength positions the City to address the ongoing needs of the community, while working to complete the long proposed Community Center Project. In upcoming years, the City will make strategic investments in both services and programs in order to maintain current levels of service as Woodburn’s population increases. The primary financial challenge will be growing City services, such as public safety programming, commensurate with community needs without jeopardizing the City’s overall financial position. And like everyone, the City has been significantly impacted by inflationary pressures. Under Oregon property tax system, the assessment and distribution of property tax revenues from new development lags a couple of years behind the construction of these projects. For this reason, as the City grows and brings new development projects onto the tax rolls, the full financial impact of new development will not be fully realized for a few years. Although the new budget has a significant growth factor for property tax revenue, much of the development underway in Woodburn has not yet fully translated into increased property tax revenue. City of Woodburn I FY24-25 Adopted Budget Page 9 ---PAGE BREAK--- The balancing of General Fund and capital projects needed to maintain current levels of services in the face of growth remains a challenge for the City. The Proposed 2024-25 Budget reflects a more cautious approach to growing services while protecting the City overall cash position. Diligence is needed to ensure the City continues to grow in a sustainable manner. With a General Obligation Community Center Bond Measure expected to appear on the November 2024 ballot, the City is working diligently to develop campaign materials and disseminate project information to the public. With assistance from a campaign consultant, the City is working to secure private, corporate and foundation contributions towards the project. The FY 2024-25 budget also includes the creation of a new community center fund supported by a combined $1,385,000 transfer from the General Fund and ARPA Fund. If approved by voters, the Community Center Project will likely be the biggest undertaking by the City in memory at approximately $60 million. ARPA Budget year 24-25 will be the final allocation of these funds. As part of Congress’ passage of the March 10, 2021, American Rescue Plan Act (ARPA), the City of Woodburn received $5.8 million over two fiscal years that would be expended over four years beginning in FY 2021-2022. Keeping with the City’s commitment to be transparent and open with the uses and allocation of these dollars and consistent with the goals and objectives established by the City Council, the chart below delineates the City’s total ARPA program and spending plan. Budget Highlights The following items are newly proposed for the FY 2024-25 Budget: Creation of the Community Center Construction Fund that includes transfers of $1,385,000 from the General Fund and ARPA Fund City of Woodburn I FY24-25 Adopted Budget Page 10 ---PAGE BREAK--- Building Permit and other Revenue to reflect single, multi-family, and commercial construction: $2,882,000 Trail Improvements, supported with state grant and SDC funds: $2,100,000 Centennial Park Dog Park, Burlingham Park Shelter, and Boones Crossing Park Development, supported with Federal ARPA, grants, and SDCs: $1,570,000 Two additional Police Officer positions: $300,000 Annex Roof Replacement, Library Roof Replacement Design Work, and City Hall Basement Remodel with office space to accommodate Building Department and City staff growth: $970,000 Vehicle Replacements for Woodburn Transit Services’ Out-of-Town Medical Transportation Program and Fixed Routes, supported with state formula funds: $572,000 All-Electric Bus and Charging Infrastructure, funded with a CRP Grant: $2,032,940 General Fund Highlights The General Fund allocates the City’s only discretionary revenues and provides critical services to the community such as police, parks, library, planning, finance, etc. The General Fund’s primary revenue sources include property taxes, franchise fees, and shared state revenues liquor and cigarette taxes). A General Fund budget (including contingency and reserves) of $35.5 million is proposed for FY 2024-25. This figure is 13 percent, or $3.9 million, higher than the City’s FY 2023-24 Amended Budget. On January 28, 2019, the City Council approved the Fund Reserves & Contingency Policy (see Budget Policies and Fiscal Strategies, Section 5.B), setting the General Fund Contingency level to 25.0 percent as savings occur. Based on prior year savings and added resources, the General Fund Contingency and Shortfall Management Reserve (SMR) funds for FY 2023-24 are above 25.0 percent. Citywide Revenues Woodburn relies on two major sources to fund operations: 1. Taxes (property, transient occupancy, and gas): Taxes serve as the largest source of revenue, 39 percent in the General Fund and 8 percent citywide, and provides for critical programs such as police, library, parks, aquatics, etc. FY 2024-25 is budgeted 12% percent higher (before discounts and delinquencies) than the FY23-24 Amended Budget. This increase reflects tax revenue from new buildings, especially industrial and single-family units. 2. Charges for goods and services utility charges and fees, SDCs): This makes up 12.6 percent of resources. Utility charges, primarily sewer and water, are impacted by rates, consumption, and infrastructure needs which are driven by population growth, new construction, regulatory compliance, and repairs. Water charges provide for the delivery of safe drinking water to customers. In FY 2018-19, a ten-year rate increase plan was approved, which included a 10.0 percent increase in each of the first two years, followed by a 4.0 percent rate increase in each of the remaining eight years. The rate schedule was based on the cost of water use from the 2017 Water Master Plan. In FY 2024-25, the rate increase will be 4.0 percent. With high inflation rates over the past few years, the annual water rate increase set in 2018 may not provide as much support for water capital projects as intended. Future improvements too expensive to be paid from net resources may need to be funded with new bonded debt. Sewer rates increased 5.0 percent on January 1, 2022, the last increase under Resolution 2149. This increase was necessary due to increasing wastewater system operational costs and required capital improvement projects. Additional rate increases will be necessary in the coming year or two following the completion of the Wastewater Facilities Plan Update. 3. Various other revenues supplement the City’s operations include franchise fees (levied on utilities for use of public right-of-way), intergovernmental revenue (state shared revenue, liquor and cigarette taxes, transportation revenues), and fines (municipal court). These revenue sources are essential to the overall financial health of the City and are historically less volatile than discretionary revenue sources. Citywide Expenditures Personnel services represent a majority of the City’s operating costs with 13.9 percent, or $24 million, of the total budget. Personnel costs increased 8.5 percent over the prior year. Total FTE remained relatively flat year over year. Personnel service expenditures include increases for merit/cost-of-living-adjustments, medical, and retirement costs. The proposed budget Increases Materials & Services 1.7 percent over FY 2023-24. Consistent with City policy, operating departments did not increase their bottom-line appropriations unless increases could be offset by revenue. Exceptions were made for costs to advance City Council goals, or costs driven by external factors beyond the control of the departments, including electricity and natural gas rate increases, IT security City of Woodburn I FY24-25 Adopted Budget Page 11 ---PAGE BREAK--- and software maintenance cost increases, and supply costs impacted by high inflation rates. Both the Water Revenue Refunding Bond and the General Obligation Bond for the Police facility were paid off in FY 2023-24. For a detailed listing of the outstanding balance and annual debt service of the City, see the Debt Overview section.  Citywide Capital Construction Plan The majority of the capital budget is for capital construction projects, which can be found in detail here The proposed FY 2024-25 capital spending budget totals $28.7 million, or 16.5 percent of total expenditures. This is a 140 percent spending increase from the FY23-24 budget. Sewer, street, and water projects are prioritized by importance. Sewer and storm capital construction projects currently focus on key collection system and sewer line improvements, as the City awaits new state wastewater treatment permit requirements that will determine future projects. Except for projects requiring external financing, projects are budgeted for the full cost, even if the project is expected to span multiple budget periods. Full project costing ensures that budget authority is available should the schedule accelerate. All capital projects are individually reviewed and authorized by the Public Works Director, Finance Director, and City Administrator prior to inclusion in the annual budget. Citywide Contingencies and Reserves Woodburn’s ending fund balances are comprised of contingency and reserve line items. The FY 2024-25 budget contains all City Council- mandated contingency balance levels for each operating fund as well as reserves for debt service, dedicated construction funds, or other specific purposes. These balances cannot be expended without City Council approval. Contingencies and Reserves increased in the FY 2024-25 budget over FY23-24 by 16% due, in part, to increases in General Fund, Building Fund, and overall SDC resources. The total contingency and reserves contained in the Proposed FY 2024-25 Budget are $80,076,000. Urban Renewal Agency To ensure that Woodburn’s Urban Renewal Agency (URA) maintains the capacity to support a significant contribution to the community center project, a conservative approach has been taken with the development of the FY 2024-25 budget. Projects planned in FY 2024-25 include: Public Arts and Mural Program: Police Department Monument: $55,000 Bison Art Project: $55,000 Façade Makeover Program: $40,000 New Building Improvement Projects: 145,000 Conclusion The FY 2024-25 budget allocates resources in a manner that supports the strategic goals and direction provided by the Mayor and City Council. It is my recommendation as Woodburn’s Budget Officer that the Budget Committee approve the FY 2024-25 proposed budget as submitted. I am proud of the progress made over the past few years. Sincerely, Scott Derickson City of Woodburn I FY24-25 Adopted Budget Page 12 ---PAGE BREAK--- Estimated Ending Fund Balances Projected Balance Projected Balance July 1, 2024 Increases Decreases June 30, 2025 % Change Total Resources General Services General Fund - 001 13,450,490 22,005,890 23,602,640 11,853,740 -11.5% 35,456,380 Transit Fund - 110 916,000 3,974,060 4,020,490 869,570 -5.1% 4,890,060 Street Fund - 140 6,909,170 3,323,600 5,932,650 4,300,120 -37.8% 10,232,770 GO Debt Service Fund - 250 48,000 - 48,000 - -100.0% 48,000 Total General Services 21,323,660 29,303,550 33,603,780 17,023,430 50,627,210 Utility Funds Water Fund - 470 1,671,740 5,728,000 6,374,060 1,025,680 -38.6% 7,399,740 Sewer Fund - 472 22,186,360 11,137,960 12,289,230 21,035,090 -5.2% 33,324,320 Total Utility Funds 23,858,100 16,865,960 18,663,290 22,060,770 40,724,060 Capital Construction Funds General Cap Const Fund - 358 - 4,715,000 4,715,000 - 0.0% 4,715,000 Community Center Cap Const Fund 359 - 3,125,000 1,740,000 1,385,000 100.0% 3,125,000 Street & Storm Cap Const Fund - 363 1,032,990 3,392,000 3,550,000 874,990 -15.3% 4,424,990 Sewer Cap Const Fund - 465 - 10,820,000 10,820,000 - 0.0% 10,820,000 Water Cap Const Fund - 466 723,000 3,520,450 3,511,450 732,000 1.2% 4,243,450 Total Capital Construction Funds 1,755,990 25,572,450 24,336,450 2,991,990 27,328,440 Special Revenue Funds Building Inspection Fund - 123 8,536,540 2,882,000 2,774,780 8,643,760 1.8% 11,418,540 Asset Forfeiture - 132 29,630 2,700 32,330 - -100.0% 32,330 National Opioid Settlement Fund-133 - 230,000 230,000 - 0.0% 230,000 American Rescue Plan Fund - 136 1,917,660 - 1,917,660 - -100.0% 1,917,660 Housing Rehab Fund - 137 45,790 9,300 55,090 - -100.0% 55,090 Special Assessment Fund - 360 44,670 3,100 2,500 45,270 1.3% 47,770 Parks SDC Fund - 364 6,345,680 1,800,000 987,400 7,158,280 12.8% 8,145,680 Transportation SDC Fund - 376 14,980,710 1,450,000 1,545,000 14,885,710 -0.6% 16,430,710 Storm SDC Fund - 377 1,052,570 75,000 330,000 797,570 -24.2% 1,127,570 Water SDC Fund - 474 3,809,790 885,000 936,450 3,758,340 -1.4% 4,694,790 Sewer SDC Fund - 475 4,171,380 1,200,000 3,890,000 1,481,380 -54.9% 5,371,380 Total Special Revenue Funds 40,934,420 8,537,100 12,701,210 36,770,310 49,471,520 Internal Services Funds Information Technology Fund - 568 305,790 1,733,640 1,690,760 348,670 14.0% 2,039,430 Insurance Fund - 581 644,280 919,210 1,103,100 460,390 -28.5% 1,563,490 Equipment Replacement Fund - 591 1,097,010 210,000 1,307,010 - -100.0% 1,307,010 Reserve for PERS - 693 391,120 - - 391,120 100.0% 391,120 Total Internal Services Funds 2,438,200 2,862,850 4,100,870 1,200,180 5,301,050 Trust Funds Lavelle Black Trust Fund - 695 35,820 1,000 7,500 29,320 -18.1% 36,820 Total Trust Funds 35,820 1,000 7,500 29,320 36,820 Total All Funds 90,346,190 83,142,910 93,413,100 80,076,000 -10.8% 173,489,100 Urban Renewal Fund 683,130 1,187,460 1,012,540 858,050 25.6% 1,870,590 City of Woodburn I FY24-25 Adopted Budget Page 13 ---PAGE BREAK--- Summary of Revenue and Expenditures - All Funds FY 2021-22 FY 2022-23 FY 2023-24 Amended FY 2024-25 % % Total Actual Actual Budget Budget Change Budget Beginning Balance 46,705,262 72,319,480 69,119,390 90,346,190 30.7% 52.1% Revenues Taxes 11,595,579 12,427,060 13,180,000 14,050,000 6.6% 8.1% Licenses and Permits 10,419,209 2,883,180 3,027,330 2,091,800 -30.9% 1.2% Intergovernmental 10,035,898 10,047,476 10,225,970 13,873,880 35.7% 8.0% Charges for Goods-Services 28,319,429 21,775,851 21,280,340 21,742,920 2.2% 12.5% Fines and Forfeits 491,001 512,030 555,250 578,600 4.2% 0.3% Franchise Fees 2,590,551 2,934,266 2,711,000 3,203,000 18.1% 1.8% Miscellaneous Revenue 3,003,491 5,530,062 4,175,050 5,266,100 26.1% 3.0% Other Financing 7,497 - 10,000 8,000 -20.0% 0.0% Transfers In 5,883,255 12,292,222 6,770,790 22,328,610 229.8% 12.9% Total Revenues 72,345,911 68,402,146 61,935,730 83,142,910 34.2% 47.9% Total Beg. Bal. and Revenues 119,051,173 140,721,626 131,055,120 173,489,100 32.4% 100.0% Expenses Personnel Services 15,784,879 18,693,413 22,221,480 24,114,170 8.5% 13.9% Materials and Services 15,116,533 14,616,029 18,002,170 18,301,920 1.7% 10.5% Capital Outlay 7,223,203 13,173,981 12,131,900 28,668,400 136.3% 16.5% Debt Service 2,725,913 3,246,408 2,914,100 - -100.0% 0.0% Transfers Out 5,881,165 12,289,362 6,770,790 22,328,610 229.8% 12.9% Misc. 729,259 - - 0.0% 0.0% Total Expenses Before Contingency 46,731,693 62,748,452 62,040,440 93,413,100 50.6% 53.8% Contingency & Reserves Contingency - - 21,243,360 23,323,990 9.8% 13.4% Reserve - SMR - - 5,687,180 6,443,730 13.3% 3.7% Reserve for Facilities - - - - -100.0% 0.0% Reserve for Equipment - - 120,000 120,000 0.0% 0.1% Reserve for Future Years - - 41,964,140 50,188,280 19.6% 28.9% Reserve for Debt Service - - - - 0.0% Total Contingency & Reserves - - 69,014,680 80,076,000 16.0% 46.2% Total Expenses/Contingency/Res. 46,731,693 62,748,452 131,055,120 173,489,100 32.4% 100.0% Net Fund Balance 72,319,480 77,973,173 - - Total Budget 119,051,173 140,721,626 131,055,120 173,489,100 32.4% City of Woodburn I FY24-25 Adopted Budget Page 14 ---PAGE BREAK--- All Funds Revenues by Class FY 2024-25 (Excludes Beginning Fund Balance) Transfers In Transfers In (Budgeted) (Budgeted) $22,328,610 (26.86%) $22,328,610 (26.86%) Transfers In (Budgeted) $22,328,610 (26.86%) Charges for Goods and Charges for Goods and Services Services (Budgeted) (Budgeted) $21,742,920 (26.15%) $21,742,920 (26.15%) Charges for Goods and Services (Budgeted) $21,742,920 (26.15%) Taxes Taxes (Budgeted) (Budgeted) $14,050,000 (16.90%) $14,050,000 (16.90%) Taxes (Budgeted) $14,050,000 (16.90%) Intergovernmental Intergovernmental (Budgeted) (Budgeted) $13,873,880 (16.69%) $13,873,880 (16.69%) Intergovernmental (Budgeted) $13,873,880 (16.69%) Miscellaneous Revenue Miscellaneous Revenue (Budgeted) (Budgeted) $5,266,100 (6.33%) $5,266,100 (6.33%) Miscellaneous Revenue (Budgeted) $5,266,100 (6.33%) Franchise Fees Franchise Fees (Budgeted) (Budgeted) $3,203,000 (3.85%) $3,203,000 (3.85%) Franchise Fees (Budgeted) $3,203,000 (3.85%) Licenses and Permits Licenses and Permits (Budgeted) (Budgeted) $2,091,800 (2.52%) $2,091,800 (2.52%) Licenses and Permits (Budgeted) $2,091,800 (2.52%) Fines and Forfeits Fines and Forfeits (Budgeted) (Budgeted) $578,600 (0.70%) $578,600 (0.70%) Fines and Forfeits (Budgeted) $578,600 (0.70%) All Funds Expenses by Class FY2024-25 (Excludes Contingency & Reserves) Capital Outlay Capital Outlay (Budgeted) (Budgeted) $28,668,400 (30.69%) $28,668,400 (30.69%) Capital Outlay (Budgeted) $28,668,400 (30.69%) Personnel Services Personnel Services (Budgeted) (Budgeted) $24,114,170 (25.81%) $24,114,170 (25.81%) Personnel Services (Budgeted) $24,114,170 (25.81%) Transfers Out Transfers Out (Budgeted) (Budgeted) $22,328,610 (23.90%) $22,328,610 (23.90%) Transfers Out (Budgeted) $22,328,610 (23.90%) Materials & Services Materials & Services (Budgeted) (Budgeted) $18,301,920 (19.59%) $18,301,920 (19.59%) Materials & Services (Budgeted) $18,301,920 (19.59%) Debt Service Debt Service (Budgeted) (Budgeted) $0 (0.00%) $0 (0.00%) Debt Service (Budgeted) $0 (0.00%) City of Woodburn I FY24-25 Adopted Budget Page 15 ---PAGE BREAK--- Full-time Equivalent (FTE) Summary by Supervising Group Actual Budget Budget Budget FTE % Change FY 24 to 25 % of Department FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Change Total City Administrator 2.3 3.3 3.3 3.3 0.0 0% 2% City Attorney 2.5 2.5 2.5 2.5 0.0 0% 1% City Recorder 1.2 1.2 1.2 2.7 1.5 125% 1% Finance 10.6 11.2 11.2 11.7 0.5 4% 6% Human Resources 2.0 2.0 3.0 2.0 -1.0 -33% 1% Economic Development 2.0 2.0 2.0 2.0 0.0 0% 1% Community Services 49.5 44.6 48.2 47.3 -0.9 26% Information Technology 6.5 6.0 7.0 7.0 0.0 0% 4% Community Development 10.3 10.5 11.5 10.5 -1.0 6% Police 47.0 49.5 49.0 51.8 2.8 6% 28% Public Works 42.5 42.0 44.0 42.0 -2.0 23% Total FTE 176.3 174.7 182.8 182.7 -0.2 5% 100% City of Woodburn I FY24-25 Adopted Budget Page 16 ---PAGE BREAK--- Major Taxpayers The City of Woodburn is diverse in many ways as evidenced by the variety of successful businesses shown as major taxpayers. As reported by the Marion County Assessors Office, Woodburn's major taxpayers in FY 2023-24 include: The assessed valuation of $1,980,510,725 for FY 2023-24 was $72,284,151 or 3.8%, higher than the FY 2022-23 valuation of $1,908,226,574. City of Woodburn I FY24-25 Adopted Budget Page 17 ---PAGE BREAK--- About Woodburn - Demographics The City of Woodburn is located in Marion County, Oregon, 18 miles northeast of Salem and 30 miles southwest of Portland along the I-5 corridor. Woodburn is located in Oregon’s agricultural rich Willamette Valley, which experiences a moderate climate. Incorporated in 1889, Woodburn has changed significantly. The City originally began as a small farming and manufacturing community. Beginning the 1960s, Woodburn became a suburb of Salem and Portland with its proximity to I-5. Over the past two decades, Woodburn has grown 74.0 percent to an area of 5.4 square miles. Woodburn Premium Outlets, a top state tourist attraction, has over 100 brand name and specialty stores offering great shopping value. Situated in a large agricultural area, Woodburn is a gateway to many farms, nurseries and harvest festivals in the area. Al’s Garden Center started in Woodburn in 1948, Wooden Shoe Tulip Farm hosts a month-long Tulip Festival in March/April, Bauman’s Farm and Garden, in Gervais, hosts a month-long harvest festival in October, and Mt. Angel Oktoberfest celebrates the end of the harvest season in September. Another attraction is the Woodburn Dragstrip just west of I-5. Built in 1961, Woodburn Dragstrip has a ¼-mile track and hosts many racing events from March through October. Woodburn is a very diverse community. With a population of 27,290 as of July 2022, Woodburn is the 20th most populated city in Oregon and 3rd most populated city in Marion County. The City provides a full range of municipal services, including but not limited to: police, water, wastewater, municipal court, public works, economic development, community planning and building inspections, transit services, parks, recreation, aquatics, and library. City of Woodburn I FY24-25 Adopted Budget Page 18 ---PAGE BREAK--- Population Overview TOTAL POPULATION 28,483 4.4% vs. 2022 GROWTH RANK 1 out of 240 Municipalities in Oregon DAYTIME POPULATION 24,351 Daytime population represents the effect of persons coming into or leaving a community for work, entertainment, shopping, etc. during the typical workday. An increased daytime population puts greater demand on host community services which directly impacts operational costs. * Data Source: American Community Survey 5-year estimates POPULATION BY AGE GROUP Aging affects the needs and lifestyle choices of residents. Municipalities must adjust and plan services accordingly. * Data Source: American Community Survey 5-year estimates * Data Source: Client entered data for year 2023 1990 1992 1994 1996 1998 2000 2002 2004 2006 2008 2010 2012 2014 2016 2018 2020 2022 2… 15k 17.5k 20k 22.5k 25k 27.5k <5 5-9 10-14 15-19 20-24 25-34 35-44 45-54 55-59 60-64 65-74 75-84 >85 City of Woodburn I FY24-25 Adopted Budget Page 19 ---PAGE BREAK--- City Statistics - Services City of Woodburn I FY24-25 Adopted Budget Page 20 ---PAGE BREAK--- City Statistics - Services City of Woodburn I FY24-25 Adopted Budget Page 21 ---PAGE BREAK--- READER'S GUIDE City of Woodburn I FY24-25 Adopted Budget Page 22 ---PAGE BREAK--- Fund Structure City of Woodburn Budget by Funds Total Budget = $173,489,100 Governmental Funds General Services Funds General Fund (Major) $35,456,380 GO Debt Service $48,000 Special Revenue Funds Transit $4,890,060 Building Inspection (Major) $11,418,540 Asset Forfeiture $32,330 Natl. Opioid Settlement $230,000 American Rescue Plan $1,917,660 Housing Rehab $55,090 Street $10,232,770 Special Assessment $47,770 Lavelle Black Trust $36,820 Capital Construction Funds General Cap. Const. $4,715,000 Community Center Cap. Const. $3,125,000 Street & Storm Cap. Const. (Major) $4,424,990 Sewer Cap. Const. $10,820,000 Water Cap. Const. $4,243,450 Parks SDC $8,145,680 Capital Construction Funds (Cont.) Transportation SDC (Major) $16,430,710 Storm SDC $1,127,570 Water SDC $4,694,790 Sewer SDC $5,371,380 Equipment Replacement $1,307,010 Proprietary Funds Utility Funds Water (Major) $7,399,740 Sewer (Major) $33,324,320 Internal Service Funds Information Technology $2,039,430 Insurance $1,563,490 PERS Reserve $391,120 Funds classified as major for auditing purposes are identified above. All other funds are classified as non-major for auditing purposes. City of Woodburn I FY24-25 Adopted Budget Page 23 ---PAGE BREAK--- The Budget Process Budgeting in Oregon A budget is a financial plan for one fiscal year. In Oregon, local governments operate on a fiscal year that begins July 1 and ends the following June 30. A budget shows the estimated costs, called expenditures, in the coming fiscal year. It shows other budget requirements that must be planned for but will not actually be spent. It also shows the money, called resources or revenues, the local government estimates will be available to pay for these expenditures. In Oregon, a budget is necessary to justify the need for a given rate and amount of property tax. Preparing a budget allows a local government to look at its needs in light of the money available. In Oregon, all local governments must plan a budget that has equal resources and requirements, in other words, a balanced budget. The Budget Officer presents the budget to a budget committee. The committee consists of the elected officials of the City Council, along with an equal number of electors of the City. After the budget committee has reviewed and/or made adjustments, they approve the budget. Local budget law process requires that certain specific actions happen as a local government prepares its annual budget. The process can be broken down into four phases: Phase 1: The Budget Officer puts together a proposed budget. The Budget Officer must prepare the proposed budget in a format, designated by the Department of Revenue, which meets the requirements set out in the statutes. In larger local governments, department heads or program managers may help. Phase 2: The Budget Committee approves the budget. Statutes spell out who can be on the budget committee. The Budget Committee reviews the proposed budget, listens to the comments from citizens and then approves the budget. Special public notices are required before the budget committee’s first meeting. Phase 3: City Council adopts the budget and, when appropriate, certifies property taxes to the County Assessor. This phase includes a special hearing of the governing body and specific public notices, including a summary of the approved budget. Special forms must also be used to notify the County Assessor of the local government’s property tax levy. Adoption of the budget must occur no later than June 30. Phase 4: This phase occurs during the fiscal year budget period when the local government is operating under the adopted budget. This phase includes changes to the adopted budget, which must be made before additional money is spent, or money is spent for a different purpose than described in the adopted budget. You can make changes to the budget through resolution transfers and supplemental budgets. Resolution Transfers A resolution transfer is a way to move appropriations from one existing category to another, usually within the same fund, during the fiscal year. To transfer resources/appropriations the governing body must pass a resolution. The resolution must state the need, purpose and amount of the transfer. Resolution transfers are used within a fund. For example, within the General Fund you can use a resolution to transfer appropriation authority from one department to another. The total appropriations for the General Fund do not change. Supplemental Budget A supplemental budget modifies the adopted budget and is used to create new appropriations to spend resources. They can also be used to transfer resources/appropriations between funds. A supplemental budget can be created when: An occurrence or condition that was not known at the time the adopted budget was prepared requires a change in financial planning; A situation that was not foreseen at the time the adopted budget was prepared and requires prompt action; Money that was not anticipated when the adopted budget was prepared is made available by another unit of federal, state, or local government; A request for services or facilities is received, the cost of which will be paid for by a private individual, corporation, or another governmental unit and was not known at the time the adopted budget was prepared; Property taxes are received in an amount much greater than the amounts estimated in the adopted budget and the difference in resources will significantly affect the level of service the local government can provide. There are two processes for preparing and adopting a supplemental budget. If the plan is to adjust a current budget fund by less than 10.0 percent of that fund’s expenditures, then the process to adopt the supplemental budget is fairly simple. If the supplemental budget will be adjusting more than one fund, the change to each fund must be less than 10.0 percent to use the simpler process. If the change that needs to be made to a fund of the adopted budget is 10.0 percent or more of the expenditures of the fund, then a longer budgeting process must be followed. The two procedures are: Less than 10.0 percent The governing body adopts the supplemental budget at a regular scheduled Council meeting. The budget committee is not required. Notice of the regular meeting at which the supplemental budget will be adopted is published in one of the following ways: published in local newspaper, mailed to every citizen using the U. S. Postal Service or hand delivered to every citizen. At the meeting, a resolution adopting the supplemental budget and making appropriations is approved. City of Woodburn I FY24-25 Adopted Budget Page 24 ---PAGE BREAK--- More than 10.0 percent A special hearing must be held to discuss and adopt the supplemental budget. The governing body holds the hearing. The budget committee is not required to be involved. Five to 30 days before the hearing a notice of the hearing and summary of the supplemental budget are published using one of the publication methods previously described. The governing body enacts a resolution to adopt and appropriate the supplemental budget after the hearing. Budgeting in the City of Woodburn In the City of Woodburn, the budget is prepared in accordance with ORS 294. The City Administrator serves as the Budget Officer per ORS 294.331 and is responsible for the budget preparation and maintenance, along with the presenting of the budget message. The budget is presented in fund/department categories and adopted at the fund total. The adopted budget may be amended by transfers (ORS 294.450) or supplemental approval (ORS 294.480 to 294.283). All budget adjustments are made via resolutions and do not require the approval of Budget Committee members. City of Woodburn Budget Calendar December – January Revenue and expense estimates are gathered for beginning balance calculations Kickoff memo distributed to departments with budget goals and limitations Request for new personnel, capital outlay, and equipment February Departments enter budgets into accounting system March Meetings are held with City Administrator and department directors Proposed budget is drafted for committee review April Notice of budget committee meeting is submitted and posted on website Proposed budget is drafted for committee review April-May Budget committee meets to discuss proposed budget and approve Print notices of budget adoption public hearing June Council holds public budget meeting and discusses any possible changes Council adopts budget, makes appropriations and declares tax levies July Adopted budget takes effect Budget packets are submitted to County Assessor Revenue sharing certificates are submitted to state of Oregon Basis of Budgeting Governmental funds use a modified accrual basis of budgeting and reporting. Under this method, revenues are budgeted if they are measurable and available within 60 days of the fiscal year end. Revenues subject to accrual include property tax, franchise fees, interest, and state shared revenues. Expenditures are budgeted in the period during which goods or services are provided. Principal and interest on general obligation bonds are budgeted in the fiscal year of payment. Compensated absences are not budgeted. Proprietary funds use a similar modified accrual basis except that revenues are budgeted when earned and compensated absences are accrued as an expense. Supporting Schedules The supporting schedules provide more detail for readers. The supporting schedules  include Debt Overview, Personnel Allocation, FTE Detail by Supervising Group, Budgeted Transfers, and Capital Construction Projects. Budget Document Columns Within Oregon local budget law, four columns of data are required. The first two columns are two consecutive prior years of actual data, followed by one column containing the current fiscal year budget as amended by supplemental adjustments. The last column on the right is related to the progress of the budget as it moves through the various required phases (proposed, approved, adopted). This column is the budget adopted by the City Council in the published version of the budget book. City of Woodburn I FY24-25 Adopted Budget Page 25 ---PAGE BREAK--- Budget Assumptions The following assumptions were used in the development of the budget: Primary Revenue Sources Property taxes are expected to increase 13 percent (after discounts and delinquencies) Franchise fees are expected to grow by 19.0 percent State revenue sharing is projected to increase by 6.0 percent All other revenue sources are estimated using trend analysis Personnel Services Position budgeting utilized actual amounts from the payroll system as much as possible Step increases budgeted based on employee anniversary dates Minimum wage is estimated to increase to $14.70 per hour, effective July 1, 2024 Cost of Living Adjustment (COLA) was calculated for unrepresented/management employees Bargaining Group FY 2022-23 FY 2023-24 FY 2024-25 Woodburn Police Association – Officers (WPA), contract ends June 2024 5% 4% Unknown Woodburn Police Association – Community Service Officers (WPA), contract ends June 2024 5% 4% Unknown American Federation of State, County, and Municipal Employees (AFSCME) contract ends 6/2025 5% 4% 3% Health insurance premiums (medical and dental) increased by approximately 11.0 and 6.0 percent, respectively PERS employer rates (rounded) effective July 1, 2023 through June 30, 2025, excluding 6.0 percent PERS pickup: General Service Tier 1 & 2 – 19.18 percent General Service Oregon Public Service Retirement Plan (OPSRP) – 16.67 percent Police Tier 1 & 2 – 26.74 percent Police OPSRP – 21.46 percent Unemployment rate of 1.0 percent Paid Family Leave rate of 0.4 percent Materials & Services 4.0% overall, due to moderate levels of inflation Capital Outlay Budgeted amounts in this category are estimated on the purchase cost for the entire project Costs include all ancillary expenses needed to put the asset into operation Indirect Cost Allocations Administrative functions are allocated to benefiting departments IT costs are allocated based on the number and types of computers in service Internal rent is allocated based on square footage of the building being served Insurance Fund charges are based on the underlying drivers such as labor costs, insurance rate for workers’ compensation, or vehicles in use for auto insurance City of Woodburn I FY24-25 Adopted Budget Page 26 ---PAGE BREAK--- Council Goals The Woodburn City Council held a goal setting retreat in March of 2021, followed by Council adopting the following goals at their regular meeting on April 12, 2021: Council Priorities: 1. Create an inclusive environment where residents and civic organizations participate and are engaged in the community that is vibrant, safe, and active. 2. Promote an environment that encourages sustainable economic health maximizing our geographic, workforce, cultural, and community assets. Goals: Crisis Impacts, Recovery and Preparation A. Restore General Fund services, such as public safety, parks and recreational programs, and community/business economic recovery in a sustainable manner as described in the City Council’s Financial Policy. B. Examine the City’s successes, challenges, communications, learnings and opportunities through these crises to inform the City’s future emergency preparedness measures. C. Examine how these crises affected our diverse community and explore a model that provides a neighborhood structure for engaging and communicating with our citizens, particularly during future emergencies. D. Work towards building and strengthening relationships with non-profit, medical and governmental organizations to increase service available to the Woodburn community and be better prepared for future emergencies. Council Projects: 1. Establish a grant/loan match program for replacing and repairing sidewalks within the Urban Renewal District and elsewhere as resources are available. 2. Create a City Tree Planting program with the goal of planting 110 trees in 24 months in public rights-of-way, parks, and on private property. 3. Establish a common understanding of DEI concepts, how an equity lens approach can be applied to our City services, programs, and communications through training and the experience of other organizations in our community. City of Woodburn I FY24-25 Adopted Budget Page 27 ---PAGE BREAK--- Functional Organization Chart City of Woodburn I FY24-25 Adopted Budget Page 28 ---PAGE BREAK--- GENERAL FUND - 001 City of Woodburn I FY24-25 Adopted Budget Page 29 ---PAGE BREAK--- Summary of Revenue and Expenditures - General Fund 001 This section provides a summary of General Fund revenues and expenditures. Detailed revenues and expenditures for the General Fund can be found in the subsequent sections. Summary of General Fund Revenues by Source Revenue Source Taxes $10,893,677 $11,695,449 $12,440,000 $13,940,000 12.1% Franchise Fees $2,199,463 $2,468,931 $2,291,000 $2,695,000 17.6% Licenses and Permits $1,480,237 $839,993 $665,550 $551,700 -17.1% Intergovernmental $1,798,772 $2,536,058 $2,769,170 $1,916,820 -30.8% Charges for Goods and Services $423,747 $550,859 $683,160 $574,010 -16% Fines and Forfeits $491,001 $512,030 $555,250 $578,600 4.2% Miscellaneous Revenue $683,652 $694,701 $472,680 $655,600 38.7% Transfers In $267,560 $409,710 $1,166,000 $1,094,160 -6.2% Fund Balance $7,980,880 $11,068,736 $10,470,720 $13,450,490 28.5% Total Revenue Source: $26,218,988 $30,776,467 $31,513,530 $35,456,380 12.5% Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget % Change (Budget) Summary of General Fund Expenditures by Expense Type Expense Objects Personnel Services $9,618,388 $11,242,688 $12,949,250 $14,619,230 12.9% Materials & Services $4,436,009 $5,632,954 $7,448,650 $7,020,810 -5.7% Capital Outlay $86,642 $100,945 $272,000 $0 -100% Debt Service $626,554 $0 $0 $0 0% Transfers Out $382,660 $788,964 $166,470 $1,962,600 1,079% Contingencies and Unappropriated Balances $0 $0 $10,677,160 $11,853,740 11% Total Expense Objects: $15,150,253 $17,765,551 $31,513,530 $35,456,380 12.5% Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget % Change (Budget) City of Woodburn I FY24-25 Adopted Budget Page 30 ---PAGE BREAK--- Summary of General Fund Expenditures by Department FY 2024-25 Budget Ending Fund Balance (33.4%) Ending Fund Balance (33.4%) Ending Fund Balance (33.4%) Police (33%) Police (33%) Police (33%) Community Services (13%) Community Services (13%) Community Services (13%) Non-departmental Non-departmental Non-departmental Administration Administration Administration Planning Planning Planning Economic Development Economic Development Economic Development Engineering Engineering Engineering Expenditures Administration $1,485,241 $1,777,403 $2,209,350 $2,223,120 0.6% Economic Development $230,117 $284,503 $830,340 $514,690 -38% Non-departmental $1,604,939 $2,060,998 $1,961,150 $3,120,840 59.1% Police $7,945,140 $9,201,756 $10,099,780 $11,684,480 15.7% Community Services $3,079,647 $3,414,552 $4,297,240 $4,616,770 7.4% Planning $546,540 $680,123 $955,670 $977,160 2.2% Engineering $258,628 $346,216 $482,840 $465,580 -3.6% Ending Fund Balance $0 $0 $10,677,160 $11,853,740 11% Total Expenditures: $15,150,253 $17,765,551 $31,513,530 $35,456,380 12.5% Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget % Change (Budget) City of Woodburn I FY24-25 Adopted Budget Page 31 ---PAGE BREAK--- General Fund Revenue Sources and Other Discussion Beginning Fund Balance in the General Fund is projected to have a sizable increase in FY 2024-25 at nearly 30%. This is primarily due to a conservative budget in FY 2023-24. An actual FY 2023-24 beginning fund balance of $13 million reflects a more modest FY 2024-25 budget increase of only Taxes in the General Fund include property and hotel/motel taxes. As property taxes begin to reflect the sizable industrial and residential building activity that has taken place in Woodburn over the past three years, property taxes are budgeted 13% higher in FY 2024-25 than FY 2023-24. Licenses & Permits revenues decreased in FY 2024-25 due to slowing construction permits and planning fee activity. This category of revenue includes business license fees, taxicab permits, construction permits and other license fees that are dependent on the economy. Intergovernmental revenues include grants, shared agreements for police services, regional library services and state revenue for liquor proration/cigarette tax/revenue sharing. One-time grant funding budgeted in FY 2023-24 for a food bank capital construction project and other large rental assistance and economic development grants, contributed to most of this category’s budget decrease. Charges for Goods and Services within the General Fund contain many of the parks and recreation fees, police reimbursements, planning fees, aquatic center charges for admission and memberships, and other charges. While recreation charges are expected to increase, an eliminated reimbursement for Marion County Response Team police services lowers total revenue by 16%. Franchise Fees are right-of-way payments based on franchisee revenue PGE, NW Natural Gas, Century Link, Datavision, Wave Broadband, Republic, and City Water and Sewer). In FY 2024-25, franchise fees are expected to rise due to higher PGE and NW Natural utility rates. With an annual water rate set to increase 4% and more residential and commercial entities that now have water and sewer hookups, Water & Sewer Right of Way franchise revenue will also contribute to a FY 2024-25 budget increase. Fines & Forfeits is comprised mainly of court and library fines. FY 2023-24 actuals informed budget revenue for the Speed on Green Program and library fines, which will increase and decrease significantly, respectively. Interest from Investments will be budgeted in consideration of FY 2023-24 actuals, which have seen higher yields than budgeted amounts. Investments are budgeted with the assumption of yielding similar or less revenue than FY 2023-24. General Fund - Revenue Detail by Source Revenue Source Taxes Property Tax - Current [PHONE REDACTED] $10,134,395 $11,001,216 $11,700,000 $13,200,000 Property Tax - Delinquent [PHONE REDACTED] $243,927 $194,809 $240,000 $240,000 Hotel/Motel Tax [PHONE REDACTED] $515,355 $499,423 $500,000 $500,000 Total Taxes: $10,893,677 $11,695,449 $12,440,000 $13,940,000 Franchise Fees RoW Franchise Revenue [PHONE REDACTED] $179,632 $284,689 $210,000 $280,000 PGE Franchise Fees 001-000- 3228.003 $665,152 $726,292 $700,000 $940,000 NW Natural Franchise Fees 001-000- 3228.004 $159,308 $231,349 $180,000 $210,000 Republic Services Franchise Fees 001-000- 3228.006 $338,257 $359,641 $360,000 $360,000 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 32 ---PAGE BREAK--- Wave Broadband Franchise Fees 001-000- 3228.007 $97,743 $92,034 $100,000 $60,000 DataVision - Gervais Telephone Franchise Fees 001-000- 3228.009 $10 $0 $0 Zayo Franchise Fees 001-000- 3228.014 $46,404 $0 $0 General Right of Way - Water 001-000- 3243.470 $240,255 $259,160 $248,000 $295,000 General Right of Way - Sewer 001-000- 3243.472 $472,702 $515,766 $493,000 $550,000 Total Franchise Fees: $2,199,463 $2,468,931 $2,291,000 $2,695,000 Licenses and Permits Business License [PHONE REDACTED] $44,983 $48,995 $45,000 $45,000 RoW Utility License [PHONE REDACTED] $4,200 $600 $1,500 $1,500 Other License [PHONE REDACTED] $2,335 $2,875 $3,000 $3,000 Taxicab Permits [PHONE REDACTED] $2,055 $2,205 $3,100 $2,200 T&E Planning Develop Fee [PHONE REDACTED] $575,154 $98,909 $125,000 $125,000 Planning Fees [PHONE REDACTED] $269,673 $294,217 $250,000 $200,000 Demo Permits 001-651- 3221.111 $900 $750 $0 $0 R/W Construction Permits [PHONE REDACTED] $293,273 $341,973 $200,000 $125,000 T&E Planning Develop Fee [PHONE REDACTED] $287,664 $49,469 $37,950 $50,000 Total Licenses and Permits: $1,480,237 $839,993 $665,550 $551,700 Intergovernmental Federal Grants Indirect [PHONE REDACTED] $582,000 $180,873 $450,000 $0 State Grants [PHONE REDACTED] $634 $12,049 $460,000 $200,000 Grants [PHONE REDACTED] $15,000 $800,000 $208,000 $208,000 State Liquor Proration [PHONE REDACTED] $448,805 $528,825 $460,000 $515,000 State Cigarette Tax [PHONE REDACTED] $21,030 $19,370 $22,000 $19,000 State Revenue Sharing [PHONE REDACTED] $366,458 $390,552 $400,000 $400,000 State Marijuana Tax Distribution - HB 3400 Local Option Tax [PHONE REDACTED] $35,174 $35,704 $25,000 $30,000 Grants [PHONE REDACTED] $15,000 $113,699 $476,950 $160,000 Federal Grants [PHONE REDACTED] $0 $20,000 $0 Federal Grants Indirect [PHONE REDACTED] $0 $3,649 $30,000 State Grants [PHONE REDACTED] $0 $5,000 $132,000 Grants [PHONE REDACTED] $72,080 $31,180 $12,000 $0 Regional Library Services [PHONE REDACTED] $102,940 $153,176 $95,470 $97,940 Ready to Read Grant [PHONE REDACTED] $4,644 $4,750 $4,880 Engineering Internal Project WO Revenue [PHONE REDACTED] $135,005 $266,982 $130,000 $120,000 Total Intergovernmental: $1,798,772 $2,536,058 $2,769,170 $1,916,820 Charges for Goods and Services Sale of Documents [PHONE REDACTED] $189 $547 $200 $200 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 33 ---PAGE BREAK--- Lien Search Revenue [PHONE REDACTED] $18,225 $9,375 $15,150 $15,150 Police Reimbursements [PHONE REDACTED] $12,438 $16,074 $15,000 $15,000 Reimbursements School District 001-211- 3421.001 $18,000 $109,874 $105,000 $105,000 Reimbursements Marion County 001-211- 3421.013 $91,285 $111,801 $150,000 $0 Resale of Merchandise [PHONE REDACTED] $5,870 $5,139 $5,500 $8,250 Concession Sales [PHONE REDACTED] $4,877 $6,319 $6,000 $8,000 Pool Program Revenues [PHONE REDACTED] $0 -$70 $0 $0 Pool Admissions 001-411- 3471.101 $51,041 $73,225 $88,000 $83,000 Pool Memberships 001-411- 3471.102 $35,882 $59,437 $71,000 $85,120 Pool Rentals 001-411- 3471.103 $897 -$3,657 $7,000 $7,000 Swimming Lessons 001-411- 3471.104 $16,059 $11,822 $18,000 $25,000 Pool Sponsorships 001-411- 3471.105 $1,983 $200 $1,500 $1,500 Fitness Classes 001-411- 3471.106 -$107 $0 $0 Towels/Misc 001-411- 3471.107 $0 $3,000 $0 Rural Readers' Fees [PHONE REDACTED] $300 $300 $1,000 $1,000 Recreation Program Revenue [PHONE REDACTED] $20 $0 $0 Youth Sports 001-411- 3473.101 $4,928 $11,035 $12,000 $15,000 Adult Sports 001-411- 3473.102 $0 $1,879 $4,000 $4,000 Youth Program 001-411- 3473.103 $0 $550 $2,500 $2,500 Adult Program 001-411- 3473.105 -$20 -$702 $0 $0 Recreation - Sponsorship Revenue 001-411- 3473.106 $4,000 $9,000 $3,000 $3,000 Arts & Culture 001-411- 3473.110 $0 $170 $2,000 $0 Active Adult 001-411- 3473.111 $0 $346 $2,000 $2,000 Event Admission & Vendor Fees [PHONE REDACTED] $1,360 $2,655 $1,000 $1,500 Fiesta Event Admissions & Vendor Fees 001-411- 3474.099 $26,870 $41,334 $64,000 $70,000 Event Sponsorships [PHONE REDACTED] $13,950 $10,000 $10,000 $12,000 Fiesta Event Sponsorships 001-411- 3476.099 $80,731 $36,863 $65,000 $80,000 Rental Income [PHONE REDACTED] $34,970 $37,343 $31,310 $29,790 Total Charges for Goods and Services: $423,747 $550,859 $683,160 $574,010 Fines and Forfeits Court Fines from Other Jurisdictions [PHONE REDACTED] $20,202 $24,855 $24,750 $24,750 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 34 ---PAGE BREAK--- Court Fines [PHONE REDACTED] $438,351 $454,190 $500,000 $525,000 Police Training Surcharge 001-211- 3531.101 $18,779 $18,727 $15,000 $18,000 Towing Fee [PHONE REDACTED] $12,627 $14,100 $10,000 $10,000 Alarm Fee [PHONE REDACTED] $810 -$30 $500 $500 Library Fines [PHONE REDACTED] $233 $188 $5,000 $350 Total Fines and Forfeits: $491,001 $512,030 $555,250 $578,600 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $53,031 $328,627 $220,000 $450,000 Change in Fair Value of Investments [PHONE REDACTED] -$31,022 -$3,638 $0 $0 Facilities Rent [PHONE REDACTED] $2,400 $2,400 $0 Insurance Recoveries [PHONE REDACTED] $159,898 $0 $0 Annual Access Fee [PHONE REDACTED] $44,148 $999 $3,000 $1,000 Sale of Surplus Property [PHONE REDACTED] $259,506 $44,250 $62,000 $20,000 Copies--Other 001-000- 3692.101 $3 $16 $0 $0 Cash Long and Short [PHONE REDACTED] -$109 $1,553 $0 $0 Other Miscellaneous Income [PHONE REDACTED] $75,068 $210,614 $70,000 $70,000 Building Maintenance Fees 001-000- 3699.107 $7,522 $0 $0 Other Miscellaneous Income [PHONE REDACTED] $11,750 $2,500 $10,000 $10,000 Facilities Rent [PHONE REDACTED] $300 $0 $0 Donations-Police [PHONE REDACTED] $4,175 $2,500 $4,000 $2,500 Other Miscellaneous Income [PHONE REDACTED] $0 $11,440 $3,500 $3,500 Reimbursement--Training 001-211- 3881.001 $0 $3,000 $0 Lost Book Revenue [PHONE REDACTED] $1,087 $0 Facilities Rent [PHONE REDACTED] $4,304 $6,543 $4,500 $15,000 Internal Rent Revenue [PHONE REDACTED] $71,430 $74,410 $85,280 $78,100 Donations-Library [PHONE REDACTED] $1 $660 $0 $0 Donations-Library - Music in the Park 001-411- 3672.001 $15,500 -$1,500 $0 $0 Donations-Museum [PHONE REDACTED] $90 $4,970 $0 $0 Donations-Pool [PHONE REDACTED] $2,000 $0 Lost Book Revenue [PHONE REDACTED] $2,245 $3,881 $2,000 $0 Library 001-411- 3698.102 $4 $15 $0 $0 Aquatics 001-411- 3698.103 $51 -$239 $0 $0 Recreation 001-411- 3698.104 $177 $244 $0 $0 Other Miscellaneous Income [PHONE REDACTED] $530 $92 $1,000 $1,000 Library 001-411- 3699.102 $2,635 $5,516 $0 $4,500 Aquatics 001-411- 3699.103 $8 $71 $0 $0 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 35 ---PAGE BREAK--- Recreation 001-411- 3699.104 $7 $93 $0 $0 Total Miscellaneous Revenue: $683,652 $694,701 $472,680 $655,600 Transfers In Transfer from American Rescue Plan Fund 001-000- 3971.136 $267,560 $409,710 $966,000 $986,160 Transfer from GO Debt Service Fund 001-000- 3971.250 $48,000 Transfer From Street SDC 001-000- 3971.376 $0 $200,000 $60,000 Total Transfers In: $267,560 $409,710 $1,166,000 $1,094,160 Fund Balance Beginning Fund Balance [PHONE REDACTED] $7,980,880 $11,068,736 $10,470,720 $13,450,490 Total Fund Balance: $7,980,880 $11,068,736 $10,470,720 $13,450,490 Total Revenue Source: $26,218,988 $30,776,467 $31,513,530 $35,456,380 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 36 ---PAGE BREAK--- General Fund Expenditures by Department Expenditure Summary by Department & Division Expenditures Administration Council & Mayor $63,121 $82,808 $108,730 $121,750 City Administrator $266,948 $340,319 $388,030 $423,900 City Attorney $228,104 $241,138 $260,670 $247,850 Finance $648,804 $801,397 $1,056,640 $1,007,520 City Recorder $95,555 $110,729 $131,940 $159,360 Human Resources $182,709 $201,013 $263,340 $262,740 Total Administration: $1,485,241 $1,777,403 $2,209,350 $2,223,120 Economic Development Econ Dev $230,117 $284,503 $830,340 $514,690 Total Economic Development: $230,117 $284,503 $830,340 $514,690 Non-departmental Other Administration $1,222,279 $1,272,034 $1,794,680 $1,158,240 Operating Transfer Out $382,660 $788,964 $166,470 $1,962,600 Total Non-departmental: $1,604,939 $2,060,998 $1,961,150 $3,120,840 Police Patrol $7,945,140 $9,201,756 $10,099,780 $11,684,480 Total Police: $7,945,140 $9,201,756 $10,099,780 $11,684,480 Community Services Library Administration $853,555 $906,707 $1,005,820 $1,129,740 Aquatics Administration $524,398 $534,954 $765,210 $811,130 Rec Administration $208,169 $385,274 $451,980 $513,580 Museum $0 $0 $62,360 $56,030 Parks & Facilities Maintenance $996,420 $1,147,163 $1,361,690 $1,387,660 Community Service Admin $497,105 $440,455 $650,180 $718,630 Total Community Services: $3,079,647 $3,414,552 $4,297,240 $4,616,770 Planning Planning $546,540 $680,123 $955,670 $977,160 Total Planning: $546,540 $680,123 $955,670 $977,160 Engineering Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 37 ---PAGE BREAK--- Engineering $258,628 $346,216 $482,840 $465,580 Total Engineering: $258,628 $346,216 $482,840 $465,580 Ending Fund Balance Equity $0 $0 $10,677,160 $11,853,740 Total Ending Fund Balance: $0 $0 $10,677,160 $11,853,740 Total Expenditures: $15,150,253 $17,765,551 $31,513,530 $35,456,380 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 38 ---PAGE BREAK--- Administration - 101 Administration department includes six divisions: Council & Mayor, City Administrator, City Attorney, Finance, City Recorder, and Human Resources. The budget detail at the divisional level is shown on the following pages. Department Summary Expense Objects Personnel Services $1,001,365 $1,175,600 $1,442,140 $1,387,890 Materials & Services $483,876 $601,803 $767,210 $835,230 Total Expense Objects: $1,485,241 $1,777,403 $2,209,350 $2,223,120 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Budget Totals by Division Expenditures Administration Council & Mayor $63,121 $82,808 $108,730 $121,750 City Administrator $266,948 $340,319 $388,030 $423,900 City Attorney $228,104 $241,138 $260,670 $247,850 Finance $648,804 $801,397 $1,056,640 $1,007,520 City Recorder $95,555 $110,729 $131,940 $159,360 Human Resources $182,709 $201,013 $263,340 $262,740 Total Administration: $1,485,241 $1,777,403 $2,209,350 $2,223,120 Total Expenditures: $1,485,241 $1,777,403 $2,209,350 $2,223,120 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 39 ---PAGE BREAK--- Council & Mayor - 1111 Scott Derickson City Administrator Description of purpose/functions of department The full elected City Council is composed of a Mayor and six Councilors who represent the six wards (shown on the map), and are responsible for determining the City’s direction and priorities, and representing the City by their membership on regional forums and civic organizations. Pursuant to Section 13, Woodburn Charter of 1982, the City Council is required to hold a regular meeting at least once a month in the City at a time and place, which it designates. The regular meetings are generally held on the second and fourth Monday of each month, at 7 p.m. in City Hall. This department budget accounts for costs incurred by the Mayor and City Council. The department costs include office space and equipment overhead, meeting expenses and community outreach. Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals Council Meeting 24 24 24 24 Budget Summary Expenditures Administration Council & Mayor Personnel Services $0 $0 $10,950 $11,030 Materials & Services $63,121 $82,808 $97,780 $110,720 Total Council & Mayor: $63,121 $82,808 $108,730 $121,750 Total Administration: $63,121 $82,808 $108,730 $121,750 Total Expenditures: $63,121 $82,808 $108,730 $121,750 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 40 ---PAGE BREAK--- Budget Detail Expense Objects Personnel Services Part-Time Wages [PHONE REDACTED]-5112 $0 $0 $8,700 $8,800 Social Security [PHONE REDACTED]-5212 $0 $0 $650 $660 PERS - City [PHONE REDACTED]-5214.100 $0 $0 $1,450 $1,470 Unemployment Insurance [PHONE REDACTED]-5216 $0 $0 $140 $80 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $0 $10 $20 Total Personnel Services: $0 $0 $10,950 $11,030 Materials & Services Office Supplies [PHONE REDACTED]-5319 $90 $5,408 $1,000 $1,000 Other Professional Serv [PHONE REDACTED]-5419 $296 $2,115 $1,500 $1,500 Telephone/Data [PHONE REDACTED]-5421 $474 $182 $750 $750 IT Support [PHONE REDACTED]-5428 $61,740 $64,260 $73,350 $86,300 Meals [PHONE REDACTED]-5432 $0 $1,606 $2,000 $2,000 Mileage [PHONE REDACTED]-5433 $0 $444 $330 $330 Travel [PHONE REDACTED]-5439 $0 $2,160 $700 $700 Workers' Comp [PHONE REDACTED]-5464 $60 $40 $50 $40 Leadership Development [PHONE REDACTED]-5485 $0 $0 $15,000 $15,000 Dues & Subscriptions [PHONE REDACTED]-5491 $171 $171 $0 $0 Registrations/Training [PHONE REDACTED]-5492 $290 $6,421 $3,000 $3,000 Printing/Binding [PHONE REDACTED]-5493 $0 $0 $100 $100 Total Materials & Services: $63,121 $82,808 $97,780 $110,720 Total Expense Objects: $63,121 $82,808 $108,730 $121,750 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 41 ---PAGE BREAK--- City Administrator - 1211 Scott Derickson City Administrator Description of purpose/functions of department Section 21, Woodburn Charter of 1982, generally defines the function of the City Administrator as being the government’s administrative head. The Charter specifically defines the powers and duties as: Advising the Council of the affairs of the City Ensuring that all ordinances are enforced, and the provisions of contracts are observed Appointing and removing of all City officers, and general control over City employees Acting as purchasing agent for the City Supervising of all public utilities owned/operated by the City, and of all City property Other duties required by the Charter or City Council This department consists of 3.3 FTE responsible for carrying out the duties listed above including the City Administrator, Director of Special Projects, Public Affairs and Community Manager, and Executive Legal Assistant (0.3 FTE). Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals # of accounts registered to receive weekly E-blasts 1,654 1760 1856 1950 # of accounts registered to receive weekly Spanish E-blasts 301 310 316 330 Budget Summary Expenditures Administration City Administrator Personnel Services $235,577 $288,708 $321,670 $336,510 Materials & Services $31,370 $51,611 $66,360 $87,390 Total City Administrator: $266,948 $340,319 $388,030 $423,900 Total Administration: $266,948 $340,319 $388,030 $423,900 Total Expenditures: $266,948 $340,319 $388,030 $423,900 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 42 ---PAGE BREAK--- Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $151,654 $187,074 $206,670 $214,900 Overtime [PHONE REDACTED]-5121 $12 $4 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $26 $30 $40 $40 Social Security [PHONE REDACTED]-5212 $10,737 $14,613 $14,950 $15,730 Med & Dent Ins [PHONE REDACTED]-5213 $20,080 $25,101 $25,530 $28,910 Retirement [PHONE REDACTED]-5214 $0 -$8,784 $0 $0 PERS - City [PHONE REDACTED]-5214.100 $29,554 $35,042 $40,560 $42,420 PERS 6% [PHONE REDACTED]-5214.600 $9,877 $13,296 $12,400 $12,890 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $12,947 $19,713 $17,500 $18,110 Long Term Disability Ins [PHONE REDACTED]-5215 $299 $326 $310 $310 Unemployment Insurance [PHONE REDACTED]-5216 $219 $1,628 $2,680 $2,150 Life Insurance [PHONE REDACTED]-5217 $172 $207 $200 $200 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $457 $830 $850 Total Personnel Services: $235,577 $288,708 $321,670 $336,510 Materials & Services Office Supplies [PHONE REDACTED]-5319 $282 $1,048 $2,000 $2,000 Other Professional Serv [PHONE REDACTED]-5419 $2,987 $2,108 $2,000 $2,000 Telephone/Data [PHONE REDACTED]-5421 $3,693 $3,877 $1,800 $1,800 Postage [PHONE REDACTED]-5422 $147 $506 $500 $500 IT Support [PHONE REDACTED]-5428 $14,800 $19,740 $31,500 $45,140 Meals [PHONE REDACTED]-5432 $98 $621 $1,170 $3,000 Mileage [PHONE REDACTED]-5433 $0 $358 $1,000 $1,500 Travel [PHONE REDACTED]-5439 $977 $5,189 $5,000 $10,000 Leases - Other [PHONE REDACTED]-5449 $388 $0 $600 $600 Workers' Comp [PHONE REDACTED]-5464 $840 $710 $790 $850 Leadership Development [PHONE REDACTED]-5485 $0 $1,155 $5,000 $5,000 Dues & Subscriptions [PHONE REDACTED]-5491 $6,359 $6,703 $10,000 $10,000 Registrations/Training [PHONE REDACTED]-5492 $799 $9,597 $5,000 $5,000 Total Materials & Services: $31,370 $51,611 $66,360 $87,390 Total Expense Objects: $266,948 $340,319 $388,030 $423,900 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 43 ---PAGE BREAK--- City Attorney - 1411 McKenzie Granum City Attorney Description of purpose/function of department The City Attorney’s Office provides a full range of legal services to the City, including providing legal advice to the City Council, City Administrator, and City Departments and their Staff. The office provides staffing for City Council, Urban Renewal Agency, Planning Commission, Budget Committee, and other City committee meetings as needed. Department staff also regularly prepare and/or review Council Ordinances and Resolutions for adoption, negotiate and draft a wide variety of contracts and transactional documents, provide employment and labor assistance, review and advise on employment policies and practices, and prosecute traffic and ordinance violations in municipal court. Description of department, including number of personnel The department consists of 2.5 FTE: the City Attorney, Assistant City Attorney and an Executive/Legal Assistant that is shared with the City Administrator and City Recorder. Description of FY 2023-24 Accomplishments Transitioned the Department to new leadership under a new City Attorney and successfully recruited and hired a new Assistant City Attorney. Assisted the Planning Department with land use issues related to the Amazon project, Specht Industrial Development, the Dove Landing residential PUD, and other development projects. Provided timely legal advice to the City Council, City Administrator, and Departments. Description of FY 2024-25 Proposed Focus/Goals Provide legal support for the priorities and goals of the City Council. Undertake negotiations with the Woodburn Police Association to reach agreement on a new collective bargaining agreement. Assist the Planning Department with an Urban Growth Boundary expansion initiative to include the City’s current urban reserve area within the UGB, thereby expanding the City’s future economic development opportunities. Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals City Council ordinances drafted, revised, or reviewed & adopted 4 4 7 6 City Council resolutions drafted, revised, or reviewed & adopted 19 21 20 20 Legal input into agenda items submitted to Council within internal deadlines 100% 100% 100% 100% City Council and Planning Commission meetings staffed - - 100% (37) 100% (36) Budget Summary Expenditures Administration City Attorney Personnel Services $189,060 $202,513 $214,100 $201,150 Materials & Services $39,045 $38,626 $46,570 $46,700 Total City Attorney: $228,104 $241,138 $260,670 $247,850 Total Administration: $228,104 $241,138 $260,670 $247,850 Total Expenditures: $228,104 $241,138 $260,670 $247,850 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 44 ---PAGE BREAK--- Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $119,017 $126,960 $133,750 $130,200 Overtime [PHONE REDACTED]-5121 $16 $6 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $19 $17 $20 $20 Social Security [PHONE REDACTED]-5212 $8,773 $9,885 $10,090 $10,370 Med & Dent Ins [PHONE REDACTED]-5213 $20,262 $20,692 $21,450 $21,850 PERS - City [PHONE REDACTED]-5214.100 $22,276 $23,230 $26,030 $23,010 PERS 6% [PHONE REDACTED]-5214.600 $7,564 $7,389 $8,020 $7,810 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $10,562 $12,559 $12,110 $5,730 Long Term Disability Ins [PHONE REDACTED]-5215 $252 $216 $210 $200 Unemployment Insurance [PHONE REDACTED]-5216 $174 $1,107 $1,740 $1,300 Life Insurance [PHONE REDACTED]-5217 $145 $138 $140 $130 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $314 $540 $530 Total Personnel Services: $189,060 $202,513 $214,100 $201,150 Materials & Services Books [PHONE REDACTED]-5314 $8,405 $7,269 $9,000 $9,000 Office Supplies [PHONE REDACTED]-5319 $542 $387 $2,000 $2,200 Other Professional Serv [PHONE REDACTED]-5419 $3,475 $194 $1,000 $800 Telephone/Data [PHONE REDACTED]-5421 $1,847 $1,765 $1,500 $1,500 Postage [PHONE REDACTED]-5422 $0 $0 $100 $80 IT Support [PHONE REDACTED]-5428 $19,000 $19,320 $20,700 $20,830 Meals [PHONE REDACTED]-5432 $54 $0 $400 $550 Mileage [PHONE REDACTED]-5433 $0 $0 $530 $550 Travel [PHONE REDACTED]-5439 $597 $0 $0 $1,300 Leases - Other [PHONE REDACTED]-5449 $388 $0 $550 $0 Workers' Comp [PHONE REDACTED]-5464 $480 $330 $290 $290 Dues & Subscriptions [PHONE REDACTED]-5491 $2,706 $3,976 $3,000 $3,600 Registrations/Training [PHONE REDACTED]-5492 $1,551 $5,385 $7,500 $6,000 Total Materials & Services: $39,045 $38,626 $46,570 $46,700 Total Expense Objects: $228,104 $241,138 $260,670 $247,850 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 45 ---PAGE BREAK--- Finance - 1511 Tony Turley Finance Director Description of purpose/functions of department The Finance Department processes and maintains the City’s general ledger, utility billing, accounts receivable, accounts payable, fixed assets, and payroll systems and Municipal Court . This includes managing the budgeting, accounting, reporting, and financial planning functions for operation of all City and Urban Renewal departments. Description of department, including number of personnel The department consists of 11.7 FTE including the Finance Director, Assistant Finance Director, Senior Management Analyst, Financial Management Analyst, Payroll Specialist, two Accounting Assistants, two Court Operations Clerks, three Cashiers (one of whom is part-time), and a Municipal Court Judge. Description of FY 2022-23 accomplishments Implemented ClearGov budgeting software across all departments to gain efficiency in completing annual budget preparation and capital project requests. Submitted the City’s FY2022-23 Annual Comprehensive Financial Report within the expected deadline and received an unmodified auditor’s opinion on the financial statements. Description of FY 2024-25 focus/goals Submit the City’s FY2023-24 Annual Comprehensive Financial Report within the expected deadline and receive an unmodified auditor’s opinion on the financial statements. Successfully migrate to a new City-wide phone system while maintaining the same level of service to customers. Upgrade payment terminals at the Finance cashier windows to more user-friendly models that can accept additional payment methods, such as contactless and digital wallet payment. Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals Receive the Government Finance Officers Association's (GFOA) Distinguished Budget Award for the prior fiscal year Receipt of Award Receipt of Award Receipt of Award Receipt of Award Receive the GFOA Annual Comprehensive Financial Report Award for the prior fiscal year Receipt of Award Receipt of Award Receipt of Award Receipt of Award Increase percentage of customers using paperless billing 32% 39% 42% 44% Percentage of customer calls answered on first call in 94% 96% 96% 97% The Municipal Court processes all citations and red light camera tickets issued by the Woodburn Police Department, and code violations issued by the City's Code Enforcement section. 1 1 Budget Summary Expenditures Administration Finance Personnel Services $366,571 $442,746 $627,280 $562,090 Materials & Services $282,233 $358,650 $429,360 $445,430 Total Finance: $648,804 $801,397 $1,056,640 $1,007,520 Total Administration: $648,804 $801,397 $1,056,640 $1,007,520 Total Expenditures: $648,804 $801,397 $1,056,640 $1,007,520 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 46 ---PAGE BREAK--- Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $222,397 $273,411 $372,470 $318,220 Part-Time Wages [PHONE REDACTED]-5112 $25,311 $18,498 $35,980 $35,470 Overtime [PHONE REDACTED]-5121 $7,221 $3,807 $6,020 $7,590 OR Workers' Benefit [PHONE REDACTED]-5211 $71 $74 $120 $70 Social Security [PHONE REDACTED]-5212 $18,777 $23,229 $32,110 $28,200 Med & Dent Ins [PHONE REDACTED]-5213 $40,961 $56,281 $79,570 $83,150 PERS - City [PHONE REDACTED]-5214.100 $36,477 $42,455 $66,340 $58,230 PERS 6% [PHONE REDACTED]-5214.600 $12,712 $17,147 $22,710 $19,560 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $1,409 $3,459 $3,720 $5,560 Long Term Disability Ins [PHONE REDACTED]-5215 $535 $625 $720 $520 Unemployment Insurance [PHONE REDACTED]-5216 $382 $2,612 $5,400 $3,620 Life Insurance [PHONE REDACTED]-5217 $317 $414 $460 $460 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $735 $1,660 $1,440 Total Personnel Services: $366,571 $442,746 $627,280 $562,090 Materials & Services Office Supplies [PHONE REDACTED]-5319 $16,748 $18,609 $22,000 $20,000 Other Supplies [PHONE REDACTED]-5329 $607 $104 $0 $0 Accounting/Auditing [PHONE REDACTED]-5414 $15,035 $19,921 $25,000 $25,600 HR/Other Employee Expenses [PHONE REDACTED]-5417 $1,324 $0 $0 $0 Other Professional Serv [PHONE REDACTED]-5419 $27,468 $22,907 $30,000 $30,000 Telephone/Data [PHONE REDACTED]-5421 $2,340 $3,217 $3,000 $4,000 Postage [PHONE REDACTED]-5422 $2,362 $3,376 $3,800 $3,800 IT Support [PHONE REDACTED]-5428 $57,950 $64,680 $69,300 $76,380 Red Light Camera Contract [PHONE REDACTED]-5430 $115,908 $190,248 $180,000 $200,000 Meals [PHONE REDACTED]-5432 $409 $287 $400 $400 Mileage [PHONE REDACTED]-5433 $0 $204 $650 $650 Travel [PHONE REDACTED]-5439 -$783 $929 $800 $800 Software Licenses [PHONE REDACTED]-5446 $6,536 $5,503 $6,700 $6,700 Workers' Comp [PHONE REDACTED]-5464 $1,620 $1,180 $950 $1,100 Dues & Subscriptions [PHONE REDACTED]-5491 $3,857 $2,712 $2,600 $3,000 Registrations/Training [PHONE REDACTED]-5492 $2,682 $3,289 $15,000 $15,000 Printing/Binding [PHONE REDACTED]-5493 $2,309 $3,232 $3,000 $3,000 Banking Fees & Charges [PHONE REDACTED]-5500 $25,860 $18,252 $66,160 $55,000 Total Materials & Services: $282,233 $358,650 $429,360 $445,430 Total Expense Objects: $648,804 $801,397 $1,056,640 $1,007,520 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 47 ---PAGE BREAK--- City Recorder - 1531 Heather Pierson City Recorder Description of purpose/functions of department The City Recorder is responsible for a variety of administrative activities including records management, Council meeting administration and legislative administration. In addition, the City Recorder is the City’s risk management coordinator and oversees the insurance fund and all insurance policy administration and claims management functions. Description of department, including number of personnel One full-time City Recorder, one Risk & Safety Coordinator, one part-time Office Assistant, and .2 FTE Executive Legal Assistant staff the City Recorder department for a total of 2.7 FTE. Description of FY 2023-24 accomplishments Assisted departments with review of archived records and identify records due for destruction Implemented an online Records Request Portal on the City's website Description of FY 2024-25 proposed focus/goals Provide Public Records training to employees Administer the 2024 General Election Performance Measures Measures FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals City ordinance updates 12 12 8 City Council meetings 24 24 24 Records destruction requests 150 180 200 Records requests 135 125 130 Budget Summary Expenditures Administration City Recorder Personnel Services $82,498 $97,452 $109,370 $120,940 Materials & Services $13,057 $13,277 $22,570 $38,420 Total City Recorder: $95,555 $110,729 $131,940 $159,360 Total Administration: $95,555 $110,729 $131,940 $159,360 Total Expenditures: $95,555 $110,729 $131,940 $159,360 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 48 ---PAGE BREAK--- Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $57,607 $68,673 $66,520 $69,510 Part-Time Wages [PHONE REDACTED]-5112 $0 $0 $10,120 $16,360 Overtime [PHONE REDACTED]-5121 $7 $20 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $13 $16 $10 $20 Social Security [PHONE REDACTED]-5212 $4,546 $5,482 $6,080 $6,830 Med & Dent Ins [PHONE REDACTED]-5213 $4,335 $6,100 $4,720 $5,250 PERS - City [PHONE REDACTED]-5214.100 $9,473 $10,053 $13,440 $15,010 PERS 6% [PHONE REDACTED]-5214.600 $3,613 $4,195 $3,990 $4,170 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $2,611 $1,933 $3,010 $2,390 Long Term Disability Ins [PHONE REDACTED]-5215 $131 $131 $110 $120 Unemployment Insurance [PHONE REDACTED]-5216 $85 $591 $1,000 $850 Life Insurance [PHONE REDACTED]-5217 $77 $84 $70 $80 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $175 $300 $350 Total Personnel Services: $82,498 $97,452 $109,370 $120,940 Materials & Services Computer Supplies [PHONE REDACTED]-5315 $0 $0 $0 $3,000 Office Supplies [PHONE REDACTED]-5319 $578 $1,142 $1,000 $4,500 Other Professional Serv [PHONE REDACTED]-5419 $243 $181 $5,500 $7,500 Telephone/Data [PHONE REDACTED]-5421 $542 $520 $450 $450 Postage [PHONE REDACTED]-5422 $232 $211 $200 $200 IT Support [PHONE REDACTED]-5428 $8,920 $8,820 $9,450 $10,420 Meals [PHONE REDACTED]-5432 $220 $182 $300 $1,500 Mileage [PHONE REDACTED]-5433 $295 $462 $500 $1,500 Travel [PHONE REDACTED]-5439 $779 $524 $850 $2,200 Workers' Comp [PHONE REDACTED]-5464 $150 $120 $100 $230 Equipment Repair & Maint [PHONE REDACTED]-5471 $0 $0 $920 $920 Dues & Subscriptions [PHONE REDACTED]-5491 $275 $378 $300 $1,500 Registrations/Training [PHONE REDACTED]-5492 $825 $736 $3,000 $4,500 Total Materials & Services: $13,057 $13,277 $22,570 $38,420 Total Expense Objects: $95,555 $110,729 $131,940 $159,360 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 49 ---PAGE BREAK--- Human Resources - 1611 Mel Gregg Human Resources Director Description of purpose/functions of department To provide strategic, centralized, and responsive human resource services in support of the employees, department managers and the City Administrator. The department is responsible for the full range of comprehensive human resources services and programs to enhance the efficiency and effectiveness of the organization including recruitment and selection, retention, classification and compensation systems, benefit administration, regulatory compliance, employee/labor relations, citywide training, personnel policy development, administration and updates, personnel records management and employee recognition. Description of department, including number of personnel The department consists of 2 FTE: the Human Resources Director and the Senior Human Resources Analyst. Description of FY 2023-2024 accomplishments Maintained a safe work environment for all staff while staying in compliance with federal, state, and local rules and mandates during the pandemic and reentry to in person. Updated administrative policies per 3-year review schedule. Implemented a new HRIS system for recruitment and performance management modules and a new online learning management system. Prepared for the new Oregon Paid Family Leave by updating relevant policies. Description of FY 2024-25 focus/goals Successfully bargain for a successive contract for the Police union. Improve recruitment and retention efforts to match the current tight employee environment. Develop meaningful metrics to track success of HR programs. Performance Measures Measures FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals Employee 2-year Retention Rate * 77.4% 75% 75% * In 2023, 38% of U.S. employees left their jobs in the first year of employment, making the retention rate 62%. In January 2023, there were 10.8 million job openings to 5.7 million unemployed workers, yielding a 0.5 ratio of unemployed people to job openings. A tight employee market continues to make recruitment of qualified employees a challenge. Retention of new employees is a good success indicator of time and effort spent in acquiring qualified employees to serve the City. Budget Summary Expenditures Administration Human Resources Personnel Services $127,659 $144,181 $158,770 $156,170 Materials & Services $55,050 $56,831 $104,570 $106,570 Total Human Resources: $182,709 $201,013 $263,340 $262,740 Total Administration: $182,709 $201,013 $263,340 $262,740 Total Expenditures: $182,709 $201,013 $263,340 $262,740 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 50 ---PAGE BREAK--- Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $85,479 $96,526 $96,930 $103,520 Part-Time Wages [PHONE REDACTED]-5112 $0 $0 $10,120 $0 Overtime [PHONE REDACTED]-5121 $0 $17 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $16 $19 $20 $20 Social Security [PHONE REDACTED]-5212 $6,645 $7,852 $8,440 $8,280 Med & Dent Ins [PHONE REDACTED]-5213 $11,307 $12,858 $11,700 $12,950 PERS - City [PHONE REDACTED]-5214.100 $14,118 $14,683 $18,810 $18,290 PERS 6% [PHONE REDACTED]-5214.600 $5,385 $6,115 $5,810 $6,210 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $4,274 $4,739 $4,850 $5,180 Long Term Disability Ins [PHONE REDACTED]-5215 $195 $182 $160 $170 Unemployment Insurance [PHONE REDACTED]-5216 $125 $835 $1,400 $1,030 Life Insurance [PHONE REDACTED]-5217 $114 $115 $100 $100 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $242 $430 $420 Total Personnel Services: $127,659 $144,181 $158,770 $156,170 Materials & Services Computer Supplies [PHONE REDACTED]-5315 $0 $345 $500 $500 Office Supplies [PHONE REDACTED]-5319 $179 $521 $1,000 $1,000 Legal [PHONE REDACTED]-5412 $0 $0 $30,000 $30,000 HR/Other Employee Expenses [PHONE REDACTED]-5417 $987 $2,306 $3,500 $3,500 Other Professional Serv [PHONE REDACTED]-5419 $26,882 $27,130 $32,000 $32,000 Telephone/Data [PHONE REDACTED]-5421 $654 $790 $800 $800 Postage [PHONE REDACTED]-5422 $9 $6 $30 $30 Advertising [PHONE REDACTED]-5424 $0 $0 $500 $500 IT Support [PHONE REDACTED]-5428 $19,000 $18,060 $19,350 $21,330 Mileage [PHONE REDACTED]-5433 $101 $336 $500 $500 Travel [PHONE REDACTED]-5439 $3,392 $1,625 $2,000 $2,000 Workers' Comp [PHONE REDACTED]-5464 $470 $420 $390 $410 Dues & Subscriptions [PHONE REDACTED]-5491 $812 $2,977 $4,000 $4,000 Registrations/Training [PHONE REDACTED]-5492 $2,564 $2,314 $10,000 $10,000 Total Materials & Services: $55,050 $56,831 $104,570 $106,570 Total Expense Objects: $182,709 $201,013 $263,340 $262,740 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 51 ---PAGE BREAK--- Economic Development - 125 Jamie Johnk Economic Development Director Purpose/Function of Department: This department provides increased focus on business development in our community, including business retention, recruitment and expansion activities; pursuit of partnerships; tourism development; downtown revitalization; and economic vitality in Woodburn. The Economic Development Director fills the role of the Urban Renewal Agency Manager overseeing projects, programs, and public arts. Since the onset of COVID-19 recovery, staff has led collaborative efforts with communities throughout North Marion County (Donald, St. Paul, Aurora, Hubbard, Gervais, Brooks, Mt. Angel, Silverton, and Scotts Mills) for its tourism and business/entrepreneur resource development. These endeavors received high regard from state, county, and regional partners resulting in additional grant funding and services. Description of Department and Number of Personnel: Department staffing includes a Director and Economic Development Project Manager, whose wages are allocated between the General Fund and Urban Renewal Fund based on the percentage of time dedicated to each department. In FY 2024-25, a percentage of administrative support staff will be shared with Community Services and Administration. The department had a RARE participant in FY 2023-24 and will apply again for consideration in FY 2024-25. FY 2023-24 Economic Development Projects: Respond to business and project leads with state, local, and regional partners Work with existing businesses on retention and expansion projects Manage and promote the Woodburn Enterprise Zone Continue collaborating with Amazon on new 3.4 million square feet development in I-5 Logistics Center Workforce development strategy and campaign - planning Q3 2024 Work with developers on marketing the available industrial sites (Specht and Commerce Way sites) Support efforts on urban growth boundary expansion North Marion Tourism Collaborative (regional Destination Management Organization) focusing on regional tourism marketing efforts: Manage organizational and fiscal oversight Convene regular collaborative meetings Manage mobile kiosk locations and maintain software Explore North Marion tourism website - development, manage, and update Marion County Tourism grant - $22,500 Identify and apply for additional tourism grants North Marion Business Alliance - primary focus is on creating regional business development and employment opportunities: Manage organizational and fiscal oversight Maintain North Marion Works website Convene Business Resources Providers meetings Outreach to small businesses in North Marion County Host bi-annual North Marion Business Resource Fairs for the purpose of connecting businesses to resource and service providers Host quarterly Business Breakout Sessions Business Oregon Rural Opportunity Initiative grant - $90,000 Identify and apply for additional business development grants Quarterly meeting with downtown businesses to discuss concerns and opportunities Staff the Public Arts and Mural Committee and work on the development and management of projects as identified by the Committee, including: Engineering Building Mural Police Department Monument Bison Art Project at High School Promote Urban Renewal Building Improvement Grant program to businesses and manage projects: Historic City Hall Building Masonic Building Building Improvement Program applications Additional Urban Renewal Projects Façade Make-Over Program 50/50 Sidewalk Program 1 and Cleveland Parking Lot st City of Woodburn I FY24-25 Adopted Budget Page 52 ---PAGE BREAK--- Dahlia Park Improvements Drinking Fountain in Plaza 190 Garfield Building Improvements Maintain ongoing relationships with local, state and regional partnership with service on and participation with boards and committees FY 2024-25 Economic Development Project focus/goals: Respond to business and project leads with state, local, and regional partners Work with existing businesses on retention and expansion projects Manage and promote the Woodburn Enterprise Zone Work collaboratively with businesses and resource providers to develop workforce and training programs Work with developers to market available employment land North Marion Tourism Collaborative (regional Destination Management Organization) focusing on regional tourism marketing efforts: Manage organizational and fiscal oversight Convene regular collaborative meetings Manage mobile kiosk locations and maintain software Explore North Marion tourism website - development, manage, and update Marion County Tourism grant - $22,500 Identify and apply for additional tourism grants North Marion Business Alliance - primary focus is on creating regional business development and employment opportunities: Manage organizational and fiscal oversight Maintain North Marion Works website Convene Business Resources Providers meetings Outreach to small businesses in North Marion County Host bi-annual North Marion Business Resource Fairs for the purpose of connecting businesses to resource and service providers Host quarterly Business Breakout Sessions Business Oregon Rural Opportunity Initiative grant - $90,000 Identify and apply for additional business development grants Quarterly meeting with downtown businesses to discuss concerns and opportunities Staff the Public Arts and Mural Committee and work on the development and management of projects as identified by the Committee, including: Police Department Monument Bison Art Project at High School Promote Urban Renewal Building Improvement Grant program to businesses and manage projects: Building Improvement Program applications Additional Urban Renewal Projects Façade Make-Over Program 50/50 Sidewalk Program Maintain ongoing relationships with local, state and regional partnership with service on and participation with boards and committees Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals Business lead responses 12 8 10 10 Retention/expansion assistance 3 4 5 5 Host quarterly Industrial Business Roundtable 4 4 4 4 Urban Renewal Building Improvement Grants 4 3 5 5 Urban Renewal Design Service Grants 2 6 5 5 Downtown events and promotions 2 3 3 3 Complete public arts - murals projects 1 2 2 2 Façade makeovers N/A 4 5 5 50/50 Sidewalk Improvements Program applications N/A 20 25 18 City of Woodburn I FY24-25 Adopted Budget Page 53 ---PAGE BREAK--- Budget Summary Expenditures Economic Development Econ Dev Personnel Services $145,487 $181,778 $196,480 $229,690 Materials & Services $84,630 $102,724 $633,860 $285,000 Total Econ Dev: $230,117 $284,503 $830,340 $514,690 Total Economic Development: $230,117 $284,503 $830,340 $514,690 Total Expenditures: $230,117 $284,503 $830,340 $514,690 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 54 ---PAGE BREAK--- Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $93,902 $120,312 $129,900 $151,050 Overtime [PHONE REDACTED]-5121 $914 $140 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $20 $26 $30 $30 Social Security [PHONE REDACTED]-5212 $7,159 $9,734 $10,330 $11,990 Med & Dent Ins [PHONE REDACTED]-5213 $19,327 $18,923 $17,930 $22,810 PERS - City [PHONE REDACTED]-5214.100 $15,313 $18,248 $22,700 $26,350 PERS 6% [PHONE REDACTED]-5214.600 $5,841 $7,647 $7,790 $9,060 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $2,526 $5,021 $5,200 $5,860 Long Term Disability Ins [PHONE REDACTED]-5215 $218 $220 $240 $260 Unemployment Insurance [PHONE REDACTED]-5216 $140 $1,082 $1,690 $1,510 Life Insurance [PHONE REDACTED]-5217 $127 $143 $150 $170 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $282 $520 $600 Total Personnel Services: $145,487 $181,778 $196,480 $229,690 Materials & Services Computer Supplies [PHONE REDACTED]-5315 $0 $0 $500 $500 Office Supplies [PHONE REDACTED]-5319 $2,365 $8,122 $26,700 $15,000 Other Professional Serv [PHONE REDACTED]-5419 $67,134 $69,849 $242,000 $68,000 Tourism [PHONE REDACTED]-5419.004 $0 $0 $0 $116,200 Business Development [PHONE REDACTED]-5419.005 $0 $0 $0 $38,500 Telephone/Data [PHONE REDACTED]-5421 $1,599 $2,474 $2,200 $2,500 Postage [PHONE REDACTED]-5422 $91 $27 $300 $300 IT Support [PHONE REDACTED]-5428 $4,200 $4,200 $16,500 $19,100 Meals [PHONE REDACTED]-5432 $308 $2,661 $500 $500 Mileage [PHONE REDACTED]-5433 $0 $0 $850 $850 Travel [PHONE REDACTED]-5439 $534 $2,169 $2,500 $5,785 Workers' Comp [PHONE REDACTED]-5464 $300 $240 $220 $240 Dues & Subscriptions [PHONE REDACTED]-5491 $7,685 $8,995 $9,690 $10,950 Registrations/Training [PHONE REDACTED]-5492 $414 $3,923 $6,900 $6,575 Grant Program [PHONE REDACTED]-5520 $0 $65 $325,000 $0 Total Materials & Services: $84,630 $102,724 $633,860 $285,000 Total Expense Objects: $230,117 $284,503 $830,340 $514,690 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 55 ---PAGE BREAK--- Non-Departmental - 199 Tony Turley Finance Director Description of purpose/function This budget provides for General Fund expenses that have citywide benefits. Charges include the annual subscription to the City’s digital budgeting software, maintenance and security costs for the Community Resource Center, membership in various regional organizations (e.g. Council of Governments, League of Oregon Cities, etc.), and the annual turnover to the local Chamber of Commerce. The FY 2024-25 Transfers Out of $1,962,600 include: $1,000,000 to the Community Center Capital Construction Fund $612,600 to the General Capital Construction Fund $200,000 to the National Opioid Settlement Fund $150,000 to the Transit Fund, an annual subsidy Budget Summary Expenditures Non-departmental Other Administration Materials & Services $595,725 $1,272,034 $1,794,680 $1,158,240 Debt Service $626,554 $0 $0 $0 Total Other Administration: $1,222,279 $1,272,034 $1,794,680 $1,158,240 Operating Transfer Out Transfers Out $382,660 $788,964 $166,470 $1,962,600 Total Operating Transfer Out: $382,660 $788,964 $166,470 $1,962,600 Total Non-departmental: $1,604,939 $2,060,998 $1,961,150 $3,120,840 Total Expenditures: $1,604,939 $2,060,998 $1,961,150 $3,120,840 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 56 ---PAGE BREAK--- Budget Detail Expense Objects Materials & Services Office Supplies [PHONE REDACTED]-5319 $6,160 $11,636 $8,500 $8,500 Other Supplies [PHONE REDACTED]-5329 $2,250 $4,368 $6,000 $6,000 Garage Services [PHONE REDACTED]-5409.140 $80 $0 $0 $0 HR/Other Employee Expenses [PHONE REDACTED]-5417 $296 $61 $1,000 $5,000 Other Professional Serv [PHONE REDACTED]-5419 $95,161 $156,556 $517,000 $260,000 ToT Grants [PHONE REDACTED]-5419.201 $55,000 $60,000 $65,000 $100,000 Rental Assistance Program [PHONE REDACTED]-5419.723 $264,621 $69,160 $0 $0 Postage [PHONE REDACTED]-5422 $1,695 $1,762 $1,700 $1,700 Publication of Legal Note [PHONE REDACTED]-5425 $0 $0 $2,000 $2,000 Other Communication Serv [PHONE REDACTED]-5429 $9,577 $7,225 $12,500 $12,500 Meals [PHONE REDACTED]-5432 $0 $543 $0 $0 Leases - Other [PHONE REDACTED]-5449 $0 $412 $0 $0 Other Utilities [PHONE REDACTED]-5459 $0 $1,800 $0 $0 FRC Expenses [PHONE REDACTED]-5459.001 $50,272 $50,656 $100,000 $75,000 Property/Earthquake Insurance [PHONE REDACTED]-5463 $9,650 $16,410 $16,680 $23,400 General Liability Insurance [PHONE REDACTED]-5465 $37,740 $49,440 $50,100 $52,140 Equipment Repair & Maint [PHONE REDACTED]-5471 $732 $0 $0 $0 Utility Assistance Program [PHONE REDACTED]-5481 $22,500 $25,000 $40,000 $45,000 Dues & Subscriptions [PHONE REDACTED]-5491 $35,890 $37,185 $40,000 $40,000 Registrations/Training [PHONE REDACTED]-5492 $0 $0 $2,000 $2,000 Grant Program [PHONE REDACTED]-5520 $4,102 $779,820 $932,200 $525,000 Total Materials & Services: $595,725 $1,272,034 $1,794,680 $1,158,240 Debt Service Bond Principal [PHONE REDACTED]-5711 $621,000 $0 $0 $0 Bond Interest [PHONE REDACTED]-5721 $5,554 $0 $0 $0 Total Debt Service: $626,554 $0 $0 $0 Transfers Out Transfer to Transit [PHONE REDACTED]-5811.110 $150,000 $150,000 $100,000 $150,000 Transfer to National Opioid Settlement [PHONE REDACTED]-5811.133 $0 $0 $0 $200,000 Transfer to General Cap Const Fund [PHONE REDACTED]-5811.358 $124,660 $515,224 $66,470 $612,600 Transfer to Community Center Cap Const Fund [PHONE REDACTED]-5811.359 $0 $0 $0 $1,000,000 Transfer to Reserve for PERS [PHONE REDACTED]-5811.693 $108,000 $123,740 $0 $0 Total Transfers Out: $382,660 $788,964 $166,470 $1,962,600 Total Expense Objects: $1,604,939 $2,060,998 $1,961,150 $3,120,840 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 57 ---PAGE BREAK--- Police - 211 Martin Pilcher Police Chief Description of purpose/functions of department The Police Department provides 24-hour-a-day, 7-days-per-week law enforcement coverage, which includes patrol, school resource officers, community engagement, traffic enforcement and investigation, felony and misdemeanor crime investigations, city ordinance enforcement, evidence processing and storage, police records management and police administrative services. Description of department, including number of personnel FTE include 40 Sworn Police Officers, 9.5 Civilian Support Staff, and 2.25 Court Bailiffs Description of FY 2023-24 accomplishments Continue focused efforts on impacting crime rate, code enforcement and neighborhood livability issues with emphasis on vehicle theft reduction Continue hiring within authorized budget Continue community engagement programs and activities Participated in “Community Connection Day” with community partners Continue disposal of property/evidence inventory Implemented new training and administrative investigation software Transitioned to new use of force reporting software Implemented mental health wellness program for department employees Incorporated increased ethics training for departmental employees Completed facility renovation to increase number of work stations Conducted Community Police Academy Completed Oregon accreditation for 2024-2026 Description of FY 2024-25 proposed focus/goals Continue focused efforts on impacting crime rate, code enforcement and neighborhood livability issues with emphasis on vehicle theft reduction Continue hiring within authorized budget Continue update, review and exercise of Emergency Operations Plan (EOP) Include newly acquired virtual reality training simulator in use of force and de-escalation/ disengagement training Continue community engagement programs and activities Conduct a Community Police Academy in Spanish Participate in “Community Connection Day” with community partners Continue upgrade of police radio system in partnership with Marion County Continue disposal of property/evidence inventory Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals Police Department participation in community events 10 (COVID Impacted) 25 27 25 Number of sworn officers (FTE) 35 35 35 37 Total calls for service 13,702 (COVID Impacted) 14,512 14,743 15,000 (est) City of Woodburn I FY24-25 Adopted Budget Page 58 ---PAGE BREAK--- Budget Summary Expenditures Police Patrol Personnel Services $6,098,607 $7,154,550 $7,800,260 $9,073,980 Materials & Services $1,846,533 $2,047,207 $2,269,520 $2,610,500 Capital Outlay $0 $0 $30,000 $0 Total Patrol: $7,945,140 $9,201,756 $10,099,780 $11,684,480 Total Police: $7,945,140 $9,201,756 $10,099,780 $11,684,480 Total Expenditures: $7,945,140 $9,201,756 $10,099,780 $11,684,480 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 59 ---PAGE BREAK--- Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $3,711,829 $4,376,451 $4,724,300 $5,452,790 Part-Time Wages [PHONE REDACTED]-5112 $14,831 $14,701 $21,730 $22,200 Overtime [PHONE REDACTED]-5121 $192,622 $235,332 $191,130 $254,670 OR Workers' Benefit [PHONE REDACTED]-5211 $835 $955 $1,000 $1,070 Social Security [PHONE REDACTED]-5212 $297,292 $362,787 $382,120 $443,680 Med & Dent Ins [PHONE REDACTED]-5213 $800,867 $857,094 $950,900 $1,122,290 PERS - City [PHONE REDACTED]-5214.100 $789,791 $908,126 $1,060,480 $1,249,270 PERS 6% [PHONE REDACTED]-5214.600 $224,508 $277,172 $294,910 $342,480 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $46,769 $58,046 $75,780 $89,100 Long Term Disability Ins [PHONE REDACTED]-5215 $8,264 $7,985 $8,220 $9,550 Unemployment Insurance [PHONE REDACTED]-5216 $5,880 $39,595 $64,160 $57,350 Life Insurance [PHONE REDACTED]-5217 $5,119 $5,410 $5,750 $6,610 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $10,898 $19,780 $22,920 Total Personnel Services: $6,098,607 $7,154,550 $7,800,260 $9,073,980 Materials & Services Office Supplies [PHONE REDACTED]-5319 $3,556 $7,457 $7,500 $7,500 Fuel [PHONE REDACTED]-5323 $69,166 $77,345 $90,000 $80,000 Clothing [PHONE REDACTED]-5324 $50,062 $47,903 $42,400 $47,400 Safety/Medical [PHONE REDACTED]-5326 $5,700 $4,086 $4,000 $4,000 Other Supplies [PHONE REDACTED]-5329 $25,801 $22,706 $28,000 $33,000 Ammunition [PHONE REDACTED]-5351 $12,860 $23,521 $25,000 $37,500 Code Abatement [PHONE REDACTED]-5400 $0 $0 $3,000 $3,000 Computer [PHONE REDACTED]-5415 $42,456 $33,904 $120,000 $80,000 HR/Other Employee Expenses [PHONE REDACTED]-5417 $5,077 $10,408 $10,000 $61,500 Other Professional Serv [PHONE REDACTED]-5419 $39,255 $48,986 $26,000 $26,000 Investigation Expenses [PHONE REDACTED]-5420 $4,002 $4,280 $7,500 $7,500 Telephone/Data [PHONE REDACTED]-5421 $37,834 $40,459 $35,000 $35,000 Postage [PHONE REDACTED]-5422 $5,610 $4,960 $8,000 $8,000 Advertising [PHONE REDACTED]-5424 $627 $205 $1,000 $1,000 Contract Networks [PHONE REDACTED]-5426 $15,511 $9,828 $10,000 $10,000 IT Support [PHONE REDACTED]-5428 $387,760 $444,970 $498,010 $539,430 Other Communication Serv [PHONE REDACTED]-5429 $509,462 $519,038 $537,200 $569,000 Meals [PHONE REDACTED]-5432 $621 $17 $0 $0 Travel [PHONE REDACTED]-5439 $14,589 $20,512 $22,000 $22,000 Office Equipment [PHONE REDACTED]-5443 $15,125 $2,143 $4,500 $4,500 Leases - Vehicle [PHONE REDACTED]-5444 $167,400 $188,422 $238,000 $290,000 Leases - Other [PHONE REDACTED]-5449 $2,453 $84,358 $86,860 $196,970 Natural Gas [PHONE REDACTED]-5451 $3,115 $4,521 $6,000 $6,180 Water/Sewer [PHONE REDACTED]-5452 $0 $0 $900 $900 Electricity [PHONE REDACTED]-5453 $49,605 $63,756 $62,500 $71,880 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 60 ---PAGE BREAK--- Auto Insurance [PHONE REDACTED]-5461 $25,920 $30,810 $29,280 $50,800 Property/Earthquake Insurance [PHONE REDACTED]-5463 $7,570 $10,420 $10,390 $14,520 Workers' Comp [PHONE REDACTED]-5464 $125,870 $124,820 $106,100 $108,300 General Liability Insurance [PHONE REDACTED]-5465 $81,320 $97,320 $100,780 $106,020 Equipment Repair & Maint [PHONE REDACTED]-5471 $51,956 $7,357 $35,000 $35,000 Buildings Repairs & Maint [PHONE REDACTED]-5472 $27,061 $36,109 $23,100 $62,100 Vehicle Repair & Maint [PHONE REDACTED]-5475 $27,566 $42,849 $45,000 $45,000 Dues & Subscriptions [PHONE REDACTED]-5491 $445 $0 $0 $0 Registrations/Training [PHONE REDACTED]-5492 $19,875 $28,833 $35,500 $35,500 Printing/Binding [PHONE REDACTED]-5493 $11,305 $4,903 $11,000 $11,000 Total Materials & Services: $1,846,533 $2,047,207 $2,269,520 $2,610,500 Capital Outlay Office Furniture & Equip [PHONE REDACTED]-5641 $0 $0 $30,000 $0 Total Capital Outlay: $0 $0 $30,000 $0 Total Expense Objects: $7,945,140 $9,201,756 $10,099,780 $11,684,480 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 61 ---PAGE BREAK--- Community Services - 411 The Community Services Department consists of six divisions – Library, Aquatics, Recreation, Museum, Parks & Facilities Maintenance, and Community Services Administration. The budget detail at the divisional level can be found in the next sections. Department Summary Expense Objects Personnel Services $1,760,509 $1,987,833 $2,626,850 $3,009,690 Materials & Services $1,232,497 $1,325,774 $1,428,390 $1,607,080 Capital Outlay $86,642 $100,945 $242,000 $0 Total Expense Objects: $3,079,647 $3,414,552 $4,297,240 $4,616,770 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Budget Totals by Division Expenditures Community Services Library Administration $853,555 $906,707 $1,005,820 $1,129,740 Aquatics Administration $524,398 $534,954 $765,210 $811,130 Rec Administration $208,169 $385,274 $451,980 $513,580 Museum $0 $0 $62,360 $56,030 Parks & Facilities Maintenance $996,420 $1,147,163 $1,361,690 $1,387,660 Community Service Admin $497,105 $440,455 $650,180 $718,630 Total Community Services: $3,079,647 $3,414,552 $4,297,240 $4,616,770 Total Expenditures: $3,079,647 $3,414,552 $4,297,240 $4,616,770 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 62 ---PAGE BREAK--- Library - 3199 Jesse Cuomo Community Services Director Description of purpose/functions of department The Library offers materials and services to the residents of Woodburn and the surrounding rural areas. The Library features a collection of more than 149,000 items in a variety of print and electronic formats and circulates them locally and throughout Polk, Yamhill, and Marion Counties via its membership in the Chemeketa Cooperative Regional Library Service. Library operations focus on two main areas: the processing, handling, and circulation of books, magazines, DVDs, and other library materials; and the selection of materials, provision of reader advisory and research support, and the delivery of programs and other content. Description of department, including number of personnel The Library is staffed by both full-time and part-time employees (8.5 FTE), including the Library Manager and four full-time program leads (Outreach Librarian, Children’s Librarian, Technical Services Librarian, Circulation Library Assistant), and seven part-time Library Assistants. Description of FY 2023-24 accomplishments: Deployed bookmobile at local schools and other stops throughout the community. Friends of the Library ran four book sales to fund library programs. Winter Reading Program started in conjunction with Nellie Muir. Coordinated grant from the Ford Foundation for Spanish Language programming. Description of FY 2024-25 focus/goals: Continue to expand quality programming for adults. Add bookmobile stops during summer reading at lunch sites. Expand the Winter Reading Program for all Woodburn Elementary Schools. Work to expand teen programming. Work with the Ford Foundation to expand Spanish language programming. Expand Library of Things collection for community use. Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals Library attendance 35,562 64,381 88,572 95,000 Library circulation 115,826 137,987 147,374 160,000 Meeting room reservations 157 1,150 1,300 1,300 Library programs offered 122 281 280 280 Library program participation 2,021 5,192 5,800 6,500 Budget Summary Expenditures Community Services Library Administration Personnel Services $513,494 $599,771 $689,920 $785,330 Materials & Services $258,847 $278,444 $315,900 $344,410 Capital Outlay $81,215 $28,493 $0 $0 Total Library Administration: $853,555 $906,707 $1,005,820 $1,129,740 Total Community Services: $853,555 $906,707 $1,005,820 $1,129,740 Total Expenditures: $853,555 $906,707 $1,005,820 $1,129,740 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 63 ---PAGE BREAK--- Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $304,390 $339,712 $355,500 $393,920 Part-Time Wages [PHONE REDACTED]-5112 $49,635 $85,086 $125,330 $128,600 Overtime [PHONE REDACTED]-5121 $13 $24 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $123 $154 $170 $170 Social Security [PHONE REDACTED]-5212 $26,308 $33,654 $37,120 $40,350 Med & Dent Ins [PHONE REDACTED]-5213 $55,354 $53,247 $52,030 $93,270 Retirement [PHONE REDACTED]-5214 $0 -$1,175 $0 $0 PERS - City [PHONE REDACTED]-5214.100 $56,825 $61,046 $84,530 $91,750 PERS 6% [PHONE REDACTED]-5214.600 $18,269 $17,665 $21,330 $23,630 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $940 $4,561 $4,710 $5,180 Long Term Disability Ins [PHONE REDACTED]-5215 $708 $644 $640 $690 Unemployment Insurance [PHONE REDACTED]-5216 $512 $3,649 $6,240 $5,230 Life Insurance [PHONE REDACTED]-5217 $417 $417 $400 $450 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $1,088 $1,920 $2,090 Total Personnel Services: $513,494 $599,771 $689,920 $785,330 Materials & Services Office Supplies [PHONE REDACTED]-5319 $1,686 $2,760 $3,560 $3,560 Fuel [PHONE REDACTED]-5323 $0 $0 $3,000 $3,000 Print Materials - Teen [PHONE REDACTED]-5340 $3,715 $3,218 $3,800 $3,800 Print Materials - Adult [PHONE REDACTED]-5341 $29,770 $16,378 $24,500 $23,500 Print Materials - Child [PHONE REDACTED]-5342 $12,179 $15,031 $13,500 $13,500 Audiovisual Materials - Adult [PHONE REDACTED]-5345 $11,316 $4,886 $7,000 $5,500 Audiovisual Materials - Child [PHONE REDACTED]-5345.001 $1,552 $2,025 $2,000 $3,000 Audiovisual Materials - Teen [PHONE REDACTED]-5345.002 $1,582 $670 $1,000 $1,000 Program Supplies - Summer Concerts [PHONE REDACTED]-5347.001 $7,601 $0 $0 $0 Program Supplies - Adult [PHONE REDACTED]-5347.002 $1,888 $4,653 $2,000 $2,000 Program Supplies - Child [PHONE REDACTED]-5347.003 $5,008 $10,785 $10,500 $13,000 Program Supplies - Technical Services [PHONE REDACTED]-5347.004 $3,875 $4,613 $5,000 $5,000 Program Supplies - Teen [PHONE REDACTED]-5347.005 $0 $0 $2,000 $2,000 Periodicals - Adult [PHONE REDACTED]-5349 $2,801 $3,035 $3,380 $3,380 Periodicals - Child [PHONE REDACTED]-5350 $0 $182 $250 $250 Other Professional Serv [PHONE REDACTED]-5419 $1,235 $1,258 $1,500 $1,500 Telephone/Data [PHONE REDACTED]-5421 $2,132 $2,653 $2,500 $2,500 Postage [PHONE REDACTED]-5422 $21 $356 $230 $230 Advertising [PHONE REDACTED]-5424 $253 $350 $630 $630 IT Support [PHONE REDACTED]-5428 $92,610 $97,020 $103,500 $119,540 Meals [PHONE REDACTED]-5432 $0 $149 $300 $300 Mileage [PHONE REDACTED]-5433 $0 $219 $200 $200 Travel [PHONE REDACTED]-5439 $587 $1,679 $1,500 $1,500 Office Equipment [PHONE REDACTED]-5443 $1,297 $3,369 $3,500 $3,500 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 64 ---PAGE BREAK--- Natural Gas [PHONE REDACTED]-5451 $3,778 $3,160 $4,750 $5,600 Electricity [PHONE REDACTED]-5453 $31,807 $55,067 $54,500 $58,000 Auto Insurance [PHONE REDACTED]-5461 $0 $0 $490 $760 Property/Earthquake Insurance [PHONE REDACTED]-5463 $9,550 $13,310 $13,360 $19,130 Workers' Comp [PHONE REDACTED]-5464 $840 $510 $520 $540 General Liability Insurance [PHONE REDACTED]-5465 $10,560 $8,830 $9,470 $10,530 Equipment Repair & Maint [PHONE REDACTED]-5471 $65 $2,725 $3,850 $3,850 Buildings Repairs & Maint [PHONE REDACTED]-5472 $18,043 $13,390 $24,000 $24,000 Fixture Repair [PHONE REDACTED]-5472.001 $2,709 $3,294 $5,090 $5,090 Vehicle Repair & Maint [PHONE REDACTED]-5475 $0 $1,008 $2,000 $2,000 Dues & Subscriptions [PHONE REDACTED]-5491 $172 $500 $400 $400 Registrations/Training [PHONE REDACTED]-5492 $140 $952 $1,120 $1,120 Reg Lib Sv [PHONE REDACTED]-5499.001 $76 $108 $1,000 $1,000 Banking Fees & Charges [PHONE REDACTED]-5500 $0 $299 $0 $0 Total Materials & Services: $258,847 $278,444 $315,900 $344,410 Capital Outlay Passenger Vehicles [PHONE REDACTED]-5642 $74,384 $28,493 $0 $0 Other Equipment [PHONE REDACTED]-5649 $6,830 $0 $0 $0 Total Capital Outlay: $81,215 $28,493 $0 $0 Total Expense Objects: $853,555 $906,707 $1,005,820 $1,129,740 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 65 ---PAGE BREAK--- Aquatics - 7419 Jesse Cuomo Community Services Director Description of purpose/functions of department The Woodburn Aquatic Center offers fitness, recreational and learn-to-swim programs for individuals of all ages. Facility amenities include a 10-lane swimming pool with water slide, rope swing, group exercise room, party rental room, basketball hoop, wading pool, spa, fitness equipment and saunas. Description of department, including number of personnel 8.5 FTE with one full-time Aquatics Program Supervisor leading part-time employees (8.5 FTE employees). The Woodburn Aquatic Center has budgeted revenue of $217,000 and $811,130 in budgeted expenditures, with $309,000 transferred from the ARPA Covid-19 recovery fund and $359,000 from General Fund revenue that supports operations. Description of FY 2023-24 accomplishments Expanded hours to meet residents’ needs Expanded high school swim team partnerships Increased fitness class offerings and class attendance Increased staffing to increase hours of operations to meet residents’ needs Increase swimming lesson offering to provide increased community water safety skills Description of FY 2024-25 focus/goals Continue to increase staffing to increase hours of operations to meet residents’ needs Add instructional staff to increase water safety instruction Increase outreach and community partnerships to expand staffing and increase cost recovery Continue to partner with community organizations to teach water safety Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals Maintain 50% cost recovery to reduce the General Fund budgetary impact 19 18 28 40 Improve attendance numbers by marketing and increasing events 17,100 35,852 39,750 40,000 Improve water safety through swim lesson enrollments 675 488 700 725 Budget Summary Expenditures Community Services Aquatics Administration Personnel Services $253,982 $293,295 $464,500 $505,260 Materials & Services $270,416 $241,659 $300,710 $305,870 Total Aquatics Administration: $524,398 $534,954 $765,210 $811,130 Total Community Services: $524,398 $534,954 $765,210 $811,130 Total Expenditures: $524,398 $534,954 $765,210 $811,130 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 66 ---PAGE BREAK--- Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $79,860 $72,079 $72,080 $88,730 Part-Time Wages [PHONE REDACTED]-5112 $131 $20,106 $21,670 $23,490 Instruction Wages [PHONE REDACTED]-5112.011 $4,406 $5,900 $40,860 $37,830 Lifeguarding Wages [PHONE REDACTED]-5112.012 $57,749 $83,570 $128,890 $109,060 Administration Wages [PHONE REDACTED]-5112.014 $18,022 $717 $0 $10,010 Pool Operator Custodial) Wages [PHONE REDACTED]-5112.015 $728 $0 $10,320 $6,560 Water Fitness Instructor Wages [PHONE REDACTED]-5112.016 $26,939 $31,780 $28,900 $35,200 Head Lifeguard Wages [PHONE REDACTED]-5112.017 $8,363 $14,295 $43,120 $53,240 OR Workers' Benefit [PHONE REDACTED]-5211 $107 $127 $210 $180 Social Security [PHONE REDACTED]-5212 $15,096 $17,929 $26,720 $28,160 Med & Dent Ins [PHONE REDACTED]-5213 $14,609 $16,643 $17,510 $23,550 PERS - City [PHONE REDACTED]-5214.100 $19,787 $19,878 $60,180 $74,670 PERS 6% [PHONE REDACTED]-5214.600 $3,970 $3,938 $4,320 $5,020 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $3,652 $3,555 $3,600 $4,180 Long Term Disability Ins [PHONE REDACTED]-5215 $149 $133 $130 $150 Unemployment Insurance [PHONE REDACTED]-5216 $327 $2,004 $4,500 $3,650 Life Insurance [PHONE REDACTED]-5217 $88 $86 $90 $100 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $558 $1,400 $1,480 Total Personnel Services: $253,982 $293,295 $464,500 $505,260 Materials & Services Office Supplies [PHONE REDACTED]-5319 $2,177 $2,055 $1,500 $3,000 Safety/Medical [PHONE REDACTED]-5326 $4,528 $1,868 $2,000 $1,750 Chemicals [PHONE REDACTED]-5327 $18,192 $18,725 $19,000 $23,000 Other Supplies [PHONE REDACTED]-5329 $7,847 $5,011 $2,500 $2,000 Merchandise [PHONE REDACTED]-5390 $4,647 $3,626 $8,500 $6,000 Inventory [PHONE REDACTED]-5391 $5,632 $9,798 $13,000 $10,000 Other Professional Serv [PHONE REDACTED]-5419 $16,050 $16,607 $20,000 $20,000 Telephone/Data [PHONE REDACTED]-5421 $1,132 $1,342 $1,200 $1,500 Postage [PHONE REDACTED]-5422 $0 $55 $100 $100 Advertising [PHONE REDACTED]-5424 $8,866 $9,600 $6,000 $6,000 IT Support [PHONE REDACTED]-5428 $13,230 $18,480 $19,800 $21,820 Mileage [PHONE REDACTED]-5433 $0 $0 $500 $500 Travel [PHONE REDACTED]-5439 $0 $0 $500 $500 Natural Gas [PHONE REDACTED]-5451 $46,239 $54,192 $60,000 $58,750 Electricity [PHONE REDACTED]-5453 $44,292 $46,322 $51,150 $53,000 Property/Earthquake Insurance [PHONE REDACTED]-5463 $7,920 $11,190 $11,230 $15,830 Workers' Comp [PHONE REDACTED]-5464 $12,980 $9,050 $10,390 $9,790 General Liability Insurance [PHONE REDACTED]-5465 $6,450 $3,800 $4,840 $5,830 Equipment Repair & Maint [PHONE REDACTED]-5471 $11,082 $1,842 $15,000 $13,000 Buildings Repairs & Maint [PHONE REDACTED]-5472 $52,893 $19,253 $45,000 $45,000 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 67 ---PAGE BREAK--- Dues & Subscriptions [PHONE REDACTED]-5491 $200 $2,408 $1,000 $1,000 Registrations/Training [PHONE REDACTED]-5492 $4,336 $5,294 $6,000 $6,000 Permits/Fees [PHONE REDACTED]-5498 $1,723 $1,141 $1,500 $1,500 Total Materials & Services: $270,416 $241,659 $300,710 $305,870 Total Expense Objects: $524,398 $534,954 $765,210 $811,130 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 68 ---PAGE BREAK--- Recreation Administration - 7429 Jesse Cuomo Community Services Director Description of purpose/functions of department The Recreation division offers community-wide leisure opportunities including youth and adult sports, community events, youth leadership programs, summer break programs, and adult recreational trips and community education classes. Description of department, including number of personnel The division consist of 3.0 FTE employees, including one full-time Events and Special Programs Manager who oversees programs and activities, 1.0 Administrative Specialist with a workload shared between three departments, and part-time support staff (1.0 FTE). Over this past year, the department will continue to grow community partnerships that can provide additional recreational programming. Description of FY 2023-24 accomplishments Re-established Parks and Recreation Day trips Fiesta Mexicana saw record attendance numbers with 27,107 attendees Expanded youth and adult programming through partnership with the YMCA of Marion and Polk County, Woodburn Youth Baseball, Woodburn Futbol Club and Boya and Girls Club of Marion and Polk Counties Description of FY 2024-25 focus/goals Support Library in program/event expansion and facility rentals for Woodburn Museum/Bungalow Theatre Grow adult sports programming through partnership with the YMCA of Marion and Polk County Continue full slate of event programming - Ex. July 4 (Event Budget): 4th of July Celebration ($20,000) Music in the Park Series – 6 Concerts ($9,000) Fiesta Mexicana ($158,000) Hispanic Heritage Month Celebration ($2,000) Trunk or Treat ($2,500) Mayor’s Tree Lighting ($1,000) Annual Egg Hunt ($1,000) Taste of Woodburn ($7,000) Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals Number of community events 8 17 18 18 Youth sports enrollment 531 673 800 1,000 Youth program enrollment 0 96 300 500 Adult sports/program enrollment 0 511 800 1,000 th City of Woodburn I FY24-25 Adopted Budget Page 69 ---PAGE BREAK--- Budget Summary Expenditures Community Services Rec Administration Personnel Services $15,533 $85,867 $158,590 $183,170 Materials & Services $192,636 $299,407 $293,390 $330,410 Total Rec Administration: $208,169 $385,274 $451,980 $513,580 Total Community Services: $208,169 $385,274 $451,980 $513,580 Total Expenditures: $208,169 $385,274 $451,980 $513,580 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $10,074 $60,450 $69,500 $87,990 Part-Time Wages [PHONE REDACTED]-5112 $0 $5,306 $29,970 $32,010 Overtime [PHONE REDACTED]-5121 $132 $891 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $4 $28 $40 $50 Social Security [PHONE REDACTED]-5212 $755 $5,286 $7,840 $9,440 Med & Dent Ins [PHONE REDACTED]-5213 $2,257 $688 $24,940 $21,870 PERS - City [PHONE REDACTED]-5214.100 $1,605 $8,669 $17,190 $20,770 PERS 6% [PHONE REDACTED]-5214.600 $612 $3,604 $4,170 $5,280 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $0 $0 $3,050 $3,820 Long Term Disability Ins [PHONE REDACTED]-5215 $34 $121 $130 $150 Unemployment Insurance [PHONE REDACTED]-5216 $36 $571 $1,290 $1,200 Life Insurance [PHONE REDACTED]-5217 $22 $79 $80 $100 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $175 $390 $490 Total Personnel Services: $15,533 $85,867 $158,590 $183,170 Materials & Services Office Supplies [PHONE REDACTED]-5319 $705 $2,346 $200 $200 Other Supplies [PHONE REDACTED]-5329 $32 $904 $0 $0 Events [PHONE REDACTED]-5329.100 $28,822 $37,825 $37,500 $42,250 Youth Sports [PHONE REDACTED]-5329.200 $4,415 $8,900 $10,000 $17,000 Adult Sports [PHONE REDACTED]-5329.300 $0 $1,089 $2,500 $2,500 Fiesta Services [PHONE REDACTED]-5329.405 $51,193 $149,512 $142,000 $158,000 Rec Admin [PHONE REDACTED]-5329.600 $4,129 $5,092 $4,000 $4,000 Arts & Culture [PHONE REDACTED]-5329.700 $0 $532 $3,000 $1,000 Active Adult [PHONE REDACTED]-5329.800 $0 $130 $2,000 $2,000 Museum [PHONE REDACTED]-5329.900 $9,994 $0 $0 $0 Garage Services [PHONE REDACTED]-5409.140 $301 $181 $3,000 $3,000 Contract Svcs Teen Center [PHONE REDACTED]-5419.101 $45,000 $45,000 $45,000 $60,000 Telephone/Data [PHONE REDACTED]-5421 $1,123 $768 $1,500 $1,500 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 70 ---PAGE BREAK--- Advertising [PHONE REDACTED]-5424 $8,024 $2,488 $1,000 $1,000 IT Support [PHONE REDACTED]-5428 $22,360 $23,100 $20,550 $13,140 Meals [PHONE REDACTED]-5432 $0 $199 $300 $300 Travel [PHONE REDACTED]-5439 $347 $1,515 $300 $300 Natural Gas [PHONE REDACTED]-5451 $1,769 $3,669 $2,200 $2,270 Electricity [PHONE REDACTED]-5453 $4,155 $6,977 $4,950 $4,950 Auto Insurance [PHONE REDACTED]-5461 $2,750 $5,290 $4,480 $6,770 Workers' Comp [PHONE REDACTED]-5464 $3,790 $2,440 $2,470 $2,870 General Liability Insurance [PHONE REDACTED]-5465 $3,020 $0 $1,190 $2,110 Buildings Repairs & Maint [PHONE REDACTED]-5472 $0 $300 $1,750 $1,750 Vehicle Repair & Maint [PHONE REDACTED]-5475 $45 $0 $1,500 $1,500 Dues & Subscriptions [PHONE REDACTED]-5491 $537 $0 $0 $0 Registrations/Training [PHONE REDACTED]-5492 $125 $1,150 $2,000 $2,000 Total Materials & Services: $192,636 $299,407 $293,390 $330,410 Total Expense Objects: $208,169 $385,274 $451,980 $513,580 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 71 ---PAGE BREAK--- Museum - 7511 Jesse Cuomo Community Services Director Description of purpose/functions of department The Woodburn Museum offers residents a space to explore the history of the city and the surrounding communities. The Bungalow Theatre offers programming, movies, lectures, live theater as well as serving as a rental space for community organizations. Description of department, including number of personnel The museum is staffed with a part-time Museum Curator FTE). The Library Manager, the Curator and Events and Special Program Manager coordinate programming collectively in addition to managing rentals of the space. Description of FY 2023-24 accomplishments Expanded museum hours to include Saturdays. Bison Antiquus Exhibit Installed Oregon Voices Exhibit from Oregon Historical Society. Spanish Language programs with Capaces and the Ford Foundation. Added Chemeketa Film Class to community partners using the Bungalow Theatre Description of FY 2024-25 focus/goals Increase programming and event opportunities. Re-establish accession and deaccession cataloguing process using available software. Continue to organize and evaluate collection with the goal of making it more accessible. Work with local schools and community groups to establish tours and theatre showings. Increase volunteer participation at the museum. Performance Measures Measures FY 2021-22 Actual (Construction) FY 2022-23 Actual (January Open) FY 2023-24 Projected FY 2024-25 Goals Number of events 0 9 15 25 Event attendance 0 311 350 500 Museum and Theatre rentals 0 1 30 40 Museum attendance 0 106 350 500 Theatre attendance 0 38 100 500 Museum and Theatre programs 0 0 10 20 City of Woodburn I FY24-25 Adopted Budget Page 72 ---PAGE BREAK--- Budget Summary Expenditures Community Services Museum Personnel Services $0 $39,650 $29,700 Materials & Services $0 $22,710 $26,330 Total Museum: $0 $62,360 $56,030 Total Community Services: $0 $62,360 $56,030 Total Expenditures: $0 $62,360 $56,030 Name FY2022 Actual FY2024 Budget FY2025 Budget Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $0 $12,680 $0 Part-Time Wages [PHONE REDACTED]-5112 $0 $16,770 $23,620 OR Workers' Benefit [PHONE REDACTED]-5211 $0 $10 $10 Social Security [PHONE REDACTED]-5212 $0 $2,250 $1,800 Med & Dent Ins [PHONE REDACTED]-5213 $0 $1,740 $0 PERS - City [PHONE REDACTED]-5214.100 $0 $4,910 $3,940 PERS 6% [PHONE REDACTED]-5214.600 $0 $760 $0 Long Term Disability Ins [PHONE REDACTED]-5215 $0 $20 $0 Unemployment Insurance [PHONE REDACTED]-5216 $0 $380 $240 Life Insurance [PHONE REDACTED]-5217 $0 $10 $0 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $120 $90 Total Personnel Services: $0 $39,650 $29,700 Materials & Services Office Supplies [PHONE REDACTED]-5319 $0 $500 $500 Program Supplies [PHONE REDACTED]-5347 $0 $3,000 $3,000 Postage [PHONE REDACTED]-5422 $0 $100 $100 IT Support [PHONE REDACTED]-5428 $0 $9,450 $10,420 Office Equipment [PHONE REDACTED]-5443 $0 $500 $500 Natural Gas [PHONE REDACTED]-5451 $0 $850 $850 Electricity [PHONE REDACTED]-5453 $0 $1,000 $1,500 Property/Earthquake Insurance [PHONE REDACTED]-5463 $0 $2,310 $4,440 Workers' Comp [PHONE REDACTED]-5464 $0 $0 $20 Buildings Repairs & Maint [PHONE REDACTED]-5472 $0 $5,000 $5,000 Total Materials & Services: $0 $22,710 $26,330 Total Expense Objects: $0 $62,360 $56,030 Name Account ID FY2022 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 73 ---PAGE BREAK--- Parks and Facilities Maintenance - 7711 Jesse Cuomo Community Services Director Description of purpose/functions of department The Parks and Facilities Maintenance Department is responsible for maintaining parks, grounds, buildings and providing custodial services for City facilities. Commercial contracts support other facility services initiated by facilities maintenance staff. Commercially contracted facilities maintenance services include heating, ventilation, and air-conditioning (HVAC), electrical maintenance and improvements, fire protection equipment, elevator, locksmithing, roofing and painting. Description of department, including number of personnel Section consists of 9.0 FTE, 1 Parks and Facilities Maintenance Supervisor, 6 Parks and Facilities maintenance staff, and 2 Building Custodians. Description of FY 2023-24 accomplishments Built a fenced off leash dog area and picnic shelter at Senior Estates Park Overseen the installation of Dove Landing Park Replaced HVAC equipment at multiple locations: Transit Department, IS Server Room Renovations and improvements at Centennial Dog Park and Restroom Legion Park Parking lot pavement and tree planting Description of FY 2024-25 proposed focus/goals Burlingham Park improvements; lighting, shelter, walking path Oversee new park installation at Boones Crossing Oversight of Mill Creek Green Way Trail expansion Continued Park amenity improvements Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals Park acres 120 120 132 135 Park restrooms maintained 12 14 16 16 turf soccer field 0 1 1 1 Sports fields maintained (multi-use) 8 7 7 7 Playgrounds inspected weekly 9 9 10 11 Sports courts 6 12 12 14 Splash pads 1 1 1 1 Irrigation systems 25 25 26 27 Budget Summary Expenditures Community Services Parks & Facilities Maintenance Personnel Services $547,324 $626,441 $695,790 $877,060 Materials & Services $443,669 $448,270 $423,900 $510,600 Capital Outlay $5,427 $72,452 $242,000 $0 Total Parks & Facilities Maintenance: $996,420 $1,147,163 $1,361,690 $1,387,660 Total Community Services: $996,420 $1,147,163 $1,361,690 $1,387,660 Total Expenditures: $996,420 $1,147,163 $1,361,690 $1,387,660 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 74 ---PAGE BREAK--- Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $344,033 $381,357 $417,010 $503,110 Part-Time Wages [PHONE REDACTED]-5112 $4,462 $0 $0 $0 Overtime [PHONE REDACTED]-5121 $2,769 $2,695 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $162 $149 $170 $190 Social Security [PHONE REDACTED]-5212 $25,843 $29,460 $32,200 $38,810 Med & Dent Ins [PHONE REDACTED]-5213 $95,500 $121,359 $138,850 $206,680 PERS - City [PHONE REDACTED]-5214.100 $50,353 $58,036 $70,630 $85,120 PERS 6% [PHONE REDACTED]-5214.600 $19,207 $24,122 $25,020 $30,200 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $3,100 $3,749 $3,870 $4,380 Long Term Disability Ins [PHONE REDACTED]-5215 $869 $717 $580 $920 Unemployment Insurance [PHONE REDACTED]-5216 $514 $3,452 $5,420 $5,040 Life Insurance [PHONE REDACTED]-5217 $513 $466 $380 $600 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $880 $1,660 $2,010 Total Personnel Services: $547,324 $626,441 $695,790 $877,060 Materials & Services Office Supplies [PHONE REDACTED]-5319 $519 $397 $300 $300 Cleaning Supplies [PHONE REDACTED]-5321 $30,247 $40,380 $27,500 $34,000 Fuel [PHONE REDACTED]-5323 $22,370 $13,570 $17,500 $14,000 Clothing [PHONE REDACTED]-5324 $66 $0 $0 $0 Ag Supplies [PHONE REDACTED]-5325 $2,847 $8,163 $5,000 $5,000 Safety/Medical [PHONE REDACTED]-5326 $4,992 $1,592 $2,200 $2,200 Other Supplies [PHONE REDACTED]-5329 $4,555 $7,091 $10,000 $12,000 Construction Materials [PHONE REDACTED]-5331 $697 $1,065 $3,000 $3,000 Tools [PHONE REDACTED]-5338 $1,659 $2,437 $2,000 $3,000 Protective Clothing [PHONE REDACTED]-5352 $3,362 $1,635 $1,500 $2,000 Signs [PHONE REDACTED]-5363 $909 $240 $5,800 $2,500 Fertilizer [PHONE REDACTED]-5385 $2,371 $3,052 $6,000 $6,000 Garage Services [PHONE REDACTED]-5409.140 $14,650 $16,754 $18,000 $18,000 Other Professional Serv [PHONE REDACTED]-5419 $181,722 $117,835 $117,780 $119,000 Telephone/Data [PHONE REDACTED]-5421 $6,231 $6,424 $6,000 $7,000 Postage [PHONE REDACTED]-5422 $8 $1 $0 $0 IT Support [PHONE REDACTED]-5428 $17,950 $18,480 $19,800 $21,820 Work Equipment [PHONE REDACTED]-5445 $2,591 $2,225 $4,000 $4,000 Software Licenses [PHONE REDACTED]-5446 $0 $3,375 $4,500 $7,000 Leases - Other [PHONE REDACTED]-5449 $485 $2,440 $2,500 $2,500 Natural Gas [PHONE REDACTED]-5451 $5,485 $6,431 $7,700 $7,700 Electricity [PHONE REDACTED]-5453 $38,564 $57,965 $45,000 $66,700 Auto Insurance [PHONE REDACTED]-5461 $5,130 $3,425 $2,910 $6,420 Property/Earthquake Insurance [PHONE REDACTED]-5463 $9,020 $13,940 $9,700 $27,140 Workers' Comp [PHONE REDACTED]-5464 $13,600 $11,300 $10,940 $13,370 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 75 ---PAGE BREAK--- General Liability Insurance [PHONE REDACTED]-5465 $5,860 $7,150 $8,770 $8,450 Equipment Repair & Maint [PHONE REDACTED]-5471 $9,035 $12,129 $16,000 $14,000 Buildings Repairs & Maint [PHONE REDACTED]-5472 $42,356 $48,534 $35,000 $35,000 Vehicle Repair & Maint [PHONE REDACTED]-5475 $4,544 $9,130 $5,000 $5,000 Playground Repair & Maint [PHONE REDACTED]-5478 $2,295 $14,892 $6,000 $10,000 Other Repair & Maint [PHONE REDACTED]-5479 $0 $0 $0 $31,000 Urban Forestry Program [PHONE REDACTED]-5484 $8,027 $11,508 $20,000 $16,000 Registrations/Training [PHONE REDACTED]-5492 $1,374 $3,820 $2,000 $5,000 Permits/Fees [PHONE REDACTED]-5498 $151 $891 $1,500 $1,500 Total Materials & Services: $443,669 $448,270 $423,900 $510,600 Capital Outlay Parks [PHONE REDACTED]-5637 $5,427 $0 $0 $0 Passenger Vehicles [PHONE REDACTED]-5642 $0 $0 $60,000 $0 Other Equipment [PHONE REDACTED]-5649 $0 $72,452 $182,000 $0 Total Capital Outlay: $5,427 $72,452 $242,000 $0 Total Expense Objects: $996,420 $1,147,163 $1,361,690 $1,387,660 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 76 ---PAGE BREAK--- Community Services Administration - 7991 Jesse Cuomo Community Services Director Description of purpose/functions of department It is the mission of the Community Services Department to build a strong sense of community and improve the quality of life for all Woodburn residents by providing an excellent system of parks, open spaces, facilities, and leisure services, a strong collection of informational materials, opportunities for lifelong learning and by promoting community-wide literacy. Description of department, including number of personnel The department oversees approximately 34 FTE, and is responsible for operating recreation programs and special events, the Aquatic Center, Public Library, Parks and Facilities Maintenance, volunteer programs, Community Relations, and park planning and development. Community Services Administration consists of 4.5 FTE. Description of FY 2023-24 accomplishments Hosted a Spanish language radio program on Radio Poder to provide important information to the public Hosted 2nd Annual North Marion County Resource Symposium for regional non-profit information sharing and collaboration Completed and adopted Recreation and Parks Master Plan Established Community Outreach and Education Coordinator position with a focus on Youth Outreach and Education Family Resource Center served over 1500 clients to access a wide range of essential social services Description of FY 2024-25 focus/goals Update Park SDC Methodology Continued partnerships with local non-profits, faith-based organizations, health organizations and community member to address community needs Distribute $450,000 of CDBG funds for rent, mortgage and utility assistance for Woodburn, Gervais and Hubard residents Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals Park shelter rental / field rentals (hours) 98 park hrs./5,863.25 field hrs. 184 park hrs./6,477 field hrs. 250 park hrs./6,800 field hrs. 300 park hrs./7,000 field hrs. Increase park vendor permits 2 3 4 6 Urban forestry program: tree giveaway certificates issued to Woodburn residents 13 82 120 150 Budget Summary Expenditures Community Services Community Service Admin Personnel Services $430,175 $382,460 $578,400 $629,170 Materials & Services $66,929 $57,995 $71,780 $89,460 Total Community Service Admin: $497,105 $440,455 $650,180 $718,630 Total Community Services: $497,105 $440,455 $650,180 $718,630 Total Expenditures: $497,105 $440,455 $650,180 $718,630 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 77 ---PAGE BREAK--- Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $273,679 $241,663 $340,000 $379,270 Part-Time Wages [PHONE REDACTED]-5112 $2,116 $2,888 $14,150 $14,220 OR Workers' Benefit [PHONE REDACTED]-5211 $63 $49 $80 $90 Social Security [PHONE REDACTED]-5212 $20,699 $19,094 $27,730 $30,990 Med & Dent Ins [PHONE REDACTED]-5213 $54,463 $55,217 $88,790 $86,380 PERS - City [PHONE REDACTED]-5214.100 $48,184 $35,730 $68,200 $71,040 PERS 6% [PHONE REDACTED]-5214.600 $17,165 $13,175 $16,350 $22,780 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $12,407 $11,223 $16,110 $17,850 Long Term Disability Ins [PHONE REDACTED]-5215 $641 $449 $590 $640 Unemployment Insurance [PHONE REDACTED]-5216 $391 $2,074 $4,600 $3,930 Life Insurance [PHONE REDACTED]-5217 $367 $287 $380 $400 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $610 $1,420 $1,580 Total Personnel Services: $430,175 $382,460 $578,400 $629,170 Materials & Services Office Supplies [PHONE REDACTED]-5319 $63 $882 $500 $500 Other Supplies [PHONE REDACTED]-5329 $84 $1,722 $1,930 $4,500 Engineering & Architect [PHONE REDACTED]-5411 $0 $0 $1,000 $1,000 HR/Other Employee Expenses [PHONE REDACTED]-5417 $2,953 $2,341 $2,600 $2,600 Other Professional Serv [PHONE REDACTED]-5419 $20,187 $7,756 $11,050 $11,050 Telephone/Data [PHONE REDACTED]-5421 $2,814 $2,464 $2,500 $2,500 Postage [PHONE REDACTED]-5422 $271 $308 $4,000 $4,000 IT Support [PHONE REDACTED]-5428 $23,930 $15,120 $19,350 $32,240 Meals [PHONE REDACTED]-5432 $68 $0 $200 $200 Mileage [PHONE REDACTED]-5433 $119 $255 $700 $700 Travel [PHONE REDACTED]-5439 $435 $263 $600 $600 Office Equipment [PHONE REDACTED]-5443 $0 $0 $3,000 $3,000 Software Licenses [PHONE REDACTED]-5446 $0 $2,782 $2,300 $2,300 Leases - Other [PHONE REDACTED]-5449 $2,548 $1,686 $2,500 $2,500 Property/Earthquake Insurance [PHONE REDACTED]-5463 $1,950 $2,780 $480 $670 Workers' Comp [PHONE REDACTED]-5464 $2,700 $2,400 $2,190 $2,680 General Liability Insurance [PHONE REDACTED]-5465 $6,240 $8,300 $6,580 $8,120 Dues & Subscriptions [PHONE REDACTED]-5491 $579 $1,723 $800 $800 Registrations/Training [PHONE REDACTED]-5492 $675 $454 $1,500 $1,500 Printing/Binding [PHONE REDACTED]-5493 $1,313 $6,758 $8,000 $8,000 Total Materials & Services: $66,929 $57,995 $71,780 $89,460 Total Expense Objects: $497,105 $440,455 $650,180 $718,630 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 78 ---PAGE BREAK--- Planning - 511 Chris Kerr Community Development Director Description of purpose/functions of department The Planning Department oversees all long-range and current planning projects in the city. Staff is responsible for maintaining and updating the City’s Comprehensive Plan and associated master plans as well as the administration of the Woodburn Development Ordinance (WDO). The WDO provides the development standards for all uses and structures in the City. Staff is responsible for reviewing all annexations, subdivisions, design reviews, signs, and specific site development requirements. The Department coordinates closely with the Public Works and Building Divisions as well as Marion County, Woodburn Fire District, and ODOT on planning and development related issues. The Department is also tasked with staffing the City’s Planning Commission and provides assistance to the City’s Arts & Mural Committee. The Department works closely with a variety of regional and state partners to ensure all statutory requirements related to land use are adhered to. Description of department, including number of personnel Under the direction of the Community Development Director, the Planning Department includes three Planners (Senior, Planner, Associate) and shares an Administrative Specialist with the Building Department. The Department also uses a P/T archivist for filing and record- keeping, as well as an outside traffic engineer to provide technical assistance on an as-needed basis for complex transportation and traffic- related reviews.There are 5.0 FTE staff in the Planning Department. Description of FY 2023-24 accomplishments The high level of development activity that the City has been experiencing for the past three years continued unabated throughout fiscal year 2024. Development reviews included public hearings on a variety of annexations, design reviews and subdivision approvals before the Planning Commission and City Council including: Residential Annexations, Planned Developments and subdivisions, comprising over 350 new dwelling units; Numerous non-residential developments including retail, medical industrial and downtown land use approvals were reviewed and approved. Specific examples include reuse of the old City Hall building as a residential care facility, improvements at the Salud Medical Center, a remodel of the La Quinta Inn as a Holiday Inn Express, as well as new Chick-Fil-A and Taco Bell restaurants; Final platting and building permit issuance for residential units at Smith Creek, Dove Landing, Cleveland Crossing, Sprague Lane and Woodburn Place West developments; Building Permits were issued for 460 dwellings during the calendar year 2023. Critical updates to the Comprehensive Plan and long-range master plans were updated as well: In December, the City adopted a new Economic Opportunities Analysis and Buildable Lands Inventory. These studies were consultant led and involved input from ad hoc committees as well as State representatives. The final adopted plans include detailed technical analysis of the supply and demand for commercial and employment lands in the City. These documents determined that the City has a shortage of employment lands and recommend an Urban Growth Boundary adjustment to bring in the Urban Reserve area to address this shortage; In January, the City adopted a new Parks and Recreation Master Plan. This document identifies the park, open space and recreation opportunities for the community. It includes recommendations and guides future investments for the parks system; In February, after holding seven public hearings, the Council adopted new tree preservation requirements in the City. These new provisions balance the community’s desire to protect significant trees from removal with the requirements of protecting private property rights; Planning Staff also modified the City’s Planning Fee Schedule to better align with the code and more effectively address development costs. Description of FY 2024-25 proposed focus/goals The City continues to experience development activity at historic levels. Between 2022 and 2023, the City achieved an annual growth rate of 6.5%. According to the Population Research Center (PSU), among cities with populations over 10,000, Woodburn was the fastest growing city (by large measure) in the state last year. City of Woodburn I FY24-25 Adopted Budget Page 79 ---PAGE BREAK--- Percentage Population Change 2022-2023 Residential building activity at this level is expected to continue into the immediate future, however, it does appear that the supply of land available for development is becoming significantly constrained. To facilitate orderly growth, maintain employment opportunities and coordinate public facilities associated with this development is a challenge and requires strategic planning both city-wide and within the organization. The Department anticipates working on a number of long-range planning projects and Code updates in the upcoming year to address this growth. The most important project will be the preparation and submittal of a formal amendment to the City’s Urban Growth Boundary to include the Urban Reserve Area (URA). Bringing the URA into the City’s UGB is a top priority for the City Council and critically important for the community. Staff is also working on a new Transportation System Subarea Plan that will address the transportation needs in the Urban Reserve Area. Additionally, the state legislature recently adopted an expansive set of new laws whose purpose is to increase housing supply City of Woodburn I FY24-25 Adopted Budget Page 80 ---PAGE BREAK--- and lower housing costs. These new statewide mandates will require our local regulations to be modified consistent with those regulations. Finally, for the upcoming year, the Council has directed staff to update the city’s zoning regulations to address smaller items such as food trucks, signage, and the use tables. Performance Measures Goal Measures FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals Meet mandated time frames for land use reviews Render decision within 120 days (unless extension is requested) 100% 100% 100% Educate staff/decision makers on land use best practices Number of training activities provided 5 4 4 Make legally sound land use decisions Number of final decisions overturned/appealed 0 overturned, 1 appealed 0 overturned, 1 appealed 0 Improve the effectiveness of the WDO Number of code amendments 4 3 4 City of Woodburn I FY24-25 Adopted Budget Page 81 ---PAGE BREAK--- Budget Summary Expenditures Planning Planning Personnel Services $460,164 $548,206 $611,070 $678,190 Materials & Services $86,376 $131,916 $344,600 $298,970 Total Planning: $546,540 $680,123 $955,670 $977,160 Total Planning: $546,540 $680,123 $955,670 $977,160 Total Expenditures: $546,540 $680,123 $955,670 $977,160 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $314,260 $375,671 $409,370 $448,980 Part-Time Wages [PHONE REDACTED]-5112 $0 $0 $5,220 $0 Overtime [PHONE REDACTED]-5121 $666 $1,396 $0 $2,050 OR Workers' Benefit [PHONE REDACTED]-5211 $76 $82 $100 $100 Social Security [PHONE REDACTED]-5212 $24,421 $30,492 $32,510 $35,510 Med & Dent Ins [PHONE REDACTED]-5213 $36,992 $44,692 $46,570 $64,890 PERS - City [PHONE REDACTED]-5214.100 $51,304 $54,864 $71,660 $77,980 PERS 6% [PHONE REDACTED]-5214.600 $19,569 $22,881 $24,570 $27,060 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $11,249 $12,785 $12,840 $14,040 Long Term Disability Ins [PHONE REDACTED]-5215 $721 $706 $710 $770 Unemployment Insurance [PHONE REDACTED]-5216 $481 $3,217 $5,390 $4,510 Life Insurance [PHONE REDACTED]-5217 $425 $451 $460 $500 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $969 $1,670 $1,800 Total Personnel Services: $460,164 $548,206 $611,070 $678,190 Materials & Services Computer Supplies [PHONE REDACTED]-5315 $0 $545 $1,200 $1,200 Office Supplies [PHONE REDACTED]-5319 $14,524 $5,790 $13,000 $13,000 Fuel [PHONE REDACTED]-5323 $75 $69 $300 $300 Garage Services [PHONE REDACTED]-5409.140 $0 $60 $1,000 $1,000 Other Professional Serv [PHONE REDACTED]-5419 $17,396 $66,908 $260,000 $200,000 Telephone/Data [PHONE REDACTED]-5421 $2,021 $1,766 $1,600 $1,600 Postage [PHONE REDACTED]-5422 $1,056 $2,003 $2,100 $2,100 Advertising [PHONE REDACTED]-5424 $374 $700 $1,000 $1,000 Publication of Legal Note [PHONE REDACTED]-5425 $900 $2,055 $1,500 $1,500 IT Support [PHONE REDACTED]-5428 $30,970 $31,920 $39,150 $53,070 Other Communication Serv [PHONE REDACTED]-5429 $0 $0 $300 $300 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 82 ---PAGE BREAK--- Meals [PHONE REDACTED]-5432 $0 $53 $400 $400 Mileage [PHONE REDACTED]-5433 $0 $0 $500 $500 Travel [PHONE REDACTED]-5439 $3,297 $2,649 $4,000 $4,000 Leases - Other [PHONE REDACTED]-5449 $3,325 $1,619 $0 $0 Auto Insurance [PHONE REDACTED]-5461 $690 $1,425 $790 $1,220 Workers' Comp [PHONE REDACTED]-5464 $550 $500 $420 $490 General Liability Insurance [PHONE REDACTED]-5465 $7,080 $9,360 $10,040 $9,990 Vehicle Repair & Maint [PHONE REDACTED]-5475 $0 $0 $800 $800 Registrations/Training [PHONE REDACTED]-5492 $4,120 $4,494 $6,500 $6,500 Total Materials & Services: $86,376 $131,916 $344,600 $298,970 Total Expense Objects: $546,540 $680,123 $955,670 $977,160 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 83 ---PAGE BREAK--- Engineering - 651 Curtis Stultz Public Works Director Description of purpose/functions of department The Engineering Department provides comprehensive engineering and contract administration services for capital improvement projects, operations, and maintenance projects. Engineering maintains survey and mapping information; reviews and development projects for compliance with public works and engineering requirements; coordinates the activities of utility companies in the City’s right-of-way, and inspects public and private construction of streets, storm drainage systems, water lines and sewer lines. The department provides internal support to Facilities and Parks, Drinking Water, Street, Storm Water Conveyance and Wastewater (both collections and treatment). The Engineering Department is responsible for administering public contracts related to capital improvement projects, the Urban Renewal Agency and operational maintenance activities. The department also provides support for development, plan and permit review for all land use applications and building permit applications including inspection. Engineering issue right-of-way permits for both general contractors and franchise utilities, issue street tree permits, and provides general information to the public like as-builts, service lines responsibilities within the right-of-way, Marion County maps. Provides administration and administration of the contract for street sweeping services. Description of department, including number of personnel: The Engineering Division currently has 5.5 FTE, including 1 City Engineer, 2.5 Project Engineers, 1 Engineering Technician III, and 1 Engineering Technician II. Description of FY 2023-24 Accomplishments: Completed projects; I-5 Pump Station and force main, Water Tower Repainting, Well at Parr Road, West Hayes Street Improvements, 2023-2024 Street overlay improvements, elevated pedestrian crossing at Havard Drive at the intersection with Oxford Street, Emergency Sewer Main repair at Blaine Street, Phase 1 of the Storm Drainage Master Plan, TMDL update 5-year plan and one-year report, and other misc. improvements support to City Departments. Completed the civil plans for the First Street improvements & new sewer main between Harrison Street and No Name Street. Review and Inspections of public infrastructures for private development projects: Smith Creek Phase 3A & 4A, 9008 Parr Road Subdivision, Dove Landing Development, Woodland Crossing Apartments, Woodburn West Side Apartments, Templeton Apartments, Stacy Allison Ph1 Apartments, Specht Development, Sprague Lane Apartments, Marion Pointe Subdivision, La Morenita Tortilleria Bakery, and review civil plans for new proposed developments ( Kalugin Subdivision, Boones Crossing Ph6, Mill Creek Meadows, 119 N Pacific Hwy Apartments) during and after the land use phase. Complete permit issuance and inspection for Right-of-Way and Franchise Utility permits. Description of FY 2024-25 Goals: Completed projects; Storm Drainage Master Plan Ph 2, Design/Construction of Water Main replacements on various locations, Complete CIP plan for street surface improvements based on the Pavement Condition Rating, Construct street and sewer main improvements at First Street between Harrison and No Name, Design/Construction of pedestrian improvements at various location, Start the process for a new water well at the new acquired property located on the east side of I5, continue with the design of a new transmission line between the elevated tank and County Club Treatment plant, design Storm Drainage main replacements on various location. Continuous Projects: ADA sidewalk improvements, Annual Pavement Restoration, development review and support, construction oversite for ongoing new development for public right-of-way. Continue construction oversite of right of way permits for both public and franchise utilities, oversite the street tree permits, provide support to 50/50 sidewalk subside program and other divisions. Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goals Percentage of capital project contracts substantially completed within estimated construction timeline 90% 90% 100% 100% Percentage of capital projects administered within the project budget 90% 80% 80% 95% Right-of-way & Franchise Utility permits issued 194 190 324 225 Private development applications reviewed 35 40 35 35 City of Woodburn I FY24-25 Adopted Budget Page 84 ---PAGE BREAK--- Budget Summary Expenditures Engineering Engineering Personnel Services $152,256 $194,721 $272,450 $239,790 Materials & Services $106,372 $151,495 $210,390 $225,790 Total Engineering: $258,628 $346,216 $482,840 $465,580 Total Engineering: $258,628 $346,216 $482,840 $465,580 Total Expenditures: $258,628 $346,216 $482,840 $465,580 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Budget Detail Expense Objects Personnel Services Regular Wages [PHONE REDACTED]-5111 $82,187 $114,325 $159,040 $134,270 Part-Time Wages [PHONE REDACTED]-5112 $20,905 $13,861 $20,100 $22,220 Overtime [PHONE REDACTED]-5121 $92 $404 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $25 $31 $40 $20 Social Security [PHONE REDACTED]-5212 $7,671 $10,305 $13,900 $12,230 Med & Dent Ins [PHONE REDACTED]-5213 $17,311 $25,957 $29,390 $27,930 PERS - City [PHONE REDACTED]-5214.100 $17,451 $21,332 $34,990 $29,040 PERS 6% [PHONE REDACTED]-5214.600 $4,631 $4,917 $8,910 $8,060 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $1,552 $1,764 $2,650 $3,450 Long Term Disability Ins [PHONE REDACTED]-5215 $178 $219 $240 $230 Unemployment Insurance [PHONE REDACTED]-5216 $147 $1,132 $2,340 $1,570 Life Insurance [PHONE REDACTED]-5217 $105 $140 $130 $150 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $333 $720 $620 Total Personnel Services: $152,256 $194,721 $272,450 $239,790 Materials & Services Computer Supplies [PHONE REDACTED]-5315 $0 $1,097 $2,500 $3,000 Office Supplies [PHONE REDACTED]-5319 $805 $1,167 $3,000 $3,000 Fuel [PHONE REDACTED]-5323 $4,020 $4,410 $4,000 $4,000 Clothing [PHONE REDACTED]-5324 $96 $0 $2,000 $2,500 Safety/Medical [PHONE REDACTED]-5326 $628 $1,349 $1,500 $1,500 Other Supplies [PHONE REDACTED]-5329 $469 $625 $3,000 $3,000 Garage Services [PHONE REDACTED]-5409.140 $409 $1,776 $2,000 $3,000 Engineering & Architect [PHONE REDACTED]-5411 $945 $19,340 $20,000 $20,000 HR/Other Employee Expenses [PHONE REDACTED]-5417 $1,115 $20 $500 $500 Other Professional Serv [PHONE REDACTED]-5419 $6,163 $17,075 $25,000 $25,000 Telephone/Data [PHONE REDACTED]-5421 $5,257 $6,397 $5,800 $6,300 Postage [PHONE REDACTED]-5422 $236 $12 $500 $500 Advertising [PHONE REDACTED]-5424 $728 $549 $500 $1,000 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 85 ---PAGE BREAK--- IT Support [PHONE REDACTED]-5428 $44,200 $45,780 $55,460 $62,370 Travel [PHONE REDACTED]-5439 $0 $2,019 $4,000 $4,000 Software Licenses [PHONE REDACTED]-5446 $2,589 $7,911 $12,000 $12,000 Natural Gas [PHONE REDACTED]-5451 $2,656 $3,484 $3,100 $3,300 Electricity [PHONE REDACTED]-5453 $3,268 $4,451 $5,500 $6,350 Auto Insurance [PHONE REDACTED]-5461 $1,250 $1,440 $1,230 $2,250 Property/Earthquake Insurance [PHONE REDACTED]-5463 $1,930 $2,200 $2,180 $3,020 Workers' Comp [PHONE REDACTED]-5464 $8,390 $7,370 $7,090 $7,850 General Liability Insurance [PHONE REDACTED]-5465 $8,750 $12,400 $10,730 $12,550 Equipment Repair & Maint [PHONE REDACTED]-5471 $0 $35 $1,000 $1,000 Buildings Repairs & Maint [PHONE REDACTED]-5472 $783 $3,204 $16,000 $16,000 Vehicle Repair & Maint [PHONE REDACTED]-5475 $3,850 $2,098 $3,100 $3,100 Registrations/Training [PHONE REDACTED]-5492 $2,727 $4,145 $16,000 $16,000 Printing/Binding [PHONE REDACTED]-5493 $1,532 $0 $500 $500 Filing/Recording [PHONE REDACTED]-5496 $1,939 $0 $700 $700 Permits/Fees [PHONE REDACTED]-5498 $1,638 $1,142 $1,500 $1,500 Total Materials & Services: $106,372 $151,495 $210,390 $225,790 Total Expense Objects: $258,628 $346,216 $482,840 $465,580 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 86 ---PAGE BREAK--- Contingency/Ending Fund Balance - 901 Tony Turley Finance Director Description of purpose/function of department In January 2019, the City Council affirmed the General Fund contingency minimum of 25.0 percent of appropriations with a goal of achieving the balance as year-end savings occurred. The contingency is set aside for unforeseen circumstances that may arise during the fiscal year and is consistent with GFOA best practices. Contingency appropriations require City Council approval and, depending on the value of the appropriation, may require a public hearing. In addition to the contingency policy, the City has established an additional reserve category from one-time budget savings called the Shortfall Management Reserve (SMR). The SMR is intended to subsidize future shortfalls estimated in the Five-Year Forecast. Budget Detail Expense Objects Contingencies and Unappropriated Balances Contingency [PHONE REDACTED]-5921 $0 $0 $4,989,980 $5,410,010 Reserve - SMR [PHONE REDACTED]-5981.012 $0 $0 $5,687,180 $6,443,730 Reserve - Cascade Dr. Maintenance [PHONE REDACTED]-5981.014 $0 $0 $0 $0 Total Contingencies and Unappropriated Balances: $0 $0 $10,677,160 $11,853,740 Total Expense Objects: $0 $0 $10,677,160 $11,853,740 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 87 ---PAGE BREAK--- FUND SUMMARIES City of Woodburn I FY24-25 Adopted Budget Page 88 ---PAGE BREAK--- Special Revenue Funds Transit Fund Building Inspection Fund Asset Forfeiture Fund National Opioid Settlement Fund American Rescue Plan Fund Housing Rehabilitation Fund Street Fund Special Assessment Fund Lavelle Black Trust Fund Revenue Summary by Fund Transit Fund Intergovernmental $602,847 $1,732,889 $1,770,800 $3,321,060 Charges for Goods and Services $0 $24 $0 $0 Miscellaneous Revenue $7,492 $19,893 $10,000 $317,000 Transfers In $189,010 $215,000 $227,000 $336,000 Fund Balance $441,449 $476,995 $713,500 $916,000 Total Transit Fund: $1,240,798 $2,444,801 $2,721,300 $4,890,060 Building Inspection Fund Licenses and Permits $8,938,603 $2,043,119 $2,361,380 $1,540,000 Intergovernmental $1,625,523 $787,716 $1,361,000 $1,091,000 Miscellaneous Revenue $5,925 $167,255 $61,000 $251,000 Fund Balance $1,446,429 $6,466,846 $7,474,300 $8,536,540 Total Building Inspection Fund: $12,016,480 $9,464,937 $11,257,680 $11,418,540 Asset Forfeiture Miscellaneous Revenue $33 $2,845 $250 $2,700 Fund Balance $30,534 $30,600 $16,350 $29,630 Total Asset Forfeiture: $30,567 $33,445 $16,600 $32,330 National Opioid Settlement Fund Miscellaneous Revenue $0 $0 $0 $30,000 Transfers In $0 $0 $0 $200,000 Total National Opioid Settlement Fund: $0 $0 $0 $230,000 American Rescue Plan Fund Intergovernmental $2,917,813 $2,917,813 $0 $0 Miscellaneous Revenue $4,359 $83,728 $30,000 $0 Fund Balance $0 $1,742,954 $2,220,390 $1,917,660 Total American Rescue Plan Fund: $2,922,171 $4,744,495 $2,250,390 $1,917,660 Housing Rehab Fund Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 89 ---PAGE BREAK--- Miscellaneous Revenue $42 $701 $400 $1,300 Other Financing Sources $7,497 $0 $10,000 $8,000 Fund Balance $25,980 $30,490 $27,890 $45,790 Total Housing Rehab Fund: $33,519 $31,191 $38,290 $55,090 Street Fund Taxes $107,598 $118,032 $110,000 $110,000 Franchise Fees $391,088 $465,335 $420,000 $508,000 Licenses and Permits $369 $67 $400 $100 Intergovernmental $2,067,950 $2,073,000 $2,075,000 $2,380,000 Miscellaneous Revenue $49,532 $197,664 $100,500 $175,500 Transfers In $90,000 $90,000 $90,000 $150,000 Fund Balance $0 $6,134,288 $4,369,310 $6,909,170 Total Street Fund: $2,706,536 $9,078,385 $7,165,210 $10,232,770 Special Assessment Fund Miscellaneous Revenue $2,474 $3,330 $2,300 $3,100 Fund Balance $34,955 $37,429 $39,960 $44,670 Total Special Assessment Fund: $37,429 $40,759 $42,260 $47,770 Lavelle Black Trust Fund Miscellaneous Revenue $72 $800 $500 $1,000 Fund Balance $33,311 $33,270 $32,690 $35,820 Total Lavelle Black Trust Fund: $33,383 $34,070 $33,190 $36,820 Total: $19,020,883 $25,872,082 $23,524,920 $28,861,040 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Summary by Fund Transit Fund Personnel Services $548,491 $701,065 $963,780 $1,106,590 Materials & Services $208,511 $404,914 $259,260 $288,960 Capital Outlay $0 $416,617 $718,000 $2,624,940 Transfers Out $6,800 $8,800 $0 $0 Contingencies and Unappropriated Balances $0 $0 $780,260 $869,570 Total Transit Fund: $763,802 $1,531,395 $2,721,300 $4,890,060 Building Inspection Fund Personnel Services $663,462 $831,062 $1,019,290 $989,810 Materials & Services $4,878,402 $1,320,064 $1,720,070 $1,364,970 Capital Outlay $0 $33,537 $340,000 $0 Transfers Out $7,770 $8,840 $0 $420,000 Contingencies and Unappropriated Balances $0 $0 $8,178,320 $8,643,760 Total Building Inspection Fund: $5,549,634 $2,193,504 $11,257,680 $11,418,540 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 90 ---PAGE BREAK--- Asset Forfeiture Materials & Services $0 $0 $16,600 $32,330 Total Asset Forfeiture: $0 $0 $16,600 $32,330 National Opioid Settlement Fund Materials & Services $0 $0 $0 $230,000 Total National Opioid Settlement Fund: $0 $0 $0 $230,000 American Rescue Plan Fund Materials & Services $122,648 $1,525,911 $281,220 $240,500 Transfers Out $1,056,570 $474,710 $1,254,250 $1,677,160 Contingencies and Unappropriated Balances $0 $0 $714,920 $0 Total American Rescue Plan Fund: $1,179,218 $2,000,621 $2,250,390 $1,917,660 Housing Rehab Fund Personnel Services $2,752 $2,898 $3,130 $3,240 Materials & Services $276 $0 $35,160 $51,850 Total Housing Rehab Fund: $3,028 $2,898 $38,290 $55,090 Street Fund Personnel Services $948,241 $1,210,425 $1,308,380 $1,379,310 Materials & Services $679,899 $1,289,980 $1,463,560 $2,206,340 Capital Outlay $0 $0 $157,500 $280,000 Transfers Out $60,820 $2,032,760 $60,000 $2,067,000 Contingencies and Unappropriated Balances $0 $0 $4,175,770 $4,300,120 Total Street Fund: $1,688,960 $4,533,165 $7,165,210 $10,232,770 Special Assessment Fund Materials & Services $0 $0 $2,300 $2,500 Contingencies and Unappropriated Balances $0 $0 $39,960 $45,270 Total Special Assessment Fund: $0 $0 $42,260 $47,770 Lavelle Black Trust Fund Materials & Services $113 $0 $7,500 $7,500 Contingencies and Unappropriated Balances $0 $0 $25,690 $29,320 Total Lavelle Black Trust Fund: $113 $0 $33,190 $36,820 Total: $9,184,755 $10,261,584 $23,524,920 $28,861,040 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 91 ---PAGE BREAK--- Transit Fund - 110 Department/Department Number: Transit - 671 Divisions: Fixed Route Transit - 4711 & Dial-A-Ride - 4712 Department Director: Jim Row Budget Narrative Description of purpose/function of department Woodburn Transit Service (WTS) provides safe and reliable public transportation for Woodburn residents and those traveling within the Woodburn region. The system was built with a focus on seniors, people with disabilities and those who do not have reliable transportation options, and strives to provide customers traveling to and from Woodburn with efficient and convenient regional transportation connections. WTS provides fixed route and paratransit services seven days a week. Description of department, including number of personnel The Transit Fund has 13.3 FTE, consisting of a full-time Transit Manager, 1 full-time Lead Dispatcher, 3 full-time Drivers/Dispatchers, 17 part- time Drivers/Dispatchers (8.5 FTE) and a Vehicle Custodian. One Management Analyst and 1 Utility Worker II are shared with other departments. Description of FY 2023-24 Accomplishments Updated the City’s 2010 Transit Development Plan and included a community needs assessment Continued to provide fareless rides supported with grant funding Added new signage to existing bus shelters Replaced older vehicles in the fleet with new ones, including a 32-passenger bus, two cut-a-ways used for Dial-A-Ride, and minivan used for out-of-town medical transportation Description of FY 2024-25 Proposed Focus/Goals Continue to secure external funding to support WTS’ vehicle replacements and operations Continue to provide fareless WTS rides Develop new route to serve workers in Woodburn’s industrial areas, west of I-5 Add bus shelters to new housing developments for a convenient transportation option Purchase WTS' first electric bus and add charging station infrastructure Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goal Passengers, Fixed Route (weekday) 0 13,878 15,000 16,000 Passengers, Dial-a-Ride (weekday) 5,043 7,862 8,500 9,500 Passengers, Medical Out-of-Town 590 1,974 2,200 3,000 Passengers, Express Route 14,627 15,515 18,000 19,000 Passengers, Weekend Fixed 2,865 5,878 6,000 7,000 Passengers, Weekend Dial-a-Ride 632 1,295 1,400 1,500 City of Woodburn I FY24-25 Adopted Budget Page 92 ---PAGE BREAK--- Revenue Summary Transit Fund Intergovernmental $602,847 $1,732,889 $1,770,800 $3,321,060 Charges for Goods and Services $0 $24 $0 $0 Miscellaneous Revenue $7,492 $19,893 $10,000 $317,000 Transfers In $189,010 $215,000 $227,000 $336,000 Fund Balance $441,449 $476,995 $713,500 $916,000 Total Transit Fund: $1,240,798 $2,444,801 $2,721,300 $4,890,060 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Summary Expense Objects Personnel Services $548,491 $701,065 $963,780 $1,106,590 Materials & Services $208,511 $404,914 $259,260 $288,960 Capital Outlay $0 $416,617 $718,000 $2,624,940 Transfers Out $6,800 $8,800 $0 $0 Contingencies and Unappropriated Balances $0 $0 $780,260 $869,570 Total Expense Objects: $763,802 $1,531,395 $2,721,300 $4,890,060 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Revenue Sources and Other Discussion Transfers In is a transfer of $150,000 from the General Fund, which is an annual subsidy, and a transfer of $186,000 from the American Rescue Plan Fund. Intergovernmental contains various competitive state and federal grants received for transit operations. These are adjusted year over year according to historical analysis and limitations on the particular grant. The July 1, 2018 implementation of the new statewide transit tax was first shown in the FY 2018-19 budget and continues in FY 2024-25. City of Woodburn I FY24-25 Adopted Budget Page 93 ---PAGE BREAK--- Revenue Detail Revenue Source Intergovernmental Federal Grants [PHONE REDACTED] $60,899 $253,987 $272,000 $1,824,150 5310 Discretionary Ops [PHONE REDACTED].601 $8,294 $85,025 $70,300 $72,440 5311 Formula Operation [PHONE REDACTED].603 $20,834 $500,488 $167,500 $167,500 Veh Prev Maint [PHONE REDACTED].605 $7,106 $69,255 $37,000 $40,650 State Grants [PHONE REDACTED] $42,103 $138,010 $125,000 $423,670 STF Formula [PHONE REDACTED].601 $217,000 $217,000 $0 $0 Statewide Transit [PHONE REDACTED] $246,611 $469,124 $1,099,000 $792,650 Total Intergovernmental: $602,847 $1,732,889 $1,770,800 $3,321,060 Charges for Goods and Services Dial a Ride Daily [PHONE REDACTED] $0 $24 $0 $0 Total Charges for Goods and Services: $0 $24 $0 $0 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $2,335 $10,244 $4,000 $11,000 Change in Fair Value of Investments [PHONE REDACTED] -$1,674 $386 $0 $0 Donations-Transit [PHONE REDACTED] $6,017 $9,327 $6,000 $6,000 Sale of Surplus Property [PHONE REDACTED] $725 $0 $0 $0 Gain/Loss on Sale [PHONE REDACTED] $0 -$64 $0 $0 Other Miscellaneous Income [PHONE REDACTED] $90 $0 $0 $300,000 Total Miscellaneous Revenue: $7,492 $19,893 $10,000 $317,000 Transfers In Transfer From General Fund [PHONE REDACTED].001 $150,000 $150,000 $100,000 $150,000 Transfer from American Rescue Plan Fund [PHONE REDACTED].136 $39,010 $65,000 $127,000 $186,000 Total Transfers In: $189,010 $215,000 $227,000 $336,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $441,449 $476,995 $713,500 $916,000 Total Fund Balance: $441,449 $476,995 $713,500 $916,000 Total Revenue Source: $1,240,798 $2,444,801 $2,721,300 $4,890,060 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 94 ---PAGE BREAK--- Expenditure Detail Expenditures Transit Fixed Route Transit Personnel Services Regular Wages [PHONE REDACTED]-5111 $237,470 $357,646 $265,670 $342,570 Part-Time Wages [PHONE REDACTED]-5112 $159,136 $153,336 $222,880 $207,060 Overtime [PHONE REDACTED]-5121 $1,851 $4,579 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $187 $230 $210 $210 Social Security [PHONE REDACTED]-5212 $30,071 $43,343 $37,580 $42,300 Med & Dent Ins [PHONE REDACTED]-5213 $41,616 $57,329 $42,730 $96,830 PERS - City [PHONE REDACTED]-5214.100 $57,115 $67,347 $76,350 $95,310 PERS 6% [PHONE REDACTED]-5214.600 $13,425 $2,544 $12,890 $20,550 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $6,161 $7,498 $5,310 $6,790 Long Term Disability Ins [PHONE REDACTED]-5215 $542 $630 $460 $590 Unemployment Insurance [PHONE REDACTED]-5216 $599 $4,812 $6,330 $5,490 Life Insurance [PHONE REDACTED]-5217 $318 $407 $270 $370 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $1,363 $2,000 $2,200 Total Personnel Services: $548,491 $701,065 $672,680 $820,270 Materials & Services Office Supplies [PHONE REDACTED]-5319 $851 $1,174 $750 $750 Fuel [PHONE REDACTED]-5323 $43,338 $56,855 $27,000 $63,000 Clothing [PHONE REDACTED]-5324 $2,051 $479 $600 $350 Safety/Medical [PHONE REDACTED]-5326 $1,056 $132 $750 $350 Other Supplies [PHONE REDACTED]-5329 $304 $97 $1,000 $0 Tires/Parts [PHONE REDACTED]-5337 $0 $0 $500 $1,100 Garage Services [PHONE REDACTED]-5409.140 $6,787 $18,938 $8,500 $3,000 Accounting/Auditing [PHONE REDACTED]-5414 $485 $626 $350 $1,095 HR/Other Employee Expenses [PHONE REDACTED]-5417 $0 $20 $250 $250 Other Professional Serv [PHONE REDACTED]-5419 $4,844 $164,637 $1,000 $800 Telephone/Data [PHONE REDACTED]-5421 $5,686 $5,919 $2,650 $3,700 Postage [PHONE REDACTED]-5422 $23 $47 $50 $50 Advertising [PHONE REDACTED]-5424 $369 $39 $500 $250 IT Support [PHONE REDACTED]-5428 $25,200 $26,040 $16,430 $20,840 Meals [PHONE REDACTED]-5432 $0 $34 $250 $250 Mileage [PHONE REDACTED]-5433 $3,981 $3,922 $1,000 $250 Travel [PHONE REDACTED]-5439 $0 $0 $500 $500 Software Licenses [PHONE REDACTED]-5446 $6,125 $7,980 $3,500 $3,500 Internal Rent [PHONE REDACTED]-5448 $7,010 $7,870 $4,430 $3,910 Natural Gas [PHONE REDACTED]-5451 $1,471 $1,625 $1,450 $1,450 Electricity [PHONE REDACTED]-5453 $2,202 $3,336 $1,750 $6,680 Auto Insurance [PHONE REDACTED]-5461 $20,980 $24,030 $9,560 $17,550 Property/Earthquake Insurance [PHONE REDACTED]-5463 $810 $1,190 $1,180 $820 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 95 ---PAGE BREAK--- Workers' Comp [PHONE REDACTED]-5464 $20,380 $15,070 $8,790 $9,200 General Liability Insurance [PHONE REDACTED]-5465 $7,490 $8,460 $5,340 $5,920 Equipment Repair & Maint [PHONE REDACTED]-5471 $290 $1,453 $750 $250 Buildings Repairs & Maint [PHONE REDACTED]-5472 $1,060 $60 $500 $500 Vehicle Repair & Maint [PHONE REDACTED]-5475 $43,197 $49,773 $26,000 $26,000 Accident Repair [PHONE REDACTED]-5480 $0 $0 $250 $250 Dues & Subscriptions [PHONE REDACTED]-5491 $631 $690 $500 $350 Registrations/Training [PHONE REDACTED]-5492 $0 $2,792 $2,250 $2,000 Printing/Binding [PHONE REDACTED]-5493 $1,036 $1,133 $400 $200 Banking Fees & Charges [PHONE REDACTED]-5500 $853 $495 $0 $0 Total Materials & Services: $208,511 $404,914 $128,730 $175,115 Capital Outlay Passenger Vehicles [PHONE REDACTED]-5642 $0 $416,617 $340,000 $2,522,940 Other Equipment [PHONE REDACTED]-5649 $0 $0 $20,000 $20,000 Total Capital Outlay: $0 $416,617 $360,000 $2,542,940 Total Fixed Route Transit: $757,002 $1,522,595 $1,161,410 $3,538,325 Dial-A-Ride Personnel Services Regular Wages [PHONE REDACTED]-5111 $0 $0 $87,010 $106,390 Part-Time Wages [PHONE REDACTED]-5112 $0 $0 $128,540 $86,090 OR Workers' Benefit [PHONE REDACTED]-5211 $0 $0 $100 $80 Social Security [PHONE REDACTED]-5212 $0 $0 $16,600 $14,960 Med & Dent Ins [PHONE REDACTED]-5213 $0 $0 $17,670 $32,610 PERS - City [PHONE REDACTED]-5214.100 $0 $0 $30,130 $33,940 PERS 6% [PHONE REDACTED]-5214.600 $0 $0 $5,220 $6,390 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $0 $0 $1,910 $2,840 Long Term Disability Ins [PHONE REDACTED]-5215 $0 $0 $160 $190 Unemployment Insurance [PHONE REDACTED]-5216 $0 $0 $2,800 $1,940 Life Insurance [PHONE REDACTED]-5217 $0 $0 $100 $130 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $0 $860 $760 Total Personnel Services: $0 $0 $291,100 $286,320 Materials & Services Office Supplies [PHONE REDACTED]-5319 $0 $0 $750 $1,000 Fuel [PHONE REDACTED]-5323 $0 $0 $27,000 $18,000 Clothing [PHONE REDACTED]-5324 $0 $0 $600 $600 Safety/Medical [PHONE REDACTED]-5326 $0 $0 $750 $750 Other Supplies [PHONE REDACTED]-5329 $0 $0 $1,000 $1,000 Tires/Parts [PHONE REDACTED]-5337 $0 $0 $500 $500 Garage Services [PHONE REDACTED]-5409.140 $0 $0 $8,500 $3,000 Accounting/Auditing [PHONE REDACTED]-5414 $0 $0 $350 $1,095 HR/Other Employee Expenses [PHONE REDACTED]-5417 $0 $0 $250 $250 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 96 ---PAGE BREAK--- Other Professional Serv [PHONE REDACTED]-5419 $0 $0 $1,000 $500 Telephone/Data [PHONE REDACTED]-5421 $0 $0 $2,650 $3,700 Postage [PHONE REDACTED]-5422 $0 $0 $50 $50 Advertising [PHONE REDACTED]-5424 $0 $0 $500 $250 IT Support [PHONE REDACTED]-5428 $0 $0 $16,420 $20,830 Meals [PHONE REDACTED]-5432 $0 $0 $250 $250 Mileage [PHONE REDACTED]-5433 $0 $0 $5,000 $1,500 Travel [PHONE REDACTED]-5439 $0 $0 $500 $1,500 Software Licenses [PHONE REDACTED]-5446 $0 $0 $3,500 $6,630 Internal Rent [PHONE REDACTED]-5448 $0 $0 $4,430 $3,910 Natural Gas [PHONE REDACTED]-5451 $0 $0 $1,450 $1,450 Electricity [PHONE REDACTED]-5453 $0 $0 $1,750 $2,170 Auto Insurance [PHONE REDACTED]-5461 $0 $0 $9,560 $17,540 Property/Earthquake Insurance [PHONE REDACTED]-5463 $0 $0 $0 $820 Workers' Comp [PHONE REDACTED]-5464 $0 $0 $8,780 $9,190 General Liability Insurance [PHONE REDACTED]-5465 $0 $0 $5,340 $5,910 Equipment Repair & Maint [PHONE REDACTED]-5471 $0 $0 $750 $750 Buildings Repairs & Maint [PHONE REDACTED]-5472 $0 $0 $500 $500 Vehicle Repair & Maint [PHONE REDACTED]-5475 $0 $0 $26,000 $8,000 Accident Repair [PHONE REDACTED]-5480 $0 $0 $250 $250 Dues & Subscriptions [PHONE REDACTED]-5491 $0 $0 $500 $500 Registrations/Training [PHONE REDACTED]-5492 $0 $0 $1,250 $1,250 Printing/Binding [PHONE REDACTED]-5493 $0 $0 $400 $200 Total Materials & Services: $0 $0 $130,530 $113,845 Capital Outlay Passenger Vehicles [PHONE REDACTED]-5642 $0 $0 $358,000 $82,000 Total Capital Outlay: $0 $0 $358,000 $82,000 Total Dial-A-Ride: $0 $0 $779,630 $482,165 Operating Transfer Out Transfers Out Transfer to Reserve for PERS [PHONE REDACTED]-5811.693 $6,800 $8,800 $0 $0 Total Transfers Out: $6,800 $8,800 $0 $0 Total Operating Transfer Out: $6,800 $8,800 $0 $0 Total Transit: $763,802 $1,531,395 $1,941,040 $4,020,490 Ending Fund Balance Contingencies and Unappropriated Balances Contingency [PHONE REDACTED]-5921 $0 $0 $780,260 $869,570 Total Contingencies and Unappropriated Balances: $0 $0 $780,260 $869,570 Total Ending Fund Balance: $0 $0 $780,260 $869,570 Total Expenditures: $763,802 $1,531,395 $2,721,300 $4,890,060 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 97 ---PAGE BREAK--- Building Inspection Fund - 123 Department/Department Number: Building - 521 Division: Building Inspection - 2241 Department Director: Chris Kerr Budget Narrative Major Functions Provided by the Building Department: The Building Department, as part of the Community Development Department, provides permitting, plan review and inspection services to the Woodburn Community. Building Department staff partner with Planning, Public Works, and Woodburn Fire Department to effectively coordinate and process building applications, plan reviews and permits. The Department also provides on-site inspection services as part of the permitting process to ensure safe and sustainable building practices as required by the State of Oregon Building Codes Division. As a service to the Woodburn School District and the State of Oregon, the Building Department collects and administers the Construction Excise Tax and the State Surcharge Tax to all applicable permits. and quarterly reports are assembled and presented to the City Council and the State of Oregon for monitoring of permit activity. Department and Personnel: The Building Department currently consists of a Building Official, 3.0 Building Inspector/Plans Examiner II, and III) positions, 1.0 Permit Technician II, a 0.5 Plans Examiner, and a 0.5 administrative position for a total of 6 FTE. A part-time archivist position was added to archive completed building permits and plans. The Building Department continues to experience record growth with increased commercial and industrial projects last year, continued multi-family growth, with steady single-family permit activity in 2023, for continuous workload in building permit activity. Current staff continue to provide uninterrupted building development services during this time of elevated building activity. 2023-24 Accomplishments: New construction activity consisted of permits issued for a couple new commercial buildings (La Morenita Tortilla Factory and AWARE Food Bank), 2 large industrial additions to the Do It Best and Townsend Farms buildings, 2 new fast-food restaurants, and the automation permit for the Amazon building. Approximately 400 new multi-family units (Sprague, Woodburn Place West, Hardcastle, and Stacy Allison), and 100 new single-family dwellings. Continue coordination with Clair Company, Inc. for on-going plan review services of the 3.8 million square foot Amazon, e-distribution facility. Many revisions were reviewed to accommodate Amazons mezzanine changes as well as the conveyor equipment installation. The Building Department partnered with the Woodburn Library in recognition of Building Safety Month. The Building Department introduced a few building staff and presented about building safety on construction sites. Staff also assisted the library patrons and volunteers with a fun cardboard building project and issued replica certificates of occupancy and stickers for their creative building projects. The Building Department also held a virtual campaign to observe national Building Safety month, encouraging the community to raise awareness about the importance of building safety with different safety topics each week. Through the Building Department website and the library, adults and kids were able to engage in national building safety month. Working with DECA, Inc. and other City staff to coordinate a new design and construction of the City Hall basement to support the growth of the City’s Building and Administrative Departments. The planning and design phase of the project started in October 2023, with an estimated date of completion in September of 2024. Adoption of the new 2023 Oregon Residential Specialty Code (ORSC) by the mandatory State adoption date of April 1, 2024. Provide continuing education and training for all building inspection and plan review staff, who are state-certified in the Oregon Residential Specialty Code. Initial demonstration and review of the DigiPlan, digital plan review, software to integrate with the current permitting system. Signed contract with Trupoint Solutions for the scheduled digital plan review integration. Goals: Successfully maintain and manage the continued growth in building permits, plan review, and inspections while continuing to offer quality customer service; continues to be the primary focus of the department. The Building Department expects permit numbers to steady while continuing to see increased inspection numbers for the permits issued. Provide continuing education and training to keep permitting, inspection, and plan review staff up to date on required certifications as well as industry changes. Continue with the Remodel of the City Hall Basement to better accommodate building inspection/plan review staff. Continue with the implementation process for on-line, paperless plan review, that integrates with the current permitting system, and provide digital plan review training for staff. City of Woodburn I FY24-25 Adopted Budget Page 98 ---PAGE BREAK--- *Project Amazon ($470,967,470 valuation/ 4 permits) is not included in FY 2021-2022, to appropriately show the building valuation to permit issued trend. Revenue Summary Building Inspection Fund Licenses and Permits $8,938,603 $2,043,119 $2,361,380 $1,540,000 Intergovernmental $1,625,523 $787,716 $1,361,000 $1,091,000 Miscellaneous Revenue $5,925 $167,255 $61,000 $251,000 Fund Balance $1,446,429 $6,466,846 $7,474,300 $8,536,540 Total Building Inspection Fund: $12,016,480 $9,464,937 $11,257,680 $11,418,540 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Summary Expense Objects Personnel Services $663,462 $831,062 $1,019,290 $989,810 Materials & Services $4,878,402 $1,320,064 $1,720,070 $1,364,970 Capital Outlay $0 $33,537 $340,000 $0 Transfers Out $7,770 $8,840 $0 $420,000 Contingencies and Unappropriated Balances $0 $0 $8,178,320 $8,643,760 Total Expense Objects: $5,549,634 $2,193,504 $11,257,680 $11,418,540 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 99 ---PAGE BREAK--- Revenue Detail Revenue Source Licenses and Permits Building Permits [PHONE REDACTED].101 $3,221,101 $696,952 $816,200 $570,000 Mechanical Permits [PHONE REDACTED].102 $175,273 $114,936 $60,000 $80,000 Plan Check Fees [PHONE REDACTED].105 $3,577,840 $878,475 $967,240 $600,000 Fire Check Fees [PHONE REDACTED].106 $1,829,288 $278,408 $445,940 $225,000 M.C. Admin Fee [PHONE REDACTED].108 $342 $0 $0 $0 Plan Check--Mechanical [PHONE REDACTED].109 $83,228 $44,860 $30,000 $33,000 CET Administrative Fee [PHONE REDACTED].110 $50,632 $28,738 $40,000 $30,000 Demo Permits [PHONE REDACTED].111 $900 $750 $2,000 $2,000 Total Licenses and Permits: $8,938,603 $2,043,119 $2,361,380 $1,540,000 Intergovernmental Construction Excise Tax [PHONE REDACTED] $1,217,510 $690,042 $1,200,000 $1,000,000 State Surcharge [PHONE REDACTED].159 $408,013 $97,674 $160,000 $90,000 State Manufactured Home Fee [PHONE REDACTED].259 $0 $0 $1,000 $1,000 Total Intergovernmental: $1,625,523 $787,716 $1,361,000 $1,091,000 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $36,017 $166,883 $60,000 $250,000 Change in Fair Value of Investments [PHONE REDACTED] -$30,603 -$771 $0 $0 Other Miscellaneous Income [PHONE REDACTED] $511 $1,143 $1,000 $1,000 Total Miscellaneous Revenue: $5,925 $167,255 $61,000 $251,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $1,446,429 $6,466,846 $7,474,300 $8,536,540 Total Fund Balance: $1,446,429 $6,466,846 $7,474,300 $8,536,540 Total Revenue Source: $12,016,480 $9,464,937 $11,257,680 $11,418,540 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 100 ---PAGE BREAK--- Expenditure Detail Expenditures Building Personnel Services Regular Wages [PHONE REDACTED]-5111 $427,125 $527,772 $626,370 $616,100 Part-Time Wages [PHONE REDACTED]-5112 $7,101 $21,669 $37,390 $33,650 Overtime [PHONE REDACTED]-5121 $5,902 $3,539 $0 $5,030 OR Workers' Benefit [PHONE REDACTED]-5211 $109 $136 $160 $140 Social Security [PHONE REDACTED]-5212 $32,536 $43,061 $51,410 $50,790 Med & Dent Ins [PHONE REDACTED]-5213 $89,199 $101,056 $130,200 $113,420 PERS - City [PHONE REDACTED]-5214.100 $66,016 $83,082 $113,550 $112,240 PERS 6% [PHONE REDACTED]-5214.600 $24,589 $33,370 $37,580 $37,260 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $8,657 $9,562 $9,770 $10,550 Long Term Disability Ins [PHONE REDACTED]-5215 $1,007 $1,006 $970 $930 Unemployment Insurance [PHONE REDACTED]-5216 $619 $4,783 $8,620 $6,540 Life Insurance [PHONE REDACTED]-5217 $603 $648 $620 $570 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $1,377 $2,650 $2,590 Total Personnel Services: $663,462 $831,062 $1,019,290 $989,810 Materials & Services Computer Supplies [PHONE REDACTED]-5315 $0 $2,223 $5,000 $15,000 Office Supplies [PHONE REDACTED]-5319 $20,946 $13,081 $15,000 $15,000 Fuel [PHONE REDACTED]-5323 $2,779 $3,640 $5,000 $5,000 Garage Services [PHONE REDACTED]-5409.140 $474 $664 $1,250 $1,250 Accounting/Auditing [PHONE REDACTED]-5414 $1,455 $1,879 $1,800 $2,930 Other Professional Serv [PHONE REDACTED]-5419 $3,074,474 $54,724 $200,000 $100,000 Telephone/Data [PHONE REDACTED]-5421 $4,926 $4,306 $5,000 $5,000 Postage [PHONE REDACTED]-5422 $15 $17 $50 $50 IT Support [PHONE REDACTED]-5428 $29,290 $31,500 $42,300 $46,620 Mileage [PHONE REDACTED]-5433 $0 $5 $0 $0 Travel [PHONE REDACTED]-5439 $0 $1,117 $1,700 $1,700 Internal Rent [PHONE REDACTED]-5448 $8,780 $7,940 $9,430 $9,240 Auto Insurance [PHONE REDACTED]-5461 $1,920 $1,690 $1,870 $2,960 Workers' Comp [PHONE REDACTED]-5464 $6,710 $5,810 $4,850 $5,430 General Liability Insurance [PHONE REDACTED]-5465 $6,360 $6,930 $8,670 $10,590 Vehicle Repair & Maint [PHONE REDACTED]-5475 $337 $299 $1,050 $1,050 Refunds [PHONE REDACTED]-5490 $0 $0 $5,000 $5,000 Dues & Subscriptions [PHONE REDACTED]-5491 $1,728 $1,325 $2,000 $15,000 Registrations/Training [PHONE REDACTED]-5492 $2,440 $4,945 $10,000 $10,000 St Mfg Fee [PHONE REDACTED]-5498.259 $0 $0 $500 $500 State Surc [PHONE REDACTED]-5498.359 $346,917 $156,707 $160,000 $90,000 Construction Excise Tax [PHONE REDACTED]-5498.459 $1,246,765 $941,137 $1,200,000 $1,000,000 Banking Fees & Charges [PHONE REDACTED]-5500 $122,087 $80,125 $38,950 $22,000 Interest for CET [PHONE REDACTED]-5729 $0 $0 $650 $650 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 101 ---PAGE BREAK--- Total Materials & Services: $4,878,402 $1,320,064 $1,720,070 $1,364,970 Capital Outlay Other Improvements [PHONE REDACTED]-5639 $0 $4,715 $300,000 $0 Passenger Vehicles [PHONE REDACTED]-5642 $0 $28,822 $40,000 $0 Total Capital Outlay: $0 $33,537 $340,000 $0 Transfers Out Transfer to General Cap Const Fund [PHONE REDACTED]-5811.358 $0 $0 $0 $420,000 Transfer to Reserve for PERS [PHONE REDACTED]-5811.693 $7,770 $8,840 $0 $0 Total Transfers Out: $7,770 $8,840 $0 $420,000 Total Building: $5,549,634 $2,193,504 $3,079,360 $2,774,780 Ending Fund Balance Contingencies and Unappropriated Balances Contingency [PHONE REDACTED]-5921 $0 $0 $8,178,320 $8,643,760 Total Contingencies and Unappropriated Balances: $0 $0 $8,178,320 $8,643,760 Total Ending Fund Balance: $0 $0 $8,178,320 $8,643,760 Total Expenditures: $5,549,634 $2,193,504 $11,257,680 $11,418,540 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 102 ---PAGE BREAK--- Asset Forfeiture Fund - 132 Department/Department Number: Police - 211 Division: Detectives - 2131 Department Director: Martin Pilcher Budget Narrative Description of purpose/functions The Asset Forfeiture fund allows for and sets the procedure for the seizure of private properties that are the product of illegal drug activity, and for the expenditure of the proceeds by the City for illegal drug activity investigations and subsequent arrests. Description of department and number of personnel The Criminal Investigations Division of the Police Department manages and operates this program. Revenue Detail Revenue Source Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $104 $388 $250 $900 Change in Fair Value of Investments [PHONE REDACTED] -$71 $0 $0 Confiscated Cash [PHONE REDACTED] $0 $31 $0 $0 Sale of Confiscated Prop [PHONE REDACTED] $0 $2,429 $0 $1,800 Total Miscellaneous Revenue: $33 $2,845 $250 $2,700 Fund Balance Beginning Fund Balance [PHONE REDACTED] $15,267 $15,300 $16,350 $29,630 Beginning Fund Balance 132-3081 $15,267 $15,300 $0 $0 Total Fund Balance: $30,534 $30,600 $16,350 $29,630 Total Revenue Source: $30,567 $33,445 $16,600 $32,330 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Police Detectives Materials & Services Other Supplies [PHONE REDACTED]-5329 $0 $16,600 $32,330 Total Materials & Services: $0 $16,600 $32,330 Total Detectives: $0 $16,600 $32,330 Total Police: $0 $16,600 $32,330 Total Expenditures: $0 $16,600 $32,330 Name Account ID FY2022 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 103 ---PAGE BREAK--- National Opioid Settlement Fund - 133 Department/Department Number: Administrator - 101 Division: City Administrator - 1211 Department Director: Scott Derickson Budget Narrative Description of purpose/functions The National Opioid Settlement Fund was created to manage funds that have been secured through nationwide settlements between states and local political subdivisions and pharmaceutical distributors, manufacturers, and pharmacy chains. In all, global settlements have been reached with McKesson, Cardinal Health, and Amerisource Bergen (Distributors); Janssen Pharmaceuticals, Inc. and its parent company Johnson & Johnson, Allergan, and Teva (Manufacturers); and CVS, Walgreens, and Walmart (Pharmacy Chains). Funds from these settlements will be received by the City in annual payments over the next 6 to 18 years, and perhaps longer if and when additional settlements are reached with other opioid-related enterprises. The amount of settlement funds the City expects to receive is based upon an intra-state allocation set out under the State of Oregon Subdivision Agreement Regarding the Distribution and Use of Settlement Funds, which the Council authorized approval of in December 2021. Funds received through these settlements can be expended by the City on a wide variety of opioid prevention, treatment, and recovery strategies, which will be prioritized and approved by the City Council. Because the City expects to receive ongoing annual payments as a result of the settlements, and the use of these funds is restricted to opioid- remediation efforts, this fund was established to track and manage the use of the funds appropriately. Description of department and number of personnel This fund was established in FY 2024-25. No new staffing costs are associated with this fund. Goals Secure and manage funds pursuant to the requirements of the settlements. Establish a community-led spending plan for settlement funds and comply with ongoing reporting requirements for those expenditures. Revenue Detail Revenue Source Miscellaneous Revenue National Opioid Settlement [PHONE REDACTED].108 $30,000 Total Miscellaneous Revenue: $30,000 Transfers In Transfer From General Fund [PHONE REDACTED].001 $200,000 Total Transfers In: $200,000 Total Revenue Source: $230,000 Name Account ID FY2025 Budget Expenditure Detail Expenditures Administration City Administrator Materials & Services Other Professional Serv [PHONE REDACTED]-5419 $230,000 Total Materials & Services: $230,000 Total City Administrator: $230,000 Total Administration: $230,000 Total Expenditures: $230,000 Name Account ID FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 104 ---PAGE BREAK--- American Rescue Plan Fund - 136 Department/Department Number: Administrator - 101 Division: City Administrator - 1211 Department Director: Scott Derickson Budget Narrative Description of purpose/functions The American Rescue Plan provides $21.6 billion for states, territories, and local governments to provide additional relief to address the continued impact of COVID-19 coronavirus disease 2019) on the economy, public health, state and local governments, individuals, and businesses. $5.83 million was paid to the City over the course of FY 2020-21 and FY 2021-22. Description of department, including number of personnel This fund was established in FY 2021-22. No new staffing costs are associated with this fund. FY 2024-25 ARPA-funded Community Projects Love Santa, $50,000 Woodburn Community Meal Program, $50,000 Peer Court, $45,000 Community Connection Day, $36,000 Ray of Hope Today, $15,000 Love Inc., $9,000 FY 2024-25 Transfers Out, Capital Construction Projects & Capital Outlay Community Center Construction Fund, $385,000 Centennial Park, dog park improvements, $50,000 Burlingham Park, picnic shelter rebuild, $70,000 Revenue Summary American Rescue Plan Fund Intergovernmental $2,917,813 $2,917,813 $0 $0 Miscellaneous Revenue $4,359 $83,728 $30,000 $0 Fund Balance $0 $1,742,954 $2,220,390 $1,917,660 Total American Rescue Plan Fund: $2,922,171 $4,744,495 $2,250,390 $1,917,660 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Summary Expense Objects Materials & Services $122,648 $1,525,911 $281,220 $240,500 Transfers Out $1,056,570 $474,710 $1,254,250 $1,677,160 Contingencies and Unappropriated Balances $0 $0 $714,920 $0 Total Expense Objects: $1,179,218 $2,000,621 $2,250,390 $1,917,660 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Revenue Sources and Expenditures Revenue for the American Rescue Plan fund comes from the federal government (H.R. 1319 – American Rescue Plan Act of 2021). Transfers Out includes $986,160 to the General Fund to support Fiesta Mexicana, Fourth of July, and Music in the Park, post-pandemic staff rehiring across City departments, a full-time Youth Outreach Coordinator position, Aquatics and Recreation scholarships, and utility assistance. Transfer Out to the Transit Fund ($186,000) includes post-pandemic staff rehiring and the operation of a new City commuter route. Transfers also include $120,000 to Gen Cap Construction for parks projects and a one-time transfer of $385,000 to the Community Center Cap Const Fund. City of Woodburn I FY24-25 Adopted Budget Page 105 ---PAGE BREAK--- Revenue Detail Revenue Source Intergovernmental Grants [PHONE REDACTED] $2,917,813 $2,917,813 $0 $0 Total Intergovernmental: $2,917,813 $2,917,813 $0 $0 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $17,389 $83,792 $30,000 $0 Change in Fair Value of Investments [PHONE REDACTED] -$13,030 -$64 $0 $0 Total Miscellaneous Revenue: $4,359 $83,728 $30,000 $0 Fund Balance Beginning Fund Balance [PHONE REDACTED] $0 $1,742,954 $2,220,390 $1,917,660 Total Fund Balance: $0 $1,742,954 $2,220,390 $1,917,660 Total Revenue Source: $2,922,171 $4,744,495 $2,250,390 $1,917,660 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Administration City Administrator Materials & Services Grant Program [PHONE REDACTED]-5520 $122,648 $0 $0 $0 ARPA Funded Internal Projects [PHONE REDACTED]-5521 $0 $29,652 $8,500 $8,500 ARPA Funded Community Projects [PHONE REDACTED]-5522 $0 $767,000 $272,720 $232,000 Personnel Costs - Wages [PHONE REDACTED]-5523.01 $0 $554,538 $0 $0 Personnel Costs - Benefits [PHONE REDACTED]-5523.02 $0 $174,721 $0 $0 Total Materials & Services: $122,648 $1,525,911 $281,220 $240,500 Total City Administrator: $122,648 $1,525,911 $281,220 $240,500 Operating Transfer Out Transfers Out Transfer to General Fund [PHONE REDACTED]-5811.001 $267,560 $409,710 $966,000 $986,160 Transfer to Transit [PHONE REDACTED]-5811.110 $39,010 $65,000 $127,000 $186,000 Transfer to General Cap Const Fund [PHONE REDACTED]-5811.358 $750,000 $0 $161,250 $120,000 Transfer to Community Center Cap Const Fund [PHONE REDACTED]-5811.359 $0 $0 $0 $385,000 Total Transfers Out: $1,056,570 $474,710 $1,254,250 $1,677,160 Total Operating Transfer Out: $1,056,570 $474,710 $1,254,250 $1,677,160 Total Administration: $1,179,218 $2,000,621 $1,535,470 $1,917,660 Ending Fund Balance Contingencies and Unappropriated Balances Contingency [PHONE REDACTED]-5921 $0 $0 $714,920 $0 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 106 ---PAGE BREAK--- Total Contingencies and Unappropriated Balances: $0 $0 $714,920 $0 Total Ending Fund Balance: $0 $0 $714,920 $0 Total Expenditures: $1,179,218 $2,000,621 $2,250,390 $1,917,660 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 107 ---PAGE BREAK--- Housing Rehabilitation Fund - 137 Department/Department Number: Housing Rehabilitation - 531 Division: Housing - 5911 Department Director: Tony Turley Budget Narrative Description of Purpose/Function of Department Woodburn was awarded Community Development Block Grants for the Housing Rehabilitation Program for over 30 years, with the last award received in 2012. The grants were loaned out and now the fund remains in existence to receive periodic payments and payoffs when a home is refinanced or sold. Repayment dollars will continue to accumulate until re-loaned or additional CDBG grant funds are received. However, as Block Grant guidelines continue to evolve in complexity, administering the program in the future will likely be more difficult. Description of department and number of personnel The Finance Director oversees this program and there are labor allocations to this fund. See the Personnel Allocations page for allocation details. Description of FY 2023-24 accomplishments Administered the program by closing out old loans Description of FY 2024-25 proposed focus/goals Continue to administer the program by closing out old loans as payoffs occur Revenue Summary Revenue Sources and Other Discussion The Other Financing Sources is loan repayments from borrowers. Housing Rehab Fund Miscellaneous Revenue $42 $701 $400 $1,300 Other Financing Sources $7,497 $0 $10,000 $8,000 Fund Balance $25,980 $30,490 $27,890 $45,790 Total Housing Rehab Fund: $33,519 $31,191 $38,290 $55,090 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Summary Expense Objects Personnel Services $2,752 $2,898 $3,130 $3,240 Materials & Services $276 $0 $35,160 $51,850 Total Expense Objects: $3,028 $2,898 $38,290 $55,090 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 108 ---PAGE BREAK--- Revenue Detail Revenue Source Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $184 $697 $400 $1,300 Change in Fair Value of Investments [PHONE REDACTED] -$142 $4 $0 $0 Total Miscellaneous Revenue: $42 $701 $400 $1,300 Other Financing Sources Loan Payback 2010 [PHONE REDACTED].010 $7,497 $0 $10,000 $8,000 Total Other Financing Sources: $7,497 $0 $10,000 $8,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $25,980 $30,490 $27,890 $45,790 Total Fund Balance: $25,980 $30,490 $27,890 $45,790 Total Revenue Source: $33,519 $31,191 $38,290 $55,090 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Housing Rehabilitation Housing Personnel Services Regular Wages [PHONE REDACTED]-5111 $1,768 $1,840 $2,010 $2,070 OR Workers' Benefit [PHONE REDACTED]-5211 $0 $0 $0 $0 Social Security [PHONE REDACTED]-5212 $119 $133 $130 $130 Med & Dent Ins [PHONE REDACTED]-5213 $170 $169 $170 $190 PERS - City [PHONE REDACTED]-5214.100 $375 $385 $420 $450 PERS 6% [PHONE REDACTED]-5214.600 $118 $128 $120 $120 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $195 $218 $240 $250 Long Term Disability Ins [PHONE REDACTED]-5215 $3 $3 $0 $0 Unemployment Insurance [PHONE REDACTED]-5216 $3 $15 $30 $20 Life Insurance [PHONE REDACTED]-5217 $2 $2 $0 $0 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $5 $10 $10 Total Personnel Services: $2,752 $2,898 $3,130 $3,240 Materials & Services Other Professional Serv [PHONE REDACTED]-5419 $200 $0 $35,160 $51,850 Permits/Fees [PHONE REDACTED]-5498 $76 $0 $0 $0 Total Materials & Services: $276 $0 $35,160 $51,850 Total Housing: $3,028 $2,898 $38,290 $55,090 Total Housing Rehabilitation: $3,028 $2,898 $38,290 $55,090 Total Expenditures: $3,028 $2,898 $38,290 $55,090 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 109 ---PAGE BREAK--- Street Fund - 140 Department/Department Number: Maintenance - 631 Department Director: Curtis Stultz Budget Narrative Description of Purpose/Function of Department This section within the Public Works Operations Department maintains city streets and public right-of-ways throughout Woodburn. Street maintenance activities include routine street repairs such as overlay preparation, patching, pothole repair, grading and dust control on gravel streets, graffiti removal, storm-related clean up, leaf collection, holiday tree collection, centerline striping, pavement markings, street sign maintenance, sweeping, weed control, mowing, irrigation repair/maintenance and other right-of-way related maintenance duties, inclement weather road maintenance, plowing/sanding, and Police and fire emergency support. Garage activities include full service and maintenance to the Woodburn fleet, including Transit vehicles, heavy/small equipment), except police vehicles. Description of Department, Including Number of Personnel This department is supervised by the Public Works Operations Section Supervisor and is organized to provide both operations and maintenance with clerical administrative support. The street maintenance and garage sections consist of 10.0 FTE. Description of FY 2023-24 Accomplishments Clearing ROW areas to reduce areas of concern to reduce nuisance complaints. Continued Leaf Program, Holiday Tree Recycle, and in-house street sweeping. Continued sign and breakaway base replacement. Providing services for Transit’s fleet maintenance formally contracted. Updated the South side of the I-5 bridge lighting fixtures and repaired the north side. Tree limbing along curb and sidewalks Description of FY 2024-25 Proposed Focus/Goals Modify the structure of Fleet Maintenance and streets to create efficiencies for routine activities. Update all new signs inventory to GIS. Continue retroreflective sign replacement. Crack seal City streets. Implement a new maintenance program. Bring street trees back up to standards. Work with ODOT to install barriers on bridge underpasses. New fleet vehicles and equipment Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goal Miles of street sweeping (approx.) 3,300 3,300 3,400 3,400 Number of signs/posts & anchors updated 75 75 132 75 Number of street miles re-striped 40 46 46 46 Sq. ft. of streets crack sealed/lbs. of material used 0 0 59,478.16,875 lbs. 65,000+/22,000 lbs. Number of thermos-plastic street legends installed or replaced 15 75 0 0 Feet of thermos-plastic cross walk installed 0 0 2,000 ft. 2,000 ft. Feet of curbs painted 3,901 3,901 4,000 4,100 Street asphalt repair tonnage N/A N/A 99.12 100 City of Woodburn I FY24-25 Adopted Budget Page 110 ---PAGE BREAK--- Revenue Summary Street Fund Taxes $107,598 $118,032 $110,000 $110,000 Franchise Fees $391,088 $465,335 $420,000 $508,000 Licenses and Permits $369 $67 $400 $100 Intergovernmental $2,067,950 $2,073,000 $2,075,000 $2,380,000 Miscellaneous Revenue $49,532 $197,664 $100,500 $175,500 Transfers In $90,000 $90,000 $90,000 $150,000 Fund Balance $0 $6,134,288 $4,369,310 $6,909,170 Total Street Fund: $2,706,536 $9,078,385 $7,165,210 $10,232,770 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Summary Expense Objects Personnel Services $948,241 $1,210,425 $1,308,380 $1,379,310 Materials & Services $679,899 $1,289,980 $1,463,560 $2,206,340 Capital Outlay $0 $0 $157,500 $280,000 Transfers Out $60,820 $2,032,760 $60,000 $2,067,000 Contingencies and Unappropriated Balances $0 $0 $4,175,770 $4,300,120 Total Expense Objects: $1,688,960 $4,533,165 $7,165,210 $10,232,770 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Revenue Sources and Other Discussion The Taxes category of revenue includes City gas tax revenue. The Intergovernmental category of revenue is the largest source within the Street Fund. The entire $2 million is generated from the state gas tax. Transfers in of $150,000 is a transfer of $90,000 from the Sewer Fund for street sweeping costs, plus an additional $30,000 each from the Sewer Fund and Water Fund to contribute to the purchase of a dump truck. The Transfers Out amount of $2,067,000 includes: $60,000 to Equipment Replacement fund $1,007,000 to Street & Storm Capital Construction Fund $1,000,000 to Sewer Capital Construction Fund Capital Outlay one-time equipment purchase amount of $280,000 includes: $95,000 hook lift for truck chassis $95,000 crack sealing trailer $90,000 dump truck For a summary of all Transfers In and Transfers Out, see detailed Budgeted Transfers  section. See the Capital Construction Project section for information on all budgeted capital projects. City of Woodburn I FY24-25 Adopted Budget Page 111 ---PAGE BREAK--- Revenue Detail Revenue Source Taxes City Gas Tax [PHONE REDACTED] $107,598 $118,032 $110,000 $110,000 Total Taxes: $107,598 $118,032 $110,000 $110,000 Franchise Fees Privilege Tax, PGE [PHONE REDACTED] $284,882 $311,102 $300,000 $348,000 Privilege Tax, NW Natural [PHONE REDACTED] $106,206 $154,233 $120,000 $160,000 Total Franchise Fees: $391,088 $465,335 $420,000 $508,000 Licenses and Permits Curb Cuts and Bores [PHONE REDACTED] $369 $67 $400 $100 Total Licenses and Permits: $369 $67 $400 $100 Intergovernmental DoT Fund Exchange [PHONE REDACTED].001 $0 $0 $0 $300,000 State Gas Tax [PHONE REDACTED] $2,067,950 $2,073,000 $2,075,000 $2,080,000 Total Intergovernmental: $2,067,950 $2,073,000 $2,075,000 $2,380,000 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $36,985 $144,654 $75,000 $115,000 Change in Fair Value of Investments [PHONE REDACTED] -$27,731 $533 $0 $0 Garage WO Revenue [PHONE REDACTED] $23,355 $51,597 $25,000 $60,000 Sale of Surplus Property [PHONE REDACTED] $5,095 $0 $0 $0 Other Miscellaneous Income [PHONE REDACTED] $31 $880 $500 $500 Garage WO Revenue [PHONE REDACTED] $11,797 $0 $0 $0 Total Miscellaneous Revenue: $49,532 $197,664 $100,500 $175,500 Transfers In Transfer From Water [PHONE REDACTED].470 $0 $0 $0 $30,000 Transfer From Sewer [PHONE REDACTED].472 $90,000 $90,000 $90,000 $120,000 Total Transfers In: $90,000 $90,000 $90,000 $150,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $0 $6,134,288 $4,369,310 $6,909,170 Total Fund Balance: $0 $6,134,288 $4,369,310 $6,909,170 Total Revenue Source: $2,706,536 $9,078,385 $7,165,210 $10,232,770 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 112 ---PAGE BREAK--- Expenditure Detail Expenditures Maintenance Street Maintenance Personnel Services Regular Wages [PHONE REDACTED]-5111 $613,152 $766,561 $799,220 $856,060 Part-Time Wages [PHONE REDACTED]-5112 $6,468 $14,430 $32,780 $0 Overtime [PHONE REDACTED]-5121 $14,206 $9,722 $9,800 $13,070 OR Workers' Benefit [PHONE REDACTED]-5211 $180 $228 $250 $220 Social Security [PHONE REDACTED]-5212 $46,519 $61,089 $65,060 $67,360 Med & Dent Ins [PHONE REDACTED]-5213 $132,507 $168,465 $179,280 $212,780 PERS - City [PHONE REDACTED]-5214.100 $89,977 $119,234 $145,600 $151,200 PERS 6% [PHONE REDACTED]-5214.600 $31,862 $47,046 $46,690 $52,100 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $10,264 $12,551 $13,210 $11,950 Long Term Disability Ins [PHONE REDACTED]-5215 $1,385 $1,450 $1,330 $1,490 Unemployment Insurance [PHONE REDACTED]-5216 $908 $6,780 $10,950 $8,670 Life Insurance [PHONE REDACTED]-5217 $811 $935 $850 $940 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $1,935 $3,360 $3,470 Total Personnel Services: $948,241 $1,210,425 $1,308,380 $1,379,310 Materials & Services Computer Supplies [PHONE REDACTED]-5315 $0 $1,193 $2,000 $4,000 Office Supplies [PHONE REDACTED]-5319 $2,374 $858 $1,500 $2,000 Cleaning Supplies [PHONE REDACTED]-5321 $996 $640 $0 $0 Lubricants [PHONE REDACTED]-5322 $18,443 $6,987 $13,000 $13,000 Fuel [PHONE REDACTED]-5323 $23,345 $31,015 $28,000 $28,000 Clothing [PHONE REDACTED]-5324 $454 $1,038 $4,500 $5,500 Safety/Medical [PHONE REDACTED]-5326 $1,226 $3,516 $3,200 $3,500 Other Supplies [PHONE REDACTED]-5329 $1,675 $6,997 $6,000 $6,000 Tires/Parts [PHONE REDACTED]-5337 $1,912 $5,575 $9,500 $9,000 Tools [PHONE REDACTED]-5338 $6,291 $6,325 $7,000 $7,500 Other Maintenance Supplies [PHONE REDACTED]-5339 $4,348 $4,316 $1,500 $1,500 Protective Clothing [PHONE REDACTED]-5352 $7,198 $2,236 $4,000 $5,000 Road Materials [PHONE REDACTED]-5361 $36,235 $22,643 $60,000 $60,000 Concrete [PHONE REDACTED]-5362 $193 $893 $3,500 $3,500 Signs [PHONE REDACTED]-5363 $45,153 $16,816 $25,000 $35,000 Other Street Supplies [PHONE REDACTED]-5369 $7,271 $6,724 $40,000 $40,000 HR/Other Employee Expenses [PHONE REDACTED]-5417 $159 $0 $0 $0 Other Professional Serv [PHONE REDACTED]-5419 $18,813 $51,678 $100,000 $100,000 Telephone/Data [PHONE REDACTED]-5421 $4,432 $6,004 $5,900 $6,500 Advertising [PHONE REDACTED]-5424 $0 $0 $1,500 $1,500 Meals [PHONE REDACTED]-5432 $0 $397 $300 $300 Mileage [PHONE REDACTED]-5433 $0 $0 $300 $300 Travel [PHONE REDACTED]-5439 $0 $1,818 $3,500 $3,500 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 113 ---PAGE BREAK--- Work Equipment [PHONE REDACTED]-5445 $0 $6,493 $12,000 $12,000 Software Licenses [PHONE REDACTED]-5446 $7,353 $4,875 $16,000 $35,000 Leases - Other [PHONE REDACTED]-5449 $1,860 $1,968 $4,000 $4,000 Natural Gas [PHONE REDACTED]-5451 $3,306 $4,827 $4,400 $5,000 Electricity [PHONE REDACTED]-5453 $5,718 $7,057 $10,000 $12,000 Solid Waste Disposal [PHONE REDACTED]-5454 $80 $0 $1,500 $1,500 Equipment Repair & Maint [PHONE REDACTED]-5471 $47,508 $13,965 $15,000 $15,000 Structures Repair & Maint [PHONE REDACTED]-5474 $537 $787 $8,000 $8,000 Vehicle Repair & Maint [PHONE REDACTED]-5475 $8,649 $11,848 $19,000 $19,000 Laundry [PHONE REDACTED]-5476 $6,267 $7,857 $10,000 $12,000 Other Repair & Maint [PHONE REDACTED]-5479 $34,754 $629,704 $600,000 $1,200,000 Tree Maintenance [PHONE REDACTED]-5482 $7,757 $900 $15,000 $15,000 Dues & Subscriptions [PHONE REDACTED]-5491 $62 $112 $0 $0 Registrations/Training [PHONE REDACTED]-5492 $2,257 $7,316 $10,000 $12,000 Permits/Fees [PHONE REDACTED]-5498 $478 $274 $2,000 $3,000 Total Materials & Services: $307,103 $875,652 $1,047,100 $1,689,100 Capital Outlay Heavy Equipment [PHONE REDACTED]-5643 $0 $0 $0 $90,000 Other Equipment [PHONE REDACTED]-5649 $0 $0 $157,500 $190,000 Total Capital Outlay: $0 $0 $157,500 $280,000 Total Street Maintenance: $1,255,343 $2,086,077 $2,512,980 $3,348,410 Street Admin Materials & Services Accounting/Auditing [PHONE REDACTED]-5414 $6,790 $8,768 $7,000 $5,850 Other Professional Serv [PHONE REDACTED]-5419 $33,046 $7,888 $0 $0 IT Support [PHONE REDACTED]-5428 $21,630 $28,140 $45,110 $46,000 Internal Rent [PHONE REDACTED]-5448 $4,610 $5,070 $5,700 $5,040 Natural Gas [PHONE REDACTED]-5451 $0 $0 $600 $600 Electricity [PHONE REDACTED]-5453 $1,450 $2,160 $2,490 $2,490 Street Lighting [PHONE REDACTED]-5456 $232,543 $311,345 $250,000 $350,000 Auto Insurance [PHONE REDACTED]-5461 $8,430 $8,920 $7,740 $12,000 Property/Earthquake Insurance [PHONE REDACTED]-5463 $8,270 $10,490 $9,380 $12,030 Workers' Comp [PHONE REDACTED]-5464 $40,630 $19,410 $19,540 $21,990 General Liability Insurance [PHONE REDACTED]-5465 $10,060 $11,760 $14,030 $15,240 Buildings Repairs & Maint [PHONE REDACTED]-5472 $823 $377 $10,000 $10,000 Tree Maintenance [PHONE REDACTED]-5482 $4,512 $0 $4,000 $4,000 Sidewalks [PHONE REDACTED]-5483 $0 $0 $15,000 $15,000 Banking Fees & Charges [PHONE REDACTED]-5500 $0 $0 $25,870 $17,000 Total Materials & Services: $372,793 $414,328 $416,460 $517,240 Total Street Admin: $372,793 $414,328 $416,460 $517,240 Operating Transfer Out Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 114 ---PAGE BREAK--- Transfers Out Transfer to Street & Storm Cap Const Fund [PHONE REDACTED]-5811.363 $0 $1,960,940 $0 $1,007,000 Transfer to Sewer Cap Const [PHONE REDACTED]-5811.465 $0 $0 $0 $1,000,000 Transfer to Equipment Replace [PHONE REDACTED]-5811.591 $50,000 $60,000 $60,000 $60,000 Transfer to Reserve for PERS [PHONE REDACTED]-5811.693 $10,820 $11,820 $0 $0 Total Transfers Out: $60,820 $2,032,760 $60,000 $2,067,000 Total Operating Transfer Out: $60,820 $2,032,760 $60,000 $2,067,000 Total Maintenance: $1,688,956 $4,533,165 $2,989,440 $5,932,650 Garage Garage Materials & Services Other Professional Serv [PHONE REDACTED]-5419 $4 $0 $0 $0 Total Materials & Services: $4 $0 $0 $0 Total Garage: $4 $0 $0 $0 Total Garage: $4 $0 $0 $0 Ending Fund Balance Contingencies and Unappropriated Balances Contingency [PHONE REDACTED]-5921 $0 $0 $4,175,770 $4,300,120 Total Contingencies and Unappropriated Balances: $0 $0 $4,175,770 $4,300,120 Total Ending Fund Balance: $0 $0 $4,175,770 $4,300,120 Total Expenditures: $1,688,960 $4,533,165 $7,165,210 $10,232,770 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 115 ---PAGE BREAK--- Special Assessment Fund - 360 Department/Department Number: 541 - Special Assessment Division: Special Assessment - 5921 Department Director: Curtis Stultz Budget Narrative Description of Purpose/Function of Department This fund is used when assessments are issued against property owners for street, water, wastewater or storm improvements, for the benefit of the adjacent property. The monies collected on individual assessments are used to pay off outstanding liens. No personnel costs are associated with this fund. Revenue Detail The fund collects repayment from various Local Improvement Districts (LID) for special projects. The budgeted amount is expected repayments, including interest, to be collected during the fiscal year. Revenue Source Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $245 $932 $500 $1,300 Special Assessment-Intere [PHONE REDACTED] $2,213 $2,400 $1,600 $1,600 Change in Fair Value of Investments [PHONE REDACTED] -$172 $0 $0 Special Assessment Princi [PHONE REDACTED] $188 $0 $200 $200 Total Miscellaneous Revenue: $2,474 $3,330 $2,300 $3,100 Fund Balance Beginning Fund Balance [PHONE REDACTED] $34,955 $37,429 $39,960 $44,670 Total Fund Balance: $34,955 $37,429 $39,960 $44,670 Total Revenue Source: $37,429 $40,759 $42,260 $47,770 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Special Assessment Special Assessment Materials & Services Other Professional Serv [PHONE REDACTED]-5419 $2,300 $2,500 Total Materials & Services: $2,300 $2,500 Total Special Assessment: $2,300 $2,500 Total Special Assessment: $2,300 $2,500 Ending Fund Balance Contingencies and Unappropriated Balances Contingency [PHONE REDACTED]-5921 $39,960 $45,270 Total Contingencies and Unappropriated Balances: $39,960 $45,270 Total Ending Fund Balance: $39,960 $45,270 Total Expenditures: $42,260 $47,770 Name Account ID FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 116 ---PAGE BREAK--- Lavelle Black Trust Fund - 695 Department/Department Number: Police - 211 Division: Patrol - 2111 Department Director: Martin Pilcher Budget Narrative Description of Purpose/Function of Department This fund was established through a donation from Leonard Black to the Police Department for use in sustaining the K9 program in the name of Lavelle Black. The fund also facilitates private donation of monies to benefit the K9 program. The use of proceeds will be limited to ongoing costs associated with the replacement, care, training and equipping of the K9 program. Revenue Detail Revenue Source Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $225 $799 $500 $1,000 Change in Fair Value of Investments [PHONE REDACTED] -$154 $1 $0 $0 Total Miscellaneous Revenue: $72 $800 $500 $1,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $33,311 $33,270 $32,690 $35,820 Total Fund Balance: $33,311 $33,270 $32,690 $35,820 Total Revenue Source: $33,383 $34,070 $33,190 $36,820 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Note: There were no actual expenditures in the Lavelle Black Trust Fund in FY 2022-23. Expenditures Police Patrol Materials & Services Other Supplies [PHONE REDACTED]-5329 $0 $2,500 $2,500 Other Professional Serv [PHONE REDACTED]-5419 $113 $2,500 $2,500 Registrations/Training [PHONE REDACTED]-5492 $0 $2,500 $2,500 Total Materials & Services: $113 $7,500 $7,500 Total Patrol: $113 $7,500 $7,500 Total Police: $113 $7,500 $7,500 Ending Fund Balance Contingencies and Unappropriated Balances Contingency [PHONE REDACTED]-5921 $0 $25,690 $29,320 Total Contingencies and Unappropriated Balances: $0 $25,690 $29,320 Total Ending Fund Balance: $0 $25,690 $29,320 Total Expenditures: $113 $33,190 $36,820 Name Account ID FY2022 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 117 ---PAGE BREAK--- GO Debt Service Fund - 250 Department/Department Number: 151 - Finance Department Director: Tony Turley Budget Narrative Description of purpose/function of department This fund records the revenue and expenditure related to outstanding general obligation debt. As of June 30, 2024, the City has no outstanding general obligation debt, therefore the fund will only budget a transfer to the General Fund for the amount collected in prior years in excess of debt obligations. For a detailed listing of the debt outstanding and annual debt service of the City, see Debt Overview  section. Revenue Detail Revenue Source Taxes Property Tax - Current [PHONE REDACTED] $580,274 $602,174 $616,000 $0 Property Tax - Delinquent [PHONE REDACTED] $14,030 $11,405 $14,000 $0 Total Taxes: $594,304 $613,579 $630,000 $0 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $2,578 $9,577 $3,310 $0 Change in Fair Value of Investments [PHONE REDACTED] -$1,393 $587 $0 $0 Total Miscellaneous Revenue: $1,185 $10,164 $3,310 $0 Fund Balance Beginning Fund Balance [PHONE REDACTED] $14,768 $0 $8,790 $48,000 Total Fund Balance: $14,768 $0 $8,790 $48,000 Total Revenue Source: $610,257 $623,742 $642,100 $48,000 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Finance Debt Service Debt Service Bond Principal [PHONE REDACTED]-5711 $568,000 $597,000 $629,000 $0 Bond Interest [PHONE REDACTED]-5721 $36,650 $24,835 $13,100 $0 Total Debt Service: $604,650 $621,835 $642,100 $0 Total Debt Service: $604,650 $621,835 $642,100 $0 Operating Transfer Out Transfers Out Transfer to General Fund [PHONE REDACTED]-5811.001 $0 $0 $0 $48,000 Total Transfers Out: $0 $0 $0 $48,000 Total Operating Transfer Out: $0 $0 $0 $48,000 Total Finance: $604,650 $621,835 $642,100 $48,000 Total Expenditures: $604,650 $621,835 $642,100 $48,000 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 118 ---PAGE BREAK--- Utility Funds Water Fund Sewer Fund Revenue Summary by Fund Water Fund Charges for Goods and Services $4,707,562 $5,057,977 $5,117,450 $5,609,000 Miscellaneous Revenue $96,237 $133,369 $118,000 $119,000 Fund Balance $2,495,795 $3,207,205 $1,834,600 $1,671,740 Total Water Fund: $7,299,594 $8,398,551 $7,070,050 $7,399,740 Sewer Fund Charges for Goods and Services $9,383,490 $10,006,715 $9,527,500 $10,582,360 Miscellaneous Revenue $26,153 $352,589 $195,500 $555,600 Fund Balance $11,206,993 $13,826,924 $15,661,480 $22,186,360 Total Sewer Fund: $20,616,636 $24,186,228 $25,384,480 $33,324,320 Total: $27,916,230 $32,584,779 $32,454,530 $40,724,060 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Summary by Fund Water Fund Personnel Services $1,533,505 $1,846,915 $2,161,010 $2,071,550 Materials & Services $1,263,521 $1,329,074 $1,437,180 $1,587,510 Capital Outlay $0 $0 $43,000 $50,000 Debt Service $1,228,597 $1,529,171 $2,272,000 $0 Transfers Out $66,770 $1,444,162 $414,000 $2,665,000 Contingencies and Unappropriated Balances $0 $0 $742,860 $1,025,680 Total Water Fund: $4,092,393 $6,149,322 $7,070,050 $7,399,740 Sewer Fund Personnel Services $1,966,087 $2,231,984 $3,002,060 $3,067,720 Materials & Services $2,237,452 $2,378,612 $3,004,290 $2,881,510 Debt Service $266,113 $1,095,402 $0 $0 Transfers Out $2,304,055 $1,414,346 $2,185,000 $6,340,000 Contingencies and Unappropriated Balances $0 $0 $17,193,130 $21,035,090 Total Sewer Fund: $6,773,707 $7,120,343 $25,384,480 $33,324,320 Total: $10,866,100 $13,269,665 $32,454,530 $40,724,060 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 119 ---PAGE BREAK--- Water Fund - 470 Department/Department Number: Water - 611 Department Director: Curtis Stultz Budget Narrative Description of Purpose/Function of Department The drinking water section provides administration, meter reading, operations, and maintenance of the water treatment and distribution system. The section is responsible for all activities centered at the water treatment plants and throughout the water distribution system and administers a Cross Connection Control and Backflow Prevention Program. The City’s water source is groundwater from the Troutdale Aquifer. There are seven active wells that provide raw water to three water treatment plants for removal of iron, manganese, arsenic, and radon. Secondary disinfection by the injection of chlorine into the water supply to form chloramines. Each of the treatment plants has ground-level storage of treated water and there is one elevated storage tank near Cleveland Street for a total storage volume of 5.45 million gallons of water. There are approximately 107 miles of waterline of varying sizes, 1,275 fire hydrants, and 7,883 water meters with automatic read meters. Description of Department, Including Number of Personnel There are 10.5 FTE within this department. The Water Division Supervisor is responsible for the overall operation of the Water system. The department provides operations, maintenance, and clerical administrative support. Description of FY 2023-24 Accomplishments Replaced 4” Cast iron water line and 2 port fire hydrant on Woodcrest to 6” ductile iron pipe and a 3 port fire hydrant Completed water tower repainting and safety upgrades Comcast locates for the year 1169 and 573 staff hours Well 9 was added to the Country Club Emergency generator Completed Parr Rd. well piping to the treatment facility Well 15 building and emergency generator setup Paid off Water Revenue Refunding Bond Series 2018 and reduce interest payments Description of FY 2024-25 Proposed Focus/Goals Complete Well 15 and PLC programming for the Parr Rd treatment plant Replace fire hydrants from old 2 port hydrants to modern 3 port Replace transmission line setup with elevated storage Complete the 12” main loop behind Safeway Replace 2” water line on A Ct. to 6” Ductile iron piping Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goal Meet federal drinking water requirements (shown in the annual drinking water report for the prior year) Yes Yes Yes Yes Number of meters read 87,780 91,200 94,596 95,000 Number of water tests 1,525 1,600 1,625 1,750 City of Woodburn I FY24-25 Adopted Budget Page 120 ---PAGE BREAK--- Revenue Summary Water Fund Charges for Goods and Services $4,707,562 $5,057,977 $5,117,450 $5,609,000 Miscellaneous Revenue $96,237 $133,369 $118,000 $119,000 Fund Balance $2,495,795 $3,207,205 $1,834,600 $1,671,740 Total Water Fund: $7,299,594 $8,398,551 $7,070,050 $7,399,740 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Summary Expense Objects Personnel Services $1,533,505 $1,846,915 $2,161,010 $2,071,550 Materials & Services $1,263,521 $1,329,074 $1,437,180 $1,587,510 Capital Outlay $0 $0 $43,000 $50,000 Debt Service $1,228,597 $1,529,171 $2,272,000 $0 Transfers Out $66,770 $1,444,162 $414,000 $2,665,000 Contingencies and Unappropriated Balances $0 $0 $742,860 $1,025,680 Total Expense Objects: $4,092,393 $6,149,322 $7,070,050 $7,399,740 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Revenue Sources and Other Discussion The Charges for Goods and Services amount of $5,609,000 includes fees collected for water provided to City residents and represent the major revenue source for the Water Fund. In FY 2024-25, a new division has been added to the Water Fund to budget and track Water Distribution (Division: 6412) expenditures. The Transfers Out amount of $2,665,000 includes the following transfers: $2,575,000 to Water Cap Const Fund for construction projects $60,000 to the Equipment Replacement Fund $30,000 to the Street Fund to contribute towards the purchase of a dump truck For a summary of all Transfers In and Transfers Out, see the Budgeted Transfers  section. City of Woodburn I FY24-25 Adopted Budget Page 121 ---PAGE BREAK--- Revenue Detail Revenue Source Charges for Goods and Services Water Sales Revenue [PHONE REDACTED].101 $4,469,113 $4,871,497 $4,946,750 $5,453,300 New Services [PHONE REDACTED].102 $98,450 $78,341 $75,000 $54,000 Re-connection Fees [PHONE REDACTED].103 $20,317 $21,155 $20,000 $21,000 Vacations [PHONE REDACTED].104 $2,275 $2,380 $2,200 $2,200 NSF Check Fee [PHONE REDACTED].106 $1,145 $1,305 $1,000 $1,000 Bulk Water Sales [PHONE REDACTED].108 $39,242 $7,004 $2,000 $2,000 Collections [PHONE REDACTED].111 $365 $0 $500 $500 Late Fees [PHONE REDACTED].112 $76,655 $76,295 $70,000 $75,000 Total Charges for Goods and Services: $4,707,562 $5,057,977 $5,117,450 $5,609,000 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $15,658 $66,335 $50,000 $55,000 Change in Fair Value of Investments [PHONE REDACTED] -$10,521 -$56 $0 $0 Facilities Rent [PHONE REDACTED] $60,181 $60,051 $60,000 $60,000 Sale of Surplus Property [PHONE REDACTED] $18,400 $0 $2,000 $0 Other Miscellaneous Income [PHONE REDACTED] $12,519 $7,039 $6,000 $4,000 Total Miscellaneous Revenue: $96,237 $133,369 $118,000 $119,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $2,495,795 $3,207,205 $1,834,600 $1,671,740 Total Fund Balance: $2,495,795 $3,207,205 $1,834,600 $1,671,740 Total Revenue Source: $7,299,594 $8,398,551 $7,070,050 $7,399,740 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 122 ---PAGE BREAK--- Expenditure Detail Expenditures Water Water Supply Personnel Services Regular Wages [PHONE REDACTED]-5111 $963,283 $1,168,831 $1,329,090 $860,690 Part-Time Wages [PHONE REDACTED]-5112 $8,645 $9,002 $21,170 $31,510 Overtime [PHONE REDACTED]-5121 $22,676 $16,031 $19,260 $9,790 OR Workers' Benefit [PHONE REDACTED]-5211 $281 $298 $380 $190 Social Security [PHONE REDACTED]-5212 $72,692 $92,309 $105,420 $70,110 Med & Dent Ins [PHONE REDACTED]-5213 $224,254 $261,831 $308,900 $222,640 Retirement [PHONE REDACTED]-5214 $0 $2,928 $0 $0 PERS - City [PHONE REDACTED]-5214.100 $163,616 $186,778 $247,100 $159,730 PERS 6% [PHONE REDACTED]-5214.600 $56,852 $70,778 $79,060 $52,240 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $16,346 $21,368 $23,800 $19,300 Long Term Disability Ins [PHONE REDACTED]-5215 $2,138 $2,161 $2,190 $1,350 Unemployment Insurance [PHONE REDACTED]-5216 $1,464 $10,316 $17,790 $9,020 Life Insurance [PHONE REDACTED]-5217 $1,259 $1,392 $1,400 $890 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $2,893 $5,450 $3,630 Total Personnel Services: $1,533,505 $1,846,915 $2,161,010 $1,441,090 Materials & Services Computer Supplies [PHONE REDACTED]-5315 $0 $0 $500 $2,500 Office Supplies [PHONE REDACTED]-5319 $1,421 $1,285 $1,750 $1,750 Fuel [PHONE REDACTED]-5323 $21,153 $14,421 $20,000 $10,000 Clothing [PHONE REDACTED]-5324 $1,387 $477 $4,500 $2,250 Safety/Medical [PHONE REDACTED]-5326 $1,340 $2,086 $3,000 $1,500 Chemicals [PHONE REDACTED]-5327 $97,483 $107,000 $130,000 $130,000 Lab Supplies [PHONE REDACTED]-5328 $3,469 $907 $2,500 $2,500 Other Supplies [PHONE REDACTED]-5329 $10,519 $3,060 $3,200 $1,600 Tools [PHONE REDACTED]-5338 $5,605 $1,369 $3,000 $1,750 Other Maintenance Supplies [PHONE REDACTED]-5339 $7,100 $469 $2,000 $1,000 Water/Sewer Supplies [PHONE REDACTED]-5379 $89,294 $29,072 $20,000 $20,000 Line Repair Supplies [PHONE REDACTED]-5379.001 $8,693 $3,483 $20,000 $0 Customer Service [PHONE REDACTED]-5379.002 $9,079 $13,993 $20,000 $0 Pump Supplies [PHONE REDACTED]-5379.003 $0 $832 $4,500 $4,500 Meter Parts [PHONE REDACTED]-5379.004 $33,531 $13,175 $20,000 $0 Protective Equipment [PHONE REDACTED]-5379.005 $415 $2,005 $2,500 $1,500 Other Professional Serv [PHONE REDACTED]-5419 $35,086 $18,224 $36,000 $16,000 Testing/Lab [PHONE REDACTED]-5419.501 $3,200 $16,302 $20,000 $20,000 Educ Outreach [PHONE REDACTED]-5419.707 $0 $97 $3,500 $3,500 Telephone/Data [PHONE REDACTED]-5421 $11,601 $11,496 $10,000 $10,000 Postage [PHONE REDACTED]-5422 $12 $0 $1,000 $1,000 Work Equipment [PHONE REDACTED]-5445 $231 $672 $1,500 $1,500 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 123 ---PAGE BREAK--- Software Licenses [PHONE REDACTED]-5446 $20,101 $25,643 $20,000 $20,000 Leases - Other [PHONE REDACTED]-5449 $0 $1,916 $0 $0 Natural Gas [PHONE REDACTED]-5451 $1,797 $3,513 $3,500 $3,750 Electricity [PHONE REDACTED]-5453 $239,414 $324,739 $325,000 $375,000 Solid Waste Disposal [PHONE REDACTED]-5454 $0 $0 $1,300 $1,300 Equipment Repair & Maint [PHONE REDACTED]-5471 $8,775 $4,524 $10,500 $10,500 Buildings Repairs & Maint [PHONE REDACTED]-5472 $9,460 $3,293 $3,000 $3,000 Vehicle Repair & Maint [PHONE REDACTED]-5475 $3,820 $8,236 $5,000 $5,000 Other Repair & Maint [PHONE REDACTED]-5479 $163,461 $184,740 $205,000 $102,500 Dues & Subscriptions [PHONE REDACTED]-5491 $1,975 $1,455 $2,400 $3,500 Registrations/Training [PHONE REDACTED]-5492 $3,775 $3,095 $3,500 $1,500 Printing/Binding [PHONE REDACTED]-5493 $0 $35 $0 $1,500 Permits/Fees [PHONE REDACTED]-5498 $7,860 $8,705 $1,500 $1,500 Total Materials & Services: $801,056 $810,321 $910,150 $761,900 Capital Outlay Passenger Vehicles [PHONE REDACTED]-5642 $0 $0 $43,000 $0 Other Equipment [PHONE REDACTED]-5649 $0 $0 $0 $50,000 Total Capital Outlay: $0 $0 $43,000 $50,000 Total Water Supply: $2,334,561 $2,657,236 $3,114,160 $2,252,990 Water Distribution Personnel Services Regular Wages [PHONE REDACTED]-5111 $0 $0 $0 $374,540 Overtime [PHONE REDACTED]-5121 $0 $0 $0 $9,790 OR Workers' Benefit [PHONE REDACTED]-5211 $0 $0 $0 $100 Social Security [PHONE REDACTED]-5212 $0 $0 $0 $29,750 Med & Dent Ins [PHONE REDACTED]-5213 $0 $0 $0 $115,410 PERS - City [PHONE REDACTED]-5214.100 $0 $0 $0 $67,910 PERS 6% [PHONE REDACTED]-5214.600 $0 $0 $0 $23,060 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $0 $0 $0 $3,520 Long Term Disability Ins [PHONE REDACTED]-5215 $0 $0 $0 $640 Unemployment Insurance [PHONE REDACTED]-5216 $0 $0 $0 $3,840 Life Insurance [PHONE REDACTED]-5217 $0 $0 $0 $360 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $0 $0 $1,540 Total Personnel Services: $0 $0 $0 $630,460 Materials & Services Computer Supplies [PHONE REDACTED]-5315 $0 $0 $0 $2,000 Fuel [PHONE REDACTED]-5323 $0 $0 $0 $10,000 Clothing [PHONE REDACTED]-5324 $0 $0 $0 $2,250 Safety/Medical [PHONE REDACTED]-5326 $0 $0 $0 $2,500 Lab Supplies [PHONE REDACTED]-5328 $0 $0 $0 $16,000 Other Supplies [PHONE REDACTED]-5329 $0 $0 $0 $3,600 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 124 ---PAGE BREAK--- Tools [PHONE REDACTED]-5338 $0 $0 $0 $1,750 Other Maintenance Supplies [PHONE REDACTED]-5339 $0 $0 $0 $1,000 Line Repair Supplies [PHONE REDACTED]-5379.001 $0 $0 $0 $20,000 Customer Service [PHONE REDACTED]-5379.002 $0 $0 $0 $20,000 Meter Parts [PHONE REDACTED]-5379.004 $0 $0 $0 $20,000 Protective Equipment [PHONE REDACTED]-5379.005 $0 $0 $0 $1,500 Testing/Lab [PHONE REDACTED]-5419.501 $0 $0 $0 $10,000 Meals [PHONE REDACTED]-5432 $0 $0 $0 $1,000 Mileage [PHONE REDACTED]-5433 $0 $0 $0 $500 Software Licenses [PHONE REDACTED]-5446 $0 $0 $0 $17,750 Equipment Repair & Maint [PHONE REDACTED]-5471 $0 $0 $0 $10,000 Vehicle Repair & Maint [PHONE REDACTED]-5475 $0 $0 $0 $8,000 Other Repair & Maint [PHONE REDACTED]-5479 $0 $0 $0 $102,500 Dues & Subscriptions [PHONE REDACTED]-5491 $0 $0 $0 $1,500 Registrations/Training [PHONE REDACTED]-5492 $0 $0 $0 $2,250 Permits/Fees [PHONE REDACTED]-5498 $0 $0 $0 $1,500 Total Materials & Services: $0 $0 $0 $255,600 Total Water Distribution: $0 $0 $0 $886,060 Water Administration Materials & Services Office Supplies [PHONE REDACTED]-5319 $0 $256 $0 $0 Garage Services [PHONE REDACTED]-5409.140 $4,505 $5,818 $20,010 $20,010 Accounting/Auditing [PHONE REDACTED]-5414 $4,850 $6,263 $5,000 $10,970 Other Professional Serv [PHONE REDACTED]-5419 $1,503 $0 $15,000 $15,000 Postage [PHONE REDACTED]-5422 $18,611 $21,220 $20,000 $20,000 IT Support [PHONE REDACTED]-5428 $56,910 $59,220 $64,910 $72,790 Internal Rent [PHONE REDACTED]-5448 $11,870 $12,950 $14,580 $12,870 General Right of Way Charge [PHONE REDACTED]-5450 $240,255 $259,160 $234,340 $234,340 Property Tax Expense [PHONE REDACTED]-5460 $184 $14,526 $7,000 $7,000 Auto Insurance [PHONE REDACTED]-5461 $6,310 $8,110 $7,440 $11,580 Property/Earthquake Insurance [PHONE REDACTED]-5463 $20,270 $27,930 $31,440 $39,440 Workers' Comp [PHONE REDACTED]-5464 $21,410 $15,550 $13,950 $14,240 General Liability Insurance [PHONE REDACTED]-5465 $13,520 $16,790 $16,290 $16,240 Buildings Repairs & Maint [PHONE REDACTED]-5472 $2,875 $2,238 $5,530 $5,530 Printing/Binding [PHONE REDACTED]-5493 $17,652 $11,230 $16,000 $16,000 Banking Fees & Charges [PHONE REDACTED]-5500 $41,739 $57,491 $55,540 $74,000 Total Materials & Services: $462,465 $518,753 $527,030 $570,010 Debt Service Bond Principal [PHONE REDACTED]-5711 $1,104,000 $1,442,000 $2,260,000 $0 Bond Interest [PHONE REDACTED]-5721 $124,597 $87,171 $12,000 $0 Total Debt Service: $1,228,597 $1,529,171 $2,272,000 $0 Total Water Administration: $1,691,062 $2,047,924 $2,799,030 $570,010 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 125 ---PAGE BREAK--- Operating Transfer Out Transfers Out Transfer to Street [PHONE REDACTED]-5811.140 $0 $0 $0 $30,000 Transfer to Water Cap Const [PHONE REDACTED]-5811.466 $0 $1,364,932 $354,000 $2,575,000 Transfer to Equipment Replace [PHONE REDACTED]-5811.591 $50,000 $60,000 $60,000 $60,000 Transfer to Reserve for PERS [PHONE REDACTED]-5811.693 $16,770 $19,230 $0 $0 Total Transfers Out: $66,770 $1,444,162 $414,000 $2,665,000 Total Operating Transfer Out: $66,770 $1,444,162 $414,000 $2,665,000 Total Water: $4,092,393 $6,149,322 $6,327,190 $6,374,060 Ending Fund Balance Contingencies and Unappropriated Balances Contingency [PHONE REDACTED]-5921 $0 $0 $181,060 $370,910 Reserve for Future Years [PHONE REDACTED]-5981.005 $0 $0 $561,800 $654,770 Total Contingencies and Unappropriated Balances: $0 $0 $742,860 $1,025,680 Total Ending Fund Balance: $0 $0 $742,860 $1,025,680 Total Expenditures: $4,092,393 $6,149,322 $7,070,050 $7,399,740 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 126 ---PAGE BREAK--- Sewer Fund - 472 Department/Department Number: Sewer - 621 Department Director: Curtis Stultz Budget Narrative Description of Purpose/Function of Department The Sewer Fund consists of the administration, operations, and maintenance of the Wastewater Treatment Plant (WWTP), the collection systems for both sanitary sewer and storm water, regional detention facilities and conveyance systems of Mill Creek, Senecal Creek and numerous tributaries. Functions include the plant operations, natural treatment processes, reuse operations, biosolids operations, maintenance and operation of eight remote pump stations, pre-treatment program and laboratory services. The collection system functions include cleaning and maintenance of 93 miles of sanitary sewer pipes and 62.5 miles of storm sewer pipes and 1,466 manholes, reduction of infiltration/inflow practices as required by Department of Environmental Quality (DEQ) and storm water activities. Description of Department, Including Number of Personnel There are 16 FTE within this department, including a Wastewater Section Manager responsible for the overall operation of the WWTP, operations and maintenance personnel, and administrative support, and 3 FTE support Surface/Water Collections. One Management Analyst position is shared among the Public Works departments. Description of FY 2023-24 Accomplishments VFDs installed for improved process control and energy efficiency on digester mix pumps and mixed liquor recycle pumps UTV Analyzer installed to improve energy efficiency LED fixtures installed in the laboratory for energy efficiency I-5 lift station upgrade complete New back-up generator installed at Vanderbeck lift station Barscreen #3 re-built for improved reliability and redundancy Two laboratory glassware scrubbers and two regulatory samplers were replaced to ensure quality assurance and quality control standards are met Data collection for wastewater and stormwater facility planning Description of FY 2024-25 Proposed Focus/Goals Stevens Lift Station control panel upgrade Lift Station Alarm System Upgrade with Sensaphone Blower Building and Digester Building – roof projects UV System Upgrade SCADA Upgrade Boiler Hot Water System and replacing failed piping for improved safety and reliability Aeration Basin- complete mixer upgrade Ensure equipment readiness to reduce solids in FSL inventory Replace digester standpipe Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goal Video inspect city sewer collection system, miles 6 10 10 5 High pressure clean city collection system, miles 16 10 10 5 Clean storm water system, lineal feet 80,000 20,000 30,000 15,000 Million gallons of wastewater treated daily (*Average) *3.0 *3.0 *3.0 *3.0 Lab tests performed weekly (or annually) 40 weekly 50 weekly 50 weekly 50 weekly City of Woodburn I FY24-25 Adopted Budget Page 127 ---PAGE BREAK--- Revenue Summary Sewer Fund Charges for Goods and Services $9,383,490 $10,006,715 $9,527,500 $10,582,360 Miscellaneous Revenue $26,153 $352,589 $195,500 $555,600 Fund Balance $11,206,993 $13,826,924 $15,661,480 $22,186,360 Total Sewer Fund: $20,616,636 $24,186,228 $25,384,480 $33,324,320 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Summary Expense Objects Personnel Services $1,966,087 $2,231,984 $3,002,060 $3,067,720 Materials & Services $2,237,452 $2,378,612 $3,004,290 $2,881,510 Debt Service $266,113 $1,095,402 $0 $0 Transfers Out $2,304,055 $1,414,346 $2,185,000 $6,340,000 Contingencies and Unappropriated Balances $0 $0 $17,193,130 $21,035,090 Total Expense Objects: $6,773,707 $7,120,343 $25,384,480 $33,324,320 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Revenue Sources and Expenditure Discussion Charges for Goods and Services represent the major revenue source for the Sewer Fund and are fees collected for sewer services provided to City residents. The Transfers Out amount of $6,340,000 includes: $60,000 to the Equipment Replacement Fund $120,000 to the Street Fund including $90,000 for street sweeping costs and $30,000 towards the purchase of a dump truck $6,160,000 to Sewer Cap Construction Fund for the following projects: UV, $2,000,000 SCADA, $1,340,000 Sanitary Sewer Collection System Piping replacement (CDSW1488), $800,000 Pump Station Upgrades (CDSW1414), $100,000 North Sanitary Sewer Trunk Line (CISW1620), $500,000 Emergency Repairs at Various Locations, $500,000 Popular Tree Expansion & Irrigation Restoration (CDSW1592), $300,000 Engineering design work for Unspecified Sewer Projects, $250,000 Vanderbeck Pump Station Upgrades (CISW1622), $200,000 Adjustments in ODOT or Marion County's Right-of-Way, $70,000 Digester – Brick Veneer Repair (CISW1544), $50,000 Corby Street Improvements, $50,000 For a summary of all Transfers In and Transfers Out, see the Budgeted Transfers  section. City of Woodburn I FY24-25 Adopted Budget Page 128 ---PAGE BREAK--- Revenue Detail Revenue Source Charges for Goods and Services Late Fees [PHONE REDACTED].112 $76,655 $76,295 $77,000 $75,000 Sewer System Revenue [PHONE REDACTED].101 $9,156,861 $9,800,132 $9,350,000 $10,386,860 Septage Dumping [PHONE REDACTED].103 $149,609 $130,289 $100,000 $120,000 Collections [PHONE REDACTED].111 $365 $0 $500 $500 Total Charges for Goods and Services: $9,383,490 $10,006,715 $9,527,500 $10,582,360 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $59,737 $353,296 $190,000 $550,000 Change in Fair Value of Investments [PHONE REDACTED] -$44,398 -$6,429 $0 $0 Sale of Surplus Property [PHONE REDACTED] $510 $0 $0 $0 Other Miscellaneous Income [PHONE REDACTED] $10,304 $75 $1,500 $0 PGE Energy Partner Program (WWTP) [PHONE REDACTED].472 $0 $5,647 $4,000 $5,600 Total Miscellaneous Revenue: $26,153 $352,589 $195,500 $555,600 Fund Balance Beginning Fund Balance [PHONE REDACTED] $11,206,993 $13,826,924 $15,661,480 $22,186,360 Total Fund Balance: $11,206,993 $13,826,924 $15,661,480 $22,186,360 Total Revenue Source: $20,616,636 $24,186,228 $25,384,480 $33,324,320 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 129 ---PAGE BREAK--- Expenditure Detail Expenditures Sewer WWTP Operation Personnel Services Regular Wages [PHONE REDACTED]-5111 $1,070,631 $1,219,667 $1,638,390 $1,622,580 Part-Time Wages [PHONE REDACTED]-5112 $21,054 $16,546 $14,070 $23,170 Overtime [PHONE REDACTED]-5121 $34,382 $34,905 $31,700 $37,010 OR Workers' Benefit [PHONE REDACTED]-5211 $296 $306 $460 $420 Social Security [PHONE REDACTED]-5212 $82,654 $98,055 $129,420 $130,050 Med & Dent Ins [PHONE REDACTED]-5213 $231,481 $246,740 $395,090 $421,770 Retirement [PHONE REDACTED]-5214 $0 $2,928 $0 $0 PERS - City [PHONE REDACTED]-5214.100 $180,307 $195,955 $305,170 $295,620 PERS 6% [PHONE REDACTED]-5214.600 $61,823 $75,010 $98,340 $99,580 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $20,835 $23,339 $25,920 $21,950 Long Term Disability Ins [PHONE REDACTED]-5215 $2,382 $2,248 $2,680 $2,480 Unemployment Insurance [PHONE REDACTED]-5216 $1,647 $11,030 $21,870 $16,800 Life Insurance [PHONE REDACTED]-5217 $1,388 $1,446 $1,760 $1,700 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $3,072 $6,740 $6,730 Total Personnel Services: $1,708,879 $1,931,248 $2,671,610 $2,679,860 Materials & Services Computer Supplies [PHONE REDACTED]-5315 $0 $2,672 $1,000 $3,000 Office Supplies [PHONE REDACTED]-5319 $2,277 $4,774 $2,000 $4,000 Lubricants [PHONE REDACTED]-5322 $0 $0 $1,200 $1,200 Fuel [PHONE REDACTED]-5323 $10,186 $17,357 $30,500 $30,500 Clothing [PHONE REDACTED]-5324 $626 $261 $4,000 $4,000 Safety/Medical [PHONE REDACTED]-5326 $6,055 $10,897 $7,000 $7,000 Chemicals [PHONE REDACTED]-5327 $29,144 $24,704 $30,000 $30,000 Lab Supplies [PHONE REDACTED]-5328 $19,782 $18,994 $24,000 $24,000 Other Supplies [PHONE REDACTED]-5329 $2,802 $16,126 $2,000 $4,000 Electrical Supplies [PHONE REDACTED]-5335 $892 $0 $14,500 $14,500 HVAC [PHONE REDACTED]-5336 $11,681 $16,003 $11,000 $11,000 Tools [PHONE REDACTED]-5338 $6,368 $6,215 $2,000 $4,000 Protective Clothing [PHONE REDACTED]-5352 $4,083 $1,337 $2,500 $2,500 Water/Sewer Supplies [PHONE REDACTED]-5379 $20,963 $2,976 $0 $0 Trees [PHONE REDACTED]-5384 $11,584 $0 $12,000 $10,000 Engineering & Architect [PHONE REDACTED]-5411 $0 $0 $5,000 $5,000 Other Professional Serv [PHONE REDACTED]-5419 $11,213 $6,603 $25,000 $25,000 Testing/Lab [PHONE REDACTED]-5419.501 $42,339 $36,422 $26,000 $30,000 Educ Outreach [PHONE REDACTED]-5419.707 $0 $1,282 $2,500 $2,500 Telephone/Data [PHONE REDACTED]-5421 $14,983 $16,040 $16,000 $16,000 Postage [PHONE REDACTED]-5422 $209 $107 $800 $800 Other Communication Serv [PHONE REDACTED]-5429 $130 $299 $5,000 $5,000 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 130 ---PAGE BREAK--- Meals [PHONE REDACTED]-5432 $52 $584 $500 $500 Mileage [PHONE REDACTED]-5433 $831 $0 $500 $500 Travel [PHONE REDACTED]-5439 $276 $1,233 $1,500 $1,500 Office Equipment [PHONE REDACTED]-5443 $0 $0 $3,000 $3,000 Software Licenses [PHONE REDACTED]-5446 $7,474 $13,400 $10,000 $25,000 Leases - Other [PHONE REDACTED]-5449 $7,484 $0 $19,000 $19,000 Natural Gas [PHONE REDACTED]-5451 $34,231 $47,213 $38,000 $39,200 Electricity [PHONE REDACTED]-5453 $374,401 $414,668 $395,000 $454,250 Solid Waste Disposal [PHONE REDACTED]-5454 $3,173 $1,619 $2,500 $2,500 Equipment Repair & Maint [PHONE REDACTED]-5471 $111,152 $166,908 $125,000 $125,000 Buildings Repairs & Maint [PHONE REDACTED]-5472 $41,621 $13,679 $15,000 $15,000 Vehicle Repair & Maint [PHONE REDACTED]-5475 $2,921 $4,704 $12,000 $12,000 Laundry [PHONE REDACTED]-5476 $9,958 $10,351 $19,000 $19,000 Instrumentation & Calibra [PHONE REDACTED]-5477 $3,177 $2,305 $5,000 $5,000 Other Repair & Maint [PHONE REDACTED]-5479 $523,562 $492,098 $550,000 $700,000 Registrations/Training [PHONE REDACTED]-5492 $5,836 $2,919 $5,000 $5,000 Printing/Binding [PHONE REDACTED]-5493 $132 $630 $0 $0 Permits/Fees [PHONE REDACTED]-5498 $30,623 $34,718 $35,000 $35,000 Total Materials & Services: $1,352,219 $1,390,098 $1,460,000 $1,695,450 Total WWTP Operation: $3,061,099 $3,321,346 $4,131,610 $4,375,310 Sewer Administration Materials & Services Garage Services [PHONE REDACTED]-5409.140 $5,554 $6,905 $20,610 $20,610 Accounting/Auditing [PHONE REDACTED]-5414 $0 $20,161 $16,500 $20,480 Other Professional Serv [PHONE REDACTED]-5419 $0 $0 $3,500 $3,500 US Gauging Station Fees [PHONE REDACTED]-5419.003 $14,384 $0 $15,000 $15,000 Postage [PHONE REDACTED]-5422 $13,220 $16,200 $20,000 $20,000 IT Support [PHONE REDACTED]-5428 $74,760 $82,320 $91,320 $95,110 Software Licenses [PHONE REDACTED]-5446 $0 $0 $2,000 $2,000 Internal Rent [PHONE REDACTED]-5448 $22,210 $24,150 $27,180 $24,000 Leases - Other [PHONE REDACTED]-5449 $6,859 $24,229 $20,000 $20,000 General Right of Way Charge [PHONE REDACTED]-5450 $472,702 $515,766 $454,420 $550,000 Auto Insurance [PHONE REDACTED]-5461 $6,110 $6,270 $5,450 $8,410 Property/Earthquake Insurance [PHONE REDACTED]-5463 $38,060 $49,420 $48,720 $67,650 Workers' Comp [PHONE REDACTED]-5464 $33,280 $28,930 $27,290 $28,290 General Liability Insurance [PHONE REDACTED]-5465 $18,610 $21,450 $19,870 $21,030 Buildings Repairs & Maint [PHONE REDACTED]-5472 $0 $0 $400 $400 Utility Assistance Program [PHONE REDACTED]-5481 $0 $0 $3,000 $3,000 Printing/Binding [PHONE REDACTED]-5493 $17,652 $11,230 $20,000 $20,000 Banking Fees & Charges [PHONE REDACTED]-5500 $48,372 $62,998 $65,480 $82,000 Total Materials & Services: $771,773 $870,028 $860,740 $1,001,480 Debt Service Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 131 ---PAGE BREAK--- Bond Interest [PHONE REDACTED]-5721 $266,113 $1,095,402 $0 $0 Total Debt Service: $266,113 $1,095,402 $0 $0 Total Sewer Administration: $1,037,885 $1,965,430 $860,740 $1,001,480 Operating Transfer Out Transfers Out Transfer to Street [PHONE REDACTED]-5811.140 $90,000 $90,000 $90,000 $120,000 Transfer to Sewer Cap Const [PHONE REDACTED]-5811.465 $2,139,475 $1,238,166 $2,035,000 $6,160,000 Transfer to Equipment Replace [PHONE REDACTED]-5811.591 $50,000 $60,000 $60,000 $60,000 Transfer to Reserve for PERS [PHONE REDACTED]-5811.693 $24,580 $26,180 $0 $0 Total Transfers Out: $2,304,055 $1,414,346 $2,185,000 $6,340,000 Total Operating Transfer Out: $2,304,055 $1,414,346 $2,185,000 $6,340,000 Total Sewer: $6,403,039 $6,701,122 $7,177,350 $11,716,790 Maintenance Sewer Line Maint Personnel Services Regular Wages [PHONE REDACTED]-5111 $104,738 $120,038 $121,140 $129,740 Overtime [PHONE REDACTED]-5121 $3,318 $1,796 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $30 $33 $40 $40 Social Security [PHONE REDACTED]-5212 $8,035 $9,489 $9,270 $9,920 Med & Dent Ins [PHONE REDACTED]-5213 $17,087 $19,591 $31,650 $35,640 PERS - City [PHONE REDACTED]-5214.100 $15,586 $18,339 $20,200 $38,790 PERS 6% [PHONE REDACTED]-5214.600 $5,945 $7,650 $7,270 $7,790 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $0 $0 $0 $3,270 Long Term Disability Ins [PHONE REDACTED]-5215 $233 $220 $110 $120 Unemployment Insurance [PHONE REDACTED]-5216 $166 $1,068 $1,580 $1,290 Life Insurance [PHONE REDACTED]-5217 $138 $142 $70 $70 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $304 $480 $510 Total Personnel Services: $155,276 $178,671 $191,810 $227,180 Materials & Services Office Supplies [PHONE REDACTED]-5319 $399 $548 $400 $2,400 Cleaning Supplies [PHONE REDACTED]-5321 $0 $2,249 $300 $300 Fuel [PHONE REDACTED]-5323 $5,267 $4,126 $12,000 $12,000 Clothing [PHONE REDACTED]-5324 $2,362 $851 $2,000 $2,000 Safety/Medical [PHONE REDACTED]-5326 $3,254 $1,620 $2,000 $2,000 Other Supplies [PHONE REDACTED]-5329 $1,876 $2,235 $5,000 $5,000 Tools [PHONE REDACTED]-5338 $2,127 $2,524 $2,050 $2,050 Protective Clothing [PHONE REDACTED]-5352 $0 $1,482 $1,400 $1,400 Water/Sewer Supplies [PHONE REDACTED]-5379 $0 $839 $0 $0 Garage Services [PHONE REDACTED]-5409.140 $1,571 $0 $10,000 $10,000 Other Professional Serv [PHONE REDACTED]-5419 $2,378 $935 $900 $900 Telephone/Data [PHONE REDACTED]-5421 $559 $561 $1,800 $1,800 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 132 ---PAGE BREAK--- Postage [PHONE REDACTED]-5422 $44 $869 $0 $0 Work Equipment [PHONE REDACTED]-5445 $7,462 $195 $500 $500 Software Licenses [PHONE REDACTED]-5446 $0 $155 $12,000 $12,000 Equipment Repair & Maint [PHONE REDACTED]-5471 $15,537 $26,699 $15,000 $15,000 Vehicle Repair & Maint [PHONE REDACTED]-5475 $8,727 $6,271 $4,000 $4,000 Laundry [PHONE REDACTED]-5476 $7,671 $1,531 $3,000 $3,000 Other Repair & Maint [PHONE REDACTED]-5479 $27,872 $26,926 $550,000 $50,000 Registrations/Training [PHONE REDACTED]-5492 $417 $521 $1,500 $1,500 Total Materials & Services: $87,522 $81,136 $623,850 $125,850 Total Sewer Line Maint: $242,798 $259,806 $815,660 $353,030 Total Maintenance: $242,798 $259,806 $815,660 $353,030 Surface Water/Collections Surface Water Collection Personnel Services Regular Wages [PHONE REDACTED]-5111 $68,451 $81,161 $85,020 $97,490 Overtime [PHONE REDACTED]-5121 $1,752 $1,005 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $21 $24 $30 $30 Social Security [PHONE REDACTED]-5212 $5,209 $6,368 $6,510 $7,470 Med & Dent Ins [PHONE REDACTED]-5213 $12,654 $14,657 $26,050 $24,570 PERS - City [PHONE REDACTED]-5214.100 $9,629 $12,388 $14,210 $22,080 PERS 6% [PHONE REDACTED]-5214.600 $3,673 $5,166 $5,100 $5,850 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $184 $122 $210 $1,600 Long Term Disability Ins [PHONE REDACTED]-5215 $157 $152 $50 $140 Unemployment Insurance [PHONE REDACTED]-5216 $108 $719 $1,100 $970 Life Insurance [PHONE REDACTED]-5217 $93 $99 $20 $90 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $203 $340 $390 Total Personnel Services: $101,932 $122,065 $138,640 $160,680 Materials & Services Fuel [PHONE REDACTED]-5323 $0 $891 $4,500 $4,500 Safety/Medical [PHONE REDACTED]-5326 $155 $290 $1,200 $1,200 Other Supplies [PHONE REDACTED]-5329 $0 $0 $2,500 $2,500 Tools [PHONE REDACTED]-5338 $0 $0 $1,000 $1,000 Protective Clothing [PHONE REDACTED]-5352 $0 $0 $1,000 $1,000 Other Professional Serv [PHONE REDACTED]-5419 $930 $267 $1,200 $1,200 Telephone/Data [PHONE REDACTED]-5421 $559 $561 $1,500 $1,500 IT Support [PHONE REDACTED]-5428 $21,630 $31,080 $34,200 $33,230 Solid Waste Disposal [PHONE REDACTED]-5454 $0 $0 $600 $600 Equipment Repair & Maint [PHONE REDACTED]-5471 $2,663 $306 $5,000 $5,000 Vehicle Repair & Maint [PHONE REDACTED]-5475 $0 $3,954 $5,000 $5,000 Laundry [PHONE REDACTED]-5476 $0 $0 $500 $500 Registrations/Training [PHONE REDACTED]-5492 $0 $0 $1,500 $1,500 Total Materials & Services: $25,938 $37,350 $59,700 $58,730 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 133 ---PAGE BREAK--- Total Surface Water Collection: $127,869 $159,415 $198,340 $219,410 Total Surface Water/Collections: $127,869 $159,415 $198,340 $219,410 Ending Fund Balance Contingencies and Unappropriated Balances Contingency [PHONE REDACTED]-5921 $0 $0 $1,000,000 $1,189,850 Reserve for Future Years [PHONE REDACTED]-5981.005 $0 $0 $16,193,130 $19,845,240 Total Contingencies and Unappropriated Balances: $0 $0 $17,193,130 $21,035,090 Total Ending Fund Balance: $0 $0 $17,193,130 $21,035,090 Total Expenditures: $6,773,707 $7,120,343 $25,384,480 $33,324,320 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 134 ---PAGE BREAK--- Page Intentionally Left Blank City of Woodburn I FY24-25 Adopted Budget Page 135 ---PAGE BREAK--- Capital Projects Funds General Capital Construction Fund Community Center Capital Construction Fund Street & Storm Capital Construction Fund Parks SDC Fund Transportation SDC Fund Storm SDC Fund Sewer Capital Construction Fund Water Capital Construction Fund Water SDC Fund Sewer SDC Fund Equipment Replacement Fund Revenue Summary by Fund General Cap Const Fund Intergovernmental $1,022,994 $0 $1,750,000 $2,425,000 Miscellaneous Revenue $37,474 $1,031,604 $0 $0 Transfers In $1,374,660 $2,001,178 $1,306,470 $2,290,000 Fund Balance $225,299 -$119,517 $148,490 $0 Total General Cap Const Fund: $2,660,427 $2,913,265 $3,204,960 $4,715,000 Community Center Cap Const Fund Intergovernmental $0 $0 $0 $1,740,000 Transfers In $0 $0 $0 $1,385,000 Total Community Center Cap Const Fund: $0 $0 $0 $3,125,000 Street & Storm Cap Const Fund Intergovernmental $0 $0 $500,000 $1,000,000 Miscellaneous Revenue $279,405 $220,721 $2,000 $30,000 Transfers In $0 $3,075,066 $237,320 $2,362,000 Fund Balance $597,315 $441,030 $140,680 $1,032,990 Total Street & Storm Cap Const Fund: $876,720 $3,736,817 $880,000 $4,424,990 Parks SDC Fund Charges for Goods and Services $2,683,464 $1,781,863 $1,400,000 $1,700,000 Miscellaneous Revenue $428 $102,034 $35,000 $100,000 Fund Balance $1,836,741 $4,020,633 $4,459,380 $6,345,680 Total Parks SDC Fund: $4,520,633 $5,904,530 $5,894,380 $8,145,680 Transportation SDC Fund Charges for Goods and Services $7,117,377 $1,988,329 $2,000,000 $1,150,000 Miscellaneous Revenue $7,987 $301,939 $110,000 $300,000 Fund Balance $5,122,188 $12,228,145 $12,938,430 $14,980,710 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 136 ---PAGE BREAK--- Total Transportation SDC Fund: $12,247,552 $14,518,413 $15,048,430 $16,430,710 Storm SDC Fund Charges for Goods and Services $313,280 $105,664 $60,000 $50,000 Miscellaneous Revenue $1,572 $26,401 $10,000 $25,000 Fund Balance $779,018 $1,093,870 $1,021,790 $1,052,570 Total Storm SDC Fund: $1,093,870 $1,225,936 $1,091,790 $1,127,570 Sewer Cap Const Fund Transfers In $3,628,905 $3,273,201 $2,135,000 $10,820,000 Fund Balance $1,251 -$57,110 $0 $0 Total Sewer Cap Const Fund: $3,630,156 $3,216,091 $2,135,000 $10,820,000 Water Cap Const Fund Miscellaneous Revenue $2,105 $8,823 $808,000 $9,000 Transfers In $0 $2,840,066 $1,029,000 $3,511,450 Fund Balance $900,226 $721,654 $719,800 $723,000 Total Water Cap Const Fund: $902,331 $3,570,543 $2,556,800 $4,243,450 Water SDC Fund Charges for Goods and Services $1,457,155 $756,404 $1,000,000 $755,000 Miscellaneous Revenue $5,479 $108,204 $50,000 $130,000 Fund Balance $3,021,013 $4,483,647 $3,517,400 $3,809,790 Total Water SDC Fund: $4,483,647 $5,348,255 $4,567,400 $4,694,790 Sewer SDC Fund Charges for Goods and Services $2,055,127 $1,329,366 $1,300,000 $1,100,000 Miscellaneous Revenue $4,962 $82,416 $50,000 $100,000 Fund Balance $2,828,971 $3,399,631 $558,280 $4,171,380 Total Sewer SDC Fund: $4,889,061 $4,811,414 $1,908,280 $5,371,380 Equipment Replacement Fund Miscellaneous Revenue $1,575 $23,744 $8,000 $30,000 Transfers In $150,000 $180,000 $180,000 $180,000 Fund Balance $794,199 $945,774 $1,086,640 $1,097,010 Total Equipment Replacement Fund: $945,774 $1,149,518 $1,274,640 $1,307,010 Total: $36,250,170 $46,394,780 $38,561,680 $64,405,580 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 137 ---PAGE BREAK--- Expenditure Summary by Fund General Cap Const Fund Capital Outlay $2,779,944 $2,913,265 $3,204,960 $4,715,000 Total General Cap Const Fund: $2,779,944 $2,913,265 $3,204,960 $4,715,000 Community Center Cap Const Fund Capital Outlay $0 $0 $0 $1,740,000 Contingencies and Unappropriated Balances $0 $0 $0 $1,385,000 Total Community Center Cap Const Fund: $0 $0 $0 $3,125,000 Street & Storm Cap Const Fund Capital Outlay $435,690 $3,295,730 $880,000 $3,550,000 Contingencies and Unappropriated Balances $0 $0 $0 $874,990 Total Street & Storm Cap Const Fund: $435,690 $3,295,730 $880,000 $4,424,990 Parks SDC Fund Materials & Services $0 $0 $60,000 $50,000 Transfers Out $500,000 $1,485,954 $1,028,750 $937,400 Contingencies and Unappropriated Balances $0 $0 $4,805,630 $7,158,280 Total Parks SDC Fund: $500,000 $1,485,954 $5,894,380 $8,145,680 Transportation SDC Fund Materials & Services $19,406 $0 $0 $0 Transfers Out $0 $1,000,000 $420,000 $1,545,000 Contingencies and Unappropriated Balances $0 $0 $14,628,430 $14,885,710 Total Transportation SDC Fund: $19,406 $1,000,000 $15,048,430 $16,430,710 Storm SDC Fund Materials & Services $0 $0 $250,000 $260,000 Transfers Out $0 $114,126 $67,320 $70,000 Contingencies and Unappropriated Balances $0 $0 $774,470 $797,570 Total Storm SDC Fund: $0 $114,126 $1,091,790 $1,127,570 Sewer Cap Const Fund Capital Outlay $3,687,265 $3,216,091 $2,135,000 $10,820,000 Total Sewer Cap Const Fund: $3,687,265 $3,216,091 $2,135,000 $10,820,000 Water Cap Const Fund Capital Outlay $180,174 $2,858,541 $2,556,800 $3,511,450 Contingencies and Unappropriated Balances $0 $0 $0 $732,000 Total Water Cap Const Fund: $180,174 $2,858,541 $2,556,800 $4,243,450 Water SDC Fund Transfers Out $0 $1,475,134 $675,000 $936,450 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 138 ---PAGE BREAK--- Contingencies and Unappropriated Balances $0 $0 $3,892,400 $3,758,340 Total Water SDC Fund: $0 $1,475,134 $4,567,400 $4,694,790 Sewer SDC Fund Materials & Services $0 $0 $300,000 $230,000 Transfers Out $1,489,430 $2,035,035 $100,000 $3,660,000 Contingencies and Unappropriated Balances $0 $0 $1,508,280 $1,481,380 Total Sewer SDC Fund: $1,489,430 $2,035,035 $1,908,280 $5,371,380 Equipment Replacement Fund Capital Outlay $0 $169,504 $1,274,640 $1,307,010 Total Equipment Replacement Fund: $0 $169,504 $1,274,640 $1,307,010 Total: $9,091,910 $18,563,380 $38,561,680 $64,405,580 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 139 ---PAGE BREAK--- General Capital Construction Fund - 358 Department/Department Number: City Administrator - 121 Division: Construction - 9531 Department Director: Jim Row Budget Narrative Purpose of Fund The General Cap Const Fund is for General Fund capital projects, for which no dedicated funding source exists. Revenues for this fund are project specific, as funding allows. No personnel costs are associated with this fund. General Cap Construction Fund Projects (358): Multiple trail and parks projects will begin or continue this year, including the Mill Creek Greenway Trail and Boones Crossing Park. Additional improvements include a new picnic shelter for Burlingham Park and Centennial Park’s Dog Park and new park signage. Construction and/or design will take place on three City properties, including the Library, the Annex, and the City Hall basement. Description of FY 2023-24 Projects Completed Legion Park improvement Began Burlingham Park picnic shelter rebuild and Boones Crossing Park Development Completed Library Water Vault upgrades & Police Department office remodel Description of FY 2024-25 Projects Project Name Project Number Amount First Year Budgeted Mill Creek Greenway Trail Development CPGF1679 $2,100,000 FY 2023-24 Boones Crossing Park Development CPGF1678 $1,400,000 FY 2023-24 City Hall Basement Remodel TBD $720,000 FY 2023-24 Annex Building Roof Restoration TBD $175,000 FY 2024-25 Centennial Park - Dog Park Improvements CPGF1673 $100,000 FY 2023-24 Library Roof - Design & Engineering TBD $75,000 FY 2024-25 Burlingham Park Picnic Shelter Rebuild CPGF1677 $70,000 FY 2023-24 Monument Signage - Smith Creek and Dove Landing TBD $40,000 FY 2024-25 Police Department Parking Design TBD $35,000 FY 2024-25 TOTAL $4,715,000 See Capital Construction Projects'  section for information on all budgeted capital projects. City of Woodburn I FY24-25 Adopted Budget Page 140 ---PAGE BREAK--- Revenue Detail Revenue Source Intergovernmental Federal Grants [PHONE REDACTED] $0 $0 $0 $1,700,000 State Grants [PHONE REDACTED] $1,022,994 $0 $1,750,000 $725,000 Total Intergovernmental: $1,022,994 $0 $1,750,000 $2,425,000 Miscellaneous Revenue Donations-Parks [PHONE REDACTED] $0 $1,010,000 $0 $0 Other Miscellaneous Income [PHONE REDACTED] $37,474 $21,604 $0 $0 Total Miscellaneous Revenue: $37,474 $1,031,604 $0 $0 Transfers In Transfer From General Fund [PHONE REDACTED].001 $124,660 $515,224 $66,470 $612,600 Transfer From Building [PHONE REDACTED].123 $0 $0 $0 $420,000 Transfer from American Rescue Plan Fund [PHONE REDACTED].136 $750,000 $0 $161,250 $120,000 Transfer From Parks SDC [PHONE REDACTED].364 $500,000 $1,485,954 $1,028,750 $937,400 Transfer From Street SDC [PHONE REDACTED].376 $0 $0 $50,000 $200,000 Total Transfers In: $1,374,660 $2,001,178 $1,306,470 $2,290,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $225,299 -$119,517 $148,490 $0 Total Fund Balance: $225,299 -$119,517 $148,490 $0 Total Revenue Source: $2,660,427 $2,913,265 $3,204,960 $4,715,000 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures City Administrator Construction Capital Outlay Pool Projects [PHONE REDACTED]-5623.046 $111,181 $0 $0 $0 Buildings [PHONE REDACTED]-5629 $13,968 $145,336 $1,046,250 $970,000 Parks [PHONE REDACTED]-5637 $2,626,665 $665,263 $2,000,000 $3,710,000 Legion Park Playground [PHONE REDACTED]-5637.042 $0 $1,904,390 $0 $0 Other Improvements [PHONE REDACTED]-5639 $28,130 $198,276 $158,710 $35,000 Total Capital Outlay: $2,779,944 $2,913,265 $3,204,960 $4,715,000 Total Construction: $2,779,944 $2,913,265 $3,204,960 $4,715,000 Total City Administrator: $2,779,944 $2,913,265 $3,204,960 $4,715,000 Total Expenditures: $2,779,944 $2,913,265 $3,204,960 $4,715,000 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 141 ---PAGE BREAK--- Community Center Capital Construction Fund - 359 Department/Department Number: Administrator - 101 Division: City Administrator - 1211 Department Director: Scott Derickson Budget Narrative Purpose of Fund The Community Center Capital Construction Fund was created to manage funds that have been secured to complete the Woodburn Community Center Project, estimated to cost $60 million. The Woodburn City Council affirmed their plan to place a bond measure on the ballot in November 2024 that would raise the majority of the funds required to complete construction of the community center. During the 2017 Regular Session, the Oregon Legislature authorized the award of a $1 million Lottery Bond Grant to the City for the design of the community center project. Preliminary design work for the project began in June 2019 and was completed the following year. During the 2021 session, the Oregon Legislature awarded the City $15 million toward the project. In 2023, the City Council adopted a resolution identifying their intent to direct up to $5 million in Urban Renewal funds toward the project. The City also hired a capital campaign consultant, who is leading efforts to secure corporate, private and foundation support for the project. It is anticipated that, in addition to the state grant and Urban Renewal contribution, an additional $40 million from a bond measure and fundraising efforts will be required to complete the project. If the required funding is secured, construction is expected to occur between fall 2025 – fall 2027. Assuming passage of the bond measure in November 2024, FY 2024-25 expenditures will be used to complete final design work. Description of department, including number of personnel This fund was established in FY 2024-25. No new staffing costs are associated with this fund. Accomplishments Secured a $15 million Oregon Lottery Bond Grant from the Oregon Legislature Hired a capital campaign consultant to solicit corporate, private and foundation dollars for the project Goals Secure and manage funds required to complete the construction of the community center project. See Capital Construction Projects' section for information on all budgeted capital projects. City of Woodburn I FY24-25 Adopted Budget Page 142 ---PAGE BREAK--- Revenue Detail Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund are project specific, as funding allows. Transfers In include General Funds and one-time funding from the ARPA Fund. Revenue Source Intergovernmental State Grants [PHONE REDACTED] $1,740,000 Total Intergovernmental: $1,740,000 Transfers In Transfer From General Fund [PHONE REDACTED].001 $1,000,000 Transfer from American Rescue Plan Fund [PHONE REDACTED].136 $385,000 Total Transfers In: $1,385,000 Total Revenue Source: $3,125,000 Name Account ID FY2025 Budget Expenditure Detail Expenditures City Administrator Construction Capital Outlay Buildings [PHONE REDACTED]-5629 $1,740,000 Total Capital Outlay: $1,740,000 Total Construction: $1,740,000 Total City Administrator: $1,740,000 Ending Fund Balance Contingencies and Unappropriated Balances Contingency [PHONE REDACTED]-5921 $1,385,000 Total Contingencies and Unappropriated Balances: $1,385,000 Total Ending Fund Balance: $1,385,000 Total Expenditures: $3,125,000 Name Account ID FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 143 ---PAGE BREAK--- Street & Storm Capital Construction Fund - 363 Department/Department Number: Maintenance - 631 Division: Construction - 9531 Department Director: Curtis Stultz Budget Narrative Purpose of Fund: This fund aims to track street capital improvement projects, including sidewalks and streets or storm projects. No personnel service costs are associated with this fund. Description of FY 2023-24 Projects: West Hayes Street Improvements Harvard Elevated Pedestrian Crossing Description of FY 2024-25 Projects: Project Name Project Number Amount First Year Budgeted Butteville/Parr Road _Sight Distance Improvements TBD $120,000 FY 2024-25 Butteville/South Arterial (SWIR) TBD $30,000 FY 2024-25 Elm Street TBD $50,000 FY 2024-25 Evergreen Rd/Stacy Allison Temporary AC patch TBD $20,000 FY 2024-25 Evergreen Rd: connect to Parr Rd Street Improvement TBD $600,000 FY 2024-25 N Boones Ferry Road/ Tukwilla Pedestrian Crossing TBD $80,000 FY 2024-25 Rehab TBD $500,000 FY 2024-25 Robin Ave/Woodland Pedestrian Crossing TBD $225,000 FY 2024-25 Safety Sidewalk & ADA Construction CIST1165 $100,000 FY 2021-22 Senecal Bridge_ Pedestrian Rail Replacement TBD $100,000 FY 2024-25 Senior States _ Full Depth Repairs TBD $50,000 FY 2024-25 Student Pedestrian Improvements CIST1680 $1,200,000 FY 2023-24 TMDL Projects -storm CDST1686 $20,000 FY 2021-22 Tomlin / Christiansen St _ Pedestrian Crossing TBD $35,000 FY 2024-25 Tukwila Drive Pavers Repair TBD $20,000 FY 2024-25 Woodcrest Court Full Depth Repair TBD $100,000 FY 2024-25 Design Work - Unspecified Street Cap Const Projects TBD $300,000 FY 2024-25 TOTAL $3,550,000 See Capital Construction Projects'  section for information on all budgeted capital projects. Revenue Sources and Other Discussion As this is a capital construction fund dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund would be project-specific transfers, which will only be made as work is completed. Intergovernmental revenue includes the Department of Transportation’s Safe Routes to School Program funding for student-pedestrian improvements. Transfers In: $1,355,000 for Capital Projects include the following from SDCs: Transfer from Street/Transportation SDC Fund (376) of $1,055,000 for Student Pedestrian Improvements, Robin Ave., Butteville/South Arterial, and Evergreen Road, and $230,000 for Design Work on Unspecified Projects. Transfer from Storm SDC Fund (377) of $70,000 for Design Work on Unspecified Projects. For a summary of all Transfers In and Out, see Budget Transfers City of Woodburn I FY24-25 Adopted Budget Page 144 ---PAGE BREAK--- Revenue Detail Revenue Source Intergovernmental State Grants [PHONE REDACTED] $0 $0 $500,000 $1,000,000 Total Intergovernmental: $0 $0 $500,000 $1,000,000 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $4,343 $5,114 $2,000 $30,000 Change in Fair Value of Investments [PHONE REDACTED] -$3,590 $773 $0 $0 Developer Contributions [PHONE REDACTED] $278,651 $214,833 $0 $0 Total Miscellaneous Revenue: $279,405 $220,721 $2,000 $30,000 Transfers In Transfer From Street [PHONE REDACTED].140 $0 $1,960,940 $0 $1,007,000 Transfer From Street SDC [PHONE REDACTED].376 $0 $1,000,000 $170,000 $1,285,000 Transfer From Storm SDC [PHONE REDACTED].377 $0 $114,126 $67,320 $70,000 Total Transfers In: $0 $3,075,066 $237,320 $2,362,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $597,315 $441,030 $140,680 $1,032,990 Total Fund Balance: $597,315 $441,030 $140,680 $1,032,990 Total Revenue Source: $876,720 $3,736,817 $880,000 $4,424,990 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Maintenance Construction Capital Outlay Streets/Alleys/Sidewalks [PHONE REDACTED]-5631 $325,126 $3,222,760 $800,000 $3,550,000 Storm Drains [PHONE REDACTED]-5636 $110,565 $72,971 $80,000 $0 Total Capital Outlay: $435,690 $3,295,730 $880,000 $3,550,000 Total Construction: $435,690 $3,295,730 $880,000 $3,550,000 Total Maintenance: $435,690 $3,295,730 $880,000 $3,550,000 Ending Fund Balance Contingencies and Unappropriated Balances Reserve for Future Years [PHONE REDACTED]-5981.005 $0 $0 $0 $874,990 Total Contingencies and Unappropriated Balances: $0 $0 $0 $874,990 Total Ending Fund Balance: $0 $0 $0 $874,990 Total Expenditures: $435,690 $3,295,730 $880,000 $4,424,990 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 145 ---PAGE BREAK--- Parks SDC Fund - 364 Department/Department Number: Parks Administration - 491 Division: Parks Administration - 491 Department Director: Jesse Cuomo Budget Narrative Description of Purpose/Function of Department Parks System Development Charges (SDCs) are collected at the time building permits are issued against residential and commercial projects for the expansion of the park system, inclusive of planning and construction. No personnel costs are associated with this fund. Description of FY 2023-24 projects Continued Legion Park Improvement Project Updated the Parks & Recreation Master Plan Began Boones Crossing Park Development Description of FY 2024-25 proposed projects Continue Boones Crossing Park Development, $700,000 Begin Mill Creek Greenway Trail Development & Burlingham Park Improvement Planning, $200,000 Update Park SDC Methodology, $40,000 Improve Centennial Park’s Dog Park, $25,000 Add Monument Signage, $12,400 Begin Burlingham Park Improvement Planning, $10,000 Revenue Sources and Other Discussion This fund’s revenue is dependent on the collection of System Development Charges (SDC). SDC fees are dependent on development occurring. Economic downturns have a direct impact on the fund’s ability to finance capital improvements. Conversely, current single-family and multi- family building activity is increasing the revenue availability in this fund in this budget year and for future year projects. City of Woodburn I FY24-25 Adopted Budget Page 146 ---PAGE BREAK--- Revenue Detail Revenue Source Charges for Goods and Services Park's SDC's [PHONE REDACTED].501 $2,683,464 $1,781,863 $1,400,000 $1,700,000 Total Charges for Goods and Services: $2,683,464 $1,781,863 $1,400,000 $1,700,000 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $20,981 $102,175 $35,000 $100,000 Change in Fair Value of Investments [PHONE REDACTED] -$20,553 -$141 $0 $0 Total Miscellaneous Revenue: $428 $102,034 $35,000 $100,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $1,836,741 $4,020,633 $4,459,380 $6,345,680 Total Fund Balance: $1,836,741 $4,020,633 $4,459,380 $6,345,680 Total Revenue Source: $4,520,633 $5,904,530 $5,894,380 $8,145,680 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Parks Administration Design Engineering Materials & Services Other Professional Serv [PHONE REDACTED]-5419 $0 $0 $60,000 $50,000 Total Materials & Services: $0 $0 $60,000 $50,000 Total Design Engineering: $0 $0 $60,000 $50,000 Operating Transfer Out Transfers Out Transfer to General Cap Const Fund [PHONE REDACTED]-5811.358 $500,000 $1,485,954 $1,028,750 $937,400 Total Transfers Out: $500,000 $1,485,954 $1,028,750 $937,400 Total Operating Transfer Out: $500,000 $1,485,954 $1,028,750 $937,400 Total Parks Administration: $500,000 $1,485,954 $1,088,750 $987,400 Ending Fund Balance Contingencies and Unappropriated Balances Reserve for Future Years [PHONE REDACTED]-5981.005 $0 $0 $4,805,630 $7,158,280 Total Contingencies and Unappropriated Balances: $0 $0 $4,805,630 $7,158,280 Total Ending Fund Balance: $0 $0 $4,805,630 $7,158,280 Total Expenditures: $500,000 $1,485,954 $5,894,380 $8,145,680 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 147 ---PAGE BREAK--- Transportation SDC Fund - 376 Department/Department Number: Maintenance - 631 Department Director: Curtis Stultz Budget Narrative Description of Purpose/Function of Department Transportation System Development Charges (SDC) Fund reports the collection of Transportation Impact Fees (TIF) assessed against new development at the time the building permit is issued and used to fund capacity improvements necessitated by increased demand. Revenue from this fund is used only for capacity improvements. The TIF charge is based on the number of automobile trips expected by any given type of development. The Transportation SDC, as of June 2022, is $4,192 per peak hour person trip. The fee for a new single-family residence is $6,988. No personnel costs are associated with this fund. Description of FY 2023-24 projects Contributed to the cost of street capacity improvements for: West Hayes St. Improvement Harvard Elevated Pedestrian Crossing Description of FY 2024-25 proposed projects Contribute to the cost of street capacity improvements for: Evergreen Rd. connection to Parr Rd. Improvement, $600,000 Robin Ave/Woodland Pedestrian Crossing, $225,000 Student Pedestrian Improvements, $200,000 Begin Mill Creek Greenway Trail Development, $200,000 Butteville/South Arterial (SWIR): $30,000 Revenue Sources and Other Discussion This fund’s revenue is dependent on the collection of System Development Charges (SDC). SDC fees are dependent on development occurring. Economic downturns have a direct impact on the fund’s ability to finance capital improvements. Conversely, current single-family and multi- family building activity is increasing the revenue availability in this fund in this budget year and for future year projects. City of Woodburn I FY24-25 Adopted Budget Page 148 ---PAGE BREAK--- Revenue Detail Revenue Source Charges for Goods and Services Transportation Impact Fees [PHONE REDACTED].101 $7,117,377 $1,988,329 $2,000,000 $1,150,000 Total Charges for Goods and Services: $7,117,377 $1,988,329 $2,000,000 $1,150,000 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $64,380 $303,453 $110,000 $300,000 Change in Fair Value of Investments [PHONE REDACTED] -$56,394 -$1,514 $0 $0 Total Miscellaneous Revenue: $7,987 $301,939 $110,000 $300,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $5,122,188 $12,228,145 $12,938,430 $14,980,710 Total Fund Balance: $5,122,188 $12,228,145 $12,938,430 $14,980,710 Total Revenue Source: $12,247,552 $14,518,413 $15,048,430 $16,430,710 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Maintenance Design Engineering Materials & Services Other Professional Serv [PHONE REDACTED]-5419 $19,406 $0 $0 $0 Total Materials & Services: $19,406 $0 $0 $0 Total Design Engineering: $19,406 $0 $0 $0 Operating Transfer Out Transfers Out Transfer to General Fund [PHONE REDACTED]-5811.001 $0 $0 $200,000 $60,000 Transfer to General Cap Const Fund [PHONE REDACTED]-5811.358 $0 $0 $50,000 $200,000 Transfer to Street & Storm Cap Const Fund [PHONE REDACTED]-5811.363 $0 $1,000,000 $170,000 $1,285,000 Total Transfers Out: $0 $1,000,000 $420,000 $1,545,000 Total Operating Transfer Out: $0 $1,000,000 $420,000 $1,545,000 Total Maintenance: $19,406 $1,000,000 $420,000 $1,545,000 Ending Fund Balance Contingencies and Unappropriated Balances Reserve for Future Years [PHONE REDACTED]-5981.005 $0 $0 $14,628,430 $14,885,710 Total Contingencies and Unappropriated Balances: $0 $0 $14,628,430 $14,885,710 Total Ending Fund Balance: $0 $0 $14,628,430 $14,885,710 Total Expenditures: $19,406 $1,000,000 $15,048,430 $16,430,710 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 149 ---PAGE BREAK--- Storm SDC Fund - 377 Department/Department Number: Maintenance - 631 Department Director: Curtis Stultz Budget Narrative Description of Purpose/Function of Department Storm System Development Charges (SDC) are generated by assessing new development for increased capacity demands and are collected when building permits are issued. This revenue can only be used for increased capacity capital projects. Current single and multi-family building activity is increasing the revenue availability in this fund, for this year and for future projects. No personnel costs are associated with this fund. Description of FY 2023-24 Projects Completing West Hayes Street Improvement Completing Harvard Elevated Pedestrian Crossing Developing Storm Drainage Master Plan Update Description of FY 2024-25 Proposed Projects Unspecified Engineering/Design Projects, $70,000 Completing the Storm Drainage Master Plan Update, $260,000 City of Woodburn I FY24-25 Adopted Budget Page 150 ---PAGE BREAK--- Revenue Detail Revenue Source Charges for Goods and Services Storm SDC's [PHONE REDACTED].201 $313,280 $105,664 $60,000 $50,000 Total Charges for Goods and Services: $313,280 $105,664 $60,000 $50,000 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $6,621 $26,450 $10,000 $25,000 Change in Fair Value of Investments [PHONE REDACTED] -$5,049 -$49 $0 $0 Total Miscellaneous Revenue: $1,572 $26,401 $10,000 $25,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $779,018 $1,093,870 $1,021,790 $1,052,570 Total Fund Balance: $779,018 $1,093,870 $1,021,790 $1,052,570 Total Revenue Source: $1,093,870 $1,225,936 $1,091,790 $1,127,570 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Maintenance Design Engineering Materials & Services Other Professional Serv [PHONE REDACTED]-5419 $0 $0 $250,000 $260,000 Total Materials & Services: $0 $0 $250,000 $260,000 Total Design Engineering: $0 $0 $250,000 $260,000 Operating Transfer Out Transfers Out Transfer to Street & Storm Cap Const Fund [PHONE REDACTED]-5811.363 $0 $114,126 $67,320 $70,000 Total Transfers Out: $0 $114,126 $67,320 $70,000 Total Operating Transfer Out: $0 $114,126 $67,320 $70,000 Total Maintenance: $0 $114,126 $317,320 $330,000 Ending Fund Balance Contingencies and Unappropriated Balances Reserve for Future Years [PHONE REDACTED]-5981.005 $0 $0 $774,470 $797,570 Total Contingencies and Unappropriated Balances: $0 $0 $774,470 $797,570 Total Ending Fund Balance: $0 $0 $774,470 $797,570 Total Expenditures: $0 $114,126 $1,091,790 $1,127,570 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 151 ---PAGE BREAK--- Sewer Capital Construction Fund - 465 Department/Department Number: Sewer - 621 Division: Construction - 9531 Department Director: Curtis Stultz Budget Narrative Purpose of Fund: The purpose of this fund is for major capital improvements to the City's Wastewater Treatment Plant (WWTP) and sewer collection systems. No personnel costs are associated with this fund. Description of FY 2023-24 Projects: I-5 Pump Station N. First St. - Harrison to No Name Description of FY 2024-25 Projects: Project Name Project Number Amount First Budget Year Corby Street Improvement CDSW1688 $50,000 FY2023-24 Digester- Brick Veneer Repair CISW1544 $50,000 FY2018-19 Emergency Repairs _ Various Locations TBD $500,000 FY2024-25 MH adjustment in ODOT's or Marion County ROW TBD $70,000 FY2024-25 N First Street - Harrison to No Name CDSW1466 $2,100,000 FY2015-16 North Sanitary Sewer Trunk Line CISW1620 $1,000,000 FY2021-22 Poplar Tree Expansion & Irrigation Restoration CDSW1592 $300,000 FY2021-22 Pump Station Upgrades CDSW1414 $100,000 FY2013-14 Sanitary Sewer Collection System CDSW1488 $800,000 FY2018-19 SCADA TBD $2,000,000 FY2024-25 UV TBD $3,000,000 FY2024-25 Deep Sewer Pipelines - Brown St. SE TBD $400,000 FY2024-25 Vanderbeck Pump Station Upgrades CISW1622 $200,000 FY2021-22 Design Work - Unspecified Sewer Cap Const Projects TBD $250,000 FY2024-25 TOTAL $10,820,000 Transfers In of $3,260,000 from Sewer SDC Fund is to begin projects that improve capacity at N. First Street, the N. Sanitary Sewer Trunk Line, and both SCADA and UV at the WWTP. The Street Fund transfer supports the N. First Street sewer project. Transfer In from the Sewer Fund of $6,160,000 will fund the remaining proposed projects for the fiscal year, including $250,000 in unspecified construction projects' design work. See Capital Construction Projects'  section for information on all budgeted capital projects. City of Woodburn I FY24-25 Adopted Budget Page 152 ---PAGE BREAK--- Revenue Detail Revenue Source Transfers In Transfer From Street [PHONE REDACTED].140 $0 $0 $0 $1,000,000 Transfer From Sewer [PHONE REDACTED].472 $2,139,475 $1,238,166 $2,035,000 $6,160,000 Transfer From Sewer SDC [PHONE REDACTED].475 $1,489,430 $2,035,035 $100,000 $3,660,000 Total Transfers In: $3,628,905 $3,273,201 $2,135,000 $10,820,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $1,251 -$57,110 $0 $0 Total Fund Balance: $1,251 -$57,110 $0 $0 Total Revenue Source: $3,630,156 $3,216,091 $2,135,000 $10,820,000 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Sewer Design Engineering Capital Outlay Sewer [PHONE REDACTED]-5635 $0 $0 $100,000 $250,000 Total Capital Outlay: $0 $0 $100,000 $250,000 Total Design Engineering: $0 $0 $100,000 $250,000 Construction Capital Outlay Sewer [PHONE REDACTED]-5635 $3,687,265 $3,216,091 $2,035,000 $10,570,000 Total Capital Outlay: $3,687,265 $3,216,091 $2,035,000 $10,570,000 Total Construction: $3,687,265 $3,216,091 $2,035,000 $10,570,000 Total Sewer: $3,687,265 $3,216,091 $2,135,000 $10,820,000 Total Expenditures: $3,687,265 $3,216,091 $2,135,000 $10,820,000 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 153 ---PAGE BREAK--- Water Capital Construction Fund - 466 Department/Department Number: Water - 611 Division: Construction - 9531 Department Director: Curtis Stultz Budget Narrative Purpose of Fund: The purpose of this fund is to support major capital improvements to the City's water treatment plants and drinking water distribution system. No personnel costs are associated with this fund. Description of FY 2023-24 Projects: New Well at I-5 site Parr Rd.Treatment Plant Piping and Well Fire Flow Improvements Description of FY 2024-25 Projects Project Name Project Code Amount First Year Budgeted Auxiliary Power to Wells CIWA1595 $75,000 FY 2020-21 Fire Flows Improvements CDWA1551 $311,450 FY 2018-19 New Well I-5 site & Land Acquisition CDWA1694 $300,000 FY 2023-24 Parr Rd Treatment Plant CDWA1546 $300,000 FY 2018-19 Replacement Transmission Line - Boones Ferry to Cleveland (Country Club Rd to Elevated Tank) CIWA1658 $2,500,000 FY 2022-23 Design Work - Unspecified Water Cap Const Projects TBD $25,000 FY 2024-25 TOTAL $3,511,450 In FY 2023-24, the City purchased land owned by ODOT in the southwest corner of the city (CDWA1694). In FY 2024-25, the City plans to expand the adjacent stormwater retention facility and establish a new municipal well to meet the City’s growing water needs. The Replacement Transmission Line Project (CIWA1658) will replace an aging pipe that is critical to the transmission of water from the City’s Boones Ferry Treatment Plant to its water tower. See Capital Construction Projects'  section for information on all budgeted capital projects. Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund would be project specific transfers and interest from the fund cash balance. Transfers In of $936,450 from Water SDC Fund is to complete capacity improvements at Parr Road Treatment plant, the I-5 Waterline crossing to serve SWIR Area, and Fire Flow Improvements. The $2,575,000 Transfer In from the Water Fund is to complete the Boones Ferry Transmission Line Replacement and the Auxiliary Power to Wells projects. For a summary of all Transfers In and Transfers Out, see Budgeted Transfers. City of Woodburn I FY24-25 Adopted Budget Page 154 ---PAGE BREAK--- Revenue Detail Revenue Source Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $5,779 $6,920 $8,000 $9,000 Change in Fair Value of Investments [PHONE REDACTED] -$3,674 $445 $0 $0 Sale of Surplus Property [PHONE REDACTED] $0 $0 $800,000 $0 Other Miscellaneous Income [PHONE REDACTED] $0 $1,458 $0 $0 Total Miscellaneous Revenue: $2,105 $8,823 $808,000 $9,000 Transfers In Transfer From Water [PHONE REDACTED].470 $0 $1,364,932 $354,000 $2,575,000 Transfer From Water SDC [PHONE REDACTED].474 $0 $1,475,134 $675,000 $936,450 Total Transfers In: $0 $2,840,066 $1,029,000 $3,511,450 Fund Balance Beginning Fund Balance [PHONE REDACTED] $900,226 $721,654 $719,800 $723,000 Total Fund Balance: $900,226 $721,654 $719,800 $723,000 Total Revenue Source: $902,331 $3,570,543 $2,556,800 $4,243,450 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Water Design Engineering Capital Outlay Water - Capital [PHONE REDACTED]-5634 $164 $14,396 $50,000 $25,000 Total Capital Outlay: $164 $14,396 $50,000 $25,000 Total Design Engineering: $164 $14,396 $50,000 $25,000 Right of Way Capital Outlay Land [PHONE REDACTED]-5611 $0 $0 $900,000 $0 Total Capital Outlay: $0 $0 $900,000 $0 Total Right of Way: $0 $0 $900,000 $0 Construction Capital Outlay Water - Capital [PHONE REDACTED]-5634 $180,011 $2,844,144 $1,606,800 $3,486,450 Total Capital Outlay: $180,011 $2,844,144 $1,606,800 $3,486,450 Total Construction: $180,011 $2,844,144 $1,606,800 $3,486,450 Total Water: $180,174 $2,858,541 $2,556,800 $3,511,450 Ending Fund Balance Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 155 ---PAGE BREAK--- Contingencies and Unappropriated Balances Reserve for Future Years [PHONE REDACTED]-5981.005 $0 $0 $0 $732,000 Total Contingencies and Unappropriated Balances: $0 $0 $0 $732,000 Total Ending Fund Balance: $0 $0 $0 $732,000 Total Expenditures: $180,174 $2,858,541 $2,556,800 $4,243,450 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 156 ---PAGE BREAK--- Water SDC Fund - 474 Department/Department Number: Water - 611 Department Director: Curtis Stultz Budget Narrative Description of Purpose/Function of Department Water System Development Charges (SDC) are generated by assessing new development at the time the building permit is issued for adding increased capacity to the water system. Revenue from SDCs is used solely for projects that increase capacity of the water system. No personnel costs are associated with this fund. Description of FY 2023-24 Projects Contributed to the cost of water capacity improvements for: Parr Road Treatment Plant Description of FY 2024-25 Proposed Focus/Goals Contribute to the cost of water capacity improvements for: Completion of Parr Road Treatment Plant, $300,000 I-5 Waterline Crossing to serve SWIR area, $325,000 Fire Flow Improvements, $311,450 Revenue Sources and Other Discussion This fund’s revenue is dependent on the collection of System Development Charges (SDC). SDC fees are dependent on development occurring. Economic downturns have a direct impact on the fund’s ability to finance capital improvements. Conversely, current single-family and multi- family building activity is increasing the revenue availability in this fund in this budget year and for future year projects. City of Woodburn I FY24-25 Adopted Budget Page 157 ---PAGE BREAK--- Revenue Detail Revenue Source Charges for Goods and Services Water SDC's [PHONE REDACTED].301 $1,457,155 $756,404 $1,000,000 $755,000 Total Charges for Goods and Services: $1,457,155 $756,404 $1,000,000 $755,000 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $26,084 $107,802 $50,000 $130,000 Change in Fair Value of Investments [PHONE REDACTED] -$20,605 $402 $0 $0 Total Miscellaneous Revenue: $5,479 $108,204 $50,000 $130,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $3,021,013 $4,483,647 $3,517,400 $3,809,790 Total Fund Balance: $3,021,013 $4,483,647 $3,517,400 $3,809,790 Total Revenue Source: $4,483,647 $5,348,255 $4,567,400 $4,694,790 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Water Operating Transfer Out Transfers Out Transfer to Water Cap Const [PHONE REDACTED]-5811.466 $0 $1,475,134 $675,000 $936,450 Total Transfers Out: $0 $1,475,134 $675,000 $936,450 Total Operating Transfer Out: $0 $1,475,134 $675,000 $936,450 Total Water: $0 $1,475,134 $675,000 $936,450 Ending Fund Balance Contingencies and Unappropriated Balances Reserve for Future Years [PHONE REDACTED]-5981.005 $0 $0 $3,892,400 $3,758,340 Total Contingencies and Unappropriated Balances: $0 $0 $3,892,400 $3,758,340 Total Ending Fund Balance: $0 $0 $3,892,400 $3,758,340 Total Expenditures: $0 $1,475,134 $4,567,400 $4,694,790 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 158 ---PAGE BREAK--- Sewer SDC Fund - 475 Department/Department Number: Sewer - 621 Department Director: Curtis Stultz Budget Narrative Description of Purpose/Function of Department Sewer System Development Charges (SDC) are generated by assessing new development for increased demands for capacity on the sanitary sewer system. Funds are used for capacity improvements for sanitary sewer projects. Current single and multi-family building activity is increasing available revenue this budget year and for future projects. Description of FY 2023-24 Projects No Projects Description of FY 2024-25 Proposed Projects Contribute to the cost of sanitary sewer capacity improvements for: North First Street - Harrison to No Name, $1,100,000 UV at Wastewater Treatment Plant, $1,000,0000 SCADA at Wastewater Treatment Plant, $660,000 North Sanitary Sewer Trunk Line, $500,000 Wastewater Facilities Master Plan Update, $230,000 City of Woodburn I FY24-25 Adopted Budget Page 159 ---PAGE BREAK--- Revenue Detail Revenue Source Charges for Goods and Services Sewer SDC's [PHONE REDACTED].401 $2,055,127 $1,329,366 $1,300,000 $1,100,000 Total Charges for Goods and Services: $2,055,127 $1,329,366 $1,300,000 $1,100,000 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $27,743 $80,592 $50,000 $100,000 Change in Fair Value of Investments [PHONE REDACTED] -$22,780 $1,824 $0 $0 Total Miscellaneous Revenue: $4,962 $82,416 $50,000 $100,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $2,828,971 $3,399,631 $558,280 $4,171,380 Total Fund Balance: $2,828,971 $3,399,631 $558,280 $4,171,380 Total Revenue Source: $4,889,061 $4,811,414 $1,908,280 $5,371,380 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Sewer Design Engineering Materials & Services Other Professional Serv [PHONE REDACTED]-5419 $0 $0 $300,000 $230,000 Total Materials & Services: $0 $0 $300,000 $230,000 Total Design Engineering: $0 $0 $300,000 $230,000 Operating Transfer Out Transfers Out Transfer to Sewer Cap Const [PHONE REDACTED]-5811.465 $1,489,430 $2,035,035 $100,000 $3,660,000 Total Transfers Out: $1,489,430 $2,035,035 $100,000 $3,660,000 Total Operating Transfer Out: $1,489,430 $2,035,035 $100,000 $3,660,000 Total Sewer: $1,489,430 $2,035,035 $400,000 $3,890,000 Ending Fund Balance Contingencies and Unappropriated Balances Reserve for Future Years [PHONE REDACTED]-5981.005 $0 $0 $1,508,280 $1,481,380 Total Contingencies and Unappropriated Balances: $0 $0 $1,508,280 $1,481,380 Total Ending Fund Balance: $0 $0 $1,508,280 $1,481,380 Total Expenditures: $1,489,430 $2,035,035 $1,908,280 $5,371,380 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 160 ---PAGE BREAK--- Equipment Replacement Fund - 591 Department/Department Number: Various Division: Equipment Purchases - 9211 Department Director: Curtis Stultz Budget Narrative Description of Purpose/Function of Department This fund is used for replacing vehicles and other equipment. Historically, participating departments transfer one-tenth of the value of fixed asset inventory every year to ensure future replacement funding will be available. No personnel costs are associated with this fund. Description of FY 2023-24 Accomplishments No specific projects have been designated Description of FY 2024-25 Proposed Focus/Goals Traffic Counters for Streets Revenue Sources and Other Discussion The Transfers In category contains transfers to cover the costs associated with replacing vehicles and equipment. This is the fund’s sole source of revenue besides a small amount of interest earned. These transfers are contingent on available funding. Revenue Summary Equipment Replacement Fund Miscellaneous Revenue $1,575 $23,744 $8,000 $30,000 Transfers In $150,000 $180,000 $180,000 $180,000 Fund Balance $794,199 $945,774 $1,086,640 $1,097,010 Total Equipment Replacement Fund: $945,774 $1,149,518 $1,274,640 $1,307,010 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Summary Expense Objects Capital Outlay $0 $169,504 $1,274,640 $1,307,010 Total Expense Objects: $0 $169,504 $1,274,640 $1,307,010 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget The Transfers In category contains transfers to cover the costs associated with replacing vehicles and equipment. This is the fund’s sole source of revenue besides a small amount of interest earned. These transfers are contingent on available funding. City of Woodburn I FY24-25 Adopted Budget Page 161 ---PAGE BREAK--- Revenue Detail Revenue Source Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $5,884 $23,591 $8,000 $30,000 Change in Fair Value of Investments [PHONE REDACTED] -$4,308 $153 $0 $0 Total Miscellaneous Revenue: $1,575 $23,744 $8,000 $30,000 Transfers In Transfer From Street [PHONE REDACTED].140 $50,000 $60,000 $60,000 $60,000 Transfer From Water [PHONE REDACTED].470 $50,000 $60,000 $60,000 $60,000 Transfer From Sewer [PHONE REDACTED].472 $50,000 $60,000 $60,000 $60,000 Total Transfers In: $150,000 $180,000 $180,000 $180,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $794,199 $945,774 $1,086,640 $1,097,010 Total Fund Balance: $794,199 $945,774 $1,086,640 $1,097,010 Total Revenue Source: $945,774 $1,149,518 $1,274,640 $1,307,010 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Water Equipment Purchases Capital Outlay Other Equipment [PHONE REDACTED]-5649 $0 $30,585 $519,600 $493,550 Total Capital Outlay: $0 $30,585 $519,600 $493,550 Total Equipment Purchases: $0 $30,585 $519,600 $493,550 Total Water: $0 $30,585 $519,600 $493,550 Sewer Equipment Purchases Capital Outlay Other Equipment [PHONE REDACTED]-5649 $0 $103,475 $395,810 $424,200 Total Capital Outlay: $0 $103,475 $395,810 $424,200 Total Equipment Purchases: $0 $103,475 $395,810 $424,200 Total Sewer: $0 $103,475 $395,810 $424,200 Maintenance Equipment Purchases Capital Outlay Other Equipment [PHONE REDACTED]-5649 $0 $28,778 $329,110 $360,520 Total Capital Outlay: $0 $28,778 $329,110 $360,520 Total Equipment Purchases: $0 $28,778 $329,110 $360,520 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 162 ---PAGE BREAK--- Total Maintenance: $0 $28,778 $329,110 $360,520 Engineering Equipment Purchases Capital Outlay Other Equipment [PHONE REDACTED]-5649 $0 $6,666 $26,390 $25,190 Total Capital Outlay: $0 $6,666 $26,390 $25,190 Total Equipment Purchases: $0 $6,666 $26,390 $25,190 Total Engineering: $0 $6,666 $26,390 $25,190 Transit Equipment Purchases Capital Outlay Other Equipment [PHONE REDACTED]-5649 $0 $0 $3,730 $3,550 Total Capital Outlay: $0 $0 $3,730 $3,550 Total Equipment Purchases: $0 $0 $3,730 $3,550 Total Transit: $0 $0 $3,730 $3,550 Total Expenditures: $0 $169,504 $1,274,640 $1,307,010 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 163 ---PAGE BREAK--- Internal Service Funds Information Technology Fund - 568 Insurance Fund - 581 PERS Reserve Fund - 693 Revenue Summary by Fund Information Technology Fund Charges for Goods and Services $178,228 $198,650 $192,230 $222,550 Miscellaneous Revenue $1,058,736 $1,168,020 $1,350,560 $1,511,090 Fund Balance $411,214 $507,863 $464,000 $305,790 Total Information Technology Fund: $1,648,179 $1,874,533 $2,006,790 $2,039,430 Insurance Fund Miscellaneous Revenue $726,612 $789,115 $757,050 $919,210 Fund Balance $800,865 $850,273 $803,400 $644,280 Total Insurance Fund: $1,527,477 $1,639,388 $1,560,450 $1,563,490 Reserve for PERS Transfers In $183,120 $208,000 $0 $0 Fund Balance $0 $183,120 $391,120 $391,120 Total Reserve for PERS: $183,120 $391,120 $391,120 $391,120 Total: $3,358,776 $3,905,041 $3,958,360 $3,994,040 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Summary by Fund Information Technology Fund Personnel Services $434,074 $551,670 $731,660 $790,980 Materials & Services $647,165 $752,296 $788,580 $829,780 Capital Outlay $53,487 $169,752 $150,000 $70,000 Transfers Out $5,590 $5,700 $0 $0 Contingencies and Unappropriated Balances $0 $0 $336,550 $348,670 Total Information Technology Fund: $1,140,316 $1,479,418 $2,006,790 $2,039,430 Insurance Fund Personnel Services $69,878 $74,706 $82,920 $85,740 Materials & Services $606,627 $711,483 $927,800 $1,017,360 Transfers Out $700 $830 $0 $0 Contingencies and Unappropriated Balances $0 $0 $549,730 $460,390 Total Insurance Fund: $677,204 $787,019 $1,560,450 $1,563,490 Reserve for PERS Contingencies and Unappropriated Balances $0 $0 $391,120 $391,120 Total Reserve for PERS: $0 $0 $391,120 $391,120 Total: $1,817,520 $2,266,437 $3,958,360 $3,994,040 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 164 ---PAGE BREAK--- Information Technology Fund - 568 Department/Department Number: IT - 152 Division: Information Technology - 1921 Department Director: Jim Row Budget Narrative Description of Purpose/Function of Department The Information Technology (IT) department provides support for the City’s MAN (Metropolitan Area Network), servers, hardware, software, e- mail system, phone system, camera system, Geographic Information System (GIS), and website. The IT fund is also responsible for funding systematic replacements of network, phone, and desktop assets. The primary goal of the IT Department is to provide excellent technology services to both the City staff and the public. GIS integrates hardware, software, and captured data to manage, analyze, display as mapped data, and integrate with many of the software systems the City utilizes. Through intergovernmental agreements, the IT department also provides IT services to METCOM 911, City of Silverton, City of Mt. Angel, City of Gervais, Woodburn Fire District, Hubbard Fire District, Aurora Fire District, Mt. Angel Fire District, Monitor Fire District, Silver Falls Library, and newly, the Silverton Fire District. Description of Department, Including Number of Personnel The department consists of 7.0 FTE Description of FY 2023-24 Accomplishments Migrated all used to Microsoft 365, including all outside agencies Upgraded most of the network switches to newer models to keep them supported before going end-of-life Replace all wireless access points that were almost at end of life with newer models Switched from an on-prem phone system to a cloud-based system that offers more features, flexibility, and ease of use. This is estimated to save around $80,000 every five years in phone system hardware upgrades Migrated all servers from a highly hands-on backup solution to a simpler backup solution with on-prem backups and immutable backups in the cloud. Also, added backups for Microsoft 365 Relocated and reinstalled computers, printer, networking, etc. for four remodel projects at various locations Description of FY 2024-25 Proposed Focus/Goals Work on a backlog of pending projects with support from a newly hired IT Technician Help with networking and computer relocation in City Hall's lower-level remodel Complete a penetration test and remediate to determine that the City has as secure a network environment as possible Setup Virtual Desktop Infrastructure (VDI) server to streamline access to critical police software and speed up performance Upgrade all PCs to Windows 11 before Windows 10 reaches the end of support in October 2024 Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goal Total Completed IT Help Desk Tickets 798 674 757 750 Replace and/or Upgrade Computers 55 61 60 60 Major Software Applications Supported 34 36 36 37 Computer Systems Supported 640 757 757 780 Hours Worked Supporting Other Agencies 290 350 520 200* * Switching to a per PC billing model Revenue Sources and Other Discussion Charges for Goods and Services include governmental support revenue for network maintenance and support provided to area agencies. At $222,550, this revenue source provides 11% of the total operating revenue in the fund, an increase of 1.5% over the FY 2023-24 budget. The Miscellaneous Revenue category in an internal service fund such as Information Technology represents the charge assessed to city departments for network support, technology maintenance and replacement support. In the case of the Information Technology Fund, this equates to $1,511,090. This is budgeted based on an average cost per computer in service within the department. Materials & Services increased because of new enterprise software agreement from Microsoft and additional network security monitoring. Capital Outlay expenditures are for equipment. Network is budgeted at $70,000 this year, a 50% decrease following the City’s FY 2023-24 network improvements. City of Woodburn I FY24-25 Adopted Budget Page 165 ---PAGE BREAK--- Revenue Summary Information Technology Fund Charges for Goods and Services $178,228 $198,650 $192,230 $222,550 Miscellaneous Revenue $1,058,736 $1,168,020 $1,350,560 $1,511,090 Fund Balance $411,214 $507,863 $464,000 $305,790 Total Information Technology Fund: $1,648,179 $1,874,533 $2,006,790 $2,039,430 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Summary Expense Objects Personnel Services $434,074 $551,670 $731,660 $790,980 Materials & Services $647,165 $752,296 $788,580 $829,780 Capital Outlay $53,487 $169,752 $150,000 $70,000 Transfers Out $5,590 $5,700 $0 $0 Contingencies and Unappropriated Balances $0 $0 $336,550 $348,670 Total Expense Objects: $1,140,316 $1,479,418 $2,006,790 $2,039,430 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 166 ---PAGE BREAK--- Revenue Detail Revenue Source Charges for Goods and Services Reimbursements Hubbard [PHONE REDACTED].002 $19 $1,573 $0 $500 Reimbursements Mt Angel [PHONE REDACTED].003 $4,144 $4,019 $4,000 $5,200 Reimbursements Silverton [PHONE REDACTED].004 $16,192 $30,438 $28,000 $32,000 Reimbursements Aurora FD [PHONE REDACTED].005 $489 $1,169 $1,000 $1,000 Reimbursements Monitor FD [PHONE REDACTED].006 $0 $64 $500 $500 Reimbursements Mt Angel FD [PHONE REDACTED].007 $4,939 -$1,674 $2,000 $2,000 Reimbursement METCOM (Norcom) [PHONE REDACTED].008 $55,470 $68,729 $60,000 $63,000 Reimbursement Gervais [PHONE REDACTED].009 $2,948 $3,689 $2,000 $7,200 Reimbursement Woodburn Fire Dist [PHONE REDACTED].010 $6,680 $1,931 $0 $3,000 Reimburse Silverton FD [PHONE REDACTED].015 $0 $0 $0 $5,000 Reimbursements Monitor Fire District [PHONE REDACTED].018 $506 $21 $0 $0 Reimbursements Silver Falls Library [PHONE REDACTED].020 $1,099 $191 $0 $500 Rec Mgmt (RMS) Hubbard [PHONE REDACTED].002 $13,100 $13,300 $14,320 $14,540 Rec Mgmt (RMS) Mt Angel [PHONE REDACTED].003 $13,400 $13,700 $14,650 $14,870 Rec Mgmt (RMS) Silverton [PHONE REDACTED].004 $39,300 $40,000 $42,510 $43,500 Rec Mgmt (RMS) Mt Angel FD [PHONE REDACTED].007 $0 $1,100 $1,220 $1,250 Rec Mgmt (RMS) Woodburn Fire Dist [PHONE REDACTED].010 $2,000 $0 $0 $6,000 Rec Mgmt (RMS) Stayton PD [PHONE REDACTED].011 $14,544 $13,100 $14,190 $14,490 Rec Mgmt (RMS) Turner PD [PHONE REDACTED].012 $3,400 $3,500 $3,780 $3,860 Rec Mgmt (RMS) Aumsville PD [PHONE REDACTED].017 $0 $3,800 $4,060 $4,140 Total Charges for Goods and Services: $178,228 $198,650 $192,230 $222,550 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $2,216 $6,877 $5,000 $5,000 Change in Fair Value of Investments [PHONE REDACTED] -$1,943 -$33 $0 $0 IT Revenue - General Fund [PHONE REDACTED].001 $818,620 $893,950 $1,025,220 $1,153,350 IT Revenue - Transit [PHONE REDACTED].110 $25,200 $26,040 $32,850 $41,670 IT Revenue - Building Inspection [PHONE REDACTED].123 $29,290 $31,500 $42,300 $46,620 IT Revenue - Street [PHONE REDACTED].140 $21,630 $28,140 $45,110 $46,000 IT Revenue - Water [PHONE REDACTED].470 $56,910 $59,220 $64,910 $72,790 IT Revenue - Sewer [PHONE REDACTED].472 $96,390 $113,400 $125,520 $128,340 IT Revenue - Urban Renewal [PHONE REDACTED].720 $8,610 $8,820 $9,450 $10,420 Other Miscellaneous Income [PHONE REDACTED] $1,814 $106 $200 $6,900 Total Miscellaneous Revenue: $1,058,736 $1,168,020 $1,350,560 $1,511,090 Fund Balance Beginning Fund Balance [PHONE REDACTED] $411,214 $507,863 $464,000 $305,790 Total Fund Balance: $411,214 $507,863 $464,000 $305,790 Total Revenue Source: $1,648,179 $1,874,533 $2,006,790 $2,039,430 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 167 ---PAGE BREAK--- Expenditure Detail Expenditures IT Information Technology Personnel Services Regular Wages [PHONE REDACTED]-5111 $292,728 $373,955 $467,650 $504,780 Part-Time Wages [PHONE REDACTED]-5112 $2,646 $0 $0 $0 Overtime [PHONE REDACTED]-5121 $707 $1,780 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $77 $89 $110 $110 Social Security [PHONE REDACTED]-5212 $22,427 $29,862 $36,260 $39,150 Med & Dent Ins [PHONE REDACTED]-5213 $51,973 $57,235 $103,290 $113,770 PERS - City [PHONE REDACTED]-5214.100 $40,204 $53,669 $79,970 $86,320 PERS 6% [PHONE REDACTED]-5214.600 $15,262 $22,303 $28,070 $30,300 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $6,554 $7,367 $7,400 $8,050 Long Term Disability Ins [PHONE REDACTED]-5215 $689 $741 $580 $870 Unemployment Insurance [PHONE REDACTED]-5216 $399 $3,283 $6,080 $5,040 Life Insurance [PHONE REDACTED]-5217 $410 $478 $370 $570 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $907 $1,880 $2,020 Total Personnel Services: $434,074 $551,670 $731,660 $790,980 Materials & Services Computer Supplies [PHONE REDACTED]-5315 $37,129 $39,565 $42,000 $42,000 Office Supplies [PHONE REDACTED]-5319 $1,014 $990 $1,000 $1,000 Fuel [PHONE REDACTED]-5323 $765 $1,121 $1,100 $1,100 Garage Services [PHONE REDACTED]-5409.140 $1,103 $545 $1,000 $1,000 Accounting/Auditing [PHONE REDACTED]-5414 $485 $626 $500 $800 Computer [PHONE REDACTED]-5415 $68,732 $70,319 $77,000 $82,520 Other Professional Serv [PHONE REDACTED]-5419 $60,323 $112,668 $100,000 $100,000 Telephone/Data [PHONE REDACTED]-5421 $6,727 $5,555 $9,000 $37,000 Postage [PHONE REDACTED]-5422 $1 $47 $200 $200 Internet [PHONE REDACTED]-5423 $13,241 $15,032 $16,000 $16,000 Meals [PHONE REDACTED]-5432 $415 $0 $0 $0 Mileage [PHONE REDACTED]-5433 $739 $229 $500 $1,000 Software Licenses [PHONE REDACTED]-5446 $381,471 $436,577 $460,800 $461,650 Internal Rent [PHONE REDACTED]-5448 $15,940 $15,510 $18,430 $18,050 Leases - Other [PHONE REDACTED]-5449 $27,025 $28,807 $25,000 $30,000 Auto Insurance [PHONE REDACTED]-5461 $510 $590 $510 $780 Workers' Comp [PHONE REDACTED]-5464 $4,950 $3,800 $3,890 $4,150 General Liability Insurance [PHONE REDACTED]-5465 $7,940 $9,820 $10,650 $11,030 Equipment Repair & Maint [PHONE REDACTED]-5471 $7,454 $5,494 $7,000 $7,500 Registrations/Training [PHONE REDACTED]-5492 $11,200 $5,000 $14,000 $14,000 Total Materials & Services: $647,165 $752,296 $788,580 $829,780 Capital Outlay Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 168 ---PAGE BREAK--- Network [PHONE REDACTED]-5645.101 $53,487 $169,752 $150,000 $70,000 Total Capital Outlay: $53,487 $169,752 $150,000 $70,000 Transfers Out Transfer to Reserve for PERS [PHONE REDACTED]-5811.693 $5,590 $5,700 $0 $0 Total Transfers Out: $5,590 $5,700 $0 $0 Total Information Technology: $1,140,316 $1,479,418 $1,670,240 $1,690,760 Total IT: $1,140,316 $1,479,418 $1,670,240 $1,690,760 Ending Fund Balance Contingencies and Unappropriated Balances Contingency [PHONE REDACTED]-5921 $0 $0 $216,550 $228,670 Reserve--Equipment [PHONE REDACTED]-5981.004 $0 $0 $120,000 $120,000 Total Contingencies and Unappropriated Balances: $0 $0 $336,550 $348,670 Total Ending Fund Balance: $0 $0 $336,550 $348,670 Total Expenditures: $1,140,316 $1,479,418 $2,006,790 $2,039,430 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 169 ---PAGE BREAK--- Insurance Fund - 581 Department/Department Number: City Recorder - 131 Division: Risk Management - 1581 Department Director: Heather Pierson Budget Narrative Description of Purpose/Function of Department Manage insurance activities including workers' compensation, automobile, property and liability coverage and claims Description of Department, Including Number of Personnel Risk management is one of the functions of the City Recorder. One-third of the City Recorder’s position (.33 FTE) is allocated to risk management and Safety Committee activities. All insurance coverage, premium and claims activity is handled through this department. Description of FY 2023-24 Accomplishments City-wide Fire Extinguisher training Vehicle Incident Report folders for City vehicles Vehicle Incident Reporting Policy Description of FY 2024-25 Proposed Focus/Goals Provide CPR/AED training to City employees Become eligible to apply for the Safety and Health Achievement Recognition Program (SHARP) Work with departments to conduct job hazard analysis Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goal Increase Number of Safety Meetings 9 9 9 9 Revenue Summary Insurance Fund Miscellaneous Revenue $726,612 $789,115 $757,050 $919,210 Fund Balance $800,865 $850,273 $803,400 $644,280 Total Insurance Fund: $1,527,477 $1,639,388 $1,560,450 $1,563,490 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Summary Expense Objects Personnel Services $69,878 $74,706 $82,920 $85,740 Materials & Services $606,627 $711,483 $927,800 $1,017,360 Transfers Out $700 $830 $0 $0 Contingencies and Unappropriated Balances $0 $0 $549,730 $460,390 Total Expense Objects: $677,204 $787,019 $1,560,450 $1,563,490 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 170 ---PAGE BREAK--- Revenue Detail Revenue Source Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $3,632 $13,626 $5,000 $7,000 Change in Fair Value of Investments [PHONE REDACTED] -$3,689 -$160 $0 $0 General Liability [PHONE REDACTED].101 $426,000 $523,090 $521,050 $669,650 Workers Comp [PHONE REDACTED].104 $300,000 $250,000 $230,000 $241,560 Other Miscellaneous Income [PHONE REDACTED] $669 $2,560 $1,000 $1,000 Total Miscellaneous Revenue: $726,612 $789,115 $757,050 $919,210 Fund Balance Beginning Fund Balance [PHONE REDACTED] $800,865 $850,273 $803,400 $644,280 Total Fund Balance: $800,865 $850,273 $803,400 $644,280 Total Revenue Source: $1,527,477 $1,639,388 $1,560,450 $1,563,490 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures City Recorder Risk Management Personnel Services Regular Wages [PHONE REDACTED]-5111 $49,192 $52,943 $57,450 $59,790 Part-Time Wages [PHONE REDACTED]-5112 $405 $0 $0 $0 Overtime [PHONE REDACTED]-5121 $38 $40 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $10 $10 $10 $10 Social Security [PHONE REDACTED]-5212 $3,907 $4,273 $4,610 $4,800 Med & Dent Ins [PHONE REDACTED]-5213 $2,873 $3,098 $3,430 $3,690 PERS - City [PHONE REDACTED]-5214.100 $8,040 $8,308 $10,190 $10,610 PERS 6% [PHONE REDACTED]-5214.600 $3,019 $3,434 $3,450 $3,590 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $2,144 $1,847 $2,660 $2,270 Long Term Disability Ins [PHONE REDACTED]-5215 $111 $97 $90 $90 Unemployment Insurance [PHONE REDACTED]-5216 $74 $462 $740 $600 Life Insurance [PHONE REDACTED]-5217 $64 $62 $60 $60 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $133 $230 $230 Total Personnel Services: $69,878 $74,706 $82,920 $85,740 Materials & Services Accounting/Auditing [PHONE REDACTED]-5414 $485 $626 $800 $800 Other Professional Serv [PHONE REDACTED]-5419 $0 $428 $100 $12,000 Meals [PHONE REDACTED]-5432 $0 $0 $150 $250 Mileage [PHONE REDACTED]-5433 $0 $0 $250 $500 Travel [PHONE REDACTED]-5439 $0 $0 $350 $600 Auto Insurance [PHONE REDACTED]-5461 $84,997 $84,792 $93,500 $139,040 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 171 ---PAGE BREAK--- Property/Earthquake Insurance [PHONE REDACTED]-5463 $137,929 $156,375 $180,550 $228,910 Workers' Comp [PHONE REDACTED]-5464 $122,192 $159,738 $230,000 $241,560 General Liability Insurance [PHONE REDACTED]-5465 $236,354 $277,489 $325,000 $356,700 Deductible [PHONE REDACTED]-5468 $3,965 $5,000 $10,000 $20,000 Other Insurance Costs [PHONE REDACTED]-5469 $20,620 $26,048 $85,000 $15,000 Dues & Subscriptions [PHONE REDACTED]-5491 $85 $170 $200 $1,000 Registrations/Training [PHONE REDACTED]-5492 $0 $816 $1,900 $1,000 Total Materials & Services: $606,627 $711,483 $927,800 $1,017,360 Total Risk Management: $676,505 $786,189 $1,010,720 $1,103,100 Operating Transfer Out Transfers Out Transfer to Reserve for PERS [PHONE REDACTED]-5811.693 $700 $830 $0 $0 Total Transfers Out: $700 $830 $0 $0 Total Operating Transfer Out: $700 $830 $0 $0 Total City Recorder: $677,204 $787,019 $1,010,720 $1,103,100 Ending Fund Balance Contingencies and Unappropriated Balances Contingency [PHONE REDACTED]-5921 $0 $0 $549,730 $460,390 Total Contingencies and Unappropriated Balances: $0 $0 $549,730 $460,390 Total Ending Fund Balance: $0 $0 $549,730 $460,390 Total Expenditures: $677,204 $787,019 $1,560,450 $1,563,490 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 172 ---PAGE BREAK--- PERS Reserve Fund - 693 Department/Department Number: Non-departmental - 199 Division: Other Administration - 1219 Department Director: Tony Turley Budget Narrative The City participates in the State of Oregon PERS system for full-time and part-time employees who work over six hundred hours per year. The system has three tiers of retirement benefits, dependent on the date the public employment hire date. As of April 2022, the City had 34 employees in Tier 1 (hired before 1996) and Tier 2 (hired between 1996 and 2003), and 101 in the Oregon Public Service Retirement Plan (OPSRP) for employees hired after 2003. Tier 1/2 benefits include a post-65 medical insurance supplement that is not included in OPSRP. The OPSRP retirement ages for a full pension are also 5 years older than allowed under Tier 1/2. The system is funded by charging employers PERS rates as a percentage of payroll. As the rate increases are unsustainable, in 2018 Governor Kate Brown signed Senate Bill 1566 into law, establishing an Employer Incentive Fund (EIF) to reduce the PERS liability. The EIF will provide up to 25.0 percent matching funds for qualifying employers who make an additional one- time lump sum payment to reduce their PERS unfunded actuarial liabilities. PERS is developing the EIF program and City staff will present participation options to the Woodburn City Council when the application rules are available. The PERS Reserve Fund (693) will provide funding for the City’s participation in the State’s EIF program. A citywide transfer totaling $1.66 million was budgeted in FY 2018-19. The FY 2019-20 budget included the citywide transfer of 1.0 percent of personnel costs, plus a one-time transfer of $191,290 from the General Fund. The General Fund one-time transfer is the result of projected savings. In alignment with the City Council Goal to “develop a strategy to limit the PERS liability” set on March 2, 2019, a work session on the pros/cons of creating a PERS side account as a strategy for reducing future costs was presented to Council. The FY 2022-23 budget included another citywide transfer of 1.0 percent of personnel costs. In consideration of high levels of inflation, and the associated increases in operational costs, personnel cost transfers to the PERS Reserve Fund has not been included in the FY2023-24 and FY 2024-25 budgets. The $13,401,200 is the City of Woodburn’s net proportionate share of the Unfunded Actuarial Liability as of June 30, 2017. Oregon PERS’ independently audited financial statement can be found at: Information.aspx) 1 City of Woodburn I FY24-25 Adopted Budget Page 173 ---PAGE BREAK--- Revenue Detail Revenue Source Transfers In Transfer From General Fund [PHONE REDACTED].001 $108,000 $123,740 $0 $0 Transfer From Transit [PHONE REDACTED].110 $6,800 $8,800 $0 $0 Transfer From Building [PHONE REDACTED].123 $7,770 $8,840 $0 $0 Transfer From Street [PHONE REDACTED].140 $10,820 $11,820 $0 $0 Transfer From Water [PHONE REDACTED].470 $16,770 $19,230 $0 $0 Transfer From Sewer [PHONE REDACTED].472 $24,580 $26,180 $0 $0 Transfer from Information Technology [PHONE REDACTED].568 $5,590 $5,700 $0 $0 Transfer From Insurance [PHONE REDACTED].581 $700 $830 $0 $0 Transfer from Urban Renewal [PHONE REDACTED].720 $2,090 $2,860 $0 $0 Total Transfers In: $183,120 $208,000 $0 $0 Fund Balance Beginning Fund Balance [PHONE REDACTED] $0 $183,120 $391,120 $391,120 Total Fund Balance: $0 $183,120 $391,120 $391,120 Total Revenue Source: $183,120 $391,120 $391,120 $391,120 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Ending Fund Balance Contingencies and Unappropriated Balances Contingency [PHONE REDACTED]-5921 $391,120 $391,120 Total Contingencies and Unappropriated Balances: $391,120 $391,120 Total Ending Fund Balance: $391,120 $391,120 Total Expenditures: $391,120 $391,120 Name Account ID FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 174 ---PAGE BREAK--- Urban Renewal Agency - 720 Department/Department Number: Economic Development- 125 Division Number: URA - 7200 Department Director: Jamie Johnk Budget Narrative Description of Purpose/Function of Department Established in 2001, the Urban Renewal Plan was developed for improving blighted areas of Woodburn that are poorly developed or underdeveloped. These areas may have deteriorated buildings, unimproved streets, sidewalks and utilities. The District is comprised of nearly 260 acres, which includes Downtown Woodburn, portions of Highway 99E, Highway 214 and properties adjacent to I-5. The Woodburn City Council serves as the Urban Renewal Agency (URA) Board. At inception, the URA was forecast to terminate in FY 2024-25; however, the URA may remain in service longer for debt servicing purposes. Urban Renewal provides increased focus and funding on projects impactful to the community with the urban renewal boundaries including façade grants, streetscape improvements, design assistance, public arts and more. The Urban Renewal Agency Manager also fills the role of the Economic Development Director. Description of Department, Including Number of Personnel Department staffing is budgeted at 1.0 FTE, including a Director (0.6 FTE) and an Economic Development Project Manager (0.4 FTE), whose wages are allocated between the General Fund and Urban Renewal Fund based on the percentage of time dedicated to each department. The department had a RARE participant in FY 2023-24 and will apply again for consideration in FY 2024-25. Description of FY 2023-24 Accomplishments Staffed the Public Arts and Mural Committee and work with the Committee on the development of public arts projects: Library Mural Fire Department Monument Police Department Monument Bison Art Project at High School Round-about Art Promoted Urban Renewal Building Improvement Grant program to businesses: Historic City Hall Building Masonic Building Building Improvement Applications Additional Urban Renewal Projects Facade Make-Over Program 50/50 Sidewalk Program 1st and Cleveland Parking Lot Dahlia Park Improvements Drinking Fountain in Plaza 190 Garfield Building Improvements Description of FY 2024-25 Urban Renewal Project Focus/Goals Staff the Public Arts and Mural Committee and work on the development and management of projects Police Department Monument (CAUR1700), $55,000 Bison Art Project at High School (CAUR1701), $55,000 Promoted Urban Renewal Building Improvement Grant program to businesses and manage projects Building Improvement Program Applications Additional Urban Renewal Projects Facade Make-Over Program, $40,000 50/50 Sidewalk Program, $10,000 Security Camera Installations, $8,000 First & Garfield Street Improvements, $6,000 Performance Measures Measures FY 2021-22 Actual FY 2022-23 Actual FY 2023-24 Projected FY 2024-25 Goal Urban Renewal Building Improvement Grants 2 3 12 6 Urban Renewal Design Service Grants 2 6 7 5 Complete Public Arts - Mural Projects 2 2 2 2 Facade Make-Overs N/A 4 6 5 50/50 Sidewalk Improvement Applications N/A 20 5 10 City of Woodburn I FY24-25 Adopted Budget Page 175 ---PAGE BREAK--- Revenue Summary Urban Renewal Fund Taxes $826,096 $928,018 $1,104,000 $1,152,460 Intergovernmental $130,637 $103,720 $0 $0 Miscellaneous Revenue $5,021 $39,465 $20,000 $35,000 Fund Balance $1,520,974 $1,244,815 $1,187,230 $683,130 Total Urban Renewal Fund: $2,482,727 $2,316,018 $2,311,230 $1,870,590 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Summary Expense Objects Personnel Services $207,158 $277,660 $292,200 $289,650 Materials & Services $90,449 $248,160 $553,550 $263,030 Capital Outlay $603,343 $339,241 $736,000 $124,000 Debt Service $334,871 $335,419 $335,750 $335,860 Transfers Out $2,090 $2,860 $0 $0 Contingencies and Unappropriated Balances $0 $0 $393,730 $858,050 Total Expense Objects: $1,237,911 $1,203,340 $2,311,230 $1,870,590 Name FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 176 ---PAGE BREAK--- Revenue Detail Revenue Source Taxes Property Tax - Current [PHONE REDACTED] $807,147 $912,533 $1,088,000 $1,136,960 Property Tax - Delinquent [PHONE REDACTED] $18,948 $15,486 $16,000 $15,500 Total Taxes: $826,096 $928,018 $1,104,000 $1,152,460 Intergovernmental State Grants [PHONE REDACTED] $130,637 $103,720 $0 $0 Total Intergovernmental: $130,637 $103,720 $0 $0 Miscellaneous Revenue Interest from Investments [PHONE REDACTED] $12,334 $38,783 $20,000 $35,000 Change in Fair Value of Investments [PHONE REDACTED] -$7,313 $682 $0 $0 Total Miscellaneous Revenue: $5,021 $39,465 $20,000 $35,000 Fund Balance Beginning Fund Balance [PHONE REDACTED] $1,520,974 $1,244,815 $1,187,230 $683,130 Total Fund Balance: $1,520,974 $1,244,815 $1,187,230 $683,130 Total Revenue Source: $2,482,727 $2,316,018 $2,311,230 $1,870,590 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget Expenditure Detail Expenditures Economic Development URA Personnel Services Regular Wages [PHONE REDACTED]-5111 $135,732 $186,072 $192,520 $190,280 Part-Time Wages [PHONE REDACTED]-5112 $405 $0 $0 $0 Overtime [PHONE REDACTED]-5121 $659 $159 $0 $0 OR Workers' Benefit [PHONE REDACTED]-5211 $24 $32 $30 $20 Social Security [PHONE REDACTED]-5212 $10,377 $14,925 $15,330 $15,150 Med & Dent Ins [PHONE REDACTED]-5213 $22,895 $26,287 $24,930 $25,910 Retirement [PHONE REDACTED]-5214 $0 $2,928 $0 $0 PERS - City [PHONE REDACTED]-5214.100 $22,684 $26,096 $34,470 $34,310 PERS 6% [PHONE REDACTED]-5214.600 $8,430 $10,600 $11,560 $11,410 DEFERED COMP - CITY [PHONE REDACTED]-5214.800 $5,267 $7,925 $9,520 $9,360 Long Term Disability Ins [PHONE REDACTED]-5215 $305 $347 $340 $340 Unemployment Insurance [PHONE REDACTED]-5216 $201 $1,626 $2,510 $1,910 Life Insurance [PHONE REDACTED]-5217 $178 $223 $220 $210 Paid Family Leave Insurance [PHONE REDACTED]-5218 $0 $438 $770 $750 Total Personnel Services: $207,158 $277,660 $292,200 $289,650 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 177 ---PAGE BREAK--- Materials & Services Accounting/Auditing [PHONE REDACTED]-5414 $2,910 $3,758 $3,000 $3,530 Other Professional Serv [PHONE REDACTED]-5419 $69,456 $38,077 $125,000 $78,000 IT Support [PHONE REDACTED]-5428 $8,610 $8,820 $9,450 $10,420 Internal Rent [PHONE REDACTED]-5448 $1,010 $920 $1,100 $1,080 Grant Program [PHONE REDACTED]-5520 $2,595 $174,303 $400,000 $155,000 Design Services [PHONE REDACTED]-5530 $5,868 $22,283 $15,000 $15,000 Total Materials & Services: $90,449 $248,160 $553,550 $263,030 Capital Outlay Public Art [PHONE REDACTED]-5630 $4,459 $11,010 $260,000 $110,000 Streets/Alleys/Sidewalks [PHONE REDACTED]-5631 $47,967 $800 $240,000 $0 Other Improvements [PHONE REDACTED]-5639 $550,917 $327,430 $236,000 $14,000 Total Capital Outlay: $603,343 $339,241 $736,000 $124,000 Debt Service Bond Principal [PHONE REDACTED]-5711 $269,000 $277,000 $285,000 $293,000 Bond Interest [PHONE REDACTED]-5721 $65,871 $58,419 $50,750 $42,860 Total Debt Service: $334,871 $335,419 $335,750 $335,860 Total URA: $1,235,821 $1,200,480 $1,917,500 $1,012,540 Operating Transfer Out Transfers Out Transfer to Reserve for PERS [PHONE REDACTED]-5811.693 $2,090 $2,860 $0 $0 Total Transfers Out: $2,090 $2,860 $0 $0 Total Operating Transfer Out: $2,090 $2,860 $0 $0 Total Economic Development: $1,237,911 $1,203,340 $1,917,500 $1,012,540 Ending Fund Balance Contingencies and Unappropriated Balances Contingency [PHONE REDACTED]-5921 $0 $0 $60,000 $70,000 Reserve for Future Years [PHONE REDACTED]-5981.005 $0 $0 $0 $788,050 Reserve for URA Debt [PHONE REDACTED]-5981.008 $0 $0 $333,730 $0 Total Contingencies and Unappropriated Balances: $0 $0 $393,730 $858,050 Total Ending Fund Balance: $0 $0 $393,730 $858,050 Total Expenditures: $1,237,911 $1,203,340 $2,311,230 $1,870,590 Name Account ID FY2022 Actual FY2023 Actual FY2024 Budget FY2025 Budget City of Woodburn I FY24-25 Adopted Budget Page 178 ---PAGE BREAK--- CAPITAL IMPROVEMENTS City of Woodburn I FY24-25 Adopted Budget Page 179 ---PAGE BREAK--- Capital Construction Projects Consistent with the City’s commitment to financial transparency and accountability, an improved methodology for planning, authorizing, budgeting, and reporting Capital Construction projects was implemented in FY 2014-15. All capital projects are individually reviewed and authorized by the Public Works Director, Finance Director and ultimately, the City Administrator prior to inclusion in the annual budget. Each project has a specific scope and budget, and each included project has a project data sheet providing this information. Only those projects included in this budget may incur expenditures during this fiscal period. Projects added after budget authorization must be authorized by Council through a supplemental budget request or wait for the next budget cycle for authorization. Projects funded on a pay-as-you-basis are budgeted for the full amount of the project cost, even if the project is expected to span multiple budget periods. This ensures that budget authority is available for the project should the schedule accelerate. In addition, this ensures that funds authorized are earmarked for the project, which prevents inadvertent over expenditure of limited dedicated resources. Previously authorized projects not completed in the prior fiscal year are included with the balance of unexpended funds budgeted. Projects that require financing are budgeted incrementally to ensure that available funding is used prior to incurring borrowing costs. As the year progresses, transfers to Cap Const Funds will be performed only on a reimbursement basis for each project. This will ensure that funds are not transferred for projects that are delayed or canceled. Except for projects that have external funding sources, the target ending balance for Cap Const Funds will be zero. A project code is assigned for each project, which uniquely identifies the project’s class, purpose, fund, plus a four-digit project number. The project codes are used on all transactions to track revenues and expenditures for the life of the project. Project Class Project Purpose Fund Project No. Activity Activity General Fund (GF) # Capital Building Street (ST) Engineering Only Distribution Sewer (SW) Grant Equipment Transit (TR) Maintenance Infrastructure Urban Renewal (UR) Parks Water (WA) Vehicles City of Woodburn I FY24-25 Adopted Budget Page 180 ---PAGE BREAK--- Six Year Capital Improvement Plan - FY 2024-25 to FY 2029-30 Project Revenue Source 24-25 25-26 26-27 27-28 28-29 29-30 Total State Construction Hwy. 99E Widening - Lincoln St. to S. of Cleveland St State/City 7,150,000 7,150,000 Improve Roadway Lighting along Hwy 99E Corridor State/City 2,110,000 2,110,000 Hwy. 99E/211/214 Intersection Improvements State 15,000,000 15,000,000 Butteville/Parr Rd. Temporary Safety Improvements State/City/County 100,000 100,000 Evergreen/214 Intersection Improvements, traffic signal phase State/City 50,000 50,000 Settlermier/214 Intersection Improvements, traffic signal phase State/City 50,000 50,000 HS/Front St. Sidewalk Safety Improvements State/ODOT Rail/GF 250,000 250,000 Total State Fund Construction 9,710,000 - - - 15,000,000 24,710,000 Street & Storm Construction Evergreen Road: Connect to Parr Road Developer/Street SDC 800,000 800,000 Harrison Street Improvement, Settlemier to Front Street Fund/Street SDC 80,000 975,000 1,055,000 Front Street Improvements - Front St Ramp to NCL Street SDC 1,500,000 2,300,000 3,800,000 Butteville/South Arterial (SWIR) Developer/Street SDC 6,000,000 6,000,000 Harvard/Evergreen Intersection Improvements Street Fund/Street SDC 300,000 3,500,000 3,800,000 Hayes/Evergreen Intersection Improvements Street Fund/Street SDC 600,000 3,500,000 4,100,000 Stacey Allison/Evergreen Intersection Improvements Street Fund/Street SDC 900,000 4,000,000 4,900,000 Stacy Allison to Evergreen Road- Street Improvments Street Fund/Street SDC 25,000 3,000,000 3,025,000 Stacey Allison/Industral Extention Street Fund/Street SDC 25,000 5,000,000 5,025,000 First Street Improvements - Harison Street to No Name Street Street Fund/Street SDC 1,100,000 1,100,000 Miscellaneous Modifications: - A. Pedestrian Movements - Safety Sidewalk Construction/ADA Street Fund 75,000 75,000 100,000 100,000 100,000 450,000 Second Street - Library Street Fund 75,000 75,000 City Hall ADA Improvements (Public Buildings) 50,000 50,000 50,000 150,000 School Safety Routes Street Fund/Grant 25,000 75,000 75,000 175,000 B. Intersections - Settlemier/W. Lincoln Street Fund 65,000 65,000 C. TSP Update Street SDC - D. Speed Studies - Butteville/South Arterial (SWIR) Developer/Street SDC 30,000 30,000 Parr Road Developer/Street SDC 30,000 30,000 Boones Ferry Road Developer/Street SDC 30,000 30,000 Total Street & Storm Construction 5,570,00021,530,000335,0007,075,000 100,000 - 34,610,000 Storm Drain Construction 4th Street Storm Replacement - Garfield to Harrison Street Fund/Storm SDC 620,000 620,000 N. Front Street - Culvert to Commerce Street Fund/Storm SDC 18,000 332,000 350,000 Cleveland Street at Mill Creek Culvert Rehab Street Fund/Storm SDC 250,000 250,000 Aquatic Center Area Storm Improvement Street Fund/Storm SDC 130,000 130,000 5th Street - Lincoln to Harrison St Street Fund/Storm SDC 500,000 500,000 N 2nd and 3rd - South of Yew Street Street Fund/Storm SDC 450,000 450,000 Landau/Laurel/George Storm to Pudding River Street Fund/Storm SDC 250,000 1,250,000 1,500,000 Rehab Existing Collection System Street Fund/Storm SDC 500,000 500,000 Rehab Existing Collection System Street Fund/Storm SDC 500,000 500,000 1,000,000 Goose Creek Drainage Upgrades Street Fund/Storm SDC 1,000,000 1,000,000 Total Storm Drain Construction 2,768,000 3,532,000 6,300,000 City of Woodburn I FY24-25 Adopted Budget Page 181 ---PAGE BREAK--- Six Year Capital Improvement Plan - FY 2024-25 to FY 2029-30 Project Revenue Source 24-25 25-26 26-27 27-28 28-29 29-30 Total Street Resurfacing: Gravel Streets Yew Street, 2nd to 3rd Street Fund 50,000 350,000 400,000 Elm Street Street Fund 50,000 670,000 720,000 Christiansen Street Street Fund 50,000 470,000 520,000 Wilson Street Street Fund 50,000 300,000 350,000 E Hayes Street Street Fund 50,000 165,000 215,000 Oswald Street Street Fund 1,500,000 1,500,000 Church Street, 1st to 2nd Street Fund 265,000 265,000 Total Gravel Streets 50,000 720,000 520,000 450,000 2,230,000 3,970,000 Water Systems Construction New Well I-5 Site Water Fund 100,000 3,500,000 3,600,000 Water Rights Implementation Water Fund 15,000 15,000 Drinking Water Protection Water SDC/Grant 75,000 75,000 Repaint Elevated Storage Tank _ Inspection Water Fund - Parr Road Third Booster pump & SCADA upgrades Water Fund 175,000 175,000 Country Club Rd to Elevated Tank - Boones Ferry to Cleveland Water Fund 3,484,000 3,484,000 Parr Road Treatment Plant - New well & raw water piping Water Fund/Water SDC - I-5 waterline crossing to serve SWIR Area Water Fund/Water SDC/Dev 250,000 2,500,000 2,750,000 Hwy 214: Astor Way to 1210 Newberg Hwy. waterline loop Water Fund/Water SDC 50,000 190,000 240,000 Routine Water Main Replacement Program Water Fund/Water SDC 400,000 400,000 400,000 400,000 1,600,000 Fire Flow Improvements Water Fund 336,800 336,800 336,800 336,800 1,347,200 Auxilliary Power for Wells #11 & #14 Water Fund 75,000 75,000 Columbia Drive Water Main Replacement Water Fund 900,000 900,000 Santiam Drive Water Main Replacement Water Fund 600,000 600,000 S. Cascade Drive Water Main Replacement Water Fund 1,000,000 1,000,000 W Clackamas Circle and E Clackamas Circle Water Main Replacement Water Fund 30,000 1,250,000 1,280,000 W Hayes Street (Cascade Dr to Oregon Way) Water Main Replacement Water Fund 30,000 550,000 580,000 Oregon Way Water Main Replacement Water Fund 75,000 800,000 875,000 Total Water Systems Construction 7,345,800 8,976,800 1,536,800 736,800 18,596,200 Wastewater: Treatment Plant POTW Phase 2A/Natural Treatment System Sewer Fund 2,400,000 3,400,000 5,800,000 Storm Water Treatment Final Engineering Sewer Fund/SDC/Loan 265,000 265,000 Headworks - Screening Sewer Fund/SDC/Loan 380,000 1,520,000 1,900,000 Primary Sedimentation - PEPS Sewer Fund/SDC/Loan 600,000 2,400,000 3,000,000 Poplar Tree Expansion on Additional Property Sewer Fund 500,000 500,000 1,000,000 Septage RV Dump Station improvements Sewer Fund/SDC/Loan 300,000 300,000 Poplar Tree Land Purchase Sewer Fund/SDC/Loan 885,000 885,000 Primary Sedimentation - Convert WW Clarifiers Sewer Fund/SDC/Loan 340,000 1,360,000 1,700,000 Filtration Sewer Fund/SDC/Loan 380,000 1,520,000 1,900,000 Roof Replacement Section A - Sheet Metal Roof Sewer Fund 40,000 40,000 Total Treatment Plant 4,905,000 11,885,000 16,790,000 City of Woodburn I FY24-25 Adopted Budget Page 182 ---PAGE BREAK--- Six Year Capital Improvement Plan - FY 2024-25 to FY 2029-30 Project Revenue Source 24-25 25-26 26-27 27-28 28-29 29-30 Total Wastewater: Collection System Construction Collection System Piping Replacements Sewer Fund 460,000 300,000 300,000 300,000 300,000 1,660,000 Young Street Pipeline Project Sewer Fund 9,000,000 9,000,000 Rainier Lift Station - Force & Gravity sections Sewer Fund 20,000 80,000 1,300,000 1,400,000 Front Street Pipeline Project Sewer Fund 800,000 800,000 Lincoln Street Sewer rehab - Bryan to Mill Creek Sewer Fund 500,000 500,000 Laurel Sanitary Sewer Project Local District 1,000,000 1,000,000 North Santiam Sewer Trunk Line from MCPS to Hazelnut Dr Sewer Fund/Sewer SDC 200,000 200,000 Lincoln Street Sewer rehab - Settlemier to First St Sewer Fund 50,000 300,000 350,000 Third Street - Harrison to Lincoln - sewer repairs Sewer Fund 30,000 150,000 180,000 Fifth Street - Harrison to Garfield - sewer repairs Sewer Fund 300,000 300,000 Woodland/Hwy 219 Sewer repair at NE quadrant Sewer Fund 200,000 200,000 Progress Way Pipeline project Sewer Fund 255,000 1,200,000 1,455,000 Cleveland Street (north side of railroad) Sewer Fund 500,000 500,000 Corby Street Sewer Fund 50,000 50,000 Tierra Lynn Sewer Fund 20,000 130,000 150,000 Gatch Street Sewer Fund 20,000 700,000 720,000 Park Avenue Sewer Fund 20,000 340,000 360,000 Greenview Drive at Pump Station Sewer Fund 20,000 80,000 100,000 TMDL projects Sewer Fund 20,000 20,000 40,000 Total Sewer Construction 12,375,0003,600,000 1,940,000 370,000 680,000 18,965,000 Public Facilities Projects Library - Roof Replacement Sections A-H, Gutter & Down Sheeting General Fund 75,000 475,000 550,000 Aquatic Center - Roof Replacement Section A General Fund 125,000 125,000 Garage Resurface, concrete covered General Fund 27,500 27,500 202 Young Street - Roof Replacement Sections A-C General Fund 53,500 53,500 Fleet Maintenance Roof Replacement Section D General Fund 17,500 17,500 Public Works Annex Roof Replacement General Fund 175,000 175,000 Settlemier Restrooms - Roof Replacement Section B General Fund 10,000 10,000 Park Maintenance office - Roof Replacement General Fund 20,000 20,000 Total Facilities 250,000 698,500 30,000 978,500 Parks Acquire properties for Mill Creek Greenway Park SDC/Grants 200,000 200,000 Restore Wyffels Park Park SDC/Grants 235,000 235,000 Construct Wyffels Park Trail Park SDC/Grants 100,000 150,000 250,000 Burlingham Park Improvement Planning General Fund 10,000 10,000 Burlingham Park Picnic Shelter Rebuild ARPA/Park SDC/Grants 85,000 85,000 Burlingham Park - Playground Replacement & Surfacing, Restroom, Interactive Play Feature, Sports Court Surfacing, Soccer Field Improvments Park SDC/Grants/ GF 300,000 1,000,000 1,300,000 Park Comfort and Convenience Features Park SDC/Grants/GF 25,000 25,000 25,000 25,000 25,000 25,000 150,000 North Front Street Park Sport Court Park SDC/Grants/GF 100,000 100,000 North Front Street Park Playground Replacement & Surfacing Park SDC/Grants/GF 240,000 240,000 North Front Street Park - Paved interior loop trail & connecting pathway Front St. to N. 1st St.) Park SDC/Grants/GF 90,000 90,000 Boones Crossing Park Development Park SDC, Grants 1,400,000 1,400,000 Centennial Park Dog Park Improvements ARPA/ Park SDC 100,000 100,000 Centennial Park Sports Field Improvements Park SDC/Grants/GF 1,100,000 1,100,000 Centennial Park Sports Court Resurfacing and Lighting Park SDC/Grants/GF 380,000 380,000 City of Woodburn I FY24-25 Adopted Budget Page 183 ---PAGE BREAK--- Six Year Capital Improvement Plan - FY 2024-25 to FY 2029-30 Project Revenue Source 24-25 25-26 26-27 27-28 28-29 29-30 Total Parks Dove Landing - Dog Park (drinking fountain, shelter, play features, irrigation, fencing, concrete entry) Park SDC/Grants/GF 270,000 270,000 Dove Landing - Paved pump track (small and large) Park SDC/Grants/GF 800,000 800,000 Dove Landing - Playground Surfacing Park SDC/Grants/GF 160,000 160,000 Dove Landing - Irrigation Extension Park SDC/Grants/GF 80,000 80,000 Heritage Park - Playground Replacement & Surfacing Park SDC/Grants/GF 215,000 215,000 Heritage Park - Connecting paved pathway (Lexington Ct. to Jamestown St.) Park SDC/Grants/GF 35,000 35,000 Heritage Park - Sport court resurfacing & striping Park SDC/Grants/GF 55,000 55,000 Heritage Park - ADA‐compliant picnic table & bench Park SDC/Grants/GF 15,000 15,000 Hermanson Park - Playground Replacement & Surfacing Park SDC/Grants/GF 240,000 240,000 Hermanson Park - Paved Loop Connecting All Amenities to Trail Park SDC/Grants/GF 25,000 25,000 Hermanson Pond - Viewing Platform Improvement Park SDC/Grants/GF 35,000 35,000 Legion Park - Parking Lot Expansion Park SDC/Grants/GF 560,000 560,000 Legion Park - Park and Playground Improvements Park SDC/Grants/GF 130,000 130,000 Senior Estates Park - Exercise Stations Park SDC/Grants/GF 80,000 80,000 Senior Estates Park - Picnic tables & benches (ADA) Park SDC/Grants/GF 20,000 20,000 Acquire properties for Mill Creek Greenway Park SDC/Grants 200,000 200,000 Develop Additional Phases of Mill Creek Greenway Park SDC/Grants 800,000 800,000 Aquatic Center Spray Features and Water Slides General Fund, Bond 250,000 250,000 Community Center Loan/Bond/Grants/Park SDC 12,500,000 23,000,000 23,000,000 58,500,000 Settlemier Park Improvements -Sports Courts, Shelter, Destination/Boundless Playground Park SDC/Grants/Bond 1,500,000 1,500,000 Nelson Park Soccer Field, Paved Paths, Shelter, Playground Replace., Sports Court Surfacing Park SDC/Grants 470,000 470,000 Acquire Properties for Mill Creek Greenway Park SDC/Grants 200,000 200,000 Develop Additional Phases of Mill Creek Greenway Park SDC/Grants 800,000 800,000 Mill Creek Greenway Trail - Brown Strett-Deer Run Park & Street SDC/Grants 850,000 850,000 Add Park SW Area East of I-5 Park SDC/Grants 900,000 900,000 Add Park SW Area East of I-5 Park SDC/Grants 950,000 950,000 Add Park SE Area West of 99E Park SDC/Grants 1,600,000 1,600,000 Add Park to E Area East of 99E Park SDC/Grants 1,350,000 1,350,000 Add Park NW West of I-5 Park SDC/Grants 1,260,000 1,260,000 Total Parks Construction 16,070,000 26,420,000 27,160,000 3,930,000 2,785,000 1,625,000 77,990,000 City of Woodburn I FY24-25 Adopted Budget Page 184 ---PAGE BREAK--- Current Year Projects Project Name Project Number General Cap Const Fund 358 Street & Storm Cap Const Fund 363 Sewer Cap Const Fund 465 Water Cap Const Fund 466 Total Centennial Park - Dog Park Improvements CPGF1673 100,000 100,000 Library Roof TBD 75,000 75,000 City Hall Basement Remodel CBBF1672 720,000 720,000 Annex Building Roof TBD 175,000 175,000 Burlingham Park Picnic Shelter CPGF1677 70,000 70,000 Boones Crossing Park Development CPGF1678 1,400,000 1,400,000 Monument Signage TBD 40,000 40,000 Police Department Parking Design TBD 35,000 35,000 Mill Creek Greenway Trail Development CPGF1679 2,100,000 2,100,000 Butteville/Parr Road Sight Distance Improvements TBD 120,000 120,000 Butteville/South Artieral (SWIR) TBD 30,000 30,000 Elm Street TBD 50,000 50,000 Evergreen Rd/Stacy Allison Temporary AC patch TBD 20,000 20,000 Evergreen Rd: connect to Parr Rd Street Improvement TBD 600,000 600,000 N Boones Ferry Road/ Tukwilla Pedestrian Crossing TBD 80,000 80,000 Rehab TBD 500,000 500,000 Robin Ave/Woodland Pedestrian Crossing TBD 225,000 225,000 Safety Sidewalk & ADA Construction CIST1165 100,000 100,000 Senecal Bridge_ Pedestrian Rail Replacement TBD 100,000 100,000 Senior States _ Full Depth Repairs TBD 50,000 50,000 Student Pedestrian Improvements CIST 1680 1,200,000 1,200,000 TMDL Projects -storm CDST1686 20,000 20,000 Tomlin / Christiansen St _ Pedestrian Crossing TBD 35,000 35,000 Tukwila Drive Pavers Repair TBD 20,000 20,000 Woodcrest Court Full Depth Repair TBD 100,000 100,000 Design Work - Unspecified Street Cap Const Projects TBD 300,000 300,000 Corby Street Improvement CDSW1688 50,000 50,000 Digester- Brick Veneer Repair CISW1544 50,000 50,000 Emergency Repairs _ Various Locations TBD 500,000 500,000 MH adjustment in ODOT's or Marion County ROW TBD 70,000 70,000 N First Street - Harrison to No Name CDSW1466 2,100,000 2,100,000 North Sanitary Sewer Trunk Line CISW1620 1,000,000 1,000,000 Poplar Tree Expansion & Irrigation Restoration CDSW1592 300,000 300,000 Pump Station Upgrades CDSW1414 100,000 100,000 Sanitary Sewer Collection System CDSW1488 800,000 800,000 SCADA TBD 2,000,000 2,000,000 UV TBD 3,000,000 3,000,000 Deep Sewer Pipelines - Brown St. SE TBD 400,000 400,000 Vanderbeck Pump Station Upgrades CISW1622 200,000 200,000 Design Work - Unspecified Sewer Cap Const Projects TBD 250,000 250,000 Auxiliary Power to Wells CIWA1595 75,000 75,000 Fire Flows Improvements CDWA1551 311,450 311,450 New Well I-5 site & Land Acquisition CDWA1694 300,000 300,000 Parr Rd Treatment Plant CDWA1546 300,000 300,000 Replacement Transmission Line Boones Ferry to Cleveland (Country Club Rd to Elevated Tank) CIWA1658 2,500,000 2,500,000 Design Work - Unspecified Water Cap Const Projects TBD 25,000 25,000 Totals 4,715,000 3,550,000 10,820,000 3,511,450 22,596,450 City of Woodburn I FY24-25 Adopted Budget Page 185 ---PAGE BREAK--- Capital Improvements: One-year Plan Total Capital Requested $19,676,450 18 Capital Improvement Projects Total Funding Requested by Department TOTAL $19,676,450.00 City Administrator (11%) $2,100,000.00 Design Engineering $1,740,000.00 Maintenance (13%) $2,525,000.00 Sewer (50%) $9,900,000.00 Water (17%) $3,411,450.00 Total Funding Requested by Source TOTAL $19,676,450.00 Federal Grants $1,700,000.00 State Grant/Loan $1,000,000.00 State Grants/Loans $1,740,000.00 Transfer from Parks SDC Fund - 364 $200,000.00 Transfer from Sewer Fund - 472 (29%) $5,640,000.00 Transfer from Sewer SDC Fund - 475 (17%) $3,260,000.00 Transfer from Street Fund - 140 $1,500,000.00 Transfer from Street SDC Fund - 376 $1,225,000.00 Transfer from Water Fund - 470 (16%) $3,111,450.00 Transfer from Water SDC Fund - 474 $300,000.00 City of Woodburn I FY24-25 Adopted Budget Page 186 ---PAGE BREAK--- Sewer Requests Itemized Requests for 2025 Emergency Repairs , various locations $500,000 This funding is included for emergency repairs not budgeted for normal sewer main projects. N First Street - Harrison to No Name $2,100,000 Adding new sewer main to increase capacity and resurface street. North Sanitary Sewer Trunk Line $1,000,000 Sewer Trunk Line Poplar Tree Expansion & Irrigation Restoration $300,000 Poplar tree irrigation expansion on City-owned property is identified in the Wastewater Facilities Plan – Expansion of approximately 27 acres. Sanitary Sewer Collection System $800,000 This project includes a replacement of deteriorated sanitary sewer piping throughout the City. This project also includes force main air release upgrades. SCADA $2,000,000 Supervisory Control and Data Acquisition (SCADA) systems are used for controlling, monitoring, and analyzing industrial devices and processes. The system consists of both software and hardware components and enables remote and on-site... UV $3,000,000 This project will use ultraviolet light to disinfect effluent. Vanderbeck Pump Station Upgrades $200,000 The Wastewater Facilities Plan included an initial condition assessment of the City's major existing pump stations but recommended a separate Pump Station Reliability Study be completed. FY 24-25 funds are estimated for pump station evaluation and... Total: $9,900,000 City of Woodburn I FY24-25 Adopted Budget Page 187 ---PAGE BREAK--- Water Requests Itemized Requests for 2025 Fire Flows Improvements $311,450 Annual program for water distribution projects that are required to meet state fire flow requirements. New Well I-5 site & Land Acquisition $300,000 Construct New Well and Supplemental Infrastructure. Parr Rd Treatment Plant $300,000 Installation of a new well and raw waterline distribution piping to the Parr Road Water Treatment Plant. Replacement Transmission Line Boones Ferry to Cleveland (Country Club Rd to Elevated Tank) $2,500,000 Replacement of antiquated transmission pipe. Total: $3,411,450 Maintenance Requests Itemized Requests for 2025 Evergreen Rd: connect to Parr Rd Street Improvement $600,000 City contribution to developer(s). Rehab $500,000 Street patching, overlay projects, and emergency repairs. Robin Ave/Woodland Pedestrian Crossing $225,000 Improve pedestrian access and safety. Student Pedestrian Improvements $1,200,000 This project will address sidewalk safety improvements at Woodburn High School (WHS) & Front Street. Total: $2,525,000 City Administrator Requests Itemized Requests for 2025 Mill Creek Greenway Trail Development $2,100,000 Adopted in 2006, the City successfully completed portions of the Mill Creek Greenway Trail. This project will build out four separate sections of the trail, estimated at an additional 6,850 linear feet. Total: $2,100,000 City of Woodburn I FY24-25 Adopted Budget Page 188 ---PAGE BREAK--- Design Engineering Requests Itemized Requests for 2025 Community Center $1,740,000 The City of Woodburn will be placing a bond measure on the November 2024 ballot. The funds would support the expansion and improvements of Woodburn’s Aquatic center into a full-service community center. The new facility would support... Total: $1,740,000 City of Woodburn I FY24-25 Adopted Budget Page 189 ---PAGE BREAK--- DEBT City of Woodburn I FY24-25 Adopted Budget Page 190 ---PAGE BREAK--- Debt Overview Summary of Outstanding Debt The City of Woodburn has, as of June 30, 2024, no outstanding long-term debt outside the Urban Renewal Agency (URA). URA Remaining Long-Term Debt Fiscal Year 2019 URA Series 2019 ending June 30, Principal Interest Total Beginning Principal = $2,900,000 2025 293,000 42,860 335,860 2026 301,000 34,740 335,740 2027 309,000 26,400 335,400 2028 318,000 17,840 335,840 Last payment June 2029 2029 326,000 9,030 335,030 1,547,000 130,870 1,677,870 Legal Debt Limits Cities in Oregon have a legal debt limit on General Obligation (GO) debt equal to 3.0 percent of their real market value. For the City of Woodburn, this limit calculates to $61.7 million. At the beginning of this budget cycle, the City has no GO Debt. The available amount of additional debt the City can incur is $61.7 million. City of Woodburn I FY24-25 Adopted Budget Page 191 ---PAGE BREAK--- Page Intentionally Left Blank City of Woodburn I FY24-25 Adopted Budget Page 192 ---PAGE BREAK--- SUPPORTING SCHEDULES City of Woodburn I FY24-25 Adopted Budget Page 193 ---PAGE BREAK--- Personnel Allocation The table below identifies budgeted wage and benefit allocations across divisions or funds. This table shows the total of allocated personnel costs within each division. ECONOMIC CITY CITY HUMAN COMMUNITY ADMINISTRATION DEVELOPMENT RECORDER ATTORNEY FINANCE RESOURCES SERVICES 001 General Fund 101 Administration 429,870 71,640 136,510 435,880 156,170 125 Economic Development 171,390 4,940 35,640 211 Police 38,030 21,440 24,700 33,510 83,310 411 Community Services 32,500 37,940 149,950 511 Planning 21,660 64,750 651 Engineering 9,890 General Fund Wages & Ben 522,060 171,390 145,850 225,960 469,390 239,480 185,590 110 Transit Fund 6,520 13,040 81,730 7,630 40,830 123 Building Inspection Fund 3,240 16,490 18,860 25,930 11,440 137 Housing Rehab Fund 3,240 140 Street Fund - Maint 24,930 19,190 32,890 74,330 34,410 27,220 470 Water Fund 114,880 24,120 47,650 276,470 34,410 27,220 472 Sewer Fund 621 Sewer 131,130 17,530 77,270 377,860 34,410 27,220 631 Maintenance 641 Surface Water/Collect 568 Information Technology 8,250 16,100 27,230 581 Insurance Fund 49,270 15,940 20,530 720 Urban Renewal Fund 31,390 188,930 2,970 8,220 50,000 8,140 Other Funds Wages & Ben 315,330 188,930 150,860 184,890 918,360 142,830 157,860 All Funds Wages & Ben* 837,390 360,320 296,710 410,850 1,387,750 382,310 343,450 City of Woodburn I FY24-25 Adopted Budget Page 194 ---PAGE BREAK--- COMMUNITY NON- DEVELOPMENT ENGINEERING STREET WATER SEWER IT ALLOCATED TOTAL 001 General Fund 101 Administration 157,820 1,387,890 125 Economic Development 17,720 - 229,690 211 Police 17,730 8,855,260 9,073,980 411 Community Services 26,670 17,730 2,744,900 3,009,690 511 Planning 256,470 11,810 323,500 678,190 651 Engineering 153,910 63,890 12,100 239,790 General Fund Wages & Ben 256,470 153,910 90,560 - 12,100 64,990 12,081,480 14,619,230 110 Transit Fund 49,300 907,540 1,106,590 123 Building Inspection Fund 85,510 9,490 5,910 812,940 989,810 137 Housing Rehab Fund - 3,240 140 Street Fund - Maint 218,250 164,630 12,100 17,730 753,630 1,379,310 470 Water Fund 214,250 74,460 54,660 48,410 11,810 1,143,210 2,071,550 472 Sewer Fund - - 621 Sewer 235,140 74,460 54,660 48,410 17,730 1,584,040 2,679,860 631 Maintenance 227,180 - 227,180 641 Surface Water/Collect 160,680 - 160,680 568 Information Technology 739,400 790,980 581 Insurance Fund - 85,740 720 Urban Renewal Fund - 289,650 Other Funds Wages & Ben 85,510 677,130 362,850 109,320 496,780 53,180 5,940,760 9,784,590 All Funds Wages & Ben* 341,980 831,040 453,410 109,320 508,880 118,170 18,022,240 24,403,820 City of Woodburn I FY24-25 Adopted Budget Page 195 ---PAGE BREAK--- FTE Detail by Supervising Department Actual Actual Budget Budget % Department and Position FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Change Administration City Administrator City Administrator 1.0 1.0 1.0 1.0 0% Executive Legal Assistant 0.3 0.3 0.3 0.3 0% Director of Special Projects - 1.0 1.0 1.0 0% Public Affairs and Communications Manager 1.0 1.0 1.0 1.0 0% Total City Administrator2.3 3.3 3.3 3.3 0% City Attorney City Attorney 1.0 1.0 1.0 1.0 0% Assistant City Attorney 1.0 1.0 1.0 1.0 0% Executive Legal Assistant 0.5 0.5 0.5 0.5 0% Total City Attorney2.5 2.5 2.5 2.5 0% Finance Finance Director 1.0 1.0 1.0 1.0 0% Assistant Finance Director 1.0 1.0 1.0 1.0 0% Senior Management Analyst 1.0 1.0 1.0 1.0 0% Management Analyst - - - 1.0 Payroll Specialist 1.0 1.0 1.0 1.0 0% Accounting Assistant 2.0 2.0 2.0 2.0 0% Senior Court Operations Clerk - 1.0 1.0 1.0 0% Court Operations Clerk 2.0 1.0 1.0 1.0 0% Cashier 2.0 3.0 3.0 2.0 -33% Cashier - part-time 0.5 - - 0.5 Municipal Court Judge 0.1 0.2 0.2 0.2 0% Total Finance10.6 11.2 11.2 11.7 4% City Recorder City Recorder/Risk Manager 1.0 1.0 1.0 1.0 0% Executive Legal Assistant 0.2 0.2 0.2 0.2 0% Risk & Safety Coordinator - - - 1.0 Office Assistant - part-time - - - 0.5 Total City Recorder1.2 1.2 1.2 2.7 125% Human Resources Human Resources Director 1.0 1.0 1.0 1.0 0% Human Resources Analyst 1.0 1.0 1.0 1.0 0% Office Assistant - part-time seasonal - - 1.0 - -100% Total Human Resources2.0 2.0 3.0 2.0 -33% City of Woodburn I FY24-25 Adopted Budget Page 196 ---PAGE BREAK--- Actual Actual Budget Budget % Department and Position FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Change Economic Development Economic Development Director 0.4 0.4 0.4 0.4 0% Economic Development Analyst 0.6 0.6 0.6 0.6 0% Total Economic Development1.0 1.0 1.0 1.0 0% Community Development Planning Community Development Director 1.0 1.0 1.0 1.0 0% Administrative Specialist 1.0 1.0 1.0 1.0 0% Associate Planner 1.0 1.0 1.0 1.0 0% Planner 1.0 1.0 1.0 1.0 0% Senior Planner 1.0 1.0 1.0 1.0 0% Total Planning5.0 5.0 5.0 5.0 0% Building Building Official 1.0 1.0 1.0 1.0 0% Plans Examiner - Building Inspect III 1.0 1.0 1.0 1.0 0% Plans Examiner - Building Inspect II 1.0 1.0 1.0 2.0 100% Plans Examiner/Building Inspector I 0.8 1.0 1.0 - -100% Plans Examiner/Building Inspector III - part-time 0.5 0.5 0.5 0.5 0% Permit Tech I 1.0 1.0 1.0 - -100% Permit Tech II - - 1.0 1.0 0% Total Building5.3 5.5 6.5 5.5 -15% Total Community Development10.3 10.5 11.5 10.5 Police Police Chief 1.0 1.0 1.0 1.0 0% Deputy Chief 1.0 1.0 1.0 1.0 0% Police Lieutenant 2.0 2.0 2.0 2.0 0% Police Sergeant 5.0 6.0 6.0 7.0 17% Police Officer 27.0 27.0 27.0 29.0 7% Community Services Officer 2.0 3.0 3.0 3.0 0% Police Property and Evidence Tech 1.5 2.0 2.5 2.5 0% Executive Legal Assistant 1.0 1.0 1.0 1.0 0% Support Services Manager 1.0 1.0 1.0 - -100% Police Records Clerk 3.0 3.0 3.0 3.0 0% Bailiffs - three quarter-time 2.5 2.5 1.5 2.3 50% Total Police47.0 49.5 49.0 51.8 6% City of Woodburn I FY24-25 Adopted Budget Page 197 ---PAGE BREAK--- Actual Actual Budget Budget % Department and Position FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 Change Community Services Community Services Admin Assistant City Administrator 1.0 1.0 1.0 1.0 0% Special Projects Manager 1.0 - - - Community Services Director - 1.0 1.0 1.0 0% Community Relations Manager 1.0 1.0 1.0 1.0 0% Youth Outreach Coordinator - - 1.0 1.0 0% Community Relations Assistant - part-time 0.5 0.5 0.5 0.5 0% Total Community Services Admin3.5 3.5 4.5 4.5 0% Library Library Manager 1.0 1.0 1.0 1.0 0% Librarian 3.0 3.0 3.0 3.0 0% Library Assistant 1.0 1.0 1.0 1.0 0% Library Assistant - part-time 6.1 3.4 3.3 3.5 5% Total Library11.1 8.4 8.3 8.5 2% Museum Museum Curator - part-time - - 0.5 0.5 0% Total Museum- - 0.5 0.5 0% Recreation Parks & Recreation Manager 1.0 - - - 0% Recreation Supervisor 1.0 - - - 0% Events & Special Programs Manager - 1.0 1.0 1.0 0% Administrative Specialist - - 1.0 1.0 0% Recreation Employees - part-time 0.9 1.3 1.0 1.0 0% Total Recreation2.9 2.3 3.0 3.0 0% Aquatics Aquatics Program Supervisor 1.0 1.0 1.0 1.0 0% Aquatics Employees -part-time 9.6 8.5 8.5 7.5 -12% Total Aquatics10.6 9.5 9.5 8.5 -11% Transit Transit Manager 1.0 1.0 1.0 1.0 0% Bus Driver Lead 1.0 1.0 1.0 1.0 0% Bus Driver 1.0 3.0 3.0 3.0 0% Bus Driver - part-time 4.8 4.3 5.4 4.5-16% Medical Transport Driver - part-time 1.0 1.0 1.0 1.0 0% Dial-A-Ride Driver - part-time 2.4 2.3 2.3 2.4 7% Management Analyst- part-time - - 0.4 - -100% Vehicle Custodian - part-time 0.5 0.5 0.5 0.5 0% Total Transit11.6 12.9 14.4 13.3 Parks & Facilities Maintenance Parks & Facilities Maintenance Supervisor 1.0 1.0 1.0 1.0 0% Parks & Maintenance Worker 4.0 2.0 2.0 2.0 0% Parks & Custodial Worker - part-time 1.8 - - - Custodial Worker I 1.0 1.0 1.0 2.0 100% Custodial Worker II 1.0 1.0 1.0 - -100% Utility Worker I 1.0 3.0 3.0 4.0 33% Total Parks & Facilities Maintenance9.8 8.0 8.0 9.0 13% Total Community Services 49.5 44.6 48.2 47.3 City of Woodburn I FY24-25 Adopted Budget Page 198 ---PAGE BREAK--- Actual Actual Budget Budget % Department and Position FY 2021-22 FY 2022-23 FY2023-24 FY 2024-25 Change Information Technology Information Technology Manager 1.0 1.0 1.0 1.0 0% IT Systems Administrator 1.0 1.0 1.0 1.0 0% IT Network Administrator 1.0 1.0 1.0 1.0 0% IT Software Support Specialist 1.0 1.0 1.0 1.0 0% GIS Technician 1.0 1.0 1.0 1.0 0% IT Network Technician 1.0 1.0 2.0 2.0 0% IT Network Technician - part-time 0.5 - - - Total Info Technology6.5 6.0 7.0 7.0 0% Public Works Water Assistant PW Director - - 1.0 - -100% PW Operations Division Supervisor 1.0 1.0 1.0 1.0 0% PW Section Supervisor - 1.0 1.0 1.0 0% PW Utility Crew Lead 1.0 - - - Administrative Analyst - - 1.0 1.0 0% Administrative Specialist 1.0 1.0 - - Utility Worker I 2.0 2.0 2.0 2.0 0% Water Meter Reader 1.0 1.0 1.0 1.0 0% Utility Worker II 1.0 1.0 1.0 1.0 0% Water Operator I 1.0 1.0 1.0 1.0 0% Water Operator II 1.0 1.0 1.0 1.0 0% PW Maintenance Tech 1.0 1.0 1.0 1.0 0% Utility Worker 1 (Seasonal) - part-time 0.5 0.5 0.5 0.5 0% Total Water10.5 10.5 11.5 10.5 Surface Water/Sewer Collections PW Section Supervisor - - - 1.0 100% Sewer Line Maintenance Tech 1.0 1.0 1.0 - -100% Wastewater Collections Operator I 2.0 2.0 1.0 1.0 0% Wastewater Collections Operator II - - 1.0 1.0 0% Total Surface Water/Sewer Collections3.0 3.0 3.0 3.0 0% Sewer WWTP Supervisor/Operator IV 1.0 1.0 1.0 1.0 0% Management Analyst - - 1.0 1.0 0% Administrative Specialist 1.0 1.0 - - Industrial Waste Coordinator 1.0 1.0 1.0 1.0 0% Laboratory Coordinator 1.0 1.0 1.0 1.0 0% Utility Worker II 1.0 1.0 1.0 1.0 0% Utility Worker I 2.0 2.0 2.0 2.0 0% PW Maintenance Technician - WWTP 2.0 2.0 2.0 2.0 0% Wastewater Operator I 2.0 2.0 2.0 2.0 0% Wastewater Operator II 1.0 1.0 1.0 1.0 0% Wastewater Operator III 1.0 1.0 1.0 1.0 0% Total Sewer13.0 13.0 13.0 13.0 0% City of Woodburn I FY24-25 Adopted Budget Page 199 ---PAGE BREAK--- Department and Position Actual Actual Budget Budget % Public Works (cont.) FY 2021-22 FY 2022-23FY 2023-24FY 2024-25 Change Street PW Director 1.0 1.0 1.0 1.0 0% Administrative Specialist 1.0 1.0 1.0 1.0 0% Fleet Maintenance Technician 1.0 1.0 1.0 1.0 0% Utility Worker I 3.0 3.0 3.0 3.0 0% Utility Worker II 1.0 1.0 2.0 3.0 50% Utility Worker III/Utility Crew Lead 1.0 - - - PW Operation Section Supervisor - 1.0 1.0 1.0 0% Utility worker I (Seasonal) 1.5 1.0 - - Grounds & ROW Maintenance Worker - part-time - - 1.0 - -100% Total Street9.5 9.0 10.0 10.0 0% Engineering Public Works Proj & Eng Director 1.0 - - - 0% City Engineer 1.0 1.0 1.0 1.0 0% Project Engineer 1.0 2.0 2.0 2.0 0% Associate Engineer 1.0 1.0 1.0 - -100% Engineering Technician III 1.0 1.0 1.0 1.0 0% Engineering Technician II 1.0 1.0 1.0 1.0 0% Project Engineer - part-time 0.5 0.5 0.5 0.5 0% Total Engineering6.5 6.5 6.5 5.5 -15% Total Public Works42.5 42.0 44.0 42.0 TOTAL FTE 175.3 173.7 181.8 181.7 0% Urban Renewal Agency Department and Position Actual Actual Budget Budget % Urban Renewal Agency FY 2021-22 FY 2022-23FY 2023-24FY 2024-25 Change Economic Development Director 0.6 0.6 0.6 0.6 0% Economic Development Analyst 0.4 0.4 0.4 0.4 0% Total Economic Development1.0 1.0 1.0 1.0 0% Total FTE - Urban Renewal Agency 1.0 1.0 1.0 1.0 0% GRAND TOTAL FTE 176.3 174.7 182.8 182.7 0% City of Woodburn I FY24-25 Adopted Budget Page 200 ---PAGE BREAK--- Budgeted Transfers The table below shows a summary of all budgeted transfers. The purpose of each transfer is included in the individual fund discussions. Funds for capital projects are only transferred on a reimbursement basis. City of Woodburn I FY24-25 Adopted Budget Page 201 ---PAGE BREAK--- Part-Time Wage Scale The City's wage scales include Part-Time, Part-Time Indexed to Full-Time positions, Unrepresented Full-Time, the American Federation of State, County and Municipal Employees (AFSCME), the Woodburn Police Association (WPA) and Police Management. RANGE Grade Position Entry Mid Max 1 Intern $ 14.70 $ 15.88 $ 17.15 Library Page Office Assistant 2 Recreation Leader $ 15.75 $ 17.01 $ 18.37 Lifeguard 3 Community Relations Assistant $ 16.50 $ 17.82 $ 19.25 Dial-a-Ride Transportation Driver Fitness Instructor I Medical Transportation Driver Recreation Specialist Swim Instructor I 4 Head Lifeguard $ 17.75 $ 19.17 $ 20.70 Swim Instructor II 5 Aquatics Shift Supervisor $ 19.25 $ 20.79 $ 22.45 6 Pool Operator $ 20.50 $ 22.14 $ 23.91 7 Umpire/Referee/Coach $ 16.00 $ 18.00 $ 21.00 8 Fitness Instructor II $ 18.00 $ 22.00 $ 25.00 Library Program Specialist 9 Court Judge Set rate per day/DOE Police Background Investigator Indexed Part-Time Wage Scale Pay rates indexed to full time positions Min Max IPT-1 Parks & Maintenance Worker $15.49 $21.60 Vehicle Custodian/Custodian I IPT-2 Grounds & ROW Maintenance Worker $17.09 $23.81 IPT-3 Transportation Bus Driver $17.61 $24.55 IPT-4 Cashier $18.17 $25.33 Library Assistant IPT-5 Utility Worker I $19.49 $27.17 IPT-6 Library Associate $19.87 $27.68 IPT-7 Aquatics Coordinator $20.56 $25.99 IPT-8 Police Property & Evidence Technician $22.10 $30.79 IPT-9 IT Network Technician $23.44 $32.67 IPT-10 Librarian $24.63 $34.32 IPT-11 Plans Examiner/Bldg Inspector I $25.95 $35.97 IPT-12 Plans Examiner/Bldg Inspector II $28.27 $39.79 IPT-13 Court Bailiff $31.04 $39.79 IPT-14 Plans Examiner/Building Inspector III $35.20 $46.32 Project Engineer Non-Represented Wage Scale Grade Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 A Aquatics Coordinator $ 24.46 $ 25.40 $ 26.33 $ 27.25 $ 28.18 $ 29.10 $ 30.05 $ 30.94 B $ 26.42 $ 27.35 $ 28.30 $ 29.29 $ 30.31 $ 31.37 $ 32.48 $ 33.62 C Community Outreach Coord $ 28.31 $ 29.41 $ 30.50 $ 31.53 $ 32.62 $ 33.71 $ 34.77 $ 35.80 D Events & Spec Prog Sup $ 31.24 $ 32.42 $ 33.62 $ 34.78 $ 35.97 $ 37.15 $ 38.34 $ 39.53 Executive/Legal Assistant Payroll Specialist E PW Ops Section Sup $ 37.86 $ 39.19 $ 40.56 $ 41.98 $ 43.46 $ 44.97 $ 46.55 $ 48.17 City of Woodburn I FY24-25 Adopted Budget Page 202 ---PAGE BREAK--- AFSCME Wage Scale Grade Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 A $ 16.89 $ 17.74 $ 18.62 $ 19.54 $ 20.53 $ 21.55 $ 22.64 $ 23.54 B Custodial Worker I $ 17.21 $ 18.09 $ 18.99 $ 19.93 $ 20.93 $ 21.98 $ 23.07 $ 24.00 Parks and Maintenance Worker C Custodial Worker II $ 17.59 $ 18.47 $ 19.38 $ 20.35 $ 21.38 $ 22.44 $ 23.58 $ 24.53 D $ 17.99 $ 18.89 $ 19.85 $ 20.82 $ 21.87 $ 22.97 $ 24.11 $ 25.07 E $ 18.47 $ 19.38 $ 20.36 $ 21.40 $ 22.46 $ 23.58 $ 24.75 $ 25.75 F Grounds & ROW Maintenance Worker $ 18.99 $ 19.92 $ 20.93 $ 21.98 $ 23.07 $ 24.22 $ 25.44 $ 26.46 G Transportation Bus Driver $ 19.57 $ 20.56 $ 21.58 $ 22.65 $ 23.78 $ 24.97 $ 26.21 $ 27.27 H Administrative Specialist $ 20.19 $ 21.19 $ 22.26 $ 23.36 $ 24.54 $ 25.76 $ 27.05 $ 28.14 Cashier Library Assistant Transportation Lead Bus Driver I Court Operations Clerk $ 21.00 $ 22.06 $ 23.14 $ 24.32 $ 25.53 $ 26.80 $ 28.15 $ 29.27 Police Records Clerk J Utility Worker I $ 21.66 $ 22.74 $ 23.89 $ 25.08 $ 26.33 $ 27.66 $ 29.02 $ 30.19 Water Meter Reader K Administrative Analyst $ 22.07 $ 23.18 $ 24.33 $ 25.54 $ 26.82 $ 28.17 $ 29.57 $ 30.76 Library Associate L Engineering Technician I $ 22.52 $ 23.65 $ 24.83 $ 26.07 $ 27.38 $ 28.74 $ 29.91 $ 31.38 Permit Technician Water Operator I M Utility Worker II $ 23.91 $ 25.11 $ 26.35 $ 27.69 $ 29.07 $ 30.52 $ 32.04 $ 33.31 Wastewater Operator I Wastewater Collections Operator I N Accounting Assistant $ 24.56 $ 25.77 $ 27.06 $ 28.41 $ 29.83 $ 31.32 $ 32.89 $ 34.21 Sr. Court Ops Clerk Police Property & Evidence Technician O CAD Technician $ 26.05 $ 27.35 $ 28.71 $ 30.16 $ 31.66 $ 33.25 $ 34.92 $ 36.30 Engineering Technician II Fleet Maintenance Technician IT Network Technician PW Utility Crew Lead Water Operator II Wastewater Operator II Wastewater Collections Operator II P Associate Planner $ 27.37 $ 28.72 $ 30.17 $ 31.67 $ 33.26 $ 34.93 $ 36.67 $ 38.13 Economic Development Specialist IT Software Support Specialist Librarian Q GIS Technician $ 28.83 $ 30.25 $ 31.77 $ 33.37 $ 35.02 $ 36.78 $ 38.61 $ 39.96 Plans Examiner/Inspector I Sewer Line Maintenance Technician Wastewater Operator III R Engineering Technician III $ 30.50 $ 32.02 $ 33.63 $ 35.30 $ 37.06 $ 38.92 $ 40.86 $ 42.50 Industrial Pre-treatment Coordinator PW Maintenance Technician S Engineering Associate $ 31.42 $ 32.99 $ 34.64 $ 36.38 $ 38.38 $ 40.49 $ 42.51 $ 44.21 Planner Plans Examiner/Inspector II Wastewater Laboratory Coordinator T IT Network Administrator $ 34.56 $ 36.30 $ 38.10 $ 40.01 $ 42.01 $ 44.11 $ 46.32 $ 48.64 IT Systems Administrator U Plans Examiner/Inspector III $ 39.11 $ 40.49 $ 41.90 $ 43.37 $ 45.32 $ 47.36 $ 49.49 $ 51.47 Project Engineer City of Woodburn I FY24-25 Adopted Budget Page 203 ---PAGE BREAK--- LB-1 Budget Hearing Notice City of Woodburn I FY24-25 Adopted Budget Page 204 ---PAGE BREAK--- UR-1 Notice of Public Hearing City of Woodburn I FY24-25 Adopted Budget Page 205 ---PAGE BREAK--- City of Woodburn Budget Resolution City of Woodburn I FY24-25 Adopted Budget Page 206 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 207 ---PAGE BREAK--- Urban Renewal Agency Budget Resolution City of Woodburn I FY24-25 Adopted Budget Page 208 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 209 ---PAGE BREAK--- FINANCIAL PLAN & FORECAST City of Woodburn I FY24-25 Adopted Budget Page 210 ---PAGE BREAK--- FY 2024-25 Financial Plan City of Woodburn I FY24-25 Adopted Budget Page 211 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 212 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 213 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 214 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 215 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 216 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 217 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 218 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 219 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 220 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 221 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 222 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 223 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 224 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 225 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 226 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 227 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 228 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 229 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 230 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 231 ---PAGE BREAK--- 5-Year Forecast City of Woodburn I FY24-25 Adopted Budget Page 232 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 233 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 234 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 235 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 236 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 237 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 238 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 239 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 240 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 241 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 242 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 243 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 244 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 245 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 246 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 247 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 248 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 249 ---PAGE BREAK--- City of Woodburn I FY24-25 Adopted Budget Page 250 ---PAGE BREAK--- APPENDIX City of Woodburn I FY24-25 Adopted Budget Page 251 ---PAGE BREAK--- CITY ADMINISTRATOR REQUESTS City of Woodburn I FY24-25 Adopted Budget Page 252 ---PAGE BREAK--- Mill Creek Greenway Trail Development Overview Request Owner Renata Wakeley, Senior Projects Director Est. Start Date 07/01/2024 Est. Completion Date 06/30/2029 Department City Administrator Type Capital Improvement Project Number CPGF1679 Description Adopted in 2006, the City successfully completed portions of the Mill Creek Greenway Trail. This project will build out four separate sections of the trail, estimated at an additional 6,850 linear feet. Details Project Status Preliminary Design Location Project Justification The Mill Creek Greenway Master Plan was adopted in 2006. Project will continue to build on/develop four sections of the trail system that have not been completed to date. Operating Fund Impact Increases long-term costs because of additional parks maintenance and utility costs. City of Woodburn I FY24-25 Adopted Budget Page 253 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost Historical FY2025 FY2026 FY2027 Total Capital Project Account $40,483 $2,100,000 $0 $0 $2,140,483 Total $40,483 $2,100,000 $0 $0 $2,140,483 Capital Cost Total Historical $40,483 FY2025 Budget $2,100,000 Total Budget (all years) $2.1M Project Total $2.14M Capital Cost by Year Capital Project Account 2025 2026 2027 $2,100,000.00 $.0000 $.0000 $0 $600K $1.2M $1.8M Capital Cost for Budgeted Years TOTAL $2,100,000.00 Capital Project Account (100%) $2,100,000.00 City of Woodburn I FY24-25 Adopted Budget Page 254 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources Historical FY2025 Total Transfer from Parks SDC Fund - 364 $20,242 $200,000 $220,242 Transfer from Street SDC Fund - 376 $20,241 $200,000 $220,241 Federal Grants $1,700,000 $1,700,000 Total $40,483 $2,100,000 $2,140,483 Funding Sources Total Historical $40,483 FY2025 Budget $2,100,000 Total Budget (all years) $2.1M Project Total $2.14M Funding Sources by Year Federal Grants Transfer from Parks SDC Fund… Transfer from Street SDC Fun… 2025 $2,100,000.00 $0 $600K $1.2M $1.8M Funding Sources for Budgeted Years TOTAL $2,100,000.00 Federal Grants (81%) $1,700,000.00 Transfer from Parks SDC Fund - 364 (10%)$200 Transfer from Street SDC Fund - 376 (10%)$20 City of Woodburn I FY24-25 Adopted Budget Page 255 ---PAGE BREAK--- DESIGN ENGINEERING REQUESTS City of Woodburn I FY24-25 Adopted Budget Page 256 ---PAGE BREAK--- Community Center Overview Request Owner Jesse Cuomo, Community Services Director Est. Start Date 01/01/2024 Est. Completion Date 06/30/2028 Department Design Engineering Type Capital Improvement Project Number CBGF1571 Description The City of Woodburn will be placing a bond measure on the November 2024 ballot. The funds would support the expansion and improvements of Woodburn’s Aquatic center into a full-service community center. The new facility would support expanded access to recreation, health, and wellness programming for all ages and abilities—kids, families, adults, and seniors—while filling a clear need by providing an affordable space for large community events. This project was developed through a multi-year process undertaken by the City with a wide array of community input and feedback to address the needs of our growing, diverse community. Woodburn is in desperate need of more affordable spaces where groups and families can gather or host large events. This community center meets that need, by creating an affordable, local, multigenerational, multicultural and multipurpose venue for quincean?eras, family reunions, business meetings, trainings and conferences, and holiday celebrations. Additionally, our community lacks indoor recreation spaces, and the existing pool needs expansion and improvement. This bond creates new recreation and wellness opportunities for residents of all ages, including an indoor walking and jogging track, weights, cardio and fitness facilities, a new warm-water recreation and therapy pool, and a two-basketball court gymnasium with ability to adapt for multiple sports including pickleball and volleyball. Details Project Status Preliminary Design Location Project Justification This project has been placed as a priority by the Mayor and City Council and will be placed on the ballot in November 2024. Operating Fund Impact Operations will not begin until 2027 and will result in an increase in personnel and other operating expenses. City of Woodburn I FY24-25 Adopted Budget Page 257 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost Historical FY2025 Total Capital Project Account $988,231 $1,740,000 $2,728,231 Total $988,231 $1,740,000 $2,728,231 Capital Cost Total Historical $988,231 FY2025 Budget $1,740,000 Total Budget (all years) $1.74M Project Total $2.728M Capital Cost by Year Capital Project Account 2025 $1,740,000.00 $0 $500K $1M $1.5M Capital Cost for Budgeted Years TOTAL $1,740,000.00 Capital Project Account (100%) $1,740,000.00 City of Woodburn I FY24-25 Adopted Budget Page 258 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources Historical FY2025 Total Transfer from General Fund - 001 $285,803 $285,803 State Grants/Loans $181,804 $1,740,000 $1,921,804 Total $467,607 $1,740,000 $2,207,607 Funding Sources Total Historical $467,607 FY2025 Budget $1,740,000 Total Budget (all years) $1.74M Project Total $2.208M Funding Sources by Year State Grants/Loans 2025 $1,740,000.00 $0 $500K $1M $1.5M Funding Sources for Budgeted Years TOTAL $1,740,000.00 State Grants/Loans (100%) $1,740,000.00 City of Woodburn I FY24-25 Adopted Budget Page 259 ---PAGE BREAK--- MAINTENANCE REQUESTS City of Woodburn I FY24-25 Adopted Budget Page 260 ---PAGE BREAK--- Evergreen Rd: connect to Parr Rd Street Improvement Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2024 Est. Completion Date 06/30/2025 Department Maintenance Type Capital Improvement Project Number TBD Description City contribution to developer(s). Details Project Status Design and Construction Location Project Justification Reimbursement for SDC funding for the project. Operating Fund Impact No impact on the operating fund is expected. City of Woodburn I FY24-25 Adopted Budget Page 261 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost FY2025 Total Capital Project Account $600,000 $600,000 Total $600,000 $600,000 Capital Cost FY2025 Budget $600,000 Total Budget (all years) $600K Project Total $600K Capital Cost by Year Capital Project Account 2025 $600,000.00 $0 $150K $300K $450K $600K Capital Cost for Budgeted Years TOTAL $600,000.00 Capital Project Account (100%) $600,000.00 City of Woodburn I FY24-25 Adopted Budget Page 262 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources FY2025 Total Transfer from Street SDC Fund - 376 $600,000 $600,000 Total $600,000 $600,000 Funding Sources FY2025 Budget $600,000 Total Budget (all years) $600K Project Total $600K Funding Sources by Year Transfer from Street SDC Fun… 2025 $600,000.00 $0 $150K $300K $450K $600K Funding Sources for Budgeted Years TOTAL $600,000.00 Transfer from Street SDC Fund - 376 (100%)$6 City of Woodburn I FY24-25 Adopted Budget Page 263 ---PAGE BREAK--- Rehab Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2024 Est. Completion Date 06/30/2025 Department Maintenance Type Capital Improvement Project Number TBD Description Street patching, overlay projects, and emergency repairs. Details Project Status Design and Construction Location Project Justification Rehabilitation is necessary for the integrity and safety of roadways. Operating Fund Impact No impact on the Street operating fund is expected. City of Woodburn I FY24-25 Adopted Budget Page 264 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost FY2025 Total Capital Project Account $500,000 $500,000 Total $500,000 $500,000 Capital Cost FY2025 Budget $500,000 Total Budget (all years) $500K Project Total $500K Capital Cost by Year Capital Project Account 2025 $500,000.00 $0 $120K $240K $360K $480K Capital Cost for Budgeted Years TOTAL $500,000.00 Capital Project Account (100%) $500,000.00 City of Woodburn I FY24-25 Adopted Budget Page 265 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources FY2025 Total Transfer from Street Fund - 140 $500,000 $500,000 Total $500,000 $500,000 Funding Sources FY2025 Budget $500,000 Total Budget (all years) $500K Project Total $500K Funding Sources by Year Transfer from Street Fund - 140 2025 $500,000.00 $0 $120K $240K $360K $480K Funding Sources for Budgeted Years TOTAL $500,000.00 Transfer from Street Fund - 140 (100%)$500,00 City of Woodburn I FY24-25 Adopted Budget Page 266 ---PAGE BREAK--- Robin Ave/Woodland Pedestrian Crossing Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2024 Est. Completion Date 06/30/2025 Department Maintenance Type Capital Improvement Project Number TBD Description Improve pedestrian access and safety. Details Project Status Design and Construction Location Project Justification Designated pedestrian crossing at the intersection. Currently, there is no pedestrian crossing. Operating Fund Impact No impact on the operating fund is expected. City of Woodburn I FY24-25 Adopted Budget Page 267 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost FY2025 Total Capital Project Account $225,000 $225,000 Total $225,000 $225,000 Capital Cost FY2025 Budget $225,000 Total Budget (all years) $225K Project Total $225K Capital Cost by Year Capital Project Account 2025 $225,000.00 $0 $60K $120K $180K Capital Cost for Budgeted Years TOTAL $225,000.00 Capital Project Account (100%) $225,000.00 City of Woodburn I FY24-25 Adopted Budget Page 268 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources FY2025 Total Transfer from Street SDC Fund - 376 $225,000 $225,000 Total $225,000 $225,000 Funding Sources FY2025 Budget $225,000 Total Budget (all years) $225K Project Total $225K Funding Sources by Year Transfer from Street SDC Fun… 2025 $225,000.00 $0 $60K $120K $180K Funding Sources for Budgeted Years TOTAL $225,000.00 Transfer from Street SDC Fund - 376 (100%)$22 City of Woodburn I FY24-25 Adopted Budget Page 269 ---PAGE BREAK--- Student Pedestrian Improvements Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2023 Est. Completion Date 06/30/2025 Department Maintenance Type Capital Improvement Project Number CIST1680 Description This project will address sidewalk safety improvements at Woodburn High School (WHS) & Front Street. Details Project Status Design and Construction Location Project Justification Sidewalk safety improvements at WHS are needed. Operating Fund Impact No impact on the operating fund is expected. City of Woodburn I FY24-25 Adopted Budget Page 270 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost Historical FY2025 Total Capital Project Account $283 $1,200,000 $1,200,283 Total $283 $1,200,000 $1,200,283 Capital Cost Total Historical $283 FY2025 Budget $1,200,000 Total Budget (all years) $1.2M Project Total $1.2M Capital Cost by Year Capital Project Account 2025 $1,200,000.00 $0 $300K $600K $900K $1.2M Capital Cost for Budgeted Years TOTAL $1,200,000.00 Capital Project Account (100%) $1,200,000.00 City of Woodburn I FY24-25 Adopted Budget Page 271 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources Historical FY2025 Total Transfer from Street SDC Fund - 376 $283 $200,000 $200,283 State Grant/Loan $1,000,000 $1,000,000 Total $283 $1,200,000 $1,200,283 Funding Sources Total Historical $283 FY2025 Budget $1,200,000 Total Budget (all years) $1.2M Project Total $1.2M Funding Sources by Year State Grant/Loan Transfer from Street SDC Fun… 2025 $1,200,000.00 $0 $300K $600K $900K $1.2M Funding Sources for Budgeted Years TOTAL $1,200,000.00 State Grant/Loan (83%) $1,000,000.00 Transfer from Street SDC Fund - 376 (17%)$200 City of Woodburn I FY24-25 Adopted Budget Page 272 ---PAGE BREAK--- SEWER REQUESTS City of Woodburn I FY24-25 Adopted Budget Page 273 ---PAGE BREAK--- Emergency Repairs , various locations Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2024 Est. Completion Date 06/30/2025 Department Sewer Type Capital Improvement Project Number TBD Description This funding is included for emergency repairs not budgeted for normal sewer main projects. Details Project Status Design and Construction Location Project Justification These project funds allow flexibility to make emergency repairs during the budget year. Operating Fund Impact No impact on the operating fund is expected. City of Woodburn I FY24-25 Adopted Budget Page 274 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost FY2025 Total Capital Project Account $500,000 $500,000 Total $500,000 $500,000 Capital Cost FY2025 Budget $500,000 Total Budget (all years) $500K Project Total $500K Capital Cost by Year Capital Project Account 2025 $500,000.00 $0 $120K $240K $360K $480K Capital Cost for Budgeted Years TOTAL $500,000.00 Capital Project Account (100%) $500,000.00 City of Woodburn I FY24-25 Adopted Budget Page 275 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources FY2025 Total Transfer from Sewer Fund - 472 $500,000 $500,000 Total $500,000 $500,000 Funding Sources FY2025 Budget $500,000 Total Budget (all years) $500K Project Total $500K Funding Sources by Year Transfer from Sewer Fund - 472 2025 $500,000.00 $0 $120K $240K $360K $480K Funding Sources for Budgeted Years TOTAL $500,000.00 Transfer from Sewer Fund - 472 (100%)$500,00 City of Woodburn I FY24-25 Adopted Budget Page 276 ---PAGE BREAK--- N First Street - Harrison to No Name Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2015 Est. Completion Date 06/30/2025 Department Sewer Type Capital Improvement Project Number CDSW1466 Description Adding new sewer main to increase capacity and resurface street. Details Project Status Design and Construction Location Project Justification Increasing water flow and removing a bottleneck in the piping system. Operating Fund Impact Reduces Sewer SDC and ODOT Fund Exchange dollars. City of Woodburn I FY24-25 Adopted Budget Page 277 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost Historical FY2025 Total Capital Project Account $202,056 $2,100,000 $2,302,056 Total $202,056 $2,100,000 $2,302,056 Capital Cost Total Historical $202,056 FY2025 Budget $2,100,000 Total Budget (all years) $2.1M Project Total $2.302M Capital Cost by Year Capital Project Account 2025 $2,100,000.00 $0 $600K $1.2M $1.8M Capital Cost for Budgeted Years TOTAL $2,100,000.00 Capital Project Account (100%) $2,100,000.00 City of Woodburn I FY24-25 Adopted Budget Page 278 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources Historical FY2025 Total Transfer from Street Fund - 140 $1,000,000 $1,000,000 Transfer from Sewer SDC Fund - 475 $1,100,000 $1,100,000 Total $2,100,000 $2,100,000 Funding Sources FY2025 Budget $2,100,000 Total Budget (all years) $2.1M Project Total $2.1M Funding Sources by Year Transfer from Sewer SDC Fun… Transfer from Street Fund - 140 2025 $2,100,000.00 $0 $600K $1.2M $1.8M Funding Sources for Budgeted Years TOTAL $2,100,000.00 Transfer from Sewer SDC Fund - 475 (52%)$1,10 Transfer from Street Fund - 140 (48%)$1,000,00 City of Woodburn I FY24-25 Adopted Budget Page 279 ---PAGE BREAK--- North Sanitary Sewer Trunk Line Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2024 Est. Completion Date 06/30/2025 Department Sewer Type Capital Improvement Project Number CDSW1620 Description Sewer Trunk Line Details Project Status Design and Construction Location Project Justification This project will provide a sewer trunk line south of Hazelnut. Operating Fund Impact No impact on the operating fund is expected. City of Woodburn I FY24-25 Adopted Budget Page 280 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost FY2025 Total Capital Project Account $1,000,000 $1,000,000 Total $1,000,000 $1,000,000 Capital Cost FY2025 Budget $1,000,000 Total Budget (all years) $1M Project Total $1M Capital Cost by Year Capital Project Account 2025 $1,000,000.00 $0 $250K $500K $750K $1M Capital Cost for Budgeted Years TOTAL $1,000,000.00 Capital Project Account (100%) $1,000,000.00 City of Woodburn I FY24-25 Adopted Budget Page 281 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources FY2025 Total Transfer from Sewer Fund - 472 $500,000 $500,000 Transfer from Sewer SDC Fund - 475 $500,000 $500,000 Total $1,000,000 $1,000,000 Funding Sources FY2025 Budget $1,000,000 Total Budget (all years) $1M Project Total $1M Funding Sources by Year Transfer from Sewer Fund - 472 Transfer from Sewer SDC Fun… 2025 $1,000,000.00 $0 $250K $500K $750K $1M Funding Sources for Budgeted Years TOTAL $1,000,000.00 Transfer from Sewer Fund - 472 (50%)$500,00 Transfer from Sewer SDC Fund - 475 (50%)$50 City of Woodburn I FY24-25 Adopted Budget Page 282 ---PAGE BREAK--- Poplar Tree Expansion & Irrigation Restoration Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2019 Est. Completion Date 06/30/2026 Department Sewer Type Capital Improvement Project Number CDSW1592 Description Poplar tree irrigation expansion on City-owned property is identified in the Wastewater Facilities Plan – Expansion of approximately 27 acres. Details Project Status Design and Construction Location Project Justification Treat an additional 0.4 mgd of flow during the summer months – 27 acres. Operating Fund Impact No impact on the operating fund is expected. City of Woodburn I FY24-25 Adopted Budget Page 283 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost Historical FY2025 Total Capital Project Account $193,713 $300,000 $493,713 Total $193,713 $300,000 $493,713 Capital Cost Total Historical $193,713 FY2025 Budget $300,000 Total Budget (all years) $300K Project Total $493.713K Capital Cost by Year Capital Project Account 2025 $300,000.00 $0 $80K $160K $240K Capital Cost for Budgeted Years TOTAL $300,000.00 Capital Project Account (100%) $300,000.00 City of Woodburn I FY24-25 Adopted Budget Page 284 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources Historical FY2025 Total Transfer from Sewer Fund - 472 $193,713 $300,000 $493,713 Total $193,713 $300,000 $493,713 Funding Sources Total Historical $193,713 FY2025 Budget $300,000 Total Budget (all years) $300K Project Total $493.713K Funding Sources by Year Transfer from Sewer Fund - 472 2025 $300,000.00 $0 $80K $160K $240K Funding Sources for Budgeted Years TOTAL $300,000.00 Transfer from Sewer Fund - 472 (100%)$300,00 City of Woodburn I FY24-25 Adopted Budget Page 285 ---PAGE BREAK--- Sanitary Sewer Collection System Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2017 Est. Completion Date 06/30/2025 Department Sewer Type Capital Improvement Project Number CDSW1488 Description This project includes a replacement of deteriorated sanitary sewer piping throughout the City. This project also includes force main air release upgrades. Details Project Status Design and Construction Location Project Justification The project will restore sanitary sewer infrastructure and eliminate infiltration and inflow of groundwater into the sanitary sewer system. Air relief valves are failing and require regular maintenance. The improvement will increase the efficiency of the sewer main system and lower operating costs for power to the pumps. Operating Fund Impact This capital project will reduce power costs for the pumps. City of Woodburn I FY24-25 Adopted Budget Page 286 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost Historical FY2025 Total Capital Project Account $151,613 $800,000 $951,613 Total $151,613 $800,000 $951,613 Capital Cost Total Historical $151,613 FY2025 Budget $800,000 Total Budget (all years) $800K Project Total $951.613K Capital Cost by Year Capital Project Account 2025 $800,000.00 $0 $200K $400K $600K $80… Capital Cost for Budgeted Years TOTAL $800,000.00 Capital Project Account (100%) $800,000.00 City of Woodburn I FY24-25 Adopted Budget Page 287 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources Historical FY2025 Total Transfer from Sewer Fund - 472 $151,613 $800,000 $951,613 Total $151,613 $800,000 $951,613 Funding Sources Total Historical $151,613 FY2025 Budget $800,000 Total Budget (all years) $800K Project Total $951.613K Funding Sources by Year Transfer from Sewer Fund - 472 2025 $800,000.00 $0 $200K $400K $600K $80… Funding Sources for Budgeted Years TOTAL $800,000.00 Transfer from Sewer Fund - 472 (100%)$800,00 City of Woodburn I FY24-25 Adopted Budget Page 288 ---PAGE BREAK--- SCADA Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2024 Est. Completion Date 06/30/2026 Department Sewer Type Capital Improvement Project Number TBD Description Supervisory Control and Data Acquisition (SCADA) systems are used for controlling, monitoring, and analyzing industrial devices and processes. The system consists of both software and hardware components and enables remote and on-site gathering of data from the wastewater equipment. Details Project Status Design and Construction Location Project Justification This project will replace outdated and obsolete systems at the City's Waste Water Treatment Facility. Operating Fund Impact No impact on the operating fund is currently expected. City of Woodburn I FY24-25 Adopted Budget Page 289 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost FY2025 Total Capital Project Account $2,000,000 $2,000,000 Total $2,000,000 $2,000,000 Capital Cost FY2025 Budget $2,000,000 Total Budget (all years) $2M Project Total $2M Capital Cost by Year Capital Project Account 2025 $2,000,000.00 $0 $500K $1M $1.5M $2M Capital Cost for Budgeted Years TOTAL $2,000,000.00 Capital Project Account (100%) $2,000,000.00 City of Woodburn I FY24-25 Adopted Budget Page 290 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources FY2025 Total Transfer from Sewer Fund - 472 $1,340,000 $1,340,000 Transfer from Sewer SDC Fund - 475 $660,000 $660,000 Total $2,000,000 $2,000,000 Funding Sources FY2025 Budget $2,000,000 Total Budget (all years) $2M Project Total $2M Funding Sources by Year Transfer from Sewer Fund - 472 Transfer from Sewer SDC Fun… 2025 $2,000,000.00 $0 $500K $1M $1.5M $2M Funding Sources for Budgeted Years TOTAL $2,000,000.00 Transfer from Sewer Fund - 472 (67%)$1,340,00 Transfer from Sewer SDC Fund - 475 (33%)$66 City of Woodburn I FY24-25 Adopted Budget Page 291 ---PAGE BREAK--- UV Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2024 Est. Completion Date 06/30/2026 Department Sewer Type Capital Improvement Project Number TBD Description This project will use ultraviolet light to disinfect effluent. Details Project Status Design and Construction Location Project Justification Replace outdated and obsolete systems. Operating Fund Impact No impact on the operating fund is currently expected. City of Woodburn I FY24-25 Adopted Budget Page 292 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost FY2025 Total Capital Project Account $3,000,000 $3,000,000 Total $3,000,000 $3,000,000 Capital Cost FY2025 Budget $3,000,000 Total Budget (all years) $3M Project Total $3M Capital Cost by Year Capital Project Account 2025 $3,000,000.00 $0 $800K $1.6M $2.4M Capital Cost for Budgeted Years TOTAL $3,000,000.00 Capital Project Account (100%) $3,000,000.00 City of Woodburn I FY24-25 Adopted Budget Page 293 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources FY2025 Total Transfer from Sewer Fund - 472 $2,000,000 $2,000,000 Transfer from Sewer SDC Fund - 475 $1,000,000 $1,000,000 Total $3,000,000 $3,000,000 Funding Sources FY2025 Budget $3,000,000 Total Budget (all years) $3M Project Total $3M Funding Sources by Year Transfer from Sewer Fund - 472 Transfer from Sewer SDC Fun… 2025 $3,000,000.00 $0 $800K $1.6M $2.4M Funding Sources for Budgeted Years TOTAL $3,000,000.00 Transfer from Sewer Fund - 472 (67%)$2,000,0 Transfer from Sewer SDC Fund - 475 (33%) $1,0 City of Woodburn I FY24-25 Adopted Budget Page 294 ---PAGE BREAK--- Vanderbeck Pump Station Upgrades Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2024 Est. Completion Date 06/30/2025 Department Sewer Type Capital Improvement Project Number CDSW1622 Description The Wastewater Facilities Plan included an initial condition assessment of the City's major existing pump stations but recommended a separate Pump Station Reliability Study be completed. FY 24-25 funds are estimated for pump station evaluation and modification. Details Project Status Design and Construction Location Project Justification The study will evaluate compliance with DEQ reliability requirements. Operating Fund Impact No impact on the operating fund is expected. City of Woodburn I FY24-25 Adopted Budget Page 295 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost Historical FY2025 Total Capital Project Account $200,000 $200,000 $400,000 Total $200,000 $200,000 $400,000 Capital Cost Total Historical $200,000 FY2025 Budget $200,000 Total Budget (all years) $200K Project Total $400K Capital Cost by Year Capital Project Account 2025 $200,000.00 $0 $50K $100K $150K $200K Capital Cost for Budgeted Years TOTAL $200,000.00 Capital Project Account (100%) $200,000.00 City of Woodburn I FY24-25 Adopted Budget Page 296 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources FY2025 Total Transfer from Sewer Fund - 472 $200,000 $200,000 Total $200,000 $200,000 Funding Sources FY2025 Budget $200,000 Total Budget (all years) $200K Project Total $200K Funding Sources by Year Transfer from Sewer Fund - 472 2025 $200,000.00 $0 $50K $100K $150K $200K Funding Sources for Budgeted Years TOTAL $200,000.00 Transfer from Sewer Fund - 472 (100%)$200,00 City of Woodburn I FY24-25 Adopted Budget Page 297 ---PAGE BREAK--- WATER REQUESTS City of Woodburn I FY24-25 Adopted Budget Page 298 ---PAGE BREAK--- Fire Flows Improvements Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2021 Department Water Type Capital Improvement Project Number CDWA1551 Description Annual program for water distribution projects that are required to meet state fire flow requirements. Details Project Status Design and Construction Location Project Justification Fire Flow Improvements. Operating Fund Impact Additional operating costs in the Water Fund City of Woodburn I FY24-25 Adopted Budget Page 299 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost Historical FY2025 Total Capital Project Account $90,591 $311,450 $402,041 Total $90,591 $311,450 $402,041 Capital Cost Total Historical $90,591 FY2025 Budget $311,450 Total Budget (all years) $311.45K Project Total $402.041K Capital Cost by Year Capital Project Account 2025 $311,450.00 $0 $80K $160K $240K Capital Cost for Budgeted Years TOTAL $311,450.00 Capital Project Account (100%) $311,450.00 City of Woodburn I FY24-25 Adopted Budget Page 300 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources Historical FY2025 Total Transfer from Water Fund - 470 $87,869 $311,450 $399,319 Total $87,869 $311,450 $399,319 Funding Sources Total Historical $87,869 FY2025 Budget $311,450 Total Budget (all years) $311.45K Project Total $399.319K Funding Sources by Year Transfer from Water Fund - 470 2025 $311,450.00 $0 $80K $160K $240K Funding Sources for Budgeted Years TOTAL $311,450.00 Transfer from Water Fund - 470 (100%)$311,450 City of Woodburn I FY24-25 Adopted Budget Page 301 ---PAGE BREAK--- New Well I-5 site & Land Acquisition Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2023 Department Water Type Capital Improvement Project Number CDWA1694 Description Construct New Well and Supplemental Infrastructure. Details Project Status Design and Construction Location Project Justification New Well and Raw Waterline Distribution Piping – Provide Critical Water Capacity to the growing community. Operating Fund Impact Additional operating and maintenance costs for the Water Fund due to added infrastructure. City of Woodburn I FY24-25 Adopted Budget Page 302 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost Historical FY2025 Total Capital Project Account $45,665 $300,000 $345,665 Total $45,665 $300,000 $345,665 Capital Cost Total Historical $45,665 FY2025 Budget $300,000 Total Budget (all years) $300K Project Total $345.665K Capital Cost by Year Capital Project Account 2025 $300,000.00 $0 $80K $160K $240K Capital Cost for Budgeted Years TOTAL $300,000.00 Capital Project Account (100%) $300,000.00 City of Woodburn I FY24-25 Adopted Budget Page 303 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources Historical FY2025 Total Transfer from Water Fund - 470 $45,665 $300,000 $345,665 Total $45,665 $300,000 $345,665 Funding Sources Total Historical $45,665 FY2025 Budget $300,000 Total Budget (all years) $300K Project Total $345.665K Funding Sources by Year Transfer from Water Fund - 470 2025 $300,000.00 $0 $80K $160K $240K Funding Sources for Budgeted Years TOTAL $300,000.00 Transfer from Water Fund - 470 (100%)$300,00 City of Woodburn I FY24-25 Adopted Budget Page 304 ---PAGE BREAK--- Parr Rd Treatment Plant Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2019 Est. Completion Date 06/30/2025 Department Water Type Capital Improvement Project Number CDWA1546 Description Installation of a new well and raw waterline distribution piping to the Parr Road Water Treatment Plant. Details Project Status Design and Construction Location Project Justification The project will provide critical water capacity for the Parr Road Water Treatment Plant, which will help provide peak water flows to the growing community. Operating Fund Impact This will increase the cost of Water operations. City of Woodburn I FY24-25 Adopted Budget Page 305 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost Historical FY2025 Total Capital Project Account $3,777,626 $300,000 $4,077,626 Total $3,777,626 $300,000 $4,077,626 Capital Cost Total Historical $3,777,626 FY2025 Budget $300,000 Total Budget (all years) $300K Project Total $4.078M Capital Cost by Year Capital Project Account 2025 $300,000.00 $0 $80K $160K $240K Capital Cost for Budgeted Years TOTAL $300,000.00 Capital Project Account (100%) $300,000.00 City of Woodburn I FY24-25 Adopted Budget Page 306 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources Historical FY2025 Total Transfer from Water Fund - 470 $440,624 $440,624 Transfer from Water SDC Fund - 474 $2,136,094 $300,000 $2,436,094 Total $2,576,718 $300,000 $2,876,718 Funding Sources Total Historical $2,576,718 FY2025 Budget $300,000 Total Budget (all years) $300K Project Total $2.877M Funding Sources by Year Transfer from Water SDC Fun… 2025 $300,000.00 $0 $80K $160K $240K Funding Sources for Budgeted Years TOTAL $300,000.00 Transfer from Water SDC Fund - 474 (100%)$3 City of Woodburn I FY24-25 Adopted Budget Page 307 ---PAGE BREAK--- Replacement Transmission Line Boones Ferry to Cleveland (Country Club Rd to Elevated Tank) Overview Request Owner Aidan O'Connell, Public Works Management Analyst Est. Start Date 07/01/2023 Est. Completion Date 06/30/2026 Department Water Type Capital Improvement Project Number CIWA1658 Description Replacement of antiquated transmission pipe. Details Project Status Design and Construction Location Project Justification Piping size material unavailable, replace entire system. Operating Fund Impact Additional maintenance costs for the Water Fund City of Woodburn I FY24-25 Adopted Budget Page 308 ---PAGE BREAK--- Capital Cost Breakdown Capital Cost Historical FY2025 Total Capital Project Account $5,460 $2,500,000 $2,505,460 Total $5,460 $2,500,000 $2,505,460 Capital Cost Total Historical $5,460 FY2025 Budget $2,500,000 Total Budget (all years) $2.5M Project Total $2.505M Capital Cost by Year Capital Project Account 2025 $2,500,000.00 $0 $2.4M $600K $1.2M $1.8M Capital Cost for Budgeted Years TOTAL $2,500,000.00 Capital Project Account (100%) $2,500,000.00 City of Woodburn I FY24-25 Adopted Budget Page 309 ---PAGE BREAK--- Funding Sources Breakdown Funding Sources Historical FY2025 Total Transfer from Water Fund - 470 $3,957 $2,500,000 $2,503,957 Total $3,957 $2,500,000 $2,503,957 Funding Sources Total Historical $3,957 FY2025 Budget $2,500,000 Total Budget (all years) $2.5M Project Total $2.504M Funding Sources by Year Transfer from Water Fund - 470 2025 $2,500,000.00 $0 $2.4M $600K $1.2M $1.8M Funding Sources for Budgeted Years TOTAL $2,500,000.00 Transfer from Water Fund - 470 (100%)$2,500,0 City of Woodburn I FY24-25 Adopted Budget Page 310 ---PAGE BREAK--- Glossary Abatement: A reduction or elimination of a real or personal property tax, motor vehicle excise, a fee, charge, or special assessment imposed by a governmental unit. Granted only on application of the person seeking the abatement and only by the committing governmental unit. Accounting System: The total structure of records and procedures that identify record, classify, and report information on the financial position and operations of a governmental unit or any of its funds, account groups, and organizational components. Accrued Interest: The amount of interest that has accumulated on the debt since the date of the last interest payment, and on the sale of a bond, the amount accrued up to but not including the date of delivery (settlement date). (See Interest) Amortization: The gradual repayment of an obligation over time and in accordance with a predetermined payment schedule. Appropriation: A legal authorization from the community's legislative body to expend money and incur obligations for specific public purposes. An appropriation is usually limited in amount and as to the time period within which it may be expended. Arbitrage: As applied to municipal debt, the investment of tax-exempt bonds or note proceeds in higher yielding, taxable securities. Section 103 of the Internal Revenue Service (IRS) Code restricts this practice and requires (beyond certain limits) that earnings be rebated (paid) to the IRS. Assessed Valuation: A value assigned to real estate or other property by a government as the basis for levying taxes. Audit: An examination of a community's financial systems, procedures, and data by a certified public accountant (independent auditor), and a report on the fairness of financial statements and on local compliance with statutes and regulations. The audit serves as a valuable management tool in evaluating the fiscal performance of a community. Audit Report: Prepared by an independent auditor, an audit report includes: a statement of the scope of the audit; explanatory comments as to application of auditing procedures; findings and opinions. It is almost always accompanied by a management letter which contains supplementary comments and recommendations. Available Funds: Balances in the various fund types that represent non-recurring revenue sources. As a matter of sound practice, they are frequently appropriated to meet unforeseen expenses, for capital expenditures or other one-time costs. Balance Sheet: A statement that discloses the assets, liabilities, reserves and equities of a fund or governmental unit at a specified date. Betterments (Special Assessments): Whenever a specific area of a community receives benefit from a public improvement water, sewer, sidewalk, etc.), special property taxes may be assessed to reimburse the governmental entity for all or part of the costs it incurred. Each parcel receiving benefit from the improvement is assessed for its proportionate share of the cost of such improvements. The proportionate share may be paid in full or the property owner may request that the assessors apportion the betterment over 20 years. Over the life of the betterment, one year’s apportionment along with one year’s committed interest computed from October 1 to October 1 is added to the tax bill until the betterment has been paid. Bond: A means to raise money through the issuance of debt. A bond issuer/borrower promises in writing to repay a specified sum of money, alternately referred to as face value, par value or bond principal, to the buyer of the bond on a specified future date (maturity date), together with periodic interest at a specified rate. The term of a bond is always greater than one year. (See Note) Bond and Interest Record: (Bond Register) – The permanent and complete record maintained by a treasurer for each bond issue. It shows the amount of interest and principal coming due each date and all other pertinent information concerning the bond issue. Bonds Authorized and Unissued: Balance of a bond authorization not yet sold. Upon completion or abandonment of a project, any remaining balance of authorized and unissued bonds may not be used for other purposes, but must be rescinded by the community's legislative body to be removed from community's books. Bond Issue: Generally, the sale of a certain number of bonds at one time by a governmental unit. Bond Rating (Municipal): A credit rating assigned to a municipality to help investors assess the future ability, legal obligation, and willingness of the municipality (bond issuer) to make timely debt service payments. Stated otherwise, a rating helps prospective investors determine the level of risk associated with a given fixed-income investment. Rating agencies, such as Moody's and Standard and Poors, use rating systems, which designate a letter or a combination of letters and numerals where AAA is the highest rating and C1 is a very low rating. Budget: A plan for allocating resources to support particular services, purposes and functions over a specified period of time. (See Performance Budget, Program Budget) City of Woodburn I FY24-25 Adopted Budget Page 311 ---PAGE BREAK--- Capital Assets: All real and tangible property used in the operation of government, which is not easily converted into cash, and has an initial useful live extending beyond a single financial reporting period. Capital assets include land and land improvements; infrastructure such as roads, bridges, water and sewer lines; easements; buildings and building improvements; vehicles, machinery and equipment. Communities typically define capital assets in terms of a minimum useful life and a minimum initial cost. (See Fixed Assets) Capital Budget: An appropriation or spending plan that uses borrowing or direct outlay for capital or fixed asset improvements. Among other information, a capital budget should identify the method of financing each recommended expenditure, i.e., tax levy or rates, and identify those items that were not recommended. (See Capital Assets, Fixed Assets) Cash: Currency, coin, checks, postal and express money orders and bankers’ drafts on hand or on deposit with an official or agent designated as custodian of cash and bank deposits. Cash Management: The process of monitoring the ebb and flow of money in an out of municipal accounts to ensure cash availability to pay bills and to facilitate decisions on the need for short- term borrowing and investment of idle cash. Certificate of Deposit (CD): A bank deposit evidenced by a negotiable or non-negotiable instrument, which provides on its face that the amount of such deposit plus a specified interest payable to a bearer or to any specified person on a certain specified date, at the expiration of a certain specified time, or upon notice in writing. Classification of Real Property: Assessors are required to classify all real property according to use into one of four classes: residential, open space, commercial, and industrial. Having classified its real properties, local officials are permitted to determine locally, within limitations established by statute and the Commissioner of Revenue, what percentage of the tax burden is to be borne by each class of real property and by personal property owners. Collective Bargaining: The process of negotiating workers' wages, hours, benefits, working conditions, etc., between an employer and some or all of its employees, who are represented by a recognized labor union. regarding wages, hours and working conditions. Consumer Price Index: The statistical measure of changes, if any, in the overall price level of consumer goods and services. The index is often called the "cost-of-living index." Cost-Benefit Analysis: A decision-making tool that allows a comparison of options based on the level of benefit derived and the cost to achieve the benefit from different alternatives. Debt Burden: The amount of debt carried by an issuer usually expressed as a measure of value debt as a percentage of assessed value, debt per capita, etc.). Sometimes debt burden refers to debt service costs as a percentage of the total annual budget. Debt Service: The repayment cost, usually stated in annual terms and based on an amortization schedule, of the principal and interest on any particular bond issue. Encumbrance: A reservation of funds to cover obligations arising from purchase orders, contracts, or salary commitments that are chargeable to, but not yet paid from, a specific appropriation account. Enterprise Funds: An enterprise fund is a separate accounting and financial reporting mechanism for municipal services for which a fee is charged in exchange for goods or services. It allows a community to demonstrate to the public the portion of total costs of a service that is recovered through user charges and the portion that is subsidized by the tax levy, if any. With an enterprise fund, all costs of service delivery-- direct, indirect, and capital costs—are identified. This allows the community to recover total service costs through user fees if it chooses. Enterprise accounting also enables communities to reserve the "surplus" or net assets unrestricted generated by the operation of the enterprise rather than closing it out to the general fund at year-end. Services that may be treated as enterprises include, but are not limited to, water, sewer, hospital, and airport services. Equalized Valuations (EQVs): The determination of the full and fair cash value of all property in the community that is subject to local taxation. Estimated Receipts: A term that typically refers to anticipated local revenues often based on the previous year's receipts and represent funding sources necessary to support a community's annual budget. (See Local Receipts) Exemptions: A discharge, established by statute, from the obligation to pay all or a portion of a property tax. The exemption is available to particular categories of property or persons upon the timely submission and approval of an application to the assessors. Properties exempt from taxation include hospitals, schools, houses of worship, and cultural institutions. Persons who may qualify for exemptions include disabled veterans, blind individuals, surviving spouses, and seniors. City of Woodburn I FY24-25 Adopted Budget Page 312 ---PAGE BREAK--- Expenditure: An outlay of money made by municipalities to provide the programs and services within their approved budget. Fiduciary Funds: Repository of money held by a municipality in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and other funds. These include pension (and other employee benefit) trust funds, investment trust funds, private- purpose trust funds, and agency funds. Fixed Assets: Long-lived, assets such as buildings, equipment and land obtained or controlled as a result of past transactions or circumstances. Fixed Costs: Costs that are legally or contractually mandated such as retirement, FICA/Social Security, insurance, debt service costs or interest on loans. Float: The difference between the bank balance for a local government’s account and its book balance at the end of the day. The primary factor creating float is clearing time on checks and deposits. Delays in receiving deposit and withdrawal information also influence float. Full Faith and Credit: A pledge of the general taxing powers for the payment of governmental obligations. Bonds carrying such pledges are usually referred to as general obligation or full faith and credit bonds. Fund: An accounting entity with a self-balancing set of accounts that are segregated for the purpose of carrying on identified activities or attaining certain objectives in accordance with specific regulations, restrictions, or limitations. Fund Accounting: Organizing financial records into multiple, segregated locations for money. A fund is a distinct entity within the municipal government in which financial resources and activity (assets, liabilities, fund balances, revenues, and expenditures) are accounted for independently in accordance with specific regulations, restrictions or limitations. Examples of funds include the general fund and enterprise funds. Communities whose accounting records are organized according to the Uniform Municipal Accounting System (UMAS) use multiple funds. GASB 34: A major pronouncement of the Governmental Accounting Standards Board that establishes new criteria on the form and content of governmental financial statements. GASB 34 requires a report on overall financial health, not just on individual funds. It requires more complete information on the cost of delivering value estimates on public infrastructure assets, such as bridges, road, sewers, etc. It also requires the presentation of a narrative statement the government's financial performance, trends and prospects for the future. GASB 45: This is another Governmental Accounting Standards Board major pronouncement that each public entity account for and report other postemployment benefits in its accounting statements. Through actuarial analysis, municipalities must identify the true costs of the OPEB earned by employees over their estimated years of actual service. General Fund: The fund used to account for most financial resources and activities governed by the normal appropriation process. General Obligation Bonds: Bonds issued by a municipality for purposes allowed by statute that are backed by the full faith and credit of its taxing authority. Governing Body: A board, committee, commission, or other executive or policymaking bodyof a municipality or school district. Indirect Cost: Costs of a service not reflected in the operating budget of the entity providing the service. An example of an indirect cost of providing water service would be the value of time spent by non-water department employees processing water bills. A determination of these costs is necessary to analyze the total cost of service delivery. The matter of indirect costs arises most often in the context of enterprise funds. Interest: Compensation paid or to be paid for the use of money, including amounts payable at periodic intervals or discounted at the time a loan is made. In the case of municipal bonds, interest payments accrue on a day-to-day basis, but are paid every six months. Interest Rate: The interest payable, expressed as a percentage of the principal available for use during a specified period of time. It is always expressed in annual terms. Investments: Securities and real estate held for the production of income in the form of interest, dividends, rentals or lease payments. The term does not include fixed assets used in governmental operations. Line Item Budget: A budget that separates spending into categories, or greater detail, such as supplies, equipment, maintenance, or salaries, as opposed to a program budget. Local Aid: Revenue allocated by the state or counties to municipalities and school districts. Maturity Date: The date that the principal of a bond becomes due and payable in full. City of Woodburn I FY24-25 Adopted Budget Page 313 ---PAGE BREAK--- Municipal(s): (As used in the bond trade) "Municipal" refers to any state or subordinate governmental unit. "Municipals" municipal bonds) include not only the bonds of all political subdivisions, such as cities, towns, school districts, special districts, counties but also bonds of the state and agencies of the state. Note: A short-term loan, typically with a maturity date of a year or less. Objects of Expenditures: A classification of expenditures that is used for coding any department disbursement, such as “personal services,” “expenses,” or “capital outlay.” Official Statement: A document prepared for potential investors that contains information about a prospective bond or note issue and the issuer. The official statement is typically published with the notice of sale. It is sometimes called an offering circular or prospectus. Operating Budget: A plan of proposed expenditures for personnel, supplies, and other expenses for the coming fiscal year. Overlapping Debt: A community's proportionate share of the debt incurred by an overlapping government entity, such as a regional school district, regional transit authority, etc. Performance Budget: A budget that stresses output both in terms of economy and efficiency. Principal: The face amount of a bond, exclusive of accrued interest. Program: A combination of activities to accomplish an end. Program Budget: A budget that relates expenditures to the programs they fund. The emphasis of a program budget is on output. Purchased Services: The cost of services that are provided by a vendor. Refunding of Debt: Transaction where one bond issue is redeemed and replaced by a new bond issue under conditions generally more favorable to the issuer. Reserve Fund: An amount set aside annually within the budget of a town to provide a funding source for extraordinary or unforeseen expenditures. Revaluation: The assessors of each community are responsible for developing a reasonable and realistic program to achieve the fair cash valuation of property in accordance with constitutional and statutory requirements. The nature and extent of that program will depend on the assessors’ analysis and consideration of many factors, including, but not limited to, the status of the existing valuation system, the results of an in-depth sales ratio study, and the accuracy of existing property record information. Revenue Anticipation Note (RAN): A short-term loan issued to be paid off by revenues, such as tax collections and state aid. RANs are full faith and credit obligations. Revenue Bond: A bond payable from and secured solely by specific revenues and thereby not a full faith and credit obligation. Revolving Fund: Allows a community to raise revenues from a specific service and use those revenues without appropriation to support the service. Sale of Real Estate Fund: A fund established to account for the proceeds of the sale of municipal real estate other than proceeds acquired through tax title foreclosure. Stabilization Fund: A fund designed to accumulate amounts for capital and other future spending purposes, although it may be appropriated for any lawful purpose. Surplus Revenue: The amount by which cash, accounts receivable, and other assets exceed liabilities and reserves. Tax Rate: The amount of property tax stated in terms of a unit of the municipal tax base; for example, $14.80 per $1,000 of assessed valuation of taxable real and personal property. Tax Title Foreclosure: The procedure initiated by a municipality to obtain legal title to real property already in tax title and on which property taxes are overdue. City of Woodburn I FY24-25 Adopted Budget Page 314 ---PAGE BREAK--- Trust Fund: In general, a fund for money donated or transferred to a municipality with specific instructions on its use. As custodian of trust funds, the treasurer invests and expends such funds as stipulated by trust agreements, as directed by the commissioners of trust funds or by the community's legislative body. Both principal and interest may be used if the trust is established as an expendable trust. For nonexpendable trust funds, only interest (not principal) may be expended as directed. Uncollected Funds: Recently deposited checks included in an account’s balance but drawn on other banks and not yet credited by the Federal Reserve Bank or local clearinghouse to the bank cashing the checks. (These funds may not be loaned or used as part of the bank’s reserves and they are not available for disbursement.) Undesignated Fund Balance: Monies in the various government funds as of the end of the fiscal year that are neither encumbered nor reserved, and are therefore available for expenditure once certified as part of free cash. Unreserved Fund Balance (Surplus Revenue Account): The amount by which cash, accounts receivable, and other assets exceed liabilities and restricted reserves. It is akin to a "stockholders’ equity" account on a corporate balance sheet. It is not, however, available for appropriation in full because a portion of the assets listed as "accounts receivable" may be taxes receivable and uncollected. (See Free Cash) Valuation (100 Percent): The legal requirement that a community’s assessed value on property must reflect its market, or full and fair cash value. City of Woodburn I FY24-25 Adopted Budget Page 315

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