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City of Woodburn Community Development Memorandum 270 Montgomery Street Woodburn, Oregon 97071 Phone (503) 982-5246 Fax (503) 982-5244 Date: April 25, 2025 To: Melissa Gitt, Building Official Cc: Alyssa Nichols, Permit Technician Alex Kalugin, I&E Construction (permit applicant) Grace Wolff, AKS Engineering & Forestry, LLC Ronald “Ron” Ped, President/Architect, Ronald James Ped Architect, PC (architect) From: Colin Cortes, AICP, CNU-A, Senior Planner Subject: Building permit 971-24-001015-STR US Market gas station 2115 Molalla Rd Planning Division review Introduction On behalf of the Planning Division, I reviewed the building permit application revised site plans and additional materials received February 20, 2025 for conformance with the Conditional Use CU 24-01 land use final decision conditions of approval and notes to the applicant related to US Market gas station at 2115 Molalla Rd (AKS job number 9438; architect’s job no. 2231). The “final decision” document with the conditions of approval remains on the City project webpage or via the City Projects webpage at . ---PAGE BREAK--- 4/25/2025 971-24-001015-STR US Market gas station 2115 Molalla Rd 2 The project is one building permit application as of April 25: Permit / Accela/ePermitting Record No. Building Letter 971-24-001015-STR n/a Below is what the applicant needs to do. Items from the December 17, 2024 memo are italicized. ---PAGE BREAK--- 4/25/2025 971-24-001015-STR US Market gas station 2115 Molalla Rd 3 Additional Info Needed A. Condition G4c (street address). This condition is applicable. An address assignment request (and its fee payment) is necessary drop "NE" and apply to all 3 parcels composing subject property. Communicate directly with administrative staff including either Heidi Hinshaw, Associate Planner or Max Taylor, Temporary Planner, regarding intake and process. All I need to know when the time comes is that the developer applied for it and that other staff reviewed and correctly issued it. Not request and fee payment submittal. B. Condition D1 (right-of-way [ROW] dedication) not met. Submit Adobe PDF copy of the correctly recorded dedication. Not submitted. C. Condition D3c & d (cross access or shared access easement[s]) not met. Provide status update. Planning Division staff is willing to review draft documentation prior to recordation. In order for Planning Division staff to sign off on building permit issuance, the applicant needs to submit to Planning staff Adobe PDF copies of the correctly recorded easement(s). Note A: Absent platting or re-platting, granting of public easements (to the City) necessitates a process through Public Works (PW) and City Council acceptance separate from land use approval, which could take several weeks. Upon tentative land use approval by the Planning Commission, contact PW to begin and finish dedication and granting sooner. The City Council meets most second and fourth Mondays, and agenda packet materials are due to the City Recorder by the prior Tuesday at noon. The easement granted on the east adjacent property (Woodburn Place Apartments) to the benefit of the subject property is welcome; however Condition D3c requires granting of cross access on the subject property to the benefit of the east adjacent property. A conforming easement is one that, “grants or grant public access to and from the main driveway at OR 211 and connects or connect with all drive aisle stubs”. The easement approximate centerlines are conceptually illustrated below in blue: ---PAGE BREAK--- 4/25/2025 971-24-001015-STR US Market gas station 2115 Molalla Rd 4 Grant such a conforming easement. E. WDO 3.05.02H not met. Proposed wheel stops are 5.25 inches high per Sheet C400, but the max is 4 inches. Not addressed: Sheet C400 bottom left detail isn’t revised. H. Condition CU4a: Front yard landscaping minimum depth not met, based on Sheet C054. Not addressed: Sheets C100 & L100 bottom aren’t revised, but also there’s no responding documentation from Brion Scott of ODOT that allows use of the condition allowance that, “The min depth may instead be 5 ft if ODOT, such as through the Region 2 Development Review Coordinator, allows planting of trees within the PUE, the allowance is documented through building permit review (There was simply a resubmittal Attachment A as an e-mail with the request to ODOT to make use of the allowance.) Attachment C is an e-mail chain that lacks ODOT clear understanding, acknowledgement, and approval of the allowance. ---PAGE BREAK--- 4/25/2025 971-24-001015-STR US Market gas station 2115 Molalla Rd 5 Re-submittal Process: 1. Use a dated cover or transmittal letter to cite and address each Planning Division review item by directing to a plan sheet or document. Specify the building permit record number(s), building letter, plan sheet number(s), and where relevant detail or note number(s), or document page number(s) where conformance is demonstrated, i.e. where the revision or additional information is. 2. Submit revisions through the Building Division per its policies. Do not piecemeal additional information; submit a package of revised and additional information. Do not make direct submittal only to me; the applicant may courtesy copy me or mark materials to my attention while still routing them through the Building Division per its policies. 3. Feel free to ask me for any clarifications or further direction prior to re-submittal, (503) 980-2485. Attachment(s): none