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May 31, 2024 Ronald “Ron” Ped, President/Architect Ronald James Ped Architect, PC 1220 20th Street SE, Suite 125 Salem, OR 97302-1205 RE: Status of CU 24-02, DR 24-02, PP 24-01, & SA 24-01 “US Market gas station” at 2540 & 2600 Newberg Hwy (Tax Lots 052W12DB03600 [primary] & 3700) Dear Mr. Ped: Staff reviewed the degree of completion of the Conditional Use (CU) consolidated applications package for the subject property with materials submitted February 8, 2024 with revised and additional materials received May 1 & 9, 2024 and determined it incomplete as of May 31, 2024. Staff sends this letter to demonstrate compliance with Oregon Revised Statutes (ORS) 227.178(2). Section references are to the Woodburn Development Ordinance (WDO). Italicized items below are from the March 8 incompleteness letter. ---PAGE BREAK--- Letter of Incompleteness May 31, 2024 – US Market gas station – 2540 & 2600 Newberg Hwy – CU 24-02, etc. Page 2 of 5 E. Cross access: 1. Revise the site plans to delineate and note cross access and a cross access easement to be granted on 2600 Newberg Highway to the benefit of both 2540 & 2620 Newberg Highway (Tax Lot 052W12DB03800; Dairy Queen) per 3.04.03D.2 and 3.04.03C.4a. Illustrate a drive aisle stub to the Dairy Queen property that conforms with 3.04.03C.4b. The applicant’s response memo of April 30, 2024 stated (page “The requested cross access & easement are not permissible by ODOT and would only serve to increase congestion for the proposed development & cause more potential for cars seeking access to the hwy to go the wrong way out the northwest driveway. We are not necessarily opposed to this access but it is an issue that others would need to address with ODOT.” The description above doesn’t affect the applicability of the WDO standard. Revise the site plans – or apply and pay for a Zoning Adjustment to 3.04.03D.2 as 5.02.06C.18 allows if meeting the criteria of 5.02.06B. Among other things, making a case would necessitate written evidence from ODOT. A good contact is Casey Knecht, P.E., Development Review Coordinator, Oregon Dept. of Transportation (ODOT), Region 2 Headquarters, 455 Airport Road SE, Building B, Salem OR 97301-5395, (503) 986-5170, [EMAIL REDACTED]. G. TIA: Revise the transportation impact analysis (TIA) dated August 13, 2021 and recycled from CU 21-02 to address: … A TIA review fee of $900 is due per the Planning Division fee schedule, p. 2, blue row. (It wasn’t paid February Have the Administrative Specialist, i.e. the department secretary, invoice through record number 971-24-000013-PLNG. She can assist with payment questions at (503) 982-5246; mention the record number. As of May 30, the 971-24-000013-PLNG record shows no TIA fee payment. Please pay, starting with a phone call to or counter visit with Cassandra, Administrative Specialist. I. Parking: … 2. Ratios: Revise the site plan to provide table calculating how minimum off-street parking is determined per 3.05.02C and Table 3.05A. In other words, confirm that parking is per table rows 6 & 12 and yields 46 minimum required stalls. (The draft site plan illustrates 53.) ---PAGE BREAK--- Letter of Incompleteness May 31, 2024 – US Market gas station – 2540 & 2600 Newberg Hwy – CU 24-02, etc. Page 3 of 5 Revise the Sheet A.10 “Parking Req.” block so that convenience store square footage (“gen. retail”) correctly cites the Table 3.05A item 6 ratio of 1 space per 200 sq ft, not the item 7 ratio of 1 space per 250. (This results in minimum parking increasing from 42 to 46 spaces.) Also correct the compact parking space calculation result from max 8 of 42 to max 9 of 46. O. Queueing: The application materials need more information about how queueing and circulation would operate. Guiding questions include: … 1. Are some pumps allocated for self-serve and others for attendant service or “mini serve”? The applicant’s response memo of April 30, 2024 stated (page “We will operate a half & half model: 6 designated pumps for full service and 6 for self-service.” Which pumps would be which? Second, revise the narrative to indicate the above queuing information. 2. How is queueing handled in the field during operations? The applicant’s response memo of April 30, 2024 stated (page “Traffic queuing will be managed through the strategic placement of signage and pavement lines, which will offer the safest and most efficient flow of traffic. Our staff will be on hand to provide assistance if any queries arise. See revised site plan A/A1.1 & queuing plan B/A1.1”. Sheet A1.1 Detail B ---PAGE BREAK--- Letter of Incompleteness May 31, 2024 – US Market gas station – 2540 & 2600 Newberg Hwy – CU 24-02, etc. Page 4 of 5 Anticipating a condition of approval through 3.05.02J regarding directional striping, please revise the queuing plan to add “one-way” striping at canopy entrances, min 6, and something like “exit” with a right-turn arrow at canopy exits, min 6. Second, revise the narrative to reference the revised queuing plan as Detail B on Sheet A1.1. Q. Public Works: See the enclosed Public Works Department comments (Enclosure The contact is Dago Garcia, P.E., City Engineer, (503) 982-5248, [EMAIL REDACTED]. See updated comments as Enclosure 1. S. Woodburn Fire District: See the enclosed Fire Marshal comment (Enclosure The contact is James Gibbs, Fire Marshal, (503) 982-2360, [EMAIL REDACTED]. The comments below came via the Building Official May 31. Contact the fire inspector to determine if any specific site plan revisions are requested. (Jim Gibbs, Fire Marshal has been away from work.) “I worked with DC Jim Walker on the questions you had on the above plan review. The following is what we came up with. There needs to be: 2,750 gpm flow, 3 hydrants - spaced an average of 450 feet apart, 225 ft maximum distance to road Turn radius needs to be maintained at each entry/exit point in addition to the turn on the property. Let us know if you have additional questions.” Elizabeth Kelly, Fire Code Inspector Woodburn Fire District (503) 982-2360 [EMAIL REDACTED] ---PAGE BREAK--- Letter of Incompleteness May 31, 2024 – US Market gas station – 2540 & 2600 Newberg Hwy – CU 24-02, etc. Page 5 of 5 In closing, please provide to my attention all revised and new materials both in print (3 copies of site plans plotted at site plan size and 2 copies of other documents) and in Adobe PDF files. Acceptable print sizes are letter, ledger, and 24” x 36” plan size. Include a cover letter quoting and addressing each incompleteness item, referencing the plan set and sheet(s) or other document(s) and page number(s) that address each item. You may email the PDF files if the total attachments remain under 10MB in size. Either a USB thumb drive or use of a file sharing website are also acceptable means to convey electronic files, and staff prefers a file sharing service. Please contact me at (503) 980-2485 or [EMAIL REDACTED] with questions. Sincerely, Colin Cortes, AICP, CNU-A Senior Planner cc: Chris Kerr, Community Development Director Dan Handel, Planner Cassandra Martinez, Administrative Specialist Curtis Stultz, Public Works Director Dago Garcia, P.E., City Engineer Enclosures 1. Public Works comments (May 31, 2024; 2 pages) 2. Site plan file(s): CU 24-02, DR 24-02, PP 24-01, & SA 24-01 “US Market gas station” at 2540 & 2600 Newberg Hwy (Tax Lots 052W12DB03600 [primary] & 3700); Accela record no. 971-24-000013-PLNG; Ronald James Ped Architect PC job no. 1964. ---PAGE BREAK--- Engineering & Project Delivery 190 Garfield Street ● Woodburn, Oregon 97071 Ph. 5030-982-5240 ● Fax [PHONE REDACTED] US MARKET/GAS STATION 2540 & 2600 NEWBERGH HWY Public Works Comments (Second Review, applicant to provide information as requested in the items highlighted below) May 31, 2024 REQUIRE INFORMATION PRIOR TO DEEM APPLICATION COMPLETE: 1. Applicant needs to provide additional information on how the proposed private storm system and private sewer system comply with the City’s Storm Drainage and Sanitary Sewer ordinances, see ordinance 1790 and 2620. The gas pumps area shall comply with Federal, State, and City’s regulations for containment of spills and storm discharges. Pending ODOT’s and Marion County Plumbing permit review and approval the minimum requirement is to have an oil/water and sand separator on the private storm system. Pending Marion County Plumbing permits approval, the minimum requirement is to have an oil/water separator and grease interceptor in the private sewer system. Please submit the attached “nonresidential wastewater discharge Survey” form to Carol Limbach for additional information/requirements ([EMAIL REDACTED]). Provide additional information explaining how the area around the pumps are hydraulically isolated. GENERAL NOTES FOR REFERENCE ONLY: 2. The Applicant/owner, not the City, is responsible for obtaining permits from City, State, County and/or Federal agencies that may require such permit or approval. 3. Applicant to provide a storm drainage report prior to Civil Plans approval. The storm drainage report shall comply with the City of Woodburn storm master plan and ODOT’s approval for discharging the private storm system into ODOT’s system along Hwy 214 (Newberg Hwy). Drainage report has not been provided and plans do not show a private detention facility that will meet City’s Storm Master Plan requirements. 4. All City-maintained facilities located on private property shall require a minimum of 16- foot-wide utility easement conveyed to the City by the property owner. Provide and Enclosure 1 ---PAGE BREAK--- Engineering & Project Delivery 190 Garfield Street ● Woodburn, Oregon 97071 Ph. 5030-982-5240 ● Fax [PHONE REDACTED] record the required right-of-way dedication, public utility easements, and waterline easements prior to building permit issuance if required. All water meters shall be within the right-of-way or public utility easements. The submitted plans do not show a 16’ wide (minimum) easement along the existing public sewer main located between proposed buildings and pump station. 5. The Applicant shall obtain the required 1200C Erosion Control Permit from the Department of Environmental Quality prior to City issuance of permit(s), if applicable. 6. A final review of the Civil Plans will be done during the building permit application. Public infrastructure will be constructed in accordance with plans approved by public works, ODOT, and other agencies that may require the applicant to obtain permits. 7. All sanitary sewer laterals serving the proposed developments are private up to the main line. All existing sewer laterals shall be abandoned at the main if they are not going to be utilized. 8. Fire hydrants locations and fire protection requirements shall be as per the Woodburn Fire District and City of Woodburn requirements. 9. System Development Charges shall be paid prior to building permit issuance. 10. All work within ODOT’s jurisdiction shall comply with ODOT’s permits and requirements. 11. All onsite private storm systems and sewer lateral lines shall comply with Marion County plumbing permit and requirements. ---PAGE BREAK--- DO NOT ENTER PRINTED: PRINTED BY: