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COUNCIL MEETING MINUTES March 22 2010 HR MN o o DATE COUNCIL CHAMBERS CITY HALL CITY OF WOODBURN COUNTY OF MARION STATE OF OREGON MARCH 22 2010 CONVENED The meeting convened at7 00p m with Mayor Figley presiding ROLLCALL Mayor Figley Present Councilor Cox Absent Councilor Lonergan Present Councilor McCallum Present Councilor Morris Absent Councilor Pugh Present Councilor Schmidt Present Staff Present City Administrator Derickson Assistant City Administrator Stevens City Attorney Shields Police Captain Garrett Public Works Director Brown Economic Community Development Director City Recorder Shearer o ANNOUNCEMENTS A Woodburn Recreation and Parks will be hosting the annual egg hunt at 5 00 pm on Thursday April 1 at Legion Park B The filing period for Mayor and Council positions will open June 2 2010 Positions to be voted upon at the November 2 2010 general election are as follows Mayor At Large position2 year term Councilor Ward III Precinct 835 4 year term Councilor Ward IV Precinct 845 4 year term Councilor Ward V Precinct 855 4 year term Candidate filing forms and instructions are available from the City Recorder and are posted on the City website o z APPOINTMENTS Pugh Lonergan approve the appointment of Horst P Raustien to the Budget Committee made by the Mayor Motion passed unanimously 0 3 PRESENTATIONS A ODOT Alan Fox Joseph Gray Melissa Mallott from ODOT gave apresentation on access management right of wayfor the Interchange Project B Economic Community Development Director provided an overview ofthe State ofOregon Economic Development Department Main Street Program and the opportunity for the City to participate o ss Page 1 Council Meeting Minutes March 22 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES March 22 2010 HR MN l os CONSENT AGENDA A approve the Woodburn City Council minutes of March 8 2010 B approve the Park and Recreation Board minutes C appoint Police Chief Scott Russell as Administrator Pro Tem for the period ofApril 23 2010 through Apri130 2010 McCallum Lonergan adopt the Consent Agenda The motion passed unanimously x 06 TABLED BUSINES McCallum Lonergan remove from the table Woodburn City Council minutes of March 8 2010 The motion passed unanimously McCallum Lonergan approve Woodburn City Council minutes ofMarch 8 2010 The motion passed unanimously Council Bill 2814 remains on the table i os PUBLIC HEARING ALTERNATE MEANS OF CONTRACTING FOR AQUATIC CENTER REPAIR Mayor Figley declared the hearing open at8 10 pm for the purpose ofhearing public input on proposed alternate means ofcontracting for the Aquatic Center Repair Dan Brown provided a staff report Mayor Figley invited the proponents of the alternate means ofcontracting to address Council no one wished to speak in favor Mayor Figley invited the opponents ofthe alternate means of contracting to address Council no one wished to speak in opposition The Public Hearing was closed at 8 15 pm Council discussed staff report and asked further clarifying questions of staff i 3 PUBLIC HEARING TAXICAB ORDINANCE Mayor Figley declared the hearing open at 8 15 pm for the purpose ofhearing public input on proposed Taxi Cab ordinance City Attorney Shields made astaff presentation regarding the changes made to the draft ordinance presented to Council at aprevious meeting and the efforts made to notify affected parties ofthe hearing and proposed ordinance He also summarized the significant portions of the ordinance Mayor Figley invited the proponents ofthe proposed taxicab ordinance to address Council Jose Chavez of 1445 Marcel Ct spoke in support ofthe ordinance stating that it would level the playing field due to the background check and insurance requirements He also spoke in favor ofuniform pricing Agustin Juarez of 1160 Hardcastle Ave spoke in favor of the ordinance and agrees that it will make it fairer for drivers that have insurance and proper equipment Peppi Koswikowski of 611 Harrison St spoke about the potential for duplication of effort regarding background checks between the School District and the City for taxis that transport students Staff indicated they would contact the School District regarding this issue Juan Plata of 1186 Roy Ave also felt the ordinance was the best way to ensure fair competition and was concerned about the safety of school children transported by taxi services Ivan Caballero of 611 N Pacify Hwy spoke in favor ofthe ordinance and was concerned about uniform application Juana Trey of 1488 Janus St also supported the ordinance but did not speak Page 2 Council Meeting Minutes March 22 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES March 22 2010 HR MN Mayor Figley invited the opponents of the proposed taxicab ordinance to address Council no one wished tospeak in opposition The Public Hearing was closed at8 50 pm Council discussed the testimony received and asked further clarifying questions ofstaff i so COUNCIL BILL N0 2816 AN ORDINANCE PROVIDING FOR THE REGULATION OF TAXICABS TAXICAB DRIVES TAXICAB COMPANIES AND SETTING AN EFFECTIVE DATE Councilor McCallum introduced Council Bill No 2816 Recorder Shearer read the two readings ofthe bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2816 duly passed z o3 COUNCIL BILL N0 2817 AN ORDINANCE AMENDING THE WOODBURN DEVELOPMENT ORDINANCE TO ALLOW SIGNS WITHIN THE PUBLIC RIGHTS OF WAY IN THE RETIREMENT COMMUNITY SINGLE FAMILY RESIDENTIAL R1S ZONE Councilor McCallum introduced Council Bill No 2817 Recorder Shearer read the two readings of the bill by title only since there were no objections from the Council Councilor McCallum clarified the effective date ofthe ordinance On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2817 duly passed z o6 COUNCIL BILL N0 2818 AN ORDINANCE REPEALING ORDINANCE 2308 THE PERSONNEL POLICY AND PROCEDURES MANUAL ORDINANCE Councilor McCallum introduced Council Bill No 2818 Recorder Shearer read the two readings of the bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2818 duly passed z os COUNCIL BILL N0 2819 A RESOLUTION ADOPTING THE CITY OF WOODBURN SREPRESENTATION IN THE MARION COUNTY MULTI JURISDITION HAZARD MITIGATION PLAN Councilor McCallum introduced Council Bill No 2819 Recorder Shearer read the bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2819 duly passed z o9 COUNCIL BILL N0 2820 A RESOLUTION INITIATING THE ENTERPRISE ZONE APPLICATION Councilor McCallum introduced Council Bill No 2820 Recorder Shearer read the bill by title only since there were no objections from the Council Don Judson Executive Director ofthe Woodburn Chamber of Commerce of2815 Hazelnut Dr spoke in favor of Page 3 Council Meeting Minutes March 22 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES March 22 2010 HR MN the Enterprise Zone Application and urged Council to remove the exclusion of hotels motels from the application Lonergan McCallum amendthe resolution to remove the exclusion ofparticular types ofbusinesses The amendment passed with Councilor Pugh voting nay On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2820 duly passed z 3 COUNCIL BILL N0 2821 A RESOLUTION AUTHORIZING EXECUTION OF A POLIC RECORDS MANAGEMENT AND MOBILE DATA SYSTEM AGREEMENT BETWEEN THE CITY OF WOODBURN AND THE CITY OF SILVERTON Councilor McCallum introduced Council Bill No 2821 Recorder Shearer read the bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2821 duly passed z a COUNCIL BILL N0 2822 A RESOLUTION AUTHORIZING EXECUTION OF A POLIC RECORDS MANAGEMENT AND MOBILE DATA SYSTEM AGREEMENT BETWEEN THE CITY OF WOODBURN AND THE CITY OF MT ANGEL Councilor McCallum introduced Council Bill No 2822 Recorder Shearer read the bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2822 duly passed z s COUNCIL BILL N0 2823 A RESOLUTION AUTHORIZING EXECUTION OF A POLIC RECORDS MANAGEMENT AND MOBILE DATA SYSTEM AGREEMENT BETWEEN THE CITY OF WOODBURN AND THE CITY OF HUBBARD Councilor McCallum introduced Council Bill No 2823 Recorder Shearer read the bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2823 duly passed z 6 COUNCIL BILL N0 2824 A RESOLUTION ENTERING INTO AN AGREEMENT WITH REDFLEX TRAFFIC SYSTEMS INC FOR PHOTO RED LIGHT AND AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE SAID AGREEMENT Councilor McCallum introduced Council Bill No 2824 Recorder Shearer read the bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2824 duly passed Page 4 Council Meeting Minutes March 22 2010 ---PAGE BREAK--- COUNCIL MEETING MINUTES March 22 2010 HR MN 2 35 COUNCIL BILL NO 2825 A RESOLUTION EXEMPTING THE AQUATIC CENTER ROOF AND BUILDING SHELL REPAIRS CONTRACT FROM COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZING USE OF THE CONSTRUCTION MANAGER GENERAL CONTRACTOR PROCUREMENT METHOD Councilor McCallum introduced Council Bill No 2821 Recorder Shearer read the bill by title only since there were no objections from the Council On roll call vote for final passage the bill passed unanimously Mayor Figley declared Council Bill No 2825 duly passed 2 37 ACCEPTANCE OF BANCROFT BOND APPLICATIONS Councilor McCallum declared apotential conflict ofinterest and did not participate in this item Lonergan Pugh accept the Bancroft Bond applications submitted by property owners within the Ironwood Subdivision Local Improvement District which were filed after the initial 10 day filing period The motion passed unanimously 2 3a AWARD OF CONSTRUCTION CONTRACT FOR THE DOWNTOWN TRANSIT FACILITY PROJECT N0 2009 014 28 Pugh Lonergan City Council acting as the Local Contract Review Board approve the award of the construction contract for the Downtown Transit Facility Improvements Project in the amount of55 795 to GT Excavating The motion passed unanimously 2 40 2 42 z as CITY ADMINISTRATOR SREPORT A ODOT 214 pedestrian crossing update MAYOR AND COUNCIL REPORTS Councilor McCallum complimented the Police department on the Front St graffiti abatement Councilor Schmidt reported on some research he did on police citations issued ADJOURNMENT McCallum Lonergan meeting be adjourned The meeting adjourned at9 50p m The motion passedunani usly c APPROVED A Christina M Srlieare Recorder City of Wo dburn regon Page 5 Council Meeting Minutes March 22 2010