Document Woodburn_doc_28e7d94cd7

City of Woodburn, Oregon And Woodburn Urban Renewal Agency Adopted Budget for FY 2019‐20 ---PAGE BREAK--- This page intentionally left blank ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 1 City of Woodburn Adopted Fiscal Year 2019-20 Budget Table of Contents Introduction GFOA Distinguished Budget Presentation Award Budget Committee Members Overview Budget Message Estimated Ending Fund Balances 15 Summary of Revenues and Expenditures – All Funds 16 Full-time Equivalent (FTE) Summary by Supervising Group 18 Property Tax Analysis 19 Major Taxpayers 20 Reader’s Guide 21 Fund Structure 22 About Woodburn 23 City Statistics – Location Demographics 23 City Statistics – Services 24 Budgeting in Oregon 26 Budgeting in the City of Woodburn 27 City of Woodburn Budget Calendar 28 Budget Assumptions 29 Council Goals 30 Functional Organization Chart 31 General Services 33 Summary of Revenues and Expenditures – General Fund 001 34 Summary of General Fund Expenditures by Department 35 General Fund Revenue Sources and Other Discussion 36 General Fund – Revenue Detail 37 General Fund – Expenditures by Department 41 Administration Department 41 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 2 Council & Mayor 42 City Administrator 44 City Attorney 46 Finance 48 City Recorder 50 Human Resources 52 Economic Development 54 Police 56 Community Services Department 61 Library 62 Aquatics 64 Recreation 66 Parks and Facilities Maintenance 68 Community Services Administration 70 Planning 72 Engineering 75 Non-Departmental 78 Contingency/Ending Fund Balance 81 Transit Fund – 110 82 Street Fund – 140 86 GO Debt Service Fund – 250 92 Utility Funds 93 Water Fund – 470 94 Sewer Fund – 472 100 Capital Construction Funds 107 General Cap Const Fund – 358 108 Street & Storm Cap Const Fund – 363 110 Sewer Cap Const Fund – 465 112 Water Cap Const Fund – 466 114 Special Revenue Funds 117 Building Inspection Fund – 123 118 Asset Forfeiture — 132 122 Housing Rehabilitation Fund — 137 124 Special Assessment — 360 127 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 3 Parks SDC Fund – 364 128 Street SDC Fund – 376 130 Storm SDC Fund – 377 132 Water SDC Fund – 474 133 Sewer SDC Fund – 475 134 Internal Services Funds 135 Information Technology Fund – 568 136 Insurance Fund – 581 140 Equipment Replacement Fund – 591 142 PERS Reserve Fund – 693 144 Trust Funds 147 Lavelle Black Trust Fund – 695 148 Closed Funds 149 Library Endowment Fund – 690 150 Museum Endowment Fund – 691 151 Supporting Schedules 153 Debt Overview 154 Personnel Allocation 156 FTE Detail by Supervising Department 158 Budgeted Transfers 163 Capital Construction Projects 164 Project Data Sheets 164 Current Year Projects 165 Six Year Capital Improvement Plan – FY 2019-20 to FY 2024-25 183 Appendices 185 Glossary 186 Budget Policies & Fiscal Strategy 192 Five-Year Forecast 205 Wage Scales 224 Unrepresented Wage Scale 224 Part-Time Wage Scale 225 AFSCME Wage Scale 226 Woodburn Police Association (WPA) Wage Scale 227 Police Management Wage Scale 227 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 4 Chart of Accounts 228 LB-1 Notice of Budget Hearing 238 Budget Resolution 240 Urban Renewal Agency (URA) – 720 243 Urban Renewal Fund – 720 245 UR-1 Notice of Budget Hearing 248 Budget Resolution 249 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 5 Introduction  GFOA Distinguished Budget Presentation Award  Budget Committee Members  Overview  Budget Message  Estimated Ending Fund Balances  Summary of Revenues and Expenditures – All Funds  FTE Summary by Supervising Department  Property Tax Analysis  Major Taxpayers ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 6 GFOA Distinguished Budget Presentation Award The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Woodburn for its annual budget for the fiscal year beginning July 1, 2018. This is the seventh year in a row the City of Woodburn has been honored with this award. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 7 City of Woodburn, Oregon Budget Committee Members FY 2019-20 Councilors Term Expires Debbie Cabrales – Ward I Dec. 2020 Lisa Ellsworth – Ward II Dec. 2020 Robert Carney – Ward III Dec. 2022 Sharon Schaub – Ward IV Dec. 2022 Mary Beth Cornwell – Ward V Dec. 2022 Eric Morris – Ward VI Dec. 2020 Electors Term Expires Vacant – Position I Dec. 2019 John Zobrist – Position II Dec. 2019 Steven Kufeldt – Position III Dec. 2021 Elida Sifuentez – Position IV Dec. 2021 Patty Soza – Position V Dec. 2019 John Reinhardt – Position VI Dec. 2021 City Administrator Scott Derickson Finance Director Sandra Montoya Senior Management Analyst Julie Moore City of Woodburn 270 Montgomery Street, Woodburn, OR 97071 [PHONE REDACTED] www.ci.woodburn.or.us ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 8 Overview The budget document serves two distinct purposes: the first is to present a clear picture of City services and policies, and second is to provide management with a financial and operating plan that conforms to its accounting system and State Budget Law (ORS 294).  Budget Message: The budget message summarizes key features and issues shaping the budget for the coming year, followed by department staffing, property taxes and summary schedules for revenues, expenditures and ending fund balances.  Reader’s Guide: The reader’s guide outlines how the budget document is presented and defines key elements for the reader. The section includes the fund structure, statistics, and information about budgeting in Oregon and the City, budget assumptions, council goals, and an organizational chart. Budgets: The budgets contain various departments/divisions, in numerical order, presented with a narrative describing the department/division’s function and the budget for the coming year as well as prior years’ budget and actual information. Both summary tables and detail tables have been included for active funds with significant amounts of activity. Funds with limited activity only have a detail table. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 9 Budget Message April 27, 2019 City Councilors, Budget Committee Members and Citizens of Woodburn: For your consideration, I am pleased to present the proposed budget for Fiscal Year (FY) 2019-20. The proposed $97.5 million budget (including contingencies and reserves) maintains critical services and programs as well as continues to address City Council goals adopted on January 28, 2019 (see Council Goals on page 30). The General Fund portion of the proposed budget is $20.5 million (21.0 percent). As required by state law the proposed budget is balanced. The table below shows the 5-year citywide budget growth by expenditure classification. $0 $20,000,000 $40,000,000 $60,000,000 $80,000,000 $100,000,000 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Proposed Fiscal Year Citywide Budget by Classifications and Fiscal Year (FY) Personnel Materials-Services Capital Outlay Debt Service Transfers Out Contingency-Reserves ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 10 Woodburn’s economic indicators continue to steadily improve and support a solid outlook for FY 2019-20.  # of issued building permits are increasing,  housing prices are rising,  wages are higher than a year ago,  there have been new residential and industrial annexations,  unemployment rates remain low, and  a strengthening General Fund cash position. Nevertheless, I continue to urge caution based on the slowing pace of economic growth and the City’s five-year forecast showing a sharp decline in the General Fund ending fund balance in years two to five primarily due to employment-related expenses. Below are some FY 2019-20 budgetary highlights:  General Fund (001): In FY 2018-19 Council approved funding for the renovation of City Hall due to years of roof leaks and a failing HVAC system. The renovation required temporary relocation of City Hall departments for the completion of the six-month project. The $3.5 million project was funded by $1.8 million from a one-time General Fund savings transfer and a $1.7 million loan. The first year debt service payment on the 4-year loan is budgeted in the General Fund.  In alignment with the Council Goal to “develop funding sources to help support the completion of capital improvement projects,” grants, donations, and one-time savings are funding the completion of the Library Square Playground, the Police Radio Channel System Upgrade, and the Community Center Design. Funding for these projects is included in the FY 2019-20 proposed budget.  In alignment with the Council project to “improve seating at the Downtown Plaza and add game tables,” $25,000 has been included in the Capital Outlay account in the General Fund – Community Services Parks and Facility Maintenance budget.  In alignment with the Council Goal to “create a Dick Jennings Community Leadership Academy,” a $5,000 budget has been included in the Professional Services account in General Fund-City Administrator.  In alignment with the Council Goal to “explore the development of a non-profit consolidation facility,” a $5,000 budget has been included in the account in General Fund Non-Departmental.  Transit Fund (110): On July 1, 2018, the new statewide transit tax went into effect. The new revenue and expanded service expenditures have been included in the FY 2019-20 Transit budget.  Closed Funds: In FY 2018-19 the available funding in the Library Endowment Fund (690) and the Museum Endowment Fund (691) was expended. The funds were closed and future donations will be received in the Community Services budget. 1 2 3 4 5 6 7 8 9 Oregon 10.4 9.5 8.7 7.6 6.5 5.4 4.7 4.2 3.8 Marion 11.1 10.5 9.8 8.5 7.1 5.7 4.9 4.3 4.0 Woodburn 10.7 10.0 9.2 8.0 6.9 4.9 4.0 4.3 3.9 0 2 4 6 8 10 12 Rate Unemployment History ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 11  PERS Reserve Fund (693): In FY 2018-19 City Council approved the establishment of a PERS Reserve Fund for the creation of a side account to reduce the City’s liability in the Public Employee Retirement System (PERS). The liability was $13,401,2001 as of June 30, 2018, to be paid through a combination of interest earnings and biennial rate increases through 2033. The 2017-2019 rate increase averaged 27.2 percent, and the 2019-2021 rates will increase an average of 24.4 percent. Table 2 below shows the rising PERS budget over the past five years and FY 2019-20 Proposed Budget. As the rate increases are unsustainable, in 2018 Governor Kate Brown signed Senate Bill 1566 into law, establishing an Employer Incentive Fund (EIF) to reduce the PERS liability. The EIF will provide up to 25.0 percent matching funds for qualifying employers who make a one-time lump sum payment to reduce their PERS unfunded actuarial liabilities. PERS is developing the EIF program and City staff will present options to the Woodburn City Council when the application rules are available. The PERS Reserve Fund will provide funding for the City’s participation in the State’s EIF program. In FY 2018-19 $1.7 million in citywide transfers created the fund, and in FY 2019-20 1.0 percent of personnel costs, plus a one-time savings transfer of $191,290 from the General Fund, is budgeted. In alignment with the City Council Goal to “develop a strategy to limit the PERS liability” set on March 2, 2019, a work session on the pros/cons of creating a PERS side account as a strategy for reducing future costs will be presented to Council in the next year.  Citywide Staffing Level Changes: The total full-time equivalent (FTE) count increased by 6.6, which includes 6.1 positions (combination of full and part-time) in Transit as a result of the new Statewide Transit Tax funding, and the addition of .5 position in Public Works. And finally, for the seventh year in a row the City has received a Distinguished Budget Presentation Award from the Government Finance Officers Association. I thank department heads for their participation in generating a comprehensive budget document and prudent financial management. As busy members of our community, I also appreciate the time the members of the Budget Committee have contributed to the budget process, in studying the material you are provided and donating the time to attend the annual meeting. It is clear that General Fund reductions, combined with cost-containment strategies and adherence to the City Council’s budget policies, have resulted in today’s stronger financial position. The City Council and Woodburn Budget Committee members are highly commended for navigating the City through difficult times with sound financial management. 1 The City of Woodburn’s net proportionate share of the Unfunded Actuarial Liability as of June 30, 2018. Oregon PERS’ independently audited financial statement can be found at: $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Proposed Budget of PERS Costs by Fiscal Year (FY) ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 12 The following pages provide some financial highlights of the detail found in the budget book. General Fund Highlights The General Fund allocates the City’s only discretionary revenues and provides critical services to community such as police, parks, library, planning, finance, etc. The General Fund’s primary revenue sources include property taxes, franchise fees, and shared state revenues (liquor, cigarette taxes, etc.).  A General Fund budget (including contingency and reserves) of $20.5 million is proposed for FY 2019-20 (see Total Expenses on page 34). This figure is -9.2 percent, or $2.1 million lower, than the City’s FY 2018-19 Amended Budget, primarily due to prior year transfers totaling $4.0 million for capital repairs and the creations of a PERS Reserve Fund. Excluding transfers, the year-over- year change in the General Fund budget is 8.2 percent, or $1.5 million higher due primarily to higher personnel costs, and $575,000 for debt service on the 4-year City Hall renovation loan.  On January 28, 2019, City Council approved the Fund Reserves & Contingency Policy (see Budget Policies and Fiscal Strategies, Section 5.B on page 192) setting the General Fund Contingency level to 25.0 percent as savings occur. Based on prior year savings the General Fund Contingency for FY 2019-20 is at 18.4 percent. In addition to Contingency Reserves, there is a $1.0 million Shortfall Management Reserve (SMR) and the Reserve for Facilities of $345,000 in anticipation of future facility repair needs.  FY 2019-20 a General Fund shortfall (expenses greater than revenue) is budgeted to be $191,290 due to the transfer of savings to the PERS Reserve Fund and the annual $116,000 transfer to the Transit Fund. Excluding the transfers, revenue would exceed expenses by $218,280. Citywide Revenues Woodburn relies on two major sources to fund operations: 1. Taxes (property, transient occupancy, and marijuana): Taxes serve as the largest source of revenue, 48.9 percent in the General Fund and 11.0 percent citywide, and provides for critical programs such as police, library, parks, aquatics, etc. In the last four years property tax revenue has begun to rebound from the recessionary dip, and FY 2019-20 is budgeted 3.3 percent higher (before discounts and delinquencies) than the current fiscal year. The increase beyond the 3.0 percent statutory limit is primarily due to reduction in property tax compression and new construction. 2. Charges for goods and services (e.g. utility charges and fees): This makes up 15.1 percent of resources. Utility charges are impacted by rates, consumption, and infrastructure needs which are driven by population growth, new construction, regulatory compliance, and repairs. o Water charges provide for the delivery of safe drinking water to customers. In FY 2018-19 a ten-year rate increase plan, inclusive of an average 10.0 percent increase the first year and an additional 10.0 percent increase July 2019. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 13 o Sewer rates remain the same following the prior rate increase July 2014. This budget assumes sewer rates will remain relatively flat in the coming year. 3. Various other revenues supplement the City’s operations include franchise fees (levied on utilities for use of public right-of-way), intergovernmental revenue (state shared revenue, liquor and cigarette taxes, transportation revenues) and fines (municipal court). These revenue sources are essential to the overall financial health of the City and are historically less volatile than discretionary revenue sources. Citywide Expenditures Personnel services represent the majority of the City’s operating costs and represents 17.3 percent, or $16.3 million of the total budget. Personnel costs increased 7.0 percent over the prior year and includes 6.1 additional positions and increases for merit/cost-of-living-adjustments, medical, and retirement costs. The proposed budget increases Materials & Services by 1.7 percent or $237,570 over FY 2018-19. Consistent with City policy, operating departments did not increase their bottom line appropriations unless increases could be offset by revenue. Exceptions have been made for costs to advance City Council goals, or costs driven by external factors outside of the control of the departments, such as utilities, building maintenance, information technology, insurance and maintenance projects. Debt service obligations total $7.2 million, or 7.4 percent of the total budget. For a detailed listing of the outstanding balance and annual debt service of the City, see the Debt Overview section on page 154. Citywide Capital Construction Plan The proposed FY 2019-20 budget capital spending totals $19.6 million or 20.1 percent of total expenditures. The majority of the capital budget is for capital construction projects, which can be found in detail beginning on page 164. With the exception of projects requiring external financing, projects are budgeted for the full cost, even if the project is expected to span multiple budget periods. Full project costing ensures that budget authority is available should the schedule accelerate. All capital projects are individually reviewed and authorized by the Public Works Director, Finance Director and City Administrator prior to inclusion in the annual budget. Citywide Contingencies and Reserves Woodburn’s ending fund balances are comprised of contingency and reserve line items. The FY 2019-20 budget contains all City Council-mandated contingency balance levels for each operating fund as well as reserves for debt service, dedicated construction funds, or other specific purposes. These balances cannot be expended without City Council approval. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 14 Urban Renewal Agency Woodburn’s Urban Renewal Agency (URA) budget includes the following capital projects:  North First Street Improvements: $3,088,500  Alley improvements (Phase II and III): $75,000  Museum Improvements: $400,000  Public Arts and Mural Program: $100,000 Conclusion The FY 2019-20 budget allocates resources in a manner that supports the strategic goals and direction provided by the Mayor and City Council. It is my recommendation as Woodburn’s Budget Officer that the Budget Committee approve the FY 2019-20 proposed budget as submitted. I am proud of the progress made over the past few years. Sincerely, Scott Derickson ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 15 Estimated Ending Fund Balances Projected Balance Projected Balance July 1, 2019 Increases Decreases June 30, 2020 % Change General Services General Fund - 001 5,306,900 15,144,030 (15,329,040) 5,121,890 -3.5% Transit Fund - 110 244,760 990,240 (1,068,060) 166,940 -31.8% Street Fund - 140 4,057,800 2,284,680 (4,383,530) 1,958,950 -51.7% GO Debt Service Fund - 250 1,800 568,400 (570,200) - -100.0% Total General Services 9,611,260 18,987,350 (21,350,830) 7,247,780 Utility Funds Water Fund - 470 2,400,000 4,105,000 (4,411,290) 2,093,710 -12.8% Sewer Fund - 472 8,989,000 8,645,000 (9,898,260) 7,735,740 -13.9% Total Utility Funds 11,389,000 12,750,000 (14,309,550) 9,829,450 Capital Construction Funds General Cap Const Fund - 358 2,466,020 - (2,466,020) - 0.0% Street & Storm Cap Const Fund - 363 - 5,275,000 (5,275,000) - 0.0% Sewer Cap Const Fund - 465 11,800,520 3,344,850 (7,830,500) 7,314,870 -38.0% Water Cap Const Fund - 466 1,828,730 957,630 (2,786,360) - -100.0% Total Capital Construction Funds 16,095,270 9,577,480 (18,357,880) 7,314,870 Special Revenue Funds Building Inspection Fund - 123 1,282,070 1,549,930 (1,509,960) 1,322,040 3.1% Asset Forfeiture - 132 14,680 320 (15,000) - -100.0% Housing Rehab Fund - 137 353,800 24,030 (20,350) 357,480 1.0% Special Assessment Fund - 360 17,980 3,740 - 21,720 20.8% Parks SDC Fund - 364 617,030 312,320 - 929,350 50.6% Street SDC Fund - 376 3,745,400 597,830 (2,100,000) 2,243,230 -40.1% Storm SDC Fund - 377 642,430 44,150 (140,000) 546,580 -14.9% Water SDC Fund - 474 1,512,850 244,350 (902,500) 854,700 -43.5% Sewer SDC Fund - 475 1,761,270 346,140 (2,107,410) - -100.0% Total Special Revenue Funds 9,947,510 3,122,810 (6,795,220) 6,275,100 Internal Services Funds Information Technology Fund - 568 334,000 1,139,000 (1,109,560) 363,440 8.8% Insurance Fund - 581 650,000 767,000 (869,030) 547,970 -15.7% Equipment Replacement Fund - 591 805,860 171,180 (977,040) - -100.0% Reserve for PERS - 693 1,667,000 422,710 (2,089,710) - 0.0% Total Internal Services Funds 3,456,860 2,499,890 (5,045,340) 911,410 Trust Funds Lavelle Black Trust Fund - 695 27,740 1,180 (20,000) 8,920 -67.8% Total Trust Funds 27,740 1,180 (20,000) 8,920 Total All Funds 50,527,640 46,938,710 (65,878,820) 31,587,530 -37.5% ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 16 Summary of Revenues and Expenditures – All Funds FY 2016-17 FY 2017-18 FY 2018-19 Amended FY 2019-20 % % Total Actual Actual Budget Budget Change Budget Beginning Balance 40,102,192 43,047,057 45,058,240 50,527,640 12.1% 51.8% Revenues Taxes 9,705,562 10,111,449 10,455,950 10,705,430 2.4% 11.0% Licenses and Permits 681,823 1,024,581 1,075,090 1,128,790 5.0% 1.2% Intergovernmental 3,225,070 3,323,717 5,519,730 5,756,040 4.3% 5.9% Charges for Goods-Services 12,362,778 13,195,393 13,712,970 14,762,510 7.7% 15.1% Fines and Forefeits 419,731 394,837 456,500 456,500 0.0% 0.5% Franchise Fees 2,110,531 2,098,786 2,401,450 2,264,700 -5.7% 2.3% Miscellaneous Revenue 2,573,009 2,963,151 3,513,550 3,582,930 2.0% 3.7% Other Financing 11,067 3,802,416 1,915,050 15,000 -99.2% 0.0% Transfers In 702,217 1,472,564 10,854,660 8,286,810 -23.7% 8.5% Total Revenues 31,791,787 38,386,893 49,904,950 46,958,710 -5.9% 48.2% Total Beg. Bal. and Revenues 71,893,979 81,433,950 94,963,190 97,486,350 2.7% 100.0% Expenses Personnel Services 13,048,334 13,156,681 15,739,750 16,839,250 7.0% 17.3% Materials and Services 8,713,867 9,163,001 13,633,410 13,870,980 1.7% 14.2% Capital Outlay 1,122,258 2,352,783 17,583,340 19,569,920 11.3% 20.1% Debt Service 5,260,245 9,317,885 (2,633,050) 7,239,150 -374.9% 7.4% Transfers Out 702,217 1,472,564 10,854,660 8,284,520 -23.7% 8.5% Total Expenses Before Contingency 28,846,922 35,462,912 55,178,110 65,803,820 19.3% 67.5% Contingency & Reserves Contingency - - 7,127,200 8,307,840 16.6% 8.5% Reserve - SMR - - 1,010,000 1,010,000 0.0% 1.0% Reserve for Facilities - - - 345,000 100.0% 0.4% Reserve for Equipment - - 100,000 170,000 100.0% 0.2% Reserve for Future Years - - 19,271,150 18,095,690 -6.1% 18.6% Reserve for Debt Service - - 3,646,730 3,754,000 2.9% 3.9% Total Contingency & Reserves - - 31,155,080 31,682,530 1.7% 32.5% Total Expenses/Contingency/Res. 28,846,922 35,462,912 86,333,190 97,486,350 12.9% 100.0% Net Fund Balance 43,047,057 45,971,038 8,630,000 - Total Budget 71,893,979 81,433,950 94,963,190 97,486,350 12.9% ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 17 Taxes 22.8% Licenses and Permits 2.4% Intergovernmental 12.3% Charges for Goods and Services 31.4% Fines and Forefeits 1.0% Franchise Fees 4.8% Miscellaneous Revenue 7.6% Other Financing 0.0% Transfer In 17.6% ALL FUNDS REVENUES BY CLASS - FY 2019-20 (EXCLUDES BEGINNING FUND BALANCE) Personnel Services 25.6% Materials and Services 21.1% Capital Outlay 29.7% Debt Service 11.0% Transfers Out 12.6% ALL FUNDS EXPENSES BY CLASS - FY 2019-20 (EXCLUDES CONTINGENCY & RESERVES) ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 18 Full-time Equivalent (FTE) Summary by Supervising Group Actual Actual Budget Budget FTE % % of Department FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Change Change Total City Administrator 2.4 2.4 2.4 2.4 0.0 1% City Attorney 2.5 2.5 2.5 2.5 0.0 1% City Recorder 1.2 1.2 1.2 1.2 0.0 1% Finance 8.9 9.2 9.6 9.6 0.0 6% Human Resources 2.0 2.0 2.0 2.0 0.0 1% Economic Development 1.0 2.0 2.0 2.0 0.0 1% Community Services 44.2 43.4 43.9 50.0 6.1 30% Information Technology 4.0 4.5 5.5 5.5 0.0 3% Community Development 6.8 7.8 7.8 7.8 0.0 5% Police 42.7 43.6 43.6 43.6 0.0 26% Public Works 37.8 37.8 38.0 38.5 0.5 23% Total FTE 153.4 156.3 158.4 165.0 6.6 4.2% 100% The FTE Detail by Supervising Group on page 158 will provide the breakdown for this table. City Administrator, 1% City Attorney, 1% City Recorder, 1% Finance, 6% Human Resources, 1% Economic Development 1% Community Services, 30% Information Technology, 3% Community Development 5% Police 26% Public Works 23% FTE BY SUPERVISING GROUP ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 19 Property Tax Analysis 7,252,000 7,351,000 7,495,000 7,625,000 7,000,000 7,200,000 7,900,000 8,058,000 8,720,576 9,002,200 9,218,000 7,336,823 7,330,490 7,410,058 7,088,099 7,138,762 7,508,936 7,915,800 8,358,013 8,640,389 8,950,000 FISCAL YEAR PROPERTY TAX BUDGETED VS. ACTUAL COLLECTED GENERAL FUND Budgeted Actual Fiscal % Change Year Budgeted Actual in Actuals 2008-09 7,254,000 7,063,853 4.5% 2009-10 7,252,000 7,336,823 3.9% 2010-11 7,351,000 7,330,490 -0.1% 2011-12 7,495,000 7,410,058 1.1% 2012-13 7,625,000 7,088,099 -4.3% 2013-14 7,000,000 7,138,762 0.7% 2014-15 7,200,000 7,508,936 5.2% 2015-16 7,900,000 7,915,800 5.4% 2016-17 8,058,000 8,358,013 5.6% 2017-18 8,720,576 8,640,389 3.4% 2018-19 9,002,200 8,950,000 3.6% 2019-20 9,218,000 General Fund The City of Woodburn’s permanent tax rate is $6.0534 per thousand, as set by Measure 50 in 1997-98. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 20 Major Taxpayers The City of Woodburn is diverse in many ways as evidenced by the variety of successful businesses shown as major taxpayers. There is world class shopping at the Woodburn Premium Outlets – one of Oregon’s most popular tourist attractions. Below is a list of the major taxpayers for FY 2018-19: The assessed valuation of $1,583,314,330 for FY 2018-19 was $54,224,605 or 3.55 percent, higher than FY 2017- 18 of $1,529,089,725. 2018-19 2018-19 % of City Assessed Assessed Assessed Taxpayer Value Taxes Value* WINCO FOODS LLC 73,290,816 1,332,236 4.63% WOODBURN PREMIUM OUTLETS LLC 66,251,511 1,290,199 4.18% FOOD SERVICES OF AMERICA INC 29,968,900 544,832 1.89% PORTLAND GENERAL ELECTRIC CO 19,975,110 363,194 1.26% WAL-MART REAL ESTATE BUSINESS TR 17,081,570 323,357 1.08% HARDWARE WHOLESALERS INC 16,088,870 313,381 1.02% CASCADE MEADOW LLC 13,858,430 269,936 0.88% CROWN 2 DEVELOPMENT LLC 12,390,030 241,334 0.78% NORTHWEST NATURAL GAS CO 11,390,000 207,041 0.72% PACIFIC REALTY ASSOCIATES LP 10,026,860 194,882 0.63% KWDS LLC 9,363,660 182,386 0.59% STONEHEDGE PROPERTIES INC 90% & 8,539,200 166,327 0.54% ARGO WOODBURN LLC 8,997,550 164,729 0.57% WOODBURN PLAZA LLC 7,681,360 149,618 0.49% CAPITAL DEVELOPMENT COMPANY 7,556,510 147,186 0.48% FLEETWOOD HOMES INC 8,012,340 145,644 0.51% WAVE DIVISION HOLDINGS LLC 7,606,800 138,272 0.48% 3099 PACIFIC LLC 7,551,050 137,258 0.48% CENTURYLINK 6,972,000 126,733 0.44% EARL A DOMAN LLC 6,166,510 119,859 0.39% ART MORTGAGE BORROWER PROPCO 5,829,620 113,305 0.37% SPECIALTY POLYMERS INC 6,129,474 111,773 0.39% WOODBURN INVESTMENT ASSOC LTD 5,796,290 105,361 0.37% SABROSO COMPANY 5,299,170 101,325 0.33% VILLAGE BY THE GREEN LLC 4,727,250 92,078 0.30% ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 21 Reader’s Guide  Fund Structure  About Woodburn  City Statistics – Location and Demographics  City Statistics – Services  City of Woodburn Budget Calendar  Budgeting in Oregon  Budgeting in the City of Woodburn  Budget Document Columns  Budget Assumptions  Council Goals  Functional Organization Chart ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 22 Fund Structure Bold funds denote classification as a major fund for auditing purposes. Funds not bolded are classified at non-major for auditing purposes. Governmental Funds Proprietary Funds General Services Funds Utility Funds Capital Construction Funds Special Revenue Funds Internal Service Funds Trust Funds City of Woodburn Budget by Funds TOTAL BUDGET = $97,486,350 General Fund $20,470,930 GO Bond $570,200 Transit $1,235,000 Streets $6,342,480 General Cap Const $2,466,020 Street Storm Cap Const $5,275,000 Water Cap Const $2,786,360 Sewer Cap Const $15,145,370 Building Inspection $2,832,000 Housing Rehab $377,830 Asset Forfeiture $15,000 Special Assessement $21,720 Parks SDC $929,350 Street SDC $4,343,230 Storm SDC $686,580 Water SDC $1,757,200 Sewer SDC $2,107,410 Lavelle Black Trust $28,920 Water $6,505,000 Sewer $17,634,000 Information Technology $1,473,000 Insurance $1,417,000 Equipment Replacement $977,040 PERS Reserve $2,089,710 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 23 About Woodburn City Statistics – Location Demographics The City of Woodburn is located in Marion County, Oregon, 18 miles northeast of Salem and 30 miles southwest of Portland along the I-5 corridor. Woodburn is located in Oregon’s agricultural rich Willamette Valley, which experiences a moderate climate. Incorporated in 1889, Woodburn has changed significantly. The City originally began as a small farming and manufacturing community. Beginning the 1960s, Woodburn became a suburb of Salem and Portland with its proximity to I-5. Over the past two decades, Woodburn has grown 74.0 percent to an area of 5.4 square miles. Woodburn Premium Outlets, a top state tourist attraction, has over 100 brand name and specialty stores offering great shopping value. Situated in a large agricultural area, Woodburn is a gateway to many farms, nurseries and harvest festivals in the area. Al’s Garden Center started in Woodburn in 1948, Wooden Shoe Tulip Farm hosts a month-long Tulip Festival in March/April, Bauman’s Farm and Garden, in Gervais, hosts a month-long harvest festival in October, and Mt. Angel Oktoberfest celebrates the end of the harvest season in September. Another attraction is the Woodburn Dragstrip just west of I-5. Built in 1961, Woodburn Dragstrip has a ¼-mile track and hosts many racing events from March through October. Woodburn is a very diverse community. With a population of 24,760 Woodburn is the 21st most populated city in Oregon. Other statistical information from U.S. Census Bureau, American Fact Finder:  Median income: $47,042  Number of companies: 1,339  High School Graduate or Higher: 71.5%  Total Housing units: 8,273  Bachelor’s degree or higher: 13.4%  Median Age: 32.9  Hispanic or Latino population: 58.9%  Veterans: 1,405 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 24 City Statistics – Services Actual Actual % FY 2016-17 FY 2017-18 Change Community Services Parks Parks/Open space acreage 128 128 0% Playgrounds 8 8 0% Picnic Shelters 6 6 0% Park Restrooms 4 4 0% Sports Fields 8 8 0% Library Attendance 125,153 114,987 Circulation 180,598 172,712 Volumes in Collection 122,958 137,726 12% Volumes Added 13,841 15,293 10% Computer Usage, # of Internet Sessions 26,217 24,563 Wi-Fi Connections 71,789 109,539 53% Program Attendance 5,074 10,024 98% Aquatics Attendance 140,834 164,646 17% Lesson Enrollment 1,450 1,310 -10% Unique Active Memberships (not family pass) 1,448 1,728 19% Recreation Youth Sports, participants 1,097 1,203 10% Adult Sports, number of teams 39 38 Youth Programs, participants 109 128 17% Adult Programs, participants 81 171 111% Special Events, attendance 29,291 31,199 7% Public Transportation Fixed Route Rides 25,533 24,786 Fixed Route Mileage 44,249 48,788 10% Dial-A-Ride Trips 6,224 6,952 12% Dial-A-Ride Mileage 19,388 22,706 17% Out of Town Medical Rides 1,473 1,445 Description ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 25 Actual Actual % FY 2016-17 FY 2017-18 Change City Utilities Water Production capacity, million gallons/day 2 2 0% Peak capacity demand, million gallons/day 5-6 5-6 0% Storage capacity, million gallons 5 6 4% Number of wells 9 7 -22% Miles of water mains 99 99 1% Customers 6,942 7,116 3% Fire Hydrants 964 973 1% Wastewater Average daily treatment, million gallons/day 2-3 2-3 0% Peak capacity demand, million gallons/day 16 16 3% Miles of sewer pipeline 87 88 1% Lift stations 8 8 0% Stormwater Miles of storm sewer 59 60 1% Manholes 1,400 1,431 2% Public Safety Police Calls 14,934 15,679 5% Sworn Officers 33 35 6% Arrests 1,060 989 Offenses 3,408 3,534 4% Crime Index (Violent Crime) 393 377 Crime Index (Property Crime) 1,458 1,725 18% Officers per 1,000 Citizens 1.34 1.36 1% Building/Planning Total Building Permits issued Residential, New 2 35 1650% Multi Family 12 16 33% Assisted Living Facilities - - 0% Residential Additions & Alterations 43 57 33% Industrial 17 10 -41% Commercial 90 91 1% Signs and Fences 4 6 50% Manufactured Homes 3 11 267% Total Building Permits Issued 171 226 32% Planning Activity Pre-application Conferences - 36 3600% Description ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 26 The Budget Process Budgeting in Oregon A budget is a financial plan for one fiscal year. In Oregon, local governments operate on a fiscal year that begins July 1 and ends the following June 30. A budget shows the estimated costs, called expenditures, in the coming fiscal year. It shows other budget requirements that must be planned for, but will not actually be spent. It also shows the money, called resources or revenues, the local government estimates will be available to pay for these expenditures. In Oregon, a budget is necessary to justify the need for a given rate and amount of property tax. Preparing a budget allows a local government to look at its needs in light of the money available. In Oregon, all local governments must plan a budget that has equal resources and requirements, in other words, a balanced budget. The Budget Officer presents the budget to a budget committee. The committee consists of the elected officials of the City Council, along with an equal number of electors of the City. After the budget committee has reviewed and/or made adjustments, they approve the budget. Local budget law process requires that certain specific actions happen as a local government prepares its annual budget. The process can be broken down into four phases:  Phase 1: The Budget Officer puts together a proposed budget. The Budget Officer must prepare the proposed budget in a format, designated by the Department of Revenue, which meets the requirements set out in the statutes. In larger local governments, department heads or program managers may help.  Phase 2: The Budget Committee approves the budget. Statutes spell out who can be on the budget committee. The Budget Committee reviews the proposed budget, listens to the comments from citizens and then approves the budget. Special public notices are required before the budget committee’s first meeting.  Phase 3: City Council adopts the budget and, when appropriate, certifies property taxes to the County Assessor. This phase includes a special hearing of the governing body and specific public notices, including a summary of the approved budget. Special forms must also be used to notify the County Assessor of the local government’s property tax levy. Adoption of the budget must occur no later than June 30.  Phase 4: This phase occurs during the fiscal year budget period when the local government is operating under the adopted budget. This phase includes changes to the adopted budget, which must be made before additional money is spent, or money is spent for a different purpose than described in the adopted budget. You can make changes to the budget through resolution transfers and supplemental budgets. Resolution Transfers A resolution transfer is a way to move appropriations from one existing category to another, usually within the same fund, during the fiscal year. To transfer resources/appropriations the governing body must pass a resolution. The resolution must state the need, purpose and amount of the transfer. Resolution transfers are used within a fund. For example, within the General Fund you can use a resolution to transfer appropriation authority from one department to another. The total appropriations for the General Fund do not change. Supplemental Budget A supplemental budget modifies the adopted budget and is used to create new appropriations to spend resources. They can also be used to transfer resources/appropriations between funds. A supplemental budget can be created when: ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 27  An occurrence or condition that was not known at the time the adopted budget was prepared requires a change in financial planning;  A situation that was not foreseen at the time the adopted budget was prepared and requires prompt action;  Money that was not anticipated when the adopted budget was prepared is made available by another unit of federal, state, or local government;  A request for services or facilities is received, the cost of which will be paid for by a private individual, corporation, or another governmental unit and was not known at the time the adopted budget was prepared;  Property taxes are received in an amount much greater than the amounts estimated in the adopted budget and the difference in resources will significantly affect the level of service the local government could provide. There are two processes for preparing and adopting a supplemental budget. If the plan is to adjust a current budget fund by less than 10.0 percent of that fund’s expenditures, then the process to adopt the supplemental budget is fairly simple. If the supplemental budget will be adjusting more than one fund, the change to each fund must be less than 10.0 percent to use the simpler process. If the change that needs to be made to a fund of the adopted budget is 10.0 percent or more of the expenditures of the fund, then a longer budgeting process must be followed. The two procedures are: Less than 10.0 percent  The governing body adopts the supplemental budget at a regular scheduled Council meeting. The budget committee is not required.  Notice of the regular meeting at which the supplemental budget will be adopted is published in one of the following ways: published in local newspaper, mailed to every citizen using the U. S. Postal Service or hand delivered to every citizen. At the meeting, a resolution adopting the supplemental budget and making appropriations is approved. More than 10.0 percent  A special hearing must be held to discuss and adopt the supplemental budget. The governing body holds the hearing. The budget committee is not required to be involved.  Five to 30 days before the hearing a notice of the hearing and summary of the supplemental budget are published using one of the publication methods previously described.  The governing body enacts a resolution to adopt and appropriate the supplemental budget after the hearing. Budgeting in the City of Woodburn In the City of Woodburn, the budget is prepared in accordance with ORS 294. The City Administrator serves as the Budget Officer per ORS 294.331 and is responsible for the budget preparation and maintenance, along with the presenting of the budget message. The budget is presented in fund/department categories and adopted at the fund total. The adopted budget may be amended by transfers (ORS 294.450) or supplemental approval (ORS 294.480 to 294.283). All budget adjustments are made via resolutions and do not require the approval of the Budget Committee members. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 28 City of Woodburn Budget Calendar December – January  Revenue and expense estimates are gathered for beginning balance calculations  Kickoff memo distributed to departments with budget goals and limitations  Request for new personnel, capital outlay, and equipment February  Departments enter budgets into accounting system March  Meetings are held with City Administrator and department directors  Proposed budget is drafted for committee review April  Notice of budget committee meeting is submitted and posted on website  Budget committee meets to discuss proposed budget and approve May  Print notices of budget adoption public hearing June  Council holds public budget meeting and discusses any possible changes  Council adopts budget, makes appropriations and declares tax levies July  Adopted budget takes effect  Budget packets are submitted to County Assessor  Revenue sharing certificates are submitted to state of Oregon Basis of Budgeting Governmental funds use a modified accrual basis of budgeting and reporting. Under this method revenues are budgeted if they are measurable and available within 60 days of the fiscal year end. Revenues subject to accrual include property tax, franchise fees, interest, and state shared revenues. Expenditures are budgeted in the period during which goods or services are provided. Principal and interest on general obligation bonds are budgeted in the fiscal year of payment. Compensated absences are not budgeted. Proprietary funds use a similar modified accrual basis except that revenues are budgeted when earned and compensated absences are accrued as an expense. Supporting Schedules The supporting schedules provide more detail for readers. The supporting schedules (page 149) include Debt Overview, Personnel Allocation, FTE Detail by Supervising Group, Budgeted Transfers, and Capital Construction Projects. Budget Document Columns Within Oregon local budget law, six columns of data are required. The first two columns are two consecutive prior years of actual data, followed by one column containing the current fiscal year budget as amended by supplemental adjustments. The next three columns on the right are all related to the progress of the budget as it moves through the various required phases. From left to right, the first column is the budget as proposed by the budget officer. The middle column is the amount approved by the budget committee. The final column is the adopted budget by the City Council. FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Council & Mayor - - 26,560 Personnel Services 27,590 27,590 27,590 19,148 15,174 27,440 Materials & Services 27,410 27,410 27,410 19,148 15,174 54,000 Council & Mayor Total 55,000 55,000 55,000 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 29 Budget Assumptions The following assumptions were used in the development of the budget. Primary Revenue Sources  Property taxes are expected to increase 2.6 percent (after discounts and delinquencies)  Franchise fees are expected to grow by 1.0 percent  State revenue sharing is projected to grow by 5.1 percent based on current year actual receipts  All other revenue sources are estimated using trend analysis Personnel Services  Position budgeting utilized actual amounts from the payroll system as much as possible  Step increases budgeted based on employee anniversary dates  A Cost of Living Adjustment (COLA) was calculated for unrepresented/management employees Bargaining Group FY 2017-18 FY 2018-19 FY 2019-20 Woodburn Police Association – Officers (WPA) 3.0% 2.75% 2.5% Woodburn Police Association – Community Service Officers (WPA) 4.0% 4.0% 2.5% American Federation of State, County, and Municipal Employees (AFSCME) Varied 2.0% N/A  Health insurance premiums (medical, dental and vision) increased by 10.0 percent  PERS employer rates (rounded) effective July 1, 2019, excluding 6.0 percent PERS pickup o General Service Tier 1 & 2 – 22.1 percent (increase of 17.3 percent) o General Service Oregon Public Service Retirement Plan (OPSRP) – 16.2 percent (increase of 35.5 percent) o Police Tier 1 & 2 – 28.6 percent (increase of 20.3 percent) o Police OPSRP – 20.9 percent (increase of 24.5 percent)  Unemployment rate of 0.1 percent Materials & Services  To remain at prior year levels, excluding: building rent, information technology services, insurance, and utilities Capital Outlay  Budgeted amounts in this category are estimated on the purchase cost for the entire project  Costs include all ancillary expenses needed to put the asset into operation Indirect Cost Allocations  Administrative functions are allocated to benefiting departments o IT costs are allocated based on the number and types of computers in service o Internal rent is allocated based on square footage of the building being served o Insurance Fund charges are based on the underlying drivers such as labor costs, insurance rate for workers’ compensation, or vehicles in use for auto insurance o The Transit Fund is allocated the federally allowed de minimis of 10.0 percent of the fund’s budget ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 30 Council Goals The Woodburn City Council held a goal setting retreat on March 2, 2019, followed by Council adopting the following goals at their regular meeting on March 25, 2019: Updated 2015 Thematic Goals:  Create an inclusive environment where residents participate and are engaged in the community (that is vibrant, safe and active).  Promote an environment that encourages sustainable economic health maximizing our geographic, workforce, cultural and community assets. 2019-21 Strategic Goals:  Create an inclusive environment where Woodburn residents want to participate and are engaged in the community.  Develop innovative funding sources to help support the completion of capital improvement projects.  Grow and support strategic partnerships for economic health  Explore the development of a non-profit consolidation facility.  Improve communication and coordination with School District on matters of mutual interest.  Completion of the First Street remodel.  Completion of Phase 1 & 2 of the Community Center Project including the formation of an ad hoc committee to review and recommend design.  Creation of the Dick Jennings Community Leadership Academy.  Develop a strategy to limit PERS liability.  Establishment of a Woodburn 20-year community-visioning plan. Council Project:  Improved seating at the Downtown Plaza and the addition of game tables. The Council felt they could accomplish these goals within the next 24 months. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 31 Functional Organization Chart City of Woodburn Pop. 24,685 City Attorney Mayor and City Council City Administrator Municipal Court Judge Assistant City Administrator City Recorder Finance Director Human Resources Director Community Development Director Economic Development Director Police Chief Public Works Director Engineering Wastewater Surface Water Drinking Water Street Maintenance Fleet Maintenance Library Aquatics Recreation Parks Maintenance Transit Special Projects Community Relations Museum Planning Building Finance Non-Departmental GO Debt Service Housing Rehab PERS Reserve Insurance Risk Management Police Asset Forfeiture LaVelle Black Trust Economic Development Urban Renewal Human Resources Information Technology ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 32 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 33 General Services  General Fund Revenue Sources and Expenditures – General Fund 001  Summary of General Fund Expenditures by Departments  General Fund Revenue Sources and Other Discussion  General Fund – Revenue Detail  General Fund – Expenditures by Department o Administration  Council & Mayor  City Administrator  City Attorney  Finance  City Recorder  Human Resources o Economic Development o Police o Community Services  Library  Aquatics  Recreation  Parks and Facilities Maintenance  Community Services Administration o Planning o Engineering o Non-Departmental o Contingency/Ending Fund Balance  Transit Fund 110  Street Fund 140  GO Debt Service Fund 250 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 34 Summary of Revenues and Expenditures – General Fund 001 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 % % Total Actual Actual Budget Budget Change Budget Beginning Balance 5,230,188 6,240,229 7,425,650 5,306,900 -28.5% 25.9% Revenues Taxes 9,065,453 9,424,049 9,761,670 10,013,000 2.6% 48.9% Licenses and Permits 222,880 272,140 293,000 346,700 18.3% 1.7% Intergovernmental 1,139,092 1,004,859 1,085,000 1,116,500 2.9% 5.5% Charges for Goods and Services 566,738 652,158 812,270 883,110 8.7% 4.3% Fines and Forefeits 419,731 394,837 456,500 456,500 0.0% 2.2% Franchise Fees 1,750,711 1,738,907 2,023,950 1,896,700 -6.3% 9.3% Miscellaneous Revenue 264,845 413,380 680,560 451,520 -33.7% 2.2% Total Revenues 13,429,450 13,900,330 15,112,950 15,164,030 0.3% 74.1% Total Beg. Bal. and Revenues 18,659,638 20,140,559 22,538,600 20,470,930 -9.2% 100.0% Expenditures Personnel Services 8,345,689 8,210,032 9,616,620 10,089,170 4.9% 49.3% Materials and Services 3,807,956 3,794,877 4,198,420 4,256,580 1.4% 20.8% Debt Service - - - 575,000 100.0% 2.8% Capital Outlay 68,022 3,690 54,500 25,000 -100.0% 0.1% Transfers Out 197,742 702,248 4,001,400 408,290 -89.8% 2.0% Total Exp. Before Contingency 12,419,409 12,710,847 17,870,940 15,354,040 -14.1% 75.0% Contingency & Reserves Contingency - - 3,657,660 3,761,890 2.8% 18.4% Reserve - SMR - - 1,010,000 1,010,000 0.0% 4.9% Reserve for Facilities - - - 345,000 100.0% 1.7% Total Contingency & Reserves - - 4,667,660 5,116,890 9.6% 25.0% Total Expenditures 12,419,409 12,710,847 22,538,600 20,470,930 -9.2% 100.0% Fund Net 6,240,229 7,429,712 - - Total Expenditures and Fund Net 18,659,638 20,140,559 22,538,600 20,470,930 -9.2% ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 35 Summary of General Fund Expenditures by Department FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 % of Actual Actual Budget Budget Budget General Fund 101 - AdministrationA 1,260,974 1,212,185 1,374,000 1,389,700 7% 125 - Economic Development 81,224 100,557 149,560 170,290 1% 211 - Police 6,861,767 6,813,293 7,688,550 8,078,740 39% 411 - Community ServicesB 3,010,103 2,986,276 3,490,050 3,606,040 18% 511 - Planning 374,824 457,595 487,380 496,460 2% 651 - Engineering 454,654 277,313 361,000 290,420 1% 199 - Non-Departmental 375,864 863,629 4,320,400 1,322,390 6% Contingency & Reserve - - 4,667,660 5,116,890 25% General Fund Expenditures Total 12,419,409 12,710,847 22,538,600 20,470,930 100% Expenditures (less Contingency & Reserves) 12,419,409 12,710,847 17,870,940 15,354,040 Year-over-Year Change 5,160,093 (2,516,900) 40.6% -14.1% A Administration includes Council and Mayor, City Administrator, City Recorder, City Attorney, Finance and Human Resources B Community Services includes Library, Aquatics, Recreation, Parks & Facilities Maintenance and Community Services Administration Where the Money Goes - General Fund ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 36 General Fund Revenue Sources and Other Discussion Beginning Fund Balance in the General Fund is projected to decrease in FY 2019-20 due to one-time transfers made in FY 2018-19 for capital repairs and the creation of the PERS Reserve Fund. The FY 2019-20 reduction in total General Fund revenue is exclusively due to the decrease in beginning fund balance. Taxes in the General Fund is for property and hotel-motel taxes. Property taxes are the largest source of revenue for the General Fund and proved volatile as a result of the 2008 recession, with noticeable recovery starting in 2015. Woodburn, like other cities subject to Oregon’s unique property tax laws, struggles with the fallout of the housing bubble and compression due to assessed values falling below a property’s market value. Hotel/motel tax is budgeted higher than the current year budget based on historical trends. Licenses & Permits were increased based on current year construction permits. This category of revenue includes business license fees, taxicab permit, construction permits and other license fees that are dependent on the economy. Intergovernmental revenues include grants, shared agreements for police services, regional library services and state revenue for liquor proration/cigarette tax/revenue sharing. Charges for Goods and Services within the General Fund contain many of the parks and recreation fees, police reimbursements, planning fees, aquatic center charges for admission and memberships, and other charges. The increase is primarily attributable to increased aquatics memberships/admission and Fiesta event revenue. Planning fees are expected to rise due to increase in development. Franchise Fees are right-of-way payments based on franchisee revenue (e.g. PGE, NW Natural Gas, Century Link, Datavision, Wave Broadband, Allied Waste, Woodburn Ambulance, and City Water and Sewer). In FY 2018-19 there were large adjustments budgeted which resulted in a revenue spike. Excluding the FY 2018-19 adjustments, franchise fees are projected to increase 1.0 percent in FY 2019-20. Fines & Forfeits is a category comprised mainly of court and library fines and is anticipated to remain flat. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 37 General Fund – Revenue Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 000 - Revenue 5,230,188 6,240,232 7,425,650 3081 Beginning Fund Balance 5,306,900 5,306,900 5,306,900 8,358,013 8,640,389 9,002,200 3111 Property Tax - Current 9,218,000 9,218,000 9,218,000 222,937 195,690 206,140 3112 Property Tax - Delinquent 240,000 240,000 240,000 66,695 13,996 35,330 3113 Pmt in Lieu of Taxes 30,000 30,000 30,000 417,808 448,469 450,000 3133 Hotel/Motel Tax 455,000 455,000 455,000 - 125,505 68,000 3367 State Marijuana Tax Distribution 70,000 70,000 70,000 52,173 50,082 55,000 3211 Business License 52,000 52,000 52,000 3,870 2,579 2,500 3219 Other License 3,900 3,900 3,900 3,490 3,695 3,500 3220 Taxicab Permits 3,800 3,800 3,800 1,195,906 1,180,561 1,248,250 3228 Franchise Fees 1,259,200 1,259,200 1,259,200 554,805 558,346 775,700 3243 Right of Way 637,500 637,500 637,500 379,259 394,247 385,000 3362 State Liquor Proration 400,000 400,000 400,000 31,424 30,546 33,000 3363 State Cigarette Tax 35,000 35,000 35,000 292,307 304,198 298,000 3364 State Revenue Sharing 317,500 317,500 317,500 110 25,[PHONE REDACTED] Sale of Documents 100 100 100 - - 173,660 3611 Interest from Investments 275,230 275,230 275,230 1,400 1,800 - 3625 Facilities Rent - - - 2,645 - 3,000 3641 Annual Access Fee (Wave - PEG) 3,000 3,000 3,000 16,361 24,415 307,310 3691 Sale of Surplus Property 25,000 25,000 25,000 76 13 20 3692.101 Copies--Other - - - 32 (180) - 3698 Cash Long and Short - - - 379 70,491 73,000 3699 Other Miscellaneous Income 20,770 20,770 20,770 - 3,105 - 3881 Reimbursements - - - 16,829,878 18,313,318 20,545,360 Department Total: 000 - Revenue 18,352,900 18,352,900 18,352,900 Department: 101 - Administration 19,450 17,800 21,000 3416 Lien Search Revenue 19,000 19,000 19,000 21,214 22,065 22,000 3530 Court Fines from Other Jurisdictions 22,000 22,000 22,000 351,744 331,257 380,000 3531 Court Fines 380,000 380,000 380,000 392,408 371,122 423,000 Department Total: 101 - Administration 421,000 421,000 421,000 Department: 125 - Economic Development - 2,144 - 3699 Other Miscellaneous Income - - - - 2,144 - Department Total: 125 - Economic Development - - - Department: 199 - Non-Departmental 68,284 136,103 - 3611 Interest from Investments see 3611 above see 3611 above see 3611 above 68,284 136,103 - Department Total: 199 - Non-Departmental - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 38 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Department: 211 - Police 62,368 1,679 - 3332 Federal Grants 5,000 5,000 5,000 3,000 3,350 5,000 3341 State Grants 5,000 5,000 5,000 15,372 16,459 20,000 3421 Police Reimbursements 20,000 20,000 20,000 61,136 73,340 95,000 3421.001 Reimbursements School District 105,000 105,000 105,000 - 77,336 156,000 3421.013 Reimbursements Marion County 156,000 156,000 156,000 8,824 8,511 10,000 3531 Court Fines 10,000 10,000 10,000 23,850 20,600 27,000 3532 Towing Fee 27,000 27,000 27,000 300 [PHONE REDACTED] Alarm Fee 500 500 500 2,579 4,850 4,000 3673 Donations-Police 4,000 4,000 4,000 - 1 - 3691 Sale of Surplus Property - - - 3,500 - - 3694 Gain/Loss on Sale - - - 25,375 62,481 4,500 3699 Other Miscellaneous Income 4,500 4,500 4,500 - 658 - 3881 Reimbursements - - - 3,850 - 3,000 3881.001 Reimbursement--Training 3,000 3,000 3,000 210,154 269,850 325,000 Department Total: 211 - Police 340,000 340,000 340,000 Department: 411 - Community Services 72,428 78,164 75,000 3365 Regional Library Services 75,000 75,000 75,000 4,222 4,064 4,000 3366 Ready to Read Grant 4,000 4,000 4,000 - 2,537 - 3671.111 T3 Intern Reimb Grant - Boys & Girls Club - - - - (375) - 3672.101 Gates Library Grant - - - 13,765 11,823 14,000 3417 Resale of Merchandise 15,000 15,000 15,000 15,033 16,288 17,000 3418 Concession Sales 18,000 18,000 18,000 231,054 265,922 280,600 3471 Pool Program Revenues 311,010 311,010 311,010 574 328 3,000 3472 Rural Readers' Fees 3,000 3,000 3,000 84,558 84,020 91,000 3473 Recreation Program Revenues 91,000 91,000 91,000 3473.101 Youth Sports 100,926 31,282 94,000 3474.099 Fiesta Events 120,000 120,000 120,000 2,700 13,500 - 3476 Event Sponsorships 19,704 17,490 20,570 3491 Rental Income 25,000 25,000 25,000 13,799 11,820 17,000 3536 Library Fines 17,000 17,000 17,000 16,197 15,013 16,000 3625 Facilities Rent 16,000 16,000 16,000 64,747 65,088 66,670 3651 Internal Rent Revenue 70,620 70,620 70,620 204 232 - 3672 Donations-Library - - - 9,667 9,979 9,000 3672.001 Donations-Library - Music in the Park 9,000 9,000 9,000 107 - - 3675 Donations-Museum - - - 31,000 2,000 2,000 3677 Donations-Pool 2,000 2,000 2,000 4,279 2,823 2,000 3695 Lost Book Revenue 2,000 2,000 2,000 4 - - 3696 Friends of Library Sales - - - 154 164 - 3698 Cash Long and Short - - - 14,005 12,200 16,400 3699 Other Miscellaneous Income 16,400 16,400 16,400 701,485 645,792 728,240 Department Total: 499 - Community Services 795,030 795,030 795,030 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 39 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Department: 511 - Planning 23,860 46,668 62,000 3451 T&E Planning Develop Fee 62,000 62,000 62,000 91,165 120,777 100,000 3456 Planning Fees 100,000 100,000 100,000 115,025 167,445 162,000 Department Total: 511 - Planning 162,000 162,000 162,000 Department: 651 - Engineering 36,333 26,686 50,000 3224 R/W Construction Permits 100,000 100,000 100,000 11,989 21,653 20,000 3451 T&E Planning Develop Fee 25,000 25,000 25,000 - (810) - 3341 State Grants - - - 219,342 175,334 200,000 3656 Engineering Internal Project WO Rev 275,000 275,000 275,000 53,517 2,012 50,000 3656.140 Engineering Svcs - Street - - - 7,672 1,347 15,000 3656.470 Engineering Svcs - Water - - - 13,553 8,567 20,000 3656.472 Engineering Svcs - Sewer - - - 342,406 234,789 355,000 Department Total: 651 - Engineering 400,000 400,000 400,000 18,659,640 20,140,563 22,538,600 Revenues Total 20,470,930 20,470,930 20,470,930 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 40 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 41 General Fund – Expenditures by Department Administration Department Administration department includes six divisions: Council & Mayor, City Administrator, City Attorney, Finance, City Recorder, and Human Resources. The budget detail at the divisional level is shown on the following pages. Summary of Department FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Administration Department 890,716 823,144 891,360 Personnel Services 909,010 909,010 909,010 370,256 389,041 482,640 Materials & Services 480,690 480,690 480,690 1,260,972 1,212,185 1,374,000 Administration Total 1,389,700 1,389,700 1,389,700 Total by Division 19,148 15,174 54,000 Council & Mayor 55,000 55,000 55,000 242,427 235,422 263,000 City Administrator 255,910 255,910 255,910 188,103 180,509 216,000 City Attorney 219,310 219,310 219,310 567,767 524,954 533,000 Finance 541,340 541,340 541,340 78,858 71,024 97,000 City Recorder 98,740 98,740 98,740 164,669 185,102 211,000 Human Resources 219,400 219,400 219,400 1,260,972 1,212,185 1,374,000 Total by Division 1,389,700 1,389,700 1,389,700 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 42 Council & Mayor Fund/Fund Number: General – 001 Department/Department Number: Administration – 011 Division/Division Number: Council & Mayor – 1111 Department Director: Scott Derickson Description of purpose/function The full elected City Council is composed of a Mayor and six Councilors who represent the six wards (shown on the map), and are responsible for determining the City’s direction and priorities. Pursuant to Section 13, Woodburn Charter of 1982, the City Council is required to hold a regular meeting at least once a month in the City at a Council-designated time and place. The regular meetings are generally held on the second and fourth Monday’s of each month at 7 p.m. in City Hall. In FY 2013-14 the Council chose to freeze the stipend received due to ongoing recessionary challenges. In FY 2018-19, the Council reinstated the option for a stipend, but delayed formal implementation. The stipend costs of $300 for the Mayor and $250 for each Council member is shown in the personnel costs. Performance Measures: Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Council Meeting 20 20 20 20 Council meetings at off site locations 1 1 11* 2 * In FY 2018-19, due to the City Hall renovation project, the City Council meetings were moved to various locations in the community on a rotating basis. Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Council & Mayor - - 26,560 Personnel Services 27,590 27,590 27,590 19,148 15,174 27,440 Materials & Services 27,410 27,410 27,410 19,148 15,174 54,000 Council & Mayor Total 55,000 55,000 55,000 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 43 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 101 - Administration Division: 1111 - Council & Mayor Expenditures - - 22,200 5112 Part-Time Wages 22,200 22,200 22,200 - - 1,700 5212 Social Security 1,700 1,700 1,700 - - 2,660 5214 Retirement 3,690 3,690 3,690 - - 26,560 Total - Personnel Services 27,590 27,590 27,590 - - 240 5315 Computer Supplies - - - 3,023 60 1,500 5319 Office Supplies 2,000 2,000 2,000 1,420 [PHONE REDACTED] Other Supplies - - - 479 530 1,500 5419 Other Professional Serv 1,500 1,500 1,500 435 [PHONE REDACTED] Telephone/Data 500 500 500 10,475 11,409 17,400 5428 IT Support 17,220 17,220 17,220 1,433 998 1,800 5432 Meals 2,000 2,000 2,000 - [PHONE REDACTED] Mileage 330 330 330 391 [PHONE REDACTED] Travel 700 700 700 - - - 5464 Workers' Comp 60 60 60 162 [PHONE REDACTED] Dues & Subscriptions - - - 1,330 - 3,000 5492 Registrations/Training 3,000 3,000 3,000 - - 100 5493 Printing/Binding 100 100 100 19,148 15,174 27,440 Total - Materials & Services 27,410 27,410 27,410 19,148 15,174 54,000 Division Total: 1111 - Council & Mayor 55,000 55,000 55,000 City Council Ward Map ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 44 City Administrator Fund/Fund Number: General – 001 Department/Department Number: Administration — 101 Division/Division Number: City Administrator – 1211 Department Director: Scott Derickson Description of purpose/function Section 21, Woodburn Charter of 1982, generally defines the function of the City Administrator as being the government’s administrative head. The Charter specifically defines the powers and duties as:  Advising the Council of the affairs of the City  Ensuring that all ordinances are enforced and the provisions of contracts are observed  Appointing and removing of all City officers, and general control over City employees  Acting as purchasing agent for the City  Supervising of all public utilities owned/operated by the City, and of all City property  Other duties required by the Charter or City Council This department consists of 2.4 FTE responsible for carrying out the duties listed above. Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal # of accounts registered to receive weekly E- blasts 1,280 1280 1,375 1,405 # of accounts registered to receive weekly Spanish E-blasts 238 238 238 275 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted City Administrator 205,983 193,344 217,130 Personnel Services 210,060 210,060 210,060 36,444 42,078 45,870 Materials & Services 45,850 45,850 45,850 242,427 235,422 263,000 City Administrator Total 255,910 255,910 255,910 2.4 2.4 2.4 Full-Time Equivalent (FTE) 2.4 2.4 2.4 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on 156 for clarification. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 45 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 101 - Administration Division: 1211 - City Administrator Expenditures 137,841 126,561 140,330 5111 Regular Wages 134,890 134,890 134,890 - 47 - 5121 Overtime - - - 36 31 40 5211 OR Workers' Benefit 30 30 30 9,223 8,391 9,560 5212 Social Security 9,680 9,680 9,680 20,754 20,032 22,310 5213 Med & Dent Ins 17,980 17,980 17,980 37,347 37,515 43,490 5214 Retirement 46,770 46,770 46,770 491 [PHONE REDACTED] Long Term Disability Ins 380 380 380 113 [PHONE REDACTED] Unemployment Insurance 140 140 140 178 [PHONE REDACTED] Life Insurance 190 190 190 205,983 193,344 217,130 Total - Personnel Services 210,060 210,060 210,060 3,033 - 700 5315 Computer Supplies - - - 2,762 2,116 2,500 5319 Office Supplies 3,000 3,000 3,000 427 1,774 2,000 5419 Other Professional Serv 2,000 2,000 2,000 1,512 2,493 1,600 5421 Telephone/Data 1,600 1,600 1,600 478 [PHONE REDACTED] Postage 500 500 500 20,035 21,703 16,800 5428 IT Support 14,240 14,240 14,240 422 1,[PHONE REDACTED] Meals 1,170 1,170 1,170 148 [PHONE REDACTED] Mileage 1,000 1,000 1,000 688 4,097 2,500 5439 Travel 5,000 5,000 5,000 1,511 1,703 1,530 5464 Workers' Comp 940 940 940 - 5,000 5485 Leadership Development 5,000 5,000 5,000 3,550 3,407 4,000 5491 Dues & Subscriptions 4,000 4,000 4,000 1,878 3,173 7,400 5492 Registrations/Training 7,400 7,400 7,400 36,444 42,078 45,870 Total - Materials & Services 45,850 45,850 45,850 242,427 235,422 263,000 Division Total: 1211 - City Administrator 255,910 255,910 255,910 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 46 City Attorney Fund/Fund Number: General – 001 Department/Department Number: Administration – 101 Division/Division Number: City Attorney – 1411 Department Director: N. Robert Shields Description of purpose/function The City Attorney provides a wide range of legal services, including advice to the City Council, City Administrator and departments; drafting ordinances and resolutions; reviewing and preparing agreements; negotiating with employee unions; and representing the City in state and federal courts. Description of division and number of personnel The division consists of 2.5 FTE: the City Attorney, Assistant City Attorney and an Executive/Legal Assistant that is shared with the City Administrator. Description of FY 2018-19 accomplishments  Provided necessary legal support for approval of the Smith Creek Planned Unit Development project, the largest residential land development in Woodburn  Adoption of Water System Development Charge Ordinance and Noise Ordinance  Amendments to Woodburn Development Ordinance (Planned Unit Developments and Accessory Dwelling Units)  Assisted Police Department with review and revision of policies Description of FY 2019-20 proposed focus/goals  Negotiate new collective bargaining agreement with AFSCME  Continue the Ordinance Review and Revision Project  Continue Police Policy Manual revision  Provide timely legal advice to City Council, City Administrator and departments Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goals Review and revision of major city ordinances 3 3 4 4 Legal input into agenda items submitted to Council within internal deadlines 100% 100% 100% 100% Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted City Attorney 160,252 150,281 173,000 Personnel Services 174,620 174,620 174,620 27,851 30,228 43,000 Materials & Services 44,690 44,690 44,690 188,103 180,509 216,000 City Attorney Total 219,310 219,310 219,310 2.5 2.5 2.5 Full-Time Equivalent (FTE) 2.5 2.5 2.5 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on 156 for clarification. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 47 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 101 - Administration Division: 1411 - City Attorney Expenditures 106,776 98,522 110,830 5111 Regular Wages 109,450 109,450 109,450 - 48 - 5121 Overtime - - - 28 25 30 5211 OR Workers' Benefit 20 20 20 7,690 7,195 8,260 5212 Social Security 8,000 8,000 8,000 16,817 15,195 18,370 5213 Med & Dent Ins 18,030 18,030 18,030 28,312 28,659 34,360 5214 Retirement 38,530 38,530 38,530 398 [PHONE REDACTED] Long Term Disability Ins 320 320 320 84 79 550 5216 Unemployment Insurance 110 110 110 147 [PHONE REDACTED] Life Insurance 160 160 160 160,252 150,281 173,000 Total - Personnel Services 174,620 174,620 174,620 5,215 4,945 6,500 5314 Books 6,500 6,500 6,500 2,881 384 3,000 5319 Office Supplies 3,000 3,000 3,000 128 134 1,000 5419 Other Professional Serv 800 800 800 861 2,154 1,000 5421 Telephone/Data 1,500 1,500 1,500 22 - 100 5422 Postage 100 100 100 9,947 10,852 16,800 5428 IT Support 18,750 18,750 18,750 11 200 5432 Meals 400 400 400 630 [PHONE REDACTED] Mileage 530 530 530 2,134 3,821 2,500 5439 Travel - - - 531 [PHONE REDACTED] Workers' Comp 410 410 410 2,587 4,163 2,600 5491 Dues & Subscriptions 2,600 2,600 2,600 2,902 2,655 8,000 5492 Registrations/Training 10,100 10,100 10,100 13 - 80 5495 Court Costs - - - 27,851 30,228 43,000 Total - Materials & Services 44,690 44,690 44,690 188,103 180,509 216,000 Division Total: 1411 - City Attorney 219,310 219,310 219,310 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 48 Finance Fund/Fund Number: General – 001 Department/Department Number: Administration – 101 Division/Division Number Finance – 1511 Department Director: Sandra Montoya Description of purpose/function of department The Finance Department processes and maintains the City’s general ledger, utility billing, accounts receivable, accounts payable, fixed assets, and payroll systems and Municipal Court2. This includes managing the budget, accounting, reporting, and financial planning functions for operation of all City and Urban Renewal departments. Description of department, including number of personnel The department consists of 9.6 FTE including the Finance Director, Assistant Finance Director, Senior Management Analyst, Payroll Specialist, two Accounting Assistants, Court Operations Clerk, two full-time and one part-time Cashiers, and a Municipal Court Judge. Description of FY 2018-19 accomplishments  Refinanced water debt to generate $454,000 in savings  Created an investment program and generated an additional $290,000 in interest earnings  Implemented a Comprehensive Annual Financial Report (CAFR) for increased transparency  Received a Moody’s rating upgrade from A2 to A1 for Wastewater, and a citywide rating of Aa3  Created a PERS Reserve for potential pay down of the liability of $13.4 million through a side account Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected 2019-20 Goals Receive the Government Finance Officers Association’s (GFOA) Distinguished Budget Award for the prior fiscal year Yes Yes Receipt of Award Receipt of Award Receive the GFOA Comprehensive Annual Financial Report Award for the prior fiscal year N/A N/A Receipt of Award Receipt of Award Increase the number of utility bills payments processed electronically N/A 21,000 22,000 22,500 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Finance 344,365 314,701 287,270 Personnel Services 299,390 299,390 299,390 223,402 210,253 245,730 Materials & Services 241,950 241,950 241,950 567,767 524,954 533,000 Finance Total 541,340 541,340 541,340 8.9 9.2 9.6 Full-Time Equivalent (FTE) 9.6 9.6 9.6 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on 156 for clarification. 2 The Municipal Court processes all citations and red light camera tickets issued by the Woodburn Police Department, and code violations issued by the City’s Code Enforcement section. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 49 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 101 - Administration Division: 1511 - Finance Expenditures 217,613 184,899 158,690 5111 Regular Wages 162,880 162,880 162,880 15,416 22,631 24,030 5112 Part-Time Wages 23,690 23,690 23,690 128 1,116 - 5121 Overtime 1,520 1,520 1,520 103 87 90 5211 OR Workers' Benefit 60 60 60 17,266 15,522 14,170 5212 Social Security 14,480 14,480 14,480 44,876 42,344 45,590 5213 Med & Dent Ins 44,030 44,030 44,030 47,539 46,888 42,820 5214 Retirement 51,880 51,880 51,880 888 [PHONE REDACTED] Long Term Disability Ins 440 440 440 204 [PHONE REDACTED] Unemployment Insurance 190 190 190 332 [PHONE REDACTED] Life Insurance 220 220 220 344,365 314,701 287,270 Total - Personnel Services 299,390 299,390 299,390 362 740 1,000 5315 Computer Supplies - - - 20,482 11,397 16,000 5319 Office Supplies 18,000 18,000 18,000 - 29 - 5329 Other Supplies - - - 17,121 15,365 20,000 5414 Accounting/Auditing 18,200 18,200 18,200 7 210 - 5417 HR/Other Employee Expenses 500 500 500 35,023 9,658 15,000 5419 Other Professional Serv 15,000 15,000 15,000 291 [PHONE REDACTED] Telephone/Data 500 500 500 3,334 3,180 3,800 5422 Postage 3,800 3,800 3,800 43,106 50,781 58,700 5428 IT Support 56,570 56,570 56,570 3,457 3,773 8,000 5429 Other Communication Serv 7,000 7,000 7,000 48,720 62,990 65,000 5430 Red Light Camera Contract 67,000 67,000 67,000 22 [PHONE REDACTED] Meals 400 400 400 386 [PHONE REDACTED] Mileage 650 650 650 1,365 3,778 4,000 5439 Travel - - - 4,367 4,367 7,000 5446 Software Licenses 5,000 5,000 5,000 1,100 - 1,200 5462 Employee Blanket Bond - - - 2,669 4,537 2,970 5464 Workers' Comp 830 830 830 2,149 1,740 2,200 5491 Dues & Subscriptions 2,000 2,000 2,000 14,200 7,576 7,000 5492 Registrations/Training 14,000 14,000 14,000 1,973 2,187 2,300 5493 Printing/Binding 2,500 2,500 2,500 23,268 26,534 30,000 5500 Banking Fees & Charges 30,000 30,000 30,000 223,402 210,253 245,730 Total - Materials & Services 241,950 241,950 241,950 567,767 524,954 533,000 Division Total: 1511 - Finance 541,340 541,340 541,340 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 50 City Recorder Fund/Fund Number: General – 001 Department/Department Number: Administration – 101 Division/Division Number: City Recorder – 1531 Department Director: Heather Pierson Description of purpose/function of department The City Recorder is responsible for a variety of administrative activities including records management, Council meeting administration and legislative administration. In addition, the City Recorder is the City’s risk management coordinator, oversees the insurance fund and all insurance policy administration and claims management functions. Description of department, including number of personnel Half of the City Recorder and .2 FTE Administrative Assistant staff the department. The remainder of the City Recorder’s time is allocated to the Insurance Fund. Description of FY 2018-19 accomplishments  Administered the 2018 General Election  Assisted with implementation of social media archiving  Digital Imaging Policy approved  Provided responses to over 120 requests for records Description of FY 2019-20 proposed focus/goals  Approval for the revised records request form and records request policy  Finalize the records management policy  Provide training to employees on the records management policy and records request policies  Assist departments with review of archived records and identify records due for destruction Performance Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goals Public records request 75 70 70 80 City ordinances updates 10 12 10 10 City Council Meetings 22 21 21 24 Records Destruction Requests 124 65 150 150 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 51 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted City Recorder 67,472 59,975 76,900 Personnel Services 78,450 78,450 78,450 11,386 11,049 20,100 Materials & Services 20,290 20,290 20,290 78,858 71,024 97,000 City Recorder Total 98,740 98,740 98,740 0.7 0.7 0.7 Full-Time Equivalent (FTE) 0.7 0.7 0.7 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 156 for clarification. Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 101 - Administration Division: 1531 - City Recorder Expenditures 49,693 44,952 54,750 5111 Regular Wages 54,450 54,450 54,450 - 2 - 5121 Overtime - - - 20 15 20 5211 OR Workers' Benefit 10 10 10 3,723 3,398 4,400 5212 Social Security 4,370 4,370 4,370 3,445 1,640 4,020 5213 Med & Dent Ins 3,750 3,750 3,750 10,288 9,668 13,140 5214 Retirement 15,590 15,590 15,590 190 [PHONE REDACTED] Long Term Disability Ins 150 150 150 42 37 270 5216 Unemployment Insurance 50 50 50 71 77 100 5217 Life Insurance 80 80 80 67,472 59,975 76,900 Total - Personnel Services 78,450 78,450 78,450 2,143 759 2,000 5319 Office Supplies 2,000 2,000 2,000 494 1,108 3,000 5419 Other Professional Serv 3,000 3,000 3,000 104 [PHONE REDACTED] Telephone/Data 200 200 200 29 57 200 5422 Postage 200 200 200 6,632 7,234 8,400 5428 IT Support 8,910 8,910 8,910 43 - 300 5432 Meals 300 300 300 437 [PHONE REDACTED] Mileage 500 500 500 240 [PHONE REDACTED] Travel 850 850 850 394 [PHONE REDACTED] Workers' Comp 110 110 110 - - 940 5471 Equipment Repair & Maint 920 920 920 285 [PHONE REDACTED] Dues & Subscriptions 300 300 300 585 720 3,000 5492 Registrations/Training 3,000 3,000 3,000 11,386 11,049 20,100 Total - Materials & Services 20,290 20,290 20,290 78,858 71,024 97,000 Division Total: 1531 - City Recorder 98,740 98,740 98,740 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 52 Human Resources Fund/Fund Number: General – 001 Department/Department Number: Administration – 101 Division/Division Number: Human Resources – 1611 Department Director: Mel Gregg Description of purpose/function of department To provide strategic, centralized and responsive human resource services in support of the employees, department managers and the City Administrator. The department is responsible for the full range of comprehensive human resources services and programs to enhance the efficiency and effectiveness of the organization including recruitment and selection, retention, classification and compensation systems, benefit administration, regulatory compliance, employee/labor relations, citywide training, personnel policy development, administration and updates, personnel records management and employee recognition. Description of department, including number of personnel The department consists of two FTEs: the Human Resources Director and an HR Analyst. Description of FY 2018-19 accomplishments  Updated and published Human Resources Rules and Security Camera administrative policy  Completed an RFP process for the Deferred Compensation Provider, resulting in consolidated and improved services and lowered fees for the plan participants  Provided training with legal department in Janus decision and with police department in deescalating difficult situations  Completed FTA Drug and Alcohol audit conducted by ODOT successfully with no findings  Started Joint Labor Management Committee meetings with AFSCME  Completed classification reviews for public works field and information technology positions Description of FY 2019-20 focus/goals:  Completion of Pay Equity analysis and related review of compensation practices  Develop an onboarding process and online training schedules  Projects to move human resources processes toward more automated and paperless formats when it is more efficient and value adding  Bargaining for a successor contract with the AFSCME union Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goals Number of recruitments and applications processed - Increase applicant pool to hire the most qualified applicants 64/870 116/1720 75/1500 75/1500 Reduction in Workers’ Compensation (WC) claims cost $95,621 $68,006 $60,000 $55,000 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 53 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Human Resources 112,644 104,843 110,500 Personnel Services 118,900 118,900 118,900 52,025 80,259 100,500 Materials & Services 100,500 100,500 100,500 164,669 185,102 211,000 Human Resources Total 219,400 219,400 219,400 2.0 2.0 2.0 Full-Time Equivalent (FTE) 2.0 2.0 2.0 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 156 for clarification. Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 101 - Administration Division: 1611 - Human Resources Expenditures 77,033 70,508 74,840 5111 Regular Wages 78,410 78,410 78,410 - - 20 5211 OR Workers' Benefit 20 20 20 5,980 5,448 5,960 5212 Social Security 6,110 6,110 6,110 13,195 11,579 10,980 5213 Med & Dent Ins 11,510 11,510 11,510 15,938 16,837 17,960 5214 Retirement 22,440 22,440 22,440 313 [PHONE REDACTED] Long Term Disability Ins 220 220 220 68 61 370 5216 Unemployment Insurance 80 80 80 117 [PHONE REDACTED] Life Insurance 110 110 110 112,644 104,843 110,500 Total - Personnel Services 118,900 118,900 118,900 - - 700 5315 Computer Supplies 600 600 600 2,390 705 2,500 5319 Office Supplies 2,500 2,500 2,500 21,996 39,116 50,000 5412 Legal 50,000 50,000 50,000 5,135 2,048 6,000 5417 HR/Other Employee Expenses 6,000 6,000 6,000 10,140 15,615 10,000 5419 Other Professional Serv 10,000 10,000 10,000 386 [PHONE REDACTED] Telephone/Data 800 800 800 32 [PHONE REDACTED] Postage 30 30 30 - 1,[PHONE REDACTED] Advertising 800 800 800 6,772 10,992 12,600 5428 IT Support 13,220 13,220 13,220 301 1,003 1,000 5433 Mileage 1,000 1,000 1,000 1,092 256 2,000 5439 Travel 2,000 2,000 2,000 1,000 1,[PHONE REDACTED] Workers' Comp 550 550 550 413 4,196 3,000 5491 Dues & Subscriptions 3,000 3,000 3,000 2,368 2,691 10,000 5492 Registrations/Training 10,000 10,000 10,000 52,025 80,259 100,500 Total - Materials & Services 100,500 100,500 100,500 164,669 185,102 211,000 Division Total: 1611 - Human Resources 219,400 219,400 219,400 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 54 Economic Development Fund/Fund Number: General – 001 Department/Department Number: Economic Development – 125 Division/Division Number: Econ Dev - 1250 Department Director: Jamie Johnk Description of purpose/function of department This department provides increased focus on business development in our community, including retention, recruitment and expansion activities; pursuit of partnerships; tourism development; downtown revitalization; and economic vitality in Woodburn. The Economic Development Director also fills the role of the Urban Renewal Agency Manager overseeing projects, programs, and public arts. Description of department and number of personnel Department staffing includes a director and an economic development specialist, whose wages are allocated between the General Fund and Urban Renewal Fund based on the percentage of time dedicated to each department. Description of FY 2018-19 accomplishments  Responded to 10 business/project leads and 14 retention/expansion assistance requests and inquiries  Work with property owners, developers, and brokers to identify businesses development opportunities  Assisted 13 business or property owners applying for Urban Renewal Building Improvement Program grant funds and seven design assistance grants  Developed Woodburn Business Ready and Woodburn Works videos  Economic development efforts grew considerably this past fiscal year and is projecting an equally eventful FY 2019-20. Staffing needs were re-evaluated and a more skilled economic development specialist was hired in January 2019  Staffed the Tourism Advisory Committee (TAC). Implemented the tourism plan including the ongoing maintenance of the Travel Woodburn web and social media sites, distributed the community profile, tourism marketing and branding, and hosting the Taste of Woodburn event. Collaborated on four downtown events or promotions  Staffed the Public Arts and Mural Committee. Worked with the Committee to advance two public arts projects, funded by urban renewal funds and one private mural project  Hosted quarterly Industrial Business Roundtable meetings  Strengthened local, state and regional partnership with service on boards and committees: Oregon Economic Development Association (OEDA), Strategic Economic Development Corporation (SEDCOR), Woodburn Downtown Association (WDA) Economic Development and Urban Renewal Projects – 2018-19 and 2019-20  First Street Improvement  Pix Theater acquisition and demolition  Underground storage tank removal at 173 Grant Street  Light up Front Street  Directional Signage  Opportunity Zone Designation  Oregon Main Street Revitalization Grant – 550 N First Street  Woodburn Museum and Bungalow Theater – Phase I and Phase II  OR 219 and Butteville Road Studies o ODOT Immediate Opportunity Funds o Special Public Works Funds  Regionally Significant Industrial Sites Program ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 55 Performance Measures Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 125 - Economic Development Division: 1250 - Econ Dev Expenditures 48,546 55,394 76,090 5111 Regular Wages 83,810 83,810 83,810 - 41 - 5121 Overtime - - - 13 18 30 5211 OR Workers' Benefit 20 20 20 3,599 4,107 5,980 5212 Social Security 6,600 6,600 6,600 7,286 9,052 13,480 5213 Med & Dent Ins 16,350 16,350 16,350 7,448 9,113 16,310 5214 Retirement 23,620 23,620 23,620 195 [PHONE REDACTED] Long Term Disability Ins 240 240 240 40 49 340 5216 Unemployment Insurance 90 90 90 72 99 170 5217 Life Insurance 140 140 140 67,199 78,105 112,760 Total - Personnel Services 130,870 130,870 130,870 - [PHONE REDACTED] Computer Supplies 320 320 320 1,770 3,320 7,500 5319 Office Supplies 8,400 8,400 8,400 4,176 6,089 12,500 5419 Other Professional Serv 12,500 12,500 12,500 63 20 600 5421 Telephone/Data 750 750 750 10 86 300 5422 Postage 300 300 300 3,316 3,617 4,200 5428 IT Support 4,310 4,310 4,310 - [PHONE REDACTED] Meals 360 360 360 302 [PHONE REDACTED] Mileage 500 500 500 599 2,663 3,500 5439 Travel 3,500 3,500 3,500 400 [PHONE REDACTED] Workers' Comp 230 230 230 2,500 3,376 3,750 5491 Dues & Subscriptions 4,750 4,750 4,750 889 2,116 2,500 5492 Registrations/Training 3,500 3,500 3,500 14,025 22,451 36,800 Total - Materials & Services 39,420 39,420 39,420 81,224 100,556 149,560 Department Total: 125 - Economic Development 170,290 170,290 170,290 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 156 for clarification. Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Business Lead Responses 8 14 10 12 Retention/Expansion Assistance 9 8 14 12 Host quarterly Industrial Business Roundtable 4 4 4 4 Urban Renewal Building Improvement Grants 3 5 13 5 Urban Renewal Design Service Grant 3 7 7 7 Downtown Events and Promotions 3 6 4 5 Complete Public Arts – Murals Projects 0 0 2 2 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 56 Police Fund/Fund Number: General – 001 Department/Department Number: Police – 211 Division/Division Number: Patrol – 2111 Department Director: James C. Ferraris Description of purpose/function of department The Police Department provides 24-hour-a-day, 7-days-per-week law enforcement coverage, which includes patrol, school resource officers, community engagement, traffic enforcement and investigation, felony and misdemeanor crime investigations, city ordinance enforcement, evidence processing and storage, police records management and police administrative services. Description of department, including number of personnel 35 Sworn Police Officers and 8.6 Civilian Support Staff Description of FY 2018-19 accomplishments  Participated in the “Community Connection Day” with Woodburn Police/City of Woodburn/Woodburn Fire/Boys & Girls Club/Others  Attended Disaster Preparedness Event  Conducted multiple recruitment events throughout the area  Joined Metro Area Intellectual Property Enforcement Program  Partnered with City Administrator and City Attorney on Noise Ordinance revision  Increased community engagement via social media through smartphone apps (Twitter and Facebook)  Held Lieutenant and Sergeant promotional processes  Held annual department awards ceremony recognizing department and community members  Engaged in community wide traffic safety, education and enforcement  Provided traffic safety at 4th of July and Fiesta Mexicana parades  Engaged in “Good Neighbor” program focusing on city code compliance  SRO’s conducted training for school staff and parents & provided presence at summer school  Partnered with Boys and Girls Club on various activities  Completed property/evidence inventory  Continued disposition/disposal of authorized property/evidence  Continued disposition/disposal of records in compliance with OAR retention schedule and WPD policy  Assigned additional officers to Marion County Sheriff’s SWAT team  Partnered with City HR Department to improve performance evaluation process  Completed upgrades to City Emergency Operations Center (EOC) with continued update and review of Emergency Operations Plan (EOP)  Awarded reaccreditation from Oregon Accreditation Alliance  Participated in Crime Gun Initiative with OSP Crime Lab, US Attorney’s Office and ATF  Commenced revisions of WPD Policy Manual  Hired Part-Time Evidence Technician filling existing vacancy ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 57 Description of FY 2019-20 proposed focus/goals:  Continue hiring to authorized staffing level  Continue update, review and exercise of Emergency Operations Plan (EOP)  Obtain “decision-making” based simulator for force de-escalation and disengagement training  Fully integrate body worn camera video into the RMS/CAD systems  Provide enhanced traffic education and enforcement in community to increase safety and awareness  Provide training to supervisors on internal affairs investigations  Continue community engagement programs and activities  Conduct a Citizen’s Police Academy (Oct-Dec 2019)  Continue partnership with youth based groups; GREAT, after school programs, Boys and Girls Club  Participate in “Community Connection Day” with community partners  Continue upgrade of police radio system in partnership with City of Hubbard  Continue disposal of property/evidence inventory  Purchase replacement for LiveScan machine  Continue revisions to WPD Policy Manual  Implement stop data (S.T.O.P.) Program pursuant to state law  Partner with Oregon DHS to have DHS caseworker on site at WPD Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Police Department participation in community events 10 12 25 18 Community engagement through social media 424 Subscribers 500 Subscribers 247 Subscribers 300 Subscribers Number of sworn officers 35 35 35 35 Total calls for service 15,695 15,500 15,800 15,500 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Police 5,138,871 5,054,996 5,918,430 Personnel Services 6,258,660 6,258,660 6,258,660 1,677,174 1,758,297 1,770,120 Materials & Services 1,820,080 1,820,080 1,820,080 45,722 - - Capital Outlay - - - 6,861,767 6,813,293 7,688,550 Police Total 8,078,740 8,078,740 8,078,740 42.6 43.6 43.6 Full-Time Equivalent (FTE) 43.6 43.6 43.6 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 58 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 211 - Police Division: 2111 - Patrol Expenditures 3,188,293 3,107,657 3,566,860 5111 Regular Wages 3,759,720 3,759,720 3,759,720 13,443 1,737 11,440 5112 Part-Time Wages 15,240 15,240 15,240 193,539 190,497 165,640 5121 Overtime 165,640 165,640 165,640 737 997 1,370 5211 OR Workers' Benefit 1,220 1,220 1,220 247,076 248,996 289,020 5212 Social Security 303,740 303,740 303,740 730,994 664,750 862,520 5213 Med & Dent Ins 834,770 834,770 834,770 745,051 821,359 983,150 5214 Retirement 1,157,990 1,157,990 1,157,990 12,055 11,237 13,420 5215 Long Term Disability Ins 10,230 10,230 10,230 2,912 2,796 18,630 5216 Unemployment Insurance 3,940 3,940 3,940 4,771 4,970 6,380 5217 Life Insurance 6,170 6,170 6,170 5,138,871 5,054,996 5,918,430 Total - Personnel Services 6,258,660 6,258,660 6,258,660 - 415 5,000 5315 Computer Supplies 5,000 5,000 5,000 8,287 4,076 7,500 5319 Office Supplies 7,500 7,500 7,500 43,749 52,765 50,000 5323 Fuel 50,000 50,000 50,000 30,510 28,349 25,000 5324 Clothing 42,400 42,400 42,400 5,728 4,272 4,000 5326 Safety/Medical 4,000 4,000 4,000 27,766 31,682 28,000 5329 Other Supplies 28,000 28,000 28,000 - - 5,000 5337 Tires/Parts - - - 21,741 20,816 21,500 5351 Ammunition 21,500 21,500 21,500 266 - 2,400 5352 Protective Clothing - - - 1,220 - 3,000 5400 Code Abatement 3,000 3,000 3,000 1,494 1,041 2,000 5409.140 Garage Services 1,000 1,000 1,000 30,989 42,716 35,000 5415 Computer 35,000 35,000 35,000 47,753 2,866 4,000 5417 HR/Other Employee Expenses 4,000 4,000 4,000 18,336 32,234 26,000 5419 Other Professional Serv 26,000 26,000 26,000 1,012 - 7,500 5420 Investigation Expenses 7,500 7,500 7,500 26,775 36,547 25,000 5421 Telephone/Data 35,000 35,000 35,000 5,922 5,476 8,000 5422 Postage 8,000 8,000 8,000 1,469 802 1,000 5424 Advertising 1,000 1,000 1,000 34,336 13,596 20,000 5426 Contract Networks 20,000 20,000 20,000 307,801 310,498 355,800 5428 IT Support 361,640 361,640 361,640 384,949 408,901 422,380 5429 Other Communication Serv 472,380 472,380 472,380 4,310 2,719 3,500 5432 Meals - - - 183 [PHONE REDACTED] Mileage - - - 13,447 10,987 18,000 5439 Travel 22,000 22,000 22,000 1,592 3,510 2,500 5443 Office Equipment 2,500 2,500 2,500 170,336 165,110 179,600 5444 Vehicle Leases 179,600 179,600 179,600 4,398 3,632 4,800 5451 Natural Gas 4,800 4,800 4,800 415 [PHONE REDACTED] Water/Sewer 900 900 900 50,235 50,180 48,000 5453 Electricity 48,000 48,000 48,000 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 59 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted - 26,439 28,710 5461 Auto Insurance 25,140 25,140 25,140 - 7,094 6,530 5463 Property/Earthquake Insurance 6,930 6,930 6,930 220,450 226,693 197,350 5464 Workers' Comp 159,400 159,400 159,400 104,816 79,833 81,550 5465 General Liability Insurance 76,490 76,490 76,490 8,157 42,807 45,500 5471 Equipment Repair & Maint 63,800 63,800 63,800 43,060 78,369 23,100 5472 Buildings Repairs & Maint 23,100 23,100 23,100 31,725 34,425 42,000 5475 Vehicle Repair & Maint 45,000 45,000 45,000 4,338 4,731 7,500 5491 Dues & Subscriptions - - - 16,718 17,354 18,000 5492 Registrations/Training 25,500 25,500 25,500 2,891 6,714 4,000 5493 Printing/Binding 4,000 4,000 4,000 1,677,174 1,758,297 1,770,120 Total - Materials & Services 1,820,080 1,820,080 1,820,080 38,485 - - 5642 Passenger Vehicles - - - 7,237 - - 5649 Other Equipment - - - 45,722 - - Total - Capital Outlay - - - 6,861,767 6,813,293 7,688,550 Department Total: 211 - Police 8,078,740 8,078,740 8,078,740 From left to right: Officer Ponce, Officer Gaspar, Officer Williams, Chief Ferraris, Officer Stout, Officer Stearns, Officer Gill ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 60 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 61 Community Services Department The Community Services Department consists of five divisions – Library, Aquatics, Recreation, Parks & Facilities Maintenance and Community Services Administration. The budget detail at the divisional level can be found on the next pages. FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Community Services Department 1,575,070 1,666,864 2,062,810 Personnel Services 2,217,870 2,217,870 2,217,870 1,412,733 1,315,722 1,372,740 Materials & Services 1,363,170 1,363,170 1,363,170 22,300 3,690 54,500 Capital Outlay 25,000 25,000 25,000 3,010,103 2,986,276 3,490,050 Community Services Total 3,606,040 3,606,040 3,606,040 Total by Division 855,535 872,802 937,300 Library 984,860 984,860 984,860 585,418 551,178 660,180 Aquatics 691,300 691,300 691,300 421,870 425,193 543,600 Recreation 532,440 532,440 532,440 815,847 776,081 926,260 Park & Facilities Maintenance 962,800 962,800 962,800 331,433 361,022 422,710 Community Services Administration 434,640 434,640 434,640 3,010,103 2,986,276 3,490,050 Total by Division 3,606,040 3,606,040 3,606,040 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 62 Library Fund/Fund Number: General – 001 Department/Department Number: Community Services – 411 Division/Division Number: Library Administration – 3199 Department Director: Jim Row Description of purpose/functions of department: The Library offers materials and services to the residents of Woodburn and the surrounding rural areas. The Library features a collection of more than 137,000 items in a variety of print and electronic formats, and circulates them locally and throughout Polk, Yamhill and Marion Counties via its membership in the Chemeketa Cooperative Regional Library Service. Library operations focus on two main areas: the processing, handling and circulation of books, magazines, DVDs and other library materials; and the selection of materials, provision of reader advisory and research support, and the delivery of programs and other content. Description of department, including number of personnel: The Library is staffed by both full-time and part-time employees (10.5 FTE), including the Library Manager and four full-time program leads (Adult & Teen Librarian, Children’s Librarian, Technical Services Librarian, Circulation Library Assistant), and numerous part-time Library Associates, Library Assistants and Library Pages. Description of FY 2018-19 accomplishments:  Collaborated with Recreation Services on the installation of a playground in Library Square  Began pilot project in which overdue fines on youth materials were eliminated  Created an inspirational fiction section to highlight this popular genre Description of FY 2019-20 focus/goals:  Develop programs that utilize Library Square playground and picnic facilities  Promote elimination of overdue fines on youth materials to encourage library usage  Curate fiction collections to maximize interest and circulation Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Increase library attendance 125,153 114,987 114,471 116,760 Increase library circulation 180,598 172,712 178,020 181,580 Maintain meeting room reservations 390 358 576 576 Maintain library program levels 433 378 476 476 Increase library program attendance 11,555 10,024 11,614 11,846 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Library 557,593 562,110 619,990 Personnel Services 677,870 677,870 677,870 297,942 310,692 317,310 Materials & Services 306,990 306,990 306,990 855,535 872,802 937,300 Library Total 984,860 984,860 984,860 10.5 10.5 10.5 Full-Time Equivalent (FTE) 10.5 10.5 10.5 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 63 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 411 - Community Services Division: 3199 - Library Administration Expenditures 275,764 272,711 283,520 5111 Regular Wages 317,270 317,270 317,270 138,568 133,519 152,440 5112 Part-Time Wages 160,080 160,080 160,080 158 157 - 5121 Overtime - - - 307 [PHONE REDACTED] OR Workers' Benefit 210 210 210 31,185 30,720 33,640 5212 Social Security 35,900 35,900 35,900 52,859 49,079 65,790 5213 Med & Dent Ins 54,640 54,640 54,640 56,822 73,711 81,070 5214 Retirement 107,950 107,950 107,950 1,132 1,113 1,050 5215 Long Term Disability Ins 890 890 890 375 365 1,740 5216 Unemployment Insurance 470 470 470 423 [PHONE REDACTED] Life Insurance 460 460 460 557,593 562,110 619,990 Total - Personnel Services 677,870 677,870 677,870 3,131 3,048 4,000 5319 Office Supplies 4,000 4,000 4,000 3,161 3,249 4,000 5340 Print Materials - Teen 4,000 4,000 4,000 23,767 30,267 32,490 5341 Print Materials - Adult 32,490 32,490 32,490 10,902 12,019 11,500 5342 Print Materials - Child 11,500 11,500 11,500 10,463 11,397 16,000 5345 Audiovisual Materials - Adult 14,000 14,000 14,000 1,605 1,327 1,630 5345.001 Audiovisual Materials - Child 1,630 1,630 1,630 136 62 630 5345.002 Audiovisual Materials - Teen 630 630 630 8,081 9,039 9,000 5347.001 Program Supplies - Summer Concerts 9,000 9,000 9,000 1,770 530 1,830 5347.002 Program Supplies - Adult 1,830 1,830 1,830 4,080 3,464 4,510 5347.003 Program Supplies - Child 4,510 4,510 4,510 4,516 6,926 5,000 5347.004 Program Supplies - Technical Services 7,000 7,000 7,000 4,210 3,022 3,380 5349 Periodicals - Adult 3,380 3,380 3,380 94 72 850 5350 Periodicals - Child 850 850 850 1,368 1,885 1,500 5419 Other Professional Serv 1,500 1,500 1,500 2,652 2,578 3,000 5421 Telephone/Data 3,000 3,000 3,000 264 [PHONE REDACTED] Postage 230 230 230 319 1,[PHONE REDACTED] Advertising 630 630 630 109,422 112,133 129,900 5428 IT Support 111,930 111,930 111,930 5 20 300 5432 Meals 300 300 300 - - 200 5433 Mileage 200 200 200 978 1,354 1,500 5439 Travel 1,500 1,500 1,500 1,457 1,401 2,400 5443 Office Equipment 4,500 4,500 4,500 2,463 3,632 3,800 5451 Natural Gas 3,800 3,800 3,800 28,958 27,242 29,000 5453 Electricity 29,000 29,000 29,000 - - - 5454 Solid Waste Disposal - - - - 8,313 7,570 5463 Property/Earthquake Insurance 8,240 8,240 8,240 2,194 2,111 2,200 5464 Workers' Comp 610 610 610 16,400 9,186 9,780 5465 General Liability Insur 10,210 10,210 10,210 1,215 405 3,850 5471 Equipment Repair & Maint 3,850 3,850 3,850 47,178 31,497 18,020 5472 Buildings Repairs & Maint 24,000 24,000 24,000 5,414 20,932 6,090 5472.001 Fixture Repair 6,090 6,090 6,090 1,209 [PHONE REDACTED] Dues & Subscriptions 400 400 400 - 510 1,120 5492 Registrations/Training 1,120 1,120 1,120 421 381 1,000 5499.001 Reg Lib Sv 1,000 1,000 1,000 109 232 - 5500 Banking Fees & Charges 60 60 60 297,942 310,692 317,310 Total - Materials & Services 306,990 306,990 306,990 855,535 872,802 937,300 Division Total: 3119 - Library Administration 984,860 984,860 984,860 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 64 Aquatics Fund/Fund Number: General – 001 Department/Department Number: Community Services – 411 Division/Division Number: Aquatics Administration – 7419 Department Director: Jim Row Description of purpose/function of department The Woodburn Aquatic Center offers fitness, recreational and learn-to-swim programs for individuals of all ages. Facility amenities include a 10-lane swimming pool with water slide, rope swing, group exercise room, party rental room, basketball hoop, wading pool, spa, fitness equipment and saunas. Description of department, including number of personnel One full-time Aquatics Program Supervisor leads staff of 35-50 part-time employees Description of FY 2018-19 accomplishments  Main natatorium LED lighting replacement upgrade  Record enrollment in group fitness exercise classes (741 average per month, up from 578 in the prior year)  Senior membership program Silver and Fit has grown to 144 members, now generating approximately $1,250 in revenue  Partnership/funding from the Marion County Health Department to provide 191 discount 3-month families memberships in 2018 Description of FY 2019-20 focus/goals  Establish an afternoon city run youth swim team program after the departure of the private club team  Increase sponsorship donations through banner program  Partner with the members from the Community Services department to host a successful 5k run/walk event preceding the Fiesta parade  Expand operating hours in the summer of 2019 to maximize revenue  Update the wading pool fountain fixture and other facility amenities as funding allows Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Maintain 50% cost recovery to reduce the General Fund budgetary impact 51.8% 54.8% 51% 50% Improve attendance numbers by marketing and increasing events 41,445 47,510 48,000 50,000 Improve water safety through increased swim lesson enrollments 1,364 1,347 1,400 1,425 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Aquatics 284,068 296,854 376,620 Personnel Services 431,210 431,210 431,210 279,050 254,324 262,560 Materials & Services 260,090 260,090 260,090 22,300 - 21,000 Capital Outlay - - - 585,418 551,178 660,180 Aquatics Total 691,300 691,300 691,300 11.1 11.1 11.1 Full-Time Equivalent (FTE) 12.1 12.1 12.1 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 65 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 411 - Community Services Division: 7419 - Aquatic Administration Expenditures 48,638 50,810 87,840 5111 Regular Wages 90,350 90,350 90,350 6,514 6,678 - 5112 Part-Time Wages - - - 19,287 17,761 22,480 5112.011 Instruction Wages 22,900 22,900 22,900 90,365 104,779 102,380 5112.012 Lifeguarding Wages 102,380 102,380 102,380 22,305 18,619 - 5112.014 Administration Wages 31,900 31,900 31,900 - - 10,110 5112.015 Pool Operator Custodial) Wages 9,840 9,840 9,840 26,182 25,522 24,000 5112.016 Water Fitness Instructor Wages 23,660 23,660 23,660 28,718 24,748 33,230 5112.017 Head Lifeguard Wages 33,590 33,590 33,590 128 - - 5121 Overtime - - - 305 [PHONE REDACTED] OR Workers' Benefit 260 260 260 18,589 19,114 21,630 5212 Social Security 24,280 24,280 24,280 7,469 7,535 28,830 5213 Med & Dent Ins 28,760 28,760 28,760 15,047 20,505 43,780 5214 Retirement 62,450 62,450 62,450 200 [PHONE REDACTED] Long Term Disability Ins 340 340 340 245 241 1,230 5216 Unemployment Insurance 300 300 300 76 81 450 5217 Life Insurance 200 200 200 284,068 296,854 376,620 Total - Personnel Services 431,210 431,210 431,210 189 [PHONE REDACTED] Office Supplies 500 500 500 1,003 1,426 1,500 5326 Safety/Medical 1,500 1,500 1,500 19,822 15,790 17,000 5327 Chemicals 17,000 17,000 17,000 219 1 1,610 5329 Other Supplies 2,540 2,540 2,540 8,618 16,229 5,500 5390 Merchandise 5,500 5,500 5,500 21,882 11,853 14,500 5391 Inventory 14,500 14,500 14,500 15,543 15,973 18,000 5419 Other Professional Serv 18,000 18,000 18,000 514 [PHONE REDACTED] Telephone/Data 700 700 700 285 416 - 5422 Postage - - - 9,610 5,654 6,000 5424 Advertising 6,000 6,000 6,000 6,632 7,234 8,400 5428 IT Support 8,610 8,610 8,610 473 [PHONE REDACTED] Mileage 500 500 500 - - 500 5439 Travel 500 500 500 43,941 41,761 42,000 5451 Natural Gas 42,000 42,000 42,000 49,438 52,670 47,000 5453 Electricity 47,000 47,000 47,000 - 6,612 6,330 5463 Property/Earthquake Insurance 6,810 6,810 6,810 13,429 14,169 19,040 5464 Workers' Comp 15,200 15,200 15,200 8,523 5,254 6,480 5465 General Liability Insur 6,230 6,230 6,230 12,494 9,810 15,000 5471 Equipment Repair & Maint 15,000 15,000 15,000 61,666 45,033 45,000 5472 Building Repairs & Maint 45,000 45,000 45,000 1,269 431 1,000 5491 Dues & Subscriptions 1,000 1,000 1,000 3,500 2,964 6,000 5492 Registrations/Training 6,000 6,000 6,000 279,050 254,324 262,560 Total - Materials & Services 260,090 260,090 260,090 22,300 - 21,000 5629 Buildings - - - 22,300 - 21,000 Total - Capital Outlay - - - 585,418 551,178 660,180 Division Total: 7419 - Aquatic Administration 691,300 691,300 691,300 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 66 Recreation Fund/Fund Number: General – 001 Department/Department Number: Community Services - 411 Division/Division Number: Rec Administration – 7429 Department Director: Jim Row Description of purpose/function of department The Recreation division offers community-wide leisure opportunities including youth and adult sports, community events, youth leadership programs, summer camps, active adult and recreation trips, and community education classes. The division also oversees the operation of the Woodburn Historical Museum. Description of department, including number of personnel The division consist of a full-time Parks and Recreation Manager, a full-time Recreation Supervisor and over 10 part-time and seasonal staff that directly lead programs, activities, and sports. Description of FY 2018-19 accomplishments  Completed museum re-roof and seismic updates project  2018 Fiesta Mexicana had a record 25,404 people in attendance  Youth and adult sports participation levels were up 11.5%  Active adult recreation trips increased 111%  Became a participating partner in Oregon State Parks Governor’s Campout  Organized the 2nd annual “Taste of Woodburn” event at the Downtown Plaza  Introduced Bungalow Theater Movie Night program Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Increase the number of community events 15 18 16 17 Increase Summer program enrollment 179 207 210 215 Increase youth soccer enrollment 534 602 600 612 Increase youth basketball enrollment 213 223 222 230 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Recreation 125,542 147,520 226,480 Personnel Services 224,630 224,630 224,630 296,328 277,673 283,620 Materials & Services 307,810 307,810 307,810 - - 33,500 Capital Outlay - - - 421,870 425,193 543,600 Recreation Total 532,440 532,440 532,440 3.9 3.9 3.9 Full-Time Equivalent (FTE) 3.9 3.9 3.9 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 67 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 411 - Community Services Division: 7429 - Rec Administration Expenditures 57,691 84,712 99,570 5111 Regular Wages 87,540 87,540 87,540 31,206 11,248 - 5112 Part-Time Wages 65,920 65,920 65,920 3,146 3,650 20,200 5112.010 Youth Sports - - - 24 - 6,240 5112.020 Adult Sports Wages - - - - - 6,310 5112.040 Summer Day Camp Wages - - - 10,994 - 22,050 5112.060 Arts & Culture Wages - - - 65 178 - 5112.070 Active Adult Wages - - - 249 388 - 5121 Overtime - - - 73 65 120 5211 OR Workers' Benefit 90 90 90 7,927 7,633 12,200 5212 Social Security 12,060 12,060 12,060 3,799 25,484 28,010 5213 Med & Dent Ins 22,570 22,570 22,570 9,937 13,552 30,460 5214 Retirement 35,920 35,920 35,920 244 [PHONE REDACTED] Long Term Disability Ins 250 250 250 93 93 760 5216 Unemployment Insurance 150 150 150 94 [PHONE REDACTED] Life Insurance 130 130 130 125,542 147,520 226,480 Total - Personnel Services 224,630 224,630 224,630 138 [PHONE REDACTED] Office Supplies 200 200 200 - 16 - 5329 Other Supplies - - - 43,946 19,831 24,000 5329.100 Events 24,650 24,650 24,650 38,041 40,249 42,280 5329.200 Youth Sports 42,280 42,280 42,280 9,404 17,115 13,000 5329.300 Adult Sports 13,000 13,000 13,000 78,493 78,883 80,000 5329.405 Fiesta Services 110,000 110,000 110,000 8,952 9,618 10,000 5329.600 Rec Admin 10,000 10,000 10,000 796 3,674 1,000 5329.700 Arts & Culture 1,500 1,500 1,500 548 278 2,000 5329.800 Active Adult 1,500 1,500 1,500 16,330 4,731 6,000 5329.900 Museum 6,000 6,000 6,000 372 3,130 7,000 5409.140 Garage Services 3,000 3,000 3,000 2,751 - - 5419 Other Professional Services - - - 45,000 45,270 45,000 5419.101 Contract Svcs Teen Center 45,000 45,000 45,000 189 15 - 5421 Telephone/Data - - - 1,313 1,330 1,000 5424 Advertising 1,000 1,000 1,000 23,491 25,600 25,400 5428 IT Support 25,720 25,720 25,720 - 31 300 5432 Meals 300 300 300 133 81 - 5433 Mileage - - - 22 93 300 5439 Travel 300 300 300 2,773 2,788 1,900 5451 Natural Gas 1,900 1,900 1,900 5,440 4,937 4,400 5453 Electricity 4,400 4,400 4,400 - 4,855 5,240 5461 Auto Insurance 3,070 3,070 3,070 8,232 10,248 7,300 5464 Workers' Comp 5,880 5,880 5,880 6,734 2,487 2,050 5465 General Liability Insur 2,860 2,860 2,860 - 46 - 5471 Equipment Repair - - - 1,997 - 1,750 5472 Buildings Repairs & Maint 1,750 1,750 1,750 98 456 1,500 5475 Vehicle Repair & Maint 1,500 1,500 1,500 - 181 - 5491 Dues & Subscriptions - - - 1,135 1,608 2,000 5492 Registrations/Training 2,000 2,000 2,000 296,328 277,673 283,620 Total - Materials & Services 307,810 307,810 307,810 - - 33,500 5642 Passenger Vehicles - - - - - 33,500 Total - Capital Outlay - - - 421,870 425,193 543,600 Division Total: 7429 - Rec Administration 532,440 532,440 532,440 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 68 Parks and Facilities Maintenance Fund/Fund Number: General – 001 Department/Department Number: Community Services – 411 Division/Division Number: Parks & Facilities Maintenance - 7711 Department Director: Jim Row Description of purpose/function of department The Parks and Facilities Maintenance division is responsible for maintaining parks, grounds, buildings and providing custodial services for City facilities. Custodial staff provides direct support services to departments. Commercial contracts support other facility services initiated by facilities maintenance staff. Commercially contracted facilities maintenance services include heating, ventilation, and air-conditioning (HVAC); electrician services for both maintenance and improvements; fire protection equipment; elevator, locksmith; roofing and painting. Description of department, including number of personnel This section consists of a Parks and Recreation Manager, a Parks and Facilities Maintenance Supervisor, and six Parks and Facilities Maintenance Workers. In addition, two seasonal workers provide support during the eight busiest months of the year. Description of FY 2018-19 accomplishments  Temporary City Hall updates prior to City Hall move  Provided special event support  Facilitated building maintenance service contracts  Continued ongoing turf maintenance and weed abatement program  Provide 24-hour response for vandalism and graffiti  Established security protocol for vendors in the facilities Description of FY 2019-20 proposed focus/goals  Assume ownership of three acre future park in Boones Crossing Development  Provide support to Urban Forestry Program  Establish building and parks internal maintenance schedules  Develop a plan for assuming maintenance of future Smith Creek development open space and parks Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Developed park acres 110 110 113 113 Park restrooms cleaned daily 4 5 5 5 Sports fields maintained (multi-use) 8 8 8 8 Playgrounds inspected weekly 8 8 8 9 Sports courts 3 3 3 3 Splash pads 1 1 1 1 Irrigation systems 23 23 23 23 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 69 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 411 - Community Services Division: 7711 - Parks & Facilities Maintenance Expenditures 210,391 230,251 276,660 5111 Regular Wages 316,080 316,080 316,080 25,394 8,102 35,080 5112 Part-Time Wages 11,020 11,020 11,020 748 3,224 - 5121 Overtime - - - 211 [PHONE REDACTED] OR Workers' Benefit 170 170 170 17,355 17,562 24,120 5212 Social Security 25,360 25,360 25,360 49,869 59,617 103,630 5213 Med & Dent Ins 108,340 108,340 108,340 36,940 50,609 63,710 5214 Retirement 83,110 83,110 83,110 914 959 1,010 5215 Long Term Disability Ins 830 830 830 210 205 1,560 5216 Unemployment Insurance 310 310 310 346 [PHONE REDACTED] Life Insurance 430 430 430 342,378 371,108 506,500 Total - Personnel Services 545,650 545,650 545,650 282 125 2,000 5319 Office Supplies 300 300 300 17,654 22,177 20,000 5321 Cleaning Supplies 20,000 20,000 20,000 9,898 11,120 14,000 5323 Fuel 11,000 11,000 11,000 2,909 4,479 4,000 5325 Ag Supplies 5,000 5,000 5,000 1,440 255 3,600 5326 Safety/Medical 1,200 1,200 1,200 13,873 13,147 6,000 5329 Other Supplies 10,000 10,000 10,000 953 319 3,000 5331 Construction Materials 3,000 3,000 3,000 286 794 2,000 5338 Tools 2,000 2,000 2,000 1,650 910 2,000 5352 Protective Clothing 1,500 1,500 1,500 23,614 1,755 15,080 5363 Signs 10,800 10,800 10,800 - - 4,000 5385 Fertilizer 4,000 4,000 4,000 29,576 23,808 32,000 5409.140 Garage Services 18,000 18,000 18,000 143,365 163,529 94,000 5419 Other Professional Serv 97,780 97,780 97,780 10,612 4,117 5,000 5421 Telephone/Data 5,000 5,000 5,000 9,947 10,852 12,600 5428 IT Support 17,520 17,520 17,520 15,019 2,005 4,000 5445 Work Equipment 4,000 4,000 4,000 2,694 1,479 3,000 5446 Software Licenses 3,000 3,000 3,000 - - 2,500 5449 Other Leases 2,500 2,500 2,500 9,630 7,249 7,110 5451 Natural Gas 8,500 8,500 8,500 48,721 45,151 48,000 5453 Electricity 45,000 45,000 45,000 8,672 - - 5454 Solid Waste Disposal - - - - 3,660 3,190 5461 Auto Insurance 5,000 5,000 5,000 - 8,520 7,300 5463 Property/Earthquake Insurance 7,180 7,180 7,180 16,513 20,697 19,890 5464 Workers' Comp 15,250 15,250 15,250 16,626 5,352 5,490 5465 General Liability Insur 5,620 5,620 5,620 5,000 6,086 16,000 5471 Equipment Repair & Maint 16,000 16,000 16,000 67,884 35,874 50,000 5472 Buildings Repairs & Maint 35,000 35,000 35,000 7,208 5,497 5,000 5475 Vehicle Repair & Maint 10,000 10,000 10,000 2,955 - 3,000 5478 Playground Repair & Maint 4,500 4,500 4,500 4,974 1,687 22,500 5484 Urban Forestry Program 20,000 20,000 20,000 1,317 639 2,000 5492 Registrations/Training 2,000 2,000 2,000 197 - 1,500 5498 Permits/Fees 1,500 1,500 1,500 473,469 401,283 419,760 Total - Materials & Services 392,150 392,150 392,150 - - - 5637 Parks 25,000 25,000 25,000 - 3,690 - 5649 Other Equipment - - - - 3,690 - Total - Capital Outlay 25,000 25,000 25,000 815,847 776,081 926,260 Division Total: 7711 - Parks & Facilities Maint 962,800 962,800 962,800 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 70 Community Services Administration Fund/Fund Number: General – 001 Department/Department Number: Community Services — 411 Division/Division Number: Community Services Admin – 7991 Department Director: Jim Row Description of purpose/function of department It is the mission of the Community Services Department to build a strong sense of community and improve the quality of life for all Woodburn residents by providing an excellent system of parks, open spaces, facilities and leisure services, a strong collection of informational materials, opportunities for lifelong learning and by promoting community-wide literacy. Description of department, including number of personnel The department oversees approximately 40 FTE, and is responsible for operating recreation programs and special events, the Aquatic Center, Public Library, Parks and Facilities Maintenance, Transit program, volunteer program, the community relations program and park planning and development. Description of FY 2018-19 accomplishments  Received $1,000,000 in grant funding from the state to complete the community center design project  Reorganized to convert the Recreation Services Manager position to Parks & Recreation Manager Description of FY 2019-20 focus/goals:  Complete the community center design project  Develop a plan for funding the next phase of improvements at Legion Park Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Increase park shelter/field rentals 58 park / 15 field 96 park / 22 field 100 park / 25 Field 110 park / 27 field Increase park vendor permits 5 6 6 6 Grow the urban forestry program by increasing the number of tree given away certificates issued to Woodburn residents 26 41 45 50 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Community Services Administration 265,489 289,272 333,220 Personnel Services 338,510 338,510 338,510 65,944 71,750 89,490 Materials & Services 96,130 96,130 96,130 331,433 361,022 422,710 Community Services Admin Total 434,640 434,640 434,640 3.0 3.0 3.0 Full-Time Equivalent (FTE) 3.5 3.5 3.5 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 156 for clarification. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 71 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 411 - Community Services Division: 7991 - Community Services Admin Expenditures 176,451 184,278 205,870 5111 Regular Wages 190,560 190,560 190,560 - 39 - 5121 Overtime 12,480 12,480 12,480 63 63 80 5211 OR Workers' Benefit 60 60 60 13,396 13,775 16,140 5212 Social Security 15,760 15,760 15,760 35,113 51,338 57,310 5213 Med & Dent Ins 54,530 54,530 54,530 39,348 38,571 51,660 5214 Retirement 64,060 64,060 64,060 703 [PHONE REDACTED] Long Term Disability Ins 570 570 570 153 [PHONE REDACTED] Unemployment Insurance 190 190 190 262 [PHONE REDACTED] Life Insurance 300 300 300 265,489 289,272 333,220 Total - Personnel Services 338,510 338,510 338,510 637 [PHONE REDACTED] Office Supplies 700 700 700 296 [PHONE REDACTED] Other Supplies 620 620 620 - - 7,500 5411 Engineering & Architect - - - - - 100 5417 HR/Other Employee Expenses - - - 3,931 11,499 9,000 5419 Other Professional Serv 16,000 16,000 16,000 1,733 2,182 1,630 5421 Telephone/Data 2,500 2,500 2,500 10,220 5,114 8,500 5422 Postage 8,500 8,500 8,500 13,263 14,469 21,000 5428 IT Support 23,360 23,360 23,360 - 10 200 5432 Meals 200 200 200 655 [PHONE REDACTED] Mileage 700 700 700 163 [PHONE REDACTED] Travel 600 600 600 3,995 4,629 7,000 5443 Office Equipment 6,230 6,230 6,230 378 - - 5446 Software Licenses - - - - - - 5463 Property/Earthquake Insurance 1,660 1,660 1,660 958 1,307 1,220 5464 Workers' Comp 2,790 2,790 2,790 3,494 4,499 5,230 5465 General Liability Insur 5,970 5,970 5,970 1,618 1,787 1,000 5491 Dues & Subscriptions 1,000 1,000 1,000 1,125 [PHONE REDACTED] Registrations/Training 1,300 1,300 1,300 23,478 23,628 24,000 5493 Printing/Binding 24,000 24,000 24,000 65,944 71,750 89,490 Total - Materials & Services 96,130 96,130 96,130 331,433 361,022 422,710 Division Total: 7991 - Community Services Admin 434,640 434,640 434,640 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 72 Planning Fund/Fund Number: General – 001 Department/Department Number: Planning – 511 Division/Division Number: Planning – 5811 Department Director: Chris Kerr Description of purpose/function of division This department directs and completes both long-range and current planning projects. Staff is responsible for maintaining and updating the City’s Comprehensive Plan and master plans, as well as the administration of the Woodburn Development Ordinance (WDO). The WDO provides the development standards for all uses and structures in the City. Staff is responsible for reviewing all annexations, subdivision, sign, and specific site development requirements. The department also functionally oversees the Building Division, which provides building plan review, permitting and inspections. The department is tasked with staffing the City’s Planning Commission, the City’s Arts & Mural Committee and is a liaison with other departments for parks, greenways and other public infrastructure improvements. Description of department, including number of personnel The department consists of 3.5 FTE, which include the Community Services Director, a Senior Planner, an Associate Planner (0.8) and Administrative specialist No increase in department staff is anticipated in FY 2019-20. Description of FY 2018-19 accomplishments  Reviewed and approved the largest individual development within in the City in over thirty years. The “Smith Creek” project encompasses over 150 acres and will include over 810 dwelling units. The development approval included annexation, rezoning, a planned unit development, subdivision and over 45 acres of public open spaces  Coordinated the implementation of a new e-permitting system, which has streamlined the permitting and inspection process for customers  Held hearings and adopted new regulations into the WDO that will allow accessory dwelling units, with reasonable regulations, to be built within all single-family zones in the city  Completed outreach, surveys and convened a public meeting to review the causes and impacts of housing policies on rent-burdened members of the community.  Adopted a new Public Facilities Plan element into the Comprehensive Plan. This long-range plan identifies the public infrastructure that will be necessary to serve future growth of the City  Adopted new Planning Division Processing Fees to ensure that we accurately recovering the cost of reviewing projects Description of FY 2019-20 proposed focus/goals  Successfully manage the anticipated increase in development and building activity in the City while maintaining the highest standards possible  Hold remaining public meetings, finalize and adopt a revised Transportation System Plan into the Comprehensive Plan  Adopt comprehensive changes to the City’s zoning code to provide increased predictability and clarity for homeowners, developers and staff ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 73 Performance Measures Goal Measures FY 2017-18 Actual FY2 018-19 Projected FY 2019-20 Goal Meet mandated timeframes for land use reviews Render decision within 120 days (unless extension is requested) 100% 100% 100% Educate /staff/decision makers on land use planning best practices Number training activities provided/offered 4 4 Make legally sound land use decisions Number of final decisions overturned appealed 0 0 0 Improve the effectiveness of the WDO Number of code amendments 2 2 2 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Planning 333,388 410,484 417,730 Personnel Services 428,800 428,800 428,800 41,436 47,111 69,650 Materials & Services 67,660 67,660 67,660 374,824 457,595 487,380 Planning Total 496,460 496,460 496,460 3.0 4.0 4.0 Full-Time Equivalent (FTE) 4.0 4.0 4.0 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 156 for clarification. Smith Creek Development ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 74 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 511 - Planning Division: 5811 - Planning Expenditures 225,563 273,397 285,970 5111 Regular Wages 282,110 282,110 282,110 2,440 7,176 - 5112 Part-Time Wages - - - 472 1,610 - 5121 Overtime - - - 81 95 90 5211 OR Workers' Benefit 80 80 80 17,011 21,602 22,790 5212 Social Security 22,200 22,200 22,200 38,591 43,373 38,850 5213 Med & Dent Ins 44,530 44,530 44,530 47,893 61,325 67,070 5214 Retirement 78,380 78,380 78,380 834 1,179 1,060 5215 Long Term Disability Ins 800 800 800 192 247 1,410 5216 Unemployment Insurance 280 280 280 311 [PHONE REDACTED] Life Insurance 420 420 420 333,388 410,484 417,730 Total - Personnel Services 428,800 428,800 428,800 - - 1,200 5315 Computer Supplies 1,200 1,200 1,200 2,961 6,154 6,770 5319 Office Supplies 9,130 9,130 9,130 - - 300 5323 Fuel 300 300 300 1,382 [PHONE REDACTED].140 Garage Services 1,000 1,000 1,000 - 70 - 5417 HR/Other Employee Expenses - - - 4,103 3,179 11,500 5419 Other Professional Serv 8,500 8,500 8,500 1,087 1,396 1,200 5421 Telephone/Data 1,200 1,200 1,200 581 1,172 1,500 5422 Postage 1,500 1,500 1,500 - 130 1,000 5424 Advertising 1,000 1,000 1,000 154 1,224 1,500 5425 Publication of Legal Note 1,500 1,500 1,500 20,035 21,843 25,300 5428 IT Support 25,630 25,630 25,630 - - 300 5429 Other Communication Serv 300 300 300 - - - 5432 Meals 200 200 200 - [PHONE REDACTED] Mileage 500 500 500 5 - 1,000 5439 Travel 2,000 2,000 2,000 - [PHONE REDACTED] Auto Insurance 470 470 470 3,117 1,516 1,540 5464 Workers' Comp 400 400 400 5,770 5,506 7,120 5465 General Liability Insur 7,030 7,030 7,030 8 [PHONE REDACTED] Vehicle Repair & Maint 800 800 800 2,233 4,152 7,000 5492 Registrations/Training 5,000 5,000 5,000 - - 500 5493 Printing/Binding - - - 41,436 47,111 69,650 Total - Materials & Services 67,660 67,660 67,660 374,824 457,595 487,380 Department Total: 511 - Planning 496,460 496,460 496,460 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 75 Engineering Fund/Fund Number: General – 001 Department/Department Number: Engineering – 651 Division/Division Number: Engineering 6211 Department Director: Eric Liljequist Description of purpose/function of department The Engineering Department provides comprehensive engineering and contract administration services for capital improvement projects for the City and Urban Renewal Agency’s operations and maintenance projects. Engineering maintains survey and mapping information; reviews development projects for compliance with public works requirements; coordinates the activities of utility companies in the City right-of-way, and inspects public and private construction of streets, storm drainage systems, water lines and sewer lines. The department provides internal support to Facilities and Parks, Drinking Water, Street, Storm Water Conveyance and Wastewater (both collections and treatment). The department also provides support for development, plan and permit review for all land use applications and building permit applications for administration and administration of the contract for street sweeping services. Description of department, including number of personnel The Engineering Department currently has 5.5 FTE, which includes a Public Works Director, City Engineer, Associate Engineer, CAD/GIS Technician, an Administrative Specialist and 0.5 Project Engineer. Description of FY 2018-19 accomplishments  Completion of Well #7 improvements  Design and contractor procurement for the Woodburn Museum & Theater seismic upgrade project  Design and contractor procurement for the PIX Theater demolition project  Design and contractor procurement for the City Hall A/V project  Procurement and design support for the City Hall upgrade project  Design and contractor procurement for the City Hall HVAC commissioning  Completion of the 2018 Public Facilities Plan  Completion of the new production well siting project  Completion of the Water Management Conservation Plan  Development review and support Description of FY 2019-20 Goals:  Complete the N. First Street improvements project  Complete the Transportation System Plan update work  Complete the Hardcastle Avenue realignment at railroad crossing project  Complete the design of the I-5 Pump Station & Force Main upgrade project  Complete the design of the new well for the Parr Road Water Treatment Plant  Continued progress on implementation of paving projects at various locations in Woodburn  Complete WWTP digester cleaning and upgrades  Complete the design of the W. Hayes Street improvement project  Development review and support ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 76 Performance Measures Measures FY 2017-18 Projected FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Percentage of capital project contracts substantially completed within estimated construction timeline 90% 100% 90% 90% Percentage of capital projects administered within the project budget 90% 100% 90% 90% Right-of-way & franchise utility permits issued 90 90 100 100 Private development applications reviewed 19 25 27 30 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Engineering 340,444 176,436 213,530 Personnel Services 143,960 143,960 143,960 114,210 100,876 147,470 Materials & Services 146,460 146,460 146,460 454,654 277,312 361,000 Engineering Total 290,420 290,420 290,420 5.5 5.5 5.5 Full-Time Equivalent (FTE) 5.5 5.5 5.5 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 156 for clarification. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 77 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 651 - Engineering Division: 6211 - Engineering Expenditures 204,420 91,732 114,950 5111 Regular Wages 78,040 78,040 78,040 36,476 38,295 39,870 5112 Part-Time Wages 20,100 20,100 20,100 87 98 - 5121 Overtime - - - 78 44 40 5211 OR Workers' Benefit 20 20 20 18,709 9,972 12,220 5212 Social Security 7,740 7,740 7,740 26,121 10,143 12,200 5213 Med & Dent Ins 11,590 11,590 11,590 53,348 25,539 32,750 5214 Retirement 26,030 26,030 26,030 729 [PHONE REDACTED] Long Term Disability Ins 230 230 230 205 [PHONE REDACTED] Unemployment Insurance 100 100 100 271 [PHONE REDACTED] Life Insurance 110 110 110 340,444 176,436 213,530 Total - Personnel Services 143,960 143,960 143,960 597 - 500 5315 Computer Supplies 500 500 500 1,128 900 3,000 5319 Office Supplies 3,000 3,000 3,000 491 1,010 2,000 5323 Fuel 2,000 2,000 2,000 - - 500 5324 Clothing 1,000 1,000 1,000 1,841 [PHONE REDACTED] Safety/Medical 970 970 970 345 601 3,050 5329 Other Supplies 2,550 2,550 2,550 670 838 6,000 5409.140 Garage Services 2,000 2,000 2,000 - - 10,000 5411 Engineering & Architect 10,000 10,000 10,000 - [PHONE REDACTED] HR/Other Employee Expenses 500 500 500 8,510 2,477 17,500 5419 Other Professional Serv 17,500 17,500 17,500 5,437 5,747 5,800 5421 Telephone/Data 5,800 5,800 5,800 58 [PHONE REDACTED] Postage 500 500 500 186 [PHONE REDACTED] Advertising 500 500 500 43,526 41,418 37,900 5428 IT Support 42,640 42,640 42,640 - 80 500 5439 Travel 500 500 500 6,876 6,480 9,000 5446 Software Licenses 9,000 9,000 9,000 2,434 1,628 2,500 5451 Natural Gas 2,500 2,500 2,500 5,306 5,195 7,000 5453 Electricity 7,000 7,000 7,000 - 2,152 1,910 5461 Auto Insurance 1,380 1,380 1,380 - 1,674 1,600 5463 Property/Earthquake Insurance 1,680 1,680 1,680 17,331 12,038 11,840 5464 Workers' Comp 8,750 8,750 8,750 14,418 12,502 7,070 5465 General Liability Insurance 8,390 8,390 8,390 - [PHONE REDACTED] Equipment Repair & Maint 500 500 500 665 2,849 2,500 5472 Buildings Repairs & Maint 2,500 2,500 2,500 30 171 3,100 5475 Vehicle Repair & Maint 3,100 3,100 3,100 3,885 1,709 10,000 5492 Registrations/Training 10,000 10,000 10,000 46 [PHONE REDACTED] Printing/Binding 500 500 500 255 - 700 5496 Filing/Recording 700 700 700 175 - 500 5498 Permits/Fees 500 500 500 114,210 100,876 147,470 Total - Materials & Services 146,460 146,460 146,460 454,654 277,312 361,000 Department Total: 651 - Engineering 290,420 290,420 290,420 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 78 Non-Departmental Fund/Fund Number: General – 001 Department/Department Number: Non-Departmental – 199 Division/Division Number: Other Administration – 1219 Department Director: Sandra Montoya Description of purpose/function This budget provides for General Fund expenses that have citywide benefits. Charges include membership in various regional organizations (e.g. Council of Governments, League of Oregon Cities, etc.) as well as the annual turnover to the local Chamber of Commerce. Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Non-Departmental 178,122 161,381 319,000 Materials & Services 339,100 339,100 339,100 - - - Debt Service 575,000 575,000 575,000 197,742 702,248 4,001,400 Transfers Out 408,290 408,290 408,290 375,864 863,629 4,320,400 Non-Departmental Total 1,322,390 1,322,390 1,322,390 The FY 2019-20 Transfers Out of $408,290 include:  $116,000 to the Transit Fund, which is an annual subsidy  $292,290 to the PERS Reserve Fund o $100,900 – Annual transfer of 1.0 percent of budgeted personnel services costs from General Fund to PERS Reserve Fund o $191,390 additional transfer funded through one-time savings in the prior fiscal year. For a summary of all Transfers In and Transfer Out, see Budgeted Transfers on page 163. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 79 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 001 - General Fund Department: 199 - Non-departmental Division: 1219 - Other Administration Expenditures 8,028 6,680 6,820 5319 Office Supplies 6,900 6,900 6,900 - - 600 5323 Fuel - - - 1,508 1,508 15,000 5329 Other Supplies 10,000 10,000 10,000 223 330 1,500 5409.140 Garage Services - - - - 4,191 - 5412 Legal - - - 144 195 - 5417 HR/Other Employee Expenses - - - 39,170 17,598 150,000 5419 Other Professional Serv 155,000 155,000 155,000 50,000 50,000 50,000 5419.201 ToT Grants 51,670 51,670 51,670 1,419 1,262 1,500 5422 Postage 1,500 1,500 1,500 - - 2,000 5425 Publication of Legal Note 2,000 2,000 2,000 6,000 8,394 8,000 5429 Other Communication Serv 12,500 12,500 12,500 170 - - 5432 Meals - - - - - 580 5461 Auto Insurance - - - - 6,557 6,160 5463 Property/Earthquake Insurance 6,880 6,880 6,880 38,766 31,147 34,840 5465 General Liability Insurance 35,650 35,650 35,650 5481 Utility Assistance 15,000 15,000 15,000 32,694 33,519 40,000 5491 Dues & Subscriptions 40,000 40,000 40,000 - - 2,000 5492 Registrations/Training 2,000 2,000 2,000 178,122 161,381 319,000 Total - Materials & Services 339,100 339,100 339,100 - - - 5711 Bond Principal 500,000 500,000 500,000 - - - 5721 Bond Interest 75,000 75,000 75,000 - - - Total - Debt Service 575,000 575,000 575,000 Division: 9711 - Operating Transfer Out 116,000 116,000 116,000 5811.110 Transfer to Transit 116,000 116,000 116,000 2,596 - - 5811.132 Transfer to Asset Forfeiture - - - - 449,795 2,287,310 5811.358 Transfer to General Cap Const - - - 2,693 - - 5811.360 Transfer to Special Assessment - - - 23,769 83,769 - 5811.568 Transfer to Info Services - - - - - 1,598,090 5811.693 Transfer to Reserve for PERS 292,290 292,290 292,290 26,342 26,342 - 5841.376 Interfund Loan Transfer - - - 26,342 26,342 - 5841.466 Interfund Loan Transfer - - - 197,742 702,248 4,001,400 Total - Transfers Out 408,290 408,290 408,290 375,864 863,629 4,320,400 Department Total: 199 - Non-departmental 1,322,390 1,322,390 1,322,390 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 80 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 81 Contingency/Ending Fund Balance Fund/Fund Number: General – 001 Department/Department Number: Contingency/Ending Fund Balance Department Director: Sandra Montoya Description of purpose/function of department In January 2019 the City Council affirmed the General Fund contingency minimum of 25.0 percent of appropriations with a goal of achieving the balance as year-end savings occurred. The contingency is set aside for unforeseen circumstances that may arise during the fiscal year and is consistent with GFOA best practices. Contingency appropriations require City Council approval and, depending on the value of the appropriation, may require a public hearing. In addition to the contingency policy, the City has established additional reserve categories from one-time budget savings:  Shortfall Management Reserve (SMR). The SMR is intended to subsidize future shortfalls estimated in the Five-Year Forecast.  Reserve for Facilities. In 2017, subsequent to the 2008 recession and slow recovery, the City began making facility repairs (e.g. roof replacement/repair, HVAC replacement/repair, flooring, etc.). The prolonged deferment of facilities maintenance resulted in a substantial list of costly repairs that require significant funding. Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 3,657,660 5921 Contingency 3,761,890 3,761,890 3,761,890 - - 1,010,000 5981.012 Reserve -SMR 1,010,000 1,010,000 1,010,000 - - - 5981.013 Reserve for Facilities 345,000 345,000 345,000 - - 4,667,660 Total - Contingencies and Unappropriated Balances 5,116,890 5,116,890 5,116,890 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 82 Transit Fund – 110 Fund/Fund Number: Transit Fund – 110 Department/Department Number: Transit – 671 Division/Division Number: Fixed Route Transit – 6711 Department Director: Jim Row Description of purpose/function of department Woodburn Transit provides safe and reliable public transportation for Woodburn residents and those traveling within the Woodburn region. The system was built with a focus on seniors, people with disabilities and those who do not have reliable transportation options, and strives to provide customers traveling to and from Woodburn with efficient and convenient regional transportation connections. Due to funding constraints, Transit services are only provided five days a week. On July 1, 2018 the new statewide transit tax went into effect. The tax of .001 is calculated based on employee wages as defined in ORS 316.162. The tax is imposed on the wages of each employee, but employers are responsible for withholding, reporting, and remitting to the State. Statewide transit tax revenue and expanded service expenditures have been included in the FY 2019-20 Transit budget. Description of department, including number of personnel The Transit Fund has 11.7 FTE, consisting of a full-time Transit Manager, a full-time lead dispatcher, a full-time driver / dispatcher, 16 part-time driver/dispatchers and a part-time vehicle custodian Description of FY 2018-19 accomplishments  Updated nine current bus stops with concrete pads  Purchased a minivan with an awarded grant  Installed three solar panels on three bus shelters  Purchased a Cut-A-Way to replace a bus that was totaled the year prior Description of FY 2019-20 proposed focus/goals  Adding Saturday and Sunday service  Adding a 30 minute Fixed Route  Adding a stop in Woodburn via I-5 from Wilsonville to Keizer  Purchasing a new low floor bus  Adding additional staff  Adding more solar panels to the existing shelters Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Number of passengers fixed route 22,533 24,786 26,000 28,000 Number of passengers Dial-a-Ride (local) 12,518 6,952 8,000 10,000 Number of medical Out-of-Town 1,473 1,445 1,600 2,000 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 83 Revenue Sources and Other Discussion Transfers In is a transfer of $116,000 from the General Fund, which is an annual subsidy. For a summary of all Transfers In and Transfers Out see Budgeted Transfers on page 163. Intergovernmental contains various competitive state and federal grants received for transit operations. These are adjusted year over year according to historical analysis and limitations on the particular grant. The July 1, 2018 implementation of the new statewide transit tax was first shown in the FY 2018-19 budget and continues in FY 2019-20. The Charges for Goods and Services is transit fares. The total amount in the category accounts for only 4.3 percent of the operating revenue. Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 110 - Transit Fund Department: 000 - Revenue Revenues 160,058 132,200 134,000 3081 Beginning Fund Balance 244,760 244,760 244,760 160,058 132,200 134,000 Total - Fund Balance 244,760 244,760 244,760 84,837 47,058 44,410 3333.601 5310 Discretionary Ops 45,100 45,100 45,100 540 23,507 - 3333.602 5310 Discretionary Cap - - - 142,094 147,364 147,400 3333.603 5311 Formula Operation 140,000 140,000 140,000 51,776 48,884 49,000 3333.605 Veh Prev Maint 54,000 54,000 54,000 - - 3341 State Grants - - - 151,875 205,000 205,400 3341.601 STF Formula 214,500 214,500 214,500 - - 156,000 3345 Statewide Transit 355,000 355,000 355,000 431,122 471,813 602,210 Total - Intergovernmental 808,600 808,600 808,600 12,393 13,131 13,000 3445 Dial a Ride Daily 18,000 18,000 18,000 25,834 26,023 26,000 3447 Transit System Fares 35,000 35,000 35,000 38,227 39,154 39,000 Total - Charges for Goods and Services 53,000 53,000 53,000 1,201 1,417 1,590 3611 Interest from Investments 2,640 2,640 2,640 7,522 9,287 11,000 3676 Donations-Transit 10,000 10,000 10,000 - 1,500 - 3698 Cash Long and Short - - - 8,127 - - 3699 Other Miscellaneous Income - - - 16,850 12,204 12,590 Total - Miscellaneous Revenue 12,640 12,640 12,640 116,000 116,000 116,000 3971.001 Transfer From General Fund 116,000 116,000 116,000 116,000 116,000 116,000 Total - Transfers In 116,000 116,000 116,000 762,257 771,371 903,800 Department Total: 000 - Revenue 1,235,000 1,235,000 1,235,000 762,257 771,371 903,800 Revenues Total 1,235,000 1,235,000 1,235,000 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 84 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 110 - Transit Fund Department: 671 - Transit Division: 4711 - Fixed Route Transit Expenditures 174,077 141,743 145,490 5111 Regular Wages 188,510 188,510 188,510 129,554 148,179 152,310 5112 Part-Time Wages 269,090 269,090 269,090 507 54 - 5121 Overtime - - - 229 [PHONE REDACTED] OR Workers' Benefit 250 250 250 22,624 21,749 23,000 5212 Social Security 35,230 35,230 35,230 50,415 35,538 35,840 5213 Med & Dent Ins 58,240 58,240 58,240 46,379 48,712 55,380 5214 Retirement 97,940 97,940 97,940 674 [PHONE REDACTED] Long Term Disability Ins 630 630 630 271 261 1,480 5216 Unemployment Insurance 480 480 480 253 [PHONE REDACTED] Life Insurance 320 320 320 424,983 397,222 414,450 Total - Personnel Services 650,690 650,690 650,690 1,403 1,412 1,300 5319 Office Supplies 1,300 1,300 1,300 24,033 30,018 30,000 5323 Fuel 66,000 66,000 66,000 849 384 1,000 5324 Clothing 1,000 1,000 1,000 962 490 1,000 5326 Safety/Medical 1,000 1,000 1,000 31 [PHONE REDACTED] Other Supplies 500 500 500 11,941 1,602 15,000 5332 Spare Parts - - - 4,126 5,977 5,000 5337 Tires/Parts 10,000 10,000 10,000 2,390 3,915 3,000 5409.140 Garage Services 6,000 6,000 6,000 1,287 1,155 1,500 5414 Accounting/Auditing 500 500 500 8,543 7,619 10,000 5419 Other Professional Serv 10,000 10,000 10,000 4,625 5,130 5,000 5421 Telephone/Data 5,000 5,000 5,000 72 38 100 5422 Postage 100 100 100 - [PHONE REDACTED] Advertising 500 500 500 19,400 21,148 24,500 5428 IT Support 24,600 24,600 24,600 110 35 100 5432 Meals 100 100 100 25,491 23,776 30,000 5433 Mileage 30,000 30,000 30,000 - (153) 500 5439 Travel 500 500 500 6,125 6,125 6,000 5446 Software Licenses 6,000 6,000 6,000 6,478 6,667 6,810 5448 Internal Rent 6,900 6,900 6,900 1,165 1,019 1,000 5451 Natural Gas 1,000 1,000 1,000 3,384 2,998 4,000 5453 Electricity 4,000 4,000 4,000 - 17,832 16,800 5461 Auto Insurance 20,800 20,800 20,800 - [PHONE REDACTED] Property/Earthquake Insurance 120 120 120 15,650 22,706 25,410 5464 Workers' Comp 21,910 21,910 21,910 27,132 5,772 6,070 5465 General Liability Insur 6,580 6,580 6,580 2,108 3,763 2,000 5471 Equipment Repair & Maint 2,000 2,000 2,000 7,865 736 1,000 5472 Buildings Repairs & Maint 1,000 1,000 1,000 23,298 29,233 25,000 5475 Vehicle Repair & Maint 55,000 55,000 55,000 - 1,[PHONE REDACTED] Accident Repair 500 500 500 360 [PHONE REDACTED] Dues & Subscriptions 100 100 100 2,362 400 1,000 5492 Registrations/Training 1,000 1,000 1,000 883 [PHONE REDACTED] Printing/Binding 500 500 500 - - - 5500 Banking Fees 1,350 1,350 1,350 202,073 202,610 225,290 Total - Materials & Services 285,860 285,860 285,860 - - 125,000 5642 Passenger Vehicles 125,000 125,000 125,000 - 22,232 - 5649 Other Equipment - - - - 22,232 125,000 Total - Capital Outlay 125,000 125,000 125,000 627,056 622,064 764,740 Division Total: 4711 - Fixed Route Transit 1,061,550 1,061,550 1,061,550 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 85 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 110 - Transit Fund Division: 9711 - Operating Transfer Out Expenditures 3,001 3,001 - 5811.568 Transfer to Info Services - - - - - 4,140 5811.693 Transfer to Reserve for PERS 6,510 6,510 6,510 3,001 3,001 4,140 Total - Transfers Out 6,510 6,510 6,510 3,001 3,001 4,140 Division Total: 9711 - Operating Transfer Out 6,510 6,510 6,510 630,057 625,065 768,880 Department Total: 671 - Transit 1,068,060 1,068,060 1,068,060 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 134,920 5921 Contingency 166,940 166,940 166,940 - - 134,920 Total - Contingencies and Unappropriated Balances 166,940 166,940 166,940 - - 134,920 Division Total: 9971 - Equity 166,940 166,940 166,940 - - 134,920 Department Total: 901 - Ending Fund Balance 166,940 166,940 166,940 630,057 625,065 903,800 Expenditures Total 1,235,000 1,235,000 1,235,000 132,200 146,306 - Fund Net Total: 110 - Transit Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 86 Street Fund – 140 Fund/Fund Number: Street Fund – 140 Department/Department Number: Maintenance – 631 Divisions/Division Numbers: Street – 4211/4299 Department Director: Eric Liljequist Description of purpose/function of department This section within the Public Works Department provides administration and operations of street maintenance and garage activities. Street maintenance includes routine street repairs (e.g. overlay preparation, patching, crack sealing, pothole repair, grading and dust control on gravel streets), graffiti removal, storm related clean up, leaf collection, holiday tree collection, centerline striping, pavement markings, street sign maintenance, street sweeping contract supervision, weed control, mowing and other right-of-way related maintenance duties. Garage activities include service and maintenance to the Woodburn fleet, including Transit on a limited bases (e.g. vehicles, heavy/small equipment), with the exception of police vehicles. In FY 2019-20 the budgets for Street Cleaning Division (4621) and Garage Division (1941) were combined into the Street Maintenance Division (4211). Description of department, including number of personnel The section is supervised by the Public Works Program & Compliance Manager and is organized to provide both operations and maintenance with clerical administrative support. The street maintenance and garage sections consist seven full-time employees and 1.5 seasonal employees. Description of FY 2018-19 accomplishments  Updated street signs that were damaged or added throughout the City  Provided landscape maintenance on Front St. and the I-5 Interchange  Continued programs; leaf collection, holiday tree recycling, street sweeping contract  Continued emergency call-out support for traffic safety, police and fire Description of FY 2019-20 proposed focus/goals  Continue to streamline the garage services and evaluate the City’s aging fleet and heavy equipment  Expand on cost effective and efficient means of maintaining current level of service for landscaping  Continue sweeping, leaf collection, holiday tree removal, bridge lighting, and refuge pick up  Maintain and enhance regulatory traffic, pavement markings and signage Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Miles of street sweeping 1,521 2,250 2,250 2,250 Number of signs updated 60 106 100 150 Number of street miles restriped 35 35 35 35 Feet of cracks sealed 500 25,000 25,000 35,000 Number of thermos-plastic street legends installed or replaced n/a 50 75 75 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 87 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Street Fund Revenues 3,365,799 3,905,803 4,207,400 Fund Balance 4,057,800 4,057,800 4,057,800 129,412 138,154 130,000 Taxes 130,000 130,000 130,000 202 168 500 Licenses and Permits 500 500 500 1,480,082 1,615,056 1,500,000 Intergovernmental 1,500,000 1,500,000 1,500,000 359,819 359,879 377,500 Franchise Fees 368,000 368,000 368,000 137,675 168,910 173,010 Miscellaneous Revenue 196,180 196,180 196,180 90,000 90,000 90,000 Transfers In 90,000 90,000 90,000 5,562,989 6,277,970 6,478,410 Revenues Total 6,342,480 6,342,480 6,342,480 Expenditures 625,844 656,600 990,510 Personnel Services 1,074,490 1,074,490 1,074,490 924,621 1,151,844 1,624,310 Materials & Services 1,713,290 1,713,290 1,713,290 5,500 62,977 - Capital Outlay - - - 101,222 135,865 1,623,700 Transfers Out 2,095,750 2,095,750 2,095,750 - - 2,239,890 Contingencies and Reserve 1,458,950 1,458,950 1,458,950 1,657,187 2,007,286 6,478,410 Expenditures Total 6,342,480 6,342,480 6,342,480 3,905,803 4,270,684 - Revenue Over (Under) Expenditures - - - 7.3 7.3 7.5 Full-Time Equivalent (FTE) 8.5 8.5 8.5 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 156 for clarification. Revenue Sources and Other Discussion The Taxes category of revenue includes City gas tax revenue. The Intergovernmental category of revenue is the largest source within the Street Fund. The entire $1.5 million is generated from the state gas tax. Transfers In of $90,000 is a transfer from the Sewer Fund for street sweeping costs. The total Transfers Out amount of $2,095,750 includes two separate transfers:  $2,035,000 to Street & Storm Cap Const Fund for the following capital projects o Sidewalk & ADA improvements (CIST1165) $75,000 o West Hayes Street improvement (CIST1486) $820,000 o Hardcastle/Railroad realignment (CIST1443) $1,000,000 o Fourth Street Storm rehabilitation (CDST1471) $140,000  $50,000 to Equipment Replacement fund  $10,750 to PERS Reserve fund for annual transfer of 1.0 percent of personnel services costs For a summary of all Transfers In and Transfers Out, see Budgeted Transfers on page 163. See the section titled Capital Construction Projects beginning on page 164 for information on all budgeted capital projects. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 88 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 140 - Street Fund Department: 000 - Revenue Revenues 3,365,799 3,905,803 4,207,400 3081 Beginning Fund Balance 4,057,800 4,057,800 4,057,800 3,365,799 3,905,803 4,207,400 Total - Fund Balance 4,057,800 4,057,800 4,057,800 129,412 138,154 130,000 3171 City Gas Tax 130,000 130,000 130,000 129,412 138,154 130,000 Total - Taxes 130,000 130,000 130,000 202 [PHONE REDACTED] Curb Cuts and Bores 500 500 500 202 168 500 Total - Licenses and Permits 500 500 500 - 20,270 - 3341 State Grant - - - 1,480,082 1,594,786 1,500,000 3361 State Gas Tax 1,500,000 1,500,000 1,500,000 1,480,082 1,615,056 1,500,000 Total - Intergovernmental 1,500,000 1,500,000 1,500,000 265,021 273,046 278,000 3141 Privilege Tax, PGE 278,000 278,000 278,000 94,798 86,833 99,500 3142 Privilege Tax, NW Natural 90,000 90,000 90,000 359,819 359,879 377,500 Total - Franchise Fees 368,000 368,000 368,000 40,278 71,843 87,510 3611 Interest from Investments 110,680 110,680 110,680 96,495 80,202 80,000 3654 Garage WO Revenue 80,000 80,000 80,000 - 5,000 - 3691 Sale of Surplus Property - - - - 4,500 - 3694 Gain/Loss on Sale - - - 902 7,365 5,500 3699 Other Miscellaneous Income 5,500 5,500 5,500 137,675 168,910 173,010 Total - Miscellaneous Revenue 196,180 196,180 196,180 90,000 90,000 90,000 3971.472 Transfer From Sewer 90,000 90,000 90,000 90,000 90,000 90,000 Total - Transfers In 90,000 90,000 90,000 5,562,989 6,277,970 6,478,410 Department Total: 000 - Revenue 6,342,480 6,342,480 6,342,480 5,562,989 6,277,970 6,478,410 Revenues Total 6,342,480 6,342,480 6,342,480 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 89 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 140 - Street Fund Department: 631 - Maintenance Division: 4211 - Street Maintenance Expenditures 336,396 344,264 529,610 5111 Regular Wages 616,900 616,900 616,900 15,419 20,741 59,280 5112 Part-Time Wages 58,030 58,030 58,030 6,008 5,743 8,500 5121 Overtime 8,670 8,670 8,670 197 [PHONE REDACTED] OR Workers' Benefit 220 220 220 25,798 27,132 46,320 5212 Social Security 52,810 52,810 52,810 94,339 90,017 129,670 5213 Med & Dent Ins 155,900 155,900 155,900 60,050 74,859 129,960 5214 Retirement 178,580 178,580 178,580 1,351 1,282 2,070 5215 Long Term Disability Ins 1,750 1,750 1,750 307 305 2,650 5216 Unemployment Insurance 690 690 690 508 [PHONE REDACTED] Life Insurance 940 940 940 540,373 565,047 909,310 Total - Personnel Services 1,074,490 1,074,490 1,074,490 - - - 5315 Computer Supplies 200 200 200 411 [PHONE REDACTED] Office Supplies 550 550 550 46 6 300 5321 Cleaning Supplies 300 300 300 - - - 5322 Lubricants 10,000 10,000 10,000 8,091 9,307 10,000 5323 Fuel 19,000 19,000 19,000 3,482 2,047 2,000 5324 Clothing 3,000 3,000 3,000 1,294 1,699 2,000 5326 Safety/Medical 2,400 2,400 2,400 2,067 5,786 2,500 5329 Other Supplies 6,000 6,000 6,000 - - - 5337 Tires/Parts 9,000 9,000 9,000 1,394 599 2,000 5338 Tools 7,000 7,000 7,000 1,497 2,657 1,500 5339 Other Maintenance Supplies 1,500 1,500 1,500 2,459 2,138 2,500 5352 Protective Clothing 3,000 3,000 3,000 23,867 25,241 40,000 5361 Road Materials 40,000 40,000 40,000 49 1,270 1,000 5362 Concrete 1,000 1,000 1,000 6,410 26,753 14,000 5363 Signs 14,000 14,000 14,000 1,819 288 10,000 5369 Other Street Supplies 1,000 1,000 1,000 19,878 33,378 15,400 5419 Other Professional Serv 141,900 141,900 141,900 5,584 5,054 5,000 5421 Telephone/Data 5,900 5,900 5,900 24 - - 5422 Postage - - - - [PHONE REDACTED] Advertising 500 500 500 - 81 - 5432 Meals 100 100 100 - - - 5433 Mileage 100 100 100 1,918 [PHONE REDACTED] Travel 1,000 1,000 1,000 5,329 3,738 1,500 5445 Work Equipment 1,500 1,500 1,500 2,166 925 3,000 5446 Software Licenses 9,000 9,000 9,000 - 1,651 - 5449 Leases - - - 3,632 2,134 3,500 5451 Natural Gas 3,500 3,500 3,500 6,089 6,886 1,000 5453 Electricity 10,000 10,000 10,000 4,244 2,730 3,000 5454 Solid Waste Disposal 3,000 3,000 3,000 12,433 7,472 7,000 5471 Equipment Repair & Maint 10,000 10,000 10,000 819 - 1,000 5474 Structures Repair & Maint 2,000 2,000 2,000 15,582 594 10,000 5475 Vehicle Repair & Maint 19,000 19,000 19,000 2,974 3,399 4,000 5476 Laundry 5,000 5,000 5,000 318,546 539,115 840,000 5479 Other Repair & Maint 1,000,000 1,000,000 1,000,000 8,874 500 15,000 5482 Tree Maintenance 15,000 15,000 15,000 4,816 2,947 8,000 5492 Registrations/Training 10,000 10,000 10,000 - - 250 5498 Permits/Fees 250 250 250 465,794 689,094 1,007,100 Total - Materials & Services 1,355,700 1,355,700 1,355,700 Department: 631 - Maintenance Division: 4211 - Street Maintenance 5,500 62,977 - 5649 Other Equipment - - - 5,500 62,977 - Total - Capital Outlay - - - 1,011,667 1,317,118 1,916,410 Division Total: 4211 - Street Maintenance 2,430,190 2,430,190 2,430,190 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 90 NOTE: Street Cleaning expenses for FY 2019-20 were added to Street Maintenance expenses above. FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 140 - Street Fund Department: 631 - Maintenance Division: 4261 - Street Cleaning Expenditures 925 493 1,000 5323 Fuel - - - - [PHONE REDACTED] Other Supplies - - - 70,022 80,711 125,000 5419 Other Professional Serv - - - 551 - 1,000 5471 Equipment Repair & Maint - - - 3,784 12,449 7,000 5475 Vehicle Repair & Maint - - - 75,282 94,318 134,500 Total - Materials & Services - - - 75,282 94,318 134,500 Division Total: 4261 - Street Cleaning - - - Division: 4299 - Street Admin 53,517 2,012 63,000 5411.001 Engineering Support to General Fund - - - 5,148 4,620 6,000 5414 Accounting/Auditing 7,000 7,000 7,000 - 18,965 - 5419 Other Professional Services - - - 9,947 14,469 14,800 5428 IT Support 21,620 21,620 21,620 4,039 4,161 4,250 5448 Internal Rent 4,460 4,460 4,460 - - 630 5451 Natural Gas 630 630 630 2,212 1,930 2,490 5453 Electricity 2,490 2,490 2,490 211,361 210,746 240,000 5456 Street Lighting 240,000 240,000 240,000 - 6,156 5,940 5461 Auto Insurance 8,540 8,540 8,540 - 7,236 5,440 5463 Property/Earthquake Insurance 7,610 7,610 7,610 24,622 38,599 45,620 5464 Workers' Comp 33,190 33,190 33,190 17,533 6,252 7,010 5465 General Liability Insur 10,170 10,170 10,170 1,165 6,225 2,880 5472 Buildings Repairs & Maint 2,880 2,880 2,880 200 2,952 4,000 5482 Tree Maintenance 4,000 4,000 4,000 - 675 15,000 5483 Sidewalks 15,000 15,000 15,000 329,744 324,998 417,060 Total - Materials & Services 357,590 357,590 357,590 329,744 324,998 417,060 Division Total: 4299 - Street Admin 357,590 357,590 357,590 Division: 9711 - Operating Transfer Out 66,721 101,364 1,563,800 5811.363 Transfer to Street/Storm Cap Const Fd 2,035,000 2,035,000 2,035,000 4,501 4,501 - 5811.568 Transfer to Info Services - - - 30,000 30,000 50,000 5811.591 Transfer to Equipment Replace 50,000 50,000 50,000 - - 9,900 5811.693 Transfer to Reserve for PERS 10,750 10,750 10,750 101,222 135,865 1,623,700 Total - Transfers Out 2,095,750 2,095,750 2,095,750 101,222 135,865 1,623,700 Division Total: 9711 - Operating Transfer Out 2,095,750 2,095,750 2,095,750 1,517,915 1,872,299 4,091,670 Department Total: 631 - Maintenance 4,883,530 4,883,530 4,883,530 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 91 NOTE: Garage expenses for FY 2019-20 were added to Street Maintenance expenses above. FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 140 - Street Fund Department: 661 - Garage Division: 1941 Garage Expenditures 53,121 55,566 51,470 5111 Regular Wages - - - 1,765 2,662 - 5121 Overtime - - - 27 23 20 5211 OR Workers' Benefit - - - 3,853 4,103 3,940 5212 Social Security - - - 17,937 18,396 15,990 5213 Med & Dent Ins - - - 8,418 10,470 9,270 5214 Retirement - - - 220 [PHONE REDACTED] Long Term Disability Ins - - - 48 48 260 5216 Unemployment Insurance - - - 82 84 80 5217 Life Insurance - - - 85,471 91,553 81,200 Total - Personnel Services - - - - - 200 5315 Computer Supplies - - - 177 22 300 5319 Office Supplies - - - 8,533 7,036 10,000 5322 Lubricants - - - 596 999 2,000 5323 Fuel - - - 205 400 1,000 5324 Clothing - - - 494 [PHONE REDACTED] Safety/Medical - - - 2,306 1,357 3,000 5329 Other Supplies - - - 8,958 6,151 9,000 5337 Tires/Parts - - - 4,923 6,845 5,000 5338 Tools - - - 62 - 500 5352 Protective Clothing - - - 40 45 1,500 5419 Other Professional Serv - - - 700 [PHONE REDACTED] Telephone/Data - - - 10,087 7,374 10,400 5428 IT Support - - - - 84 100 5432 Meals - - - - - 100 5433 Mileage - - - - - 100 5439 Travel - - - 4,832 3,833 6,000 5446 Software Licenses - - - - - 100 5454 Solid Waste Disposal - - - - [PHONE REDACTED] Auto Insurance - - - - 228 1,110 5463 Property/Earthquake Insurance - - - 5,877 3,492 3,520 5464 Workers' Comp - - - 3,146 1,260 1,500 5465 General Liability Insur - - - 560 789 2,000 5471 Equipment Repair & Maint - - - 221 449 1,000 5472 Buildings Repairs & Maint - - - 457 322 2,000 5475 Vehicle Repair & Maint - - - 928 707 1,000 5476 Laundry - - - 699 56 2,000 5492 Registrations/Training - - - 53,801 43,434 65,650 Total - Materials & Services - - - 139,272 134,987 146,850 Department Total: 661 - Garage - - - Department: 901 - Ending Fund Balance Program: 9971 - Equity - - 1,229,890 5921 Contingency 1,000,000 1,000,000 1,000,000 - - 1,010,000 5981.005 Reserve for Future Years 458,950 458,950 458,950 - - 2,239,890 Total - Contingencies and Unappropriated Balances 1,458,950 1,458,950 1,458,950 - - 2,239,890 Division Total: 9971 - Equity 1,458,950 1,458,950 1,458,950 - - 2,239,890 Department Total: 901 - Ending Fund Balance 1,458,950 1,458,950 1,458,950 1,657,187 2,007,286 6,478,410 Expenditures Total 6,342,480 6,342,480 6,342,480 3,905,803 4,270,684 - Fund Net Total: 140 - Street Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 92 GO Debt Service Fund – 250 Fund/Fund Number: GO Debt Service Fund – 250 Department Director: Sandra Montoya Description of purpose/function of department This fund records the payment of principal and interest on the City’s General Obligation bond originally issued for the construction of the Woodburn Police Facility in 2005. The bond was refinanced in FY 2017-18 to generate a $250,000 interest savings and shorten the debt maturity to 2024, one year earlier than the original debt. For a detailed listing of the debt outstanding and annual debt service of the City, see Debt Overview on page 154. Fund Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 250 - GO Debt Service Fund Department: 000 - Revenue Revenues 25,118 1,758 22,780 3081 Beginning Fund Balance 1,800 1,800 1,800 25,118 1,758 22,780 Total - Fund Balance 1,800 1,800 1,800 496,012 537,156 540,720 3111 Property Tax - Current 552,430 552,430 552,430 14,685 12,090 23,560 3112 Property Tax - Delinquent 10,000 10,000 10,000 510,697 549,246 564,280 Total - Taxes 562,430 562,430 562,430 2,509 4,041 6,170 3611 Interest from Investments 5,970 5,970 5,970 2,509 4,041 6,170 Total - Miscellaneous Revenue 5,970 5,970 5,970 - 3,749,000 - 3911 GO Bond Proceeds - - - - 3,749,000 - Total - Other Financing Sources - - - 538,324 4,304,045 593,230 Revenues Total 570,200 570,200 570,200 Department: 151 - Finance Division: 9111 - Debt Service Expenditures - 45,879 - 5499.999 Bond Issuance Costs - - - - 45,879 - Total - Materials & Services - - - 370,000 4,111,000 524,000 5711 Bond Principal, Police Refi 2017, Due 6/1/20 511,000 511,000 511,000 83,283 76,068 34,610 5721 Bond Interest, Police Refi 2017, Due 12/1/19 29,600 29,600 29,600 83,283 48,321 34,620 5721 Bond Interest, Police Refi 2017, Due 6/1/20 29,600 29,600 29,600 536,566 4,235,389 593,230 Total - Debt Service 570,200 570,200 570,200 536,566 4,281,268 593,230 Expenditures Total 570,200 570,200 570,200 1,758 22,777 - Fund Net Total: 250 - GO Debt Service Fund - - - Revenue Sources and Other Discussion This fund accounts for the debt service on the City’s 2017 General Obligation for Police Facility, which refinanced the 2005 GO Bonds. Property taxes and interest are the only sources of revenue. The amount of tax imposed for this fund is dependent on debt service levels and beginning fund balance. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 93 Utility Funds  Water Fund  Sewer Fund ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 94 Water Fund – 470 Fund/Fund Number: Water Fund – 470 Department/Department Number: Water — 611 Division/Division Number: Water – 6411, 6499 Department Director: Eric Liljequist Description of purpose/function of department The drinking water section provides administration, meter reading, operations and maintenance of the water treatment and distribution system. The section is responsible for all activities centered at the water treatment plants and throughout the water distribution system, and administers a Cross Connection Control and Backflow Prevention Program. The City’s water source is ground water from the Troutdale Aquifer. There are six active wells, which provide raw water to three water treatment plants for removal of iron, manganese, arsenic and radon. Secondary disinfection by the injection of chlorine into the water supply to form chloramines. Each of the treatment plants have ground level storage of treated water and there is one elevated storage tank near Cleveland Street for a total storage volume of 5.45 million gallons of water. There are approximately 100 miles of waterline of varying sizes and 1036 fire hydrants. One project nearing completion is the replacement of almost 7,116 water meters with automatic read meters. These meters are much more accurate and read automatically with a radio signal. Description of section, including number of personnel There are 10.5 FTE within this department, including a Public Works Operations Section Supervisor, operation and maintenance personnel and clerical administrative support. Description of FY 2018-19 accomplishments  Water Master Plan and Water Rate and SDC Study and WMCP  Provided water treatment, secondary disinfection, and distribution of the City water system, meeting all regulatory requirements  Substantially completed the replacement of existing water meters with automatic read meters  Provided to all water customers and the Oregon Health Authority the 2017 Water Quality Report  Flushed the distribution system and operated fire hydrants throughout the water system  Continued public education efforts through the River Rangers program and participated in Earth Day at the Oregon Gardens  Completed security and fire panel upgrades at the Water Shop and Well #7 Description of FY 2019-20 proposed focus/goals  Expansion of the new well and piping to Parr Road WTP  Continue expanding on the public education outreach efforts  Continue to provide high quality drinking water that meets all regulatory requirements  Water Conservation Plan and customer conservation kits.  Well #7 upgrades for emergency water supply role.  UCMR #4 testing for EPA ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 95 Performance Measures Measures FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Meet federal drinking water requirements (shown in the annual drinking water report for the prior year) Yes Yes Yes Number of meters read 85,392 85,420 85,450 Number of water tests 1,244 1,350 1,400 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Water Fund Revenues 2,071,768 2,127,569 2,307,270 Fund Balance 2,400,000 2,400,000 2,400,000 - 20,270 - Intergovernmental - - - 3,293,342 3,399,943 3,617,600 Charges for Goods and Services 3,982,000 3,982,000 3,982,000 84,658 98,410 100,570 Miscellaneous Revenue 123,000 123,000 123,000 5,449,768 5,646,192 6,025,440 Revenues Total 6,505,000 6,505,000 6,505,000 Expenditures 1,244,118 1,382,961 1,450,130 Personnel Services 1,584,930 1,584,930 1,584,930 889,030 923,879 1,182,700 Materials & Services 1,135,560 1,135,560 1,135,560 1,156,096 1,155,438 1,159,100 Debt Service 1,624,950 1,624,950 1,624,950 32,955 32,955 34,500 Transfers Out 65,850 65,850 65,850 - - 2,199,010 Contingencies and Reserve 2,093,710 2,093,710 2,093,710 3,322,199 3,495,233 6,025,440 Expenditures Total 6,505,000 6,505,000 6,505,000 2,127,569 2,150,958 - Revenue Over (Under) Expenditures - - - 10.0 10.0 10.0 Full-Time Equivalent (FTE) 10.5 10.5 10.5 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 156 for clarification. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 96 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 470 - Water Fund Department: 000 - Revenue Revenues 2,071,768 2,127,569 2,307,270 3081 Beginning Fund Balance 2,400,000 2,400,000 2,400,000 2,071,768 2,127,569 2,307,270 Total - Fund Balance 2,400,000 2,400,000 2,400,000 - 20,270 - 3341 State Grant - - - - 20,270 - Total - Intergovernmental - - - 3434 Water Revenue 3,180,954 3,275,944 3,500,400 3434.101 Water Sales Revenue 3,855,000 3,855,000 3,855,000 13,117 26,737 21,000 3434.102 New Services 30,000 30,000 30,000 20,635 19,650 20,000 3434.103 Re-connection Fees 20,000 20,000 20,000 4,515 4,270 4,000 3434.104 Vacations 4,000 4,000 4,000 940 1,045 1,000 3434.106 NSF Check Fee 1,000 1,000 1,000 905 2,405 1,200 3434.108 Bulk Water Sales 2,000 2,000 2,000 91 92 - 3434.111 Collections - - - 72,185 69,800 70,000 3434.112 Late Fees 70,000 70,000 70,000 3,293,342 3,399,943 3,617,600 Total - Charges for Goods and Services 3,982,000 3,982,000 3,982,000 22,231 39,618 46,570 3611 Interest from Investments 65,480 65,480 65,480 51,523 51,549 50,000 3625 Facilities Rent 50,000 50,000 50,000 3,505 2,413 - 3691 Sale of Surplus Property 2,000 2,000 2,000 7,399 4,830 4,000 3699 Other Miscellaneous Income 5,520 5,520 5,520 84,658 98,410 100,570 Total - Miscellaneous Revenue 123,000 123,000 123,000 5,449,768 5,646,192 6,025,440 Department Total: 000 - Revenue 6,505,000 6,505,000 6,505,000 5,449,768 5,646,192 6,025,440 Revenues Total 6,505,000 6,505,000 6,505,000 Revenue Sources and Other Discussion The Charges for Goods and Services amount of $3,982,000 includes fees collected for water provided to City residents and represent the major revenue source for the Water Fund. For a detailed listing of debt outstanding, and annual debt service of the City, please refer to Debt Overview on page 154. The Transfers Out amount of $65,850 includes the two transfers shown below  $50,000 to the Equipment Replacement Fund  $15,850 to PERS Reserve Fund for annual transfer of 1.0 percent of budgeted personnel services costs For a summary of all Transfers In and Transfers Out, see Budgeted Transfers on page 163. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 97 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 470 - Water Fund Department: 611 - Water Division: 6411 - Water Supply Expenditures 799,415 875,062 900,040 5111 Regular Wages 958,840 958,840 958,840 10,980 11,212 6,610 5112 Part-Time Wages 25,470 25,470 25,470 9,551 12,073 16,990 5121 Overtime 17,340 17,340 17,340 375 [PHONE REDACTED] OR Workers' Benefit 290 290 290 59,698 64,993 71,210 5212 Social Security 77,260 77,260 77,260 192,614 207,650 231,560 5213 Med & Dent Ins 226,640 226,640 226,640 166,403 206,077 213,650 5214 Retirement 274,070 274,070 274,070 3,199 3,375 3,520 5215 Long Term Disability Ins 2,660 2,660 2,660 689 752 4,600 5216 Unemployment Insurance 1,020 1,020 1,020 1,194 1,410 1,550 5217 Life Insurance 1,340 1,340 1,340 1,244,118 1,382,961 1,450,130 Total - Personnel Services 1,584,930 1,584,930 1,584,930 - - 500 5315 Computer Supplies 500 500 500 1,019 1,373 1,500 5319 Office Supplies 1,500 1,500 1,500 7,879 9,933 15,000 5323 Fuel 20,000 20,000 20,000 5,074 5,341 4,500 5324 Clothing 4,500 4,500 4,500 1,023 1,604 2,000 5326 Safety/Medical 3,000 3,000 3,000 55,699 72,505 70,000 5327 Chemicals 70,000 70,000 70,000 445 1,508 2,500 5328 Lab Supplies 2,500 2,500 2,500 1,133 1,406 1,300 5329 Other Supplies 2,900 2,900 2,900 2,688 3,805 3,000 5338 Tools 3,000 3,000 3,000 2,232 755 1,900 5339 Other Maintenance Supplies 1,900 1,900 1,900 6,240 15,783 14,000 5379 Water/Sewer Supplies 14,000 14,000 14,000 4,849 15,123 8,000 5379.001 Line Repair Supplies 12,000 12,000 12,000 1,596 4,941 17,000 5379.002 Customer Service 17,000 17,000 17,000 - 730 4,500 5379.003 Pump Supplies 4,500 4,500 4,500 13,641 20,491 10,000 5379.004 Meter Parts 10,000 10,000 10,000 1,002 1,944 2,500 5379.005 Protective Equipment 2,500 2,500 2,500 - 4,045 - 5417 HR/Other Employee Expenses - - - 15,334 6,516 10,000 5419 Other Professional Serv 16,000 16,000 16,000 6,467 21,871 15,000 5419.501 Testing/Lab 15,000 15,000 15,000 2,580 2,057 3,500 5419.707 Educ Outreach 3,500 3,500 3,500 10,413 10,319 10,000 5421 Telephone/Data 10,000 10,000 10,000 4 - 500 5422 Postage 500 500 500 3,166 3,300 1,500 5445 Work Equipment 1,500 1,500 1,500 8,841 9,006 10,000 5446 Software Licenses 10,000 10,000 10,000 1,656 - 5449 Other Leases - - - 2,811 2,128 2,800 5451 Natural Gas 2,800 2,800 2,800 214,039 225,094 213,200 5453 Electricity 213,200 213,200 213,200 - 262 1,300 5454 Solid Waste Disposal 1,300 1,300 1,300 21,170 11,067 9,300 5471 Equipment Repair & Maint 11,300 11,300 11,300 1,650 9,845 2,000 5472 Buildings Repairs & Maint 2,000 2,000 2,000 14,663 15,242 5,000 5475 Vehicle Repair & Maint 5,000 5,000 5,000 77,091 23,472 200,000 5479 Other Repair & Maint 220,000 220,000 220,000 2,425 2,025 1,900 5491 Dues & Subscriptions 1,900 1,900 1,900 2,765 4,636 2,500 5492 Registrations/Training 2,500 2,500 2,500 441 200 1,500 5498 Permits/Fees 1,500 1,500 1,500 488,380 509,983 648,200 Total - Materials & Services 687,800 687,800 687,800 1,732,498 1,892,944 2,098,330 Division Total: 6411 - Water Supply 2,272,730 2,272,730 2,272,730 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 98 NOTE: Water meter reading expenses for FY 2019-20 were added to Water Supply expenses above. FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Division: 6421 - Water Meter Reading 3,495 3,209 5,000 5323 Fuel - - - 2,746 2,213 2,100 5419 Other Professional Serv - - - 16,949 15,364 20,000 5422 Postage - - - - - 2,000 5471 Equipment Repair & Maint - - - 9,563 9,811 11,000 5493 Printing/Binding - - - 32,753 30,597 40,100 Total - Materials & Services - - - 32,753 30,597 40,100 Division Total: 6421 - Water Meter Reading - - - Division: 6499 - Water Administration - - 1,600 5329 Other Supplies - - - 23,505 20,494 21,850 5409.140 Garage Services 20,010 20,010 20,010 7,672 1,347 13,000 5411.001 Engineering Support to General Fund - - - 7,722 6,930 9,000 5414 Accounting/Auditing 5,000 5,000 5,000 6,534 25,513 15,000 5419 Other Professional Serv 15,000 15,000 15,000 - - - 5422 Postage 20,000 20,000 20,000 40,070 43,686 50,500 5428 IT Support 51,250 51,250 51,250 10,624 10,934 11,160 5448 Internal Rent 11,370 11,370 11,370 159,045 163,797 247,300 5450 General Right of Way Charge 205,300 205,300 205,300 1,718 - 7,000 5460 Property Tax Expense 7,000 7,000 7,000 - 6,418 6,280 5461 Auto Insurance 6,680 6,680 6,680 - 20,840 20,010 5463 Property/Earthquake Insurance 19,180 19,180 19,180 40,065 39,982 40,520 5464 Workers' Comp 32,090 32,090 32,090 40,059 12,489 14,650 5465 General Liability Insur 14,900 14,900 14,900 6,085 6,203 5,530 5472 Buildings Repairs & Maint 5,530 5,530 5,530 2,000 (1,234) 2,000 5481 Utility Assistance Program 2,000 2,000 2,000 - - - 5493 Printing/Binding 11,000 11,000 11,000 22,798 25,900 29,000 5500 Banking Fees & Charges 21,450 21,450 21,450 367,897 383,299 494,400 Total - Materials & Services 447,760 447,760 447,760 Principal, Series 2018 Bond due 12/1/19 1,422,000 1,422,000 1,422,000 Interest, Series 2018 Bond due 12/1/19 111,930 111,930 111,930 Interest, Series 2018 Bond due 6/1/20 91,020 91,020 91,020 313,591 325,789 343,130 5711 Principal, Series 2003 Water Due Dec 2016 - - - 206,864 215,573 224,650 5711 Principal, 2005 Oregon EDD, Due Dec 2016 - - - 206,863 215,573 224,650 5711 Principal, 2005 Safe Drinking Wtr, Due Dec 2016 - - - 242,854 229,997 216,310 5721 Interest, Series 2003 Water Due Dec 2016 - - - 92,962 84,253 75,180 5721 Interest, 2005 Oregon EDD, Due Dec 2016 - - - 92,962 84,253 75,180 5721 Interest, 2005 Safe Drinking Wtr, Due Dec 2016 - - - 1,156,096 1,155,438 1,159,100 Total - Debt Service 1,624,950 1,624,950 1,624,950 1,523,993 1,538,737 1,653,500 Division Total: 6499 - Water Administration 2,072,710 2,072,710 2,072,710 Division: 9711 - Operating Transfer Out 9,753 9,753 - 5811.568 Transfer to Info Services - - - 10,000 10,000 20,000 5811.591 Transfer to Equipment Replace 50,000 50,000 50,000 - - 14,500 5811.693 Transfer to Reserve for PERS 15,850 15,850 15,850 6,601 6,601 - 5841.376 Interfund Loan Transfer - - - 6,601 6,601 - 5841.466 Interfund Loan Transfer - - - 32,955 32,955 34,500 Total - Transfers Out 65,850 65,850 65,850 32,955 32,955 34,500 Division Total: 9711 - Operating Transfer Out 65,850 65,850 65,850 3,322,199 3,495,233 3,826,430 Department Total: 611 - Water 4,411,290 4,411,290 4,411,290 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 99 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 131,650 5921 Contingency 128,780 128,780 128,780 - - 1,313,360 5981.005 Reserve for Future Years 1,210,930 1,210,930 1,210,930 - - 754,000 5981.007 Reserve for Debt Service 754,000 754,000 754,000 - - 2,199,010 Total - Contingencies and Unappropriated Balances 2,093,710 2,093,710 2,093,710 - - 2,199,010 Division Total: 9971 - Equity 2,093,710 2,093,710 2,093,710 - - 2,199,010 Department Total: 901 - Ending Fund Balance 2,093,710 2,093,710 2,093,710 3,322,199 3,495,233 6,025,440 Expenditures Total 6,505,000 6,505,000 6,505,000 2,127,569 2,150,958 - Fund Net Total: 470 - Water Fund - - - Centennial Well and National Way Water Treatment Plant ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 100 Sewer Fund – 472 Fund/Fund Number: Sewer Fund – 472 Department/Department Number: Sewer – 621 Division/Division Number: Sewer – 6511, 6521,6599, 6611 Department Director: Eric Liljequist Description of purpose/function of department The Sewer Fund consists of the administration, operations and maintenance of the Wastewater Treatment Plant (WWTP), the collection systems for both sanitary sewer and storm water, regional detention facilities and conveyance systems of Mill Creek, Senecal Creek and numerous tributaries. Functions include the plant operations, natural treatment processes, reuse operations, biosolids operations, maintenance and operation of remote eight pump stations, pre-treatment program and laboratory services. The collection system functions include cleaning and maintenance of 87 miles of sanitary sewer pipes and 59 miles of storm sewer pipes and 1,400 manholes, reduction of infiltration/inflow practices as required by Department of Environmental Quality (DEQ) and storm water activities. Description of section, including number of personnel There are 15 FTE within this department, including a Wastewater Treatment Plant Supervisor who is responsible for the overall operation of the WWTP, operation and maintenance personnel and clerical administrative support. Description of FY 2018-19 accomplishments  Continued on-going maintenance activities  Continued efforts on permit renewal and compliance document submittals  Updated site security to eliminate unauthorized personnel Description of FY 2019-20 proposed focus/goals  Continue dating pretreatment documents; Enforcement Response Guide and, Local Limits  Develop plans for poplar and bio-solids expansion to the undeveloped WWTP property  Evaluate ongoing maintenance related issues; digester cleaning, SCADA replacement and oxygen delivery axillary equipment Performance Measures Measures FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Video inspect city sewer collection system, miles 15 15 11 High pressure clean city collection system, miles 16 18 11 Clean storm water system, lineal feet 43,500 50,000 60,000 Million gallons of wastewater treated daily 3.0 3.3 3.3 Lab tests performed weekly (or annually) 25 Weekly 35 Weekly 40 Weekly ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 101 Revenue Sources and Other Discussion Charges for Goods and Services represent the major revenue source for the Sewer Fund and are fees collected for sewer services provided to City residents. For a detailed listing of the debt outstanding, and annual debt service of the City, please refer to Debt Overview on page 154. A reserve for debt service $2,892,724 must also be maintained in relation to the debt service. The Transfers Out amount of $1,046,200 includes:  $50,000 to the Equipment Replacement Fund  $90,000 to the Street Fund for street sweeping costs  $883,190 to Sewer Cap Const Fund for projects not fully funded by the bond proceeds. The bond requires Sewer Fund to contribute 11.0 percent of capital project costs, which include: o Pump Station Upgrades (CDSW1414) $24,750 o Mill Creek Pump Station Phase 1 (CDSW1413) $22,000 o WWTP Phase 2A Upgrades (CISW1052) $198,000 o Sanitary Sewer Collection System Piping replacement (CDSW1488) $27,500 o I-5 Pump Station upsizing (CDSW1547) $46,970 o I-5 Force Main project (CDSW1547) $273,745 o Sanitary Sewer – Boones Crossing (CDSW1513) $5,225 In addition, projects not funded by bond proceeds: o Santiam Lift Station Abandonment (CDSW1512) $235,000 o Digester – Brick Veneer Repair (CISW1544) $50,000  $23,010 to PERS Reserve Fund for annual transfer of 1.0 percent of budgeted personnel services costs For a summary of all Transfers In and Transfers Out, see Budgeted Transfers on page 163. Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 472 - Sewer Fund Department: 000 - Revenue Revenues 6,840,998 8,048,526 8,095,130 3081 Beginning Fund Balance 8,989,000 8,989,000 8,989,000 6,840,998 8,048,526 8,095,130 Total - Fund Balance 8,989,000 8,989,000 8,989,000 - 20,270 - 3341 State Grant - - - - 20,270 - Total - Intergovernmental - - - 72,185 69,800 70,000 3434.112 Late Fees 70,000 70,000 70,000 7,915,321 7,956,548 8,181,000 3435.101 Sewer System Revenue 8,200,000 8,200,000 8,200,000 104,157 114,686 90,000 3435.103 Septage Dumping 100,000 100,000 100,000 91 93 - 3435.111 Collections - - - 8,091,754 8,141,127 8,341,000 Total - Charges for Goods and Services 8,370,000 8,370,000 8,370,000 79,719 140,630 180,000 3611 Interest from Investments 271,730 271,730 271,730 - 1,200 - 3691 Sale of Surplus Property - - - - 7,000 - 3694 Gain/Loss on Sale - - - 27,214 7 2,000 3699 Other Miscellaneous Income 3,270 3,270 3,270 106,933 148,837 182,000 Total - Miscellaneous Revenue 275,000 275,000 275,000 15,039,685 16,358,760 16,618,130 Department Total: 000 - Revenue 17,634,000 17,634,000 17,634,000 15,039,685 16,358,760 16,618,130 Revenues Total 17,634,000 17,634,000 17,634,000 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 102 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 472 - Sewer Fund Department: 621 - Sewer Division: 6511 - WWTP Operation Expenditures 894,453 897,662 1,168,630 5111 Regular Wages 1,168,220 1,168,220 1,168,220 10,980 10,984 6,610 5112 Part-Time Wages 20,720 20,720 20,720 13,051 11,006 26,860 5121 Overtime 28,490 28,490 28,490 396 [PHONE REDACTED] OR Workers' Benefit 370 370 370 66,758 66,835 92,310 5212 Social Security 93,470 93,470 93,470 195,356 198,228 281,140 5213 Med & Dent Ins 279,880 279,880 279,880 193,616 226,196 292,070 5214 Retirement 364,270 364,270 364,270 3,515 3,551 4,660 5215 Long Term Disability Ins 3,280 3,280 3,280 772 759 5,250 5216 Unemployment Insurance 1,230 1,230 1,230 1,308 1,476 2,150 5217 Life Insurance 1,710 1,710 1,710 1,380,205 1,417,044 1,880,210 Total - Personnel Services 1,961,640 1,961,640 1,961,640 - 66 1,000 5315 Computer Supplies 1,000 1,000 1,000 1,521 3,217 2,000 5319 Office Supplies 2,000 2,000 2,000 1,141 2,184 1,200 5322 Lubricants 1,200 1,200 1,200 11,644 9,921 14,000 5323 Fuel 14,000 14,000 14,000 1,175 75 4,000 5324 Clothing 4,000 4,000 4,000 3,393 4,342 7,000 5326 Safety/Medical 7,000 7,000 7,000 4,531 4,463 16,000 5327 Chemicals 10,000 10,000 10,000 14,408 14,681 18,000 5328 Lab Supplies 18,000 18,000 18,000 1,634 2,738 2,000 5329 Other Supplies 2,000 2,000 2,000 17,972 16,797 10,000 5335 Electrical Supplies 14,500 14,500 14,500 8,267 7,608 11,000 5336 HVAC 11,000 11,000 11,000 321 60 1,000 5338 Tools 2,000 2,000 2,000 - 1,310 2,000 5352 Protective Clothing 2,000 2,000 2,000 7,618 5,477 12,000 5384 Trees 12,000 12,000 12,000 - - 5,000 5411 Engineering & Architect 5,000 5,000 5,000 27,315 29,927 36,000 5419 Other Professional Serv 33,500 33,500 33,500 13,452 13,971 16,000 5421 Telephone/Data 16,000 16,000 16,000 1,371 [PHONE REDACTED] Postage 800 800 800 2,388 2,570 5,000 5429 Other Communication Serv 5,000 5,000 5,000 51 - 100 5432 Meals 100 100 100 11 [PHONE REDACTED] Mileage 200 200 200 - [PHONE REDACTED] Travel 500 500 500 2,495 2,531 2,000 5443 Office Equipment 2,000 2,000 2,000 2,166 2,331 6,000 5446 Software Licenses 6,000 6,000 6,000 44,655 41,618 30,000 5451 Natural Gas 30,000 30,000 30,000 346,439 356,134 336,000 5453 Electricity 336,000 336,000 336,000 - - 9,500 5454 Solid Waste Disposal 9,500 9,500 9,500 124,200 166,817 87,000 5471 Equipment Repair & Maint 89,500 89,500 89,500 8,285 16,560 7,000 5472 Buildings Repairs & Maint 10,000 10,000 10,000 19,599 7,526 10,000 5475 Vehicle Repair & Maint 10,000 10,000 10,000 19,429 18,753 21,500 5476 Laundry 19,000 19,000 19,000 1,274 - 5,000 5477 Instrumentation & Calibra 5,000 5,000 5,000 123,029 151,728 550,000 5479 Other Repair & Maint 550,000 550,000 550,000 4,378 3,827 5,000 5492 Registrations/Training 5,000 5,000 5,000 812 - - 5493 Printing/Binding - - - 22,069 21,809 26,000 5498 Permits/Fees 26,000 26,000 26,000 837,043 909,639 1,259,800 Total - Materials & Services 1,259,800 1,259,800 1,259,800 - 8,026 - 5648 Systems/Control Equip - - - - 8,026 - Total - Capital Outlay - - - 2,217,248 2,334,709 3,140,010 Division Total: 6511 - WWTP Operations 3,221,440 3,221,440 3,221,440 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 103 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 472 - Sewer Fund Department: 621 - Sewer Division: 6599 - Sewer Administration Expenditures 22,621 15,165 27,090 5409.140 Garage Services 20,610 20,610 20,610 13,553 8,567 31,000 5411.001 Engineering Support to General Fund - - - 7,722 6,930 9,000 5414 Accounting/Auditing 16,500 16,500 16,500 5,246 21,184 3,500 5419 Other Professional Serv 3,500 3,500 3,500 12,105 12,413 9,400 5419.003 US Gauging Station Fees 9,400 9,400 9,400 12,887 14,630 20,000 5422 Postage 20,000 20,000 20,000 53,473 54,678 59,600 5428 IT Support 68,470 68,470 68,470 19,693 20,268 20,690 5448 Internal Rent 21,200 21,200 21,200 8,574 - 9,000 5449 Other Leases 9,000 9,000 9,000 395,760 394,549 528,400 5450 General Right of Way Charge 432,200 432,200 432,200 - 8,590 8,940 5461 Auto Insurance 7,210 7,210 7,210 - 33,124 32,850 5463 Property/Earthquake Insurance 33,710 33,710 33,710 63,145 65,902 62,900 5464 Workers' Comp 44,480 44,480 44,480 58,416 19,254 18,640 5465 General Liability Insur 17,500 17,500 17,500 297 - 400 5472 Buildings Repairs & Maint 400 400 400 3,000 (1,851) 3,000 5481 Utility Assistance Program 3,000 3,000 3,000 8,542 9,007 10,000 5493 Printing/Binding 10,000 10,000 10,000 24,389 27,584 29,000 5500 Banking Fees & Charges 23,550 23,550 23,550 709,423 709,995 883,410 Total - Materials & Services 740,730 740,730 740,730 2,715,000 3,165,000 3,615,000 5711 Bond Principal, Rev Series 2011A, Due Feb 2020 1,800,000 1,800,000 1,800,000 - - 5711 Bond Principal, Rev Series 2011B, Due Feb 2020 1,669,600 1,669,600 1,669,600 409,406 362,281 314,810 5721 Bond Interest, Rev Series 2011A, Due Aug 2019 224,500 224,500 224,500 409,407 362,281 314,810 5721 Bond Interest, Rev Series 2011A, Due Feb 2020 224,500 224,500 224,500 - - - 5721 Bond Interest, Rev Series 2011B, Due Feb 2020 550,400 550,400 550,400 3,533,813 3,889,562 4,244,620 Total - Debt Service 4,469,000 4,469,000 4,469,000 4,243,236 4,599,557 5,128,030 Division Total: 6599 - Sewer Administration 5,209,730 5,209,730 5,209,730 Division: 9711 - Operating Transfer Out 90,000 90,000 90,000 5811.140 Transfer to Street 90,000 90,000 90,000 78,607 417,459 844,440 5811.465 Transfer to Sewer Cap Const 883,190 883,190 883,190 13,504 13,504 - 5811.568 Transfer to Info Services - - - 30,000 30,000 50,000 5811.591 Transfer to Equipment Replace 50,000 50,000 50,000 - - 21,970 5811.693 Transfer to Reserve for PERS 23,010 23,010 23,010 6,601 6,601 - 5841.376 Interfund Loan Transfer - - - 6,601 6,601 - 5841.466 Interfund Loan Transfer - - - 225,313 564,165 1,006,410 Total - Transfers Out 1,046,200 1,046,200 1,046,200 6,685,797 7,498,431 9,274,450 Department Total: 621 - Sewer 9,477,370 9,477,370 9,477,370 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 104 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 472 - Sewer Fund Department: 631 - Maintenance Division: 6521 - Sewer Line Maint Expenditures 89,040 92,825 116,980 5111 Regular Wages 103,530 103,530 103,530 2,622 2,433 - 5121 Overtime - - - 52 44 50 5211 OR Workers' Benefit 40 40 40 6,694 6,940 8,940 5212 Social Security 7,920 7,920 7,920 18,559 18,711 28,830 5213 Med & Dent Ins 24,040 24,040 24,040 14,075 17,128 21,050 5214 Retirement 23,290 23,290 23,290 367 [PHONE REDACTED] Long Term Disability Ins 310 310 310 83 82 590 5216 Unemployment Insurance 110 110 110 137 [PHONE REDACTED] Life Insurance 170 170 170 131,629 138,665 177,070 Total - Personnel Services 159,410 159,410 159,410 210 [PHONE REDACTED] Office Supplies 400 400 400 - - 300 5321 Cleaning Supplies 300 300 300 800 929 10,000 5323 Fuel 10,000 10,000 10,000 - - 1,000 5324 Clothing 1,000 1,000 1,000 632 629 2,000 5326 Safety/Medical 2,000 2,000 2,000 4,721 4,717 5,250 5329 Other Supplies 5,000 5,000 5,000 609 [PHONE REDACTED] Tools 2,050 2,050 2,050 500 - 1,900 5352 Protective Clothing 1,400 1,400 1,400 14,184 9,895 20,000 5409.140 Garage Services 8,000 8,000 8,000 361 [PHONE REDACTED] Other Professional Serv 900 900 900 574 570 1,800 5421 Telephone/Data 1,800 1,800 1,800 - - 500 5445 Work Equipment 500 500 500 6,131 4,481 9,200 5446 Software Licenses 9,200 9,200 9,200 5,021 7,541 8,700 5471 Equipment Repair & Maint 8,700 8,700 8,700 3,541 1,595 2,500 5475 Vehicle Repair & Maint 3,000 3,000 3,000 1,546 1,642 3,000 5476 Laundry 2,000 2,000 2,000 1,055 40,948 50,000 5479 Other Repair & Maint 50,000 50,000 50,000 972 1,978 1,500 5492 Registrations/Training 1,500 1,500 1,500 40,857 76,049 119,750 Total - Materials & Services 107,750 107,750 107,750 - 33,886 5649 Other Equipment - - - - 33,886 - Total - Capital Outlay - - - 172,486 248,600 296,820 Division Total: 6521 - Sewer Line Maint 267,160 267,160 267,160 172,486 248,600 296,820 Department Total: 631 - Maintenance 267,160 267,160 267,160 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 156 for clarification. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 105 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 472 - Sewer Fund Department: 641 - Surface Water/Collections Division: 6611 - Surface Water Collection Expenditures 71,529 71,902 87,140 5111 Regular Wages 70,160 70,160 70,160 1,097 1,003 - 5121 Overtime - - - 40 34 40 5211 OR Workers' Benefit 30 30 30 5,125 5,134 6,670 5212 Social Security 5,380 5,380 5,380 19,506 19,459 28,810 5213 Med & Dent Ins 20,320 20,320 20,320 12,829 14,624 15,870 5214 Retirement 16,000 16,000 16,000 293 [PHONE REDACTED] Long Term Disability Ins 230 230 230 64 62 440 5216 Unemployment Insurance 70 70 70 109 [PHONE REDACTED] Life Insurance 130 130 130 110,592 112,616 139,460 Total - Personnel Services 112,320 112,320 112,320 - - 4,000 5323 Fuel 4,000 4,000 4,000 - - 1,200 5326 Safety/Medical 1,200 1,200 1,200 1,405 2,210 2,500 5329 Other Supplies 2,500 2,500 2,500 441 - 500 5338 Tools 1,000 1,000 1,000 - 216 1,500 5352 Protective Clothing 1,000 1,000 1,000 364 431 1,200 5419 Other Professional Serv 1,200 1,200 1,200 574 570 1,500 5421 Telephone/Data 1,500 1,500 1,500 16,859 18,366 28,900 5428 IT Support 21,110 21,110 21,110 - - 600 5454 Solid Waste Disposal 600 600 600 1,000 2,281 3,000 5471 Equipment Repair & Maint 3,000 3,000 3,000 1,225 - 1,790 5475 Vehicle Repair & Maint 2,300 2,300 2,300 - - 1,000 5476 Laundry 500 500 500 416 526 1,500 5492 Registrations/Training 1,500 1,500 1,500 22,284 24,600 49,190 Total - Materials & Services 41,410 41,410 41,410 - 18,343 - 5649 Other Equipment - - - - 18,343 - Total - Capital Outlay - - - 132,876 155,559 188,650 Division Total: 6611 - Surface Water Collection 153,730 153,730 153,730 132,876 155,559 188,650 Department Total: 641 - Surface Water/Collections 153,730 153,730 153,730 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 225,500 5921 Contingency 798,660 798,660 798,660 - - 3,739,980 5981.005 Reserve for Future Years 3,937,080 3,937,080 3,937,080 - - 2,892,730 5981.007 Reserve for Debt Service 3,000,000 3,000,000 3,000,000 - - 6,858,210 Total - Contingencies and Unappropriated Balances 7,735,740 7,735,740 7,735,740 - - 6,858,210 Division Total: 9971 - Equity 7,735,740 7,735,740 7,735,740 - - 6,858,210 Department Total: 901 - Ending Fund Balance 7,735,740 7,735,740 7,735,740 6,991,159 7,902,590 16,618,130 Expenditures Total 17,634,000 17,634,000 17,634,000 8,048,526 8,456,170 - Fund Net Total: 472 Sewer Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 106 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 107 Capital Construction Funds  General Cap Const Fund  Street & Storm Cap Const Fund  Sewer Cap Const Fund  Water Cap Const Fund ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 108 General Cap Const Fund – 358 Fund/Fund Number: General Cap Const Fund – 358 Department/Department Number: City Administrator—121 Division/Division Number: Construction – 9531 Department Director: Jim Row Purpose of Fund The General Cap Const Fund is for General Fund capital projects, for which no dedicated funding source exists. No personnel costs are associated with this fund. Capital Repairs in General Cap Construction Fund (358): After multiple years of deferred maintenance, City Hall is currently under major renovation including office remodels, chamber remodel, HVAC upgrades and new roof. The new Community Center will begin design work in FY 2019-20. The new center will be located near the Aquatic Center on Oak Street. Recreation acquired a grant to install a new playground structure in Library Park. Construction will be done during the summer of 2019. Description of FY 2018-19 projects  New Playground equipment at Library Park – finish in FY 2019-20  City Hall remodel project will be substantially complete by August 2019 Description of FY 2019-20 projects Project Name Project Number Amount First Year Budgeted Library Square Playground CEGF1556 $22,000 FY 2019-20 Police Radio Channel System Upgrade CEGF1554 $158,710 FY 2018-19 Community Center Design CBGF1534 $1,285,310 FY 2019-20 City Hall Building Renovation CBGF1556 $1,000,000 FY 2018-19 TOTAL $2,466,020 See Capital Construction Projects beginning on page 164 for information on all budgeted capital projects. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 109 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 358 - General Cap Const Fund Department: 000 - Revenue Revenues - - - 3081 Beginning Fund Balance 2,466,020 2,466,020 2,466,020 - - - Total - Fund Balance 2,466,020 2,466,020 2,466,020 130,588 18,235 1,000,000 3341 State Grants - - - - - 65,000 3351 Grants - - - 130,588 18,235 1,065,000 Total - Intergovernmental - - - - - 1,900,000 3918 Loan Proceeds - - 1,900,000 Total - Other Financing Sources - - - - 449,795 2,287,310 3971.001 Transfer From General Fund 69,690 1,271 - 3971.364 Transfer From Parks SDC - - - - - 28,400 3971.691 Transfer from Museum Endowment - - - 69,690 451,066 2,315,710 Total - Transfers In - - - 200,278 469,301 5,280,710 Revenues Total 2,466,020 2,466,020 2,466,020 Department: 121 - Administration Division: 9531 - Construction Expenditures - 467,460 5,187,310 5629 Buildings 2,285,310 2,285,310 2,285,310 200,278 1,841 93,400 5637 Parks 22,000 22,000 22,000 - - - 5639 Other Improvements 158,710 158,710 158,710 200,278 469,301 5,280,710 Total - Capital Outlay 2,466,020 2,466,020 2,466,020 200,278 469,301 5,280,710 Expenditures Total 2,466,020 2,466,020 2,466,020 - - - Fund Net Total: 358 - General Cap Const Fund - - - Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund are project specific, as funding allows. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 110 Street & Storm Cap Const Fund – 363 Fund/Fund Number: Street & Storm Cap Const Fund – 363 Department/Department Number: Maintenance – 631 Division/Division Number: Construction – 9531 Department Director: Eric Liljequist Purpose of fund The purpose of this fund is for tracking street capital improvement projects, which include sidewalks and streets or storm projects. No personnel service costs associated with this fund. Description of FY 2018-19 projects  Continue to work on ADA intersection improvements at various locations around the city. Description of FY 2019-20 projects Project Name Project Number Amount First Year Budgeted West Hayes Street Improvement – Settlemier to Cascade CIST1486 $2,900,000 FY 2016-17 Safety Sidewalk & ADA Construction CIST1165 $75,000 FY 2018-19 Hardcastle Avenue/Railroad Crossing Improvement CIST1443 $2,100,000 FY 2015-16 Fourth Street Storm rehabilitation CDST1471 $200,000 FY 2017-18 See Capital Construction Projects beginning on page 164 for more information on all budgeted capital projects. Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund would be project specific transfers, which will only be made as work is completed. Intergovernmental revenue from the ODOT Fund Exchange program for $1,600,000 is for West Hayes Street improvement and Hardcastle – UPRR Crossing project. Transfers In of $3,675,000 represents funding for Capital Outlay projects:  Transfer from Street SDC Fund 376 of $1,500,000 is for West Hayes Improvement (CIST1486 and Hardcastle/Railroad crossing realignment (CIST1443)  Transfer of S140,000 for Fourth Street Storm project (CDST1471) and West Hayes Street improvement (CIST1486)  Transfer from Street Fund 140 of $2,035,000 is to cover the balance of the total Capital Outlay. For a summary of all Transfers In and Transfer Out, see Budgeted Transfers on page 163. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 111 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 363 - Street & Storm Cap Const Fund Department: 000 - Revenue Revenues 12,204 1 - 3081 Beginning Fund Balance - - - 12,204 1 - Total - Fund Balance - - - - - 500,000 3333.001 DoT Fund Exchange 1,600,000 1,600,000 1,600,000 - - 500,000 Total - Intergovermental 1,600,000 1,600,000 1,600,000 (41) (68) - 3611 Interest from Investments - - - (41) (68) - Total - Miscellaneous Revenue - - - 66,721 101,363 1,563,800 3971.14 Transfer From Street 2,035,000 2,035,000 2,035,000 - - 2,200,000 3971.376 Transfer From Street SDC 1,500,000 1,500,000 1,500,000 - - 140,000 3971.377 Transfer From Storm SDC 140,000 140,000 140,000 66,721 101,363 3,903,800 Total - Transfers In 3,675,000 3,675,000 3,675,000 78,884 101,296 4,403,800 Revenues Total 5,275,000 5,275,000 5,275,000 Department: 631 - Maintenance Division: 9531 - Construction Expenditures 72,549 99,357 4,125,000 5631 Streets/Alleys/Sidewalks 5,075,000 5,075,000 5,075,000 6,334 1,939 278,800 5636 Storm Drains 200,000 200,000 200,000 78,883 101,296 4,403,800 Total - Capital Outlay 5,275,000 5,275,000 5,275,000 78,883 101,296 4,403,800 Expenditures Total 5,275,000 5,275,000 5,275,000 1 - - Fund Net Total: 363 - Street & Storm Cap Const Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 112 Sewer Cap Const Fund – 465 Fund/Fund Number: Sewer Cap Const Fund — 465 Department/Department Number: Sewer – 621 Division/Division Number: Construction – 9531 Department Director: Eric Liljequist Purpose of fund The purpose of this fund is for major capital improvements to the City’s Wastewater Treatment Plant (WWTP) and sewer collection systems. No personnel costs associated with this fund. This fund holds the remaining proceeds of the 2011 Sewer bonds. Description of FY 2018-19 projects  West Hayes Sanitary Sewer project was completed Description of FY 2019-20 projects Project Name Project Number Amount First Year Budgeted Pump Station Upgrades CDSW1414 $225,000 FY 2013-14 Mill Creek Pump Station – Phase 1 CDSW1413 $200,000 FY 2013-14 WWTP Phase 2A Upgrades CISW1052 $2,400,000 FY 2011-12 Sanitary Sewer collection system piping replacement CDSW1488 $250,000 FY 2018-19 Digester – Brick Veneer repair CISW1544 $50,000 FY 2018-19 South Brown Street Pump Stations CDSW1513 127,500 FY 2018-19 I-5 Pump Station upsizing CDSW1547 $1,250,000 FY 2018-19 Santiam Lift Station Abandonment CDSW1512 $235,000 FY 2019-20 I-5 Force Main project CDSW1547 $3,093,000 FY 2019-20 See Capital Construction Projects beginning on page 164 for information on all budgeted capital projects. In 2007, the City entered a Mutual Order Agreement (MAO) with the Department of Environmental Quality (DEQ), which established an implementation framework, interim effluent limitations and schedule for completing improvements to wastewater facility for compliance with wintertime ammonia limits and temperature total maximum daily load (TMDL). The temperature TMDL per the MAO was to be based on the findings of a separate water quality analysis that was currently being conducted by DEQ for the Molalla-Pudding River sub basin. The Molalla-Pudding River sub basin TMDL was issued by DEQ December 2008 and was subsequently approved by the U.S. Environmental Protection Agency (EPA). An evaluations report was submitted to DEQ in April 2009, which provided the framework, implementation schedule and identified the required improvements needed to meet compliance with the established limits. To fund the needed future wastewater treatment plant compliance upgrades the City sold Wastewater Revenue and Refunding Bonds in November 2011. Based on the evaluation report approved by DEQ, final design plans were prepared and submitted to DEQ January 2012 to meet the compliance deadline of the MAO. In August 2013, EPA provided notice to DEQ, disapproving of Oregon Water Quality Standards, Natural Conditions Criteria for Temperature and Statewide Narrative Conditions Criteria in general. Pudding River TMDL for temperature was established in 2008 using natural criteria and could no longer be used for permitting. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 113 Staff has been working with DEQ to update the current MAO to reflect the changes, limits and timeline influenced by the court’s decision. However, until a water quality standard is established for the Pudding River, the City’s National Pollutant Discharge Elimination System (NPDES) permit will not be renewed, nor can the City move forward with upgrades at the WWTP as related to temperature compliance. Currently an outcome and timeline for DEQ in resolving temperature limits for water bodies that cannot meet numeric criteria is not known. Though the City has issued approximately $43.0 million in bonds for the project, many portions of the project are stalled until a decision is made. This brings uncertainty for the Sewer Cap Const Fund and the Sewer Fund because projects costs will be more than estimated due to the multi-year delay. Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 465 - Sewer Cap Const Fund Department: 000 - Revenue Revenues 12,437,585 12,277,296 11,673,120 3081 Beginning Fund Balance 11,800,520 11,800,520 11,800,520 12,437,585 12,277,296 11,673,120 Total - Fund Balance 11,800,520 11,800,520 11,800,520 133,907 198,473 269,660 3611 Interest from Investments 354,250 354,250 354,250 133,907 198,473 269,660 Total - Miscellaneous Revenue 354,250 354,250 354,250 78,607 417,459 844,440 3971.472 Transfer From Sewer 883,190 883,190 883,190 - - 903,410 3971.475 Transfer From Sewer SDC 2,107,410 2,107,410 2,107,410 78,607 417,459 1,747,850 Total - Transfers In 2,990,600 2,990,600 2,990,600 12,650,099 12,893,228 13,690,630 Revenues Total 15,145,370 15,145,370 15,145,370 Department: 621 - Sewer Division: 9531 - Construction Expenditures 372,803 1,168,242 3,847,000 5635 Sewer 7,830,500 7,830,500 7,830,500 372,803 1,168,242 3,847,000 Total - Capital Outlay 7,830,500 7,830,500 7,830,500 - - 9,843,630 5981.005 Reserve for Future Years 7,314,870 7,314,870 7,314,870 - - 9,843,630 Total - Contingencies and Unappropriated Balances 7,314,870 7,314,870 7,314,870 372,803 1,168,242 13,690,630 Expenditures Total 15,145,370 15,145,370 15,145,370 12,277,296 11,724,986 - Fund Net Total: 465 - Sewer Cap Const Fund - - - Revenue Sources and Other Discussion The Transfers In of $2,990,600 is for projects not fully funded by sewer bond proceeds held in this fund:  Transfer of $2,107,410 from the Sewer SDC Fund for South Brown Street Pump Station, WWTP Phase 2A Upgrades, I-5 Pump Station upsizing and I-5 Force Main Project  Transfer of $883,190 from the Sewer Fund for sewer improvements not fully funded by the bond proceeds For a summary of all Transfers In and Transfer Out, see Budgeted Transfers on page 163. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 114 Water Cap Const Fund – 466 Fund/Fund Number: Water Cap Const Fund — 465 Department/Department Number: Water – 611 Division/Division Number: Construction – 9531 Department Director: Eric Liljequist Purpose of fund The purpose of this fund is for major capital improvements to the City’s water treatment plants and drinking water distribution system. No personnel costs associated with this fund. Description of FY 2018-19 projects  Water Rate Study was completed Description of FY 2019-20 projects Project Name Project Number Amount First Year Budgeted Hwy 214: Astor Way to 1210 Newberg Hwy. waterline loop CDWA1518 $134,560 FY 2017-18 Well Rehabilitation CDWA1550 $30,000 FY 2018-19 Water Rights Implementation AAWA1442 $25,000 FY 2018-19 Fire flow improvements CDWA1551 $336,800 FY 2018-19 Repaint Elevated Storage CIWA1545 $500,000 FY 2018-19 Parr Road Treatment Plant – New Well & raw waterline CDWA1546 $1,550,000 FY 2018-19 Rehab Capacity Improvements – existing distribution system CDWA1552 $210,000 FY 2018-19 See Capital Construction Projects beginning on page 164 for information on all budgeted capital projects. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 115 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 466 Water Cap Const Fund Department: 000 - Revenue Revenues 2,036,017 1,860,281 1,880,730 3081 Beginning Fund Balance 1,828,730 1,828,730 1,828,730 2,036,017 1,860,281 1,880,730 Total - Fund Balance 1,828,730 1,828,730 1,828,730 21,640 31,390 43,820 3611 Interest from Investments 55,130 55,130 55,130 21,640 31,390 43,820 Total - Miscellaneous Revenue 55,130 55,130 55,130 - - 902,500 3971.474 Transfer from Water SDC 902,500 902,500 902,500 39,544 39,544 - 3972 Interfund Loan Transfer - - - 39,544 39,544 902,500 Total - Transfers In 902,500 902,500 902,500 2,097,201 1,931,215 2,827,050 Revenue Totals 2,786,360 2,786,360 2,786,360 Department: 611 - Water Division: 9531 - Construction Expenditures - 35,884 - 5419 Other Professional Services - - - - 35,884 - Total - Materials & Services - - - 236,920 6,138 2,827,050 5634 Water - Capital 2,786,360 2,786,360 2,786,360 236,920 6,138 2,827,050 Total - Capital Outlay 2,786,360 2,786,360 2,786,360 236,920 42,022 2,827,050 Expenditures Total 2,786,360 2,786,360 2,786,360 1,860,281 1,889,193 - Fund Net Total: 466 - Water Cap Const Fund - - - Revenue Sources and Other Discussion As this is a capital construction fund, dedicated to project tracking, this fund does not have an independent revenue source. Revenues for this fund would be project specific transfers and interest from the fund cash balance. Transfers In of $902,500 from Water SDC Fund is for capacity improvements for Parr Road Treatment plant and rehab capacity improvements in the existing distribution system. For a summary of all Transfers In and Transfers Out, see Budgeted Transfers on page 163. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 116 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 117 Special Revenue Funds  Building Inspection Fund  Asset Forfeiture  Housing Rehabilitation Fund  Special Assessment Fund  Parks SDC Fund  Street SDC Fund  Storm SDC Fund  Water SDC Fund  Sewer SDC Fund ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 118 Building Inspection Fund – 123 Fund/Fund Number: Building Inspection Fund — 123 Department/Department Number: Building — 521 Division/Division Number: Building Inspection – 2241 Department Director: Chris Kerr Description of the major functions the Building Division provides The Building Division provides coordination and direction of the plan review, permitting, and inspection services to the community. The division directs, monitors and controls an effective plan review and permitting and inspection program. This includes calculating permit and plan review fees, administering the construction excise tax for the Woodburn School District, preparing reports for the City Council, required quarterly reports, and program review for the State of Oregon. Description of department, including number of personnel The division consists of a full-time building official, two full-time plans examiner/inspector, 0.5 FTE building inspector and 0.3 FTE of the administrative assistant position. Description of FY 2018-19 accomplishments  Hired a multi-certified inspector with seven years of experience and ties to the community.  Implemented the State of Oregon e-permitting permit system.  Changed process to collect fees at permit issuance, for better accuracy and less impact on customers and support departments.  Established “mobile office” for inspectors with cell phones, tablets and printers in the field Description of FY 2019-20 proposed focus/goals The Building Inspection Fund has maintenance goals, so they are unchanged  Maintain an inspection and plan review division while meeting customer’s expectations  Provide training for staff in the new residential and commercial construction codes for the State of Oregon Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Residential plan review projects 60 91 110 100 Commercial plan review projects 111 109 105 110 Mechanical plan review projects 61 65 75 75 Total number of permits 468 565 580 600 New single-family homes 2 35 45 75 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 119 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Building Inspection Fund Revenues 538,587 599,101 908,100 Fund Balance 1,282,070 1,282,070 1,282,070 458,741 752,273 781,590 Licenses and Permits 781,590 781,590 781,590 44,185 173,214 730,940 Intergovernmental 730,940 730,940 730,940 16,445 24,425 16,370 Miscellaneous Revenue 37,400 37,400 37,400 1,057,958 1,549,013 2,437,000 Revenues Total 2,832,000 2,832,000 2,832,000 Expenditures 363,430 373,661 600,710 Personnel Services 651,450 651,450 651,450 92,426 92,061 817,830 Materials & Services 827,030 827,030 827,030 - - 25,000 Capital Outlay 25,000 25,000 25,000 3,001 3,001 6,010 Transfers Out 6,480 6,480 6,480 - - 987,450 Contingencies and Reserve 1,322,040 1,322,040 1,322,040 458,857 468,723 2,437,000 Expenditures Total 2,832,000 2,832,000 2,832,000 599,101 1,080,290 - Revenue Over (Under) Expenditures - - - 3.8 3.8 3.8 Full-Time Equivalent (FTE) 3.8 3.8 3.8 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 156 for clarification. Revenue Sources and Other Discussion The Licenses and Permits category of revenue, with 50.0 percent of the revenue, contains amounts for the various building permits issued within the City of Woodburn, including building and mechanical permits, plan check fees, fire check fees, county excise taxes and other miscellaneous fees. This fund carries a relatively large fund balance to protect against year-to-year volatility in building activity. Transfers Out of $6,480 to PERS Reserve fund for annual transfer of 1.0 percent of budgeted personnel services cost. $11,641,771 $16,389,902 $17,351,867 $26,530,228 $26,930,228 $26,945,292 $25,592,070 $21,352,902 $49,429,664 $29,817,933 $0 $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 4/30/2019 Dollar Valuation Fiscal Year Fiscal Year Valuation Totals ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 120 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 123 - Building Inspection Fund Department: 000 - Revenue Revenues 538,587 599,101 908,100 3081 Beginning Fund Balance 1,282,070 1,282,070 1,282,070 538,587 599,101 908,100 Total - Fund Balance 1,282,070 1,282,070 1,282,070 156,574 279,395 295,880 3221.101 Building Permits 295,880 295,880 295,880 39,608 48,255 28,800 3221.102 Mechanical Permits 28,800 28,800 28,800 151,990 262,339 282,700 3221.105 Plan Check Fees 282,700 282,700 282,700 91,544 136,819 141,940 3221.106 Fire Check Fees 141,940 141,940 141,940 18,178 19,895 14,400 3221.109 Plan Check--Mechanical 14,400 14,400 14,400 847 5,570 17,870 3221.110 CET Administrative Fee 17,870 17,870 17,870 458,741 752,273 781,590 Total - Licenses and Permits 781,590 781,590 781,590 20,331 133,625 669,940 3891 Construction Excise Tax 669,940 669,940 669,940 23,764 39,319 60,000 3891.159 State Surcharge 60,000 60,000 60,000 90 270 1,000 3891.259 State Manufactured Home Fee 1,000 1,000 1,000 44,185 173,214 730,940 Total - Intergovernmental 730,940 730,940 730,940 5,779 14,052 13,370 3611 Interest from Investments 34,400 34,400 34,400 10,666 10,373 3,000 3699 Other Miscellaneous Income 3,000 3,000 3,000 16,445 24,425 16,370 Total - Miscellaneous Revenue 37,400 37,400 37,400 1,057,958 1,549,013 2,437,000 Revenues Total 2,832,000 2,832,000 2,832,000 Construction of Salem Health Woodburn Clinic ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 121 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 123 - Building Inspection Fund Department: 521 - Building Division: 2241 - Building Inspection Expenditures 248,800 235,743 350,300 5111 Regular Wages 385,190 385,190 385,190 610 16,549 58,810 5112 Part-Time Wages 40,080 40,080 40,080 520 6,353 - 5121 Overtime - - - 70 67 140 5211 OR Workers' Benefit 110 110 110 18,754 18,866 31,770 5212 Social Security 33,050 33,050 33,050 36,890 36,944 71,490 5213 Med & Dent Ins 77,860 77,860 77,860 56,205 57,712 84,080 5214 Retirement 113,090 113,090 113,090 1,002 858 1,460 5215 Long Term Disability Ins 1,100 1,100 1,100 209 213 2,050 5216 Unemployment Insurance 400 400 400 370 [PHONE REDACTED] Life Insurance 570 570 570 363,430 373,661 600,710 Total - Personnel Services 651,450 651,450 651,450 7,958 4,272 10,000 5319 Office Supplies 10,000 10,000 10,000 533 231 1,000 5323 Fuel 1,000 1,000 1,000 79 1,464 2,300 5409.140 Garage Services 1,000 1,000 1,000 - - - 5414 Accounting/Auditing 1,500 1,500 1,500 216 223 16,000 5419 Other Professional Serv 5,000 5,000 5,000 611 [PHONE REDACTED] Telephone/Data 700 700 700 - - 60 5422 Postage 60 60 60 13,263 14,469 16,800 5428 IS Support 28,590 28,590 28,590 954 430 1,700 5439 Travel 1,700 1,700 1,700 7,636 7,363 7,440 5448 Internal Rent 8,690 8,690 8,690 - 1,[PHONE REDACTED] Auto Insurance 1,150 1,150 1,150 7,804 9,025 9,650 5464 Workers' Comp 6,820 6,820 6,820 5,390 4,716 5,380 5465 General Liability Insur 5,120 5,120 5,120 238 230 1,050 5475 Vehicle Repair & Maint 1,050 1,050 1,050 - - 9,610 5490 Refunds 9,610 9,610 9,610 985 810 1,100 5491 Dues & Subscriptions 1,100 1,100 1,100 2,560 1,315 3,400 5492 Registrations/Training 6,000 6,000 6,000 90 [PHONE REDACTED].259 St Mfg Fee 500 500 500 23,753 41,102 60,000 5498.359 State Surc 60,000 60,000 60,000 20,331 4,480 669,940 5498.459 Construction Excise Tax 669,940 669,940 669,940 - - - 5500 Banking Fees 6,850 6,850 6,850 25 8 650 5729 Interest for CET 650 650 650 92,426 92,061 817,830 Total - Materials & Services 827,030 827,030 827,030 - - 25,000 5642 Passenger Vehicle 25,000 25,000 25,000 - - 25,000 Total - Capital Outlay 25,000 25,000 25,000 Division: 9711 - Operating Transfer Out 3,001 3,001 - 5811.568 Transfer to Info Services - - - - - 6,010 5881.693 Transfer to Reserve for PERS 6,480 6,480 6,480 3,001 3,001 6,010 Total - Transfers Out 6,480 6,480 6,480 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 987,450 5921 Contingency 1,322,040 1,322,040 1,322,040 - - 987,450 Total - Contingencies and Unappropriated Balances 1,322,040 1,322,040 1,322,040 458,857 468,723 2,437,000 Expenditures Total 2,832,000 2,832,000 2,832,000 599,101 1,080,290 - Fund Net Total: 123 - Building Inspection Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 122 Asset Forfeiture — 132 Fund/Fund Number: Asset Forfeiture – 132 Department/Department Number: Police – 211 Division/Division Number: Detectives – 2131 Department Director: James Ferraris Description of purpose/functions The Asset Forfeiture fund allows for and sets the procedure for the seizure of private properties that are the product of illegal drug activity, and for the expenditure of the proceeds by the City for illegal drug activity investigations and subsequent arrests. Description of department and number of personnel The Criminal Investigations Division of the Police Department manages and operates this program. Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 132 - Asset Forfeiture Department: 000 - Revenue Revenues 7,004 9,680 14,770 3081 Beginning Fund Balance 14,680 14,680 14,680 7,004 9,680 14,770 Total - Fund Balance 14,680 14,680 14,680 80 [PHONE REDACTED] Interest from Investments 320 320 320 - 4,508 - 3692 Confiscated Cash - - - 80 4,748 230 Total - Miscellaneous Revenue 320 320 320 2,596 - 3971.001 Transfer From General Fund - - - 2,596 - - Total - Transfer In - - - 9,680 14,428 15,000 Revenues Total 15,000 15,000 15,000 Department: 211 - Police Division: 2131 - Detectives Expenditures - - 15,000 5329 Other Supplies 15,000 15,000 15,000 - - 15,000 Total - Materials & Services 15,000 15,000 15,000 - - 15,000 Expenditures Total 15,000 15,000 15,000 9,680 14,428 - Fund Net Total: 132 - Asset Forfeiture - - - Revenue Sources and Other Discussion Revenue for the Asset Forfeiture fund comes from federal grants and criminal forfeitures and varies from year to year depending on activity. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 123 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 124 Housing Rehabilitation Fund — 137 Fund/Fund Number: Housing Rehabilitation Fund — 137 Department/Department Number: Housing Rehabilitation — 531 Division/Division Number: Housing – 5911 Department Director: Sandra Montoya Description of purpose/functions Woodburn was awarded Community Development Block Grants for the Housing Rehabilitation Program for over 30 years, with the last award received in 2012. The grants were loaned out and now the fund remains in existence to receive periodic payments and payoffs when a home is refinanced or sold. Repayment dollars will continue to accumulate until re-loaned or additional CDBG grant funds are received. However, as Block Grant guidelines continue to evolve in complexity, administering the program in the future will likely be more difficult. Description of department and number of personnel The Finance Director oversees this program and there are labor allocations to this fund. See Personnel Allocations on page 156 for allocation details. Description of FY 2018-19 accomplishments  Administer the program by closing out old loans Description of FY 2019-20 proposed focus/goals  Continue to administer the program by closing out old loans as payoffs occur Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Housing Rehab Fund Revenues 184,944 184,044 274,900 Fund Balance 353,800 353,800 353,800 2,698 4,765 5,950 Miscellaneous Revenue 9,030 9,030 9,030 11,067 53,416 15,050 Other Financing Sources 15,000 15,000 15,000 198,709 242,225 295,900 Revenues Total 377,830 377,830 377,830 Expenditures 14,665 7,468 2,560 Personnel Services 2,410 2,410 2,410 - 192 18,440 Materials & Services 17,940 17,940 17,940 - - 274,900 Contingencies and Reserve 357,480 357,480 357,480 14,665 7,660 295,900 Expenditures Total 377,830 377,830 377,830 184,044 234,565 - Revenue Over (Under) Expenditures - - - Revenue Sources and Other Discussion The Other Financing Sources is loan repayments from borrowers. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 125 Budget Detail Actual Actual Budget Account Description Proposed Approved Adopted Fund: 137 - Housing Rehab Fund Department: 000 - Revenue Revenues 184,944 184,044 274,900 3081 Beginning Fund Balance 353,800 353,800 353,800 184,944 184,044 274,900 Total - Fund Balance 353,800 353,800 353,800 2,698 4,765 5,950 3611 Interest from Investments 9,030 9,030 9,030 2,698 4,765 5,950 Total - Miscellaneous Revenue 9,030 9,030 9,030 - - 5,050 3824 Loan Payback 2000 - - - - 12,688 - 3824.009 Loan Payback 2009 15,000 15,000 15,000 11,067 12,510 5,000 3824.010 Loan Payback 2010 - - - - 6,770 5,000 3824.087 Loan Payback 1987 - - - - 21,448 - 3824.089 Loan Payback 1989 - - - 11,067 53,416 15,050 Total - Other Financing Sources 15,000 15,000 15,000 198,709 242,225 295,900 Revenues Total 377,830 377,830 377,830 Department: 531 - Housing Rehabilitation Division: 5911 - Housing Expenditures 10,267 5,116 1,700 5111 Regular Wages 1,560 1,560 1,560 203 - - 5112 Part-Time Wages - - - 2 1 - 5211 OR Workers' Benefit - - - 748 [PHONE REDACTED] Social Security 100 100 100 809 [PHONE REDACTED] Med & Dent Ins 160 160 160 2,580 1,[PHONE REDACTED] Retirement 590 590 590 35 20 10 5215 Long Term Disability Ins - - - 8 4 10 5216 Unemployment Insurance - - - 13 8 - 5217 Life Insurance - - - 14,665 7,468 2,560 Total - Personnel Services 2,410 2,410 2,410 - 192 16,440 5419 Other Professional Services 15,940 15,940 15,940 - - 2,000 5498 Permits/Fees 2,000 2,000 2,000 - 192 18,440 Total - Materials & Services 17,940 17,940 17,940 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 274,900 5921 Contingency 357,480 357,480 357,480 - - 274,900 Total - Contingencies and Unappropriated Balances 357,480 357,480 357,480 14,665 7,660 295,900 Expenditures Total 377,830 377,830 377,830 184,044 234,565 - Fund Net Total: 137 - Housing Rehab Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 126 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 127 Special Assessment — 360 Fund/Fund Number: Special Assessment Fund — 360 Department/Department Number: Ending Fund Balance – 901 Division/Division Number: Equity – 9971 Department Director: Eric Liljequist Description of purpose/functions of department This fund is used when assessments are issued against property owners for street, water, wastewater or storm improvements, for the benefit of the adjacent property. The monies collected on individual assessments are used to pay off outstanding liens. No personnel costs associated with this fund. Revenue Sources and Other Discussion The fund collects repayment from various Local Improvement Districts (LID) for special projects. The budgeted amount is expected repayments, including interest, to be collected during the fiscal year. Revenue for this fund is declining as the outstanding balance on special assessments declined to approximately $17,000. Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 360 - Special Assessment Fund Department: 000 - Revenue Revenues 66,477 12,384 18,100 3081 Beginning Fund Balance 17,980 17,980 17,980 66,477 12,384 18,100 Total - Fund Balance 17,980 17,980 17,980 126 [PHONE REDACTED] Interest from Investments 390 390 390 3,872 1,389 1,000 3614 Special Assessment-Interest 750 750 750 8,510 2,556 1,200 3681 Special Assessment Principal 1,200 1,200 1,200 - [PHONE REDACTED].004 LID Boones Ferry 400 400 400 - 1,076 1,000 3681.011 LID Ironwood 1,000 1,000 1,000 12,508 5,599 4,520 Total - Miscellaneous Revenue 3,740 3,740 3,740 2,693 - - 3971.001 Transfer From General Fund - - - 2,693 - - Total - Transfer In - - - 81,678 17,983 22,620 Revenues Total 21,720 21,720 21,720 Department: 691 - Public Works Admin Division: 9711 - Operating Transfers Out Expenditures 69,294 - - 5811.376 Transfer to Street SDC Fund - - - 69,294 - - Total - Transfers Out - - - Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 22,620 5921 Contingency 21,720 21,720 21,720 - - 22,620 Total - Contingencies and Unappropriated Balances 21,720 21,720 21,720 69,294 - 22,620 Expenditures Total 21,720 21,720 21,720 12,384 17,983 - Fund Net Total: 360 - Special Assessment Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 128 Parks SDC Fund – 364 Fund/Fund Number: Parks SDC Fund - 364 Department/Department Number: Parks Administration – 491 Department Director: Jim Row Description of purpose/functions Parks System Development Charges (SDCs) are collected at the time building permits are issued against residential and commercial projects for the expansion of the park system inclusive of planning and construction. No personnel costs associated with this fund. Description of FY 2018-19 projects  No projects were planned Description of FY 2018-19 proposed projects  There are no projects planned Revenue Sources and Other Discussion This fund’s revenue is dependent on the collection of System Development Charges (SDC). SDC fees are dependent on development occurring. Economic downturns have a direct impact on the fund’s ability to finance capital improvements. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 129 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 364 - Parks SDC Fund Department: 000 - Revenue Revenues 295,141 248,836 500,000 3081 Beginning Fund Balance 617,030 617,030 617,030 295,141 248,836 500,000 Total - Fund Balance 617,030 617,030 617,030 21,405 143,531 200,000 3458.501 Park's SDC's 300,000 300,000 300,000 21,405 143,531 200,000 Total - Charges for Goods and Services 300,000 300,000 300,000 3,292 3,943 5,590 3611 Interest from Investments 12,320 12,320 12,320 - 293 - 3699 Other Miscellaneous Income - - - 3,292 4,236 5,590 Total - Miscellaneous Revenue 12,320 12,320 12,320 319,838 396,603 705,590 Revenues Total 929,350 929,350 929,350 Department: 491 - Parks Administration Division: 9511 - Design Engineering Expenditures 1,312 - - 5419 Other Professional Services - - - - 57,986 43,000 5490 Refunds - - - 1,312 57,986 43,000 Total - Materials & Services - - - Department: 491 - Parks Administration Division: 9711 - Operating Transfers Out 69,690 1,271 - 5811.358 Transfer to General Cap Const Fund - - - - 29,996 - 5811.474 Transfer to Water SDC Fund - - - 69,690 31,267 - Total - Transfers Out - - - Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 662,590 5981.005 Reserve for Future Years 929,350 929,350 929,350 - - 662,590 Total - Contingencies and Unappropriated Balances 929,350 929,350 929,350 71,002 89,253 705,590 Expenditures Total 929,350 929,350 929,350 248,836 307,350 - Fund Net Total: 364 - Parks SDC Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 130 Street SDC Fund – 376 Fund/Fund Number: Street SDC Fund – 376 Department/Department Number: Maintenance – 631 Department Director: Eric Liljequist Description of purpose/functions of department Street System Development Charges (SDC) Fund reports the collection of Transportation Impact Fees (TIF) assessed against new development at the time the building permit is issued and used to fund capacity improvements necessitated by increased demand. Revenue in this fund is used only for capacity improvements. The TIF charge is based on the number of automobile trips expected by any given type of development. The fee for a new single-family residence is $3,532. No personnel costs are associated with this fund. Description of FY 2018-19 projects  There were no projects completed Description of FY 2019-20 proposed projects  Contribute to the cost of street capacity improvements for: o West Hayes Street Improvement (CIST1486) $1,000,000 o Hardcastle/Railroad Intersection Realignment (CIST1443) $500,000 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 131 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 376 - Street SDC Fund Department: 000 - Revenue Revenues 1,235,103 1,372,242 2,895,400 3081 Beginning Fund Balance 3,745,400 3,745,400 3,745,400 1,235,103 1,372,242 2,895,400 Total - Fund Balance 3,745,400 3,745,400 3,745,400 33,396 258,739 200,000 3458.101 Transportation Impact Fees 500,000 500,000 500,000 33,396 258,739 200,000 Total - Charges for Goods and Services 500,000 500,000 500,000 28,675 47,485 59,510 3611 Interest from Investments 97,830 97,830 97,830 28,675 47,485 59,510 Total - Miscellaneous Revenue 97,830 97,830 97,830 69,294 - - 3971.360 Transfer From Special Assessment Fund - - - 39,544 39,544 - 3972 Interfund Loan Transfer - - - 108,838 39,544 - Total - Transfers In - - - 1,406,012 1,718,010 3,154,910 Revenues Total 4,343,230 4,343,230 4,343,230 Department: 631 - Maintenance Division: 9511 - Debt Service 30,399 35,675 - 5711 Bond Principal, 1999 Oregon EDD, Due 12/1 - - - 3,371 1,820 - 5721 Bond Interest, 1999 Oregon EDD, Due 12/1 - - - 33,770 37,495 - Total - Debt Service - - - Department: 631 - Maintenance Division: 9531 - Construction Expenditures - (3,731) - 5631 Streets/Alleys/Sidewalks - - - - (3,731) - Total - Capital Outlay - - - Department: 631 - Maintenance Division: 9711 - Operating Transfers Out - - 2,200,000 5811.363 Transfer to Street/Storm Cap Const Fund 1,500,000 1,500,000 1,500,000 - - 2,200,000 Total - Transfers Out 1,500,000 1,500,000 1,500,000 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 954,910 5981.005 Reserve for Future Years 2,843,230 2,843,230 2,843,230 - - 954,910 Total - Contingencies and Unappropriated Balances 2,843,230 2,843,230 2,843,230 33,770 33,764 3,154,910 Expenditures Total 4,343,230 4,343,230 4,343,230 1,372,242 1,684,246 - Fund Net Total: 376 - Street SDC Fund - - - Revenue Sources and Other Discussion This fund’s revenue is dependent on the collection of SDCs. SDC fees are dependent on development occurring – the slowdown of economy and the slow recovery have a direct impact on the fund’s ability to finance capital improvements. For a summary of all Transfers In and Transfer Out, see Budgeted Transfers on page 163. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 132 Storm SDC Fund – 377 Fund/Fund Number: Storm SDC Fund – 377 Department Director: Eric Liljequist Description of purpose/functions Storm System Development Charges (SDC) are generated by assessing new development for increased demands for capacity and are collected at the time the building permit is issued. This revenue can only be used for increased capacity capital projects. No personnel costs associated with this fund. Description of FY 2018-19 projects  Design work has been done on West Hayes Street project and Fourth Street Storm Project Description of FY 2018-19 proposed projects  Contribute to the cost of storm water capacity improvements for: o West Hayes Street Improvement Project (CIST1486) $80,000 o Fourth Street Storm Project (CDST1443) $60,000 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 377 - Storm SDC Fund Department: 000 - Revenue Revenues 558,854 586,934 609,430 3081 Beginning Fund Balance 642,430 642,430 642,430 558,854 586,934 609,430 Total - Fund Balance 642,430 642,430 642,430 21,980 32,623 25,000 3458.201 Storm SDC's 25,000 25,000 25,000 21,980 32,623 25,000 Total - Charges for Goods and Services 25,000 25,000 25,000 6,100 10,186 12,950 3611 Interest from Investments 19,150 19,150 19,150 6,100 10,186 12,950 Total - Miscellaneous Revenue 19,150 19,150 19,150 586,934 629,743 647,380 Revenues Total 686,580 686,580 686,580 Department: 631 - Maintenance Division: 9711 - Operating Transfer Out Expenditures - - 140,000 5811.363 Transfer to Street/Storm Cap Const Fd 140,000 140,000 140,000 - - 140,000 Total - Transfers Out 140,000 140,000 140,000 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 507,380 5981.005 Reserve for Future Years 546,580 546,580 546,580 - - 507,380 Total - Contingencies and Unappropriated Balances 546,580 546,580 546,580 - - 647,380 Expenditures Total 686,580 686,580 686,580 586,934 629,743 - Fund Net Total: 377 - Storm SDC Fund - - - Revenue Sources and Other Discussion This fund’s revenue is dependent on the collection of SDCs, which are dependent on development. For a summary of all Transfers In and Transfer Out, see Budgeted Transfers on page 163. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 133 Water SDC Fund – 474 Fund/Fund Number: Water SDC Fund – 474 Department Director: Eric Liljequist Description of purpose/functions of department Water System Development Charges (SDC) are generated by assessing new development at the time the building permit is issued for adding increased capacity to the water system. Revenue from SDCs are used solely for projects that increase capacity of the water system. No personnel costs associated with this fund. Description of FY 2018-19 projects  Water rate study was completed Description of FY 2018-19 proposed projects  Contribute to the cost of water capacity improvements for: o Parr Road Treatment Plant – New Well and raw water piping (CDWA1546) $750,000 o Rehab Capacity Improvements – existing distribution system (CDWA1552) $62,500 o Astor Way/Hwy 214 waterline loop (CDWA1518) $90,000 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 474 Water SDC Fund Department: 000 - Revenue Revenues 1,173,436 1,223,649 1,240,850 3081 Beginning Fund Balance 1,512,850 1,512,850 1,512,850 1,173,436 1,223,649 1,240,850 Total - Fund Balance 1,512,850 1,512,850 1,512,850 63,374 176,394 100,000 3458.301 Water SDC's 200,000 200,000 200,000 63,374 176,394 100,000 Total - Charges for Goods and Services 200,000 200,000 200,000 13,057 21,596 26,890 3611 Interest from Investments 44,350 44,350 44,350 13,057 21,596 26,890 Total - Miscellaneous Revenue 44,350 44,350 44,350 - 29,996 - 3971.364 Transfer from Parks SDC - - - - 29,996 - Total - Transfers In - - - 1,249,867 1,451,635 1,367,740 Revenue Totals 1,757,200 1,757,200 1,757,200 Department: 611 - Water Division: 9531 - Construction Expenditures 26,218 39,418 - 5419 Other Professional Serv - - - 26,218 39,418 - Total - Materials & Services - - - - - 902,500 5811.466 Transfer to Water Cap Const 902,500 902,500 902,500 - - 902,500 Total - Transfers Out 902,500 902,500 902,500 - - 465,240 5981.005 Reserve for Future Years 854,700 854,700 854,700 - - 465,240 Total - Contingencies and Unappropriated Balances 854,700 854,700 854,700 26,218 39,418 1,367,740 Expenditure Totals 1,757,200 1,757,200 1,757,200 1,223,649 1,412,217 - Fund Net Total: 474 - Water SDC Fund - - - Revenue Sources and Other Discussion This fund is dependent on the collection of SDCs, which is dependent on development occurring. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 134 Sewer SDC Fund – 475 Fund/Fund Number: Sewer SDC Fund – 475 Department Director: Eric Liljequist Description of purpose/functions Sewer System Development Charges (SDC) are generated by assessing new development for increased demands for capacity on the sanitary sewer system. The SDC revenues are collected at the time the building permit is issued. Funds are used for capacity improvements for sanitary sewer projects. No personnel costs associated with this fund. Description of FY 2018-19 projects  No projects were completed Description of FY 2018-19 proposed projects  Contribute to the cost of sanitary sewer capacity improvements for: o South Brown Street Pump Station (CDSW1513) $80,000 o I-5 Pump Station Upsizing (CDSW1547) $823,000 o I-5 Force Main Project (CDSW1569) $604,410 o WWTP Phase 2A Upgrades (CISW1052) $600,000 Revenue Sources and Other Discussion The fund is dependent on the collection of SDCs, which are dependent on development occurring. Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 475 Sewer SDC Fund Department: 000 - Revenue Revenues 1,086,305 1,215,982 1,426,270 3081 Beginning Fund Balance 1,761,270 1,761,270 1,761,270 1,086,305 1,215,982 1,426,270 Total - Fund Balance 1,761,270 1,761,270 1,761,270 117,124 221,257 225,000 3458.401 Sewer SDC's 300,000 300,000 300,000 117,124 221,257 225,000 Total - Charges for Goods and Services 300,000 300,000 300,000 12,553 22,315 26,200 3611 Interest from Investments 46,140 46,140 46,140 12,553 22,315 26,200 Total - Miscellaneous Revenue 46,140 46,140 46,140 1,215,982 1,459,554 1,677,470 Revenue Totals 2,107,410 2,107,410 2,107,410 Department: 621 - Sewer Division: 9531 - Construction Expenditures - - - 5635 Sewer - - - - - - Total - Capital Outlay - - - - - 903,410 5811.465 Transfer to Sewer Cap Const 2,107,410 2,107,410 2,107,410 - - 903,410 Total - Transfers Out 2,107,410 2,107,410 2,107,410 - - 774,060 5981.005 Reserve for Future Years - - - - - 774,060 Total - Contingencies and Unappropriated Balances - - - - - 1,677,470 Expenditure Totals 2,107,410 2,107,410 2,107,410 1,215,982 1,459,554 - Fund Net Total: 475 - Sewer SDC Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 135 Internal Services Funds  Information Technology Fund  Insurance Fund  Equipment Replacement Fund  PERS Reserve Fund ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 136 Information Technology Fund – 568 Fund/Fund Number: Information Technology Fund – 568 Department/Department Number: IT - 152 Division/Division Number: Information Technology – 1921 Department Director: Jim Row Description of purpose/functions of department The Information Technology (IT) department provides support for the City’s MAN (metropolitan area network), servers, hardware, software, e-mail system, phone system, camera system, Geographic Information System (GIS), and website. The IT fund is also responsible for funding systematic replacements of network, phone, and desktop assets. The primary goal of the IT Department is to provide excellent technology services to both the City staff and the public. GIS integrates hardware, software, and captured data to manage, analyze, display as mapped data, and integrate with many of the software systems the City utilizes. The IT department also provides IT support services, via intergovernmental agreements, to METCOM 911, Silverton, Mt. Angel, Gervais, Woodburn Fire, Aurora Fire, and Mt. Angel Fire. Description of department, including number of personnel The department consists of five full-time employees and one part-time employee. Description of FY 2018-19 accomplishments  Completed IT strategic plan and started processes to successfully implement this plan  Implemented a new end-user focused website design that will be easy to navigate, be inviting, and highlight the latest news and programs the City has to offer  Planned and relocated all of the computer, printers, phones, and wireless network from the City Hall to the temporary location for City Hall renovation project  Installed uninterruptible power supply (UPS) capacity at the Police Department to provide secondary backup power to network and server hardware and help mitigate a single point of failure issue with having only one UPS  Installed a new AI (artificial intelligence) system to help detect and shut down any cyber security threat Description of FY 2019-20 proposed focus/goals  Install backup point-to-point wireless network connection between City Hall and the Police department, currently relying on I-net connection provided by one carrier, Wave  Update and expand GIS services and software integrations to GIS  Upgrade or replace main Public Works software, CarteGraph, to better fit their needs, provide better services to Woodburn citizens  Continue to look for efficiencies in technology to save costs, time and labor ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 137 Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Total completed IT help desk tickets 528 719 700 800 Replace and/or upgrade computers 55 46 52 40 Major Software Applications supported 31 31 32 34 Computer systems supported 590 602 615 633 Hours worked supporting other agencies 383 340 350 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Information Technology Fund Revenues 166,449 209,139 215,000 Fund Balance 334,000 334,000 334,000 115,438 130,469 153,100 Charges for Goods and Services 149,400 149,400 149,400 809,520 847,083 965,830 Miscellaneous Revenue 989,600 989,600 989,600 57,529 117,529 - Transfers In - - - 1,148,936 1,304,220 1,333,930 Revenues Total 1,473,000 1,473,000 1,473,000 Expenditures 369,591 411,253 418,870 Personnel Services 484,050 484,050 484,050 467,764 476,461 568,370 Materials & Services 560,670 560,670 560,670 102,442 134,396 50,000 Capital Outlay 60,000 60,000 60,000 - - 4,190 Transfers Out 4,840 4,840 4,840 - - 292,500 Contingencies and Reserve 363,440 363,440 363,440 939,797 1,022,110 1,333,930 Expenditures Total 1,473,000 1,473,000 1,473,000 209,139 282,110 - Revenue Over (Under) Expenditures - - - 4.0 4.5 5.5 Full-Time Equivalent (FTE) 5.5 5.5 5.5 Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 156 for clarification. Revenue Sources and Other Discussion Charges for Goods and Services include governmental support revenue for network maintenance and support provided to area agencies. At $149,400, this revenue source provides 10.1 percent of the total operating revenue in the fund. The Miscellaneous Revenue category in an internal service fund such as Information Technology represents the charge assessed to city departments for network support, technology maintenance and replacement support. In the case of the Information Technology Fund, this equates to $989,600. This is budgeted based on an average cost per computer in service within the department. Materials & Services increased because of new enterprise software agreement from Microsoft. There was also an increase for the New World maintenance Agreement. Capital Outlay expenditures for this fund are for equipment. Network is budgeted at $60,000, which will capture the cost for any replacement components to maintain and expand the City’s network, which typically are servers. Transfers Out of $4,840 to PERS Reserve Fund for annual transfer of 1.0 percent of budgeted personnel services costs. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 138 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 568 - Information Technology Fund Department: 000 - Revenue Revenues 166,449 209,139 215,000 3081 Beginning Fund Balance 334,000 334,000 334,000 166,449 209,139 215,000 Total - Fund Balance 334,000 334,000 334,000 2,775 4,800 5,000 3421.003 Reimbursements Mt Angel 3,500 3,500 3,500 5,025 5,394 5,500 3421.004 Reimbursements Silverton 6,000 6,000 6,000 - - 1,000 3421.005 Reimburse Aurora FD 1,000 1,000 1,000 806 769 1,000 3421.007 Reimburse Mt Angel FD 1,000 1,000 1,000 34,780 40,881 43,200 3421.008 Reimbursement METCOM (Norcom) 50,400 50,400 50,400 2,419 2,741 2,500 3421.009 Reimbursement Gervais 1,500 1,500 1,500 3,720 3,270 4,000 3421.01 Reimbursement Woodburn Fire Dist 3,000 3,000 3,000 - - 7,000 3421.014 Reimbursement OEM 2,500 2,500 2,500 - - 10,000 3421.016 Reimbursement RMS Licensing 5,000 5,000 5,000 11,974 12,157 12,400 3422.002 Rec Mgmt (RMS) Hubbard 12,600 12,600 12,600 13,346 12,590 12,800 3422.003 Rec Mgmt (RMS) Mt. Angel 13,100 13,100 13,100 28,305 35,333 35,900 3422.003 Rec Mgmt (RMS) Silverton 36,600 36,600 36,600 1,899 2,169 2,200 3422.010 Rec Mgmt (RMS) Woodburn Fire District 2,300 2,300 2,300 8,490 8,196 8,400 3422.011 Rec Mgmt (RMS) Stayton PD 8,600 8,600 8,600 1,899 2,169 2,200 3422.012 Rec Mgmt (RMS) Turner PD 2,300 2,300 2,300 115,438 130,469 153,100 Total - Charges for Goods and Services 149,400 149,400 149,400 4,430 3,442 2,930 3611 Interest from Investments 8,200 8,200 8,200 634,400 655,669 751,200 3652.001 IS Revenue - General Fund 750,270 750,270 750,270 19,400 21,148 24,500 3652.11 IS Revenue - Transit 24,600 24,600 24,600 13,263 14,469 16,800 3652.123 IS Revenue - Building Inspection 28,590 28,590 28,590 20,034 21,843 25,200 3652.14 IS Revenue - Street 21,620 21,620 21,620 40,070 43,686 50,500 3652.47 IS Revenue - Water 51,250 51,250 51,250 70,332 73,044 88,500 3652.472 IS Revenue - Sewer 89,590 89,590 89,590 - 3,617 4,200 3652.720 IS Revenue - Urban Renewal 8,910 8,910 8,910 7,591 10,165 2,000 3699 Other Miscellaneous Income 6,570 6,570 6,570 809,520 847,083 965,830 Total - Miscellaneous Revenue 989,600 989,600 989,600 23,769 83,769 - 3971.001 Transfer From General Fund - - - 3,001 3,001 - 3971.11 Transfer From Transit - - - 3,001 3,001 - 3971.123 Transfer From Building - - - 4,501 4,501 - 3971.14 Transfer From Street - - - 9,753 9,753 - 3971.47 Transfer From Water - - - 13,504 13,504 - 3971.472 Transfer From Sewer - - - 57,529 117,529 - Total - Transfers In - - - 1,148,936 1,304,220 1,333,930 Revenue Totals 1,473,000 1,473,000 1,473,000 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 139 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 568 - Information Technology Fund Department: 152 - IT Division: 1921 - Information Technology Expenditures 254,095 259,408 262,000 5111 Regular Wages 292,800 292,800 292,800 - 22,437 21,740 5112 Part-Time Wages 20,390 20,390 20,390 71 103 - 5121 Overtime - - - 95 [PHONE REDACTED] OR Workers' Benefit 80 80 80 19,469 21,601 22,710 5212 Social Security 24,360 24,360 24,360 38,239 39,603 39,560 5213 Med & Dent Ins 61,940 61,940 61,940 55,982 66,344 69,950 5214 Retirement 82,880 82,880 82,880 1,039 1,[PHONE REDACTED] Long Term Disability Ins 860 860 860 212 230 1,430 5216 Unemployment Insurance 300 300 300 389 [PHONE REDACTED] Life Insurance 440 440 440 369,591 411,253 418,870 Total - Personnel Services 484,050 484,050 484,050 39,313 35,946 40,000 5315 Computer Supplies 40,000 40,000 40,000 880 252 1,000 5319 Office Supplies 1,480 1,480 1,480 15 [PHONE REDACTED] Fuel 600 600 600 - - 780 5409.140 Garage Services 1,000 1,000 1,000 - - - 5414 Accounting/Auditing 500 500 500 61,740 62,641 61,800 5415 Computer 65,000 65,000 65,000 15,866 22,033 25,000 5419 Other Professional Serv 27,000 27,000 27,000 4,499 6,325 9,000 5421 Telephone/Data 8,000 8,000 8,000 86 [PHONE REDACTED] Postage 300 300 300 8,386 10,498 12,000 5423 Internet 12,000 12,000 12,000 - 323 - 5432 Meals - - - 792 [PHONE REDACTED] Mileage 650 650 650 384 - - 5439 Travel - - - 279,245 268,165 346,000 5446 Software Licenses 330,630 330,630 330,630 16,277 15,695 15,870 5448 Internal Rent 16,990 16,990 16,990 27,699 25,562 27,500 5449 Other Leases 27,500 27,500 27,500 - [PHONE REDACTED] Auto Insurance 480 480 480 4,508 3,016 4,900 5464 Workers' Comp 5,100 5,100 5,100 5,232 6,362 7,140 5465 General Liability Insur 7,140 7,140 7,140 - 14,257 8,000 5471 Equipment Repair & Maint 5,000 5,000 5,000 - 124 - 5491 Dues & Subscriptions - - - 2,842 3,966 7,600 5492 Registrations/Training 11,300 11,300 11,300 467,764 476,461 568,370 Total - Materials & Services 560,670 560,670 560,670 - 29,636 - 5642 Passenger Vehicles - - - 44,913 47,231 50,000 5645.101 Network 60,000 60,000 60,000 57,529 57,529 - 5645.102 Telephone - - - 102,442 134,396 50,000 Total - Capital Outlay 60,000 60,000 60,000 - - 4,190 5811.693 Tranfer to Reserve for PERS 4,840 4,840 4,840 - - 4,190 Total - Transfers 4,840 4,840 4,840 - - 192,500 5921 Contingency 193,440 193,440 193,440 - - 100,000 5981.004 Reserve for Equipment 170,000 170,000 170,000 - - 292,500 Total - Contingencies and Unappropriated Balances 363,440 363,440 363,440 939,797 1,022,110 1,333,930 Expenditure Totals 1,473,000 1,473,000 1,473,000 209,139 282,110 - Fund Net Total: 568 - Information Technology Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 140 Insurance Fund – 581 Fund/Fund Number: Insurance Fund – 581 Department/Department Number: City Recorder – 131 Division/Division Number: Risk Management – 1581 Department Director: Heather Pierson Description of purpose/functions of department Management of insurance activities including workers compensation, automobile, property and liability coverage and claims. Risk management is one of the functions of the city recorder. One-half of the city recorder’s position is allocated to risk management and safety committee activities. All insurance coverage, premium and claims activity is handled through this department. Description of FY 2018-19 accomplishments  Purchased AED’s for City buildings that did not currently have them  Provided CPR/First Aid/AED training to employees  Went through an RFQ process for Insurance Agent of Record Services Description of FY 2019-20 proposed focus/goals  Complete Risk Management Manual and send out for review and approval  Work with Human Resources and Safety Committee on City wide safety related training  Update Safety Manual with Safety Committee Performance Measures Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Projected FY 2019-20 Goal Increase number of safety meetings 8 8 9 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Insurance Fund Revenues 106,424 246,156 347,400 Fund Balance 650,000 650,000 650,000 852,486 880,591 863,030 Miscellaneous Revenue 767,000 767,000 767,000 958,910 1,126,747 1,210,430 Revenues Total 1,417,000 1,417,000 1,417,000 Expenditures 37,560 49,136 49,160 Personnel Services 68,690 68,690 68,690 675,194 609,516 911,840 Materials & Services 799,650 799,650 799,650 - - - Transfers Out 690 690 690 - - 249,430 Contingencies and Reserve 547,970 547,970 547,970 712,754 658,652 1,210,430 Expenditures Total 1,417,000 1,417,000 1,417,000 246,156 468,095 - Revenue Over (Under) Expenditures - - - Please note that the Personnel Services total reflected only includes that portion of the cost associated with this division. Please see the Personnel Allocation table on page 156 for clarification. Revenue Sources and Other Discussion Revenue in this fund comes from charges to other funds, which is shown in Miscellaneous Revenue. These charges and interest are the only revenue for the insurance fund. The City’s workers compensation policy is a retro/self- insured policy with an annual maximum of 130.0 percent of base premiums paid. The maximum for each year varies. A contingency target of $500,000 has been met. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 141 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 581 - Insurance Fund Department: 000 - Revenue Revenues 106,424 246,156 347,400 3081 Beginning Fund Balance 650,000 650,000 650,000 106,424 246,156 347,400 Total - Fund Balance 650,000 650,000 650,000 4,101 2,917 3,030 3611 Interest from Investments 7,510 7,510 7,510 372,455 390,976 395,000 3658.101 General Liability 400,000 400,000 400,000 450,400 480,000 460,000 3658.104 Workers Comp 355,000 355,000 355,000 25,530 6,698 5,000 3699 Other Miscellaneous Income 4,490 4,490 4,490 852,486 880,591 863,030 Total - Miscellaneous Revenue 767,000 767,000 767,000 958,910 1,126,747 1,210,430 Revenue Totals 1,417,000 1,417,000 1,417,000 Fund: 581 - Insurance Fund Department: 131 - City Recorder Division: 1581 - Risk Management Expenditures 28,431 35,574 35,300 5111 Regular Wages 47,500 47,500 47,500 11 10 10 5211 OR Workers' Benefit 10 10 10 2,158 2,714 2,830 5212 Social Security 3,780 3,780 3,780 487 1,367 1,740 5213 Med & Dent Ins 3,230 3,230 3,230 6,284 9,235 8,910 5214 Retirement 13,950 13,950 13,950 120 [PHONE REDACTED] Long Term Disability Ins 130 130 130 25 30 180 5216 Unemployment Insurance 40 40 40 44 60 60 5217 Life Insurance 50 50 50 37,560 49,136 49,160 Total - Personnel Services 68,690 68,690 68,690 3,637 - - 5315 Computer Supplies - - - - - - 5414 Accounting/Auditing 500 500 500 - - 100 5432 Meals - - - 40 89 240 5433 Mileage 250 250 250 - [PHONE REDACTED] Travel - - - 71,259 71,861 80,000 5461 Auto Insurance 80,000 80,000 80,000 - - - 5462 Employee Blanket Bond - - - 91,195 88,274 95,000 5463 Property/Earthquake Insurance 100,000 100,000 100,000 282,679 210,833 460,000 5464 Workers' Comp 350,000 350,000 350,000 192,614 202,245 220,000 5465 General Liability Insur 220,000 220,000 220,000 3,000 - 10,000 5468 Deductible 10,000 10,000 10,000 30,615 35,728 45,000 5469 Other Insurance Costs 36,900 36,900 36,900 100 [PHONE REDACTED] Dues & Subscriptions 100 100 100 55 150 1,000 5492 Registrations/Training 1,900 1,900 1,900 675,194 609,516 911,840 Total - Materials & Services 799,650 799,650 799,650 - - - 5811.693 Transfer to PERS Reserve 690 690 690 - - - Total - Transfers Out 690 690 690 - - 249,430 5921 Contingency 547,970 547,970 547,970 - - 249,430 Total - Contingencies and Unappropriated Balances 547,970 547,970 547,970 712,754 658,652 1,210,430 Expenditures Total 1,417,000 1,417,000 1,417,000 246,156 468,095 - Fund Net Total: 581 - Insurance Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 142 Equipment Replacement Fund – 591 Fund/Fund Number: Equipment Replacement Fund – 591 Department/Department Number: Various departments Division/Division Number: Equipment Purchases – 9211 Department Director: Eric Liljequist Description of purpose/functions This fund is used for replacing vehicles and other equipment. Historically participating departments transfer one- tenth of the value of fixed asset inventory every year to ensure future replacement funding will be available. No personnel costs associated with this fund. Description of FY 2018-19 accomplishments  Transit purchased a new van Description of FY 2019-20 proposed focus/goals  Street Department plans to replace the current street sweeper Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Equipment Replacement Fund Revenues 881,912 919,698 794,890 Fund Balance 805,860 805,860 805,860 - - 36,580 Intergovernmental - - - 25,197 13,353 18,810 Miscellaneous Revenue 21,180 21,180 21,180 70,000 70,000 120,000 Transfers In 150,000 150,000 150,000 977,109 1,003,051 970,280 Revenues Total 977,040 977,040 977,040 Expenditures 57,411 327,989 970,280 Capital Outlay 977,040 977,040 977,040 57,411 327,989 970,280 Expenditures Total 977,040 977,040 977,040 919,698 675,062 - Revenue Over (Under) Expenditures - - - Revenue Sources and Other Discussion The Transfers In category contains transfers to cover the costs associated with replacing vehicles and equipment. This is the fund’s sole source of revenue besides a small amount of interest earned. These transfers are contingent on available funding. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 143 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 591 - Equipment Replacement Fd Department: 000 - Revenue Revenues 881,912 919,698 794,890 3081 Beginning Fund Balance 805,860 805,860 805,860 881,912 919,698 794,890 Total - Fund Balance 805,860 805,860 805,860 - - 36,580 3332 Federal Grant - - - - - 36,580 Total - Intergovermental - - - 10,282 13,353 18,810 3611 Interest from Investments 21,180 21,180 21,180 14,900 - - 3631 Inusrance Recoveries - - - 15 - - 3699 Other Miscellaneous Income - - - 25,197 13,353 18,810 Total - Miscellaneous Revenue 21,180 21,180 21,180 30,000 30,000 50,000 3971.14 Transfer from Street 50,000 50,000 50,000 10,000 10,000 20,000 3971.47 Transfer From Water 50,000 50,000 50,000 30,000 30,000 50,000 3971.472 Transfer From Sewer 50,000 50,000 50,000 70,000 70,000 120,000 Total - Transfers In 150,000 150,000 150,000 977,109 1,003,051 970,280 Department Total: 000 - Revenue 977,040 977,040 977,040 Department: 611 - Water Division: 9211 - Equipment Purchases Expenditures 57,411 42,990 375,990 5649 Other Equipment 330,360 330,360 330,360 57,411 42,990 375,990 Total - Capital Outlay 330,360 330,360 330,360 57,411 42,990 375,990 Department Total: 611 Water 330,360 330,360 330,360 Department: 621 - Sewer Division: 9211 - Equipment Purchases - 274,060 329,660 5649 Other Equipment 370,250 370,250 370,250 - 274,060 329,660 Total - Capital Outlay 370,250 370,250 370,250 - 274,060 329,660 Department Total: 621 - Sewer 370,250 370,250 370,250 Department: 631 - Maintenance Division: 9211 - Equipment Purchases - 3,690 188,360 5649 Other Equipment 239,560 239,560 239,560 - 3,690 188,360 Total - Capital Outlay 239,560 239,560 239,560 - 3,690 188,360 Department Total: 631 - Maintenance 239,560 239,560 239,560 Department: 671 - Transit Division: 9211 - Equipment Purchases - 7,249 44,060 5649 Other Equipment 3,740 3,740 3,740 - 7,249 44,060 Total - Capital Outlay 3,740 3,740 3,740 - 7,249 44,060 Department Total: 671 - Transit 3,740 3,740 3,740 Department: 691 - Engineering Division: 9211 - Equipment Purchases - - 32,210 5649 Other Equipment 33,130 33,130 33,130 - - 32,210 Total - Capital Outlay 33,130 33,130 33,130 - - 32,210 Department Total: 691 - Engineering 33,130 33,130 33,130 57,411 327,989 970,280 Expendures Total 977,040 977,040 977,040 919,698 675,062 - Fund Net Total: 591 - Equipment Replacement Fd - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 144 PERS Reserve Fund – 693 Fund/Fund Number: PERS Reserve Fund – 693 Department/Department Number: Non-departmental – 199 Division/Division Number: Other Administration – 1219 Department Director: Sandra Montoya The City participates in the State of Oregon PERS system for full-time and part-time employees who work over 600 hours per year. The system has three tiers of retirement benefits, dependent on the date the public employment hire date. As of April 2019, the City had 42 employees in Tier 1 (hired before 1996) and Tier 2 (hired between 1996 and 2003), and 96 in the Oregon Public Service Retirement Plan (OPSRP) for employees hired after 2003. Tier 1/2 benefits include a post-65 medical insurance supplement that is not included in OPSRP. The OPSRP retirement ages for a full pension are also 5 years older than allowed under Tier 1/2. The system is funded by charging employers PERS rates as a percentage of payroll. As the rate increases are unsustainable, in 2018 Governor Kate Brown signed Senate Bill 1566 into law, establishing an Employer Incentive Fund (EIF) to reduce the PERS liability. The EIF will provide up to 25.0 percent matching funds for qualifying employers who make an additional one-time lump sum payment to reduce their PERS unfunded actuarial liabilities. PERS is developing the EIF program and City staff will present participation options to the Woodburn City Council when the application rules are available. The PERS Reserve Fund (693) will provide funding for the City’s participation in the State’s EIF program. A citywide transfer totaling $1.66 million was budgeted in FY 2018-19. The FY 2019-20 budget includes the citywide transfer of 1.0 percent of personnel costs, plus a one-time transfer of $191,290 from the General Fund. The General Fund one-time transfer is the result of projected savings. In alignment with the City Council Goal to “develop a strategy to limit the PERS liability” set on March 2, 2019, a work session on the pros/cons of creating a PERS side account as a strategy for reducing future costs will be presented to Council in the next year. 1The $13,401,200 is the City of Woodburn’s net proportionate share of the Unfunded Actuarial Liability as of June 30, 2017. Oregon PERS’ independently audited financial statement can be found at: ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 145 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 693 - Reserve for PERS Fund Department: 000 - Revenue Revenues - - - 3081 Beginning Fund Balance 1,667,000 1,667,000 1,667,000 - - - Total - Fund Balance 1,667,000 1,667,000 1,667,000 - - 1,598,090 3971.001 Transfer from General Fund 292,290 292,290 292,290 - - 4,140 3971.110 Transfer from Transit 6,510 6,510 6,510 - - 6,010 3971.123 Transfer from Building 6,480 6,480 6,480 - - 9,900 3971.140 Transfer from Street 10,750 10,750 10,750 - - 14,500 3971.470 Transfer from Water 15,850 15,850 15,850 - - 21,970 3971.472 Transfer from Sewer 23,010 23,010 23,010 - - 4,190 3971.568 Transfer from Information Technology 4,840 4,840 4,840 - - - 3971.581 Transfer from Insurance 690 690 690 - - - 3971.720 Transfer from Urban Renewal 2,290 2,290 2,290 - - 1,658,800 Total - Transfers In 362,710 362,710 362,710 - - 37,260 3611 Interest from Investments 60,000 60,000 60,000 - - 37,260 Total - Miscellaneous Revenue 60,000 60,000 60,000 - - 1,696,060 Revenue Totals 2,089,710 2,089,710 2,089,710 Department: 199 - Non-Departmental Division: 1219 - Other Administration Expenditures - - 1,696,060 5417 HR/Other Employee Expenses 2,089,710 2,089,710 2,089,710 - - 1,696,060 Total - Materials & Services 2,089,710 2,089,710 2,089,710 - - 1,696,060 Expenditures Totals 2,089,710 2,089,710 2,089,710 - - - Fund Net Total: 693 - Reserve for PERS Fund - - - Revenue Sources and Other Discussion The Transfers In for this fund is for the annual transfer of 1.0 percent of budgeted personnel services costs. For a summary of all Transfers In and Transfers Out, see Budgeted Transfers on page 163. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 146 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 147 Trust Funds  Lavelle Black Trust Fund ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 148 Lavelle Black Trust Fund – 695 Fund/Fund Number: Lavelle Black Trust Fund – 695 Department/Department Number: Police – 211 Division/Division Number: Patrol – 2111 Department Director: James C. Ferraris Description of purpose/functions of department This fund was established through a donation from Leonard Black to the Police Department for use in sustaining the K9 program in the name of Lavelle Black. The fund also facilitates private donation of monies to benefit the K9 program. The use of proceeds will be limited to ongoing costs associated with the replacement, care, training and equipping of the K9 program. Budget Detail FY 2016-15 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 695 - Lavelle Black Trust Fund Department: 000 - Revenue Revenues 43,536 47,202 38,900 3081 Beginning Fund Balance 27,740 27,740 27,740 43,536 47,202 38,900 Total - Fund Balance 27,740 27,740 27,740 507 [PHONE REDACTED] Interest from Investments 1,180 1,180 1,180 20,428 - - 3673 Donations-Police - - - 20,935 704 920 Total - Miscellaneous Revenue 1,180 1,180 1,180 64,471 47,906 39,820 Revenue Totals 28,920 28,920 28,920 Department: 211 - Police Division: 2111 - Patrol Expenditures 6,699 8,469 10,000 5329 Other Supplies 10,000 10,000 10,000 8,769 - 5,000 5419 Other Professional Serv 5,000 5,000 5,000 1,801 35 5,000 5492 Registrations/Training 5,000 5,000 5,000 17,269 8,504 20,000 Total - Materials & Services 20,000 20,000 20,000 Department: 901 - Ending Fund Balance Division: 9971 - Equity - - 19,820 5921 Contingencies 8,920 8,920 8,920 - - 19,820 Total Contigencies and Unappropriated Balances 8,920 8,920 8,920 17,269 8,504 39,820 Expenditures Total 28,920 28,920 28,920 47,202 39,402 - Fund Net Total: 695 - Lavelle Black Trust Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 149 Closed Funds  Library Endowment  Museum Endowment ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 150 Library Endowment Fund – 690 Fund/Fund Number: Library Endowment Fund – 690 Department/Department Number: Library – 311 Division/Division Number: Ending Fund Balance – 901 Department Director: Jim Row Description of purpose/functions In FY 2018-19, the fund was closed and the remaining balance in the fund was transferred to General Fund Cap Construction Fund 358 for construction of a playground structure in Library Park. Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 690 - Library Endowment Fund Revenues 26,562 26,850 27,300 3081 Beginning Fund Balance - - - 26,562 26,850 27,300 Total - Fund Balance - - - 288 460 1,100 3611 Interest from Investments - - - 288 460 1,100 Total - Miscellaneous Revenue - - - 26,850 27,310 28,400 Revenue Totals - - - Department: 311 - Library Division: 9911 - Operating Transfers Out Expenditures - - 28,400 5811.358 Transfer to General Cap Const Fund - - - - - 28,400 Total - Operating Transfers Out - - - Department: 901 - Ending Fund Balance Division: 9971 - Equity Expenditures - - - 5921 Contingency - - - - - - Total - Contingencies and Unappropriated Balances - - - - - 28,400 Expenditure Totals - - - 26,850 27,310 - Fund Net Total: 690 - Library Endowment Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 151 Museum Endowment Fund – 691 Fund/Fund Number: Museum Endowment Fund – 691 Department/Department Number: Community Services Admin – 499 Division/Division Number: Ending Fund Balance – 901 Department Director: Jim Row Description of purpose/functions of department The Museum Endowment, established in FY 2001-02, maintains and segregates monies held in savings by the World’s Berry Center Museum Board prior to assumption of the museum function by the City. This fund was closed in FY 2018-19 and remaining budget transferred. Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 691 - Muesum Endowment Fund Revenues 628 [PHONE REDACTED] Beginning Fund Balance - - - 628 830 850 Total - Fund Balance - - - 8 14 10 3611 Interest from Investments 194 10 - 3699 Other Miscellaneous Income - - - 202 24 10 Total - Miscellaneous Revenue - - - 830 854 860 Revenue Totals - - - Department: 121 - City Administrator Division: 7511 - Museum - - 860 5329 Other Supplies - - - - - 860 Total - Materials & Supplies - - - Department: 901 - Ending Fund Balance Division: 9971 - Equity - - - 5921 Contingency - - - - Total - Contingencies and Unappropriated - - - - - 860 Expenditures Totals - - - 830 854 - Fund Net Total: 691 - Museum Endowment Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 152 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 153 Supporting Schedules  Debt Overview  Personnel Allocation  FTE Detail by Supervision Department  Budgeted Transfers  Capital Construction o Current Year Projects o Project Data Sheets o Capital Improvement Plan – FY 2018-19 to FY 2023-24 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 154 Debt Overview Summary of Outstanding Debt The City of Woodburn will have approximately $27.0 million in long-term debt principal outstanding at the beginning of this budget-reporting period. The table below shows the outstanding balances by type, interest rate, outstanding principal amounts and annual debt service amount. Debt service budget authority is rounded up to $10 and shown in the appropriate department. Interest Outstanding Principal Due Interest Due Total Debt Svc Servicing Rates Principal FY 2019-20 FY 2019-20 FY 2019-20 Fund Full Faith and Credit (FFC) Loan City Hall Renovation, Series 2019 2.35% 1,700,000 $ 532,000 42,400 574,400 General Fund Voter Approved General Obligation Bonds Police, Series 2017 (Refinanced) 2.08% 2,812,000 511,000 59,160 570,160 GO Debt Service Subtotal, governmental activities 4,512,000 1,043,000 101,560 1,144,560 Business Type Activity Water Revenue Refunding Bond Series 2018 2.94% 7,614,000 1,422,000 202,960 1,624,960 Water Fund 2011 Revenue Bonds Series A 3.0-5.0% 9,240,000 1,800,000 448,880 2,248,880 Sewer 2011 Revenue Bonds Series B (Def Int) 1.79-4.07% 5,304,090 1,669,530 550,480 2,220,010 Sewer Subtotal, business type activities 22,158,090 4,891,530 1,202,320 6,093,850 Total Long Term Debt 26,670,090 5,934,530 1,303,880 7,238,410 *Rounded figures Long-Term Debt Estimated as of June 30, 2019* Legal Debt Limits Cities in Oregon have a legal debt limit on general obligation (GO) debt equal to 3.0 percent of their real market value. For the City of Woodburn, this limit calculates to $61.7 million. At the beginning of this budget cycle, the City had $2.8 million in GO Debt. The available amount of additional debt the City can incur is $58.4 million. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 155 Remaining Long-Term Debt Government Activities Fiscal Year 2017 General Obligation Refunding Bond ending June 30, Principal Interest Total Beginning Principal = $3,749,000 2020 511,000 59,160 570,160 2021 539,000 48,530 587,530 2022 568,000 37,320 605,320 2023 597,000 25,500 622,500 2024 597,000 6,180 603,180 2,812,000 176,690 2,988,690 Fiscal Year 2019 City Hall Renovation Loan ending June 30, Principal Interest Total Beginning Principal = $1,700,000 2020 532,000 42,400 574,400 2021 547,000 27,500 574,500 2022 307,000 14,600 321,600 2023 314,000 7,400 321,400 1,700,000 91,900 1,791,900 Total Government Activities 4,512,000 268,590 4,780,590 Business Activities Fiscal Year 2018 - Water Revenue Refunding Bond ending June 30, Principal Interest Total Beginning Principal = $8,630,000 2020 1,422,000 202,950 1,624,950 2021 1,402,000 161,430 1,563,430 2022 1,104,000 124,600 1,228,600 2023 1,442,000 87,170 1,529,170 2024 1,332,000 46,390 1,378,390 last payment December 2024 2025 912,000 13,410 925,410 7,614,000 635,950 8,249,950 Fiscal Year 2011 Sewer Revenue Bonds, Series A ending June 30, Principal Interest Total Beginning Principal = $34,416,557 2020 1,800,000 448,860 2,248,860 2021 2,020,000 358,860 2,378,860 2022 4,870,000 266,110 5,136,110 2023-2031 550,000 116,540 666,540 9,240,000 1,190,370 10,430,370 Fiscal Year 2011 Sewer Revenue Bonds, Series B ending June 30, Principal Interest Total Deferred Interest Bond 2020 1,669,529 550,471 2,220,000 Beginning Principal = $8,985,000 2021 1,676,001 683,999 2,360,000 2023 1,958,541 1,121,459 3,080,000 5,304,071 2,355,929 7,660,000 Total Business Activities 22,158,071 4,182,249 26,340,320 Grand Total 26,670,071 4,450,839 31,120,910 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 156 Personnel Allocation The table below identifies budgeted wage and benefit allocations across divisions or funds. This table shows the total of allocated personnel costs within each division. ECONOMIC CITY CITY HUMAN COMMUNITY ADMINISTRATION DEVELOPMENT RECORDER ATTORNEY FINANCE RESOURCES SERVICES 001 General Fund 101 Administration 275,910 - 58,200 129,020 272,400 118,900 - 125 Economic Development - 119,580 - - - - - 211 Police 29,550 - - 19,170 14,000 63,760 - 411 Community Services - - - - - - 112,340 511 Planning - - - 50,810 - - - 651 Engineering - - - - - - - General Fund Wages & Ben 305,460 119,580 58,200 199,000 286,400 182,660 112,340 110 Transit Fund 4,850 - 1,200 - 14,000 7,750 32,390 123 Building Inspection Fund 2,410 - - 17,780 26,110 8,760 - 137 Housing Rehab Fund 2,410 - - - - - - 140 Street Fund - Maint 19,050 - 4,840 16,780 98,100 26,360 10,810 470 Water Fund 54,060 - 4,840 72,550 185,570 26,360 10,810 472 Sewer Fund 621 Sewer 66,160 - 4,840 77,360 346,900 26,360 21,600 631 Maintenance - - - - - - - 641 Surface Water/Collect - - 4,840 - - - - 568 Information Technology - - - - 14,100 - 21,600 581 Insurance Fund - - 40,010 - 14,000 14,680 - 720 Urban Renewal Fund 7,280 154,640 2,430 10,100 42,000 - 6,480 Other Funds Wages & Ben 156,220 154,640 63,000 194,570 740,780 110,270 103,690 All Funds Wages & Ben* 461,680 274,220 121,200 393,570 1,027,180 292,930 216,030 *City Personnel allocation total is $16,839,250 and URA Personnel allocation total is $228,580 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 157 COMMUNITY NON- DEVELOPMENT ENGINEERING STREET SEWER IT ALLOCATED TOTAL 001 General Fund 101 Administration - - - - - 54,580 909,010 125 Economic Development - - - - 11,290 - 130,870 211 Police - - - - 64,450 6,067,730 6,258,660 411 Community Services - 31,270 - - 5,650 2,068,610 2,217,870 511 Planning 245,340 - - - 16,930 115,720 428,800 651 Engineering - 143,960 - - - - 143,960 General Fund Wages & Ben 245,340 175,230 - - 98,320 8,306,640 10,089,170 110 Transit Fund - - - - - 590,500 650,690 123 Building Inspection Fund 112,110 - - - 5,650 478,630 651,450 137 Housing Rehab Fund - - - - - - 2,410 140 Street Fund - Maint - 173,990 115,300 - 11,290 597,970 1,074,490 470 Water Fund - 163,030 8,220 - 11,290 1,048,200 1,584,930 472 Sewer Fund 621 Sewer - 173,000 41,180 - 11,290 1,192,950 1,961,640 631 Maintenance - - - 159,410 - - 159,410 641 Surface Water/Collect - - - 107,480 - - 112,320 568 Information Technology - - - - 75,710 372,640 484,050 581 Insurance Fund - - - - - - 68,690 720 Urban Renewal Fund - - - - 5,650 - 228,580 Other Funds Wages & Ben 112,110 510,020 164,700 266,890 120,880 4,280,890 6,978,660 All Funds Wages & Ben* 357,450 685,250 164,700 266,890 219,200 12,587,530 17,067,830 *City Personnel allocation total is $16,839,250 and URA Personnel allocation total is $228,580 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 158 FTE Detail by Supervising Department This table shows detail of FTE Summary of Supervising Departments on page 17. FTE counts in these tables are assigned to the department that supervises the position. For cost allocations of positions, see Personnel Allocation on page 156. Since supervision and cost allocation are different methods of assigning FTE to departments, the numbers will not be equivalent. The budget for FY 2019-20 renamed some positions and added one full-time bus driver and several part-time bus drivers to Transit Department for expanded service. Also added one Utility Worker II to Street Department for street sweeping. Actual Actual Budget Budget % Department and Position FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Change Administration City Administrator City Administrator 1.0 1.0 1.0 1.0 0% Executive Legal Assistant 0.4 0.4 0.4 0.4 0% Communications Coordinator 1.0 1.0 1.0 1.0 0% Total City Administrator 2.4 2.4 2.4 2.4 0% City Attorney City Attorney 1.0 1.0 1.0 1.0 0% Assistant City Attorney 1.0 1.0 1.0 1.0 0% Executive Legal Assistant 0.5 0.5 0.5 0.5 0% Total City Attorney 2.5 2.5 2.5 2.5 0% Finance Finance Director 1.0 1.0 1.0 1.0 0% Assistant Finance Director - - 1.0 1.0 100% Accounting Manager 1.0 1.0 - - 0% Senior Management Analyst 1.0 1.0 1.0 1.0 0% Payroll Specialist - 1.0 1.0 1.0 0% Accountant I 1.0 - - - 0% Accounting Assistant - 2.0 2.0 2.0 0% Court Operations Clerk - 1.0 1.0 1.0 0% Cashier - 1.0 2.0 2.0 0% Clerk III 4.0 - - - 0% Cashier - Part-time - 1.1 0.5 0.5 0% Part-Time Employees - Finance 0.8 - - - 0% Municipal Court Judge 0.1 0.1 0.1 0.1 0% Total Finance 8.9 9.2 9.6 9.6 0% City Recorder City Recorder/Risk Manager 1.0 1.0 1.0 1.0 0% Executive Legal Assistant 0.2 0.2 0.2 0.2 0% Total City Recorder 1.2 1.2 1.2 1.2 0% Human Resources Human Resources Director 1.0 1.0 1.0 1.0 0% Human Resources Analyst - 1.0 1.0 1.0 0% Assistant Human Resources Director 1.0 - - - 0% Total Human Resources 2.0 2.0 2.0 2.0 0% ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 159 Actual Actual Budget Budget % Department and Position FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Change Economic Development Economic Development Director 0.5 0.5 0.4 0.4 0% Economic Development Specialist - - 0.6 0.5 -17% Economic Development Assistant - 0.5 - - 0% Total Economic Development 0.5 1.0 1.0 0.9 -10% Community Development Planning Community Development Director 1.0 1.0 1.0 1.0 0% Administrative Specialist - - - 1.0 100% Administrative Assistant 1.0 1.0 1.0 - -100% Associate Planner 1.0 1.0 1.0 1.0 0% Senior Planner - 1.0 1.0 1.0 0% Total Planning 3.0 4.0 4.0 4.0 0% Building Building Official 1.0 1.0 1.0 1.0 0% Plans Examiner - Building Inspect III 1.0 1.0 1.0 1.0 0% Plans Examiner - Building Inspect II 1.0 1.0 1.0 1.0 0% Plans Examiner/Building Inspector I - Part-time 0.8 0.8 0.8 0.8 0% Total Building 3.8 3.8 3.8 3.8 0% Total Community Development 6.8 7.8 7.8 7.8 0% Police Police Chief 1.0 1.0 1.0 1.0 0% Deputy Chief 1.0 1.0 1.0 1.0 0% Police Lieutenant 2.0 2.0 2.0 2.0 0% Police Sergeant 5.0 5.0 5.0 5.0 0% Police Officer 25.0 26.0 26.0 26.0 0% Community Services Officer 2.0 2.0 2.0 2.0 0% Police Property and Evidence Tech 1.0 1.0 1.0 1.0 0% Police Property and Evidence Tech - Part-Time 0.5 0.5 0.5 0.5 0% Executive Legal Assistant 1.0 1.0 1.0 1.0 0% Support Services Manager 1.0 1.0 1.0 1.0 0% Police Records Clerk 3.0 3.0 3.0 3.0 0% Background Investigator 0.1 - - - 0% Part-Time Employees - Bailiffs 0.1 0.1 0.1 0.1 0% Total Police 42.7 43.6 43.6 43.6 0% ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 160 Actual Actual Budget Budget % Department and Position FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Change Community Services Community Services Admin Assistant City Administrator 1.0 1.0 1.0 1.0 0% Special Projects Manager 1.0 1.0 1.0 1.0 0% Community Relations Manager 1.0 1.0 1.0 1.0 0% Community Relations Assistant - PT - - - 0.5 50% Total Community Services Admin 3.0 3.0 3.0 3.5 17% Library Library Manager 1.0 1.0 1.0 1.0 0% Librarian 2.0 2.0 2.0 3.0 50% Library Associate 1.0 1.0 1.0 - -100% Library Assistant 1.0 1.0 1.0 1.0 0% Part-Time Employees - Library 5.5 5.5 5.5 5.5 0% Total Library 10.5 10.5 10.5 10.5 0% Recreation Parks & Recreation Manager - - 1.0 1.0 0 Recreation Manager 1.0 1.0 - - 0% Recreation Supervisor 1.0 1.0 1.0 1.0 0% Part-Time Employees - Recreation 1.9 1.9 1.9 1.9 0% Total Recreation 3.9 3.9 3.9 3.9 0% Aquatics Aquatics Program Supervisor 1.0 1.0 1.0 1.0 0% Aquatics Coordinator - - 1.0 1.0 100% Part-Time Employees - Aquatics 10.1 10.1 9.1 10.1 11% Total Aquatics 11.1 11.1 11.1 12.1 9% Transit Transit Manager 1.0 1.0 1.0 1.0 0% Bus Driver Lead 1.0 1.0 1.0 1.0 0% Bus Driver - - - 1.0 100% Clerk II 1.0 - - - 0% Bus Driver - Part-Time 3.3 3.7 4.2 5.6 33% Medical Transport Driver - Part-Time 0.7 0.7 0.7 1.0 37% Dial-A-Ride Driver - - - 1.7 170% Vehicle Custodian - Part-Time 0.4 0.2 0.2 0.5 140% Total Transit 7.4 6.6 7.1 11.7 65% Parks & Facilities Maintenace Parks & Facilities Maintenance Supervisor 1.0 1.0 1.0 1.0 0% Parks & Maintenance Lead Worker - - 1.0 1.0 0% Parks & Maintenance Worker 6.0 6.0 5.0 5.0 0% Part-Time Employees - Seasonal 1.3 1.3 1.3 1.3 0% Total Parks & Facilities Maintenance 8.3 8.3 8.3 8.3 0% Total Community Services 44.2 43.4 43.9 50.0 14% Information Technology Information Technology Manager 1.0 1.0 1.0 1.0 0% IT Systems Administrator 1.0 1.0 1.0 1.0 0% IT Network Administrator 2.0 2.0 1.0 1.0 0% IT Software Support Specialist - - 1.0 1.0 0% GIS Technician - - 1.0 1.0 0% IT Technician - Part-Time - 0.5 0.5 0.5 0% Total Info Technology 4.0 4.5 5.5 5.5 0% ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 161 Actual Actual Budget Budget % Department and Position FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Change Public Works Water PW Operations Division Supervisor - - 1.0 1.0 0% Drinking Water Section Supervisor 1.0 1.0 - - 0% Water Treatment Supervisor/Water Operator III 1.0 1.0 1.0 1.0 0% Administrative Analyst - - 1.0 1.0 0% Clerk III 1.0 1.0 - - 0% Utility Worker I 2.0 2.0 2.0 2.0 0% Water Meter Reader - - 1.0 1.0 0% Utility Worker II 1.0 1.0 - - 0% Utility Worker III 1.0 1.0 1.0 1.0 0% Utility Worker IV 1.0 1.0 1.0 1.0 0% Water Operator I 1.0 1.0 1.0 1.0 0% PW Maintenance Tech - - 1.0 1.0 0% Water Maintenance Tech 1.0 1.0 - - 0% Utility Worker 1 (Seasonal) - PT - - - 0.5 100% Total Water 10.0 10.0 10.0 10.5 5% Surface Water/Sewer Collections Sewer Line Maintenance Tech 1.0 1.0 1.0 1.0 0% Utility I 1.0 1.0 1.0 1.0 0% PW Collections Operation I 1.0 1.0 1.0 1.0 0% Utility III 1.0 1.0 1.0 - -100% Total Surface Water/Sewer Collections 4.0 4.0 4.0 3.0 -25% Sewer WWTP Supervisor/Operator IV - - 1.0 1.0 0% Wastewater Treatment Section Supervisor 1.0 1.0 - - 0% Administrative Specialist - - 1.0 1.0 0% Clerk III 1.0 1.0 - - 0% Industrial Waste Coordinator 1.0 1.0 1.0 1.0 0% Laboratory Technician 1.0 1.0 1.0 1.0 0% Utility Worker II 1.0 1.0 1.0 1.0 0% Utility Worker I 1.0 1.0 1.0 1.0 0% PW Maintenance Technician - - - 2.0 100% Wastewater Maintenance Tech 2.0 2.0 2.0 - -100% Wastewater Operator I 1.0 1.0 2.0 2.0 0% Wastewater Operator II 1.0 1.0 1.0 1.0 0% Wastewater Operator III 1.0 1.0 - - 0% Total Sewer 11.0 11.0 11.0 11.0 0% Street PW Program & Compliance Manager - - 1.0 1.0 0% Street Maintenance Supervisor 1.0 1.0 - - 0% Fleet Maintenance Technician 1.0 1.0 1.0 1.0 0% Utility Worker I 2.0 3.0 3.0 3.0 0% Utility Worker II 1.0 - - 1.0 0% Utility Worker III 1.0 1.0 1.0 1.0 0% Utility worker I (Seasonal) 1.3 1.3 1.5 1.5 0% Total Street 7.3 7.3 7.5 8.5 13% ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 162 Actual Actual Budget Budget % Department and Position FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Change Public Works (cont.) Engineering Public Works Director 1.0 1.0 1.0 1.0 0% City Engineer 1.0 1.0 1.0 1.0 0% Administrative Specialist - - 1.0 1.0 0% Clerk III 1.0 1.0 - - 0% CAD/GIS Technician 1.0 1.0 1.0 1.0 0% Project Engineer 0.5 1.5 1.5 0.5 -67% Associate Engineer - - - 1.0 100% Senior Engineering Technician 1.0 - - - 0% Total Engineering 5.5 5.5 5.5 5.5 0% Total Public Works 37.8 37.8 38.0 38.5 TOTAL FTE 152.9 155.3 157.4 163.9 4% ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 163 Budgeted Transfers The table below shows a summary of all budgeted transfers. The purpose of each transfer is included in the individual fund discussions Str/Storm Sewer Water Equip PERS Transit Street Cap Const Cap Const Cap Const Replacemt Reserve Fund Fund 110 Fund 140 Fund 363 Fund 465 Fund 466 Fund 591 Fund 693 Total General Fund 001 116,000 292,290 408,290 Transit Fund 110 6,510 6,510 Building Fund 123 6,480 6,480 Street Fund 140 2,035,000 50,000 10,750 2,095,750 Street SDC Fund 376 1,500,000 1,500,000 Storm SDC Fund 377 140,000 140,000 Water Fund 470 50,000 15,850 65,850 Sewer Fund 472 90,000 883,190 50,000 23,010 1,046,200 Water SDC Fund 474 902,500 902,500 Sewer SDC Fund 475 2,107,410 2,107,410 Info Tech Fund 586 4,840 4,840 Insurance Fund 581 690 690 Urban Renewal Fund 720 2,290 2,290 Total 116,000 90,000 3,675,000 2,990,600 902,500 150,000 362,710 8,286,810 Transfers In Transfer Out Funds for capital projects are only transferred on a reimbursement basis. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 164 Capital Construction Projects Consistent with the City’s commitment to financial transparency and accountability, an improved methodology for planning, authorizing, budgeting and reporting Capital Construction projects was implemented in FY 2014-15. All capital projects are individually reviewed and authorized by the Public Works Director, Finance Director and ultimately, the City Administrator prior to inclusion in the annual budget. Each project has a specific scope and budget and each included project has a project data sheet providing this information. Only those projects included in this budget may incur expenditures during this fiscal period. Projects added after budget authorization must be authorized by Council through a supplemental budget request or wait for the next budget cycle for authorization. Projects funded on a pay-as-you-basis are budgeted for the full amount of the project cost, even if the project is expected so span multiple budget periods. This ensures that budget authority is available for the project should the schedule accelerate. In addition, this ensures that funds authorized are earmarked for the project, which prevents inadvertent over expenditure of limited dedicated resources. Previously authorized projects not completed in the prior fiscal year are included with the balance of unexpended funds budgeted. Projects that require financing are budgeted incrementally to ensure that available funding is used prior to incurring borrowing costs. As the year progresses, transfers to Cap Const Funds will be performed only on a reimbursement basis for each project. This will ensure that funds are not transferred for projects that are delayed or cancelled. With the exception of projects that have external funding sources, the target ending balance for Cap Const Funds will be zero. A project code is assigned for each project, which uniquely identifies the project’s class, purpose, fund, plus a four- digit project number. The project codes are used on all transactions to track revenues and expenditures for the life of the project. Project Class Project Purposed Fund Project Number A Activity A Activity GF General C Capital B Building ST Street E Engineering Only D Distribution SW Sewer G Grant E Equipment TR Transit M Maintenance I Infrastructure UR Urban Renewal P Parks WA Water V Vehicles Project Data Sheets As part of the City’s improved capital project methodology, project data sheets have been included on the following pages for all proposed capital projects. These sheets summarize a project, including the budget amount, funding source and location of the project. Multi-year information is also displayed to provide a project status. Before a project data sheet is created, the project is reviewed by the City Administrator for inclusion in the proposed budget. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 165 Current Year Projects General Cap Street & Storm Sewer Water Project Const Cap Const Cap Const Cap Const Project Name Number Fund 358 Fund 363 Fund 465 Fund 466 Total City-wide Facility Improvements CBGF1556 1,000,000 - - - 1,000,000 Community Center Design CBGF1534 1,285,310 1,285,310 West Hayes street improvement(A) CIST1486 - 2,900,000 - - 2,900,000 Safety Sidewalk & ADA Construction CIST1165 - 75,000 - - 75,000 Hardcastle Avenue/Railroad Crossing Realignment(B) CIST1443 - 2,100,000 - - 2,100,000 Fourth Street Storm rehabilitation(C) CDST1471 - 200,000 - - 200,000 WWTP Phase 2A Upgrades CISW1052 - - 2,400,000 - 2,400,000 Brick Veneer Repair - Digester CISW1544 - - 50,000 - 50,000 Mill Creek Pump Station - Phase 1 CDSW1413 - - 200,000 - 200,000 Pump Station Upgrades (Existing Upgrades - Reliability) CDSW1414 - - 225,000 - 225,000 Sanitary Sewer Collection System Piping replacement CDSW1488 - - 250,000 - 250,000 Santiam Lift Station Abandonment CDSW1512 - - 235,000 - 235,000 I-5 Pump Station Project CDSW1547 - - 1,250,000 - 1,250,000 Sanitary Sewer - Boones Crossing PUD CDSW1513 - - 127,500 - 127,500 I-5 Force Main Project CDSW1569 3,093,000 3,093,000 Well Rehabilitation CDWA1550 - - - 30,000 30,000 Water Rights Implementation AAWA1442 - - - 25,000 25,000 Fire Flow Improvements CDWA1551 - - - 336,800 336,800 Repaint Elevated Storage Tank CIWA1545 - - - 500,000 500,000 Parr Road Treatment Plant - New Well & Raw Water Piping(H) CDWA1546 - - - 1,550,000 1,550,000 Rehab/Capacity to Existing Distribution System(I) CDWA1552 - - - 210,000 210,000 Hwy 214 - Astor to 1210 Newberg Hwy Loop CDWA1518 - - - 134,560 134,560 Total 2,285,310 5,275,000 7,830,500 2,786,360 18,177,170 CIST1486 - $1,000,000 funded from Street SDC Fund and $80,000 being funded from Storm SDC Fund CIST1443 - $500,000 funded from Street SDC Fund CDSW1471 - $60,000 funded from Storm SDC Fund CISW1052 - $600,000 funded from Sewer SDC Fund CDSW1547 - $823,000 funded from Sewer SDC Fund CDSW1513 - $80,000 funded from Sewer SDC Fund CDSW1569 - $604,410 funded from Sewer SDC Fund CDWA1546 - $750,000 funded from Water SDC Fund CDWA1552 - $62,500 funded from Water SDC Fund CDWA1518 - $90,000 funded from Water SDC Fund Water project SDC cost split based on July 9, 2018 approved methodology report includes: Project Percent Eligibility New Wells 100% Hydrogeological Study 100% Well 7 Improvements 25% Parr Road 3rd booster pump & SCADA 99% National Way 3rd booster pump 100% Transmission Replacement 36% SWIR system expansion Excludes estimated developer funded cost portion 100% OR-99E network connections 100% Fire flow improvements 36% ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 166 Project Data for City-wide Facility Improvements Project Number: CBGF1556 New Project  Project Name: Citywide Facility Improvements Project Description: Improvements to various City facilities due to deferred maintenance. City Hall remodel and HVAC, Police HVAC and Emergency Operations Center are a few of the projects. Map: City Hall Renovation – rendition view from hallway Project Justification: A capital investment in existing facilities is necessary to preserve future use. Project funding of $1.8 million will come from a General Fund reserve transfer and $1.6 million from financing. Operating Fund Impact: Energy savings from upgrades Project Status: Design/Construction Estimated Completion Date: August 2019 Estimated Project Cost: $2,800,000 Capital Expense Account: [PHONE REDACTED] 5629 Buildings Budget History: Fiscal Year 2018-19 2019-20 Budget $2,800,000 $1,000,000 Year to Date expenses $1,800,000 Balance $1,000,000 Funding Data: Project No. Fund No. Fund Name Amount FY MBGF1520 001 General Fund $2,800,000 FY 2018-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 167 Project Data for West Hayes Street Improvement Project Number: CIST1486 New Project  Project Name: West Hayes – Settlemier to Cascade – Street Improvement Project Description: Improve intersection of Settlemier and W. Hayes Street; improve pedestrian crossing near school at Cozy Way with a pedestrian warning signal; widen and improve street between Settlemier and Cascade with sidewalks on both sides. Map: Project Justification: To improve pedestrian and vehicular safety. Nellie Muir Elementary School is located within the boundaries of this project and currently there are continuous sidewalks on the south side of the street. West Hayes is classified as a Service Collector, which should have bike lanes and sidewalks on both sides of the street. A pedestrian crossing is located at Cozy Way. The intersection of West Hayes with Settlemier Avenue splits eastbound and westbound traffic. Operating Fund Impact: No impact to operating budget but will reduce long term maintenance costs Project Status: Final design 2018 and construction 2019-20 Estimated Completion Date: June 2020 Estimated Project Cost: $3,125,000 Capital Expense Account: [PHONE REDACTED] 5631 Street/Sidewalk/Alley Budget History: Fiscal Year 2016-17 2017-18 2018-19 2019-20 Budget $3,125,000 $3,072,156 $3,000,000 $2,900,000 Year to Date expenses $52,844 $72,156 $100,000 Balance $3,072,156 $3,000,000 $2,900,000 Funding Data: Project No. Fund No. Fund Name Amount FY CIST1486 140 Street Fund (including ODOT Fund Exchange) $1,820,000 FY 2018-19 CIST1486 376 Street SDC Fund $1,000,000 FY 2019-20 CIST1486 377 Storm SDC Fund $80,000 FY 2019-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 168 Project Data for Safety Sidewalk and ADA ramps Project Number: CIST1165 New Project  Project Name: Safety Sidewalk Construction/ADA ramps Project Description: Construction of miscellaneous sidewalks and ADA improvements. Improvements include new ADA ramps at intersection corners mostly throughout the Downtown area. Map: Proposed ADA ramp installation – Young Street and Tooze Street Project Justification: Improvements for safe pedestrian movements and ADA compliance. Operating Fund Impact: No impact to operating budget Project Status: Annual Estimated Completion Date: Ongoing Estimated Project Cost: $75,000 Capital Expense Account: [PHONE REDACTED] 5631 Streets/Alleys/Sidewalks Budget History Fiscal Year 2019-20 Budget $75,000 Year to Date expenses Balance Funding Data: Project No. Fund No. Fund Name Amount FY CIST1165 140 Street Fund $75,000 2019-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 169 Project Data for Hardcastle Avenue/Railroad Crossing Realignment Project Number: CIST1443 New Project  Project Name: Hardcastle Avenue/Railroad Crossing Realignment Project Description: The project will include shifting the intersection to the north, allowing wider turning areas for trucks and match the existing grade with N. Front Street. There will be a new 32 ft. wide street with curb and sidewalk on both sides up to and around Commerce Way, new railroad crossing signal system and concrete grade crossing panels. Map: Project Justification: This project will allow safer turning movements for vehicular traffic Operating Fund Impact: Railroad crossing is owned by Union Pacific Railroad – no impact on City budget Project Status: Design and right-of-way acquisition 2018 and construction 2019-20 Estimated Completion Date: June 2020 Estimated Project Cost: $2,200,000 Capital Expense Account: [PHONE REDACTED] 5631 Streets/Alleys/Sidewalks Budget History: Fiscal Year 2017-18 2018-19 2019-20 Budget $2,200,000 $2,100,000 $2,100,000 Year to Date expenses $100,000 0 Balance $2,100,000 $2,100,000 Funding Data: Project No. Fund No. Fund Name Amount FY CIST1443 140 Street Fund (includes ODOT Fund Exchange) $1,600,000 FY 2017-20 CIST1443 376 Street SDC Fund $500,000 FY 2017-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 170 Project Data for Fourth Street Storm Rehab Project Number: CDST1471 New Project  Project Name: Fourth Street Storm Rehabilitation Project Description: Replace existing pipes with four each 48-inch storm drain manholes, 1,270 LF PVC storm drain pipe and nine each Type II catch basins/inlets on Fourth Street between Garfield Street and Harrison Street Map: Project Justification: The project will correct a significant ongoing storm maintenance problem and will replace deteriorated and substandard storm pipe and catch basin inlets Operating Fund Impact: Decrease maintenance costs by correcting problems Project Status: Construction Estimated Completion Date: June 2019 Estimated Project Cost: $260,000 Capital Expense Account: [PHONE REDACTED] 5636 Storm Drains Budget History: Fiscal Year 2015-16 2016-17 2017-18 2018-19 2019-20 Budget $260,000 $237,338 $237,338 $200,000 $200,000 Year to Date expenses $22,662 $251 $37,338 0 Balance $237,338 $237,087 $200,000 $200,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDST1471 140 Street Fund $190,000 2015-20 CDST1471 377 Storm SDC $60,000 2015-20 CDST1471 140 Street Fund $10,000 2016-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 171 Project Data for WWTP Phase 2A Upgrades Project Number: CISW1052 New Project  Project Name: WWTP Phase 2A and Natural Treatment System Upgrades Project Description: Compliance Wastewater System improvements upgrades include blower upgrades, contact stabilization, generator upgrades for reliability and redundancy, constructed wetlands for effluent cooling, expansion of the poplar tree plantation and installation of a new Pudding River outfall. The final design plans for the compliance upgrades were prepared and submitted to Oregon DEQ in January 2012. The Environmental Protection Agency, based on a court decision, disapproved Oregon DEQ using National Conditions Criterion for establishing TMDL’s for thermal loading, which is what the City’s TMDL for is based on. The City cannot move forward until DEQ establishes the TMDL for thermal loading for the City’s NPDES discharge permit for Pudding River. Depending on the timing of future decisions, some components not related to thermal loading may be pulled out and constructed separately. Map: Project Justification: Compliance upgrades needed to deal with new thermal loading limits on the Pudding River. Operating Fund Impact: Increases long term costs because of additional maintenance Project Status: Waiting DEQ determination on Thermal Loading for Pudding River Estimated Completion Date: Depends on Oregon DEQ Estimated Project Cost: $12,400,000 Capital Expense Account: [PHONE REDACTED] 5635 Sewer Budget History Fiscal Year 2014-15 2015-17 2017-18 2018-19 2019-20+ Budget $1,000,000 $1,000,000 $1,000,000 $1,200,000 $11,200,000 Year to Date expenses $850 $0 $0 Balance $999,150 $1,000,000 $1,000,000 $1,200,000 Funding Data: Project No. Fund No. Fund Name Amount FY CISW1052 472 Sewer Fund $12,400,000 FY 2014-20+ ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 172 Project Data for WWTP Digester Brick Veneer Repair Project Number: CISW1544 New Project  Project Name: WWTP Digester Brick Veneer Repair Project Description: Repair of deteriorated brick veneer on the Digester Building at the WWTP. Map: WWTP- Digester Project Justification: Repairing deteriorated brick veneer on Digester Building Operating Fund Impact: No impact on operating fund Project Status: Construction Estimated Completion Date: June 30, 2020 Estimated Project Cost: $50,000 Capital Expense Account: [PHONE REDACTED] 5635 Sewer Budget History: Fiscal Year 2018-19 2019-20 Budget $50,000 $50,000 Year to Date expenses 0 Balance $50,000 Funding Data: Project No. Fund No. Fund Name Amount FY CISW1544 472 Sewer Fund $50,000 2018-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 173 Project Data for Mill Creek Pump Station, Phase 1 Project Number: CDSW1413 New Project  Project Name: Mill Creek Pump Station Phase 1 Project Description: Project identified in Wastewater Facilities Plan. Minimum capacity of existing pumps at Mill Creek Pump Station exceeds the low flow conditions. The project installs new flow submersible pumps with variable speeds at Mill Creek Pump Station. This project is included in the POTW/Natural Treatment System upgrades project that currently is on hold pending future DEQ decisions. Depending on the timing of future decisions, it may be pulled out and bid separately. Map: Project Justification: Project will improve pump and motor life, improve force main operations by providing constant flow and improve plan performance by providing a steady flow during low flow conditions. Operating Fund Impact: Increases long term costs because of additional maintenance Project Status: Currently on hold pending DEQ decisions Estimated Completion Date: June 2020 Estimated Project Cost: $200,000 Capital Expense Account: [PHONE REDACTED] 5635 Sewer Budget History: Fiscal Year 2018-19 2019-20 Budget $200,000 $200,000 Year to Date expenses 0 Balance $200,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1413 472 Sewer Fund $200,000 2018-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 174 Project Data for Pump Station Upgrades Project Number: CDSW1414 New Project  Project Name: Pump Station Upgrades – electrical & alarms Project Description: Compliance with DEQ reliability requirements including electrical and alarm systems. Map: City Wide Project Justification: Initial condition assessment of the existing pump stations was included in the Wastewater Facilities Plan but it was recommended to do a separate Pump Station Reliability Study and modifications done that are identified to ensure continued compliance. Operating Fund Impact: Increases long term costs because of additional maintenance Project Status: Design Estimated Completion Date: June 2020 Estimated Project Cost: $225,000 Capital Expense Account: [PHONE REDACTED] 5635 Sewer Budget History Fiscal Year 2017-18 2018-19 2019-20 Budget $225,000 $225,000 $225,000 Year to Date expenses 0 0 Balance $225,000 $225,000 Funding Data: Project No. Fund No. Fund Name Amount FY CISW1002 465 Sewer Capital Construction Fund $225,000 2017-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 175 Project Data for Sanitary Sewer Collection System replacement piping Project Number: CDSW1515 New Project  Project Name: Sanitary Sewer Collection System Replacement piping Project Description: Replacement of deteriorated sanitary sewer piping throughout the City. This project also includes force main air release upgrades. Map: Project Justification: Project will restore sanitary sewer infrastructure and eliminate infiltration and inflow of ground water into the sanitary sewer system. Air relief valves are failing and require regular maintenance. The improvement would increase the efficiency of the sewer force main system and lower operating costs for power to the pumps. Operating Fund Impact: Will reduce power costs for the pumps Project Status: Construction Estimated Completion Date: June 2020 Estimated Project Cost: $250,000 Capital Expense Account: [PHONE REDACTED] 5635 Sewer Budget History: Fiscal Year 2017-18 2018-19 2019-20 Budget $250,000 $250,000 $250,000 Year to Date expenses 0 0 Balance $250,000 $250,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1515 472 Sewer Fund $250,000 2017-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 176 Project Data for Santiam Lift Station Abandonment Project Number: CDSW1512 New Project  Project Name: Santiam Lift Station Abandonment Project Description: Abandonment of the lift station and realign sewer main to provide gravity sewer. New development is currently being planned which will be occurring south of this area. Map: Project Justification: Eliminate significant costs in maintaining the existing lift Station Operating Fund Impact: Will reduce maintenance costs Project Status: Demolition Estimated Completion Date: June 2020 Estimated Project Cost: $235,000 Capital Expense Account: [PHONE REDACTED] 5635 Sewer Budget History: Fiscal Year 2017-18 2018-19 2019-20 Budget $235,000 $235,000 $235,000 Year to Date expenses 0 0 Balance $235,000 $235,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1512 472 Sewer Fund $235,000 2017-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 177 Project Data for I-5 Pump Station Upgrade Project Number: CDSW1547 New Project  Project Name: I-5 Pump Station Project Project Description: Upgrade I-5 Pump Station to handle future development flows as per the Wastewater Facilities Plan Map: Project Justification: The project will provide adequate sanitary sewer capacity for new developments in the Southwest Industrial Reserve (SWIR) area. The SWIR area consists of property on the southwest side of I-5 along Butteville Road and property on the southeast side of I-5 south of Walmart. Operating Fund Impact: Project Status: Design/Construction Estimated Completion Date: June 2020 Estimated Project Cost: $1,307,000 Capital Expense Account: [PHONE REDACTED] 5631 Street/Alleys/Sidewalks Budget History: Fiscal Year 2018-19 2019-20 Budget $1,307,000 Year to Date expenses Balance $1,307,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDSW1547 472 Sewer Fund $1,307,000 FY 2018-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 178 Project Data for Well Rehabilitation Project Number: CDWA1550 New Project  Project Name: Well Rehabilitation Project Description: Ongoing project with well rehabilitation efforts to enhance the capacity of existing wells within the City of Woodburn Map: City Wide Project Justification: Process will increase well production capabilities Operating Fund Impact: No Impact Project Status: Design/Construction Estimated Completion Date: June 2020 Estimated Project Cost: $78,800 Capital Expense Account: [PHONE REDACTED] 5434 Water Budget History: Fiscal Year 2018-19 2019-20 Budget $30,000 $30,000 Year to Date expenses 0 Balance $30,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDWA1550 470 Water Fund $30,000 2018-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 179 Project Data for Water Rights Implementation AAWA1442 New Project  Project Name: Water Rights Implementation Project Description: Water rights analysis and implementation to secure water rights for the City of Woodburn for the near future. Map: City Wide Project Justification: This process will help secure water rights for the City of Woodburn Operating Fund Impact: No Impact Project Status: Design Estimated Completion Date: June 2020 Estimated Project Cost: $40,000 Capital Expense Account: [PHONE REDACTED] 5634 Water Budget History: Fiscal Year 2018-19 2019-20 Budget $40,000 $25,000 Year to Date expenses $15,000 Balance $25,000 Funding Data: Project No. Fund No. Fund Name Amount FY AAWA1442 470 Water Fund $40,000 FY 2018-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 180 Project Data for Fire Flow Improvements Project Number: CDWA1551 New Project  Project Name: Fire Flow Improvements Project Description: Annual program for the implementation of water distribution projects required in order to meet minimum state fire flow requirements. Map: City wide Project Justification: Project required to provide fire flow protection to the residents and businesses in Woodburn Operating Fund Impact: No Impact Project Status: Design/Construction Estimated Completion Date: June 2020 Estimated Project Cost: $336,800 Capital Expense Account: [PHONE REDACTED]-5634 Water Budget History: Fiscal Year 2018-19 2019-20 Budget $336,800 $336,800 Year to Date expenses 0 Balance $336,800 Funding Data: Project No. Fund No. Fund Name Amount FY CDWA1551 470 Water Fund $336,800 2018-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 181 Project Data for Repainting Elevated Water Storage Tank Project Number: CIWA1545 New Project  Project Name: Repaint elevated water storage tank Project Description: Repaint the existing elevated water storage tank at the northeast quadrant of Cleveland Street and Front Street Map: Project Justification: Repainting the water storage tower will preserve a critical reservoir within the City of Woodburn. Operating Fund Impact: No Impact Project Status: Design/Construction Estimated Completion Date: June 2020 Estimated Project Cost: $500,000 Capital Expense Account: [PHONE REDACTED] 5634 Water Budget History: Fiscal Year 2018-19 2019-20 Budget $400,000 $500,000 Year to Date expenses 0 Balance $400,000 Funding Data: Project No. Fund No. Fund Name Amount FY CIWA1545 470 Water Fund $500,000 FY 2019-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 182 Project Data for Parr Road Treatment Plant – New Well Project Number: CDWA1546 New Project  Project Name: Parr Road Treatment Plant – New Well and Raw Waterline Distribution Piping Project Description: Installation of a new well and raw waterline distribution piping to the Parr Road Water Treatment Plant Map: Project Justification: Project will provide critical water capacity to the Parr Road Water Treatment Plant, which will help provide peak water flows to the growing community. Operating Fund Impact: Project Status: Design/Construction Estimated Completion Date: June 2020 Estimated Project Cost: $1,590,250 Capital Expense Account: [PHONE REDACTED] 5634 Water Capital Budget History: Fiscal Year 2018-19 2019-20 Budget $1,590,250 $1,550,000 Year to Date expenses $40,250 Balance $1,550,000 Funding Data: Project No. Fund No. Fund Name Amount FY CDWA1546 470 Water Fund $800,000 2018-20 CDWA1546 474 Water SDC Fund $750,000 2018-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 183 Six Year Capital Improvement Plan – FY 2019-20 to FY 2024-25 Project Revenue Source 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Total General Fund Construction City Facilities General Fund 1,000,000 - - - - - 1,000,000 Community Center General Fund 1,285,310 - - - - - 1,285,310 Total General Fund Construction 2,285,310 - - - - - 2,285,310 Street & Storm Construction W. Hayes Street Improvements - Settlemier to Cascade Street SDC/Storm CIP/SDC 2,900,000 - - - - - 2,900,000 Hardcastle/Railroad Realignment Street CIP/SDC 2,100,000 - - - - - 2,100,000 Evergreen Road: Connect to Parr Road Developer/Street SDC - 600,000 800,000 - - - 1,400,000 Willow Avenue extension Street Fund - - - 40,000 1,000,000 - 1,040,000 Harrison Street: Street Improvement Street Fund/Street SDC - 60,000 935,000 - - 995,000 Front Street Improvements - Front St Ramp to NCL Street Fund/Street SDC - - - - 1,500,000 2,300,000 3,800,000 Safety Sidewalk Construction Street Fund 75,000 25,000 25,000 25,000 25,000 25,000 200,000 Settlemier/W. Lincoln Intersection Street Fund - 60,000 - - - - 60,000 5,075,000 685,000 885,000 1,000,000 2,525,000 2,325,000 12,495,000 Storm Drain Construction Fourth Street Storm Replacement - Garfield to Harrison Street/Storm CIP 200,000 - - - - - 200,000 N. Front Street - Culvert to Commerce Street Fund/Storm SDC - - - - 18,000 282,000 300,000 Settlemier Detention and Outlet Works Storm SDC/Developer - 300,000 352,000 - - - 652,000 Cleveland Street at Mill Creek Culvert Rehab Street Fund - - 209,000 - - - 209,000 Aquatic Center Area Storm Improvement Street/Storm CIP - - - 78,000 - - 78,000 5th Street - Lincoln to Harrison St Street Fund/Storm SDC - 275,000 - - - - 275,000 N 2nd and 3rd - South of Yew Street Street Fund/Storm SDC - - - - 230,000 - 230,000 Landau/Laurel/George Storm to Pudding River Street Fund/Storm SDC - 250,000 600,000 - - - 850,000 422 Tooze Street Street Fund/Storm SDC - - 150,000 - - - 150,000 Rehab Existing Collection System Street Fund - - - 500,000 500,000 - 1,000,000 Drainage work & street modification @ High Street Street Fund/Storm SDC - - - - 30,000 - 30,000 Total Storm Drain Construction 200,000 825,000 1,311,000 578,000 778,000 282,000 3,974,000 Street Resurfacing: Gravel Streets Yew Street, 2nd to 3rd Street Fund - 160,000 - - - - 160,000 Elm Street Street Fund - 300,000 - - - 300,000 Christiansen Street Street Fund - - - 185,000 - - 185,000 Wilson Street Street Fund - - - - 260,000 - 260,000 Church Street, 1st to 2nd Street Fund - - - - - 150,000 150,000 Total Gravel Streets - 160,000 300,000 185,000 260,000 150,000 1,055,000 Total Street & Storm Capital Construction 5,275,000 1,670,000 2,496,000 1,763,000 3,563,000 2,757,000 17,524,000 Water Systems Construction Hwy 214: Astor Way to 1210 Newberg Hwy. waterline loop Water Fund 134,560 55,440 - - - - 190,000 Well Rehabilitation Water Fund 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Hydrological Study Water Fund - 100,000 - - - - 100,000 Water Rights Implementation Water Fund 25,000 - - - - - 25,000 Repaint Elevated Storage Tank Water Fund 500,000 - - - - - 500,000 Parr Road Third Booster pump & SCADA upgrades Water Fund - - - - 175,000 - 175,000 Country Club Rd to Elevated Tank transmission replacemt Water Fund - - - - - 3,484,000 3,484,000 Parr Road Treatment Plant - New well & raw water piping Water Fund/Water SDC 1,550,000 - - - - - 1,550,000 I-5 waterline crossing to serve SWIR Area Water Fund/Water SDC/D - - 1,200,000 - - - 1,200,000 Rehab/Capacity Improvements Existing Distribution Water Fund/Water SDC 210,000 400,000 400,000 400,000 400,000 400,000 2,210,000 Fire Flow Improvements Water Fund 336,800 336,800 336,800 336,800 336,800 336,800 2,020,800 Auxilliary Power for Wells #11 & #14 Water Fund - 225,000 - - - - 225,000 Total Water Systems Construction 2,786,360 1,147,240 1,966,800 766,800 941,800 4,250,800 11,859,800 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 184 Project Revenue Source 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Total Sewer Construction: Wastewater Treatment Plant POTW Phase 2A/Natural Treatment System Sewer Fund 2,400,000 4,800,000 4,800,000 400,000 - - 12,400,000 Storm Water Treatment Final Engineering Sewer Fund - 265,000 - - - - 265,000 Headworks - Screening Sewer Fund - - - - 380,000 1,520,000 1,900,000 Primary Sedimentation - PEPS Sewer Fund - - - - 600,000 2,400,000 3,000,000 Poplar Tree Expansion on Additional Property Sewer Fund - 350,000 350,000 364,000 364,000 - 1,428,000 Septage RV dump station improvements Sewer Fund - 300,000 - - - - 300,000 Poplar Treet Land Purchase Sewer Fund - 885,000 - - - - 885,000 Primary Sedimentation - Convert WW Clarifiers Sewer Fund - - 340,000 1,360,000 - - 1,700,000 Filtration Sewer Fund - - 380,000 1,520,000 - - 1,900,000 Roof Replacement Section A - Sheet Metal Roof Sewer Fund - - 40,000 - - - 40,000 Brick Veneer Repair - Digestor Sewer Fund 50,000 - - - - - 50,000 Sewer Construction: Sanitary Collection System Construction Mill Creek Pump Station Project - Phase 1 Sewer Fund 200,000 - - - - - 200,000 Pump Station Upgrades (Existing Upgrades - Reliability) Sewer Fund 225,000 - - - - - 225,000 Collection System Piping replacements Sewer Fund 250,000 460,000 460,000 460,000 460,000 - 2,090,000 Young Street Pipeline Project Sewer Fund/Sewer SDC - 1,600,000 - - - - 1,600,000 Rainier Lift Station - Force & Gravity sections Sewer Fund - 300,000 - - - - 300,000 South Brown Street Pump Station Sewer SDC/Boones PUD 127,500 - - - - - 127,500 Santiam Pump Station Abandonment Sewer Fund 235,000 - - - - - 235,000 Front Street pipeline project Sewer Fund - 1,040,000 - - - - 1,040,000 Lincoln Street Sewer rehab - Bryan to Mill Creek Sewer Fund - - - - 500,000 - 500,000 Laurel Sanitary Sewer Project Local Improvement Distr - - - - - 500,000 500,000 I-5 Force Main project Sewer Fund 3,093,000 - - - - - 3,093,000 I-5 Pump Station Sewer Fund 1,250,000 - - - - - 1,250,000 North Santiam Sewer Trunk Line from MCPS to Hazelnut Dr Sewer Fund - - - - 700,000 - 700,000 Progress Way Pipeline proejct Sewer Fund - - - - 255,000 1,092,000 1,347,000 Total Sewer Construction 7,830,500 10,000,000 6,370,000 4,104,000 3,259,000 5,512,000 37,075,500 Parks Legion Park Improvements, Phase 2 Parks SDC - 1,500,000 - - - 1,500,000 Total Parks Construction - 1,500,000 - - - 1,500,000 Total Construction 18,177,170 14,317,240 10,832,800 6,633,800 7,763,800 12,519,800 70,244,610 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 185 Appendices  Glossary  Budget Policies & Fiscal Strategy  Five-Year Forecast  Wage Scales o Part-Time Wage Scale o AFSCME Wage Scale o Woodburn Police Association o Sergeant Wage Scale o Unrepresented Wage Scale  Chart of Accounts  LB-1 Notice of Public Hearing  Budget Resolution ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 186 Glossary Accrual Basis: The recording of the financial transactions of a government, and other events and circumstances that have cash consequences for the government, in the periods in which those transactions, events and circumstances occur, rather than only in the period in which cash is received or paid by the government. Adopted Budget: Financial plan, approved by the governing body, which forms the basis for appropriations Appropriation: Authorization for spending a specific amount of money for a specific purpose during a fiscal year. It is based on the adopted budget, including supplemental budget, if any. It is presented in a resolution or ordinance adopted by the governing body. Assess Value (AV): The value set on real and personal property as a basis for imposing taxes. Maximum Assessed Value (MAV) is the base on which a property’s property tax is calculated, and by state law MAV cannot increase by more than 3.0 percent each year. Audit: A review of the City’s operations by an independent accounting firm to verify that the City’s financial statements accurately reflect the City’s financial position. Audit Report: A report in a form prescribed by the Secretary of State made by an auditor expressing an opinion about the propriety of a local government’s financial statements, and compliance with requirements, orders and regulations. Basis of Accounting: A term used to refer to when revenues, expenditures, expenses, and transfers – and the related assets and liabilities – are recognized in the accounts and reported in the financial statements. Bond: A written promise to pay a specific sum of money, called the face value or principal amount, at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate. Budget: A written report showing the local government’s comprehensive financial plan. It must include a balanced statement of actual revenues and expenditures during each of the last two years, or budget periods and estimated revenues and expenditures for the current and upcoming year or budget period [ORS 294.311(4)]. Budget Committee: Fiscal advisory board of a local government, consisting of the governing body plus an equal number of registered voters appointed from within the boundaries of the local government. Budget Message: Written explanation of the budget and the local government’s financial priorities prepared and presented by the executive officer or chairperson of the governing body. Budget Officer: Person appointed by the governing body to assemble budget material and information and to physically prepare the propose budget. Budget Transfers: Amounts moved from one fund to finance activities in another fund shown as expenditures in the originating fund and revenues in the receiving fund. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 187 Capital Improvement (Capital Expenditure): A permanent major addition to the City’s real property assets, including the design, construction, or purchase of land, buildings or facilities or major renovations of the same. Includes installation of new streets, storm drains, water and sewer lines, parks and other public facilities. Capital improvements have a cost of $5,000 or more and are budgeted in the Capital Outlay budget category. Capital Improvement Budget: A financial plan of proposed capital improvement projects and the means of financing them for a given period. The City annually updates the next year’s Capital Improvement Budget and the six-year Capital Improvement Plan. Capital Outlay: A budget category which includes equipment having a unit cost of more than $5,000 and an estimated useful life of more than one year. Capital Projects Fund: A fund used to account for resources, such as bond sale proceeds, to be used for major capital item purchase or construction. Cash Basis: A basis of accounting recognizing transactions only when cash is received or disbursed. Community Development Block Grant (CDBG): Grants administered through the state providing funds for projects that benefit the public at large. Compression: The Oregon Constitution limits the amount of property taxes that can be collected from each property in two categories: education and general. If taxes in either category exceed the limit for that property, the taxes are reduced or ”compressed” until the limit is reached. This calculation is based on real market value of the property, not the taxable assessed value. Compression creates uncertainty in property tax revenues. Contingency: Funds set aside but not appropriated or approved for use. The Council can authorize the transfer of Contingency to appropriations during the year. Such transfers are made to fund unanticipated expenditures or new programs, or to absorb unexpected revenue losses. Debt Service: Payment of principal and interest on an obligation resulting from the issuance of bonds or notes. Debt Service Fund: A fund established to account for payment of general long-term debt principal and interest. Department: The largest organizational unit of the City. Depreciation: An accounting convention used to charge the expiration in the service life of a fixed asset to the period it benefits. Designated Reserve: Funds specifically set aside for anticipated expenditure requirements in future years, which are uncertain, such as employee salary adjustments that have not yet been determined. Division: An organizational subdivision of a department. Encumbrance: An obligation chargeable to an appropriation and for which part of the appropriation is reserved. Enterprise Fund: The consumption of goods or services, commonly evidenced by the payment of cash. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 188 Fiscal year: A 12-month period of time to which the annual budget applies. Woodburn’s fiscal year is July 1 through June 30. Fixed Assets: Long-lived tangible assets obtained or controlled because of past transactions, events, or circumstances. Fixed assets, also referred to as capital assets, include land, right-of-way, buildings, improvements, infrastructure and equipment costing over $5,000 with an estimated life of one year or more. FTE: Full-time Equivalent, FTE, is a staffing measure that identifies how many full-time staff are represented by a mix of part- and full-time employees. Fund Balance: Net current assets (cash plus receivables less payables) at a specific point in time. The fund balance can also be defined as a measure of funds available typically at the beginning or end of a budget cycle. General Fund: The City’s principal operating fund, which is supported by taxes and fees and can be used for any legal government purpose. General Obligation Bonds: Bonds that are issued to finance a variety of public projects such as streets and improvements and are generally repaid from tax revenue. GFOA: Government Finance Officers Association Government Fund Types: Funds used to account for the acquisition, use and balances of expendable financial resources and the related current liabilities – except those accounted for in proprietary funds and fiduciary funds. Grants: A donation or contribution in cash by one governmental unit to another unit, which may be made to support a specified purpose or function, or general purpose. Inter-fund Loans: Loans made by one fund to another and authorized by resolution or ordinance. Internal Service Fund: A fund used to account for the financing of goods and services provided by one department or agency to other departments or agencies. Levy: Amount of ad valorem tax certified by a local government for the support of governmental activities. Local Government: Any city, county, port, school district, community college, public or quasi-public corporation (including a municipal utility or dock commission) operated by a separate board or commission; a municipal corporation or municipality. Local Option Tax: Taxing authority voter-approved by a double majority that is in addition to the taxes generated by the permanent tax rate. Local option taxes can be for general operations, a specific purpose or capital projects. They are limited to five years unless they are for a capital project, then they are limited to the useful life of the project or 10 years, whichever is less. Major Fund: A fund whose revenues, expenditures/expenses, assets or liabilities are at least 10.0 percent of the total for their fund category (governmental or enterprise) and 5.0 percent of the aggregate of all governmental and enterprise fund in total. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 189 Materials & Services: A budget category. Examples include office supplies, minor equipment, motor vehicle expense and professional and contractual services. Maximum Assessed Value (MAV): The maximum taxable value limitation placed on real or personal property by the constitution. It can increase a maximum of 3.0 percent each year. The 3.0 percent limit may be exceeded if there are qualifying improvements made to the property, such as a major addition or new construction. Modified Accrual: Basis of accounting in which expenditures other than accrued interest on general long-term debt are recorded at the time liabilities are incurred and revenues and recorded when received. All governmental funds are accounted for using the modified accrual basis of accounting. Net Working Capital: The sum of the cash balance, accounts receivable expected to be realized during the ensuing year, inventories, supplies, prepaid expenses less current liabilities and, if encumbrance method of accounting is used, reserve for encumbrances. Non-Departmental: Program costs that do not relate to any one department, but represent costs of a general citywide nature. Objective: The expected result or achievement of a budget activity. Operating Budget: Annual appropriation of funds for ongoing program costs, including employee services, supplies, equipment and debt service. Operating Revenue: Revenue of a fund, excluding Beginning Fund Balance (Fund Balance). Trends in current year resources are evaluated by focusing on Operating Revenue. Ordinance: A formal legislative enactment by the City Council. It has the full force and effect of law which the City boundaries unless it is in conflict with any higher form of law, such as state statute or constitutional provision. Performance Measure: Data collected to determine how the effectiveness or efficiency of a department, program or activity is doing in achieving its objectives. Permanent Rate Limit: The maximum rate of ad valorem property taxes that a local government can impose. Taxes generated from the permanent rate limit can be used for any purpose. No action of the local government or its voters can increase or decrease a permanent rate limit. Personnel Services: A budget category which accounts for salaries, wages, and overtime of employees, as well as all employer-paid fringe benefits such as health and dental insurance, retirement and workers’ compensation insurance. Prior Years’ Tax Levies: Taxes levied for fiscal years preceding the current one. Program: An activity or group of activities performed for the purposed of providing a service or a support function. Property Taxes: Ad valorem tax certified to the county assessor by a local government. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 190 Proposed budget: Financial and operating plan prepared by the Budget Officer and submitted to the public and the budget committee to review. Propriety Fund Type: Sometimes referred to as income determination or commercial-type funds, the classification used to account for a government’s ongoing organizations and activities that are similar to those often found in the private sector (i.e. enterprise and internal service funds). Publication: Public notice given by publication in a newspaper of general circulation within the boundaries of the local government; mailing through the U.S. Postal Service by first class mail to each street address within the boundaries of the local government; and hand delivery to each street address within the boundaries of the local government. Real Market Value (RMV): The amount of cash, which could reasonably be expected by an informed seller from an informed buyer in an arm’s-length transaction as of the assessment date. In most cases, the value used to test the constitutional limits. Reserve Fund: Established to accumulate money from year to year for a specific purpose, such as purchase of new equipment. Resolution: A formal order of a governing body; lower legal status than an ordinance. Resources: Total amount available for appropriation during the fiscal year, including beginning fund balances, revenue and fund transfers. Revenue: An increase in net assets, commonly arising from the receipt of taxes or charges for services. Revenue Bonds: Bonds issued to construct capital facilities, repaid from revenue produced by the operation of those facilities. SDC: A system development charge (SDC) imposed on new development to mitigate the impact of growth on City infrastructure. These fees are used to fund improvements that increase capacity of the City’s utility, park or street systems. Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or major capital projects) that are legally restricted to expenditure for specific purposes. State Revenue Sharing: Fourteen percent of state liquor receipts allocated to cities on a formula basis as outlined by state statute and distributed on a quarterly basis. Supplemental Budget: A financial plan prepared to meet unexpected needs or to spend revenues not anticipated with the regular budget was adopted. It cannot be used to authorize a tax. Tax on Property: Any tax, fee, charge or assessment imposed by any government unit upon property or upon a property owner as a direct consequence of ownership of that property. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 191 Tax Rate: The amount of tax stated in terms of a unit of tax for each $1,000 of assessed value of taxable property. Tax Roll: The official listing showing the amount of taxes imposed against each taxable property. Tax Year: The fiscal year from July 1 through June 30. Transient Occupancy Tax (Hotel/Motel Tax): Tax charged to any transient, who exercises occupancy for a period of 30 consecutive calendar days or less, counting portions of calendar days as full days, in the amount of nine percent of the rent charged by the operator (hotel/motel proprietor). This tax goes into the General Fund. Some of the proceeds are used for ToT Grants for tourism. Trust Fund: A fund used to account for fiscal activities of assets held in trust by a local government. Unappropriated Fund Balance: Amount set aside in the budget to be used as a cash carryover to the next year’s budget. It provides the local government with cash until tax money is received from the county treasurer in November. This amount cannot be transferred by resolution or used through a supplemental budget, unless necessitated by a qualifying emergency. WWTP: Wastewater Treatment Plant. City owned facility to treat wastewater. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 192 Budget Policies & Fiscal Strategy City of Woodburn FY 2019/20 Financial Plan Budget Policies, Fiscal Strategy & Five Year Forecast  SECTION 1. ANNUAL REVIEW & POLICY A. Fiscal Responsibility. The policy of the City of Woodburn is to return the highest level (or sustain the current levels) of service with the least amount of taxpayer investment, and to plan accordingly. B. Balanced Budget. The City’s budget shall be balanced. For each fund, ongoing costs are not to exceed ongoing revenues plus available fund balances used in accordance with reserve policies. The budget resolution will be adopted by fund at a summary level. C. Budget Process. The annual budget process is intended to weigh all competing requests for City resources within expected fiscal constraints. Levels of service will increase or decrease based on the availability of resources. Requests for new programs made outside the annual budget process will be discouraged. New initiatives will be funded by reallocating existing City resources to services with the highest priorities. D. Fiscal Recommendations. Consistent with the administrative responsibilities outlined in the Charter, the City Administrator will make fiscal recommendations to the City Council on all measures necessary to sustain current levels of service and avoid reductions in City programs, including the consideration by the City Council of new revenue sources if this is determined to be in the best interest of the community. E. Budget Policy Updates. The City Council will review and adopt the Fiscal Year Budget Policies on an as needed basis as determined by the City Administrator or as circumstances require. F. Annual Five-Year Forecast. The City Council will review and approve the Five-Year Forecast on an annual basis. The forecast is an estimate of future revenues and expenses intended to serve as an estimate and a guideline for making sound financial decisions in the current fiscal year and budget preparation. The Five-Year Forecast and the Budget Policies together will constitute the City’s annual Financial Plan. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 193 G. Policy Direction. Consistent with the role outlined in the Woodburn City Charter, the City Council is responsible for providing policy direction to determine the City’s overall financial health. In response to the fiscal recommendations made by the City Administrator, the City Council shall consider all measures necessary to sustain current levels of service. In addition, the City may avoid reductions in City programs by considering new revenue sources if this is determined to be in the best interest of the community. H. Budget. Under the Woodburn City Charter, the City Administrator serves as Woodburn’s Budget Officer. The Finance Director assists the City Administrator with preparation and presentation of the annual budget, budget administration and the day-to-day finance operations. The Budget Officer is responsible for the administration of the annual budget and may approve or disapprove the expenditures contained in the adopted budget if deemed in the best financial interest of the City. I. Budget Administration. As authorized by the City Charter, the City Administrator is responsible for taking actions necessary to keep expenditures within anticipated revenues, including initiating layoffs, reorganizations, downsizing, program reductions and adjustments to service levels. The City Administrator will keep the City Council informed as to any steps taken to reduce expenditures and, whenever possible, the Council will review the decisions and consider options during a mid-year budget review.  SECTION 2. DISCRETIONARY & DEDICATED RESOURCES A. Recognizing Financial Limits. Woodburn will make a distinction between two different types of services; 1) those funded primarily from City discretionary resources, and 2) those funded primarily from dedicated resources. B. Discretionary Resources. The General Fund collects resources to provide discretionary programs and services as recommended by the Budget Officer and approved as part of the City’s cycle. The City will continue to fund these programs primarily from General Fund discretionary resources. These include police, park and recreation, economic development, land use, financial services and other programs. C. Dedicated Resources. Dedicated resources are normally subject to restrictions via state and federal law, grant agreements and contracts, City policy and ordinances. City services funded primarily through dedicated funds include such items as speed and safety belt enforcement, grant funded transportation, utility services, etc.  SECTION 3. GENERAL FUND BUDGET (DISCRETIONARY) A. Annual Budget Goal. The goal shall be to prepare a budget that maintains existing high priority programs supported by the General Fund while at the same time seek savings and alternative revenue sources wherever possible. Funding for lower priority programs will be reduced or eliminated to ensure that expenditures remain in balance with resources. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 194 B. General Fund Emphasis. The highest priority shall be to conserve General Fund discretionary resources to fund high priority programs as defined by the City Council and City Administrator. C. Maximize City Council’s Discretion. Wherever legally possible, revenues are to be treated as discretionary resources, rather than as dedicated to a particular program or service. The goal is to give the City Council flexibility in allocating resources to local priorities. D. New Revenues. In order to sustain current levels of service, avoid reductions in public safety programs or increase services needed to meet community demands, the City Council may consider new discretionary revenues if it is determined to be in the best interest of the community. E. Use of Dedicated Funding Sources. Whenever legally possible, funding responsibility for existing programs or activities should be transferred to appropriate dedicated funding sources, freeing up scarce discretionary resources to fund City Council priorities. F. Cost Efficiency. Staff will prepare fiscally conservative budgets and will seek savings wherever a balance between cost efficiency and the quality of public service can be achieved. G. Materials & Services. Departments are to prepare “base budgets” with a goal of holding General Fund or other discretionary resources for materials and services expenditures to no more than prior year budget levels. H. No General Fund Street Maintenance Support. No discretionary General Fund revenues will be used to support street maintenance activities. General Fund street lighting transfers are exempted from this policy. I. Revenue Estimates. Departments should budget for revenues based on the best information available during the annual process. If additional information becomes available during the budget process, it should be provided to the Finance Director’s Office. Accuracy in revenue/expenditure estimates is critical. Subsequent annual estimates should also take into consideration the actual receipts from the previous year. J. Pursuit of New Departmental Revenues. Departments shall pursue revenue sources to the fullest extent possible for all services as well as total cost identification (including indirect costs) for fee setting purposes, grants or other funding opportunities. Any new revenue sources should be used to offset the cost of existing staff and programs, rather than funding new staff or programs. Fee schedules will be reviewed annually to ensure costs are recovered. Fee schedules will be updated as part of the annual budget process. K. Expenditure Reductions. Reductions in revenues may require expenditure reductions from the “base budget” level. If reductions are required, the City Administrator will be guided by the City Council’s adopted Resource Reduction Strategy (See Section 19). L. New Discretionary Programs. New discretionary programs, deemed a high priority activity, may be included in the Proposed Budget with the prior approval by the City Administrator. If ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 195 programs are added/expanded, an evaluation will be made on the impact to supporting services (e.g. information, finance, facilities, human resource, budget, etc.). Any increases in overhead services attributed to additional programs shall be included in the analysis of the total cost of new programs. Should outside funding for a program expire, the program may be terminated by the City Administrator or the City Council. M. Full Cost Recovery. City staff shall make every effort to assign costs where they occur through the use of interdepartmental/interfund charges and indirect cost percentage assignments. The intent is to clearly define the actual cost of each direct service the City provides internally or externally. The first priority is the recovery of overhead costs from all funds and grant programs. N. Annual Budget Savings. To the extent General Fund supported departments experience savings during the year (due to position vacancies, etc.) that money shall be designated first to meeting the established contingency and reserve levels. Should the contingency an reserve levels be met, any remaining savings may be allocated towards the PERS Reserve and/or one time projects as determined by the City Administrator.  SECTION 4. NON-GENERAL FUND / UTILITY BUDGETS (DEDICATED) A. Bottom-Line Emphasis. For activities or programs funded primarily from non-General Fund sources, departments are to prepare “base budgets” with a goal of holding any General Fund contribution to no more than the amount provided in the current fiscal year, subject to the availability of funds. Whenever possible, reductions in General Fund contributions should be achieved. B. No Backfilling. General Fund discretionary dollars will not be used to backfill any loss in water and/or sewer City utility revenue, state-shared or federal revenues, grants or dedicated funding programs (for further information, see the Resource Reduction Strategy). C. Revenue Estimates. Departments should budget for revenues based on the best information available at the time the budgets are prepared. If additional information becomes available during the budget process, it shall be provided to the Finance Department. New revenues should be estimated based on available information the first year. Subsequent annual estimates should also take into consideration actual receipts from the previous year. D. Overhead Cost Allocation Charges. All non-General Fund departments should budget the amount allocated to that department. E. Cost Efficiency. As with the General Fund, staff responsible for non-General Fund budgets will prepare fiscally conservative budgets and will seek savings wherever a balance between cost efficiency and the quality of public service can be achieved. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 196 F. Utility Revenue Allocations. It is the policy of the City of Woodburn that revenue generated by City owned utilities will first be used to meet operational expenses, and subsequently fund capital projects in a manner consistent with Woodburn’s Capital improvement plans and operating requirements. G. Utility Rates. The City will maintain utility rates at a level that ensures that all debt service, operating and capital costs, are adequately recovered and debt covenant requirements are met. Capital costs identified in the approved capital improvement plan will be used as the basis for forming the capital costs recovery portion of utility rates. H. System Development Charges. As permissible under state law, the City will pursue the recovery of infrastructure-related development cost relating to water, sewer, street, storm and parks. These costs will be delineated via a defensible methodology, which will be revised from time to time to ensure accuracy.  SECTION 5. FUND RESERVES & CONTINGENCIES A. PERS Reserve Established. Due to PERS rates increases projected through 2035, in FY2018/19 the City Council established a citywide PERS Reserve Fund as a dedicated fund, restricted to the use of PERS rate offsets. It is the goal of the City to increase the balance in the fund as annual savings are achieved in the operating funds. B. PERS Side Account Consideration. On an annual basis the City will analyze the cost/benefit of retaining funds in the PERS Reserve Fund versus paying the balance to PERS to reduce the unfunded liability, making a recommendation to the City Council. C. General Fund Contingency. Consistent with Government Finance Officers Association (GFOA) best practices, at least 20 percent of the General Fund’s operating appropriation shall be placed into the operating contingency to meet cash flow needs, with a long-term goal of increasing the reserve to 25 percent as year-end savings occur. In addition, it is the goal of the City to preserve the contingency balance to the greatest extent possible. No new General Fund program or service will be created that diminishes the General Fund Contingency below established minimum levels. D. Contingency Replenishment. If contingency funds are expended, an effort will be made to reduce expenses to retain a minimum of 20 percent General Fund contingency. E. Shortfall Management Reserve (SMR). The SMR is intended to subsidize future shortfalls estimated in the Five-Year Forecast. If SMR funds are expended, an effort will be made to replenish funds as savings are identified in the annual budget process. F. Water & Sewer Fund Contingencies. The Water and Sewer Funds will maintain annual contingencies of not less than ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 197 G. Equipment Replacement. This fund is for the replacement of vehicles and equipment. The goal is for City departments to transfer one-tenth the value of its fixed asset inventory every year as budget allows to ensure future replacement funding is available. Replacement fund transfers may be limited or delayed in order to preserve operational budgets.  SECTION 6. GRANT APPLICATIONS (ALL FUNDS) A. Approval to Pursue. The City Administrator’s approval is necessary before any employee pursues lobbying efforts on matters having budget implications, and before grant applications are submitted to the granting agency. Department Heads should advise the City Administrator before official positions are taken on matters that might have budget implications. B. General Fund Matching Funds. Upon approval by the City Administrator, matching fund requirements will be presented to the City Council for final approval.  SECTION 7. NEW POSITIONS, PROGRAMS AND OVERTIME (ALL FUNDS) A. Base Budget & New Positions. Departments are to prepare “base budgets” with no new regular positions unless specifically authorized by the City Administrator in advance of budget preparations. Reorganizations of departments or programs resulting in changes in staffing or positions may be considered if the change is cost neutral or a cost savings from the current costs. No position compensation or increase will be provided beyond amounts budgeted for the position without prior approval from the City Administrator. B. Considerations of New Positions/Programs. Unless otherwise authorized by the City Administrator, consideration of new programs and positions will occur only if the cost of the position or program is offset by non-General Fund sources legally tied to the new position or if the cost of the position is offset by new external revenues, reductions within existing funds and/or the position is required to generate those revenues. Cost estimates for new positions will include office facility space, equipment, rent, utilities, supplies, related increases in overhead services, etc. Additional personnel or programs shall be requested only after service needs have been thoroughly documented or after it is substantiated that the new employees will result in increased revenue or enhanced operating efficiencies. C. Annual Overtime Budgets. Departments will anticipate their annual overtime costs to be included the proposed budget. Once the budget is adopted, overtime costs are to be managed within adopted levels. No overtime costs can exceed budgeted levels without first obtaining the authorization of the City Administrator. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 198  SECTION 8. MID-YEAR BUDGET REDUCTIONS A. Revised Revenue or Expense Estimates. If additional information concerning revenue reductions or significant expense increases becomes available after the start of the fiscal year, it may be necessary to make budget adjustments. These adjustments will be made in accordance with the City Council’s adopted Resource Reduction Strategy.  SECTION 9. MID-YEAR REQUESTS, CONTINGENCY (ALL FUNDS) A. Non-Emergency Requests. In those cases where a department is required to absorb an unanticipated cost beyond its control of a non-emergency nature, departmental resources must first be exhausted prior to a transfer from General Fund contingencies. Upon conducting a final financial review of departmental budgets towards the end of the year, a transfer from contingency will be presented to the City Council through a budget resolution or supplemental budget. B. Emergency Requests. Emergency requests during the fiscal year will be submitted to the City Administrator for recommendation and forwarded to the City Council for consideration.  SECTION 10. COMPENSATION & BENEFITS (ALL FUNDS) A. Wage Policy. Historically, the biggest factors forcing budget growth are increases in employee compensation and increased benefit costs. The City will have a compensation and benefit program that: 1) reflects the value of work performed by our employees, 2) compares favorably with the compensation and benefits paid for similar work in both the private and public sectors, and considers the community’s ability to pay. Both our employees and the public must understand the mutual respect that such a policy warrants. B. Health Care & PERS Costs. Continue the City’s policy on wage increases which evaluate the cost of health insurance and PERS contributions as part of the total compensation package. It is the goal of the City to reduce annual escalations of health insurance, and other benefit costs by getting the employees to bear an equitable portion of the annual premium increases and/or selecting lower cost benefit programs. C. Cost of Living Adjustments (COLA). The City Administrator will make a recommendation either to include, or not include, a COLA for non-represented employees in the Proposed Budget. COLAs included in the Proposed Budget are considered and approved by the Budget Committee and City Council as part of the budget process. COLAs or other compensation provided for in collective bargaining agreements will be provided for in the annual Proposed Budget. D. Step Adjustments. Budgeted personnel services expenditures will include an amount to account for annual step adjustments for all employees who are not currently at the top of their range. Annual employee step adjustments will not exceed 5% without the expressed permission of the City Administrator. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 199  SECTION 11. BUDGET CONTROLS A. Legal Compliance. The City Administrator and Finance Director will continue to review and control departmental budgets at the appropriation level. B. Personnel Services & Benefits. With the exception of overtime pay and temporary help accounts, which shall be developed by Department Heads with the advice of the Finance Director and the approval of the City Administrator, personnel services and benefits cost calculations will be provided by the City Administrator and the Finance Director and will be used as provided. The City Administrator and the Finance Director will also provide estimates for insurance and internal services costs. These amounts will not be altered by Department Heads. C. Wages & Benefit Control. Positions not entitled to receive benefits will be managed in a manner that keeps them below mandatory benefit thresholds (such as PERS, health insurance, etc.). Positions will only be eligible for benefits if approved by the City Administrator and/or designated in Job Descriptions. All benefit costs must be anticipated and included in the annual Budget. D. One-Time Revenues. One-time revenues will be used only for one-time expenses.  SECTION 12. UNAPPROPRIATED ENDING FUND BALANCES (ALL FUNDS) A. Limit Unappropriated Ending Fund Balances. To provide the most budget flexibility during the year, the City will limit the use of unappropriated ending fund balances to circumstances where they are required by law. Rather than use unappropriated fund balances, the goal should be to place any monies not needed for current expenditures in the relevant funds’ operating contingencies or a City Council approved reserve.  SECTION 13. CAPITAL IMPROVEMENT GUIDELINES A. Capital Improvement Program. A 6-year Capital improvement Program will be adopted as part of the annual budget process. It will include all projects anticipated to be initiated and/or delivered in the 6-year planning period. The Capital Improvement Program will be consistent with the City’s adopted Capital Improvement Master Plans. Funding availability will determine the rate at which Capital Improvement program projects are initiated or completed. B. Exceptions. The City will fund dedicated programs and services with dedicated funding sources. Exceptions may be made, on a case-by-case basis, by the Budget Committee, City Council or by the City Administrator if appropriate. One criterion will be whether the City would incur more costs elsewhere as a result of the reduction. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 200 C. Capital Planning Consideration. Recognizing that it does not necessarily make sense to fund current operations at the expense of long-term capital or planning programs, every effort will be made to continue capital and planning programs geared to the City’s long-term needs.  SECTION 14. DEBT ISSUANCE (ALL FUNDS) A. Debt Issuance. The City will issue debt in accordance with adopted Master Debt Resolutions for Sewer and Water. General Obligation debt will only be issued in compliance with state statutes. Debt will only be issued (for all fund types) when a dedicated resource is available to meet the required debt service and reserve. No debt will be issued without the approval of the City Administrator and authorization of the City Council. B. Interfund Transfers. Interfund transfers are allowed if the City Council determines the transfer to be in the best interest of the City. All interfund transfers will be managed consistent with state budget law. C. Debt Compliance. On an annual basis the Finance Director and shall ensure that annual reporting requirements have been met and will review the condition of the corresponding debt funds to ensure compliance with existing financing agreements.  SECTION 15. DEBT REFINANCING/REFUNDING A. Debt Refinancing/Refunding. From time to time, the City Council and/or the City Administrator may direct the Finance Director to determine the feasibility of refinancing/ refunding existing debt. Refinancing may include restructuring to meet unanticipated revenue expectations, achieve cost savings, mitigate irregular debt service payments, release reserve funds, or remove unduly restrictive bond covenants. B. Responsibility. The Finance Director, with the assistance of consultants as needed, shall have the sole responsibility for conducting the analysis of outstanding bond debt for refinancing/refunding opportunities that may be presented by underwriting and/or financial advisory firms and making a recommendation to the City Administrator. C. Term of Refinancing/Refunding Issues. The City may refund bonds within the term of the originally issued debt. However, the City may consider maturity extension, when necessary to achieve a desired outcome, provided that such extension is legally permissible. The City may also consider shortening the term of the originally issued debt to realize greater savings. The remaining useful life of the financed facility and the concept of inter-generational equity should guide this decision. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 201 D. Analysis and Report. The City will evaluate each refinancing/refunding candidate on a case-by- case basis. When analyzing possible refinancing/refunding opportunities: the City establishes a guideline net present value savings threshold goal of three percent of the refinanced/refunded bond principal amount. The net present value savings will be net of all related issuance costs. In addition, the Finance Director will make a full report on the potential saving generated and any financial risk associated with refinancing/refunding the debt.  SECTION 16. INVESTMENTS A. Administration. The Finance Department will be responsible for the administration of the City’s investments. B. Compliance. Investment of City funds will be in compliance with applicable sections of ORS 294, will be limited to cash balances not immediately necessary to fund operations, and will be limited to eighteen month maturity or less. C. Objectives. Investment objectives, in priority order, are: 1. Safety: Preserving the principal balance by investing in legally authorized securities that limit the risk of loss, and reduce custodial risk through the use of a third-party custodian who will hold securities in the City’s name evidenced by contract and statements; 2. Liquidity: Investments will remain sufficiently liquid to meet all operating requirements that may be reasonable anticipated; and 3. Yield: The investments shall be made with the objective of attaining a market rate of return, which takes into account investment risks and liquidity needs. D. Authorized Investments. As allowed by ORS 294.035 and 294.810, include: 1. Deposits in insured institutions or credit unions in compliance with ORS; 2. Oregon Short-Term Funds (OSTF)/Local Government Investment Pool (LGIP); and 3. U.S. Treasury and Government Agency Obligations, which are lawfully issued general obligations of the United States and whose payment is guaranteed by the United States Government. E. Investment Management and Reporting. 1. Methods: Except where legally required to hold separate funds, the City will consolidate cash balances from all funds to maximize investment earnings. Net investment income will be allocated to the various funds based on generally accepted accounting principles. 2. Reporting: On a the City Council will receive a report outlining the investment balances, securities held, maturity dates, and a status of compliance with the investment policy. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 202  SECTION 17. ANNUAL FINANCIAL AUDITS A. Annual Audit Required. The Oregon Municipal Audit Law (ORS 297.405 – 297.555) requires a financial audit and examination be made of the accounts and financial affairs of the City at least once a year. Consistent with State law, the City of Woodburn will conduct an annual independent audit of the preceding fiscal year. B. Audit Standards. Woodburn’s annual financial audits will be conducted in accordance with auditing standards generally accepted in the United States. Those standards require that an independent auditor plan and perform the audit to obtain reasonable assurance about whether the basic financial statements are free of material misstatement. The audit will examine, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. The audit will also assess accounting principles used and significant estimates made by management, as well as evaluating the overall basic financial statement presentation. The audit will contain an assessment of the City’s internal financial controls and procedures make any necessary recommendation for improvement. C. Finance Director and City Administrator Oversight. It will be the responsibility of the Finance Director and the City Administrator to oversee the annual audit process. D. Preparation of Financial Statements. When feasible, City staff will prepare and provide annual financial statements to the auditor’s satisfaction. If staffing levels or other barriers exist to internal preparations of financial statements, the City Administrator may authorize the auditor’s preparation of financial statements for the purposes of completing the annual audit on time. E. Audit Deadlines & Extensions. Per Section 17 the annual audit will be provided to the City Council no later than December 31. Consistent with State law, the annual audit will also be filed with the Oregon Secretary of State’s Audit Division no later than December 31. Any and all requests for audit filing or presentation extensions must be approved by both the City Administrator and the auditor. In the event that an audit filing extension is requested and/or granted, the City Administrator will inform the City Council of the reason for the extension request and estimated time line for completing, presenting and filing the audit. F. Audit Presentation to Council. The annual audit findings will be presented to the Woodburn City Council during a regularly scheduled City Council meeting by a representative of the audit firm. All audits presented to the City Council must be complete and signed by a representative of the audit firm. G. Budget Committee Review. A copy of the annual financial report will be provided to the Woodburn Budget Committee for their review. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 203  SECTION 18. PROGRAMS A. Discretionary Programs. To the extent discretionary resources are available, high priority services areas will be slated for growth. Lower priority service areas will receive constant or decreasing discretionary support. Based on the direction of the City Council, discretionary programs are identified, and prioritized, as follows:  Police Patrol & Public Safety  Police Support Services  Financial Services  Legal Services  Land Use Planning  Economic Development  Code Enforcement  General Administration  Library  Aquatic Center  Recreation Programming  Parks and Park/Tree Maintenance  Other General Fund Supported Non-Essential Program & Services  Computer/Network transfers (new and replacements of equipment and servers)  Discretionary Transfers (i.e. Transit, Streets, RSVP, etc.)  Community Services (i.e. flower baskets, TOT Grants – where permissible, etc.)  Intergovernmental Agreements that provide no direct offsetting revenues  SECTION 19. RESOURCE REDUCTION STRATEGY (ALL FUNDS) A. Goal & Reduction Approach. When faced with a potential reduction in resources, the City’s goal is to continue to provide services in a professional, effective and efficient manner. Consequently, to the extent possible, across-the-board reductions in expenditures will be avoided. B. Case-by-Case Consideration. Reductions will be made on a case-by-case basis, focusing on each individual program or service. If possible, reduction will be made proportional to the programs and services identified by the City Council. C. Moderation When Possible. If, as a result of loss of a significant amount of discretionary resources, expenditure reductions become necessary they will be made in a moderate case-by- case basis to discretionary supported programs and services. D. Discretionary Contributions. If further reductions are required, any discretionary funding that supplements or supports services mostly supported with dedicated resources will be reduced or eliminated. This may apply to programs or activities expanded or started with discretionary resources within the last few years. Exceptions may be made on a case-by-case basis by the City Council. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 204 E. Furlough Days. If personnel budget/salary saving are required, the City may consider a reduced workweek or furlough days prior to laying off staff. F. Consideration List. Programs funded by discretionary resources will be reduced or eliminated as needed. Legal restrictions or the City’s ability to maintain minimal service levels will be considered. The City Administrator can determine the appropriate level of consideration at his/her sole discretion when making mid-year reductions or comprising the annual budget proposal. Based on the direction of the City Council, the order of City service areas to be considered for reductions are:  Intergovernmental Agreements that provide no direct offsetting revenues  Community Services (i.e. flower baskets, TOT Grants – where permissible, etc.)  Discretionary Transfers (i.e. Transit, Streets, RSVP, etc.)  Computer/Network transfers (addition or replacement of computers and servers)  Other General Fund Supported Non-Essential Program & Services  Parks and Park/Tree Maintenance  Recreation Programming  Aquatic Center  Library  General Administration  Code Enforcement  Economic Development  Land Use Planning  Legal Services  Financial Services  Police Support Services  Police Patrol & Public Safety G. Indirect Costs. The City’s overhead programs will not be prioritized, but will be sized to the need and size of the overall organization. Generally, wherever possible, the City’s goal is to make fee-supported programs self-sufficient. This includes recovering those programs’ appropriate share of the City’s overhead costs. If reductions occur, then indirect costs will be sized to the needs and size of the rest of the organization. The Transit Fund is allocated the federally allowed de minimus overhead rate of 10 percent of the fund’s budget. H. Dedicated Funding for Programs. Where legally possible, the City will consider using dedicated resources to fund high priority programs related to the purpose for which the dedicated funds are received. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 205 Five-Year Forecast Woodburn City Council adopted the Five-Year Forecast on January 28, 2019. It is included here to add a long- term perspective to budget information. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 206 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 207 Introduction City of Woodburn Background The City of Woodburn is a municipal corporation, which operates under a Council-Manager form of government. Policy making and legislative authority are vested in the City Council which consists of an elected Mayor (two-year term position) and six councilors (four-year term positions). The City Administrator is responsible for carrying out Council ordinances and policies, managing the daily operations, and appointing department heads. The City provides a full range of services, including but not limited to: police, water, wastewater, public works, library, parks, recreation, aquatics, municipal court, community planning and building inspections, and economic development. Woodburn, incorporated in 1989, is located in the Willamette Valley halfway between the larger urban areas of Portland and Salem. The City of Woodburn, with a population of 24,7603, is Oregon’s 21st populated city, and 3rd populated city in Marion County. The population of the region within a 30-mile drive of Woodburn is 2.1 million, according to the American Community Survey. The US Census data shows Woodburn per capita income was $18,839 (compared to $30,410 for the state), and the median income for a household was $47,042, or 16 percent less than the state median household income of $56,1194. Historically the Woodburn economy centered around agricultural and forest products, with the City serving as the manufacturing and services hub for these two sectors. As nearby urban populations have grown, Woodburn has attracted a variety of new businesses ranging from advanced manufacturing, distribution and warehousing, agricultural and food processing, wood products manufacturing, regional retail and a wide range of service-providing businesses. Woodburn is an attractive community with new single and multi-family housing subdivisions already in the development queue. Metro area transportation issues and affordable housing shortages are creating population shifts into Woodburn. Marion County’s adopted population projections indicate Woodburn will grow to 37,216 by 2030. 3 Portland State University, Population Estimates and Reports, Certified Population Estimates, July 1, 2018 4 US Census Bureau Quick Facts, Woodburn, OR (figures shown in 2017 dollars) ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 208 Purpose of the Forecast The intent of this forecast is to project the financial position of primary operating funds, based on current service levels and conservative assumptions. The forecast sets the stage for the annual budget process, aiding both the City Administrator and City Council in establishing policies and priorities to allocate resources appropriately. Forecasting is one of the most powerful tools the City has available to help make informed financial decisions that will ensure the City’s future vitality and economic stability. Forecast Methodology Economic forecasting is not an exact science; rather it is dependent upon the best professional judgment of the forecaster. The City of Woodburn’s approach to forecasting is to apply a conservative philosophy that neither overstates revenues nor understates expenditures. To enhance the accuracy of projections, the City identifies factors that contribute to the changes in revenues and expenditures, such as development, inflation, interest rates and known future events that will affect operations. Forecasting of operating costs embraces the concept of status quo. This concept assumes that the current level of service will continue for the next five years with cost changes based on inflationary increases. This provides a baseline economic estimate from which reductions or increases in service levels can be determined. To the extent certain reductions or additions are anticipated, they are noted within the fund section of this report. Exceptions to the status quo assumptions are noted at the beginning of each fund. Capital improvement projects are prioritized according to master plans for Water, Sewer, Transportation, Storm Water, and Parks, but are scheduled based on available resources. To the extent possible, operations are funded first and remaining resources are allocated to fund capital improvement projects. This frequently means that improvements are delayed until the needed funding has been set aside. Improvements which are too expensive to be paid from net resources are assumed to be funded via bonded debt, although in practice, this is a rare occurrence. For these reasons, capital construction funds and the related special revenue funds, are not included in this forecast. Utilizing general ledger reports, audited financial statements, water and sewer master plans/rate studies and published City budgets, each of the funds listed below were examined to identify patterns in revenues, expenditures and cash balances that may indicate financial instability or threats to the sustainability of current operations. We look forward to feedback from the City Council and other interested parties on identified issues. Because the fund section provides detailed information, the executive summary will focus on the most significant issues facing the City. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 209 Executive Summary The forecast is based on the combined effort of City staff and predicts that most operating funds will have sufficient resources to meet expenses over the five-year period. A few of the fund graphs depict a declining undesignated balance of resources. While this may seem alarming, it is just an indicator. In reality, the City would not submit a proposed budget where costs exceed all available resources. The forecast allows the City to identify where problems might occur and provides the adequate time to take corrective action before the situation becomes a crisis. The goal in assembling this report is to reveal trends, highlight financial issues and provide suggestions and options. Economic and Demographic Assumptions Oregon and the City of Woodburn’s economic condition will be heavily influenced by population growth. Woodburn’s economy determines the ability to retain the local workforce as well as attract new job seekers. These factors will weigh heavily upon the City’s ability to continue to provide a high-level service to the public. Issues in the Coming Year  Continued focus on stabilizing finances across all funds in light of rising wages, increased retirement costs and medical insurance costs, and the need to grow the work force to sustain a growing community  The Urban Growth Boundary (UGB) expansion creates opportunities future development (an estimated 1,000 housing units are already in the permit phase), but also increases future demands on safety/security, water, sewers, streets, building activities, and recreational opportunities  Expansion of the Economic Development program Citywide Issues Beyond One Year Public Employees Retirement System (PERS): The City participates in the Oregon PERS State and Local Government Rate Pool employee pension program. The City’s liability in PERS was $13,401,2005 as of June 30, 2017. This liability will be paid through a combination of interest earnings and rate increases. Annual interest earnings that meet or exceed 7.2 percent will reduce the liability and subsequent biennial PERS rates, while earnings below 7.2 percent will increase the liability and also increase subsequent biennial PERS rates. Currently the unfunded liability of $13.4 million has been amortized for 5 The $13,401,200 is the City of Woodburn’s net proportionate share of the Unfunded Actuarial Liability as of June 30, 2017. Oregon PERS’ independently audited financial statement can be found at http://www.oregon.gov/pers ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 210 repayment through 2033-35. Therefore each biennium includes an increase due to normal cost increases for the current employees, plus an amortization payment for the unfunded liability. Rate relief is projected to begin in the 2035-37 biennium. In May 2017, Gov. Kate Brown appointed a PERS task force to identify potential funding sources to address the statewide $5 billion PERS liability. The findings resulted in the approval of Senate Bill (SB) 1566 establishing an Employer Incentive Fund (EIF), which provides up to 25.0 percent matching funds for qualifying employers who make an additional one-time lump sum payment to pay down their PERS unfunded actuarial liabilities (UAL). The PERS board is developing the program, inclusive of procedures to request matching funds, and develop a strategy to reduce the unfunded liability. Due to the desire to control escalating costs and be strategic about the SB1566 matching opportunity, in FY 2018-19 City Council approved the creation of a PERS Reserve Fund. There were three primary funding sources for the PERS Reserve Fund; a one-time transfer of $1.5 million held in the General Fund reserve specifically for PERS; a transfer of 1.0 percent of personnel costs charged to each fund; and interest earnings in the newly created fund. A citywide transfer totaling $1,658,800 was budgeted in FY 2018-19 with the intent of analyzing the opportunity of a payment to PERS to reduce the liability and minimize the escalating rates in the future. The transfer of 1.0 percent of personnel costs charged to each fund has been assumed to continue in each forecast year. Health Insurance Though the City has implemented a high-deductible medical plan and attempted to control health insurance costs, the growth rates on some policies have continued to increase. Due to the uncertainty in health care premiums, prescription rates, and the future stability of the Affordable Care Act, the first forecast year includes a 5 percent growth assumption in each forecast year. Fund Summaries: General Fund Service demands in Police and Community Services (i.e. Library, Aquatic Center, Recreation, and Parks) will increase as Woodburn’s populations grows. Meeting the service demands will require new/additional revenue or cuts to existing programs. Property tax revenue will assist in meeting the community needs, and the 3.0 percent annual growth allowed by law has been included in each of the forecast years. Anticipated property development will be included in the tax forecast as they are added on the county assessor tax rolls. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 211 Water The operational fund is strengthening following a declining fund balance due to rising costs without corresponding rate increases since 2006. The fund ended each fiscal year in the positive due to the deferral of capital improvement projects. A rate study was presented in spring 2018 which resulted in City Council, approving ten years of rate increases beginning July 2018; 10 percent increases in 2018 and 2019, followed by annual increases of 4 percent each July in years 3-10. Fund balance reductions are anticipated over the next few years as capital projects are completed ahead of growth needs. Fund balance should improve as rate increases are implemented and new development is completed. Transit Each year the Transit Fund struggles to meet its operational needs, and most years is able to maintain a fund balance due to an annual subsidy of $116,000 from the General Fund. Transit is aggressively seeking grants to fund operations and maintain and/or increase current levels of service. The statewide transit tax of 0.1% charged to all employees through payroll was implemented in July 2018 and is reflected in the forecast. Sewer The Sewer Fund reflects the utility rate revenue and operational costs. Major expansion at the Wastewater Treatment Plant (WWTP) originally planned in 2011-12 is on hold awaiting a decision from DEQ regarding the water quality limits for temperature. The decision may modify the original improvements projects, and will certainly cost more than planned due to the delay in completion time. While the final DEQ decision is pending, other necessary sewer system improvements will be completed. These improvements will reduce fund balance in the short-term. Streets The City has been allowing the fund balance to grow in preparation for priority capital projects. Currently the West Hayes Street improvement is the top capital improvement project. As the budgeted capital projects are completed, the fund balance is anticipated to decrease until revenue from the gas tax increase is received. HB 2017 Keep Oregon Moving was implemented in 2018 and includes a 4-cent gas tax increase. The State has not provided implementation information, nor revenue estimates and distribution dates. The information is anticipated to be available and included in the FY 2019-20 budget. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 212 General Fund Variances from Status Quo Assumptions  None Key Assumptions  Property tax revenue increase of 3 percent in years 1-5  PERS rate increase (20 percent impact) as of July 1, 2019; 26 percent increases in years 3-5  General Fund Right-of-Way charge on Water and Sewer of 5 percent continues Operating Position Property taxes account for nearly two-thirds (62 percent) of the annual revenues in the General Fund. Property taxes will increase as new developments occur within City limits, but it takes several years to see the income increase. The forecast assumes a conservative 3 percent growth in property tax revenue, which is the amount of growth allowed by law on existing properties. - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 20,000,000 Actual Actual Actual Actual BUDGET FORECAST FORECAST FORECAST FORECAST FORECAST FY14-15 FY15-16 FY16-17 FY17-18 FY 2018-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 Dollars General Fund Forecast Revenue Expenses Ending Fund Balance ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 213 Franchise fees, the second largest revenue in this fund, are based on the gross revenues collected in Woodburn for utilities that use the City’s right-of-way. Charges for Goods and Services is the third largest type of revenue at 6.7 percent. This revenue includes pool admissions and fees, Fiesta event, reimbursements for shared services with the school district and county, and park rentals. Revenues are projected to increase at a modest 1.0 percent rate beyond year one of the forecast period. Capital Projects — From Operating Revenues After decades of deferred maintenance, it has been necessary to complete capital repairs to City facilities. In December 2018, departments housed in City Hall were relocated to a temporary facility in order to make critical roof repairs, replace the HVAC units, replace carpets damaged from roof leaks and wear-and-tear, and upgrade the facility to current ADA standards. The renovation to the building, inclusive of the City Council Chambers and Finance and Community Development remodeling, should be completed in the summer 2019. Potential Impacts and Issues There are potential future demands that could increase costs in this fund and will require close monitoring. These include: Police Staffing: As the community grows, there will be an increased demand for police services. Parks & Recreation: As demand grows for use of City parks, additional burden is placed on the City’s General Fund to provide enhanced services. Additional staff hours are required for cleanup and maintenance of these parks. These potential cost increases are not included in the forecasts. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 214 Building Inspection Fund Variances from Status Quo Assumptions  Permit revenues increased dramatically in FY 2017-18  Increased building activity required the filling of a vacant plans examiner-building inspector position and creation of an additional plans examiner-building inspector position to meet demands. The costs of these two positions are shown in the forecast. Operating Position The Building Inspection team provides services to ensure safe building design and construction through the enforcement of building codes and standards. Revenues are based on permits issued for new development and redevelopment that historically ebbs and flows. Future revenues are based on estimates of when specific projects might begin. Potential Impacts and Issues The Building Fund, of course, will be significantly impacted by the Urban Growth Boundary expansion. Delays in developers submitting plans or starting construction will impact the bottom line. The City will closely monitor the actual revenues against the forecast and will take corrective action if necessary. Approximately 50 percent of the Woodburn School District 2015 voter approved bond measure allows for significant construction work to all the school buildings for repairs, additions and two new schools. The school bond will impact the department workload and revenue over the next five years. $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 Actual Actual Actual Actual BUDGET FORECAST FORECAST FORECAST FORECAST FORECAST FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 Dollars Building Inspection Fund Forecast Revenue Expenses Ending Fund Balance ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 215 Transit Fund Variances from Status Quo Assumptions  Reduction of one FTE in May 2017  July 2019 Statewide Transit Tax implementation and required service expansion expenses Operating Position Transit provides Dial-a-Ride services for disabled citizens and fixed route bus operations and is funded by a contribution of $116,000 from the General Fund with the balance from fare and grant revenue. In FY 2018-19 HB 2017 Keep Oregon Moving was implemented. This statewide transit tax of 0.1% is charged on all employee payroll and transferred to Oregon’s Department of Revenue to fund public transportation. The first revenue distribution is anticipated in spring 2019. Both the additional revenue and required service growth have been included in the forecast. Overall the new tax is anticipated to greatly improve the transit service delivery in terms of convenience, speed, and routes. Capital Projects — From Operating Revenues Replacement of buses and vans is done as needed and historically has occurred when grant funding is available. The spike in Capital Outlay in FY 2014-15 was for grant-funded purchases. Potential Impacts and Issues Should a large, unanticipated curtailment of state and/or federal grant revenue occur, this program could potentially be drastically curtailed or discontinued as replacement funding is not anticipated to be available from the General Fund. $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 Actual Actual Actual Actual BUDGET FORECAST FORECAST FORECAST FORECAST FORECAST FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 Dollars Transit Fund Forecast Revenue Expenses Ending Fund Balance ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 216 Street Fund Variances from Status Quo Assumptions  None Operating Position State gas taxes are the largest source of revenue followed by privilege taxes paid by PGE and NW Natural. Revenue is allowed to accumulate over time in order to fund major street improvements. As the improvements are underway the expense budget spikes and the fund balance decreases. While the forecast shows fund balance decreasing to zero, in reality the capital projects will be staggered or delayed in a manner that preserves the fund balance. Capital Projects — From Operating Revenues The current major capital projects shown in the forecast period are West Hayes Street from Settlemier to Cascade, and Hardcastle Avenue/Railroad Crossing Realignment. Potential Impacts and Issues Due to the increase in the gas tax/registration/other fees, and the shifting of shared revenues (to cover street lighting expenses) to this fund, the financial outlook remains relatively stable. Privilege taxes are dependent on population growth and can also be impacted by weather patterns. $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 Actual Actual Actual Actual BUDGET FORECAST FORECAST FORECAST FORECAST FORECAST FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 Dollars Street Fund Forecast Revenue Expenses Ending Fund Balance ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 217 Water Fund Variances from Status Quo Assumptions  Spring 2018 water rate study resulted in City Council approved increases over the next 10 years; 10 percent in 2018 and 2019, followed by annual increases of 4 percent each July in years 3-10. Operating Position Water revenues is primarily driven by consumption. The funds costs are a mix of fixed expenses for the systems and infrastructure required to provide water, plus variable operating expenses. Potential Impacts and Issues As personnel, material and services costs continue to increase, levels of service will become difficult to maintain. Additionally, unknown capacity improvements predicated by the UGB expansion will impact future capital needs. $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 Actual Actual Actual Actual BUDGET FORECAST FORECAST FORECAST FORECAST FORECAST FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 Dollars Water Fund Forecast Revenue Expenses Ending Fund Balances ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 218 Sewer Fund Variances from Status Quo Assumptions  None Operating Position Potential Impacts and Issues In 2007 the City entered a Mutual Order Agreement (MAO) with the Department of Environmental Quality which established an implementation framework, interim effluent limitations and schedule for completing improvements to the wastewater facility for compliance with winter-time ammonia limits and temperature total maximum daily load (TMDL). The temperature TMDL per the MAO was to be based on the findings of a separate water quality analysis that was currently being conducted by DEQ for the Molalla-Pudding River Sub-basin. The Molalla-Pudding River Sub-basin TMDL was issued by DEQ December 2008 and was subsequently approved the U.S. Environmental Protection Agency (EPA). An evaluation report was submitted to DEQ in April 2009, which provided the framework, implementation schedule and identified the required improvements needed to meet compliance with the established limits. In 2011 the City sold Wastewater Revenue and Refunding Bonds to fund the needed future wastewater treatment plan compliance upgrades. $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 Actual Actual Actual Actual BUDGET FORECAST FORECAST FORECAST FORECAST FORECAST FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 Dollars Sewer Fund Forecast Revenue Expenses Ending Fund Balance ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 219 In January 2012 the final design plans were submitted to DEQ based on their previously approved evaluation report. In August 2013 EPA provided notice to DEQ disapproving of Oregon Water Quality Standards. Natural Conditions Criteria for Temperature, and Statewide Narrative Natural Conditions Criteria, in general. The Pudding River TMDL for temperature, established in 2008 using natural criteria, could no longer be used for permitting. Staff has been working with DEQ to update the current MAO to reflect the changes, limits and timeline that have been influenced by the court’s decision. Until a water quality standard is established for the Pudding River, the City’s National Pollutant Discharge Elimination System permit will not be renewed, nor can the City move forward with upgrades at the Water Treatment Plant as related to temperature compliance. Currently an outcome and timeline for DEQ in resolving temperature limits for water bodies that cannot meet numeric criteria is not known. Though the City has issued approximately $43 million in bonds for the project, many portions of the project are stalled until a decision is made. This brings uncertainty for the Sewer Fund because project costs will be more than estimated due to the multi-year delay. In addition to the uncertainty surrounding the permit and capital projects, unknown capacity improvements predicated by the UGB expansion may also impact future capital needs. While the City awaits the establishment of standards and a decision by DEQ, Woodburn has moved forward with other necessary sewer system improvements. As bond funds are expended on system infrastructure projects, a review of sewer rates will be necessary to ensure long-term funding is available. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 220 Remaining Funds Capital Construction Funds Capital Construction Funds are not included in this forecast because their activity is limited by funds available. A more robust capital construction plan and reporting mechanisms were implemented for development during the FY 2018-19 budget cycle. Remaining Funds The remaining 19 funds have dedicated revenue sources, are for a specific purpose, or have nominal activity. These funds have not been included as part of the Five-Year Forecast. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 221 Major Assumptions – Revenues The assumptions for this forecast are based on historical trends and expected growth. Most revenues will be improved as the City’s boundary grows, but there will be pressure on staffing levels or other expenses that may generate offsetting expenses in the short run. Revenue Assumptions Property Taxes — General Fund The Marion County Assessor determines the taxable assessed value of each property. In Oregon, there is no correlation between real market value and assessed value. Generally, assessed values grow by 3 percent per year as allowed by the state constitution, but has been impacted by compression. Reduced property tax revenue due to compression reached a peak during the recession and has steadily improved in the last three years. The City’s tax rate is permanently set at $6.0534 per $1,000 of assessed value, and is subject to limitation under Ballot Measures 5 and 50. Franchise Fees — General Fund These fees are assessments on the utility companies’ gross receipts for using the City’s right-of-way. Rates vary by type of utility ranging from 3 percent to 8 percent. Franchise fees are assessed on telecommunication, cable television, natural gas, electric utilities, ambulance and garbage. These revenues are expected to grow at a rate of 1 percent for the forecast period. Charges for Goods & Services — Utility User Charges Water: The forecast assumes a 10 percent annual increase in year one of the forecast and 4 percent increase in years 2-5. Sewer: The forecast assumes a 5 percent annual increase for growth. The last rate increase adopted by City Council was effective July 1, 2014 at 9.5 percent. Gas Taxes The State Gas Tax is estimated with a growth rate of 5 percent per year. Building, Planning and Engineering Permits Permit revenues are based on identification of specific developments with assumptions based on which fiscal year the development is likely to begin. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 222 Major Assumptions – Expenditures Personnel Services  Wages: Assumed to increase by 3.5 percent per year across all funds and all labor groups. This is a conservative estimate, which takes into account bargaining agreements and merit increases. Bargaining Group FY 2018-19 FY 2019-20 Woodburn Police Association – Officers (WPA) 2.75% 2.5% Woodburn Police Association – Community Service Officers (WPA) 4% 2.5% American Federation of State, County, and Municipal Employees (AFSCME) 2% N/A  Insurance: A growth rate of 5 percent is used for insurance costs in each of the forecast years.  PERS: Rate assumptions vary somewhat by fund, with an average rate of 20 percent used for years 1-2, and 26 percent average growth rate applied to years 3-5. Material and Services Impacts of inflation are assumed to steadily increase over the five years at 3 percent. Management has been aggressive in managing costs in this category to help offset growth in personnel services costs and has been successful in holding spending well under budgeted amounts. However, inflation, workers’ compensation and other liability insurance rates may cause this category to exceed the management targets as years pass. Capital Equipment The Public Works Fund maintains a replacement reserve for capital equipment replacement, which is funded via transfers from the Water, Streets and Sewer funds. The General Fund replaces equipment on an as-needed basis or emergency basis, with emphasis on whether funding is available. Debt Service Estimates are based on amortization schedules for outstanding debt issues. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 223 Glossary Capital Projects New construction and major repairs to the City’s fixed assets Operating Position Recurring revenues and recurring expenditures Potential Impacts Refers to issues and challenges that are in addition to the status quo. The intent is to inform the reader of economic matters that might occur during the forecast period. Recurring Expenditures The expense portion of status quo, predictable and on-going costs Recurring Revenues The resource portion of status quo, predictable and ongoing revenues Revenues Includes both recurring revenues and transfers in Status Quo The current level of services Transfers In Internal charges by General Fund for services provided to other funds Urban Growth Boundary (UGB) A regional boundary around the City’s perimeter used by local governments as a guide to zoning and land use decisions to control urban expansion onto farm and forestlands ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 224 Wage Scales The City’s wage scales include the American Federation of State, County and Municipal Employees (AFSCME), the Woodburn Police Association (WPA), Sergeants, Part-time and Unrepresented Full-Time. Unrepresented Wage Scale Effective 07/01/2018 Grade Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 A Aquatics Coordinator 15.74 $ 16.26 $ 16.78 $ 17.29 $ 17.98 $ 18.70 $ 19.45 $ 20.23 $ Recreation Supervisor B 17.52 $ 18.20 $ 18.86 $ 19.53 $ 20.19 $ 20.86 $ 21.52 $ 22.19 $ C Accountant 20.30 $ 21.07 $ 21.84 $ 22.61 $ 23.38 $ 24.15 $ 24.92 $ 25.67 $ D 21.31 $ 22.13 $ 22.93 $ 23.75 $ 24.54 $ 25.37 $ 26.16 $ 26.98 $ E Payroll Specialist 22.37 $ 23.24 $ 24.06 $ 24.93 $ 25.79 $ 26.62 $ 27.48 $ 28.31 $ F 23.49 $ 24.39 $ 25.29 $ 26.16 $ 27.06 $ 27.97 $ 28.84 $ 29.70 $ G 24.67 $ 25.59 $ 26.54 $ 27.48 $ 28.42 $ 29.34 $ 30.28 $ 31.22 $ H Executive/Legal Assistant 25.91 $ 26.90 $ 27.89 $ 28.85 $ 29.84 $ 30.82 $ 31.81 $ 32.79 $ Management Analyst II I Facilities and Grounds Maintenance Supervisor 27.19 $ 28.23 $ 29.26 $ 30.30 $ 31.33 $ 32.37 $ 33.41 $ 34.44 $ Police Support Services Manager Water Treatment Supervisor/Operator III J Planner 28.56 $ 29.64 $ 30.73 $ 31.81 $ 32.90 $ 33.98 $ 35.06 $ 36.14 $ Senior Engineering Technician Wastewater Treatment Plant Supervisor/Operator III K Senior Management Analyst 30.00 $ 31.14 $ 32.27 $ 33.42 $ 34.55 $ 35.69 $ 36.82 $ 37.96 $ L Senior Planner 31.49 $ 32.69 $ 33.88 $ 35.08 $ 36.27 $ 37.47 $ 38.66 $ 39.86 $ Wastewater Treatment Plant Supervisor/Operator IV M Project Engineering 33.07 $ 34.32 $ 35.58 $ 36.83 $ 38.09 $ 39.35 $ 40.61 $ 41.84 $ PW Operations Division Supervisor N 34.72 $ 36.05 $ 37.35 $ 38.67 $ 39.99 $ 41.31 $ 42.64 $ 43.94 $ O 36.45 $ 37.84 $ 39.22 $ 40.62 $ 42.00 $ 43.38 $ 44.77 $ 46.14 $ ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 225 Part-Time Wage Scale Effective 07/01/2019 Grade Position Entry Mid Max 1 Intern 11.25 $ 12.37 $ 13.48 $ Library Page $ $ $ Lifeguard $ $ $ Office Assistant $ $ $ Recreation Leader $ $ $ Vehicle Custodian $ $ $ 2 Swim Instructor I 11.54 $ 12.69 $ 13.83 $ 3 Head Lifeguard 11.83 $ 13.01 $ 14.18 $ 4 Recreation Specialist 12.12 $ 13.33 $ 14.53 $ 5 Swim Instructor II 12.42 $ 13.66 $ 14.89 $ Medical Transportation Driver Parks & Maintenance Worker 6 Aquatics Shift Supervisor 12.65 $ 13.97 $ 15.30 $ 7 Community Relations Assistant 13.28 $ 14.61 $ 16.07 $ 8 Library Assistant 13.94 $ 15.34 $ 16.87 $ 9 Dial-a-Ride Transportation Driver 14.64 $ 16.10 $ 17.71 $ 10 Cashier 15.18 $ 16.70 $ 18.36 $ 11 Library Associate 15.37 $ 16.91 $ 18.60 $ Transportation Bus Driver $ $ $ Utility Worker I $ $ $ 12 16.14 $ 17.75 $ 19.53 $ 13 16.95 $ 18.64 $ 20.51 $ 14 Police Property & Evidence Technician 17.79 $ 19.57 $ 21.53 $ 15 18.32 $ 20.16 $ 22.15 $ 16 IT Network Technician 19.61 $ 21.58 $ 23.73 $ Pool Operator 17 20.59 $ 22.65 $ 24.92 $ 18 Plans Examiner/Bldg Inspector I 21.62 $ 23.79 $ 26.16 $ 19 22.70 $ 24.98 $ 27.47 $ 20 23.84 $ 26.22 $ 28.85 $ 21 25.03 $ 27.54 $ 30.29 $ 22 Plans Examiner/Bldg Inspector II 26.28 $ 28.91 $ 31.80 $ 23 Court Bailiff 27.60 $ 30.36 $ 33.39 $ 24 28.41 $ 31.25 $ 34.38 $ 25 28.98 $ 31.88 $ 35.06 $ 26 30.43 $ 33.47 $ 36.82 $ 27 Project Engineer 31.95 $ 35.14 $ 38.66 $ Plans Examiner/Building Inspector III $ $ $ 28 Court Judge Set rate per day/DOE Police Background Investigator 29 Fitness Instructor I 12.00 $ 13.50 $ 15.00 $ 30 Fitness Instructor II 15.00 $ 20.00 $ 25.00 $ 31 Umpire/Referee/Coach 15.00 $ 17.50 $ 20.00 $ RANGE Set rate per day/DOE ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 226 AFSCME Wage Scale Effective 7/1/2018 Grade Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 A Parks & Maintenance Worker 13.02 $ 13.67 $ 14.35 $ 15.07 $ 15.82 $ 16.62 $ 17.44 $ 18.14 $ B Economic Development Assistant 13.20 $ 13.86 $ 14.56 $ 15.28 $ 16.04 $ 16.85 $ 17.69 $ 18.39 $ Lead Parks & Maintenance Worker C 13.39 $ 14.07 $ 14.77 $ 15.50 $ 16.28 $ 17.10 $ 17.95 $ 18.67 $ D 13.63 $ 14.31 $ 15.02 $ 15.78 $ 16.56 $ 17.39 $ 18.26 $ 18.99 $ E 13.87 $ 14.57 $ 15.29 $ 16.05 $ 16.86 $ 17.71 $ 18.59 $ 19.33 $ F 14.15 $ 14.85 $ 15.60 $ 16.38 $ 17.20 $ 18.05 $ 18.96 $ 19.72 $ G Meter Reader 14.45 $ 15.18 $ 15.93 $ 16.73 $ 17.56 $ 18.44 $ 19.37 $ 20.15 $ H Bus Driver 14.78 $ 15.51 $ 16.30 $ 17.11 $ 17.96 $ 18.86 $ 19.81 $ 20.59 $ I Cashier 15.18 $ 15.93 $ 16.74 $ 17.57 $ 18.45 $ 19.37 $ 20.34 $ 21.15 $ J Lead Bus Driver 15.60 $ 16.37 $ 17.20 $ 18.05 $ 18.96 $ 19.90 $ 20.90 $ 21.74 $ Police Records Clerk K Administrative Specialist 16.08 $ 16.88 $ 17.73 $ 18.60 $ 19.54 $ 20.51 $ 21.54 $ 22.40 $ Library Assistant L Court Operations Clerk 16.59 $ 17.41 $ 18.29 $ 19.20 $ 20.16 $ 21.17 $ 22.23 $ 23.11 $ Permit Technician Utility Worker I Water Technician I M Engineering Technician I 17.26 $ 18.13 $ 19.02 $ 19.98 $ 20.98 $ 22.02 $ 23.12 $ 24.05 $ IT Network Technician Library Associate Utility Worker II N Waste Water Operator I 17.80 $ 18.69 $ 19.62 $ 20.60 $ 21.63 $ 22.72 $ 23.85 $ 24.81 $ Water Operator I O Accounting Assistant 18.14 $ 19.04 $ 19.99 $ 20.99 $ 22.04 $ 23.14 $ 24.31 $ 25.28 $ Administrative Analyst Police Evidence Technician Utility Worker III P Engineering Technician II 18.50 $ 19.43 $ 20.40 $ 21.42 $ 22.49 $ 23.61 $ 24.80 $ 25.79 $ Q Building Inspector/Plans Examiner I 19.65 $ 20.62 $ 21.65 $ 22.75 $ 23.88 $ 25.07 $ 26.33 $ 27.38 $ CAD/GIS Technician Utility Worker IV Waste Water Operator III Water Technician II R Facility Maintenance Technician 20.17 $ 21.18 $ 22.24 $ 23.35 $ 24.51 $ 25.73 $ 27.02 $ 28.10 $ Fleet Maintenance Technician Water Operator II S IT Network Administrator 21.40 $ 22.47 $ 23.59 $ 24.78 $ 26.01 $ 27.32 $ 28.68 $ 29.82 $ Librarian T Associate Planner 22.48 $ 23.60 $ 24.79 $ 26.02 $ 27.33 $ 28.69 $ 30.13 $ 31.33 $ IT Software Support Specialist Lead Fleet Maintenance Technician Water Maintenance Technician U Building Inspector/Plans Examiner II 23.67 $ 24.86 $ 26.10 $ 27.41 $ 28.77 $ 30.21 $ 31.72 $ 32.83 $ Sewer Line Maintenance Technician Waste Water Laboratory Technician Waste Water Operator III V Industrial Waste Coordinator 25.05 $ 26.31 $ 27.62 $ 29.00 $ 30.45 $ 31.98 $ 33.57 $ 34.91 $ W Engineering Technician III 25.82 $ 27.11 $ 28.46 $ 29.89 $ 31.53 $ 33.26 $ 34.92 $ 36.32 $ IT Systems Administrator Waste Water Maintenance Technician Y Building Inspector/Plans Examiner III 32.14 $ 33.26 $ 34.43 $ 35.64 $ 37.24 $ 38.91 $ 40.67 $ 42.29 $ ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 227 Woodburn Police Association (WPA) Wage Scale Effective 7/1/2019 Compensation Schedule Sworn Officer (shown in dollars per hour) GRADE Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 @ +10 YEARS Step 10 @ + 15 YEARS Step 11 @ +20 years 1.1 Officer 27.44 $ 28.55 $ 29.63 $ 31.10 $ 32.56 $ 34.03 $ 35.86 $ 36.58 $ 37.68 $ 38.43 $ 39.20 1.2 Officer-Basic Language 28.14 $ 29.25 $ 30.37 $ 31.87 $ 33.37 $ 34.87 $ 36.76 $ 37.51 $ 38.64 $ 39.41 $ 40.20 1.3 Officer-Advanced Lang 29.37 $ 30.54 $ 31.71 $ 33.28 $ 34.84 $ 36.41 $ 38.36 $ 39.15 $ 40.33 $ 41.14 $ 41.96 2.1 Officer-Intermediate 28.82 $ 29.97 $ 31.12 $ 32.65 $ 34.19 $ 35.73 $ 37.65 $ 38.42 $ 39.57 $ 40.36 $ 41.17 2.2 Officer-Inter Basic Lang 29.54 $ 30.72 $ 31.90 $ 33.48 $ 35.06 $ 36.63 $ 38.60 $ 39.39 $ 40.57 $ 41.38 $ 42.21 2.3 Officer-Inter Adv Lang 30.84 $ 32.08 $ 33.30 $ 34.94 $ 36.58 $ 38.25 $ 40.28 $ 41.11 $ 42.34 $ 43.19 $ 44.05 3.1 Officer-Advanced 30.20 $ 31.40 $ 32.60 $ 34.22 $ 35.82 $ 37.44 $ 39.44 $ 40.24 $ 41.45 $ 42.28 $ 43.13 3.2 Officer-Adv Basic Lang 30.96 $ 32.19 $ 33.42 $ 35.08 $ 36.73 $ 38.37 $ 40.44 $ 41.26 $ 42.50 $ 43.35 $ 44.22 3.3 Officer-Adv Adv Lang 32.30 $ 33.61 $ 34.89 $ 36.62 $ 38.33 $ 40.07 $ 42.21 $ 43.06 $ 44.35 $ 45.24 $ 46.15 Compensation Schedule NON Sworn Officer (shown in dollars per hour) CE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Code Enforcement 20.58 $ 21.40 $ 22.23 $ 23.34 $ 24.43 $ 25.53 $ 26.90 $ 27.44 $ Police Management Wage Scale SERGEANT PAY SCALE Effective 3/1/2019 Step 1 Step 2 Step 3 Step 4 Step 5 Intermediate Certification $38.25 $39.40 $40.58 $41.80 $43.05 Supervisory Certification $41.69 $42.94 $44.23 $45.56 $46.93 Cert Pays 3% for basic language 7% for advanced language 4.5% for advanced if no supervisotry certification EFFECTIVE 7/1/2019 5 years in classification at Woodburn 1.5% 10 years in classification at Woodburn 3.0% 15 years in classification at Woodburn 4.5% 20 years in classification at Woodburn 6.0% Open Range Starting Mid High LT Police Lieutenant 52.52 $ 53.76 $ 55.02 $ ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 228 Chart of Accounts As part of the Finance Department’s efforts to improve efficiency, the chart of accounts is under review for consolidation and improved account names. There are numerous accounts that say closed or refer the user to other accounts for usage. Description Classification REVENUE 3081 Beginning Fund Balance Fund Balance 3111 Property Tax - Current Taxes 3112 Property Tax - Delinquent Taxes 3113 Pmt in Lieu of Taxes Taxes 3133 Hotel/Motel Tax Taxes 3141 Privilege Tax, PGE Franchise Fees 3142 Privilege Tax, NW Natural Franchise Fees 3171 City Gas Tax Taxes 3181 911 Tax Taxes 3211 Business License Licenses and Permits 3212 Liquor License Licenses and Permits 3219 Other License Licenses and Permits 3220 Taxicab Permits Licenses and Permits 3221.101 Building Permits Licenses and Permits 3221.102 Mechanical Permits Licenses and Permits 3221.103 MC Electrial/Plumbing Per Licenses and Permits 3221.104 Bldg Permit State Surchar Licenses and Permits 3221.105 Plan Check Fees Licenses and Permits 3221.106 Fire Check Fees Licenses and Permits 3221.107 State Mfg Home Fee Licenses and Permits 3221.108 M.C. Admin Fee Licenses and Permits 3221.109 Plan Check--Mechanical Licenses and Permits 3221.110 CET Administrative Fee Licenses and Permits 3222 Unused Account Licenses and Permits 3223 Curb Cuts and Bores Licenses and Permits 3224 R/W Construction Permits Licenses and Permits 3225 Filming Permits Licenses and Permits 3228 Franchise Fees Franchise Fees 3228.001 X5 OpCo LLC Franchise Fees 3228.002 LS Networks Franchise Fees 3228.003 PGE Franchise Fee Franchise Fees 3228.004 NW Natural Franchise Fee Franchise Fees 3228.005 CenturyLink Franchise Fee Franchise Fees 3228.006 Republic Services Franchise Fee Franchise Fees 3228.007 Wave Broadband Franchise Fee Franchise Fees 3228.008 Woodburn Ambulance Franchise Fee Franchise Fees 3228.009 Gervais Telephone Franchise Fee Franchise Fees 3228.010 Preferred LD Franchise Fee Franchise Fees 3228.011 Matrix Franchise Fee Franchise Fees 3228.012 Sprint Franchise Fee Franchise Fees 3228.013 X5 OpCo LLC Franchise Fees Franchise Fees 3228.050 Other Small Franchises Franchise Fee Franchise Fees 3243 Right of Way Franchise Fees 3243.470 General Right of Way - Water (Paid to Gen Fund by Water & Sewer) Franchise Fees 3243.472 General Right of Way - Sewer (Paid to Gen Fund by Water & Sewer) Franchise Fees 3331 Federal Grants Direct Intergovernmental 3332 Federal Grants Intergovernmental 3333 Federal Grants Indirect Intergovernmental 3333.001 DoT Fund Exchange Intergovernmental 3333.601 5310 Discretionary Ops Intergovernmental 3333.602 5310 Discretionary Cap Intergovernmental 3333.603 5311 Formula Operation Intergovernmental 3333.604 ARRA Stimulus Intergovernmental 3333.605 Veh Prev Maint Intergovernmental 3341 State Grants Intergovernmental 3341.601 STF Formula Intergovernmental 3341.602 STF Discretionary Intergovernmental ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 229 Account Number Description Classification 3343 JARC Job Access Revers Intergovernmental 3344 New Freedom Intergovernmental 3351 Grants Intergovernmental 3361 State Gas Tax Intergovernmental 3362 State Liquor Proration Intergovernmental 3363 State Cigarette Tax Intergovernmental 3364 State Revenue Sharing Intergovernmental 3365 Regional Library Services Intergovernmental 3366 Ready to Read Grant Intergovernmental 3367 State Marijuana Tax Distribution - HB 3400 Local Option Tax Intergovernmental 3414 Accounting Services Charges for Goods and Services 3415 Sale of Documents Charges for Goods and Services 3415.001 Sale of Bid Documents Charges for Goods and Services 3416 Lien Search Revenue Charges for Goods and Services 3417 Resale of Merchandise Charges for Goods and Services 3418 Concession Sales Charges for Goods and Services 3421 Police Reimbursements Charges for Goods and Services 3421.001 Reimbursements School District (IT Service for other cities/districts) Charges for Goods and Services 3421.002 Reimbursements Hubbard (IT Service for other cities/districts) Charges for Goods and Services 3421.003 Reimbursements Mt Angel (IT Service for other cities/districts) Charges for Goods and Services 3421.004 Reimbursements Silverton (IT Service for other cities/districts) Charges for Goods and Services 3421.005 Reimbursements Aurora FD (IT Service for other cities/districts) Charges for Goods and Services 3421.006 Reimbursements St Paul FD (IT Service for other cities/districts) Charges for Goods and Services 3421.007 Reimbursements Mt Angel FD (IT Service for other cities/districts) Charges for Goods and Services 3421.008 Reimbursement METCOM (Norcom) (IT Service for other cities/districts) Charges for Goods and Services 3421.009 Reimbursement Gervais (IT Service for other cities/districts) Charges for Goods and Services 3421.010 Reimbursement Woodburn Fire Dist (IT Service for other cities/districts) Charges for Goods and Services 3421.011 Reimbursement Stayton PD (IT Service for other cities/districts) Charges for Goods and Services 3421.012 Reimbursements Turner PD (IT Service for other cities/districts) Charges for Goods and Services 3421.013 Reimbursements Marion County (IT Service for other cities/districts) Charges for Goods and Services 3421.014 Reimbursements OEM (IT Service for other cities/districts) Charges for Goods and Services 3421.016 Reimbursements RMS Licensing Charges for Goods and Services 3421.017 Reimbursements Aumsville PD Charges for Goods and Services 3422 Records Mgmt System (RMS) (Cost Sharing portion of Aegis Software) Charges for Goods and Services 3422.002 Rec Mgmt (RMS) Hubbard Charges for Goods and Services 3422.003 Rec Mgmt (RMS) Mt Angel Charges for Goods and Services 3422.004 Rec Mgmt (RMS) Silverton Charges for Goods and Services 3422.010 Rec Mgmt (RMS) Woodburn Fire Dist Charges for Goods and Services 3422.011 Rec Mgmt (RMS) Stayton PD Charges for Goods and Services 3422.012 Rec Mgmt (RMS) Turner PD Charges for Goods and Services 3422.017 Rec Mgmt (RMS) Aumsville PD Charges for Goods and Services 3431 Weed/brush Abatement Charges for Goods and Services 3434 Water Revenue Charges for Goods and Services 3434.101 Water Sales Revenue Charges for Goods and Services 3434.102 New Services Charges for Goods and Services 3434.103 Re-connection Fees Charges for Goods and Services 3434.104 Vacations Charges for Goods and Services 3434.105 After Hours Fee Charges for Goods and Services 3434.106 NSF Check Fee Charges for Goods and Services 3434.107 System Improvements Charges for Goods and Services 3434.108 Bulk Water Sales Charges for Goods and Services 3434.109 System Repairs Charges for Goods and Services 3434.111 Collections Charges for Goods and Services 3434.112 Late Fees Charges for Goods and Services 3435 Sewer Revenue Charges for Goods and Services 3435.101 Sewer System Revenue Charges for Goods and Services 3435.102 Service Chg-95-6 Increase Charges for Goods and Services 3435.103 Septage Dumping Charges for Goods and Services 3435.111 Collections Charges for Goods and Services 3445 Dial a Ride Daily Charges for Goods and Services 3446 Transit RHF Receipts Charges for Goods and Services 3447 Transit System Fares Charges for Goods and Services 3451 T&E Planning Develop Fee Charges for Goods and Services 3456 Planning Fees Charges for Goods and Services 3458.101 Transportation Impact Fees Charges for Goods and Services 3458.201 Storm SDC's Charges for Goods and Services 3458.301 Water SDC's Charges for Goods and Services 3458.401 Sewer SDC's Charges for Goods and Services 3458.501 Park's SDC's Charges for Goods and Services ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 230 Account Number Description Classification 3471 Pool Program Revenues Charges for Goods and Services 3471.101 Pool Admissions Charges for Goods and Services 3471.102 Pool Memberships Charges for Goods and Services 3471.103 Pool Rentals Charges for Goods and Services 3471.104 Swimming Lessons Charges for Goods and Services 3471.105 Sponsorships Charges for Goods and Services 3471.106 Fitness Classes Charges for Goods and Services 3471.107 Towels/Misc Charges for Goods and Services 3472 Rural Readers' Fees Charges for Goods and Services 3473 Recreation Program Revenue Charges for Goods and Services 3473.101 Youth Sports Charges for Goods and Services 3473.102 Adult Sports Charges for Goods and Services 3473.103 Youth Program Charges for Goods and Services 3473.104 Administration Charges for Goods and Services 3473.105 Adult Program Charges for Goods and Services 3473.106 Sponsorship Revenue Charges for Goods and Services 3473.107 Teen Program Revenue Charges for Goods and Services 3473.108 After School Club Charges for Goods and Services 3473.109 Recreation Trust Charges for Goods and Services 3473.110 Arts & Culture Charges for Goods and Services 3473.111 Active Adult Charges for Goods and Services 3474 Event Admission Charges for Goods and Services 3474.099 Fiesta Event Admissions Charges for Goods and Services 3475 Museum Admission Charges for Goods and Services 3476 Event Sponsorships Charges for Goods and Services 3476.099 Fiesta Event Sponsorships Charges for Goods and Services 3491 Rental Income Charges for Goods and Services 3530 Court Fines from Other Jurisdictions Fines and Forfeits 3531 Court Fines Fines and Forfeits 3531.101 Police Training Surcharge Fines and Forfeits 3532 Towing Fee Fines and Forfeits 3533 Alarm Fee Fines and Forfeits 3534 Rural Reader's Fines Fines and Forfeits 3535 Sewer Discharge Fines Fines and Forfeits 3536 Library Fines Fines and Forfeits 3611 Interest from Investments Miscellaneous Revenue 3612 Interest Fr Interfund Lns Miscellaneous Revenue 3614 Special Assessment-Intere Miscellaneous Revenue 3615 Interest fr Deferred Pmts Miscellaneous Revenue 3625 Facilities Rent Miscellaneous Revenue 3625.001 Rent-METCOM (Norcom) Miscellaneous Revenue 3631 Insurance Recoveries Miscellaneous Revenue 3632 Judgements & Settlements Miscellaneous Revenue 3641 Annual Access Fee Miscellaneous Revenue 3642 Loan Repmt--1st Loan Dvdn Miscellaneous Revenue 3642.110 Small Business Loan Miscellaneous Revenue 3643 Loan Repmt--2nd Loan Miscellaneous Revenue 3644 Liquidated Damages Miscellaneous Revenue 3651 Internal Rent Revenue Miscellaneous Revenue 3652 Interfund Stores Issues Miscellaneous Revenue 3652.001 IT Revenue - General Fund Miscellaneous Revenue 3652.110 IT Revenue - Transit Miscellaneous Revenue 3652.123 IT Revenue - Building Inspection Miscellaneous Revenue 3652.140 IT Revenue - Street Miscellaneous Revenue 3652.470 IT Revenue - Water Miscellaneous Revenue 3652.472 IT Revenue - Sewer Miscellaneous Revenue 3652.478 IT Revenue - Surface Water Miscellaneous Revenue 3652.582 IT Revenue - Public Works Services Miscellaneous Revenue 3652.720 IT Revenue - Urban Renewal Miscellaneous Revenue 3652.901 IT Revenue - Norcom Miscellaneous Revenue 3653 Interfund Copier Usage Miscellaneous Revenue 3654 Garage WO Revenue Miscellaneous Revenue 3655 IS Support Miscellaneous Revenue 3656 Engineering Internal Project WO Revenue Miscellaneous Revenue 3656.140 Engineering Svcs - Street Miscellaneous Revenue 3656.470 Engineering Svcs - Water Miscellaneous Revenue 3656.472 Engineering Svcs - Sewer Miscellaneous Revenue 3657.140 PW Overhead from Street Miscellaneous Revenue 3657.470 PW Overhead from Water Miscellaneous Revenue ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 231 Account Number Description Classification 3657.472 PW Overhead from Sewer Miscellaneous Revenue 3658.101 General Liability Miscellaneous Revenue 3658.102 Auto/Vehicle Miscellaneous Revenue 3658.103 Property Miscellaneous Revenue 3658.104 Workers Comp Miscellaneous Revenue 3658.105 Employee Blanket Bond Miscellaneous Revenue 3658.106 Boiler & Machinery Miscellaneous Revenue 3658.107 Admin/Legal Miscellaneous Revenue 3661 Interfund Loan Interest Miscellaneous Revenue 3662 Interfund Rent Miscellaneous Revenue 3671 Donations-Parks Miscellaneous Revenue 3671.101 Woodburn Together Grant Intergovernmental 3671.102 Police Athletic Assoc Intergovernmental 3671.103 Nike Go Grant Intergovernmental 3671.104 OSU Credit Union Grant Intergovernmental 3671.105 Land o Frost Grant Intergovernmental 3671.106 NFL Grant Intergovernmental 3671.107 K-Boom Grant Intergovernmental 3671.108 Burlingham Trust Donation Miscellaneous Revenue 3671.109 Adopt a Park Donations Miscellaneous Revenue 3671.110 PAL - Teen Prog Grant Intergovernmental 3671.111 T3 Intern Reimb Grant - Boys & Girls Club Intergovernmental 3671.999 Intergovernmental Grant Intergovernmental 3672 Donations-Library Miscellaneous Revenue 3672.001 Donations-Library - Music in the Park Miscellaneous Revenue 3672.101 Gates Library Grant Intergovernmental 3673 Donations-Police Miscellaneous Revenue 3674 SRO SD Portion Miscellaneous Revenue 3675 Donations-Museum Miscellaneous Revenue 3676 Donations-Transit Miscellaneous Revenue 3677 Donations-Pool Miscellaneous Revenue 3678 Developer Contributions Miscellaneous Revenue 3679 Donations-Other Miscellaneous Revenue 3681 Special Assessment Princi Miscellaneous Revenue 3681.001 LID Alley Miscellaneous Revenue 3681.004 LID Boones Ferry Miscellaneous Revenue 3681.008 LID Hardcastle Miscellaneous Revenue 3681.011 LID Ironwood Miscellaneous Revenue 3682 Sp Assess-Advance Pmts Miscellaneous Revenue 3691 Sale of Surplus Property Miscellaneous Revenue 3692 Confiscated Cash Miscellaneous Revenue 3692.101 Copies--Other Miscellaneous Revenue 3692.311 Copies--Library Miscellaneous Revenue 3693 Sale of Confiscated Prop Miscellaneous Revenue 3694 Gain/Loss on Sale Miscellaneous Revenue 3695 Lost Book Revenue Miscellaneous Revenue 3696 Friends of Library Sales Miscellaneous Revenue 3698 Cash Long and Short Miscellaneous Revenue 3698.001 Deposit Difference Miscellaneous Revenue 3698.102 Library Miscellaneous Revenue 3698.103 Aquatics Miscellaneous Revenue 3698.104 Recreation Miscellaneous Revenue 3698.105 Parks & Fac Maint Miscellaneous Revenue 3698.106 Comm Svs Admin Miscellaneous Revenue 3699 Other Miscellaneous Income Miscellaneous Revenue 3699.101 Fraud Loss Miscellaneous Revenue 3699.102 Library Miscellaneous Revenue 3699.103 Aquatics Miscellaneous Revenue 3699.104 Recreation Miscellaneous Revenue 3699.105 Parks & Fac Maint Miscellaneous Revenue 3699.106 Comm Svs Admin Miscellaneous Revenue 3699.720 Urban Renewal Miscellaneous Revenue 3811 Interfund Loan Proceeds Other Financing Sources 3811.123 Interfund Loan From Building Other Financing Sources 3811.376 Interfund Loan from 376 Other Financing Sources 3811.465 Interfund Loan Other Financing Sources 3811.466 Interfund Loan From 466 Other Financing Sources 3812 Interfund Loan Repayment Other Financing Sources 3812.001 Interfund Loan Repayment Other Financing Sources ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 232 Account Number Description Classification 3824 Revolving Loan Payback Other Financing Sources 3824 Loan Payback 2000 Other Financing Sources 3824.009 Loan Payback 2009 Other Financing Sources 3824.01 Loan Payback 2010 Other Financing Sources 3824.087 Loan Payback 1987 Other Financing Sources 3824.089 Loan Payback 1989 Other Financing Sources 3825 URA Loan Fees Other Financing Sources 3831 Contributed Cap--Fed Fund Balance 3832 Contributed Cap--State Fund Balance 3833 Contributed Cap--Local Fund Balance 3834 Contributed Cap--InterFd Fund Balance 3841 Interfund Loan Other Financing Sources 3841.376 Interfund Loan Receipt Other Financing Sources 3871 Residual Equity In Fund Balance 3881 Reimbursements Miscellaneous Revenue 3881.001 Reimbursement--Training Miscellaneous Revenue 3891 Construction Excise Tax Intergovernmental 3891.059 Marion County Permits Intergovernmental 3891.06 Marion County Admin Fee Intergovernmental 3891.099 Marion County State Surcharge Intergovernmental 3891.159 State Surcharge Intergovernmental 3891.259 State Manufactured Home Fee Intergovernmental 3891.359 CET Suspend Licenses and Permits 3911 GO Bond Proceeds Other Financing Sources 3913 Special Assess Bond Procd Other Financing Sources 3916 Note Proceeds Other Financing Sources 3918 Loan Proceeds Other Financing Sources 3918.101 State Loan-PW Program Other Financing Sources 3918.102 State Loan-Revolving Fd Other Financing Sources 3918.103 SDWA Loan Other Financing Sources 3918.104 Water/Sewer Loan Other Financing Sources 3918.105 OHCS Loan Other Financing Sources 3971 Transfer In NWS Upgrade Transfers In 3971.001 Transfer From General Fund Transfers In 3971.110 Transfer From Transit Transfers In 3971.123 Transfer From Building Transfers In 3971.137 Transfer from Housing Rehab Transfers In 3971.140 Transfer From Street Transfers In 3971.169 Transfer From City Gas Tax Transfers In 3971.358 Transfer From General Cap Const Transfers In 3971.360 Transfer From Special Assessment Fund Transfers In 3971.363 Transfer From Street & Storm Cap Const Transfers In 3971.364 Transfer From Parks SDC Transfers In 3971.376 Transfer From Street SDC Transfers In 3971.377 Transfer From Storm SDC Transfers In 3971.465 Transfer From Sewer Construction Transfers In 3971.466 Transfer From Water Cap Const Transfers In 3971.470 Transfer From Water Transfers In 3971.472 Transfer From Sewer Transfers In 3971.474 Transfer From Water SDC Transfers In 3971.475 Transfer From Sewer SDC Transfers In 3971.568 Transfer from Information Technology Transfers In 3971.581 Transfer From Insurance Transfers In 3971.591 Transfer From Equipment Replacement Transfers In 3971.690 Transfer From Library Endowmnt Transfers In 3971.691 Transfer From Museum Endowment Transfers In 3971.692 Transfer From Water Deposit Transfers In 3971.720 Transfer From Urban Rewewal Transfers In 3972 Interfund Loan Transfer Transfers In ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 233 Account Number Description Classification Expense 5111 Regular Wages Personnel Services 5112 Part-Time Wages Personnel Services 5112.010 Youth Sports Personnel Services 5112.011 Instruction Wages Personnel Services 5112.012 Lifeguarding Wages Personnel Services 5112.013 Cashiering Wages Personnel Services 5112.014 Administration Wages Personnel Services 5112.015 Pool Operator Custodial) Wages Personnel Services 5112.016 Water Fitness Instructor Wages Personnel Services 5112.017 Head Lifeguard Wages Personnel Services 5112.020 Adult Sports Wages Personnel Services 5112.040 Summer Day Camp Wages Personnel Services 5112.050 After School Club Wages Personnel Services 5112.060 Arts & Culture Wages Personnel Services 5112.070 Active Adult Wages Personnel Services 5112.101 PAL Coordinator Personnel Services 5113 Temporary Personnel Services 5121 Overtime Personnel Services 5199 Intra-governmental Servce Personnel Services 5210 OR Transit Tax Personnel Services 5211 OR Workers' Benefit Personnel Services 5212 Social Security Personnel Services 5213 Med & Dent Ins Personnel Services 5214 Retirement Personnel Services 5214.001 Retirement Personnel Services 5214.100 PERS - City Personnel Services 5214.600 PERS 6% Personnel Services 5214.800 DEFERED COMP - CITY Personnel Services 5215 Long Term Disability Ins Personnel Services 5216 Unemployment Insurance Personnel Services 5217 Life Insurance Personnel Services 5314 Books Materials & Services 5315 Computer Supplies Materials & Services 5319 Office Supplies Materials & Services 5321 Cleaning Supplies Materials & Services 5322 Lubricants Materials & Services 5323 Fuel Materials & Services 5324 Clothing Materials & Services 5325 Ag Supplies Materials & Services 5326 Safety/Medical Materials & Services 5327 Chemicals Materials & Services 5328 Lab Supplies Materials & Services 5329 Other Supplies Materials & Services 5329.100 Events Materials & Services 5329.200 Youth Sports Materials & Services 5329.300 Adult Sports Materials & Services 5329.400 Summer Day Camp Materials & Services 5329.401 Program Supplies-Youth Materials & Services 5329.402 Program Supplies-Adult Materials & Services 5329.403 Program Supplies--Teen Materials & Services 5329.405 Fiesta Services Materials & Services 5329.410 Wbn Reads Grant Materials & Services 5329.500 After School Club Materials & Services 5329.600 Rec Admin Materials & Services 5329.700 Arts & Culture Materials & Services 5329.800 Active Adult Materials & Services 5329.900 Museum Materials & Services 5331 Construction Materials Materials & Services 5332 Spare Parts Materials & Services 5334 Plumbing Supplies Materials & Services 5335 Electrical Supplies Materials & Services 5336 HVAC Materials & Services 5337 Tires/Parts Materials & Services 5338 Tools Materials & Services 5339 Other Maintenance Supplies Materials & Services 5340 Print Materials - Teen Materials & Services 5341 Print Materials - Adult Materials & Services 5341.001 Fiction Materials & Services ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 234 Account Number Description Classification 5341.002 Non Fiction Materials & Services 5342 Print Materials - Child Materials & Services 5342.001 Juvenile Fiction Materials & Services 5342.002 Juvenile Easy Materials & Services 5342.003 Juvenile Non Fiction Materials & Services 5342.004 Parents Materials & Services 5342.005 Library Materials - Young Adult Materials & Services 5342.006 Reference Materials & Services 5343 Foreign Language Material Materials & Services 5343.001 Russian Materials & Services 5343.002 Spanish Materials & Services 5344 Large Print Materials Materials & Services 5344.001 Fiction Materials & Services 5344.002 Non Fiction Materials & Services 5344.003 Audiobooks Materials & Services 5345 Audiovisual Materials - Adult Materials & Services 5345.001 Audiovisual Materials - Child Materials & Services 5345.002 Audiovisual Materials - Teen Materials & Services 5346 Electronic Materials Materials & Services 5347 Program Supplies Materials & Services 5347.001 Program Supplies - Summer Concerts Materials & Services 5347.002 Program Supplies - Adult Materials & Services 5347.003 Program Supplies - Child Materials & Services 5347.004 Program Supplies - Technical Services Materials & Services 5348 Periodicals Materials & Services 5349 Periodicals - Adult Materials & Services 5350 Periodicals - Child Materials & Services 5351 Ammunition Materials & Services 5352 Protective Clothing Materials & Services 5353 Photographic Supplies Materials & Services 5359 Other Police Supplies Materials & Services 5361 Road Materials Materials & Services 5362 Concrete Materials & Services 5363 Signs Materials & Services 5364 Culvert Materials & Services 5365 Guardrail Materials & Services 5369 Other Street Supplies Materials & Services 5379 Water/Sewer Supplies Materials & Services 5379.001 Line Repair Supplies Materials & Services 5379.002 Customer Service Materials & Services 5379.003 Pump Supplies Materials & Services 5379.004 Meter Parts Materials & Services 5379.005 Protective Equipment Materials & Services 5379.006 Treatment/Storage Maint Materials & Services 5381 Turf Materials & Services 5383 Shrubs (Use 5389 Parks Supplies) Materials & Services 5384 Trees Materials & Services 5385 Fertilizer Materials & Services 5389 Other Parks Supplies Materials & Services 5390 Merchandise Materials & Services 5391 Inventory Materials & Services 5398 P.O. Clearing Materials & Services 5399 Other Supplies (Use 5329 Other Supplies) Materials & Services 5400 Code Abatement Materials & Services 5409.140 Garage Services Materials & Services 5411 Engineering & Architect Materials & Services 5411.001 Engineering Support to General Fund Materials & Services 5412 Legal Materials & Services 5414 Accounting/Auditing Materials & Services 5415 Computer Materials & Services 5416 Medical (Use 5326 Safety/Medical) Materials & Services 5417 HR/Other Employee Expenses Materials & Services 5418 Risk Management Materials & Services 5419 Other Professional Serv Materials & Services 5419.001 SDC Methodology Materials & Services 5419.002 Parks Master Plan Materials & Services 5419.003 US Gauging Station Fees Materials & Services 5419.101 Contract Svcs Teen Center Materials & Services 5419.201 ToT Grants Materials & Services ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 235 Account Number Description Classification 5419.401 Sponsored Programs Materials & Services 5419.402 Contract Services-Youth Materials & Services 5419.403 Contract Services--Other Materials & Services 5419.404 PAL Grant Materials & Services 5419.405 Fiesta Services Materials & Services 5419.501 Testing/Lab Materials & Services 5419.707 Educ Outreach Materials & Services 5419.721 Downtown Grants Materials & Services 5419.722 Small Bus Loans Materials & Services 5420 Investigation Expenses Materials & Services 5421 Telephone/Data Materials & Services 5422 Postage Materials & Services 5423 Internet Materials & Services 5424 Advertising Materials & Services 5425 Publication of Legal Note Materials & Services 5426 Contract Networks Materials & Services 5427 Training (Use 5492) Materials & Services 5428 IT Support Materials & Services 5429 Other Communication Serv Materials & Services 5430 Red Light Camera Contract Materials & Services 5431 Lodging (Use Travel 5439) Materials & Services 5432 Meals Materials & Services 5433 Mileage Materials & Services 5434 Airfare (Use Travel 5439) Materials & Services 5435 Car Rental (Use Travel 5439) Materials & Services 5439 Travel Materials & Services 5441 Land Materials & Services 5442 Buildings Materials & Services 5443 Office Equipment Materials & Services 5444 Vehicle Leases Materials & Services 5445 Work Equipment Materials & Services 5446 Software Licenses Materials & Services 5446.915 NWS Upgrade Materials & Services 5448 Internal Rent Materials & Services 5449 Other Leases Materials & Services 5450 General Right of Way Charge Materials & Services 5451 Natural Gas Materials & Services 5452 Water/Sewer Materials & Services 5453 Electricity Materials & Services 5454 Solid Waste Disposal Materials & Services 5455 Cable TV Materials & Services 5456 Street Lighting Materials & Services 5459 Other Utilities Materials & Services 5460 Property Tax Expense Materials & Services 5461 Auto Insurance Materials & Services 5462 Employee Blanket Bond Materials & Services 5463 Property/Earthquake Insurance Materials & Services 5464 Workers' Comp Materials & Services 5465 General Liability Insurance Materials & Services 5466 Boiler/Machinery Materials & Services 5467 Inland Marine Materials & Services 5468 Deductible Materials & Services 5469 Other Insurance Costs Materials & Services 5471 Equipment Repair & Maint Materials & Services 5472 Buildings Repairs & Maint Materials & Services 5472.001 Fixture Repair Materials & Services 5473 Improvements Repair & Mai Materials & Services 5474 Structures Repair & Maint Materials & Services 5475 Vehicle Repair & Maint Materials & Services 5476 Laundry Materials & Services 5477 Instrumentation & Calibra Materials & Services 5478 Playground Repair & Maint Materials & Services 5479 Other Repair & Maint Materials & Services 5480 Accident Repair Materials & Services 5481 Utility Assistance Program Materials & Services 5482 Tree Maintenance Materials & Services 5483 Sidewalks Materials & Services 5484 Urban Forestry Program Materials & Services 5485 Leadership Development Materials & Services ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 236 Account Number Description Classification 5490 Refunds Materials & Services 5491 Dues & Subscriptions Materials & Services 5492 Registrations/Training Materials & Services 5493 Printing/Binding Materials & Services 5494 Janitorial Materials & Services 5495 Court Costs Materials & Services 5496 Filing/Recording Materials & Services 5497 Entertainment/Admissions Materials & Services 5498 Permits/Fees Materials & Services 5498.059 MC Permits Materials & Services 5498.159 MC State Surc Materials & Services 5498.259 St Mfg Fee Materials & Services 5498.359 State Surc Materials & Services 5498.459 Construction Excise Tax Materials & Services 5499 Other Services (Acct Closed) Materials & Services 5499.001 Reg Lib Sv Materials & Services 5499.005 Grounds Maintenance Services Materials & Services 5499.100 Literacy Grant Materials & Services 5499.101 Housing Rehab Loans Materials & Services 5499.102 Business Assistance Loans Materials & Services 5499.376 Interfund Loan (Use 5841.376) Materials & Services 5499.466 Interfund Loan (Use 5841.466) Materials & Services 5499.911 911 Services Materials & Services 5499.999 Bond Issuance Costs Materials & Services 5500 Banking Fees & Charges Materials & Services 5509 Misc. Expense Materials & Services 5510 Bad Debt Expense Materials & Services 5520 Grant Program Materials & Services 5530 Design Services Materials & Services 5540 Loan Program Materials & Services 5611 Land Capital Outlay 5612 Easements Capital Outlay 5621 Administrative Capital Outlay 5622 Library - Capital Capital Outlay 5623 Park Capital Outlay 5623.001 Pool Resurfacing Capital Outlay 5623.002 Pool Electrical Panel Capital Outlay 5623.003 Pool Lights Capital Outlay 5623.011 Community Center Capital Outlay 5623.018 Engineering HVAC Pool Capital Outlay 5623.019 Duct Work at Pool Capital Outlay 5623.020 Freon Leak Repair Capital Outlay 5623.021 Evaporating Coil Capital Outlay 5624 Garage/Shop Capital Outlay 5629 Buildings Capital Outlay 5629.004 Museum Exterior Capital Outlay 5629.005 Museum Ceiling Capital Outlay 5630 Public Art Capital Outlay 5631 Streets/Alleys/Sidewalks Capital Outlay 5633 Parking Capital Outlay 5634 Water - Capital Capital Outlay 5635 Sewer Capital Outlay 5636 Storm Drains Capital Outlay 5637 Parks Capital Outlay 5639 Other Improvements Capital Outlay 5639.013 Plaza Capital Outlay 5639.017 Front Street Playground Capital Outlay 5639.033 Burlingham Playground Capital Outlay 5641 Office Furniture & Equip Capital Outlay 5642 Passenger Vehicles Capital Outlay 5643 Heavy Equipment Capital Outlay 5644 Communications Capital Outlay 5645 Computing Capital Outlay 5645.101 Network Capital Outlay 5645.102 Telephone Capital Outlay 5646 Shop Tooling Capital Outlay 5648 Systems/Control Equip Capital Outlay 5649 Other Equipment Capital Outlay 5699 Depreciation Expense Depreciation ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 237 Account Number Description Classification 5711 Bond Principal Debt Service 5712 Note Principal Debt Service 5714 Interfund Loan Debt Service 5719 Other Principal Debt Service 5721 Bond Interest Debt Service 5722 Note Interest Debt Service 5724 Interfund Interest Debt Service 5724.101 Interfund Loan Debt Service 5729 Interest for CET Materials & Services 5811 Transfer to Other Funds Transfers Out 5811.001 Transfer to General Fund Transfers Out 5811.11 Transfer to Transit Transfers Out 5811.123 Transfer to Building Transfers Out 5811.132 Transfer to Asset Forfeiture Transfers Out 5811.137 Transfer to Housing Rehab Transfers Out 5811.14 Transfer to Street Transfers Out 5811.358 Transfer to General Cap Const Fund Transfers Out 5811.36 Transfer to Special Assessment Transfers Out 5811.363 Transfer to Street & Storm Cap Const Fund Transfers Out 5811.364 Transfer to Parks SDC Transfers Out 5811.376 Transfer to Street SDC Transfers Out 5811.465 Transfer to Sewer Cap Const Transfers Out 5811.466 Transfer to Water Cap Const Transfers Out 5811.470 Transfer to Water Transfers Out 5811.472 Transfer to Sewer Transfers Out 5811.474 Transfer To Water SDC Transfers Out 5811.568 Transfer to Info Services Transfers Out 5811.591 Transfer to Equipment Replace Transfers Out 5811.690 Transfer to Library Endowment Transfers Out 5811.691 Transfer to Museum Endowment Transfers Out 5811.692 Transfer to Water Deposit Transfers Out 5811.693 Transfer to Reserve for PERS Transfers Out 5811.695 Transfer To Lavelle Black Trust Fund Transfers Out 5811.901 Transfer to Payroll Clearing Transfers Out 5811.915 Transfer Out Transfers Out 5841.357 Interfund Loan Payment Transfers Out 5841.358 Interfund Loan Payment Transfers Out 5841.376 Interfund Loan Transfer Transfers Out 5841.466 Interfund Loan Transfer Transfers Out 5921 Contingency Contingencies and Unappropriated Balances 5981.001 Reserve--Police Contingencies and Unappropriated Balances 5981.002 Reserve--Buildings Contingencies and Unappropriated Balances 5981.003 Reserve--Land Contingencies and Unappropriated Balances 5981.004 Reserve--Equipment Contingencies and Unappropriated Balances 5981.005 Reserve for Future Years Contingencies and Unappropriated Balances 5981.007 Reserve for Debt Service Contingencies and Unappropriated Balances 5981.008 Reserve for URA Debt Contingencies and Unappropriated Balances 5981.009 Reserve for Donations Contingencies and Unappropriated Balances 5981.010 Reserve for Loan Contingencies and Unappropriated Balances 5981.011 Reserve for Plotters Contingencies and Unappropriated Balances 5981.012 Reserve - SMR Contingencies and Unappropriated Balances 5981.013 Reserve for Facilities Contingencies and Unappropriated Balances 5981.050 Reserves Contingencies and Unappropriated Balances 5981.101 Reserve for PERS Contingencies and Unappropriated Balances 5991 Unappropriated Balance Contingencies and Unappropriated Balances 999.9999 PY Balancing Contingencies and Unappropriated Balances 9999 PY Balancing Contingencies and Unappropriated Balances ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 238 LB-1 Notice of Budget Hearing FORM LB-1 Telephone: [PHONE REDACTED] Actual Amount Amended Budget Approved Budget 2017-18 This Year 2018-19 Next Year 2019-20 43,047,057 45,058,240 50,527,640 20,516,013 19,561,060 18,627,500 3,323,717 5,519,730 5,756,040 0 0 0 1,472,564 10,854,660 8,286,810 2,963,151 3,513,550 3,582,930 10,111,449 10,455,950 10,705,430 81,433,951 94,963,190 97,486,350 13,156,681 15,739,750 16,839,250 9,163,001 13,633,410 13,870,980 2,352,783 17,583,340 19,569,920 9,317,885 5,996,950 7,239,150 1,472,564 10,854,660 8,284,520 0 7,127,200 8,307,840 0 0 0 45,971,037 24,027,880 23,374,690 81,433,951 94,963,190 97,486,350 1,212,185 1,374,000 1,389,700 17.2 17.6 17.6 100,556 149,560 170,290 1.0 1.0 0.9 11,103,065 8,336,600 8,692,860 43.6 43.6 43.6 2,986,276 3,519,310 3,606,040 36.8 36.8 38.3 457,595 487,380 496,460 4.0 4.0 4.0 277,312 361,000 290,420 5.5 5.5 5.5 468,723 2,437,000 2,832,000 3.8 3.8 3.8 7,660 295,900 377,830 0 0 0 3,823,222 6,995,720 7,482,040 10.0 10.0 10.5 1,943,296 33,777,900 35,518,240 7,902,590 16,618,130 17,634,000 15.0 15.0 14.0 Street 2,007,286 6,478,410 6,342,480 7.3 7.5 8.5 Transit 625,065 903,800 1,235,000 6.6 7.1 11.7 Not Allocated to Organizational Unit or Program 48,519,120 13,228,480 11,418,990 4.5 5.5 5.5 Total Requirements 81,433,951 94,963,190 97,486,350 155.3 157.4 163.9 TOTAL OF ALL FUNDS NOTICE OF BUDGET HEARING Contact: Sandra Montoya Email: [EMAIL REDACTED] FINANCIAL SUMMARY - RESOURCES Personnel Services Beginning Fund Balance/Net Working Capital Fees, Licenses, Permits, Fines, Assessments & Other Service Charges Federal, State and all Other Grants, Gifts, Allocations and Donations Revenue from Bonds and Other Debt Interfund Transfers / Internal Service Reimbursements All Other Resources Except Current Year Property Taxes Current Year Property Taxes Estimated to be Received Total Resources FINANCIAL SUMMARY - REQUIREMENTS BY OBJECT CLASSIFICATION FTE for that unit or program Materials and Services Capital Outlay Debt Service Interfund Transfers Contingencies Special Payments Unappropriated Ending Balance and Reserved for Future Expenditure Total Requirements FINANCIAL SUMMARY - REQUIREMENTS AND FULL-TIME EQUIVALENT EMPLOYEES (FTE) BY ORGANIZATIONAL UNIT OR PROGRAM * Name of Organizational Unit or Program FTE Administration FTE Economic Development FTE Police FTE Community Services FTE Planning FTE Engineering FTE Building Inspection FTE Housing Rehab FTE Water FTE Capital Improvement FTE Sewer/Surface Water/Collections FTE FTE FTE FTE STATEMENT OF CHANGES IN ACTIVITIES and SOURCES OF FINANCING * In FY 2019-20 funds have been appropriated in the PERS Reserve Fund for the creation of a PERS side account to pay down a portion of the unfunded pension liability. Capital expenditures for facility improvements will require a General Fund transfer. Additionally, the full faith and credit bank loan issued in FY 2018-19 will have debt service payments beginning in FY 2019-20. A public meeting of the City of Woodburn City Council will be held on June 10, 2019 at 7:00 pm at Woodburn High School Auditorium,1785 N Front Street, Woodburn, Oregon. The purpose of this meeting is to discuss the budget for the fiscal year beginning July 1, 2019 as approved by the City of Woodburn Budget Committee. A summary of the budget is presented below. A copy of the budget may be inspected or obtained at the Temporary Woodburn City Hall, 970 N Cascade St., between the hours of 9:00 a.m. and 4:00 p.m. or online at www.ci.woodburn.or.us. This budget is for an annual budget period. This budget was prepared on a basis of accounting that is the same as the preceding year. Also during this public meeting will be a public hearing to declare the City's election and qualification to receive State Revenue Sharing during fiscal year 2019-20. ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 239 Rate or Amount Imposed Rate or Amount Imposed Rate or Amount Approved 2017-2018 This Year 2018-2019 Next Year 2019-2020 6.0534 6.0534 6.0534 563,723 576,230 594,030 LONG TERM DEBT General Obligation Bonds Other Bonds Other Borrowings Total * If more space is needed to complete any section of this form, insert lines (rows) on this sheet. You may delete blank lines. 150-504-073-2 (Rev. 02-14) Levy For General Obligation Bonds PROPERTY TAX LEVIES Permanent Rate Levy (rate limit 6.0534 per $1,000) Local Option Levy STATEMENT OF INDEBTEDNESS Estimated Debt Outstanding Estimated Debt Authorized, But on July 1 Not Incurred on July 1 $26,670,090 $2,812,000 $22,158,090 $1,700,000 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 240 Budget Resolution ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 241 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 242 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 243 Urban Renewal Agency (URA) – 720 Adopted Budget FY 2019-20 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 244 Woodburn Urban Renewal District Visit www.ci.woodburn.or.us for more information ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 245 Urban Renewal Fund – 720 Fund/Fund Number: Urban Renewal Fund – 720 Department/Department Number: Economic Development – 125 Division/Division Number: URA – 7200 Department Director: Jamie Johnk Description of purpose/function: Established in 2001, the Urban Renewal Plan was developed for improving blighted areas of Woodburn that are poorly or underdeveloped. The District is comprised of nearly 260 acres, which includes Downtown Woodburn, portions of Highway 99E, Highway 214 and properties adjacent to I-5. The Woodburn City Council serves as the Urban Renewal Agency (URA) Board. At inception, the URA was forecasted to terminate in FY 2024-25; however, the URA may remain in service longer for debt service and project purposes. The URA manager also fills the role of the Economic Development Director. Description of Department and number of Personnel: Department staffing includes a director and an economic development specialist, whose wages are allocated between the General Fund and Urban Renewal Fund based on the percentage of time dedicated to each department. Description of FY 2018-19 accomplishments  Assisted 13 businesses or property owners applying for Urban Renewal Building Improvement Program grant funds and seven design assistance grants.  Staffing needs were evaluated and an economic development specialist position was created and filled in January 2019.  Staffed the Public Arts and Mural Committee and advanced two public arts projects funded by urban renewal funds and one private mural project. Description of FY 2019-20 goals Performance Measures  First Street Improvements  Pix Theater Acquisition and Demolition  Underground Storage Tank Removal at 173 Grant Street  Light-up Front Street  Oregon Main Street Revitalization Grant - 550 N First Street  Woodburn Museum & Bungalow Theater - Phase I and Phase II Measures FY 2016-17 Actual FY 2017-18 Actual FY 2018-19 Actual FY 2019-20 Goal Urban Renewal Building Improvement Grants 3 5 13 5 Urban Renewal Design Service Grant 3 7 7 7 Complete Public Arts – Murals Projects 0 0 2 2 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 246 Budget Summary FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Urban Renewal Fund Revenues 1,716,311 2,020,267 2,283,940 Fund Balance 2,794,000 3,159,000 3,159,000 619,602 669,531 749,970 Taxes 785,800 785,800 785,800 - 5,000 50,000 Intergovernmental 1,000,000 1,000,000 1,000,000 35,129 41,131 56,630 Miscellaneous Revenue 39,200 39,200 39,200 - - 2,450,000 Other Financing Sources - - - 2,371,042 2,735,929 5,590,540 Revenues Total 4,619,000 4,984,000 4,984,000 Expenditures 85,773 96,514 140,180 Personnel Services 228,580 228,580 228,580 76,992 81,753 233,670 Materials & Services 271,120 271,120 271,120 131,090 325,643 5,016,800 Capital Outlay 3,348,500 3,713,500 3,713,500 56,920 - - Debt Service 268,500 268,500 268,500 - - - Transfers Out 2,290 2,290 2,290 - - 199,890 Contingencies and Reserve 500,010 500,010 500,010 350,775 503,910 5,590,540 Expenditures Total 4,619,000 4,984,000 4,984,000 2,020,267 2,232,019 - Revenue Over (Under) Expenditures - - - The Capital Outlay budget of $3,713,500 is for the following projects:  Bungalow Theater and Museum Restoration Project (CBUR1517) $200,000  Bungalow Theater and Museum Façade Restoration (CBUR1542) $200,000  Alleyway Beautification, Phase II – Grant to Lincoln (CIUR1516) $50,000  Alleyway Beautification, Phase III – Hayes & Alley (CIUR1541) $25,000  First Street Reconstruction, Alley – Cleveland to Garfield and Second St Parking (CIUR1423) $3,088,500  Public Arts and Mural Program (CIUR1543) $100,000  Purchase of property at 333 N. First Street $50,000 Budget Detail FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Fund: 720 - Urban Renewal Fund Department: 000 - Revenue Revenues 1,716,311 2,020,267 2,283,940 3081 Beginning Fund Balance 2,794,000 3,159,000 3,159,000 1,716,311 2,020,267 2,283,940 Total - Fund Balance 2,794,000 3,159,000 3,159,000 602,970 655,265 729,600 3111 Property Tax - Current 760,800 760,800 760,800 16,632 14,266 20,370 3112 Property Tax - Delinquent 25,000 25,000 25,000 619,602 669,531 749,970 Total - Taxes 785,800 785,800 785,800 - - - 3333.001 DoT Fund Exchange 1,000,000 1,000,000 1,000,000 - - 50,000 3341 State Grants - - - - 5,000 - 3351 Grants - - - - 5,000 50,000 Total - Intergovernmental 1,000,000 1,000,000 1,000,000 22,137 39,031 47,630 3611 Interest from Investments 30,890 30,890 30,890 12,992 2,100 9,000 3699 Other Miscellaneous Income 8,310 8,310 8,310 35,129 41,131 56,630 Total - Miscellaneous Revenue 39,200 39,200 39,200 - - 2,450,000 3916 Note Proceeds - - - - - 2,450,000 Total - Other Financing Sources - - - 2,371,042 2,735,929 5,590,540 Revenue Totals 4,619,000 4,984,000 4,984,000 ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 247 FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2019-20 FY 2019-20 Actual Actual Budget Account Description Proposed Approved Adopted Department: 125 - Economic Development Division: 7200 - Urban Renewal Expenditures 60,702 67,425 94,660 5111 Regular Wages 146,870 146,870 146,870 813 - - 5112 Part-Time Wages - - - - 41 - 5121 Overtime - - - 16 20 30 5211 OR Workers' Benefit 30 30 30 4,537 4,965 7,420 5212 Social Security 11,470 11,470 11,470 8,782 10,642 14,310 5213 Med & Dent Ins 25,870 25,870 25,870 10,530 12,964 22,730 5214 Retirement 43,580 43,580 43,580 249 [PHONE REDACTED] Long Term Disability Ins 410 410 410 52 60 490 5216 Unemployment Insurance 120 120 120 92 [PHONE REDACTED] Life Insurance 230 230 230 85,773 96,514 140,180 Total - Personnel Services 228,580 228,580 228,580 - - - 5414 Accounting/Auditing 3,000 3,000 3,000 9,174 11,714 75,280 5419 Other Professional Serv 83,200 83,200 83,200 - 3,617 4,200 5428 IT Support 8,910 8,910 8,910 - - 450 5448 Internal Rent 1,010 1,010 1,010 54,680 42,161 125,000 5520 Grant Program 150,000 150,000 150,000 13,138 24,261 28,740 5530 Design Services 25,000 25,000 25,000 76,992 81,753 233,670 Total - Materials & Services 271,120 271,120 271,120 - - 71,800 5611 Land 50,000 50,000 50,000 - - - 5630 Public Art 100,000 100,000 100,000 31,416 69,837 4,445,000 5631 Streets/Alleys/Sidewalks 2,635,000 3,000,000 3,000,000 99,674 255,806 500,000 5639 Other Improvements 563,500 563,500 563,500 131,090 325,643 5,016,800 Total - Capital Outlay 3,348,500 3,713,500 3,713,500 56,326 - - 5711 Bond Principal 150,000 150,000 150,000 594 - - 5721 Bond Interest 118,500 118,500 118,500 56,920 - - Total - Debt Service 268,500 268,500 268,500 Division: 9711 - Operating Transfer Out - - - 5811.693 Transfer to Reserve for PERS 2,290 2,290 2,290 - - - Total - Operation Transfers Out 2,290 2,290 2,290 - - 199,890 5921 Contingency 200,010 200,010 200,010 - - - 5981.008 Reserve for URA Debt 300,000 300,000 300,000 - - 199,890 Total - Contingencies and Unappropriated Balances 500,010 500,010 500,010 350,775 503,910 5,590,540 Expenditures Total 4,619,000 4,984,000 4,984,000 2,020,267 2,232,019 - Fund Net Total: 720 Urban Renewal Fund - - - ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 248 UR-1 Notice of Budget Hearing FORM UR-1 Telephone: [PHONE REDACTED] Actual Amount Amended Budget Approved Budget 2017-18 This Year 2018-19 Next Year 2019-20 2,020,267 2,283,940 3,159,000 0 2,450,000 0 5,000 50,000 1,000,000 41,131 56,630 39,200 669,531 749,970 785,800 2,735,929 5,590,540 4,984,000 96,514 140,180 228,580 81,753 233,670 271,120 325,643 5,016,800 3,713,500 268,500 2,290 199,890 200,010 All Other Expenditures and Requirements 2,232,019 300,000 2,735,929 5,590,540 4,984,000 2,735,929 5,590,540 4,984,000 1.0 1.0 1.1 2,735,929 5,590,540 4,984,000 1.0 1.0 1.1 LONG TERM DEBT July 1 General Obligation Bonds Other Bonds Other Borrowings Total * If more space is needed to complete any section of this form, insert lines (rows) on this sheet or add sheets. You may delete unused lines. All Other Resources Except Division of Tax & Special Levy NOTICE OF BUDGET HEARING Contact: Sandra Montoya Email: [EMAIL REDACTED] FINANCIAL SUMMARY - RESOURCES TOTAL OF ALL FUNDS Beginning Fund Balance/Net Working Capital Revenue from Bonds and Other Debt Interfund Transfers/Internal Service Reimbursements Unappropriated Ending Fund Balance & Reserved for Future Expenditures All other Resources Except Current Year Property Taxes Current Year Property Taxes Esitmated to be Received Total Resources FINANCIAL SUMMARY - REQUIREMENTS BY OBJECT CLASSIFICATION Personnel Services Materials and Services Capital Outlay Debt Service Interfund Transfers Contingencies Total Requirements Total FTE FTE Total Requirements FINANCIAL SUMMARY-REQUIREMENTS AND FULL-TIME EQUIVALENT EMPLOYEES (FTE) BY ORGANIZATIONAL UNIT OR PROGRAM * Name of Organizational Unit or Program FTE for that unit or program Urban Renewal STATEMENT OF CHANGES IN ACTIVITIES and SOURCES OF FINANCING * Capital projects in the amount of $3.7 million are budgeted in FY 2019-20, of which $1.0 million is intergovernmental revenue from Oregon Department of Transportation Fund Exchange. STATEMENT OF INDEBTEDNESS Estimated Debt Outstanding Estimated Debt Authorized, But $2,900,000 $0 Not Incurred on July 1 $0 $0 $0 $0 $2,900,000 $0 A public meeting of the City of Woodburn Urban Renewal Agency Board will be held on June 10, 2019 at 6:45 p.m. at Woodburn High School Auditorium, 1785 N. Front Street, Woodburn, Oregon. The purpose of this meeting is to discuss the budget for the fiscal year beginning July 1, 2019 as approved by the Woodburn Urban Renewal Agency Budget Committee. A summary of the budget is presented below. A copy of the budget may be inspected or obtained at the Temporary Woodburn City Hall, 970 N. Cascade Street, between the hours of 9:00 a.m. and 4:00 p.m. or online at www.ci.woodburn.or.us. This budget is for an annual budget period. This budget was prepared on a basis of accounting that is the same as used the preceding year. If different, the major changes and their effect on the budget are: ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 249 Budget Resolution ---PAGE BREAK--- City of Woodburn Adopted 2019-20 Budget 250