Document Woodburn_doc_26d57ca54e

The City of Woodburn and the Woodburn Urban Renewal Agency 2012-13 Adopted Budget ---PAGE BREAK--- (Page intentionally left blank) ---PAGE BREAK--- 2012-13 Adopted Budget 1 City of Woodburn 2012-13 Adopted Budget Table of Contents Budget Committee Members 2012/13 Budget Message Reader’s Guide 11 About Woodburn 15 City Statistics – Demographics 15 City Statistics – Services 16 City of Woodburn Budget Calendar 18 Budgeting in Oregon 19 Budgeting in the City of Woodburn 21 Budget Document Columns 21 Budget Assumptions for FY 2012-13 22 Debt Overview 23 Council Goals 24 Organizational Chart 25 Staffing Summary 26 Property Tax Analysis 27 Major Taxpayers 28 Summary of Revenues and Expenditures – All Funds * 29 Summary of Revenues and Expenditures – General Fund 30 General Services Budget Summary 31 General Fund – 001 33 Revenue Summary 33 Revenue Sources and Other Discussion 33 General Fund – Revenue Detail 34 General Fund – Expenditures by Department 37 Council & Mayor 37 City Administrator 39 ---PAGE BREAK--- 2012-13 Adopted Budget 2 City Recorder 41 City Attorney 43 Finance 45 Human Resources 49 Municipal Court 51 Police 53 Library 63 Recreation 67 Aquatics Center 73 Community Services Administration 77 Planning 79 Parks Maintenance 81 Non-Departmental 85 Contingency/Ending Fund Balance 87 General Operating Reserve – 092 89 General Fund CIP – 358 91 Special Services Budget Summary 95 Transit – 110 97 Building Inspection – 123 105 Search & Seizure – 132 109 Weed & Seed – 134 111 State Revenue Sharing – 135 113 Housing Rehabilitation – 137 117 RSVP – 138 121 Cable Franchise – 139 125 Bonded Debt – 250 129 Bancroft Bond Redemption – 252 133 Special Assessment – 360 135 Economic Development – 336 139 Street – 140 141 City Gas Tax – 169 147 Street/Storm SDC – 376 151 Street/Storm CIP – 363 155 ---PAGE BREAK--- 2012-13 Adopted Budget 3 Parks SDC – 364 159 Utility Services Budget Summary 163 Water – 470 165 Water Well/Distribution Construction – 466 171 Water SDC – 474 177 Sewer – 472 181 Sewer Capital Improvement – 461 189 WWTP Construction – 465 191 Sewer SDC – 475 195 Surface Water/Collections – 478 199 Storm Water SDC - 377 203 Miscellaneous Services Budget Summary 207 Information Services – 568 209 Central Stores – 580 213 Insurance – 581 215 Public Works Services – Engineering – 582 219 Public Works Services – Garage – 582 221 Facilities Maintenance – 583 229 Police Construction – 357 235 PW Facility Construction -378 237 Equipment Replacement – 591 239 Library Endowment – 690 243 Museum Endowment – 691 245 Lavelle Black Trust – 695 247 Overhead Personnel Allocation FY 2012-13 250 Budgeted Transfers 252 Glossary of Budget Terms 255 Appendices 261 Capital Projects 262 Budget Policies & Reduction Strategy FY 2012-13 265 FY 2012-13 FTE’s by Department 275 Chart of Accounts 279 Estimated Ending Fund Balances – June 30, 2013 289 ---PAGE BREAK--- 2012-13 Adopted Budget 4 URA Debt Service – 720 293 Five Year Forecast FY 2012-13 to 2016-17 297 ---PAGE BREAK--- 2012-13 Adopted Budget 5 City of Woodburn, Oregon 2012-13 Adopted Budget Budget Committee Members Fiscal Year 2012-13 Electors Eric Swenson – Position I Dagmar Kinne – Position II Horst Raustien – Position III Stanley Milne – Position IV Don Judson – Position V John Reinhardt – Position VI Councilors Richard Pugh – Ward I J. Melvin Schmidt – Ward II Peter McCallum – Ward III Jim Cox – Ward IV Frank Lonergan – Ward V Eric Morris – Ward VI Term Expires Dec. 2013 Dec. 2013 Dec. 2012 Dec. 2012 Dec. 2013 Dec. 2013 Dec. 2012 Dec. 2012 Dec. 2014 Dec. 2014 Dec. 2014 Dec. 2012 City Administrator Scott Derickson Interim Finance Director Christina Shearer City of Woodburn 270 Montgomery St. Woodburn, OR 97071 [PHONE REDACTED] www.ci.woodburn.or.us ---PAGE BREAK--- 2012-13 Adopted Budget 6 2012/13 Budget Message City Council, Budget Committee and Citizens of Woodburn: I am pleased to present the Adopted Budget for fiscal year (FY) 2012/13. It is a balanced budget and provides a level of services commensurate with available resources. • Total Budget The FY 2012/13 Budget adopted by the City Council reflects an increase in overall spending from the prior fiscal year 2012 Budget. The increase is directly attributed to the continuation of the Wastewater Improvement Project. It should be noted that without the project expenditures, some $15,500,000, the adopted budget actually decreases 2.9% over the prior fiscal year. A total budget, all funds, of $69,256,871 was adopted for FY 2012/13. The budget includes the continuation of the Wastewater Improvement Project ($13.7 million). All available funds in the Street SDC fund are being reserved for future requirements. In FY 2012/13, fund balances are budgeted to increase $16,776,450 (94.6%) to $34,503,543. The increase in FY 2012/13 is the result of continued capital projects scheduled for the upcoming fiscal year and the corresponding bond proceeds to fund the project(s) and are not a result of new discretionary resources. • General Fund Most City operations are budgeted in the General fund. A General fund budget of $12,925,000 is budgeted for FY 2012/13. This is a $505,545 decrease from FY 2012/13. The decrease is due to reductions in the Library, City Hall and Police staffing services. These reductions have been made to address expenses over revenue short falls that have occurred in the prior fiscal year. The General Fund Budget includes a Reserve for PERS ($295,000), a reserve for buildings ($187,000), Contingency of $1,097,325, and Unappropriated Balance of $185,000. A PERS Reserve was established in each operating fund, when PERS was eliminating its unfunded liability by increasing charges to employers – the reserves continue to be maintained for the anticipated rate increases. The reserve for buildings was established with proceeds from the sale of city property and will help finance future construction of a new community center. Budget policy requires a contingency and reserves of ten (10) percent of the operating budget, and the Recommended Budget sets contingency and reserves at that level. This budget also provides $185,000 in Unappropriated Fund Balance, which is intended as a hedge against budgetary impacts if the economic downturn continues. ---PAGE BREAK--- 2012-13 Adopted Budget 7 The General fund is supported by $11,125,000 in estimated revenues, and $1,800,000 in Working Capital Carryover. The increase in estimated revenues over the prior year is due to modest increases in property tax revenues and minor increase in citation revenues. • Revenues The Property tax estimate for FY 2012/13 is increased $130,000 over FY 2011/12 projected revenue. Property taxes can grow in two ways: increase in value of existing property and/or the permanent tax rate applied to new construction. Increases in the value of existing property are limited by statute to 3.0% per year. Marion County provided an estimate of 2.5% to be used in calculating property tax revenue – at this rate property tax revenue would be estimated at $7,682,375 ($7.495 million x 102.5%) but the estimated revenue is proposed at $7,625,000 (a more conservative estimate at 1.7%) to allow for increased delinquencies due to the current economic conditions, decrease in housing values and slow-down in new building. Franchise Fees for FY 2012/13 are increased by $71,700 and include payments from Portland General Electric (PGE), Northwest Natural Gas, Qwest, Datavision, Wave Broadband, United Disposal, and Woodburn Ambulance for use of the City’s rights-of-way. The increase overall is due to the cessation of the direct allocation of PGE, Northwest Natural Gas and Qwest franchise fees to the Technical and Environmental Fund (historically this totaled $54,000). • Expenses Personnel expenses represent the majority of General Fund costs. Of the General Fund operating budget for FY 2012/13, Personnel accounts for 56.8% of total expenses. General Fund personnel costs for FY 2012/13 total $7,341,067. Total supplies and services in the General Fund FY 2012/13 decrease 3.8% over the prior fiscal year and total $3,498,608. Consistent with budget policy, departments could not increase bottom line appropriations in these areas of their budgets; monies could be moved between accounts to address anticipated costs, but could not exceed the prior year’s appropriations. Exceptions were for internal service charges: building maintenance, information services, insurance, and utilities. Increases in these charges are outside the consuming departments’ control, but where possible, kept to a minimum where charges are within a providing department’s control as well as those expenditures that had a direct offsetting revenue source as provided for by grants, etc. • Other Notable Topics The City’s Building Fund has seen a dramatic decrease in activity and is currently staffed by 1.5 FTE. Due to ongoing changes in FY 2012/13 and the prior fiscal year the fund has been sustainable and is beginning to see modest increases in activity, which accounts for the 22.4% increase in proposed revenues for FY 2012/13. Staff continues to work hard to ensure adequate levels of service. The Weed & Seed Fund grant expired in November 2011 and the program was not ‘renewed’ at the federal level. The fund will be retired on June 30, 2012. ---PAGE BREAK--- 2012-13 Adopted Budget 8 The General CIP Fund budget includes amounts for nominal pool projects if savings are realized in the Aquatic Center program. Additionally, $60,000 is budgeted for Legion Park playground improvements pending the approval of a parks grant. The Street Fund budget increases $553,908 (39.3%) over the prior fiscal year. This is due to the following: an increase in the state’s gas tax rate that will net the City an estimated additional gas tax revenue of $140,000 and the recording of stated shared revenues in this fund to pay for streets. The Street/Storm CIP Fund’s is proposed at $2,846,039 for FY 2012/13, a 300% increase from the prior fiscal year. Minor projects for sidewalk and storm drain projects are planned for FY 2012/13 (see funds consolidation discussion). The Parks SDC Fund decreases 12.5% from the prior fiscal year with a proposed budget of $309,000. This is due to the completion of the Centennial Park and Greenway projects. The Street SDC Fund (formerly known as the Transportation Impact Fee Fund) decreases 5.3% over the prior fiscal year. The continued economic slowdown has had a direct impact on the fund’s ability to generate revenue and the City’s ability to carry out needed street projects. Additionally, the Storm SDC Fund is being consolidated into the Street SDC Fund (see funds consolidation discussion). The Water Fund is budgeted for $4,450,525 in FY 2012/13, which is a 74.8% increase. The increase is a result of the funds consolidation program and the transferring of the water bond’s debt service ($1,157,786) and required debt service reserve ($754,000) from the Water Well/ Distribution Construction Fund. Additionally, the user fees assessed to service the debt are being budgeted out of the operating fund. This is being done as part of recommendations made in the 2011 Special Financial Report on the City of Woodburn Utility Funds (see funds consolidation discussion). The Water Construction Fund is budgeted for $5,367,661 in FY 2012/13, a 22.2% increase from the prior fiscal year. This is due mainly to the consolidation of all water capital projects within the Water Construction Fund (see funds consolidation discussion). Additionally, $200,000 is being budgeted to update the City’s Water Master Plan. The Water SDC Fund budget is $691,300 which is a 79.0% increase from the prior fiscal year. This is due to the consolidation of the Water SDC and Sewer SDC Funds. All capital projects proposed in the Water SDC and Sewer SDC Funds are being ‘transferred’ to the ‘parent’ capital construction funds (see funds consolidation discussion). The Sewer Fund budget for 2012/13 is $10,115,808 which is a 194.3% increase over the prior year. The increase is a result of the funds consolidation program and the transferring of the sewer bond’s debt service ($2,950,663) and required debt service reserve ($2,892,724) from the Wastewater Treatment Plant Construction Fund. Additionally, the user fees assessed to service the debt are being budgeted out of the operating fund. This is being done as part of the recommendations made in the 2011 Special Financial Report on the City of Woodburn Utility Funds (see funds consolidation discussion). ---PAGE BREAK--- 2012-13 Adopted Budget 9 The Wastewater Treatment Plant Construction Fund increases 143.5% over the prior fiscal year to a proposed $16,632,153 for fiscal year 2012/13. This is a continuation of the Compliance Upgrade Design and Construction project funded via bond proceeds from bonds issued in 2011. The Storm/Surface Water Fund is proposed to be consolidated into the Wastewater Fund. The remaining balance of $52,000 is being transferred back to the Wastewater Fund. The Storm/Surface Water Fund will continue as a separate program/ department within the Wastewater Fund (see funds consolidation discussion). • Funds Consolidation Plan In an effort to improve accounting efficiencies the Finance Department is proposing to consolidate five funds into other ‘like’ funds. Those five funds are noted below and are no longer being utilized, have minimal activity and/or are redundant to the fund structure. Additionally, based on recommendations made in the 2011 Special Financial Report on the City of Woodburn Utility Funds several changes have been made to how certain activities are accounted for and are shown in the budget document. These are being instituted in an effort to be more transparent to the public, interested parties and City Council and gain accounting efficiencies. These are discussed below. The funds being proposed for consolidation are as follows:  Local Gas Tax – this fund is being consolidated into the Street/Storm Capital Construction Fund. Historically, the local gas tax assessed on sales of gas within the City has been recorded in the Local Gas Tax Fund. As enough resources are accumulated a street overlay or resurfacing project is completed. The Street/Storm Capital Construction Fund carries out the same function with resources transferred from other funds to pay for a construction project.  Storm SDC – This fund accounts for Storm SDCs received by the City. This fund is being proposed to be consolidated into the Street SDC Fund to gain accounting efficiencies.  Surfacewater Fund– this fund houses the Surfacewater program and is funded via a transfer from the Wastewater Fund. As there is no dedicated revenue source for this program, Finance proposes that this fund be collapsed into the Wastewater Fund and continued as a separate department within that fund.  Sewer SDC – this fund accounts for Sewer SDCs received by the City. In order to gain accounting efficiencies this fund is being collapsed into the Water SDC Fund.  Facilities Maintenance Fund – the City’s building maintenance program resides within this fund. Due to the significant changes already made to the program and the proposed changes a dedicated fund is no longer necessary. This fund is being collapsed into the City’s Technical & Environmental Fund and will continue as a separate department within that fund. Other Changes – to the City’s fund and accounting structure are as follow:  The associated debt service for the Water and Wastewater operations are now being accounted for in the ‘parent’ funds. Previously, the debt service for Water and Wastewater funds were carried in the ---PAGE BREAK--- 2012-13 Adopted Budget 10 associated construction funds. In order to clearly show the debt associated with the Water and Wastewater operations those debts and required reserves now ‘reside’ in the ‘parent’ (operating) funds.  All capital projects are now being shown in the appropriate capital funds (Street/Storm, Water and Wastewater Capital Funds). Previously, capital projects were budgeted for directly in the paying fund (i.e. if the Storm SDC Fund had a capital project it was budgeted directly in that fund). For FY 2012/13 the proposed budget transfers the necessary resources from the paying fund into the appropriate capital project fund.  The Public Works Director, Administrative Assistant, Budget Analyst and GIS Technician are being directly allocated to the paying funds. Those funds are the Street, Water, Wastewater, Facilities and Parks Maintenance. A flat transfer from these funds will no longer be made. • Conclusion The budget for FY 2012/13 continues to allocate limited resources in a manner that supports the strategic direction of the Mayor and City Council. It determines the level of City services provided to residents and supports programs to meet the needs of the community. This budget also includes the six-year Capital Improvement Plan that directs the delivery of construction projects in each area of the City’s capital needs (historically, the Capital Improvement Plan is presented to the Budget Committee during the budget process). The programs recommended in this budget support a coordinated effort to improve the safety, appearance, economic well-being, and livability of the community. I appreciate the time the Budget Committee has contributed to the budget process, in studying the volumes of material provided and by donating time to attend workshop sessions. City staff values the Committee’s input at these sessions, and their help in guiding the City in a positive direction. I would also like to thank the department heads and city staff, again, for adhering to the budget guidance, for working together for the good of the organization, and for the able management of their budgets during the fiscal year. And lastly, I would like to thank my staff, especially the Finance Director (and his staff), for all their assistance in producing and compiling the budget. Sincerely, Scott Derickson City Administrator ---PAGE BREAK--- 2012-13 Adopted Budget 11 Reader’s Guide The budget document serves two distinct purposes. The first is to present the City Council and the public with a clear picture of the services the City provides and the policy alternatives that are available. The second is to provide City management with a financial and operating plan that conforms to the City’s accounting system. The introduction provides an overview of the key issues, policy issues and programs in the budget and the major areas of emphasis for the City in 2012-13. It also includes budget summaries that present the overview of the budget as an operating and financial plan. Budget Message. The Budget Message summarizes key features and issues shaping the 2012-13 Budget. Reader’s Guide. The purpose of the Reader’s Guide is to outline how the budget document is presented, and to define key elements for the reader. Summary Information. The Summary Information section begins with the Budget Policies adopted by the Budget Committee to guide 2012-13 budget development and provides a functional organization chart for the City. Following the organization chart is a brief profile of the City of Woodburn, which describes the context in which our municipal government operates. Following the profile is: summary schedules for revenues and expenditures, property taxes and budgeted departmental staffing levels. Adopted Budgets. The budgets are presented in service level categories: General, Special, Utility and Miscellaneous services. Each service category contains various departments/divisions presented with a narrative describing the department’s/division’s function and the adopted 2012-13 budget as well as prior years’ budget and actual information. General Services • General Fund – This fund accounts for all general operating revenues and expenditures of the City. The fund is comprised of 14 departments responsible for providing planning, recreation, community, legislative and public safety services to the public. In addition, four of the departments (City Attorney, Finance, Human Resources and Administration) serve as internal service functions providing accounting, employee and legal services to the various departments/divisions of the city. • General Operating Reserve – This fund accounted for reserves set aside for future needs. This fund has been collapsed into the city’s General Construction Fund as part of the 2011-12 Budget cycle. • General Fund CIP – Fund accounts for capital improvement projects for general services facilities. Special Services • Transit – This fund accounts for the City’s transit program. The primary revenue sources are a transfer from the General Fund as well as Federal and State transit grants. Expenditures include personnel, bus maintenance and operating costs and capital outlay for busses as equipment needs to be replaced. • Building Inspection – This fund accounts for building permit revenues and the activities of the City’s building permit program. The fund was established as a legislative requirement mandating that building permit revenues not be used for any purpose other than building permit programs. • Search & Seizure – Fund accounts for City’s share of federal proceeds from drug seizures to be used for drug enforcement and investigation. ---PAGE BREAK--- 2012-13 Adopted Budget 12 • Weed & Seed – This fund accounts for the juvenile gang prevention grant. Primary revenue is a federal grant through the Justice Department. The program uses the grant to fund community programs for gang prevention. The fund was retired June 30, 2012 • State Revenue Sharing – Fund accounted for state shared revenues and capital outlay for various street improvement projects and street lighting. As part of the funds consolidation proposal of 2011-12, this fund has been collapsed into the City’s Local Gas and Street Funds. • Housing Rehabilitation – This fund accounts for Community Development Block Grants for low income housing rehabilitation and small business loan programs. • Retired and Senior Volunteer Program (RSVP) – This fund accounts for the City’s grant and 30% local match to fund its senior volunteer program. • Cable Franchise – A portion of the cable franchise fees are transferred to this fund and distributed to Woodburn Cable Access Television as required by the franchise agreement to support local community access programming. • Bonded Debt – This fund accounts for the principal and interest payments on the general obligation debt for the police building and aquatics center. • Bancroft Bond – Reserve held for Bancroft Bonds. As part of the funds consolidation proposal of 2011- 12. This fund has been collapsed into the Housing Rehabilitation Fund. • Special Assessments – This fund accounts for the City’s Local Improvement Districts. (LIDS) • Economic development – This fund accounts for the principal and interest payments for the Special Public Works loan for the Waremart intersection improvements. Fund was closed in FY 2011/12 • Streets – This fund accounts for the State of Oregon highway apportionment (gas tax). As required by statute the proceeds are used “exclusively for the construction, reconstruction, improvement, repair, maintenance, operation and use of public highways, roads, streets and roadside rest areas in this state.” • City Gas Tax – Fund accounts for the proceeds from the City’s gas tax used for street resurfacing projects. This fund is being collapsed into the Street/Storm Capital Improvement Fund. • Street/Storm SDC (Formerly the Transportation Impact Fee (TIF) Fund) – This fund accounts for Street SDCs. The primary use of the proceeds is for street system improvements. • Street/Storm Capital Improvement – Fund accounts for capital improvements to the Street and Stormwater systems – primary revenues are from PGE, NW Natural Gas privilege taxes, and .01 cent Local Gas Tax. • Parks SDC – Fund accounts for payments received from new development to fund improvements that increase capacity of the City’s parks system. Utilities Services • Water – This fund accounts for the operations of the water treatment and distributions systems. Water sales and associated fees are the major revenue sources. • Water Well/Distribution Construction – Fund was established to accumulate resources for major repairs, extensions, alterations or other capital improvements to the water system. Revenue is received through user fees and loan proceeds (as the need arises). • Water SDC – This fund accounts for system development charges received from new development to fund improvements that increase capacity of the City’s water treatment and distributions systems. Uses of the funds are restricted by City ordinance and state statute. • Sewer – This fund accounts for operations of the wastewater collection and treatment system. User charges are the main revenue source. • Sewer Capital Improvement – Fund accounted for the loan proceeds for the sewer pump project and the resulting debt payments. The fund has been closed and the remaining balance after the debt was retired in FY 2011/12 has been transferred to the Sewer Fund. • Waste Water Treatment Plant Construction – Fund accounts for loan proceeds used for construction and improvements to the City’s waste water treatment plant. ---PAGE BREAK--- 2012-13 Adopted Budget 13 • Sewer SDC – This fund accounts for system development charges received from new development to fund improvements that increase capacity of the City’s waste water treatment and collections systems. Uses of the funds are restricted by City ordinance and state statute. As part of the on-going fund consolidation project, the balance of this fund will be transferred to the Water SDC fund and will be accounted separately within that fund. • Surface Water/Collections – Fund was established fiscal year 2009-10 to provide a City stormwater program and operations. The main source of revenue is a transfer from the waste water fund. As part of the on-going fund consolidation project, the balance of this fund will be transferred to the Sewer fund. • Stormwater SDC – This fund accounts for system development charges received from new development to fund improvements that increase capacity of the City’s stormwater collection system. Uses of the funds are restricted by ordinance and state statute. As part of the on-going fund consolidation project, the balance of this fund will be transferred to the Street/Storm SDC Fund. Miscellaneous Services • Information Services (IS) – Fund accounts for City’s network maintenance and services. In addition, the IS department contracts with local agencies and smaller governments to provide network and information services. The primary source of revenue is operating transfers from other city departments that use network and information services. • Central Stores – This fund accounted for the central purchase of high volume supplies (such as paper, toner, etc.). The primary source of revenue is the cost reimbursement to the fund for these purchases. As a part of the Fund Consolidation Plan, this fund’s balance has been transferred to the General Fund to provide City Hall continued copier lease payments and paper supplies. • Insurance – This fund accounts for the City’s general liability and workers’ compensation insurance premiums and serves as the risk management function for the city. The primary source of revenue is operating transfers from other funds for insurance premiums costs. • Public Works Services (Formerly Technical & Environmental Fund) – This fund accounts for the engineering, facilities and vehicle fleet maintenance pertaining to city-wide funds. The primary source of revenue is operating transfers from the public works funds for those services, and internal facilities charges levied on funds with facilities. • Facilities Maintenance – This fund accounts for operation, maintenance and repair of city owned facilities. The primary source of revenue consists of charges to operating departments based on the relative square footage of occupancy. As part of the on-going fund consolidation project, the balance of this fund will be transferred to the Public Works Services Fund. • Police Construction – This fund accounts for the proceeds from the general obligation bonds issued and to be used for the construction of the new police building. The remaining funds will be transferred to the General Fund in FY 2012-13 • Public Works Facility Construction – Fund was closed in FY 2011-12 • Equipment Replacement – Fund accounts for transfers from various funds to be reserved for vehicle and equipment replacement. • Library Endowment – Fund accounts for proceeds donated to the Woodburn Public Library for building maintenance. • Museum Endowment – This fund accounts for proceeds held in trust by the City and ongoing donations received for future improvements for the World’s Berry Center Museum. • Lavelle Black Trust Fund – This fund facilitates the private donation of monies from Leonard Black to the Police Department for use in sustaining the K-9 Program in the name of Lavelle Black. The use of proceeds will be limited to ongoing costs associated with the replacement, care, training and equipping of K-9 units. *Bold Indicates a Major Fund. ---PAGE BREAK--- 2012-13 Adopted Budget 14 Capital Improvement Program. The capital improvements Program is a financial planning, budgeting, and management tool that identifies public facility and equipment requirements, places these requirements in order of priority, and schedules them for funding and implementation. The CIP has two components: a capital improvement budget, and a capital improvement plan describing priorities and expected funding sources for identified projects for the next six years. The Form G detailing capital projects and funding sources is attaches as part of the Appendices. Appendices: The final section in the budget document includes the Appendices, which contain: the Staffing Schedule, the Fund Balance schedule, the Chart of Accounts, a copy of the Budget Policies and Reductions Strategy for fiscal year 2012-13, the Capital Project Summary, and the most recent five year forecast. ---PAGE BREAK--- 2012-13 Adopted Budget 15 About Woodburn City Statistics – Demographics The City of Woodburn is located in Marion County, Oregon, 18 miles northeast of the City of Salem along the I-5 corridor. Woodburn is located in Oregon’s Willamette Valley which experiences a moderate climate. Woodburn has changed significantly in population since it was first incorporated in 1889. The city originally began as a small farming and manufacturing community. Beginning in the 1960’s, Woodburn became a suburb of Salem and Portland with its proximity to I-5. Over the past 18 years, Woodburn has grown 74%. As of the census of 2010, there are 24,080 people residing in Woodburn, as compared to the population in 2000 of 20,100. The percent increase in those 10 years is nearly 20%. With 24,080 residents, Woodburn is the 21st most populated city in Oregon. Between 2006 and 2010, the median income for a household in the city was $42,519. Incorporated 1889 Income - Households: Area in square miles 5.4 Less than $25,000 33% Government Council/Administrator $25,000 to $49,999 39% Population 2010 Census 24,080 $50,000 to $74,999 18% From 2000 Census 20,100 $75,000 to $99,999 6% Adult education level: $100,000 or more 4% High school or higher 58% Bachelor's degree or higher 11% Housing: Race 1-unit 67% Hispanic or Latino 58.9% 2 to 4 units 8% Not Hispanic or Latino 41.1% 5 to 9 units 4% White Alone 38.4% 10 or more units 11% Black of African American Alone 0.2% Mobile Home 10% American Indian and Alaska Native Alone 0.4% Other 1% Asian Alone 0.7% Native Hawaiian and Other Pacific Islander Alone 0.1% Age Some Other Race Alone 0.2% Under age 18 30.9% Two or More Races 1.1% Age 18 and over 69.1% ---PAGE BREAK--- 2012-13 Adopted Budget 16 City Statistics – Services Base Year % Year 2010 2011 Change Source Community Services Parks Parks/Open space acreage 103 103 0% Community Services Playgrounds 8 8 0% Community Services Picnic shelters 8 9 13% Community Services Park Restrooms 3 4 33% Community Services Sports Fields 7 8 14% Community Services Library Attendance 195,416 193,681 Community Services Circulation 158,007 166,794 6% Community Services Volumes in Collection 81,114 84,086 4% Community Services Volumes Added 5,191 4,890 Community Services Computer Usage 59,734 55,067 Community Services Program Attendance 14,396 12,382 -14% Community Services Aquatics Attendance 58,927 88,835 51% Community Services Lesson Enrollment 2,057 1,612 -22% Community Services Recreation Youth Sports 2,183 1,752 -20% Community Services Adult Sports 2,071 2,000 Community Services Youth Programs 403 1,279 217% Community Services Adult Programs 406 294 -28% Community Services After School Club 23,014 26,645 16% Community Services Special Events 19,499 6,000 -69% Community Services Public Transportation Fixed route Rides 27,599 31,285 13% Community Services Fixed Route Mileage 32,659 32,897 1% Community Services Dial-A-Ride Trips 7,889 7,441 Community Services Dial-A-Ride Mileage 26,177 24,166 Community Services Out of Town Medical Rides 1,598 1,615 1% Community Services Out of Town Medical Mileage 37,548 37,205 Community Services RSVP Number of Active Volunteers 348 350 1% Community Services Total Volunteer Hours 58,853 59,106 0% Community Services City utilities Water Production capacity 2 mgd 2 mgd 0% Public Works Peak capacity demand 5-6 mgd 5-6 mgd 0% Public Works Storage capacity 5.45 mg 5.45 mg 0% Public Works Number of wells 9 9 0% Public Works Miles of water mains 98 98 0% Public Works Customers 6700 6700 0% Utility Billing Fire Hydrants 950 950 0% Public Works Wastewater Average daily treatment 2-3 mgd 2-3 mgd 0% Public Works Peak capacity demand 16 mgd 16 mgd 0% Public Works Miles of sewer pipeline 87 87 0% Public Works Lift stations 8 8 0% Public Works Stormwater: Miles of storm sewers 59 59 0% Public Works Manholes 1400 1400 0% Public Works Description ---PAGE BREAK--- 2012-13 Adopted Budget 17 Base Year % Year 2010 2011 Change Source Public Safety: Police Calls 25,967 24,208 Woodburn Police Department Number of sworn officers 32 32 0% Woodburn Police Department Arrests 1,425 1,725 21% Woodburn Police Department Offences 2,675 2,549 Woodburn Police Department Crime Index (Violent Crime) 755 623 -17% Woodburn Police Department Crime Index (Property Crime) 707 575 -19% Woodburn Police Department Officers Per 1,000 Citizens 1.39 1.33 Woodburn Police Department Building/Planning: Total Building Permits Issued 193 179 Building/Planning Department Residental, New 7 1 -86% Building/Planning Department Multi Family - - 0% Building/Planning Department Assisted Living Facilities 1 - -100% Building/Planning Department Residential Additions & Alterations 35 30 -14% Building/Planning Department Industrial 7 19 171% Building/Planning Department Commercial 137 125 Building/Planning Department Signs and Fences 3 4 33% Building/Planning Department Manufactured Homes 3 - -100% Building/Planning Department mg = million gallons mgd = million gallons per day Description ---PAGE BREAK--- 2012-13 Adopted Budget 18 The Budget Process City of Woodburn Budget Calendar December 2011 • Appoint budget officer • Perform mid-year review of financial position • Create department forms and distribute January 2012 • Departments complete and turn in budget forms • Narratives and budget requests are reviewed • Revenue and expense estimates are gathered February 2012 • Initial budget draft is compiled and distributed to departments for review • Meetings are held with department heads & City Manager March 2012 • Make final changes to budget document • Prepare the proposed budget for committee review April 2012 • Print notices of budget committee meeting • Deliver copies of budget to committee members May 2012 • Budget committee meets to discuss proposed budget • Changes are made, if necessary • Print notices of budget adoption public hearing June 2012 • Council holds meeting with public about approval of the budget • Council discusses any changes made by committee and proposes new changes • Council adopts budget, makes applicable appropriations and declares tax levies ---PAGE BREAK--- 2012-13 Adopted Budget 19 Budgeting in Oregon A budget is a financial plan for one fiscal year. In Oregon, local governments operate on a fiscal year that begins July 1 and ends the following June 30. A budget shows the estimated costs of items or services the local government wants to purchase in the coming fiscal year. These are called “expenditures.” It shows other budget requirements that must be planned for, but that won’t actually be spent. It also shows the money, called “resources,” that the local government estimates will be available to pay for these expenditures. In Oregon, a budget is necessary to justify the need for a given rate and amount of property taxes. Preparing a budget allows a local government to look at its needs in light of the money available to meet those needs. In Oregon all local governments must plan a budget that has equal resources and requirements, in other words, a balanced budget. A local government can’t plan to purchase more items or services than it has money to pay for them. The budget officer will present this budget to a citizen budget committee. The committee consists of the elected officials of the City Council along with an equal number of electors of the city. After the budget committee has reviewed and made adjustments, if any, they approve the budget. Local budget law process requires that certain, specific actions must happen as a local government prepares its annual budget. The process can be broken down into four phases. • Phase 1 begins the process. The budget officer puts together a proposed budget. In larger local governments, department heads or program managers may help. The budget officer must prepare the proposed budget in a format designated by the Department of Revenue. The format meets the requirements set out in the statutes. • Phase 2 is when the budget committee approves the budget. The committee consists of the elected officials of the City Council along with an equal number of electors of the city. Statutes spell out who can be on the budget committee and who cannot. The budget committee reviews the proposed budget, listens to the comments from citizens, and then approves the budget. Special public notices are required before the budget committee’s first meeting. • Phase 3 includes adopting the budget by City Council and, when appropriate, certifying property taxes to the county tax assessor. This phase includes a special hearing of the governing body and specific public notices, including a summary of the approved budget. Special forms must also be used to notify the county assessor of the local government’s property tax levy. Adoption of the budget must occur no later than June 30. • Phase 4 occurs during the fiscal year budget period when the local government is operating under the adopted budget. This phase includes changes to the adopted budget. Changes to the adopted budget must be made before additional money is spent or money is spent for a different purpose than described in the adopted budget. You can change the budget through resolution transfers and supplemental budgets. The two types will be discussed below. Resolution Transfers: A resolution transfer is a way to move appropriations from one existing category to another, usually within the same fund, during the fiscal year. To transfer appropriations, and in some case resources, the governing body must pass a resolution. The resolution must state the need for the transfer, the ---PAGE BREAK--- 2012-13 Adopted Budget 20 purpose of the expenditure, and the amount to be transferred. Resolution transfers are used within a fund. For example, within the general fund you can use a resolution to transfer appropriation authority out of the existing materials and services area into the existing personal services area. You must decrease appropriations in materials and services the same dollar amount that you increase appropriations in personal services. The total appropriations for the general fund don’t change. Supplemental Budget: A supplemental budget is a budget prepared during the fiscal year that modifies the adopted budget. They are used to create new appropriations to spend increased resources. They can also be used to transfer resources and appropriations from a special revenue fund to the general fund. A supplemental budget can be created when: • An occurrence or condition that was not known at the time the adopted budget was prepared requires a change in your financial planning, • A situation that was not foreseen at the time the adopted budget was prepared requires prompt action, • Money that was not anticipated when the adopted budget was prepared is made available by another unit of federal, state, or local government, • A request for services or facilities is received, the cost of which will be paid for by a private individual, corporation, or another governmental unit and was not known at the time the adopted budget was prepared, • Property taxes are received in an amount much greater than the amount estimated in the adopted budget and the difference in resources will significantly affect the level of service your local government could provide. There are two processes for preparing and adopting a supplemental budget. The process you must follow depends on how big of a change you intend to make to the adopted budget. If you plan to adjust a current budget fund by less than 10 percent of that fund’s expenditures, then the process to adopt the supplemental budget is fairly simple. If the supplemental budget will be adjusting more than one fund, the change to each fund must be less than 10 percent to use the simpler process. If the change that needs to be made to a fund of the adopted budget is 10 percent or more of the expenditures of the fund, then a longer budgeting process must be followed. The two procedures are outlined below: Less than 10 percent: 1. The governing body adopts the supplemental budget at a regularly scheduled council meeting. The budget committee is not required. 2. Notice of the regular meeting at which the supplemental budget will be adopted is published in one of the following ways: Published in local newspaper, mailed to every citizen using the United States Postal Service, or hand delivering it to every citizen. 3. At the meeting, a resolution adopting the supplemental budget and making appropriations is approved. More than 10 percent: 1. A special hearing must be held to discuss and adopt the supplemental budget. The governing body holds the hearing. The budget committee is not required to be involved. 2. Five to 30 days before the hearing a notice of the hearing and a summary of the supplemental budget are published using one of the publication methods described above. ---PAGE BREAK--- 2012-13 Adopted Budget 21 3. The governing body enacts a resolution to adopt and appropriate the supplemental budget after the hearing. Budgeting in the City of Woodburn In the City of Woodburn, the City Manager serves as the Budget Officer (ORS 294.331) and has the responsibility to prepare the budget document, present the budget message to the Budget Committee and to maintain budgetary control at the approved appropriation level. Continued review of revenues and expenditures is performed by the Finance Department and the appropriate operating departments. The City prepares its budget in accordance with ORS. The budget is presented in fund and department categories. The budget is established at the department level or at the major appropriation category if only one department exists in a fund. The adopted budget may be amended by budget transfers (ORS 294.450) or supplemental (ORS 294.480 to 294.283). Generally, transfers consist of moving appropriations within a fund from one major appropriation category to another. Supplemental adjustments typically involve increasing the total appropriation level (as well as the resources). All adjustments to the budget are made via resolutions. Amendments after adoption do not require the approval of the Budget Committee members. Budget Document Columns Within Oregon Local Budget Law, five columns of data are required. The City of Woodburn provides seven columns. The first two columns are two consecutive prior years of actual data, followed by one column containing the current fiscal year budget as amended by transfers and supplemental adjustments. The four columns on the right are all related to the progress of the budget as it moves through the various required phases. From left to right, the first column is proposed by department heads in charge of the fund, the following column is the budget as proposed by the Budget Officer. The third column over is the amount approved by the budget committee. The final column is the adopted budget. ---PAGE BREAK--- 2012-13 Adopted Budget 22 Budget Assumptions for FY 2012-13 The following assumptions were used in the development of the proposed budget. Labor & Benefits: • Step increases on employee’s anniversary date, no cost of living adjustment and no salary table adjustment • Medical and dental insurance premiums to increase by various amounts • All employees currently pay various portions of health insurance premiums • An average employer share rate of 18%, plus 6% employee pickup of PERS expense. • 11% drop in FTE year over year. Supplies & Services: • No increase in bottom line appropriation in these budgets. • Certain accounts may exceed prior year appropriation: building maintenance, information services, insurance, and Utilities. • No increase in electricity or natural gas costs. • Any other significant variances from the current year budget are explained in the general information page of each fund or department. Capital Outlay: • By definition, capital outlay are assets with a life longer than one year and initial cost of at least $5,000 • Budgeted amounts in this category are estimated on the purchase cost • Cost includes all ancillary costs needed to put the asset into operation. Indirect Cost Allocations: • Administrative functions are allocated to benefiting funds and departments based on an equitable activity for each function. For example, information services costs are allocated based on the amount of computers used, and Internal Rent is allocated based on square footage of the building being serviced. Primary Revenue Sources • Property assessed values increase by 2% for 2013. This is less than the legally allowed 3% to provide a conservative approach to actual property tax revenue. • Franchise fee revenue increases by 6.9%. The increase is due to the estimated change in the usage of utilities provided to the residents of the City – This has a direct impact on the franchise fees the City receives. • The Fines and Forfeits category of revenue includes $500,000 in court fines collected through the Woodburn Municipal Court. This account is consistently under-budgeted in previous years. • Water and Sewer fund revenues increased drastically as part of the Funds Consolidation Project – Revenues in Sewer and Water Construction funds will now be recorded in the Water and Sewer Funds. • All other revenue sources are estimated using trend analysis. ---PAGE BREAK--- 2012-13 Adopted Budget 23 Debt Overview Summary of Outstanding Debt The City of Woodburn will have approximately $53 million in long-term debt outstanding at the beginning of this budget reporting period. Below is a table showing the outstanding balances by type, interest rate, outstanding principal amounts, and annual debt service amount: Interest Payments in Outstanding Annual Debt Rates 2011-12 Principal Service Voter Approved General Obligation Bonds Police, Series 2005 Variable $ 290,000 $ 5,365,000 $ 514,281 Other Governmental Activity Debt 1999 Oregon EDD 5.01% 24,228 180,213 35,292 2005 URA Loan 4.22% 193,557 688,236 227,732 Subtotal, governmental activities 507,785 6,233,449 777,305 Business Type Activity Series 2003 Water bond Variable 259,485 6,519,163 558,133 2005 Oregon EDD 4.21% 168,321 2,955,319 299,826 2005 SDWR 4.21% 168,321 2,955,328 299,826 2011 Revenue Bonds Series A 3.0-5.0% 1,389,306 27,925,000 2,950,663 2011 Revenue Bonds Series B 1.79-4.07% - 6,491,557 - Subtotal, business type activities 1,985,433 46,846,367 4,108,448 Total Long Term Debt 2,493,218 53,079,816 4,885,753 Long-Term Debt Estimated as of June 30, 2012 Legal Debt Limits Cities in Oregon have a legal debt limit on General Obligation debt equal to 3% of their True Market Value. For the City of Woodburn, this limit calculates to $55.5 million. At the beginning of this budget cycle, the City had $5.4 million in General Obligation debt. The available amount of additional debt the City can incur for FY 2013 would be $50.1 million, although it has no plans to borrow. Plans for Future Debt As stated above, the City does not have any plans to incur any additional debt at this time. ---PAGE BREAK--- 2012-13 Adopted Budget 24 Council Goals 2012-13 • Prudent Financial Responsibility. The City will strive to return the highest level (or sustain the current levels of service) with the least amount of taxpayer investment – and plan accordingly. • Economic Development. The City will continue to promote activities designed to attract investment, including but not limited to business attraction, retention and sustainability. As part of this effort, the Council will: 1) Acting as the Urban Renewal Agency, the Council will identify and undertake a new project. 2) It is a high priority to get the long-vacant Salud Building put to a use that will benefit the Downtown District and the City as whole. This may be accomplished through sale or long-term lease of the building, or through a joint venture between the City and private investors, with any fiscal commitment by the City to be financed with Urban Renewal funds, without significant cost the City’s General Fund. • Increase Downtown Parking Opportunities. The City Council will review options for developing additional Downtown Parking and take appropriate action. • Community Communication/Outreach. The City of Woodburn will continue its current community outreach and communication efforts, but will strive to make better use of technology - such as social media and other web-based communication opportunities. • I-5 Interchange Project. The City will continue to consider the I-5 Interchange Project as one of the community’s highest priorities. • 99 E. Corridor Study. Completing the 99 E Corridor Study and pursuing opportunities to improve 99 E. is a high priority for the City of Woodburn. ---PAGE BREAK--- 2012-13 Adopted Budget 25 Organizational Chart City of Woodburn Pop. 24,080 Mayor and City Council City Attorney Municipal Court Judge City Administrator City Recorder Recorder Risk Management Finance Director Finance Municipal Court Information Services Human Resources Director Human Resources Economic & Development Director Building Planning Housing Rehab Police Department Public Works Director Public Works Administration Engineering Water Wastewater Surface Water Streets Maintenance Community Services Director Community Relations Recreation Aquatic Center Transit Library Museum RSVP ---PAGE BREAK--- 2012-13 Adopted Budget 26 Staffing Summary 2008-09 2009-10 2010-11 2011-12 2012-13 FTE % FTE Department FTE FTE FTE FTE FTE Change Change City Administrator 4.00 4.00 1.40 1.40 1.40 - 0.0% City Attorney 2.00 2.00 2.60 2.60 2.60 - 0.0% City Recorder 1.65 1.65 1.25 1.25 1.10 (0.15) -12.0% Community Development 8.40 5.00 4.00 4.00 4.00 - 0.0% Community Services 40.85 40.85 39.85 36.81 32.41 (4.40) -11.9% Human Resources - - 2.00 2.00 2.00 - 0.0% Finance/IS 9.00 9.00 9.50 9.50 9.50 - 0.0% Municipal Court 2.85 2.85 2.00 2.10 2.10 - 0.0% Police 41.02 41.02 40.52 40.52 41.02 0.50 1.2% Public Works 63.59 58.14 59.14 62.86 50.00 (12.86) -20.5% Total FTEs 173.36 164.51 162.26 163.04 146.13 (17.91) -11.0% Actual Budget City Administrator 1% City Attorney 2% City Recorder 1% Community Development 3% Community Services 22% Human Resources 1% Finance/IS 7% Municipal Court 1% Police 28% Public Works 34% Discussion: With benefit costs poised to increase by double digits in the coming years, the City has positioned themselves to hedge against these increases. As you can see in the above chart, the City has reduced staffing levels. These reductions are seen more drastically in two departments – Community Services and Public Works. Community Services has absorbed the Woodburn Transit Division, and has also reduced library staffing to align with new hours of operation. The Public Works department has been restructured, and with that comes a reduction in staff. The reduction in FTE is all related to the mid-year corrective action taken by the City Administrator. ---PAGE BREAK--- 2012-13 Adopted Budget 27 Property Tax Analysis City Fiscal Permanent General Fund Year Rate Budgeted Actual Budgeted Actual Expenses 2001-02 6.0534 4,661,979 4,616,002 163,500 117,933 7,235,040 2002-03 6.0534 4,967,278 5,063,363 170,000 169,751 7,603,014 2003-04 6.0534 5,489,729 5,316,710 166,000 164,025 7,221,447 2004-05 6.0534 5,561,900 5,769,396 147,000 153,402 7,747,568 2005-06 6.0534 6,081,250 6,073,707 651,000 651,900 8,791,856 2006-07 6.0534 6,500,500 6,464,834 651,000 647,195 9,035,190 2007-08 6.0534 6,821,735 6,756,640 665,000 647,897 9,534,401 2008-09 6.0534 7,254,000 7,063,853 665,000 677,356 10,420,201 2009-10 6.0534 7,252,000 7,336,823 490,000 495,805 9,846,485 2010-11 6.0534 7,351,000 7,330,490 515,000 495,377 10,750,876 2011-12** 6.0534 7,495,000 7,420,000 530,000 495,840 10,450,159 *Includes amounts allocated to Transit Fund **Projected Actual City of Woodburn Budgeted Property Tax General Fund* Bond 4,000,000 4,500,000 5,000,000 5,500,000 6,000,000 6,500,000 7,000,000 7,500,000 Property Tax Budgeted vs. Collected - General Fund Budgeted Actual 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 11,000,000 General Fund Property Tax vs. Expenditures Property Taxes Expenditures ---PAGE BREAK--- 2012-13 Adopted Budget 28 Major Taxpayers The City of Woodburn is diverse in many ways, and the businesses that have flourished here reflect that. There is world class shopping at the Woodburn Company Stores – One of our State’s most popular tourist attractions. Woodburn also has Oregon’s only Drag Strip. Below is a listing of the major taxpayers for FY 2011-12. 2011-12 2011-12 % of City Assessed Assessed Assessed Major Taxpayers of 2011-12 Value Taxes Value WINCO Foods, LLC 74,057,898 1,342,899 4.00% Craig Realty Group, LLC 49,024,540 953,816 2.65% Food Services of America, INC 26,211,640 475,300 1.42% Hardware Wholesalers, INC 14,293,890 278,100 0.77% Wal-Mart Real Estate 13,888,940 270,221 0.75% PG&E Company 13,489,540 244,688 0.73% Cascade Meadow, LLC 11,268,200 219,232 0.61% Crown 2 Development, LLC 10,074,260 196,003 0.54% Mid-Valley Plaza, LLC 9,562,330 185,565 0.52% Capital Development Company 9,400,290 182,891 0.51% Northwest Natural Gas Company 9,524,600 172,710 0.51% Pacific Realty Associates, LP 7,980,050 154,860 0.43% KWDS, LLC 7,613,550 148,128 0.41% Stonehenge Properties, Inc. 7,014,010 136,463 0.38% Woodburn Investment Associates, LTD 6,852,490 133,321 0.37% K&R Holdings 7,103,990 128,817 0.38% 3099 Pacific, LLC 6,368,440 120,479 0.34% FH Holding, Inc. 6,055,930 118,456 0.33% Art Mortgage Borrower Company 5,854,001 113,217 0.32% SABROSO Company 6,042,870 109,575 0.33% Specialty Polymers, Inc. 5,831,593 105,744 0.32% Montebello Estates-I, LLC 5,411,750 98,266 0.29% Oregon Golf Association 4,783,171 92,251 0.26% Woodburn Partners, LLC 4,300,560 82,283 0.23% COPART of Washington, Inc. 4,144,458 80,414 0.22% * Total City assessed valuation for 2011-12 was $1,850,222,994 Source: Marion County Assessor's Office ---PAGE BREAK--- 2012-13 Adopted Budget 29 Summary of Revenues and Expenditures – All Funds * Actual 2009-10 Actual 2010-11 Budget 2011-12 Budget 2012-13 Beginning Balance 25,504,574 22,307,216 17,727,093 34,503,543 Revenues Taxes 8,547,324 8,578,709 8,485,000 9,106,600 Licenses and Permits 190,731 225,156 639,193 350,751 Franchise Fees 1,096,974 1,164,285 1,035,800 1,127,500 Intergovernmental 3,110,278 3,081,225 2,544,434 3,317,355 Fines and Forfeits 734,452 689,217 588,250 600,400 Charges for goods and services 9,094,931 9,735,571 10,733,055 10,520,520 Other Financing Sources 693,889 3,170,746 3,445,441 158,444 Misc 3,245,732 2,425,667 2,067,523 2,735,424 Total Revenues 26,714,311 29,070,576 29,538,696 27,916,994 Beg. Bal. and Revenues 52,218,885 51,377,792 47,265,789 62,420,537 Expenses Labor and Benefits 11,606,837 12,239,666 13,713,244 12,841,478 Supplies and Services 8,156,795 8,890,258 10,702,753 7,946,243 Capital Outlay 5,749,051 6,052,673 8,333,951 21,656,322 Debt Service 4,117,708 4,118,616 4,248,068 4,682,919 Conting'y & Unapprop - - 10,267,773 15,293,575 Total Expenses 29,630,391 31,301,213 47,265,789 62,420,537 Ending Balance 22,588,494 20,076,579 - - Expenses and End. Bal. 52,218,885 51,377,792 47,265,789 62,420,537 *Does not include Transfers In/Out Taxes 27% Licenses and Permits 1% Franchise Fees 4% Intergovern- mental 12% Fines and Forfeits 2% Charges for goods and services 34% Other Financing Sources Misc 10% All Funds - Resources by Type of Revenue: 2012-13 Labor and Benefits 28% Supplies and Services 22% Capital Outlay 17% Debt Service 7% Conting'y & Unapprop 24% All Funds - Requirements by Type of Expense: 2012-13 ---PAGE BREAK--- 2012-13 Adopted Budget 30 Summary of Revenues and Expenditures – General Fund Actual 2009-10 Actual 2010-11 Budget 2011-12 Budget 2012-13 Beginning Balance 2,290,557 2,736,067 2,427,854 1,800,000 Revenues Taxes 7,422,715 7,458,779 7,495,000 8,021,600 Licenses and Permits 52,549 54,373 291,000 42,000 Franchise Fees 1,060,617 1,091,366 1,035,800 1,107,500 Intergovernmental 419,975 493,225 853,960 657,500 Fines and Forfeits 734,152 689,217 588,000 600,400 Charges for goods and services 448,664 461,405 521,631 492,500 Other Financing Sources - 340,966 75,000 - Misc 226,971 127,268 140,500 201,000 Transfers In - - 1,800 2,500 Total Revenues 10,365,643 10,716,599 11,002,691 11,125,000 Beg. Bal. and Revenues 12,656,200 13,452,666 13,430,545 12,925,000 Expenses Labor and Benefits 6,912,263 6,978,423 7,815,873 7,341,067 Supplies and Services 2,809,719 3,304,880 3,635,400 3,498,608 Capital Outlay 1,246 58,348 13,364 - Transfers Out 123,259 409,225 426,259 321,000 Conting'y & Unapprop - - 1,539,649 1,764,325 Total Expenses 9,846,487 10,750,876 13,430,545 12,925,000 Ending Balance 2,809,713 2,701,790 - - Expenses and End. Bal. 12,656,200 13,452,666 13,430,545 12,925,000 Taxes 68% Licenses and Permits Franchise Fees 10% Intergovern- mental 6% Fines and Forfeits 5% Charges for goods and services 5% Misc 2% General Fund - Resources by Type of Revenue - 2011-12 Labor and Benefits 58% Supplies and Services 27% Transfers Out 2% Conting'y & Unapprop 14% General Fund - Requirements by Category of Expense - 2011-12 ---PAGE BREAK--- 2012-13 Adopted Budget 31 City of Woodburn General Services Budget Summary Actual 2009-10 Actual 2010-11 Budget 2011-12 Budget 2012-13 001 General Fund 011 - Council & Mayor 40,892 39,703 44,926 36,261 121 - Administration 271,348 166,155 170,522 164,608 131 - City Recorder 107,675 46,219 53,964 48,380 141 - City Attorney 160,799 139,286 140,333 137,798 151 - Finance 330,103 293,008 320,166 287,550 161 - Human Resources - 36,476 49,668 40,885 181 - Court 192,644 187,699 215,359 213,976 211 - Police 5,269,211 5,660,798 6,414,967 6,299,170 311 - Library 1,001,761 1,061,030 1,233,480 987,097 421 - Recreation 347,515 490,426 512,575 478,125 431 - Swimming Pool 628,449 670,489 509,603 449,739 499 - Community Services Admin 324,516 364,231 424,888 337,407 511 - Planning 387,640 358,305 386,507 367,232 631 - Maintenance 546,719 566,463 625,952 526,370 199 - Non-departmental 237,214 670,588 787,986 786,077 Contingency & Reserve - - 1,539,649 1,764,325 General Fund Total 9,846,486 10,750,876 13,430,545 12,925,000 092 - General Operating Reserve - - 73,000 - 358 - General Fund Capital Imp. 562,239 381,893 332,500 300,000 7% 2% 61% 9% 5% 4% 3% 4% 5% Where The Money Goes - General Fund Administration * Municipal Court Police Library Recreation Aquatics Center Community Services Administration Planning Parks Maintenance *Includes Council & Mayor, Administration, City Recorder, Finance and Human Resources. ---PAGE BREAK--- 2012-13 Adopted Budget 32 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 33 General Fund – 001 Revenue Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted General Fund Revenue 2,290,557 2,736,067 2,427,854 Fund Balance 1,900,000 1,800,000 1,800,000 1,800,000 7,422,715 7,458,779 7,861,600 Taxes 8,021,600 8,021,600 8,021,600 8,021,600 52,549 54,373 43,000 Licenses and Permits 42,000 42,000 42,000 42,000 1,060,617 1,091,365 1,035,800 Franchise Fees 1,110,000 1,107,500 1,107,500 1,107,500 734,152 689,217 588,000 Fines and Forfeits 600,400 600,400 600,400 600,400 448,664 461,405 522,631 Charges for goods and services 483,500 492,500 492,500 492,500 226,971 127,268 184,500 Misc 202,000 201,000 201,000 201,000 - - 1,800 Transfers In - 2,500 2,500 2,500 419,975 493,225 765,360 Intergovernmental 669,070 657,500 657,500 657,500 - 340,966 - Other Financing Sources - - - - 12,656,200 13,452,665 13,430,545 Total Revenues 13,028,570 12,925,000 12,925,000 12,925,000 Account Description Revenue Sources and Other Discussion The Property Tax estimate for FY 2012-13 has been increased $160,000 over FY 2011/12 projected revenue. Property taxes can grow in two ways: increase in value of existing property and/or the permanent tax rate applied to new construction. Increases in the value of existing property are limited by statute to 3.0% per year. At 8,021,600, it represents 72% of the total operating revenues in the General Fund. Franchise fees for FY 2012/13 are increased by $71,700 and include payments from Portland General Electric (PGE), Northwest Natural Gas, Qwest, Datavision, Wave Broadband, United Disposal, and Woodburn Ambulance for use of the City’s rights-of-way. Usually, this revenue source grows between 5% and 7% per year with the forecast assuming 6.9% growth. The total for 2013 is 1,107,500 which is almost 10% of operating revenues. Licenses & Permits for FY 2012/13 have decreased just by $1,000. This form of revenue includes Payments in Lieu of Taxes, the local Hotel/Motel Tax, Business License fees, and other license fees. The decrease is due to a conservative approach to the economy and its ongoing recovery. The Fines & Forfeits category consists of $500,000 in court fines collected through the Municipal Court. We have consistently under-budgeted actual income derived from this source. The remaining amounts include police training surcharge, various towing fees and library fines. With the focus being on collecting every ticket issued, the Municipal Court has done an extraordinary job in the past, and this estimate correlates closely with the Police Department’s ability to police the City by issuing citations, and the Municipal Court’s ability to collect on fines issued. Charges for goods and services within the General Fund contain many of the Parks and Recreation fees, all of the Aquatic Center’s charges for admission and memberships, and other charges. The decrease is due to a slowing in the Adult programs within the City and also the lack of funding for programs that in the past were heavily by grant funds. ---PAGE BREAK--- 2012-13 Adopted Budget 34 General Fund – Revenue Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 001 - General Fund Revenues Department: 000 - Revenue 2,290,557 2,736,067 2,427,854 3081 Beginning Fund Balance 1,900,000 1,800,000 1,800,000 1,800,000 7,180,954 7,174,755 7,495,000 3111 Property Tax 7,625,000 7,625,000 7,625,000 7,625,000 26,979 28,381 28,000 3113 Pmt in Lieu of Taxes 28,000 28,000 28,000 28,000 214,782 255,643 220,000 3133 Hotel/Motel Tax 250,000 250,000 250,000 250,000 - - 118,600 3181 911 Tax 118,600 118,600 118,600 118,600 47,795 44,445 38,000 3211 Business License 36,000 36,000 36,000 36,000 4,754 6,538 2,500 3219 Other License 3,000 3,000 3,000 3,000 - 3,390 2,500 3220 Taxicab Permits 3,000 3,000 3,000 3,000 621,269 587,815 600,000 3231 Franchise Fee, PGE 625,000 625,000 625,000 625,000 145,722 143,551 160,000 3232 Franchise Fee, NW Natural 170,000 167,500 167,500 167,500 84,058 72,428 84,000 3233 Franchise Fee, Qwest 78,000 78,000 78,000 78,000 100,199 169,330 105,000 3234 Franchise Fee, United Dis 160,000 160,000 160,000 160,000 75,616 76,608 60,800 3235 Franchise Fee, Wave BB 60,000 60,000 60,000 60,000 8,613 11,483 10,000 3236 Franchise Fee, W Ambulanc 11,000 11,000 11,000 11,000 24,698 20,834 16,000 3237 Franchise Fee, Gervais Te 6,000 6,000 6,000 6,000 - 9,000 - 3239 Franchise Fee Sprint - - - - 442 316 - 3240 Preferred LD Franchise - - - - 46,945 16,124 - 3333 Federal Grants Indirect - - - - 8,810 8,650 10,000 3341 State Grants - - - - 241,564 297,296 250,000 3362 State Liquor Proration 280,000 280,000 280,000 280,000 34,170 35,613 33,000 3363 State Cigarette Tax 33,000 33,000 33,000 33,000 - - 230,000 3364 State Revenue Sharing 240,000 240,000 240,000 240,000 2,032 235 1,000 3415 Sale of Documents - - - - 1,150 - - 3415.001 Sale of Bid Documents - - - - 12,628 48,437 - 3473.109 Recreation Trust - - - - 22,537 - 22,000 3625.001 Rent-Norcom 23,000 23,000 23,000 23,000 250 - - 3671.109 Adopt a Park Donations - - - - (10,658) (281) - 3698 Cash Long and Short - - - - 109 19 - 3698.001 Deposit Difference - - - - 81,048 23,440 25,000 3699 Other Miscellaneous Incom 25,000 25,000 25,000 25,000 29,907 - 6,500 3699.720 Urban Renewal 6,500 6,500 6,500 6,500 - 340,966 - 3811 Interfund Loan Proceeds - - - - 12,287 2,818 75,000 3881 Reimbursements 70,000 69,000 69,000 69,000 - - - 3971.357 Transfer From Police Construction - 2,500 2,500 2,500 - - 1,800 3971.580 Transfer From Central Stores - - - - 11,309,215 12,113,901 12,022,554 Department Total: 000 - Revenue 11,751,100 11,650,100 11,650,100 11,650,100 Department: 151 - Finance 13,350 13,850 9,000 3416 Lien Search Revenue 10,000 10,000 10,000 10,000 55,848 61,297 25,000 3611 Interest from Investments 42,000 42,000 42,000 42,000 69,198 75,147 34,000 Department Total: 151 - Finance 52,000 52,000 52,000 52,000 Department: 181 - Court 679,430 599,996 500,000 3531 Court Fines 500,000 500,000 500,000 500,000 6 (27) - 3698 Cash Long and Short - - - - 679,436 599,969 500,000 Department Total: 181 - Court 500,000 500,000 500,000 500,000 Department: 211 - Police - - 36,610 3332 Federal Grants 11,570 - - - - - 77,250 3333 Federal Grants Indirect - - - - 9,405 8,780 20,000 3341 State Grants 12,000 12,000 12,000 12,000 - - 2,631 3421 Police Reimbursements 13,000 13,000 13,000 13,000 536 47,300 45,000 3421.001 Reimbursements SD 45,000 45,000 45,000 45,000 (4,143) 19,653 23,000 3531.101 Police Training Surcharge 23,000 23,000 23,000 23,000 45,048 55,350 52,000 3532 Towing Fee 67,000 67,000 67,000 67,000 - 28 1,000 3533 Alarm Fee 400 400 400 400 100 100 5,000 3673 Donations-Police 5,000 5,000 5,000 5,000 - 15,000 - 3679 Donations-Other - - - - 2,178 13,010 - 3699 Other Miscellaneous Incom - - - - - 60 17,000 3881 Reimbursements 17,000 17,000 17,000 17,000 2,400 4,306 5,000 3881.001 Reimbursement--Training 3,000 3,000 3,000 3,000 - - - 3881.134 Weed & Seed - - - - 55,523 163,586 284,491 Department Total: 211 - Police 196,970 185,400 185,400 185,400 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 35 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 311 - Library 75,060 89,806 75,000 3365 Regional Library Services 75,000 75,000 75,000 75,000 4,021 2,852 3,500 3366 Ready to Read Grant 3,500 3,500 3,500 3,500 3,381 3,524 4,000 3472 Rural Readers' Fees 3,000 3,000 3,000 3,000 13,817 14,190 12,000 3536 Library Fines 10,000 10,000 10,000 10,000 166 505 - 3672 Donations-Library - - - - - - - 3672.001 Donations-Library - Music in the Park 5,000 5,000 5,000 5,000 - 580 - 3672.101 Gates Library Grant - - - - - 100 - 3675 Donations-Museum - - - - 3,834 2,698 2,000 3695 Lost Book Revenue 2,000 2,000 2,000 2,000 100,278 114,254 96,500 Department Total: 311 - Library 98,500 98,500 98,500 98,500 Department: 421 - Recreation 18,711 21,109 24,000 3473.101 Youth Sports 22,000 22,000 22,000 22,000 24,375 33,556 35,000 3473.102 Adult Sports 31,000 31,000 31,000 31,000 28,191 23,259 23,000 3473.103 Youth Program 20,000 20,000 20,000 20,000 3,229 1,776 1,000 3473.104 Administration - - - - 1,056 5,791 - 3473.105 Adult Program - - - - 7,711 - 5,000 3473.106 Sponsorship Revenue 10,000 10,000 10,000 10,000 1,438 - - 3473.107 Teen Program Revenue - - - - 42,688 979 50,000 3473.108 After School Club 42,000 42,000 42,000 42,000 23,500 (15) - 3473.110 Arts & Culture 2,500 2,500 2,500 2,500 6,297 2,508 13,000 3473.111 Active Adult 14,000 14,000 14,000 14,000 3,130 6,539 - 3474 Event Admission - - - - 1,000 17,262 - 3474.099 Fiesta Events - - - - 2,050 300 - 3671 Donations-Parks - - - - - 7,500 - 3671.105 Land o Frost Grant - - - - - 26,025 30,000 3671.110 PAL - Teen Prog Grant 14,000 14,000 14,000 14,000 163,376 146,588 181,000 Department Total: 421 - Recreation 155,500 155,500 155,500 155,500 Department: 431 - Swimming Pool 6,465 5,007 13,000 3417 Resale of Merchandise 13,000 13,000 13,000 13,000 14,219 12,378 17,000 3418 Concession Sales 15,000 16,000 16,000 16,000 79,705 79,088 97,000 3471.101 Pool Admissions 86,000 89,000 89,000 89,000 31,502 26,250 45,000 3471.102 Pool Memberships 33,000 33,000 33,000 33,000 10,029 10,732 15,000 3471.103 Pool Rentals 15,000 15,000 15,000 15,000 48,855 45,505 47,000 3471.104 Swimming Lessons 43,000 45,000 45,000 45,000 - - 7,000 3471.105 Sponsorships 7,000 10,000 10,000 10,000 - - 10,000 3471.106 Fitness Classes - - - - - - 4,000 3471.107 Towels/Misc 4,000 4,000 4,000 4,000 37 76 - 3698 Cash Long and Short - - - - 190,812 179,035 255,000 Department Total: 431 - Swimming Pool 216,000 225,000 225,000 225,000 Department: 499 - Community Services Admin 24,250 3,848 2,000 3625 Facilities Rent 3,500 3,500 3,500 3,500 624 - - 3671 Donations-Parks - - - - 24,874 3,848 2,000 Department Total: 499 - Community Services Admin 3,500 3,500 3,500 3,500 Department: 511 - Planning 10,924 14,758 13,000 3451 T&E Planning Develop Fee 13,000 13,000 13,000 13,000 52,563 41,580 42,000 3456 Planning Fees 42,000 42,000 42,000 42,000 63,487 56,338 55,000 Department Total: 511 - Planning 55,000 55,000 55,000 55,000 12,656,200 13,452,666 13,430,545 General Fund Revenues Total 13,028,570 12,925,000 12,925,000 12,925,000 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 36 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 37 General Fund – Expenditures by Department Council & Mayor General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: City Council – 011 Department Director: Scott Derickson Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This department budget is to account for the various costs incurred by the Mayor and City Council. Among those costs are the following: office space and equipment overhead for Mayor and Council, meeting expenses, community outreach and Mayor and Council payroll expenses. Primary duties of the Council include: • Pursuant to Section 6, Woodburn Charter of 1982 “except as this charter provides otherwise, all powers of the City shall be vested in the council;” • The City council is responsible for determining the direction and priorities of City government. The full Council is composed of an elected Mayor and six elected City Councilors; • Pursuant to Section 13, Woodburn Charter of 1982, the City Council is required to “hold a regular meeting at least once each month in the city at a time and place which it designates.” The regular meetings are generally held on the second and fourth Monday of each month in the City Hall at 7:00 pm; • The Mayor and City Council individually represent the City by their membership on regional forums and civic organizations. Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Council & Mayor 2,524 2,593 2,629 Labor and Benefits 2,623 2,658 2,658 2,658 38,369 37,112 42,297 Supplies & Services 41,872 33,603 33,603 33,603 40,893 39,705 44,926 Council & Mayor Total 44,495 36,261 36,261 36,261 Account Description No significant changes over the prior year. Stipends for the City Council and Mayor are budgeted here and related council expenditures. ---PAGE BREAK--- 2012-13 Adopted Budget 38 Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 001 - General Fund Expenditures Department: 011 - Council & Mayor Program: 1111 - Legislative 10 - Labor and Benefits 2,350 2,400 2,400 5111 Regular Salaries 2,400 2,400 2,400 2,400 2 1 7 5211 Workers' Comp 7 7 7 7 169 [PHONE REDACTED] Social Security 184 184 184 184 - - 30 5214 Retirement - 30 30 30 3 8 8 5216 Unemployment Insurance 32 37 37 37 2,524 2,593 2,629 Account Class Total - Labor and Benefits 2,623 2,658 2,658 2,658 30 - Supplies and Services 58 - 800 5315 Computer Supplies 500 500 500 500 12 [PHONE REDACTED] Other Office Supplies 500 500 500 500 - 1,000 1,000 5382 Flowering Plants 1,000 1,000 1,000 1,000 20 [PHONE REDACTED] Other Professional Serv 500 500 500 500 59 59 100 5421 Telephone/Data 100 100 100 100 - - 60 5422 Postage 60 60 60 60 23,104 22,102 20,960 5428 IS Support 20,960 17,869 17,869 17,869 669 [PHONE REDACTED] Lodging - - - - 47 70 100 5432 Meals - - - - 120 [PHONE REDACTED] Mileage - - - - 1,000 - - 5434 Airfare - - - - 11,574 12,256 16,427 5448 Internal Rent 16,427 11,249 11,249 11,249 - [PHONE REDACTED] Dues & Subscriptions 225 225 225 225 470 [PHONE REDACTED] Registrations/Tuitions 1,500 1,500 1,500 1,500 - - 100 5493 Printing/Binding 100 100 100 100 37,134 37,112 42,297 Account Class Total - Supplies and Services 41,872 33,603 33,603 33,603 39,657 39,706 44,926 Program Total: 1111 - Legislative 44,495 36,261 36,261 36,261 Program: 1112 - Livability 30 - Supplies and Services 1,235 - - 5382 Flowering Plants - - - - 1,235 - - Account Class Total - Supplies and Services - - - - 1,235 - - Program Total: 1112 - Livability - - - - 40,892 39,706 44,926 Department Total: 011 - Council & Mayor 44,495 36,261 36,261 36,261 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 39 City Administrator General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: City Administrator - 121 Department Director: Scott Derickson Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Scott Derickson Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: Section 21, Woodburn Charter of 1982, generally defines the function of the City Administrator as being “the administrative head of the government of the city.” The Charter specifically defines the powers and duties as: • Advising the Council of the “affairs and needs of the city;” • Ensuring that “all ordinance are enforced and that the provisions of franchises, leases, contracts, permits and privileges granted by the city are observed;” • Appointment and removal of “all city officers and employees” and general supervision and control over them and their work;” • Acting as “purchasing agent for…the city;” • “Supervision…of all public utilities owned and operated by the city, and…general supervision over all city property;” and • “Other duties” required the Charter or City Council Description of department, including number of personnel: The department consists of 1.4 FTE responsible for carrying the duties listed above. Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Administration 212,155 132,109 125,125 Labor and Benefits 130,287 131,175 131,175 131,175 59,193 34,045 45,397 Supplies & Services 45,397 33,433 33,433 33,433 271,348 166,154 170,522 Administration Total 175,684 164,608 164,608 164,608 Account Description Please note the Labor and Benefits classification is low for this department because the FTE costs are allocated among various departments and funds. Please see the Overhead Personnel Allocation chart on page 250 & 251 for clarification. ---PAGE BREAK--- 2012-13 Adopted Budget 40 Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 121 - Administration Program: 1211 - Executive 10 - Labor and Benefits 268,177 99,104 89,774 5111 Regular Salaries 91,124 91,124 91,124 91,124 60 - - 5121 Overtime - - - - (173,348) - - 5199 Intra-governmental Servce - - - - 311 27 28 5211 Workers' Comp 28 28 28 28 19,099 6,657 6,868 5212 Social Security 6,971 6,971 6,971 6,971 26,484 7,540 6,656 5213 Med, Den, Life Ins. 7,487 7,487 7,487 7,487 41,024 17,869 20,943 5214 Retirement 22,896 23,465 23,465 23,465 1,024 [PHONE REDACTED] Long Term Disability Ins 366 366 366 366 507 [PHONE REDACTED] Unemployment Insurance 1,185 1,504 1,504 1,504 837 [PHONE REDACTED] Life Insurance 230 230 230 230 184,174 132,109 125,125 Account Class Total - Labor and Benefits 130,287 131,175 131,175 131,175 30 - Supplies and Services 114 - 100 5314 Books - - - - 37 - 100 5315 Computer Supplies - - - - 2,981 2,628 3,000 5319 Other Office Supplies 3,000 3,000 3,000 3,000 308 - - 5329 Other Operating Supplies - - - - 2,133 - - 5413 Management - - - - 1,350 752 1,800 5419 Other Professional Serv 2,000 2,000 2,000 2,000 248 [PHONE REDACTED] Telephone/Data 200 200 200 200 398 [PHONE REDACTED] Postage 250 250 250 250 84 - 150 5424 Advertising - - - - 9,994 9,670 15,720 5428 IS Support 15,720 8,934 8,934 8,934 1,059 608 1,000 5431 Lodging - - - - 351 [PHONE REDACTED] Meals - - - - 353 [PHONE REDACTED] Mileage - - - - 1,413 - 400 5434 Airfare - - - - 24 - - 5439 Other Travel - - - - 17,362 15,500 16,427 5448 Internal Rent 16,427 11,249 11,249 11,249 2,106 2,728 3,500 5491 Dues & Subscriptions 3,600 3,600 3,600 3,600 1,861 1,336 1,700 5492 Registrations/Tuitions 4,200 4,200 4,200 4,200 3,727 - 250 5493 Printing/Binding - - - - 45,902 34,045 45,397 Account Class Total - Supplies and Services 45,397 33,433 33,433 33,433 230,076 166,154 170,522 Program Total: 1211 - Executive 175,684 164,608 164,608 164,608 Program: 1214 - Community Relations 10 - Labor and Benefits 22,527 - - 5111 Regular Salaries - - - - 2 - - 5211 Workers' Comp - - - - 1,692 - - 5212 Social Security - - - - 2,086 - - 5213 Med, Den, Life Ins. - - - - 1,557 - - 5214 Retirement - - - - 41 - - 5215 Long Term Disability Ins - - - - 39 - - 5216 Unemployment Insurance - - - - 37 - - 5217 Life Insurance - - - - 27,982 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 1,824 - - 5422 Postage - - - - 2,466 - - 5428 IS Support - - - - 9,001 - - 5493 Printing/Binding - - - - 13,291 - - Account Class Total - Supplies and Services - - - - 41,272 - - Program Total: 1214 - Community Relations - - - - 271,348 166,154 170,522 Department Total: 121 - Administration 175,684 164,608 164,608 164,608 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 41 City Recorder General Information - Fiscal Year 2012-13 Fund/Fund Number: General Fund - 001 Department/Department Number: City Recorder - 131 Department Director: Christina Shearer Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Christina Shearer Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The City Recorders office is responsible for a variety of administrative activities including records management, Council meeting administration, and legislation administration. In addition, the City Recorder is the City’s Risk Management coordinator and oversees the Insurance fund and all insurance policy administration and claims management functions. Finally, the City Recorder performs a variety of special project activities in areas such as payroll, finance, and personnel. Description of department, including number of personnel: The City Reorders office is staffed by one full time employee – the City Recorder. Description of fiscal year 2011-12 accomplishments: • Interim HR Director, HR Director Recruitment, and HR Transition • Various Special Financial Reviews • Implementation of Video Capture of Council Meetings Description of fiscal year 2012-13 proposed focus/goals: • Continued performance of special reviews and projects Description of major difference(s) between FY 2011-12 and FY 2012-13: Reductions in some materials & services categories to reflect the financial condition of the General Fund. Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted City Recorder 83,499 34,024 31,821 Labor and Benefits 24,813 25,092 25,092 25,092 22,930 12,195 22,143 Supplies & Services 21,043 23,288 23,288 23,288 1,246 - - Capital Outlay - - - - 107,675 46,219 53,964 City Recorder Total 45,856 48,380 48,380 48,380 Account Description Please note the Labor and Benefits classification is low for this department because the FTE costs are allocated among various departments and funds. Please see the Overhead Personnel Allocation chart on page 250 & 251 for clarification. ---PAGE BREAK--- 2012-13 Adopted Budget 42 Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 131 - City Recorder Program: 1311 - Personnel 10 - Labor and Benefits 45,815 - - 5111 Regular Salaries - - - - (53,661) - - 5199 Intra-governmental Servce - - - - 48 - - 5211 Workers' Comp - - - - 3,102 - - 5212 Social Security - - - - 6,138 - - 5213 Med, Den, Life Ins. - - - - 3,044 - - 5214 Retirement - - - - 207 - - 5215 Long Term Disability Ins - - - - 82 - - 5216 Unemployment Insurance - - - - 158 - - 5217 Life Insurance - - - - 4,933 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 2,998 - - 5319 Other Office Supplies - - - - 230 - - 5424 Advertising - - - - 44 - - 5433 Mileage - - - - 7,234 3,830 - 5448 Internal Rent - - - - 420 - - 5492 Registrations/Tuitions - - - - 10,926 3,830 - Account Class Total - Supplies and Services - - - - 60 - Capital Outlay 1,246 - - 5645 Computing - - - - 1,246 - - Account Class Total - Capital Outlay - - - - 17,105 3,830 - Program Total: 1311 - Personnel - - - - Program: 1531 - Records 10 - Labor and Benefits 154,315 23,237 20,665 5111 Regular Salaries 15,468 15,569 15,569 15,569 (120,978) - - 5199 Intra-governmental Servce - - - - 101 9 12 5211 Workers' Comp 7 7 7 7 8,396 1,715 1,558 5212 Social Security 1,183 1,191 1,191 1,191 16,614 5,093 4,982 5213 Med, Den, Life Ins. 3,721 3,721 3,721 3,721 19,378 3,758 4,410 5214 Retirement 4,132 4,245 4,245 4,245 265 90 82 5215 Long Term Disability Ins 62 63 63 63 260 67 61 5216 Unemployment Insurance 201 257 257 257 214 54 51 5217 Life Insurance 39 39 39 39 78,565 34,024 31,821 Account Class Total - Labor and Benefits 24,813 25,092 25,092 25,092 30 - Supplies and Services 1,744 2,010 4,250 5319 Other Office Supplies 4,000 4,000 4,000 4,000 167 - - 5399 Other Supplies - - - - 109 [PHONE REDACTED] Telephone/Data 150 150 150 150 112 37 200 5422 Postage 150 150 150 150 7,528 4,144 4,144 5428 IS Support 4,144 6,701 6,701 6,701 450 [PHONE REDACTED] Lodging 500 500 500 500 226 10 100 5433 Mileage 100 - - - - - 5,749 5448 Internal Rent 5,749 3,937 3,937 3,937 - 980 2,000 5471 Equipment Repair & Maint 1,750 1,750 1,750 1,750 775 338 1,500 5492 Registrations/Tuitions 1,500 3,100 3,100 3,100 894 514 3,500 5499 Other Services 3,000 3,000 3,000 3,000 12,004 8,365 22,143 Account Class Total - Supplies and Services 21,043 23,288 23,288 23,288 90,570 42,389 53,964 Program Total: 1531 - Records 45,856 48,380 48,380 48,380 107,675 46,219 53,964 Department Total: 131 - City Recorder 45,856 48,380 48,380 48,380 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 43 City Attorney General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: City Attorney - 141 Department Director: N. Robert Shields Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: N. Robert Shields Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The City Attorney provides to the City a wide range of professional legal services with emphasis on the specialized field of municipal law. This includes: giving legal advice to the City Council, City Administrator, and Departments; drafting ordinances and resolutions; reviewing and preparing agreements; negotiating with employee unions; and representing the City in state and federal courts. Description of department, including number of personnel: The department consists of the City Attorney, Assistant City Attorney, and an Executive/Legal Assistant, a position that is shared with the City Administrator. Description of fiscal year 2011-12 accomplishments: • The City’s bargaining team successfully negotiated a one-year contract with the Woodburn Police Association. Bargaining will occur again in 2012-13. • In March 2011, the Land Conservation and Development Commission (LCDC), after a four hour hearing, again approved the City’s proposed Urban Growth Boundary (UGB) amendment. The case has again been appealed to the Oregon Court of Appeals by 1000 Friends of Oregon. • The City Attorney’s Office recovered $62,127 for the City on a surety bond claim. This Public Works project involved the replacement of the North Trunk Sewer Line on Hazelnut Drive. After the City terminated the original contractor for nonperformance, we filed a claim against the bond. After some significant legal efforts, the surety settled the claim with the City. Description of fiscal year 2012-13 proposed focus/goals: • Negotiate a new Collective Bargaining Agreement with the Woodburn Police Association. • Defend the City’s Urban Growth Boundary expansion in the Oregon Court of Appeals. • Renegotiate a new telecommunications franchise agreement with WAVE Broadband. • Continue legal support to the Economic and Community Development Department for amendment of the Woodburn Zoning Ordinance (WDO). • Continue to provide timely legal advice and services to the City Council and departments to enable them to achieve their goals and objectives. Description of major difference(s) between FY 2011-12 and FY 2012-13: Every year is different for the City Attorney’s office because its activities are driven by events affecting the City departments and the need to provide legal defense and advice for City programs. However, many of the long ---PAGE BREAK--- 2012-13 Adopted Budget 44 term projects for FY 2011-2012 the UGB amendment, negotiating a new collective bargaining agreement with the Woodburn Police Association, and assisting in the revision of the Woodburn Development Ordinance) will continue into FY 2012-2013. Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted City Attorney 128,045 106,437 97,974 Labor and Benefits 99,986 100,223 100,223 100,223 32,754 32,849 42,359 Supplies & Services 42,359 37,575 37,575 37,575 160,799 139,286 140,333 City Attorney Total 142,345 137,798 137,798 137,798 Account Description Please note the Labor and Benefits classification is low for this department because the FTE costs are allocated among various departments and funds. Please see the Overhead Personnel Allocation chart on page 250 & 251 for clarification. Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 141 - City Attorney Program: 1411 - Legal 10 - Labor and Benefits 182,002 76,788 68,032 5111 Regular Salaries 68,128 68,057 68,057 68,057 (130,639) - - 5199 Intra-governmental Servce - - - - 145 27 30 5211 Workers' Comp 29 29 29 29 13,554 5,603 5,204 5212 Social Security 5,212 5,206 5,206 5,206 23,990 8,072 6,815 5213 Med, Den, Life Ins. 7,005 7,005 7,005 7,005 37,377 15,252 17,180 5214 Retirement 18,280 18,357 18,357 18,357 698 [PHONE REDACTED] Long Term Disability Ins 274 274 274 274 347 [PHONE REDACTED] Unemployment Insurance 886 1,123 1,123 1,123 572 [PHONE REDACTED] Life Insurance 172 172 172 172 128,045 106,437 97,974 Account Class Total - Labor and Benefits 99,986 100,223 100,223 100,223 30 - Supplies and Services 7,632 6,529 8,500 5314 Books 8,500 8,500 8,500 8,500 485 [PHONE REDACTED] Other Office Supplies 700 700 700 700 164 - - 5399 Other Supplies - - - - 72 - 3,000 5412 Legal 3,000 3,000 3,000 3,000 1,206 1,086 1,500 5421 Telephone/Data 1,700 1,700 1,700 1,700 2 76 200 5422 Postage 200 200 200 200 7,528 8,288 7,860 5428 IS Support 7,860 6,701 6,701 6,701 1,964 1,214 1,500 5431 Lodging - - - - 41 89 600 5432 Meals - - - - 182 525 1,000 5433 Mileage - - - - 238 [PHONE REDACTED] Airfare - - - - 8,681 9,193 11,499 5448 Internal Rent 11,499 7,874 7,874 7,874 - - 200 5471 Equipment Repair & Maint 200 200 200 200 2,089 1,959 2,500 5491 Dues & Subscriptions 2,500 2,500 2,500 2,500 2,090 2,406 2,500 5492 Registrations/Tuitions 5,700 5,700 5,700 5,700 381 [PHONE REDACTED] Court Costs 500 500 500 500 32,754 32,849 42,359 Account Class Total - Supplies and Services 42,359 37,575 37,575 37,575 160,799 139,286 140,333 Program Total: 1411 - Legal 142,345 137,798 137,798 137,798 160,799 139,286 140,333 Department Total: 141 - City Attorney 142,345 137,798 137,798 137,798 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 45 Finance General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: Finance - 151 Department Director: Ignacio Palacios Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The Finance Department provides coordination and direction of the accounting and financial management services of the City. This includes, but is not limited to, directing, monitoring and controlling an effective financial accounting system, controlling the assets and financial operations of the City and providing a framework for financial planning and analysis to support the operation and management of all City departments. The Finance Department also processes and maintains the City’s general ledger, utility billing, accounts receivable, accounts payable, fixed assets and payroll systems. In addition, the Finance Department functions as a ‘financial services’ provider to the City’s departments as needed (for example assisting in procuring new financing packages, project accounting, etc.) Description of department, including number of personnel: The department consists of five staff members including one director who are responsible for carrying the duties listed above. Description of fiscal year 2011-12 accomplishments: • Implementation of New World Accounting System upgrade • DEQ loan funded for sewer improvements • Improved communication and dissemination of financial information to city departments • Addition of Cash Reconciliation and Classification to reports • Utilization of budget entry into new system at department level • Centralization of cash receipting function • Deposit city funds on a daily basis • Improved cash handling procedures • Improved communication between finance and various city departments Description of fiscal year 2012-13 proposed focus/goals: • Department remodel for increased workflow efficiencies and staff security • Continued staff training for improvements in workflow, customer service and internal control • Cross training of finance staff for back up purposes • Contract and purchasing policy update and implementation ---PAGE BREAK--- 2012-13 Adopted Budget 46 • Update finance policies and procedures • Submit 2012-13 Budget for GFOA award • Draft 2012-2013 Financial Report in-house and submit for GFOA award • On-line bill payment for utilities • Form Budget Advisory Committee (from public members of Budget Committee) to provide input and policy direction for city budget • Implement mid-year review for Budget Advisory Committee Description of major difference(s) between FY 2011-12 and FY 2012-13: • Seek to centralize accounting function of city finances • Minimization of the number of funds • Consolidate line items and programs for accounting efficiencies • Include total summary of project costs in City Council Staff Reports • Consolidation of Front Counter Clerk and Community Services Administrative Assistant • Improvements to special assessments accounting and timely billing • Improved customer service to external and internal customers Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Finance 163,903 104,785 105,608 Labor and Benefits 96,472 96,856 96,856 96,856 166,201 188,223 214,558 Supplies & Services 207,208 190,694 190,694 190,694 330,104 293,008 320,166 Finance Total 303,680 287,550 287,550 287,550 Account Description Please note the Labor and Benefits classification is low for this department because the FTE costs are allocated among various departments and funds. Please see the Overhead Personnel Allocation chart on page 250 & 251 for clarification. ---PAGE BREAK--- 2012-13 Adopted Budget 47 Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 151 - Finance Program: 1511 - Finance 10 - Labor and Benefits 275,871 78,150 74,647 5111 Regular Salaries 68,134 68,107 68,107 68,107 664 26 500 5121 Overtime - - - - (198,432) - - 5199 Intra-governmental Servce - - - - 289 37 35 5211 Workers' Comp 32 31 31 31 18,936 6,020 5,679 5212 Social Security 5,212 5,210 5,210 5,210 42,589 10,483 8,908 5213 Med, Den, Life Ins. 7,601 7,601 7,601 7,601 22,030 9,170 15,131 5214 Retirement 14,161 14,337 14,337 14,337 824 [PHONE REDACTED] Long Term Disability Ins 274 274 274 274 487 [PHONE REDACTED] Unemployment Insurance 886 1,124 1,124 1,124 647 [PHONE REDACTED] Life Insurance 172 172 172 172 163,903 104,785 105,608 Account Class Total - Labor and Benefits 96,472 96,856 96,856 96,856 30 - Supplies and Services 44 - 2,000 5315 Computer Supplies 700 700 700 700 7,636 9,344 10,000 5319 Other Office Supplies 8,000 8,500 8,500 8,500 11,514 28,401 34,000 5414 Accounting/Auditing 35,000 35,000 35,000 35,000 69 - - 5416 Medical - - - - 210 - - 5417 Human Resources - - - - 24,169 13,168 12,000 5419 Other Professional Serv 7,000 8,000 8,000 8,000 184 [PHONE REDACTED] Telephone/Data 1,000 1,000 1,000 1,000 588 1,[PHONE REDACTED] Postage 800 800 800 800 - 1,017 - 5424 Advertising - - - - - 966 4,000 5427 Training 3,000 4,500 4,500 4,500 35,044 38,679 44,540 5428 IS Support 44,540 37,971 37,971 37,971 5,460 6,254 7,500 5429 Other Communication Serv 7,000 7,000 7,000 7,000 255 - - 5433 Mileage - - - - - 243 2,000 5439 Other Travel 2,500 2,500 2,500 2,500 30,383 30,228 41,068 5448 Internal Rent 41,068 28,123 28,123 28,123 155 - 500 5454 Solid Waste Disposal 500 500 500 500 283 [PHONE REDACTED] Auto 500 500 500 500 375 [PHONE REDACTED] Employee Blanket Bond 400 400 400 400 100 [PHONE REDACTED] Dues & Subscriptions 700 700 700 700 142 - - 5492 Registrations/Tuitions - - - - 2,815 1,801 3,000 5493 Printing/Binding 2,500 2,500 2,500 2,500 809 - 1,000 5499 Other Services - - - - 45,967 55,191 50,000 5500 Banking Fees & Charges 52,000 52,000 52,000 52,000 166,201 188,223 214,558 Account Class Total - Supplies and Services 207,208 190,694 190,694 190,694 330,104 293,008 320,166 Program Total: 1511 - Finance 303,680 287,550 287,550 287,550 330,104 293,008 320,166 Department Total: 151 - Finance 303,680 287,550 287,550 287,550 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 48 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 49 Human Resources General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: Human Resources - 161 Department Director: Michael Hereford Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Michael Hereford Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: To provide centralized human resources services and responsive customer service in support of the employees, department heads and city administrator. The department is responsible for a full range of comprehensive human resources services and programs to enhance the efficiency and effectiveness of the organization including: recruitment and selection, classification and compensation systems, benefit administration, ADA compliance, employee/labor relations, citywide training, personnel policy development and administration, personnel record management, and recognition. Description of department, including number of personnel: The department consists of 2 FTE’s: One Human Resources Director, and one Assistant Human Resources Director. Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Human Resources - 11,467 11,990 Labor and Benefits 11,749 11,806 11,806 11,806 - 25,009 37,678 Supplies & Services 37,328 29,079 29,079 29,079 - 36,476 49,668 Human Resources Total 49,077 40,885 40,885 40,885 Account Description Please note the Labor and Benefits classification is low for this department because the FTE costs are allocated among various departments and funds. Please see the Overhead Personnel Allocation chart on page 250 & 251 for clarification. ---PAGE BREAK--- 2012-13 Adopted Budget 50 Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 161 - Human Resources Program: 1611 - Risk Management 10 - Labor and Benefits - 8,813 7,665 5111 Regular Salaries 8,000 8,000 8,000 8,000 - 3 4 5211 Workers' Comp 3 3 3 3 - [PHONE REDACTED] Social Security 612 612 612 612 - 930 1,805 5213 Med, Den, Life Ins. 1,343 1,343 1,343 1,343 - 1,016 1,857 5214 Retirement 1,635 1,664 1,664 1,664 - 25 31 5215 Long Term Disability Ins 32 32 32 32 - 26 23 5216 Unemployment Insurance 104 132 132 132 - 15 19 5217 Life Insurance 20 20 20 20 - 11,467 11,990 Account Class Total - Labor and Benefits 11,749 11,806 11,806 11,806 30 - Supplies and Services - - 50 5314 Books - - - - - - - 5315 Computer Supplies 3,000 3,000 3,000 3,000 - 3,913 6,700 5319 Other Office Supplies 4,000 4,000 4,000 4,000 - 573 - 5329 Other Operating Supplies - - - - - - 1,500 5413 Management - - - - - 99 2,000 5417 Human Resources - - - - - 2,820 2,000 5419 Other Professional Serv 5,000 5,000 5,000 5,000 - - 200 5421 Telephone/Data 800 800 800 800 - - 200 5422 Postage - - - - - 1,[PHONE REDACTED] Advertising 200 200 200 200 - 8,288 9,350 5428 IS Support 9,350 4,467 4,467 4,467 - - 500 5431 Lodging - - - - - [PHONE REDACTED] Meals - - - - - 46 200 5433 Mileage - - - - - - 400 5434 Airfare - - - - - 7,660 10,678 5448 Internal Rent 10,678 7,312 7,312 7,312 - 362 1,000 5491 Dues & Subscriptions 1,000 1,000 1,000 1,000 - - 1,000 5492 Registrations/Tuitions 2,200 2,200 2,200 2,200 - - 500 5493 Printing/Binding - - - - - - 1,000 5499 Other Services 1,100 1,100 1,100 1,100 - 25,009 37,678 Account Class Total - Supplies and Services 37,328 29,079 29,079 29,079 - 36,476 49,668 Program Total: 1611 - Risk Management 49,077 40,885 40,885 40,885 - 36,476 49,668 Department Total: 161 - Human Resources 49,077 40,885 40,885 40,885 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 51 Municipal Court General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: Municipal Court - 181 Department Director: Ignacio Palacios Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The city’s Municipal Court provides for the adjudication of minor traffic violations, is responsible for processing all citations and violations issued by the Woodburn Police Department and is responsible for processing code violations issued by the City’s Code Enforcement Department. Description of department, including number of personnel: The Municipal Court is staffed by two court clerks, a part-time Judge, various part time Bailiffs, and is overseen by the Finance Director. Description of fiscal year 2011-12 accomplishments: • Implemented new court software for considerable cost savings • Completed Woodburn’s first-ever “Fine Resolution Program” with assistance from collection agency Description of fiscal year 2012-13 proposed focus/goals: • Continued focus on implementation of court E-Tickets to minimize data entry • Increase safety in the courtroom with continued use of Bailiffs • Purging of stale court records to free up valuable time and space • Implementation of an in-house collection system • Sustained focus on training Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Municipal Court 152,160 145,679 169,953 Labor and Benefits 172,993 172,963 172,963 172,963 40,484 38,095 45,406 Supplies & Services 45,436 41,013 41,013 41,013 - 3,925 - Capital Outlay - - - - 192,644 187,699 215,359 Municipal Court Total 218,429 213,976 213,976 213,976 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 52 Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 181 - Court Program: 1811 - Judicial 10 - Labor and Benefits 105,653 85,015 87,830 5111 Regular Salaries 90,970 86,258 86,258 86,258 4,418 14,622 20,914 5112 Part-Time Salaries 15,600 20,286 20,286 20,286 1,005 - 1,000 5121 Overtime - - - - 4,334 - - 5199 Intra-governmental Servce - - - - 124 61 119 5211 Workers' Comp 81 79 79 79 7,973 7,453 8,364 5212 Social Security 8,153 8,151 8,151 8,151 21,499 26,283 33,365 5213 Med, Den, Life Ins. 35,838 35,838 35,838 35,838 6,368 11,477 17,338 5214 Retirement 20,244 19,871 19,871 19,871 317 [PHONE REDACTED] Long Term Disability Ins 428 428 428 428 209 [PHONE REDACTED] Unemployment Insurance 1,385 1,758 1,758 1,758 261 [PHONE REDACTED] Life Insurance 294 294 294 294 152,160 145,679 169,953 Account Class Total - Labor and Benefits 172,993 172,963 172,963 172,963 30 - Supplies and Services 6,659 4,350 7,200 5319 Other Office Supplies 7,000 7,000 7,000 7,000 69 - - 5417 Human Resources - - - - 205 1,222 1,500 5419 Other Professional Serv 2,500 2,500 2,500 2,500 119 [PHONE REDACTED] Telephone/Data 150 150 150 150 2,772 2,054 2,000 5422 Postage 1,800 1,800 1,800 1,800 726 - 300 5424 Advertising - - - - 9,864 11,051 10,480 5428 IS Support 10,480 8,934 8,934 8,934 4,959 4,834 5,000 5429 Other Communication Serv 5,000 5,000 5,000 5,000 930 219 - 5431 Lodging - - - - 18 212 - 5432 Meals - - - - 199 - - 5433 Mileage - - - - - - 1,000 5439 Other Travel - - - - 5,900 6,000 7,200 5446 Software Licenses 7,000 7,000 7,000 7,000 7,234 7,660 9,856 5448 Internal Rent 9,856 6,479 6,479 6,479 125 85 200 5491 Dues & Subscriptions 150 150 150 150 475 [PHONE REDACTED] Registrations/Tuitions 1,500 2,000 2,000 2,000 231 - - 5499 Other Services - - - - 40,484 38,095 45,406 Account Class Total - Supplies and Services 45,436 41,013 41,013 41,013 60 - Capital Outlay - 3,925 - 5645 Computing - - - - - 3,925 - Account Class Total - Capital Outlay - - - - 192,644 187,699 215,359 Program Total: 1811 - Judicial 218,429 213,976 213,976 213,976 192,644 187,699 215,359 Department Total: 181 - Court 218,429 213,976 213,976 213,976 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 53 Police General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: Police - 211 Department Director: Scott D. Russell Director Direct Phone Number: [PHONE REDACTED] Department Location: Woodburn Police Facility Person Preparing This Form: Nita J. Marr Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The police program provides 24-hour-a-day, 7-days-per-week law enforcement coverage, and includes patrol, school resource, community response, traffic, investigative, drug and gang enforcement, evidence processing and storage, police records management and police administrative services. Description of department, including number of personnel: 32 Sworn Police Officers 8 Civilian Support Staff Description of fiscal year 2011-12 accomplishments: • Administration  Towing RFP Completed and enacted with contracts to be awarded in March 2011 to gain the best service and value possible for public and the City when either are in need towing services  Obtained USDOJ Byrne Grant to enhance narcotics enforcement efforts with analytical software  Assisted Finance & Legal Departments with implementation and enforcement of Taxi Ordinance  Chief elected to OACP Executive Board as Secretary/Treasurer  Chief appointed NORCOM Board Chair  Captains rotated division assignments  Conducted training of new sergeant and corporals  Submitted FY 2012 NIMSCAST rollup required for compliance with Federal regulations  Completed initial COOP (Continuity of Operations Plan) for City of Woodburn as part of Oregon Emergency Management Region 1 project • Patrol Division  Enhanced Patrol in District 2 (Downtown)  Assist City Departments with “Main Street” program  Engage downtown business owners  Any available officers assigned to District 2 patrols  Summer months augmented by officers on overtime  Began utilizing Information Based Policing program at patrol level with daily assignments based on real time crime analysis and mapping ---PAGE BREAK--- 2012-13 Adopted Budget 54  Deployed personally worn video cameras for traffic enforcement, evidence, and community relations quality control  Second K-9 Team trained and deployed • Tactical Unit  Served numerous search warrants obtained by both Divisions  Responded to several barricaded subject calls and resolved them all peacefully  Developed resources from local agencies to assist team  Advanced training for perimeter unit, and tactical medics  Trained and deployed Crisis Negotiation Unit  Tactical Team deployment with a K-9 training and implementation • Support Division  Planned and executed Citywide Neighborhood/Community Group Development through Community Networking Meeting and ongoing follow-up  Continued work with Downtown Latino Businesses and “Main Street” program  Held District Meetings and increased Neighborhood Watch programs and community events including National Night Out and participation in the Historic Downtown Neighborhood Association • Gang Enforcement  GREAT-Gang Resistance Education And Training camp completed with 50 students served  Conducted targeted gang enforcement details with Juvenile Probation tracker program and assisted Metro Gang Strike Force in operations • Code Enforcement/Community Service unit completed:  Enhanced sign enforcement removing 80 signs per weekend at outset and educating the public in the code  Numerous foreclosed/abandoned houses abated and neighborhood issues resolved by CSO’s using creative measures • Criminal Investigations Unit (Detectives)  Members were called out to assist the Marion County Homicide/Assault Response Team for multiple major crimes around the County  North First St. Gang Homicide Investigation Completed and going to Grand Jury  CIU Continues to work several serious Federal and State Cases  Close working/mentoring partnership with the South Metro Gang Task Force. • Traffic Unit  Participated in Numerous Traffic Safety projects all over the City, increasing traffic enforcement community-wide  Investigated numerous injury crashes and several fatal crashes in and near the city  Deployed personally worn video cameras for traffic enforcement evidence and community relations quality control  Assisted Marion County Major Traffic Accident Team in investigating several major fatal traffic accidents • Training Unit  Staff conducted mandatory maintenance training for officers due to State budget reductions and elimination of regional training ---PAGE BREAK--- 2012-13 Adopted Budget 55  One new officer on solo status and another in Field Training and Evaluation Program (FTEP) as of 2- 1-12  Transitioned to new training model incorporating additional in-house training and less outside training to save costs • Patrol District Review  Conducting statistical analysis of patrol districts  Identifying possible changes to district boundaries in light of recent Council Ward changes  Reviewing options and preparing make recommendations • Developed Local CIT (Crisis Intervention Team) to respond to mental health crisis’  Identified team members (beginning with CNU negotiators) to provide each patrol team having at least one member  Recruited Dispatchers & EMT’s to participate on team  Obtained best possible training for team members • IBP (Information Based Policing) deployed to District Officer Level  Created Real Time Crime Analysis Products  Created Information Sharing Products  Provided District Officer Training  Managed RMS System Upgrade Integration & Training • Elevate “District Meetings” to accepted community forum  Encouraged Neighborhood/Community Group Development  Worked with Neighborhood/Community to Support District Meetings  Conducted ongoing training and dialogue • Employee Development Program Phase 2  Identified Position Prerequisites  (Education/Assignment/Experience)  Began Preparation for Position Succession • Gang Reduction Program  Supported MGSF Mission  Conducted Routine Local Gang Enforcement  Provided training for Officers / Partner Agencies / Schools / Parents  Monitored Weed & Seed Program Transition  Operated GREAT program Description of fiscal year 2012-13 proposed focus/goals: • Update Department Strategic Plan  Hold meetings with each department unit  Identify stakeholder concerns from District Meetings  Conduct Department survey  Update Strategic Plan  Develop action items  Core Competency Focus: 1. Leadership at all levels ---PAGE BREAK--- 2012-13 Adopted Budget 56 2. Response to Crime Victims Strategy • Maintain Patrol Division service levels  Evaluate all units as they relate to Patrol Services  Evaluate possible organizational changes  Make recommendations as necessary to maintain Patrol operations • Patrol District Review  Identify possible changes to district boundaries in light of Ward changes  Review options and make recommendations • Examine opportunities to maximize resources  Develop online/phone/mail-in self reporting modalities  Prepare option packages to address possible reduction in force (RIF) as needed  Make RIF recommendations with least impact to citizens • Enhance operations of local CIT (Crisis Intervention Team) in responding to mental health crisis’  Identify local professional support for team  Attempt to locate resources to address individuals in crisis (outside of law enforcement response) • IBP (Information Based Policing)  Integrate IBP into daily patrol/CIU operations  Evaluate data products used to promote IBP  Adjust program as necessary • Develop peer leaders in District Meetings  Work with Neighborhood/Community to Support District Meetings  Conduct ongoing training and dialogue  Identify and support peer leadership • Employee Development Program  Work with HR Department on Evaluation improvements  Staff Development 3. Honor Guard Development 4. CISM cohort for buddy officers  “Every officer a leader” Training  “Service, Support & Justice for Crime Victims” Training • Gang Reduction Program  Support MGSF Mission  Conduct Routine Local Gang Enforcement  Provide training for Officers / Partner Agencies / Schools / Parents  Operate GREAT program • Traffic Safety Projects  Truck Inspections  Neighborhood Safety  Targeted Accident Reduction Details  Special Enforcement Details ---PAGE BREAK--- 2012-13 Adopted Budget 57 • Emergency Management  Create Strategic Plan for emergency management program  Encourage training for all City departments  Emergency Operations Center Training/Exercise  Strike Team Exercise • Police Related Ordinance Review and Proposals  Alarms  Chronic Nuisance Property  Ordinance 1900 Violations  Abandoned/Foreclosed Property Description of major difference(s) between FY 2011-12 and FY 2012-13: FY 2011-2012 was a year of moving forward with a slate of progressive and focused goals. Success in our endeavors was realized in significant crime reduction and community involvement. FY 2012-2013 goals call for the Department to build on its previous goals (in the areas of employee development, IBP, emergency management, gang reduction, Crisis Intervention Team, and traffic safety) and to explore ways to maintain essential services while meeting new challenges in a time of diminishing resources. Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Police 4,009,285 4,307,818 4,837,990 Labor and Benefits 4,834,477 4,841,184 4,841,184 4,841,184 1,259,926 1,298,555 1,563,613 Supplies & Services 1,515,061 1,457,986 1,457,986 1,457,986 - 54,423 13,364 Capital Outlay - - - - 5,269,211 5,660,796 6,414,967 Police Total 6,349,538 6,299,170 6,299,170 6,299,170 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 58 Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 211 - Police Program: 2111 - Patrol 10 - Labor and Benefits 1,188,655 22,368 49,749 5111 Regular Salaries 43,829 44,025 44,025 44,025 - 418,064 410,124 5111.000 Reg Sal Admin 454,074 454,074 454,074 454,074 - 1,967,490 2,100,705 5111.110 Reg Sal Field Services 2,111,356 2,111,356 2,111,356 2,111,356 - 218,974 240,227 5111.120 Reg Sal Support 185,076 185,076 185,076 185,076 135,127 277,376 321,500 5121 Overtime 191,500 191,500 191,500 191,500 16,710 2,853 11,193 5211 Workers' Comp 6,207 2,208 2,208 2,208 101,974 221,573 239,371 5212 Social Security 228,416 228,431 228,431 228,431 256,583 585,905 714,142 5213 Med, Den, Life Ins. 735,231 735,231 735,231 735,231 249,684 544,358 721,193 5214 Retirement 820,445 820,486 820,486 820,486 3,975 9,338 12,551 5215 Long Term Disability Ins 12,003 12,003 12,003 12,003 2,569 8,711 9,367 5216 Unemployment Insurance 38,816 49,270 49,270 49,270 3,350 6,001 7,868 5217 Life Insurance 7,524 7,524 7,524 7,524 1,958,627 4,283,009 4,837,990 Account Class Total - Labor and Benefits 4,834,477 4,841,184 4,841,184 4,841,184 30 - Supplies and Services - 22 800 5311 Forms - - - - - 2,000 2,000 5313 Paper 2,000 2,000 2,000 2,000 - 1,494 1,500 5314 Books 500 500 500 500 - 7,541 8,000 5315 Computer Supplies 8,000 8,000 8,000 8,000 - 6,984 7,000 5319 Other Office Supplies 7,000 7,000 7,000 7,000 38,035 78,328 97,500 5323 Fuel 90,000 90,000 90,000 90,000 14,326 29,580 32,000 5324 Clothing 25,000 25,000 25,000 25,000 4,794 14,629 15,000 5329 Other Operating Supplies 14,000 14,000 14,000 14,000 6,000 13,995 14,000 5337 Tires/Parts 15,000 15,000 15,000 15,000 20,952 23,206 21,000 5351 Ammunition 21,000 21,000 21,000 21,000 4,794 4,300 4,000 5352 Protective Clothing 2,400 2,400 2,400 2,400 - 1,095 1,500 5353 Photographic Supplies 2,000 2,000 2,000 2,000 1,648 14,371 5,329 5359 Other Police Supplies 5,300 5,300 5,300 5,300 985 3,157 3,500 5399 Other Supplies 3,500 3,500 3,500 3,500 - 13,156 12,000 5415 Computer 22,000 22,000 22,000 22,000 - 2,179 4,000 5416 Medical 4,000 4,000 4,000 4,000 - 2,187 6,000 5417 Human Resources 6,000 6,000 6,000 6,000 - 11,700 8,000 5419 Other Professional Serv 5,000 5,000 5,000 5,000 5,000 25,652 28,000 5421 Telephone/Data 25,000 25,000 25,000 25,000 - 11,872 11,300 5422 Postage 11,000 11,000 11,000 11,000 - 1,023 1,000 5424 Advertising 1,000 1,000 1,000 1,000 9,453 11,444 13,000 5426 Contract Networks 13,000 13,000 13,000 13,000 - 192,920 222,857 5428 IS Support 222,857 201,112 201,112 201,112 908 340,961 340,637 5429 Other Communication Serv 340,637 340,637 340,637 340,637 - 5,637 8,000 5431 Lodging 8,000 8,000 8,000 8,000 - 4,788 4,800 5432 Meals 4,000 4,000 4,000 4,000 - [PHONE REDACTED] Mileage 500 500 500 500 - 864 4,200 5434 Airfare 4,000 4,000 4,000 4,000 - 339 2,000 5439 Other Travel 2,000 2,000 2,000 2,000 - 3,581 5,000 5443 Office Equipment 2,500 2,500 2,500 2,500 72,582 122,947 135,900 5444 Vehicles 120,000 120,000 120,000 120,000 - 154,854 189,609 5448 Internal Rent 189,609 154,279 154,279 154,279 827 [PHONE REDACTED] Water/Sewer 900 900 900 900 - 13,750 14,000 5461 Auto 14,000 14,000 14,000 14,000 - 22,200 23,000 5463 Bldg/Personal Prop 23,000 23,000 23,000 23,000 - - 125,569 5464 Workers' Comp 125,569 125,569 125,569 125,569 - 49,000 82,289 5465 General Liability 82,289 82,289 82,289 82,289 2,860 23,234 8,000 5471 Equipment Repair & Maint 12,000 12,000 12,000 12,000 18,860 38,653 55,425 5475 Vehicle Repair & Maint 42,000 42,000 42,000 42,000 - 2,913 3,000 5491 Dues & Subscriptions 7,000 7,000 7,000 7,000 - 18,628 19,498 5492 Registrations/Tuitions 16,500 16,500 16,500 16,500 - 4,770 6,000 5493 Printing/Binding 5,000 5,000 5,000 5,000 - 6,095 5,000 5494 Janitorial - - - - - 11,240 11,000 5499 Other Services 10,000 10,000 10,000 10,000 202,024 1,298,555 1,563,613 Account Class Total - Supplies and Services 1,515,061 1,457,986 1,457,986 1,457,986 60 - Capital Outlay - 54,423 13,364 5649 Other Equipment - - - - - 54,423 13,364 Account Class Total - Capital Outlay - - - - 2,160,651 5,635,987 6,414,967 Program Total: 2111 - Patrol 6,349,538 6,299,170 6,299,170 6,299,170 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 59 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Program: 2121 - Traffic 10 - Labor and Benefits 208,893 - - 5111 Regular Salaries - - - - 18,675 - - 5121 Overtime - - - - 3,441 - - 5211 Workers' Comp - - - - 17,206 - - 5212 Social Security - - - - 35,536 - - 5213 Med, Den, Life Ins. - - - - 40,418 - - 5214 Retirement - - - - 492 - - 5215 Long Term Disability Ins - - - - 437 - - 5216 Unemployment Insurance - - - - 423 - - 5217 Life Insurance - - - - 325,521 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 700 - - 5311 Forms - - - - 478 - - 5313 Paper - - - - 3,500 - - 5323 Fuel - - - - 3,049 - - 5324 Clothing - - - - 998 - - 5329 Other Operating Supplies - - - - 1,200 - - 5337 Tires/Parts - - - - 699 - - 5352 Protective Clothing - - - - 510 - - 5399 Other Supplies - - - - 1,500 - - 5421 Telephone/Data - - - - 2,999 - - 5426 Contract Networks - - - - 26,126 - - 5444 Vehicles - - - - 904 - - 5471 Equipment Repair & Maint - - - - 6,645 - - 5475 Vehicle Repair & Maint - - - - 49,308 - - Account Class Total - Supplies and Services - - - - 374,829 - - Program Total: 2121 - Traffic - - - - Program: 2131 - Detectives 10 - Labor and Benefits 251,151 - - 5111 Regular Salaries - - - - 57,345 - - 5121 Overtime - - - - 3,453 - - 5211 Workers' Comp - - - - 23,803 - - 5212 Social Security - - - - 56,735 - - 5213 Med, Den, Life Ins. - - - - 60,165 - - 5214 Retirement - - - - 1,530 - - 5215 Long Term Disability Ins - - - - 596 - - 5216 Unemployment Insurance - - - - 1,271 - - 5217 Life Insurance - - - - 456,050 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 9,500 - - 5323 Fuel - - - - 3,947 - - 5324 Clothing - - - - 1,272 - - 5329 Other Operating Supplies - - - - 1,000 - - 5337 Tires/Parts - - - - 1,398 - - 5352 Protective Clothing - - - - 1,431 - - 5359 Other Police Supplies - - - - 474 - - 5399 Other Supplies - - - - 40 - - 5416 Medical - - - - 4,000 - - 5421 Telephone/Data - - - - 1,200 - - 5426 Contract Networks - - - - 23,914 - - 5444 Vehicles - - - - 65 - - 5471 Equipment Repair & Maint - - - - 5,708 - - 5475 Vehicle Repair & Maint - - - - 53,950 - - Account Class Total - Supplies and Services - - - - 509,999 - - Program Total: 2131 - Detectives - - - - Program: 2151 - Evidence 10 - Labor and Benefits 45,602 - - 5111 Regular Salaries - - - - 82 - - 5112 Part-Time Salaries - - - - 262 - - 5121 Overtime - - - - 603 - - 5211 Workers' Comp - - - - 3,361 - - 5212 Social Security - - - - 11,394 - - 5213 Med, Den, Life Ins. - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 60 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted 2,849 - - 5214 Retirement - - - - 176 - - 5215 Long Term Disability Ins - - - - 94 - - 5216 Unemployment Insurance - - - - 144 - - 5217 Life Insurance - - - - 64,567 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 2,295 - - 5329 Other Operating Supplies - - - - 2,000 - - 5353 Photographic Supplies - - - - 894 - - 5399 Other Supplies - - - - 983 - - 5499 Other Services - - - - 6,171 - - Account Class Total - Supplies and Services - - - - 70,738 - - Program Total: 2151 - Evidence - - - - Program: 2171 - Neighborhood Response 10 - Labor and Benefits 209,386 - - 5111 Regular Salaries - - - - - - - 5112 Part-Time Salaries - - - - 23,167 - - 5121 Overtime - - - - 2,331 - - 5211 Workers' Comp - - - - 17,468 - - 5212 Social Security - - - - 46,856 - - 5213 Med, Den, Life Ins. - - - - 32,925 - - 5214 Retirement - - - - 998 - - 5215 Long Term Disability Ins - - - - 443 - - 5216 Unemployment Insurance - - - - 825 - - 5217 Life Insurance - - - - 334,400 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 8,500 - - 5323 Fuel - - - - 4,822 - - 5324 Clothing - - - - 1,105 - - 5329 Other Operating Supplies - - - - 1,000 - - 5337 Tires/Parts - - - - 699 - - 5352 Protective Clothing - - - - 460 - - 5399 Other Supplies - - - - 89 - - 5416 Medical - - - - 2,000 - - 5421 Telephone/Data - - - - 888 - - 5471 Equipment Repair & Maint - - - - 5,000 - - 5475 Vehicle Repair & Maint - - - - 24,563 - - Account Class Total - Supplies and Services - - - - 358,963 - - Program Total: 2171 - Neighborhood Response - - - - Program: 2191 - Records 10 - Labor and Benefits 171,284 - - 5111 Regular Salaries - - - - 1,487 - - 5121 Overtime - - - - 203 - - 5211 Workers' Comp - - - - 12,800 - - 5212 Social Security - - - - 46,543 - - 5213 Med, Den, Life Ins. - - - - 13,951 - - 5214 Retirement - - - - 649 - - 5215 Long Term Disability Ins - - - - 326 - - 5216 Unemployment Insurance - - - - 530 - - 5217 Life Insurance - - - - 247,773 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 1,097 - - 5313 Paper - - - - 91 - - 5429 Other Communication Serv - - - - 4,732 - - 5443 Office Equipment - - - - 5,919 - - Account Class Total - Supplies and Services - - - - 253,692 - - Program Total: 2191 - Records - - - - Program: 2199 - Police Administration 10 - Labor and Benefits 373,986 18,019 - 5111 Regular Salaries - - - - 2,691 - - 5121 Overtime - - - - 88,096 - - 5199 Intra-governmental Servce - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 61 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted 5,527 6 - 5211 Workers' Comp - - - - 28,034 1,385 - 5212 Social Security - - - - 44,034 2,295 - 5213 Med, Den, Life Ins. - - - - 77,352 2,945 - 5214 Retirement - - - - 986 67 - 5215 Long Term Disability Ins - - - - 731 53 - 5216 Unemployment Insurance - - - - 911 40 - 5217 Life Insurance - - - - 622,348 24,809 - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 35 - - 5311 Forms - - - - 100 - - 5313 Paper - - - - 1,283 - - 5314 Books - - - - 7,150 - - 5315 Computer Supplies - - - - 6,984 - - 5319 Other Office Supplies - - - - 5,000 - - 5323 Fuel - - - - 1,922 - - 5324 Clothing - - - - 1,567 - - 5329 Other Operating Supplies - - - - 800 - - 5337 Tires/Parts - - - - 555 - - 5352 Protective Clothing - - - - 1,125 - - 5412 Legal - - - - 12,500 - - 5415 Computer - - - - 3,500 - - 5416 Medical - - - - 4,460 - - 5417 Human Resources - - - - 6,903 - - 5419 Other Professional Serv - - - - 10,630 - - 5421 Telephone/Data - - - - 10,274 - - 5422 Postage - - - - 750 - - 5424 Advertising - - - - 2,707 - - 5426 Contract Networks - - - - 175,386 - - 5428 IS Support - - - - 387,184 - - 5429 Other Communication Serv - - - - 7,369 - - 5431 Lodging - - - - 3,942 - - 5432 Meals - - - - 297 - - 5433 Mileage - - - - 5,700 - - 5434 Airfare - - - - 1,500 - - 5439 Other Travel - - - - 12,045 - - 5444 Vehicles - - - - 146,236 - - 5448 Internal Rent - - - - 20,145 - - 5463 Bldg/Personal Prop - - - - 44,207 - - 5465 General Liability - - - - 130 - - 5471 Equipment Repair & Maint - - - - 1,000 - - 5475 Vehicle Repair & Maint - - - - 3,778 - - 5491 Dues & Subscriptions - - - - 16,585 - - 5492 Registrations/Tuitions - - - - 5,338 - - 5493 Printing/Binding - - - - 3,900 - - 5494 Janitorial - - - - 5,003 - - 5499 Other Services - - - - 917,991 - - Account Class Total - Supplies and Services - - - - 1,540,339 24,809 - Program Total: 2199 - Police Administration - - - - 5,269,211 5,660,796 6,414,967 Department Total: 211 - Police 6,349,538 6,299,170 6,299,170 6,299,170 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 62 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 63 Library General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: Library - 311 Department Director: Jim Row Director Direct Phone Number: [PHONE REDACTED] Department Location: Woodburn Public Library Person Preparing This Form: John Hunter Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The Library offers materials and services to the residents of Woodburn and the surrounding rural areas. The Library features a collection of roughly 75,000 volumes in a variety of print and electronic formats, and circulates them locally and throughout Polk, Yamhill and Marion Counties via its membership in the Chemeketa Cooperative Regional Library Service. Library operations focus on two main areas: the processing, handling, and circulation of books, magazines, DVDs, and other library materials; and the selection of materials, provision of ready-reference and research support, and the delivery of programs and other content. The Library division is led by the Library Manager. Description of department, including number of personnel: The Library is staffed by both full and part time employees (10.2 FTE), including the Library Manager and four full-time program leads (Adult Services Librarian, Youth Services Librarian, Technical Services Library Associate, Circulation Library Assistant) and numerous part-time Librarians, Library Assistants, and Library Pages. Description of fiscal year 2011-12 accomplishments: In the last fiscal year, the Library delivered materials, programs and services to more than 194,000 people and circulated approximately 165,000 items from its collections. Almost 15,000 people attended a Library program, more than 56,000 people used a Library Internet computer, and almost 27,000 people asked a question at the reference desk. Description of fiscal year 2012-13 proposed focus/goals: • Update Library policies, including creation of a Woodburn Public Library specific circulation policy manual and a division-specific employee manual. • Implement new systems for Music in the Park, including sponsorship models, fiscal agent, financial tracking, and integration of the downtown Market. • Enhance and expand adult and teen programming. • Consistently coach public service staff in Library policies so as to ensure fair and consistent treatment of all Library patrons. Description of major difference(s) between FY 2011-12 and FY 2012-13: This proposed budget represents a substantial decrease in resources and staffing levels resulting from citywide budget reductions. The reductions, which were initiated in mid-March, reduce the Library’s open public hours from 58 to 45 per week. ---PAGE BREAK--- 2012-13 Adopted Budget 64 Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Library 621,389 662,367 834,736 Labor and Benefits 625,599 626,730 626,730 626,730 380,372 398,663 398,744 Supplies & Services 403,744 360,367 360,367 360,367 1,001,761 1,061,030 1,233,480 Library Total 1,029,343 987,097 987,097 987,097 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 65 Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 311 - Library Program: 3111 - Childrens Services 10 - Labor and Benefits 113,586 - - 5111 Regular Salaries - - - - 5,916 - - 5112 Part-Time Salaries - - - - 156 - - 5211 Workers' Comp - - - - 8,944 - - 5212 Social Security - - - - 11,632 - - 5213 Med, Den, Life Ins. - - - - 7,044 - - 5214 Retirement - - - - 405 - - 5215 Long Term Disability Ins - - - - 232 - - 5216 Unemployment Insurance - - - - 318 - - 5217 Life Insurance - - - - 148,235 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 4,702 3,000 4,000 5342.001 Juvenile Fiction 4,000 4,000 4,000 4,000 5,904 6,300 6,300 5342.002 Juvenile Easy 5,300 5,300 5,300 5,300 2,000 2,700 2,700 5342.003 Juvenile Non Fiction 2,700 2,700 2,700 2,700 389 - - 5342.004 Parents - - - - 2,290 4,000 4,000 5342.005 Young Adult 5,000 5,000 5,000 5,000 154 - - 5342.006 Reference - - - - - 2,500 2,500 5343 Foreign Language Material 2,500 2,500 2,500 2,500 377 - - 5343.001 Russian - - - - 1,977 - - 5343.002 Spanish - - - - 675 [PHONE REDACTED].001 Audio 675 675 675 675 558 1,[PHONE REDACTED].002 Visual 950 950 950 950 1,838 4,398 4,516 5347 Program Supplies 4,516 4,516 4,516 4,516 2,122 2,150 2,150 5348 Periodicals 2,150 2,150 2,150 2,150 2,655 - - 5399 Other Supplies - - - - 25,641 27,333 27,791 Account Class Total - Supplies and Services 27,791 27,791 27,791 27,791 173,876 27,333 27,791 Program Total: 3111 - Childrens Services 27,791 27,791 27,791 27,791 Program: 3121 - Adult Services 10 - Labor and Benefits 227,095 - - 5111 Regular Salaries - - - - 28,592 - - 5112 Part-Time Salaries - - - - 17 - - 5121 Overtime - - - - 343 - - 5211 Workers' Comp - - - - 19,075 - - 5212 Social Security - - - - 29,723 - - 5213 Med, Den, Life Ins. - - - - 13,618 - - 5214 Retirement - - - - 517 - - 5215 Long Term Disability Ins - - - - 443 - - 5216 Unemployment Insurance - - - - 434 - - 5217 Life Insurance - - - - 319,858 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 12,588 11,095 17,095 5341.001 Fiction 15,095 15,095 15,095 15,095 15,282 9,644 10,790 5341.002 Non Fiction 13,790 13,790 13,790 13,790 - 6,100 6,100 5343 Foreign Language Material 6,100 6,100 6,100 6,100 498 - - 5343.001 Russian - - - - 5,606 - - 5343.002 Spanish - - - - 5,992 9,000 5,000 5344 Large Print Materials 5,000 5,000 5,000 5,000 3,294 3,300 3,300 5344.003 Audiobooks 5,300 5,300 5,300 5,300 4,625 4,624 7,825 5345 Audio Video Materials 8,825 8,825 8,825 8,825 - 3,201 - 5345.002 Visual - - - - 2,974 3,562 2,210 5347 Program Supplies 4,210 4,210 4,210 4,210 - - - 5347.001 Program Supplies - Music in the Park 5,000 5,000 5,000 5,000 4,880 4,880 2,380 5348 Periodicals 4,880 4,880 4,880 4,880 1,226 - - 5349 Other Library Supplies - - - - 56,966 55,406 54,700 Account Class Total - Supplies and Services 68,200 68,200 68,200 68,200 376,825 55,406 54,700 Program Total: 3121 - Adult Services 68,200 68,200 68,200 68,200 Program: 3131 - Technical Services 10 - Labor and Benefits 50,863 - - 5111 Regular Salaries - - - - 4,112 - - 5112 Part-Time Salaries - - - - 76 - - 5211 Workers' Comp - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 66 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted 3,801 - - 5212 Social Security - - - - 5,642 - - 5213 Med, Den, Life Ins. - - - - 3,484 - - 5214 Retirement - - - - 188 - - 5215 Long Term Disability Ins - - - - 145 - - 5216 Unemployment Insurance - - - - 145 - - 5217 Life Insurance - - - - 68,456 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 7,569 - - 5349 Other Library Supplies - - - - 2,490 12,928 9,000 5399 Other Supplies 9,000 9,000 9,000 9,000 5,644 - - 5426 Contract Networks - - - - 15,702 12,928 9,000 Account Class Total - Supplies and Services 9,000 9,000 9,000 9,000 84,158 12,928 9,000 Program Total: 3131 - Technical Services 9,000 9,000 9,000 9,000 Program: 3199 - Library Administration 10 - Labor and Benefits 41,743 348,708 344,436 5111 Regular Salaries 268,039 268,039 268,039 268,039 - 160,973 234,792 5112 Part-Time Salaries 137,325 137,325 137,325 137,325 - 4 - 5121 Overtime - - - - 33,875 - - 5199 Intra-governmental Servce - - - - 56 [PHONE REDACTED] Workers' Comp 303 303 303 303 3,164 37,934 75,731 5212 Social Security 69,753 69,753 69,753 69,753 3,163 62,795 70,321 5213 Med, Den, Life Ins. 54,462 54,462 54,462 54,462 2,602 47,992 105,144 5214 Retirement 89,002 88,714 88,714 88,714 91 1,319 1,159 5215 Long Term Disability Ins 864 864 864 864 83 1,504 1,738 5216 Unemployment Insurance 5,270 6,689 6,689 6,689 64 [PHONE REDACTED] Life Insurance 581 581 581 581 84,840 662,367 834,736 Account Class Total - Labor and Benefits 625,599 626,730 626,730 626,730 30 - Supplies and Services 200 - - 5311 Forms - - - - 267 - - 5313 Paper - - - - 1,534 - - 5315 Computer Supplies - - - - 5,130 - - 5319 Other Office Supplies - - - - 1,043 - - 5329 Other Operating Supplies - - - - 460 - - 5349 Other Library Supplies - - - - 1,574 7,478 8,500 5399 Other Supplies 8,500 8,500 8,500 8,500 1,685 - - 5414 Accounting/Auditing - - - - 450 1,391 1,415 5419 Other Professional Serv 1,415 1,415 1,415 1,415 3,946 2,781 3,090 5421 Telephone/Data 2,590 2,590 2,590 2,590 3,230 3,[PHONE REDACTED] Postage 1,230 1,230 1,230 1,230 633 [PHONE REDACTED] Advertising 633 633 633 633 81,378 91,171 94,321 5428 IS Support 94,321 80,410 80,410 80,410 282 [PHONE REDACTED] Meals 300 300 300 300 259 [PHONE REDACTED] Mileage 200 200 200 200 - 1,405 1,500 5439 Other Travel 1,500 1,500 1,500 1,500 1,666 1,900 1,900 5443 Office Equipment 2,400 2,400 2,400 2,400 161,304 170,810 145,026 5448 Internal Rent 145,026 115,560 115,560 115,560 5,414 5,500 - 5463 Bldg/Personal Prop - - - - - - 12,683 5464 Workers' Comp 12,683 12,683 12,683 12,683 3,518 4,500 15,985 5465 General Liability 15,985 15,985 15,985 15,985 3,787 3,[PHONE REDACTED] Equipment Repair & Maint 3,850 3,850 3,850 3,850 1,371 267 18,850 5472 Buildings Repairs & Maint 2,100 2,100 2,100 2,100 - 2,083 - 5472.001 Fixture Repair 3,500 3,500 3,500 3,500 500 [PHONE REDACTED] Dues & Subscriptions 500 500 500 500 455 945 1,020 5492 Registrations/Tuitions 1,020 1,020 1,020 1,020 400 - - 5493 Printing/Binding - - - - 1,576 - - 5499 Other Services - - - - - 4,[PHONE REDACTED].001 Reg Lib Sv 1,000 1,000 1,000 1,000 282,062 302,995 307,253 Account Class Total - Supplies and Services 298,753 255,376 255,376 255,376 366,902 965,362 1,141,989 Program Total: 3199 - Library Administration 924,352 882,106 882,106 882,106 1,001,761 1,061,030 1,233,480 Department Total: 311 - Library 1,029,343 987,097 987,097 987,097 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 67 Recreation General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: Recreation - 421 Department Director: Jim Row Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Stu Spence Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: Recreation Department offers community-wide recreational opportunities including after school programs, youth and adult sports, community events, mentoring and youth leadership programs, summer day camp, active adult trips, and oversees the operation of the Woodburn Historical Museum. Description of department, including number of personnel: The division consists of 1 full time Recreation Manager and over 30 part time and seasonal staff that directly supervise programs, activities, and sports. Description of fiscal year 2011-12 accomplishments: • Began new spring adult basketball league with 24 teams = $10,325 new revenue. • Successfully partnered with the Boys & Girls Club of Salem, Marion, and Polk Counties and Local Sustainability Team in establishing a sustainability partnership for the After School Club’s future operation. • Received over $20,000.00 from National Police Activities League Grants to support Mentoring programs. • Launched four new programs: Daddy Daughter Dinner Dance, Men’s Basketball Spring League, Movies in the Park, and Men’s Outdoor Soccer League. • Received AmeriCorps grant that provides one FTE for 11 months. City’s match is $7,000. Description of fiscal year 2012-13 proposed focus/goals: • Explore opportunities to expand program development staffing with the objective of continue the recreation program expansion especially in arts and culture. • Formalize a partnership with the WDA (Woodburn Downtown Association) to support their efforts in providing downtown Plaza events. • Continue to be involved in after school program sustainability projects with the local sustainability team and Boys & Girls Club • Develop state-wide partnerships within ORPA (Oregon Recreation & Parks Association), SPRINT (Section for Programming Interests), and ORASK (Oregon Afterschool for Kids). • Expand family programming i.e. Father/Daughter and Mother/Son events, family outings, etc. • Analyze adult fee based programs to ensure their sustainability with a goal of generating 30% revenue over expenditures. • Combine summer sponsorship package to include concerts and movies in the park along with the 4th of July Celebration. ---PAGE BREAK--- 2012-13 Adopted Budget 68 Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Recreation 216,944 232,764 334,801 Labor and Benefits 297,158 297,937 297,937 297,937 130,571 257,662 177,774 Supplies & Services 182,506 180,188 180,188 180,188 347,515 490,426 512,575 Recreation Total 479,664 478,125 478,125 478,125 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 69 Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 421 - Recreation Program: 7311 - Events 30 - Supplies and Services 1,876 - - 5329 Other Operating Supplies - - - - 12,597 - - 5399 Other Supplies - - - - 5,500 - - 5419 Other Professional Serv - - - - 1,184 - - 5419.405 Fiesta Services - - - - 963 - - 5499 Other Services - - - - 22,120 - - Account Class Total - Supplies and Services - - - - 22,120 - - Program Total: 7311 - Events - - - - Program: 7421 - Youth Sports 10 - Labor and Benefits 503 - - 5111 Regular Salaries - - - - 4,245 - - 5112 Part-Time Salaries - - - - 16,244 - - 5199 Intra-governmental Servce - - - - 106 - - 5211 Workers' Comp - - - - 363 - - 5212 Social Security - - - - 187 - - 5214 Retirement - - - - 9 - - 5216 Unemployment Insurance - - - - 21,656 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 92 - - 5319 Other Office Supplies - - - - 7,372 - - 5324 Clothing - - - - 103 - - 5326 Safety/Medicines - - - - 9,184 - - 5329.401 Program Supplies-Youth - - - - 1,715 - - 5419.402 Contract Services-Youth - - - - 395 - - 5471 Equipment Repair & Maint - - - - 18,861 - - Account Class Total - Supplies and Services - - - - 40,517 - - Program Total: 7421 - Youth Sports - - - - Program: 7422 - Adult Sports 10 - Labor and Benefits 2,784 - - 5111 Regular Salaries - - - - 21,226 - - 5112 Part-Time Salaries - - - - 209 - - 5211 Workers' Comp - - - - 1,837 - - 5212 Social Security - - - - 638 - - 5214 Retirement - - - - 47 - - 5216 Unemployment Insurance - - - - 26,741 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 2,832 - - 5329.402 Program Supplies-Adult - - - - 6,967 - - 5419.403 Contract Services--Other - - - - 1,164 - - 5499 Other Services - - - - 10,963 - - Account Class Total - Supplies and Services - - - - 37,704 - - Program Total: 7422 - Adult Sports - - - - Program: 7423 - Teen Programs 10 - Labor and Benefits 467 - - 5111 Regular Salaries - - - - 8,824 - - 5112 Part-Time Salaries - - - - 450 - - 5211 Workers' Comp - - - - 1,030 - - 5212 Social Security - - - - 555 - - 5214 Retirement - - - - 27 - - 5216 Unemployment Insurance - - - - 11,353 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 6,340 - - 5329.401 Program Supplies-Youth - - - - 1,137 1,920 - 5419.404 PAL Grant - - - - 7,477 1,920 - Account Class Total - Supplies and Services - - - - 18,830 1,920 - Program Total: 7423 - Teen Programs - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 70 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Program: 7424 - Summer Day Camp 10 - Labor and Benefits 23,921 - - 5112 Part-Time Salaries - - - - 736 - - 5211 Workers' Comp - - - - 1,830 - - 5212 Social Security - - - - 1,315 - - 5214 Retirement - - - - 48 - - 5216 Unemployment Insurance - - - - 27,850 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 515 - - 5324 Clothing - - - - 3,221 (18) - 5329.401 Program Supplies-Youth - - - - 1,281 - - 5419 Other Professional Serv - - - - 7,007 - - 5419.402 Contract Services-Youth - - - - 12,024 (18) - Account Class Total - Supplies and Services - - - - 39,874 (18) - Program Total: 7424 - Summer Day Camp - - - - Program: 7425 - After School Club 10 - Labor and Benefits 7,723 - - 5111 Regular Salaries - - - - 27,116 - - 5112 Part-Time Salaries - - - - 1,399 - - 5211 Workers' Comp - - - - 2,665 - - 5212 Social Security - - - - 1,571 - - 5214 Retirement - - - - 66 - - 5216 Unemployment Insurance - - - - 40,541 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 5,408 - - 5329.401 Program Supplies-Youth - - - - 5,408 - - Account Class Total - Supplies and Services - - - - 45,949 - - Program Total: 7425 - After School Club - - - - Program: 7429 - Rec Administration 10 - Labor and Benefits 64,295 75,497 73,123 5111 Regular Salaries 86,604 86,604 86,604 86,604 353 1,790 14,562 5112 Part-Time Salaries - - - - - 4,819 14,030 5112.010 Youth Sports 14,030 14,030 14,030 14,030 - 27,398 21,428 5112.020 Adult Sports 21,428 21,428 21,428 21,428 - 20,245 47,788 5112.040 Summer Day Camp 27,192 27,192 27,192 27,192 - 56,292 89,306 5112.050 After School Club 72,831 72,831 72,831 72,831 - 11 - 5112.060 Arts & Culture - - - - - 1,[PHONE REDACTED].070 Active Adult 916 916 916 916 79 - - 5121 Overtime - - - - 1,096 [PHONE REDACTED] Workers' Comp 646 646 646 646 4,464 15,313 19,978 5212 Social Security 17,060 17,060 17,060 17,060 12,554 16,384 20,212 5213 Med, Den, Life Ins. 20,957 20,957 20,957 20,957 4,964 12,534 31,455 5214 Retirement 32,027 32,027 32,027 32,027 233 [PHONE REDACTED] Long Term Disability Ins 348 348 348 348 115 [PHONE REDACTED] Unemployment Insurance 2,899 3,680 3,680 3,680 189 [PHONE REDACTED] Life Insurance 220 218 218 218 88,342 232,764 334,801 Account Class Total - Labor and Benefits 297,158 297,937 297,937 297,937 30 - Supplies and Services 959 - - 5319 Other Office Supplies - - - - 2,217 - - 5323 Fuel - - - - - 18,189 17,500 5329.100 Events 15,000 15,000 15,000 15,000 - 17,715 16,992 5329.200 Youth Sports 17,000 17,000 17,000 17,000 - 7,400 10,000 5329.300 Adult Sports 3,000 3,000 3,000 3,000 - 11,774 5,000 5329.400 Summer Day Camp 3,600 3,600 3,600 3,600 - 71,835 - 5329.405 Fiesta Services - - - - - 14,965 - 5329.410 Wbn Reads Grant - - - - - 5,382 1,500 5329.500 After School Club 1,000 1,000 1,000 1,000 - 24,704 23,000 5329.600 Rec Admin 23,892 23,892 23,892 23,892 - 254 - 5329.700 Arts & Culture 2,500 2,500 2,500 2,500 - 11,621 11,000 5329.800 Active Adult 11,500 11,500 11,500 11,500 - 3,543 4,517 5329.900 Museum 2,500 2,500 2,500 2,500 2,075 - - 5419 Other Professional Serv - - - - - 34,224 47,183 5419.101 Temporary Help 56,700 56,700 56,700 56,700 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 71 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted - 23,105 14,171 5419.404 PAL Grant 14,000 14,000 14,000 14,000 2,630 - - 5421 Telephone/Data - - - - 624 - - 5422 Postage - - - - 9,864 11,051 15,720 5428 IS Support 15,720 13,402 13,402 13,402 443 - - 5434 Airfare - - - - 823 - - 5461 Auto - - - - 235 - - 5463 Bldg/Personal Prop - - - - - - 4,903 5464 Workers' Comp 4,903 4,903 4,903 4,903 7,010 - 6,288 5465 General Liability 11,191 11,191 11,191 11,191 954 - - 5475 Vehicle Repair & Maint - - - - 27,834 255,760 177,774 Account Class Total - Supplies and Services 182,506 180,188 180,188 180,188 116,176 488,524 512,575 Program Total: 7429 - Rec Administration 479,664 478,125 478,125 478,125 Program: 7431 - Arts & Culture 10 - Labor and Benefits 229 - - 5112 Part-Time Salaries - - - - 11 - - 5211 Workers' Comp - - - - 18 - - 5212 Social Security - - - - 27 - - 5214 Retirement - - - - 0 - - 5216 Unemployment Insurance - - - - 285 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 10,032 - - 5314 Books - - - - 4,225 - - 5319 Other Office Supplies - - - - 4,124 - - 5329 Other Operating Supplies - - - - 18,381 - - Account Class Total - Supplies and Services - - - - 18,666 - - Program Total: 7431 - Arts & Culture - - - - Program: 7441 - Active Adult 10 - Labor and Benefits 139 - - 5112 Part-Time Salaries - - - - 15 - - 5211 Workers' Comp - - - - 11 - - 5212 Social Security - - - - 10 - - 5214 Retirement - - - - 0 - - 5216 Unemployment Insurance - - - - 175 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 6,369 - - 5497 Entertainment/Admissions - - - - 6,369 - - Account Class Total - Supplies and Services - - - - 6,544 - - Program Total: 7441 - Active Adult - - - - Program: 7511 - Museum 30 - Supplies and Services 46 - - 5319 Other Office Supplies - - - - 239 - - 5419 Other Professional Serv - - - - 484 - - 5421 Telephone/Data - - - - 366 - - 5499 Other Services - - - - 1,135 - - Account Class Total - Supplies and Services - - - - 1,135 - - Program Total: 7511 - Museum - - - - 347,515 490,426 512,575 Department Total: 421 - Recreation 479,664 478,125 478,125 478,125 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 72 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 73 Aquatics Center General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: Aquatic Center – 431 Department Director: Jim Row Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Oak Street Person Preparing This Form: Kristin Graybeal Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The Woodburn Aquatic Center offers fitness, recreational, and learn to swim programs for individuals of all ages to the Woodburn community and visitors. Facility amenities include a ten lane swimming pool with water slide, rope swing, group exercise room, party rental room, basketball hoop, wading pool, spa, fitness equipment, and saunas. Description of department, including number of personnel: One full-time position leads a large temporary staff of 25-40. Description of fiscal year 2011-12 accomplishments: • Successfully completed Aquatic Center Turnaround Project, which was designed to improve safety, marketing, customer service, attendance, program and special event quality, and financial viability • Completed the re-plastering project & other necessary facility improvements, including repairs to the mechanical room, deck drains, and underwater lighting system Description of fiscal year 2012-13 proposed focus/goals: • Achieve a 50% cost recovery rate or higher • Continue to improve efficiencies to reduce expenses • Increase revenue through strategic marketing planning Description of major difference(s) between FY 2011-12 and FY 2012-13: Completion of the turnaround project and continued efficiency gains have resulted in a $55,000 reduction in the budget for FY 2012/13 Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Aquatics Center 361,657 280,176 227,351 Labor and Benefits 212,874 213,460 213,460 213,460 266,792 390,313 282,252 Supplies & Services 237,352 236,279 236,279 236,279 628,449 670,489 509,603 Aquatics Center Total 450,226 449,739 449,739 449,739 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 74 Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 431 - Swimming Pool Program: 7411 - Water Safety 10 - Labor and Benefits 1,118 - - 5112 Part-Time Salaries - - - - 24 - - 5211 Workers' Comp - - - - 86 - - 5212 Social Security - - - - 59 - - 5214 Retirement - - - - 2 - - 5216 Unemployment Insurance - - - - 1,289 - - Account Class Total - Labor and Benefits - - - - 1,289 - - Program Total: 7411 - Water Safety - - - - Program: 7412 - Water Fitness 10 - Labor and Benefits - - - 5111 Regular Salaries - - - - 4,927 - - 5112 Part-Time Salaries - - - - 117 - - 5211 Workers' Comp - - - - 377 - - 5212 Social Security - - - - 107 - - 5214 Retirement - - - - 9 - - 5216 Unemployment Insurance - - - - 5,538 - - Account Class Total - Labor and Benefits - - - - 5,538 - - Program Total: 7412 - Water Fitness - - - - Program: 7413 - Swim Lessons 10 - Labor and Benefits 33,555 - - 5112 Part-Time Salaries - - - - 521 - - 5211 Workers' Comp - - - - 2,567 - - 5212 Social Security - - - - 1,854 - - 5214 Retirement - - - - 66 - - 5216 Unemployment Insurance - - - - 38,562 - - Account Class Total - Labor and Benefits - - - - 38,562 - - Program Total: 7413 - Swim Lessons - - - - Program: 7414 - Lifeguarding 10 - Labor and Benefits 103,318 - - 5112 Part-Time Salaries - - - - 979 - - 5211 Workers' Comp - - - - 7,904 - - 5212 Social Security - - - - 4,879 - - 5214 Retirement - - - - 200 - - 5216 Unemployment Insurance - - - - 117,281 - - Account Class Total - Labor and Benefits - - - - 117,281 - - Program Total: 7414 - Lifeguarding - - - - Program: 7415 - Rentals 10 - Labor and Benefits 773 - - 5112 Part-Time Salaries - - - - 16 - - 5211 Workers' Comp - - - - 61 - - 5212 Social Security - - - - 36 - - 5214 Retirement - - - - 1 - - 5216 Unemployment Insurance - - - - 887 - - Account Class Total - Labor and Benefits - - - - 887 - - Program Total: 7415 - Rentals - - - - Program: 7416 - Concessions 10 - Labor and Benefits 40,779 - - 5112 Part-Time Salaries - - - - 521 - - 5211 Workers' Comp - - - - 3,121 - - 5212 Social Security - - - - 2,163 - - 5214 Retirement - - - - 79 - - 5216 Unemployment Insurance - - - - 46,662 - - Account Class Total - Labor and Benefits - - - - 30 - Supplies and Services 12,067 (45) - 5391 Inventory Stock - - - - 12,067 (45) - Account Class Total - Supplies and Services - - - - 58,729 (45) - Program Total: 7416 - Concessions - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 75 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Program: 7419 - Pool Admininstration 10 - Labor and Benefits 87,532 71,006 58,301 5111 Regular Salaries 45,135 45,135 45,135 45,135 6,476 - - 5112 Part-Time Salaries - - - - - 40,742 33,000 5112.011 Instruction 20,000 20,000 20,000 20,000 - 95,801 72,000 5112.012 Lifeguarding 95,000 95,000 95,000 95,000 - 25,623 - 5112.013 Cashiering - - - - - 1,356 - 5112.014 Administration - - - - - - 10,800 5112.015 Custodial 7,000 7,000 7,000 7,000 - 10 - 5121 Overtime - - - - 24,050 - - 5199 Intra-governmental Servce - - - - 1,270 [PHONE REDACTED] Workers' Comp 492 493 493 493 7,135 17,916 13,285 5212 Social Security 12,786 12,786 12,786 12,786 15,327 10,358 20,035 5213 Med, Den, Life Ins. 15,564 15,564 15,564 15,564 8,856 16,077 18,561 5214 Retirement 14,429 14,429 14,429 14,429 337 [PHONE REDACTED] Long Term Disability Ins 181 181 181 181 177 [PHONE REDACTED] Unemployment Insurance 2,173 2,758 2,758 2,758 279 [PHONE REDACTED] Life Insurance 114 114 114 114 151,439 280,176 227,351 Account Class Total - Labor and Benefits 212,874 213,460 213,460 213,460 30 - Supplies and Services 214 - - 5313 Paper - - - - 32 - - 5314 Books - - - - 469 - - 5319 Other Office Supplies - - - - 500 - - 5324 Clothing - - - - 1,105 2,052 2,400 5326 Safety/Medicines 2,000 2,000 2,000 2,000 14,177 11,049 19,000 5327 Chemicals 16,000 16,000 16,000 16,000 5,500 7,768 12,000 5329 Other Operating Supplies 10,000 10,000 10,000 10,000 249 - - 5338 Tools - - - - 3,500 20,917 12,000 5391 Inventory Stock 8,000 8,000 8,000 8,000 207 17,395 9,000 5399 Other Supplies 10,000 10,000 10,000 10,000 217 122,806 59,600 5419 Other Professional Serv 30,000 30,000 30,000 30,000 - - - 5421 Telephone/Data 1,000 1,000 1,000 1,000 718 - - 5422 Postage - - - - 5,354 9,681 11,200 5424 Advertising 11,000 11,000 11,000 11,000 946 4,011 6,000 5427 Training 8,000 8,000 8,000 8,000 9,864 11,051 5,540 5428 IS Support 5,540 4,467 4,467 4,467 400 - - 5431 Lodging - - - - 40 - - 5432 Meals - - - - 342 - - 5439 Other Travel - - - - 1,500 - - 5443 Office Equipment - - - - 483 - - 5445 Work Equipment - - - - 197,576 177,552 - 5448 Internal Rent - - - - 500 - - 5449 Other Leases - - - - - - 41,000 5451 Natural Gas 30,000 30,000 30,000 30,000 - - 67,000 5453 Electricity 60,000 60,000 60,000 60,000 - - 3,000 5454 Solid Waste Disposal 1,500 1,500 1,500 1,500 3,467 - - 5463 Bldg/Personal Prop - - - - - - 3,843 5464 Workers' Comp 3,843 3,843 3,843 3,843 2,473 - 9,469 5465 General Liability 9,469 9,469 9,469 9,469 - - 20,000 5471 Equipment Repair & Maint 30,000 30,000 30,000 30,000 995 - - 5473 Improvements Repair & Mai - - - - 80 1,148 1,200 5491 Dues & Subscriptions 1,000 1,000 1,000 1,000 275 - - 5492 Registrations/Tuitions - - - - 998 - - 5498 Permits/Fees - - - - 2,545 4,926 - 5499 Other Services - - - - 254,725 390,358 282,252 Account Class Total - Supplies and Services 237,352 236,279 236,279 236,279 406,164 670,534 509,603 Program Total: 7419 - Pool Admininstration 450,226 449,739 449,739 449,739 628,449 670,489 509,603 Department Total: 431 - Swimming Pool 450,226 449,739 449,739 449,739 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 76 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 77 Community Services Administration General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: Community Svc. Admin. - 499 Department Director: Jim Row Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Jim Row Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: It is the mission of the Community Services Department to build a strong sense of community and improve the quality of life for all Woodburn residents, by providing an excellent system of parks, open spaces, facilities and leisure services, and a strong collection of informational materials, opportunities for lifelong learning and by promoting community-wide literacy. Description of department, including number of personnel: The Department oversees approximately 40 FTE, and is responsible for operating recreation programs and special events, the Aquatic Center, Public Library, Retired and Senior Volunteer Program (RSVP), the community relations program, and park planning and development. Description of fiscal year 2011-12 accomplishments: • Completed the Mill Creek Greenway Phase I Trail Project • Completed construction of the final phase of Centennial Park • Played a supporting role in operating the 2011 Woodburn Fiesta Mexicana in partnership with the Chamber of Commerce Description of fiscal year 2012-13 proposed focus/goals: • Secure grant funding for a playground at Legion Park • Update Park SDC Methodology Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Community Services Administration 233,549 258,203 291,833 Labor and Benefits 245,504 234,333 234,333 234,333 90,968 106,029 133,055 Supplies & Services 127,055 103,074 103,074 103,074 324,517 364,232 424,888 Community Services Admin Total 372,559 337,407 337,407 337,407 Account Description Please note the Labor and Benefits classification is low for this department because the FTE costs are allocated among various departments and funds. Please see the Overhead Personnel Allocation chart on page 250 & 251 for clarification. ---PAGE BREAK--- 2012-13 Adopted Budget 78 Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 499 - Community Services Admin Program: 7991 - Community Service Admin 10 - Labor and Benefits 154,391 184,473 195,806 5111 Regular Salaries 162,162 154,879 154,879 154,879 55 4 - 5121 Overtime - - - - 22,609 - - 5199 Intra-governmental Servce - - - - 166 73 86 5211 Workers' Comp 65 63 63 63 11,855 13,995 14,971 5212 Social Security 12,405 11,848 11,848 11,848 28,431 30,555 34,845 5213 Med, Den, Life Ins. 27,522 26,159 26,159 26,159 14,722 27,512 44,224 5214 Retirement 40,166 37,815 37,815 37,815 556 [PHONE REDACTED] Long Term Disability Ins 652 623 623 623 293 [PHONE REDACTED] Unemployment Insurance 2,108 2,556 2,556 2,556 470 [PHONE REDACTED] Life Insurance 424 390 390 390 233,549 258,203 291,833 Account Class Total - Labor and Benefits 245,504 234,333 234,333 234,333 30 - Supplies and Services 66 44 - 5311 Forms - - - - 729 [PHONE REDACTED] Paper 850 850 850 850 850 210 1,000 5315 Computer Supplies 1,000 1,000 1,000 1,000 1,934 1,365 2,000 5319 Other Office Supplies 2,000 2,000 2,000 2,000 877 - 10,000 5411 Engineering & Architect 10,000 10,000 10,000 10,000 2,471 - - 5414 Accounting/Auditing - - - - 282 [PHONE REDACTED] Human Resources 300 300 300 300 13,207 15,149 12,216 5419 Other Professional Serv 12,266 12,266 12,266 12,266 1,553 2,225 2,000 5421 Telephone/Data 1,800 1,800 1,800 1,800 5,262 6,928 8,000 5422 Postage 6,500 6,500 6,500 6,500 9,994 16,577 13,100 5428 IS Support 13,100 9,934 9,934 9,934 818 [PHONE REDACTED] Lodging 600 600 600 600 86 [PHONE REDACTED] Meals 200 200 200 200 877 [PHONE REDACTED] Mileage 500 500 500 500 453 - - 5434 Airfare - - - - 4,600 5,388 5,500 5443 Office Equipment 4,000 4,000 4,000 4,000 36,170 39,302 51,666 5448 Internal Rent 51,666 30,851 30,851 30,851 - - 4,201 5464 Workers' Comp 4,201 4,201 4,201 4,201 - - 2,972 5465 General Liability 2,972 2,972 2,972 2,972 5 - - 5471 Equipment Repair & Maint - - - - 268 [PHONE REDACTED] Dues & Subscriptions 600 600 600 600 925 1,148 1,000 5492 Registrations/Tuitions 1,000 1,000 1,000 1,000 9,540 15,196 16,000 5493 Printing/Binding 13,500 13,500 13,500 13,500 - 90 - 5499 Other Services - - - - 90,968 106,029 133,055 Account Class Total - Supplies and Services 127,055 103,074 103,074 103,074 324,516 364,232 424,888 Program Total: 7991 - Community Service Admin 372,559 337,407 337,407 337,407 324,516 364,232 424,888 Department Total: 499 - Community Services Admin 372,559 337,407 337,407 337,407 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 79 Planning General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: Planning - 511 Department Director: Jim Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Jim Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This program administers the Woodburn Comprehensive Plan and the Woodburn Development Ordinance. The Comprehensive Plan establishes the long-term land use vision for the community while the Development Ordinance implements the community’s vision through land use standards. Both the Comprehensive Plan and Development Ordinance conform to State Statutes. The Woodburn Comprehensive Plan establishes the community’s land use policies, while the Development Code establishes standards for development, including subdivision, sign, site development requirements, etc. Description of department, including number of personnel: The division consists of 2.7 staff members, which includes the Economic and Development Services Director, Associate Planner & Administrative Assistant FTE). The Building Division is responsible for the remainder of the Administrative Assistant’s time. Description of fiscal year 2011-12 accomplishments: • Continue to review and update of the Woodburn Development Ordinance • Complete Hwy 99E corridor study, including adoption of amendments to the Woodburn Comprehensive Plan and Woodburn Development Ordinance • Continue to implement the Economic Development Program • Continue to administer the Enterprise Zone Program • Continue the Business Assistance Loan Program • Continue to support the Oregon Main Street Program for downtown Woodburn • Implement the Mural Pilot program Description of fiscal year 2012-13 proposed focus/goals: • Continue to review and update the Woodburn Development Ordinance Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Planning 342,448 304,147 306,139 Labor and Benefits 304,653 306,205 306,205 306,205 45,192 54,158 80,368 Supplies & Services 71,168 61,027 61,027 61,027 387,640 358,305 386,507 Planning Total 375,821 367,232 367,232 367,232 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 80 Please note the Labor and Benefits classification is low for this department because the FTE costs are allocated among various departments and funds. Please see the Overhead Personnel Allocation chart on page 250 & 251 for clarification. Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 511 - Planning Program: 5811 - Planning 10 - Labor and Benefits 207,577 216,243 202,289 5111 Regular Salaries 196,611 196,611 196,611 196,611 - 8 - 5121 Overtime - - - - 64,983 - - 5199 Intra-governmental Servce - - - - 242 75 87 5211 Workers' Comp 85 86 86 86 15,659 16,038 15,475 5212 Social Security 15,041 15,041 15,041 15,041 32,353 36,604 38,411 5213 Med, Den, Life Ins. 40,704 40,704 40,704 40,704 19,829 33,229 47,852 5214 Retirement 48,371 49,234 49,234 49,234 769 [PHONE REDACTED] Long Term Disability Ins 790 790 790 790 395 [PHONE REDACTED] Unemployment Insurance 2,556 3,244 3,244 3,244 641 [PHONE REDACTED] Life Insurance 495 495 495 495 342,448 304,147 306,139 Account Class Total - Labor and Benefits 304,653 306,205 306,205 306,205 30 - Supplies and Services 4,310 4,235 5,400 5319 Other Office Supplies 3,400 3,400 3,400 3,400 46 [PHONE REDACTED] Fuel 500 500 500 500 69 - 100 5416 Medical 100 100 100 100 3,080 10,752 15,000 5419 Other Professional Serv 10,000 10,000 10,000 10,000 744 738 1,000 5421 Telephone/Data 1,000 1,000 1,000 1,000 1,548 1,956 4,000 5422 Postage 3,000 3,000 3,000 3,000 350 219 1,000 5424 Advertising 1,000 1,000 1,000 1,000 677 [PHONE REDACTED] Publication of Legal Note 900 900 900 900 14,926 16,577 16,577 5428 IS Support 16,577 13,168 13,168 13,168 - - 250 5429 Other Communication Serv 250 250 250 250 65 63 200 5433 Mileage 100 100 100 100 - 21 250 5439 Other Travel 150 150 150 150 14,468 15,321 21,356 5448 Internal Rent 21,356 14,624 14,624 14,624 264 [PHONE REDACTED] Auto 300 300 300 300 - - 4,596 5464 Workers' Comp 4,596 4,596 4,596 4,596 1,675 2,150 4,839 5465 General Liability 4,839 4,839 4,839 4,839 207 4 300 5475 Vehicle Repair & Maint 300 300 300 300 1,953 760 2,500 5492 Registrations/Tuitions 1,500 1,500 1,500 1,500 - 42 300 5493 Printing/Binding 300 300 300 300 810 584 1,000 5499 Other Services 1,000 1,000 1,000 1,000 45,192 54,158 80,368 Account Class Total - Supplies and Services 71,168 61,027 61,027 61,027 387,640 358,305 386,507 Program Total: 5811 - Planning 375,821 367,232 367,232 367,232 387,640 358,305 386,507 Department Total: 511 - Planning 375,821 367,232 367,232 367,232 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 81 Parks Maintenance General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: Maintenance (Parks) - 681 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 202 Young Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The Parks & Grounds maintenance staff is responsible for the maintenance of parks and grounds totaling 40 sites and 145 acres in Woodburn. The Parks and Grounds Maintenance staff has been merged with the Building Maintenance staff under the Facilities Maintenance Section. The Facilities Maintenance Section supervisor will report to the Public Works Director. Description of department, including number of personnel: The Public Works Department has initiated a restructuring program to reduce staffing levels. Staffing level reductions have been made necessary due to the fiscal constraints the City is facing with flat or reduced revenues and increasing personnel costs. The Maintenance and Support Services Division has been eliminated and the Street Maintenance, Facilities Maintenance, and Parks and Grounds Maintenance Sections have been assigned to other divisions. This restructuring eliminates one division manager, two section supervisors, and one facilities maintenance technician. This action has resulted in a personnel cost reduction of $338,512 per year. This reduction in personnel will result in a diminished level of service. The Street Maintenance Section personnel have been reassigned to the Storm/Sanitary Collections Section and administrative responsibilities of the Street Maintenance program are assigned to the Engineering Division. Parks and Grounds Maintenance staff have been merged with Building Maintenance staff to form the Facilities Maintenance Section. The parks and ground maintenance high work load season begins in April and ends in November. During the summer season, staff is scheduled 7 days a week. The staff maintains park benches, tables, shelters, and trails for a safe, clean, and graffiti-free environment. Public restrooms are cleaned and sanitized daily. This section maintains all landscaping and lawns including eight class A sports fields. This section maintains seven modern playgrounds with NRPA certified playground safety inspection. Programs include Irrigation System Maintenance, Athletic Field-Turf Management, Facility Management, Graffiti Removal, and Community Service Labor. There is a growing involvement with community and school service projects and a fledgling Adopt – A – Park Program. Description of fiscal year 2011-12 accomplishments: The 2011-12 Parks, Grounds and Improved Right of Way section of Public Works maintained approximately 145 acres at a total of 40 sites (16 parks, 21 grounds sites, and 3 linear parkways). We performed multiple services ---PAGE BREAK--- 2012-13 Adopted Budget 82 at each facility or site depending upon category (type of facility) and use. Services provided include Turf Management, Athletic Field Maintenance, Horticultural Maintenance, Integrated Pest Management, Facility Management, Playground Maintenance, Equipment Maintenance, and Special Event Support. There were 4 FTE’s and a Supervisor dedicated to this Section. Nine months of the year we work on a rotating 7 days of the week schedule from 7:00am to 4:00pm. With part time crews there are at least two people on duty throughout the week. Related Annual Accomplishments:  There were 67 Facility rentals in the parks last year each requiring prepping and cleaning before and after usage by picnickers.  The task of Bench Marking the parks and grounds was initiated this past year currently undergoing the final completion for analysis maintenance services.  1859 hours (or $50,658) of support were spent in garbage, trash and litter removal.  Over 1024 hours (or $27,904) were spent mowing only; not including all the other work involved with turf management.  20 of the Parks, Grounds, and IROW sites have Irrigation systems that required 456 hours (or $12,426) of repair, replace, adjust and/or install.  471 hours (or $12,835) were spent doing weed abatement, including mulching, pre and post-emergent weed control, and hand weeding.  414 hours (or $11,282) were spent pruning, fertilizing, and caring for the trees, shrubs, and plants at our facilities.  There are 7 playgrounds in the parks; requiring inspection by our in-house Certified Playground Safety Inspector to insure the safety of our youth while they play. 200 hours (or $5,450) of inspection and maintenance were logged last year in this program.  120 cubic yards of Soffal (an ASTM Certified wood fiber for impact attenuation) were placed at playgrounds.  779 hours ($21,228) were spent supporting Special Events (such as: Mexican Fiesta, Mexican Independence day, Music in the Park, Day of the Child, etc.), and special projects. In addition to the above, significant time and effort were spent providing 24 hour response in graffiti removal from play equipment, park facilities, picnic tables, restrooms, and the Skate Park - approximately 145 hours or $3,951. Description of fiscal year 2012-13 proposed focus/goals: • Facilitate annual sports fields renovation • Final benchmarking of parks and grounds for analysis of maintenance services • Develop Urban Forestry Program including completion of inventory • Develop schedules for routine services • Formalize Playground Safety Program • Provide quality support for recreation programs • Continue to provide support for special events • Assist in the further development of Adopt-A Parks • Support the Greenway trail development • Centennial Park, phase 4 completed ---PAGE BREAK--- 2012-13 Adopted Budget 83 Description of major difference(s) between FY 2011-12 and FY 2012-13: • Staff merged under the Facilities Maintenance Section • Training in safety & management • Adopt-A-Park Program • Urban Forestry emphasis • Incorporation of Supervision and Operations responsibilities for Facilities Maintenance along with Parks & Grounds Maintenance Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Parks Maintenance 384,706 395,853 437,923 Labor and Benefits 280,060 280,445 280,445 280,445 162,014 170,610 188,029 Supplies & Services 249,279 245,925 245,925 245,925 546,720 566,463 625,952 Maintenance Total 529,339 526,370 526,370 526,370 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 84 Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 631 - Maintenance Program: 7611 - Park Maintenance 10 - Labor and Benefits 257,270 263,328 274,980 5111 Regular Salaries 179,141 179,165 179,165 179,165 15,653 11,252 10,000 5112 Part-Time Salaries - - - - 6,401 7,120 7,500 5121 Overtime 7,500 7,500 7,500 7,500 9,911 - - 5199 Intra-governmental Servce - - - - 3,574 [PHONE REDACTED] Workers' Comp 150 150 150 150 20,730 19,633 22,375 5212 Social Security 14,278 14,280 14,280 14,280 51,434 58,841 65,387 5213 Med, Den, Life Ins. 33,646 33,646 33,646 33,646 17,470 33,180 54,656 5214 Retirement 41,699 41,404 41,404 41,404 955 988 1,176 5215 Long Term Disability Ins 750 750 750 750 526 [PHONE REDACTED] Unemployment Insurance 2,426 3,080 3,080 3,080 781 [PHONE REDACTED] Life Insurance 470 470 470 470 384,706 395,853 437,923 Account Class Total - Labor and Benefits 280,060 280,445 280,445 280,445 30 - Supplies and Services 120 [PHONE REDACTED] Computer Supplies 225 225 225 225 485 [PHONE REDACTED] Other Office Supplies 500 500 500 500 1,852 1,915 2,000 5321 Cleaning Supplies 2,250 2,250 2,250 2,250 10,600 12,104 11,000 5323 Fuel 12,000 12,000 12,000 12,000 1,423 1,409 1,150 5324 Clothing 1,150 1,150 1,150 1,150 4,151 1,174 2,000 5325 Ag Supplies 2,000 2,000 2,000 2,000 1,136 682 1,500 5326 Safety/Medicines 1,500 1,500 1,500 1,500 477 [PHONE REDACTED] Other Operating Supplies 500 500 500 500 4,729 4,926 5,200 5331 Construction Materials 2,700 2,700 2,700 2,700 - - - 5333 Paint 500 500 500 500 - - - 5334 Plumbing Supplies 500 500 500 500 - - - 5335 Electrical Supplies 500 500 500 500 - - 1,300 5337 Tires/Parts 500 500 500 500 874 1,689 1,500 5338 Tools 1,500 1,500 1,500 1,500 2,193 280 2,000 5339 Other Maintenance Supplie 2,000 2,000 2,000 2,000 1,491 1,500 1,500 5352 Protective Clothing 1,500 1,500 1,500 1,500 412 [PHONE REDACTED] Road Materials 500 500 500 500 - - - 5363 Signs 1,500 1,500 1,500 1,500 5,000 1,903 5,000 5381 Turf 5,000 5,000 5,000 5,000 - [PHONE REDACTED] Flowering Plants 500 500 500 500 - [PHONE REDACTED] Shrubs 500 500 500 500 1,204 368 11,000 5384 Trees 1,000 - - - 4,000 2,000 4,000 5385 Fertilizer 6,000 6,000 6,000 6,000 3,463 254 1,500 5389 Other Parks Supplies 1,500 1,500 1,500 1,500 488 [PHONE REDACTED] Security Supplies 700 700 700 700 381 [PHONE REDACTED] Medical 300 300 300 300 46,656 60,090 40,000 5419 Other Professional Serv 80,000 77,000 77,000 77,000 2,350 2,276 2,800 5421 Telephone/Data 2,800 2,800 2,800 2,800 2,074 2,402 2,200 5427 Training 2,200 2,200 2,200 2,200 4,932 8,288 8,288 5428 IS Support 8,288 8,934 8,934 8,934 2,695 2,531 2,500 5445 Work Equipment 2,500 2,500 2,500 2,500 - - 2,125 5446 Software Licenses 2,125 2,125 2,125 2,125 1,500 1,756 1,500 5451 Natural Gas 1,500 1,500 1,500 1,500 13,849 18,006 15,000 5453 Electricity 15,000 15,000 15,000 15,000 8,515 10,010 11,000 5454 Solid Waste Disposal 11,000 11,000 11,000 11,000 2,224 2,300 2,300 5461 Auto 2,300 2,300 2,300 2,300 4,581 4,720 - 5463 Bldg/Personal Prop - - - - - - 9,005 5464 Workers' Comp 9,005 9,005 9,005 9,005 1,632 3,200 12,736 5465 General Liability 12,736 12,736 12,736 12,736 11,972 12,588 11,000 5471 Equipment Repair & Maint 39,000 39,000 39,000 39,000 1,570 194 2,000 5472 Buildings Repairs & Maint 2,000 2,000 2,000 2,000 2,447 501 1,700 5473 Improvements Repair & Mai 2,000 2,000 2,000 2,000 1,000 - 1,000 5474 Structures Repair & Maint 1,000 1,000 1,000 1,000 3,956 5,735 4,000 5475 Vehicle Repair & Maint 4,000 4,000 4,000 4,000 3,000 1,561 3,000 5478 Playground Repair & Maint 3,000 3,000 3,000 3,000 1,500 [PHONE REDACTED] Registrations/Tuitions 800 800 800 800 1,084 [PHONE REDACTED] Other Services 700 700 700 700 162,014 170,610 188,029 Account Class Total - Supplies and Services 249,279 245,925 245,925 245,925 546,720 566,463 625,952 Program Total: 7611 - Park Maintenance 529,339 526,370 526,370 526,370 546,720 566,463 625,952 Department Total: 631 - Maintenance 529,339 526,370 526,370 526,370 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 85 Non-Departmental General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: Non-Departmental - 199 Department Director: Ignacio Palacios Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This provides for City General Fund expenses which cannot be charged to any specific department. Charges include general liability charged to the City, membership in various regional organizations (Council of Governments, League of Oregon Cities, etc.) as well as the annual turnover to the local Chamber of Commerce. Department Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Non-Departmental 113,955 261,363 361,727 Supplies & Services 333,077 465,077 465,077 465,077 123,259 409,225 426,259 Transfers Out 381,000 321,000 321,000 321,000 237,214 670,588 787,986 Non-Departmental Total 714,077 786,077 786,077 786,077 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 86 Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 199 - Non-departmental Program: 1219 - Other Administration 30 - Supplies and Services - - 7,500 5313 Paper 9,000 9,000 9,000 9,000 - - 750 5323 Fuel 600 600 600 600 - - - 5329.999 UAL Expense - 100,000 100,000 100,000 14,635 - - 5414 Accounting/Auditing - - - - 2,439 - - 5417 Human Resources - - - - 9,497 9,183 12,000 5419 Other Professional Serv 18,000 50,000 50,000 50,000 48,000 48,000 48,000 5419.201 ToT Grants 48,000 48,000 48,000 48,000 991 169 1,500 5424 Advertising 1,500 1,500 1,500 1,500 2,360 - 2,000 5425 Publication of Legal Note 2,000 2,000 2,000 2,000 468 [PHONE REDACTED] Employee Blanket Bond 500 500 500 500 7,533 8,000 8,000 5463 Bldg/Personal Prop 8,000 8,000 8,000 8,000 8,373 36,000 35,105 5465 General Liability 35,105 35,105 35,105 35,105 16,926 30,679 50,000 5491 Dues & Subscriptions 30,000 30,000 30,000 30,000 - 128,832 20,000 5492 Registrations/Tuitions 10,000 10,000 10,000 10,000 2,734 - 6,000 5499 Other Services - - - - - - 25,886 5499.376 IF LOAN TIF 25,886 25,886 25,886 25,886 - - 25,886 5499.466 IF LOAN WWDC 25,886 25,886 25,886 25,886 - - 118,600 5499.911 911 Services 118,600 118,600 118,600 118,600 113,955 261,363 361,727 Account Class Total - Supplies and Services 333,077 465,077 465,077 465,077 113,955 261,363 361,727 Program Total: 1219 - Other Administration 333,077 465,077 465,077 465,077 Program: 9711 - Operating Transfer Out 80 - Transfers Out - - 151,000 5811.110 Transfer to Transit 151,000 151,000 151,000 151,000 - - 230,000 5811.135 Transfer to Rev Sharing 230,000 - - - 28,259 28,259 30,259 5811.138 Transfer to RSVP - - - - 80,000 - - 5811.140 Transfer to Street - 130,000 130,000 130,000 - 25,000 - 5811.358 Transfer to General CIP - 40,000 40,000 40,000 15,000 15,000 15,000 5811.470 Transfer to Water - - - - - 340,966 - 5811.568 Transfer to Information Services - - - - 123,259 409,225 426,259 Account Class Total - Transfers Out 381,000 321,000 321,000 321,000 123,259 409,225 426,259 Program Total: 9711 - Operating Transfer Out 381,000 321,000 321,000 321,000 237,214 670,588 787,986 Department Total: 199 - Non-departmental 714,077 786,077 786,077 786,077 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 87 Contingency/Ending Fund Balance General Information - Fiscal Year 2012-13 Fund/Fund Number: General - 001 Department/Department Number: Contingency/Ending Fund Balance Department Director: Ignacio Palacios Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The City of Woodburn’s Financial Policy calls for an overall 10% (ten percent) contingency and reserve of the total fund appropriation in the General Fund. Contingencies are set aside for unforeseen circumstances that may arise during the fiscal year. Contingency appropriations cannot be made without City Council approval and/or public hearing. Department Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 901 - Ending Fund Balance Program: 9971 - Equity 90 - Contingencies and Unappropriated Balances - - 1,072,649 5921 Contingency 1,081,437 1,097,325 1,097,325 1,097,325 - - 187,000 5981.002 Reserve--Buildings 187,000 187,000 187,000 187,000 - - 95,000 5981.101 Reserve for PERS 295,000 295,000 295,000 295,000 - - 185,000 5991 Unappropriated Balance 185,000 185,000 185,000 185,000 - - 1,539,649 Account Class Total - Conting'y and Unapprop 1,748,437 1,764,325 1,764,325 1,764,325 - - 1,539,649 Program Total: 9971 - Equity 1,748,437 1,764,325 1,764,325 1,764,325 - - 1,539,649 Department Total: 901 - Ending Fund Balance 1,748,437 1,764,325 1,764,325 1,764,325 9,846,488 10,750,876 13,430,545 General Fund Expenditures Total 13,028,570 12,925,000 12,925,000 12,925,000 2,809,712 2,701,790 - Fund Total - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 88 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 89 General Operating Reserve – 092 General Information - Fiscal Year 2012-13 Fund/Fund Number: General Operating Res - 092 Department/Department Number: Administration - 121 Department Director: Ignacio Palacios Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This fund has been consolidated and closed as part of the on-going Funds Consolidation Plan. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted General Fund Operating Reserve Revenue 73,386 73,744 73,000 Fund Balance - - - - 358 215 - Misc - - - - - - Transfers In - - - - 73,744 73,959 73,000 Total Revenues - - - - Expense - - 73,000 Transfers Out - - - - - - Conting'y & Unapprop - - - - - - 73,000 Total Expenses - - - - 73,744 73,959 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 90 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 092 - General Operating Reserve Fund Revenues Department: 000 - Revenue Fund Balance 73,386 73,744 73,000 3081 Beginning Fund Balance - - - - 73,386 73,744 73,000 Account Class Total - Fund Balance - - - - Miscellaneous 358 215 - 3611 Interest from Investments - - - - 358 215 - Account Class Total - Miscellaneous - - - - 73,744 73,959 73,000 Revenues Total - - - - 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 092 - General Operating Reserve Fund Expenditures Department: 121 - Administration Program: 9711 - Operating Transfer Out Transfers Out - - 500 5811 Transfer to Other Funds - - - - - - 72,500 5811.358 Transfer to General CIP - - - - - - 73,000 Account Class Total - Transfers Out - - - - - - 73,000 Program Total: 9711 - Operating Transfer Out - - - - - - 73,000 Department Total: 121 - Administration - - - - - - 73,000 Expenditures Total - - - - 73,744 73,959 - Fund Net Total: 092 - General Operating Reserve Fund - - - - Account Description Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 91 General Fund CIP – 358 General Information - Fiscal Year 2012-13 Fund/Fund Number: General Fund CIP - 358 Department/Department Number: Administration - 121 Department Director: Jim Row Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Jim Row Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The General Fund Capital Improvement Fund (CIP) is a construction fund for general capital projects, for which no dedicated funding source exists. It primarily supports capital improvement projects for general fund supported facilities. Description of department, including number of personnel: Description of fiscal year 2011-12 accomplishments: • Completed Aquatic Center re-plastering project Description of fiscal year 2012-13 proposed focus/goals: • Complete modest Aquatic Center capital projects, such as interior and exterior painting, only if Aquatic Center significantly outperforms operational budget • Install Playground at Legion Park Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted General Fund CIP Revenue 104,379 (332,823) 220,000 Fund Balance - 200,000 200,000 200,000 49,987 615,830 40,000 Intergovernmental 40,000 40,000 40,000 40,000 75,051 63,399 - Misc - - - - - 25,000 72,500 Transfers In 60,000 60,000 60,000 60,000 229,417 371,406 332,500 Total Revenues 100,000 300,000 300,000 300,000 Expense - - - Supplies & Services - 333 333 333 562,239 381,893 320,000 Capital Outlay 100,000 100,000 100,000 100,000 - - 12,500 Conting'y & Unapprop - 199,667 199,667 199,667 562,239 381,893 332,500 Total Expenses 100,000 300,000 300,000 300,000 (332,822) (10,487) - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 92 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 358 - Gen Fund Cap Imp Fund Revenues Department: 000 - Revenue Fund Balance 104,379 (332,823) 220,000 3081 Beginning Fund Balance - 200,000 200,000 200,000 104,379 (332,823) 220,000 Account Class Total - Fund Balance - 200,000 200,000 200,000 Intergovermental 49,987 615,830 40,000 3341 State Grants 40,000 40,000 40,000 40,000 49,987 615,830 40,000 Account Class Total - Intergovermental 40,000 40,000 40,000 40,000 Miscellaneous 362 (355) - 3611 Interest from Investments - - - - 74,689 390 - 3699 Other Miscellaneous Income - - - - - 63,364 - 3881 Reimbursements - - - - 75,051 63,399 - Account Class Total - Miscellaneous - - - - Transfers in - 25,000 - 3971.001 Transfer From General Fund 40,000 40,000 40,000 40,000 - - 72,500 3971.092 Transfer From Gen'l Op Reserve - - - - - - - 3971.364 Transfer From Parks SDC 20,000 20,000 20,000 20,000 - 25,000 72,500 Account Class Total - Transfers in 60,000 60,000 60,000 60,000 229,416 371,406 332,500 Department Total: 000 - Revenue 100,000 300,000 300,000 300,000 229,417 371,406 332,500 Revenues Total 100,000 300,000 300,000 300,000 Account Description Revenue Sources and Other Discussion The state grant continuation to complete the Mill Creek Project in the amount of $40,000 is captured in the Intergovernmental subtotal and represents 40% of the operating revenues within the fund. This budgeted amount is unchanged from prior year. The Transfers In category contains a 40,000 transfer in from the General Fund. The subsequent $40,000 in expense will be used on the Aquatics Center interior and exterior paint project. This transfer will only occur if the Aquatics Center significantly outperforms its operational budget. Within this revenue category is a transfer from the Parks SDC fund that will be spent on the Legion Park Playground project. The total amount in this category is $60,000, and it represents 60% of the total operating revenues in the fund. ---PAGE BREAK--- 2012-13 Adopted Budget 93 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 358 - Gen Fund Cap Imp Fund Expenditures Department: 121 - Administration Program: 9531 - Construction Supplies and Services - - - 5419 Other Professional Serv - 333 333 333 - - - Account Class Total - Supplies and Services - 333 333 333 Capital Outlay 9,663 862 - 5621 Administrative - - - - - 8,415 - 5621.042 Remodel FD Office - - - - - 9,230 - 5623.001 Pool Resurfacing - - - - 30,016 - - 5623.018 Engineering HVAC Pool - - - - 8,652 100,243 - 5623.044 Pool Roof - - - - - - 200,000 5623.045 Pool Plaster - - - - - - 80,000 5623.046 Pool Projects 40,000 40,000 40,000 40,000 - - 40,000 5637 Parks - - - - 166,220 63,143 - 5637.009 Greenway - - - - - - - 5637.042 Legion Park Playground 60,000 60,000 60,000 60,000 347,689 200,000 - 5637.043 Centennial Park - - - - 562,239 381,893 320,000 Account Class Total - Capital Outlay 100,000 100,000 100,000 100,000 562,239 381,893 320,000 Program Total: 9531 - Construction 100,000 100,333 100,333 100,333 562,239 381,893 320,000 Department Total: 121 - Administration 100,000 100,333 100,333 100,333 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 12,500 5921 Contingency - 199,667 199,667 199,667 - - 12,500 Account Class Total - Conting'y and Unaprop - 199,667 199,667 199,667 - - 12,500 Program Total: 9971 - Equity - 199,667 199,667 199,667 - - 12,500 Department Total: 901 - Ending Fund Balance - 199,667 199,667 199,667 562,239 381,893 332,500 Expenditures Total 100,000 300,000 300,000 300,000 (332,822) (10,487) - Fund Net Total: 358 - Gen Fund Cap Imp Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 94 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 95 City of Woodburn Special Services Budget Summary Actual 2009-10 Actual 2010-11 Budget 2011-12 Budget 2012-13 110 - Transit 621,630 567,560 619,180 725,366 123 - Building Inspection 215,065 243,327 381,096 422,081 132 - Search & Seizure 35,825 9,982 24,000 7,500 134 - Weed & Seed 116,327 113,211 187,990 - 135 - State Revenue Sharing 455,124 295,274 75,000 - 137 - Housing Rehab 333,017 155,911 128,270 247,750 138 - RSVP 82,753 85,009 87,862 55,189 139 - Cable Franchise 23,693 21,151 29,800 26,050 250 - Bonded Debt 504,894 509,356 650,200 714,800 252 - Bancroft Bond Redemption - - 6,520 - 360 - Special Assessment 65,482 99,339 969,000 1,050,185 336 - Economic Development 36,519 35,520 71,600 - 140 - Street 1,330,506 1,010,938 1,410,342 1,964,250 169 - City Gas Tax 9,255 1,505 390,408 278,000 376 - Street/Storm SDC 862,644 1,485,018 6,026,122 5,707,222 363 - Street/Storm Cap Imp 1,856,126 235,201 705,800 2,846,039 364 - Parks SDC 549,898 246,346 353,000 309,000 ---PAGE BREAK--- 2012-13 Adopted Budget 96 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 97 Transit – 110 General Information - Fiscal Year 2012-13 Fund/Fund Number: Transit – 110 Department/Department Number: Transit - 671 Department Director: Jim Row Director Direct Phone Number: [PHONE REDACTED] Department Location: 202 Young Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The purpose of the Woodburn Transportation Services Division is to provide the community of Woodburn with safe, reliable, affordable, dependable transportation for the general public, elderly, and those with disabilities. A one-hour fixed route bus, with new expanded service hours, is available Monday through Friday, 5:45 am to 8 pm. A complimentary para-transit service is available Monday through Friday during the same hours that the fixed route bus service is in operation in addition to a Dial-A-Ride service. A new mid-day service to Salem was added to fill the gap not presently served by CARTS which currently only comes to Woodburn on weekday mornings and evenings. This mid-day service to the Salem Chemeketa Community College Campus runs Monday through Friday from 10 am to 2:35 pm serving also the communities of Gervais and Brooks. Description of division, including number of personnel: The City of Woodburn currently operates several types of transit services:  Fixed Route Bus (Expanded Service Hours): This service operates a single, hourly fixed route with 55 stops throughout the city. Service is available to the general public Monday through Friday from 5:45 AM – 8:00 PM. One-way fares are $1.25.  Dial-A-Ride: This service is provides curb-to-curb ADA Complimentary Para-transit Service for certified seniors and people with disabilities who are unable to use the fixed route service. Open to general public as space allows. Dial-A-Ride is available Monday through Friday from approximately 5:45 AM – 8:00 PM. One-way fares are $2.50. The Dial-A-Ride demand response program also arranges for volunteer drivers to provide transportation to seniors and people with disabilities to medical appointments outside of Woodburn.  New Mid-day Service to Salem: A Mid-day fixed route service to Salem was implemented on January 17, 2012. It makes 3 fixed route runs through the towns of Gervais, Brooks and then on to Chemeketa Community College in Salem then returning to Woodburn. It was implemented to help ADA disabled residents of Woodburn get to and from jobs, etc. in Salem at times when the CARTS bus is not available. It is open to general public if space is available. ---PAGE BREAK--- 2012-13 Adopted Budget 98  Volunteer Out-of-Town Medical Trips: WTS coordinates and operates a volunteer driver program providing medical trips to Portland and Salem for Woodburn residence. Volunteer drivers volunteer their time using their own vehicles, while having their mileage reimbursed. The fixed route service provides about 28,000 passenger trips per year, while Dial-A-Ride provides about 6,800 passenger trips per year. Ridership over the past few years has remained stable on Dial-A-Ride. The ridership on the Fixed Route has increased due partly to the expansion of hours of operation. The Salem Mid-Day Fixed Route is in the process of gaining ridership. The transit division has fifteen employees, an Operations Supervisor, two FTE, twelve PTE. All transit vehicles are stored in a secured fenced yard located in the rear of 202 Young Street. Description of fiscal year 2011-12 accomplishments: The Transit Division accomplished significant expansion of services during the past FY. Additional grants were obtained increasing revenues from $490,928 last year to $633,943 each for the next two years without any additional cost to the City; a 29% Increase. The increased grant revenues allowed the accomplishment of several priorities identified in the Transit Plan Update Study specifically: 1) Expanded Service Hours: Service hours were expanded effective January 3, 2012 from the previous service hours of 9:00 AM to 5:00 PM. Service now runs from 5:45 AM until 8:00 PM M-F. The expanded service hours provide a public transit option to morning and evening work commuters as well as a connection to the morning and evening services from CAT and CARTS. With the receipt of additional grant funding, mid-day service to Salem began in mid-January providing three round-trips between 10:00 AM and 2:35 PM weekdays. 2) Improved Coordination with Regional Service Providers: Expanded hours provide a connection with Canby Area Transit (CAT) and Chemeketa Area Regional Transit Service (CARTS) services to the north and south of Woodburn. 3) Bus Stop Improvements: A total of five transit bus stop shelters have been added in addition to the downtown transit center. 4) Increased Fares: Fixed Route Bus Fares were increased from $1.00 to $1.25 per trip and Dial-A-Ride one way fares increased from $1.50 to $2.50 to be more in alignment with fares being charged by other regional transit providers. 5) Bike Racks have been installed on all Transit Busses. 6) Security Camera System were Installed on all Transit busses, through the use of grant funding. 7) Improved Marketing of Transit Services: ---PAGE BREAK--- 2012-13 Adopted Budget 99 Active promotion of Transit Services through the Chamber of Commerce and local service organizations has been carried out during the past year. Letters regarding our expanded services have been sent to all businesses licensed within Woodburn. Description of fiscal year 2012-13 proposed focus/goals: Goal 1: Continue to enhance local mobility for primary user groups and potential new user groups in Woodburn. Goal 2: Provide the most efficient transit service to existing markets while also focusing on serving new markets. Goal 3: Increase the visibility and elevate the image of transit in Woodburn. Goal 4: Provide a transit service that is cost-effective and sustainable; identify a stable source of funding for transit. Goal 5: Continue to improve coordination with regional transit providers, explore the feasibility of new regional transit service, and explore other transportation options like carpool and vanpool. Goal 6: Continue work with ODOT and their consultant for completion of the I-5 Interchange Transit Center and Park & Ride Facility Description of major difference(s) between FY 2011-12 and FY 2012-13: Woodburn Transit Service, using information from the Updated Transit Plan, used grant funds to complete transit service improvements identified in the Updated Transit Plan. Level of service to the community was improved by expanding hours of operation, implementing the mid-day route to Salem, installing security camera systems and bike racks. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Transit Revenue 60,960 67,067 61,000 Fund Balance 110,291 110,291 110,291 110,291 155,869 155,735 - Taxes - - - - 432,079 407,438 358,980 Intergovernmental 418,675 418,675 418,675 418,675 23,893 32,223 39,000 Charges for goods and services 42,200 42,200 42,200 42,200 15,895 9,785 9,200 Misc 3,200 3,200 3,200 3,200 - - 151,000 Transfers In 151,000 151,000 151,000 151,000 688,696 672,248 619,180 Total Revenues 725,366 725,366 725,366 725,366 Expense 280,405 303,801 330,338 Labor & Benefits 337,164 345,430 345,430 345,430 124,812 140,250 261,343 Supplies & Services 260,695 258,441 258,441 258,441 216,412 123,509 8,025 Capital Outlay 15,000 15,000 15,000 15,000 - - - Transfers Out - - - - - - 19,474 Conting'y & Unapprop 112,507 106,495 106,495 106,495 621,629 567,560 619,180 Total Expenses 725,366 725,366 725,366 725,366 67,067 104,688 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 100 Note: The Labor & Benefits category contains allocated personnel expense across other departments and/or funds. Please see the Overhead Personnel Allocation schedule on page 250 for clarification. Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 110 - Transit Fund Revenues Department: 000 - Revenue Fund Balance 60,960 67,067 61,000 3081 Beginning Fund Balance 110,291 110,291 110,291 110,291 60,960 67,067 61,000 Account Class Total - Fund Balance 110,291 110,291 110,291 110,291 Taxes 155,869 155,735 - 3111 Property Tax - - - - 155,869 155,735 - Account Class Total - Taxes - - - - Intergovermental 16,652 30,848 65,438 3333.601 5310 Discretionary Ops 65,438 65,438 65,438 65,438 - 114,470 6,426 3333.602 5310 Discretionary Cap 13,527 13,527 13,527 13,527 196,481 165,704 120,132 3333.603 5311 Formula Operation 129,000 129,000 129,000 129,000 200,256 70,085 - 3333.604 ARRA Stimulus - - - - - - 57,911 3333.605 Veh Prev Maint 57,912 57,912 57,912 57,912 18,690 - 28,000 3341.601 STF Formula 44,908 44,908 44,908 44,908 - - - 3341.602 STF Discretionary 6,426 6,426 6,426 6,426 - 26,331 - 3342 Grant Award #26378 22,294 22,294 22,294 22,294 - - 58,628 3343 JARC Job Access Revers 32,408 32,408 32,408 32,408 - - 22,445 3344 New Freedom 46,762 46,762 46,762 46,762 432,079 407,438 358,980 Account Class Total - Intergovermental 418,675 418,675 418,675 418,675 Charges for goods and services 6,502 9,749 12,000 3445 Dial a Ride Daily 12,000 12,000 12,000 12,000 17,391 22,474 27,000 3447 Transit System Fares 30,000 30,000 30,000 30,000 - - - 3447.101 Transit System Fares Fixed Route - SALEM 200 200 200 200 23,893 32,223 39,000 Account Class Total - Charges for goods and services 42,200 42,200 42,200 42,200 Miscellaneous 569 [PHONE REDACTED] Interest from Investments 200 200 200 200 3,859 4,730 - 3676 Donations-Transit - - - - 1 (134) - 3698 Cash Long and Short - - - - 11,465 4,844 9,000 3699 Other Miscellaneous Income 3,000 3,000 3,000 3,000 15,895 9,785 9,200 Account Class Total - Miscellaneous 3,200 3,200 3,200 3,200 Transfers in - - 151,000 3971.001 Transfer From General Fund 151,000 151,000 151,000 151,000 - - 151,000 Account Class Total - Transfers in 151,000 151,000 151,000 151,000 688,697 672,247 619,180 Department Total: 000 - Revenue 725,366 725,366 725,366 725,366 688,697 672,247 619,180 Revenues Total 725,366 725,366 725,366 725,366 Account Description Revenue Sources and Other Discussion The Transfers In category accounts for the property taxes recorded in the General Fund that are transferred to the Transit Fund. The Transit Fund cannot levy property taxes. At $151,000, this accounts for 24.5% of the operating revenue in this fund ---PAGE BREAK--- 2012-13 Adopted Budget 101 Intergovernmental contains various competitive state and federal grants received for transit operations. These are adjusted year over year according to historical analysis and limitations on the particular grant. At $418,675, this category accounts for 68% of the operating revenue in this fund. The increase in Charges for goods and services (or Fares) is due to the transit fare increases, expanded service hours, and a mid-day service to Salem. The total amount in the category accounts for 6.9% of the operating revenues. ---PAGE BREAK--- 2012-13 Adopted Budget 102 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 110 - Transit Fund Expenditures Department: 671 - Transit Program: 4711 - Fixed Route Transit Labor and Benefits 126,617 148,590 165,781 5111 Regular Salaries 164,598 154,508 154,508 154,508 56,423 68,033 55,316 5112 Part-Time Salaries 52,720 70,912 70,912 70,912 4,217 6,540 - 5121 Overtime - - - - 29,952 - - 5199 Intra-governmental Servce - - - - 3,059 [PHONE REDACTED] Workers' Comp 226 187 187 187 13,715 16,430 16,886 5212 Social Security 16,625 17,245 17,245 17,245 34,125 41,137 51,723 5213 Med, Den, Life Ins. 55,588 49,980 49,980 49,980 11,000 21,292 38,710 5214 Retirement 43,505 47,869 47,869 47,869 589 [PHONE REDACTED] Long Term Disability Ins 662 621 621 621 354 [PHONE REDACTED] Unemployment Insurance 2,825 3,719 3,719 3,719 353 [PHONE REDACTED] Life Insurance 415 389 389 389 280,405 303,801 330,338 Account Class Total - Labor and Benefits 337,164 345,430 345,430 345,430 Supplies and Services - - - 5315 Computer Supplies 500 500 500 500 501 472 1,150 5319 Other Office Supplies 550 550 550 550 26 16 65 5321 Cleaning Supplies 65 65 65 65 18,956 22,887 41,566 5323 Fuel 42,000 42,000 42,000 42,000 155 [PHONE REDACTED] Clothing 1,200 1,200 1,200 1,200 - - 2,500 5326 Safety/Medicines 2,500 2,500 2,500 2,500 102 49 100 5329 Other Operating Supplies 100 100 100 100 - 744 3,700 5337 Tires/Parts 4,000 4,000 4,000 4,000 - - - 5414 Accounting/Auditing - 1,500 1,500 1,500 345 625 1,300 5416 Medical 1,300 1,300 1,300 1,300 29,594 26,259 38,514 5419 Other Professional Serv 5,000 5,000 5,000 5,000 371 [PHONE REDACTED] Telephone/Data 500 500 500 500 109 52 120 5422 Postage 50 50 50 50 25 - 3,000 5424 Advertising 3,000 3,000 3,000 3,000 1,971 518 4,000 5427 Training 4,000 4,000 4,000 4,000 4,932 5,526 7,860 5428 IS Support 7,860 7,074 7,074 7,074 - - - 5431 Lodging 200 200 200 200 - - 150 5432 Meals 150 150 150 150 - - 300 5433 Mileage 300 300 300 300 - 688 5,200 5446 Software Licenses 5,200 5,200 5,200 5,200 5,006 3,057 - 5461 Auto - - - - - 2,254 8,966 5464 Workers' Comp 8,966 8,966 8,966 8,966 511 1,153 9,270 5465 General Liability 9,270 9,270 9,270 9,270 - [PHONE REDACTED] Equipment Repair & Maint 100 100 100 100 15,079 18,715 40,000 5475 Vehicle Repair & Maint 50,000 50,000 50,000 50,000 - - - 5491 Dues & Subscriptions 300 300 300 300 91 - 150 5492 Registrations/Tuitions 150 150 150 150 228 48 1,000 5493 Printing/Binding 1,000 1,000 1,000 1,000 246 [PHONE REDACTED] Other Services 250 250 250 250 - - 608 5500 Banking Fees & Charges 608 620 620 620 78,247 83,954 170,769 Account Class Total - Supplies and Services 149,119 149,845 149,845 149,845 Capital Outlay 216,412 123,509 8,025 5649 Other Equipment 15,000 15,000 15,000 15,000 216,412 123,509 8,025 Account Class Total - Capital Outlay 15,000 15,000 15,000 15,000 575,065 511,264 509,132 Program Total: 4711 - Fixed Route Transit 501,283 510,275 510,275 510,275 Program: 4712 - Dial-A-Ride Supplies and Services 543 [PHONE REDACTED] Other Office Supplies 800 800 800 800 70 16 75 5321 Cleaning Supplies 75 75 75 75 11,400 13,108 21,100 5323 Fuel 22,000 22,000 22,000 22,000 80 [PHONE REDACTED] Clothing 1,200 1,200 1,200 1,200 - 1,740 2,000 5337 Tires/Parts 2,000 2,000 2,000 2,000 146 42 400 5416 Medical 400 400 400 400 3,189 966 3,000 5419 Other Professional Serv 3,000 3,000 3,000 3,000 1,177 1,151 1,300 5421 Telephone/Data 1,300 1,300 1,300 1,300 50 - - 5422 Postage - - - - 144 - 500 5424 Advertising 500 500 500 500 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 103 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted 943 644 1,500 5427 Training 1,500 1,500 1,500 1,500 - - 8,253 5428 IS Support 8,253 7,428 7,428 7,428 50 - - 5429 Other Communication Serv - - - - - - - 5431 Lodging 200 200 200 200 - - 100 5432 Meals 100 100 100 100 20,821 16,784 25,000 5433 Mileage 25,000 25,000 25,000 25,000 - - 8,632 5448 Internal Rent 10,484 8,329 8,329 8,329 1,473 3,057 - 5461 Auto - - - - - 2,254 1,708 5464 Workers' Comp 1,708 1,708 1,708 1,708 638 1,152 1,766 5465 General Liability 1,766 1,766 1,766 1,766 10 - - 5471 Equipment Repair & Maint - - - - 5,500 13,891 13,000 5475 Vehicle Repair & Maint 30,000 30,000 30,000 30,000 - - - 5491 Dues & Subscriptions 300 300 300 300 47 [PHONE REDACTED] Registrations/Tuitions 300 300 300 300 187 - 440 5493 Printing/Binding 440 440 440 440 98 [PHONE REDACTED] Other Services 250 250 250 250 46,565 56,295 90,574 Account Class Total - Supplies and Services 111,576 108,596 108,596 108,596 46,565 56,295 90,574 Program Total: 4712 - Dial-A-Ride 111,576 108,596 108,596 108,596 621,630 567,560 599,706 Department Total: 671 - Transit 612,859 618,871 618,871 618,871 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 15,474 5921 Contingency 112,507 101,495 101,495 101,495 - - 4,000 5981.101 Reserve for PERS - 5,000 5,000 5,000 - - 19,474 Account Class Total - Conting'y and Unaprop 112,507 106,495 106,495 106,495 - - 19,474 Program Total: 9971 - Equity 112,507 106,495 106,495 106,495 - - 19,474 Department Total: 901 - Ending Fund Balance 112,507 106,495 106,495 106,495 621,630 567,560 619,180 Expenditures Total 725,366 725,366 725,366 725,366 67,067 104,688 - Fund Net Total: 110 - Transit Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 104 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 105 Building Inspection – 123 General Information - Fiscal Year 2012-13 Fund/Fund Number: Building Inspection – 123 Department/Department Number: Building - 521 Department Director: Jim Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Steve Krieg Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The Building Division provides coordination and direction of the permitting, inspection and plan review services of the City. This includes, but is not limited to, directing, monitoring and controlling an effective permitting, plan review and inspection systems, calculating permit and plan review fees, preparing and quarterly reports for the State of Oregon and the City. Description of department, including number of personnel: The division consists of one staff member under the direction of the Economic and Development Services Director. Description of fiscal year 2011-12 accomplishments: • Maintain an inspection and plan review division while meeting customer’s expectations with reduced staffing levels. • Provide training for staff in the new commercial construction codes for the State of Oregon. Description of fiscal year 2012-13 proposed focus/goals: • Maintain an inspection and plan review division while meeting customer’s expectations with reduced staffing levels. • Provide training for staff in the new residential construction codes for the State of Oregon. Description of major difference(s) between FY 2011-12 and FY 2012-13: • Implement the new State of Oregon residential construction codes and commercial accessibility standards. ---PAGE BREAK--- 2012-13 Adopted Budget 106 338 284 299 236 164 193 179 0 50 100 150 200 250 300 350 400 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 $45,000,000 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 Building Permits Issued vs. Valuation Valuation Number of Permits Issued Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Building Inspection Revenue 143,482 86,664 15,000 Fund Balance 7,000 7,000 7,000 7,000 135,357 168,235 250,366 Licenses & Permits 306,001 306,001 306,001 306,001 - - 20,880 Intergovernmental 30,880 30,880 30,880 30,880 (26) - Charges for goods and services - - - - 22,916 20,264 14,850 Misc 13,200 13,200 13,200 13,200 - - 80,000 Other Financing Sources 80,000 65,000 65,000 65,000 301,729 275,158 381,096 Total Revenues 437,081 422,081 422,081 422,081 Expense 179,140 197,925 208,815 Labor & Benefits 208,957 204,522 204,522 204,522 35,926 45,401 88,826 Supplies & Services 88,206 178,714 178,714 178,714 - - 83,455 Conting'y & Unapprop 139,918 38,845 38,845 38,845 215,066 243,326 381,096 Total Expenses 437,081 422,081 422,081 422,081 86,663 31,832 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 107 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 123 - Building Inspection Fund Revenues Department: 000 - Revenue Fund Balance 143,482 86,664 15,000 3081 Beginning Fund Balance 7,000 7,000 7,000 7,000 143,482 86,664 15,000 Account Class Total - Fund Balance 7,000 7,000 7,000 7,000 Licenses and Permits 59,554 69,547 67,978 3221.101 Building Permits 73,352 73,352 73,352 73,352 16,411 14,244 13,050 3221.102 Mechanical Permits 13,920 13,920 13,920 13,920 (1,741) - 3221.104 Bldg Permit State Surchar - - - - 38,603 46,110 44,186 3221.105 Plan Check Fees 73,352 73,352 73,352 73,352 16,529 22,852 24,011 3221.106 Fire Check Fees 41,517 41,517 41,517 41,517 90 - - 3221.107 State Mfg Home Fee - - - - 20 - 50 3221.108 M.C. Admin Fee 50 50 50 50 5,892 5,259 4,241 3221.109 Plan Check--Mechanical 6,960 6,960 6,960 6,960 - 10,227 96,850 3891.359 CET Suspend 96,850 96,850 96,850 96,850 135,357 168,235 250,366 Account Class Total - Licenses and Permits 306,001 306,001 306,001 306,001 Intergovermental - - 380 3891.059 MC Permits 380 380 380 380 - 4,336 20,000 3891.159 State Surc 30,000 30,000 30,000 30,000 - (4,337) 500 3891.259 St Mfg Fee 500 500 500 500 - 20,880 Account Class Total - Intergovermental 30,880 30,880 30,880 30,880 Charges for goods and services (26) - 3451 T&E Planning Develop Fee - - - - (26) - Account Class Total - Charges for goods and services - - - - Miscellaneous 584 [PHONE REDACTED] Interest from Investments - - - - 22,332 20,051 14,700 3699 Other Miscellaneous Income 13,200 13,200 13,200 13,200 22,916 20,264 14,850 Account Class Total - Miscellaneous 13,200 13,200 13,200 13,200 Other Financing Sources - - 80,000 3811.466 Interfund Loan From 466 80,000 65,000 65,000 65,000 - - 80,000 Account Class Total - Other Financing Sources 80,000 65,000 65,000 65,000 301,729 275,158 381,096 Revenues Total 437,081 422,081 422,081 422,081 Account Description Revenue Sources and Other Discussion The Licenses and Permits category of revenue (74% of operating revenues) is the largest source within the fund. It contains revenue amounts for the various building permits issued within the City of Woodburn. These include Building and Mechanical permits, Plan Check Fees, Fire Check Fees, County Excise Taxes, and other miscellaneous fees. This category is planning to increase by 23%. This is due to the eventual and gradual economic recovery that most cities in the area are planning on. Other Financing Sources includes an inter-fund loan from the Water Well/Distribution Construction Fund in the amount of $65,000 (Reduced from $80,000 in FY 2012). This transfer is on an as-needed basis from year to year, and was not needed in fiscal year 2012. It represents 15.7% of the total operating revenue in this fund. ---PAGE BREAK--- 2012-13 Adopted Budget 108 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 123 - Building Inspection Fund Expenditures Department: 521 - Building Program: 2241 - Building Inspection Labor and Benefits 101,489 143,731 142,681 5111 Regular Salaries 139,072 135,549 135,549 135,549 - 3 - 5121 Overtime - - - - 50,890 - - 5199 Intra-governmental Servce - - - - 632 40 48 5211 Workers' Comp 47 47 47 47 7,958 11,039 10,915 5212 Social Security 10,639 10,369 10,369 10,369 5,998 18,311 19,193 5213 Med, Den, Life Ins. 20,205 20,205 20,205 20,205 11,280 23,689 34,494 5214 Retirement 36,277 35,228 35,228 35,228 384 [PHONE REDACTED] Long Term Disability Ins 559 545 545 545 193 [PHONE REDACTED] Unemployment Insurance 1,808 2,237 2,237 2,237 316 [PHONE REDACTED] Life Insurance 350 342 342 342 179,140 197,925 208,815 Account Class Total - Labor and Benefits 208,957 204,522 204,522 204,522 Supplies and Services 3,463 1,856 2,800 5319 Other Office Supplies 3,400 3,400 3,400 3,400 508 [PHONE REDACTED] Fuel 600 600 600 600 - 20 100 5329 Other Operating Supplies 100 100 100 100 2,113 3,413 8,835 5419 Other Professional Serv 8,010 8,010 8,010 8,010 675 [PHONE REDACTED] Telephone/Data 600 600 600 600 21 14 55 5422 Postage 55 55 55 55 12,330 13,814 10,480 5428 IS Support 10,480 8,934 8,934 8,934 496 [PHONE REDACTED] Lodging 575 - - - 66 10 90 5432 Meals 90 - - - 155 [PHONE REDACTED] Mileage 525 - - - - - - 5439 Other Travel - 1,190 1,190 1,190 11,575 12,255 16,427 5448 Internal Rent 16,427 11,249 11,249 11,249 849 801 - 5461 Auto - - - - - 2,203 2,405 5464 Workers' Comp 2,405 2,405 2,405 2,405 1,063 1,419 2,909 5465 General Liability 2,909 2,909 2,909 2,909 549 [PHONE REDACTED] Vehicle Repair & Maint 550 550 550 550 475 [PHONE REDACTED] Dues & Subscriptions 750 750 750 750 810 635 1,350 5492 Registrations/Tuitions 1,350 1,350 1,350 1,350 57 - - 5498 Permits/Fees - 96,850 96,850 96,850 - - 500 5498.059 MC Permits 500 500 500 500 - - 8,200 5498.159 MC State Surc 8,200 8,200 8,200 8,200 - - 500 5498.259 St Mfg Fee 30 30 30 30 - 5,251 30,000 5498.359 State Surc 30,000 30,000 30,000 30,000 723 [PHONE REDACTED] Other Services 650 1,032 1,032 1,032 35,927 45,400 88,826 Account Class Total - Supplies and Services 88,206 178,714 178,714 178,714 215,066 243,326 297,641 Program Total: 2241 - Building Inspection 297,163 383,236 383,236 383,236 215,066 243,326 297,641 Department Total: 521 - Building 297,163 383,236 383,236 383,236 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 61,625 5921 Contingency 139,918 38,845 38,845 38,845 - - 21,830 5981.101 Reserve for PERS - - - - - - 83,455 Account Class Total - Conting'y and Unaprop 139,918 38,845 38,845 38,845 - - 83,455 Program Total: 9971 - Equity 139,918 38,845 38,845 38,845 - - 83,455 Department Total: 901 - Ending Fund Balance 139,918 38,845 38,845 38,845 215,066 243,326 381,096 Expenditures Total 437,081 422,081 422,081 422,081 86,663 31,832 - Fund Net Total: 123 - Building Inspection Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 109 Search & Seizure – 132 General Information - Fiscal Year 2012-13 Fund/Fund Number: Search & Seizure - 132 Department/Department Number: Police - 211 Department Director: Scott Russell Director Direct Phone Number: [PHONE REDACTED] Department Location: Woodburn Police Facility Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The Search and Seizure program allows for and sets the procedure for the seizure of private properties that are the product of illegal drug activity, and for the expenditure of the proceeds by the City for illegal drug activity investigations and subsequent arrests. Description of department, including number of personnel: The program is managed and operated by the Criminal Investigations division of the Police Department. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Search & Seizure Revenue 3,305 (18,623) - Fund Balance 7,500 7,500 7,500 7,500 12,382 8,001 24,000 Intergovernmental - - - - 1,515 7,969 - Misc 25 - - - 17,202 (2,653) 24,000 Total Revenues 7,525 7,500 7,500 7,500 Expense 35,825 9,982 24,000 Supplies & Services 7,525 7,500 7,500 7,500 35,825 9,982 24,000 Total Expenses 7,525 7,500 7,500 7,500 (18,623) (12,635) - Revenue Over (Under) Expenses - - - - Account Description Revenue Sources and Other Discussion The Search and Seizure Fund is completely funded by federal grants and vary from year to year depending on funding availability. The grant proceeds are used to continue police investigations directly related to gang and drug activity. There were no federal grants available for fiscal year 2013. ---PAGE BREAK--- 2012-13 Adopted Budget 110 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 132 - Search & Seizure Fund Revenues Department: 000 - Revenue Fund Balance 3,305 (18,623) - 3081 Beginning Fund Balance 7,500 7,500 7,500 7,500 3,305 (18,623) - Account Class Total - Fund Balance 7,500 7,500 7,500 7,500 Intergovermental 12,382 8,001 24,000 3332 Federal Grants - - - - 12,382 8,001 24,000 Account Class Total - Intergovermental - - - - Miscellaneous 13 (44) - 3611 Interest from Investments 25 - - - 1,502 8,013 - 3699 Other Miscellaneous Income - - - - 1,515 7,969 - Account Class Total - Miscellaneous 25 - - - 17,202 (2,653) 24,000 Revenues Total 7,525 7,500 7,500 7,500 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 132 - Search & Seizure Fund Expenditures Department: 211 - Police Program: 2131 - Detectives Supplies and Services 35,825 9,982 24,000 5329 Other Operating Supplies 7,525 7,500 7,500 7,500 35,825 9,982 24,000 Account Class Total - Supplies and Services 7,525 7,500 7,500 7,500 35,825 9,982 24,000 Program Total: 2131 - Detectives 7,525 7,500 7,500 7,500 35,825 9,982 24,000 Department Total: 211 - Police 7,525 7,500 7,500 7,500 35,825 9,982 24,000 Expenditures Total 7,525 7,500 7,500 7,500 (18,623) (12,635) - Fund Net Total: 132 - Search & Seizure Fund - - - - Account Description Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 111 Weed & Seed – 134 General Information - Fiscal Year 2012-13 Fund/Fund Number: Weed & Seed - 134 Department/Department Number: Community Svc. Admin. - 491 Department Director: Jim Row Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Jim Row Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: As of June 30, 2012, this fund is closed. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Weed & Seed Revenue (105,588) (68,542) 26,429 Fund Balance - - - - 153,847 160,113 161,561 Intergovernmental - - - - (473) (135) - Misc - - - - 47,786 91,436 187,990 Total Revenues - - - - Expense 95,581 84,710 129,445 Labor & Benefits - - - - 20,746 28,502 58,545 Supplies & Services - - - - 116,327 113,212 187,990 Total Expenses - - - - (68,541) (21,776) - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 134 - Weed & Seed Revenues Department: 000 - Revenue Fund Balance (105,588) (68,542) 26,429 3081 Beginning Fund Balance - - - - (105,588) (68,542) 26,429 Account Class Total - Fund Balance - - - - Intergovermental 153,847 160,113 161,561 3332 Federal Grants - - - - 153,847 160,113 161,561 Account Class Total - Intergovermental - - - - Miscellaneous (473) (135) - 3611 Interest from Investments - - - - (473) (135) - Account Class Total - Miscellaneous - - - - 47,786 91,436 187,990 Department Total: 000 - Revenue - - - - 47,786 91,436 187,990 Revenues Total - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 112 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 134 - Weed & Seed Expenditures Department: 421 - Recreation Program: 2711 - Weed & Seed Labor and Benefits 36,670 - - 5111 Regular Salaries - - - - 599 - - 5211 Workers' Comp - - - - 2,567 - - 5212 Social Security - - - - 1,617 - - 5214 Retirement - - - - 70 - - 5216 Unemployment Insurance - - - - 41,523 - - Account Class Total - Labor and Benefits - - - - Supplies and Services 118 - - 5329.401 Program Supplies-Youth - - - - 118 - - Account Class Total - Supplies and Services - - - - 41,641 - - Program Total: 2711 - Weed & Seed - - - - 41,641 - - Department Total: 421 - Recreation - - - - Department: 491 - Parks Administration Program: 2711 - Weed & Seed Labor and Benefits 43,001 68,009 78,851 5111 Regular Salaries - - - - - 2,412 - 5112 Part-Time Salaries - - - - - - 22,698 5121 Overtime - - - - 68 29 171 5211 Workers' Comp - - - - 3,457 3,510 7,768 5212 Social Security - - - - 4,480 4,775 6,437 5213 Med, Den, Life Ins. - - - - 2,663 5,594 12,244 5214 Retirement - - - - 168 [PHONE REDACTED] Long Term Disability Ins - - - - 82 [PHONE REDACTED] Unemployment Insurance - - - - 140 94 112 5217 Life Insurance - - - - 54,058 84,710 129,445 Account Class Total - Labor and Benefits - - - - Supplies and Services 127 [PHONE REDACTED] Paper - - - - 989 405 4,658 5319 Other Office Supplies - - - - 15,291 21,827 46,064 5419 Other Professional Serv - - - - 241 [PHONE REDACTED] Telephone/Data - - - - 26 [PHONE REDACTED] Postage - - - - 2,466 5,186 2,161 5428 IS Support - - - - 919 - 1,200 5431 Lodging - - - - 230 [PHONE REDACTED] Meals - - - - 338 [PHONE REDACTED] Mileage - - - - - 311 1,000 5434 Airfare - - - - - - 1,429 5464 Workers' Comp - - - - - - 200 5493 Printing/Binding - - - - 20,628 28,502 58,545 Account Class Total - Supplies and Services - - - - 74,686 113,212 187,990 Program Total: 2711 - Weed & Seed - - - - 74,686 113,212 187,990 Department Total: 491 - Parks Administration - - - - 116,327 113,212 187,990 Expenditures Total - - - - (68,541) (21,776) - Fund Net Total: 134 - Weed & Seed - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 113 State Revenue Sharing – 135 General Information - Fiscal Year 2012-13 Fund/Fund Number: State Revenue Sharing - 135 Department/Department Number: PW Administration - 691 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This fund has been consolidated and closed as part of the on-going Funds Consolidation Plan. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted State Revenue Sharing Revenue 461,879 178,387 75,000 Fund Balance - - - - 220,695 222,871 - Intergovernmental - - - - 1,556 474 - Misc - - - - 684,130 401,732 75,000 Total Revenues - - - - Expense 8,867 235,235 - Supplies & Services - - - - 47,043 47,043 - Debt Service - - - - 379,214 12,996 - Capital Outlay - - - - 20,000 - 75,000 Transfers Out - - - - - - - Conting'y & Unapprop - - - - 455,124 295,274 75,000 Total Expenses - - - - 229,006 106,458 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 114 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 135 - State Revenue Sharing Fd Revenues Department: 000 - Revenue Fund Balance 461,879 178,387 75,000 3081 Beginning Fund Balance - - - - 461,879 178,387 75,000 Account Class Total - Fund Balance - - - - Intergovermental 220,695 222,871 - 3364 State Revenue Sharing - - - - 220,695 222,871 - Account Class Total - Intergovermental - - - - Miscellaneous 1,556 474 - 3611 Interest from Investments - - - - 1,556 474 - Account Class Total - Miscellaneous - - - - 684,130 401,732 75,000 Revenues Total - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 115 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 135 - State Revenue Sharing Fd Expenditures Department: 691 - P W Administration Program: 9111 - Debt Service 70 - Debt Service 47,043 47,043 - 5711 Bond Principle - - - - 47,043 47,043 - Account Class Total - Debt Service - - - - 47,043 47,043 - Program Total: 9111 - Debt Service - - - - Program: 9511 - Design Engineering Supplies and Services 2,811 1,802 - 5411 Engineering & Architect - - - - 2,811 1,802 - Account Class Total - Supplies and Services - - - - 2,811 1,802 - Program Total: 9511 - Design Engineering - - - - Program: 9512 - Construction Eng Supplies and Services 4,000 46 - 5411 Engineering & Architect - - - - 4,000 46 - Account Class Total - Supplies and Services - - - - 4,000 46 - Program Total: 9512 - Construction Eng - - - - Program: 9531 - Construction Supplies and Services 2,057 2,138 - 5419 Other Professional Serv - - - - - 231,249 - 5456 Street Lighting - - - - 2,057 233,387 - Account Class Total - Supplies and Services - - - - Capital Outlay 379,214 12,996 - 5631 Streets/Alleys/Sidewalks - - - - 379,214 12,996 - Account Class Total - Capital Outlay - - - - 381,271 246,383 - Program Total: 9531 - Construction - - - - Program: 9711 - Operating Transfer Out Transfers Out 20,000 - 17,942 5811.140 Transfer to Street - - - - - - 57,058 5811.169 Transfer to Local Gas Tax - - - - 20,000 - 75,000 Account Class Total - Transfers Out - - - - 20,000 - 75,000 Program Total: 9711 - Operating Transfer Out - - - - 455,124 295,274 75,000 Department Total: 691 - P W Administration - - - - 455,124 295,274 75,000 Expenditures Total - - - - 229,006 106,458 - Fund Net Total: 135 - State Revenue Sharing Fd - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 116 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 117 Housing Rehabilitation – 137 General Information - Fiscal Year 2012-13 Fund/Fund Number: Housing Rehabilitation - 137 Department/Department Number: Housing - 531 Department Director: Jim Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Jim Direct Phone Number: [PHONE REDACTED] Description of Purpose/Functions of department: In the late 80’s, Woodburn had an active Housing Rehabilitation Program, offering low or no-interest loans to residents of the City with incomes below the median income level of the County. Funding for the program came from the Community Development Block Grant (CDBG), and the program ended in 1999 when all monies were loaned out. In 2009, through loan payoffs, the Housing Rehabilitation Program had approximately $674,585. This income is divided into two categories, restricted (program income) and unrestricted income, based on contract requirements when the grants were originally awarded. Restricted income ($453,305) is income received from grant years 1993 or later, and the City is required to use it to continue the Housing Rehabilitation Program. Unrestricted income is income from principal and interest on loans made using CDBG funds prior to the grant year 1993. There is approximately $200,000 of unrestricted income. With the restricted income ($453,305) Council re-established the Housing Rehabilitation Program in 2009. The City contracted with the Mid-Willamette Valley Council of Governments (COG) to manage Woodburn’s Housing Rehabilitation Program. The program once again provided simple interest loans to low and moderate-income households to rehabilitate their homes. The maximum loan amount per household is $12,500, excepting additional costs for necessary accessibility improvements. A total of 29 loans have been completed. Remaining funds will be used for emergency housing rehabilitation assistance and/or CDBG grant matching requirements. Separately, the City Council (2009) established the Woodburn Business Assistance Loan Program with unrestricted funds ($221,280), to be loaned out at low-interest rates to new or existing businesses located in Woodburn. The COG is also contracted to manage this program. One business loan has been completed. Remaining funds are available for additional business assistance loans. Description of department, including number of personnel: There are direct and indirect personnel costs associated with this program. Description of fiscal year 2011-12 accomplishments: • Remaining funds ($60,000) have been retained for emergency housing rehabilitation assistance. • We continue to respond to inquiries about the business assistance loan program. • One business assistance loan has been approved and repaid. • The City, with the assistances of the Mid-Willamette Valley Council of Governments has re-applied for additional CDBG funds to continue the housing rehabilitation program. Description of fiscal year 2012-13 proposed focus/goals: • Housing Rehabilitation Loan Program ---PAGE BREAK--- 2012-13 Adopted Budget 118 o Remaining funds retained for emergency housing rehabilitation assistance and/or CDBG match requirements. o Apply for additional federal (CDBG) funds to continue the program. • Business Assistance Loan Program o Administer loan program Description of major difference(s) between FY 2011-12 and FY 2012-13: The Housing Rehabilitation Loan Program was re-established and will continue to function, depending upon funding. The Business Assistance Loan Program is also dependent upon limited funding. Loan activity will determine whether funds are available to continue the program. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Housing Rehab Revenue 676,701 373,452 99,000 Fund Balance 225,000 225,000 225,000 225,000 15,801 22,708 7,750 Misc 7,750 7,750 7,750 7,750 - - 6,520 Transfers In - - - - 13,967 26,301 15,000 Other Financing Sources 15,000 15,000 15,000 15,000 706,469 422,461 128,270 Total Revenues 247,750 247,750 247,750 247,750 Expense 10,097 10,294 10,708 Labor & Benefits 9,904 9,500 9,500 9,500 322,920 145,617 89,340 Supplies & Services 140,200 140,355 140,355 140,355 - - 28,222 Conting'y & Unapprop 97,646 97,895 97,895 97,895 333,017 155,911 128,270 Total Expenses 247,750 247,750 247,750 247,750 373,452 266,550 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 119 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 137 - Housing Rehab Fund Revenues Department: 000 - Revenue Fund Balance 676,701 373,452 99,000 3081 Beginning Fund Balance 225,000 225,000 225,000 225,000 676,701 373,452 99,000 Account Class Total - Fund Balance 225,000 225,000 225,000 225,000 Miscellaneous 3,165 3,[PHONE REDACTED] Interest from Investments 250 250 250 250 11,400 13,200 7,500 3625 Facilities Rent 7,500 7,500 7,500 7,500 486 6,010 - 3642.110 Small Business Loan - - - - 750 - - 3699 Other Miscellaneous Income - - - - 15,801 22,708 7,750 Account Class Total - Miscellaneous 7,750 7,750 7,750 7,750 Other Financing Sources 13,967 - 5,000 3824.089 Loan Payback 1989 5,000 5,000 5,000 5,000 - - 5,000 3824.096 Loan Payback 1996 5,000 5,000 5,000 5,000 - 3,921 5,000 3824.097 Loan Payback 1997 5,000 5,000 5,000 5,000 - 11,479 - 3824.098 Loan Payback 1998 - - - - - 10,901 - 3824.099 Loan Payback 1999 - - - - 13,967 26,301 15,000 Account Class Total - Other Financing Sources 15,000 15,000 15,000 15,000 Transfers in - - 6,520 3971.252 Transfer From Bancroft - - - - - - 6,520 Account Class Total - Transfers in - - - - 706,469 422,461 128,270 Revenues Total 247,750 247,750 247,750 247,750 Account Description Revenue Sources and Other Discussion The Other Financing Sources revenue includes $15,000 (66% of operating revenues) in loan repayments scheduled for FY 2012-13. These budget amounts remain unchanged from prior year. The Miscellaneous category includes Facilities Rent in the amount of $7,500 – or 34% of the operating revenue in the fund. This budget amount remains unchanged from prior year. ---PAGE BREAK--- 2012-13 Adopted Budget 120 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 137 - Housing Rehab Fund Expenditures Department: 531 - Housing Rehabilitation Program: 5911 - Housing Labor and Benefits - 7,795 7,347 5111 Regular Salaries 6,592 6,400 6,400 6,400 10,097 - - 5199 Intra-governmental Servce - - - - - 2 3 5211 Workers' Comp 5 3 3 3 - [PHONE REDACTED] Social Security 504 490 490 490 - [PHONE REDACTED] Med, Den, Life Ins. 774 774 774 774 - 1,046 1,879 5214 Retirement 1,899 1,685 1,685 1,685 - 31 30 5215 Long Term Disability Ins 27 26 26 26 - 23 22 5216 Unemployment Insurance 86 106 106 106 - 18 19 5217 Life Insurance 17 16 16 16 10,097 10,294 10,708 Account Class Total - Labor and Benefits 9,904 9,500 9,500 9,500 Supplies and Services - - 100 5319 Other Office Supplies - - - - 426 - - 5329 Other Operating Supplies 100 100 100 100 - - - 5419 Other Professional Serv 11,000 11,000 11,000 11,000 15 - 100 5451 Natural Gas 100 100 100 100 10,672 10,798 11,000 5491 Dues & Subscriptions 2,000 2,000 2,000 2,000 - - 1,000 5492 Registrations/Tuitions 1,000 1,000 1,000 1,000 1,906 1,929 1,000 5498 Permits/Fees 1,000 1,000 1,000 1,000 309,901 500 1,000 5499 Other Services 1,000 1,000 1,000 1,000 - 132,390 25,000 5499.101 Housing Rehab Loans 24,000 24,000 24,000 24,000 - - 50,000 5499.102 Business Assistance Loans 100,000 100,000 100,000 100,000 - - 140 5500 Banking Fees & Charges - 155 155 155 322,920 145,617 89,340 Account Class Total - Supplies and Services 140,200 140,355 140,355 140,355 333,017 155,911 100,048 Program Total: 5911 - Housing 150,104 149,855 149,855 149,855 333,017 155,911 100,048 Department Total: 531 - Housing Rehabilitation 150,104 149,855 149,855 149,855 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 28,222 5921 Contingency 97,646 97,895 97,895 97,895 - - 28,222 Account Class Total - Conting'y and Unaprop 97,646 97,895 97,895 97,895 - - 28,222 Program Total: 9971 - Equity 97,646 97,895 97,895 97,895 - - 28,222 Department Total: 901 - Ending Fund Balance 97,646 97,895 97,895 97,895 333,017 155,911 128,270 Expenditures Total 247,750 247,750 247,750 247,750 373,452 266,550 - Fund Net Total: 137 - Housing Rehab Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 121 RSVP – 138 General Information - Fiscal Year 2012-13 Fund/Fund Number: RSVP - 138 Department/Department Number: RSVP - 481 Department Director: Jim Row Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Jim Row Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This program creates meaningful volunteer opportunities for individuals aged 55 and older to contribute their skills and experience in their community through volunteer service. The Retired and Senior Volunteer Program recruits program participants, develops volunteer worksites, and orients volunteers. The RSVP program is funded with a grant from the Corporation for National and Community Service and requires a 30% local match. Description of department, including number of personnel: The department consists of one part time Project Coordinator. Description of fiscal year 2011-12 accomplishments: • Managed the retirement of the long time Project Director. The position was held vacant until the 2012- 2013 grant was awarded. • Replaced the full time Project Director position with a part time Coordinator position to conserve resources and eliminate the need for a General Fund transfer. Description of fiscal year 2012-13 proposed focus/goals: • Maintain the current number of volunteers, despite a dramatic reduction in City and federal funds and personnel allocated to RSVP. • Seek continued federal funding. Description of major difference(s) between FY 2011-12 and FY 2012-13: • Due to funding limitations, the program is now staffed by a part time Project Coordinator, instead of a full time Project Director. ---PAGE BREAK--- 2012-13 Adopted Budget 122 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted RSVP Revenue 5,663 10,915 11,670 Fund Balance 9,000 9,000 9,000 9,000 59,721 57,736 45,933 Intergovernmental 46,189 46,189 46,189 46,189 25 - Misc - - - - 28,259 28,259 30,259 Transfers In - - - - 93,668 96,906 87,862 Total Revenues 55,189 55,189 55,189 55,189 Expense 73,215 76,580 82,222 Labor & Benefits - 45,313 45,313 45,313 9,538 8,428 5,640 Supplies & Services 5,858 8,092 8,092 8,092 - - - Conting'y & Unapprop 49,331 1,784 1,784 1,784 82,753 85,008 87,862 Total Expenses 55,189 55,189 55,189 55,189 10,915 11,898 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 138 - RSVP Fund Revenues Department: 000 - Revenue Fund Balance 5,663 10,915 11,670 3081 Beginning Fund Balance 9,000 9,000 9,000 9,000 5,663 10,915 11,670 Account Class Total - Fund Balance 9,000 9,000 9,000 9,000 Intergovermental 56,054 57,736 45,933 3332 Federal Grants 46,189 46,189 46,189 46,189 3,667 - - 3341 State Grants - - - - 59,721 57,736 45,933 Account Class Total - Intergovermental 46,189 46,189 46,189 46,189 Miscellaneous 20 - 3611 Interest from Investments - - - - 5 - - 3679 Donations-Other - - - - 25 - Account Class Total - Miscellaneous - - - - Transfers in 28,259 28,259 30,259 3971.001 Transfer From General Fund - - - - 28,259 28,259 30,259 Account Class Total - Transfers in - - - - 93,668 96,906 87,862 Department Total: 000 - Revenue 55,189 55,189 55,189 55,189 93,668 96,906 87,862 Revenues Total 55,189 55,189 55,189 55,189 Account Description Revenue Sources and Other Discussion The Intergovernmental category accounts for all of the operating revenue in this fund which is through federally funded grants. ---PAGE BREAK--- 2012-13 Adopted Budget 123 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 138 - RSVP Fund Expenditures Department: 481 - RSVP Program: 5711 - RSVP Labor and Benefits 50,292 55,898 56,821 5111 Regular Salaries - 25,075 25,075 25,075 8,228 - - 5199 Intra-governmental Servce - - - - 55 25 37 5211 Workers' Comp - 20 20 20 3,980 4,410 4,347 5212 Social Security - 1,918 1,918 1,918 4,420 6,095 6,822 5213 Med, Den, Life Ins. - 11,104 11,104 11,104 5,788 9,638 13,543 5214 Retirement - 6,537 6,537 6,537 195 [PHONE REDACTED] Long Term Disability Ins - 101 101 101 96 [PHONE REDACTED] Unemployment Insurance - 414 414 414 161 [PHONE REDACTED] Life Insurance - 144 144 144 73,215 76,580 82,222 Account Class Total - Labor and Benefits - 45,313 45,313 45,313 Supplies and Services 775 176 - 5329 Other Operating Supplies 1,000 1,000 1,000 1,000 159 [PHONE REDACTED] Telephone/Data 200 200 200 200 1,200 1,172 - 5422 Postage 500 500 500 500 2,466 2,763 2,763 5428 IS Support - 2,234 2,234 2,234 1,039 814 - 5433 Mileage 500 500 500 500 - - 716 5464 Workers' Comp 716 716 716 716 250 [PHONE REDACTED] General Liability 942 942 942 942 1,159 1,[PHONE REDACTED] Other Insurance Costs 1,000 1,000 1,000 1,000 362 530 - 5492 Registrations/Tuitions 500 500 500 500 2,128 1,300 - 5493 Printing/Binding 500 500 500 500 9,538 8,428 5,640 Account Class Total - Supplies and Services 5,858 8,092 8,092 8,092 82,753 85,009 87,862 Program Total: 5711 - RSVP 5,858 53,405 53,405 53,405 82,753 85,009 87,862 Department Total: 481 - RSVP 5,858 53,405 53,405 53,405 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - - 5921 Contingency 49,331 1,784 1,784 1,784 - - - 5981.101 Reserve for PERS - - - - - - - Account Class Total - Conting'y and Unaprop 49,331 1,784 1,784 1,784 - - - Program Total: 9971 - Equity 49,331 1,784 1,784 1,784 - - - Department Total: 901 - Ending Fund Balance 49,331 1,784 1,784 1,784 82,753 85,008 87,862 Expenditures Total 55,189 55,189 55,189 55,189 10,915 11,898 - Fund Net Total: 138 - RSVP Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 124 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 125 Cable Franchise – 139 General Information - Fiscal Year 2012-13 Fund/Fund Number: Cable Franchise - 139 Department/Department Number: Finance - 151 Department Director: Ignacio Palacios Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This program administers the City’s cable television franchise and supports community access programming provided by Woodburn Cable Access Television (WCAT). Seven and one half percent of revenues derived from cable television franchise fees are set aside for administration of the franchise. Twelve and one half (12.5%) percent of the franchise fees are provided to WCAT to support community access programming. Franchise administration includes coordinating with the cable provider regarding programming choices and service issues and compliance with the franchise agreement. Support to WCAT allows the television audience to view public meetings and programming developed in and pertinent to the community. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Cable Franchise Revenue 7,447 5,934 5,553 Fund Balance 1,500 1,500 1,500 1,500 18,904 19,152 20,147 Franchise Fees 20,000 20,000 20,000 20,000 3,276 3,107 4,100 Misc 4,550 4,550 4,550 4,550 29,627 28,193 29,800 Total Revenues 26,050 26,050 26,050 26,050 Expense 21,193 21,151 28,800 Supplies & Services 26,050 26,050 26,050 26,050 2,500 - - Capital Outlay - - - - - - 1,000 Conting'y & Unapprop - - - - 23,693 21,151 29,800 Total Expenses 26,050 26,050 26,050 26,050 5,934 7,042 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 126 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 139 - Cable Franchise Fund Revenues Department: 000 - Revenue Fund Balance 7,447 5,934 5,553 3081 Beginning Fund Balance 1,500 1,500 1,500 1,500 7,447 5,934 5,553 Account Class Total - Fund Balance 1,500 1,500 1,500 1,500 550 - Franchise Fees 18,904 19,152 20,147 3235 Franchise Fee, Wave BB 20,000 20,000 20,000 20,000 18,904 19,152 20,147 Account Class Total - Franchise Fees 20,000 20,000 20,000 20,000 Miscellaneous 30 18 100 3611 Interest from Investments 50 50 50 50 3,245 3,089 4,000 3641 Annual Access Fee 4,500 4,500 4,500 4,500 3,276 3,107 4,100 Account Class Total - Miscellaneous 4,550 4,550 4,550 4,550 29,627 28,193 29,800 Department Total: 000 - Revenue 26,050 26,050 26,050 26,050 29,627 28,193 29,800 Revenues Total 26,050 26,050 26,050 26,050 Account Description Revenue Sources and Other Discussion The Franchise Fees category of revenue accounts for 20,000 or 81.5% of total operating revenues in the fund. This category contains fees collected by Wave Broadband and passed through to the local cable access company (WCAT). Those turnovers and management fees provided by the City are used to fund WCAT operations and provide for capital purchases. ---PAGE BREAK--- 2012-13 Adopted Budget 127 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 139 - Cable Franchise Fund Expenditures Department: 121 - Administration Program: 7811 - Cable TV Supplies and Services 133 - - 5329 Other Operating Supplies - - - - 6,000 6,000 12,800 5429 Other Communication Serv 8,050 8,050 8,050 8,050 15,060 15,151 16,000 5499 Other Services 18,000 18,000 18,000 18,000 21,193 21,151 28,800 Account Class Total - Supplies and Services 26,050 26,050 26,050 26,050 Capital Outlay 2,500 - - 5649 Other Equipment - - - - 2,500 - - Account Class Total - Capital Outlay - - - - 23,693 21,151 28,800 Program Total: 7811 - Cable TV 26,050 26,050 26,050 26,050 23,693 21,151 28,800 Department Total: 121 - Administration 26,050 26,050 26,050 26,050 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 1,000 5921 Contingency - - - - - - 1,000 Account Class Total - Conting'y and Unaprop - - - - - - 1,000 Program Total: 9971 - Equity - - - - - - 1,000 Department Total: 901 - Ending Fund Balance - - - - 23,693 21,151 29,800 Expenditures Total 26,050 26,050 26,050 26,050 5,934 7,042 - Fund Net Total: 139 - Cable Franchise Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 128 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 129 Bonded Debt – 250 General Information - Fiscal Year 2012-13 Fund/Fund Number: Bonded Debt - 250 Department/Department Number: Finance - 151 Department Director: Ignacio Palacios Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The Bonded Debt fund records the payment of principal and interest on the City’s General Obligation bonds. As of June 30, 2012, a single bond issue is outstanding for the Police Facility. The principal due as of July 1, 2012 is $5,365,000 ($7,053,838 including interest) Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Bonded Debt Revenue 109,694 101,705 120,000 Fund Balance 64,000 64,000 64,000 64,000 495,805 495,377 530,000 Taxes 650,000 650,000 650,000 650,000 1,100 722 200 Misc 800 800 800 800 606,599 597,804 650,200 Total Revenues 714,800 714,800 714,800 714,800 Expense 1,737 - - Labor & Benefits - - - - - - 639 Supplies & Services 1,519 1,519 1,519 1,519 503,156 509,356 514,431 Debt Service 514,281 514,281 514,281 514,281 - - 135,130 Conting'y & Unapprop 199,000 199,000 199,000 199,000 504,893 509,356 650,200 Total Expenses 714,800 714,800 714,800 714,800 101,706 88,448 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 130 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 250 - Bonded Debt Fund Revenues Department: 000 - Revenue Fund Balance 109,694 101,705 120,000 3081 Beginning Fund Balance 64,000 64,000 64,000 64,000 109,694 101,705 120,000 Account Class Total - Fund Balance 64,000 64,000 64,000 64,000 Taxes 495,805 495,377 530,000 3111 Property Tax 650,000 650,000 650,000 650,000 495,805 495,377 530,000 Account Class Total - Taxes 650,000 650,000 650,000 650,000 Miscellaneous 1,100 [PHONE REDACTED] Interest from Investments 800 800 800 800 1,100 722 200 Account Class Total - Miscellaneous 800 800 800 800 606,599 597,804 650,200 Revenues Total 714,800 714,800 714,800 714,800 Account Description Revenue Sources and Other Discussion This Fund accounts for the debt service on the City’s 2005 General Obligation bond. Property taxes are the major source of operating revenue. The amount allocated to this fund is dependent on reserve requirement limitations and debt service levels. ---PAGE BREAK--- 2012-13 Adopted Budget 131 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 250 - Bonded Debt Fund Expenditures Department: 151 - Finance Program: 9111 - Debt Service Labor and Benefits 1,737 - - 5199 Intra-governmental Servce - - - - 1,737 - - Account Class Total - Labor and Benefits - - - - Supplies and Services - - 639 5500 Banking Fees & Charges 1,519 1,519 1,519 1,519 - - 639 Account Class Total - Supplies and Services 1,519 1,519 1,519 1,519 70 - Debt Service 260,000 275,300 290,000 5711 Bond Principle 300,000 300,000 300,000 300,000 243,156 234,056 224,431 5721 Bond Interest 214,281 214,281 214,281 214,281 503,156 509,356 514,431 Account Class Total - Debt Service 514,281 514,281 514,281 514,281 504,894 509,356 515,070 Program Total: 9111 - Debt Service 515,800 515,800 515,800 515,800 504,894 509,356 515,070 Department Total: 151 - Finance 515,800 515,800 515,800 515,800 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 135,130 5921 Contingency 199,000 199,000 199,000 199,000 - - 135,130 Account Class Total - Conting'y and Unaprop 199,000 199,000 199,000 199,000 - - 135,130 Program Total: 9971 - Equity 199,000 199,000 199,000 199,000 - - 135,130 Department Total: 901 - Ending Fund Balance 199,000 199,000 199,000 199,000 504,893 509,356 650,200 Expenditures Total 714,800 714,800 714,800 714,800 101,706 88,448 - Fund Net Total: 250 - Bonded Debt Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 132 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 133 Bancroft Bond Redemption – 252 General Information - Fiscal Year 2012-13 Fund/Fund Number: Bancroft Bond - 252 Department/Department Number: Finance - 151 Department Director: Ignacio Palacios Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This fund has been consolidated and closed as part of the on-going Funds Consolidation Plan. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Bancroft Bond Revenue 6,550 6,586 6,520 Fund Balance - - - - 36 22 - Misc - - - - 6,586 6,608 6,520 Total Revenues - - - - Expense - - 6,520 Transfers Out - - - - - - - Conting'y & Unapprop - - - - - - 6,520 Total Expenses - - - - 6,586 6,608 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail ---PAGE BREAK--- 2012-13 Adopted Budget 134 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 252 - Bancroft Bond Redem Fund Revenues Department: 000 - Revenue Fund Balance 6,550 6,586 6,520 3081 Beginning Fund Balance - - - - 6,550 6,586 6,520 Account Class Total - Fund Balance - - - - Miscellaneous 36 22 - 3611 Interest from Investments - - - - 36 22 - Account Class Total - Miscellaneous - - - - 6,586 6,608 6,520 Department Total: 000 - Revenue - - - - 6,586 6,608 6,520 Revenues Total - - - - Account Description 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 252 - Bancroft Bond Redem Fund Expenditures Department: 151 - Finance Program: 9111 - Debt Service Transfers Out - - 6,520 5811.137 Transfer to Housing Rehab - - - - - - 6,520 Account Class Total - Transfers Out - - - - - - 6,520 Program Total: 9111 - Debt Service - - - - - - 6,520 Department Total: 151 - Finance - - - - - - 6,520 Expenditures Total - - - - 6,586 6,608 - Fund Net Total: 252 - Bancroft Bond Redem Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 135 Special Assessment – 360 General Information - Fiscal Year 2012-13 Fund/Fund Number: Special Assessment - 360 Department/Department Number: PW Administration Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This fund is used when assessments are issued against property owners for street, water, wastewater, or storm improvement are made which benefit the adjacent property and without the assessment the project may not be done. Description of department, including number of personnel: There are no personnel costs associated with this fund. The monies collected on individual assessments are used to pay off outstanding liens. Description of fiscal year 2011-12 accomplishments: • There were no new assessment projects done. • Payments for past assessment projects are being paid on schedule. Description of fiscal year 2012-13 proposed focus/goals: • There are no proposed assessment projects for 2012-2013. Description of major difference(s) between FY 2011-12 and FY 2012-13: None – there are no projects scheduled which would have an assessment for any part of the project funding. ---PAGE BREAK--- 2012-13 Adopted Budget 136 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Special Assessment Fund Revenue 771,989 983,854 925,000 Fund Balance 1,013,513 1,013,000 1,013,000 1,013,000 277,346 89,775 44,000 Misc 37,185 37,185 37,185 37,185 1,049,335 1,073,629 969,000 Total Revenues 1,050,698 1,050,185 1,050,185 1,050,185 Expense 2,665 21 4,852 Supplies & Services 4,547 1,047 1,047 1,047 62,818 99,318 200,000 Capital Outlay 200,000 - - - - - - Transfers Out - 204,547 204,547 204,547 - - 764,148 Conting'y & Unapprop 846,151 844,591 844,591 844,591 65,483 99,339 969,000 Total Expenses 1,050,698 1,050,185 1,050,185 1,050,185 983,852 974,290 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 360 - Special Assessment Fund Revenues Department: 000 - Revenue Fund Balance 771,989 983,854 925,000 3081 Beginning Fund Balance 1,013,513 1,013,000 1,013,000 1,013,000 771,989 983,854 925,000 Account Class Total - Fund Balance 1,013,513 1,013,000 1,013,000 1,013,000 Miscellaneous 3,887 2,869 2,500 3611 Interest from Investments 2,500 2,500 2,500 2,500 14,864 14,811 8,000 3614 Special Assessment-Intere 3,000 3,000 3,000 3,000 99,931 - - 3678 Developer Contributions - - - - 4,958 201 - 3681 Special Assessment Princi - - - - 1,930 [PHONE REDACTED].001 LID Alley 500 500 500 500 88,810 10,076 7,000 3681.004 LID Boones Ferry 10,000 10,000 10,000 10,000 6,504 35,204 5,000 3681.006 LID Country Club - - - - 3,737 6,099 5,000 3681.007 LID Tout 6,099 6,099 6,099 6,099 1,561 1,449 2,000 3681.008 LID Hardcastle 1,449 1,449 1,449 1,449 10,592 10,592 10,500 3681.009 LID Parr Road 10,592 10,592 10,592 10,592 2,445 1,045 1,000 3681.010 LID West Lincoln 1,045 1,045 1,045 1,045 38,127 6,639 2,500 3681.011 LID Ironwood 2,000 2,000 2,000 2,000 277,346 89,775 44,000 Account Class Total - Miscellaneous 37,185 37,185 37,185 37,185 1,049,335 1,073,629 969,000 Revenues Total 1,050,698 1,050,185 1,050,185 1,050,185 Account Description Revenue Sources and Other Discussion Operating revenue in this fund is categorized under Miscellaneous. The fund collects repayment from various Local Improvement Districts (LIDs). The 37,185 budgeted is the amount of expected repayments to be collected during the fiscal year (including interest). Proceeds are used to fund various minor street and sidewalk projects throughout the City. ---PAGE BREAK--- 2012-13 Adopted Budget 137 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 360 - Special Assessment Fund Expenditures Department: 691 - P W Administration Program: 6999 - Public Works Admin Supplies and Services 93 - 1,000 5496 Filing/Recording 500 - - - - - 952 5500 Banking Fees & Charges 1,047 1,047 1,047 1,047 93 - 1,952 Account Class Total - Supplies and Services 1,547 1,047 1,047 1,047 93 - 1,952 Program Total: 6999 - Public Works Admin 1,547 1,047 1,047 1,047 Program: 9511 - Design Engineering Supplies and Services - - 900 5419 Other Professional Serv 1,000 - - - 738 - 500 5422 Postage 500 - - - 738 - 1,400 Account Class Total - Supplies and Services 1,500 - - - 738 - 1,400 Program Total: 9511 - Design Engineering 1,500 - - - Program: 9531 - Construction Supplies and Services 4 21 500 5422 Postage 500 - - - 1,830 - 1,000 5424 Advertising 1,000 - - - 1,834 21 1,500 Account Class Total - Supplies and Services 1,500 - - - Capital Outlay 62,818 99,318 200,000 5631 Streets/Alleys/Sidewalks 200,000 - - - 62,818 99,318 200,000 Account Class Total - Capital Outlay 200,000 - - - 64,652 99,339 201,500 Program Total: 9531 - Construction 201,500 - - - Program: 9711 - Operating Transfer Out Transfers Out - - - 5811.363 Transfer to Storm CIP - 204,547 204,547 204,547 - - - Account Class Total - Transfers Out - 204,547 204,547 204,547 - - - Program Total: 9711 - Operating Transfer Out - 204,547 204,547 204,547 65,482 99,339 204,852 Department Total: 691 - P W Administration 204,547 205,594 205,594 205,594 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 764,148 5921 Contingency 846,151 844,591 844,591 844,591 - - 764,148 Account Class Total - Conting'y and Unaprop 846,151 844,591 844,591 844,591 - - 764,148 Program Total: 9971 - Equity 846,151 844,591 844,591 844,591 - - 764,148 Department Total: 901 - Ending Fund Balance 846,151 844,591 844,591 844,591 65,483 99,340 969,000 Expenditures Total 1,050,698 1,050,185 1,050,185 1,050,185 983,852 974,290 - Fund Net Total: 360 - Special Assessment Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 138 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 139 Economic Development – 336 General Information - Fiscal Year 2012-13 Fund/Fund Number: Econ Development - 336 Department/Department Number: PW Administration – 691 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This fund has been consolidated and closed as part of the on-going Funds Consolidation Plan. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Econ Development Fund Revenue 142,886 106,977 71,600 Fund Balance - - - - 610 253 - Misc - - - - 143,496 107,230 71,600 Total Revenues - - - - Expense 36,519 35,520 - Debt Service - - - - - - 71,600 Transfers Out - - - - - - - Conting'y & Unapprop - - - - 36,519 35,520 71,600 Total Expenses - - - - 106,977 71,710 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 336 - Economic Development Fund Revenues Department: 000 - Revenue Fund Balance 142,886 106,977 71,600 3081 Beginning Fund Balance - - - - 142,886 106,977 71,600 Account Class Total - Fund Balance - - - - Miscellaneous 610 253 - 3611 Interest from Investments - - - - 610 253 - Account Class Total - Miscellaneous - - - - 143,496 107,230 71,600 Department Total: 000 - Revenue - - - - 143,496 107,230 71,600 Revenues Total - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 140 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 336 - Economic Development Fund Expenditures Department: 691 - P W Administration Program: 9111 - Debt Service 70 - Debt Service 36,519 35,520 - 5711 Bond Principle - - - - 36,519 35,520 - Account Class Total - Debt Service - - - - Transfers Out - - 71,600 5811.376 Transfer to TIF - - - - - - 71,600 Account Class Total - Transfers Out - - - - 36,519 35,520 71,600 Program Total: 9111 - Debt Service - - - - 36,519 35,520 71,600 Department Total: 691 - P W Administration - - - - 36,519 35,520 71,600 Expenditures Total - - - - 106,977 71,710 - Fund Net Total: 336 - Economic Development Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 141 Street – 140 General Information - Fiscal Year 2012-13 Fund/Fund Number: Street - 140 Department/Department Number: Maintenance - 631 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 202 Young Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The Street Maintenance Section provides routine street repair such as overlay preparation, patching, crack sealing, pothole repair, and grading portions of 17 gravel streets, leaf collection, centerline striping, pavement markings, street sign maintenance, sweeping contract supervision, weed control, mowing, and other right-of-way maintenance duties. Description of department, including number of personnel: The Public Works Department has initiated a restructuring program to reduce staffing levels. Staffing level reductions have been made necessary due to the fiscal constraints the City if facing with flat or reduced revenues and increasing personnel costs. The Maintenance and Support Services Division has been eliminated and the Street Maintenance, Facilities Maintenance, and Parks and Grounds Maintenance Sections have been assigned to other divisions. This restructuring eliminates one division manager, two section supervisors, and one facilities maintenance technician. This action has resulted in a personnel cost reduction of $338,512 per year. This reduction in personnel will result in a diminished level of service. The Street Maintenance Section personnel have been reassigned to the Storm/Sanitary Collections Section and administrative responsibilities of the Street Maintenance program are assigned to the Engineering Division. • This section is responsible for street maintenance and street cleaning. • This section is monitoring the contracted services for routine sweeping of each side of all city streets every month. • This section is responsible for routine maintenance of all streets in the public right-of-ways, including gravel streets. • This includes the crack sealing program and grading 1.9 miles of gravel streets. • The leaf collection program from November through January ending with Christmas tree collection. • This section facilitates the centerline striping contract with Marion County • Other traffic markings are renewed once a year. • Maintaining all regulatory traffic and street name signs • Weed control • Assists with special events. ---PAGE BREAK--- 2012-13 Adopted Budget 142 • Street Maintenance is responsible for cleanup of spills or removal of dead animals within the city right- of-way. The Street Maintenance section consists of 3.34 FTE Description of fiscal year 2011-12 accomplishments: • Completed scheduled crack sealing for 2012 • Completed third year of contracted sweeping services • Overhauled leaf collection program • Initiated a benchmarking project of Woodburn street name and Regulatory signs Description of fiscal year 2012-13 proposed focus/goals: • Complete scheduled crack sealing for 2013 • Complete fourth year of contracted sweeping services • Continue leaf collection program • Completed an auction for the disposal surplus vehicles and equipment • Complete required installation of Woodburn street name and regulatory signs Description of major difference(s) between FY 2011-12 and FY 2012-13: • Initiation of Urban Forestry Program • Safety Program emphasis • Increase in staff training • Disaster Preparedness Training • Preventative Maintenance Program development • Community Outreach ---PAGE BREAK--- 2012-13 Adopted Budget 143 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Street Revenue 393,536 53,620 6,000 Fund Balance 569,563 540,000 540,000 540,000 1,167 808 1,000 Licenses & Permits 750 750 750 750 964,490 1,116,011 1,060,000 Intergovernmental 1,200,000 1,200,000 1,200,000 1,200,000 13,207 5,986 5,400 Misc 3,500 3,500 3,500 3,500 165,000 90,000 337,942 Transfers In 325,000 220,000 220,000 220,000 1,537,400 1,266,425 1,410,342 Total Revenues 2,098,813 1,964,250 1,964,250 1,964,250 Expense 439,922 447,503 458,627 Labor & Benefits 455,374 431,341 431,341 431,341 601,584 368,435 675,836 Supplies & Services 686,625 691,186 691,186 691,186 - - 8,025 Capital Outlay - - - - 289,000 195,000 225,000 Transfers Out 300,000 199,830 199,830 199,830 - - 42,854 Conting'y & Unapprop 656,814 641,893 641,893 641,893 1,330,506 1,010,938 1,410,342 Total Expenses 2,098,813 1,964,250 1,964,250 1,964,250 206,894 255,487 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 140 - Street Fund Revenues Department: 000 - Revenue Fund Balance 393,536 53,620 6,000 3081 Beginning Fund Balance 569,563 540,000 540,000 540,000 393,536 53,620 6,000 Account Class Total - Fund Balance 569,563 540,000 540,000 540,000 Licenses and Permits 1,167 808 1,000 3223 Curb Cuts and Bores 750 750 750 750 1,167 808 1,000 Account Class Total - Licenses and Permits 750 750 750 750 Intergovermental 964,490 1,116,011 1,060,000 3361 State Gas Tax 1,200,000 1,200,000 1,200,000 1,200,000 964,490 1,116,011 1,060,000 Account Class Total - Intergovermental 1,200,000 1,200,000 1,200,000 1,200,000 Miscellaneous 917 [PHONE REDACTED] Interest from Investments 500 500 500 500 12,290 5,452 5,000 3699 Other Miscellaneous Income 3,000 3,000 3,000 3,000 13,207 5,986 5,400 Account Class Total - Miscellaneous 3,500 3,500 3,500 3,500 Transfers in 80,000 - 230,000 3971.001 Transfer From General Fund 235,000 130,000 130,000 130,000 20,000 - 17,942 3971.135 Transfer From Revenue Sharing - - - - 65,000 90,000 90,000 3971.472 Transfer From Sewer 90,000 90,000 90,000 90,000 165,000 90,000 337,942 Account Class Total - Transfers in 325,000 220,000 220,000 220,000 1,537,400 1,266,425 1,410,342 Revenues Total 2,098,813 1,964,250 1,964,250 1,964,250 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 144 Revenue Sources and Other Discussion The Intergovernmental category of operating revenue is the largest source within the Street fund. The entire $1,200,000 or 84% is generated from the State Gas Tax. Taxes peaked in FY 2005-06 and have been in decline since. The 2009 Legislative Session approved increases in vehicle title and registration fees which became effective in 2010 and an increase in tax of 6 cents per gallon of gasoline became effective January 2011. A referendum petition to repeal the new law failed to collect enough signatures. Revenues should increase for several years due to the phase-in of title, registration and weight fees. Transfers In account for the $130,000 transfer from the General Fund (reduced from $230,000 from prior year budget) for city street lighting expenses, as well as a $90,000 transfer from the Sewer Fund. ---PAGE BREAK--- 2012-13 Adopted Budget 145 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 140 - Street Fund Expenditures Department: 631 - Maintenance Program: 4211 - Street Maintenance Labor and Benefits 264,887 305,528 294,623 5111 Regular Salaries 273,824 264,619 264,619 264,619 8,292 9,291 10,000 5112 Part-Time Salaries 10,000 - - - 8,364 5,076 5,000 5121 Overtime 5,000 5,000 5,000 5,000 52,104 - - 5199 Intra-governmental Servce - - - - 8,601 [PHONE REDACTED] Workers' Comp 227 177 177 177 20,821 23,730 23,686 5212 Social Security 22,095 20,626 20,626 20,626 56,200 60,562 67,786 5213 Med, Den, Life Ins. 85,775 76,459 76,459 76,459 18,364 40,351 54,225 5214 Retirement 52,809 58,248 58,248 58,248 979 1,166 1,245 5215 Long Term Disability Ins 1,161 1,084 1,084 1,084 533 [PHONE REDACTED] Unemployment Insurance 3,755 4,449 4,449 4,449 777 [PHONE REDACTED] Life Insurance 728 679 679 679 439,922 447,503 458,627 Account Class Total - Labor and Benefits 455,374 431,341 431,341 431,341 Supplies and Services 132 [PHONE REDACTED] Computer Supplies 200 200 200 200 447 [PHONE REDACTED] Other Office Supplies 700 700 700 700 176 93 300 5321 Cleaning Supplies 300 300 300 300 13,144 16,616 15,000 5323 Fuel 16,500 16,500 16,500 16,500 1,457 934 1,500 5324 Clothing 1,500 1,500 1,500 1,500 524 995 1,000 5325 Ag Supplies 1,000 1,000 1,000 1,000 1,102 97 3,700 5326 Safety/Medicines 3,700 3,700 3,700 3,700 2,041 1,122 3,000 5329 Other Operating Supplies 3,000 3,000 3,000 3,000 1,484 1,168 1,200 5333 Paint 1,200 1,200 1,200 1,200 1,185 614 1,200 5338 Tools 1,200 1,200 1,200 1,200 2,342 901 3,000 5339 Other Maintenance Supplie 3,000 3,000 3,000 3,000 1,444 1,459 1,500 5352 Protective Clothing 1,500 1,500 1,500 1,500 31,058 38,955 40,000 5361 Road Materials 40,000 40,000 40,000 40,000 400 - 1,500 5362 Concrete 1,500 1,500 1,500 1,500 9,119 8,709 14,000 5363 Signs 14,000 14,000 14,000 14,000 332 1,038 2,600 5369 Other Street Supplies 2,600 2,600 2,600 2,600 343 - 1,500 5392 Security Supplies 1,500 1,500 1,500 1,500 46 35 500 5399 Other Supplies 500 500 500 500 363 [PHONE REDACTED] Medical 500 500 500 500 - - 250 5417 Human Resources - - - - 11,879 16,280 13,500 5419 Other Professional Serv 23,000 23,000 23,000 23,000 4,154 4,569 4,500 5421 Telephone/Data 4,500 4,500 4,500 4,500 199 [PHONE REDACTED] Postage 300 300 300 300 25 - 2,000 5424 Advertising 2,000 2,000 2,000 2,000 4,902 1,997 2,700 5427 Training 2,700 2,700 2,700 2,700 600 [PHONE REDACTED] Lodging 700 700 700 700 106 30 175 5432 Meals 175 175 175 175 - - 50 5433 Mileage 50 50 50 50 6,293 2,108 5,000 5445 Work Equipment 5,000 5,000 5,000 5,000 - - 3,000 5446 Software Licenses 3,000 3,000 3,000 3,000 3,976 3,953 6,000 5451 Natural Gas 6,000 6,000 6,000 6,000 6,839 7,505 8,500 5453 Electricity 8,500 8,500 8,500 8,500 5,700 5,784 15,000 5454 Solid Waste Disposal 15,000 15,000 15,000 15,000 226,500 - - 5456 Street Lighting - - - - 11,096 10,988 12,000 5471 Equipment Repair & Maint 12,000 12,000 12,000 12,000 1,155 121 1,000 5474 Structures Repair & Maint 1,000 1,000 1,000 1,000 16,951 13,389 13,000 5475 Vehicle Repair & Maint 13,000 13,000 13,000 13,000 188 [PHONE REDACTED] Laundry 300 300 300 300 38,736 1,815 25,000 5479 Other Repair & Maintenanc 25,000 25,000 25,000 25,000 7,097 16,278 15,000 5482 Tree Maintenance 15,000 15,000 15,000 15,000 906 1,270 1,000 5492 Registrations/Tuitions 1,000 1,000 1,000 1,000 163 [PHONE REDACTED] Permits/Fees 250 250 250 250 1,631 2,926 2,794 5499 Other Services 3,044 3,044 3,044 3,044 416,236 163,951 224,919 Account Class Total - Supplies and Services 235,919 235,919 235,919 235,919 Capital Outlay - - 8,025 5649 Other Equipment - - - - - - 8,025 Account Class Total - Capital Outlay - - - - 856,158 611,455 691,571 Program Total: 4211 - Street Maintenance 691,293 667,260 667,260 667,260 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 146 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Program: 4261 - Street Cleaning Supplies and Services 978 1,351 1,000 5323 Fuel 1,000 1,000 1,000 1,000 614 795 1,000 5329 Other Operating Supplies 1,000 1,000 1,000 1,000 111,658 108,486 115,000 5419 Other Professional Serv 115,000 115,000 115,000 115,000 - - 500 5454 Solid Waste Disposal 500 500 500 500 222 - 850 5471 Equipment Repair & Maint 500 500 500 500 1,441 3,121 2,400 5475 Vehicle Repair & Maint 2,400 2,400 2,400 2,400 114,913 113,753 120,750 Account Class Total - Supplies and Services 120,400 120,400 120,400 120,400 114,913 113,753 120,750 Program Total: 4261 - Street Cleaning 120,400 120,400 120,400 120,400 Program: 4299 - Street Admin Supplies and Services 5,055 3,665 5,000 5414 Accounting/Auditing 5,000 6,000 6,000 6,000 12,440 12,440 13,755 5428 IS Support 13,755 11,168 11,168 11,168 29,406 31,139 29,523 5448 Internal Rent 29,523 35,783 35,783 35,783 - - 240,000 5456 Street Lighting 240,000 240,000 240,000 240,000 7,902 7,456 - 5461 Auto - - - - 7,171 3,207 - 5463 Bldg/Personal Prop - - - - - 15,051 6,902 5464 Workers' Comp 6,902 6,902 6,902 6,902 6,303 14,394 14,602 5465 General Liability 14,602 14,602 14,602 14,602 875 1,763 4,000 5482 Tree Maintenance 4,000 4,000 4,000 4,000 1,284 1,616 15,000 5483 Sidewalks 15,000 15,000 15,000 15,000 - - 1,385 5500 Banking Fees & Charges 1,524 1,412 1,412 1,412 70,435 90,731 330,167 Account Class Total - Supplies and Services 330,306 334,867 334,867 334,867 70,435 90,731 330,167 Program Total: 4299 - Street Admin 330,306 334,867 334,867 334,867 Program: 9711 - Operating Transfer Out Transfers Out 239,000 195,000 195,000 5811.582 Transfer to T & E 270,000 169,830 169,830 169,830 50,000 - 30,000 5811.591 Transfer to Equipment Replace 30,000 30,000 30,000 30,000 289,000 195,000 225,000 Account Class Total - Transfers Out 300,000 199,830 199,830 199,830 289,000 195,000 225,000 Program Total: 9711 - Operating Transfer Out 300,000 199,830 199,830 199,830 1,330,506 1,010,938 1,367,488 Department Total: 631 - Maintenance 1,441,999 1,322,357 1,322,357 1,322,357 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 42,854 5921 Contingency 656,814 641,893 641,893 641,893 - - 42,854 Account Class Total - Conting'y and Unaprop 656,814 641,893 641,893 641,893 - - 42,854 Program Total: 9971 - Equity 656,814 641,893 641,893 641,893 - - 42,854 Department Total: 901 - Ending Fund Balance 656,814 641,893 641,893 641,893 1,330,506 1,010,938 1,410,342 Expenditures Total 2,098,813 1,964,250 1,964,250 1,964,250 206,894 255,487 - Fund Net Total: 140 - Street Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 147 City Gas Tax – 169 General Information - Fiscal Year 2012-13 Fund/Fund Number: City Gas Tax - 169 Department/Department Number: Maintenance – 631 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: City Gas Tax Fund uses money generated from the local 1 cent gas tax for street maintenance projects, mostly resurfacing projects. This program generates about $120,000 a year. Description of department, including number of personnel: There are no direct personnel costs associated with this fund. This fund is for capital improvement projects only. Description of fiscal year 2011-12 accomplishments: • Resurfacing of Hazelnut Drive from Front Street to Graystone Drive, Hazelnut Drive from Boones Ferry Road to Tukwila Drive, and Meridian from Hwy 214 to Ray Glatt Circle are planned for 2011-12. Description of fiscal year 2012-13 proposed focus/goals: • Resurfacing of W. Lincoln Street between Maplewood Ct and Cascade Drive, National Way between Industrial Avenue and the southern cul-de-Sac, and National Way between Industrial Avenue and the northern cul-de-Sac. Description of major difference(s) between FY 2011-12 and FY 2012-13: • Utilization of alternate resurfacing methods to more efficiently manage the long term maintenance of the streets in the City of Woodburn. • This fund is proposed to be closed and balance transferred to fund 363 – Street/Storm Capital Improvement Projects. ---PAGE BREAK--- 2012-13 Adopted Budget 148 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted City Gas Tax Revenue 28,830 128,611 213,000 Fund Balance 278,413 278,000 278,000 278,000 108,681 121,196 120,000 Taxes 120,000 - - - 355 525 350 Misc 1,100 - - - - - 57,058 Transfers In - - - - 137,866 250,332 390,408 Total Revenues 399,513 278,000 278,000 278,000 Expense - - 65,884 Supplies & Services 35,422 - - - 9,255 1,505 309,256 Capital Outlay 344,113 - - - - - 15,268 Conting'y & Unapprop 19,978 - - - - - - Transfers Out - 278,000 278,000 278,000 9,255 1,505 390,408 Total Expenses 399,513 278,000 278,000 278,000 128,611 248,827 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 169 - City Gas Tax Fund Revenues Department: 000 - Revenue Fund Balance 28,830 128,611 213,000 3081 Beginning Fund Balance 278,413 278,000 278,000 278,000 28,830 128,611 213,000 Account Class Total - Fund Balance 278,413 278,000 278,000 278,000 Taxes 108,681 121,196 120,000 3171 City Gas Tax 120,000 - - - 108,681 121,196 120,000 Account Class Total - Taxes 120,000 - - - Miscellaneous 355 [PHONE REDACTED] Interest from Investments 1,100 - - - 355 525 350 Account Class Total - Miscellaneous 1,100 - - - Transfers in - - 57,058 3971.135 Transfer From Revenue Sharing - - - - - - 57,058 Account Class Total - Transfers in - - - - 137,866 250,332 390,408 Revenues Total 399,513 278,000 278,000 278,000 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 149 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 169 - City Gas Tax Fund Expenditures Department: 631 - Maintenance Program: 4211 - Street Maintenance Supplies and Services - - 384 5500 Banking Fees & Charges 422 - - - - - 384 Account Class Total - Supplies and Services 422 - - - - - 384 Program Total: 4211 - Street Maintenance 422 - - - Program: 9511 - Design Engineering Supplies and Services - - 36,200 5411 Engineering & Architect 10,000 - - - - - 36,200 Account Class Total - Supplies and Services 10,000 - - - - - 36,200 Program Total: 9511 - Design Engineering 10,000 - - - Program: 9531 - Construction Supplies and Services - - 2,300 5411 Engineering & Architect 5,000 - - - - - 22,000 5419 Other Professional Serv 10,000 - - - - - 5,000 5419.501 Testing/Lab 10,000 - - - - - 29,300 Account Class Total - Supplies and Services 25,000 - - - Capital Outlay 9,255 1,505 309,256 5631 Streets/Alleys/Sidewalks 344,113 - - - 9,255 1,505 309,256 Account Class Total - Capital Outlay 344,113 - - - 9,255 1,505 338,556 Program Total: 9531 - Construction 369,113 - - - Program: 9711 - Operating Transfer Out Transfers Out - - - 5811.363 Transfer to Storm CIP - 278,000 278,000 278,000 - - - Account Class Total - Transfers Out - 278,000 278,000 278,000 - - - Program Total: 9711 - Operating Transfer Out - 278,000 278,000 278,000 9,255 1,505 375,140 Department Total: 631 - Maintenance 379,535 278,000 278,000 278,000 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 15,268 5921 Contingency 19,978 - - - - - 15,268 Account Class Total - Conting'y and Unaprop 19,978 - - - - - 15,268 Program Total: 9971 - Equity 19,978 - - - - - 15,268 Department Total: 901 - Ending Fund Balance 19,978 - - - 9,255 1,505 390,408 Expenditures Total 399,513 278,000 278,000 278,000 128,611 248,827 - Fund Net Total: 169 - City Gas Tax Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 150 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 151 Street/Storm SDC – 376 General Information - Fiscal Year 2012-13 Fund/Fund Number: Street/Storm SDC - 376 Department/Department Number: Maintenance - 631 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This fund is for the collection of Transportation System Development Charge (SDC) assessed against new development at the time the building permit is issued and used to fund improvements necessitated by increased demand for capacity. Revenue in this fund is used only for capacity improvements. SDC is based on the number of increased automobile trips expected by any given type of development. The fee for a new single-family residence is $3,532. Currently, the City has imposed a moratorium on project expenditures from this fund until such time as the fund reserve equals $5,500,000, which is the remaining balance of the City’s contribution to the Woodburn Interchange Improvement Project. Description of department, including number of personnel: There are no personnel costs associated with this fund. Description of fiscal year 2011-12 accomplishments: • Fifth Street improvement was completed • Preliminary Design on N Front Street was started with location of underground utilities; right-of-way acquisition needs • Interchange Description of fiscal year 2012-13 proposed focus/goals: • Moratorium in place restricting expenditure of proceeds within this fund. Description of major difference(s) between FY 2011-12 and FY 2012-13: • Funding for City incurred costs associated with design development and utility relocation in preparation for construction activity is being obtained from other funds. • The fund is being renamed to the Street/Storm SDC Fund ---PAGE BREAK--- 2012-13 Adopted Budget 152 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Street/Storm SDC Revenue 7,549,656 6,928,601 5,750,000 Fund Balance 5,078,777 5,078,000 5,078,000 5,078,000 206,610 153,268 150,000 Charges for Goods and Services 150,000 155,000 155,000 155,000 34,982 19,535 15,300 Misc 15,000 15,000 15,000 15,000 - - 71,600 Transfers In - 420,000 420,000 420,000 - - 39,222 Other Financing Sources 39,222 39,222 39,222 39,222 7,791,248 7,101,404 6,026,122 Total Revenues 5,282,999 5,707,222 5,707,222 5,707,222 Expense 255,972 353,987 805,850 Supplies & Services 6,435 6,435 6,435 6,435 - - 34,519 Debt Service 33,519 33,519 33,519 33,519 606,672 875,107 1,185,753 Capital Outlay - - - - - 255,925 - Transfers Out - 387,381 387,381 387,381 - - 4,000,000 Conting'y & Unapprop 5,243,045 5,279,887 5,279,887 5,279,887 862,644 1,485,019 6,026,122 Total Expenses 5,282,999 5,707,222 5,707,222 5,707,222 6,928,604 5,616,385 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 376 - Street/Storm SDC Revenues Department: 000 - Revenue Fund Balance 7,549,656 6,928,601 5,750,000 3081 Beginning Fund Balance 5,078,777 5,078,000 5,078,000 5,078,000 7,549,656 6,928,601 5,750,000 Account Class Total - Fund Balance 5,078,777 5,078,000 5,078,000 5,078,000 Charges for goods and services 206,610 153,268 150,000 3458.101 TIF'S 150,000 150,000 150,000 150,000 - - - 3458.201 Storm SDC's - 5,000 5,000 5,000 206,610 153,268 150,000 Account Class Total - Charges for goods and services 150,000 155,000 155,000 155,000 Miscellaneous 34,901 19,389 15,300 3611 Interest from Investments 15,000 15,000 15,000 15,000 81 146 - 3615 Interest fr Deferred Pmts - - - - 34,982 19,535 15,300 Account Class Total - Miscellaneous 15,000 15,000 15,000 15,000 Other Financing Sources - - 39,222 3812 Interfund Loan Repayment 39,222 39,222 39,222 39,222 - - 39,222 Account Class Total - Other Financing Sources 39,222 39,222 39,222 39,222 Transfers in - - 71,600 3971.001 Transfer From General Fund - - - - - - - 3971.377 Transfer From Storm SDC - 420,000 420,000 420,000 - - 71,600 Account Class Total - Transfers in - 420,000 420,000 420,000 7,791,248 7,101,404 6,026,122 Department Total: 000 - Revenue 5,282,999 5,707,222 5,707,222 5,707,222 7,791,248 7,101,404 6,026,122 Revenues Total 5,282,999 5,707,222 5,707,222 5,707,222 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 153 Revenue Sources and Other Discussion The Charges for goods and services category are where the fees mentioned above are collected for new system development charges. This fund is dependent on development occurring – the slowdown in the economy and the slow recovery have a direct impact on the fund’s ability to finance capital improvements. The budget for fiscal year 2013 is $155,000 or 25% of total operating revenues. Transfers In of $420,000, or 66.7% of total operating revenues, are caused by a one-time transfer from the Storm SDC Fund as part of the Fund Consolidation Project. ---PAGE BREAK--- 2012-13 Adopted Budget 154 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 376 - Street/Storm SDC Expenditures Department: 631 - Maintenance Program: 9111 - Debt Service 70 - Debt Service - - 34,519 5711 Bond Principle 33,519 33,519 33,519 33,519 - - 34,519 Account Class Total - Debt Service 33,519 33,519 33,519 33,519 - - 34,519 Program Total: 9111 - Debt Service 33,519 33,519 33,519 33,519 Program: 9511 - Design Engineering Supplies and Services 255,972 267,588 450,000 5419 Other Professional Serv - - - - - - 5,850 5500 Banking Fees & Charges 6,435 6,435 6,435 6,435 255,972 267,588 455,850 Account Class Total - Supplies and Services 6,435 6,435 6,435 6,435 255,972 267,588 455,850 Program Total: 9511 - Design Engineering 6,435 6,435 6,435 6,435 Program: 9521 - Right of Way Capital Outlay - - 400,000 5611 Land - - - - - - 400,000 Account Class Total - Capital Outlay - - - - - - 400,000 Program Total: 9521 - Right of Way - - - - Program: 9531 - Construction - 86,399 350,000 5419 Other Professional Serv - - - - - 86,399 350,000 Account Class Total - Supplies and Services - - - - Capital Outlay 606,672 875,107 785,753 5631 Streets/Alleys/Sidewalks - - - - 606,672 875,107 785,753 Account Class Total - Capital Outlay - - - - 606,672 961,506 1,135,753 Program Total: 9531 - Construction - - - - Program: 9711 - Operating Transfer Out Transfers Out - 255,925 - 5811 Transfer to Other Funds - - - - - - - 5811.363 Transfer to Storm CIP - 387,381 387,381 387,381 - 255,925 - Account Class Total - Transfers Out - 387,381 387,381 387,381 - 255,925 - Program Total: 9711 - Operating Transfer Out - 387,381 387,381 387,381 862,644 1,485,018 2,026,122 Department Total: 631 - Maintenance 39,954 427,335 427,335 427,335 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - - 5921 Contingency - 36,842 36,842 36,842 - - 4,000,000 5981.005 Res for Future Capacity 5,243,045 5,243,045 5,243,045 5,243,045 - - 4,000,000 Account Class Total - Conting'y and Unaprop 5,243,045 5,279,887 5,279,887 5,279,887 - - 4,000,000 Program Total: 9971 - Equity 5,243,045 5,279,887 5,279,887 5,279,887 - - 4,000,000 Department Total: 901 - Ending Fund Balance 5,243,045 5,279,887 5,279,887 5,279,887 862,644 1,485,019 6,026,122 Expenditures Total 5,282,999 5,707,222 5,707,222 5,707,222 6,928,604 5,616,385 - Fund Net Total: 376 - Street/Storm SDC - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 155 Street/Storm CIP – 363 General Information - Fiscal Year 2012-13 Fund/Fund Number: Street/Storm Cap Imp - 363 Department/Department Number: Maintenance - 631 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The purpose of this fund is for Street, including sidewalks, or Storm Capital Improvement Projects. Revenues are generated from PGE and NW Natural privilege taxes and are supplemented with state proceeds when those projects occur. Also from State STP allocations money is available for Street ROW work except maintenance. Description of department, including number of personnel: There are no personnel costs associated with this fund. Description of fiscal year 2011-12 accomplishments: • Landscaping within median along Hwy. 214 and High School was planned, designed and planted with pot in pot concept, which allows for easy changes throughout the seasons • Mill Street Railroad crossing was removed and design plans are underway for modifying Hardcastle crossing to handle the truck traffic to Woodburn Fertilizer • Misc. ADA ramps at street intersections throughout the downtown area. • N Front Street preliminary design Description of fiscal year 2012-13 proposed focus/goals: • Pedestrian crossing along N Front Street to Woodburn High School at Hwy. 214 off ramp. • Continued work on adding ADA ramps at intersections • Continued work on N Front Street with design and acquiring right-of-way, utility relocations • Storm relocation related work in connection with I-5 improvement Description of major difference(s) between FY 2011-12 and FY 2012-13: • Storm relocation related work in connection with I-5 improvement ---PAGE BREAK--- 2012-13 Adopted Budget 156 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Street/Storm Capital Improvement Fund Revenue 664,430 406,594 365,000 Fund Balance 615,682 615,000 615,000 615,000 364,253 347,621 340,000 Taxes 315,000 435,000 435,000 435,000 797,103 - - Intergovernmental 924,111 924,111 924,111 924,111 436,935 1,248 800 Misc 1,500 2,000 2,000 2,000 - - - Transfers In - 869,928 869,928 869,928 2,262,721 755,463 705,800 Total Revenues 1,856,293 2,846,039 2,846,039 2,846,039 Expense 250,866 76,471 119,193 Supplies & Services 385,262 1,184 1,184 1,184 1,605,260 158,731 558,002 Capital Outlay 1,320,792 2,676,333 2,676,333 2,676,333 - - 28,605 Conting'y & Unapprop 150,239 168,522 168,522 168,522 1,856,126 235,202 705,800 Total Expenses 1,856,293 2,846,039 2,846,039 2,846,039 406,595 520,261 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 363 - Street/Storm Cap Imp Fd Revenues Department: 000 - Revenue Fund Balance 664,430 406,594 365,000 3081 Beginning Fund Balance 615,682 615,000 615,000 615,000 664,430 406,594 365,000 Account Class Total - Fund Balance 615,682 615,000 615,000 615,000 Taxes 267,105 251,921 240,000 3141 Privilege Tax, PGE 240,000 240,000 240,000 240,000 97,148 95,700 100,000 3142 Privilege Tax, NW Natural 75,000 75,000 75,000 75,000 - - - 3171 City Gas Tax - 120,000 120,000 120,000 364,253 347,621 340,000 Account Class Total - Taxes 315,000 435,000 435,000 435,000 Intergovermental 547,103 - - 3333.001 DoT Fund Exchange 924,111 924,111 924,111 924,111 250,000 - - 3341 State Grants - - - - 797,103 - - Account Class Total - Intergovermental 924,111 924,111 924,111 924,111 Miscellaneous 3,380 1,[PHONE REDACTED] Interest from Investments 1,500 2,000 2,000 2,000 39,632 - - 3699 Other Miscellaneous Income - - - - 393,923 - - 3881 Reimbursements - - - - 436,935 1,248 800 Account Class Total - Miscellaneous 1,500 2,000 2,000 2,000 Transfers in - - - 3971.169 Transfer From City Gas Tax - 278,000 278,000 278,000 - - - 3971.360 Transfer From Special Assessment Fund - 204,547 204,547 204,547 - - - 3971.376 Transfer From TIF - 387,381 387,381 387,381 - - - Account Class Total - Transfers in - 869,928 869,928 869,928 2,262,721 755,463 705,800 Department Total: 000 - Revenue 1,856,293 2,846,039 2,846,039 2,846,039 2,262,721 755,463 705,800 Revenues Total 1,856,293 2,846,039 2,846,039 2,846,039 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 157 Revenue Sources and Other Discussion The Taxes category contains $435,000 or 19.5% of operating revenues. This includes the same allocation of Privilege Tax from PGE as prior year. NW Natural’s privilege tax amounts are decreased due to the slower than anticipated economic recovery. This category also includes $120,000 in City Gas Tax now being accounted for in this fund. The Intergovernmental revenue source includes a DOT payment for the I-5 Interchange Project. At $924,111, this accounts for 41% of the total operating revenue of this fund. Transfers In includes various transfers from other funds and are being transferred because of the Funds Consolidation Project that is on-going. The total in the category is $869,928 or 39% of total operating revenues. ---PAGE BREAK--- 2012-13 Adopted Budget 158 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 363 - Street/Storm Cap Imp Fd Expenditures Department: 631 - Maintenance Program: 9511 - Design Engineering Supplies and Services 30,552 39,503 50,000 5411 Engineering & Architect 250,000 - - - - - 2,000 5419 Other Professional Serv - - - - - - 3,000 5493 Printing/Binding 3,000 - - - - [PHONE REDACTED] Permits/Fees 500 - - - 30,552 39,753 55,500 Account Class Total - Supplies and Services 253,500 - - - 30,552 39,753 55,500 Program Total: 9511 - Design Engineering 253,500 - - - Program: 9512 - Construction Eng Supplies and Services 207,893 17,360 50,000 5411 Engineering & Architect 25,000 - - - 207,893 17,360 50,000 Account Class Total - Supplies and Services 25,000 - - - 207,893 17,360 50,000 Program Total: 9512 - Construction Eng 25,000 - - - Program: 9521 - Right of Way Supplies and Services - - 1,000 5496 Filing/Recording 1,000 - - - - - 1,000 Account Class Total - Supplies and Services 1,000 - - - Capital Outlay - - - 5612 Easements 10,000 10,000 10,000 10,000 - - - Account Class Total - Capital Outlay 10,000 10,000 10,000 10,000 - - 1,000 Program Total: 9521 - Right of Way 11,000 10,000 10,000 10,000 Program: 9531 - Construction Supplies and Services 12,421 19,357 7,000 5419 Other Professional Serv 100,000 - - - - - 5,000 5419.501 Testing/Lab 5,000 - - - - - 693 5500 Banking Fees & Charges 762 1,184 1,184 1,184 12,421 19,357 12,693 Account Class Total - Supplies and Services 105,762 1,184 1,184 1,184 Capital Outlay 1,605,260 59,924 408,002 5631 Streets/Alleys/Sidewalks 1,110,792 2,078,952 2,078,952 2,078,952 - 98,806 150,000 5636 Storm Drains 200,000 587,381 587,381 587,381 1,605,260 158,731 558,002 Account Class Total - Capital Outlay 1,310,792 2,666,333 2,666,333 2,666,333 1,617,681 178,087 570,695 Program Total: 9531 - Construction 1,416,554 2,667,517 2,667,517 2,667,517 1,856,126 235,201 677,195 Department Total: 631 - Maintenance 1,706,054 2,677,517 2,677,517 2,677,517 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 28,605 5921 Contingency 150,239 168,522 168,522 168,522 - - 28,605 Account Class Total - Conting'y and Unaprop 150,239 168,522 168,522 168,522 - - 28,605 Program Total: 9971 - Equity 150,239 168,522 168,522 168,522 - - 28,605 Department Total: 901 - Ending Fund Balance 150,239 168,522 168,522 168,522 1,856,126 235,202 705,800 Expenditures Total 1,856,293 2,846,039 2,846,039 2,846,039 406,595 520,261 - Fund Net Total: 363 - Street/Storm Cap Imp Fd - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 159 Parks SDC – 364 General Information - Fiscal Year 2012-13 Fund/Fund Number: Parks SDC - 364 Department/Department Number: Parks Administration - 491 Department Director: Jim Row Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Jim Row Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The Parks SDC Fund collects system development charges assessed against residential and commercial construction projects. Parks SDC funds can only be utilized by the City to support park planning and development projects that add capacity to the City’s parks system. Description of department, including number of personnel: The Department consists of approximately 40 FTE, and is responsible for operating recreation programs and special events, the Aquatic Center, Public Library, Retired and Senior Volunteer Program (RSVP), the community relations program, and park planning and development. Description of fiscal year 2011-12 accomplishments: • Completed construction of the final phase of Centennial Park • Completed the Mill Creek Greenway Trail Project Description of fiscal year 2012-13 proposed focus/goals: • Install Playground at Legion Park • Acquire potential park property from Immanuel Lutheran Church • Update Park SDC Methodology • Install Culvert crossing connecting Hermanson Street to Mill Creek Trail ---PAGE BREAK--- 2012-13 Adopted Budget 160 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Parks SDC Revenue 1,172,010 646,869 350,000 Fund Balance 305,000 300,000 300,000 300,000 18,825 4,277 2,000 Charges for Goods and Services 8,000 8,000 8,000 8,000 5,933 1,606 1,000 Misc 1,000 1,000 1,000 1,000 1,196,768 652,752 353,000 Total Revenues 314,000 309,000 309,000 309,000 Expense - - 20,347 Supplies & Services 20,382 20,353 20,353 20,353 549,898 246,346 80,000 Capital Outlay 135,000 135,000 135,000 135,000 - - - Transfers Out 20,000 20,000 20,000 20,000 - - 252,653 Conting'y & Unapprop 138,618 133,647 133,647 133,647 549,898 246,346 353,000 Total Expenses 314,000 309,000 309,000 309,000 646,870 406,406 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 364 - Parks SDC Revenues Department: 000 - Revenue Fund Balance 1,172,010 646,869 350,000 3081 Beginning Fund Balance 305,000 300,000 300,000 300,000 1,172,010 646,869 350,000 Account Class Total - Fund Balance 305,000 300,000 300,000 300,000 Charges for goods and services 18,825 4,277 2,000 3458.501 Park's SDC's 8,000 8,000 8,000 8,000 18,825 4,277 2,000 Account Class Total - Charges for goods and services 8,000 8,000 8,000 8,000 Miscellaneous 5,283 1,606 1,000 3611 Interest from Investments 1,000 1,000 1,000 1,000 650 - - 3699 Other Miscellaneous Income - - - - 5,933 1,606 1,000 Account Class Total - Miscellaneous 1,000 1,000 1,000 1,000 1,196,768 652,752 353,000 Revenues Total 314,000 309,000 309,000 309,000 Account Description Revenue Sources and Other Discussion The Charges for goods and services category contains the majority of the operating revenues in the fund. This fund’s revenue is dependent on the collection of System Development Charges (SDCs). SDCs continue to reflect the slow recovery in the real estate markets. This current budget year is the first in which optimistic outlooks have been applied to SDCs in a few years. Capital Outlay: Some major projects scheduled for fiscal year 2012-13 are listed below: 1) Install Playground at Legion Park ($15,000) 2) Install culvert crossing connecting Hermanson Street to Mill Creek Trail ($20,000) ---PAGE BREAK--- 2012-13 Adopted Budget 161 3) Acquire potential park property from Immanuel Lutheran Church ($100,000) 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 364 - Parks SDC Expenditures Department: 491 - Parks Administration Program: 9511 - Design Engineering Supplies and Services - - 20,000 5419 Other Professional Serv 20,000 20,000 20,000 20,000 - - 347 5500 Banking Fees & Charges 382 353 353 353 - - 20,347 Account Class Total - Supplies and Services 20,382 20,353 20,353 20,353 - - 20,347 Program Total: 9511 - Design Engineering 20,382 20,353 20,353 20,353 Program: 9531 - Construction Capital Outlay 50,739 119,820 80,000 5637.009 Greenway 20,000 20,000 20,000 20,000 499,158 126,526 - 5637.040 Centennial Park 15,000 15,000 15,000 15,000 - - - 5637.044 Lutheran Church Project 100,000 100,000 100,000 100,000 549,898 246,346 80,000 Account Class Total - Capital Outlay 135,000 135,000 135,000 135,000 549,898 246,346 80,000 Program Total: 9531 - Construction 135,000 135,000 135,000 135,000 Program: 9711 - Operating Transfer Out Transfers Out - - - 5811.358 Transfer to General CIP 20,000 20,000 20,000 20,000 - - - Account Class Total - Transfers Out 20,000 20,000 20,000 20,000 - - - Program Total: 9711 - Operating Transfer Out 20,000 20,000 20,000 20,000 549,898 246,346 100,347 Department Total: 491 - Parks Administration 175,382 175,353 175,353 175,353 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 252,653 5921 Contingency 138,618 133,647 133,647 133,647 - - 252,653 Account Class Total - Conting'y and Unaprop 138,618 133,647 133,647 133,647 - - 252,653 Program Total: 9971 - Equity 138,618 133,647 133,647 133,647 - - 252,653 Department Total: 901 - Ending Fund Balance 138,618 133,647 133,647 133,647 549,898 246,346 353,000 Expenditures Total 314,000 309,000 309,000 309,000 646,870 406,406 - Fund Net Total: 364 - Parks SDC - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 162 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 163 City of Woodburn Utility Services Budget Summary Actual 2009-10 Actual 2010-11 Budget 2011-12 Budget 2012-13 470 - Water 1,783,587 2,141,891 2,545,725 4,450,525 466 - Wtr Well/Dist Const 2,068,126 4,562,991 4,390,783 5,367,661 474 - Water SDC 405,474 409,754 386,200 691,300 472 - Sewer 2,576,262 2,871,927 3,437,248 10,115,808 461 - Sewer Capital Improvement 29,102 29,102 37,100 - 465 - WWTP Construction 2,752,197 3,419,047 6,831,721 16,632,153 475 - Sewer SDC 585,848 - 107,263 145,000 478 - Surface Water/Collections 152,071 230,525 337,915 52,000 377 - Storm Water Sys Dev 206,152 89,287 381,500 420,000 ---PAGE BREAK--- 2012-13 Adopted Budget 164 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 165 Water – 470 General Information - Fiscal Year 2012-13 Fund/Fund Number: Water - 470 Section/Section Number: Water - 611 Section Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Section Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of section: This section provides administration, operations and maintenance of the water treatment and distribution system. The section also provides billing and meter reading program for all customer accountants. The section is responsible for all activities centered at the water treatment plants and throughout the water distribution system. The section also administers a Cross Connection Control and Backflow Prevention Program. Description of section, including number of personnel: The section under the direction of the Water Resources Division Manager is supervised by the Drinking Water Section Supervisor. The section is organized to provide both operations and maintenance with clerical administrative support. The section currently has 10 full time positions, with the reduction of the Operator II and Utility Worker position. Description of fiscal year 2011-12 accomplishments: • Completed Secondary disinfection implementation, including public outreach, equipment installation and regulatory compliance • Completed Directional Flushing program, to assist in implementation of the Secondary Disinfection. • Prepared and provided to customers and Section of Human Services the 2011 Water Quality Report • Prepared and provided to customers the second Woodburn Water Works newsletter. • Flushed and operated Fire Hydrants in the entire system • Cross connection and backflow prevention, inspected 1435 devices, continue to expand program • Completed 2.8 million dollar ARRA Stimulus funded Water Consolidation Project to Shalimar, Driftwood and Chateau Ranchettes • Completed Water line, replacement, capacity improvement on Fourth Street from Hayes Street to Grant Street • Completed City wide, Lead and Copper Regulatory required Testing and Reporting • Assisted in preparation for Water Revenue Bond Sale. ---PAGE BREAK--- 2012-13 Adopted Budget 166 Description of fiscal year 2012-13 proposed focus/goals: • Update Water Mater Plan and Review Rate Structure • Continue Automatic Read Meter (AMR) program (Estimated at $30,000) • Produce and distribute the 2012 Water Quality Report • Complete Nitrification Control Plan • Increase level of effort in the Cross Connection, Backflow Prevention Control Plan. Description of major difference(s) between FY 2011-12 and FY 2012-13: Fund 470 had to reduce staffing by 1 FTE due to rising personnel costs and the fact that no rate increase had been made since 2006. Due to revise budget policies, distribution of water revenues between operations and maintenance and construction fund is not permissible to meet escalating operations and maintenance costs. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Water Revenue 643,983 694,493 306,271 Fund Balance 405,060 405,000 405,000 405,000 1,697,372 1,641,368 2,123,954 Charges for Goods and Services 2,151,310 3,167,025 3,167,025 3,167,025 51,709 37,531 30,500 Misc 52,500 54,500 54,500 54,500 85,000 85,000 85,000 Transfers In 70,000 824,000 824,000 824,000 - 85,442 - Other Financing Sources - - - - 2,478,064 2,543,834 2,545,725 Total Revenues 2,678,870 4,450,525 4,450,525 4,450,525 Expense 885,329 1,090,996 1,280,389 Labor & Benefits 1,196,829 1,283,761 1,283,761 1,283,761 543,047 605,767 708,555 Supplies & Services 732,363 720,188 720,188 720,188 9,212 13,686 40,025 Capital Outlay 42,000 42,000 42,000 42,000 - - 13,335 Debt Service 13,335 1,171,121 1,171,121 1,171,121 346,000 431,442 336,000 Transfers Out 336,000 101,322 101,322 101,322 - - 167,421 Conting'y & Unapprop 358,343 1,132,133 1,132,133 1,132,133 1,783,588 2,141,891 2,545,725 Total Expenses 2,678,870 4,450,525 4,450,525 4,450,525 694,476 401,943 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 167 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 470 - Water Fund Revenues Department: 000 - Revenue Fund Balance 643,983 694,493 306,271 3081 Beginning Fund Balance 405,060 405,000 405,000 405,000 643,983 694,493 306,271 Account Class Total - Fund Balance 405,060 405,000 405,000 405,000 Charges for goods and services 1,587,199 1,602,397 2,039,304 3434.101 Water Sales Revenue 2,062,210 3,077,925 3,077,925 3,077,925 21,542 16,250 20,000 3434.102 New Services 20,000 20,000 20,000 20,000 19,988 16,995 19,000 3434.103 Re-connection Fees 19,000 19,000 19,000 19,000 - - 50 3434.104 Vacations 3,500 3,500 3,500 3,500 245 12 100 3434.105 After Hours Fee 100 100 100 100 1,640 2,600 2,000 3434.106 NSF Check Fee 2,000 2,000 2,000 2,000 1,593 1,614 1,500 3434.108 Bulk Water Sales 1,500 1,500 1,500 1,500 65,164 1,500 42,000 3434.112 Late Fees 43,000 43,000 43,000 43,000 1,697,372 1,641,368 2,123,954 Account Class Total - Charges for goods and services 2,151,310 3,167,025 3,167,025 3,167,025 Miscellaneous 3,376 1,977 1,500 3611 Interest from Investments 1,500 3,500 3,500 3,500 37,102 29,238 25,000 3625 Facilities Rent 47,000 47,000 47,000 47,000 361 3,488 - 3691 Sale of Surplus Property - - - - 10,870 2,828 4,000 3699 Other Miscellaneous Income 4,000 4,000 4,000 4,000 51,709 37,531 30,500 Account Class Total - Miscellaneous 52,500 54,500 54,500 54,500 Other Financing Sources - 85,442 - 3811 Interfund Loan Proceeds - - - - - 85,442 - Account Class Total - Other Financing Sources - - - - Transfers in 15,000 15,000 15,000 3971.001 Transfer From General Fund - - - - - - - 3971.466 Transfer From Water Construction - 754,000 754,000 754,000 70,000 70,000 70,000 3971.472 Transfer From Sewer 70,000 70,000 70,000 70,000 85,000 85,000 85,000 Account Class Total - Transfers in 70,000 824,000 824,000 824,000 2,478,064 2,543,834 2,545,725 Department Total: 000 - Revenue 2,678,870 4,450,525 4,450,525 4,450,525 2,478,064 2,543,834 2,545,725 Revenues Total 2,678,870 4,450,525 4,450,525 4,450,525 Account Description Revenue Sources and Other Discussion Charges for goods and services represent the major revenue source for the Water Fund and budget for the fees collected for water provided to City residents. Although it contains many accounts to differentiate between charges, the sum of the charges equates to $3,167,025 or 78% of operating revenues within the fund. Transfers In represents the Wastewater Fund’s share of billing expenses for the fiscal year. At $824,000 budgeted for 2013, this is 20% of total operating revenues within the fund. ---PAGE BREAK--- 2012-13 Adopted Budget 168 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 470 - Water Fund Expenditures Department: 611 - Water Program: 6411 - Water Supply Labor and Benefits 491,713 731,908 793,276 5111 Regular Salaries 725,268 778,416 778,416 778,416 - - 7,000 5112 Part-Time Salaries 7,500 7,000 7,000 7,000 14,682 9,875 15,000 5121 Overtime 15,000 15,000 15,000 15,000 63,758 - - 5199 Intra-governmental Servce - - - - 9,201 [PHONE REDACTED] Workers' Comp 462 473 473 473 37,413 54,432 62,328 5212 Social Security 57,166 61,232 61,232 61,232 120,862 194,238 239,143 5213 Med, Den, Life Ins. 208,791 220,232 220,232 220,232 36,308 93,822 155,303 5214 Retirement 169,952 183,012 183,012 183,012 1,794 2,625 3,247 5215 Long Term Disability Ins 2,976 3,190 3,190 3,190 955 2,170 2,444 5216 Unemployment Insurance 9,714 13,207 13,207 13,207 1,499 1,548 2,125 5217 Life Insurance - 1,999 1,999 1,999 778,185 1,090,996 1,280,389 Account Class Total - Labor and Benefits 1,196,829 1,283,761 1,283,761 1,283,761 Supplies and Services 918 590 2,000 5315 Computer Supplies 2,000 2,000 2,000 2,000 1,475 2,105 2,000 5319 Other Office Supplies 2,000 2,000 2,000 2,000 17,175 16,855 20,000 5323 Fuel 20,000 20,000 20,000 20,000 2,340 2,904 3,000 5324 Clothing 3,000 3,000 3,000 3,000 - - 2,500 5326 Safety/Medicines 2,500 2,500 2,500 2,500 40,242 39,960 50,000 5327 Chemicals 50,000 50,000 50,000 50,000 202 696 2,500 5328 Lab Supplies 2,500 2,500 2,500 2,500 707 999 1,000 5329 Other Operating Supplies 1,000 1,000 1,000 1,000 2,891 2,090 4,000 5338 Tools 4,000 4,000 4,000 4,000 42 769 2,000 5339 Other Maintenance Supplie 2,000 2,000 2,000 2,000 8,605 19,627 20,000 5379 Other Water/Sewer Supplie 20,000 20,000 20,000 20,000 4,932 9,972 10,000 5379.001 Line Repair Supplies 10,000 10,000 10,000 10,000 32,951 25,572 34,000 5379.002 Customer Service 34,000 34,000 34,000 34,000 1,746 3,847 10,000 5379.003 Pump Supplies 10,000 10,000 10,000 10,000 12,176 12,462 16,000 5379.004 Meter Parts 16,000 16,000 16,000 16,000 1,829 2,986 3,000 5379.005 Protective Equipment 3,000 3,000 3,000 3,000 3,962 240 4,000 5392 Security Supplies 4,000 4,000 4,000 4,000 732 2,159 3,000 5399 Other Supplies 3,000 3,000 3,000 3,000 249 [PHONE REDACTED] Medical 500 500 500 500 195 [PHONE REDACTED] Human Resources 500 500 500 500 17,438 14,447 15,000 5419 Other Professional Serv 15,000 15,000 15,000 15,000 15,469 27,886 15,000 5419.501 Testing/Lab 15,000 15,000 15,000 15,000 - 9,293 15,000 5419.707 Educ Outreach 15,000 15,000 15,000 15,000 6,723 6,147 7,000 5421 Telephone/Data 7,000 7,000 7,000 7,000 1,023 767 1,000 5422 Postage 1,000 1,000 1,000 1,000 3,169 4,721 10,000 5427 Training 10,000 10,000 10,000 10,000 922 840 1,000 5445 Work Equipment 1,000 1,000 1,000 1,000 - - 4,500 5446 Software Licenses 4,500 4,500 4,500 4,500 4,072 3,521 6,000 5451 Natural Gas 6,000 6,000 6,000 6,000 176,692 186,208 220,000 5453 Electricity 220,000 220,000 220,000 220,000 1,994 2,176 2,000 5454 Solid Waste Disposal 2,000 2,000 2,000 2,000 6,854 7,135 7,000 5471 Equipment Repair & Maint 7,000 7,000 7,000 7,000 3,840 3,962 4,000 5472 Buildings Repairs & Maint 4,000 4,000 4,000 4,000 11,675 7,356 10,000 5475 Vehicle Repair & Maint 10,000 10,000 10,000 10,000 1,537 1,500 1,500 5476 Laundry - - - - 2,366 1,301 2,500 5491 Dues & Subscriptions 2,500 2,500 2,500 2,500 2,049 1,365 3,500 5492 Registrations/Tuitions 3,500 3,500 3,500 3,500 1,108 1,495 1,500 5498 Permits/Fees 1,500 1,500 1,500 1,500 162 72 250 5499 Other Services 250 250 250 250 390,462 424,782 516,750 Account Class Total - Supplies and Services 515,250 515,250 515,250 515,250 Capital Outlay 9,212 13,686 30,000 5634 Water 30,000 30,000 30,000 30,000 - - 2,000 5644 Communications 2,000 2,000 2,000 2,000 - - 8,025 5649 Other Equipment 10,000 10,000 10,000 10,000 9,212 13,686 40,025 Account Class Total - Capital Outlay 42,000 42,000 42,000 42,000 1,177,859 1,529,464 1,837,164 Program Total: 6411 - Water Supply 1,754,079 1,841,011 1,841,011 1,841,011 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 169 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Program: 6421 - Water Meter Reading Labor and Benefits 6,117 - - 5111 Regular Salaries - - - - 261 - - 5121 Overtime - - - - 98,068 - - 5199 Intra-governmental Servce - - - - 5 - - 5211 Workers' Comp - - - - 458 - - 5212 Social Security - - - - 2,192 - - 5213 Med, Den, Life Ins. - - - - 23 - - 5215 Long Term Disability Ins - - - - 12 - - 5216 Unemployment Insurance - - - - 6 - - 5217 Life Insurance - - - - 107,144 - - Account Class Total - Labor and Benefits - - - - Supplies and Services 5 - - 5319 Other Office Supplies - - - - 3,175 2,997 5,000 5323 Fuel 5,000 5,000 5,000 5,000 - - 400 5419 Other Professional Serv 400 400 400 400 - [PHONE REDACTED] Telephone/Data 700 700 700 700 37,457 36,352 40,000 5422 Postage 40,000 40,000 40,000 40,000 799 [PHONE REDACTED] Mileage 800 800 800 800 2,040 2,448 2,500 5471 Equipment Repair & Maint 2,500 2,500 2,500 2,500 270 - - 5492 Registrations/Tuitions - - - - 17,119 14,394 23,000 5493 Printing/Binding 23,000 23,000 23,000 23,000 60,865 57,134 72,400 Account Class Total - Supplies and Services 72,400 72,400 72,400 72,400 168,009 57,134 72,400 Program Total: 6421 - Water Meter Reading 72,400 72,400 72,400 72,400 Program: 6499 - Water Administration Supplies and Services 49 50 150 5319 Other Office Supplies 150 150 150 150 - - 2,500 5329 Other Operating Supplies 2,500 2,500 2,500 2,500 3,370 5,765 8,000 5414 Accounting/Auditing 8,000 9,000 9,000 9,000 27,516 30,268 27,510 5428 IS Support 27,510 24,759 24,759 24,759 27,770 29,407 16,832 5448 Internal Rent 31,460 22,846 22,846 22,846 4,886 4,610 - 5461 Auto - - - - 17,749 5,081 - 5463 Bldg/Personal Prop - - - - - 18,670 23,447 5464 Workers' Comp 23,447 23,447 23,447 23,447 10,332 30,000 33,366 5465 General Liability 33,336 33,336 33,336 33,336 - - - 5499.005 Grounds Maintenance Services 10,000 10,000 10,000 10,000 - - 7,100 5500 Banking Fees & Charges 7,810 6,000 6,000 6,000 48 - 500 5510 Bad Debt Expense 500 500 500 500 91,720 123,852 119,405 Account Class Total - Supplies and Services 144,713 132,538 132,538 132,538 70 - Debt Service - - - 5711 Bond Principle - 621,880 621,880 621,880 - - 13,335 5714 Interfund Principle 13,335 13,335 13,335 13,335 - - - 5721 Bond Interest - 535,906 535,906 535,906 - - 13,335 Account Class Total - Debt Service 13,335 1,171,121 1,171,121 1,171,121 91,720 123,852 132,740 Program Total: 6499 - Water Administration 158,048 1,303,659 1,303,659 1,303,659 Program: 9711 - Operating Transfer Out Transfers Out - 85,442 - 5811.568 Transfer to Information Services - - - - 311,000 311,000 311,000 5811.582 Transfer to T & E 311,000 76,322 76,322 76,322 35,000 35,000 25,000 5811.591 Transfer to Equipment Replace 25,000 25,000 25,000 25,000 346,000 431,442 336,000 Account Class Total - Transfers Out 336,000 101,322 101,322 101,322 346,000 431,442 336,000 Program Total: 9711 - Operating Transfer Out 336,000 101,322 101,322 101,322 1,783,587 2,141,891 2,378,304 Department Total: 611 - Water 2,320,527 3,318,392 3,318,392 3,318,392 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 170 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 106,621 5921 Contingency 358,343 378,133 378,133 378,133 - - - 5981.010 Reserve for Loan - 754,000 754,000 754,000 - - 60,800 5981.101 Reserve for PERS - - - - - - 167,421 Account Class Total - Conting'y and Unaprop 358,343 1,132,133 1,132,133 1,132,133 - - 167,421 Program Total: 9971 - Equity 358,343 1,132,133 1,132,133 1,132,133 - - 167,421 Department Total: 901 - Ending Fund Balance 358,343 1,132,133 1,132,133 1,132,133 1,783,588 2,141,891 2,545,725 Expenditures Total 2,678,870 4,450,525 4,450,525 4,450,525 694,476 401,943 - Fund Net Total: 470 - Water Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 171 Water Well/Distribution Construction – 466 General Information - Fiscal Year 2012-13 Fund/Fund Number: Water Well/Dist Const. - 466 Department/Department Number: Water - 611 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This fund is used for major water construction projects. Funds supporting these projects are from 35% of the water revenues received from utility billing. Besides construction projects there are annual loan payments which are made for the completed construction of three water treatment plants. Description of department, including number of personnel: There are no direct personnel costs associated with this fund. Description of fiscal year 2011-12 accomplishments: • ARRA Water Consolidation project was completed • Completion of secondary disinfection • Leasure Street waterline bore was completed • Parr Road water line loop was completed Description of fiscal year 2012-13 proposed focus/goals: • Relocation of waterlines in Interchange area prior to construction • Water line bore at Hwy 99E and Laurel Avenue • Water line bore at Hwy 99E at Silverton Road • Water line bore at Hwy. 214 and Mill Creek • Water Master Plan • Second year of interfund loan repayment for upgrade of New World Accounting Software Description of major difference(s) between FY 2011-12 and FY 2012-13: • Relocation of water lines in Interchange area prior to construction • Water Master Plan • Several water line bores under State Highways • Debt service for outstanding water bonds and required debt reserve is being transferred to the Water Fund – 470. ---PAGE BREAK--- 2012-13 Adopted Budget 172 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Water Well/Distribution Construction Revenue 5,792,564 5,657,028 3,149,564 Fund Balance 4,836,625 4,835,000 4,835,000 4,835,000 1,580,368 1,514,990 1,095,000 Charges for Goods and Services 1,015,715 - - - 27,867 13,593 10,000 Misc 10,000 8,000 8,000 8,000 324,339 1,996,700 136,219 Other Financing Sources 39,222 39,222 39,222 39,222 - - - Transfers In - 485,439 485,439 485,439 7,725,138 9,182,311 4,390,783 Total Revenues 5,901,562 5,367,661 5,367,661 5,367,661 Expense 250,565 463,469 140,000 Supplies & Services 460,000 4,000 4,000 4,000 1,064,538 2,686,250 1,847,456 Capital Outlay 3,029,776 3,975,215 3,975,215 3,975,215 753,023 1,157,346 1,155,417 Debt Service 1,157,786 - - - - 255,925 80,000 Transfers Out - 754,000 754,000 754,000 - - 1,167,910 Conting'y & Unapprop 1,254,000 634,446 634,446 634,446 2,068,126 4,562,990 4,390,783 Total Expenses 5,901,562 5,367,661 5,367,661 5,367,661 5,657,012 4,619,321 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 466 - Wtr Well/Dist Const Fund Revenues Department: 000 - Revenue Fund Balance 5,792,564 5,657,028 3,149,564 3081 Beginning Fund Balance 4,836,625 4,835,000 4,835,000 4,835,000 5,792,564 5,657,028 3,149,564 Account Class Total - Fund Balance 4,836,625 4,835,000 4,835,000 4,835,000 Charges for goods and services 1,580,368 1,514,990 1,095,000 3434.101 Water Sales Revenue 1,015,715 - - - 1,580,368 1,514,990 1,095,000 Account Class Total - Charges for goods and services 1,015,715 - - - Miscellaneous 26,595 13,593 10,000 3611 Interest from Investments 10,000 8,000 8,000 8,000 1,272 - - 3699 Other Miscellaneous Income - - - - 27,867 13,593 10,000 Account Class Total - Miscellaneous 10,000 8,000 8,000 8,000 Other Financing Sources - - 39,222 3811.123 IF Loan 39,222 39,222 39,222 39,222 - - 96,997 3811.465 IF Loan - - - - 324,339 1,996,700 - 3918 Loan Proceeds - - - - 324,339 1,996,700 136,219 Account Class Total - Other Financing Sources 39,222 39,222 39,222 39,222 Transfers in - - - 3971.474 Transfer From Water SDC - 485,439 485,439 485,439 - - - Account Class Total - Transfers in - 485,439 485,439 485,439 7,725,138 9,182,311 4,390,783 Revenues Total 5,901,562 5,367,661 5,367,661 5,367,661 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 173 Revenue Sources and Other Discussion Transfers In includes the transfer from the Water SDC Fund in the amount of $485,439. This is the main source of operating revenue in this fund and accounts for 91% of the total. The debt service for outstanding water bonds is being transferred to the Water Fund, so revenues no longer reflect the charges for goods and services once accounted for in this fund. Capital Outlay: Some major projects scheduled for fiscal year 2012-13 are listed below: 4) Hwy. 214/Interstate 5 Utility Relocations, widening ($755,000) 5) Hwy 214 @ Mill Creek Bore ($244,000) 6) Water Master Plan ($200,000) 7) Automatic Meter Read Replacement Program ($200,000) ---PAGE BREAK--- 2012-13 Adopted Budget 174 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 466 - Wtr Well/Dist Const Fund Expenditures Department: 611 - Water Program: 9111 - Debt Service 70 - Debt Service 361,921 576,106 596,127 5711 Bond Principle 621,880 - - - 391,102 581,241 559,290 5721 Bond Interest 535,906 - - - 753,023 1,157,346 1,155,417 Account Class Total - Debt Service 1,157,786 - - - Transfers Out - - 80,000 5841.123 IF Loan to Fund 123 - - - - - - 80,000 Account Class Total - Transfers Out - - - - 753,023 1,157,346 1,235,417 Program Total: 9111 - Debt Service 1,157,786 - - - Program: 9511 - Design Engineering Supplies and Services 76,327 197,468 80,000 5411 Engineering & Architect 350,000 - - - 76,327 197,468 80,000 Account Class Total - Supplies and Services 350,000 - - - 76,327 197,468 80,000 Program Total: 9511 - Design Engineering 350,000 - - - Program: 9512 - Construction Eng Supplies and Services 165,190 264,585 30,000 5411 Engineering & Architect 30,000 - - - 165,190 264,585 30,000 Account Class Total - Supplies and Services 30,000 - - - 165,190 264,585 30,000 Program Total: 9512 - Construction Eng 30,000 - - - Program: 9521 - Right of Way Supplies and Services 20 - - 5496 Filing/Recording - - - - 20 - - Account Class Total - Supplies and Services - - - - 20 - - Program Total: 9521 - Right of Way - - - - Program: 9531 - Construction Supplies and Services 9,028 1,417 30,000 5419 Other Professional Serv 60,000 4,000 4,000 4,000 - - - 5419.501 Testing/Lab 20,000 - - - 9,028 1,417 30,000 Account Class Total - Supplies and Services 80,000 4,000 4,000 4,000 Capital Outlay 1,064,538 2,686,250 1,847,456 5634 Water 3,029,776 3,975,215 3,975,215 3,975,215 1,064,538 2,686,250 1,847,456 Account Class Total - Capital Outlay 3,029,776 3,975,215 3,975,215 3,975,215 1,073,566 2,687,666 1,877,456 Program Total: 9531 - Construction 3,109,776 3,979,215 3,979,215 3,979,215 Program: 9711 - Operating Transfer Out Transfers Out - - - 5811.470 Transfer to Water - 754,000 754,000 754,000 - 255,925 - 5811.915 Transfer Out - - - - - 255,925 - Account Class Total - Transfers Out - 754,000 754,000 754,000 - 255,925 - Program Total: 9711 - Operating Transfer Out - 754,000 754,000 754,000 2,068,126 4,562,991 3,222,873 Department Total: 611 - Water 4,647,562 4,733,215 4,733,215 4,733,215 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 413,910 5921 Contingency 500,000 634,446 634,446 634,446 - - 754,000 5981.007 Reserve for DEQ Loan - - - - - - - 5981.010 Reserve for Loan 754,000 - - - - - 1,167,910 Account Class Total - Conting'y and Unaprop 1,254,000 634,446 634,446 634,446 - - 1,167,910 Program Total: 9971 - Equity 1,254,000 634,446 634,446 634,446 - - 1,167,910 Department Total: 901 - Ending Fund Balance 1,254,000 634,446 634,446 634,446 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 175 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted 2,068,126 4,562,991 4,390,783 Expenditures Total 5,901,562 5,367,661 5,367,661 5,367,661 5,657,012 4,619,321 - Fund Net Total: 466 - Wtr Well/Dist Const Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 176 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 177 Water SDC – 474 General Information - Fiscal Year 2012-13 Fund/Fund Number: Water SDC - 474 Department/Department Number: Water - 611 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: Water System Development Charges (SDCs) are generated by assessing new development for adding increased capacity to the water system. These revenues are charged at the time the building permit is issued. Revenue is used solely for to increase capacity. The Water SDC for a new single-family residence is $2,085. Description of department, including number of personnel: There are no personnel associated with this fund Description of fiscal year 2011-12 accomplishments: • Waterline loop at Hwy. 214 near Leasure Street Description of fiscal year 2012-13 proposed focus/goals: • Hwy. 99E bore @ Laurel Avenue • Hwy. 99E bore @ Silverton Road • Hwy. 214 bore @Mill Creek Description of major difference(s) between FY 2011-12 and FY 2012-13: • Continue to complete sections of water lines to eliminate dead ends and provide better circulation and pressure to all parts of water system • The fund is being renamed the Water/Sewer SDC Fund ---PAGE BREAK--- 2012-13 Adopted Budget 178 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Water SDC Revenue 934,215 617,748 360,000 Fund Balance 504,439 500,000 500,000 500,000 85,223 188,365 25,000 Charges for Goods and Services 30,000 45,000 45,000 45,000 3,783 1,680 1,200 Misc 1,000 1,300 1,300 1,300 - - - Transfers In - 145,000 145,000 145,000 1,023,221 807,793 386,200 Total Revenues 535,439 691,300 691,300 691,300 Expense - - 35,000 Supplies & Services 15,000 494 494 494 405,474 - - Debt Service - - - - - 409,754 313,207 Capital Outlay 470,439 - - - - - - Transfers Out - 632,592 632,592 632,592 - - 37,993 Conting'y & Unapprop 50,000 58,214 58,214 58,214 405,474 409,754 386,200 Total Expenses 535,439 691,300 691,300 691,300 617,747 398,039 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 474 - Water SDC Revenues Department: 000 - Revenue Fund Balance 934,215 617,748 360,000 3081 Beginning Fund Balance 504,439 500,000 500,000 500,000 934,215 617,748 360,000 Account Class Total - Fund Balance 504,439 500,000 500,000 500,000 Charges for goods and services 85,223 188,365 25,000 3458.301 Water SDC's 30,000 30,000 30,000 30,000 - - - 3458.401 Sewer SDC's - 15,000 15,000 15,000 85,223 188,365 25,000 Account Class Total - Charges for goods and services 30,000 45,000 45,000 45,000 Miscellaneous 3,783 1,680 1,200 3611 Interest from Investments 1,000 1,300 1,300 1,300 3,783 1,680 1,200 Account Class Total - Miscellaneous 1,000 1,300 1,300 1,300 Transfers in - - - 3971.475 Transfer From Sewer SDC - 145,000 145,000 145,000 - - - Account Class Total - Transfers in - 145,000 145,000 145,000 1,023,221 807,793 386,200 Revenues Total 535,439 691,300 691,300 691,300 Account Description Revenue Sources and Other Discussion Transfers In represents the majority of the operating revenue in this fund at 76%. The $145,000 transfer in from the Sewer SDC fund is part of the Fund Consolidation Project that is on-going. ---PAGE BREAK--- 2012-13 Adopted Budget 179 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 474 - Water SDC Expenditures Department: 611 - Water Program: 9111 - Debt Service 70 - Debt Service 194,880 - - 5711 Bond Principle - - - - 210,594 - - 5721 Bond Interest - - - - 405,474 - - Account Class Total - Debt Service - - - - 405,474 - - Program Total: 9111 - Debt Service - - - - Program: 9511 - Design Engineering Supplies and Services - - 10,000 5411 Engineering & Architect 5,000 - - - - - 10,000 Account Class Total - Supplies and Services 5,000 - - - - - 10,000 Program Total: 9511 - Design Engineering 5,000 - - - Program: 9512 - Construction Eng Supplies and Services - - 10,000 5411 Engineering & Architect 5,000 - - - - - 10,000 Account Class Total - Supplies and Services 5,000 - - - - - 10,000 Program Total: 9512 - Construction Eng 5,000 - - - Program: 9531 - Construction Supplies and Services - - 10,000 5411 Engineering & Architect 5,000 - - - - - 5,000 5419 Other Professional Serv - 494 494 494 - - 15,000 Account Class Total - Supplies and Services 5,000 494 494 494 Capital Outlay - 409,754 313,207 5634 Water 470,439 - - - - 409,754 313,207 Account Class Total - Capital Outlay 470,439 - - - - 409,754 328,207 Program Total: 9531 - Construction 475,439 494 494 494 Program: 9711 - Operating Transfer Out Transfers Out - - - 5811.465 Transfer to Sewer Construction - 147,153 147,153 147,153 - - - 5811.466 Transfer to Water Construction - 485,439 485,439 485,439 - - - Account Class Total - Transfers Out - 632,592 632,592 632,592 - - - Program Total: 9711 - Operating Transfer Out - 632,592 632,592 632,592 405,474 409,754 348,207 Department Total: 611 - Water 485,439 633,086 633,086 633,086 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - - 5921 Contingency - 13,033 13,033 13,033 - - 37,993 5981.005 Res for Future Capacity 50,000 45,181 45,181 45,181 - - 37,993 Account Class Total - Conting'y and Unaprop 50,000 58,214 58,214 58,214 - - 37,993 Program Total: 9971 - Equity 50,000 58,214 58,214 58,214 - - 37,993 Department Total: 901 - Ending Fund Balance 50,000 58,214 58,214 58,214 405,474 409,754 386,200 Expenditures Total 535,439 691,300 691,300 691,300 617,747 398,039 - Fund Net Total: 474 - Water SDC - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 180 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 181 Sewer – 472 General Information - Fiscal Year 2012-13 Fund/Fund Number: Sewer - 472 Department/Department Number: Sewer - 621 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 2815 Molalla Road Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This section of the Water Resources Division within the Public Works Department provides administration, operations and maintenance of the Wastewater Treatment Plant and all pump stations of the City’s wastewater system. The section is responsible for activities centered at the treatment plant, including the natural treatment processes. Activities include treatment operations, reuse operations, pre-treatment program and laboratory services and maintenance. Description of department, including number of personnel: The section under the direction of the Water Resources Division Manager is supervised by the Wastewater Treatment Plant Section Supervisor. The plant organization is broken down into plant operations, reuse operations and plant maintenance with clerical administrative support. The section currently has 11 full time employees Description of fiscal year 2011-12 accomplishments: • Completed Recycle Water Use Plan. Submitted to DEQ for approval in conjunction with the NDPES discharge permit renewal. • Completed Biosolids Management Plan, Submitted to DEQ for approval in conjunction with the NDPES discharge permit renewal. • Working with DEQ on the NPDES discharge permit renewal, should have a draft in April or May of the this Year • Completed Final Design plans for MAO improvements, Treatment Plant Upgrades and Natural Treatment System. Submitted to DEQ for approval end of January, currently under review. Once approved the first phase will be Bid, treatment plant upgrades and lagoon wetlands • Finish design on second phase, Floodplain wetlands in October of this year; submit to DEQ for review, bid in spring of 2013. • Prepared and provided to customers the second Woodburn Water Works newsletter. • Completed Biosolids Land Application site approvals through DEQ, approximately 1000 acres permitted of land application of Biosolids with IOKA Farms • Awarded Biosolids Handling Services construct to Synagro West LLC.. Dredged and Land applied approximately 560 dry tons of material. • Completed annual Biosolids, Water Reuse Report to DEQ • Completed Wastewater Revenue Bond Sale. ---PAGE BREAK--- 2012-13 Adopted Budget 182 • Participated in numerous Public Outreach Events, Oregon Earth Day, Public Works Week, Plant Tours Description of fiscal year 2012-13 proposed focus/goals: • Award, Construct First Phase of MAO Wastewater Treatment Plant, Natural Treatment System Upgrades • Complete Final Design, DEQ approval, Award contract and Construct Second Phase of MAO compliance improvements, Floodplain Wetlands and Outfall. • Complete Polar Harvest and Replant, over next two years. • Complete Biosolids seasonal dredging and off-site land application • Complete NPDES discharge permit renewal. Description of major difference(s) between FY 2011-12 and FY 2012-13: The City successfully issuing revenue bonds for the wastewater system upgrade will permit capital improvement construction scheduling and sequencing of work to optimize construction cost savings. Had the revenue bonds not been issued, cash flow would have dictated construction scheduling and work sequencing, which is generally not the most cost effective means of construction delivery. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Sewer Revenue 530,387 507,753 390,000 Fund Balance 612,219 612,000 612,000 612,000 300 - 250 Fines & Forfeits - - - - 2,533,257 2,944,290 3,035,000 Charges for Goods and Services 3,366,542 6,553,084 6,553,084 6,553,084 20,040 3,791 4,000 Misc 4,500 6,000 6,000 6,000 - - 7,998 Transfers In - 2,944,724 2,944,724 2,944,724 - 85,442 - Other Financing Sources - - - - 3,083,984 3,541,276 3,437,248 Total Revenues 3,983,261 10,115,808 10,115,808 10,115,808 Expense 1,028,961 1,207,728 1,287,474 Labor & Benefits 1,412,270 1,835,229 1,835,229 1,835,229 838,725 903,207 1,025,582 Supplies & Services 1,012,251 1,047,902 1,047,902 1,047,902 118,575 60,551 126,019 Capital Outlay 132,097 142,097 142,097 142,097 - - 13,335 Debt Service 13,335 2,963,998 2,963,998 2,963,998 590,000 700,442 695,000 Transfers Out 865,000 376,438 376,438 376,438 - - 289,838 Conting'y & Unapprop 548,308 3,750,144 3,750,144 3,750,144 2,576,261 2,871,928 3,437,248 Total Expenses 3,983,261 10,115,808 10,115,808 10,115,808 507,723 669,348 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 183 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 472 - Sewer Fund Revenues Department: 000 - Revenue Fund Balance 530,387 507,753 390,000 3081 Beginning Fund Balance 612,219 612,000 612,000 612,000 530,387 507,753 390,000 Account Class Total - Fund Balance 612,219 612,000 612,000 612,000 Charges for goods and services 56,732 121,113 78,000 3434.112 Late Fees 80,000 80,000 80,000 80,000 2,358,312 2,720,361 2,857,000 3435.101 Sewer System Revenue 3,186,542 6,373,084 6,373,084 6,373,084 118,213 102,817 100,000 3435.103 Septage Dumping 100,000 100,000 100,000 100,000 - - - 3435.111 Collections - - - - 2,533,257 2,944,290 3,035,000 Account Class Total - Charges for goods and services 3,366,542 6,553,084 6,553,084 6,553,084 500 - Fines and Forfeits 300 - 250 3535 Sewer Discharge Fines - - - - 300 - 250 Account Class Total - Fines and Forfeits - - - - Miscellaneous 2,270 2,206 1,500 3611 Interest from Investments 2,500 4,000 4,000 4,000 17,770 1,586 2,500 3699 Other Miscellaneous Income 2,000 2,000 2,000 2,000 20,040 3,791 4,000 Account Class Total - Miscellaneous 4,500 6,000 6,000 6,000 Other Financing Sources - 85,442 - 3811 Interfund Loan Proceeds - - - - - 85,442 - Account Class Total - Other Financing Sources - - - - Transfers in - - 7,998 3971.465 Transfer From Sewer Construction - 2,892,724 2,892,724 2,892,724 - - - 3971.478 Transfer From Stormwater - 52,000 52,000 52,000 - - 7,998 Account Class Total - Transfers in - 2,944,724 2,944,724 2,944,724 3,083,984 3,541,276 3,437,248 Revenues Total 3,983,261 10,115,808 10,115,808 10,115,808 Account Description Revenue Sources and Other Discussion Charges for goods and services represent the major revenue source for the Sewer Fund and are fees collected for sewer services provided to City residents. The amount budgeted for 2013 is estimated at $6,553,084 and is 69% of the total operating revenues in the fund. The Transfers In category contains $2,944,724 in revenue for this fund. A large portion of that amount is from the Sewer Construction Fund and is caused by the transfer of the DEQ debt service and reserve requirement from that fund. In total, it contains 31% of total operating revenues in the fund. Capital Outlay: The capital outlay in the Sewer Fund is usually for miscellaneous system repairs/improvements, and is commonly less than $5,000 in cost. ---PAGE BREAK--- 2012-13 Adopted Budget 184 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 472 - Sewer Fund Expenditures Department: 621 - Sewer Program: 6511 - WWTP Operation Labor and Benefits 574,992 701,424 693,155 5111 Regular Salaries 875,803 851,750 851,750 851,750 7,721 4,595 5,000 5112 Part-Time Salaries 5,000 5,000 5,000 5,000 17,736 9,961 21,000 5121 Overtime 25,250 21,000 21,000 21,000 67,499 - - 5199 Intra-governmental Servce - - - - 5,534 [PHONE REDACTED] Workers' Comp 555 501 501 501 44,153 52,552 54,988 5212 Social Security 69,313 67,148 67,148 67,148 109,907 137,870 156,886 5213 Med, Den, Life Ins. 203,590 203,976 203,976 203,976 38,255 93,303 145,941 5214 Retirement 215,055 205,081 205,081 205,081 2,042 2,585 2,890 5215 Long Term Disability Ins 3,642 3,529 3,529 3,529 1,134 2,088 2,156 5216 Unemployment Insurance 11,779 14,483 14,483 14,483 1,653 1,527 1,901 5217 Life Insurance 2,283 2,212 2,212 2,212 870,626 1,006,228 1,084,360 Account Class Total - Labor and Benefits 1,412,270 1,374,680 1,374,680 1,374,680 Supplies and Services 980 3,000 3,000 5315 Computer Supplies 3,000 3,000 3,000 3,000 2,755 3,746 4,500 5319 Other Office Supplies 4,000 4,000 4,000 4,000 295 1,480 2,000 5322 Lubricants 1,500 1,500 1,500 1,500 6,113 9,824 7,900 5323 Fuel 12,000 12,000 12,000 12,000 161 1,641 4,000 5324 Clothing 4,000 4,000 4,000 4,000 5,181 4,703 8,500 5326 Safety/Medicines 8,500 8,500 8,500 8,500 21,452 19,688 22,000 5327 Chemicals 15,000 15,000 15,000 15,000 13,567 12,913 21,000 5328 Lab Supplies 16,000 16,000 16,000 16,000 3,131 3,000 3,000 5329 Other Operating Supplies 3,500 3,500 3,500 3,500 1,180 2,822 2,500 5331 Construction Materials - - - - 11,742 9,104 10,000 5335 Electrical Supplies 10,000 10,000 10,000 10,000 - - 7,000 5336 HVAC 11,000 11,000 11,000 11,000 375 484 1,200 5338 Tools 1,200 1,200 1,200 1,200 - - - 5352 Protective Clothing 3,000 3,000 3,000 3,000 5,082 7,326 9,000 5384 Trees 12,000 12,000 12,000 12,000 4,980 6,679 5,000 5392 Security Supplies 5,000 5,000 5,000 5,000 - - 10,000 5411 Engineering & Architect 10,000 10,000 10,000 10,000 - - 2,000 5416 Medical - - - - - - 1,000 5417 Human Resources - - - - 23,489 25,593 34,500 5419 Other Professional Serv 34,500 34,500 34,500 34,500 - - - 5419.501 Testing/Lab 16,000 16,000 16,000 16,000 - 5,107 15,000 5419.707 Educ Outreach 15,000 15,000 15,000 15,000 16,008 15,405 20,000 5421 Telephone/Data 16,000 16,000 16,000 16,000 961 637 1,200 5422 Postage 800 800 800 800 5,061 3,597 9,600 5427 Training 8,000 8,000 8,000 8,000 7,455 7,923 8,000 5429 Other Communication Serv 5,000 5,000 5,000 5,000 1,362 1,059 2,500 5431 Lodging 2,000 2,000 2,000 2,000 162 [PHONE REDACTED] Meals 700 700 700 700 65 45 675 5433 Mileage 400 400 400 400 218 1,218 3,600 5443 Office Equipment 2,500 2,500 2,500 2,500 1,116 934 4,500 5446 Software Licenses 5,000 5,000 5,000 5,000 35,860 37,973 - 5448 Internal Rent - - - - 19,427 22,667 38,000 5451 Natural Gas 30,000 30,000 30,000 30,000 326,227 327,434 336,000 5453 Electricity 336,000 336,000 336,000 336,000 9,700 9,896 10,500 5454 Solid Waste Disposal 9,000 9,000 9,000 9,000 71,061 85,208 85,000 5471 Equipment Repair & Maint 95,000 95,000 95,000 95,000 6,396 7,202 4,200 5472 Buildings Repairs & Maint 5,000 5,000 5,000 5,000 5,339 7,294 11,000 5475 Vehicle Repair & Maint 15,000 15,000 15,000 15,000 18,851 22,528 19,000 5476 Laundry 15,000 15,000 15,000 15,000 2,158 5,586 7,600 5477 Instrumentation & Calibra 5,000 5,000 5,000 5,000 13,051 9,144 11,000 5479 Other Repair & Maintenanc 11,000 11,000 11,000 11,000 2,663 3,954 5,000 5492 Registrations/Tuitions 5,000 5,000 5,000 5,000 30,864 26,912 31,700 5498 Permits/Fees 24,000 24,000 24,000 24,000 28,569 20,310 20,000 5499 Other Services 9,500 9,500 9,500 9,500 703,054 734,240 802,875 Account Class Total - Supplies and Services 785,100 785,100 785,100 785,100 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 185 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Capital Outlay - - - 5639 Other Improvements 4,084 4,084 4,084 4,084 - - 2,000 5644 Communications 2,000 2,000 2,000 2,000 - 36,844 54,013 5649 Other Equipment 54,013 54,013 54,013 54,013 - 36,844 56,013 Account Class Total - Capital Outlay 60,097 60,097 60,097 60,097 1,573,680 1,777,312 1,943,248 Program Total: 6511 - WWTP Operation 2,257,467 2,219,877 2,219,877 2,219,877 Program: 6599 - Sewer Administration Supplies and Services 3,623 5,765 8,000 5414 Accounting/Auditing 8,000 9,000 9,000 9,000 - - 3,500 5419 Other Professional Serv 3,500 3,500 3,500 3,500 - - - 5419.003 US Gauging Station Fees 9,400 9,400 9,400 9,400 32,578 35,510 37,447 5428 IS Support 37,447 33,702 33,702 33,702 - - 32,004 5448 Internal Rent 24,444 21,006 21,006 21,006 2,231 2,105 - 5461 Auto - - - - 17,372 8,069 - 5463 Bldg/Personal Prop - - - - - 15,556 30,476 5464 Workers' Comp 30,476 30,476 30,476 30,476 36,076 52,861 33,624 5465 General Liability 33,624 33,624 33,624 33,624 - - 10,035 5500 Banking Fees & Charges 11,039 8,500 8,500 8,500 48 - - 5510 Bad Debt Expense - - - - 91,928 119,866 155,086 Account Class Total - Supplies and Services 157,930 149,208 149,208 149,208 70 - Debt Service - - - 5711 Bond Principle - 1,865,000 1,865,000 1,865,000 - - 13,335 5714 Interfund Principle 13,335 13,335 13,335 13,335 - - - 5721 Bond Interest - 1,085,663 1,085,663 1,085,663 - - 13,335 Account Class Total - Debt Service 13,335 2,963,998 2,963,998 2,963,998 91,928 119,866 168,421 Program Total: 6599 - Sewer Administration 171,265 3,113,206 3,113,206 3,113,206 Program: 9711 - Operating Transfer Out Transfers Out 65,000 90,000 90,000 5811.140 Transfer to Street 90,000 90,000 90,000 90,000 70,000 - 70,000 5811.470 Transfer to Water 70,000 70,000 70,000 70,000 235,000 235,000 235,000 5811.478 Transfer to Surface Water 285,000 - - - - 85,442 - 5811.568 Transfer to Information Services - - - - 150,000 220,000 150,000 5811.582 Transfer to T & E 270,000 66,438 66,438 66,438 70,000 70,000 150,000 5811.591 Transfer to Equipment Replace 150,000 150,000 150,000 150,000 590,000 700,442 695,000 Account Class Total - Transfers Out 865,000 376,438 376,438 376,438 590,000 700,442 695,000 Program Total: 9711 - Operating Transfer Out 865,000 376,438 376,438 376,438 2,255,609 2,597,620 2,806,669 Department Total: 621 - Sewer 3,293,732 5,709,521 5,709,521 5,709,521 Department: 631 - Maintenance Program: 6521 - Sewer Line Maint Labor and Benefits 116,359 143,517 125,732 5111 Regular Salaries - 143,193 143,193 143,193 4,169 1,699 4,250 5121 Overtime - 4,250 4,250 4,250 3,344 74 108 5211 Workers' Comp - 114 114 114 9,183 10,953 9,944 5212 Social Security - 11,279 11,279 11,279 14,685 25,520 33,671 5213 Med, Den, Life Ins. - 32,832 32,832 32,832 9,613 18,522 28,168 5214 Retirement - 38,725 38,725 38,725 420 [PHONE REDACTED] Long Term Disability Ins - 593 593 593 228 [PHONE REDACTED] Unemployment Insurance - 2,433 2,433 2,433 334 [PHONE REDACTED] Life Insurance - 372 372 372 158,335 201,500 203,114 Account Class Total - Labor and Benefits - 233,791 233,791 233,791 Supplies and Services 356 [PHONE REDACTED] Other Office Supplies 500 500 500 500 100 49 200 5321 Cleaning Supplies 200 200 200 200 5,970 6,453 7,400 5323 Fuel 8,500 8,500 8,500 8,500 2,684 2,944 1,000 5324 Clothing 1,000 1,000 1,000 1,000 1,363 1,497 1,500 5326 Safety/Medicines 1,500 1,500 1,500 1,500 3,865 3,672 5,000 5329 Other Operating Supplies 5,000 5,000 5,000 5,000 69 - - 5331 Construction Materials - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 186 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted 396 [PHONE REDACTED] Paint 500 500 500 500 500 500 1,000 5338 Tools 1,000 1,000 1,000 1,000 552 1,887 2,000 5352 Protective Clothing 2,000 2,000 2,000 2,000 229 - 150 5379 Other Water/Sewer Supplie 150 150 150 150 - 364 - 5399 Other Supplies - - - - 33 224 1,000 5416 Medical 1,000 1,000 1,000 1,000 329 1,992 2,050 5419 Other Professional Serv 2,050 2,050 2,050 2,050 1,670 1,380 1,500 5421 Telephone/Data 2,000 2,000 2,000 2,000 177 [PHONE REDACTED] Postage 300 300 300 300 1,182 2,970 3,100 5427 Training 3,100 3,100 3,100 3,100 - - 400 5445 Work Equipment 400 400 400 400 4,500 6,300 9,200 5446 Software Licenses 9,200 9,200 9,200 9,200 - - 1,000 5454 Solid Waste Disposal 1,000 1,000 1,000 1,000 11,843 10,905 20,000 5471 Equipment Repair & Maint 20,000 20,000 20,000 20,000 5,063 5,590 5,000 5475 Vehicle Repair & Maint 5,000 5,000 5,000 5,000 - - 2,000 5476 Laundry 2,000 2,000 2,000 2,000 495 308 1,000 5492 Registrations/Tuitions 1,000 1,000 1,000 1,000 2,369 1,379 1,821 5499 Other Services 1,821 1,821 1,821 1,821 43,743 49,101 67,621 Account Class Total - Supplies and Services 69,221 69,221 69,221 69,221 Capital Outlay 118,575 11,817 50,000 5635 Sewer 50,000 50,000 50,000 50,000 - - 2,000 5644 Communications 2,000 2,000 2,000 2,000 - 11,890 18,006 5649 Other Equipment 20,000 20,000 20,000 20,000 118,575 23,707 70,006 Account Class Total - Capital Outlay 72,000 72,000 72,000 72,000 320,653 274,307 340,741 Program Total: 6521 - Sewer Line Maint 141,221 375,012 375,012 375,012 320,653 274,307 340,741 Department Total: 631 - Maintenance 141,221 375,012 375,012 375,012 Department: 641 - Surface Water/Collections Program: 6611 - Surface Water Collection Labor and Benefits - - - 5111 Regular Salaries - 142,086 142,086 142,086 - - - 5121 Overtime - 2,000 2,000 2,000 - - - 5211 Workers' Comp - 109 109 109 - - - 5212 Social Security - 11,023 11,023 11,023 - - - 5213 Med, Den, Life Ins. - 33,970 33,970 33,970 - - - 5214 Retirement - 34,251 34,251 34,251 - - - 5215 Long Term Disability Ins - 579 579 579 - - - 5216 Unemployment Insurance - 2,377 2,377 2,377 - - - 5217 Life Insurance - 363 363 363 - - - Account Class Total - Labor and Benefits - 226,758 226,758 226,758 Supplies and Services - - - 5319 Other Office Supplies - 500 500 500 - - - 5321 Cleaning Supplies - 150 150 150 - - - 5323 Fuel - 2,500 2,500 2,500 - - - 5324 Clothing - 500 500 500 - - - 5325 Ag Supplies - 1,000 1,000 1,000 - - - 5326 Safety/Medicines - 1,500 1,500 1,500 - - - 5329 Other Operating Supplies - 2,000 2,000 2,000 - - - 5333 Paint - 100 100 100 - - - 5338 Tools - 500 500 500 - - - 5352 Protective Clothing - 1,000 1,000 1,000 - - - 5379 Other Water/Sewer Supplie - 250 250 250 - - - 5416 Medical - 100 100 100 - - - 5419 Other Professional Serv - 2,500 2,500 2,500 - - - 5421 Telephone/Data - 1,500 1,500 1,500 - - - 5422 Postage - 100 100 100 - - - 5427 Training - 1,600 1,600 1,600 - - - 5428 IS Support - 10,274 10,274 10,274 - - - 5445 Work Equipment - 100 100 100 - - - 5454 Solid Waste Disposal - 1,000 1,000 1,000 - - - 5464 Workers' Comp - 5,961 5,961 5,961 - - - 5465 General Liability - 3,938 3,938 3,938 - - - 5471 Equipment Repair & Maint - 2,000 2,000 2,000 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 187 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted - - - 5475 Vehicle Repair & Maint - 1,500 1,500 1,500 - - - 5476 Laundry - 500 500 500 - - - 5492 Registrations/Tuitions - 500 500 500 - - - 5499 Other Services - 2,800 2,800 2,800 - - - 5500 Banking Fees & Charges - - - - - - - Account Class Total - Supplies and Services - 44,373 44,373 44,373 Capital Outlay - - - 5649 Other Equipment - 10,000 10,000 10,000 - - - Account Class Total - Capital Outlay - 10,000 10,000 10,000 - - - Program Total: 6611 - Surface Water Collection - 281,131 281,131 281,131 - - - Department Total: 641 - Surface Water/Collections - 281,131 281,131 281,131 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 210,489 5921 Contingency 548,308 857,420 857,420 857,420 - - - 5981.007 Reserve for Bond - 2,892,724 2,892,724 2,892,724 - - 79,349 5981.101 Reserve for PERS - - - - - - 289,838 Account Class Total - Conting'y and Unaprop 548,308 3,750,144 3,750,144 3,750,144 - - 289,838 Program Total: 9971 - Equity 548,308 3,750,144 3,750,144 3,750,144 - - 289,838 Department Total: 901 - Ending Fund Balance 548,308 3,750,144 3,750,144 3,750,144 2,576,261 2,871,928 3,437,248 Expenditures Total 3,983,261 10,115,808 10,115,808 10,115,808 507,723 669,348 - Fund Net Total: 472 - Sewer Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 188 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 189 Sewer Capital Improvement – 461 General Information - Fiscal Year 2012-13 Fund/Fund Number: Sewer Capital Imp. - 461 Department/Department Number: Sewer - 621 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This fund has been consolidated and closed as part of the on-going Funds Consolidation Plan. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Sewer Capital Improvement Fund Revenue - 66,729 37,000 Fund Balance - - - - 396 147 100 Misc - - - - 396 66,876 37,100 Total Revenues - - - - Expense 29,102 29,102 29,102 Debt Service - - - - - - 7,998 Transfers Out - - - - - - - Conting'y & Unapprop - - - - 29,102 29,102 37,100 Total Expenses - - - - (28,706) 37,774 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 461 - Sewer Capital Imp Fund Revenues Department: 000 - Revenue Fund Balance - 66,729 37,000 3081 Beginning Fund Balance - - - - - 66,729 37,000 Account Class Total - Fund Balance - - - - Miscellaneous 396 [PHONE REDACTED] Interest from Investments - - - - 396 147 100 Account Class Total - Miscellaneous - - - - 396 66,876 37,100 Department Total: 000 - Revenue - - - - 396 66,876 37,100 Revenues Total - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 190 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 461 - Sewer Capital Imp Fund Expenditures Department: 621 - Sewer Program: 9111 - Debt Service 70 - Debt Service 29,102 29,102 29,102 5711 Bond Principle - - - - 29,102 29,102 29,102 Account Class Total - Debt Service - - - - 29,102 29,102 29,102 Program Total: 9111 - Debt Service - - - - Program: 9711 - Operating Transfer Out Transfers Out - - 7,998 5811.472 Transfer to Sewer - - - - - - 7,998 Account Class Total - Transfers Out - - - - - - 7,998 Program Total: 9711 - Operating Transfer Out - - - - 29,102 29,102 37,100 Department Total: 621 - Sewer - - - - 29,102 29,102 37,100 Expenditures Total - - - - (28,706) 37,774 - Fund Net Total: 461 - Sewer Capital Imp Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 191 WWTP Construction – 465 General Information - Fiscal Year 2012-13 Fund/Fund Number: WWTP Construction - 465 Department/Department Number: Sewer - 621 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The purpose of this fund is for major capital improvements to the City’s WWTP and sewer collection systems. This fund is also used for annual loan payments to DEQ. There are annual payments of $2,426,281 made to DEQ each year and as a requirement of these loans, a reserve of $ 1,185,452 must be maintained. Description of department, including number of personnel: There are no personnel associated with this fund. Description of fiscal year 2011-12 accomplishments: • Did major refinancing with acquisition of wastewater revenue bonds to pay off several existing DEQ loans and additional for major expansion at the plant • Continued design services for POTW Phase 2A expansion and Natural Treatment System • Ended first year of Biosolids removal • Started construction of Communications tower Description of fiscal year 2012-13 proposed focus/goals: • Start construction of POTW Phase 2A and Natural Treatment Systems • Continue with Biosolids removal program and land applications • Complete Communications tower project • Relocation of sanitary sewer lines in vicinity of Interchange to prepare for road construction • Replace identified sewer collection system piping Description of major difference(s) between FY 2011-12 and FY 2012-13: • Major work will be the start of the plant expansion and natural treatment systems • Utility coordination to move sewer lines before interchange project • The debt service and required debt service reserve is being transferred to the Wastewater fund - 472 ---PAGE BREAK--- 2012-13 Adopted Budget 192 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted WWTP Construction Revenue 145,804 89,409 720,000 Fund Balance 16,402,924 16,400,000 16,400,000 16,400,000 2,337,362 2,721,203 3,010,721 Charges for Goods and Services 3,186,542 - - - 2,828 1,286 1,000 Misc 100,000 85,000 85,000 85,000 355,583 635,895 3,100,000 Other Financing Sources - - - - - - - Transfers In - 147,153 147,153 147,153 2,841,577 3,447,793 6,831,721 Total Revenues 19,689,466 16,632,153 16,632,153 16,632,153 Expense 890,226 530,936 1,210,000 Supplies & Services 1,450,000 6,839 6,839 6,839 104,426 547,863 2,076,495 Capital Outlay 12,196,079 13,732,590 13,732,590 13,732,590 1,757,544 2,340,248 2,514,599 Debt Service 2,950,663 - - - - - - Transfers Out - 2,892,724 2,892,724 2,892,724 - - 1,030,627 Conting'y & Unapprop 3,092,724 - - - 2,752,196 3,419,047 6,831,721 Total Expenses 19,689,466 16,632,153 16,632,153 16,632,153 89,381 28,746 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 465 - WWTP Construction Fund Revenues Department: 000 - Revenue Fund Balance 145,804 89,409 720,000 3081 Beginning Fund Balance 16,402,924 16,400,000 16,400,000 16,400,000 145,804 89,409 720,000 Account Class Total - Fund Balance 16,402,924 16,400,000 16,400,000 16,400,000 Charges for goods and services 2,337,362 2,721,203 3,010,721 3435.102 Service Chg-95-6 Increase 3,186,542 - - - 2,337,362 2,721,203 3,010,721 Account Class Total - Charges for goods and services 3,186,542 - - - Miscellaneous 2,578 1,286 1,000 3611 Interest from Investments 100,000 85,000 85,000 85,000 250 - - 3699 Other Miscellaneous Income - - - - 2,828 1,286 1,000 Account Class Total - Miscellaneous 100,000 85,000 85,000 85,000 Other Financing Sources 355,583 635,895 3,100,000 3918.102 State Loan-Revolving Fd - - - - 355,583 635,895 3,100,000 Account Class Total - Other Financing Sources - - - - Transfers in - - - 3971.475 Transfer From Sewer SDC - 147,153 147,153 147,153 - - - Account Class Total - Transfers in - 147,153 147,153 147,153 2,841,577 3,447,793 6,831,721 Department Total: 000 - Revenue 19,689,466 16,632,153 16,632,153 16,632,153 2,841,577 3,447,793 6,831,721 Revenues Total 19,689,466 16,632,153 16,632,153 16,632,153 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 193 Revenue Sources and Other Discussion Transfers In represents a large majority of the operating revenues of this fund. At $147,153 or 63%, this category represents a one-time transfer from the Sewer SDC fund. The Sewer SDC fund is being closed in 2013 as part of the Funds Consolidation Project. The Miscellaneous category includes 37% of the operating revenues of this fund. The budgeted amount of $85,000 is a conservative estimate of the interest earned on the balance held in the fund. Capital Outlay: Some major projects scheduled for fiscal year 2012-13 are listed below: 1) POTW Phase 2A/Natural Treatment System ($6,000,000) 2) Biosolids Program ($500,000) 3) Hwy 214, I-5 Interchange Sanitary Sewer Relocations ($250,000) 4) Equipment replacement of a VAC Truck – ($350,000) ---PAGE BREAK--- 2012-13 Adopted Budget 194 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 465 - WWTP Construction Fund Expenditures Department: 621 - Sewer Program: 9111 - Debt Service 70 - Debt Service 1,087,811 1,601,114 1,727,826 5711 Bond Principle 1,865,000 - - - 669,733 739,134 689,776 5712 Note Principle 1,085,663 - - - - - 96,997 5724.101 Interfund Loan - - - - 1,757,544 2,340,248 2,514,599 Account Class Total - Debt Service 2,950,663 - - - 1,757,544 2,340,248 2,514,599 Program Total: 9111 - Debt Service 2,950,663 - - - Program: 9511 - Design Engineering Supplies and Services 871,747 522,637 880,000 5411 Engineering & Architect 1,000,000 - - - 871,747 522,637 880,000 Account Class Total - Supplies and Services 1,000,000 - - - 871,747 522,637 880,000 Program Total: 9511 - Design Engineering 1,000,000 - - - Program: 9512 - Construction Eng Supplies and Services 12,090 8,057 330,000 5411 Engineering & Architect 300,000 - - - 12,090 8,057 330,000 Account Class Total - Supplies and Services 300,000 - - - 12,090 8,057 330,000 Program Total: 9512 - Construction Eng 300,000 - - - Program: 9521 - Right of Way Capital Outlay 17,560 8,780 8,780 5611 Land 9,000 - - - - - 15,000 5612 Easements - - - - 17,560 8,780 23,780 Account Class Total - Capital Outlay 9,000 - - - 17,560 8,780 23,780 Program Total: 9521 - Right of Way 9,000 - - - Program: 9531 - Construction Supplies and Services 6,389 243 - 5419 Other Professional Serv 150,000 6,839 6,839 6,839 6,389 243 - Account Class Total - Supplies and Services 150,000 6,839 6,839 6,839 Capital Outlay 86,866 539,083 2,052,715 5635 Sewer 12,187,079 13,732,590 13,732,590 13,732,590 86,866 539,083 2,052,715 Account Class Total - Capital Outlay 12,187,079 13,732,590 13,732,590 13,732,590 93,255 539,326 2,052,715 Program Total: 9531 - Construction 12,337,079 13,739,429 13,739,429 13,739,429 Program: 9711 - Operating Transfer Out Transfers Out - - - 5811.472 Transfer to Sewer - 2,892,724 2,892,724 2,892,724 - - - Account Class Total - Transfers Out - 2,892,724 2,892,724 2,892,724 - - - Program Total: 9711 - Operating Transfer Out - 2,892,724 2,892,724 2,892,724 2,752,197 3,419,047 5,801,094 Department Total: 621 - Sewer 16,596,742 16,632,153 16,632,153 16,632,153 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - - 5921 Contingency 200,000 - - - - - 1,030,627 5981.007 Reserve for DEQ Loan 2,892,724 - - - - - 1,030,627 Account Class Total - Conting'y and Unaprop 3,092,724 - - - - - 1,030,627 Program Total: 9971 - Equity 3,092,724 - - - - - 1,030,627 Department Total: 901 - Ending Fund Balance 3,092,724 - - - 2,752,196 3,419,047 6,831,721 Expenditures Total 19,689,466 16,632,153 16,632,153 16,632,153 89,381 28,746 - Fund Net Total: 465 - WWTP Construction Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 195 Sewer SDC – 475 General Information - Fiscal Year 2012-13 Fund/Fund Number: Sewer SDC - 475 Department/Department Number: Sewer - 621 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: Sewer Systems Development Charges (SDCs) are generated by assessing new development for increased demands for capacity on the sewer system. This revenue is collected at the time the building permit is issued and can only be used for increased capacity. The fee for a new single-family residence is $2,977. Description of fiscal year 2011-12 accomplishments: Due to lack of development and reduced funding no projects were planned Description of fiscal year 2012-13 proposed focus/goals: No projects are planned for 2012-13 This fund is being closed into the Water/Sewer SDC Fund - 474 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Sewer SDC Revenue 558,289 93,663 91,963 Fund Balance 146,853 145,000 145,000 145,000 119,700 12,301 15,000 Charges for Goods and Services 15,000 - - - 1,522 490 300 Misc 300 - - - 679,511 106,454 107,263 Total Revenues 162,153 145,000 145,000 145,000 Expense - - 12,000 Supplies & Services 10,000 - - - - - 95,263 Capital Outlay 137,153 - - - 585,848 - - Debt Service - - - - - - - Transfers Out - 145,000 145,000 145,000 - - - Conting'y & Unapprop 15,000 - - - 585,848 - 107,263 Total Expenses 162,153 145,000 145,000 145,000 93,663 106,454 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 196 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 475 - Sewer SDC Revenues Department: 000 - Revenue Fund Balance 558,289 93,663 91,963 3081 Beginning Fund Balance 146,853 145,000 145,000 145,000 558,289 93,663 91,963 Account Class Total - Fund Balance 146,853 145,000 145,000 145,000 Charges for goods and services 119,700 12,301 15,000 3458.401 Sewer SDC's 15,000 - - - 119,700 12,301 15,000 Account Class Total - Charges for goods and services 15,000 - - - Miscellaneous 1,522 [PHONE REDACTED] Interest from Investments 300 - - - 1,522 490 300 Account Class Total - Miscellaneous 300 - - - 679,511 106,454 107,263 Revenues Total 162,153 145,000 145,000 145,000 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 197 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 475 - Sewer SDC Expenditures Department: 621 - Sewer Program: 9111 - Debt Service 70 - Debt Service 360,034 - - 5711 Bond Principle - - - - 225,814 - - 5721 Bond Interest - - - - 585,848 - - Account Class Total - Debt Service - - - - 585,848 - - Program Total: 9111 - Debt Service - - - - Program: 9511 - Design Engineering Supplies and Services - - 5,000 5411 Engineering & Architect 5,000 - - - - - 5,000 Account Class Total - Supplies and Services 5,000 - - - - - 5,000 Program Total: 9511 - Design Engineering 5,000 - - - Program: 9531 - Construction Supplies and Services - - 5,000 5411 Engineering & Architect 3,000 - - - - - 2,000 5419 Other Professional Serv 2,000 - - - - - 7,000 Account Class Total - Supplies and Services 5,000 - - - Capital Outlay - - 95,263 5635 Sewer 137,153 - - - - - 95,263 Account Class Total - Capital Outlay 137,153 - - - - - 102,263 Program Total: 9531 - Construction 142,153 - - - Program: 9711 - Operating Transfer Out Transfers Out - - - 5811.474 Transfer To Water SDC - 145,000 145,000 145,000 - - - Account Class Total - Transfers Out - 145,000 145,000 145,000 - - - Program Total: 9711 - Operating Transfer Out - 145,000 145,000 145,000 585,848 - 107,263 Department Total: 621 - Sewer 147,153 145,000 145,000 145,000 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - - 5921 Contingency 15,000 - - - - - - Account Class Total - Conting'y and Unaprop 15,000 - - - - - - Program Total: 9971 - Equity 15,000 - - - - - - Department Total: 901 - Ending Fund Balance 15,000 - - - 585,848 - 107,263 Expenditures Total 162,153 145,000 145,000 145,000 93,663 106,454 - Fund Net Total: 475 - Sewer SDC - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 198 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 199 Surface Water/Collections – 478 General Information - Fiscal Year 2012-13 Fund/Fund Number: Surface water/Collections - 478 Department/Department Number: Surface water/Collections - 641 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 2815 Molalla Road Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This section of the Water Resources Division within the Public Works Department provides administration, operations and maintenance of the Sanitary, Storm & Surface Water Collection Section. The section is responsible for storm water activities, best management practices as required by Total Maximum Daily Load Implementation Plan, Storm and Surface Water Management Plan. The section is responsible for maintenance of approximately 59 miles of various size storm sewer mains, three regional detention facilities and the surface conveyance system of Mill Creek and Senecal and there numerous tributaries. Description of department, including number of personnel: The section under the direction of the Water Resources Division Manager is supervised by the Sanitary, Storm & Surface Water Collection Section Supervisor. The department is organized to provide both operations and maintenance with clerical administrative support. The department currently has 5 full time employees Description of fiscal year 2011-12 accomplishments: • Completed Annual Storm Water Management, TMDL annual report to DEQ • Clean 15% of the Storm Water System, piping, conveyance and inlets • Conducted internal training on BMP to reduce pollutants in maintenance activities. • Prepared and provided to customers the second Woodburn Water Works newsletter. • Participated in numerous Public Outreach Events, Oregon Earth Day, Public Works Week, Plant Tours Description of fiscal year 2012-13 proposed focus/goals: • Continue to implement BMP and control measures per the Storm Water Management TMDL implementation plan, to included developing a better defined Erosion Control and Illicit Discharge program. • Clean 15% of the Storm Water System • Install Storm Water Inlet markers, Don’t Pollute, currently working with Boy Scouts to implement • Prepare and submit to DEQ annual Storm Water Management, TMDL annual report to DEQ. • Continue Public Outreach ---PAGE BREAK--- 2012-13 Adopted Budget 200 Description of major difference(s) between FY 2011-12 and FY 2012-13: Significant rule changes are anticipated with regard to flood plain management from FEMA. Virtually any improvements within the flood way will have to include an environmental assessment. This will impact the City’s flood ways which are an integral part of the overall storm and surface water management program. This fund is being closed into the Wastewater Fund - 472 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Surface Water/Collections Revenue - 83,084 102,815 Fund Balance 52,920 52,000 52,000 52,000 155 12 100 Misc 75 - - - 235,000 235,000 235,000 Transfers In 285,000 - - - 235,155 318,096 337,915 Total Revenues 337,995 52,000 52,000 52,000 Expense 134,928 180,278 227,354 Labor & Benefits 232,671 - - - 17,143 32,747 47,561 Supplies & Services 48,632 - - - - 17,500 9,506 Capital Outlay 10,000 - - - - - - Transfers Out - 52,000 52,000 52,000 - - 53,494 Conting'y & Unapprop 46,692 - - - 152,071 230,525 337,915 Total Expenses 337,995 52,000 52,000 52,000 83,084 87,571 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 478 - Surface Water/Collections Revenues Department: 000 - Revenue Fund Balance - 83,084 102,815 3081 Beginning Fund Balance 52,920 52,000 52,000 52,000 - 83,084 102,815 Account Class Total - Fund Balance 52,920 52,000 52,000 52,000 Miscellaneous 155 12 100 3611 Interest from Investments 75 - - - 155 12 100 Account Class Total - Miscellaneous 75 - - - Transfers in 235,000 235,000 235,000 3971.472 Transfer From Sewer 285,000 - - - 235,000 235,000 235,000 Account Class Total - Transfers in 285,000 - - - 235,155 318,096 337,915 Revenues Total 337,995 52,000 52,000 52,000 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 201 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 478 - Surface Water/Collections Expenditures Department: 641 - Surface Water/Collections Program: 6611 - Surface Water Collection Labor and Benefits 85,606 125,472 143,146 5111 Regular Salaries 146,457 - - - 3,287 1,536 2,000 5121 Overtime 2,000 - - - 18,086 - - 5199 Intra-governmental Servce - - - - 195 61 109 5211 Workers' Comp 110 - - - 6,793 9,594 11,104 5212 Social Security 11,357 - - - 12,395 24,461 38,700 5213 Med, Den, Life Ins. 34,538 - - - 7,855 18,095 30,791 5214 Retirement 35,308 - - - 289 [PHONE REDACTED] Long Term Disability Ins 597 - - - 169 [PHONE REDACTED] Unemployment Insurance 1,930 - - - 254 [PHONE REDACTED] Life Insurance 374 - - - 134,928 180,278 227,354 Account Class Total - Labor and Benefits 232,671 - - - Supplies and Services 170 [PHONE REDACTED] Other Office Supplies 500 - - - 44 50 150 5321 Cleaning Supplies 150 - - - - 1,955 2,000 5323 Fuel 2,500 - - - 164 [PHONE REDACTED] Clothing 500 - - - - - 1,000 5325 Ag Supplies 1,000 - - - 261 368 1,500 5326 Safety/Medicines 1,500 - - - 500 741 2,000 5329 Other Operating Supplies 2,000 - - - - 46 100 5333 Paint 100 - - - 498 [PHONE REDACTED] Tools 500 - - - 306 288 1,000 5352 Protective Clothing 1,000 - - - 210 57 250 5379 Other Water/Sewer Supplie 250 - - - - 63 100 5416 Medical 100 - - - - 1,855 2,500 5419 Other Professional Serv 2,500 - - - 694 1,379 1,000 5421 Telephone/Data 1,500 - - - - - 100 5422 Postage 100 - - - 495 799 1,600 5427 Training 1,600 - - - 12,590 13,814 13,755 5428 IS Support 13,755 - - - 100 - 100 5445 Work Equipment 100 - - - - - 1,000 5454 Solid Waste Disposal 1,000 - - - - 500 - 5461 Auto - - - - - 239 5,961 5464 Workers' Comp 5,961 - - - - 4,862 3,938 5465 General Liability 3,938 - - - - - 2,000 5471 Equipment Repair & Maint 2,000 - - - 728 1,455 1,500 5475 Vehicle Repair & Maint 1,500 - - - - - 500 5476 Laundry 500 - - - - - 500 5492 Registrations/Tuitions 500 - - - 384 2,582 2,800 5499 Other Services 2,800 - - - - - 707 5500 Banking Fees & Charges 778 - - - 17,143 32,747 47,561 Account Class Total - Supplies and Services 48,632 - - - Capital Outlay - 17,500 9,506 5649 Other Equipment 10,000 - - - - 17,500 9,506 Account Class Total - Capital Outlay 10,000 - - - 152,071 230,525 284,421 Program Total: 6611 - Surface Water Collection 291,303 - - - Program: 9711 - Operating Transfer Out Transfers Out - - - 5811.472 Transfer to Sewer - 52,000 52,000 52,000 - - - Account Class Total - Transfers Out - 52,000 52,000 52,000 - - - Program Total: 9711 - Operating Transfer Out - 52,000 52,000 52,000 152,071 230,525 284,421 Department Total: 641 - Surface Water/Collections 291,303 52,000 52,000 52,000 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 53,494 5921 Contingency 46,692 - - - - - 53,494 Account Class Total - Conting'y and Unaprop 46,692 - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 202 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted - - 53,494 Program Total: 9971 - Equity 46,692 - - - - - 53,494 Department Total: 901 - Ending Fund Balance 46,692 - - - 152,071 230,525 337,915 Expenditures Total 337,995 52,000 52,000 52,000 83,084 87,571 - Fund Net Total: 478 - Surface Water/Collections - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 203 Storm Water SDC - 377 General Information - Fiscal Year 2012-13 Fund/Fund Number: Storm Water Sys Dev -377 Department/Department Number: Maintenance - 631 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: Storm Water System Development Charges are generated by assessing new development for increased demands for capacity and collected at the time the building permit is issued. This revenue can only be used for increased capacity. The fee for a new single family residence is $55 per 500 square feet (SF) of impervious surface. A new single family residence with a 1500 SF house, a 400 SF garage and a 400 SF driveway would be $253. Description of department, including number of personnel: There are no personnel or personnel costs associated with this fund. Description of fiscal year 2011-12 accomplishments: Funding is down due to lack of development. No major projects were planned. Description of fiscal year 2012-13 proposed focus/goals: No major projects are planned. Description of major difference(s) between FY 2011-12 and FY 2012-13: • No major projects are planned. • This fund is proposed to ‘collapse’ into the Street/Storm SDC Fund - 376 ---PAGE BREAK--- 2012-13 Adopted Budget 204 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Storm Water SDC Revenue 705,581 505,731 375,000 Fund Balance 421,381 420,000 420,000 420,000 3,351 4,307 5,000 Charges for Goods and Services 5,000 - - - 2,950 1,331 1,500 Misc 1,000 - - - 711,882 511,369 381,500 Total Revenues 427,381 420,000 420,000 420,000 Expense 9,513 8,866 30,000 Supplies & Services 30,000 - - - 196,639 80,421 316,531 Capital Outlay 357,381 - - - - - - Transfers Out - 420,000 420,000 420,000 - - 34,969 Conting'y & Unapprop 40,000 - - - 206,152 89,287 381,500 Total Expenses 427,381 420,000 420,000 420,000 505,730 422,082 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 377 - Storm Water Sys Dev Fund Revenues Department: 000 - Revenue Fund Balance 705,581 505,731 375,000 3081 Beginning Fund Balance 421,381 420,000 420,000 420,000 705,581 505,731 375,000 Account Class Total - Fund Balance 421,381 420,000 420,000 420,000 Charges for goods and services 3,351 4,307 5,000 3458.201 Storm SDC's 5,000 - - - 3,351 4,307 5,000 Account Class Total - Charges for goods and services 5,000 - - - Miscellaneous 2,950 1,331 1,500 3611 Interest from Investments 1,000 - - - 2,950 1,331 1,500 Account Class Total - Miscellaneous 1,000 - - - 711,882 511,369 381,500 Revenues Total 427,381 420,000 420,000 420,000 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 205 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 377 - Storm Water Sys Dev Fund Expenditures Department: 631 - Maintenance Program: 9511 - Design Engineering Supplies and Services - - 10,000 5411 Engineering & Architect 10,000 - - - - - 3,000 5419 Other Professional Serv 3,000 - - - - - 13,000 Account Class Total - Supplies and Services 13,000 - - - - - 13,000 Program Total: 9511 - Design Engineering 13,000 - - - Program: 9512 - Construction Eng Supplies and Services 6,437 7,894 10,000 5411 Engineering & Architect 10,000 - - - 6,437 7,894 10,000 Account Class Total - Supplies and Services 10,000 - - - 6,437 7,894 10,000 Program Total: 9512 - Construction Eng 10,000 - - - Program: 9531 - Construction Supplies and Services 3,076 972 7,000 5419 Other Professional Serv 7,000 - - - 3,076 972 7,000 Account Class Total - Supplies and Services 7,000 - - - Capital Outlay 196,639 80,421 316,531 5636 Storm Drains 357,381 - - - 196,639 80,421 316,531 Account Class Total - Capital Outlay 357,381 - - - 199,715 81,393 323,531 Program Total: 9531 - Construction 364,381 - - - Program: 9711 - Operating Transfer Out Transfers Out - - - 5811.376 Transfer to TIF - 420,000 420,000 420,000 - - - Account Class Total - Transfers Out - 420,000 420,000 420,000 - - - Program Total: 9711 - Operating Transfer Out - 420,000 420,000 420,000 206,152 89,287 346,531 Department Total: 631 - Maintenance 387,381 420,000 420,000 420,000 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 34,969 5981.005 Res for Future Capacity 40,000 - - - - - 34,969 Account Class Total - Conting'y and Unaprop 40,000 - - - - - 34,969 Program Total: 9971 - Equity 40,000 - - - - - 34,969 Department Total: 901 - Ending Fund Balance 40,000 - - - 206,152 89,287 381,500 Expenditures Total 427,381 420,000 420,000 420,000 505,730 422,082 - Fund Net Total: 377 - Storm Water Sys Dev Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 206 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 207 City of Woodburn Miscellaneous Services Budget Summary Actual 2009-10 Actual 2010-11 Budget 2011-12 Budget 2012-13 568 - Information Services 565,264 1,052,464 859,674 697,395 580 - Central Stores 5,600 5,914 1,800 - 581 - Insurance 370,945 334,799 889,378 534,126 582 - Public Works Services 1,093,081 1,199,829 1,515,307 1,688,909 583 - Facilities Maintenance 730,567 786,136 778,975 44,000 357 - Police Construction 71,792 100,495 51,300 2,500 378 - PW Facility Construction 3,914 4,032 11,000 - 591 - Equipment Replacement 96,011 68,477 655,474 763,087 690 - Library Endowment - - 26,084 26,000 691 - Museum Endowment - - 2,784 2,775 695 - Lavelle Black Trust - - - 45,200 ---PAGE BREAK--- 2012-13 Adopted Budget 208 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 209 Information Services – 568 General Information - Fiscal Year 2012-13 Fund/Fund Number: Information Services - 568 Department/Department Number: Finance - 151 Department Director: Ignacio Palacios Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This program provides the City’s Information Services operations and maintenance. The program is also responsible for funding the systematic replacement of network and desktop assets. Costs are distributed based on the number of personal computers (PC’s) and printers used by each program. The methodology for charging out costs is revised to include labor costs in 2008-2009 and to account for all program costs within the Information Services program budget. The Program provides professional and technical assistance to all City departments for their information processing needs. To enhance technical support, training is provided on an as-needed basis. The program utilizes contractual services for part of the operation and support requirements of the City’s Information Services. Description of department, including number of personnel: The department consists of three staff members. Description of fiscal year 2011-12 accomplishments: • Established wireless internet at City Hall • Completed an Intergovernmental Agreement with the City of Silverton. • Assisted in the implementation of the new accounting software Description of fiscal year 2012-13 proposed focus/goals: • Replacement of the City Hall generator • Continuation of upgrades of personal computers and software • Implement police records software for the Police Department ---PAGE BREAK--- 2012-13 Adopted Budget 210 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Information Services Revenue 18,249 29,255 155,000 Fund Balance 63,000 63,000 63,000 63,000 31,923 47,382 45,304 Charges for Goods and Services 49,711 49,711 49,711 49,711 548,346 615,200 659,370 Misc 659,370 584,684 584,684 584,684 - 511,850 - Transfers In - - - - 598,518 1,203,687 859,674 Total Revenues 772,081 697,395 697,395 697,395 Expense 280,108 307,533 339,027 Labor & Benefits 339,185 345,169 345,169 345,169 202,900 642,928 364,405 Supplies & Services 244,278 246,339 246,339 246,339 82,255 102,003 120,300 Capital Outlay 74,000 75,000 75,000 75,000 - - 35,942 Conting'y & Unapprop 114,618 30,887 30,887 30,887 565,263 1,052,464 859,674 Total Expenses 772,081 697,395 697,395 697,395 33,255 151,223 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 568 - Information Services Revenues Department: 000 - Revenue Fund Balance 18,249 29,255 155,000 3081 Beginning Fund Balance 63,000 63,000 63,000 63,000 18,249 29,255 155,000 Account Class Total - Fund Balance 63,000 63,000 63,000 63,000 Charges for goods and services - 15,637 10,352 3421.002 Reimbursements Hubbard 11,195 11,195 11,195 11,195 12,077 8,607 13,579 3421.003 Reimbursements Mt Angel 15,198 15,198 15,198 15,198 19,847 16,496 21,373 3421.004 Reimbursements Silverton 23,318 23,318 23,318 23,318 - 2,279 - 3421.007 Reimburse Mt Angel FD - - - - - 4,362 - 3421.008 Reimbursement Norcom - - - - 31,923 47,382 45,304 Account Class Total - Charges for goods and services 49,711 49,711 49,711 49,711 Miscellaneous (291) (365) - 3611 Interest from Investments - - - - 401,872 449,857 478,876 3652.001 IS Revenue from General 478,876 423,004 423,004 423,004 4,932 5,526 8,646 3652.110 IS Revenue from Transit 8,646 14,501 14,501 14,501 12,330 13,814 10,480 3652.123 IS Revenue from Building 10,480 8,934 8,934 8,934 2,466 5,186 2,639 3652.134 IS Revenue from Weed & Seed 2,639 - - - 2,466 2,763 2,639 3652.138 Is Revenue from RSVP 2,639 2,234 2,234 2,234 12,440 12,440 14,410 3652.140 Is Revenue from Streets 14,410 11,168 11,168 11,168 27,516 30,268 28,820 3652.470 IS Revenue from Water 28,820 24,759 24,759 24,759 32,578 35,510 37,466 3652.472 IS Revenue from Sewer 37,466 33,702 33,702 33,702 12,590 - 14,410 3652.478 IS Revenue from Surface/Collection 14,410 10,274 10,274 10,274 35,318 13,814 53,394 3652.582 IS Revenue from Public Works Services 53,394 47,146 47,146 47,146 - 44,442 - 3652.583 IS Revenue from Facilities Maintenance - - - - 4,000 - 7,590 3652.901 IS Revenue from Norcom 7,590 8,962 8,962 8,962 129 208 - 3699 Other Miscellaneous Income - - - - - 1,738 - 3881 Reimbursements - - - - 548,346 615,200 659,370 Account Class Total - Miscellaneous 659,370 584,684 584,684 584,684 Transfers in - 511,850 - 3971 Transfer In NWS Upgrade - - - - - 511,850 - Account Class Total - Transfers in - - - - 598,519 1,203,687 859,674 Revenues Total 772,081 697,395 697,395 697,395 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 211 Revenue Sources and Other Discussion The Miscellaneous category in an internal service fund such as Information Services represents the charge assessed to city departments for network support, technology maintenance and replacement support. In the case of the Information Services Fund, this equates to $584,684 or 92% of total operating revenues. This is budgeted based on an average cost per computer in service within the department. Charges for goods and services include Intergovernmental support revenue for network maintenance and support provided to area agencies. At $49,711, this is a total of 8% of the total operating revenues in the fund. Capital Outlay: Computing is budgeted at $45,000 which will account for any replacement computers that need to be purchased, and Network is budgeted at $30,000 which will capture the cost for any replacement components to maintain and expand the City’s network. ---PAGE BREAK--- 2012-13 Adopted Budget 212 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 568 - Information Services Expenditures Department: 151 - Finance Program: 1921 - Information Services Labor and Benefits 177,639 214,926 220,351 5111 Regular Salaries 219,860 223,848 223,848 223,848 56 476 1,000 5121 Overtime - - - - 36,276 - - 5199 Intra-governmental Servce - - - - 534 93 135 5211 Workers' Comp 133 134 134 134 13,328 16,194 16,933 5212 Social Security 16,819 17,124 17,124 17,124 34,714 42,415 51,954 5213 Med, Den, Life Ins. 49,528 49,528 49,528 49,528 15,988 31,494 46,542 5214 Retirement 48,549 49,378 49,378 49,378 682 [PHONE REDACTED] Long Term Disability Ins 884 900 900 900 336 [PHONE REDACTED] Unemployment Insurance 2,858 3,693 3,693 3,693 557 [PHONE REDACTED] Life Insurance 554 564 564 564 280,108 307,533 339,027 Account Class Total - Labor and Benefits 339,185 345,169 345,169 345,169 Supplies and Services 34,192 41,374 38,000 5315 Computer Supplies 38,000 38,000 38,000 38,000 3,061 3,624 3,500 5319 Other Office Supplies 3,000 3,000 3,000 3,000 15,514 18,710 22,000 5415 Computer 19,000 19,000 19,000 19,000 9,110 10,711 11,000 5421 Telephone/Data 11,000 11,000 11,000 11,000 287 [PHONE REDACTED] Postage 500 500 500 500 7,672 7,685 9,000 5423 Internet 9,000 9,000 9,000 9,000 474 1,131 1,100 5433 Mileage 1,500 1,500 1,500 1,500 125,683 140,562 152,000 5446 Software Licenses 150,000 152,000 152,000 152,000 - 412,572 111,850 5446.915 NWS Upgrade - - - - - 720 4,988 5464 Workers' Comp 4,988 4,988 4,988 4,988 - - 3,990 5465 General Liability 3,990 3,990 3,990 3,990 1,500 531 1,000 5471 Equipment Repair & Maint - - - - 204 70 200 5491 Dues & Subscriptions - - - - 5,203 4,790 4,550 5492 Registrations/Tuitions 2,500 2,500 2,500 2,500 - - 727 5500 Banking Fees & Charges 800 861 861 861 202,900 642,928 364,405 Account Class Total - Supplies and Services 244,278 246,339 246,339 246,339 Capital Outlay 42,850 59,792 80,000 5645 Computing 44,000 45,000 45,000 45,000 39,405 42,212 40,000 5645.101 Network 30,000 30,000 30,000 30,000 - - 300 5649 Other Equipment - - - - 82,255 102,003 120,300 Account Class Total - Capital Outlay 74,000 75,000 75,000 75,000 565,264 1,052,464 823,732 Program Total: 1921 - Information Services 657,463 666,508 666,508 666,508 565,264 1,052,464 823,732 Department Total: 151 - Finance 657,463 666,508 666,508 666,508 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 23,942 5921 Contingency 98,618 14,887 14,887 14,887 - - 12,000 5981.011 Reserve for Plotters 16,000 16,000 16,000 16,000 - - 35,942 Account Class Total - Conting'y and Unaprop 114,618 30,887 30,887 30,887 - - 35,942 Program Total: 9971 - Equity 114,618 30,887 30,887 30,887 - - 35,942 Department Total: 901 - Ending Fund Balance 114,618 30,887 30,887 30,887 565,264 1,052,464 859,674 Expenditures Total 772,081 697,395 697,395 697,395 33,255 151,223 - Fund Net Total: 568 - Information Services - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 213 Central Stores – 580 General Information - Fiscal Year 2012-13 Fund/Fund Number: Central Stores - 580 Department/Department Number: Finance - 151 Department Director: Ignacio Palacios Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This fund has been consolidated and closed as part of the on-going Funds Consolidation Plan. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Central Stores Revenue 9,664 10,747 1,800 Fund Balance - - - - 6,683 2,692 - Misc - - - - 16,347 13,439 1,800 Total Revenues - - - - Expense 5,600 5,914 - Supplies & Services - - - - 1,800 Transfers Out - - - - - - - Conting'y & Unapprop - - - - 5,600 5,914 1,800 Total Expenses - - - - 10,747 7,525 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 580 - Central Stores Fund Revenues Department: 000 - Revenue Fund Balance 9,664 10,747 1,800 3081 Beginning Fund Balance - - - - 9,664 10,747 1,800 Account Class Total - Fund Balance - - - - Miscellaneous (15) - 3611 Interest from Investments - - - - 4,214 1,789 - 3652 Interfund Stores Issues - - - - 2,477 918 - 3653 Interfund Copier Usage - - - - 6,683 2,692 - Account Class Total - Miscellaneous - - - - 16,347 13,439 1,800 Revenues Total - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 214 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 580 - Central Stores Fund Expenditures Department: 151 - Finance Program: 1931 - Central Stores Supplies and Services 2,920 2,284 - 5319 Other Office Supplies - - - - 2,680 3,631 - 5471 Equipment Repair & Maint - - - - 5,600 5,914 - Account Class Total - Supplies and Services - - - - Transfers Out - - 1,800 5811.001 Transfer to General Fund - - - - - - 1,800 Account Class Total - Transfers Out - - - - 5,600 5,914 1,800 Program Total: 1931 - Central Stores - - - - 5,600 5,914 1,800 Department Total: 151 - Finance - - - - 5,600 5,914 1,800 Expenditures Total - - - - 10,747 7,525 - Fund Net Total: 580 - Central Stores Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 215 Insurance – 581 General Information - Fiscal Year 2012-13 Fund/Fund Number: Insurance - 581 Department/Department Number: Risk Management - 131 Department Director: Christina Shearer Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Christina Shearer Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: Management of insurance activities including Workers Compensation, Automobile, Property and Liability coverages and claims. Description of department, including number of personnel: Risk Management is one of the functions of the City Recorder. One-third of the City Recorders position is allocated to Risk Management activities (including Safety Committee). All insurance coverage, premium, and claims activity is handled through this department. These duties are transitioning to the Assistant Human Resources Director beginning in FY 2012-2013. Description of fiscal year 2011-12 accomplishments: • Restructure of Insurance Fund funding (inter-fund allocation) Description of fiscal year 2012-13 proposed focus/goals: • Implementation of Safety & Loss Prevention policy • Development of new incident tracking system • Development of new incident reporting forms and procedures Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Insurance Revenue 186,474 157,669 300,000 Fund Balance 93,437 85,000 85,000 85,000 342,140 234,474 589,378 Misc 440,197 449,126 449,126 449,126 528,614 392,143 889,378 Total Revenues 533,634 534,126 534,126 534,126 Expense 27,616 34,577 58,099 Labor & Benefits 57,282 57,409 57,409 57,409 343,329 300,222 493,865 Supplies & Services 476,352 476,717 476,717 476,717 - - 337,414 Conting'y & Unapprop - - - 370,945 334,799 889,378 Total Expenses 533,634 534,126 534,126 534,126 157,669 57,344 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 216 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 581 - Insurance Fund Revenues Department: 000 - Revenue Fund Balance 186,474 157,669 300,000 3081 Beginning Fund Balance 93,437 85,000 85,000 85,000 186,474 157,669 300,000 Account Class Total - Fund Balance 93,437 85,000 85,000 85,000 Miscellaneous 220 [PHONE REDACTED] Interest from Investments - - - - 120,249 - 298,705 3658.101 General Liability 224,790 224,790 224,790 224,790 41,214 - - 3658.102 Auto/Vehicle - - - - 66,617 - - 3658.103 Property - - - - 86,523 207,554 290,573 3658.104 Workers Comp 211,712 211,712 211,712 211,712 1,639 - - 3658.105 Employee Blanket Bond - - - - 12,172 - - 3658.107 Admin/Legal - - - - 13,507 26,644 - 3699 Other Miscellaneous Income 3,695 12,624 12,624 12,624 342,140 234,474 589,378 Account Class Total - Miscellaneous 440,197 449,126 449,126 449,126 528,614 392,143 889,378 Revenues Total 533,634 534,126 534,126 534,126 Account Description Revenue Sources and Other Discussion The Miscellaneous category in an internal service fund such as Insurance represents the charge assessed to city departments for the city’s insurance coverage. For the Insurance Fund, this equates to 100% of total operating revenues. ---PAGE BREAK--- 2012-13 Adopted Budget 217 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 581 - Insurance Fund Expenditures Department: 131 - City Recorder Program: 1611 - Risk Management Labor and Benefits - 23,092 39,149 5111 Regular Salaries 36,230 36,230 36,230 36,230 27,616 - - 5199 Intra-governmental Servce - - - - - 8 15 5211 Workers' Comp 15 15 15 15 - 1,789 2,837 5212 Social Security 2,772 2,772 2,772 2,772 - 5,497 8,829 5213 Med, Den, Life Ins. 8,665 8,665 8,665 8,665 - 3,981 6,915 5214 Retirement 8,892 8,892 8,892 8,892 - 91 149 5215 Long Term Disability Ins 146 146 146 146 - 66 111 5216 Unemployment Insurance 471 598 598 598 - 54 94 5217 Life Insurance 91 91 91 91 27,616 34,577 58,099 Account Class Total - Labor and Benefits 57,282 57,409 57,409 57,409 Supplies and Services 232 [PHONE REDACTED] Other Office Supplies - - - - - 368 2,000 5326 Safety/Medicines - - - - 12,172 11,528 13,000 5418 Risk Management - - - - - 3,793 - 5419 Other Professional Serv - - - - - [PHONE REDACTED] Lodging - - - - - - 50 5432 Meals - - - - - 18 400 5433 Mileage 166 166 166 166 37,482 40,329 41,000 5461 Auto 41,000 41,000 41,000 41,000 2,202 1,264 2,000 5462 Employee Blanket Bond 2,000 2,000 2,000 2,000 60,563 44,187 60,000 5463 Bldg/Personal Prop 60,000 60,000 60,000 60,000 97,042 154,343 232,000 5464 Workers' Comp 232,000 232,000 232,000 232,000 109,405 33,290 100,000 5465 General Liability 100,000 100,000 100,000 100,000 - 2,683 - 5466 Boiler/Machinery - - - - 20,871 1,000 30,000 5468 Deductible 30,000 30,000 30,000 30,000 2,691 6,335 10,000 5469 Other Insurance Costs 10,000 10,000 10,000 10,000 415 - 750 5491 Dues & Subscriptions - - - - 255 503 1,000 5492 Registrations/Tuitions 630 630 630 630 - 67 200 5499 Other Services 31 31 31 31 - - 765 5500 Banking Fees & Charges 525 890 890 890 343,329 300,222 493,865 Account Class Total - Supplies and Services 476,352 476,717 476,717 476,717 370,945 334,799 551,964 Program Total: 1611 - Risk Management 533,634 534,126 534,126 534,126 370,945 334,799 551,964 Department Total: 131 - City Recorder 533,634 534,126 534,126 534,126 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 337,414 5921 Contingency - - - - - - - 5981.050 Reserves - - - - - - 337,414 Account Class Total - Conting'y and Unaprop - - - - - - 337,414 Program Total: 9971 - Equity - - - - - - 337,414 Department Total: 901 - Ending Fund Balance - - - - 370,945 334,799 889,378 Expenditures Total 533,634 534,126 534,126 534,126 157,669 57,344 - Fund Net Total: 581 - Insurance Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 218 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 219 Public Works Services – Engineering – 582 General Information - Fiscal Year 2012-13 Fund/Fund Number: Public Works Services - 582 Department/Department Number: Engineering - 651 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The Engineering Division provides comprehensive engineering and surveying services, capital project administration, and management of the Street Maintenance Section. Engineering Division staff maintains database, survey, and mapping information; reviews development projects for compliance with Public Works requirements; Coordinates the activities of utility companies in the City right-of-way; reviews county and state projects that occur in the City limits; analyzes traffic studies and street lighting proposals; and inspects public and private construction of streets, storm drainage systems, water lines, and sewer lines. In addition, the Engineering Division is responsible for administering public contracts, including the City’s street resurfacing program. This entails ensuring that construction contractors comply with project plans and specifications, safety regulations, and proper construction techniques. The Engineering Division manages all of the Street Maintenance requirements for the City of Woodburn. Description of department, including number of personnel: The Engineering Division currently has six full-time employees. The Public Works Department has initiated a restructuring program to reduce staffing levels. Staffing level reductions have been made necessary due to the fiscal constraints the City if facing with flat or reduced revenues and increasing personnel costs. The Maintenance and Support Services Division has been eliminated and the Street Maintenance, Facilities Maintenance, and Parks and Grounds Maintenance Sections have been assigned to other divisions. This restructuring eliminates one division manager, two section supervisors, and one facilities maintenance technician. This action has resulted in a personnel cost reduction of $338,512 per year. This reduction in personnel will result in a diminished level of service. The Street Maintenance Section personnel have been reassigned to the Storm/Sanitary Collections Section and administrative responsibilities of the Street Maintenance program are assigned to the Engineering Division. Description of fiscal year 2011-12 accomplishments: • Construction of the 5Th Street Improvements Project • Preliminary Design of North Front Street Improvements Project (Phase 3) ---PAGE BREAK--- 2012-13 Adopted Budget 220 • Salem 911 and Norcom Maps • Police Station Punch List Items • Sidewalk/ADA Construction • Completion of the Hwy 214/Leasure Street Waterline Loop • Completed design of the Hwy 214 @ Mill Creek Waterline Bore • Preliminary design of the required relocations of Water, Sanitary, and Storm Sewer Utilities in conjunction with the I-5 Interchange Project • Completion of the WWTP Communications Tower Project • Completion of the Pool Re-plastering Project • Library ADA Compliance Project • Firearms Range Project at the WWTP • Energy Efficiency Projects • Street Resurfacing Description of fiscal year 2012-13 proposed focus/goals: • Completion of the design and right-of-way acquisition for the North Front Street Improvements Project (Phase 3) • Complete required Water, Sanitary, and Storm Sewer Utility Relocations in conjunction with the I-5 Interchange Project • Continue to define and implement the Urban Forest Renewal Program • Continue to Train Staff on Safety Issues • Assist the Water Resources Division by Delivering Water, Storm Collection, Sanitary Sewer Collection and Wastewater Facility Capital Improvement Projects • Continue to Streamline the Review of Development Projects • Continued Sidewalk/ADA Construction • Street Resurfacing Description of major difference(s) between FY 2011-12 and FY 2012-13: • Adapt to the elimination of the Maintenance and Support Services Division and provide administrative oversight to all phases of the street maintenance program. • Streamlined processes for the implementation of the Pavement Management Program • Increased Focus on Job Site Safety ---PAGE BREAK--- 2012-13 Adopted Budget 221 Public Works Services – Garage – 582 General Information - Fiscal Year 2012-13 Fund/Fund Number: Public Works Services - 582 Department/Department Number: Garage - 661 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 105 A Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The Central Garage is responsible for providing service and maintenance to the Woodburn Fleet with the exception of the police department vehicles. All heavy equipment and small equipment is maintained by the garage. The Garage is responsible for maintaining accurate records for each vehicle including transit busses, service vehicles, passenger vehicles, pickups, dump trucks, backhoes, loaders, mowers, and ATV’s owned by the City. The Garage is also responsible for safety equipment and winter gear for the fleet. The vehicle rolling stock including trailers is 90 units. The past fiscal year has seen a significant increase in the Woodburn Transit Program with regard to the number of busses and expanded hours of operations. This expansion of transit service has made a significant impact on the Garage work load. A Utility Worker has been assigned to the Garage staff to assist the Fleet Maintenance Technician. The cost of this additional FTE assigned to the Garage has been factored into revised billing rates for services and will be recovered from programs receiving vehicle maintenance through the Garage. Description of department, including number of personnel: The Garage is located at 105 A St.; it is complete with a vehicle lift, a pit, welding shop, mechanic tools, fabricating tools, diagnostic equipment, and office. There are 2.0 FTEs in this division. The Public Works Department has initiated a restructuring program to reduce staffing levels. Staffing level reductions have been made necessary due to the fiscal constraints the City if facing with flat or reduced revenues and increasing personnel costs. The Maintenance and Support Services Division has been eliminated and the Street Maintenance, Facilities Maintenance, and Parks and Grounds Maintenance Sections have been assigned to other divisions. This restructuring eliminates one division manager, two section supervisors, and one facilities maintenance technician. This action has resulted in a personnel cost reduction of $338,512 per year. This reduction in personnel will result in a diminished level of service. The Street Maintenance Section personnel have been reassigned to the Storm/Sanitary Collections Section and administrative responsibilities of the Street Maintenance program are assigned to the Engineering Division. ---PAGE BREAK--- 2012-13 Adopted Budget 222 Description of fiscal year 2011-12 accomplishments: Garage staff has adjusted and kept up with the increasing demand of provided safe and well maintained busses for the Woodburn Transit System while maintaining an extremely high availability of other vehicles and equipment. Temporary assignment of a Utility Worker to assist with the Garage work load has made this possible. Significant safety upgrades to the Garage have been accomplished. The onsite fueling system has been made available to the Woodburn Police Department. Description of fiscal year 2012-13 proposed focus/goals: Staff have been prepared to implement revised billing rates for vehicular and equipment service to fully recover all costs. Utilize the vehicular module of the CarteGraph maintenance management system to track invoicing and vehicular maintenance records. Description of major difference(s) between FY 2011-12 and FY 2012-13: • Permanently adding a Utility Worker to the Garage to support the Fleet Maintenance Technician position. Daily management and supervision of the Garage has been transferred to the Water Resources Division and the Storm and Sanitary Sewer Collections Supervisor is the Garage staff’s immediate supervisor. • The fund has been renamed Public Works Services. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Public Works Services Revenue 394,853 331,307 260,587 Fund Balance 66,781 66,000 66,000 66,000 1,657 1,739 2,000 Licenses & Permits 2,000 2,000 2,000 2,000 8,409 10,196 6,500 Charges for Goods and Services 8,000 8,000 8,000 8,000 17,453 51,187 53,800 Franchise Fees - - - - 302,015 329,787 525,420 Misc 624,382 1,256,319 1,256,319 1,256,319 700,000 656,000 667,000 Transfers In 851,000 356,590 356,590 356,590 1,424,387 1,380,216 1,515,307 Total Revenues 1,552,163 1,688,909 1,688,909 1,688,909 Expense 906,443 985,417 1,110,966 Labor & Benefits 1,133,189 942,737 942,737 942,737 175,463 205,522 299,903 Supplies & Services 311,475 593,947 593,947 593,947 6,175 3,890 - Capital Outlay - - - - 5,000 5,000 5,000 Transfers Out 5,000 5,000 5,000 5,000 - - 99,438 Conting'y & Unapprop 102,499 147,225 147,225 147,225 1,093,081 1,199,829 1,515,307 Total Expenses 1,552,163 1,688,909 1,688,909 1,688,909 331,306 180,387 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 223 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 582 - Public Works Services Revenues Department: 000 - Revenue Fund Balance 394,853 331,307 260,587 3081 Beginning Fund Balance 66,781 66,000 66,000 66,000 394,853 331,307 260,587 Account Class Total - Fund Balance 66,781 66,000 66,000 66,000 Licenses and Permits 1,657 1,739 2,000 3224 R/W Construction Permits 2,000 2,000 2,000 2,000 1,657 1,739 2,000 Account Class Total - Licenses and Permits 2,000 2,000 2,000 2,000 Charges for goods and services 40 115 - 3415 Sale of Documents - - - - 2,935 2,700 3,000 3415.001 Sale of Bid Documents 3,000 3,000 3,000 3,000 5,434 7,381 3,500 3451 T&E Planning Develop Fee 5,000 5,000 5,000 5,000 8,409 10,196 6,500 Account Class Total - Charges for goods and services 8,000 8,000 8,000 8,000 550 - Franchise Fees - 34,989 35,000 3231 Franchise Fee, PGE - - - - 10,120 9,969 12,000 3232 Franchise Fee, NW Natural - - - - 3,395 2,240 3,000 3233 Franchise Fee, Qwest - - - - 3,938 3,990 3,800 3235 Franchise Fee, Wave BB - - - - 17,453 51,187 53,800 Account Class Total - Franchise Fees - - - - Miscellaneous 1,775 (249) 420 3611 Interest from Investments 200 200 200 200 8,743 31,818 5,000 3652 Interfund Stores Issues - - - - - - 120,000 3654 Interfund Labor from WO 224,182 206,119 206,119 206,119 290,635 298,064 400,000 3656 Engineering Support 400,000 450,000 450,000 450,000 862 154 - 3699 Other Miscellaneous Income - 600,000 600,000 600,000 302,015 329,787 525,420 Account Class Total - Miscellaneous 624,382 1,256,319 1,256,319 1,256,319 Transfers in 239,000 195,000 195,000 3971.140 Transfer From Street 270,000 169,830 169,830 169,830 - - 11,000 3971.378 Transfer From PW Facility Const - - - - 150,000 311,000 311,000 3971.470 Transfer From Water 311,000 76,322 76,322 76,322 311,000 150,000 150,000 3971.472 Transfer From Sewer 270,000 66,438 66,438 66,438 - - - 3971.583 Transfer From Buidling Maint - 44,000 44,000 44,000 700,000 656,000 667,000 Account Class Total - Transfers in 851,000 356,590 356,590 356,590 1,424,387 1,380,216 1,515,307 Revenues Total 1,552,163 1,688,909 1,688,909 1,688,909 Account Description Revenue Sources and Other Discussion The Miscellaneous category contains overhead charges assessed on city departments for actual engineering and construction management costs associated with specific construction projects. At $1,256,319, this represents 77% of the total operating revenues of this fund. The Transfers In category within the Public Works Services Fund represents overhead charges assessed on public works departments for administrative services provided. For 2013, this equates to $356,590 or almost 22% of the total operating revenues. ---PAGE BREAK--- 2012-13 Adopted Budget 224 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 582 - Public Works Services Expenditures Department: 631 - Maintenance Program: 1911 - Facilities Maintenance Labor and Benefits - - - 5111 Regular Salaries - 139,902 139,902 139,902 - - - 5121 Overtime - 2,000 2,000 2,000 - - - 5211 Workers' Comp - 139 139 139 - - - 5212 Social Security - 10,856 10,856 10,856 - - - 5213 Med, Den, Life Ins. - 49,048 49,048 49,048 - - - 5214 Retirement - 28,139 28,139 28,139 - - - 5215 Long Term Disability Ins - 570 570 570 - - - 5216 Unemployment Insurance - 2,341 2,341 2,341 - - - 5217 Life Insurance - 358 358 358 - - - Account Class Total - Labor and Benefits - 233,353 233,353 233,353 Supplies and Services - - - 5315 Computer Supplies - 200 200 200 - - - 5319 Other Office Supplies - 300 300 300 - - - 5321 Cleaning Supplies - 16,000 16,000 16,000 - - - 5323 Fuel - 1,500 1,500 1,500 - - - 5324 Clothing - 1,200 1,200 1,200 - - - 5326 Safety/Medicines - 1,000 1,000 1,000 - - - 5329 Other Operating Supplies - 1,000 1,000 1,000 - - - 5338 Tools - 500 500 500 - - - 5339 Other Maintenance Supplie - 700 700 700 - - - 5352 Protective Clothing - 500 500 500 - - - 5391 Inventory Stock - 1,000 1,000 1,000 - - - 5392 Security Supplies - 100 100 100 - - - 5416 Medical - 250 250 250 - - - 5419 Other Professional Serv - 85,000 85,000 85,000 - - - 5421 Telephone/Data - 2,000 2,000 2,000 - - - 5427 Training - 1,000 1,000 1,000 - - - 5445 Work Equipment - 1,500 1,500 1,500 - - - 5451 Natural Gas - 22,000 22,000 22,000 - - - 5453 Electricity - 127,000 127,000 127,000 - - - 5454 Solid Waste Disposal - 5,000 5,000 5,000 - - - 5464 Workers' Comp - 9,902 9,902 9,902 - - - 5465 General Liability - 7,636 7,636 7,636 - - - 5471 Equipment Repair & Maint - 1,500 1,500 1,500 - - - 5475 Vehicle Repair & Maint - 2,500 2,500 2,500 - - - 5494 Janitorial - 1,500 1,500 1,500 - - - 5498 Permits/Fees - 250 250 250 - - - 5499 Other Services - 500 500 500 - - - Account Class Total - Supplies and Services - 291,538 291,538 291,538 - - - Program Total: 1911 - Facilities Maintenance - 524,891 524,891 524,891 - - - Department Total: 631 - Maintenance - 524,891 524,891 524,891 Department: 651 - Engineering Program: 9511 - Design Engineering Labor and Benefits 408,724 401,578 397,126 5111 Regular Salaries 409,004 355,837 355,837 355,837 - - 17,622 5112 Part-Time Salaries - - - - 5,393 6,538 6,000 5121 Overtime - - - - 15,931 - - 5199 Intra-governmental Servce - - - - 3,587 [PHONE REDACTED] Workers' Comp 209 154 154 154 30,872 30,993 32,187 5212 Social Security 31,289 27,222 27,222 27,222 73,934 72,977 87,710 5213 Med, Den, Life Ins. 93,467 76,881 76,881 76,881 31,804 54,880 85,702 5214 Retirement 99,596 89,155 89,155 89,155 1,536 1,495 1,691 5215 Long Term Disability Ins 1,644 1,430 1,430 1,430 781 1,203 1,262 5216 Unemployment Insurance 5,317 5,871 5,871 5,871 1,250 896 1,060 5217 Life Insurance 1,031 897 897 897 573,810 570,725 630,586 Account Class Total - Labor and Benefits 641,557 557,447 557,447 557,447 Supplies and Services - [PHONE REDACTED] Books 1,750 1,750 1,750 1,750 788 377 2,900 5315 Computer Supplies 2,900 2,900 2,900 2,900 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 225 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted 2,992 1,511 3,150 5319 Other Office Supplies 3,200 3,200 3,200 3,200 1,126 1,507 1,600 5323 Fuel 1,700 1,700 1,700 1,700 - - 3,500 5324 Clothing 1,000 1,000 1,000 1,000 - - 2,500 5326 Safety/Medicines 2,500 2,500 2,500 2,500 4,242 4,438 4,500 5329 Other Operating Supplies 4,500 4,500 4,500 4,500 492 996 1,200 5399 Other Supplies 1,200 1,200 1,200 1,200 16,925 16,487 23,000 5411 Engineering & Architect 23,000 23,000 23,000 23,000 4,911 9,980 11,000 5419 Other Professional Serv 15,000 15,000 15,000 15,000 2,365 2,216 4,200 5421 Telephone/Data 4,000 4,000 4,000 4,000 1,400 774 1,400 5422 Postage 1,400 1,400 1,400 1,400 - - 400 5424 Advertising 1,000 1,000 1,000 1,000 3,170 2,002 10,000 5427 Training 10,000 10,000 10,000 10,000 20,392 27,865 33,128 5428 IS Support 33,128 29,815 29,815 29,815 75 - 100 5433 Mileage 100 100 100 100 - - 100 5445 Work Equipment 100 100 100 100 3,300 3,300 4,000 5446 Software Licenses 4,000 4,000 4,000 4,000 1,757 1,658 - 5461 Auto - - - - - 1,750 - 5464 Workers' Comp - - - - 2,382 4,636 - 5465 General Liability - - - - 199 - 500 5471 Equipment Repair & Maint 500 500 500 500 259 721 2,000 5475 Vehicle Repair & Maint 2,000 2,000 2,000 2,000 1,130 424 3,000 5492 Registrations/Tuitions 3,000 3,000 3,000 3,000 1,129 296 2,000 5493 Printing/Binding 2,000 2,000 2,000 2,000 122 [PHONE REDACTED] Filing/Recording 700 700 700 700 147 - 500 5498 Permits/Fees 500 500 500 500 1,108 19 1,633 5499 Other Services 1,633 1,633 1,633 1,633 70,412 81,960 117,811 Account Class Total - Supplies and Services 120,811 117,498 117,498 117,498 Capital Outlay 6,175 - - 5649 Other Equipment - - - - 6,175 - - Account Class Total - Capital Outlay - - - - Transfers Out 5,000 5,000 5,000 5811.591 Transfer to Equipment Replace 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Account Class Total - Transfers Out 5,000 5,000 5,000 5,000 655,397 657,686 753,397 Program Total: 9511 - Design Engineering 767,368 679,945 679,945 679,945 655,397 657,686 753,397 Department Total: 651 - Engineering 767,368 679,945 679,945 679,945 Department: 661 - Garage Program: 1941 - Garage Labor and Benefits 46,682 57,893 60,534 5111 Regular Salaries 50,636 89,976 89,976 89,976 277 - - 5112 Part-Time Salaries - - - - 3,425 4,694 2,000 5121 Overtime - 2,000 2,000 2,000 504 37 67 5211 Workers' Comp 58 87 87 87 3,638 4,533 4,784 5212 Social Security 3,874 7,036 7,036 7,036 16,027 18,956 20,198 5213 Med, Den, Life Ins. 19,481 33,762 33,762 33,762 3,343 7,708 9,599 5214 Retirement 9,335 16,956 16,956 16,956 175 [PHONE REDACTED] Long Term Disability Ins 204 370 370 370 95 [PHONE REDACTED] Unemployment Insurance 658 1,518 1,518 1,518 140 [PHONE REDACTED] Life Insurance 128 232 232 232 74,306 94,348 97,779 Account Class Total - Labor and Benefits 84,374 151,937 151,937 151,937 Supplies and Services - - 400 5315 Computer Supplies 500 500 500 500 98 [PHONE REDACTED] Other Office Supplies 500 500 500 500 - - - 5321 Cleaning Supplies 200 200 200 200 - - 12,000 5322 Lubricants 12,000 12,000 12,000 12,000 768 900 1,000 5323 Fuel 1,200 1,200 1,200 1,200 1,171 [PHONE REDACTED] Clothing 1,500 1,500 1,500 1,500 158 995 4,000 5326 Safety/Medicines 4,000 4,000 4,000 4,000 4,335 2,244 2,300 5329 Other Operating Supplies 3,000 3,000 3,000 3,000 2,478 2,500 3,800 5338 Tools 4,000 4,000 4,000 4,000 - - - 5339 Other Maintenance Supplie 150 150 150 150 - - - 5352 Protective Clothing 500 500 500 500 6,570 6,668 6,600 5391 Inventory Stock 6,600 6,600 6,600 6,600 - - - 5392 Security Supplies 250 250 250 250 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 226 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted 310 452 1,000 5399 Other Supplies 1,000 1,000 1,000 1,000 28 - - 5416 Medical - - - - - 2,456 2,000 5419 Other Professional Serv 2,000 2,000 2,000 2,000 558 [PHONE REDACTED] Telephone/Data 1,000 1,000 1,000 1,000 418 1,444 1,500 5427 Training 2,000 2,000 2,000 2,000 - - - 5432 Meals 100 100 100 100 - - - 5433 Mileage 100 100 100 100 - - - 5443 Office Equipment 250 250 250 250 - 2,210 5,500 5446 Software Licenses 5,500 5,500 5,500 5,500 326 [PHONE REDACTED] Solid Waste Disposal 100 100 100 100 - - 1,472 5464 Workers' Comp 1,472 1,472 1,472 1,472 - - 1,810 5465 General Liability 1,810 1,810 1,810 1,810 887 939 1,800 5471 Equipment Repair & Maint 1,800 1,800 1,800 1,800 688 [PHONE REDACTED] Buildings Repairs & Maint 750 750 750 750 397 [PHONE REDACTED] Vehicle Repair & Maint 500 500 500 500 - [PHONE REDACTED] Laundry 500 500 500 500 - - - 5479 Other Repair & Maintenanc 500 500 500 500 375 87 400 5492 Registrations/Tuitions 400 400 400 400 19,566 23,861 48,632 Account Class Total - Supplies and Services 54,182 54,182 54,182 54,182 Capital Outlay - 3,890 - 5649 Other Equipment - - - - - 3,890 - Account Class Total - Capital Outlay - - - - 93,872 122,098 146,411 Program Total: 1941 - Garage 138,556 206,119 206,119 206,119 93,872 122,098 146,411 Department Total: 661 - Garage 138,556 206,119 206,119 206,119 Department: 691 - P W Administration Program: 6999 - Public Works Admin Labor and Benefits 261,240 230,398 253,496 5111 Regular Salaries 264,435 - - - 3,156 3,569 1,000 5121 Overtime - - - - (77,182) - - 5199 Intra-governmental Servce - - - - 1,198 88 135 5211 Workers' Comp 105 - - - 20,060 17,715 19,469 5212 Social Security 20,229 - - - 23,967 30,242 47,164 5213 Med, Den, Life Ins. 52,350 - - - 23,648 36,266 58,845 5214 Retirement 65,028 - - - 885 876 1,023 5215 Long Term Disability Ins 1,063 - - - 503 [PHONE REDACTED] Unemployment Insurance 3,438 - - - 851 [PHONE REDACTED] Life Insurance 610 - - - 258,327 320,344 382,601 Account Class Total - Labor and Benefits 407,258 - - - Supplies and Services - [PHONE REDACTED] Books 500 500 500 500 160 [PHONE REDACTED] Computer Supplies 400 400 400 400 2,948 606 3,000 5319 Other Office Supplies 3,000 3,000 3,000 3,000 217 [PHONE REDACTED] Fuel 400 400 400 400 - - - 5326 Safety/Medicines 1,500 1,500 1,500 1,500 - - 2,500 5329 Other Operating Supplies 1,500 1,500 1,500 1,500 494 [PHONE REDACTED] Other Supplies 500 500 500 500 3,417 3,940 6,000 5413 Management 5,000 5,000 5,000 5,000 2,285 576 1,500 5417 Human Resources 1,000 1,000 1,000 1,000 - 1,516 1,600 5419 Other Professional Serv 1,600 1,600 1,600 1,600 960 1,688 1,500 5421 Telephone/Data 2,000 2,000 2,000 2,000 38 [PHONE REDACTED] Postage 300 300 300 300 277 - 300 5424 Advertising 300 300 300 300 1,803 383 3,000 5425 Publication of Legal Note 1,500 1,500 1,500 1,500 3,899 2,688 4,500 5427 Training 4,500 4,500 4,500 4,500 14,926 16,577 19,257 5428 IS Support 19,257 17,331 17,331 17,331 76 50 50 5433 Mileage 50 50 50 50 - 1,200 1,200 5446 Software Licenses 1,200 1,200 1,200 1,200 49,251 52,153 36,167 5448 Internal Rent 41,302 34,479 34,479 34,479 364 344 - 5461 Auto - - - - 856 890 - 5463 Bldg/Personal Prop - - - - - 9,474 22,639 5464 Workers' Comp 22,639 22,639 22,639 22,639 1,102 1,250 19,930 5465 General Liability 19,930 19,930 19,930 19,930 - - 1,000 5471 Equipment Repair & Maint 500 500 500 500 387 [PHONE REDACTED] Vehicle Repair & Maint 750 750 750 750 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 227 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted 830 [PHONE REDACTED] Dues & Subscriptions 850 850 850 850 902 1,166 1,500 5492 Registrations/Tuitions 1,500 1,500 1,500 1,500 144 [PHONE REDACTED] Printing/Binding 400 400 400 400 - - 400 5496 Filing/Recording 400 400 400 400 - 2,[PHONE REDACTED] Permits/Fees 200 200 200 200 148 87 213 5499 Other Services 200 4,200 4,200 4,200 - - 3,004 5500 Banking Fees & Charges 3,304 2,300 2,300 2,300 85,485 99,701 133,460 Account Class Total - Supplies and Services 136,482 130,729 130,729 130,729 343,812 420,045 516,061 Program Total: 6999 - Public Works Admin 543,740 130,729 130,729 130,729 343,812 420,045 516,061 Department Total: 691 - P W Administration 543,740 130,729 130,729 130,729 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 62,367 5921 Contingency 102,499 122,225 122,225 122,225 - - 37,071 5981.101 Reserve for PERS - 25,000 25,000 25,000 - - 99,438 Account Class Total - Conting'y and Unaprop 102,499 147,225 147,225 147,225 - - 99,438 Program Total: 9971 - Equity 102,499 147,225 147,225 147,225 - - 99,438 Department Total: 901 - Ending Fund Balance 102,499 147,225 147,225 147,225 1,093,081 1,199,829 1,515,307 Expenditures Total 1,552,163 1,688,909 1,688,909 1,688,909 331,306 180,387 - Fund Net Total: 582 - Public Works Services - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 228 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 229 Facilities Maintenance – 583 General Information - Fiscal Year 2012-13 FUND/FUND NUMBER: Facilities Maintenance Fund - 583 DEPARTMENT/DEPARTMENT NUMBER: Maintenance - 631 DEPARTMENT DIRECTOR: Dan Brown DIRECTOR DIRECT PHONE NUMBER: [PHONE REDACTED] DEPARTMENT LOCATION: 202 Young Street PERSON PREPARING THIS FORM: Julie Moore DIRECT PHONE NUMBER: [PHONE REDACTED] Description of purpose/functions of department: The Facilities Maintenance Section is responsible for cleaning all City of Woodburn facilities and supplying the Woodburn staff with quality janitorial service. This section is responsible for the overseeing of contract services such as HVAC Service Contracts, and Elevator Maintenance Contracts. Description of department, including number of personnel: This section consists of a supervisor, and 3 custodians. There are 3.4 FTE’s. The Public Works Department has initiated a restructuring program to reduce staffing levels. Staffing level reductions have been made necessary due to the fiscal constraints the City if facing with flat or reduced revenues and increasing personnel costs. The Maintenance and Support Services Division has been eliminated and the Street Maintenance, Facilities Maintenance, and Parks and Grounds Maintenance Sections have been assigned to other divisions. This restructuring eliminates one division manager, two section supervisors, and one facilities maintenance technician. This action has resulted in a personnel cost reduction of $338,512 per year. This reduction in personnel will result in a diminished level of service. The Street Maintenance Section personnel have been reassigned to the Storm/Sanitary Collections Section and administrative responsibilities of the Street Maintenance program are assigned to the Engineering Division. The Building Maintenance staff has been included in a new section titled Facilities Maintenance Section whose supervisor reports directly to the Public Works Director. Description of fiscal year 2011-12 accomplishments: Building tenant complaints during FY 2011-2012 were minimal and indications were the level of service being provided appeared to meet most building occupant program needs. The use of commercial grounds maintenance significantly reduced complaints from the Woodburn Police Department, but fell short of satisfying all City Council members. Because of the redistribution of the Aquatic Center contribution to the building maintenance fund, the total cost of the building maintenance program was redistributed to the remaining facilities. This resulted in a higher cost for remaining programs with no tangible increase in the level of building maintenance service being provided. This made FY 2011-2012 a pivotal year on defining how the City will maintain its building assets and provide a safe and efficient work environment for staff. ---PAGE BREAK--- 2012-13 Adopted Budget 230 Description of fiscal year 2012-13 proposed focus/goals: • Facilitate Building Maintenance Service Contracts • Development of Equipment Replacement Program • Formalize Custodial Cleaning Program • Develop Schedule for Routine Cleaning Services • Continue to develop Building Safety Program • Utilize Succeed Health & Safety Services Description of major difference(s) between FY 2011-12 and FY 2012-13: A major change to the manner in which building maintenance services are provided summarizes the change between FY 2011-2012 and FY 2012-2013. The staffing reductions have been identified as savings to the General Fund and are not available to support commercial contracts needed to sustain a comparable level of service. FY 2012-2013 will provide an assessment year for building maintenance and determine at what level of funding building maintenance will need to be provided in future years. Additionally, the fund is proposed to be closed into the Public Works Services - 582 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Facilities Maintenance Revenue 14,588 81,379 120,000 Fund Balance 44,275 44,000 44,000 44,000 797,358 806,424 658,975 Misc 600,050 - - - 811,946 887,803 778,975 Total Revenues 644,325 44,000 44,000 44,000 Expense 351,090 333,902 373,507 Labor & Benefits 228,222 - - - 379,476 452,233 342,968 Supplies & Services 291,538 - - - - - 62,500 Conting'y & Unapprop 124,565 - - - - - - Transfers Out - 44,000 44,000 44,000 730,566 786,135 778,975 Total Expenses 644,325 44,000 44,000 44,000 81,380 101,668 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 231 Fund Details 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 583 - Facilities Maintenance Fund Revenues Department: 000 - Revenue Fund Balance 14,588 81,379 120,000 3081 Beginning Fund Balance 44,275 44,000 44,000 44,000 14,588 81,379 120,000 Account Class Total - Fund Balance 44,275 44,000 44,000 44,000 Miscellaneous 290 (670) 30 3611 Interest from Investments 50 - - - 792,083 807,094 658,945 3662 Interfund Rent 600,000 - - - 4,986 - - 3699 Other Miscellaneous Income - - - - 797,358 806,424 658,975 Account Class Total - Miscellaneous 600,050 - - - 811,946 887,803 778,975 Revenues Total 644,325 44,000 44,000 44,000 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 232 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 583 - Facilities Maintenance Fund Expenditures Department: 631 - Maintenance Program: 1911 - Facilities Maintenance Labor and Benefits 244,456 226,696 241,944 5111 Regular Salaries 139,326 - - - - 209 - 5112 Part-Time Salaries - - - - 6,225 6,631 7,000 5121 Overtime - - - - 9,897 - - 5199 Intra-governmental Servce - - - - 2,549 [PHONE REDACTED] Workers' Comp 135 - - - 18,682 17,314 19,044 5212 Social Security 10,658 - - - 46,856 48,545 55,796 5213 Med, Den, Life Ins. 49,126 - - - 20,270 32,341 47,154 5214 Retirement 26,255 - - - 920 860 1,001 5215 Long Term Disability Ins 560 - - - 474 [PHONE REDACTED] Unemployment Insurance 1,811 - - - 761 [PHONE REDACTED] Life Insurance 351 - - - 351,090 333,902 373,507 Account Class Total - Labor and Benefits 228,222 - - - Supplies and Services 324 [PHONE REDACTED] Computer Supplies 200 - - - 576 [PHONE REDACTED] Other Office Supplies 300 - - - 14,301 16,573 16,000 5321 Cleaning Supplies 16,000 - - - 4,000 3,801 4,200 5323 Fuel 1,500 - - - 1,794 1,694 1,800 5324 Clothing 1,200 - - - 296 443 3,000 5326 Safety/Medicines 1,000 - - - 3,005 2,417 1,400 5329 Other Operating Supplies 1,000 - - - 1,396 1,099 1,500 5331 Construction Materials - - - - 1,430 1,478 3,000 5338 Tools 500 - - - 2,000 996 2,500 5339 Other Maintenance Supplie 700 - - - 999 507 1,500 5352 Protective Clothing 500 - - - - - 1,500 5391 Inventory Stock 1,000 - - - - 99 500 5392 Security Supplies 100 - - - 519 - - 5399 Other Supplies - - - - 200 [PHONE REDACTED] Medical 250 - - - 37,056 108,311 73,530 5419 Other Professional Serv 85,000 - - - 3,216 2,326 4,000 5421 Telephone/Data 2,000 - - - 1,335 2,932 3,000 5427 Training 1,000 - - - 4,264 5,070 4,500 5445 Work Equipment 1,500 - - - 70,765 58,793 23,000 5451 Natural Gas 22,000 - - - 181,505 188,077 133,000 5453 Electricity 127,000 - - - 9,369 8,623 6,500 5454 Solid Waste Disposal 5,000 - - - 840 1,594 - 5461 Auto - - - - 348 360 - 5463 Bldg/Personal Prop - - - - - 10,551 9,902 5464 Workers' Comp 9,902 - - - 2,025 4,082 7,636 5465 General Liability 7,636 - - - 11,592 8,988 10,000 5471 Equipment Repair & Maint 1,500 - - - 11,205 11,901 14,500 5472 Buildings Repairs & Maint - - - - 4,970 1,395 3,000 5473 Improvements Repair & Mai - - - - 1,391 3,421 4,000 5475 Vehicle Repair & Maint 2,500 - - - 4,990 2,949 4,000 5479 Other Repair & Maintenanc - - - - 1,579 375 1,600 5492 Registrations/Tuitions - - - - 1,495 1,488 1,500 5494 Janitorial 1,500 - - - 403 [PHONE REDACTED] Permits/Fees 250 - - - 288 [PHONE REDACTED] Other Services 500 - - - 379,476 452,233 342,968 Account Class Total - Supplies and Services 291,538 - - - 730,567 786,136 716,475 Program Total: 1911 - Facilities Maintenance 519,760 - - - Program: 9711 - Operating Transfer Out Transfers Out - - - 5811.582 Transfer to T & E - 44,000 44,000 44,000 - - - Account Class Total - Transfers Out - 44,000 44,000 44,000 - - - Program Total: 9711 - Operating Transfer Out - 44,000 44,000 44,000 730,567 786,136 716,475 Department Total: 631 - Maintenance 519,760 44,000 44,000 44,000 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 233 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 45,000 5921 Contingency 124,565 - - - - - 17,500 5981.101 Reserve for PERS - - - - - - 62,500 Account Class Total - Conting'y and Unaprop 124,565 - - - - - 62,500 Program Total: 9971 - Equity 124,565 - - - - - 62,500 Department Total: 901 - Ending Fund Balance 124,565 - - - 730,567 786,136 778,975 Expenditures Total 644,325 44,000 44,000 44,000 81,380 101,668 - Fund Net Total: 583 - Facilities Maintenance Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 234 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 235 Police Construction – 357 General Information - Fiscal Year 2012-13 Fund/Fund Number: Police Construction – 357 Department/Department Number: Administration - 121 Department Director: Scott Derickson Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: As of June 30, 2012, this fund will be closed with the balance in the fund being transferred to the General Fund. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Police Construction Revenue 511,902 442,484 51,300 Fund Balance 2,500 2,500 2,500 2,500 2,374 1,196 - Misc - - - - 514,276 443,680 51,300 Total Revenues 2,500 2,500 2,500 2,500 Expense - - 50 Supplies & Services - - - - 71,792 100,495 51,250 Capital Outlay - - - - - - - Conting'y & Unapprop 2,500 - - - - - - Transfers Out - 2,500 2,500 2,500 71,792 100,495 51,300 Total Expenses 2,500 2,500 2,500 2,500 442,484 343,185 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 357 - Police Construction Revenues Department: 000 - Revenue Fund Balance 511,902 442,484 51,300 3081 Beginning Fund Balance 2,500 2,500 2,500 2,500 511,902 442,484 51,300 Account Class Total - Fund Balance 2,500 2,500 2,500 2,500 Miscellaneous 2,374 1,196 - 3611 Interest from Investments - - - - 2,374 1,196 - Account Class Total - Miscellaneous - - - - 514,276 443,680 51,300 Revenues Total 2,500 2,500 2,500 2,500 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 236 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 357 - Police Construction Expenditures Department: 121 - Administration Program: 9511 - Design Engineering Supplies and Services - - 50 5500 Banking Fees & Charges - - - - - - 50 Account Class Total - Supplies and Services - - - - - - 50 Program Total: 9511 - Design Engineering - - - - Program: 9531 - Construction Capital Outlay 71,792 98,016 - 5621 Administrative - - - - - 2,479 51,250 5644 Communications - - - - 71,792 100,495 51,250 Account Class Total - Capital Outlay - - - - 71,792 100,495 51,250 Program Total: 9531 - Construction - - - - Program: 9711 - Operating Transfer Out Transfers Out - - - 5811.001 Transfer to General Fund - 2,500 2,500 2,500 - - - Account Class Total - Transfers Out - 2,500 2,500 2,500 - - - Program Total: 9711 - Operating Transfer Out - 2,500 2,500 2,500 71,792 100,495 51,300 Department Total: 121 - Administration - 2,500 2,500 2,500 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - - 5921 Contingency 2,500 - - - - - - Account Class Total - Conting'y and Unaprop 2,500 - - - - - - Program Total: 9971 - Equity 2,500 - - - - - - Department Total: 901 - Ending Fund Balance 2,500 - - - 71,792 100,495 51,300 Expenditures Total 2,500 2,500 2,500 2,500 442,484 343,185 - Fund Net Total: 357 - Police Construction - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 237 PW Facility Construction -378 General Information - Fiscal Year 2012-13 Fund/Fund Number: PW Facility Const. - 378 Department/Department Number: PW Administration - 691 Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This fund has been consolidated and closed as part of the on-going Funds Consolidation Plan. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted PW Facility Construction Revenue 20,153 16,324 11,000 Fund Balance - - - - 85 39 - Misc - - - - 20,238 16,363 11,000 Total Revenues - - - - Expense Supplies & Services - - - - 3,914 4,032 - Capital Outlay - - - - - - 11,000 Transfers Out - - - - - - - Conting'y & Unapprop - - - - 3,914 4,032 11,000 Total Expenses - - - - 16,324 12,331 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 378 - PW Facility Const Fund Revenues Department: 000 - Revenue Fund Balance 20,153 16,324 11,000 3081 Beginning Fund Balance - - - - 20,153 16,324 11,000 Account Class Total - Fund Balance - - - - Miscellaneous 85 39 - 3611 Interest from Investments - - - - 85 39 - Account Class Total - Miscellaneous - - - - 20,238 16,363 11,000 Department Total: 000 - Revenue - - - - 20,238 16,363 11,000 Revenues Total - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 238 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 378 - PW Facility Const Fund Expenditures Department: 691 - P W Administration Program: 9521 - Right of Way Capital Outlay 3,914 4,032 - 5611 Land - - - - 3,914 4,032 - Account Class Total - Capital Outlay - - - - 3,914 4,032 - Program Total: 9521 - Right of Way - - - - Program: 9711 - Operating Transfer Out Transfers Out - - 11,000 5811.582 Transfer to T & E - - - - - - 11,000 Account Class Total - Transfers Out - - - - - - 11,000 Program Total: 9711 - Operating Transfer Out - - - - 3,914 4,032 11,000 Department Total: 691 - P W Administration - - - - 3,914 4,032 11,000 Expenditures Total - - - - 16,324 12,331 - Fund Net Total: 378 - PW Facility Const Fund - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 239 Equipment Replacement – 591 General Information - Fiscal Year 2012-13 Fund/Fund Number: Equip Replacement Fund - 591 Department/Department Number: Various Department Director: Dan Brown Director Direct Phone Number: [PHONE REDACTED] Department Location: 190 Garfield Street Person Preparing This Form: Julie Moore Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This fund is used for replacing vehicles and other equipment when useful life is done. Each Public Works Division transfers an amount about equal to 1/10th of the value of their fixed asset inventory every year. Some equipment is very expensive to replace. Description of department, including number of personnel: No personnel costs are charged to this fund Description of fiscal year 2011-12 accomplishments: • Street Maintenance – replacement of Backhoe • Sewer, Water, Transit, Parks Maintenance and PW Administration – There is no plan to replace equipment unless an emergency arises. Description of fiscal year 2012-13 proposed focus/goals: • Sewer Maintenance – replacement of Vac-Con • Water, Transit, Parks Maintenance, and PW Administration – there are no plans to replace equipment unless an emergency arises Description of major difference(s) between FY 2011-12 and FY 2012-13: • Each Public Works division will continue to transfer money, as available, to this fund to cover costs of replacing vehicles and equipment. • Only one major purchase is planned in 2012-2013 ---PAGE BREAK--- 2012-13 Adopted Budget 240 Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Equipment Replacement Revenue 352,239 418,174 444,474 Fund Balance 552,087 552,087 552,087 552,087 1,946 1,190 1,000 Misc 1,000 1,000 1,000 1,000 160,000 110,000 210,000 Transfers In 210,000 210,000 210,000 210,000 514,185 529,364 655,474 Total Revenues 763,087 763,087 763,087 763,087 Expense 96,011 68,477 655,474 Capital Outlay 763,087 763,087 763,087 763,087 96,011 68,477 655,474 Total Expenses 763,087 763,087 763,087 763,087 418,174 460,887 - Revenue Over (Under) Expenses - - - - Account Description Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 591 - Equipment Replacement Fd Revenues Department: 000 - Revenue Fund Balance 352,239 418,174 444,474 3081 Beginning Fund Balance 552,087 552,087 552,087 552,087 352,239 418,174 444,474 Account Class Total - Fund Balance 552,087 552,087 552,087 552,087 Miscellaneous 1,946 1,190 1,000 3611 Interest from Investments 1,000 1,000 1,000 1,000 1,946 1,190 1,000 Account Class Total - Miscellaneous 1,000 1,000 1,000 1,000 Transfers in 50,000 - 30,000 3971.140 Transfer From Street 30,000 30,000 30,000 30,000 35,000 35,000 25,000 3971.470 Transfer From Water 25,000 25,000 25,000 25,000 70,000 70,000 150,000 3971.472 Transfer From Sewer 150,000 150,000 150,000 150,000 5,000 5,000 5,000 3971.582 Transfer From T & E 5,000 5,000 5,000 5,000 160,000 110,000 210,000 Account Class Total - Transfers in 210,000 210,000 210,000 210,000 514,185 529,364 655,474 Revenues Total 763,087 763,087 763,087 763,087 Account Description Revenue Sources and Other Discussion The Transfers In category contains transfers from other Public Works divisions to cover the cost associated with replacing vehicles and equipment. This is the fund’s sole source of operating revenue besides a small amount from interest earned. These transfers will continue only if they are available to be made. These transfer amounts have not changed from prior year budget amounts. Capital Outlay: There is no plan to replace any equipment unless an emergency arises. Because of the nature of this fund, all resources are captured in capital outlay line items so they can be readily expended if the need arises. ---PAGE BREAK--- 2012-13 Adopted Budget 241 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 591 - Equipment Replacement Fd Expenditures Department: 611 - Water Program: 9211 - Equipment Purchases Capital Outlay 23,720 - 235,228 5649 Other Equipment 275,768 275,768 275,768 275,768 23,720 - 235,228 Account Class Total - Capital Outlay 275,768 275,768 275,768 275,768 23,720 - 235,228 Program Total: 9211 - Equipment Purchases 275,768 275,768 275,768 275,768 23,720 - 235,228 Department Total: 611 - Water 275,768 275,768 275,768 275,768 Department: 621 - Sewer Program: 9211 - Equipment Purchases Capital Outlay 63,991 68,477 249,390 5649 Other Equipment 376,289 376,289 376,289 376,289 63,991 68,477 249,390 Account Class Total - Capital Outlay 376,289 376,289 376,289 376,289 63,991 68,477 249,390 Program Total: 9211 - Equipment Purchases 376,289 376,289 376,289 376,289 63,991 68,477 249,390 Department Total: 621 - Sewer 376,289 376,289 376,289 376,289 Department: 631 - Maintenance Program: 9211 - Equipment Purchases Capital Outlay 7,525 - 110,977 5649 Other Equipment 46,036 46,036 46,036 46,036 7,525 - 110,977 Account Class Total - Capital Outlay 46,036 46,036 46,036 46,036 7,525 - 110,977 Program Total: 9211 - Equipment Purchases 46,036 46,036 46,036 46,036 7,525 - 110,977 Department Total: 631 - Maintenance 46,036 46,036 46,036 46,036 Department: 671 - Transit Program: 9211 - Equipment Purchases Capital Outlay - - 18,259 5649 Other Equipment 18,294 18,294 18,294 18,294 - - 18,259 Account Class Total - Capital Outlay 18,294 18,294 18,294 18,294 - - 18,259 Program Total: 9211 - Equipment Purchases 18,294 18,294 18,294 18,294 - - 18,259 Department Total: 671 - Transit 18,294 18,294 18,294 18,294 Department: 681 - Parks Maintenance Program: 9211 - Equipment Purchases Capital Outlay 775 - 21,527 5649 Other Equipment 21,568 21,568 21,568 21,568 775 - 21,527 Account Class Total - Capital Outlay 21,568 21,568 21,568 21,568 775 - 21,527 Program Total: 9211 - Equipment Purchases 21,568 21,568 21,568 21,568 775 - 21,527 Department Total: 681 - Parks Maintenance 21,568 21,568 21,568 21,568 Department: 691 - P W Administration Program: 9211 - Equipment Purchases Capital Outlay - - 20,093 5649 Other Equipment 25,132 25,132 25,132 25,132 - - 20,093 Account Class Total - Capital Outlay 25,132 25,132 25,132 25,132 - - 20,093 Program Total: 9211 - Equipment Purchases 25,132 25,132 25,132 25,132 - - 20,093 Department Total: 691 - P W Administration 25,132 25,132 25,132 25,132 96,011 68,477 655,474 Expenditures Total 763,087 763,087 763,087 763,087 418,175 460,887 - Fund Net Total: 591 - Equipment Replacement Fd - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 242 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 243 Library Endowment – 690 General Information - Fiscal Year 2012-13 Fund/Fund Number: Library Endowment - 690 Department/Department Number: Library - 311 Department Director: Jim Row Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This program facilitates private donations of monies to the library for general purposes. Interest from this fund is spent for small capital expenditures and the principal is reserved primarily for major capital expenses. The Endowment program was used in the past for projects including roof repair, retrofitting of the heating/cooling (HVAC) system, and a space needs study. Growth in this fund comes primarily from interest earnings and small donation, although the fund provides a mechanism for major bequest(s) or donation(s) in support of the Library. Description of department, including number of personnel: The Department consists of approximately 40 FTE, and is responsible for operating recreation programs and special events, the Aquatic Center, Public Library, Retired and Senior Volunteer Program (RSVP), the community relations program, and park planning and development. Description of fiscal year 2012-13 proposed focus/goals: No projects are planned in the 2012-2013 fiscal year. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Library Endowment Revenue 25,702 25,827 25,934 Fund Balance - 25,900 25,900 25,900 125 75 150 Misc 150 100 100 100 25,827 25,902 26,084 Total Revenues 150 26,000 26,000 26,000 Expense - - 26,084 Conting'y & Unapprop 150 26,000 26,000 26,000 - - 26,084 Total Expenses 150 26,000 26,000 26,000 25,827 25,902 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 244 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 690 - Library Endowment Fund Revenues Department: 000 - Revenue Fund Balance 25,702 25,827 25,934 3081 Beginning Fund Balance - 25,900 25,900 25,900 25,702 25,827 25,934 Account Class Total - Fund Balance - 25,900 25,900 25,900 Miscellaneous 125 75 150 3611 Interest from Investments 150 100 100 100 125 75 150 Account Class Total - Miscellaneous 150 100 100 100 25,827 25,902 26,084 Department Total: 000 - Revenue 150 26,000 26,000 26,000 25,827 25,902 26,084 Revenues Total 150 26,000 26,000 26,000 Fund: 690 - Library Endowment Fund Expenditures Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 26,084 5921 Contingency 150 26,000 26,000 26,000 - - 26,084 Account Class Total - Conting'y and Unaprop 150 26,000 26,000 26,000 - - 26,084 Program Total: 9971 - Equity 150 26,000 26,000 26,000 - - 26,084 Department Total: 901 - Ending Fund Balance 150 26,000 26,000 26,000 - - 26,084 Expenditures Total 150 26,000 26,000 26,000 25,827 25,902 - Fund Net Total: 690 - Library Endowment Fund - - - - Account Description Revenue Sources and Other Discussion The Miscellaneous category contains the only revenue category this fund generates. It includes a budgeted amount from the interest earned on the balance held in the fund. ---PAGE BREAK--- 2012-13 Adopted Budget 245 Museum Endowment – 691 General Information - Fiscal Year 2012-13 Fund/Fund Number: Museum Endowment - 691 Department/Department Number: Community Services - 421 Department Director: Jim Row Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: The Museum Endowment maintains and segregates from the General Fund monies held in savings by the World’s Berry Center Museum Board prior to assumption of the Museum function by the City. The endowment preserves those savings and facilitates private donation of monies to the Museum for general purposes. This program was established in 2001-2002. Description of department, including number of personnel: The Department consists of approximately 40 FTE, and is responsible for operating recreation programs and special events, the Aquatic Center, Public Library, Retired and Senior Volunteer Program (RSVP), the community relations program, and park planning and development. Description of fiscal year 2012-13 proposed focus/goals: No projects are planned for the 2012-2013 fiscal year. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Museum Endowment Revenue 2,740 2,753 2,759 Fund Balance - 2,765 2,765 2,765 13 8 25 Misc 25 10 10 10 2,753 2,761 2,784 Total Revenues 25 2,775 2,775 2,775 Expense - - 2,784 Conting'y & Unapprop 25 2,775 2,775 2,775 - - 2,784 Total Expenses 25 2,775 2,775 2,775 2,753 2,761 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 246 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 691 - Museum Endowment Fund Revenues Department: 000 - Revenue Fund Balance 2,740 2,753 2,759 3081 Beginning Fund Balance - 2,765 2,765 2,765 2,740 2,753 2,759 Account Class Total - Fund Balance - 2,765 2,765 2,765 Miscellaneous 13 8 25 3611 Interest from Investments 25 10 10 10 13 8 25 Account Class Total - Miscellaneous 25 10 10 10 2,753 2,761 2,784 Revenues Total 25 2,775 2,775 2,775 Fund: 691 - Museum Endowment Fund Expenditures Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 2,784 5921 Contingency 25 2,775 2,775 2,775 - - 2,784 Account Class Total - Conting'y and Unaprop 25 2,775 2,775 2,775 - - 2,784 Program Total: 9971 - Equity 25 2,775 2,775 2,775 - - 2,784 Department Total: 901 - Ending Fund Balance 25 2,775 2,775 2,775 - - 2,784 Expenditures Total 25 2,775 2,775 2,775 2,753 2,761 - Fund Net Total: 691 - Museum Endowment Fund - - - - Account Description Revenue Sources and Other Discussion The Miscellaneous category contains the only revenue category this fund generates. It includes a budgeted amount from the interest earned on the balance held in the fund. ---PAGE BREAK--- 2012-13 Adopted Budget 247 Lavelle Black Trust – 695 General Information - Fiscal Year 2012-13 Fund/Fund Number: Lavelle Black Trust - 695 Department/Department Number: Police - 211 Department Director: Scott Russell Director Direct Phone Number: [PHONE REDACTED] Department Location: Woodburn Police Department Person Preparing This Form: Nita Marr Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This program facilitates the private donation of monies from Leonard Black to the Police Department for use in sustaining the K-9 Program in the name of Lavelle Black. A portion of the monies will be appropriated to supplies and services, while the majority and remainder will be held in contingency. The use of proceeds will be limited to ongoing costs associated with the replacement, care, training, and equipping of K-9 units. Growth in the fund will primarily come from interest earned on the balance. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Lavelle Black Trust Revenue - - - Fund Balance 49,000 45,000 45,000 45,000 - - - Misc 200 200 200 200 - - - Total Revenues 49,200 45,200 45,200 45,200 Expense - - - Supplies & Services 10,000 10,000 10,000 10,000 - - - Conting'y & Unapprop 39,200 35,200 35,200 35,200 - - - Total Expenses 49,200 45,200 45,200 45,200 - - - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 248 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 695 - Lavelle Black Trust Fund Revenues Department: 000 - Revenue Fund Balance - - - 3081 Beginning Fund Balance 49,000 45,000 45,000 45,000 - - - Account Class Total - Fund Balance 49,000 45,000 45,000 45,000 Miscellaneous - - - 3611 Interest from Investments 200 200 200 200 - - - Account Class Total - Miscellaneous 200 200 200 200 - - - Department Total: 000 - Revenue 49,200 45,200 45,200 45,200 - - - Revenues Total 49,200 45,200 45,200 45,200 Fund: 695 - Lavelle Black Trust Fund Expenditures Department: 211 - Police Program: 2111 - Patrol Supplies and Services - - - 5419 Other Professional Serv 10,000 10,000 10,000 10,000 - - - Account Class Total - Supplies and Services 10,000 10,000 10,000 10,000 - - - Program Total: 2111 - Patrol 10,000 10,000 10,000 10,000 - - - Department Total: 211 - Police 10,000 10,000 10,000 10,000 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - - 5921 Contingency 39,200 35,200 35,200 35,200 - - - Account Class Total - Conting'y and Unaprop 39,200 35,200 35,200 35,200 - - - Program Total: 9971 - Equity 39,200 35,200 35,200 35,200 - - - Department Total: 901 - Ending Fund Balance 39,200 35,200 35,200 35,200 - - - Expenditures Total 49,200 45,200 45,200 45,200 - - - Fund Net Total: 695 - Lavelle Black Trust Fund - - - - Account Description Revenue Sources and Other Discussion The Miscellaneous category contains the only revenue category this fund generates. It includes a budgeted amount from the interest earned on the balance held in the fund. ---PAGE BREAK--- 2012-13 Adopted Budget 249 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 250 Overhead Personnel Allocation FY 2012-13 City of Woodburn Personnel Allocations by Position FY 2012-2013 City Executive City City Ass't City HR Ass't HR Information Finance Senior Acct'g Acct'g Fund Admin'tr Assistant Recorder Attorney Attorney Director Director Systems Tech Director Accountant Clerk III Clerk II 001 - Gen Fund 121 - Administration 100,431 28,042 2,382 - - - - - - - - - 131 - Recorder - - 11,910 5,688 - 658 - - - - - - 141 - City Attorney - 34,274 2,382 37,920 23,052 1,316 1,040 - - - - - 151 - Finance - - - - - 1,316 - - 41,502 31,047 13,720 9,031 161 - Human Resources - - - - - 6,580 5,199 - - - - - 181 - Municipal Court - - - - - 1,316 - - 16,601 - - - 211 - Police - - 5,955 15,168 - 13,160 8,318 32,121 9,961 3,696 5,965 3,613 311 - Library - - 5,955 3,792 - 5,264 3,119 - - - 2,983 3,010 421 - Recreation - - 2,382 - - 6,580 3,119 - - - - - 431 - Swim Center - - 1,191 - - 6,580 3,119 - - - - - 499 - Comm Serv Admin - - 1,191 13,272 - 3,948 3,119 - - - 2,983 3,010 511 - Planning - - 2,382 18,960 51,867 2,632 2,079 - - 1,478 2,983 602 631 - Parks Maint - - 2,382 - - 5,264 3,119 - - - - - Total Gen Fund 100,431 62,316 38,112 94,800 74,919 54,614 32,231 32,121 68,064 36,221 28,634 19,266 110 - Transit - - 1,191 - - 5,922 4,159 - - - 2,983 3,010 123 - Building 2,010 - - 1,896 3,458 658 - - - - - - 140 - Streets 6,026 - 4,764 13,272 - 6,580 5,199 - 8,300 3,696 2,386 1,806 137 - Hous'g Rehab 2,010 - - - - - - - - - - - 138 - RSVP - - - - - - - - - - - - 250 - Bonded Debt - - - - - - - - - - - - 470 - Water 40,173 - 14,292 37,920 18,442 24,346 18,715 - 33,202 16,263 8,948 12,042 472 - Wastewater 40,173 - 14,292 37,920 18,442 23,688 18,715 - 33,202 15,524 8,948 15,052 478 - Surface Water 10,043 - 4,764 3,792 - 6,580 4,159 - 6,640 2,218 1,790 3,010 568 - Information Services - - - - - - - 32,121 16,601 - - - 581 - Self Insurance - - 41,685 - - - 15,596 - - - - - 582 - Tech & Environmental - - - - - 9,212 5,199 - - - 5,965 6,021 583 - Building Maintenance - - - - - - - - - - - - Total Other Funds 100,435 - 80,988 94,800 40,342 76,986 71,742 32,121 97,945 37,701 31,020 40,941 Total Salaries/Benefits 200,866 62,316 119,100 189,600 115,261 131,600 103,973 64,242 166,009 73,922 59,654 60,207 ---PAGE BREAK--- 2012-13 Adopted Budget 251 City of Woodburn Personnel Allocations by Position (Continued) FY 2012-2013 Acct'g Comm Serv Comm Dev Assoc Admin CAD/GIS Budget Admin PW Parks Maint Clerk II Director Clerk III Director Planner Assistant Clerk III Tech Analyst Assistant Director Supervisor Total - - - - - - - - - - - - - 130,855 - - 6,782 - - - - - - - - - 25,038 - - - - - - - - - - - - 99,984 - - - - - - - - - - - - 96,616 - - - - - - - - - - - - 11,779 - - - - - - - - - - - - 17,917 - - - - - - - - - - - - 97,957 - - - - - - - - - - - - 24,123 - - - - - - - - - - - - 12,081 - - - - - - - - - - - - 10,890 - 122,180 10,173 - - - - - - - - - 159,876 - - - 119,484 85,423 47,497 - - - - - - 335,387 - - - - - - 19,043 4,112 - 1,698 3,249 56,188 95,055 - 122,180 16,955 119,484 85,423 47,497 19,043 4,112 - 1,698 3,249 56,188 1,117,558 - 23,496 - - - - - - - - - - 40,761 - - - 22,403 6,430 20,356 - - - - - - 57,211 - - - - - - 19,043 20,558 39,549 32,256 51,989 - 215,424 - - - 7,468 - - - - - - - - 9,478 - 10,965 - - - - - - - - - - 10,965 - - - - - - - - - - - - - 74,239 - 50,863 - - - - 28,781 39,549 16,977 51,989 - 486,741 - - - - - - - 28,781 19,774 32,256 51,989 - 358,756 - - - - - - - - - - - - 42,996 - - - - - - - - - - - - 48,722 - - - - - - - - - - - - 57,281 - - - - - - - - - - - - 26,397 - - - - - - 19,620 - - 1,698 3,249 37,459 62,026 74,239 34,461 50,863 29,871 6,430 20,356 38,663 78,120 98,872 83,187 159,216 37,459 1,416,758 74,239 156,641 67,818 149,355 91,853 67,853 57,706 82,232 98,872 84,885 162,465 93,647 2,534,316 ---PAGE BREAK--- 2012-13 Adopted Budget 252 Budgeted Transfers City of Woodburn Fiscal Year 2012-2013 Transfers In Fund General Transit Street General Fund Const Street/Storm SDC Street/Storm CIP Water Well/Dist Const General 151,000 $ 130,000 $ 40,000 $ Street City Gas Tax 278,000 Special Assess. 204,547 Parks SDC 20,000 Street/Storm SDC 387,381 Storm Water SDC 420,000 Water SDC 485,439 Sewer SDC WWTP Construction Water Well/Dist Const Water Sewer 90,000 Storm Water Police Construction 2,500 Public Works Services Facilities Maintenance Total 2,500 $ 151,000 $ 220,000 $ 60,000 $ 420,000 $ 869,928 $ 485,439 $ Transfers Out ---PAGE BREAK--- 2012-13 Adopted Budget 253 City of Woodburn Budgeted Transfers (Continued) Fiscal Year 2012-2013 Transfers In Fund Water SDC WWTP Construction Water Sewer Public Works Services Equip Replace. Total General 321,000 $ Street 169,830 30,000 199,830 City Gas Tax 278,000 Special Assess. 204,547 Parks SDC 20,000 Street/Storm SDC 387,381 Storm Water SDC 420,000 Water SDC 147,153 632,592 Sewer SDC 145,000 145,000 WWTP Construction 2,892,724 2,892,724 Water Well/Dist Const 754,000 754,000 Water 76,322 25,000 101,322 Sewer 70,000 66,438 150,000 376,438 Storm Water 52,000 52,000 Police Construction 2,500 Public Works Services 5,000 5,000 Facilities Maintenance 44,000 44,000 Total 145,000 $ 147,153 $ 824,000 $ 2,944,724 $ 356,590 $ 210,000 $ Transfers Out ---PAGE BREAK--- 2012-13 Adopted Budget 254 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 255 Glossary of Budget Terms Adopted Budget: Financial plan that forms the basis for appropriations. Adopted by the governing body. Annualized Cost: A full year's cost of an item or position. This information is often provided when the budget funds only a partial year. Appropriation: Authorization for spending a specific amount of money for a specific purpose during a fiscal year. It is based on the adopted budget, including supplemental budgets, if any. It is presented in a resolution or ordinance adopted by the governing body. Assessed Value: The value set on real and personal property as a basis for imposing taxes. It is the lesser of the property’s minimum assessed value or real market value. Audit: A review of the City's operations by an independent accounting firm to verify that the City's financial statements accurately reflect the City's financial position. Audit Report: A report in a form prescribed by the Secretary of State made by an auditor expressing an opinion about the propriety of a local government’s financial statements, and compliance with requirements, orders and regulations. Bond: A written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate. Budget: A written report showing the local government’s comprehensive financial plan. It must include a balanced statement of actual revenues and expenditures during each of the last two years, or budget periods, and estimated revenues and expenditures for the current and upcoming year or budget period [ORS 294.311(4)]. Budget Committee: Fiscal advisory board of a local government, consisting of the governing body plus an equal number of registered voters appointed from within the boundaries of the local government. Budget Message: Written explanation of the budget and the local government’s financial priorities. It is prepared and presented by the executive officer or chairperson of the governing body. Budget Officer: Person appointed by the governing body to assemble budget material and information and to physically prepare the proposed budget. Budget Transfers: Amounts moved from one fund to finance activities in another fund. They are shown as expenditures in the originating fund and revenues in the receiving fund. ---PAGE BREAK--- 2012-13 Adopted Budget 256 Capital Improvement: A permanent major addition to the City's real property assets, including the design, construction, or purchase of land, buildings or facilities, or major renovations of same. Includes installation of new streets, storm drains, water and sewer lines, parks and other public facilities. Capital Improvement Budget: A financial plan of proposed capital improvement projects and the means of financing them for a given period of time. The City annually updates the next year's Capital Improvement Budget and the six-year Capital Improvement Plan. Capital Outlay: A budget category which includes equipment having a unit cost of more than $5,000 and an estimated useful life of more than one year. Capital Projects Fund: A fund used to account for resources, such as bond sale proceeds, to be used for major capital item purchase or construction. Community Development Block Grant (CDBG): Grants administered through the state providing funds for projects that benefit the public at large. Contingency: Funds set aside but not appropriated or approved for use. The Council can authorized the transfer of Contingency to appropriations during the year. Such transfers are made to fund unanticipated expenditures or new programs, or to absorb unexpected revenue losses. Debt Service: Payment of principal and interest on an obligation resulting from the issuance of bonds or notes. Debt Service Fund: A fund established to account for payment of general long-term debt principal and interest. Department: The largest organizational unit of the City. Department Mission Statement: Brief description of the purpose and major responsibilities of a City department. Designated Reserve: Funds specifically set aside for anticipated expenditure requirements in future years which are uncertain, such as employee salary adjustments that have not yet been determined. Division: An organizational subdivision of a department. Encumbrance: An obligation chargeable to an appropriation and for which part of the appropriation is reserved. Enterprise Fund: A fund that generates most of its revenue from charges for services, as opposed to taxes. Expenditure: The consumption of goods or services, commonly evidenced by the payment of cash. Fiscal Year: A twelve-month period of time to which the Annual Budget applies. Woodburn’s fiscal year is July 1 through June 30. ---PAGE BREAK--- 2012-13 Adopted Budget 257 Fund: An independent fiscal and accounting entity used to set forth the financial position and results of operations related to the specific purpose for which the fund was created. Fund Balance: Net current assets (cash plus receivables less payables) at a specific point in time. The fund balance can also be defined as a measure of funds available typically at the beginning or end of a budget cycle. General Fund: The City's principal operating fund, which is supported by taxes and fees which can be used for any legal government purpose. General Obligation Bonds: Bonds that are issued to finance a variety of public projects such as streets and improvements and are generally repaid from tax revenue. Grants: A donation or contribution in cash by one governmental unit to another unit which may be made to support a specified purpose or function, or general purpose. Interfund Loans: Loans made by one fund to another and authorized by resolution or ordinance Labor and Benefits: A budget category which accounts for the salaries, wages, and overtime of employees, as well as all employer-paid fringe benefits such as health and dental insurance, retirement, and workers’ compensation insurance. Levy: Amount of ad valorem tax certified by a local government for the support of governmental activities. Local Government: Any city, county, port, school district, community college, public or quasi-public corporation (including a municipal utility or dock commission) operated by a separate board or commission; a municipal corporation or municipality. Local Option Tax: Taxing authority voter-approved by a double majority that is in addition to the taxes generated by the permanent tax rate. Local option taxes can be for general operations, a specific purpose or capital projects. They are limited to five years unless they are for a capital project, then they are limited to the useful life of the project or 10 years, whichever is less. Maximum assessed value (MAV). The maximum taxable value limitation placed on real or personal property by the constitution. It can increase a maximum of 3 percent each year. The 3 percent limit may be exceeded if there are qualifying improvements made to the property, such as a major addition or new construction. Net Working Capital: The sum of the cash balance, accounts receivable expected to be realized during the ensuing year, inventories, supplies, prepaid expenses less current liabilities and, if encumbrance method of accounting is used, reserve for encumbrances. Non-Departmental: Program costs that do not relate to any one department, but represent costs of a general City-wide nature. Objective: The expected result or achievement of a budget activity. ---PAGE BREAK--- 2012-13 Adopted Budget 258 Operating Budget: Annual appropriation of funds for ongoing program costs, including employee services, supplies, equipment, and debt service. Ordinance: A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries unless it is in conflict with any higher form of law, such as a State statute or constitutional provision. Payroll expenses: Expenses related to the compensation of salaried employees, such as, health and accident insurance premiums, Social Security and retirement contributions, civil service assessments. Permanent rate limit: The maximum rate of ad valorem property taxes that a local government can impose. Taxes generated from the permanent rate limit can be used for any purpose. No action of the local government or its voters can increase or decrease a permanent rate limit. Prior years’ tax levies: Taxes levied for fiscal years preceding the current one. Program: An activity or group of activities performed for the purpose of providing a service or a support function. Property Taxes: Ad valorem tax certified to the county assessor by a local government. Proposed budget: Financial and operating plan prepared by the budget officer. It is submitted to the public and the budget committee for review. Publication: Public notice given by publication in a newspaper of general circulation within the boundaries of the local government; mailing through the U.S. Postal Service by first class mail to each street address within the boundaries of the local government; and hand delivery to each street address within the boundaries of the local government. Real Market Value (RMV): The amount in cash which could reasonably be expected by an informed seller from an informed buyer in an arm’s-length transaction as of the assessment date. In most cases, the value used to test the constitutional limits. Reserve fund: Established to accumulate money from year to year for a specific purpose, such as purchase of new equipment. Resolution: A formal order of a governing body; lower legal status than an ordinance. Resources: Total amount available for appropriation during the fiscal year, including beginning fund balances, revenues, and fund transfers. Revenue: An increase in net assets, commonly arising from the receipt of taxes or charges for services. ---PAGE BREAK--- 2012-13 Adopted Budget 259 Revenue Bonds: Bonds issued to construct capital facilities, repaid from revenue produced by the operation of those facilities. Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or major capital projects) that are legally restricted to expenditure for specific purposes. Supplemental Budget: A financial plan prepared to meet unexpected needs or to spend revenues not anticipated when the regular budget was adopted. It cannot be used to authorize a tax. Supplies & Services: A budget category. Examples include office supplies, minor equipment, motor vehicle expense, and professional and contractual services. Tax on property: Any tax, fee, charge or assessment imposed by any government unit upon property or upon a property owner as a direct consequence of ownership of that property. Tax Rate: The amount of tax stated in terms of a unit of tax for each $1,000 of assessed value of taxable property. Tax Roll: The official list showing the amount of taxes imposed against each taxable property. Tax Year: The fiscal year from July 1 through June 30. Trust Fund: A fund used to account for fiscal activities of assets held in trust by a local government. Unappropriated Fund Balance: Amount set aside in the budget to be used as a cash carryover to the next year’s budget. It provides the local government with cash until tax money is received from the county treasurer in November. This amount cannot be transferred by resolution or used through a supplemental budget, unless necessitated by a qualifying emergency. ---PAGE BREAK--- 2012-13 Adopted Budget 260 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 261 Appendices ---PAGE BREAK--- 2012-13 Adopted Budget 262 Capital Projects The City budgets its major construction projects within the public works funds. Projects are generally large dollar amounts ($5,000 minimum), nonrecurring and have a useful life of many years. The funds and key projects budgeted for FY 2012-13 and beyond are presented below: Form G: No Project Revenue Source 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Total Street Improvements: State Roadway Systems 1 I-5 Interchange - Woodland to West of Broughton ODOT/TIF 25,000,000 20,000,000 20,000,000 5,000,000 70,000,000 (Local Share Remaining per IGA is approx. $5,500,000) 0 2 Hwy 214 Widening Environmental Assmt ODOT/TIF 0 3 Hwy 214 widening road imprv Broughton to Park ODOT/TIF 0 (Funding has not been obtained for this project) 0 4 OR 214 & Evergreen -Woodburn Park & Ride ODOT 400,000 3,300,000 3,300,000 7,000,000 5 Photo Red Light Street CIP 20,000 20,000 Total State Roadway System 25,420,000 23,300,000 23,300,000 5,000,000 0 0 77,020,000 No Project Revenue Source 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Total Street Improvements: Major Upgrades 1 Front Street Improvements - Front Street Ramp NCL TIF/Street CIP 500,000 1,000,000 2,300,000 3,800,000 2 Front Street Improvements - UPRR Agreement Street CIP 55,000 55,000 3 W. Hayes: Settlemier to Cascade A. Street Improvements St. CIP/TIF/Storm SDC 90,000 2,250,000 2,340,000 B. Utility Undergrounding St Cip/Sp Asmt 25,000 475,000 500,000 C. Pedestrian Warning Signal (Hayes & Cozy) 10,000 50,000 60,000 4 Harrison:Settlemier to Front A. Street Improvement St. CIP/TIF/Storm SDC 60,000 935,000 995,000 B. Utility Undergrounding St CIP/Sp Asmt 21,500 342,000 363,500 5 Hayes: Front to 2nd SRS/Other 126,000 126,000 6 Cleveland - Widen First to Second St. CIP/SRS/TIF 133,000 133,000 7 Hardcastle/Railroad Realignment St. CIP/TIF/Other 950,000 950,000 8 Evergreen Rd: connect to Parr Rd A. Street Improvement Developer/TIF 100,000 500,000 737,000 1,337,000 B. Utility Undergrounding ST. Asmt/St CIP 20,000 350,000 370,000 9 Alley: Garfield - Cleveland A. Street Improvement Str CIP/SpAs/Gas Tax 200,000 200,000 B. Utility Undergrounding S[ Asmt/UR/ St CIP 250,000 250,000 10 N. Woodland: Camas - Stevens St. CIP/Sp Asmt 50,000 280,000 330,000 11 Fifth St: North of Harrison - Street Improvement TIF 0 12 Settlemier/Hwy 214 Grange PUE Purchase St/Storm CIP 10,000 13 Ogle Street/S. Boones Ferry Road Int. St. Storm CIP 55,000 55,000 14 Miscellaneous Modifications A. Pedestrian Movements 1. Safety Sidewalk Construction/ADA Street CIP 50,000 25,000 25,000 25,000 25,000 25,000 175,000 2. Front Street-Bulldog Pedestrian Improv. 226,000 3. Lawson Hwy 214 Vicinity SRS 50,000 50,000 B. Intersections 1. Settlemier/W. Lincoln St. CIP 32,000 32,000 C. Misc. Capacity Improvements Street SDC 50,000 35,000 35,000 35,000 35,000 35,000 225,000 D. Misc. Construction Improvements Street SDC 50,000 50,000 E. Misc. R/W Improvements St CIP 50,000 50,000 Major Upgrades Total 991,000 1,273,000 2,685,000 3,716,500 3,957,000 60,000 12,446,500 ---PAGE BREAK--- 2012-13 Adopted Budget 263 No Project Revenue Source 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Total Street Resurfacing: Gravel Streets 1 Yew Street, 2nd to 3rd SRS,CIP, GF, SpAsmt 125,000 125,000 2 Elm Street SRS,CIP, GF, SpAsmt 252,000 252,000 3 Church Street, 1st to 2nd SRS,CIP, GF, SpAsmt 100,000 100,000 4 Wilson Street SRS,CIP, GF, SpAsmt 200,000 200,000 5 Christiansen Street SRS,CIP, GF, SpAsmt 143,000 143,000 6 Ogle Street, Cleveland to Boones Ferry SRS,CIP, GF, SpAsmt 750,000 750,000 Total Gravel Streets 0 125,000 100,000 200,000 395,000 750,000 1,570,000 No Project Revenue Source 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Total Street Maintenance & Restoration: Poor Streets - 1-1/2" Lift Mix* 1 Garfield St: Alley to 2nd, 500 ft. City Gas Tax 71,000 71,000 2 Arthur St: Front to First City Gas Tax 46,000 46,000 3 Arthur St: Third to Settlemier City Gas Tax 69,000 69,000 4 Grant, Front to First City Gas Tax 58,000 58,000 5 Miscellaneous Street Resurfacing City Gas Tax 130,000 150,000 150,000 150,000 200,000 780,000 Street Maintenance & Restoration Total 130,000 267,000 219,000 208,000 200,000 0 1,024,000 * Listed Projects may move to Major Upgrade category at time of construction. Street Preventative Maintenance: Fair Streets - 3/4" to 1" Lift Mix* 1 First St. - Cleveland to Harrison City Gas Tax 117,000 117,000 2 Second Street - Oak to Harrison City Gas Tax 167,000 167,000 3 Miscellaneous Street Resurfacing City Gas Tax 100,000 100,000 100,000 100,000 100,000 100,000 600,000 Street Preventative Maintenance Total 100,000 100,000 217,000 267,000 100,000 100,000 884,000 *Listed Projects may move to Poor Streets category at time of construction. No Project Revenue Source 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Total Water: Water System Construction 1 Hwy. 99E: Bore at Laurel Avenue Water Const/SDC 176,000 176,000 2 Automatic Read Meter Replacement Program Water Const 200,000 200,000 200,000 200,000 200,000 1,000,000 3 Misc. System repairs/improvements Water Fund 30,000 40,000 40,000 40,000 40,000 40,000 230,000 4 Misc. Capacity Improvements Water SDC 40,000 40,000 40,000 40,000 40,000 40,000 240,000 5 Hwy 214 @ Mill Creek Bore Water Const/SDC 244,000 244,000 6 Hwy. 214/ Interstate 5 Utility Relocations, widening Water Const 755,000 755,000 7 Water Master Plan Water Const 200,000 100,000 300,000 8 Harrison Street - Settlemier to Front Street Water Const 0 65,000 65,000 9 99E at Silverton Road (bore) Water Fund/SDC 208,000 208,000 10 Hwy. 99E: Aztec to Lincoln Water Fund/SDC 0 191,840 191,840 Water System Reconstruction Total 1,853,000 636,840 280,000 280,000 280,000 80,000 3,409,840 No Project Revenue Source 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Total Wastewater: Treatment Plant 1 POTW Phase 2A/Natural Treatment System Sewer Const 6,000,000 6,000,000 400,000 12,400,000 2 LS Alarm/Power & Control Upgrade Sewer Const 50,000 50,000 3 Poplar Tree Harvest, Replant, and Drainage Sewer Const 75,000 75,000 150,000 4 I-5 Pump Station Influent Bypass Valve Sewer Const 20,000 20,000 5 I-5 Pump Lift Station PM Service Sewer Const 40,000 40,000 6 Storm Water Treatment Final Engr. Sewer Const 15,000 250,000 265,000 7 Biosolids Program Sewer Const 500,000 500,000 500,000 150,000 150,000 1,800,000 8 Communictation WWTP Sewer Const 45,000 45,000 9 Roof Replacement Admin, Chemical, Generator BuildingSewer Const 50,000 50,000 10 Lab HVAC Sewer Const 70,000 70,000 11 Rainier LS Base Repair Sewer Const 50,000 50,000 12 Headworks- Screening Sewer Const 380,000 1,520,000 1,900,000 13 Primary Sedimentation- PEPS Sewer Const 600,000 2,400,000 3,000,000 14 Primary Sedimentation- Convert WW Clarifiers Sewer Const 340,000 1,360,000 1,700,000 15 Filtration 380,000 1,520,000 1,900,000 16 Septage RV Dump Station Improvements Sewer Const 60,000 240,000 300,000 17 Poplar Tree Land Purchase 885,000 885,000 18 Poplar Tree Expansion on Additional Property 350,000 350,000 364,000 364,000 1,428,000 Wastewater Treatment Plant Construction Total 6,850,000 7,585,000 1,740,000 500,000 2,214,000 7,164,000 26,053,000 ---PAGE BREAK--- 2012-13 Adopted Budget 264 No Project Revenue Source 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Total Wastewater: Collections System Construction 1 Mill Creek PS Project - Phase 1 Sewer Const 150,000 150,000 2 Equipment Replacement (VAC Truck) Sewer Const/Eq Rep 350,000 350,000 3 Pump Station Upgrades (Existing Upgrades-Reliability) Sewer Const 75,000 75,000 75,000 225,000 4 Replacement Costs-Collection System Piping Sewer Fund 200,000 250,000 250,000 160,000 460,000 460,000 1,780,000 Rehab Main Cleveland to Oak to Park Sewer Const 81000 Abandon Existing, Church to HWY 214 Sewer Const 25000 Force Main Air Release Facilites Upgrade Sewer Const 35000 30000 Rehab Interceptor @ Young and Mill Creek Sewer Const 175000 N. 1st Harrison to Noname Sewer Const 135000 5 Rainier, Force & Gravity section Sewer Fd/SwrConst 300,000 300,000 6 HWY 214, I-5 Interchange Sanitary Sewer Relocations Sewer Const 250,000 250,000 7 I-5 Pump Station Project Sewer Const 261,000 1,046,000 1,307,000 8 I-5 Force Main Project Sewer Const 619,000 2,474,000 3,093,000 9 Santiam Pump Sta Replacement Sewer Const 205,000 200,000 405,000 10 Front Street Pipeline Project Sewer Const 208,000 832,000 1,040,000 11 Progess Way Pipeline Project Sewer Const 272,000 1,090,000 1,362,000 12 Hayes Street Pipeline Project Sewer Const 406,000 1,624,000 2,030,000 13 Young Street Pipeline Project Sewer Const 355,000 1,418,000 1,418,000 3,191,000 14 Lincoln Street Bryan to Mill Creek, Sewer Rehab Sewer Const 500,000 500,000 Collections System Construction Total 1,025,000 2,183,000 7,119,000 1,986,000 3,210,000 460,000 15,983,000 No Project Revenue Source 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Total Storm Drain Construction 1 Goose Creek Drainage Way, Boones Ferry to Newberg HStorm CIP 50,000 50,000 2 Water Resources Activity Sewer Const 175,000 255000 430,000 3 Misc. System Repair Storm CIP 25,000 25,000 25,000 25,000 25,000 25,000 150,000 4 Storm Water Utility/Maintenance Program Storm CIP/Sewer Const 50,000 50,000 100,000 5 North 2nd & 3rd - South of Yew St. Storm SDC/CIP 100,000 130,000 230,000 6 North Front Det. - Culvert to Commerce Storm SDC/CIP 18,000 249,000 267,000 7 Garfield @ 2nd ST Storm SDC/CIP 20,000 20,000 8 Harrison Street, Replace Culvert Storm CIP 275,000 275,000 9 Landau/Laurel/George Storm (to Pudding) Storm SDC/CIP 50,000 600,000 200,000 850,000 10 422 Tooze Street Storm SDC/CIP 150,000 150,000 11 Settlemier Detention and Outlet Works Storm SDC 523,000 523,000 12 Misc. Wetland Mitigation Storm SDC 25,000 25000 25000 25000 25000 25000 150,000 13 Drainage work & street modifications @ High St Storm SDC/CIP 30000 30,000 14 I-5 Interchange Project Storm Drain Relocation Work Storm CIP 50,000 50,000 15 1290 Mayanna Drive (Goose Creek) Creek Restoration Storm CIP 15,000 15,000 Storm Drain Construction Total 325,000 650,000 348,000 999,000 903,000 50,000 3,290,000 Total Public Works CIP Only 36,694,000 36,119,840 36,008,000 13,156,500 11,259,000 8,664,000 141,680,340 ---PAGE BREAK--- 2012-13 Adopted Budget 265 City of Woodburn Budget Policies & Reduction Strategy FY 2012-13 ---PAGE BREAK--- 2012-13 Adopted Budget 266 Budget Policies & Reduction Strategy FY 2012-13 Section 1 – Annual Review & Policy A. Fiscal Responsibility. Per the City Council’s 2011/12 Adopted Goals, it will be the policy of the City of Woodburn to return the highest level (or sustain the current levels) of service with the least amount of taxpayer investment; and to plan accordingly. B. Balanced Budget. The City’s Budget shall be balanced. For each fund, ongoing costs are not to exceed ongoing revenues plus available fund balances used in accordance with reserve policies. C. Budget Process. The annual budget process is intended to weigh all competing requests for City resources within expected fiscal constraints. Levels of service will increase or decrease based on the availability of resources. Requests for new programs made outside the annual budget process are discouraged. New initiatives will be financed by reallocating existing City resources to the services with the highest priorities. D. Fiscal Recommendations. Consistent with the administrative responsibilities outlined in the Charter, the City Administrator will make fiscal recommendations to the City Council on all measures necessary to sustain current levels of service and avoid reductions in City programs, including the consideration by the City Council of new revenue sources if this is determined to be in the best interest of the community. E. Budget Policies Updated Annually. The City Council will review and adopt Fiscal Year Budget Policies on an annual basis. F. Yearly 5-Year Forecast. The City Council will review and approve the 5-Year Forecast on an annual basis. The forecast is an estimate of future revenues and expenses and is intended to serve as an estimate and guideline for making sound financial decisions in the current fiscal year and budget preparation. The 5- Year Forecast and the annual Budget Policies together will constitute the City’s Annual Financial Plan. G. Policy Direction. Consistent with their policy making role outlined in the Woodburn City Charter, the City Council is responsible for providing policy direction to determine the City’s overall fiscal policy. In response to the fiscal recommendations made by the City Administrator, the City Council shall consider all measures necessary to sustain current levels of service and avoid reductions in City programs, including consideration by the City Council of new revenue sources if this is determined to be in the best interest of the community. H. Budget. Under the Woodburn City Charter, the City Administrator serves as Woodburn’s Budget Officer. The Finance Director assists the City Administrator with preparation and presentation of the annual budget, budget administration and the day-to-day finance operations. The Budget Officer is responsible for the administration of the annual budget and may approve or disapprove the expenditures contained in the adopted budget if deemed in the best financial interest of the City. I. Budget Administration. As authorized by the City Charter, the City Administrator is responsible for taking actions necessary to keep expenditures within anticipated revenues, including initiating layoffs, re-organizations, downsizing, program reductions and adjustments to service levels. The City Administrator will keep the City Council informed as to any steps taken to reduce expenditures and, whenever possible, the Council will review the decisions and consider options during a mid-year budget review. ---PAGE BREAK--- 2012-13 Adopted Budget 267 Section 2 – Discretionary & Dedicated Resources A. Recognizing Financial Limits. Woodburn will make a distinction between two different types of services; 1) those that are funded primarily from City discretionary resources and; 2) those that are funded primarily from dedicated resources. B. Discretionary Resources. The General Fund is the fund that collects discretionary resources to provide discretionary programs and services as recommended by the Budget Officer and approved as part of the City’s cycle. The City will continue to fund these programs primarily from General Fund discretionary resources. These include police, park and recreation, economic development, land use financial services and other programs. C. Dedicated Resources. Dedicated services fees, grants, utility revenues, etc.) are traditional City services that are provided primarily with dedicated funds. Dedicated resources are subject to restrictions via state and federal law, grant agreements, contracts and City policy and ordinances. Frequently, these resources will be state or federal programs that the City administers locally, such as public safety programs or transportation grants. The City will fund these programs speed and safety belt enforcement, etc.) primarily from dedicated resources. Section 3 – General Fund Budget (Discretionary) A. Annual Budget Goal. The goal shall be to prepare a budget that maintains existing high priority programs supported by the General Fund while at the same time seeking savings wherever possible. Funding for lower priority programs will be reduced or eliminated to ensure that expenditures remain in balance with resources. B. General Fund Emphasis. The highest priority shall be to conserve General Fund discretionary resources to fund high priority programs as defined by the City Council and City Administrator. C. Maximize City Council’s Discretion. Wherever legally possible, revenues are to be treated as discretionary resources, rather than as dedicated to a particular program or service. The goal is to give the City Council as much flexibility as possible in allocating resources to local priorities. D. New Revenues. In order to sustain current levels of service, avoid reductions in public safety programs or increase services needed to meet community demands, the City Council may consider new discretionary revenues if it is determined to be in the best interest of the community. E. Use of Dedicated Funding Sources. Whenever legally possible, funding responsibility for existing programs or activities should be transferred to appropriate dedicated funding sources, freeing up scarce discretionary resources to fund City Council priorities. F. Cost Efficiency. Staff will prepare fiscally conservative budgets and will seek savings wherever a balance between cost efficiency and the quality of public service can be achieved. G. Materials & Services. Departments are to prepare “base budgets” with a goal of holding General Fund or other discretionary resources for materials and services expenditures to no more than FY 2011/2012 budget levels. ---PAGE BREAK--- 2012-13 Adopted Budget 268 H. No General Fund Street Maintenance Support. No discretionary General Fund revenues will be used to support street maintenance activities. General Fund street lighting transfers are exempted from this policy. The current transfer from the General Fund for street lighting will be maintained as long as it is fiscally viable. The transfer will be reviewed and approved each fiscal year as part of the budget process. I. Revenue Estimates. Departments should budget for revenues based on the best information available during the budget process. If additional information becomes available during the budget process, it should be provided to the Finance Director’s Office. Accuracy in revenue/expenditure estimates is critical. New revenue estimates should be based on the best information available. Subsequent annual estimates should also take into consideration the actual receipts from the previous year. J. Pursuit of New Departmental Revenues. Departments shall pursue revenue sources to the fullest extent possible for all services as well as total cost identification (including indirect costs) for fee setting purposes, grants or other funding opportunities. Any new revenue sources should be used to offset the cost of existing staff and programs, rather than funding new staff or programs. Fee schedules will be reviewed annually to ensure costs are recovered. Fee schedules will be updated as part of the annual budget process. K. Expenditure Reductions. Reductions in revenues may require expenditure reductions from the “base budget” level. If reductions are required, the City Administrator will be guided by the City Council’s adopted Resource Reduction Strategy. L. Discretionary Programs. New discretionary programs may be included in the Proposed Budget with the prior approval by the City Administrator and if the new program is deemed a high priority activity. The impact of new or expanded programs on overhead services (information system services, financial services, building / grounds maintenance, human resource services, budget services, etc.) shall be evaluated to determine if overhead services need to be increased due to the addition of new programs. The costs of increases in overhead services attributed to additional programs shall be included in the analysis of the total cost of new programs. Should outside funding for a program expire, the program may be terminated by the City Administrator or the City Council. M. Full Cost Recovery. City staff shall make every effort to assign costs where they occur through the use of interdepartmental/interfund charges and indirect cost percentage assignments. The intent is to clearly define the actual cost of each direct service the City provides internally or externally. The first priority is the recovery of overhead costs from all funds and grant programs and through the use of the City’s Indirect Cost Program/Methodology. N. Annual Budget Savings. To the extent General Fund supported departments experience savings during the year (due to position vacancies, etc.) that money should not be spent. Instead it should be saved to augment the beginning fund balance for the next fiscal year except as approved by the City Administrator. Section 4 - Non-General Fund / Utility Budgets (Dedicated) A. Bottom-Line Emphasis. For activities or programs funded primarily from non- General Fund sources, Departments are to prepare “base budgets” with a goal of holding any General Fund contribution to no more than the amount provided in the current fiscal year, subject to the availability of funds. Whenever possible, reductions in General Fund contributions should be achieved. ---PAGE BREAK--- 2012-13 Adopted Budget 269 B. No Backfilling. General Fund discretionary dollars will not be used to back-fill any loss in water and/or sewer City utility revenue, state-shared or federal revenues, grants or dedicated funding programs (for further information, see the Resource Reduction Strategy). C. Revenue Estimates. Departments should budget for revenues based on the best information available at the time the budgets are prepared. If additional information becomes available during the budget process, it shall be provided to the Finance Department. New revenues should be estimated based on available information the first year. Subsequent annual estimates should also take into consideration actual receipts from the previous year. D. Overhead Cost Allocation Charges. All non-General Fund departments should budget the amount allocated to that department in the City’s Indirect Program /Methodology. E. Cost Efficiency. As with the General Fund, staff responsible for non-General Fund budgets will prepare fiscally conservative budgets and will seek savings wherever a balance between cost efficiency and the quality of public service can be achieved. F. Utility Revenue allocations. It is the policy of the City of Woodburn that revenue generated by City owned utilities will be split between capital funds and operating expenses in a manner consistent with Woodburn’s Capital improvement plans and operating requirements. The allocation, or split, of these revenues will be approved annually as part of the budget processes. G. General Fund Transfer Savings. With the exception of required “hard-dollar” grant matches, any unused or unneeded portions of budgeted General Fund transfers to non-General Fund budgets will be returned to the General Fund at the end of the fiscal year in order to increase the General Fund ending balance. H. Utility Rates. The City will maintain utility rates at a level that ensures that all debt service, operating and capital costs are adequately recovered. Capital costs identified in approved capital improvement plan will be used as the basis for forming the capital costs recovery portion of utility rates. I. System Development Charges. As permissible under state law, the City will pursue the recovery of infrastructure related development cost relating to water, sewer, street, storm and parks. These costs will be delineated via a defensible methodology, which will be revised from time to time to ensure accuracy. J. Street SDC Minimum Reserve. The Street SDC Fund will not be depleted below $4 million until after the City’s contribution to the Woodburn Interchange Project has been satisfied. A Street SDC Fund balance of $4 million will be held in reserve and dedicated towards any balance outstanding on the City’s contribution to the I-5 Interchange Project. Section 5 - Fund Reserves & Contingencies A. General Fund Contingencies. At least 10% of the General Fund’s operating appropriation shall be placed into the operating contingency to meet cash flow needs and with the expectation that most will not be spent and will become part of the 2012/2013 Beginning Fund Balance. The General Fund operating contingency for 2012/2013 shall be increased if carryover resources are available in accordance with recommendations provided in the City’s long-term financial plan. ---PAGE BREAK--- 2012-13 Adopted Budget 270 B. General Fund Contingency Proportionality. Where contingency is expended; overall reductions will be made to the General Fund to ensure the remaining contingency remains at 10% of the General Funds operating costs. C. Water & Sewer Fund Contingencies. The Water and Sewer Funds will maintain annual contingencies of not less than Section 6 – Grant Applications (All Funds) A. Approval to Pursue. The City Administrator’s approval is necessary before any employee pursues lobbying efforts on matters having budget implications, and before grant applications are submitted to the granting agency. Department Heads should advise the City Administrator before official positions are taken on matters that might have budget implications. B. General Fund Matching Funds. Upon approval by the City Administrator, matching fund requirements will be presented to the City Council for final approval. Section 7 - New Positions, Programs and Overtime (All Funds) A. Base Budget & New Positions. Departments are to prepare “base budgets” with no new regular positions unless specifically authorized by the City Administrator in advance of Budget preparations. Reorganizations of departments or programs resulting in changes in staffing or positions may be considered if the change is cost neutral or a cost savings from the current costs. No position compensation or increase will be provided beyond amounts budgeted for the position. B. Considerations of New Positions/Programs. Consideration of new programs and positions will occur only if the cost of the position or program is offset by non-General Fund sources legally tied to the new position or if the cost of the position is offset by new external revenues, reductions within existing funds and/or the position is required to generate those revenues. Cost estimates for new positions will include office facility space, equipment, rent, utilities, supplies, related increases in overhead services, etc. Additional personnel or programs shall be requested only after service needs have been thoroughly documented or after it is substantiated that the new employees will result in increased revenue or enhanced operating efficiencies. C. Annual Overtime Budgets. Departments will anticipate their annual overtime costs to be included in the Proposed Budget. Once the Budget is adopted, overtime costs are to be managed within adopted levels. No overtime costs can exceed budgeted levels without first obtaining the authorization of the City Administrator. Section 8 – Mid-Year Budget Reductions A. Revised Revenue or Expense Estimates. If additional information concerning revenue reductions or significant expense increases becomes available after the start of 2012/13 fiscal year, it may be necessary to make budget adjustments. These adjustments will be made in accordance with the City Council’s adopted Resource Reduction Strategy. ---PAGE BREAK--- 2012-13 Adopted Budget 271 Section 9 – Mid-Year Requests, General Fund Contingency (All Funds) A. Non-Emergency Requests. In those cases where a department is required to absorb an unanticipated cost beyond its control of a non-emergency nature, departmental resources must first be exhausted prior to a transfer from General Fund contingencies. Upon conducting a final financial review of departmental budgets towards the end of the year, a transfer from contingency will be made to cover unanticipated costs that could not be absorbed throughout the year. B. Emergency Requests. Emergency requests during the fiscal year will be submitted to the City Administrator for recommendation and forwarded to the City Council for consideration. Section 10 – Compensation & Benefits (All Funds) A. Wage Policy. Historically, the biggest factors forcing budget growth are increases in employee compensation and increased benefit costs. The City will have a compensation and benefit program that: 1) reflects the value of work performed by our employees, 2) compares favorably with the compensation and benefits paid for similar work in both the private and public sectors, and considers the community’s ability to pay. Both our employees and the public must understand the mutual respect that such a policy warrants. B. Health Care & PERS Costs. Continue the City’s policy on wages and salary increases which evaluates the increased cost of health insurance and PERS contributions as part of the total compensation package. It is the goal of the City to reduce annual escalations of health insurance, and other benefit costs by getting the employees to bear an equitable portion of the annual premium increases and/or selecting lower cost benefit programs. C. Cost of Living Adjustments (COLA). The City Administrator will make a recommendation either to include, or not include, a COLA for non-represented employees in the Proposed Budget. All cost of living adjustments will be approved by the Budget Committee and adopted by the City Council. COLAs or other compensation provided for in collective bargaining agreements will be provided for in the annual Proposed Budget. D. Step Adjustments. Budgeted personnel services expenditures will include an amount to account for annual step adjustments for all employees who are not currently at the top of their range. Annual employee step adjustments will not exceed 5% without the expressed permission of the City Administrator. Section 11 – Budget Controls A. Legal Compliance. The City Administrator and Finance Director will continue to review and control departmental budgets at the “expenditure category level” (such as personnel services, materials and supplies). As such, City Administrator’s approval is necessary before actual or projected year-end expenditures are allowed to exceed total expenditure appropriations for each “expenditure category.” B. Personnel Services & Benefits. With the exception of overtime pay and temporary help accounts, which shall be developed by Department Heads with the advice of the Finance Director and the approval of the City Administrator, personnel services and benefits cost calculations will be provided by the City Administrator and the Finance Director and will be used as provided. The City Administrator and the Finance Director will also provide estimates for insurance and internal services costs. These amounts will not be altered by Department Heads. ---PAGE BREAK--- 2012-13 Adopted Budget 272 C. Wages & Benefit Control. Positions not entitled to receive benefits will be managed in a manner that keeps them below mandatory benefit thresholds (such as PERS, health insurance, etc.). Positions will only be eligible for benefits if approved by the City Administrator and/or designated in Job Descriptions. All benefit costs must be anticipated and included in the annual Budget. D. One Time Revenues. One-time revenues will be used only for one-time expenses. Section 12 – Unappropriated Ending Fund Balances (All Funds) A. Limit Unappropriated Ending Fund Balances. To provide the most budget flexibility during the year, limit the use of unappropriated ending fund balances to circumstances where they are required by law. Rather than use unappropriated fund balances, the goal should be to place any monies not needed for current expenditures in the relevant funds’ operating contingencies. Section 13 – Capital Improvement Guidelines A. Capital Improvement Program. A six-year Capital improvement Program will be adopted as part of the annual budget process. It will include all projects anticipated to be initiated and/or delivered in the six- year planning period. The Capital Improvement Program will be consistent with the City’s adopted Capital Improvement Master Plans. Funding availability will determine the rate at which Capital Improvement program projects are initiated or completed. B. Exceptions. The City will fund dedicated programs and services with dedicated funding sources. Exceptions may be made, on a case-by-case basis, by the Budget Committee, City Council or by the City Administrator if appropriate. One criterion will be whether the City would incur more costs elsewhere as a result of the reduction. C. Capital Planning Consideration. Recognizing that it does not necessarily make sense to fund current operations at the expense of long-term capital or planning programs, every effort will be made to continue capital and planning programs geared to the City’s long term needs. Section 14 – Debt Issuance (All Funds) A. Debt Issuance. The City will only issue debt in accordance with adopted Master Debt Resolutions for Sewer and Water. General Obligation debt will only be issued in compliance with state statutes. Debt will only be issued (for all fund types) when a dedicated resource is available to meet the required debt service and reserve. B. Interfund Transfers. Interfund transfers are allowed if the City Council determines the transfer to be in the best interest of the City. All interfund transfers will be managed consistent with state budget law. No debt will be issued without the approval of the City Administrator and authorization of the City Council. Section 15 – Programs A. Discretionary Programs. To the extent additional discretionary resources are available, high priority services areas will be slated for growth in discretionary support. Lower priority service areas will receive constant or decreasing discretionary support. Discretionary programs are as follows: ---PAGE BREAK--- 2012-13 Adopted Budget 273 Discretionary Programs • Police Patrol & Public Safety • Police Support Services • Financial Services • Legal Services • Land Use Planning • Economic Development • Code Enforcement • General Administration • Library • Aquatic Center • Recreation Programming • Parks and Park/Tree Maintenance • Other General Fund Supported Non-Essential Program & Services • Computer/Network transfers (capital replacements of desktop pc’s and associated servers) • Discretionary Transfers (i.e. Transit, Streets, RSVP, etc.) • Community Services (i.e. flower baskets, TOT Grants – where permissible, etc. • Intergovernmental Agreements that provide no direct offsetting revenues Section 16 – Resource Reduction Strategy (All Funds) A. Goal & Reduction Approach. When faced with a potential reduction in resources, the City’s goal is to continue to provide services in a professional, effective and efficient manner. Consequently, to the extent possible, across-the-board reductions in expenditures will be avoided. B. Case-by-Case Consideration. Reductions will be made on a case-by-case basis, focusing on each individual program or service. If possible, reduction will be made proportional to the programs and services identified by the City Council. C. Moderation When Possible. If, as a result of loss of a significant amount of discretionary resources, expenditure reductions become necessary, those reductions will be made in moderate case-by-case reductions in discretionary supported programs and services. These reductions will focus first on programs funded by dedicated resources and then services funded by discretionary resources. D. Discretionary Contributions. If further reductions are required, any discretionary funding that supplements or supports services mostly supported with dedicated resources will be reduced or eliminated. This may apply to programs or activities expanded or started with discretionary resources within the last few years. Exceptions may be made on a case-by-case basis by the City Council. E. Furlough Days. If personnel budget/salary saving are required, the City will consider a reduced work week or furlough days prior to laying off staff. F. Consideration List. Discretionary funding for programs funded by discretionary resources will be reduced or eliminated as needed. Legal restrictions or the City’s ability to maintain minimal service levels will be considered. City service area priorities are: ---PAGE BREAK--- 2012-13 Adopted Budget 274 Consideration List • Intergovernmental Agreements that provide no direct offsetting revenues • Community Services (i.e. flower baskets, TOT Grants – where permissible, etc.) • Discretionary Transfers (i.e. Transit, Streets, RSVP, etc.) • Computer/Network transfers (capital replacements of desktop pc’s and associated servers) • Other General Fund Supported Non-Essential Program & Services • Parks and Park/Tree Maintenance • Recreation Programming • Aquatic Center • Library • General Administration • Code Enforcement • Economic Development • Land Use Planning • Legal Services • Financial Services • Police Support Services • Police Patrol & Public Safety G. Indirect Costs. The City’s overhead programs will not be prioritized, but will be sized to the need and size of the overall organization. Generally, wherever possible, the City’s goal is to make fee-supported programs self-sufficient. This includes recovering those programs’ appropriate share of the City’s overhead costs. If reductions occur, then indirect costs will be sized to the needs and size of the rest of the organization. H. Dedicated Funding for Programs. Where legally possible, the City will consider using dedicated resources to fund high priority programs related to the purpose for which the dedicated funds are received. ---PAGE BREAK--- 2012-13 Adopted Budget 275 FY 2012-13 FTE’s by Department FY 2010 FY 2011 FY 2012 FY 2013 City Administrator City Administrator 1.00 1.00 1.00 1.00 Assistant City Administrator 1.00 - - - Executive and Legal Assistant 1.00 0.40 0.40 0.40 Human Resources Director 1.00 - - - Total City Administrator 4.00 1.40 1.40 1.40 City Attorney City Attorney 1.00 1.00 1.00 1.00 Assistant City Attorney 1.00 1.00 1.00 1.00 Executive and Legal Assistant - 0.60 0.60 0.60 Total City Attorney 2.00 2.60 2.60 2.60 City Recorder City Recorder 1.00 1.00 1.00 1.00 Human Resources Specialist 0.40 - - - Clerk III 0.25 0.25 0.25 0.10 Total City Recorder 1.65 1.25 1.25 1.10 Community Development Planning Administrative Assistant 0.70 0.70 0.70 0.70 Associate Planner 1.00 1.00 1.00 1.00 Economic & Development Services Director 1.00 1.00 1.00 1.00 Senior Planner 1.00 - - - Building Administrative Assistant 0.30 0.30 0.30 0.30 Building Official 1.00 1.00 1.00 1.00 Total Community Development 5.00 4.00 4.00 4.00 Community Services RSVP Coordinator 1.00 1.00 1.00 0.50 Librarian 2.00 2.00 2.00 2.00 Library Assistant 3.00 5.00 4.00 1.00 Library Manager 1.00 1.00 1.00 1.00 Library Associate - 1.00 1.00 - Library Program Coordinator 1.00 1.00 1.00 1.00 Recreation Manager 1.00 1.00 1.00 1.00 Aquatics Manager 1.00 - 1.00 1.00 Aquatics Coordinator 1.00 - - - Clerk III 0.75 0.75 0.75 0.90 Program Coordinator - Weed & Seed 1.00 1.00 1.00 1.00 Community Services Director 1.00 1.00 1.00 1.00 Community Relations Officer - 1.00 1.00 1.00 Bus Driver - - - 1.00 Clerk II - - - 1.00 Transit Manager - - - - Transit Operation Supervisor - - - 1.00 Bus Driver - Part Time - - - 2.49 Part-time Employee(s) 27.10 24.10 21.06 15.52 Total Community Services 40.85 39.85 36.81 32.41 FTE Counts Actual Budget Department and Position ---PAGE BREAK--- 2012-13 Adopted Budget 276 FY 2010 FY 2011 FY 2012 FY 2013 Human Resources Human Resources Director - 1.00 1.00 1.00 Assistant Human Resources Director - 1.00 1.00 1.00 Total Human Resources - 2.00 2.00 2.00 Finance/Information Services Accounting Clerk II 2.00 2.00 2.00 2.00 Accounting Clerk III 1.00 1.00 1.00 1.00 Clerk II 1.00 0.50 0.50 0.50 Finance Director 1.00 1.00 1.00 1.00 Senior Accountant - 1.00 1.00 1.00 Information Services Manager 1.00 1.00 1.00 1.00 Information Systems Technician 1.00 1.00 1.00 1.00 IS Specialist/Network Administrator 2.00 2.00 2.00 2.00 Total Finance/Information Services 9.00 9.50 9.50 9.50 Municipal Court Municipal Court Clerk 2.00 1.50 2.00 2.00 Municipal Court Judge 0.25 0.10 0.10 0.10 Part-time Employee(s) 0.60 0.40 - - Total Municipal Court 2.85 2.00 2.10 2.10 Police Code Enforcement Officer 1.00 2.00 2.00 2.00 Evidence Technician 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 0.50 Police Captain 1.00 2.00 2.00 2.00 Police Chief 1.00 1.00 1.00 1.00 Police Officer 28.00 25.00 25.00 25.00 Police Sergeant 4.00 4.00 4.00 5.00 Police Records Clerk 3.00 3.00 3.00 3.00 Police Records Supervisor 1.00 1.00 1.00 1.00 Background Investigator 0.02 0.02 0.02 0.02 Part Time Employees - 0.50 0.50 0.50 Total Police 41.02 40.52 40.52 41.02 Public Works Surface/Water Collections Sewer Line Maintenance Tach 1.00 1.00 1.00 1.00 Utility Worker II 1.00 3.00 3.00 3.00 Wastewater Assistant Superintendent 1.00 1.00 1.00 - Collection Supervisor - - - 1.00 Total Surface/Water Collections 3.00 5.00 5.00 5.00 Water Clerk II - - 1.00 1.00 Utility Worker I 1.00 1.00 1.00 - Utility Worker II 2.00 3.00 3.00 3.00 Utility Worker III 2.00 2.00 2.00 2.00 Water Operator I 1.00 1.00 1.00 1.00 Water Operator II 1.00 1.00 1.00 - Water Plant Maintenance Tech - 1.00 1.00 1.00 Actual Budget Department and Position FTE Counts ---PAGE BREAK--- 2012-13 Adopted Budget 277 FY 2010 FY 2011 FY 2012 FY 2013 Water Superintendent 1.00 1.00 1.00 1.00 Water Treatment Supervisor/Water Operator III - - - 1.00 Total Water 8.00 10.00 11.00 10.00 Wastewater Clerk II - 1.00 1.00 1.00 Industrial Waste Coordinator 1.00 1.00 1.00 1.00 Laboratory Technician 1.00 1.00 1.00 1.00 Utility Worker II 3.00 3.00 3.00 2.00 Wastewater Assistant Superintendent 1.00 1.00 1.00 - Wastewater Maintenance Technician 1.00 1.00 1.00 2.00 Wastewater Operator I 1.00 1.00 1.00 1.00 Wastewater Operator III - - - 1.00 Wastewater Operator III 1.00 1.00 1.00 1.00 Wastewater Supervisor - - - 1.00 Total Wastewater 9.00 10.00 10.00 11.00 Street Clerk III 1.00 1.00 1.00 1.00 Facilities Maintenance Supervisor 1.00 1.00 1.00 - Maintenance/Support Division Manager 1.00 1.00 1.00 - Street & Sewer Line Maintenance Supervisor 1.00 1.00 1.00 - Utility Worker I 2.00 2.00 2.00 2.00 Utility Worker II 2.00 2.00 3.00 1.00 Total Street 8.00 8.00 9.00 4.00 Facilities Maintenance Custodian 2.00 3.00 3.00 3.00 Facility Maintenance Tech 1.00 1.00 1.00 - Total Facilities Maintenance 3.00 4.00 4.00 3.00 Garage Mechanic - - 1.00 1.00 Mechanic Assistant - - - 1.00 Total Garage - - 1.00 2.00 Transit Bus Driver 2.00 2.00 2.00 - Clerk II - - - - Transit Manager - 1.00 1.00 - Transit Operation Supervisor 1.00 1.00 1.00 - Bus Driver - Part Time 9.14 2.14 3.86 - Total Transit 12.14 6.14 7.86 - Parks Maintenance Custodian 1.00 1.00 1.00 1.00 Grounds Maintenance Supervisor 1.00 1.00 1.00 1.00 Utility Worker I 2.00 2.00 1.00 1.00 Utility Worker II 1.00 1.00 1.00 1.00 Total Parks Maintenance 5.00 5.00 4.00 4.00 Department and Position FTE Counts Actual Budget ---PAGE BREAK--- 2012-13 Adopted Budget 278 FY 2010 FY 2011 FY 2012 FY 2013 Public Works Administration Administrative Assistant 1.00 1.00 1.00 1.00 Assistant City Engineer 1.00 1.00 1.00 1.00 C.E. Engineering Tech III 1.00 1.00 1.00 1.00 C.E. Technician II 1.00 1.00 1.00 1.00 C.E. Technician I - - - 1.00 CAD/GIS Technician 1.00 1.00 1.00 1.00 Project Engineer 1.00 1.00 1.00 - Construction Inspector/C.E. Technician - - - 1.00 Public Works Director 1.00 1.00 1.00 1.00 Senior Engineering Technician 1.00 1.00 1.00 1.00 Water System Manager 1.00 1.00 1.00 1.00 Budget Analyst 1.00 1.00 1.00 1.00 Engineering Intern - 1.00 1.00 - Total Public Works Administration 10.00 11.00 11.00 11.00 Total Public Works 58.14 59.14 62.86 50.00 Total FTE 164.51 162.26 163.04 146.13 FTE Counts Actual Budget Department and Position ---PAGE BREAK--- 2012-13 Adopted Budget 279 Chart of Accounts Labor and Benefits 5111 Regular Salaries 5111.000 Reg Sal Admin 5111.110 Reg Sal Field Services 5111.120 Reg Sal Support 5112 Part-Time Salaries 5112.010 Youth Sports 5112.011 Instruction 5112.012 Lifeguarding 5112.013 Cashiering 5112.014 Administration 5112.015 Custodial 5112.020 Adult Sports 5112.040 Summer Day Camp 5112.050 After School Club 5112.060 Arts & Culture 5112.070 Active Adult 5112.101 PAL Coordinator 5113 Temporary 5121 Overtime 5199 Intra-governmental Service 5211 Workers' Comp 5212 Social Security 5213 Med, Den, Life Ins. 5214 Retirement 5215 Long Term Disability Ins 5216 Unemployment Insurance 5217 Life Insurance Supplies and Services 5311 Forms Various forms used by departments to collect information from the public. 5312 Maps Costs associated mainly with the Planning and Building Departments and Public Works. 5313 Paper 5314 Books For use by any department besides the library for purchase of reference books. 5315 Computer Supplies Any supply or equipment needed for personal computers within the department are held here. 5319 Other Office Supplies General consumable supplies and parts that are not otherwise listed. ---PAGE BREAK--- 2012-13 Adopted Budget 280 5321 Cleaning Supplies All cleaning supplies are accounted and budgeted for here. 5322 Lubricants Oil, grease, various lubricants for machinery are housed in this account. 5323 Fuel Fuel costs for all City vehicles. 5324 Clothing All protective and uniform clothing is held in this account. 5325 Ag Supplies Any supply for agriculture use. Includes small equipment that is not consumable and costs less than $5,000 per item. 5326 Safety/Medicines Safety equipment to include signs, cones, fire extinguishers, and other various equipment under $5,000 in cost. 5327 Chemicals Chemicals for water/sewer operations and the operation of the Aquatics Center. 5328 Lab Supplies Houses the costs for lab supplies within the Waste Water Treatment Plant as well as the Water Division. 5329 Other Operating Supplies Any other consumable supply not otherwise listed above. 5329.100 Events This account, and the below are all program supplies tied to a certain division of Community Services. 5329.200 Youth Sports 5329.300 Adult Sports 5329.400 Summer Day Camp 5329.401 Program Supplies-Youth 5329.402 Program Supplies-Adult 5329.403 Program Supplies--Teen 5329.405 Fiesta Services 5329.410 Woodburn Reads Grant 5329.500 After School Club 5329.600 Recreation Admin 5329.700 Arts & Culture 5329.800 Active Adult 5329.900 Museum 5331 Construction Materials 5332 Fasteners This is to include nails, screws, brackets and any other material used by the Public Works Department. 5333 Paint Includes all types of paint for the general maintenance of buildings and streets. 5334 Plumbing Supplies All supplies pertaining to plumbing under $5,000 in cost. ---PAGE BREAK--- 2012-13 Adopted Budget 281 5335 Electrical Supplies All supplies pertaining to electrical under $5,000 in cost. 5336 HVAC All supplies pertaining to heating and cooling systems under $5,000 in cost. 5337 Tires/Parts Tire costs for all City vehicles. 5338 Tools Tools that are not consumable and cost less than $5,000 per item. Items of $5,000 or more are considered capital outlay. 5339 Other Maintenance Supplies All other supplies used to maintain the City's infrastructure. 5341 Adult Materials Most of the following accounts are for use by the library and are categorized by their intended use. 5341.001 Fiction 5341.002 Non Fiction 5342 Children's Materials 5342.001 Juvenile Fiction 5342.002 Juvenile Easy 5342.003 Juvenile Non Fiction 5342.004 Parents 5342.005 Young Adult 5342.006 Reference 5343 Foreign Language Material 5343.001 Russian 5343.002 Spanish 5344 Large Print Materials 5344.001 Fiction 5344.002 Non Fiction 5344.003 Audiobooks 5345 Audio Video Materials 5345.001 Audio 5345.002 Visual 5347 Program Supplies Supplies used by the Community Services Department. 5347.001 Program Supplies - Music in the Park 5348 Periodicals General subscriptions to subject appropriate periodicals are budgeted and accounted for here. 5349 Other Library Supplies 5351 Ammunition Used by the police to account for costs associated with firearm ammunition. 5352 Protective Clothing Protective clothing to be purchased by the Public Works Department 5353 Photographic Supplies Includes all costs associated with the evidence department within the Police ---PAGE BREAK--- 2012-13 Adopted Budget 282 Facility 5359 Other Police Supplies Any other consumable supply not otherwise listed above used only by the Police Department. 5361 Road Materials Any supply needed to maintain, construct or repair a road. 5362 Concrete 5363 Signs 5364 Culvert 5365 Guardrail 5369 Other Street Supplies Houses any other supply not mentioned above and pertaining to the Street Department 5371 Pipe 5372 Couplings 5373 Water Meters 5379 Other Water/Sewer Supplies Houses any other supply not mentioned above and pertaining to the Water Department 5379.001 Line Repair Supplies Supplies used to repair breaks in the abundant water mains throughout the City. 5379.002 Customer Service 5379.003 Pump Supplies 5379.004 Meter Parts 5379.005 Protective Equipment Equipment used to protect the user from danger is budgeted and accounted for in this account. 5379.006 Treatment/Storage Maintenance 5381 Turf This account contains any cost associated with the maintenance of the various lawns within the City. 5382 Flowering Plants 5383 Shrubs 5384 Trees This account and the above all account for the different plants that are purchased for the various parks within the City. 5385 Fertilizer 5389 Other Parks Supplies 5391 Inventory Stock 5392 Security Supplies 5399 Other Supplies All other supplies not mentioned above that are under $5,000 in cost 5411 Engineering & Architect Contains internal engineering costs allocated to various construction funds for the construction of infrastructure. ---PAGE BREAK--- 2012-13 Adopted Budget 283 5412 Legal Legal representation from firms or individuals not part of the City's Legal Department. Includes bond counsel. 5413 Management 5414 Accounting/Auditing Costs associated with audit preparation 5415 Computer All expenses related to the replacement of personal computers 5416 Medical 5417 Human Resources 5418 Risk Management 5419 Other Professional Services Any other professional service rendered to the city from an outside agency 5419.001 SDC Methodology 5419.002 Parks Master Plan 5419.003 US Gauging Station Fees 5419.101 Temporary Help 5419.201 ToT Grants 5419.401 Sponsored Programs 5419.402 Contract Services-Youth 5419.403 Contract Services--Other 5419.404 PAL Grant 5419.405 Fiesta Services 5419.501 Testing/Lab 5419.707 Educational Outreach 5419.721 Downtown Grants 5419.722 Small Bus Loans The above accounts all fall under professional services but pertain to a specific project/use 5421 Telephone/Data All cell phone and telecommunications expenses are housed in this account 5422 Postage Mailing costs whether US postal system or private carrier or courier services. 5423 Internet Costs of accessing and maintaining an Internet Presence. Includes fees paid to providers and identifiable line or bandwidth costs 5424 Advertising 5425 Publication of Legal Note 5426 Contract Networks 5427 Training Costs incurred for various training opportunities. 5428 IS Support An internal service charge to all the funds that use the services of the IS Department 5429 Other Communication Services Any other service cost for communication ---PAGE BREAK--- 2012-13 Adopted Budget 284 5431 Lodging 5432 Meals 5433 Mileage Mileage reimbursement comes out of this account for employees that use personal vehicles to travel for work purposes 5434 Airfare 5435 Car Rental 5439 Other Travel Any other travel expense is budgeted and accounted for here 5443 Office Equipment Office equipment that are not consumable and cost less than $5,000 per item 5444 Vehicles Houses all lease payments for Police vehicles. 5445 Work Equipment 5446 Software Licenses Majority is spent within the Information Services Fund for licenses used throughout the Organization. 5446.915 NWS Upgrade Separate account established to account for the latest software upgrade to New World Systems Logos.NET Framework. 5448 Internal Rent Internal service charge for the allocation of facilities maintenance charges to all buildings owned by the City. 5449 Other Leases 5451 Natural Gas NW Natural - natural gas bills. 5452 Water/Sewer City water bills. 5453 Electricity PGE electric bills. 5454 Solid Waste Disposal Garbage collection and disposal costs. 5455 Cable TV 5456 Street Lighting PGE Electric bills for street lights. 5459 Other Utilities Any other utility bill not mentioned above. 5461 Auto 5462 Employee Blanket Bond 5463 Bldg/Personal Prop 5464 Workers' Comp 5465 General Liability 5466 Boiler/Machinery 5467 Inland Marine 5468 Deductible 5469 Other Insurance Costs ---PAGE BREAK--- 2012-13 Adopted Budget 285 All other insurance premiums paid that do not fall into an above account. 5471 Equipment Repair & Maintenance 5472 Buildings Repairs & Maintenance 5472.001 Fixture Repair 5473 Improvements Repair & Mai 5474 Structures Repair & Maintenance 5475 Vehicle Repair & Maintenance 5476 Laundry This account accounts for the costs associated with the laundering of employee's work uniforms. 5477 Instrumentation & Calibration 5478 Playground Repair & Maintenance 5479 Other Repair & Maintenance Other repair expenses not mentioned above. 5482 Tree Maintenance Maintenance costs associated with trees in publicly owned areas. 5483 Sidewalks 5491 Dues & Subscriptions 5492 Registrations/Tuitions 5493 Printing/Binding This account holds all costs associated with the printing of pamphlets, booklets and other documents out of house. 5494 Janitorial All costs associated to hiring outside janitorial services. 5495 Court Costs Costs incurred for successful operation of the Municipal Court 5496 Filing/Recording 5497 Entertainment/Admissions 5498 Permits/Fees Turnover money to state agencies from building permit income. 5498.059 MC Permits 5498.159 MC State Surcurcharge 5498.259 State Mfg Fee 5498.359 State Surcharge 5499 Other Services Accounts for any other service charges incurred. 5499.001 Regional Lib Services 5499.005 Grounds Maintenance Services 5499.101 Housing Rehab Loans 5499.102 Business Assistance Loans 5499.376 IF LOAN TIF 5499.466 IF LOAN WWDC 5499.911 911 Services Turnover money to NORCOM for 911 tax collected. 5499.999 Bond Issuance Costs Costs associated with the issuance of bonds. ---PAGE BREAK--- 2012-13 Adopted Budget 286 5500 Banking Fees & Charges Fees associated with our general checking and merchant services accounts. 5510 Bad Debt Expense 5520 Grant Program 5540 Loan Program Capital Outlay 5611 Land 5612 Easements 5613 Parks 5621 Administrative 5621.015 City Hall Security 5621.042 Remodel FD Office 5622 Libraries 5622.016 Security Gates 5622.038 LIBRARY CARPET 5623 Park 5623.001 Pool Resurfacing 5623.002 Pool Electrical Panel 5623.003 Pool Lights 5623.011 Community Center 5623.018 Engineering HVAC Pool 5623.019 Duct Work at Pool 5623.020 Freon Leak Repair 5623.021 Evaporating Coil 5623.044 Pool Roof 5623.045 Pool Plaster 5623.046 Pool Projects 5624 Garage/Shop 5625 Jails 5629 Other Buildings 5629.004 Museum Exterior 5629.005 Museum Ceiling 5631 Streets/Alleys/Sidewalks 5631.012 Legion Park Road 5632 Bridges 5633 Parking 5634 Water 5635 Sewer 5636 Storm Drains 5637 Parks 5637.008 Hermanson Pond Design 5637.009 Greenway 5637.010 Parks Comprehensive Plan 5637.014 Settlemier Lighting ---PAGE BREAK--- 2012-13 Adopted Budget 287 5637.029 Front Street Park 5637.040 Centennial Park 5637.042 Legion Park Playground 5637.043 Centennial Park 5637.044 Lutheran Church Project 5637.050 Wyfells Park Trail 5639 Other Improvements 5639.013 Plaza 5639.017 Front Street Playground 5639.033 Burlingham Playground 5641 Office Furniture & Equip 5642 Passenger Vehicles 5643 Heavy Equipment 5644 Communications 5644.028 Call Accounting 5644.032 Dark Fiber to Police 5645 Computing 5645.006 Replacement Server 5645.007 Internet Info Server 5645.023 AS 400 Back Up 5645.024 Laser Fiche Web Link 5645.025 MS SQL Server Licenses 5645.026 Council Laptops 5645.031 Police Router 5645.036 SECURITY SUITE 5645.037 24 PORT SWITCH 5645.041 Novell Licenses 5645.101 Network 5646 Shop Tooling 5648 Systems/Control Equip 5649 Other Equipment 5649.027 Library Cameras 5649.034 GENERATOR 5649.035 AIR CONDITIONER 5649.039 PROJECTOR Debt Service 5711 Bond Principle 5712 Note Principle 5713 Lease Principle 5714 Interfund Principle 5719 Other Principle 5721 Bond Interest 5722 Note Interest 5723 Lease Interest ---PAGE BREAK--- 2012-13 Adopted Budget 288 5724 Interfund Interest 5724.101 Interfund Loan 5729 Other Interest Transfers Out 5811 Transfer to Other Funds 5811.001 Transfer to General Fund 5811.092 Transfer to General Op Reserve 5811.110 Transfer to Transit 5811.132 Transfer to Search & Seizure 5811.135 Transfer to Rev Sharing 5811.137 Transfer to Housing Rehab 5811.138 Transfer to RSVP 5811.139 Transfer to Cable Franchise 5811.140 Transfer to Street 5811.169 Transfer to Local Gas Tax 5811.357 Transfer to Police Construction 5811.358 Transfer to General CIP 5811.360 Transfer to Special Assessment 5811.363 Transfer to Storm CIP 5811.364 Transfer to Parks SDC 5811.376 Transfer to TIF 5811.465 Transfer to Sewer Construction 5811.466 Transfer to Water Construction 5811.470 Transfer to Water 5811.472 Transfer to Sewer 5811.474 Transfer To Water SDC 5811.478 Transfer to Surface Water 5811.568 Transfer to Information Services 5811.582 Transfer to T & E 5811.583 Transfer to Building Maintenance 5811.591 Transfer to Equipment Replace 5811.690 Transfer to Library Endowment 5811.691 Transfer to Museum Endowment 5811.692 Transfer to Water Deposit 5811.695 Transfer To Lavelle Black Trust Fund 5811.901 Transfer to Payroll Clearing 5811.915 Transfer Out 5841.123 IF Loan to Fund 123 5841.357 Interfund Loan Payment 5841.358 Interfund Loan Payment ---PAGE BREAK--- 2012-13 Adopted Budget 289 Estimated Ending Fund Balances – June 30, 2013 July 1, 2012 Balance Increases Decreases June 30, 2013 Balance General Services 001 - General $ 1,800,000 $ 11,125,000 $ (11,160,675) $ 1,764,325 092 - General Operating Reserve * 73,000 - (73,000) - 358 - General Fund Capital Improvement 200,000 100,000 (100,333) 199,667 Total General Services $ 2,073,000 $ 11,225,000 $ (11,334,008) $ 1,963,992 Special Services 110 - Transit $ 110,291 $ 615,075 $ (618,871) $ 106,495 123 - Building Inspection 7,000 415,081 (383,236) 38,845 132 - Search & Seizure 7,500 - (7,500) - 134 - Weed & Seed * - - - - 135 - State Revenue Sharing * - - - - 137 - Housing Rehab 225,000 22,750 (149,855) 97,895 138 - RSVP 9,000 46,189 (53,405) 1,784 139 - Cable Franchise 1,500 24,550 (26,050) - 250 - Bonded Debt 64,000 650,800 (515,800) 199,000 252 - Bancroft Bond Redemption * - - - - 360 - Special Assessment 1,013,000 37,185 (205,594) 844,591 336 - Economic Development * - - - - 140 - Street 540,000 1,424,250 (1,322,357) 641,893 169 - City Gas Tax * 278,000 - (278,000) - 376 - Street/Storm SDC 5,078,000 629,222 (427,335) 5,279,887 363 - Street/Storm Cap Imp 615,000 2,231,039 (2,677,517) 168,522 364 - Parks SDC 300,000 9,000 (175,353) 133,647 Total Special Services $ 8,248,291 $ 6,105,141 $ (6,840,873) $ 7,512,559 Utility Services 470 - Water $ 405,000 $ 4,045,525 $ (3,318,392) $ 1,132,133 466 - Water Well/Distribution Construction 4,835,000 532,661 (4,733,215) 634,446 474 - Water SDC 500,000 191,300 (633,086) 58,214 472 - Sewer 612,000 9,503,808 (6,365,664) 3,750,144 461 - Sewer Capital Improvement * - - - - 465 - WWTP Construction 16,400,000 232,153 (16,632,153) - 475 - Sewer SDC * 145,000 - (145,000) - 478 - Surface Water/Collections * 52,000 - (52,000) - 377 - Storm Water System Development * 420,000 - (420,000) - Total Utility Services $ 23,369,000 $ 14,505,447 $ (32,299,510) $ 5,574,937 Miscellaneous Services 568 - Information Services 63,000 634,395 (666,508) 30,887 580 - Central Stores * - - - - 581 - Insurance 85,000 449,126 (534,126) - 582 - Public Works Services 66,000 1,622,909 (1,541,684) 147,225 583 - Facilities Maintenance * 44,000 - (44,000) - 357 - Police Construction * 2,500 - (2,500) - 378 - PW Facility Construction * - - - - 591 - Equipment Replacement 552,087 211,000 (763,087) - 690 - Library Endowment 25,900 100 - 26,000 691 - Museum Endowment 2,765 10 - 2,775 695 - Lavelle Black Trust 45,000 200 (10,000) 35,200 Total Miscellaneous Services $ 886,252 $ 2,917,740 $ (3,561,905) $ 242,087 * As part of the ongoing Fund Consolidation Plan, these funds will be closed. ---PAGE BREAK--- 2012-13 Adopted Budget 290 Only those funds that are considered Major and experience a greater than 10% increase/decrease in fund balance are discussed below. General Fund – This fund is estimated to experience a 1.98% decrease in fund balance for the 2013 fiscal year. The balance budgeted is still well within the 10% required contingency and reserve of the total fund appropriation. Housing Rehab Fund – The Woodburn Business Assistance Loan Program has been established in 2009 and is dependent upon limited funding. In years previous, this money has not been used, and in 2013 the appropriation has been increased to 100,000. This increase in the materials and services line item decreases the amount in contingency for 2012-13. Street/Storm Capital Improvement Fund – The purpose of this fund is for street or storm capital improvement projects. The fund is designed to build up reserves over a few years and when a project comes due, appropriation is made. In 2013, some substantial projects are being planned with money from this fund. This explains the large decrease in fund balance. Water Fund – The Water Well/Distribution Construction Fund housed debt that will now be accounted for in the Water Fund. The increase in fund balance is directly correlated to this transition. Water Well/Distribution Construction Fund – See above Sewer Fund – The WWTP Construction fund is transferring the debt service and required reserve to this fund. With the Sewer Revenue Bond refinance complete, this fund needs to hold a reserve of nearly 2.9 million. This explains the very large increase in estimated ending fund balance in this fund. WWTP Construction Fund – See above. ---PAGE BREAK--- 2012-13 Adopted Budget 291 Woodburn Urban Renewal Agency Adopted Budget FY 2012-13 ---PAGE BREAK--- 2012-13 Adopted Budget 292 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 293 URA Debt Service – 720 General Information - Fiscal Year 2012-13 Fund/Fund Number: URA Debt Service - 720 Department/Department Number: Finance - 151 Department Director: Ignacio Palacios Director Direct Phone Number: [PHONE REDACTED] Department Location: City Hall Person Preparing This Form: Ignacio Palacios Direct Phone Number: [PHONE REDACTED] Description of purpose/functions of department: This program repays the Urban Renewal Agency’s debt obligations. Statute requires that urban renewal funds be expended to support debt service. Revenues derived from property tax increment support the fund. Urban renewal agencies do not have permanent tax rates; they obtain funding through tax increment financing. Tax increment financing allocates revenues to an agency based on the amount of the urban renewal area’s excess or “incremental” value, the amount of assessed value above a base value that was frozen at a specific point in time. Woodburn’s Urban Renewal frozen base value is based on the 2001 tax year. Urban renewal does not place an additional burden on taxpayers. Rather, it shifts existing tax growth to the Agency from the taxing entities that would have otherwise continued to receive it had the Agency not formed. Debt obligations for 2010-11 are established in two ways: by contractual arrangement with the City of Woodburn, for charge associated with audit, legal, and consulting services and for the Front Street project; and for debt service of a $1,850,000, ten- year obligation entered into with Bank of America during 2005-06. The Urban Renewal Board created the Downtown Grant and Loan Program in 2011-12, funding physical improvements to downtown properties. The Grant and Loan Program initially stated with $240,000 which is available for downtown property owners and businesses. Fund Summary 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted URA Debt Service Revenue 1,115,078 1,066,570 1,200,000 Fund Balance 1,650,000 1,480,000 1,480,000 1,480,000 567,785 592,800 540,000 Taxes 550,000 550,000 550,000 550,000 5,362 3,755 2,000 Misc 3,000 3,000 3,000 3,000 - - Other Financing Sources 4,000,000 4,000,000 4,000,000 4,000,000 1,688,225 1,663,125 1,742,000 Total Revenues 6,203,000 6,033,000 6,033,000 6,033,000 Expense - - 44,964 Labor & Benefits 79,692 79,891 79,891 79,891 - 7,036 355,000 Supplies & Services 4,309,500 4,298,644 4,298,644 4,298,644 651,561 227,733 227,732 Debt Service 227,732 627,732 627,732 627,732 - - 1,114,304 Conting'y & Unapprop 1,586,076 1,026,733 1,026,733 1,026,733 651,561 234,769 1,742,000 Total Expenses 6,203,000 6,033,000 6,033,000 6,033,000 1,036,664 1,428,356 - Revenue Over (Under) Expenses - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 294 Fund Detail 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 720 - URA Debt Service Revenues Department: 000 - Revenue Fund Balance 1,115,078 1,066,570 1,200,000 3081 Beginning Fund Balance 1,650,000 1,480,000 1,480,000 1,480,000 1,115,078 1,066,570 1,200,000 Account Class Total - Fund Balance 1,650,000 1,480,000 1,480,000 1,480,000 Taxes 567,785 592,800 540,000 3111 Property Tax 550,000 550,000 550,000 550,000 567,785 592,800 540,000 Account Class Total - Taxes 550,000 550,000 550,000 550,000 Miscellaneous 5,362 3,755 2,000 3611 Interest from Investments 3,000 3,000 3,000 3,000 5,362 3,755 2,000 Account Class Total - Miscellaneous 3,000 3,000 3,000 3,000 Other Financing Sources - - - 3916 Note Proceeds 4,000,000 4,000,000 4,000,000 4,000,000 - - - Account Class Total - Other Financing Sources 4,000,000 4,000,000 4,000,000 4,000,000 1,688,225 1,663,125 1,742,000 Department Total: 000 - Revenue 6,203,000 6,033,000 6,033,000 6,033,000 1,688,225 1,663,125 1,742,000 Revenues Total 6,203,000 6,033,000 6,033,000 6,033,000 Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 295 2009-10 2010-11 2011-12 2012-13 2012-13 2012-13 2012-13 Actual Actual Budget Requested Proposed Approved Adopted Fund: 720 - URA Debt Service Expenditures Department: 151 - Finance Program: 1511 - Finance Labor and Benefits - - 27,192 5111 Regular Salaries 56,614 56,614 56,614 56,614 - - 14 5211 Workers' Comp 23 24 24 24 - - 2,080 5212 Social Security 4,331 4,331 4,331 4,331 - - 8,829 5213 Med, Den, Life Ins. 3,164 3,164 3,164 3,164 - - 6,589 5214 Retirement 14,453 14,453 14,453 14,453 - - 109 5215 Long Term Disability Ins 228 228 228 228 - - 82 5216 Unemployment Insurance 736 934 934 934 - - 69 5217 Life Insurance 143 143 143 143 - - 44,964 Account Class Total - Labor and Benefits 79,692 79,891 79,891 79,891 Supplies and Services - 45 55,000 5419 Other Professional Serv 69,000 58,144 58,144 58,144 - - 115,000 5520 Grant Program 90,000 90,000 90,000 90,000 - - 185,000 5540 Loan Program 150,000 150,000 150,000 150,000 - 45 355,000 Account Class Total - Supplies and Services 309,000 298,144 298,144 298,144 - 45 399,964 Program Total: 1511 - Finance 388,692 378,035 378,035 378,035 Program: 9111 - Debt Service Supplies and Services - - - 5412 Legal 4,000,000 4,000,000 4,000,000 4,000,000 - 6,991 - 5419 Other Professional Serv 500 500 500 500 - 6,991 - Account Class Total - Supplies and Services 4,000,500 4,000,500 4,000,500 4,000,500 70 - Debt Service 177,970 185,600 193,557 5711 Bond Principle 201,855 251,855 251,855 251,855 423,829 - - 5719 Other Principle - - - - 49,762 42,132 34,175 5721 Bond Interest 25,877 375,877 375,877 375,877 651,561 227,732 227,732 Account Class Total - Debt Service 227,732 627,732 627,732 627,732 651,561 234,724 227,732 Program Total: 9111 - Debt Service 4,228,232 4,628,232 4,628,232 4,628,232 651,561 234,768 627,696 Department Total: 151 - Finance 4,616,924 5,006,267 5,006,267 5,006,267 Department: 901 - Ending Fund Balance Program: 9971 - Equity Contingencies and Unappropriated Balances - - 772,304 5921 Contingency 1,244,076 684,733 684,733 684,733 - - 342,000 5981.008 Reserve for URA Debt 342,000 342,000 342,000 342,000 - - 1,114,304 Account Class Total - Conting'y and Unaprop 1,586,076 1,026,733 1,026,733 1,026,733 - - 1,114,304 Program Total: 9971 - Equity 1,586,076 1,026,733 1,026,733 1,026,733 - - 1,114,304 Department Total: 901 - Ending Fund Balance 1,586,076 1,026,733 1,026,733 1,026,733 651,561 234,769 1,742,000 Expenditures Total 6,203,000 6,033,000 6,033,000 6,033,000 1,036,664 1,428,356 - Fund Net Total: 720 - URA Debt Service - - - - Account Description ---PAGE BREAK--- 2012-13 Adopted Budget 296 (Page Intentionally Left Blank) ---PAGE BREAK--- 2012-13 Adopted Budget 297 City of Woodburn Five Year Forecast FY 2012-13 to 2016-17 ---PAGE BREAK--- (Page Intentionally Left Blank) ---PAGE BREAK--- City of Woodburn Five Year Forecast For Years 2012-13 to 2016-17 Table of Contents Introduction 5 City of Woodburn Background 5 Purpose of the Forecast 5 Forecast Methodology 5 Executive Summary 6 Overview 6 Economic and Demographic 6 Issues in Coming Months 7 Issues in the Coming Year 7 Issues Beyond One Year 7 Issues for Administrative Attention 8 General Fund 9 Building Fund 11 Transit Fund 12 Street Fund 13 City Gas Tax Fund 14 Transportation Impact Fee 15 Water Fund 16 Water Well/Distribution Construction 17 Sewer Fund 18 Surfacewater Fund 19 Sewer Treatment Plant Construction Fund 20 Maintenance Fund 21 ---PAGE BREAK--- Remaining Funds 22 Major Assumptions – Revenues 23 Major Assumptions – Expenditures 25 Glossary 26 28 ---PAGE BREAK--- Introduction City of Woodburn Background The City of Woodburn is located in Marion County, Oregon, 18 miles northeast of the City of Salem along the I-5 corridor. Woodburn is located in Oregon’s Willamette Valley which experiences a moderate climate. Woodburn has changed significantly in population since it was first incorporated in 1899. The city originally began as a small farming and manufacturing community. Beginning in the 1960’s Woodburn became a suburb of Salem and Portland with its proximity to I-5. Over the past 18 years, Woodburn has grown 74%. As of the census of 2000, there were 20,100 people residing in Woodburn. As of 2010, its population had risen to 24,080, a net rise of 19.8% over 2000, ranking it the 21st most-populated city in Oregon. The per capita income was $16,357 (compared to $26,171 for the state), and the median income for a family was $42,519 (or 14% less than the state median household income). Purpose of the Forecast The 5 Year Financial Forecast takes a forward look at the City’s revenues and expenditures with the purpose of identifying financial trends, shortfalls and issues so the City can proactively address them. For the purposes of this year’s financial outlook, we will strive to look at operating revenues (those revenue sources not subsidized by beginning fund balance) versus operating expenses. Future results are projected based on the City’s current service levels, policies and unavoidable future impacts. This is a change from the initial forecast that included beginning fund balance as operational revenue. The financial forecast will serve as a basis of our financial plan – which will likely include changes to the City’s budget policy. The intent of this financial forecast is to project each operating fund’s financial position under certain assumptions. The forecast then sets the stage for the upcoming budget process, aiding both the City Manager and Council in establishing priorities and allocating resources appropriately. Responsible financial stewardship is imperative to provide for the current and future needs of our community. Forecasting is one of the most powerful tools the City has available to help make informed financial decisions that will ensure the City’s future vitality and economic stability. Forecast Methodology The City of Woodburn’s approach to forecasting is to apply a conservative philosophy that neither overstates revenues nor understates expenditures. Economic forecasting is not an exact science. Rather, it is dependent upon the best professional judgment of the forecaster. To enhance the accuracy of projections the City identifies factors that contribute to the changes in revenues and expenditures, such as development, inflation, interest rates and known future events that will affect operations. Of the five years of forecast, the first year primarily reflects the projected ending balance for 2011-12. The remaining four years are based on a variety of assumptions applied to the 2011-12 ending projections. These assumptions are explained in the Appendix. 5 ---PAGE BREAK--- Our forecasting of operating costs embraces the concept of Status Quo. This concept assumes that the current level of service will continue for the next five years with cost changes based on inflationary increases. This provides a baseline economic estimate from which reductions or increases in service levels can be determined. To the extent certain reductions or additions are anticipated, they are noted within the Fund section of this report. Exceptions to the status quo assumption are noted at the beginning of each fund. Forecasting of capital improvements to be funded from operating resources is based on available resources. To the extent possible, operations are funded first and remaining resources are allocated to fund capital improvements. This frequently means that improvements are delayed to achieve the matching funding source. Improvements which are too expensive to be paid from net resources are assumed to be funded via bonded debt. The impact of issuing debt is reflected in the Debt Service portion of the fund forecasts. Grants and developer contributions for capital improvements are included when there is a reasonable assurance of receipt. Utilizing general ledger records and reports, audited financial statements, water and sewer master plans/rate studies, and published City budgets, each of the funds listed below will be examined to identify patterns in revenues, expenditures, and cash balances that may indicate financial instability or threats to sustainability of current operations. Executive Summary This report is a combined effort of all City staff. Each department provided insight into future year operating revenues and costs. Our goal in assembling this report is to reveal trends, highlight financial issues, and provide suggestions and options. We look forward to feedback and input from the City Council and other interested parties on these issues. Because the Fund Section and Appendices provide detailed fund information, the executive summary will focus on the most significant issues facing the City. We have also included an organization chart in the appendix to aid you in understanding the City’s departmental structure. Overview The forecast model predicts that most operating funds will have sufficient resources to meet expenses over the five-year period. A few of the fund graphs depict a declining undesignated balance of resources. While this may seem alarming it is just an indicator. In reality, the City would not submit a proposed budget where costs exceed all available resources. The value of the forecast is that it allows us to predict where problems might occur and provides the City adequate time to take corrective action before the situation becomes a crisis. Economic and Demographic Assumptions As a result of recent economic downturn and slow pace of recovery, Woodburn’s population is expected to continue a slow pace of growth in the near future. Oregon as a whole is expected to grow with an annual population growth rate of 1.1 percent between 2010 and 2017. Oregon and the City of Woodburn’s economic condition heavily influence the population growth. Woodburn’s economy 6 ---PAGE BREAK--- determines the ability to retain local work force as well as attract job seekers. These factors will weigh heavily upon the City’s ability to continue to provide a high level service to the public. Issues in Coming Months  Personnel reorganization  Reorganization of City departments  Continued focus on stabilizing General Fund finances  Fund structure reorganization  As health care costs continue to rise and the uncertainty of the Universal Health Care Plan – staff is aggressively seeking alternatives to the current benefits structure and is focusing on finding a recommendation to bring to affected employees and employee groups. Issues in the Coming Year Stormwater Expenditures for this fund are projected to exceed the fixed amount funding transfer from the Sewer fund for the foreseeable future. While the projected Fund Balance for FY 2012-13 appears to be reasonable, the excess expenditures projected for the next several years will eliminate the Fund Balance. Staff is formulating a plan to address this issue. Issues Beyond One Year Water Water expenses have met or exceeded revenue collections from operations for the last several years. The fund balance has declined from $635,000 in June 2006 to less than $170,000 projected for June 2012. Given current projections, the fund balance will be negative as soon as FY 2015. General Fund New demands for services will need either new resources or program cuts in other areas. Currently, police coverage is 1.26 officers per 1,000 residents (recommended coverage is 1.50 per 1,000 residents). The challenge for the City will be to continue to provide a high level of service with continued flat revenues. Demand for park and recreation services are expected to continue to increase and put additional strain on the limited resources of the General Fund. In addition, City Hall and Library improvements continue to be deferred. Staff is working on recommendations to fund improvements and alleviate pressure on capital needs. Transit As the economic downturn continues it will become increasingly difficult for the General Fund to sustain its $151,000 contribution to the transit fund. The transit operation is aggressively seeking grants to fund operations and maintain and/or increase current levels of service. Streets Due to economic conditions Street SDC revenues have remained flat and are expected to remain flat. The City has committed to provided $5.5 million to ODOT for the interchange project – of which the City has currently reserved $4 million towards this obligation. The reserve amount and flat revenues have a 7 ---PAGE BREAK--- direct impact on the City’s ability to provide for street capital projects. Additionally, the City may need to finance the remaining portion of the obligation. Issues for Administrative Attention Not all of the issues that arise from the forecast need Council direction. Those listed here can be dealt with at an administrative level. The purpose of this forecast as noted previously is to point to areas of concern and allow staff and council to direct resources and focus to areas of need. This forecast is also intended to ‘drive’ the City’s financial policies and assist in formulating need financial policies to guide staff and council in making informed decisions. Based on ‘forecasted concerns’ the following ‘general’ financial policies are being implemented:  Adopt policies and plans for capital asset acquisition, maintenance, replacement, and retirement.  Develop a capital improvement plan that identifies priorities and time frames for undertaking capital projects and provides a financing plan for those projects. The plan, including both capital and related operating costs, should project at least five years into the future and should be fully integrated into the overall financial plan.  Periodically evaluate the performance of programs and services.  Identify cost effective opportunities where performance, efficiency and effectiveness measures can be developed and included as part of the basic budget materials and budget document.  Monitor, measure and evaluate capital program implementation, especially for projects funded by restricted funds.  Identify programs that should be self-sufficient.  Review of established fees to ensure cost recovery is sufficient.  Establish and adopt cost recovery policies for all other services with fees and charges not established by state statute. Opportunities for new fees and charges will need to be determined as part of this process.  Continue to monitor indirect cost recovery for Internal Services Funds and evaluate the effectiveness of these charges. These indirect costs should be evaluated and updated periodically. 8 ---PAGE BREAK--- General Fund Variances from Status Quo Assumptions  None Key Assumptions  Changes to staffing levels.  The end of FY 2011-12 will see the benefit of the Library and Parks Maintenance reorganization.  Cessation of Franchise Fee transfer to the Technical and Environmental Fund. Operating Position Property taxes account for almost 69% of the annual resources in the General Fund. Tax growth is expected to grow at approximately 2% per year. This number is projected to increase if there are significant new developments within city limits. Franchise fees are the second largest revenue in this fund equating to 9% of total resources. Franchise fees are taxes based on the gross revenues of utilities that use the City’s right-of-way. Private utilities doing business in the City of Woodburn include Portland General Electric, Northwest Natural, Qwest, United Disposal, Wave Broadband, Woodburn Ambulance and others. The only way this source of revenue will increase is if the private utilities revenues derived from Woodburn residents also increase. Intergovernmental is the third largest type of revenue at This type includes state and federal grants, 911 tax (911 tax revenues are turned over to NORCOM for dispatch services) and state cigarette, liquor and revenue sharing. Capital Projects – From Operating Revenues There are no significant capital projects to be funded by the General Fund in the forecast. Potential Impacts and Issues There are potential future demands that could increase costs in this fund; however, there are no available resources for these expansions. Potential future demands are explained below. Parks Maintenance – As demand continues to grow for the public’s use of City parks, additional burdens are being placed on the City’s General Fund to provide enhanced services. Additional staff hours are required for clean up and maintenance of these parks. With the completion of first phase of the City’s - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 Operating Revenues Expenditures Beginning Fund Balance *Projected FY End 2012 9 ---PAGE BREAK--- Greenway project staff will be asked to maintain the trail. These potential cost increases are not included in the forecasts. Police Staffing – Currently the local school district is experiencing the same budget difficulties as other jurisdictions within the State. The school district and the City share a School Resource Officer – with the district providing $45,000 towards the officer’s funding. As budget tightens this funding could be lost. Funding Alternatives As costs grow there either needs to be a corresponding reduction in other costs or new resources need to be generated. Possible new resources are presented below. Staff does not take a position for or against these options. They are presented for informational purposes. Franchise fees should be investigated in the upcoming fiscal year as a potential fund source. Franchise Fee – The City levies a franchise fee on private utilities for the use of the City right of way. Currently, the City does not levy this franchise fee on its own utilities. As revenues in the General Fund continue to remain flat another potential funding source for the fund could be to levy a franchise fee on the Water, Sewer and Surfacewater funds. The initial franchise fee could be set from 3% to Potential revenues raised would be from approximately $152,000 to approximately $254,000, in the first year. 10 ---PAGE BREAK--- Building Fund Variances from Status Quo Assumptions  Permit revenues are based on approved increases beginning in FY 2012-13 and an expectation of increased commercial development in FY 2014-15. Operating Position Revenues are based upon permits issued for new development and redevelopment that historically ebb and flow. Permits are collected prior to the work being done and therefore cash balances exist to pay for services to be performed in the future. The graph depicts the effects of the current downturn in new development starts. Future revenues are based on estimates of when specific projects might begin. Costs reflect cuts and reductions already in place. Additionally, the difference between operating revenues and expenses is the use of beginning fund balance to supplement the program through FY 2010-11. This is illustrated by the steep decline in beginning fund balance beginning in FY 2008-09. Potential Impacts and Issues Delays in developers submitting plans or starting construction will affect the bottom line. The City will closely monitor the actual revenues against the forecast and will take corrective action if necessary. This fund is projected to have sufficient resources to carry the program through the next five years. A return to a ‘normal’ level of development will necessitate a return to historic staffing levels. Restoring the additional Building Inspector/Plans Examiner and increasing hours for existing staff would add approximately $100,000 per year to the Buidling Program. (50,000) - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 Operating Revenue Expense Beginning Fund Balance *Projected FY End 2012 11 ---PAGE BREAK--- Transit Fund Variances from Status Quo Assumptions  Award of capital grants to replace one full size bus and provide for security enhancements Key Assumptions  Ability to continue to obtain grant funding  General Fund contribution remains stable for forecast period  Fares remain consistent for forecast period  Reorganization of Transit Program  Expansion of operating hours Operating Position The City’s Transit system provides bus operations as well as Dial-a-Ride services for disabled citizens. The Transit operation is funded by a contribution of $151,000 from the General Fund, approximately $30,000 in fare revenue with the balance made up from State and Federal grants. The graph depicts a future of expenditures exceeding revenues. A portion of the difference may be attributed to conservative estimates in payroll and materials and services costs. Management will continue to monitor the trends to ensure that a deficit does not occur and aggressively seek grant funding as it becomes available. Capital Projects – From Operating Revenues Replacement of buses and vans is done as-needed and historically has been replaced when grant funding is available. Potential Impacts and Issues As revenue constraints continue on the General Fund it will become increasingly difficult to make the continued contribution to the Transit system. Management will need to address this concern in order to ensure that the needed contribution is maintained and perhaps increased. - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 Operating Revenue Expense Beginning Fund Balance *Projected FY End 2012 12 ---PAGE BREAK--- Street Fund Variances from Status Quo Assumptions  None Operating Position Gas taxes distributed by the State are the primary resource for this fund. Taxes peaked in FY 2005- 06 and have been in decline since. The 2009 Legislative Session approved increases in vehicle title and registration fees which became effective in 2010 and an increase in tax of 6 cents per gallon of gasoline became effective January 2011. A referendum petition to repeal the new law failed to collect enough signatures. Revenues have begun to increase and should continue to do so for the next several years due to the phase-in of title, registration and weight fees. Additionally, the Revenue Sharing Fund was collapsed into the Street and Local Gas Tax Funds (the construction portion of the Revenue Sharing Fund was transferred to the Local Gas Tax Fund). Street lights are now being paid for out of the Street Fund beginning in FY 2011-12. State shared revenues are now transferred in from the General Fund to provide funding for that expenditure. Capital Projects – From Operating Revenues No significant capital projects are funded from this fund. Potential Impacts and Issues Due to the increase in the gas tax, increases to registration and other fees and the shifting of shared revenues (to cover street lighting expenses) to this Fund, financing remains relatively stable for the forecast period. - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 Operating Revenue Expense Beginning Fund Balance *Projected FY End 2012 13 ---PAGE BREAK--- City Gas Tax Fund Variances from Status Quo Assumptions  Back taxes received from a local gas dealer amounting to $70k Operating Position In 1996 the City Council adopted a local gas tax for all fuels sold within the City of Woodburn of .01 cent per gallon. As revenues are collected – the revenues are reserved until such time there are sufficient funds available to carry a local street improvement project. Capital Projects – From Operating Revenues Two local streets (Second Street from Oak to Harrison Street and Walton Way) are planned to be resurfaced in FY 2011-12. No other projects are planned until such time as adequate funding has accumulated to pay for additional projects or the reserved amount(s) can be leveraged for grant funding. For forecasting purposes capital projects have been included in FY 2013-14 and 2016-17. Potential Impacts and Issues Historically, the City Gas Tax Fund has collected $100k to $120k per fiscal year in revenues. The amounts collected per fiscal year are expected to remain constant over the forecast period. As sufficient reserves become available, projects are planned and completed as part of the City’s Capital Improvement Plan. - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 Operating Revenue Expense Beginning Fund Balance *Projected FY End 2012 14 ---PAGE BREAK--- Transportation Impact Fee Variances from Status Quo Assumptions  SDCs are forecasted to remain flat through FY 2016-17  Required $4 million reserve maintained throughout the forecast period Operating Position The Transportation Impact Fee Fund is dependent on development occurring – the slowdown in the economy and the slow recovery have a direct impact on the fund’s ability to carry significant capital improvements. In addition, the City has entered into agreement with the Oregon Department of Transportation (ODOT) to provide a multimillion dollar payment for the City’s portion of the I5 Interchange project. As a result of that commitment a $4 million reserve will be maintained in order to meet the commitment with ODOT. Capital Projects – From Operating Revenues Due to the reserve commitment ongoing capital projects will be limited or canceled. Potential Impacts and Issues As SDC revenues are forecasted to remain flat it may become necessary to fund the difference between the commitment to ODOT and the $4 million reserve. Per this forecast, with no capital expenditures planned, the shortfall is estimated to be $1 million. - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 Operating Revenue Expense Beginning Fund Balance *Projected FY End 2012 15 ---PAGE BREAK--- Water Fund Variances from Status Quo Assumptions  User Fees increase by 5% beginning FY 2013-14  Reorganization of the Water Program Operating Position Revenues and treatment costs are driven by consumption – which due to increased conservations efforts by the City should continue to decline over the forecast period. The 2001 Water Master Plan authorized the City’s last rate increase – those increases ended in FY 2006. The 2001 Water Master Plan called for several treatment and raw water transmission line projects to be completed including the disinfection project (completed in FY 2007 and May 2011, respectively). As the graph depicts expenses will exceed revenues beginning in FY 2012-13. This may be a result of conservative estimates in increases in associated payroll and materials and services costs. Management is monitoring these cost progressions and is working on recommendations for any revenue short falls in ensuing fiscal years. Potential Impacts and Issues As personnel, material and services costs conservation efforts continue to increase levels of service will become difficult to maintain. Management is recommending the 2001 Water Master Plan be updated as soon as possible to address the next phase in the City’s water system and continued efforts to maintain a high level of service. - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 Operating Revenue Expense Beginning Fund Balance *Projected FY End 2012 16 ---PAGE BREAK--- Water Well/Distribution Construction Fund Variances from Status Quo Assumptions  None Operating Position The purpose of this fund is to accumulate funds to provide for major capital improvements and/or expansion of the City’s water system. For FY 2011-12 – 40% of User Fees are being directed to this fund to be reserved for future capital projects. The current water system improvement loans and bonds are serviced from this fund. Capital Projects – From Operating Revenues No significant capital projects are assumed for the forecast period. Potential Impacts and Issues As personnel, material and services costs conservation efforts continue to erode the funding percentage available to reserve for future capital projects. The reserve will be difficult to maintain. Management is recommending the 2001 Water Master Plan be updated to address the next phase in the City’s water system and continued efforts to maintain capital reserve for unforeseen capital needs. - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 Operating Revenue Expense Beginning Fund Balance *Projected FY End 2012 17 ---PAGE BREAK--- Sewer Fund Variances from Status Quo Assumptions  Rate increases of 9.5% per year through FY 2013-14 Operating Position In 2007 the City entered a Mutual Order Agreement with the Department of Environmental Quality that called for significant improvements to the City’s wastewater treatment plant and system as part of the approval of the City’s wastewater treatment permit. The City implemented those improvements beginning in FY 2008-09 as part of a 20 year plan – the total cost of those required improvements will total $94 million. To date the City has issued approximately $19.5 million in loans for Phase I of the project. Phase II of the project will begin in FY 2011-12 – an additional $23.5 million in loans/bonds have been issued to fund the second phase of the project. To fund the on-going capital projects the City Council approved rate increase implemented in FY 2008- 09 with the initial increases of 12.5%. Additional increases will take place through FY 2013-14 at 9.5% per year. Potential Impacts and Issues Adopted rates are providing adequate revenues to fund operations for the forecast period – management continues to monitor revenues and expenses closely to ensure rates remain adequate. - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 Operating Revenue Expense Beginning Fund Balance *Projected FY End 2012 18 ---PAGE BREAK--- Surfacewater Fund Variances from Status Quo Assumptions  No dedicated Surfacewater fee included in forecast  Beginning in the current fiscal year the fund begins to erode beginning fund balance Operating Position In FY 2008-09 the city implemented its Surfacewater program. The program is funded via a transfer from the Sewer fund. The program allows for the maintenance of existing surfacewater infrastructure and proactive monitoring of infiltration issues before it becomes an issue for the sewer system. Potential Impacts and Issues As personnel, material and services costs and conservation efforts continue to increase levels of service will become difficult to maintain – as no dedicated source of revenue exists to fund the program’s operations. Funding Alternatives As costs grow there either needs to be a corresponding reduction in other costs or new resources need to be generated. Possible new resources are presented below. Staff does not take a position for or against these options. They are presented for informational purposes. Surfacewater fee should be investigated in the upcoming fiscal year as a potential fund source. An alternate proposal would be to collapse the program into sewer operations, which provides the transfer to the Surfacewater Program. Surfacewater Fee – The City levies a stormwater fee to each utility account with the City of Woodburn to fund the surfacewater program. Each dollar assessed on utility accounts would raise approximately $73,000. (200,000) (100,000) - 100,000 200,000 300,000 400,000 2009-10 2010-11 2011-12* 2012-13 2013-14 2014-15 2015-16 2016-17 Operating Revenue Expense Beginning Fund Balance *Projected FY End 2012 19 ---PAGE BREAK--- Sewer Treatment Plant Construction Fund Variances from Status Quo Assumptions  Rate increases of 9.5% per year through FY 2013-14 Operating Position As approved by the City Council rate increases have been instituted to allow for the funding of the required capital improvements to the City’s infrastructure (Phase I) and treatment plant (Phase II and III). These user rates are split between the sewer operating and capital construction funds. As the graph depicts Phase II debt will be issued in FY 2011-12 and construction will begin in the current fiscal year and should be completed over a two to three year period. Capital Projects – From Operating Revenues User fees are allocated between operations and ongoing capital needs. That portion is being used to fund the debt issuance of $18.5 million in FY 2011-12 to begin Phase II of treatment plant improvements and expansion. Potential Impacts and Issues User fees (rates) will be closely monitored to ensure they are adequate to service outstanding and ongoing debt. - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 Operating Revenue Expense Beginning Fund Balance *Projected FY End 2012 20 ---PAGE BREAK--- Maintenance Fund Variances from Status Quo Assumptions  Reorganization of maintenance program  Maintenance program continues as a ‘stand alone’ fund Operating Position The primary purpose of this program is to provide maintenance and custodial services to the City’s buildings – City Hall, Library, Public Works buildings and Police campus. The total costs of the program are allocated to the using departments based on square footage. As the graph depicts revenues will continues to exceed expenditure but it should be noted that this is for basic maintenance services – no capital projects or improvements are planned as part of those ongoing costs. Potential Impacts and Issues As personnel, material and services costs continue to increase it will become increasingly difficult to provide funding for needed building improvements – those capital needs will be continued to be deferred. - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 Operating Revenue Expense Beginning Fund Balance *Projected FY End 2012 21 ---PAGE BREAK--- Remaining Funds Fund Consolidation As done in the initial forecast the Finance Department continues to review the need for further consolidation of funds into ‘like’ operations/funds. Finance will make any recommendations for consolidation as part of the FY 2012-13 Proposed Budget. Remaining Funds The remaining twenty-two funds have dedicated revenue sources, are for a specific purpose, have nominal activity and/or will be retired in FY 2011-12. These funds have not been included as part of the five year forecast. Some of those funds include:  Fund 358 – Police Construction – a small project will be completed in FY 2011-12  Fund 690, 691 & 695 – Library and Museum Endowment – hold principal balance, only the interest earnings can be used on directed projects  Fund 138 – RSVP – grant funded activities  Fund 591 – Equipment Replacement – transfers are made from the Utility Funds and reserved for future equipment purchases  SDC Funds – Water, Sewer, Surfacewater and Park SDC revenues are expected to remain flat and therefore no significant capital projects are planned for the forecast period. As done the initial forecast the Finance Department continues to review the need for further consolidation of funds into ‘like’ operations/funds. Finance will make any recommendations for consolidation as part of the FY 2012-13 Proposed Budget. 22 ---PAGE BREAK--- Major Assumptions – Revenues Major Operating Revenues The City received about $29.7 million in operating revenues last fiscal year. Approximately 67% of that total is accounted for in the seven revenue types noted below. The seven types are shown in the following table. Key assumptions for each revenue type are provided below: Revenue Actual FY 2011 as % Property Taxes 8,418,668 28% Franchise Fees 1,164,284 4% Water Fees 3,305,753 11% Sewer Fees 5,556,682 19% Gas Taxes 1,116,011 4% Licenses & Permits 225,155 1% Use Fees 208,350 1% Total Major Revenues 19,994,903 Additional Revenue Sources 9,672,233 Total Revenue Sources 29,667,136 The remaining $9.7 million in operating revenues includes interest income, court fines library and park fees, grants, state share revenues, loan proceeds and internal service charges. Revenue Assumptions Property Taxes – General Fund Taxes are based on assessed value which is determined by the county Assessor. Generally, assessed values grow by 3% per year as allowed by the State Constitution. There is no correlation between real market value and assessed value. In addition to the 3% growth, an estimate is provided for expected new development. The city’s tax rate remains stable at $6.0534 per $1,000 of assessed value. Franchise Fees – General Fund These fees are assessments on the utility companies’ gross receipts for using the City’s right-of-way. Rates vary by type of utility – ranging from 3% to Franchise fees are assessed on telecommunication, cable television, natural gas, electric utilities, ambulance and garbage. These revenues are expected to remain flat for the forecast period. Utility User Charges Water: The forecast assumes a nominal 1% annual increase due to new development, with a forecasted rate increase beginning FY 2013-14 Sewer: As with water, the forecast assumes a 1% annual increase for growth. A rate increase of 9.5% per year through FY 2013-14 has been adopted by the City Council. Gas Taxes 23 ---PAGE BREAK--- The increase to the State Gas Tax is reflected in the forecast period. The forecast estimates a growth of 3% per year. Building. Planning and Engineering Permits Permit revenues are based on identification of specific developments with assumptions based on which fiscal year the development is likely to begin. Other Resources Bond Sales None planned. Transfers In – Operating Funds This category relates to services one fund, e.g. the Information Services Fund, charges another for services provided. These types of transfers are forecasted to remain stable over the forecast period. Overhead charges for engineering services are charged to capital projects on an hourly basis. 24 ---PAGE BREAK--- Major Assumptions – Expenditures Personal Services Combined wages are assumed to increase by 1.5% to 3.0% per year. Wages are expected to increase via cost of living adjustments of 0% to 3% plus an average 3% merit increase. Benefit changes are related to retirement and health insurance. Recently approved retirement increases are reflected in FY 2011-12 with a 10% increase in FY 2012-13 and then by 5%per year increase for the remaining four year period. Insurance is not expected to increase in FY 2011-12 and increases 1 to 2.2% for the remaining four years. This assumes significant changes to health care plans in the final three years of the forecast period. Material and Services Impacts of inflation are assumed to remain minor over the five years remaining stable over the forecast period ranging from 3% to Certain costs which are not affected by inflation are excluded from these estimates, e.g. insurance and workers compensation premiums. Capital Equipment The Public Works funds’ maintain a replacement reserve for capital equipment replacement and is funded via transfers from the Water, Streets and Sewer funds. The General Services funds replace equipment on an as needed basis. Debt Service Estimates are based on amortization schedules for outstanding debt issues. Other Uses Transfers Out This is the counter-part to transfers in category. Transfers out from operating funds are primarily for administrative services provided by the Information Services and Building Maintenance Funds. Transfers out from capital project funds are primarily for engineering services and project administration provided by department within the Technical & Environmental Services fund. 25 ---PAGE BREAK--- Glossary Add Packages An increase in the level of service provided and/or changes to revenues not previously approved by Council action. Available Balance Undesignated Contingency plus Recurring Revenues less Recurring Expenditures Capital Projects New Construction and major repairs to the City’s fixed assets. Carryover Balance The amount of cash that is brought forward from one fiscal year to the next. Operating Position Recurring Revenues and Recurring Expenditures Potential Impacts Refers to issues and challenges that are in addition to the status quo. The intent is to inform the reader of economic matters that might occur during the forecast period. Recurring Expenditures The expense portion of Status Quo, predictable and on-going costs. Recurring Revenues The resource portion of Status Quo, predictable and on-going revenues. Reserve Balance Fiscal year-end balance of cash that is restricted either by legal or policy decision. Examples include debt service reserves and amounts accumulated for specific use in a future year. Designated contingency is the primary component of this balance. Revenues Includes both Recurring Revenues and Transfers In. Status Quo The current level of services Transfers In Internal Charges by General Fund for services provided to other funds 26 ---PAGE BREAK--- Contingency The portion of a fund’s balance that is not restricted for a specific purpose and is available for emergency appropriation via council action 27 ---PAGE BREAK--- Appendices 28 ---PAGE BREAK--- Actual Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 001 General Fund 000 Revenue Charges for goods and services Recreation Trust 1,413 12,628 48,437 23,697 - 35,546 36,079 36,620 37,169 37,801 38,444 Reimbursements 9,576 12,287 2,818 42,616 75,000 63,925 64,883 65,857 66,844 67,981 69,137 Reimbursement--Training 600 - 900 914 927 941 957 973 Sale of Bid Documents 1,150 - Sale of Documents 2,272 2,032 235 35 1,000 53 53 54 55 56 57 Charges for goods and services Total 13,261 28,097 51,490 66,948 76,000 100,423 101,929 103,458 105,010 106,795 108,610 Franchise Fees Franchise 64 2,581 3,246 - 4,870 Franchise Fee Sprint 179 9,000 - - - - - - Franchise Fee, Gervais Te 19,033 24,698 20,834 3,827 16,000 17,000 17,255 17,514 17,777 18,079 18,386 Franchise Fee, NW Natural 169,120 145,722 143,551 174,595 160,000 180,000 182,700 185,441 188,222 191,422 194,676 Franchise Fee, PGE 568,945 621,269 587,815 - 600,000 610,000 619,150 628,437 637,864 648,707 659,736 Franchise Fee, Qwest 84,041 84,058 72,428 49,374 84,000 84,000 85,260 86,539 87,837 89,330 90,849 Franchise Fee, United Dis 106,651 100,199 169,330 135,205 105,000 190,000 192,850 195,743 198,679 202,056 205,491 Franchise Fee, W Ambulanc 14,354 8,613 11,483 8,613 10,000 12,919 13,113 13,309 13,509 13,739 13,972 Franchise Fee, Wave BB 53,101 75,616 76,608 60,263 60,800 90,394 91,750 93,127 94,524 96,130 97,765 Matrix 61 - 91 - - - - - Preferred LD Franchise 572 442 316 32 - 48 50 50 50 50 50 Federal Grants Indirect 46,945 16,124 4,576 - 6,864 6,966 7,071 7,177 7,299 7,423 State Cigarette Tax 36,349 34,170 35,613 21,910 33,000 32,865 33,358 33,858 34,366 34,950 35,544 State Grants 18,104 8,810 8,650 - 10,000 - State Liquor Proration 279,176 241,564 297,296 201,911 250,000 230,000 233,450 236,952 240,506 244,595 248,753 State Revenue Sharing 171,169 230,000 215,000 218,225 221,498 224,821 228,643 232,530 Intergovermental Total 333,629 331,489 357,683 399,565 523,000 484,728 491,999 499,379 506,870 515,487 524,250 Licenses and Permits Business License 30,165 47,795 44,445 23,675 38,000 35,513 36,045 36,586 37,135 37,766 38,408 Filming Permits 1,000 - Other License 6,815 4,754 6,538 2,382 2,500 3,573 3,627 3,681 3,736 3,800 3,864 Taxicab Permits 3,390 2,944 2,500 3,000 2,200 2,000 2,200 2,000 2,000 Licenses and Permits Total 37,980 52,549 54,373 29,001 43,000 42,086 41,872 42,267 43,071 43,566 44,272 Misc Adopt a Park Donations 250 - - - - - - Cash Long and Short (950) (10,658) (281) 26 - 38 - - - - - Copies--Library 0 - 0 - - - - - Deposit Difference 5,853 109 19 (108) - (163) - - - - - Donations-Other 45 - 68 - - - - - Fraud Loss (8,704) - - - - - - Other Miscellaneous Incom 22,067 81,048 23,440 21,002 25,000 31,502 30,000 30,000 30,000 30,000 30,000 Rent-Norcom 21,000 22,537 - - 22,000 22,000 22,000 22,000 22,000 22,000 22,000 Sale of Surplus Property 4,187 - Urban Renewal 2,650 29,907 - - 6,500 - Misc Total 46,104 123,192 23,177 20,964 53,500 53,446 52,000 52,000 52,000 52,000 52,000 Other Financing Sources Interfund Loan Proceeds 340,966 - Other Financing Sources Total 340,966 - - - - - - Taxes 911 Tax - 118,600 - Hotel/Motel Tax 270,987 214,782 255,643 197,489 220,000 210,000 213,150 216,347 219,592 223,326 227,122 Pmt in Lieu of Taxes 30,835 26,979 28,381 12,770 28,000 19,155 19,442 19,734 20,030 20,370 20,716 Property Tax 6,912,899 7,180,954 7,174,755 6,770,538 7,495,000 7,300,000 7,409,500 7,520,643 7,633,452 7,763,221 7,895,196 Taxes Total 7,214,722 7,422,715 7,458,779 6,980,797 7,861,600 7,529,155 7,642,092 7,756,723 7,873,074 8,006,916 8,143,034 Transfers in Transfer From Central Stores 900 1,800 - - - - - - Transfers in Total 900 1,800 - - - - - - 000 Revenue Total 8,661,757 9,018,658 9,380,415 7,933,390 12,022,554 9,399,159 9,532,020 9,673,986 9,818,485 9,984,277 10,153,091 151 Finance 5 Year Projections 29 ---PAGE BREAK--- Actual Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 5 Year Projections Charges for goods and services Lien Search Revenue 10,388 13,350 13,850 10,525 9,000 12,000 12,180 12,363 12,548 12,761 12,978 Charges for goods and services Total 10,388 13,350 13,850 10,525 9,000 12,000 12,180 12,363 12,548 12,761 12,978 Misc Interest from Investments 52,969 55,848 61,297 39,474 25,000 59,211 27,000 29,000 28,000 28,000 28,000 Misc Total 52,969 55,848 61,297 39,474 25,000 59,211 27,000 29,000 28,000 28,000 28,000 151 Finance Total 63,357 69,198 75,147 49,999 34,000 71,211 39,180 41,363 40,548 40,761 40,978 181 Court Fines and Forfeits Court Fines 487,459 679,430 599,996 380,811 500,000 571,216 579,784 588,481 597,308 607,462 617,789 Fines and Forfeits Total 487,459 679,430 599,996 380,811 500,000 571,216 579,784 588,481 597,308 607,462 617,789 Misc Cash Long and Short 6 (27) (140) - (211) Misc Total 6 (27) (140) - (211) - - - - - 181 Court Total 487,459 679,436 599,969 380,670 500,000 571,005 579,784 588,481 597,308 607,462 617,789 211 Police Charges for goods and services Police Reimbursements - - 2,631 - - - - - - Reimbursements - 60 380 17,000 570 579 587 596 606 616 Reimbursements SD 63,908 536 47,300 23,193 45,000 34,790 35,311 35,841 36,379 36,997 37,626 Reimbursement--Training - 2,400 4,306 2,700 5,000 4,050 4,111 4,172 4,235 4,307 4,380 Weed & Seed - - Charges for goods and services Total 63,908 2,936 51,666 26,273 69,631 39,410 40,001 40,601 41,210 41,910 42,623 Fines and Forfeits Alarm Fee 330 - 28 - 1,000 - - - - - - Police Training Surcharge 12,079 (4,143) 19,653 9,158 23,000 13,737 13,943 14,152 14,364 14,609 14,857 Towing Fee 51,656 45,048 55,350 42,900 52,000 64,350 65,315 66,295 67,289 68,433 69,597 Fines and Forfeits Total 64,065 40,905 75,031 52,058 76,000 78,087 79,258 80,447 81,654 83,042 84,454 Intergovermental Federal Grants 50,172 - - - 36,610 30,000 30,450 30,907 31,370 31,904 32,446 Federal Grants Indirect - 77,250 70,000 71,050 72,116 73,197 74,442 75,707 State Grants 48,360 9,405 8,780 8,350 20,000 12,525 12,713 12,904 13,097 13,320 13,546 Intergovermental Total 98,532 9,405 8,780 8,350 133,860 112,525 114,213 115,926 117,665 119,665 121,700 Misc Donations-Other 15,000 - - - - - - Donations-Police 25,533 100 100 204 5,000 306 311 315 320 325 331 Other Miscellaneous Incom 5,507 2,178 13,010 - - - - - - Sale of Surplus Property 1,665 - - - - - - Misc Total 32,704 2,278 28,110 204 5,000 306 311 315 320 325 331 211 Police Total 259,209 55,523 163,586 86,885 284,491 230,327 233,782 237,289 240,848 244,943 249,107 311 Library Charges for goods and services Museum Admission 60 - - - - - - Rural Readers' Fees 3,561 3,381 3,524 1,532 4,000 2,298 2,332 2,367 2,403 2,444 2,485 Charges for goods and services Total 3,621 3,381 3,524 1,532 4,000 2,298 2,332 2,367 2,403 2,444 2,485 Fines and Forfeits Library Fines 11,871 13,817 14,190 7,644 12,000 11,466 11,638 11,812 11,989 12,193 12,400 Fines and Forfeits Total 11,871 13,817 14,190 7,644 12,000 11,466 11,638 11,812 11,989 12,193 12,400 Intergovermental Gates Library Grant 580 2 - 3 3 3 3 3 3 Ready to Read Grant 4,346 4,021 2,852 3,258 3,500 4,887 4,960 5,035 5,110 5,197 5,285 Regional Library Services 87,044 75,060 89,806 50,917 75,000 87,376 88,687 90,017 91,367 92,921 94,500 Intergovermental Total 91,390 79,081 93,238 54,177 78,500 92,266 93,650 95,055 96,480 98,121 99,789 Misc Donations-Library 20,052 166 505 103 - 154 156 159 161 164 167 Donations-Museum 150 100 - - - - - - Friends of Library Sales 195 - 293 297 302 306 311 317 Lost Book Revenue 1,718 3,834 2,698 2,406 2,000 3,610 3,664 3,719 3,774 3,839 3,904 Misc Total 21,920 3,999 3,303 2,704 2,000 4,056 4,117 4,179 4,242 4,314 4,387 30 ---PAGE BREAK--- Actual Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 5 Year Projections 311 Library Total 128,802 100,278 114,254 66,057 96,500 110,086 111,737 113,413 115,114 117,071 119,062 421 Recreation Charges for goods and services Active Adult (598) 6,297 2,508 9,104 13,000 13,656 13,861 14,069 14,280 14,523 14,769 Administration 5,500 3,229 1,776 438 1,000 656 666 676 686 698 710 Adult Program 9,205 1,056 5,791 - - - - - - Adult Sports 18,449 24,375 33,556 16,467 35,000 30,000 30,450 30,907 31,370 31,904 32,446 After School Club 61,553 42,688 979 50,017 50,000 55,000 55,825 56,662 57,512 58,490 59,484 Arts & Culture - 23,500 (15) 50 - 75 76 77 78 80 81 Event Admission 700 3,130 6,539 4,924 - 7,387 7,497 7,610 7,724 7,855 7,989 Fiesta Events 1,000 17,262 - - - - - - Sponsorship Revenue 1,475 7,711 - 150 5,000 225 228 232 235 239 243 Teen Program Revenue 258 1,438 - - - - - - - Youth Program 25,081 28,191 23,259 7,899 23,000 11,849 12,026 12,207 12,390 12,600 12,815 Youth Sports 16,519 18,711 21,109 23,345 24,000 35,018 35,543 36,076 36,617 37,240 37,873 Charges for goods and services Total 138,142 161,326 112,763 112,394 151,000 153,865 156,173 158,516 160,893 163,629 166,410 Intergovermental Land o Frost Grant 6,600 7,500 - PAL - Teen Prog Grant - 26,025 11,569 30,000 28,000 28,420 28,846 29,279 29,777 30,283 Police Athletic Assoc 4,656 - Intergovermental Total 11,256 - 33,525 11,569 30,000 28,000 28,420 28,846 29,279 29,777 30,283 Misc Donations-Parks 2,050 300 100 - 150 Misc Total 2,050 300 100 - 150 - - - - - 421 Recreation Total 149,398 163,376 146,588 124,063 181,000 182,015 184,593 187,362 190,172 193,405 196,693 431 Swimming Pool Charges for goods and services Concession Sales 15,823 14,219 12,378 7,631 17,000 11,447 12,019 12,620 13,251 13,914 14,610 Fitness Classes - 10,000 - - - - - - Pool Admissions 83,208 79,705 79,088 54,501 97,000 99,252 104,214 109,425 114,896 120,641 126,673 Pool Memberships 30,632 31,502 26,250 11,875 45,000 17,812 18,703 19,638 20,620 21,651 22,733 Pool Rentals 10,055 10,029 10,732 8,433 15,000 12,649 13,281 13,945 14,643 15,375 16,144 Resale of Merchandise 7,214 6,465 5,007 6,121 13,000 9,181 9,640 10,122 10,628 11,160 11,718 Sponsorships 7,525 7,000 11,288 11,852 12,444 13,067 13,720 14,406 Swimming Lessons 52,640 48,855 45,505 19,146 47,000 28,718 30,154 31,662 33,245 34,907 36,653 Towels/Misc - 4,000 - - - - - - Charges for goods and services Total 199,570 190,775 178,959 115,231 255,000 190,347 199,864 209,857 220,350 231,368 242,936 Misc Cash Long and Short 10 37 76 259 - 389 394 400 406 413 420 Misc Total 10 37 76 259 - 389 394 400 406 413 420 431 Swimming Pool Total 199,580 190,812 179,035 115,490 255,000 190,735 200,258 210,257 220,756 231,781 243,356 499 Community Services Admin Misc Donations-Parks - 624 - - - - - - Facilities Rent 10,071 24,250 3,848 1,475 2,000 2,213 2,246 2,279 2,314 2,353 2,393 Misc Total 10,071 24,874 3,848 1,475 2,000 2,213 2,246 2,279 2,314 2,353 2,393 499 Community Services Admin Total 10,071 24,874 3,848 1,475 2,000 2,213 2,246 2,279 2,314 2,353 2,393 511 Planning Charges for goods and services Planning Fees 36,040 52,563 41,580 15,627 42,000 25,000 25,375 25,756 26,142 26,586 27,038 T&E Planning Develop Fee 10,518 10,924 14,758 5,055 13,000 7,582 7,696 7,811 7,928 8,063 8,200 Charges for goods and services Total 46,557 63,487 56,338 20,681 55,000 32,582 33,071 33,567 34,070 34,650 35,239 511 Planning Total 46,557 63,487 56,338 20,681 55,000 32,582 33,071 33,567 34,070 34,650 35,239 001 General Fund Total 10,006,190 10,365,642 10,719,180 8,778,711 13,430,545 10,789,333 10,916,671 11,087,998 11,259,617 11,456,704 11,657,708 Grand Total 10,006,190 10,365,642 10,719,180 8,778,711 13,430,545 10,789,333 10,916,671 11,087,998 11,259,617 11,456,704 11,657,708 Total Expenses 10,420,201 9,846,487 10,750,876 7,155,136 13,430,545 10,798,247 10,447,760 10,645,280 10,875,597 11,124,806 11,370,351 Total Revenue less Expenses (414,011) 519,156 (31,696) 1,623,575 - (8,914) 468,911 442,718 384,020 331,897 287,357 31 ---PAGE BREAK--- Actual Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 001 General Fund 011 Council & Mayor Labor and Benefits 2,591 2,524 2,593 1,732 2,629 2,598 2,601 2,601 2,601 2,601 2,601 Supplies and Services 37,379 38,369 37,112 19,926 42,297 30,238 38,067 39,209 40,582 42,002 43,682 011 Council & Mayor Total 39,969 40,892 39,706 21,658 44,926 32,836 40,668 41,810 43,183 44,603 46,283 121 Administration Labor and Benefits 225,754 212,155 132,109 93,450 125,125 140,174 130,287 133,724 137,117 140,692 143,851 Supplies and Services 78,528 59,193 34,045 23,554 45,397 35,744 40,857 42,083 43,556 45,080 46,884 121 Administration Total 304,282 271,348 166,155 117,004 170,522 175,918 171,144 175,807 180,673 185,772 190,734 131 City Recorder Capital Outlay 1,400 1,246 - Labor and Benefits 63,066 83,499 34,024 24,350 31,821 36,525 25,996 26,700 27,401 28,163 28,861 Supplies and Services 18,567 22,930 12,195 6,649 22,143 10,090 19,929 20,527 21,245 21,989 22,868 131 City Recorder Total 83,033 107,675 46,219 30,999 53,964 46,615 45,925 47,227 48,646 50,152 51,729 141 City Attorney Labor and Benefits 121,892 128,045 106,437 73,000 97,974 109,500 99,986 102,642 105,268 108,049 110,523 Supplies and Services 28,981 32,754 32,849 18,664 42,359 28,323 38,123 39,267 40,641 42,064 43,746 141 City Attorney Total 150,872 160,799 139,286 91,664 140,333 137,823 138,109 141,909 145,909 150,112 154,269 151 Finance Capital Outlay - - Labor and Benefits 167,593 163,903 104,785 78,692 105,608 118,038 96,471 98,933 101,356 103,928 106,183 Supplies and Services 94,649 166,201 188,223 95,215 214,558 144,489 193,102 198,895 205,857 213,062 221,584 151 Finance Total 262,243 330,103 293,008 173,907 320,166 262,527 289,573 297,829 307,212 316,990 327,767 161 Human Resources Labor and Benefits 11,467 (207) 11,990 11,990 11,749 12,046 12,338 12,652 12,930 Supplies and Services 25,009 41,497 37,678 62,971 33,910 34,928 36,150 37,415 38,912 161 Human Resources Total 36,476 41,290 49,668 74,961 45,659 46,973 48,488 50,068 51,842 181 Court Capital Outlay 3,925 - Labor and Benefits 179,975 152,160 145,679 110,861 169,953 166,291 172,992 176,679 180,515 184,942 189,000 Supplies and Services 33,895 40,484 38,095 20,240 45,406 30,714 40,865 42,091 43,565 45,089 46,893 181 Court Total 213,869 192,644 187,699 131,101 215,359 197,005 213,857 218,771 224,080 230,031 235,893 199 Non-departmental Supplies and Services 136,924 113,955 261,363 126,046 361,727 188,439 325,554 335,321 347,057 359,204 373,572 Transfers Out 629,832 123,259 409,225 431,105 426,259 646,658 199 Non-departmental Total 766,756 237,214 670,588 557,152 787,986 835,097 325,554 335,321 347,057 359,204 373,572 211 Police Capital Outlay 5,835 54,423 11,695 13,364 17,543 Labor and Benefits 4,086,631 4,009,285 4,307,818 3,033,386 4,837,990 4,550,079 4,629,515 4,719,398 4,778,027 4,842,121 4,885,937 Supplies and Services 1,148,889 1,259,926 1,298,555 885,878 1,563,613 1,344,320 1,407,252 1,449,469 1,500,201 1,552,708 1,614,816 211 Police Total 5,241,355 5,269,211 5,660,796 3,930,960 6,414,967 5,911,943 6,036,766 6,168,867 6,278,227 6,394,829 6,500,753 311 Library Labor and Benefits 659,123 621,389 662,367 456,655 834,736 684,983 625,599 598,219 610,757 624,991 638,108 Supplies and Services 379,097 380,372 398,663 215,343 398,744 326,783 358,870 369,636 382,573 395,963 411,802 311 Library Total 1,038,220 1,001,761 1,061,030 671,998 1,233,480 1,011,766 984,469 967,855 993,330 1,020,954 1,049,909 421 Recreation Labor and Benefits 226,477 216,944 232,764 141,682 334,801 227,524 257,156 258,236 260,536 266,434 271,994 Supplies and Services 106,690 130,571 257,662 111,903 177,774 177,259 159,997 164,796 170,564 176,534 183,595 421 Recreation Total 333,167 347,515 490,426 253,585 512,575 404,783 417,153 423,032 431,101 442,968 455,589 5 Year Projections 32 ---PAGE BREAK--- Actual Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 5 Year Projections 431 Swimming Pool Labor and Benefits 387,511 361,657 280,176 125,664 227,351 188,496 212,874 214,541 217,300 220,955 224,438 Supplies and Services 241,490 266,792 390,313 173,533 282,252 263,336 254,027 261,648 270,805 280,283 291,495 431 Swimming Pool Total 629,001 628,449 670,489 299,197 509,603 451,832 466,901 476,189 488,106 501,239 515,933 499 Community Services Admin Labor and Benefits 258,286 233,549 258,203 188,419 291,833 282,628 222,023 225,742 231,514 237,751 243,385 Supplies and Services 75,796 90,968 106,029 58,960 133,055 89,472 119,750 123,342 127,659 132,127 137,412 499 Community Services Admin Total 334,082 324,516 364,231 247,379 424,888 372,100 341,773 349,084 359,173 369,878 380,797 511 Planning Labor and Benefits 437,458 342,448 304,147 229,412 306,139 344,118 304,653 312,509 320,276 328,699 336,244 Supplies and Services 41,993 45,192 54,158 27,454 80,368 41,662 72,331 74,501 77,109 79,807 83,000 511 Planning Total 479,450 387,640 358,305 256,866 386,507 385,780 376,984 387,010 397,385 408,506 419,244 631 Maintenance Labor and Benefits 388,034 384,706 395,853 233,350 437,923 350,025 383,998 393,292 402,624 412,782 421,849 Supplies and Services 155,868 162,014 170,610 97,025 188,029 147,235 169,226 174,303 180,403 186,718 194,186 631 Maintenance Total 543,902 546,719 566,463 330,375 625,952 497,260 553,224 567,595 583,027 599,499 616,036 901 Ending Fund Balance Contingencies and Unappropriated Balances - - - - 1,539,649 - 901 Ending Fund Balance Total - - - - 1,539,649 - - - - - - 001 General Fund Total 10,420,201 9,846,487 10,750,876 7,155,136 13,430,545 10,798,247 10,447,760 10,645,280 10,875,597 11,124,806 11,370,351 Grand Total 10,420,201 9,846,487 10,750,876 7,155,136 13,430,545 10,798,247 10,447,760 10,645,280 10,875,597 11,124,806 11,370,351 33 ---PAGE BREAK--- General Fund Actual Actual Actual Actual Budget Projected 2008-09 2009-10 2010-11 2011-12 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 001 General Fund 011 Council & Mayor Labor and Benefits Regular Salaries 2,400 2,350 2,400 1,598 2,400 2,400 2,400 2,400 2,400 2,400 2,400 Retirement - - - 30 - - - - - - Social Security 184 169 185 122 184 184 184 184 184 184 184 Unemployment Insurance 1 3 8 11 8 17 17 17 17 17 17 Workers' Comp 6 2 1 1 7 1 1 1 1 1 1 Labor and Benefits Total 2,591 2,524 2,593 1,732 2,629 011 Council & Mayor Total 2,591 2,524 2,593 1,732 2,629 2,601 2,601 2,601 2,601 2,601 2,601 121 Administration Labor and Benefits Intra-governmental Servce (165,857) (173,348) Life Insurance 1,221 874 233 157 226 226 230 230 230 230 230 Long Term Disability Ins 1,041 1,065 393 265 361 361 366 366 366 366 366 Med, Den, Life Ins. 37,114 28,570 7,540 5,193 6,656 6,656 7,487 7,637 7,789 8,023 8,264 Overtime 647 60 - - - - - - - Regular Salaries 281,869 290,704 99,104 67,462 89,774 89,774 91,124 93,858 95,735 97,650 99,114 Retirement 46,179 42,581 17,869 15,814 20,943 20,943 22,896 24,041 25,243 26,505 27,830 Social Security 21,770 20,791 6,657 4,087 6,868 6,868 6,971 7,180 7,324 7,470 7,582 Unemployment Insurance 566 546 286 455 269 682 1,185 385 402 420 436 Workers' Comp 1,204 314 27 17 28 28 28 28 28 28 28 Labor and Benefits Total 225,754 212,155 132,109 93,450 125,125 121 Administration Total 225,754 212,155 132,109 93,450 125,125 125,538 130,287 133,724 137,117 140,692 143,851 131 City Recorder Labor and Benefits Intra-governmental Servce (94,214) (174,639) Life Insurance 437 372 54 37 51 51 39 39 39 39 39 Long Term Disability Ins 364 472 90 62 82 82 62 62 62 62 62 Med, Den, Life Ins. 10,548 22,752 5,093 3,616 4,982 4,982 3,721 3,795 3,871 3,987 4,107 Regular Salaries 113,282 200,130 23,237 15,858 20,665 20,665 15,468 15,932 16,251 16,576 16,824 Retirement 23,340 22,422 3,758 3,501 4,410 4,410 5,315 5,581 5,860 6,153 6,460 Social Security 8,829 11,498 1,715 1,167 1,558 1,558 1,183 1,219 1,243 1,268 1,287 Unemployment Insurance 226 342 67 104 61 156 201 65 68 71 74 Workers' Comp 254 149 9 6 12 12 7 7 7 7 7 Labor and Benefits Total 63,066 83,499 34,024 24,350 31,821 131 City Recorder Total 63,066 83,499 34,024 24,350 31,821 31,916 25,996 26,700 27,401 28,163 28,861 141 City Attorney Labor and Benefits Intra-governmental Servce (144,769) (130,639) Life Insurance 702 572 177 119 236 236 172 172 172 172 172 Long Term Disability Ins 585 698 296 199 273 273 274 274 274 274 274 Med, Den, Life Ins. 22,465 23,990 8,072 5,377 6,815 6,815 7,005 7,145 7,288 7,507 7,732 Regular Salaries 182,066 182,002 76,788 50,787 68,032 68,032 68,128 70,172 71,575 73,007 74,102 Retirement 46,689 37,377 15,252 12,526 17,180 17,180 18,280 19,194 20,154 21,161 22,219 Social Security 13,413 13,554 5,603 3,631 5,204 5,204 5,212 5,368 5,476 5,585 5,669 Unemployment Insurance 364 347 222 344 204 517 886 288 301 314 326 Workers' Comp 378 145 27 16 30 30 29 29 29 29 29 Labor and Benefits Total 121,892 128,045 106,437 73,000 97,974 141 City Attorney Total 121,892 128,045 106,437 73,000 97,974 98,287 99,986 102,642 105,268 108,049 110,523 151 Finance Labor and Benefits Intra-governmental Servce (199,208) (198,432) Life Insurance 995 647 247 138 187 187 172 172 172 172 172 Long Term Disability Ins 855 824 420 233 298 298 274 274 274 274 274 Med, Den, Life Ins. 43,045 42,589 10,483 7,423 8,908 8,908 7,601 7,753 7,908 8,145 8,390 Overtime 1,063 664 26 8 500 500 - - - - - Part-Time Salaries 367 - - - - - - - Regular Salaries 266,025 275,871 78,150 55,621 74,647 74,647 68,134 70,178 71,582 73,013 74,108 Retirement 33,234 22,030 9,170 10,583 15,131 15,131 14,161 14,869 15,613 16,393 17,213 Social Security 19,897 18,936 6,020 4,282 5,679 5,679 5,212 5,369 5,476 5,586 5,669 Projections 34 ---PAGE BREAK--- General Fund Actual Actual Actual Actual Budget Projected 2008-09 2009-10 2010-11 2011-12 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Projections Temporary - - Unemployment Insurance 535 487 232 378 223 223 886 288 301 314 326 Workers' Comp 785 289 37 25 35 35 31 31 31 31 31 Labor and Benefits Total 167,593 163,903 104,785 78,692 105,608 151 Finance Total 167,593 163,903 104,785 78,692 105,608 105,608 96,471 98,933 101,356 103,928 106,183 161 Human Resources Labor and Benefits Life Insurance 15 10 19 19 20 20 20 20 20 Long Term Disability Ins 25 16 31 31 32 32 32 32 32 Med, Den, Life Ins. 930 (139) 1,805 1,805 1,343 1,370 1,397 1,439 1,482 Regular Salaries 8,813 256 7,665 7,665 8,000 8,240 8,405 8,573 8,701 Retirement 1,016 (354) 1,857 1,857 1,635 1,717 1,803 1,893 1,987 Social Security 640 6 586 586 612 630 643 656 666 Unemployment Insurance 26 23 31 104 34 35 37 38 Workers' Comp 3 1 4 4 3 3 3 3 3 Labor and Benefits Total 11,467 (207) 11,990 161 Human Resources Total 11,467 (207) 11,990 11,998 11,749 12,046 12,338 12,652 12,930 181 Court Labor and Benefits Intra-governmental Servce 3,140 4,334 Life Insurance 398 261 174 119 293 179 294 294 294 294 294 Long Term Disability Ins 337 317 297 203 418 304 428 428 428 428 428 Med, Den, Life Ins. 29,078 21,499 26,283 23,314 33,365 34,971 35,838 36,555 37,286 38,404 39,557 Overtime 928 1,005 - - 1,000 - - - - - - Part-Time Salaries 10,718 4,418 14,622 17,904 20,914 26,856 20,286 20,387 20,489 20,694 20,901 Regular Salaries 112,244 105,653 85,015 54,255 87,830 81,382 86,285 88,874 90,651 92,464 93,851 Retirement 13,616 6,368 11,477 9,336 17,338 14,004 20,244 21,256 22,319 23,435 24,607 Social Security 8,914 7,973 7,453 5,217 8,364 7,825 8,153 8,358 8,502 8,657 8,779 Unemployment Insurance 248 209 298 468 312 701 1,385 448 467 487 505 Workers' Comp 352 124 61 46 119 69 79 79 79 79 79 Labor and Benefits Total 179,975 152,160 145,679 110,861 169,953 181 Court Total 179,975 152,160 145,679 110,861 169,953 166,291 172,992 176,679 180,515 184,942 189,000 211 Police Labor and Benefits Intra-governmental Servce 91,330 88,096 Life Insurance 9,538 7,454 6,040 4,122 7,868 6,182 5,855 5,855 5,855 5,855 5,855 Long Term Disability Ins 8,639 8,806 9,405 6,493 12,551 9,740 9,218 9,218 9,218 9,218 9,218 Med, Den, Life Ins. 477,300 497,680 588,200 430,904 714,142 646,356 704,528 718,618 732,991 754,980 777,630 Overtime 244,895 238,754 277,376 167,659 321,500 251,488 191,500 191,500 191,500 191,500 191,500 Part-Time Salaries 82 4,520 - 6,780 Reg Sal Admin 418,064 273,667 410,124 410,500 422,815 435,499 444,209 453,094 459,890 Reg Sal Field Services 1,967,490 1,327,399 2,100,705 1,991,098 2,050,831 2,112,356 2,154,603 2,197,695 2,230,661 Reg Sal Support 218,974 167,209 240,227 250,813 258,338 266,088 271,410 276,838 280,990 Regular Salaries 2,478,775 2,448,958 40,387 35,574 49,749 53,361 54,962 56,611 57,743 58,898 59,781 Retirement 461,214 477,344 547,303 453,415 721,193 680,123 703,135 688,292 670,206 648,717 621,153 Social Security 204,682 204,646 222,958 148,421 239,371 222,631 217,851 224,247 228,639 233,119 236,546 Unemployment Insurance 5,498 5,196 8,764 13,329 9,367 19,993 9,458 10,079 10,607 11,152 11,648 Workers' Comp 104,760 32,268 2,858 676 11,193 1,014 1,024 1,034 1,045 1,055 1,066 Labor and Benefits Total 4,086,631 4,009,285 4,307,818 3,033,386 4,837,990 211 Police Total 4,086,631 4,009,285 4,307,818 3,033,386 4,837,990 4,550,079 4,629,515 4,719,398 4,778,027 4,842,121 4,885,937 311 Library Labor and Benefits Intra-governmental Servce 28,575 33,875 Life Insurance 1,291 961 791 517 943 776 581 581 581 581 581 Long Term Disability Ins 1,098 1,200 1,319 876 1,159 1,314 864 864 864 864 864 Med, Den, Life Ins. 52,874 50,160 62,795 45,126 70,321 67,689 54,462 55,551 56,662 58,362 60,113 Overtime 17 4 - Part-Time Salaries 146,833 38,621 160,973 104,312 234,792 156,467 137,325 138,012 138,702 140,089 141,490 Regular Salaries 339,165 433,287 348,708 231,475 344,436 347,213 268,039 276,080 281,602 287,234 291,542 Retirement 51,034 26,749 47,992 46,910 105,144 70,365 89,002 93,452 98,125 103,031 108,182 Social Security 36,056 34,984 37,934 24,952 75,731 37,428 69,753 31,678 32,153 32,690 33,127 35 ---PAGE BREAK--- General Fund Actual Actual Actual Actual Budget Projected 2008-09 2009-10 2010-11 2011-12 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Projections Unemployment Insurance 969 904 1,504 2,261 1,738 3,392 5,270 1,698 1,765 1,837 1,905 Workers' Comp 1,228 631 348 226 472 339 303 303 303 303 303 Labor and Benefits Total 659,123 621,389 662,367 456,655 834,736 311 Library Total 659,123 621,389 662,367 456,655 834,736 684,983 625,599 598,219 610,757 624,991 638,108 421 Recreation Labor and Benefits Active Adult 1,031 309 916 463 916 921 925 934 944 Adult Sports 27,398 10,578 21,428 15,867 21,428 21,535 21,643 21,859 22,078 After School Club 56,292 33,456 89,306 50,184 72,831 73,195 73,561 74,297 75,040 Arts & Culture 11 - Intra-governmental Servce 12,248 16,244 - Life Insurance 225 189 210 103 221 155 218 218 218 218 218 Long Term Disability Ins 184 233 352 174 352 261 348 348 348 348 348 Med, Den, Life Ins. 13,913 12,554 16,384 11,223 20,212 16,835 20,957 21,376 21,804 22,458 23,132 Overtime 79 - - PAL Coordinator - - Part-Time Salaries 101,185 86,053 1,790 - 14,562 - - - - - - Regular Salaries 58,865 75,773 75,497 46,259 73,123 69,388 86,604 89,202 90,986 92,806 94,198 Retirement 17,031 9,268 12,534 10,131 31,455 15,196 32,027 33,628 35,310 37,075 38,929 Social Security 12,143 12,218 15,313 9,264 19,978 13,896 17,060 17,311 17,499 17,744 17,957 Summer Day Camp 20,245 15,530 47,788 23,295 27,192 27,328 27,465 27,739 28,017 Unemployment Insurance 317 312 595 817 783 1,226 2,899 928 961 997 1,033 Workers' Comp 10,367 4,021 293 119 647 178 646 646 646 646 646 Youth Sports 4,819 3,719 14,030 5,579 14,030 14,100 14,171 14,312 14,455 Labor and Benefits Total 226,477 216,944 232,764 141,682 334,801 421 Recreation Total 226,477 216,944 232,764 141,682 334,801 212,524 297,156 300,736 305,536 311,434 316,994 431 Swimming Pool Labor and Benefits Administration 1,356 Cashiering 25,623 754 - 1,131 - - - - - Custodial 3,649 10,800 5,474 7,000 7,035 7,070 7,141 7,212 Instruction 40,742 11,859 33,000 17,788 20,000 20,100 20,201 20,403 20,607 Intra-governmental Servce 18,211 24,050 - Life Insurance 451 279 118 43 146 65 114 114 114 114 114 Lifeguarding 95,801 63,893 72,000 95,839 95,000 95,475 95,952 96,912 97,881 Long Term Disability Ins 523 337 196 71 233 107 181 181 181 181 181 Med, Den, Life Ins. 17,668 15,327 10,358 4,674 20,035 7,011 15,564 15,875 16,193 16,679 17,179 Overtime 10 - Part-Time Salaries 168,057 190,947 - - - - - - - - - Regular Salaries 119,391 87,532 71,006 26,978 58,301 40,467 45,135 46,489 47,419 48,367 49,093 Retirement 29,914 17,952 16,077 4,888 18,561 7,332 14,429 15,150 15,908 16,703 17,539 Social Security 22,025 21,250 17,916 8,023 13,285 12,035 12,786 12,936 13,054 13,221 13,372 Unemployment Insurance 575 536 697 691 521 1,036 2,173 693 717 743 769 Workers' Comp 10,697 3,447 277 141 469 211 492 492 492 492 492 Labor and Benefits Total 387,511 361,657 280,176 125,664 227,351 431 Swimming Pool Total 387,511 361,657 280,176 125,664 227,351 188,496 212,874 214,541 217,300 220,955 224,438 499 Community Services Admin Labor and Benefits Intra-governmental Servce 24,412 22,609 Life Insurance 638 470 393 298 527 447 424 424 424 424 424 Long Term Disability Ins 554 556 660 501 787 752 652 652 652 652 652 Med, Den, Life Ins. 32,366 28,431 30,555 22,056 34,845 33,085 27,522 28,072 28,634 29,493 30,378 Overtime 55 4 - Regular Salaries 165,840 154,391 184,473 128,919 195,806 193,378 138,681 142,841 145,698 148,612 150,841 Retirement 22,995 14,722 27,512 25,952 44,224 38,927 40,166 42,174 44,283 46,497 48,822 Social Security 12,426 11,855 13,995 9,793 14,971 14,690 12,405 10,927 11,146 11,369 11,539 Unemployment Insurance 329 293 538 851 587 1,276 2,108 586 612 639 664 Workers' Comp (1,274) 166 73 49 86 73 65 65 65 65 65 Labor and Benefits Total 258,286 233,549 258,203 188,419 291,833 499 Community Services Admin Total 258,286 233,549 258,203 188,419 291,833 282,628 222,023 225,742 231,514 237,751 243,385 511 Planning 36 ---PAGE BREAK--- General Fund Actual Actual Actual Actual Budget Projected 2008-09 2009-10 2010-11 2011-12 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Projections Labor and Benefits Intra-governmental Servce 87,938 64,983 Life Insurance 942 641 492 332 605 498 495 495 495 495 495 Long Term Disability Ins 775 769 831 560 813 841 790 790 790 790 790 Med, Den, Life Ins. 26,653 32,353 36,604 28,834 38,411 43,251 40,704 41,518 42,348 43,619 44,927 Overtime 7 8 - Regular Salaries 265,675 207,577 216,243 156,453 202,289 234,679 196,611 202,509 206,560 210,691 213,851 Retirement 33,685 19,829 33,229 30,638 47,852 45,956 48,371 50,790 53,329 55,995 58,795 Social Security 20,340 15,659 16,038 11,490 15,475 17,235 15,041 15,492 15,802 16,118 16,360 Unemployment Insurance 531 395 628 1,053 607 1,579 2,556 830 868 906 941 Workers' Comp 912 242 75 53 87 79 85 85 85 85 85 Labor and Benefits Total 437,458 342,448 304,147 229,412 306,139 511 Planning Total 437,458 342,448 304,147 229,412 306,139 344,118 304,653 312,509 320,276 328,699 336,244 631 Maintenance Labor and Benefits Intra-governmental Servce 7,483 9,911 Life Insurance 893 781 584 356 737 533 653 653 653 653 653 Long Term Disability Ins 745 955 988 602 1,176 903 1,041 1,041 1,041 1,041 1,041 Med, Den, Life Ins. 44,117 51,434 58,841 29,259 65,387 43,889 43,990 44,870 45,767 47,140 48,554 Overtime 9,328 6,401 7,120 1,729 7,500 2,593 7,500 7,538 7,575 7,651 7,727 Part-Time Salaries 32,980 15,653 11,252 - 10,000 - 10,000 10,050 10,100 10,201 10,303 Regular Salaries 232,941 257,270 263,328 160,467 274,980 240,701 241,497 248,742 253,717 258,791 262,673 Retirement 27,833 17,470 33,180 27,857 54,656 41,785 55,921 58,717 61,653 64,736 67,972 Social Security 20,469 20,730 19,633 11,908 22,375 17,862 19,813 20,374 20,762 21,163 21,474 Unemployment Insurance 547 526 783 1,086 877 1,629 3,367 1,092 1,140 1,190 1,235 Workers' Comp 10,698 3,574 144 87 235 130 216 216 216 216 216 Labor and Benefits Total 388,034 384,706 395,853 233,350 437,923 631 Maintenance Total 388,034 384,706 395,853 233,350 437,923 350,025 383,998 393,292 402,624 412,782 421,849 001 General Fund Total 7,204,389 6,912,263 6,978,423 4,790,447 7,815,873 7,155,092 7,215,900 7,317,764 7,432,631 7,559,761 7,660,904 37 ---PAGE BREAK--- Building Inspection Fund Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Revenue Charges for goods and services - (26) - - Licenses and Permits 89,765 135,357 168,235 271,246 234,634 275,315 279,444 283,636 288,458 293,362 Misc 6,732 22,916 20,264 14,850 19,490 30,396 30,852 31,315 31,847 32,388 Other Financing Sources - - - 80,000 80,000 Revenue Total 96,496 158,247 188,494 366,096 334,124 305,711 310,296 314,951 320,305 325,750 Expenses Labor and Benefits 231,368 179,140 197,925 208,815 213,460 208,873 214,357 219,780 225,579 230,754 Supplies and Services 32,186 35,926 45,401 88,826 60,908 79,943 82,342 85,224 88,206 91,735 Conting'y & Unapprop - - - 83,455 Expense Total 263,554 215,065 243,327 381,096 274,368 288,816 296,699 305,004 313,785 322,489 Operating Revenues Less Expenses (167,058) (56,818) (54,833) (15,000) 59,757 16,894 13,597 9,947 6,520 3,261 Beginning Fund Balance 310,540 143,482 31,831 15,000 (23,002) 36,755 53,649 67,246 77,193 83,713 Surplus/(Deficit) w/BFB 143,482 86,664 (23,002) - 36,755 53,649 67,246 77,193 83,713 86,974 5 Year Projections 38 ---PAGE BREAK--- Transit Fund Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Revenue Charges for goods and services 27,912 23,893 32,223 39,000 41,529 39,585 40,179 40,781 41,475 42,180 Intergovermental 79,214 432,079 407,438 358,980 350,000 675,000 400,000 400,000 400,000 400,000 Misc 12,567 15,895 9,785 9,200 5,607 14,677 14,897 15,121 15,378 15,639 Taxes 150,954 155,869 155,735 - - - - - - - Transfers in - - - 151,000 151,000 151,000 151,000 151,000 151,000 151,000 Revenue Total 270,647 627,737 605,180 558,180 548,136 880,262 606,076 606,902 607,853 608,819 Expenses Labor and Benefits 262,922 280,405 303,801 330,338 354,061 255,024 302,913 313,027 324,107 334,544 Supplies and Services 88,026 124,812 140,250 261,343 216,601 275,695 283,966 293,905 304,191 316,359 Capital Outlay - 216,412 123,509 8,025 9,940 325,000 - - - - Transfers Out 9,000 - - - - Conting'y & Unapprop - - - 19,474 - Expense Total 359,949 621,630 567,560 619,180 580,602 855,719 586,879 606,932 628,298 650,903 Operating Revenues Less Expenses (89,301) 6,107 37,621 (61,000) (32,465) 24,543 19,197 (29) (20,445) (42,084) Beginning Fund Balance 150,201 60,960 103,769 61,000 141,390 108,924 133,468 152,665 152,635 132,190 Surplus/(Deficit) w/BFB 60,900 67,067 141,390 - 108,924 133,468 152,665 152,635 132,190 90,106 5 Year Projections 39 ---PAGE BREAK--- Street Maintenance Fund Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Revenue Licenses and Permits 447 1,167 808 1,000 1,007 1,015 1,030 1,046 1,063 1,082 Intergovermental 890,793 964,490 1,116,011 1,060,000 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 1,250,000 Misc 16,777 13,207 5,986 5,400 2,841 5,400 5,481 5,563 5,658 5,754 Transfers in 130,000 165,000 90,000 337,942 337,942 231,000 310,000 310,000 310,000 310,000 Revenue Total 1,038,017 1,143,864 1,212,804 1,404,342 1,591,790 1,487,415 1,566,511 1,566,609 1,566,721 1,566,836 Expenses Labor and Benefits 538,659 439,922 447,503 458,627 458,627 472,386 486,557 506,020 526,260 544,680 Supplies and Services 633,400 601,760 368,522 675,836 623,481 675,836 696,111 720,475 745,692 775,519 Capital Outlay 4,500 - - 8,025 8,025 10,000 10,000 10,000 30,000 30,000 Transfers Out 269,000 289,000 195,000 225,000 225,000 200,000 200,000 200,000 200,000 200,000 Conting'y & Unapprop - - - 42,854 - Expense Total 1,445,559 1,330,682 1,011,025 1,410,342 1,315,133 1,358,222 1,392,668 1,436,495 1,501,952 1,550,199 Operating Revenues Less Expenses (407,542) (186,818) 201,779 (6,000) 276,656 129,193 173,843 130,114 64,769 16,637 Beginning Fund Balance 150,201 60,960 408,584 6,000 610,363 887,020 1,016,213 1,190,056 1,320,170 1,384,939 Surplus/(Deficit) w/BFB (257,341) (125,858) 610,363 - 887,020 1,016,213 1,190,056 1,320,170 1,384,939 1,401,576 5 Year Projections 40 ---PAGE BREAK--- City Gas Tax Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Revenue Taxes 118,670 108,681 121,196 120,000 180,000 182,700 185,441 188,222 191,422 194,676 Misc 3,428 355 525 350 1,045 525 533 541 550 560 Transfers in - - - 57,058 57,058 - - - - - Revenue Total 122,098 109,036 121,721 177,408 238,103 183,225 185,974 188,763 191,972 195,236 Expenses Supplies and Services 3,756 - - 65,884 267 - 40,000 - - 80,000 Capital Outlay 510,926 9,255 1,505 309,256 - - 350,000 - - 300,000 Conting'y & Unapprop - - - 15,268 - - - - - - Expense Total 514,682 9,255 1,505 390,408 267 - 390,000 - - 380,000 Operating Revenues Less Expenses (392,584) 99,781 120,216 (213,000) 237,837 183,225 (204,026) 188,763 191,972 (184,764) Beginning Fund Balance 421,414 28,830 258,030 213,000 378,246 616,083 799,308 595,282 784,045 976,018 Surplus/(Deficit) w/BFB 28,830 128,611 378,246 - 616,083 799,308 595,282 784,045 976,018 791,254 5 Year Projections 41 ---PAGE BREAK--- Transportation Impact Fee Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Revenue Charges for goods and services 153,404 206,610 153,268 150,000 325,000 150,000 150,000 150,000 175,000 175,000 Misc 175,499 34,982 19,535 15,300 17,530 15,530 15,762 15,999 16,271 16,547 Other Financing Sources - - - 39,222 29,417 39,222 39,222 39,222 39,222 39,222 Transfers in - - - 71,600 71,600 - - - - - Revenue Total 328,903 241,592 172,803 276,122 443,547 204,752 204,984 205,221 230,493 230,769 Expenses Supplies and Services 2,551 255,972 353,987 805,850 155,500 - - - - - Debt Service - - - 34,519 34,519 34,519 34,519 34,519 34,519 34,519 Capital Outlay 202,809 606,672 875,107 1,185,753 1,021,142 - - - - - Transfers Out - - 255,925 - - - - - - 5,500,000 Conting'y & Unapprop - - - 4,000,000 - Expense Total 205,360 862,644 1,485,018 6,026,122 1,211,160 34,519 34,519 34,519 34,519 5,534,519 Operating Revenues Less Expenses 123,544 (621,052) (1,312,215) (5,750,000) (767,614) 170,233 170,465 170,702 195,974 (5,303,750) Beginning Fund Balance 7,426,113 7,549,656 5,616,389 5,750,000 4,304,174 3,536,560 3,706,793 3,877,258 4,047,960 4,243,934 Surplus/(Deficit) w/BFB 7,549,657 6,928,604 4,304,174 - 3,536,560 3,706,793 3,877,258 4,047,960 4,243,934 (1,059,816) 5 Year Projections 42 ---PAGE BREAK--- Water Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Revenue Charges for goods and services 1,799,022 1,697,372 1,641,368 2,123,954 2,186,590 2,197,195 2,207,852 2,218,560 2,233,712 2,248,969 Misc 55,658 51,709 37,531 30,500 45,995 30,958 31,422 31,893 32,435 32,987 Other Financing Sources - - 85,442 - - - - - - - Transfers in 85,000 85,000 85,000 85,000 85,000 70,000 70,000 70,000 70,000 70,000 Revenue Total 1,939,680 1,834,080 1,849,341 2,239,454 2,317,585 2,298,153 2,309,273 2,320,453 2,336,148 2,351,955 Expenses Labor and Benefits 1,017,362 885,329 1,090,996 1,280,389 1,174,281 1,198,194 1,221,747 1,267,452 1,317,162 1,364,482 Supplies and Services 535,121 543,047 605,767 708,555 636,741 708,555 729,812 755,355 781,792 813,064 Capital Outlay 37,335 9,212 13,686 40,025 39,039 40,000 35,000 30,000 30,000 20,000 Transfers Out 346,000 346,000 431,442 336,000 252,000 252,000 252,000 252,000 252,000 252,000 Debt Service - - - 13,335 10,002 13,335 13,335 13,335 13,335 13,335 Conting'y & Unapprop - - - 167,421 - Expense Total 1,935,818 1,783,587 2,141,891 2,545,725 2,112,063 2,212,084 2,251,894 2,318,142 2,394,290 2,462,881 Operating Revenues Less Expenses 3,862 50,493 (292,550) (306,271) 205,522 86,069 57,380 2,310 (58,142) (110,926) Beginning Fund Balance 639,986 643,983 399,982 306,271 107,432 312,955 399,023 456,403 458,714 400,572 Surplus/(Deficit) w/BFB 643,848 694,476 107,432 - 312,955 399,023 456,403 458,714 400,572 289,646 5 Year Projections 43 ---PAGE BREAK--- Water Well/Dist Const Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Revenue Charges for goods and services 1,643,012 1,580,368 1,514,990 1,095,000 1,057,595 1,100,311 1,105,647 1,111,010 1,118,598 1,126,238 Misc 94,791 27,867 13,593 10,000 12,044 10,150 10,302 10,457 10,635 10,815 Other Financing Sources - 324,339 1,996,700 136,219 29,417 - Revenue Total 1,737,804 1,932,574 3,525,283 1,241,219 1,099,056 1,110,461 1,115,950 1,121,466 1,129,232 1,137,053 Expenses Supplies and Services 12,400 250,565 463,469 140,000 56,306 140,000 144,200 149,247 154,471 160,649 Debt Service 753,673 753,023 1,157,346 1,155,417 1,733,125 1,155,417 1,155,417 1,155,417 1,155,417 1,155,417 Capital Outlay 13,405 1,064,538 2,686,250 1,847,456 600,000 20,000 20,000 20,000 20,000 20,000 Transfers Out - - 255,925 80,000 80,000 80,000 80,000 80,000 80,000 80,000 Conting'y & Unapprop - - - 1,167,910 - 13,335 Expense Total 779,478 2,068,126 4,562,991 4,390,783 2,469,430 1,408,752 1,399,617 1,404,664 1,409,888 1,416,066 Operating Revenues Less Expenses 958,326 (135,551) (1,037,707) (3,149,564) (1,370,375) (298,291) (283,667) (283,198) (280,655) (279,013) Beginning Fund Balance 4,602,187 5,792,564 5,479,107 3,149,564 4,441,400 3,071,025 2,772,734 2,489,066 2,205,869 1,925,213 Surplus/(Deficit) w/BFB 5,560,513 5,657,013 4,441,400 - 3,071,025 2,772,734 2,489,066 2,205,869 1,925,213 1,646,200 5 Year Projections 44 ---PAGE BREAK--- Wastewater Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Revenue Fines and Forfeits - 300 - 250 750 254 258 261 266 270 Charges for goods and services 2,446,713 2,533,257 2,944,290 3,035,000 3,119,768 3,339,443 3,674,425 3,692,246 3,717,464 3,742,854 Misc 18,654 20,040 3,791 4,000 9,450 4,060 4,121 4,183 4,254 4,326 Other Financing Sources - - 85,442 - - Transfers in - - - 7,998 7,998 7,998 7,998 7,998 7,998 7,998 Revenue Total 2,465,367 2,553,597 3,033,524 3,047,248 3,137,966 3,351,755 3,686,802 3,704,688 3,729,982 3,755,449 Expenses Labor and Benefits 1,035,976 1,028,961 1,207,727 1,287,474 1,310,586 1,410,449 1,443,263 1,478,643 1,517,401 1,551,396 Supplies and Services 850,722 838,725 903,206 1,025,582 950,866 1,025,582 1,056,349 1,061,477 1,093,322 1,103,936 Capital Outlay 416 118,575 60,551 126,019 32,789 Debt Service - - - 13,335 10,002 13,335 13,335 13,335 13,335 13,335 Transfers Out 451,000 590,000 700,442 695,000 695,000 700,000 700,000 700,000 700,000 700,000 Conting'y & Unapprop - - - 289,838 - Expense Total 2,338,115 2,576,262 2,871,927 3,437,248 2,999,243 3,149,366 3,212,947 3,253,455 3,324,058 3,368,667 Operating Revenues Less Expenses 127,252 (22,665) 161,597 (390,000) 138,723 202,389 473,854 451,233 405,924 386,782 Beginning Fund Balance 403,160 530,387 669,216 390,000 830,813 969,536 1,171,925 1,645,779 2,097,012 2,502,936 Surplus/(Deficit) w/BFB 530,412 507,722 830,813 - 969,536 1,171,925 1,645,779 2,097,012 2,502,936 2,889,717 5 Year Projections 45 ---PAGE BREAK--- Surfacewater Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Revenue Transfers in - 235,000 235,000 235,000 235,000 235,000 235,000 235,000 235,000 235,000 Misc - 155 12 100 94 100 103 107 110 115 Revenue Total - 235,155 235,012 235,100 235,094 235,100 235,103 235,107 235,110 235,115 Expenses Labor and Benefits - 134,928 180,278 227,354 212,470 232,297 238,918 246,994 255,745 263,752 Supplies and Services - 17,143 32,747 47,561 27,814 47,561 48,988 50,702 52,477 54,576 Capital Outlay - - 17,500 9,506 9,035 Conting'y & Unapprop - - - 53,494 - Expense Total - 152,071 230,525 337,915 249,319 279,858 287,906 297,696 308,222 318,328 Operating Revenues Less Expenses - 83,083 4,487 (102,815) (14,226) (44,758) (52,803) (62,590) (73,111) (83,213) Beginning Fund Balance - - 87,477 102,815 91,964 77,738 32,980 (19,822) (82,412) (155,523) Surplus/(Deficit) w/BFB - 83,083 91,964 - 77,738 32,980 (19,822) (82,412) (155,523) (238,737) 5 Year Projections 46 ---PAGE BREAK--- WWTP Construction Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Revenue Charges for goods and services 2,028,697 2,337,362 2,721,203 3,010,721 3,105,850 3,312,729 3,417,400 3,433,975 3,457,429 3,481,043 Misc 8,375 2,828 1,286 1,000 112,215 1,000 1,200 1,200 1,300 1,500 Other Financing Sources 562,045 355,583 635,895 3,100,000 18,711,716 - - - - - Revenue Total 2,599,117 2,695,774 3,358,384 6,111,721 21,929,781 3,313,729 3,418,600 3,435,175 3,458,729 3,482,543 Expenses Supplies and Services 729,391 890,226 530,936 1,210,000 1,745,662 1,210,000 1,246,300 1,289,921 - - Debt Service 1,763,439 1,757,544 2,340,248 2,514,599 2,543,219 2,950,662 3,309,712 3,727,712 3,380,062 3,533,812 Capital Outlay 317,103 104,426 547,863 2,076,495 523,197 3,790,000 3,753,700 3,710,080 - - Conting'y & Unapprop - - - 1,030,627 - - - - - - Expense Total 2,809,933 2,752,197 3,419,047 6,831,721 4,812,078 7,950,662 8,309,712 8,727,712 3,380,062 3,533,812 Operating Revenues Less Expenses (210,817) (56,423) (60,663) (720,000) 17,117,703 (4,636,933) (4,891,112) (5,292,537) 78,667 (51,269) Beginning Fund Balance 588,620 145,804 28,719 720,000 (31,944) 17,085,759 12,448,826 7,557,714 2,265,177 2,343,844 Surplus/(Deficit) w/BFB 377,803 89,381 (31,944) - 17,085,759 12,448,826 7,557,714 2,265,177 2,343,844 2,292,575 5 Year Projections 47 ---PAGE BREAK--- Building Maintenance Actual Actual Actual Budget Projected FY End 2008-09 2009-10 2010-11 2011-12 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 Revenue Misc 715,160 797,358 806,424 658,975 658,975 539,559 532,870 548,719 565,074 582,904 Transfers in 1,000 - - - - Revenue Total 716,160 797,358 806,424 658,975 658,975 539,559 532,870 548,719 565,074 582,904 Expenses Labor and Benefits 338,349 351,090 333,902 373,507 388,476 232,911 234,661 240,201 246,402 251,886 Supplies and Services 390,348 379,476 452,233 342,968 305,526 290,000 298,700 309,155 319,975 332,774 Conting'y & Unapprop - - - 62,500 - Expense Total 728,697 730,567 786,136 778,975 694,002 522,911 533,361 549,356 566,377 584,660 Operating Revenues Less Expenses (12,537) 66,792 20,288 (120,000) (35,027) 16,648 (491) (637) (1,303) (1,756) Beginning Fund Balance 27,124 14,588 101,668 120,000 121,956 86,929 103,577 103,085 102,449 101,146 Surplus/(Deficit) w/BFB 14,587 81,380 121,956 - 86,929 103,577 103,085 102,449 101,146 99,390 5 Year Projections 48