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City of Woodburn Recreation and Park Board Minutes September 18, 2012 ● 5:30 p.m. Page 1 of 3 1. CALL TO ORDER The meeting and was called to order at 5:30 p.m. 2. ROLL CALL Position I Brent Glogau, Member (12/13) Present Position II (Student) Sofie Velasquez (12/12) Absent Position III Joseph Nicoletti, Board Secretary (12/13) Present Position IV Rosetta Wangerin, Board Chair (12/13) Present Position V Bruce Thomas, Member (12/13) Absent Position VI Ardis Knauf (12/12) Present Position VII Tony Waite (12/12) Absent 3. APPROVAL OF MINUTES Joseph Nicoletti/ Brent Glogau- Motion to approve the May 8, 2012 minutes and the July 17, 2012 minutes as amended. The motion passed unanimously. 4. BUSINESS FROM AUDIENCE None. 5. OLD BUSINESS 6. NEW BUSINESS June 12 Park Tour Recap The Board reviewed the compiled comments regarding the annual park tour, which took place on June 12. Legion Park Playground Project Jim informed the Board that we were awarded the grant to install the archeologically themed play area at Legion Park. We plan to work with the high schools and the Kiwanis Clubs on the project. It was suggested that we add some benches at the playa area for parent seating. 2011-2012 Aquatic Center Financials Jim and Kristin discussed the financial performance of the Aquatic Center in 2011- 2012 and reviewed the final (unaudited) fiscal year numbers. 7. DIVISION REPORTS Aquatics – Kristin Wierenga Kristin updated the Board on the following items: Spa Jets Pump Motor now has a timer on it, which will help reduce cost Water slide pump & spa jet pump are repaired and running again ---PAGE BREAK--- City of Woodburn Recreation and Park Board Minutes September 18, 2012 ● 5:30 p.m. Page 2 of 3 New staff scheduling software system launched Rescue report statistics comparison to last year Silverton Health sponsorship possibility 4th Grade Lessons underway (Kiwanis and Woodburn Proud) $4,074 in scholarships awarded calendar to date Recreation – Stu Spence Stu updated the Board on the following items: Youth Sports - Youth Soccer games began last Saturday, September 15th with 313 players, 1 more than last year. ASC Prices - Prices increased this year for the after school program $350 per year from $300 this year (if paid in full) or $95 per quarter ($380) from $100 per trimester ($300) this year. Four families opted to pay $500 to donate the extra to sustaining the program. Overall numbers are nearly the same. 11-12 Fall and All year registrations: 323 compared to 300 this year. This program is traditionally very price sensitive, when prices have gone up in the past, numbers have dropped. YAB - About to kick off their fall recruitment at tomorrow’s meeting. They are looking to gain more members to accomplish more projects in 12-13. AmeriCorps - We have successfully filled our AmeriCorps volunteer position with Esme Rios. Esme grew up in Gervais, then earned her degree in criminal justice from WOU. We are very excited to have her on board working on drug/gang prevention, literacy, and mentoring the youth advisory board. Most of her work will be done at the after school middle school sites along with the Boys & Girls Club Teen Center. Boys & Girls Club - The Unit Board is scheduled to meet tomorrow to discuss and finalize their program plan moving forward. Proposed plans are to focus on middle and high school programming. Parks and Facilities – Jim Row Jim discussed the large independent August 19 special event at Centennial Park. The event ran from noon – 11:00 PM on a Sunday and drew an anticipated 3,000 people. The greenway culvert is just about to be installed now that the Oregon Department of State Lands (DSL) and the U.S. Army Corps. of Engineers have approved our wetland removal/ fill permit amendment. The Fiesta took place on August 3-5 this year. Unfortunately, attendance was down this year. Saturday’s 100 degree temperature certainly didn’t help. This ---PAGE BREAK--- City of Woodburn Recreation and Park Board Minutes September 18, 2012 ● 5:30 p.m. Page 3 of 3 was the second of the Chamber’s 3-year commitment to leading the Fiesta. Next year will be the 50th anniversary of the event. 8. FUTURE BOARD BUSINESS Next meeting will be on October 9. 9. BOARD COMMENTS 10. ADJOURNMENT The meeting was adjourned at 6:50 PM Joseph Nicoletti, Board Secretary Jim Row, Community Services Director