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WHITEFISH TRAIL EVENT APPLICATION Name of Sponsoring Business or Organization: Email Address: Contact Person: Phone: Cell Phone # of Contact Person during event: Physical/Mailing Address Event Name: Event Dates: _ If the sponsoring organization is a non-profit, provide federal identification number: Location: _ Event Time: Set Up Date/Time: Tear Down Date / Time: _ Description of Event: Use of Trailhead: Anticipated Attendance: Any charge for admission? Any vendors? Event organizers must attach a Certificate of Insurance for comprehensive general liability insurance with a single limit coverage of at least 500,000 which names the City of Whitefish, and appropriate landowners if required, as an “Additional Insured.” Insurance Provider: _ Policy Number: By signing this application, the Sponsoring Business or Organization hereby agrees to defend, indemnify, and hold harmless the City of Whitefish against losses and liabilities incurred from the conduct of the Sponsoring Business or Organization or its officers, employees and agents. I hereby certify that the above information is accurate to the best of my knowledge. Authorized Signature Date Applications should be sent to Whitefish Legacy Partners, P.O. Box 1895, Whitefish, MT 59937 or emailed to [EMAIL REDACTED]. SIGN ---PAGE BREAK--- Application for WT Event Check List, Policies and Regulations A completed Application for a WT Special Event Permit. Applications for events in Haskill Basin must be submitted 40 days in advance. A current original Certificate of Insurance naming the City of Whitefish, and/or appropriate landowners (Winter Sports Inc, FH Stoltze Land and Lumber Company, etc.) as an “Additional Insured.” Some certificates may have two pages. Please provide both pages. A map showing areas of use, race route, a description of the event activities, approximate tent/vendor locations, and portable toilet locations. If alcohol will be served or sold, an appropriate permit must be purchased from the State unless operating under a vendor license. A WT Event application must be submitted fifteen (40) days in advance of the special event and can only be submitted one year prior to the event. Only persons 18 years of age and older may rent public facilities. To complete the application process, staff may verify age of applicant via visual inspection of a photo ID or obtain a copy of photo ID. It is the responsibility of the applicant to pay for all costs of damages that may occur during their function. Event organizers must require that all food vendors prepare food either within a food truck or within a three- sided tent with a designated food preparation area isolated from event patrons/dogs or they must arrange food vendors in a designated space (such as a food court) that clearly identifies the area as a “dog-free zone.” If event organizers designate an eating area, it must be placed within a “dog-free zone.” Event organizers should address any questions or concerns to the Flathead County Health Department ([PHONE REDACTED]). During an event, food and other items such as trash, coolers, stoves, grills, etc. should not be left unattended. If leaving the event site, food items must be stored in a bear resistant manner such as in a locked, hard-sided vehicle. All garbage needs to be removed after the event. **Office Use Only** Approved/Denied _ Date Parks and Recreation Director _ Date Whitefish Legacy Partners CONDITIONS OF PERMIT: 1. 2. Reasons for Conditions Imposed: If Denied Reasons for Denial: