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- 1 - RESOLUTION NO. 20-__ A Resolution of the City Council of the City of Whitefish, indicating its intent to abandon the intersection of Lake Park Lane and State Park Road, and rename the remnant State Park Road north of the intersection. WHEREAS, the City Council has determined that it is not necessary to retain the portion of State Park Road that lies South of Lot 10 and a portion of abandoned road of Block 1 of Patton's Subdivision; and north of Lot 24 of Block 5 of Patton's Subdivision; and Lot A of an Amended Plat of Lots 1-5 Block 5 of Patton's Subdivision; and WHEREAS, the City of Whitefish is requesting to abandon the intersection of Lake Park Lane and State Park Road, and WHEREAS, it will be in the best interests of the City of Whitefish, and its inhabitants, to rename the portion of State Park Road that lies north of the intersection of Lake Park Lane and State Park Road to "Patton Lane" unless 51% or more of the property owners object; and WHEREAS, as an item on the regular City Council meeting on January 21, 2020, the City Council reviewed the State Park Road Reconstruction Phase II approval of design, and authorization to bid, and approved a resolution of intent to set a hearing for March 2, 2020, at 7:10 p.m. before the City Council and directed the City Clerk to notify adjacent property owners of its intent to abandon the intersection of Lake Park Lane and State Park Road and rename the remnant of State Park Road north of the abandoned intersection to "Patton Lane" unless 51% or more of the property owners object; and WHEREAS, before acting upon the request to abandon the intersection of Lake Park Lane and State Park Road and change the name of State Park Road north of the intersection to "Patton Lane" as described above, the City will provide an opportunity for property owners to object and to hear citizen comments at the hearing scheduled at 7:10 p.m. for the March 2, 2020 City Council meeting. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Whitefish, Montana, as follows: Section 1: The City Council will conduct a public hearing at its regular meeting to be held on the 2nd day of March, 2020, at the hour of 7:10 p.m., in the Council Chambers of the City Hall Building at 418 East Second Street, Whitefish, Montana, to hear all matters pertaining to the proposed abandonment of the intersection of Lake Park Lane and State Park Road and the renaming of State Park Road north of the abandoned intersection to "Patton Lane." Section 2: The City Clerk will notify the adjacent property owners of the City Council's intent to abandon the intersection of Lake Park Lane and State Park Road and rename State Park Road north of the abandoned intersection to "Patton Lane" as shown on Exhibit attached hereto and incorporated herein by reference. ---PAGE BREAK--- - 2 - Section 3: This Resolution shall take effect immediately upon completion of the State Park Road Reconstruction Project Phase II. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF WHITEFISH, MONTANA, ON THIS DAY OF 2020. John M. Muhlfeld, Mayor ATTEST: Michelle Howke, City Clerk ---PAGE BREAK--- ---PAGE BREAK--- City of Whitefish Department of Public Works 418 E. 2nd Street I PO Box 158 Whitefish, MT 59937 (406) 863-2460 I Fax (406) 863-2419 January 14, 2020 Mayor Muhlfeld and City Councilors City of Whitefish Whitefish, Montana State Park Road Reconstruction Project Phase 2- Resort Tax Approval of Design, Authorization to Bid, and Resolution of Intent Introduction/History The Public Works Staff has completed our review of the final designs for Phase 2 of the State Park Road Reconstruction Project. The second phase of this important project will reconstruct State Park Road from Haugen Heights Road to the railroad tracks. One of the highest priorities of this job is the enhancements to driver and pedestrian safety that will be realized through intersection improvements, roadway alignment changes, and the addition of an off-street shared use path. City Council awarded the engineering contract to Robert Peccia & Associates (RPA) to assist with project management, surveying and civil engineering in August 2018 and Phase 1 of the project was completed in the Fall of 2019. Public involvement for Phase 2 began shortly thereafter. Newsletter #5 was sent on 10/11/2019 and the first public meeting for phase 2 was held on 10/24/2019. The second public meeting for Phase 2 is scheduled for 1/23/2020. Assuming staff is authorized to proceed with bidding, and the contract is awarded, a final Public Information Meeting for Phase 2 will be held in March or early April 2020. This meeting will bring residents up to speed on the final project designs, the proposed construction schedule, and what they can expect to happen as construction begins. Current Report Attached to this report are several figures which provide an overview of the design for the second phase of the project. These designs incorporate the recommendations of staff and RPA, and will be presented at the Public Meeting scheduled for later this week. The following sections describe the highlights of this layout. ---PAGE BREAK--- January 14, 2020 State Park Road Phase 2 – Authorization to Bid Page I 2 of 4 Roadway Profile & Shared Use Path The City’s approved Transportation Plan calls for State Park Road to be an “Urban Collector” which is 32 feet wide, and includes curb and gutter. The road width will be reduced to 28’ from the north end of the curve to the railroad tracks. In addition, the Connect Whitefish Bike and Pedestrian Master Plan recommends a shared use path along state Park Road as a “Tier I Connectivity Project”. The plan specifically calls for a “path adjacent to State Park Road when the road is rebuilt with resort tax funds to create a valuable connection to the Highway 93 Trail and a key link in the Whitefish Lake State Park recreational loop. Therefore, the 8’ concrete path that was installed with Phase 1 will be extended to the railroad tracks with Phase 2. City standards also call for a landscaped boulevard between the curb and path, which is typically 6’ Wide to handle snow storage. This results in an overall road section is 42’ to 46’ wide. Stormwater Stormwater management is one of the key priorities of this project. A new stormwater system shall be installed with treatment at the outfall. A new detention pond was considered as part of the project but determined to be unnecessary due to existing treatment at the proposed outfall. The pond would also be 14’ deep, which would be and dangerous. Lighting As with past road reconstruction projects, the City will be upgrading this corridor to include decorative lighting. Similar to the recently completed reconstruction of Somers Avenue, State Park Road will incorporate LED lights. Traffic Control & Construction Routes The City has experienced some issues with construction traffic patterns and traffic related control issues on past projects. The State Park Road Project will be bid with specific traffic control plans which must be adhered to. In addition, there will be a short detour required during the beginning of the project. Traffic Calming It is our desire to reduce the rest of the roadway from 35 mph to 25 mph. We have received significant support from the residents on this. Also, the two proposed roadway curves that will be reconstructed on Phase II will be designed and posted for a speed of 20 mph. Roadway Abandonment With the proposed redesign of the road, there is a short section of State Park Road to the east of Patton Lane that will be abandoned. In addition, there is a remnant portion of State Park Road to the north of Lake Park Lane that will be renamed to Patton Lane and become a dead end. This is shown on the enclosed exhibit. Should council approve the recommended design, the enclosed resolution of intent should be adopted to proceed with these actions. ---PAGE BREAK--- January 14, 2020 State Park Road Phase 2 – Authorization to Bid Page I 3 of 4 Constructability/Schedule The following schedule is proposed for Phase I of the project: Advertise Bid – February 16, 2020 Open Bids – March 5, 2020 Award Bid – March 16, 2020 Given the magnitude and scope of the project, the second phase of the project has been divided into several phases, as described below: Task 1A: April 13th to June 26th (11 Weeks) – Complete water, sewer, and storm construction from Haugen Heights to RR tracks. State Park Road will be one-lane, two-way traffic with flaggers during the day and two-lane, two-way traffic at night. Task 1B: April 13th to June 26th (30 Days of Contractor’s Choice) – Complete all work within the intersection of State Park Road and Haugen Heights Road. The intersection will be closed during this 30-day period and traffic will use Detour B, shown on the attached map. No Work June 27th to July 5th Task 2 – July 6th to September 4th (9 weeks) –Installation of power, gas, fiber, phone, and cable. State Park Road will be two-lane, two-way traffic during Task 2 activities and maintained as a gravel roadway.. No Work September 5th to September 7th Task 3 – September 8th to October 30th (8 weeks) – Construction of curb, gutter, roadway, sidewalk, street lighting system, signage, striping, and restoration. State Park Road will be one-lane, two-way traffic with flaggers during the day and two-lane, two-way traffic at night. Financial Requirement The State Park Reconstruction project is slated to be paid by the Resort Tax Fund. The overall project budget is $5.3M. The current cost estimate is as follows: Phase 1 Construction - $1,288,640 Phase 2 Construction (est) - $2,717,300 Land Acquisition - $510,800 Utility Relocations - $90,000 Professional Fees - $782,280 Total Project Cost - $5,389,020 ---PAGE BREAK--- January 14, 2020 State Park Road Phase 2 – Authorization to Bid Page I 4 of 4 Recommendation Based on the guidance and direction received to date from Council and the Resort Tax Committee, and the public outreach that has been conducted, staff respectfully requests approval of the design and authorization to solicit bids for Phase 2 of the State Park Road Reconstruction Project. Staff also recommends approval of the enclosed resolution of intent to abandon the intersection of Lake Park Lane and State Park Road and rename the remnant portion of State Park Road north of the intersection. Sincerely, Craig Workman, P.E. Public Works Director ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK---