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Fiscal Years 2020 – 2024 City of Whitefish August 2019 CAPITAL IMPROVEMENTS PROGRAM ---PAGE BREAK--- Table of Contents Overview of Capital Improvements Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 City and State Law Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 Capital Improvement Definition. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2‐3 Development of the Capital Improvement Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3‐4 Cost of Capital Improvements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Funding and Financing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4‐5 Program Funding Goals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6‐7 Program Monitoring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Department Reports Detailing Project, Timing, and Funding Administration Detailed Project Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 Municipal Court Detailed Project Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 Library Detailed Project Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10 Planning & Building Detailed Project Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Police Department Detailed Project Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Fire Department Detailed Project Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 Parks & Recreation Detailed Project Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 Streets Detailed Project Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 Water Detailed Project Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16 Wastewater Detailed Project Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Stormwater Detailed Project Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20 Bike/Ped Paths Detailed Project Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21 Resort Tax Detailed Project Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 ---PAGE BREAK--- Capital Improvements Program Overview of Capital Improvements Program The Capital Improvements Program (CIP) for Fiscal Years 2020 – 2024 identifies needed investments in capital facilities and equipment maintained by the City of Whitefish over the next five years. The CIP is not an appropriation or approval of a specific project, but rather a planning document that communicates to citizens and the development community the City’s intent to preserve, improve and expand facilities. To effectively respond to changing circumstances and economic factors, the CIP must be a flexible plan. The CIP considers providing capital facilities for use by the current and likely increased population during the next five years. In addition, the City’s capital facilities must serve a significant seasonal population. The CIP also considers maintaining and, in some cases, expanding current levels of service. There are many uses for the capital improvements program. Some of the most important uses include: 1. Ensuring the timely provision of adequate facilities to maintain levels of service that are important to the quality of life in the City. 2. Maintaining satisfactory operating efficiency and safety of the City’s existing capital facilities. 3. Providing facilities needed to accommodate new growth. These facilities would be eligible for impact fees. 3. Providing evidence to bond rating agencies that the City is planning and managing its debt for capital improvements, thus minimizing interest rates and the cost of borrowing money. 4. Providing evidence to agencies that award grants and loans that the City is planning for capital improvements, including the need for local matching funds and/or repayment of loans. Page 1 of 22 ---PAGE BREAK--- City and State Law Requirements According to the Whitefish’s Municipal Code (Section 10‐2‐10), an update to the CIP is required at least every two years to comply with Impact Fee requirements. When originally established, the two‐year update ensured the City complied with the Montana laws related to Impact Fees. During the 2015 Legislative Session, the required update was reduced at the State level to every 5 years. However, to ensure proper planning for capital improvements and to react timely to changing circumstances, the City now updates the CIP on an annual basis. Following are excerpts from the applicable code sections: CITY OF WHITEFISH MUNICIPAL CODE: 10‐2‐10: COMPONENT OF BUDGET: A. Pursuant to and consistent with Montana Code Annotated section 7‐6‐1602(2)(k), the city's capital improvement program is the component of the city's budget that: 1. Schedules construction of public facility capital improvements to serve projected growth; 2. Projects costs of the capital improvements; 3. Allocates collected impact fees for construction of the capital improvements; and 4. Covers at least a five year period and is reviewed and updated at least every two years. MONTANA ANNOTED CODE: 7‐6‐1602. Calculation of impact fees documentation required ordinance or resolution requirements for impact fees. For each public facility for which an impact fee is imposed, the governmental entity shall prepare and approve a service area report. The service area report is a written analysis that must: have a component of the budget of the governmental entity that: schedules construction of public facility capital improvements to serve projected growth; (ii) projects costs of the capital improvements; (iii) allocates collected impact fees for construction of the capital improvements; and (iv) covers at least a 5‐year period and is reviewed and updated at least every 5 years. Capital Improvement Definition For a project to be included in the CIP, the project must be a capital expenditure that meets the following criteria: Newly acquired capital assets o Expenditure of $5,000 or more o Must have a useful life greater than 1 year OR Page 2 of 22 ---PAGE BREAK--- Improvements to current capital assets o Expenditure of $5,000 or more o Extends the useful life of the asset o Results in the asset being in a “like new” condition or upgraded to improve efficiency, quality, strength, or capacity Projects undertaken to repair and maintain equipment and facilities that do not meet the criteria above are considered routine repair and maintenance expenditures. These on‐going expenditures are budgeted in the fiscal year that the expenditure occurs and expensed when incurred. Development of the Capital Improvements Program The CIP process begins in February and is developed through the following steps: 1. Department Directors identify capital improvement projects that are needed to maintain levels of service or achieve expanded levels of service where deemed necessary over the next five years. Descriptions and justifications are also included for each project. 2. Department Directors prioritize proposed capital improvement projects for their respective departments. Some CIPs use elaborate systems to determine the priorities among capital improvement projects. Whitefish’s CIP uses a straightforward approach in which each Department Director lists their projects in priority order, according to their professional judgment and recommendation. 3. The Assistant City Manager/Finance Director assists in identifying funding sources that are available to pay for the capital improvement projects and prepares forecasts of revenues that are generally predictable. Bonding for projects is also considered when appropriate. 4. The City Manager and Assistant City Manager/Finance Director meet with each Department Director to discuss projects required to maintain the current level of service and the possibility of expanded levels of service based on forecasted revenues and funding options available. If funding is not readily available and the specific project would not reduce the level of service, it may be moved to the “Unscheduled Projects” column. If an unexpected source of revenue, such as a grant, is obtained the project may be moved into a specific year within the CIP. 5. During the development of the fiscal year budget, staff strives to integrate the CIP when possible. Page 3 of 22 ---PAGE BREAK--- 6. All information is compiled into the CIP for the City Council to review and consider during a City Council meeting. 7. During the fiscal year budget adoption in August, appropriations are approved for specific capital improvement projects. Cost of Capital Improvements The CIP for Fiscal Years 2020 – 2024 contains 125 projects totaling $64,782,566. More than 81.9% of the project costs are related to the wastewater treatment plant upgrades to meet the EPA and State of Montana DEQ mandates, other wastewater improvements, street reconstruction projects funded by Resort Tax collections, and necessary water system improvements including capacity expansion. Detailed project information, timing, and funding is detailed on each of the departmental reports. Below is a summary of costs by Department or major Project Type: DEPARTMENT ESTIMATED COST City Administration $ 30,000 City Court 27,000 Library 130,000 Planning/Building 110,000 Police 243,000 Fire & Ambulance 1,923,000 Parks & Recreation 1,981,381 Streets 3,373,519 Water 23,130,333 Wastewater 19,348,333 Stormwater 1,410,000 Bike/Pedestrian Paths 1,766,000 Resort Tax Projects 11,310,000 TOTAL $ 64,782,566 Funding and Financing Options for Capital Improvements There are a variety of funding sources available to pay for projects identified in the City’s CIP for Fiscal Years 2020 – 2024. Some sources of funding, such as Impact Fees, Tax Increment, and grants, are restricted and can only be used for projects that meet certain requirements. The following table describes the various funding sources and the capital facilities or equipment that may qualify. Page 4 of 22 ---PAGE BREAK--- POSSIBLE FUNDING SOURCES CAPITAL FACILITY/EQUIPMENT Annual Budget or Cash Reserves Available for Capital Purchases All Facilities Donations/Contributions Fire, Library, Parks & Recreation, Police Grants Fire, Police, Parks & Recreation, Water, Wastewater, Storm Water Impact Fees Emergency Services Center (Court/Police/Fire), City Hall, Paved Trails, Park Maintenance Building, Water, Wastewater, Storm Water Land Dedication or Fees in Lieu Parks & Recreation Resort Tax Park Improvements, Paved Trails, Streets including related Water, Wastewater, and Storm Water components Tax Increment Eligible Facility Projects Identified by the City Council – Parks & Recreation, Water, Wastewater, Streets Parkland & Greenway Maintenance Assessment Parks & Recreation Street Maintenance Assessment Streets Whitefish Fire Service Area Contribution Fire Voted Property Tax Levy (Voter Approval Required) Fire, Police, Parks & Recreation Special Improvement Districts Streets, Water, Wastewater, Storm Water General Obligation Bonds (Voter Approval Required) Parks & Recreation, Fire, Police, Library Revenue Bonds Water, Wastewater Lease Revenue Bonds Parking Structure Page 5 of 22 ---PAGE BREAK--- Program Funding Goals The City strives to properly maintain facilities and the current level of service in the most cost efficient and effective way possible. While affordability of utility rates, fees, and assessments continues to be of concern for citizens of Whitefish, it is important not to defer maintenance costs or capital related problems on to future generations. Each fall, the City Council considers proposed increases for both the water and wastewater utilities. To ensure proper funding of necessary capital improvements for the water and wastewater utilities, a utility rate study was completed in 2016 that indicates how much and when the rate increases should be considered by the City Council. Recently identified expansion projects have been included in the CIP for the water utility and will be added to the rate model prior to analyzing appropriate rate increases in Fall of 2019. For other capital improvements that are primarily funded by property tax revenue, the City has little flexibility considering the multiple departments funded by property taxes (Administration, Court, Library, Fire, Police, Library, and Parks & Recreation). Staff continues to apply for grants in hopes of funding capital projects, but those are often limited and very competitive. When originally working through the CIP, some of the departments did not balance with the current available funding. Therefore, staff brainstormed possible funding options to meet a CIP cash reserve goal for future years. Additional funding options are described with projected revenue generation over the next five‐year period when necessary on the individual department reports. Staff also included figures to show the impacts those funding options may have on taxpayers, if any. The proposed funding options to help balance the CIP, such as maintenance assessment increases or property tax increases, can only be approved during the formal budget adoption in August. In addition to proposed funding options, staff also moved items to an “Unscheduled Projects” column to show capital improvement projects that were desired during Fiscal Years 2020 – 2024 or in future years, but for which readily available funding sources have not been identified. These unscheduled projects will enhance the current level of service and increase efficiencies provided by each department. If funding does become available during the next five years, these unscheduled projects may be added to a specific year on the CIP. One very important upcoming change in Fiscal Year 2021 is the sunset of the City’s Tax Increment District. Once the Tax Increment District sunsets, the increase in taxable value will result in a revenue increase of about $1,400,000. This increase does not adversely impact property taxpayers as this amount is the City’s proportionate share from the sunset of the Tax Page 6 of 22 ---PAGE BREAK--- Increment District. The school district and county also receive a proportionate share without an increased burden on property taxpayers. The Fiscal Years 2020 ‐ 2024 CIP proposes that $255,000 of the $1,400,000 is reserved on an annual basis for capital improvements for the Municipal Court, Administration, Police, Fire, and Parks & Recreation Departments beginning Fiscal Year 2021. Program Monitoring As with any planning document, the progress made toward completion of identified projects must be monitored. Each year, staff reviews the projects that were accomplished, considers any changes in circumstances or economic factors, and makes necessary updates to the plan. Questions regarding the status of the CIP should be directed to the Assistant City Manager/Finance Director. Page 7 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (General) Impact Fees Grants Tax Increment Total Unscheduled Projects 1 Administration Vehicle Purchase vehicle to add to the City's fleet used for travel and meetings. 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ ‐ $ ‐ $ 30,000 $ ‐ $ ‐ $ ‐ $ 30,000 $ ‐ $ ‐ $ ‐ $ 30,000 $ ‐ $ Estimated Administration Cash Reserves (General Fund) for Capital Projects ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Estimated Cash Balance Remaining for Capital Projects at Year‐End ‐ $ ‐ $ (30,000) $ (30,000) $ (30,000) $ Funding Proposal to Meet Capital Project Cash Reserve Goal Property tax revenue available due to TIF Sunset in FY21 ‐ $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ Total Estimated Cash Reserves as Year‐end with Implementation of Funding Proposal ‐ $ 15,000 $ ‐ $ 15,000 $ 30,000 $ PROJECT INFORMATION ESTIMATED COST PER YEAR FUNDING SOURCES 5‐Year Capital Improvements Program: Administration Department Page 8 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (General) Impact Fees Grants Tax Increment Total Unscheduled Projects 1 Revamp of Audio and Control System EZTracker is no longer supported; Replaces audio and video system and includes a toggle switch at Judge's bench for muting of PA system. 15,000 $ 15,000 $ 15,000 $ 15,000 $ 2 Court Room Renovations Add railing in court room to separate and define jury space; add witness box; add alarm button for Bench. 6,000 $ 6,000 $ 6,000 $ 6,000 $ 3 Relocate Projection Screen and Output 1 Courtroom has been reconfigured for jury to not block emergency exits as well as a permanent location for a jury box and witness box (Court will assess need and may remove from budget next year). 6,000 $ 6,000 $ 6,000 $ 6,000 $ 27,000 $ 21,000 $ 6,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 27,000 $ ‐ $ ‐ $ ‐ $ 27,000 $ ‐ $ Estimated Administration Cash Reserves (General Fund ‐ Court) for Capital Projects 21,000 $ ‐ $ ‐ $ ‐ $ ‐ $ Estimated Cash Balance Remaining for Capital Projects at Year‐End ‐ $ (6,000) $ (6,000) $ (6,000) $ (6,000) $ Funding Proposal to Meet Capital Project Cash Reserve Goal Property tax revenue available due to TIF Sunset in FY21 ‐ $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ Total Estimated Cash Reserves as Year‐end with Implementation of Funding Proposal ‐ $ 4,000 $ 14,000 $ 24,000 $ 34,000 $ 5‐Year Capital Improvements Program: Municipal Court FUNDING SOURCES ESTIMATED COST PER YEAR PROJECT INFORMATION Page 9 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (Library) Impact Fees Grants Tax Increment Total Unscheduled Projects 1 Library Remodel Interior remodel/partitioning of library area to provide Director Office Space (estimated cost is an internal projection and may vary). 30,000 $ 30,000 $ 30,000 $ 30,000 $ 2 Storage Addition to Library Need for additional storage for Library (estimated cost is an internal projection and may vary). 100,000 $ 100,000 $ 100,000 $ 100,000 $ 130,000 $ 30,000 $ ‐ $ 100,000 $ ‐ $ ‐ $ ‐ $ 100,000 $ ‐ $ ‐ $ 30,000 $ 130,000 $ ‐ $ Estimated Library Cash Reserves for Capital Projects ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Tax Increment Funds for Remodel 30,000 $ Estimated Cash Balance Remaining for Capital Projects at Year‐End ‐ $ ‐ $ (100,000) $ (100,000) $ (100,000) $ Funding Proposal to Meet Capital Project Cash Reserve Goal Increase in value of 6.8 Mill Levy due to TIF Sunset in FY21 ‐ $ 77,818 $ 80,153 $ 82,557 $ 85,034 $ Total Estimated Cash Reserves as Year‐end with Implementation of Funding Proposal ‐ $ 77,818 $ 57,971 $ 140,528 $ 225,561 $ 5‐Year Capital Improvements Program: Library PROJECT INFORMATION ESTIMATED COST PER YEAR FUNDING SOURCES Page 10 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (Building) Cash Reserves (General Fund) Impact Fees Grants Tax Increment Total Unscheduled Projects 1 Ford F‐150 Pickup Replace 2014 Ford Pickup (donate to Parks & Recreation) 35,000 $ 35,000 $ 35,000 $ 35,000 $ 2 Plotter/Scanner Replace Canon Plotter/Scanner (cost shared with Public Works) 5,000 $ 5,000 $ 5,000 $ 5,000 $ 3 Ford F‐150 Pickup Replace 2014 Ford Pickup (donate to Parks & Recreation) 35,000 $ 35,000 $ 35,000 $ 35,000 $ 4 Ford F‐150 Pickup Replace 2016 Ford Pickup (donate to Parks & Recreation) 35,000 $ 35,000 $ 35,000 $ 35,000 $ 110,000 $ 35,000 $ 5,000 $ ‐ $ 35,000 $ 35,000 $ ‐ $ 105,000 $ 5,000 $ ‐ $ ‐ $ ‐ $ 110,000 $ ‐ $ Estimated Building Code Fund Cash Reserves for Capital Projects 35,000 $ ‐ $ ‐ $ 35,000 $ 35,000 $ Estimated Administration Cash Reserves (General Fund ‐ Planning) for Capital Projects ‐ $ 5,000 $ ‐ $ ‐ $ ‐ $ Estimated Cash Balance Remaining for Capital Projects at Year‐End ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ * PROJECT INFORMATION ESTIMATED COST PER YEAR 5‐Year Capital Improvements Program: Planning & Building Department FUNDING SOURCES * Meets Capital Projects Cash Reserve Goal by FY24 without additional funding options. Page 11 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (Police) Impact Fees Grants Tax Increment Total Unscheduled Projects 1 Stonegarden Patrol Vehicle New Ford Explorer to use for Stonegarden shifts. After 3‐year term the vehicle can be used for other patrol duties. 40,000 $ 40,000 $ 40,000 $ 40,000 $ 2 Assistant Chief Vehicle Replace 2012 Ford Explorer 40,000 $ 40,000 $ 40,000 $ 40,000 $ 3 Ford Explorer Replace 2013 Ford Explorer 40,000 $ 40,000 $ 40,000 $ 40,000 $ 4 Ford F‐150 pickup Replace 2014 Ford Explorer 40,000 $ 40,000 $ 40,000 $ 40,000 $ 5 Ford Explorer Replace 2015 Ford Explorer 41,000 $ 41,000 $ 41,000 $ 41,000 $ 6 Ford Explorer Replace 2017 Ford Explorer 42,000 $ 42,000 $ 42,000 $ 42,000 $ 243,000 $ 80,000 $ 40,000 $ 40,000 $ 41,000 $ 42,000 $ ‐ $ 203,000 $ ‐ $ 40,000 $ ‐ $ 243,000 $ ‐ $ Estimated Police Cash Reserves for Capital Projects 40,000 $ 20,000 $ ‐ $ ‐ $ ‐ $ Stonegarden Grant 40,000 $ ‐ $ ‐ $ ‐ $ ‐ $ Estimated Cash Balance Remaining for Capital Projects at Year‐End ‐ $ (20,000) $ (60,000) $ (101,000) $ (143,000) $ Funding Proposal to Meet Capital Project Cash Reserve Goal Property tax revenue available due to TIF Sunset in FY21 ‐ $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ Total Estimated Cash Reserves as Year‐end with Implementation of Funding Proposal ‐ $ 40,000 $ 60,000 $ 79,000 $ 97,000 $ 5‐Year Capital Improvements Program: Police Department PROJECT INFORMATION ESTIMATED COST PER YEAR FUNDING SOURCES Page 12 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (Fire) Impact Fees Possible Grant Tax Increment Total Unscheduled Projects 1 Fan Boat Inflatable watercraft has air & water leaks. The hovercraft is not ideal for rescue. Department would like to replace both with an air boat and then let Parks use the building at City Beach. 75,000 $ 75,000 $ 18,750 $ 56,250 $ 75,000 $ 2 Command Vehicle Replace command vehicle with used truck to maintain the standard 5‐year replacement schedule of command/utility vehicles. 28,000 $ 28,000 $ 28,000 $ 28,000 $ 3 EMS Monitors Replace 3 12‐year old EMS Monitors. Working to get on track with a 5‐year replacement plan so no monitor is over 10‐ years old. 3 monitors on ambulances and the older 3 are on the rescue & engines. 180,000 $ 180,000 $ 180,000 $ 180,000 $ 4 Ambulance Replace a 10‐year old ambulance, working to get us on‐track with our plan to trade in our ambulances before 12‐years old and/or 100,000 miles for max trade in value. Replacement is scheduled every 4 years. 200,000 $ 200,000 $ 200,000 $ 200,000 $ 5 Structure Engine The 2nd our structure engine (23 years old) and reserve (25 years old) both aging out at the same time along with our rescue truck. Need to move the replacement for the 1st due up to work on getting on schedule. 650,000 $ 650,000 $ 650,000 $ 650,000 $ 6 Brush Truck Replace the 22‐year old brush truck and work to get on track with a replacement plan of every 10‐years with a max age of 18‐years old. 75,000 $ 75,000 $ 75,000 $ 75,000 $ 7 Command Vehicle Replace command vehicle to maintain the standard 5‐year replacement schedule of command/utility vehicles. 65,000 $ 65,000 $ 65,000 $ 65,000 $ 8 Ambulance Replace a 10‐year old ambulance, working to get us on‐track with our plan to trade in our ambulances before 12‐years old and/or 100,000 miles for max trade in value. Replacement is scheduled every 4 years. 200,000 $ 200,000 $ 200,000 $ 200,000 $ 9 Rescue Rescue is 23 years old. Project cost estimated as a rescue truck, but the Fire Department would prefer to replace it with a ladder truck. 450,000 $ 450,000 $ 450,000 $ 450,000 $ 1,923,000 $ 75,000 $ 208,000 $ 925,000 $ 65,000 $ 650,000 $ ‐ $ 1,866,750 $ ‐ $ 56,250 $ ‐ $ 1,923,000 $ ‐ $ Estimated Fire and Ambulance Cash Reserves for Capital Projects 18,750 $ ‐ $ 10,000 $ 50,000 $ Estimated Bonds, Loans, or Other Debt to Complete Project as Scheduled ‐ $ ‐ $ 450,000 $ ‐ $ ‐ $ Estimated Grants (Project Completed if Grant Awarded) 56,250 $ ‐ $ ‐ $ ‐ $ ‐ $ Estimated Cash Balance Remaining for Capital Projects at Year‐End ‐ $ (208,000) $ (1,133,000) $ (1,188,000) $ (1,788,000) $ Funding Proposal to Meet Capital Project Cash Reserve Goal Increase in value of 24 Voted Mill Levy due to TIF Sunset in FY21 ‐ $ 238,650 $ 247,003 $ 255,648 $ 264,596 $ Property tax revenue available due to TIF Sunset in FY21 ‐ $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ Total Estimated Cash Reserves at Year‐end with Implementation of Funding Proposal ‐ $ 130,650 $ 2,653 $ 303,301 $ 67,896 $ 5‐Year Capital Improvements Program: Fire Department PROJECT INFORMATION ESTIMATED COST PER YEAR FUNDING SOURCES Page 13 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (Parks) Cash Reserves (Parkland Acqu. & Development) Impact Fees Grants Tax Increment Total Unscheduled Projects T1 Depot Park Master Plan Improvements Ph. II Complete project. 1,641,381 $ 1,641,381 $ 1,641,381 $ 1,641,381 $ P1 Portable Compressor Used for irrigation/currently using PW. Remainder of $10,000 paid by Streets/Water/Sewer. 10,000 $ 10,000 $ 10,000 $ 10,000 $ P2 Vehicle/Equipment Lift Minimize contracted services for repair and maintenance of Parks & Recreation vehicles. 10,000 $ 10,000 $ 10,000 $ 10,000 $ P3 Bear‐proof Trash Cans in all Parks Required by Ordinance. 20,000 $ 20,000 $ 20,000 $ 20,000 $ P4 Grouse Mountain Parking Lot Overlay / Drainage Improve drainage and reconstruct parking lot. 75,000 $ 75,000 $ 75,000 $ 75,000 $ P5 City Beach Swim Lines Replace swim lines that will be at the end of their useful life. 10,000 $ 10,000 $ 10,000 $ 10,000 $ P6 City Beach Decking Finish project. 25,000 $ 25,000 $ 25,000 $ 25,000 $ P7 Armory Building ‐ Replace roof system Complete project. 40,000 $ 40,000 $ 40,000 $ 40,000 $ P8 Vehicle Replacement Fleet update. 30,000 $ 30,000 $ 30,000 $ 30,000 $ P9 Tool Cat Fleet update. 60,000 $ 60,000 $ 60,000 $ 60,000 $ P10 Fleet Replacements Every 2‐3 years for 12 years. 35,000 $ 35,000 $ 35,000 $ 35,000 $ P11 Toro Replacement Every 10 years. 25,000 $ 25,000 $ 25,000 $ 25,000 $ 1,981,381 $ 1,681,381 $ 75,000 $ 75,000 $ 90,000 $ 60,000 $ ‐ $ 320,000 $ 20,000 $ ‐ $ ‐ $ 1,641,381 $ 1,981,381 $ ‐ $ Priority Legend Estimated Parks & Recreation Cash Reserves for Capital Projects 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ Estimated Parkland Acquisition & Development Cash Reserves for Capital Projects 20,000 $ ‐ $ ‐ $ ‐ $ ‐ $ T# TIF Fund Project Priority Estimated Tax Increment for Depot Park and 55 Woodland Avenue Projects 1,641,381 $ ‐ $ ‐ $ ‐ $ ‐ $ P# Parks & Recreation Fund Project Priority Estimated Cash Balance Remaining for Capital Projects at Year‐End ‐ $ (55,000) $ (110,000) $ (180,000) $ (220,000) $ Funding Proposal to Meet Capital Project Cash Reserve Goal Property tax revenue available due to TIF Sunset in FY21 ‐ $ 70,000 $ 70,000 $ 70,000 $ 70,000 $ Total Estimated Cash Reserves at Year‐end with Implementation of Funding Proposal ‐ $ 15,000 $ 30,000 $ 30,000 $ 60,000 $ 5‐Year Capital Improvements Program: Parks & Recreation Department PROJECT INFORMATION ESTIMATED COST PER YEAR FUNDING SOURCES Page 14 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (Street) Cash Reserves (BaRSAA) Developer Contribution Impact Fees Grants (Air Quality) Tax Increment Total Unscheduled Project S1 Central Avenue Slump Repairs Engineering and Construction for slump repairs 350,000 $ 350,000 $ 350,000 $ 350,000 $ S2 Washington/Skyles Wall Replacement Repair retaining wall adjacent to City Beach 250,000 $ 250,000 $ 250,000 $ 250,000 $ S3 Chip seals/Overlays Annual pavement maintenance 900,000 $ 160,000 $ 170,000 $ 180,000 $ 190,000 $ 200,000 $ 900,000 $ 900,000 $ S4 Monegan (Voerman to Parks Shop ‐ 1,500')) Pave roadway (currently gravel) and bike/ped path 275,000 $ 275,000 $ 150,000 $ 75,000 $ 50,000 $ 275,000 $ S5 Monegan (Parks Shop to JP ‐ 2,500') Pave roadway ‐ currently gravel 375,000 $ 375,000 $ 17,500 $ 357,500 $ 375,000 $ S6 Sidewalk Extension Project Annual sidewalk extension 125,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 125,000 $ 125,000 $ S7 Birch Point RxR Crossing Quiet Zone ‐ $ TBD S8 Baker Avenue Extension ‐ $ TBD E1 Dump Trailer Replacement For unit #64 (New with trade) ‐ $6,000, split $2,000 Street/Water/Sewer 2,000 $ 2,000 $ 2,000 $ 2,000 $ E2 Pressure Washer Replacement For unit #85 (New) ‐ $9,000, split $3,000 Street/Water/Sewer 3,000 $ 3,000 $ 3,000 $ 3,000 $ E3 AIR COMPRESSOR Replacement for unit #87 ‐ $20,000, split $3,333 Street/Water/Sewer + $10,000 Parks 3,333 $ 3,333 $ 3,333 $ 3,333 $ E4 Shop Upgrades Tire Storage, Paving from Sewer Hookup, Locker Room & Bathroom Remodel, Garage Door Openers ($54,000, split $6K for 3 years for Street/Water/Sewer) 18,000 $ 6,000 $ 6,000 $ 6,000 $ 18,000 $ 18,000 $ E5 PICKUP 4 x 4 (350 ‐ Dump Bed) Replacement for unit #9 (used 2WD ‐ $21,000, split $7,000 Street/Water/Sewer 7,000 $ 7,000 $ 7,000 $ 7,000 $ E6 Pickup, 4x4 ‐ Replace 2004 Ford F150 XL Replacement for Dave Butts ‐ Total $27,000, split $9,000 each Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E7 Dump Truck Replacement for unit #27 (New Dump Truck) ‐ $126,000, split $42,000 Street/Water/Sewer 42,000 $ 42,000 $ 42,000 $ 42,000 $ E8 Hydraulic Press Shop Equipment 5,000 $ 5,000 $ 5,000 $ 5,000 $ E9 CONCRETE SCARIFIER Replacement for unit #99 6,760 $ 6,760 $ 6,760 $ 6,760 $ E10 SNOW PLOW ‐ 8' Replacement for unit #147 6,900 $ 6,900 $ 6,900 $ 6,900 $ E11 PICKUP 4 x 4 (150) Replacement for unit #18 ‐ $27,000, split $9,000 Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E12 SNOW PLOW ‐ 10' Replacement for unit #132 9,103 $ 9,103 $ 9,103 $ 9,103 $ E13 SNOW PLOW ‐ 10' Replacement for unit #138 9,775 $ 9,775 $ 9,775 $ 9,775 $ E14 BROOM Replacement for unit #189 10,628 $ 10,628 $ 10,628 $ 10,628 $ E15 VAN Replacement for unit #20 ‐ $33,000, split $11,000 11,000 $ 11,000 $ 11,000 $ 11,000 $ E16 SNOW PLOW ‐ 11' Replacement for unit #139 11,149 $ 11,149 $ 11,149 $ 11,149 $ E17 SNOW PLOW ‐ 10' Replacement for unit #137 12,258 $ 12,258 $ 12,258 $ 12,258 $ E18 PLANER ‐ 18" Replacement for unit #201 13,483 $ 13,483 $ 13,483 $ 13,483 $ E19 DUMP TRUCK Replacement for unit #25 ‐ $54,000, split $18,000 Street/Water/Sewer 18,000 $ 18,000 $ 18,000 $ 18,000 $ E20 PUMP ‐ 6" TRLR. MOUNT Replacement for unit #169 ‐ $60,000, split $20,000 Street/Water/Sewer 20,000 $ 20,000 $ 20,000 $ 20,000 $ E21 PAVER Replacement for unit #55 43,500 $ 43,500 $ 43,500 $ 43,500 $ E22 HYDRAULIC POWER UNIT Replacement for unit #95 6,630 $ 6,630 $ 6,630 $ 6,630 $ E23 S.U.V. (Freestyle) Replacement for unit #5 ‐ $27,000, split $9,000 Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E24 PICKUP 4 x 4 (150) Replacement for unit #11 ‐ $27,000, split $9,000 Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E25 PICKUP 4 x 4 (350 ‐ Flatbed) Replacement for unit #10 ‐ $33,000, split $11,000 Street/Water/Sewer 11,000 $ 11,000 $ 11,000 $ 11,000 $ E26 PICKUP 4 x 4 (350 ‐ Flatbed) Replacement for unit #8 ‐ $33,000, split $11,000 Street/Water/Sewer 11,000 $ 11,000 $ 11,000 $ 11,000 $ E27 GENERATOR Replacement for unit #92 ‐ $39,000, split $13,000 Street/Water/Sewer 13,000 $ 13,000 $ 13,000 $ 13,000 $ E28 SWEEPER Replacement for unit #50 235,000 $ 235,000 $ 235,000 $ 235,000 $ E29 SNOW PLOW Replacement for unit #148 9,000 $ 9,000 $ 9,000 $ 9,000 $ E30 PICKUP 4 x 4 (150) Replacement for unit #3 ‐ $27,000, split $9,000 Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E31 SWEEPER Replacement for unit #48 235,000 $ 235,000 $ 235,000 $ 235,000 $ E32 PICKUP 4 x 4 (250) Replacement for unit #17 ‐ $30,000, split $10,000 Street/Water/Sewer 10,000 $ 10,000 $ 10,000 $ 10,000 $ E33 DUMP TRUCK Replacement for unit #29‐ $135,000, split $35,000 Street/Water/Sewer 35,000 $ 35,000 $ 35,000 $ 35,000 $ E34 SWEEPER Replacement for unit #51 235,000 $ 235,000 $ 235,000 $ 235,000 $ 3,373,519 $ 1,132,333 $ 387,556 $ 880,630 $ 468,000 $ 505,000 $ ‐ $ 1,436,019 $ 507,500 $ 75,000 $ 50,000 $ 705,000 $ 600,000 $ 3,373,519 $ TBD Priority Legend Estimated Street Cash Reserves for Capital Projects 832,705 $ 399,195 $ 399,195 $ 399,195 $ 399,195 $ S# Street Project Priority (no Resort Tax Projects) Estimated Air Quality Grant for Sweeper Purchase ‐ $ ‐ $ 235,000 $ 235,000 $ 235,000 $ E# Equipment Priority Estimated Gas Tax Apportionment ‐ BaRSARA 334,620 $ 126,000 $ 128,520 $ 131,090 $ 133,712 $ Paved Trail Impact Fees 50,000 $ Estimated Tax Increment for Central Avenue Project/Washington & Skyles Wall Replacement 600,000 $ ‐ $ ‐ $ ‐ $ ‐ $ Estimated Cash Balance Remaining for Capital Projects at Year‐End 684,992 $ 822,631 $ 704,716 $ 1,002,001 $ 1,264,908 $ * Meets Capital Projects Cash Reserve Goal by FY24 assuming no annual rate increase to the street maintenance assessment for capital. 5‐Year Capital Improvements Program: Public Works Department ‐ Streets FUNDING SOURCES Equipment PROJECT INFORMATION ESTIMATED COST PER YEAR Street Construction* Page 15 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (Water) Impact Fees (Water) Grants (TSEP, RRGL) Tax Increment Total Unscheduled Projects T1 South Water Storage & Production Variety of projects to increase water capacity in South Whitefish including groundwater production and/or additional storage south of HWY 40 ‐ Assumes $400K spent in FY19. 7,600,000 $ 600,000 $ 1,000,000 $ 3,000,000 $ 3,000,000 $ 6,700,000 $ 900,000 $ 7,600,000 $ T2 Water Treatment Plant Expansion Variety of projects to increase current water production and treatment capacity (Expand water treatment plant to 8 MGD, upgrade Whitefish Lake pumping station, extend Whitefish Lake intake line). 10,000,000 $ 800,000 $ 4,700,000 $ 4,500,000 $ 9,200,000 $ 650,000 $ 150,000 $ 10,000,000 $ T3 Decontamination Site Improvements Improve site for decontamitation station near City Beach to assist in protecting the Lake, a significant water source for the water supply, from aquatice invasise species. 50,000 $ 50,000 $ 50,000 $ 50,000 $ T4 Reinstate First Creek Supply Possible diversion structure to put First Creek back online $100K ($25K Design and Sampling, $75K Construction). 100,000 $ 25,000 $ 75,000 $ 100,000 $ 100,000 $ T5 Water Plant Remote Telemetry 100,000 $ 50,000 $ 50,000 $ 100,000 $ 100,000 $ D1 Cast Iron Water Main Replacement Project every other year + 10 new hydrants per project. 2,200,000 $ 1,000,000 $ 550,000 $ 650,000 $ 1,650,000 $ 550,000 $ 2,200,000 $ D2 Armory Road Watermain Engineering & construction to extend water main from Dodger Lane to eastern edge of Armory Park to promote future extension by private land owners ($1,200 ft @ $100/ft). 120,000 $ 120,000 $ 120,000 $ 120,000 $ D3 Wisconsin Ave. Watermain Replacement Replace approximately 1.5 miles of 70 year old 18" watermain along Wisconsin Avenue. Total project estimated at $2M. 1,500,000 $ 500,000 $ 1,000,000 $ 1,250,000 $ 250,000 $ 1,500,000 $ D4 Whitefish Urban Project‐US93 ‐ Design & Construct Upgrade water distribution system in conjunction with reconstruction of U.S. Highway 93, between 13th Street & 2nd Street (930). 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ P1 Suncrest Conversion Convert propane to electric, install booster pump. 75,000 $ 75,000 $ 75,000 $ 75,000 $ E1 Dump Trailer Replacement For unit #64 (New with trade) ‐ $6,000, split $2,000 Street/Water/Sewer 2,000 $ 2,000 $ 2,000 $ 2,000 $ E2 Pressure Washer Replacement (New) ‐ $9,000, split $3,000 Street/Water/Sewer 3,000 $ 3,000 $ 3,000 $ 3,000 $ E3 AIR COMPRESSOR Replacement for unit #87 ‐ $20,000, split $3,333 Street/Water/Sewer + $10,000 Parks 3,333 $ 3,333 $ 3,333 $ 3,333 $ E4 Shop Upgrades Tire Storage, Paving from Sewer Hookup, Locker Room & Bathroom Remodel, Garage Door Openers ($54,000, split $6K for 3 years for Street/Water/Sewer) 18,000 $ 6,000 $ 6,000 $ 6,000 $ 18,000 $ 18,000 $ E5 PICKUP 4 x 4 (350 ‐ Dump Bed) Replacement for unit #9 (used 2WD ‐ $21,000, split $7,000 Street/Water/Sewer 7,000 $ 7,000 $ 7,000 $ 7,000 $ E6 Pickup, 4x4 ‐ Replace 2004 Ford F150 XL Replacement for Dave Butts ‐ Total $27,000, split $9,000 each Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E7 Dump Truck Replacement for unit #27 (New Dump Truck) ‐ $126,000, split $42,000 Street/Water/Sewer 42,000 $ 42,000 $ 42,000 $ 42,000 $ E8 PICKUP 4 x 4 (150) Replacement for unit #18 ‐ $27,000, split $9,000 Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E9 VAN Replacement for unit #20 ‐ $33,000, split $11,000 Street/Water/Sewer 11,000 $ 11,000 $ 11,000 $ 11,000 $ E10 DUMP TRUCK Replacement for unit #25 ‐ $54,000, split $18,000 Street/Water/Sewer 18,000 $ 18,000 $ 18,000 $ 18,000 $ E11 PUMP ‐ 6" TRLR. MOUNT Replacement for unit #169 ‐ $60,000, split $20,000 Street/Water/Sewer 20,000 $ 20,000 $ 20,000 $ 20,000 $ E12 S.U.V. (Freestyle) Replacement for unit #5 ‐ $27,000, split $9,000 Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E13 PICKUP 4 x 4 (150) Replacement for unit #11 ‐ $27,000, split $9,000 Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E14 PICKUP 4 x 4 (350 ‐ Flatbed) Replacement for unit #10 ‐ $33,000, split $11,000 Street/Water/Sewer 11,000 $ 11,000 $ 11,000 $ 11,000 $ 5‐Year Capital Improvements Program: Public Works Department ‐ Water FUNDING SOURCES Treatment/Supply Distribution PROJECT INFORMATION ESTIMATED COST PER YEAR Equipment Pumping Stations Page 16 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (Water) Impact Fees (Water) Grants (TSEP, RRGL) Tax Increment Total Unscheduled Projects 5‐Year Capital Improvements Program: Public Works Department ‐ Water FUNDING SOURCES PROJECT INFORMATION ESTIMATED COST PER YEAR E15 PICKUP 4 x 4 (350 ‐ Flatbed) Replacement for unit #8 ‐ $33,000, split $11,000 Street/Water/Sewer 11,000 $ 11,000 $ 11,000 $ 11,000 $ E16 GENERATOR Replacement for unit #92 ‐ $39,000, split $13,000 Street/Water/Sewer 13,000 $ 13,000 $ 13,000 $ 13,000 $ E17 Turbidimeters Replacement 16,000 $ 16,000 $ 16,000 $ 16,000 $ E18 PICKUP 4 x 4 (150) Replacement for unit #3 ‐ $27,000, split $9,000 Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E19 Fork Lift ‐ Replace 2001 Toyota 672A Replacement unit #62 20,000 $ 20,000 $ 20,000 $ 20,000 $ E20 PICKUP 4 x 4 (250) Replacement for unit #17 ‐ $30,000, split $10,000 Street/Water/Sewer 10,000 $ 10,000 $ 10,000 $ 10,000 $ E21 DUMP TRUCK Replacement for unit #29‐ $135,000, split $35,000 Street/Water/Sewer 35,000 $ 35,000 $ 35,000 $ 35,000 $ O1 Automatic Reading System System to collect city wide meter readings ( ‐ Total $300,000, split $150,000 each Water/Sewer 75,000 $ 75,000 $ 75,000 $ 75,000 $ O2 PLC Hardware/Software Upgrades 25,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 25,000 $ 25,000 $ 23,130,333 $ 2,872,333 $ 5,894,000 $ 8,130,000 $ 3,534,000 $ 2,700,000 $ 15,900,000 $ 5,260,333 $ 1,970,000 $ ‐ $ ‐ $ 23,130,333 $ ‐ $ Priority Legend Estimated Water Cash Reserves for Capital Projects 1,909,170 $ 801,304 $ 830,236 $ 863,446 $ 889,349 $ T# Treatment Project Priority Estimated Water Impact Fee Cash Reserves for Capital Projects 978,163 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ D# Distribution Priority Estimated Bonds, Loans, or Other Debt to Complete Project as Scheduled ‐ $ 5,400,000 $ 7,500,000 $ 3,000,000 $ ‐ $ P# Pumping Project Priority Estimated Cash Balance Remaining for Capital Projects at Year‐End 15,000 $ 572,304 $ 1,022,540 $ 1,601,986 $ 41,335 $ * E# Equipment Priority O# Other Project Priority * Meets Capital Projects Cash Reserve Goal by FY24 assuming annual rate increase as proposed by utility rate study and bonding of Water Treatment Expansion Project. Bonding may require additional rate increase to meet coverage requirements. Other Equipment Page 17 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (Wastewater) Impact Fees (Wastewater) Grants (TSEP, RRGL) Tax Increment Total Unscheduled Projects T1 WWTP Improvements Plant upgrade (During FY18‐FY19 $1M spent for design) 17,415,000 $ 9,412,000 $ 8,003,000 $ 15,012,000 $ 1,023,000 $ 1,380,000 $ 17,415,000 $ C1 Manhole & Pipe Rehab Downtown & Other Various locations 650,000 $ 110,000 $ 120,000 $ 130,000 $ 140,000 $ 150,000 $ 650,000 $ 650,000 $ C2 Piping ‐ Future Capacity Enhancements Upgrade 1730 LF of collection mains to enhance capacity as per Wastewater Facility Plan 500,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 350,000 $ 150,000 $ 500,000 $ C3 Whitefish Urban Project‐US93 ‐ Design & Construct Upgrade gravity sewer system in conjunction with reconstruction of U.S. Highway 93, between 13th Street & Lupfer Avenue (4 Crossings) 300,000 $ 300,000 $ 150,000 $ 150,000 $ 300,000 $ C4 Cow Creek Sewer Extension Engineering & Construction ‐ Extension to the East Edgewood R‐O‐W (930) TBD C5 Sewer Main Upgrade N of Hospital ‐ Greenwood to Columbia Upgrade under‐sized sewer mains to maintain growth TBD P1 Glenwood Lift Station Complete project from FY19 $ 10,000 $ 10,000 P2 Houston Point Lift Station Convert station from floats to transducer $ 10,000 $ 10,000 $ 100,000 30,000 $ 70,000 $ 100,000 $ 100,000 $ E1 Dump Trailer Replacement For unit #64 (New with trade) ‐ $6,000, split $2,000 Street/Water/Sewer 2,000 $ 2,000 $ 2,000 $ 2,000 $ E2 Pressure Washer Replacement (New) ‐ $9,000, split $3,000 Street/Water/Sewer 3,000 $ 3,000 $ 3,000 $ 3,000 $ E3 AIR COMPRESSOR Replacement for unit #87 ‐ $20,000, split $3,333 Street/Water/Sewer + $10,000 Parks 3,333 $ 3,333 $ 3,333 $ 3,333 $ E4 Shop Upgrades Tire Storage, Paving from Sewer Hookup, Locker Room & Bathroom Remodel, Garage Door Openers ($54,000, split $6K for 3 years for Street/Water/Sewer) 18,000 $ 6,000 $ 6,000 $ 6,000 $ 18,000 $ 18,000 $ E5 PICKUP 4 x 4 (350 ‐ Dump Bed) Replacement for unit #9 (used 2WD ‐ $21,000, split $7,000 Street/Water/Sewer 7,000 $ 7,000 $ 7,000 $ 7,000 $ E6 Pickup, 4x4 ‐ Replace 2004 Ford F150 XL Replacement for Dave Butts ‐ Total $27,000, split $9,000 each Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E7 Dump Truck Replacement for unit #27 (New Dump Truck) ‐ $126,000, split $42,000 Street/Water/Sewer 42,000 $ 42,000 $ 42,000 $ 42,000 $ E9 Pickup, 4x4 ‐ Replace 2004 Ford F150 XL Replacement for unit #18 ‐ Total $27,000, split $9,000 each Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E10 VAN Replacement for unit #20 ‐ $33,000, split $11,000 Street/Water/Sewer 11,000 $ 11,000 $ 11,000 $ 11,000 $ E11 DUMP TRUCK Replacement for unit #25 ‐ $54,000, split $18,000 Street/Water/Sewer 18,000 $ 18,000 $ 18,000 $ 18,000 $ E12 PUMP ‐ 6" TRLR. MOUNT Replacement for unit #169 ‐ $60,000, split $20,000 Street/Water/Sewer 20,000 $ 20,000 $ 20,000 $ 20,000 $ E13 Jet‐Away ‐ Replace 2000 JetAway JAJ‐600R Replacement for unit #37 24,000 $ 24,000 $ 24,000 $ 24,000 $ E14 S.U.V. (Freestyle) Replacement for unit #5 ‐ $27,000, split $9,000 Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E15 PICKUP 4 x 4 (150) Replacement for unit #11 ‐ $27,000, split $9,000 Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E16 PICKUP 4 x 4 (350 ‐ Flatbed) Replacement for unit #10 ‐ $33,000, split $11,000 Street/Water/Sewer 11,000 $ 11,000 $ 11,000 $ 11,000 $ E17 PICKUP 4 x 4 (350 ‐ Flatbed) Replacement for unit #8 ‐ $33,000, split $11,000 Street/Water/Sewer 11,000 $ 11,000 $ 11,000 $ 11,000 $ E18 GENERATOR Replacement for unit #92 ‐ $39,000, split $13,000 Street/Water/Sewer 13,000 $ 13,000 $ 13,000 $ 13,000 $ E19 PICKUP 4 x 4 (150) Replacement for unit #3 ‐ $27,000, split $9,000 Street/Water/Sewer 9,000 $ 9,000 $ 9,000 $ 9,000 $ E20 PICKUP 4 x 4 (250) Replacement for unit #17 ‐ $30,000, split $10,000 Street/Water/Sewer 10,000 $ 10,000 $ 10,000 $ 10,000 $ E21 DUMP TRUCK Replacement for unit #29‐ $135,000, split $35,000 Street/Water/Sewer 35,000 $ 35,000 $ 35,000 $ 35,000 $ 5‐Year Capital Improvements Program: Public Works Department ‐ Wastewater FUNDING SOURCES Pumping Stations Equipment PROJECT INFORMATION ESTIMATED COST PER YEAR Treatment Collection Page 18 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (Wastewater) Impact Fees (Wastewater) Grants (TSEP, RRGL) Tax Increment Total Unscheduled Projects 5‐Year Capital Improvements Program: Public Works Department ‐ Wastewater FUNDING SOURCES PROJECT INFORMATION ESTIMATED COST PER YEAR O1 Automatic Reading System System to collect city wide meter readings (Total $150,000, split $75,000 each Water/Sewer 75,000 $ 75,000 $ 75,000 $ 75,000 $ O2 PLC Hardware/Software Upgrades 25,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 25,000 $ 25,000 $ ‐ $19,348,333 $ 9,784,333 $ 8,346,000 $ 364,000 $ 254,000 $ 600,000 $ 15,012,000 $ 2,656,333 $ 1,680,000 $ $ ‐ $ 19,348,333 TBD Priority Legend T# Treatment Project Priority Estimated Wastewater Cash Reserves for Capital Projects $ 2,054,333 $ 400,000 $ 400,000 $ 400,000 $ 400,000 Estimated Wastewater Impact Fee Cash Reserves for Capital Projects $ 1,030,000 $ 350,000 $ 350,000 $ 350,000 $ 350,000 C# Collection Priority Estimated Grants to Complete WWTP Upgrade Project as Scheduled ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ P# Pumping Project Priority Estimated Bonds, Loans, or Other Debt to Complete Project as Scheduled 6,700,000 $ 7,600,000 $ ‐ $ ‐ $ ‐ $ E# Equipment Priority Estimated Cash Balance Remaining for Capital Projects at Year‐End ‐ $ 4,000 $ 390,000 $ 886,000 $ 1,036,000 $ * O# Other Project Priority * Meets Capital Projects Cash Reserve Goal by FY24 assuming annual rate increase as proposed by utility rate study and bonding of the WWTP Upgrade Project. Of the remaining funds, $659,449 are Impact Fees that can be used to repay bonds on expansion of Wastewater Treatment Plant. Other Page 19 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (Stormwater) Impact Fees (Stormwater) Grants Tax Increment Total Unscheduled Projects 1 Sump Pump Collection Creekwood, Texas Ave., Colorado Ave. 250,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 $ 250,000 $ 2 Cow Creek Nutrient Trading Reduction in phosphorus and nitrogen loading along COW Creek. 60,000 $ 20,000 $ 20,000 $ 20,000 $ 60,000 $ 60,000 $ 3 Riverside Pond Improvements Sediment Removal project for stormwater collection pond in Riverside Park. 100,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 100,000 $ 100,000 $ 4 Armory Road Stormwater Improvements Drainage Improvements from Heuth Lane through Armory Park. 150,000 $ 150,000 $ 150,000 $ 150,000 $ 5 Monegan Road Phase II Evaluate, design & construction Phase II stormwater collection & outfall improvements. 200,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 200,000 $ 6 State Park Road (Hwy 93 to Railroad) Engineering & construction for roadway improvements with storm sewer, water, and sewer. 500,000 $ 250,000 $ 250,000 $ 500,000 $ 500,000 $ 7 Edgewood Place Drainage Improvements Install storm mains & inlets to replace existing ditch system. 150,000 $ 150,000 $ 135,000 $ 15,000 $ 150,000 $ 1,410,000 $ 595,000 $ 345,000 $ 195,000 $ 75,000 $ 200,000 $ ‐ $ 1,295,000 $ 115,000 $ ‐ $ ‐ $ 1,410,000 $ ‐ $ Estimated Stormwater Cash Reserves for Capital Projects 586,000 $ 254,000 $ 254,000 $ 254,000 $ 254,000 $ Estimated Impact Fee Cash Reserves for Stormwater Capital Projects 81,225 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ Estimated Cash Balance Remaining for Capital Projects at Year‐End 72,225 $ 1,225 $ 80,225 $ 279,225 $ 353,225 $ PROJECT INFORMATION ESTIMATED COST PER YEAR 5‐Year Capital Improvements Program: Public Works Department ‐ Stormwater FUNDING SOURCES * To meet the capital requirements by FY24, an increase to the stormwater maintenance assessment of about $20.00 per parcel is anticipated for FY21 soley for capital purposes. The increase would bring the annual stormwater assessment from about $62.53 per parcel to $82.53 per parcel. Additional increases may be recommended for operations in FY21. Page 20 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Impact Fees (Paved Trails) Grants Tax Increment Total Unscheduled Projects 1 Kay Beller Park to BNSF Loop trail Design and Construction of paved shared use path in front of Riverbend Condos and Casey Malmquist Property. Portion included in Resort Tax ($90,000). 410,000 $ 250,000 $ 160,000 $ 160,000 $ 250,000 $ 410,000 $ 2 Armory Road Path Shared use path Along Armory Road to improve bike/ped access and reduce cost of stormwater conveyance system (2,000' @ $50/ft) 100,000 $ 100,000 $ 100,000 $ 100,000 $ 3 Voerman Path Shared use path to connect Trailview subdivision to Creekwood Drive (500' @ $80/ft) 40,000 $ 40,000 $ 40,000 $ 40,000 $ 4 Duck Inn Path Urban Trail around Duck Inn property (400' @ $40/ft) 16,000 $ 16,000 $ 16,000 $ 16,000 $ 5 Baker Avenue Underpass Construct a shared use paved path and the Baker Avenue Underpass to provide a safe pedestrian link from the east to west side of Baker Avenue. Proposed funding includes $400,000 of non‐committed funds from the Tax Increment District and the remainder is contingent on a successful application for a MDT Transportation Alternatives Program Grant. 1,200,000 $ 800,000 $ 400,000 $ 800,000 $ 400,000 $ 1,200,000 $ 1,766,000 $ 1,150,000 $ 560,000 $ 56,000 $ ‐ $ ‐ $ ‐ $ 316,000 $ 800,000 $ 650,000 $ 1,766,000 $ ‐ $ Estimated Impact Fee Cash Reserves for Paved Trail Capital Projects 175,176 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ Estimated Grants (Project Completed if Grant Awarded) 400,000 $ 400,000 $ Estimated Tax Increment for Kay Beller Park to BNSF Loop Trail & Baker Avenue Underpass 650,000 $ ‐ $ ‐ $ ‐ $ ‐ $ Estimated Cash Balance Remaining for Capital Projects at Year‐End 75,176 $ 15,176 $ 59,176 $ 159,176 $ 259,176 $ * Note: The Bike/Ped Priority list maintained by the City extends past five years. Other projects on the list can be provided upon request 5‐Year Capital Improvements Program: Public Works Department ‐ Bike/Ped Paths * Meets Capital Projects Cash Reserve Goal by FY24 with an assumed increase in the Paved Trails Impact Fee. An additional $295,000 is included in Resort Tax Capital Improvements Program for Trails. PROJECT INFORMATION ESTIMATED COST PER YEAR FUNDING SOURCES Page 21 of 22 ---PAGE BREAK--- # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (Resort Tax) Impact Fees Grants Tax Increment Total Unscheduled Projects 1 State Park Road (Hwy 93 to Railroad) Engineering & construction for roadway improvements with storm sewer, water, and sewer (Total Cost $5.5M ‐ $400K spent in FY19 and $500,000 in Stormwater Fund). 4,600,000 $ 2,900,000 $ 1,700,000 $ 4,600,000 $ 4,600,000 $ 2 East Edgewood (Wisconsin to City Limits) Engineering & construction for roadway improvements with storm sewer and water main replacement. 2,000,000 $ 400,000 $ 1,600,000 $ 2,000,000 $ 2,000,000 $ 3 Karrow Avenue 2nd to W. 7th) Engineering & construction for roadway improvements with storm sewer and water main replacement. 2,000,000 $ 500,000 $ 1,500,000 $ 2,000,000 $ 2,000,000 $ 4 Denver (Texas to Wisconsin) Engineering & construction for roadway improvements with storm sewer and water main replacement. 2,000,000 $ 500,000 $ 1,500,000 $ 2,000,000 $ 2,000,000 $ Street Projects Subtotal 10,600,000 $ 2,900,000 $ 2,100,000 $ 2,100,000 $ 2,000,000 $ 1,500,000 $ ‐ $ 10,600,000 $ ‐ $ ‐ $ ‐ $ 10,600,000 $ ‐ $ Estimated Resort Tax Cash Reserves for Street Capital Projects 3,659,304 $ 2,022,797 $ 2,123,937 $ 2,230,133 $ 2,341,640 $ Estimated Cash Balance Remaining for Capital Projects at Year‐End 759,304 $ 682,101 $ 706,037 $ 936,171 $ 1,777,811 $ # Project Name Description & Justification Total Cost FY20 FY21 FY22 FY23 FY24 Bonds, Loans, or Other Debt Cash Reserves (Resort Tax) Impact Fees Grants Tax Increment Total Unscheduled Projects 1 Gator with Plowing Option Equipment for year‐round bike path maintenance. 30,000 $ 30,000 $ 30,000 $ 30,000 $ 2 Armory Park Improvements Playground. 80,000 $ 80,000 $ 80,000 $ 80,000 $ 3 Bike Path Connections Dalen/Les Schwab Connection. 160,000 $ 100,000 $ 60,000 $ 160,000 $ 160,000 $ 4 Memorial Park Irrigation / Field Work Finish southeastern portion of the park. 30,000 $ 30,000 $ 30,000 $ 30,000 $ 5 Memorial Park Restrooms Seasonal restrooms for pickleball/playground/basketball facilities. 70,000 $ 70,000 $ 70,000 $ 70,000 $ 6 Monegan Trail Parking Lot/Landscaping Complete in conjunction with Monegan paving project. 75,000 $ 75,000 $ 75,000 $ 75,000 $ 7 Memorial Park Pavilion Finish park plan. 50,000 $ 50,000 $ 50,000 $ 50,000 $ 8 City Beach Siding Needed for long‐term sustainability of building. 80,000 $ 80,000 $ 80,000 $ 80,000 $ 9 Bike Path Connections See Bike/Ped Master Plan. 135,000 $ ‐ $ ‐ $ 45,000 $ 45,000 $ 45,000 $ 180,000 $ 180,000 $ Parks & Bike Path Projects Subtotal 710,000 $ 210,000 $ 160,000 $ 120,000 $ 175,000 $ 45,000 $ ‐ $ 755,000 $ ‐ $ ‐ $ ‐ $ 755,000 $ ‐ $ Estimated Resort Tax Cash Reserves for Park & Bike Path Capital Projects 301,170 $ 155,668 $ 163,451 $ 171,624 $ 180,205 $ Estimated Cash Balance Remaining for Capital Projects at Year‐End 91,170 $ 86,838 $ 130,289 $ 126,913 $ 262,117 $ Note: The City maintains a Resort Tax Street Priority Project list that extends past five years. Other projects on the list can be provided upon request. Resort Tax Parks & Bike Path Projects 5‐Year Capital Improvements Program: Resort Tax ‐ Public Works and Parks & Recreation PROJECT INFORMATION ESTIMATED COST PER YEAR FUNDING SOURCES Resort Tax Street Projects PROJECT INFORMATION ESTIMATED COST PER YEAR FUNDING SOURCES Page 22 of 22