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CITY MANAGER’S REPORT January 29, 2020 CITY COUNCIL GOALS UPDATE On April 15, 2019, the City Council adopted 29 goals for Fiscal Year 2020. Included with this report is a chart that shows the adopted goals by Department with a brief quarterly update and the estimated date of completion. While the chart identifies goals in progress, it is important to remember that there are other significant projects ongoing, such as the Baker Avenue Underpass, analysis of future tax increment districts, and the Highway 93 South Corridor Plan. City staff continues to do a fantastic job at maintaining ongoing operations while making great progress on these goals. WWTP UPGRADE PROJECT The construction contract for the Wastewater Treatment Plant Upgrade Project was awarded to Swank Enterprises and the project is quickly moving forward. Utility relocation is underway and foundation work is expected in the next month. As we prepare to finalize the financing for the project, staff anticipates that a bond resolution will be presented to the City Council in early April. Photo by Randy Reynolds ---PAGE BREAK--- REMINDERS AND SPECIAL EVENTS Whitefish Winter Carnival has many activities starting February 6th with the Grand Parade. Visit to learn more. City Hall will be closed for President’s Day on Monday, February 17th. NEXT COUNCIL MEETING The next City Council meeting will be held Tuesday, February 18th, due to City Hall being closed for President’s Day holiday. The work session will include a review of the Sustainable Tourism Master Plan Draft. There may also be a presentation by Homeward regarding the Snow Lot Project if deliverables are ready. Respectfully submitted, Dana M. Smith, CPA City Manager ---PAGE BREAK--- FY20 WHITEFISH CITY COUNCIL GOALS 3rd QUARTER UPDATE Department/Goal Update Estimated Completion Date Administration 1. Create a Finance Plan for Economic Downturn Plan complete and reviewed by City Council. Final meetings to be scheduled with city employees to review plan. Staff will continue to update the financial figures annually. March 2019 2. Create a Resort Tax Education and Reallocation Plan Continue education through public outreach. A work session to discuss and plan for the reallocation and renewal is anticipated for March or April. June 2020 3. Create a Cemetery Plan Search for an appropriate site continues. June 2020 Fire Department 1. Implement Long-Range Master Plan for Fire Department Staff continued preparations for plan creation through analyzing needs such as staffing, equipment, additional stations, and an equitable funding strategy. Meetings expected to resume in February. June 2020 2. Provide City Council Emergency Management Training Training will be scheduled for the newly elected City Councilors and those that could not attend in the past in the 3rd quarter of FY20. June 2020 Parks & Recreation 1. Depot Park Redevelopment Phase II and Phase III Construction is expected to resume mid-April and the project will be completed prior to July 1, 2020. June 2020 2. Bike/Ped Master Plan Wayfinding Sign Implementation Signs have been installed. There will continue to be new signs and adjustments to existing signs as the path system develops, but this project is considered complete at this time. October 2019 3. Explore Possible Funding Sources for Maintenance of Parks/Public Spaces Staff has been tracking snow plowing and will be working on developing a dashboard for administrative monitoring of the data as it is collected. Ongoing 4. Armory Park Redevelopment Phase III Due to the delay in the LWCF grant funds, the City’s application will be reviewed in spring of 2020. Construction will not begin until the grant is awarded. We are currently reapplying for the Burke Playground Grant for 2020 as matching funds for the LWCF Grant. November 2020 5. Urban Forestry Management Staff continues to manage the City's urban forest by zones. Zones 1 and 2 are nearing completion. Ongoing 6. Long-range Operations and Maintenance Trail Strategy with WLP Pending initial meeting to determine goal and process. Extended completion date from March 2020 to June 2020. June 2020 ---PAGE BREAK--- Planning Department 1. Affordable Housing Implementation Committee worked through the Snow Lot financial feasibility report and has requested a new conceptual design (all townhomes) with an updated financial feasibility report from Homeward. Staff is working through the first projects of the Legacy Homes Program. Accessory Dwelling Unit's are expected to be discussed in February. Ongoing 2. Parking Plan for Downtown Area Parking Plan was adopted in October 2019. Staff continues to work on the implementation. Parking vehicle options have been reviewed and vetted. The parking vehicle will also be accompanied by a mobile LPR system to increase efficiency of enforcement. In February the City Council will consider creating a committee to assist in the development of pilot employee parking program for Summer 2020. Ongoing 3. Update Architectural Review Standards Discussions continue with plans to add graphics to the standards. June 2020 4. Update Landscaping and Tree Retention Standards Project pending available staff time. Date extended from March 2020 to June 2020. June 2020 5. Update Zoning Ordinances for Downtown Area Project pending available staff time. December 2020 Police Department 1. Increase Capabilities of Police Department Interviews and testing of qualified candidates held in January for new police officer position Budgeted to start January 1, 2020. New officer is likely come on board in the third quarter. June 2021 2. Analyze Policing Needs if Big Mountain is Annexed (in 2023) Continue strategic planning and preparing a needs assessment to determine policing needs. January 2022 Public Works Department 1. Design and Construct Wastewater Treatment Plan Upgrades Contract awarded to Swank Enterprises. Utility relocation underway and foundation work expected to begin in early February. November 2021 2. Water Capacity Improvements and Reduce Unaccounted for Water Loss Water plant design at 60% and final project design anticipated for 3rd Quarter. Cast Iron Watermain replacement program has been completed and first project anticipated for FY21. Ongoing 3. Create Sidewalk Assistance Program Program created with recently reviewed applications pending signed agreements with property owners. June 2020 4. Reduce Number of Illegal Sump Pump Connections Continuing outreach and education. Further follow-up expected in the third quarter. Ongoing 5. Complete State Park Road Improvements Phase I of the project is substantially complete. Design work for Phase II is complete and the project will be bid during the third quarter. Construction is expected to begin in the fourth quarter. November 2020 ---PAGE BREAK--- 6. Construct Viaduct Improvements Pending outcome of Whitefish Urban project by MDT. Baker Underpass final design also underway. November 2020 7. Construct Birch Point Quiet Zone Improvements Updated Notice of Establishment for existing quiet zones with FRA. Continued discussion regarding Birch Point project. June 2020 8. Construct Multi-modal Transportation Hub Bus stop construction expected early summer 2020 with Phase III of the Depot Park Improvement Project. June 2020 9. Update Transportation Plan RFP issued for Transportation Plan Update with two responses. Interviews anticipated to take place in February. October 2020 10. Continue Looking into Improving Recycling Efforts with CAP Steering Committee New Energy Corps member began with the City in January. Working with standing committee to update signage at Central Recycling Site. Continued conversations with Republic Services. Ongoing 11. Continue Working on Whitefish Lake Septic Leachate Concerns with WLI Continue to work with WLI and review options the City has to address properties known to cause septic leachate in Whitefish Lake. Ongoing