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City of Whitefish 418 E. 2nd St. I PO Box 158 Whitefish, MT 59937 (406) 863-2460 I Fax (406) 863-2419 CITY OF WHITEFISH, MONTANA REQUEST FOR PROPOSALS Proposals due: Friday January 27, 2023 4:00 P.M. Contact: Karin Hilding, Senior Project Engineer Phone Number: (406) 863-2450 Email Address: [EMAIL REDACTED] ANNOUNCEMENT In accordance with Title 18, Chapter 8 (MCA) and adopted City policy for consultant selection, The City of Whitefish, Montana (City) is seeking proposals from qualified consulting engineering firms to provide engineering services for the Riverbend/Miles Avenue Path Project. PROJECT OVERVIEW The Riverbend/Miles Avenue Path Project will involve design and construction of approximately 400 ft of shared use path, from the 2nd Street Veterans Bridge to the Riverbend Condos north property line. A conceptual drawing of the proposed shared use path has been prepared by Bruce Boody of Northwest Design Group. The scope of work will include surveying, engineering design, assistance with the Fish, Wildlife and Parks 124 permit, Environmental Assessment, Floodplain Permit Application, public relations and construction management services. The Flathead Conservation District approved a 310 permit for a raised boardwalk along the Riverbend Condos in 1983. The path was constructed, but was later removed. This project involves a shared use path along the Whitefish River adjacent to the Riverbend Condos. It is anticipated that most of the proposed path would be raised and cantilever partially over the Whitefish River. The existing path easement on the Riverbend Condo property is six feet wide. The City’s goal is to award a consultant contract in early February 2022. REQUIRED SERVICES The work to be performed by consultant shall include, but not be limited to, the following services: Work closely with city staff as requested to confirm criteria for the project. Discussion and presentation of the project to the City Council may be required. Produce a detailed topographical survey for the project depicting important features, lot corners, utilities, etc. ---PAGE BREAK--- Request for Proposals Riverbend/Miles Ave Path Project Page I 2 of 3 Assist with required permitting (124 Permit, Environmental Assessment, Floodplain Permit). Conduct (or subcontract) soil investigations as necessary to determine soil type, condition and suitability. Prepare preliminary design drawings for discussion including a site plan and cross sections sufficient to depict the project. Prepare preliminary estimates of construction costs for the project. Upon approval of the final design, the selected form shall produce a complete set of construction documents including, but not necessarily limited to, construction grade drawings, written specifications, and final cost estimates. Administration of the public bidding process. Provide construction administration services necessary to confirm that the project complies with the plans and specification of the bid. Provide the City with electronic copies of documents generated during the design and construction of the project along with an as built survey of the completed project. FORMAT AND CONTENT OF SUBMITTAL Five copies of the firm’s proposal shall be submitted to the Whitefish Public Works Department, 418 E 2nd Street, PO Box 158, Whitefish, MT 59937, no later than 4:00 P.M. Friday January 27, 2023. Faxed or emailed proposals will not be considered. In order to be responsive, all proposals must follow the format and contain information listed in this section. Unnecessarily elaborate brochures and other presentations beyond those sufficient to present a complete and effective response to the solution are not desired. 1. Cover Letter – Provide a letter of transmittal introducing your firm. 2. Overview – Provide an abstract of your firm’s submittal summarizing the nature of the proposal and demonstrating your understanding of the project. 3. Key Personnel – Include brief resumes of the staff who will be assigned to the project. Discuss experience and how experience will be applied to this project. 4. Experience – Provide details of up to three prior projects your firm has completed which relate to this assignment. 5. References – Provide names and telephone number of three references who will attest to your firm’s ability to undertake and complete projects similar to this on time and on budget. EVALUATION, SELECTION PROCESS AND CONTRACT NEGOTIATIONS Proposals will be ranked by a Selection Committee and the three highest ranked engineering firms will be invited to present their proposal to the committee. Contract negotiations will begin with the highest ranked firm as soon as possible following the interviews. If the City determines acceptable terms cannot be reached, the City will terminate negotiations and continue with the next highest ranked firm. ---PAGE BREAK--- Request for Proposals Riverbend/Miles Ave Path Project Page I 3 of 3 The City may choose to expand an engineering contract resulting from this selection process to include similar or related work. Each proposal will be ranked according to the following criteria: 30% - Overall quality of the proposal including clarity of the submittal and responsiveness to the Request for Proposal 30% - Qualification of the personnel who would be assigned to the project and the project team’s experience, as a group, with design and construction oversight of municipal Public Works Projects. 20% - Prior experience with similar projects 10% - The firm’s past work for the City of Whitefish 10% - Office location for personnel who would be assigned to the project Questions may be referred to Karin Hilding – Senior Project Manager, by telephone at (406) 863- 2450, or by email at [EMAIL REDACTED]. ADDITIONAL CONSIDERATIONS The City reserves the right to reject any or all proposals. City reserves the right to request for clarification of information submitted and to request additional information from the firm(s). If a contract and fee cannot be successfully negotiated with the selected firm, the City may choose to enter into negotiations with another prospective firm, or it may re-advertise for new proposals. The successful consultant shall provide and maintain professional liability, workers compensations, property damage, error and omissions, and any additional lines of coverage required by the City. Advertisement December 21, 2022 First January 4, 2022 Second