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Washington County Board of Commissioners BID#: 2024-013 Washington County Parking Lot Improvements Solicitation Issued on: November 12, 2024 Bids will be received no later than 2:00 PM E.T. on December 11, 2024 A NON-MANDATORY Pre-bid conference will be held on November 26, 2024 at 11 AM E.T. at Board of Commissioner’s Office, 119 Jones St., Sandersville, GA 31082 Submissions will be unsealed and read aloud 2:00 PM E.T. on December 11, 2024 at the Board of Commissioner’s Office Washington County Board of Commissioners 119 Jones St Sandersville, GA 31082 Attention: County Administrator [EMAIL REDACTED] The deadline to submit questions will be December 6, 2024 at 12 PM E.T. via email to: [EMAIL REDACTED] ---PAGE BREAK--- INVITATION TO BID BID#: 2024-013 BID ITEM: Washington County Government Parking Lot Improvements Bids will be received by the BOARD OF COMMISSIONERS OF WASHINGTON COUNTY, 119 Jones St, Sandersville, Georgia 31082, until December 11, 2024 by 2:00 PM E.T. The public opening will be on the same day and submissions will be read at 2:00 PM E.T. No submitted bid may be withdrawn after the scheduled closing time for receipt of bids for a period of sixty (60) days. A NON-MANDATORY pre‐bid conference will be held onsite at 11 AM E.T. on November 26, 2024, at 119 Jones St, Sandersville, GA 31082. Bids for the complete work in one general contract shall be made on the bid forms provided for all materials, equipment, and labor for the construction of: Bid #2024-013 Washington County Parking Lot Improvements, as specified. All Bidders must adhere to any additional project specific licensing requirements outlined in the bid documents. All proposals shall be accompanied by a Bid Bond drawn in favor of Washington County, Georgia, in the amount of at least five percent of the lump sum bid for the complete work; such Bid Bond representing that the Bidder, if awarded the contract, will enter into a contract and furnish Performance Bond and Payment Bond as provided by law and approved by the Attorney for Washington County, Georgia. Each bond shall be equal to one hundred percent (100%) of the contract amount. The Bid Bond shall be forfeited to Washington County, Georgia as liquidated damages if the Bidder fails to execute the contract and provide Performance and Payment Bonds within ten (10) days after being notified that he has been awarded the contract. Letters of credit will not be accepted. Bid bonds shall accompany bids. Any bids without Bid Bonds will be disqualified. All questions should be submitted by email before 12:00 PM E.T. on December 6, 2024, and receipt of any/all addenda must be acknowledged prior to contract award. The Owner reserves the right to reject any or all bids and to waive informalities. WASHINGTON COUNTY BOARD OF COMMISSIONERS COUNTY ADMINISTRATOR NO FAXED BIDS WILL BE ACCEPTED ---PAGE BREAK--- GENERAL REQUIREMENTS Bids will be received by the BOARD OF COMMISSIONERS OF WASHINGTON COUNTY, until 2:00 PM E.T. December 11, 2024. A public opening will be held on December 11, 2024, at 2:00 PM EST. No submitted bid may be withdrawn after the scheduled closing time for receipt of bids for a period of sixty (60) days. A NON-MANDATORY pre-bid conference will be held at 11:00 AM E.T. on November 26, 2024, at 119 Jones St, Sandersville, GA 31082. Deadline for Questions will be December 6, 2024 at 12:00 PM E.T. Questions should be submitted by email to [EMAIL REDACTED] All Bidders must adhere to any additional project specific licensing requirements outlined in the bid documents. If vendor becomes aware of substitutions or alternate solutions that do not meet the attached specifications, it is to the vendor’s advantage to notify the Board of Commissioners in writing no later than 5 business days before the bid opening date. Procurement, along with the requesting department, will determine if an addendum revising the specifications will be issued or postponement of the bid opening is necessary. The Board reserves the right to accept or reject any or all bids and waive formalities. Any objections to the specifications/requirements as set forth should be filed in writing prior to the bid openings. No faxed or emailed bids will be accepted. The bid will be awarded, if it is awarded, to the lowest responsive, responsible, and qualified bidder based on the total cost of the selection of any or all bid items or combination, if applicable. Contractors must ensure receipt of any/all addenda. Questions regarding registration should be directed to County Administrator at (478) 552-2325 [EMAIL REDACTED] ---PAGE BREAK--- SP-1 INSTRUCTIONS TO BIDDERS 1. SCOPE OF WORK: Please provide a proposal for a lump sum to furnish all material, labor, safety equipment, and lifting equipment for the scope of work described below. a) ASPHALT PAVING: BOARD OF ELECTIONS, 150 Riddleville Rd (app. Area of 22,500 sq.ft) - Prep and Mill out parking lot and haul off millings - Base in with Crush & Run if needed at all then compact - Then pave lot with 2.5” of 9.5mm hot mix asphalt and compact to smooth finish - Re-stripe all parking lines and handicap spaces as needed. Prepare and clean the existing roof to accept the retrofit system as directed by the manufacturer. b) ASPHALT PAVING: CHAMBER OF COMMERCE OF WASHINGTON COUNTY, 603 S Harris St, ( APP. Area of 35,000 sq.ft.) - Prep and mill out along curb & gutter( haul away millings) - Remove speed bumps - Install Tack Coat Adhesive - Re-cap lot with 2” of 9.5mm Hot mix asphalt and compact to smooth finish - Place speed bumps back where they belong - Re-stripe parking lines, arrows and handicap spaces as needed. c) ASPHALT PAVING: ROSA M. TARBUTTON MEMORIAL LIBRARY, 314 S Harris St (app. Area of 50,000 sq.ft.) - Clean & prep parking lot - Crack fill cracks with gator patch ( this WILL NOT make cracks disappear, but will help prevent further water damage) - Seal coat entire lot with 2 heavy coats of commercial grade sealer - Re-stripe all parking lines and handicap spaces as neededFurnish and install a new edge metal at gutter, new coping, new gutters, and new downspouts where required. Trim to be shop-fabricated d) ASPHALT PAVING: KAOLIN PARK ( area of 110,000 sq.ft.) - Clean & prep and parking lot including burning out grass and spraying vegetation killer - Crack fill cracks with gator patch - Seal coat with 2 heavy coats of commercial grade sealer - Paint speed bumps - Re-stripe all parking lines and handicap spaces as needed e) ASPHALT PAVING: WASHINGTON COUNTY SENIOR CITIZEN CENTER, 446 N Hospital Rd (app. area of 9,000 sq.ft. Where dumpster is) - Clean & prep parking lot - Mill out around concrete - Lay level course of asphalt over bad areas - Install tack coat adhesive - Recap with 2” of 9.5mm hot mix asphalt then compact to smooth finish. f) ASPHALT PAVING: 2nd part of Senior Citizen center, which is the old parking lot area. - Clean & prep lot - Crack fill cracks with gator patch - Seal coat with 2 heavy coats of commercial grade sealer - Re-stripe entire lot with parking lines and handicap spaces as neededRepair existing curbs as needed. ---PAGE BREAK--- SP-1 ---PAGE BREAK--- SP-1 2. BONDS: All proposals shall be accompanied by a Bid Bond drawn in favor of Washington County, Georgia, in the amount of at least five percent of the lump sum bid for the complete work; such Bid Bond representing that the Bidder, if awarded the contract, will enter into a contract and furnish Performance Bond and Payment Bond as provided by law and approved by the Attorney for Washington County, Georgia. Each bond shall be equal to one hundred percent (100%) of the contract amount. The Bid Bond shall be forfeited to Washington County, Georgia as liquidated damages if the Bidder fails to execute the contract and provide Performance and Payment Bonds within ten (10) days after being notified that he has been awarded the contract. Letters of credit will not be accepted. The Contractor will include all cost for performance and payment bonds in the costs. No additional payments will be made for these costs. 03. EXISTING STRUCTURES: Where sidewalks, street signs, private signs, pipelines, walls, sidewalks, fences, irrigation, landscaping etc., are removed in accomplishing the work, each and every item will be replaced in the same or better manner or condition than that in which it was before construction began. The Contractor will protect and hold harmless the Owner from any suit, action, or dispute whatever arising from the Contractor's work adjacent to private property. 04. SALVAGE MATERIAL: All existing installations to be removed, including but not limited to roofing materials, metals, insulation, rubble/dirt, etc. will be disposed of legally by the Contractor, at a location that accepts this type of material. 05. CONSTRUCTION ORDER AND SCHEDULE: 1. The Contractor shall be responsible for the detailed order, schedule, and methods of construction activities within the general guidelines specified for maintenance and protection of pedestrians, traffic; utility lines; drainage ways; adjacent properties; as applicable, and as otherwise specified. 06. SITE ACCESS: The project is scheduled to be completed during normal working hours; however, the awarded Contractor will have complete access to the site. No payment will be made to provide access to the site to the contractor by the owner. Contractor is responsible for construction, maintenance, removal, and replacement of disturbed or damaged materials with like materials include in temporary access routes required to gain site access. No payment will be made to provide access to the site to the contractor by the owner. 07. FIELD OFFICE FACILITIES: No field office facilities will be required. However, one will be allowed should the Contractor choose to provide it. ---PAGE BREAK--- SP-1 08. COMPLIANCE WITH LAWS, CODES, REGULATIONS, ETC.: Supplementing the provision of the GENERAL CONDITIONS, the successful bidder awarded this contract by signing the contract acknowledges the following, however, this is not to be construed as all-inclusive or being these only: A. Underground Gas Pipe Law: The Contractor signing the contract acknowledges that he is fully aware of the contents and requirements of “Georgia Laws 1969, Pages 50 and the following, and any amendments and regulations pursuant thereto”, and the Contractor shall comply therewith. B. High Voltage Act: The Contractor by signing the contract acknowledges that he is fully aware of the contents and requirements of “Act No. 525, Georgia law 1960, and any amendments thereto, and Rules and Regulations of the commissioner of Labor pursuant thereto” (the preceding requirements within quotation marks being hereinafter referred to as the “high voltage act”), and the Contractor shall comply therewith. The signing of Contract shall also confirm on behalf of the Contractor that he: 1. has visited the premises and has taken into consideration the location of all electrical power lines on and adjacent to all areas onto which the contract documents require to permit the Contract either to work, to store materials, or to stage operations, and 2. that the Contractor has obtained from the Owner of the aforesaid electric power lines advice in writing as to the amount of voltage carried by the aforesaid lines. The Contractor agrees that he is the “person or persons responsible for the work to be done” as referred to in the high voltage act and that accordingly the Contractor is solely “responsible for the completion of the safety measures which are required by Section 3 of the high voltage act before proceeding with any work.” The Contractor agrees that prior to the completion of precautionary measures required by the high voltage act he will neither bring nor permit the bringing of any equipment onto the site (or onto any area or areas onto which the contract documents require or permit the Contractor to work, to store materials, or to stage operations) with which it is possible to come within eight feet of any high voltage line or lines pursuant to operations arising out of performance of the Contract. The foregoing provisions apply to power lines located on the site and on any area or areas onto which the contract documents require or permit the Contractor either to work, to store materials, or to stage operations, or within working distance for equipment or materials, being used on and above. These provisions of the Contract do not limit or reduce the duty of the Contractor otherwise owed to the Owner, to other parties, or to both. The Contractor agrees that the foregoing provisions supplement provisions of the General Conditions. The Contractor agrees and acknowledges that any failure on his part to adhere to the high voltage ---PAGE BREAK--- SP-1 act shall not only be a violation of law but shall also be a breach of contract and specific violation of the provisions of the General Conditions which pertains to safety precautions. C. Occupational Safety & Health Act: The Contractor by signing the contract acknowledges that he is fully aware of the provisions of the Williams-Steiger Occupational Safety and Health Act of 1970 and he shall comply therewith. D. Contractor is solely responsible for contacting 811 (or similar) utility locating company to locate and verify utilities before digging. 9. PRECONSTRUCTION CONFERENCE A preconstruction conference is required by the Owner, county representatives, and affected private utilities representatives. The preconstruction meeting shall be coordinated by the contractor to include a meeting agenda provided to the owner three business days before the meeting. WARRANTY 10. In addition to the standard manufacturer’s warranty, Contractor will provide a notarized TWO year warranty on labor, craftsmanship, and materials. 11. LICENSING All Bidders must have a State of Georgia Roofing Association License. SPECIAL PROVISIONS FOR Washington County Parking Lot Improvements 1. The Time Limit for construction is 90 calendar days from issuance of Notice to Proceed. Contractor may work 7 days a week. Work hours are 7am-dusk. 2. Construction and transport activities shall not commence before 7 am on weekdays and 8 am on Saturdays and Sundays. No construction activities shall be performed on Holidays. 3. All work performed under this contract shall conform to Washington County Standards and Specifications. It is the contractor’s responsibility to research and understand these standards and specifications. 4. It is the responsibility of the contractor to visit the site to view the conditions, obtain measurements, and produce a reasonable estimated cost per field. Washington County will not be held liable for errors or omissions made by the Contractor. 5. All work shall be coordinated with designatedWashington County representative(s) , 119 Jones St., Sandersville, GA. 31082. A pre-construction conference shall be required prior to commencing construction. 6. It shall be the responsibility of the Contractor to locate any and all utilities within the proposed construction areas. Any damage to the utilities during construction shall be at the Contractor’s expense. 7. Washington County reserves the right to delete and/or remove items from the bid proposal after award. 8. As applicable, certificate of payment to sub-contractors and suppliers shall be submitted with each pay request. A pay request submitted for payment without said certificate of payment shall not ---PAGE BREAK--- SP-1 be processed for payment until properly submitted to Washington County. 9. Landscaping and areas adjacent to the facility are to be restored to the original condition or better. 10. In addition to the requirements set forth in the special provisions, the contractor is required to follow all special instructions or notes as stated on the bid documents, permits, specifications, and construction documents. ---PAGE BREAK--- PB-1 PERFORMANCE BOND STATE OF GEORGIA ) ) ss: COUNTY OF WASHINGTON ) KNOW ALL MEN BY THESE PRESENTS, THAT: We ***CONTRACTOR*** (hereinafter known as the "Contractor") as principal, and we as Surety do hereby acknowledge ourselves indebted and firmly bound and held unto WASHINGTON County, Georgia (herein called the "Owner"), in the sum of ***BID AMOUNT*** for the payment of which well and truly to be made, in lawful money of the United States, we do hereby bind ourselves, successors, assigns, heirs and personal representatives, jointly and severally, firmly by this bond. BUT THE CONDITION OF THE FOREGOING OBLIGATION OR BOND IS THIS: ***BID AMOUNT*** to construct Washington County Government Buildings Reroof, Bid# 2023###- BID### as more fully appears in a written agreement or Contract bearing date of , 20 , a copy of which said agreement or Contract is by reference hereby made a part hereof, and it is the desire of the said Owner that the said Contractor shall assure all undertakings under said agreement or Contract. NOW THEREFORE, if the said Contractor shall fully and faithfully perform all the undertaking and obligations under the said agreement or contract referenced above and shall fully indemnify and save harmless the said Owner from all costs and damage whatsoever which Owner may suffer by reason of any failure on the part of the Contractor to perform said contract, and shall fully reimburse and repay the said Owner any and all outlay and expense which it may incur in making good any such default by Contractor, and shall guarantee all materials and workmanship against defects for a period of five years, then this obligation or bond shall be null and void, otherwise to remain in full force and effect. Should Contractor fail to fully and faithfully perform its obligations under the said agreement, Owner shall be entitled to call due to the above- referenced sum from Surety. And, for value received, it is hereby stipulated and agreed that no change, extension of time, alteration or addition to the terms of the said agreement or Contract or in the Work to be performed there under or the specifications accompanying the same shall in any way affect the obligations under this bond, and notice is hereby waived of any such change, extension of time, alteration or addition to the terms of the agreement or Contract or to the specifications. This bond is given pursuant to the terms of Section 13-10-1 et seq. of the Official Code of Georgia Annotated, as now or hereafter amended, and all the provisions of law with reference to this character of bond as set forth in said section or as may be hereinafter enacted are hereby made a part hereof to the same extent as is set out herein in full. IN WITNESS WHEREOF the said Contractor and said Surety have hereunto caused to be affixed their respective corporate signatures and seals, by duly authorized officers, on this day of , 20 . (As to Contractor): ATTEST: (Contractor) As: By: Title: (SEAL) (As to Surety): ATTEST: (Surety) As: By: Title: (SEAL) APPROVED AS TO FORM By: County Attorney ---PAGE BREAK--- PMB-1 PAYMENT BOND STATE OF GEORGIA ) COUNTY OF WASHINGTON ) KNOW ALL MEN BY THESE PRESENTS, That we ***CONTRACTOR*** As Principals (hereinafter known as the "Contractor") and we , as Surety, are held and firmly bound unto Washington County, Georgia (hereinafter called the "Owner") in the sum of ***BID AMOUNT*** in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, or heirs, personal representatives, successors and assigns, jointly and severally, firmly by this bond. WHEREAS, the Owner has engaged the said Contractor for the sum of ***BID AMOUNT*** to construct “Washington County Parking Lot Improvements, Bid# 2024-013: as more fully appears in a written agreement or Contract bearing date of , 20 , a copy of which said agreement or Contract is by reference hereby made a part hereof, and it is the desire of the said Owner that the said Contractor shall assure all undertakings under said agreement or Contract. NOW, THEREFORE, if the said Contractor makes payment to all persons having a direct relationship with the Contractor, or a subcontractor of the Contractor, for furnishing labor, material or both in the prosecution of the Work provided for in the Contract identified above, and any authorized modifications of the contract that subsequently are made, this obligation shall be void. Should Contractor, or a subcontractor of the Contractor, fail to make such payments to any party, Owner shall be entitled to call due this bond from Surety. The Surety hereby waives notice of any modifications to the Contract. PROVIDED, however, that this bond is subject to the following conditions and limitations: A. Any person, firm or corporation that has furnished labor, materials or supplies for or in the prosecution of the work provided for in said contract shall have a direct right of action which shall be asserted in a proceeding, instituted in the County in which the Work provided for in said Contract is to be performed or in any County in which said Contractor or Surety does business. Such right of action shall be asserted in a proceeding instituted in the name of the Claimant or Claimants for his or their use, and benefit against such Contractor and Surety or either of them (but not later than one year after the final settlement of said Contract) in which action such claim or claims shall be adjudicated and judgment rendered thereon. B. The Principal and Surety hereby designate and appoint the Owner as the agent of each of them to receive and accept service of process of other pleading issued or filed in any proceeding instituted on this bond and hereby consent that such service shall be the same as personal service on the Contractor and/or Surety. C. In no event, shall the Surety be liable for a greater sum that the penalty of this bond, or subject to any suit, action or proceeding thereon that is instituted later than one year after final settlement of said Contract. D. This bond is given pursuant to the term of Section 13-10-1 et seq. of the Official Code of Georgia Annotated, as now or hereafter amended, and all the provisions of law with reference to this character of bond as set forth in said section or as may hereinafter be enacted are hereby made a part hereof to the same extent as if set out herein in full. IN WITNESS WHEREOF the said Contractor and said Surety have hereunto caused to be affixed their respective corporate signatures and seals, by duly authorized officers, on this day of , 20 . (As to Contractor): ATTEST: (Contractor) As: By: Title: (SEAL) (As to Surety): ATTEST: (Surety) As: By: (SEAL) Title: APPROVED AS TO FORM By: County Attorney ---PAGE BREAK--- Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1) By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of (Washington County Board of Commissioners)has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Name of Project Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on 20 in Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF NOTARY PUBLIC My Commission Expires: