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Addendum 1 27 November 2023 BID SUBMITTAL All bids shall be submitted in a sealed envelope addressed to: Derick Durden, County Administrator, Washington County Board of Commissioners, 119 Jones St., Sandersville, GA 31082. All bids must be received by December 6th, 2023, 2:00PM. Any bids received after that time will be considered null and void. Bids will be lump sum and include all cost of the equipment to include delivery to the point of destination. The bids will be evaluated and awarded based on several factors to include cost, availability, suitability, and quality. BID REQUIREMENTS 1. The bid must be submitted prior to bid deadline of December 6th, 2023, 2:00PM at which time a bid opening will take place at the Washington County Board of Commissioners Office, 119 Jones St., Sandersville, GA 31082. 2. Bid shall be delivered in a sealed envelope clearly marked “Bid #2024-002 Washington County Government Building Reroof”. All shipping materials must be clearly marked. 3. Bids shall be delivered to: Washington County Board of Commissioners Attn: Derick Durden; [EMAIL REDACTED] 119 Jones St Sandersville, GA 31082 4. The bid shall include the total cost of project and the estimated start date. 5. The bid shall include a description of warranty provided. 6. All bids must be submitted on the bid forms furnished and accompanied by: a. W-9 Form – Please complete attached form, check appropriate box, fill in Social Security Number or Employer Identification Number, Sign and Date. b. Notarized E-Verify Contractor Affidavit – Please complete attached form. (To enroll in e-verify, you may visit the website www.uscis.gov/everify.) c. Notarized SAVE Affidavit – Please complete attached form. d. Occupational Tax Certificate e. General Public Liability and Property Damage Insurance Certificate with a limit of liability of not less than $1,000,000. Add Washington County Board of Commissioners as additional insured. f. Worker’s Compensation Proof of Insurance – For more than three employees. g. Bid Bond on AIA Form QUESTIONS/ADDENDUMS Questions will be answered until 5:00 p.m. on Wednesday, November 29th, 2023 by addendum posted on our website at www.sandersvillega.org under the City Online, Bid Opportunities Tabs. All communication must be directed in writing to: Wash. Co. Board of Commissioners, Derick Durden, County Administrator, 119 Jones Street, Sandersville, GA 31082, [EMAIL REDACTED] ---PAGE BREAK--- Washington County Government Building Reroof Bidder’s Company Date Authorized Company Representative Job Title Email Cell Phone Office Phone Expected Start Date: Addendum Lump Sum Bid Amount for Roofing Unit Price / SF to replace Decking as Required. (Signature) ---PAGE BREAK--- Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1) By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Washington County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Name of Project Washington County GA Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , 20 in (city), (state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,20 . NOTARY PUBLIC My Commission Expires: ---PAGE BREAK--- O.C.G.A. § 50-36-l(e)(2) Affidavit By executing this affidavit under oath, as an applicant for a(n) _ [type of public benefit], as referenced in O.C.G.A. § 50-36-1, from Washington County, the undersigned applicant verifies one of the following with respect to my application for a public benefit: 1) I am a United States citizen. 2) I am a legal permanent resident of the United States. 3) [ am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agency. My alien number issued by the Department of Homeland Security or other federal immigration agency is: _ The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. § 50-36-l(e)(l), with this affidavit. The secure and verifiable document provided with this affidavit can best be classified as: In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such criminal statute. Executed in (city), (state). Signature of Applicant Printed Name of Applicant SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF , 20 NOTARY PUBLIC My Commission Expires: ---PAGE BREAK--- ---PAGE BREAK--- Questions from Non-Mandantory Bid Meeting Thursday November 16th. 1. What type of warranty is required? A full 20-year materials and labor warranty is required. 2. Is a full tear off required? Yes. All roofing material will be removed to the decking. 3. Where can dumpsters be staged? Behind the buildings. The courtyard can be used; however, the contractor is responsible for any damages to plantings. 4. What sort of terminations are required on the TPO roofing? Bars can be used on the sides of the building. Fronts of building need to be finished with metal caps in the spirit of what currently exists. 5. Can the terra-cotta caps be removed from the side walls? Yes. 6. The city of Sandersville will blanket the power lines. ---PAGE BREAK--- lnit. Document A31 O ™ - 2010 Bid Bond CONTRACTOR: (Name, legal status and address) SURETY: (Name, legal status and principal place o f business) OWNER: Washington County Board of Commissioners, Other 119 Jones Street Sandersville, Georgia 31082 BOND AMOUNT: $ PROJECT: Washington County Government Building Reroof 119 Jones Street Sandersville, GA 31082 The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either enters into a contract with the Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof; or pays to the Owner the difference, not to exceed the amount ofthis Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty (60) days. If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. AIA Document A310 ™ - 201 O. Copyright© 1963, 1970 and 201 o by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may 1 result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:23:43 on 08/14/2018 under Order No.[PHONE REDACTED] which expires on 06/19/2019, and is not for resale. User Notes: ([PHONE REDACTED]) ---PAGE BREAK--- lnit. furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. Signed and sealed this day of , (Contractor as Principal) (Witness) (Title) (Surety) (Witness) (Title) (Seal) (Seal) AIA Document A310 ™ - 201 O. Copyright© 1963, 1970 and 201 o by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may 2 result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:23:43 on 08/14/2018 under Order No.[PHONE REDACTED] which expires on 06/19/2019, and is not for resale. User Notes: ([PHONE REDACTED]) ---PAGE BREAK--- Additions and Deletions Report for ® TM AJA Document A310 - 2010 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 14:23:43 on 08/14/2018. P A G E 1 Washington County Board of Commissioners 119 Jones Street Sandersville, Georgia 31082 Washington County Government Building Reroof 516 Boland Street Sparta, GA 31087 Additions and Deletions Report for AIA Document A310 ™ - 2010. Copyright© 1963, 1970 and 201 o by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 1 this AIA® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:23:43 on 08/14/2018 under Order No.[PHONE REDACTED] which expires on 06/19/2019, and is not for resale. User Notes: ([PHONE REDACTED]) ---PAGE BREAK--- Certification of Document's Authenticity AJA® Document 0401™ - 2003 I, , hereby certify, to the best ofmy knowledge, information and belief, that I created the attached fmal document simultaneously with its associated Additions and Deletions Report and this certification at 14:23:43 on 08/14/2018 under Order No. [PHONE REDACTED] from AIA Contract Documents software and that in preparing the attached final document I made no changes to the original text of AIA ® Document A31 0™ - 2010, Bid Bond , as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report. (Signed) (Title) (Dated) AIA Document D401 ™ - 2003. Copyright© 1992 and 2003 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of it, may 1 result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:23:43 on 08/14/2018 under Order No.[PHONE REDACTED] which expires on 06/19/2019, and is not for resale. User Notes: ([PHONE REDACTED])