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1 Star City Council Meeting Minutes August 18, 2015 The regular meeting of the Star City Council was held on August 18, 2015 at Star City Hall, 10769 W. State Street, Star, Idaho 83669. Council President Chad Bell called the meeting to order at 7:07 pm and all stood for the Pledge of Allegiance. Roll Call: Councilman Richard Lockett, Tom Erlebach and Chad Bell were all present. Mayor Nathan Mitchell was absent. Approval of the Agenda: Lockett moved to approve the agenda, Erlebach seconded the motion. All ayes: motion carried. Approval of the Regular Meeting Minutes of August 4, 2015: Lockett moved to approve the minutes of August 4, 2015, Erlebach seconded the motion: All ayes: motion carried. The Mayor arrived. Public Input: Jack Givens, 9459 W. Wildbranch Drive, Star, Idaho, stated he had questions about the proposed park at the River Walk. He asked about the discussion regarding paying for the park and that it could come from the residents of Heron River or taken over by the City. He is not clear on the boat ramp project at the River Walk. The Mayor explained the boat ramp does not have anything to do with the River Walk – Heron River project, but is property the City owns. Givens stated that it seemed like it was one project. The Mayor stated that it originally was. The Mayor asked that it be divided into two proposals as Council can act on the boat ramp now and the River Walk at Heron River will be a future discussion. We wanted to get the boat ramp on the agenda now. We may put a request for proposal out for bid for the River Walk at Heron River. Givens asked if Council doesn’t know who is going to pay for it why would you do a study. The Mayor stated he wants the person creating the picture working for the City, not the developer. It is in the City’s best interest to have someone design it for us, not the developer. Givens stated they talked about using impact fees and HOA fees to pay for maintenance. The Mayor stated that there are two groups of people that will benefit from the Heron River property – the citizens and specifically the residents of Heron River. Givens asked about timeframes for the project. The Mayor stated that there are no hard timeframes; the Mayor would like to see it sooner rather than later. Givens stated that Groves has controlling interest in the subdivision, so the residents need to have a say. The Mayor stated that you do have a venue for input at the Council meetings. Old/New Business: Ordinance No. 250 Sanderson Property Correction – The Mayor stated that this is for a clerical correction. Our development code says two years before the developer needs to have his final plat recorded and the ordinance has a reversionary clause stating one year. ---PAGE BREAK--- 2 Bell moved that pursuant to Idaho Code, Section 50-902, the rule requiring an Ordinance to be read three different days, with one reading to be in full, be dispensed with and that Ordinance No. 250 be considered after reading once by title only, Erlebach seconded. Roll Call: Lockett - aye, Erlebach - aye, Bell – aye: motion carried. Bell moved to approve Ordinance No. 250, an Ordinance of the City of Star, Idaho, correcting Ordinance No. 233, the Sanderson Rezone; rezoning certain real property located in the City of Star, specifically located at 716 N. Plummer Road, from a Residential (R-2) classification to a Residential (R-3DA) classification with a development agreement; amending the zoning map of the City of Star to reflect such changes; correcting the construction timeline; and providing an effective date, Lockett seconded the motion. All ayes: motion carried. Ordinance No. 251 Annual 2015-2016 Appropriations Ordinance - Bell moved that pursuant to Idaho Code, Section 50-902, the rule requiring an Ordinance to be read three different days, with one reading to be in full, be dispensed with and that Ordinance No. 250 be considered after reading once by title only, Erlebach seconded the motion. Lockett stated that the replaced Police equipment should come back to the City, as we have paid for it and would like to go on record regarding this. Roll Call: Lockett - aye, Erlebach - aye, Bell - aye: motion carried. Bell moved to approve Ordinance No. 251, an Ordinance, to be termed the Annual Appropriation Ordinance of the City of Star, Idaho, for the fiscal year commencing on October 1, 2015, and ending on September 30, 2016, appropriating sums of money in the aggregate amount of $3,986,855.00 to defray all necessary expenses and liabilities of the City of Star for said fiscal year; specifying the object and purposes for which such appropriations are made and the amount appropriated for each object and purpose; authorizing the certification to the County Commissioners of Ada and Canyon Counties, Idaho the amount of $922,962.00 in property taxes to be levied and assessed upon the taxable property in the City; providing for the filing of a copy of this Ordinance with the office of the Idaho Secretary of State as provided by law; providing for publication; and providing an effective date, Erlebach seconded the motion. Roll Call: Lockett – aye, Erlebach – aye, Bell – aye: motion carried. Resolution 15-09 Auditor’s Agreement – The Mayor explained the Resolution was to approve the Auditor’s Agreement for the next year. He stated cities in Idaho are required to have an annual audit and ours is open for review at City Hall. Bell moved to approve Resolution 15-09, a Resolution of the City of Star, Idaho approving the proposal of Millington Zwygart Certified Public Accountants, of Caldwell, Idaho, to provide auditing services to the City of Star for the fiscal year which ends on September 30, 2015; authorizing the Mayor to execute such approval on behalf of the City; and providing an effective date, Lockett seconded the motion. All ayes: motion carried. River Walk Boat Ramp Decision – The Mayor stated that at the beginning of the year we had two items combined for engineering services, the River Walk – Heron River and the boat ramp. There are enough questions from the Council that the Mayor asked that the two proposals be separated. The one before you is for the boat ramp only. It is located at the southwest corner at the improved end. It does not specify how big the boat ramp will be because we won’t know ---PAGE BREAK--- 3 until the Corp says how big it will be. The Mayor reviewed the scope of the proposal, cost will be $22,680.00. There is no time frame, but we have talked about it. Erlebach asked about the permitting process going up. The Mayor stated that the 404 permit is for specific items. Erlebach stated that it has gone up $10,000.00. The Mayor stated the construction documents cost is the same. Lockett asked about proper oversight in 3.4. The Mayor stated that we can pay them to be our construction manager, but it will cost more money. If the contractor asks a question, he can contact the Mayor and if the Mayor has a question he will contact The Land Group. Bell stated that we need to know amongst the Council if we want a boat ramp. He doesn’t know how many people are floating and are trying to get out here. The Mayor stated that it’s a chicken and egg question. If there was a proper access, he believes you would see it used more. Bell stated that he isn’t trying to be negative, but what are we doing it for and what the vision is. Erlebach believes we’ve already started the vision and the vision is step-by-step. Bell stated that we’ve had discussions but never really come up with the plan. The Mayor stated it is up to us to adopt policy for safety and it should not just be for this one use. Erlebach asked if we should come up with some visuals to show the engineers what we want. Bell stated that if they design it, they will come up with the design. The Mayor stated we would review the plan at 50%, 75% completion to see if we like it or if we don’t like it. Until they put the site plan in front of us, we can’t know what we are looking at. We don’t have to accept the design, they can redesign it to what we want. Bell asked why Tim Breuer’s name is on this document. The Mayor stated that Breuer asked The Land Group to do this. Erlebach stated that this is an expense and an investment in the river. There is a big slab where people currently get out of the water, but most are afraid of it. Erlebach doesn’t want to see a straight ramp, he wants a ramp and steps. Lockett asked how the skate park is coming along. Erlebach stated that they are ready to go. Bell asked if we want to move forward on the boat ramp. Lockett stated that it is all a piece of the project. Erlebach moved to go forward with The Land Group, to provide engineering services for the boat ramp in the amount of $22,680.00, Bell seconded the motion. All ayes: motion carried. Reports: Staff: Ward asked Council if they would consider leasing the concession stand. The interested party will provide their own equipment, but do not want anyone else using it. The Mayor stated that we need to review policy for a bigger scope for a rental agreement. Ward will forward the current policy to the City Attorney. Council: Erlebach stated that Todd Crockett had moved the bench off the river and sprayed the grass. There are goat heads on the River Walk and asked if the trees have been pruned in the park? Erlebach stated there is a broken bench at the River Walk park. ---PAGE BREAK--- 4 Mayor: The Mayor asked Council if they knew of anyone that could operate the tractor to please let him know, we need some big jobs mowed. Adjournment: The Mayor closed the meeting at 8:15 pm. Approved: Respectfully submitted: Nathan Mitchell, Mayor Cathy Ward, City Clerk