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1 Star City Council Meeting Minutes September 20, 2011 The regular meeting of the Star City Council was called to order at 7:00 pm. Mayor Nathan Mitchell called the meeting to order and all stood for the Pledge of Allegiance. Roll Call: Councilmen Gary Smith, Tom Erlebach and Chad Bell were present. Councilwoman Tammy McDaniel was absent. Approval of the Agenda: Bell moved to amended the agenda adding 6-F Hunter's Creek Change Orders and to approve the agenda as amended, Erlebach seconded the motion. Smith asked if 6-A Christina Flores Job Opportunity Decision should be changed to discussion. The Mayor stated that it was to be changed. All Aye: motion carried. Consent Agenda: Bell moved to approve the Consent Agenda consisting of: Regular Meeting Minutes of September 6, 2011 and Council Retreat Minutes of February 25 & 26, 2011, Erlebach seconded the motion. All aye: motion carried. Presentations/Public Input: 2010-2011 Audit Report – Bailey & Company – The Audit Report was moved to later on the agenda. Committee Reports – No reports were given. Public Input - Terry Malarkey, 23418 Blessinger, Star, Idaho, asked when the City is going to charge the public and canal districts for the clean-up of weeds. Malarkey stated that the Mayor stated that they would mow when it dries up. He would like to see properties cleaned up. The City can use the person that mows the grounds at the City along with the City's tractor to clean up weeds. Malarkey would like the City Council to adopt a Resolution to have the local pastors say a prayer after Pledge of Allegiance. He is upset that there was no September 11th recognition by the City for all the people that lost their lives and their families. He thanked staff who lowered flag. Malarkey believes that the City should send Mr. Knapp and the 3K Ranch a thank you card for the cutting horse series bringing recognition to the City of Star. Malarkey stated that he has dropped out of Mayor’s race and thanked those who supported him. Carrie Landry 11050 Vega Lane, Star, Idaho, stated that she read an article in the paper regarding the City not having job descriptions and she does not believe that is entirely correct. Landry has been to the web site and has seen what the employees are responsible for. Landry has a clear job description and believes she is there for the good of the company, which includes doing extras. Landry doesn’t understand why this is an issue. Smith stated that he does not know of any job descriptions on the website. ---PAGE BREAK--- 2 2010-2011 Audit Report – Bailey & Company - Jared Zwygart, Auditor for the City, asked the Council if they had any questions. Smith asked about a reference to a report on page three. Zwygart stated that the report outlines what the Auditors are suppose to do in an audit. Smith asked the Auditor if the City could move money from one line item to another as long as we don’t exceed the budget. Zwygart stated that line items can be interchanged if you don't exceed the expenditure. The Mayor explained how the line items work to Smith. Old/New Business: Christina Flores – Job Opportunity Discussion – The Mayor stated that this is a continued discussion. Flores stated that the first page of the job description was a breakdown of the City of Star and the second two pages are a breakdown of other small cities. Smith stated that he reviewed the job description and there are a lot of things that were all ready being done by staff or Mayor and Council. Flores believes that one person could be doing all of that. Smith talked about the Council being the liaisons. Flores does not know how many opportunities need to be done. The outline was a broad description to be defined by the needs of the City. The Mayor stated that we need to look at if we need to pay someone to do these jobs or continue to ask volunteers to do them. Bell stated that he looked at the job description and it was great and there are things we need to focus on. He doesn’t think we are there yet as far as hiring a position like this. We are at a point at the City we have enough people at the staff level that can handle things now. There will be a time that we need this. Bell appreciates what Flores is doing and what this is about, but doesn’t feel we are there this year. Bell would like to see as much community volunteerism as long as we need them. Erlebach stated this is not falling on deaf ears and Flores should continue to come up with good ideas. Erlebach stated that we don’t have the budget for it, but maybe down the road. The Mayor stated that he believes we are hearing a consensus and this gets it heading in the budget direction. The Mayor stated that we should continue with this in the budget process and think about where we are going. Change Order for Hunter’s Creek – The Mayor stated that there are four change orders wrapped up in one for Hunter's Creek Park. The net cost of these changes will be a cost of $2,895.39. Bell moved to approve the contract change orders in the amount of $2,895.39, Erlebach seconded the motion. All aye: motion carried. Resolution No. 11-06 Law Enforcement & Prosecuting Services Agreement – Smith stated that the City of Eagle got a substantial decrease in the cost of their contract without a decrease in services and believes we need to talk to the Ada County Sheriff's office ---PAGE BREAK--- 3 about the same. The Mayor stated that we did have a conversation with Sheriff Raney and had a decrease last year. The Mayor stated that Eagle also went out to bid and only received a bid from Ada County Sheriff's office; he believes that they did have a decrease in service. Erlebach reviewed the cost for one sergeant and four deputies, the rest is for insurance and cars. Smith moved to approve Resolution No. 11-06 Law Enforcement & Prosecuting Services Agreement; a Resolution of the City Council of the City of Star, Idaho approving an agreement between the Ada County Sheriff's office, the Ada County Prosecuting Attorney's office and the city of Star for law enforcement duties, services, and functions a well as prosecution services within its boundaries; and providing for an effective date, Erlebach seconded the motion. All aye: motion carried. Councilman Bell had to leave the meeting. The Mayor stated that Resolutions No. 11-04 Vehicle Use Policy and 11-05 Auditing Services, along with the ACHD TIP discussion will be moved to the next meeting. Main Street Design Drawings Discussion – The Mayor stated ACHD has not painted trees on Main Street yet. We will discuss this item at the next meeting. Reports: Council – Smith reviewed the meetings he attended. Eagle Wine and Food Festival was a great evening. Smith thanked Dick Tinsley for the Fallen Soldier Tournament. Smith attended the Chamber breakfast this morning. Erlebach stated that the River Sweep happened this week and he was unable to attend. Erlebach thanked the Lions Club for showing up. Work is on going on with the trees for Hunters Creek; Jaykers has donated $22,000 in trees for Hunter’s Creek; the City spent an additional $3,300 for evergreen trees. Erlebach stated that the Lions Club is wondering if the City wants to buy a brick. Erlebach reviewed the Parks & Rec. report provided by Kim Ingraham; everyone is invited to the games on Monday and Tuesday nights. Mayor – The Mayor stated that the Hunters Creek top soil has been placed; they are having a problem on the east side with drainage; once the drainage problem is fixed they will do the finish grading and will install sprinklers. We should have grass by October. The Mayor attended and participated in the Middleton 9-11 ceremony. Adjournment: The meeting was adjourned at 8:31 pm. Approved: Respectfully submitted: Nathan Mitchell, Mayor Cathy Ward, City Clerk