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1 Star City Council Meeting Minutes March 6, 2018 The regular meeting of the Star City Council was held on March 6, 2018 at the Star City Hall, 10769 W. State Street, Star, Idaho. Mayor Chad Bell called the meeting to order at 7:00 pm and all stood for the Pledge of Allegiance. Roll Call: Councilmen David Hershey, Michael Keyes, Trevor Chadwick and Kevin Nielsen were all present. Approval of the Agenda: Keyes moved to approve the agenda, Chadwick seconded the motion. All aye: motion carried. Consent Agenda: The Consent Agenda consisted of: Regular Meeting Minutes of January 16, 2018 and February 6, 2018, Workshop Notes of February 6, 2018, Retreat Notes of February 2 & 3, 2018, Claims Against the City for February 2018, 2018 Arbor Day Proclamation and Committee Assignments. Chadwick moved to approve, Nielsen seconded the motion. All aye: motion carried. Presentations/Public Input: Introduction of the City Planning Consultant - The Mayor introduced Mark Butler as the new Planning Consultant for the City. Butler stated that he lives in Eagle, where he has worked for the City of Eagle. He has 25 years of planning experience. Butler thanked Council for choosing him for the City’s planning, he is very excited to get to work. The Mayor thanked Butler for joining the City of Star. Committee Reports – Beautification and Community Relations: Mike Olson is the Chair of the Beautification Committee. Olson thanked Tom Erlebach for all his work, Erlebach recently moved to the Activities Committee. Olson stated they held the Kim Ingraham ceremony and thanked Council for their participation. The banner installation is done. The Committee is working on a service recognition - the Purple Heart recognition. There are several other activities going on so they are leaning toward May 12 for the recognition and the Star Lions will help with this. This is strictly about the military, there will be no booths. A date is not confirmed yet. They are getting recommendations on where to place the bike racks. They may be putting some on private property. Olson asked who was working on City signage. The Mayor stated that it was both the Committee and Council. Olson is working to get bids on electrical work. Olson stated they are working on a late spring planning session. They are planning another class with the Looking Glass Academy, again for two days. Olson has not heard anything about the EDC Strategic Plan. Nielsen stated the formal planning will come before the Council. Olson stated that he has a question on the committee acknowledgement. Olson was told by Ward that the banners would no longer be done, but they would be planting a tree in honor of the person with a plaque near the tree. The Mayor stated that he does want a more permanent tribute is instead of doing the banners and to move toward planting trees and putting up plaques. Olson asked when this was to start. The Mayor stated it needed to start now. Olson asked if the Committee had to notice all of their meetings. The Mayor stated that they did. Transportation Committee: Chadwick stated that he is the new Chair for Transportation and his committee members were just approved tonight - he will set up a meeting in the near future. Chadwick stated he invited the transportation agencies to be part of the committee. Alexis Pickering will be part of the committee. She is very knowledgeable about community and environmental health. Chadwick is meeting with the Mayor for direction. ---PAGE BREAK--- 2 The Mayor stated that we have several different members and recited the new member names. A question was asked about members participating on two committees. The Mayor stated that we currently have one member that is on two committees, but that he does not want members serving on two committees. It was requested to add Mr. Freeman to the Beautification Committee. Public Input: Pete Friedman, 4088 W. Quail Ridge Drive, Boise, Idaho, introduce himself as being hired by the Hillsdale Homeowners Association, to work on the Comp Plan Map Amendment for the City. He thinks there is a lot of opportunity. Old/New Business: Eagle Crossroads – Comprehensive Plan Map Amendment, Annexation and Zoning - The Mayor stated that the Applicant will present his application, after that we will have staff comments, then Council may ask questions of Applicant, then we will move to public comment which will be limited to three minutes, after that the Applicant will then be able to rebut and then we will close the public hearing and will then Council will then deliberate. The Mayor asked Council if they had any ex parte contact or conflicts of interest; hearing none the Mayor asked the Applicant to speak. Applicant - Caleb LaClair, T-O Engineers, stated he serves as the engineer for the project. T-O Engineers, 332 N. Broadmore Way, Nampa, Idaho. LaClair thanked staff and stated that he agrees with the staff recommendations. The Applicant is requesting annexation and zoning at Commercial (C2) and the property is located at the corner of Highway 16 and 44. This also prompted a Comprehensive Map Amendment. The Applicant has no firm development plans at this time, but wanted to get the property annexed. The Applicant feels the commercial use is the highest and best use of the property. They have communicated with Idaho Transportation District, Ada County Highway District and the Star Sewer and Water District. Star Sewer & Water District does have sufficient capacity and sewer lines are on the other side of the property along with water mains. There were no objections at the neighborhood meeting to this annexation. There was concern about noise buffers due to the rural area. The Applicant will address those concerns as they come up. Upon review of agency letters there were no objections and no comments of concern. LaClair would ask for approval of the applications. Chadwick noted that ITD stated Allen Road does not meet IDAPA rules currently. The Applicant has been working with ACHD to get this to move forward. LaClair stated that a traffic study will be required upon development. Chadwick asked if there has been any comments on the connection at the Millers. No comments were received. Chadwick asked if the name could be changed to Star Crossroads instead of Eagle Crossroads. Keyes asked if the possible road extension was discussed with the land owner. LaClair stated there has been some discussion, in particular with the Eagle Christian Church. He is not certain of all the particulars, there may be some kind of connection. Keyes stated that the report from ITD asked for City’s help in getting right-of-ways and possible frontage roads. Keyes stated that he is reading that as a condition. LaClair did not interpret it the same way, it was more that they don’t want any buildings in that area. Keyes agreed with the name change. Yorgason stated that the right-of-way is a discussion for development, this application is for a Comp Plan Map change with Annexation and Zoning. Typically, if ACHD or ITD wants that land they can pay for it. It will be before the Council when the plan is in place. They will need to do a full blown traffic study. Chadwick stated that it goes two ways, can we get a signal light there. The City has needs as well. ---PAGE BREAK--- 3 Staff – Ward had no further additions. Public Input – No public input was given. Four people signed up but did not want to speak and all are for the applications. Applicant Rebuttal - LaClair had nothing to rebut. The Mayor closed the public hearing and moved to deliberation. Chadwick appreciates the Applicant bringing this into the City of Star. This brings growth to the east and he is in favor of approval. Hershey agrees and would like it to be Star Crossing. It is perfect for the location. He has no objections. Keyes stated this is the type of project to help Star with economic balance. It helps define our growth path and believes it is a primary economic parcel. Nielsen moved to approve the applications – CPA-18-01the Comprehensive Plan Map Amendment, AZ- 18-01 Annexation and Zone, as it meets requirements of our Comprehensive Plan Amendment and Annexation and Zoning with the Conditions of Approval, Chadwick seconded the motion. All aye: motion carried. Public Hearing for the Eagle Christian Church – The Mayor stated that the Applicant requested the application be pulled from the agenda. Service Agreement for David Szplett – Mayor Bell stated that we want to hire Mr. Szplett as a consultant for Transportation. The Mayor is recommending approval. Chadwick asked if the agreement date can be changed to March 1, 2018, year-end contract. Chadwick believes he will be a fantastic addition and can help us with the corridor work and maybe a little work with the Transportation Committee – mainly with Council, Mayor, Mark and Cathy. Chadwick moved to approve the Mayor signing the agreement with David Szplett, Keyes seconded the motion. It is a month-to-month agreement. All aye: motion carried. Resolution 18-01 Comprehensive Plan Map Amendment – Chadwick moved to approve Resolution 18-01 A Resolution of the City Council of the City of Star, Idaho, approving and adopting, pursuant to Section 67-6509, Idaho Code, a Comprehensive Plan Land Use Designation Map Amendment for the city of Star; amending Resolution No. 2015-08 the Comprehensive Land Use Designation Map adopted on September 1, 2015; and providing an effective date, Nielsen seconded the motion. All aye: motion carried. Reports: Staff - Chief Vogt stated the Sheriff’s Department is developing a web based reporting system. In addition to lack of timely information on the way the crime reports are reported, the old reporting system did not provide accurate information. Once the bugs are being worked out it will be a better system of reporting. Crisis calls remain high due to several things – holidays, weather and the full moon. Council – Hershey stated he is the new liaison to several agencies and will be meeting with all soon. The Activities Committee is in full swing. He is trying to get a military band for Hometown Celebration. Keyes thanked everyone for coming tonight. He did attend his first air quality meeting. He will be attending the Looking Glass Academy. Councilman Hershey helped put up the banners. He also attended a Chamber meeting, his take was that Highway 16 has been promoted to #5 on the funding list. ---PAGE BREAK--- 4 Chadwick stated that State Street and Glenwood is under construction now. The Advisory Committee has been asked to help with how the area can be more bicycle and path friendly. He is excited about the Transportation Committee. Nielsen stated that EDC continues to work with Brian Coles and they are reformatting the plan. He would still like input from Council and specific edits. They should have a final draft put together to present to the Council at the next meeting. Mayor – The Mayor stated he has attended several meetings. He is on the COMPASS Board of Directors and they did meet did and voted to move the Highway 16 project up and to take state funding towards the project to be connected to I-84. He also attended TVP meeting. He is now the chair of the TVP. The most significant thing they fund is the SAUSA program. They have hired a Federal Prosecutor to do nothing but prosecute drug, gun and gang related issues. Most convicted persons go to Federal prisons out of State. We fund it to the tune of $100,000 a year and it has saved the area many, many more dollars. The Mayor is pretty proud of this program – eastern Idaho has started the same program. He thanked everyone for being at the meeting tonight. If you have any questions please get ahold of us. The Mayor stated that we would take a five minute break. EXECUTIVE SESSION: Hershey moved to go into the Executive Session under Idaho Code Statue 74-206 Evaluation of Public Official and 74-206 Pending Litigation, Chadwick seconded the motion. Hershey, Keyes, Chadwick and Nielson all aye: motion carried. Hershey moved to go out of Executive Session, Chadwick seconded the motion. All aye: motion carried. The Mayor adjourned the meeting at 8:48 pm. Approved: Respectfully submitted: Charlten Bell, Mayor Cathy Ward, City Clerk