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1 City of Star Council Meeting Minutes March 3, 2015 The regular meeting of the Star City Council was held on March 3, 2015 at the Star City Hall, 10769 W. State Street, Star Idaho at 7:00 pm. Council President Chad Bell called the meeting to order and all stood for the Pledge of Allegiance. Mayor Nathan Mitchell arrived. Roll Call: Council persons Tammy McDaniel, Richard Lockett, Tom Erlebach and Chad Bell were all present. Approval of the Agenda: Bell moved to approve the agenda, tabling the public hearing for Trapper Ridge Rezone and Preliminary Plat to the March 17, 2015 Council meeting, McDaniel seconded the motion, All aye: motion carried. Consent Agenda: Bell moved to approve the Consent Agenda consisting of: Regular Meeting Minutes of February 17, 2015, Claims Against the City for February 2015, the Dave Allen Construction Pay Request #3 for $40,303.13 for construction of the Restroom/Concession Stand building at Hunter’s Creek, and adding the bill addendum for $1,125, Erlebach seconded the motion. All aye: motion carried. Presentations/Public Input: Law Enforcement Report – Chief Laraway stated that the police have been busy with burglaries, and they have caught three people who have been involved with these burglaries. The detective position is paying off, the detective has been working with surrounding agencies to solve some of these crimes. We had a death of a child in town. The trauma intervention people showed up and really helped with the situation. They are a benefit and estimates are that the cost for this program will be about twelve cents a person. We have someone that is very vocal about the police not enforcing the speed limit on Plummer Road. The Chief stated that all agencies have worked with this group and there is nothing more anyone can do. The Police have also been working with the Elementary School on lock down drills. Erlebach asked about the traffic and police on First and Second Streets. The Chief stated that they are over in that area. There are some juveniles running around town causing some problems. The police are aware of who they are and are watching them. Public Input – No public input was given. Old/New Business: Trapper Ridge Rezone & Preliminary Plat Public Hearing has been postponed for two weeks. Subdivision/School Agreement – Parks – The Mayor stated these properties are at Roselands and Pavilion Commons Subdivisions, one area is for an elementary school and one for another City park. Erlebach asked about the school district not being under the Homeowners Association umbrella and where would their irrigation come from. The School District wants its own delivery system. The City is not warranting the delivery of water. If the school district cannot come to a decision then the City may get the property back. Bell moved to approve the agreement and have the Mayor sign the agreement ---PAGE BREAK--- 2 between the City, DBSI, Star LLC and the West Ada School District, McDaniel seconded the motion. All aye: motion carried. Resolution 15-02 Personnel Policy Amendment – Bell asked to change the Resolution. Bell believes that it should state that the approval should include the City Clerk, the amendment would be to add “or City Clerk” in Section 2. Bell moved to approve Resolution 15-02 amending 15-01 with the stated change adding “or the City Clerk” in Section 2, a Resolution of the City of Star, Idaho amending the City of Star Personnel Handbook; amending Section IV Employee Classification, Compensation, and Benefits for Travel Expense Reimbursement; adding a new Section for credit card reimbursement; adding a new section for cell phone reimbursement and providing for an effective date, Erlebach seconded the motion. All aye: motion carried. Resolution 15-03 Keller Associates Rate Adjustment – The Mayor stated that this was a fee increase from the City Engineer. Erlebach asked if they had come in last year with an increase, the Mayor stated that they had. Bell would like to talk with Walker at the next meeting. McDaniel moved to table Resolution 15-03 to the March 17th meeting at 7 pm at City Hall, Lockett seconded the motion. All aye: motion carried. 2015 Transportation Improvement Program (TIP) Approval – The Mayor reviewed the priority list and stated that it had been reduced down to three priorities. The Mayor asked if there were any other projects the Council wanted to add. Erlebach moved to approve the TIP list for 2015, Lockett seconded the motion. All aye: motion carried. Concession Stand Ideas: Erlebach stated that he would like to keep it simple, maybe rent it out by hour or the half day. McDaniel stated she is thinking we should have something in writing that there will be a deposit for cleanup. The Mayor said the simplest direction would be just like we rent our rooms or the fields. Larry Clucas, Pinewood Subdivision, stated that they let the Boosters run their concession stand one year and it does not work, and it did not work hiring employees. The Mayor stated we could set some fees and draft a resolution. Ward will put together a draft resolution for next meeting. Pickup Truck Discussion – The Mayor stated that a licensed dealer has some trucks from $7-13,000, they are basic trucks with 100,000+ miles. The Mayor stated that Ada County Highway District has trucks as well. The Mayor believes we can get an inter-government transfer on a truck. The Mayor will pursue the highway district truck and if it doesn’t work we can come back and get one from a sale. REPORTS: Staff – Nothing from staff. Council – McDaniel asked when the Council Retreat was. The Mayor stated April 3 and reports from Staff regarding their “wish lists” on March 31st. Bell stated that he brought some Boy Scouts to City Hall and the Chief spent about an hour with them. He thanked the Chief for his time. Lockett stated that he attended the Ada County Solid Waste meeting and the Chamber meeting. Erlebach stated that there was a bond election on March 10th for new schools. Erelbach has been working with Ingraham on the community garden. Mayor – The Mayor stated that the architects are working on the restroom/concession stand. The Mayor will check on how stable the air conditioner is. The Mayor will schedule a walk-through with Crockett. ---PAGE BREAK--- 3 Crockett is working on the parking lot at the river. The Mayor stated he ordered new gravel for 960 S. Main. Recreation programs are moving along. We will get the audit scheduled. The Mayor asked Council to get their items for the retreat in to be added to the agenda. Adjournment: The Mayor adjourned the meeting at 8 pm. Approved: Respectfully submitted: Nathan Mitchell, Mayor Cathy Ward, City Clerk