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1 City of Star Council Meeting Minutes May 5, 2015 The regular meeting of the Star City Council was held on May 5, 2015 at the Star City Hall, 10769 W. State Street, Star, Idaho. Mayor Nathan Mitchell called the meeting to order at 7:08 pm and all stood for the Pledge of Allegiance. Roll Call: Council persons Tammy McDaniel, Richard Lockett, Tom Erlebach were present. Councilman Chad Bell was absent. Approval of the Agenda: Erlebach moved to amend the Agenda and add 4C. #3 Westside Pizza liquor license approval and 6E. Banner Discussion, McDaniel seconded the motion. All aye: motion carried. Consent Agenda: McDaniel moved to approve the Consent Agenda consisting of: Regular Meeting Minutes of April 7, 2015, Claims Against the City for April 2015, Liquor License approval for: El Mariachi Loco, Sully’s Pub, and Westside Pizza, Approval of Pickup Purchase in the amount of $20,849.00, Approval of the Fence at Hunters Creek in the amount of $13,750.00, Lockett seconded the motion. All aye: motion carried. Presentations/Public Input: Prosecuting Attorney – Jan Bennett – Jan Bennett, Ada County Prosecuting Attorney, came to introduce herself. She was sworn in November, 2014 replacing Greg Bower. Bennett has worked for the Prosecuting Attorney’s office for over twenty years and works closely with our Sheriff’s Department. Law Enforcement Report – Chief Laraway – Chief Laraway reviewed the 2014 Sheriff’s Report, noting things are leveling out between population growth, crimes, and crimes solved. He noted the closure of more cases since hiring Detective Marc Bowman. Bowman has been working with the school on lockdown drills. Laraway noted all our officers now have body cameras, except for himself. Erlebach asked if there was a certain area in town prone to crashes. The Chief stated the area around the Maverik seemed to be. Public Input – Ulysses Mori, 10073 W. Preserve, Star, Idaho, asked what the leash law was at the River Walk and noted it is not posted at the entrance. Chief Laraway stated that all dogs must be on a lease, the County has a 10’ leash requirement and the City has an Mori asked if at the entrance to the park a sign could be posted stating there is a leash law in effect. The Mayor stated they would look into it. Eagle Scout Project – Talmage Clark – Talmage Clark stated he was with Scout Troop #379 in Star and has been working with Todd Crockett, City Maintenance Supervisor, on doing eight trash can enclosures for the city parks. Clark presented a prototype of the enclosure to the Council and stated it cost $69.12 to build each one. He was before the Council to request $553.00, plus $80.00 for stain if they would like each one stained. Lockett asked how long it would take to build them. Clark stated the prototype took four hours, but felt with more help they could build the last seven in one day. The Mayor noted these enclosures would hold our current trash cans; would be capable of holding either 35 or 50 gallon cans. Erlebach asked Clark if he had approached any businesses about donations and Clark stated he had, but it would take three to six months before getting approval. Mayor Mitchell asked Clark about his conversations with Crockett, and Clark stated these can enclosures were what Crockett indicated he ---PAGE BREAK--- 2 would like and felt they would be asthetically pleasing. Erlebach asked when the project would be completed if the Council approved funding. Clark stated he expected to do them in the next two weeks. McDaniel moved to approve the expenditure of $553.00 plus $80.00 for stain for a total of $633.00 for Talmage Clark’s Eagle Scout project of eigth trash enclosures, Lockett seconded the motion. All aye: motion carried. Old/New Business: Public Hearing (continued) Trapper Ridge Rezone & Preliminary Plat – Mayor Mitchell explained the applicant has withdrawn this application. He informed everyone that anyone who was noticed regarding this application would be renoticed when the applicant submitted a new application. Proposal for Engineering Services (Boat Ramp) – The Land Group – The Mayor explained the proposed agreement before the Council was different than the proposal in their packet as it includes developing the trail system, restroom and parking lot in Heron River as well as development of a drift boat ramp on already existing City property. The scope of work in the proposal will cover creating construction documents, bidding and contract preparation, construction administration, surveying, environmental services, and design of the drift boat ramp. The Mayor asked the Council to consider if they wanted to do the project as a whole or small pieces at a time. He noted the City will pay for the boat ramp as it is on property the City currently owns. The City may want to consider entering into an impact fee agreement with Heron River to put in the restroom and parking lots; and the City would then reimburse the developer through park impact fees. This agreement with The Land Group would include engineering and design of park development, which would give the City plans to have available for the developer to use. Mayor Mitchell informed the Council he was not looking for approval tonight, just bringing the information before them for review and to make a decision later. Erlebach asked how we could build the restroom, as he understood no permanent structures could be built in the floodway. The Mayor explained the restroom would be at an access point at one of the lakes and would be far enough from the river as to not be required to be built to no- rise standards. The parking lots will be in the 100 year floodplain, not in the floodway. McDaniel asked if this agreement covered all engineering services, so the City would not be using Keller Associates for these projects. Mayor Mitchell explained that was correct, and he has talked with Kellers and they have no problem with this. Lockett asked if the restroom would be connected to sewer and water services. The Mayor explained services were close to the site so we probably would. McDaniel asked if the fee for this agreement would come out of park impact fees. The Mayor stated they could and when approving the agreement they could state fees would not exceed the $99,100.00 proposed. There was discussion on whether the impact fees collected from Heron River construction would cover the cost. The Mayor explained they should, and if they don’t then they could use impact ---PAGE BREAK--- 3 fee money collected from other developments. He is looking at the City designing, the developer building then turning the park over to the City, the City reimbursing the developer the cost of development, and then the City will do the maintenance. He is working with the HOA to contribute some money to maintaining the park area in Heron River, as they will benefit the most versus other subdivisions. Erlebach stated he would like more time to review the proposal. The Mayor stated he would have the agreement placed on the next agenda for discussion. Erlebach asked if the Council did not approve this agreement, would Heron River developers still deed the park area to the City. The Mayor stated they could deed the property to the City as is and the City could do the development, but he felt the developer could develop cheaper than the City can due to our bidding process. Erlebach asked if we would be waiving all impact fees or only enough to cover the cost of development. The Mayor explained we would want to spell out the terms of reimbursement in a contract with the developer. Erlebach moved to postpone a decision for engineering services for the River Walk and boat ramp with The Land Group to the June 2, 2015 Council meeting, McDaniel seconded the motion. All aye: motion carried. Alderbrook Final Plat – Mayor Mitchell read the April 25, 2015 e-mail from Kirsti Allphin, KM Engineering, stating they needed to pull the Phase 1 plat application for Alderbrook Subdivision. Proposal for Light Poles – Mayor Mitchell explained the proposal before the Council was in response to the Council discussion at their workshop. The proposal is to paint the city’s decorative light poles along State Street as there are two different colors of poles and some are faded. The Council was presented with one proposal from Alloway Electric because if the poles have to be removed to be painted, then they are required to have a licensed electrician do the work. Also, Alloway has always been involved in the installation and repair of the lights in the City. McDaniel asked how often the City was looking at having to have the poles repainted. The Mayor stated they are probably looking at every 15 years as the oldest poles the City now have are 14 years old. Erlebach asked if the poles could be painted standing and not have to be removed. Mayor Mitchell stated they may be able to and he could contact some painting contractors for estimates. Banner Discussion – Mayor Mitchell explained four of the City’s welcome banners have torn and need replaced. He noted this is the first time we have needed to replace the banners since they were purchased in 2009. McDaniel stated that looking at the pricing she was in favor of buying in bulk. The Mayor stated he felt they should not buy less than ten. He noted the City owns the banners, but the Star Lions Club puts then up and takes them down. ---PAGE BREAK--- 4 McDaniel moved to approve the expenditure of $1440.00 plus shipping cost for the purchase of 12 welcome banners, Erlebach seconded the motion. All aye: motion carried. Reports: Staff – Staff had nothing to report. Council – McDaniel stated she had copies of the Emergency Preparedness Flyers for anyone who would like to take one. Lockett stated he attended the Ada County Solid Waste meeting. Erlebach stated he had nothing to report. Mayor – Mayor Mitchell reviewed the building report, noting the building department has issued 103 building permits for the first seven months of the fiscal year. The Mayor stated he attended the Regional Leadership Conference in McCall and reviewed some of the highlights. Per the Council’s discussion, fencing has been installed at Hunter’s Creek Park. Erlebach asked if they were going forward with fencing the 1,000 feet on the east portion of the park. Mayor Mitchell stated they will need to review the budget before going forward as they may be at their limit for capital improvements. He stated they will see an amended budget shortly. Mayor Mitchell reminded everyone the Mayor’s Golf Tournament will be held on May 29th. This year nine graduating seniors will be recipients of scholarships. He discussed the progress being made in planning the Hometown Celebration and the benefits the Rec Department is having in the community. Adjournment: The Mayor adjourned the meeting at 8:45 pm. Approved: Respectfully submitted: Nathan Mitchell, Mayor Kathleen Hutton, Deputy City Clerk